Agenda packet — Gardena City Council, March 10, 2026 (part 4 of 4)

ISSUE DATE: 10/08/2025
BY: Amber Zamudio
PERMIT OFFICE: PO3
5530 W. 83rd Street
Los Angeles, CA 90045
(310)-649-6300
(310) 215-3952 Fax
FINALED:

APPLICANT ADDRESS
Owner/Applicant 0.00
City of Gardena
Amir Modarressi
1717 West 162nd Street
Gardena, CA 90247
Business: (310)217-9631
email:
[email protected]

1.00 LOCATION:

SOUTHWEST CORNER OF CRENSHAW BOULEVARD AND

ROSECRANS AVENUE, CITY OF GARDENA
PROJECT/WORK ORDER NO.

FLOOD FACILITY NAME:

DOMINGUEZ CHANNEL - COMPTON BLVD TO ROSECRANS AVE

INSPECTION REQUIRED
CALL PERMIT OFFICE AT LEAST ONE (1) WORKING DAY BEFORE STARTING WORK UNDER THIS PERMIT.

FAILURE TO DO SO IS CAUSE FOR REVOCATION OF THIS PERMIT. THIS PERMIT IS VOID IF WORK IS NOT STARTED BY 04/06/2026
PROJECT DESCRIPTION:

To authorize the work described below affecting the subject drain in accordance with the approved plans, Los Angeles County Flood Control District Drawing No. 28-F1374 (Los Angeles County Public Works Drawing No.

PF590957).

PROJECT: CRENSHAW BLVD ST. IMPROVEMENT PLAN JN925
WORK DESCRIPTION:

Perform surface grading and paving to accommodate a new ADA Compliant Sidewalk within the District's Easement.

PROJECT CONDITIONS:

1. No work is allowed until the County reviews and approves contractor's insurance documents including additional insured endorsement.

2. A pre-construction meeting is required before starting work under this permit. Permittee/Contractor must contact Permit Office indicated on the permit.

3. To ensure there is no project conflict at the location, permittee must notify via email our Stormwater Maintenance Division (SWMD) Construction Supervisor Steve Caudillo at [email protected], and Construction Superintendent Dave Pardo at [email protected], at least two (2) business days before exercising this permit, and prior to the date of final completion.

4. Permittee shall provide a minimum 48 hour advanced notice to all adjacent property owners or occupants within a 100 foot radius of the project site. The notice shall be written in the form of a letter, doorhanger, or flyer; and provide sufficient information regarding the project including the scope of work, schedule of work, working hours and a human contact to handle questions. Evidence of such notice must be produced upon demand by any District representative. Permittee must also notify the following Stormwater Maintenance Division at least 48 hours before taking action on this permit: Imperial Yard (South) at (562) 861-0316

5. Permittee must provide a schedule of activities, including duration, to avoid any potential conflicts with District maintenance activities in the area.

6. This permit shall not be exercised during inclement weather or when the 5-day forecast predicts rain. No activities will be allowed during storm events

APPENDIX E
PERMIT# FCDP2025000222 Page 2 of 9

7. Permittee is notified that in accordance with the STATE OF CALIFORNIA CONSTRUCTION SAFETY ORDERS, Section 1503, the Permittee or their contractor must have a permit from CAL/OSHA if the excavation authorized herein more than 5 feet deep.

8. Unless otherwise indicated in this permit, all work authorized by this permit shall conform to the latest editions of the Standard Plans For Public Works Construction (SPPWC) and Standard Specifications for Public Work Construction (Greenbook).

9. Permittee is responsible for properly removing and disposing of all debris and waste (soil, water, etc.) resulting from the Permittee's activities, including addressing all soil contamination issues. The District/County will not be responsible for this debris and waste. Any documentation (Waste Profile, Waste Manifest, etc.) required to remove the debris and waste off site will be signed by others.

10. Permittee must implement all pertinent Best Management Practices (BMPs) during their activities.

11. All open cuts and trenches within District's right of way shall be backfilled and compacted to the satisfaction of District's representative. Paving shall be replaced in kind.

12. The District's existing storm drain shall be protected in place at all times during construction. Permittee shall make exploratory borings over the District's storm drain to verify depth of cover and location of the drain.

13. Issuance of this permit shall not be construed as an obligation on the part of the District to assume responsibility for any damages incurred to the permittee's improvements in the event of storm drain and/or channel failure or flooding from rain storms.

14. Permittee must always have a copy of the permit on the job site.

15. Permittee must contact the County of Los Angeles Public Works dispatch office at (626) 458-4357 in the event of an emergency related to District facilities.

16. During the period of operations conducted under the permit, Permittee shall maintain in effect an insurance policy (minimum limit of $2 million) naming the District/County as additional insured with respect to these operations. Expiration or cancellation of the insurance policy shall constitute revocation of this permit.

17. Additional Attachment(s): FCDP2025000222 FINAL PLAN Attachments: Los Angeles County Flood Permit Standard Provisions, Best Management Practices(BMPs)

FEE NAME FEE CODE AMOUNT
Inspect Excavation 01899766 $750.00
Permit Issuance 01895219 $174.00
Excavations - Plan Check 01899765 $861.00
TOTAL FEES: $1,785.00
PERMIT# FCDP2025000222 Page 3 of 9
Performance of work activity under this permit is tantamount to agreeing to the following terms:

1. This Permit authorizes Permittee to perform the scope of work described above, at the location described above, subject to the provisions and conditions contained in this Permit and any attachments hereto.

2. Permittee shall comply with the provisions of Chapter 19 of the Los Angeles County Flood Control District Code. In addition, for work in the unincorporated territory of the County of Los Angeles, Permittee shall also comply with the provisions of the Flood Control Channels Ordinance (Chapter 20.94 of Title 20, Los Angeles County Code) and the County of Los Angeles Highway Permit Ordinance (Division 1 of Title 16, Los Angeles County Code).

3. INSPECTION REQUIRED - Contact the Permit Office indicated on the Permit at least one (1) working day before starting any work. Failure to do so may result in this permit being suspended or revoked.

4. Compliance with Section 8771 of the State of California Business and Professions Code for the preservation and/or perpetuation of existing land survey monuments.

5. Permittee shall comply with the provisions of Chapter 21 of the Los Angeles County Flood Control District Code, and the Best Management Practices (BMPs) Attachment. In addition, for work in the unincorporated territory of the County of Los Angeles, Permittee shall also comply with the provisions of Chapter 12.80, of Title 12, Los Angeles County Code.

6. This permit must be made available for inspection at the work site upon request by a County or District representative, or law enforcement official.

7. This permit will expire if the work is not commenced within 180 days from the date of permit issuance.

8. Upon completion of work, contact the Permit Office indicated in this Permit no later than the next working day. Failure to do so may result in additional fees assessed.

9. This Permit is revocable by the District if the District determines that the public interest and welfare require such revocation and shall be deemed void if the Permittee is not in compliance with Section 3800 of the Labor Code.

PERMIT# FCDP2025000222 Page 4 of 9

LOS ANGELES COUNTY FLOOD CONTROL DISTRICT

STANDARD PERMIT PROVISIONS

1. This permit is valid only for the purpose specified herein. No change of purpose as outlined in application or drawings submitted with application is permitted except upon written permission of the Chief Engineer or his representative.

2. Activities and uses authorized under this permit are subject to any instructions of the Chief Engineer or his representative. ALL INSTRUCTIONS MUST BE STRICTLY OBSERVED.

3. Permittee shall be responsible for notifying their contractor and all subcontractors of the provisions of this permit.

4. Permittee (including its contractors and subcontractors) shall indemnify, defend (with counsel reasonably satisfactory to District and the County of Los Angeles), and hold harmless District and the County of Los Angeles, and their elected and appointed officers, employees and agents, from and against any and all claims, expenses (including court costs and reasonable attorney and expert witness fees) demands, liabilities, losses, or causes of action of whatsoever nature or character, for injury, illness or death or loss of, damage to or destruction of property which arises out of, or is in any way connected to, the activities of Permittee described in this Permit.

This indemnification shall survive in its entirety the termination or revocation of this Permit, and shall remain in full force and effect in perpetuity, unless agreed to otherwise in writing by the District.

5. Permittee shall protect all District facilities where the proposed work comes in close proximity to the District facilities. Any damage caused to Flood Control structures by reason of exercise of this permit shall be repaired, at the permittee's sole expense, to the satisfaction of the District. Should the permittee neglect to promptly make repairs, the District may perform such work or have others perform the work, and the permittee agrees to reimburse the District for all costs of the work so performed upon receipt of a statement thereof.

6. Any structure or portions thereof or plantings placed on District rights of way or which affect District structures must be removed, revised, and/or relocated by permittee without cost to the District, or any other public agency the District shall so designate, should future activities or policy so require.

7. Unless authorized by this permit, permittee shall not prune, deface, destroy or remove any tree or landscaping growing or to grow upon the District right of way.

8. This permit is valid only to the extent of District jurisdiction. Acquisition of permits required by other affected agencies and consent of underlying fee owner(s) of District easement lands are the responsibility of the permittee. NOTHING CONTAINED IN THIS PERMIT SHALL BE CONSTRUED AS A RELINQUISHMENT OF ANY RIGHTS NOW HELD BY THE DISTRICT.

9. This permit is subject to all prior unexpired permits, agreements, easements, privileges, or other rights, whether recorded or unrecorded, in the area specified by this permit. Permittee shall make his own arrangements with holders of such prior rights.

10. Ingress and egress shall be at locations approved by the District’s representative.

PERMIT# FCDP2025000222 Page 5 of 9

11. Permittee shall keep the District’s right of way clear of obstructions for through access at all times and shall not interfere with the activities of the District’s representative. Permittee shall be prepared to remove all material or equipment upon notice to accommodate District’s operation and maintenance needs.

12. Permittee shall not use District’s right of way for the temporary or permanent storage of excavated materials, rock, sand, cement, or other material, or any equipment, except as specifically noted.

13. Unless otherwise specified herein, this permit may be revoked or canceled at any time by the Chief Engineer or his representative when required for District purposes.

14. Upon written notice of cancellation or revocation of this permit for any cause whatsoever, permittee shall restore District right of way and structures to their condition prior to the issuance of the permit and then shall vacate District property. Should permittee neglect to restore the premises or structures to a condition satisfactory to the Chief Engineer or his representative, the District may perform such work or have others perform the work, and the permittee agrees to reimburse the District for all costs of the work so performed upon receipt of a statement thereof.

15. Permittee will be subject to fines from the California Regional Water Quality Control Board. the California Department of Fish and Wildlife, and the United States Coast Guard for any water pollution resulting from these activities.

16. In the event of a District employee work stoppage, the Chief Engineer or his representative reserves the right to suspend all activity authorized under this permit which requires inspection by the District. Activity authorized by the permit shall not resume until District approval to do so is given.

17. Unless otherwise specifically provided, all costs incurred by permittee as a result of the conditions of the permit or exercise by District of any right, authority, or reservation contained therein shall be the sole responsibility of and shall be borne entirely by the permittee.

18. Projects shall comply with the requirements of the County’s Construction and Demolition (C&D) Recycle Reuse Ordinance by recycling or reusing construction and demolition debris at County approved recycling facilities.

Additional information regarding the C&D ordinance, including detailed guidelines and a list of approved facilities, is available on Public Works’ CleanLA website: https://cleanla.lacounty.gov/cnd/. This ordinance only applies to Unincorporated Los Angeles County jurisdictions.

PERMIT# FCDP2025000222 Page 6 of 9
The Los Angeles County Department of Public Works (LACDPW) requires Permittees and their contractors to implement a program to effectively control water pollution during all Permit construction projects.

This project shall conform with the requirements of the following County Code and Permits:

Best Management Practices (BMPs)
Attachment
l Los Angeles Regional Water Quality Control Board Order No. R4-2021-0105, NPDES Permit No. CAS 004004, Waste Discharge Requirements And National Pollutant Discharge Elimination System (NPDES) Permit For Municipal Separate Storm Sewer System (MS4) Discharges Within The Coastal Watersheds Of Los Angeles And Ventura Counties l NPDES General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities (Order No. 2009-0009-DWQ amended by 2010-0014-DWQ and 2012-0006-DWQ, NPDES No. CAS000002)
The Permittee or Authorized Representative and their contractors shall know and fully comply with the applicable provisions of these permits and Federal, State and local regulations that govern the Permittee or Authorized Representative’s operations and the storm water discharges from the project site.

In order to ensure a minimum level of water quality control, the Permittee or Authorized Representative and their contractors shall effectively implement and maintain appropriate Best Ø Management Practices (BMPs) shown in Table 1. In addition, the Permittee or Authorized Representative and their contractors shall comply with the following requirements:

Ø Sediments shall not be discharged to the storm drain system or receiving waters. Sediments generated on the construction site shall be retained.

Ø No construction-related materials: waste, spills, or residue shall be discharged from the project site to streets, drainage facilities, receiving waters, or adjacent property by wind or runoff.

Ø Non-storm water runoff from equipment, vehicle washing, or any other activity shall be contained within the project site using appropriate BMPs.

Ø Erosion from slopes and channels shall be prevented.

Ø Minimize grading during the wet season (October 15 through April 15). All erosion susceptible slopes shall be covered, planted, or protected in any way that prevents sediment discharge from the project site.

BMPs shall conform to the requirements in the LACDPW Construction Division’s "Construction Site Best Management Practices (BMPs)Manual," and addenda thereto issued up to and including, the date of issuance of the Permit for the project. Copies of the Manual are available for download at:
http://dpw.lacounty.gov/cons/specs/BMPManual.pdf
PERMIT# FCDP2025000222 Page 7 of 9
Year-Round Implementation Requirements

The Permittee or Authorized Representative and their contractors shall have an effective program for implementing, inspecting, and maintaining water pollution control practices for wind erosion control, tracking control, non-storm water control, and waste management and materials pollution control.

Soil stabilization and sediment control practices shall be provided throughout the rainy season, defined as between October 15 and April 15, and whenever the National Weather Service predicts rain within 24 hours. The National Weather Service weather forecast shall be monitored and used by the Permittee on a daily basis.

The non-rainy season shall be defined as all days outside the defined rainy season. Disturbed soil areas within the project shall be protected in conformance with the requirements in the Construction Site BMP Manual with sediment controls implemented prior to a predicted rain event.

Maintenance and Inspection
The Permittee or Authorized Representative and their contractors shall be responsible throughout the duration of the project for installing, constructing, inspecting, maintaining, removing and disposing of the BMPs. Unless otherwise directed by LACDPW, the Permittee or Authorized Representative and their contractors are responsible for BMP implementation and maintenance throughout any temporary suspension of work. The Permittee or Authorized Representative shall reimburse LACDPW for the full costs of cleaning or repairing of storm drain, water course, or channel which may be necessary due to ineffective implementation of BMPs.

The project site shall be inspected by the Permittee or Authorized Representative or their contractors a minimum of once every week or at least once for projects that last only one week or less.

Report of Non-Permitted Discharge and Enforcement
If the Permittee or Authorized Representative or their contractors identify any non-permitted discharge into the storm drain system or receiving waters in a manner causing, or potentially causing, a condition of pollution, or if the project receives a written notice or order from any regulatory agency, the Permittee or Authorized Representative or their contractors shall immediately inform LACDPW Construction Division Permits Section by calling the assigned Field Office. The Permittee or Authorized Representative or their contractors shall submit a written report (see attached Notice of Non-Permitted Discharge) to the LACDPW within 5 days of the discharge event, notice or order.

The Permittee or Authorized Representative and their contractors are subject to enforcement action by Chapter 12.80 of the Los Angeles County Code that states, corporation, municipality or district or any officer or agent of any firm, corporation, municipality or district violating any provision of this chapter shall be guilty of a misdemeanor. Such violation shall be punishable by a fine of not more than $1,000 or by imprisonment in the county jail for a period not to exceed six months, or by both fine and imprisonment. Each day during any portion of which such violation is committed, continued or permitted shall constitute a separate offense and shall be punishable as such (Ord. 98-0021§1(part), 1998).

The project site shall be inspected by the Permittee or Authorized Representative or their contractors a minimum of once every week or at least once for projects that last only one week or less.

In addition, the Permittee or Authorized Representative and their contractors are subject to enforcement action by the State Water Resources Control Board (SWRCB), Environmental Protection Agency, private citizens and citizen groups. The Permittee or Authorized Representative and their contractors shall be responsible for the costs and for liabilities imposed by law as a result of the Permittee or Authorized Representative or their contractor's failure to comply. Costs and liabilities include, but are not limited to, fines, penalties and damages whether assessed against LACDPW or the Permittee or Authorized Representative or their contractors, including those levied under the Federal Clean Water Act and the State Porter Cologne Water Quality Act.

PERMIT# FCDP2025000222 Page 9 of 9
(1) Additional BMPs may be required based on actual field condition, Contractor operations, or construction operations.
(2) Not all minimum requirements may be applicable to every project. Applicability to a specific project shall be verified by the Permittee or Authorized Representative and their Contractor. (3) The Permittee or Authorized Representative and their Contractors shall select one of the identified soil stabilization BMPs or a combination thereof.
(4) The Permittee or Authorized Representative and their Contractors shall select one of the identified sediment control barrier BMPs or a combination thereof. (5) Dewatering BMPs are required for discharging accumulated precipitation (rain and snow melt) and for potential contact with groundwater during
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HAWTHORNE CITY OF LOS ANGELES

CITY OF LOS ANGELES

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DETAIL A DETAIL B

DETAIL C DETAIL D
SHEET 5, PLAN NO. 8-1072 SHEET 5, PLAN NO. 8-1072
SHEET 5, PLAN NO. 8-1072 SHEET 5, PLAN NO. 8-1072
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DETAIL - A
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NOTE: THIS DRAWING IS ATTACHED TO AND MADE
PART OF PERMIT NO.________________________.

ANY DEVIATION FROM THE ATTACHED DRAWING

WITHOUT WRITTEN AUTHORIZATION FROM THIS
DEPARTMENT WILL VOID THIS PERMIT.

FCDP2025000222 PF590957 DDN 28-F1374
XX

260222
1 19000 MacArthur Blvd, St 400
T 949.668.1686 F 949.796.2654
CannonCorp.us
February 26, 2026
Mr. Amir H. Modarressi, PE
Public Works Project Manager
City of Gardena
1717 West 162nd Street
Gardena, CA 90247
PROJECT: CITY OF GARDENA – CRENSHAW BOULEVARD STREET IMPROVEMENTS (NORTH BOUND) FROM ROSECRANS AVENUE TO 129TH PLACE (600’ S/O EL SEGUNDO) JOB NUMBER – J.N. 988 Dear Mr. Modarressi:

The City of Gardena (City) has prioritized street infrastructure improvements as part of its Pavement Management Program, included in 2-year CIP Adopted Budget FY 2024/2025 & 2025/2026.

The Crenshaw Boulevard Street Improvements project will include new curbs and gutters, ramps, grind and overlay, asphalt repair, striping, manhole and valve adjustments, and other improvements inclusive of landscaping. It is scheduled to begin construction in March 2026.

Cannon’s construction management division holds a nearly 50-year successful history of working on public infrastructure projects. Our extensive knowledge of construction management and inspection practices for public works projects, support of fast-tracked compressed schedules, established communication strategy, and success in reducing exposure to claims and litigation will play a key part in supporting the City’s goals for this project.

Thank you for your consideration and we look forward to providing construction management and inspection services to the City of Gardena.

Sincerely,
Joshua Knoefler, PE No. 66577
Regional Construction Manager, Construction Management Division 16842 Von Karman, Suite 150, Irvine, CA 92606
T 949.668.1686 C 949.796.2654
E [email protected]
260222
2 19000 MacArthur Blvd, St 400
T 949.668.1686 F 949.796.2654
CannonCorp.us

PROJECT UNDERSTANDING & APPROACH
The Crenshaw Boulevard Street Improvements (North Bound) From Rosecrans Avenue to 129th Place (600’ S/O El Segundo) Job Number – J.N. 988 is a street improvements project a part of the CIP Adopted Budget FY 2024/2025 & 2025/2026 as identified as an infrastructure improvement that will serve the community well into the future.

The construction work shown on the project plans generally consists of the following types of work:
new curbs and gutters, ramps, grind and overlay, asphalt repair, striping, manhole and valve adjustments, and other improvements inclusive of landscaping.

The City is currently receiving bids for the Crenshaw Boulevard Street Improvements project and construction is expected to start in March 2026. Construction duration is specified as 60 working days within the contract documents to complete the work.

The City has requested construction management and construction inspection. Our Construction Manager and Construction Inspector proposed for this project have demonstrated abilities to perform construction management and inspections for quality of work and understand the requirements and documentation associated with the project.

WORK PROGRAM/SCOPE OF WORK
Our Work Program for pre-construction, construction, and post-construction activities is detailed below and includes services for Construction Inspection through project completion.

Pre-Construction – (March 2026)
Task 1.1 Contract Document Review
Our inspector will thoroughly review Plans, Specifications, related reports, and documents pertinent to administering the construction of the project.

Task 1.2 Pre-Construction Meeting
Our inspector will attend the Pre-Construction Meeting if requested.

Construction – (March 2026 – May 2026)
Task 2.1 Construction Inspection
During observation and monitoring of the quality of the construction work, we will provide the following:
• Maintain daily and weekly onsite project reports for inspections, observations and construction activities. Reports will contain a record of weather, work onsite, number of workers, work accomplished, problems encountered, solutions agreed upon, and other similar relevant data including copies of materials tickets or other items the City may require. • Maintain photo and video record of construction progress. 260222
3 19000 MacArthur Blvd, St 400
T 949.668.1686 F 949.796.2654
CannonCorp.us
• Monitor and inspect construction activities to see that elements of project are furnished, installed, and constructed; per plans, specifications, contract documents, etc. • Notify the City’s project manager of non-conformance when materials, construction installation process, or quality of work do not meet the requirements of the contract. Non-compliance issues will be documented with photographs and in writing. • Coordinate 3
rd party special testing related to compaction, concrete, asphalt testing, etc. • Monitor contractor’s work and recommend special testing as needed in coordination with the City’s project manager.
• Email daily reports to City Staff at end of each working day.

Task 2.2 Materials Testing and Special Inspections
We will coordinate scheduling 3
rd party materials testing, provided by others, where required by the project specifications and the City’s QAP if applicable.

Task 2.3 Traffic Control
We will monitor the contractor’s compliance with City approved traffic control plans, contract documents, and MUTCD. Regularly check and inspect notices, traffic control and devices, construction related safety measures.

Task 2.4 Coordinate Communications
We will coordinate communications and inquiries amongst City staff, residents, business owners, tenants, and others as needed. All pertinent communications will be indexed and included in project closeout binder.

Task 2.5 Project Meetings
We will organize and attend project meetings as required during the project course.

Task 2.6 Submittal Management
We will manage the processing and support review of technical submittals by the design engineer and respond to the contractor. We will keep a log and records of all submittals, which will go into an indexed project closeout binder. Non-technical submittal items that we will review include traffic control plans, material specifications, data sheets, testing results, and construction methodologies.

Task 2.7 Requests for Information (RFIs)
We will review and respond to RFIs from the contractor and involve the City and engineers as necessary to facilitate providing a response to the contractor. We will maintain the RFI log and records.

Task 2.8 Progress Pay Estimates
We will review the contractor’s pay applications and provide recommendations of payment to the City. We will verify that the quantities or percentage complete claimed are true and accurate using a variety of field measurements, quantity calculations, materials tickets, extra work reports, or visual confirmation. We will also make sure that any project record drawing changes (as-builts) are provided before releasing payment.
260222
4 19000 MacArthur Blvd, St 400
T 949.668.1686 F 949.796.2654
CannonCorp.us
Task 2.9 Change Order Management
We will support the City in representation and negotiation of contract change orders with the contractor and make final recommendations of the change order acceptance to the City. Once approved and processed by the City, Cannon will coordinate the implementation during construction with the contractor.

Task 2.10 Utility Coordination
Cannon will assist the contractor as necessary with utility company coordination and notifications during the project, as well as coordinate utility issues with City Staff.

Task 2.11 Project Records
We will maintain records of all contract documents and any changes to the contract documents. All changes will be included in the project binder.

Task 2.12 Labor Compliance
Cannon will provide oversite of the contractor concerning labor compliance with the Department of Industrial Relations (DIR) requirements, including collecting certified payrolls, limited interviews, and spot checks of contractor documents.

Construction Completion and Closeout – (May 2026)
Task 3.1 Final Inspection and Punch List
We will compile detailed “punch lists” with the City project manager and engineer at completion of the project.

Task 3.2 As-Builts
For closeout of the project, Cannon will review contractor redlines for completeness then transmit red mark plans to the Design Engineer for final review and then include final as-builts will be included in project closeout binder.

Task 3.3 Coordinate Close-Out and Submittal of Final Documents We will obtain final record drawing, and O&M manuals (if applicable). Cannon will assemble all pertinent documents and index them into a project closeout binder that will be submitted to the City, both hard and electronic copies. Documents include but are not limited to: materials data sheets, substitutions, traffic control plans, test and field evaluation results, etc. 260222
5 19000 MacArthur Blvd, St 400
T 949.668.1686 F 949.796.2654
CannonCorp.us

RESOURCE MATRIX
Please see resource matrix for the Crenshaw Boulevard Street Improvement Project Assumptions:
• Fees are based on services for 60 Working Days with one (1) inspector. • Fees include 8 working hours, either daytime or nighttime. No weekend or OT included. • All Materials Testing or Special Inspections are performed by City contracted 3rd party. • Assumes meetings held by CM during construction as needed. • Change Order budget assumes 5 Change Order review cycles at 1 hour per review cycle. 145 W Walnut Street
Carson, CA 90248
P (909) 824-7311
F (949) 261-6110
Terracon.com
Facilities | Environmental | Geotechnical | Materials
February 25, 2026
City of Gardena
1717 W 162nd St
Gardena, CA 90247
Attn: Amir H. Modarressi, PE
E: [email protected]
P: 310.217.9631
Re: Proposal for Material Testing and Special Inspection Local Street Improvement Project
Crenshaw Blvd Street Improvements (NB) from Rosecrans Ave to 129th Place JN 988
Terracon Proposal No. PLA261028
Dear Mr. Modarressi,
As requested, Terracon Consultants, Inc. (Terracon) is submitting this proposal to perform the geotechnical observation and material testing for placement of new asphalt concrete pavement for the Crenshaw Boulevard Street Improvement project. This proposal includes an outline of the project information, the proposed scope of services, and our estimated quantities, unit rates, and total estimated fee for each type of service. We appreciate the opportunity and look forward to working with The City of Gardena on this and future projects.

1.0 Project Information
We understand the project will consist of street improvement along the northbound alignment of Crenshaw Boulevard from Rosecrans Avenue to 129th Place in the City of Gardena, California. The street improvements will include mill and replacement of 2.5 inches of the asphalt pavement section, as well as replacement of a limited number of curbs, gutters, sidewalks, cross gutter, and driveway approaches.

Our understanding of the project and the required construction material testing and inspection services is based on our review of the following documents:

City of Gardena Construction Plans for Crenshaw Boulevard Street Improvements (North Bound) from Rosecrans Ave to 129th Pl, JN 988, prepared by Onward Engineering, Inc, approval date February 3, 2026
City of Gardena Contract Documents and Specifications for Crenshaw Boulevard Street Improvements (NB) from Rosecrans Ave to 129th Pl, JN 988, dated January 2025.

2.0 Scope of Services

2.1 Field and Laboratory Services
Terracon will provide employees appropriately trained and equipped to respond to the Quality Assurance (acceptance) testing and Special Inspection needs of this project as scheduled by the Client or your designated representative. Based on our review of the above-referenced documents, we understand the scope of the on-call services includes:

One visit for asphalt batch plant inspection
Verification of certs, job mix formula, mix temps
Witness plant staff QC testing of bulk asphalt material Sampling of aggregate for gradation analysis
Two days of asphalt pavement laydown observation and compaction testing Pavement subgrade preparation
Monitoring of delivery, laydown, and compaction temperatures In-place density testing by thin-lift nuclear gauge
Laboratory testing
Theoretical Maximum Density – one sample per day
Sieve Analysis - one sample collected at plant
Project Management
Attendance at pre-construction meeting at the Client’s request Supervision of laboratory and field services
Preparation and review of project reports and monthly invoices We understand that inspection, sampling and testing of Portland cement concrete and subgrade soil is not requested at this time. However, we do have the capabilities to provide these services for additional fees if requested.

If we have misunderstood any aspect of the proposed project, please advise us at once so we can evaluate the scope of services and make any necessary adjustments. We will confirm your request by sending you a short supplement form that states the additional services, making them part of the original agreement.

2.2 Scheduling
Terracon’s services will be performed on an as-requested basis with scheduling by the Client or the client’s designated representative. Terracon will not be responsible for scheduling our services and will not be responsible for tests or observations that are not performed due to failure to schedule our services on the project. Since our personnel will not be at the site on a resident basis, it will be imperative that we be advised when work is in progress. Services should be scheduled a minimum of 48 hours in advance. Scheduling personnel will be on an as-available basis which may require changes in personnel assigned to the project. For instances of short-notice requests, personnel may have to be utilized which have a higher rate than those normally assigned, and this higher cost may be passed on to the client.

All requests for services should be submitted to dispatch at the following phone number: (909) 824-7311 or email at [email protected]. Services should not be scheduled through our field personnel.

We recommend the scope of services described in this proposal be provided to the person(s) responsible for scheduling our services, so they are aware of the services that are proposed.

2.3 CMELMS Management System
In order to provide our clients with real-time field and laboratory data management and reporting, Terracon developed and maintains an automated application that we call CMELMS. The acronym stands for Construction Materials Engineering Laboratory Management System and is utilized by construction materials engineering and testing operations in our offices.

CMELMSSM is a complete and comprehensive field and laboratory testing data and results management system. Features in the application include accessing and distributing test results and field observation reports by a push of a button.

CMELMSSM automates the delivery of our testing and inspection information and can be used anywhere with an internet connection or through a wireless device. Data (test results and inspections) can be entered into the application right from the project site so that project managers and engineering staff have real-time access to the field data. Final Client Reports are produced in the same application, which allows us to achieve better communication, more consistency, and faster turnaround of reports on the project.

2.4 COMPASS
We utilize our industry-leading delivery platforms to allow us to provide real-time information to clients and their design teams to enable projects to move along at an accelerated pace and on schedule. Our internal project delivery systems are designed to provide timely information via CompassSM, Terracon’s online collaboration platform.

Make rock-solid decisions and maintain your project’s momentum with real-time access to highquality data and Terracon’s responsive partners. As soon as our client gives us the green light to Proposal for Material Testing and Special Inspection
JN 988 Crenshaw Blvd Street Improvements | Gardena, CA
February 25, 2026 | Terracon Report No. PLA261028
Facilities | Environmental | Geotechnical | Materials
4 of 5
move forward as your consultant, your project will be launched through an online collaboration platform that lets you easily view project data, documents, and reports and interact with your team all in one place!
Terracon’s CompassSM tool connects the client’s team with your project data and our technical team through a highly customized visual interface. We are continually enhancing this proprietary platform to deliver seamless facilities, environmental, geotechnical, and material services at any point in your project lifecycle, from site selection through construction and asset management.

Our client has real-time digital access to their project information as it becomes available. Our team uses mobile technology to capture and transmit data from the field as it is collected, so you don’t have to wait for the final report to make critical decisions to keep your project on schedule.

2.5 Report Turnaround Time
Our field technicians will immediately communicate any non-conformances to the site superintendent and our Project Manager. Terracon will maintain non-conformance logs and lists for all testing types performed by us. The list will be maintained electronically in our database and can be updated and e-mailed at any time.

Non-deviation reports will be digitally signed and distributed, within 2 business days of service.

Laboratory test reports will be digitally signed and distributed within 1 business days of the completion of each test. Our reports will be sent digitally via e-mail.

2.6 Terracon’s Incident and Injury-Free Culture
Employee safety is a core value of Terracon and we are committed to an Incident and Injury-Free (IIF) workplace. It is our personal and organizational commitment at all levels of the company to everyone going home safe to their family every day. All employees are expected to perform their job assignments with safety as a primary objective. Terracon dedicates the time, resources, and equipment necessary for an IIF environment and no employee will be required to work in unsafe conditions.

Client shall secure all necessary site-related approvals, permits, licenses, and consents necessary to commence and complete the services and will execute any necessary site access agreement.

Terracon will be responsible for supervision and site safety measures for its own employees but shall not be responsible for the supervision or health and safety precautions for any third parties, including Client’s contractors, subcontractors, or other parties present at the site. In addition, Terracon retains the right to stop work without penalty at any time Terracon believes it is in the best interests of Terracon’s employees or subcontractors to do so in order to reduce the exposure to any conditions or behaviors that threaten danger or imminent danger to person(s), equipment or environment. Client agrees it will respond quickly to all requests for information made by Terracon related to Terracon’s pre-task planning and risk assessment processes.

3.0 Compensation
Based on our review of the referenced documents referenced above, our estimated cost to perform the proposed scope of services is $6,061.00. A breakdown of our cost is provided in the attached Cost Estimate. The rates included in our cost breakdown are based on current Prevailing Wage determinations. For the purposes of developing this estimate, the quantities were estimated based on our previous experience with similar projects and typical means and methods by contractors/subcontractors in this area and our conversation with you on February 24, 2026.

It should be noted the Client would be billed only for the amount of service provided, i.e. Terracon will not bill for the total budget if the total booked is less than the budget. Please note this is only a budget estimate and not a not-to-exceed price. Many factors, including those out of our control, such as weather and the contractor’s schedule, implementation of RFI’s and/or ASI’s, and how often we are called to the site, will dictate the final fee for our services. Furthermore, all costs associated with deviations, re-testing and re-inspections of failing items, on-site standby time, overtime, and short notice premiums are not included in our estimated cost.

4.0 Authorization
This proposal may be accepted by executing the attached Master Services Agreement Task Order and returning it along with this proposal to Terracon. All Terms and conditions of the Master Services Agreement dated September 10th, 2024 shall continue in full force and effect. This proposal is valid only if authorized within sixty days from the listed proposal date.

We appreciate the opportunity to provide this proposal and look forward to working with you on this project. Please call the undersigned if you have any questions or comments regarding this proposal.

Sincerely,
Terracon Consultants, Inc.

Tyler Bouma, P.E. Timothy Slegers, P.E.

Project Engineer Manager of Regional Services
Attachments: 1.Fee Estimate & Basis of Charges

2. Task Order

DESCRIPTION RATE QUANTITY UNITS TRIPS TOTAL

QUANTITY TOTAL
$ 3,104.00
Engineering Technician IV $ 189.00 8 hours 2 16 $ 3,024.00 Company Mileage (Travel) $ - 5 miles 2 10 $ -
Nuclear Gauge (Equipment) $ 20.00 2 days 2 4 $ 80.00
$ 1,134.00
Engineering Technician IV $ 189.00 6 hours 1 6 $ 1,134.00 Company Mileage (Travel) $ - 40 miles 1 40 $ -
$ 510.00
Theoretical Maximum Specific Gravity (ASTM D2041) $ 180.00 2 tests 1 2 $ 360.00 Sieve Analysis, Combined Coarse and Fine (ASTM C136) $ 150.00 1 tests 1 1 $ 150.00 $ 1,313.00
Project Manager $ 190.00 4 hours 1 4 $ 760.00
Clerical/Administrative Staff $ 103.00 1 hours 1 1 $ 103.00 Senior Engineer $ 250.00 1 hours 1 1 $ 250.00
Project Setup $ 200.00 1 each 1 1 $ 200.00
Total $ 6,061.00
PW AC Batch Plant Inspection
Laboratory Testing
Project Management and Coordination
Fee Estimate
Materials Services
Crenshaw Blvd Street Improvements (NB) Rosecrans Ave to 129th Pl JN988 Terracon Proposal No. PLA261028
PW Asphalt Paving Inspection
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Page 1 of 1 ends

Reference Number: PLA261028

MASTER SERVICES AGREEMENT

TASK ORDER
This TASK ORDER is issued under the MASTER SERVICES AGREEMENT dated 09/10/2024 between City of Gardena CA (“Client”) and Terracon Consultants, Inc. (“Consultant”) for Services to be provided by Consultant for Client on the Crenshaw Blvd Street Improvements (NB) Rosecrans Ave to 129th Pl JN988 project (“Project”), as described in the Project Information section of the Consultant’s Task Order Proposal dated 02/24/2026 (“Task Order Proposal”) unless the Project is otherwise described below or in Exhibit A to this Task Order (which section or Exhibit are incorporated into this Task Order).

This Task Order is incorporated into and part of the Master Services Agreement.

1. Project Information
The project will consist of street improvement along the northbound alignment of Crenshaw Boulevard from Rosecrans Avenue to 129th Place in the City of Gardena, California. The street improvements will include mill and replacement of 2.5 inches of the asphalt pavement section, as well as replacement of a limited number of curbs, gutters, sidewalks, cross gutter, and driveway approaches.

2. Scope of Services The scope of Services to be provided under this Task Order are described in the Scope of Services section of the Consultant’s Task Order Proposal, unless Services are otherwise described below or in Exhibit B to this Task Order.

One visit for asphalt batch plant inspection
Two days of asphalt pavement laydown observation and compaction testing Laboratory testing for theoretical maximum density and aggregate gradation Project Management

3. Compensation Client shall pay compensation for the Services performed at the fees stated in the Task Order Proposal unless fees are otherwise stated below or in Exhibit C to this Task Order.

Tim and Materials estimated fee: $6,061.00
All terms and conditions of the Master Services Agreement shall continue in full force and effect. This Task Order is accepted and Consultant is authorized to proceed.

Consultant: Terracon Consultants, Inc. Client: City of Gardena CA By: Date: 2/25/2026 By: Date:

Name/Title: Timothy J Slegers / Senior Engineer/APR Name/Title: Amir Modarressi / Address: 145 W Walnut St Address: 1717 W 162nd St
Carson, CA 90248-3103 Gardena, CA 90247
Phone: (310) 627-3430 Fax: Phone: (310) 217-9631 Fax:

Email: [email protected] Email: [email protected]

NOTICE OF EXEMPTION
TO: County Clerk / Registrar Recorder FROM: City of Gardena (Lead Agency) ATTN: Environmental Filings Clerk 1700 W. 162nd Street
12400 East Imperial Highway, Room 1101 Gardena, CA 90247 Norwalk, CA 90650
PROJECT TITLE: Crenshaw Boulevard Street Improvements (NB) PROJECT LOCATION (Specific): North Bound Crenshaw Boulevard from Rosecrans Ave to 129th Place PROJECT LOCATION - City: Gardena PROJECT LOCATION - County: Los Angeles DESCRIPTION OF NATURE, PURPOSE AND BENEFICIARIES OF PROJECT: This project will include cold milling of the existing pavement to depth of 2 ½”, construction of 2 ½” of asphalt concrete, replacing of certain sections of curb, gutter, sidewalk, handicap ramps, planting new trees and as well as all appurtenant work in conjunction with street improvements. Beneficiaries: General public AGENCY APPROVING PROJECT: City of Gardena______
NAME OF PERSON OR AGENCY CARRYING OUT PROJECT: City of Gardena  Ministerial (Sec. 21080(b)(1); 15268).
 Declared Emergency (Sec. 21080(b)(3); 15269(a)).
 Emergency Project (Sec. 21080(b)(4); 15269(b)(c)).
 Categorical Exemption under CEQA Class 1, Section 15301 as rehabilitation of existing facilities.  Statutory Exemptions. State code number:

REASON WHY PROJECT IS EXEMPT: The project involves work within the existing facilities, more specifically cold milling 2.5” of existing asphalt concrete and overlaying 2.5” asphalt pavement. And removing and replacing the existing curb, cutter and sidewalk. Therefore, the proposed project is categorically exempt from CEQA under CEQA Guidelines Class 1, Sections 15301.

LEAD AGENCY:

Contact Person: Kevin Kwak Telephone: 310-217-9643
If filed by applicant:

1. Attach certified document of exempting finding.

2. Has a notice of exemption been filed by the public agency approving the project? √ YES __ NO Date received for filing:

Clint Osorio Date
City Environmental Quality Officer
 Signed by Lead Agency
 Signed by Applicant
NOTE: Exempt from Dept. of Fish & Game Wildlife Fee in accordance with de Minimis impact finding 735.5[c] City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY
Agenda Item No. 19A.

Section: DEPARTMENTAL

ITEMS -

TRANSPORTATION
Meeting Date: March 10,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve Purchase and Installation of Flooring for the GTrans Building at a Cost of $205,572 and a Project Total of $226,129
COUNCIL ACTION REQUIRED:

Staff Recommendation: Approve Contract
RECOMMENDATION AND STAFF SUMMARY:

The GTrans Operations, Maintenance, and Administrative Facility opened in 2009. Over the past 17 years, staff has periodically replaced or updated minor appliances and furniture and reconfigured workspaces to meet evolving operational needs. During this time, the primary carpet and flooring—located throughout the second floor of Building A and in first-floor offices and conference rooms—has experienced significant wear and staining due to heavy foot traffic and normal use.

The carpet style originally installed in the facility is no longer manufactured, and GTrans’ inventory of replacement carpet squares has been fully depleted. As a result, damaged areas can no longer be repaired incrementally. In addition, some sections of the existing flooring have deteriorated to the point of creating potential trip hazards. To maintain the facility in a state of good repair and address safety concerns, GTrans is seeking to replace the carpet and related flooring in Building A.

For this purchase, GTrans proposes to utilize a cooperative purchasing contract through Sourcewell, Contract No. 061323-MMI, which was awarded to Mannington Mills and its authorized installation partners. DFS Flooring is an authorized installer of Mannington products. Utilizing Sourcewell cooperative pricing, the total cost for purchase and installation of the flooring is $205,572.

GTrans is also requesting approval of a 10 percent contingency, or $20,557, to address any unforeseen conditions or additional work that may arise during installation. Use of the contingency would require advance approval by GTrans management. Staff has reviewed the proposed pricing and determined it to be fair and reasonable.

Therefore, staff recommends that City Council approve the purchase and installation of flooring from DFS Flooring in the amount of $205,572, and approve a total project cost of $226,129, which includes a 10 percent contingency.

FISCAL IMPACT/COST:

GTrans has allocated local capital funding in the FY26 capital budget for this project. There is no impact to the General Fund.

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
DFS Flooring Proposal #262298.pdf
Sourcewell Contract 061323-MMI with Mannington.pdf
Admin: MARIE VALENZUELA
Proposal
Date: 3/3/2026
From: JASEN MURPHY
Bid Due Date: 3/3/2026
Revision #:

Plan Date:

Estimator:

To Project

G TRANS OFFICES ALL PHASES - CITY OF GARDENA
13999 WESTERN AVENUE
GARDENA, CA 90249
Attn: VICTOR SANTOS

CITY OF GARDENA
13999 SOUTH WESTERN AVENUE
GARDENA, CA 90249
Addendum :

Phone:
15651 Saticoy St.

Van Nuys, Ca 91406
Phone: (818) 374-5200
Fax : (818) 779-1504
Contractors License #999046
DIR # 1000006695
Quantity
Unit
Price
Line
Total
PHASE 1: 2ND FLOOR MAIN AREA/WALKWAYS: PRICING BASED ON SOURCEWELL 061323- MM1:PREVAILING WAGES SHALL BE PAD, DIR #1000006695
PRODUCT CODE CONFT6E. C-1 CARPET TILE SUPPLIED.

CONFLUENCE MODULAR - 18" X 36" INFINITY
MANNINGTON COMMERCIAL® CARPETS 248.00 SY
1 AUTHENTICITY 42.23 10,473.04
/ 13002
PRODUCT CODE TP4. B-1 BASE SUPPLIED.

WALL BASE RUBBER - 4" COVE BASE-1/8"
BURKE MERCER ® 400.00 LF
2 TBD 1.07 428.00
PRODUCT CODE 443639. ADHESIVE SUPPLIED,
INFINITY 2 PRESSURE SENSITIVE ADHESIVE
MANNINGTON COMMERCIAL® CARPETS 3.00 EA
3 4 GAL 165.32 495.96

PRODUCT CODE REMOVAL OF CARPET TILE (STANDARD)
N/A
DFS FLOORING 208.00 SY
4 N/A 6.50 1,352.00
PRODUCT CODE REMOVAL OF VCT.

N/A
DFS FLOORING 400.00 SF
5 N/A 1.50 600.00
PRODUCT CODE CARPET DISPOSAL.

N/A
DFS FLOORING 208.00 SY
6 N/A 3.75 780.00
PRODUCT CODE INSTALLATION - CARPET TILES.

N/A
DFS FLOORING 248.00 SY
7 N/A 14.25 3,534.00
PRODUCT CODE REMOVE/SCRAPE OLD ADHESIVE.

N/A
DFS FLOORING 2,200.00 SF
8 N/A 1.50 3,300.00
PRODUCT CODE TRANSITIONS INSTALLATION.

N/A
DFS FLOORING 12.00 LF
9 N/A 4.75 57.00
PRODUCT CODE INSTALL 4" BASE.

N/A
DFS FLOORING 400.00 LF
10 N/A 3.50 1,400.00
PRODUCT CODE FURNITURE MOVING LIFT.

N/A
DFS FLOORING 50.00 SY
11 N/A 19.50 975.00
PRODUCT CODE INSTALLATION ADD ON - NIGHT/WEEKEND.

N/A
DFS FLOORING 11,218.00 EA
12 N/A 0.35 3,925.99
3/3/2026 03:04 PM Bid #: 262298 Page 1 of 10
G TRANS OFFICES ALL PHASES - CITY OF CITY OF GARDENA Page 2 of 10 CALIFORNIA STEWARDSHIP ASSESSMENT.

N/A
DFS FLOORING 248.00 SY
13 N/A 1.49 369.52
$27,690.51
TAX $1,196.69

TOTAL (SALES TAX ADDED THESE LINE ITEMS)

SUB-TOTAL THESE LINE ITEMS
$28,887.20
3/3/2026 03:04 PM Bid #: 262298 Page 2 of 10
G TRANS OFFICES ALL PHASES - CITY OF CITY OF GARDENA Page 3 of 10 Quantity
Unit
Price
Line
Total
PHASE 2: BALLANGER MEETING ROOMS: PRICING BASED ON SOURCEWELL 061323- MM1:PREVAILING WAGES SHALL BE PAID, DIR #1000006695
PRODUCT CODE CONFT6E . C-1 CARPET TILE SUPPLIED.

CONFLUENCE MODULAR - 18" X 36" INFINITY
MANNINGTON COMMERCIAL® CARPETS 248.00 SY
1 AUTHENTICITY 42.23 10,473.04
/ 13002
PRODUCT CODE SIGLAY. LVP-1 SUPPLIED.

AMTICO SIGNATURE LAYOUTS - BLOCK PARQUET
WEAVE
MANNINGTON® RESILIENT FLOORS 261.00 SF
2 EQUATOR FLOW 9.54 2,489.94
/ EQUATOR FLOW
PRODUCT CODE TP4. B-1 BASE SUPPLIED.

WALL BASE RUBBER - 4" COVE BASE-1/8"
BURKE MERCER ® 400.00 LF
3 TBD 1.07 428.00
PRODUCT CODE 443639. ADHESIVE SUPPLIED,
INFINITY 2 PRESSURE SENSITIVE ADHESIVE
MANNINGTON COMMERCIAL® CARPETS 3.00 EA
4 4 GAL 165.32 495.96
PRODUCT CODE 295457. ADHESIVE SUPPLIED,
V-88
MANNINGTON® RESILIENT FLOORS 2.00 EA
5 1 GALLON 69.92 139.84

PRODUCT CODE REMOVAL OF CARPET TILE (STANDARD)
N/A
DFS FLOORING 248.00 SY
6 N/A 6.50 1,612.00
PRODUCT CODE REMOVAL OF VCT.

N/A
DFS FLOORING 261.00 SF
7 N/A 1.50 391.50
PRODUCT CODE CARPET DISPOSAL.

N/A
DFS FLOORING 249.00 SY
8 N/A 3.75 933.75
PRODUCT CODE INSTALLATION - CARPET TILES.

N/A
DFS FLOORING 248.00 SY
9 N/A 14.25 3,534.00
PRODUCT CODE LVT INSTALLATION.

N/A
DFS FLOORING 261.00 SF
10 N/A 6.50 1,696.50
PRODUCT CODE REMOVE/SCRAPE OLD ADHESIVE AT CARPET.

N/A
DFS FLOORING 2,224.00 SF
11 N/A 1.50 3,336.00
PRODUCT CODE TRANSITIONS INSTALLATION.

N/A
DFS FLOORING 36.00 LF
12 N/A 4.75 171.00
PRODUCT CODE 1/8" SKIM COAT. FLOOR PREP AT LVT.

N/A
DFS FLOORING 261.00 SF
13 N/A 2.50 652.50
PRODUCT CODE INSTALL 4" BASE.

N/A
DFS FLOORING 300.00 LF
14 N/A 3.50 1,050.00
PRODUCT CODE FURNITURE MOVING - LIGHT.

N/A
DFS FLOORING 248.00 SY
15 N/A 7.50 1,860.00
PRODUCT CODE INSTALLATION ADD ON - NIGHT/WEEKEND.

N/A
DFS FLOORING 14,303.00 EA
16 N/A 0.35 5,006.79
3/3/2026 03:04 PM Bid #: 262298 Page 3 of 10
G TRANS OFFICES ALL PHASES - CITY OF CITY OF GARDENA Page 4 of 10 CA STEWARDSHIP ASSESSMENT.

N/A
DFS FLOORING 248.00 SY
17 N/A 1.49 369.52
$34,640.34
TAX $1,472.81

TOTAL (SALES TAX ADDED THESE LINE ITEMS)

SUB-TOTAL THESE LINE ITEMS
$36,113.15
3/3/2026 03:05 PM Bid #: 262298 Page 4 of 10
G TRANS OFFICES ALL PHASES - CITY OF CITY OF GARDENA Page 5 of 10 Quantity
Unit
Price
Line
Total
PHASE 3: 2ND FLOOR OFFICES AND BREAKROOMS: PRICING BASED ON SOURCEWELL 061323- MM1:PREVAILING WAGES SHALL BE PAID, DIR #1000006695
PRODUCT CODE CONFT6E. C-1 CARPET TILE SUPPLIED.

CONFLUENCE MODULAR - 18" X 36" INFINITY
MANNINGTON COMMERCIAL® CARPETS 200.00 SY
1 AUTHENTICITY 42.23 8,446.00
/ 13002
PRODUCT CODE SIGLAY. LVP-1 SUPPLIED.

AMTICO SIGNATURE LAYOUTS - BLOCK PARQUET
WEAVE
MANNINGTON® RESILIENT FLOORS 522.00 SF
2 EQUATOR FLOW 9.54 4,979.88
/ EQUATOR FLOW
PRODUCT CODE TP4. B-1 BASE SUPPLIED.

WALL BASE RUBBER - 4" COVE BASE-1/8"
BURKE MERCER ® 600.00 LF
3 TBD 1.07 642.00
PRODUCT CODE 443639. ADHESIVE SUPPLIED,
INFINITY 2 PRESSURE SENSITIVE ADHESIVE
MANNINGTON COMMERCIAL® CARPETS 2.00 EA
4 4 GAL 165.32 330.64
PRODUCT CODE 295457. ADHESIVE SUPPLIED,
V-88
MANNINGTON® RESILIENT FLOORS 4.00 EA
5 1 GALLON 69.92 279.68

PRODUCT CODE REMOVAL OF CARPET TILE (STANDARD)
N/A
DFS FLOORING 200.00 SY
6 N/A 6.50 1,300.00
PRODUCT CODE REMOVAL OF VCT.

N/A
DFS FLOORING 522.00 SF
7 N/A 1.50 783.00
PRODUCT CODE CARPET DISPOSAL.

N/A
DFS FLOORING 200.00 SY
8 N/A 3.75 750.00
PRODUCT CODE INSTALLATION - CARPET TILES.

N/A
DFS FLOORING 200.00 SY
9 N/A 14.25 2,850.00
PRODUCT CODE LVT INSTALLATION.

N/A
DFS FLOORING 522.00 SF
10 N/A 6.50 3,393.00
PRODUCT CODE REMOVE/SCRAPE OLD ADHESIVE.

N/A
DFS FLOORING 2,280.00 SF
11 N/A 1.50 3,420.00
PRODUCT CODE TRANSITIONS INSTALLATION.

N/A
DFS FLOORING 12.00 LF
12 N/A 4.75 57.00
PRODUCT CODE 1/8" SKIM COAT. FLOOR PREP AT LVT.

N/A
DFS FLOORING 522.00 SF
13 N/A 2.50 1,305.00
PRODUCT CODE INSTALL 4" BASE.

N/A
DFS FLOORING 600.00 LF
14 N/A 3.50 2,100.00
PRODUCT CODE FURNITURE MOVING LIFT.

N/A
DFS FLOORING 200.00 SY
15 N/A 19.50 3,900.00
PRODUCT CODE INSTALLATION ADD ON - NIGHT/WEEKEND.

N/A
DFS FLOORING 19,108.00 EA
16 N/A 0.35 6,687.20
3/3/2026 03:05 PM Bid #: 262298 Page 5 of 10
G TRANS OFFICES ALL PHASES - CITY OF CITY OF GARDENA Page 6 of 10 CA STEWARDSHIP ASSESSMENT.

N/A
DFS FLOORING 200.00 SY
17 N/A 1.49 298.00
$41,521.40
TAX $1,541.22

TOTAL (SALES TAX ADDED THESE LINE ITEMS)

SUB-TOTAL THESE LINE ITEMS
$43,062.62
3/3/2026 03:05 PM Bid #: 262298 Page 6 of 10
G TRANS OFFICES ALL PHASES - CITY OF CITY OF GARDENA Page 7 of 10 Quantity
Unit
Price
Line
Total
PHASE 4 FIRST FLOOR OFFICES:PRICING BASED ON SOURCEWELL 061323-MM1:PREVAILING WAGES SHALL BE PAID, DIR #1000006695
PRODUCT CODE CONFT6E. C-1 CARPET TILE SUPPLIED.

CONFLUENCE MODULAR - 18" X 36" INFINITY
MANNINGTON COMMERCIAL® CARPETS 296.00 SY
1 AUTHENTICITY 42.23 12,500.00
/ 13002
PRODUCT CODE SIGLAY. LVP-1 SUPPLIED.

AMTICO SIGNATURE LAYOUTS - BLOCK PARQUET
WEAVE
MANNINGTON® RESILIENT FLOORS 1,261.00 SF
2 EQUATOR FLOW 9.54 12,029.94
/ EQUATOR FLOW
PRODUCT CODE TP4. B-1 BASE SUPPLIED.

WALL BASE RUBBER - 4" COVE BASE-1/8"
BURKE MERCER ® 1,100.00 LF
3 TBD 1.07 1,177.00
PRODUCT CODE 443639. ADHESIVE SUPPLIED,
INFINITY 2 PRESSURE SENSITIVE ADHESIVE
MANNINGTON COMMERCIAL® CARPETS 3.00 EA
4 4 GAL 165.32 495.96
PRODUCT CODE 186054. ADHESIVE SUPPLIED,
V-88
MANNINGTON® RESILIENT FLOORS 2.00 EA
5 4 GAL 212.89 425.78

PRODUCT CODE REMOVAL OF CARPET TILE (STANDARD)
N/A
DFS FLOORING 296.00 SY
6 N/A 6.50 1,924.00
PRODUCT CODE REMOVAL OF VCT.

N/A
DFS FLOORING 1,261.00 SF
7 N/A 1.50 1,891.50
PRODUCT CODE CARPET DISPOSAL.

N/A
DFS FLOORING 296.00 SY
8 N/A 3.75 1,110.00
PRODUCT CODE INSTALLATION - CARPET TILES.

N/A
DFS FLOORING 296.00 SY
9 N/A 14.25 4,218.00
PRODUCT CODE LVT INSTALLATION.

N/A
DFS FLOORING 1,261.00 SF
10 N/A 6.25 7,881.25
PRODUCT CODE REMOVE/SCRAPE OLD ADHESIVE AT CARPET.

N/A
DFS FLOORING 2,620.00 SF
11 N/A 1.50 3,930.00
PRODUCT CODE TRANSITIONS INSTALLATION.

N/A
DFS FLOORING 72.00 LF
12 N/A 4.75 342.00
PRODUCT CODE 1/8" SKIM COAT. FLOOR PREP AT LVT.

N/A
DFS FLOORING 1,261.00 SF
13 N/A 2.50 3,152.50
PRODUCT CODE INSTALL 4" BASE.

N/A
DFS FLOORING 1,100.00 LF
14 N/A 3.50 3,850.00
PRODUCT CODE FURNITURE MOVING LIFT.

N/A
DFS FLOORING 296.00 SY
15 N/A 19.50 5,772.00
PRODUCT CODE INSTALLATION ADD ON - NIGHT/WEEKEND.

N/A
DFS FLOORING 32,960.00 EA
16 N/A 0.35 11,536.61
3/3/2026 03:05 PM Bid #: 262298 Page 7 of 10
G TRANS OFFICES ALL PHASES - CITY OF CITY OF GARDENA Page 8 of 10 CA STEWARDSHIP ASSESSMENT.

N/A
DFS FLOORING 296.00 SY
17 N/A 1.49 441.04
$72,677.58
TAX $2,796.02

TOTAL (SALES TAX ADDED THESE LINE ITEMS)

SUB-TOTAL THESE LINE ITEMS
$75,473.60
Quantity
Unit
Price
Line
Total
ALT #1: WALK OFF MATS::PRICING BASED ON SOURCEWELL 061323-MM1:PREVAILING WAGES SHALL BE PAID, DIR #1000006695
PRODUCT CODE RUF2T5E. C-1 CARPET TILE SUPPLIED.

RUFFIAN II 24" X 24" WALK OFF TILE
MANNINGTON COMMERCIAL® CARPETS 14.00 SY
1 TBD 72.80 1,019.15
/ TBD
PRODUCT CODE 443639. ADHESIVE SUPPLIED,
INFINITY 2 PRESSURE SENSITIVE ADHESIVE
MANNINGTON COMMERCIAL® CARPETS 1.00 EA
2 4 GAL 165.32 165.32
PRODUCT CODE HOURLYLABOR INSTALL WALK OFF MATS.

N/A
DFS FLOORING 8.00 HR
3 N/A 225.00 1,800.00
PRODCUT CODE INSTALLATION ADD ON - NIGHTS WEEKEND.

N/A
DFS FLOORING 1,800.00 EA
4 N/A 0.35 630.05

CA STEWARDSHIP ASSESSMENT,
N/A
DFS FLOORING 14.00 SY
5 N/A 1.49 20.86
$3,635.38
TAX $124.37

TOTAL (SALES TAX ADDED THESE LINE ITEMS)

SUB-TOTAL THESE LINE ITEMS
$3,759.75
3/3/2026 03:05 PM Bid #: 262298 Page 8 of 10
G TRANS OFFICES ALL PHASES - CITY OF CITY OF GARDENA Page 9 of 10 Quantity
Unit
Price
Line
Total
ALT #2 GYM: PRICING BASED ON SOURCEWELL 061323-MM1:PREVAILING WAGES SHALL BE PAID, DIR #1000006695
PRODUCT CODE RSTC24. C-1 RUBBER TILE SUPPLIED.

RESET 24" X 24" X 3/8" RUBBER TILE
MANNINGTON COMMERCIAL® CARPETS 600.00 SF
1 TBD 10.18 6,108.00
/ TBD
PRODUCT CODE TP4. B-1 BASE SUPPLIED.

WALL BASE RUBBER - 4" COVE BASE-1/8"
BURKE MERCER ® 100.00 LF
2 TBD 1.07 107.00
PRODUCT CODE REMOVAL OF VCT.

N/A
DFS FLOORING 600.00 SF
3 N/A 1.50 900.00
PRODUCT CODE RUBBER TILE INSTALLATION.

N/A
DFS FLOORING 600.00 SF
4 N/A 7.50 4,500.00
PRODUCT CODE INSTALL 4" BASE.

N/A
DFS FLOORING 100.00 LF
5 N/A 3.50 350.00
PRODUCT CODE HOURLY LABOR - EQUIPMENT MOVING.

N/A
DFS FLOORING 12.00 EA
6 N/A 225.00 2,700.00
PRODUCT CODE INSTALLATION ADD ON - NIGHT/WEEKEND.

N/A
DFS FLOORING 8,450.00 EA
7 N/A 0.35 2,957.42
$17,622.42
TAX $652.58

TOTAL (SALES TAX ADDED THESE LINE ITEMS)

SUB-TOTAL THESE LINE ITEMS
$18,275.00
$197,787.63
TAX $7,783.69

SUB TOTAL
PROPOSAL TOTAL $205,571.32

THANK YOU,
3/3/2026 03:05 PM Bid #: 262298 Page 9 of 10
G TRANS OFFICES ALL PHASES - CITY OF CITY OF GARDENA Page 10 of 10 This proposal pricing is valid for thirty (30) days with approved credit.

Payment is due within ten (10) days of invoice.

DFS Flooring will provide all labor and/or materials as specified in this proposal. Price includes all applicable freight, taxes and fees. Customer agrees to supply adequate lighting, power, temperature control, and vertical access (e.g., elevator or hoisting equipment). Acceptance of this proposal constitutes approval of any accompanying scope drawings, which outline product placement, installation methods, and layouts. Seam placement for roll goods is subject to manufacturer roll lengths, potentially resulting in additional seams not shown. Upon acceptance, DFS Flooring will proceed with material procurement unless formal submittals are required. Any changes after acceptance must be communicated in writing via a formal change order. The customer is responsible for any costs associated with canceled or modified orders, including restocking and freight fees. Storage fees will apply to materials warehoused by DFS Flooring for more than thirty (30) days due to schedule delays or lack of an installation date. DFS Flooring will not accept back-charges for trade damage without the option to inspect and resolve claims. DFS Flooring is not liable for costs, claims, or liquidated damages caused by delays from manufacturers or distributors. In any legal action or arbitration related to this agreement, the prevailing party shall be entitled to recover all attorneys' fees, costs, and expenses. DFS charges a 4% fee for credit card payment. Nevada Contract Limit $1,500,000.
“CA Crpt Stewardship Assessment Fee”: Applies to all carpet sold in California per AB-729 / Carpet America Recovery Effort. Rates are $1.05/SY broadloom, $1.49/SY carpet tile. Subject to periodic increases and responsibility of payer when invoiced.

EXCLUSIONS— Unless specifically included above, the following are excluded from the scope of work: (1) Major Subfloor Preparation: Such as removal of old floor coverings, adhesives, contaminants; concrete subfloor work to smooth or level surfaces (e.g., skim-coating, grinding, floating); wood subfloor work such as nailing, filling, or sanding irregularities. (2) Moisture/ Alkalinity Testing or Remediation: Customer must provide a written report on moisture and alkalinity per CRI-104-96, Section 6.3. Failure due to moisture or alkalinity voids all warranties. (3) Asbestos Control/ Abatement. (4) Extra Material Stock: Anything beyond floor coverage. (5) Premium Labor Hours: Holidays, weekends, and weekdays from 4PM-5AM. (6) Phasing: Any division of labor beyond a single period of continuous work. (7) Furniture Relocation: All furniture, equipment and loose items must be off the floor. (8) Premium or Custom Colors/ Patterns: No selections that exceed the standard allowance for unspecified products. (9) Post-Installation Maintenance: Such as vacuuming, buffing, waxing, sealing, or cleaning. (10) Protection: Use of plastic, drop cloths, hardboard. (11) Wall Repair: May be needed prior to baseboard installation. (12) Specialty Insurance:

Any coverage beyond standard, such as “pollution liability.” ***IMPORTANT NOTICE ON TARIFF PRICE INCREASES & DELAYS*** This proposal may include products sourced outside the U.S., which could be subject to new tariffs, duties, taxes, or import fees imposed by the U.S. or other authorities without prior notice. If a manufacturer or distributor raises material costs after the proposal origination date, DFS Flooring reserves the right to adjust the contract price to reflect such increases. DFS Flooring will assess costs upon proposal approval and again when materials are ordered. Any price increase will be communicated in writing as a revised proposal or change order, as applicable. DFS Flooring is not responsible for delays due to supply-chain issues, tariff processing, or related disputes. We will not accept back-charges or liquidated damages for delays outside our control. Please allow extra time when scheduling. Consider digital submittals instead of physical samples to expedite the approval process. For questions or alternative product options, please contact your sales representative. 3/3/2026 03:05 PM Bid #: 262298 Page 10 of 10
061323-MMI
Rev. 3/2022 1
Solicitation Number: 061323

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Mannington Mills, Inc., 1844 US Highway 41 SE, Calhoun, GA 30701 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Flooring Materials with Related Supplies and Services from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contract expires August 9, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.

B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
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A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
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x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 061323-MMI
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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
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A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 061323-MMI
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price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

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D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.

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b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 061323-MMI
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 061323-MMI
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
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Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 061323-MMI
Rev. 3/2022 16
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 061323-MMI
Rev. 3/2022 17
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 061323-MMI
Rev. 3/2022 18
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Mannington Mills, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Brad Root
Title: Chief Procurement Officer Title: Senior VP Sales & Marketing Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 061323 Vendor Name: Mannington Mills, Inc.

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Bid Number: RFP 061323 Vendor Name: Mannington Mills, Inc.

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Bid Number: RFP 061323 Vendor Name: Mannington Mills, Inc.

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Bid Number: RFP 061323 Vendor Name: Mannington Mills, Inc.

DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 Bid Number: RFP 061323 Vendor Name: Mannington Mills, Inc.

Table 148: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the questions below.

Line
Item Question Response *
95 Describe any performance standards or
guarantees that apply to your services
We've attached applicable product warranties in the document section which detail the various performance aspects of our products that we cover. Our products carry industry-leading warranty terms - including lifetime warranties for our carpet, 15 years for resilient sheet goods, and up to 25 year (product dependent) for our luxury vinyl tiles & planks (LVT).

It's one thing to provide an extended warranty, but it's another to deliver on that promised level of performance. Our commitment to quality and performance is reflected in our world class claims ratio. The industry average trends in the range of 3%. Mannington has one of the lowest claims rates in the industry at less than onehalf of one percent (<0.05%). For the previous decade, our claims ratio has been well in excess of five times better than the industry standard. This is one of Mannington's proudest achievements.
*
96 Describe any service standards or
guarantees that apply to your services
(policies, metrics, KPIs, etc.)
Mannington's goal is 100% service performance, meaning that we deliver the right product, on time, and as promised to our customers. We measure our service performance daily to make certain we are meeting the needs of our customers.

While not at 100%, our current service levels average at around 99+%. The latest rating had us at 99.6%. This means that your members can be assured that they will receive their flooring as needed with no delays or mistakes.

Our Strategic Accounts teams is dedicated to providing the highest services levels for your members. In addition to your dedicated account representatives, Mannington's SA team can provide:
-- A dedicated strategic account specialist and support team -- Single point of contact for all facets of your account -- Market segment managers
-- Dedicated micro-site with information on all specified products -- Accountability for full product lifecycle
-- Experts in multiple product offerings
-- National discount volume pricing
-- Quarterly reports of purchases
Mannington Commercial's approach to account management is to provide a longterm partnership tailored to our clients' needs. We recognize that our continued success is contingent upon providing the best performing products available along with world-class customer service. Rest assured that on every level, Mannington's account management team will devote the time and energy necessary to complete your members' projects, offering a dedicated, professionally trained staff that specializes in servicing our Strategic Account partners. It is our continued mission to be the best people to do business with in the flooring industry. *
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 Bid Number: RFP 061323 Vendor Name: Mannington Mills, Inc.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Sourcewell_Mannington proposed 2023 PRICE LIST_update 5.16.23.pdf - Friday June 09, 2023 10:58:03 Financial Strength and Stability (optional)
Marketing Plan/Samples - Attachment to Q#77.zip - Thursday June 08, 2023 06:57:07 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information - Mannington Product Warranties.zip - Thursday June 08, 2023 07:01:28 Standard Transaction Document Samples - Sourcewell Quote Form.pdf - Thursday June 08, 2023 06:56:37 Requested Exceptions - RFP_061323_Flooring_Contract_Template - Mannington redlines.docx - Thursday June 08, 2023 12:47:39
Upload Additional Document (optional)
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Bid Number: RFP 061323 Vendor Name: Mannington Mills, Inc.

DocuSign Envelope ID: 910B4406-9D02-48CC-9A04-CC9051F59505 City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY
Agenda Item No. 19B.

Section: DEPARTMENTAL

ITEMS -

TRANSPORTATION
Meeting Date: March 10,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve Purchase of Two (2) Electric Double Deck Buses from Alexander Dennis at a Cost of $4,594,307 and a Project Total of $5,742,883
COUNCIL ACTION REQUIRED:

Staff Recommendation: Approve Purchase
RECOMMENDATION AND STAFF SUMMARY:

As of early 2026, GTrans has successfully replaced its entire active fleet of 40-foot hybrid gasoline-electric buses in accordance with the fleet replacement plan approved by City Council in 2017. GTrans now operates a total of 51, 40-foot buses utilizing a mix of compressed natural gas (CNG) and battery-electric technologies.

In recent years, GTrans has evaluated additional bus model options to more cost-effectively deliver service and address overcrowding on its busiest routes. Over the past five years, staff have explored the potential incorporation of two to four double-deck buses into the fleet. A double-deck bus has a maximum capacity of approximately 81 seated and standing passengers, compared to about 42 on a standard 40-foot transit bus. This increased capacity allows a single bus, operated by one driver, to carry nearly twice as many passengers. Of that capacity, the upper deck alone can accommodate approximately 45 seated passengers.

This higher-capacity vehicle would be particularly beneficial on Line 7X on Sundays, when GTrans currently deploys standby buses to make multiple trips to and from SoFi Stadium to accommodate football-related demand.

GTrans also operates additional buses on Line 2 to alleviate overcrowding near schools during the school year, which could potentially be reduced as well. The reduction of buses on just these two routes amounts to nearly $100,000 operational savings per year, or over $1,000,000 over the 12-year life of the bus. Similarly, Line 2—the busiest route in the GTrans system—experiences significant weekday overcrowding, often resulting in extended customer wait times. Looking ahead, GTrans also anticipates providing expanded transit service during the 2028 Olympic and Paralympic Games in Los Angeles. Serving large crowds traveling to specific venues over sustained periods will require a substantial number of buses and operators beyond normal daily service levels. Additionally, community feedback received through GTrans’ current operations analysis, Planning a Transit Horizon (PATH), indicates interest in expanding Line 7X service beyond Sundays to support weekday concerts and sporting events in Inglewood.

In August 2021, GTrans tested a battery-electric double-deck bus manufactured by Alexander Dennis. Staff operated the vehicle on Gardena streets and routes and displayed it to the public during the National Night Out event at City Hall. In 2024, GTrans staff also visited the Regional Transportation Commission of Southern Nevada (RTC), the first transit agency in the United States to place double-deck buses into regular service. RTC has operated double-deck buses for more than 20 years on high-capacity and long-distance routes, including its wellknown “Deuce” service along the Las Vegas Strip. Over the past year, GTrans has also consulted with Foothill Transit, which currently operates three battery-electric double-deck buses with an additional 24 on order, and Sound Transit, which has operated diesel double-deck buses since 2015 and has 33 battery-electric double-deck buses on order. Based on this research and GTrans’ operational needs, staff recommends the purchase of two battery-electric double-deck buses.

GTrans is able to participate in a cooperative purchasing agreement with the Washington State Transit Bus Cooperative, allowing the agency to procure two electric Enviro500 double-deck buses from Alexander Dennis.

This joint procurement provides cost savings through standardized specifications and reduced customization. The Washington State contract expires at the end of March 2026, and a replacement solicitation has not yet begun.

Future pricing is expected to increase once a new contract is awarded. Given the 24-month vehicle lead time and the goal of having the buses in service prior to the 2028 Olympic and Paralympic Games, staff recommends proceeding with the purchase now to secure current pricing. The buses will be manufactured at the Alexander Dennis facility in North Las Vegas, Nevada.

The total price per bus is $2,035,734, which includes delivery, an extended warranty, and a spare parts package.

Training is included at a cost of $86,275. The total contract amount for the purchase is $4,594,307 including estimated sales tax.

Major bus manufacturers operating in North America are currently assessing the potential impacts of tariffs on supply chains and vehicle pricing. Alexander Dennis has estimated that such tariffs could increase the cost of each bus by up to 15 percent. In addition, GTrans is requesting authorization for a 10 percent contingency to account for any unforeseen changes to the bus build, subject to advance approval by GTrans staff. Combined, GTrans is requesting a total contingency of 25 percent, or $1,148,577, to ensure sufficient authorization to address potential tariffs and unforeseen expenditures.

During the past month, GTrans staff tested a mock-up vehicle designed to simulate the height of a double-deck bus on all seven GTrans routes. This evaluation identified locations where coordination with other jurisdictions may be required, including red curb modifications, tree trimming or removal, and relocation of street furniture. This work will inform implementation planning as GTrans prepares for the arrival of the buses in 2028.

GTrans has been awarded $12,375,000 in funding through the South Bay Cities Council of Governments (SBCCOG) under the Measure R South Bay Transit Investments Program. These funds, administered through the Los Angeles County Metropolitan Transportation Authority (Metro), will support the purchase of expansion buses and associated infrastructure improvements. The funding will assist with acquisition of the proposed double-deck buses, any required infrastructure modifications, and additional expansion revenue vehicles planned for the near future. The Metro Board approved the project in September 2025, and staff is awaiting execution of the final Memorandum of Understanding (MOU), which is expected to be presented to City Council within the next several months. As the agreement is scheduled to commence on July 1, 2026, Metro has issued a Letter of No Prejudice (LONP), allowing GTrans to enter into a bus purchase contract prior to execution of the MOU. Should the MOU not be approved for any reason, Alexander Dennis has provided a letter permitting GTrans to cancel this bus order without financial penalty by September 1, 2026, in accordance with the contract terms. Both documents have been reviewed by the City Attorney.

Therefore, staff respectfully recommends that City Council authorize the purchase of two electric Enviro500 doubledeck buses from Alexander Dennis in the amount of $4,594,307, which includes estimated sales tax, training, spare parts, and delivery, and further authorize a 25 percent contingency of $1,148,577 to account for potential tariffs and unforeseen changes, subject to advance approval by GTrans staff. The total requested not-to-exceed project total is $5,742,883.

FISCAL IMPACT/COST:

GTrans has sufficient local capital funding approved for this purchase, and set for an agreement commencing July 1, 2026. There is no impact to the General Fund.

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
Double Deck Photos.pdf
Enviro500EV Interior Render.pdf
Enviro500 EV Quote GTrans 260303-Rev1a.pdf
EV Double Deck Buses
Alexander Dennis EV Double Deck Bus Test at GTrans and National Night Out EV Double Deck Buses
2024 Visit to Regional Transportation Commission of Southern Nevada (RTC) EV Double Deck Buses
“The Deuce”
EV Double Deck Buses
Sound Transit Washington State and Foothill Transit
Enviro500EV: Interior Renders
Upper Saloon : Viewed From Front
Upper Saloon : Viewed From Rear
Lower Saloon : Viewed From Rear
Lower Saloon Gangway : Viewed From The Front of Vehicle Lower Saloon Mid : Viewed From The Rear of Vehicle
Driver’s workplace – Driver view
Driver’s workplace – Entrance View
Front wheelchair Area
Rear Wheelchair Area
Staircase LED
Upper saloon rear pulpit
Upper saloon front pulpit
Upper saloon front pulpit
Upper saloon front header detail
Upper saloon from rear 5way
Upper saloon from rear 5way
Alexander Dennis, Inc.
6355 E Tropical Pkwy #165
March 3, 2026 Rev 1a Las Vegas, NV 89115
United States
Vicotr Santos Tel: (951) 244-9429
Maintenance Manager
Gtrans - City of Gardena
13999 S Western Ave, Gardena CA 90249

SUBJECT TO CONTRACT

OFFER FOR THE SUPPLY OF
2-4 x ALEXANDER DENNIS ENVIRO 500 Battery Electric Buses

DESCRIPTION OF WORK
Supply of 2-4 Enviro 500 battery electric buses utilizing State of Washington Contract 06719-03 Price shown represent total for 2 buses. Per unit price same for additional bus quantity, up to 4 buses

SCOPE OF SUPPLY

1. Vehicle Specification
Per 06719-03 'Exhibit B-1 Specifications' and arrangement drawing WA7645

2. PRICE FOR FULLY BUILT ENVIRO 500 BEB DOUBLE DECK BUS Price for supply of 2 Enviro 500 battery electric buses 708 kWh battery pack Price per unit base specification, options, freight, and PPI $1,845,020.65 USD Optional Items (each Bus):

Arow Global Operator Barrier Door $7,342.01
Byk Rak w/deploy alert $3,759.81
Recaro armrest, orange shoulder belt, and seat alarm $1,255.17 Exterior mirror LED signal $165.40
Additional stop request sign $857.75
Vapor class acoustic $4,646.15
OBIC info display board $1,165.11
Stainless steel stanchions $1,715.50
12V Power socket on LH console $207.29
APC system $9,349.48
Type 31 batteries $779.12
Hand-held microphone $192.99
Hanover destinations $2,859.17
Clever Devices with Speakeasy $30,097.03
Apollo 16Camera with 2TB DVR $19,799.74
Passenger seat USB's $4,145.79
Anti-graffiti film interior windows $2,375.97
Extended warranty provision (battery & drive motor) $50,000.00 Spare parts package $50,000.00
Total New Sell Price each Bus: $2,035,734.13
Total Bus Contract: 2 Buses $4,071,468.26 USD
Pricing quoted is provisional, pending confirmation of option item specifications during pre-production meetings.

2.1 Payment terms Bus Contract:
30% due at completion of fully built up chassis. $1,221,440.48 of total bus contract 70% due at final acceptance at customer location $2,850,027.78 of total bus contract Price does NOT include any State taxes, Federal taxes, local taxes or vehicle taxes of any description.

Prices subject to any change orders agreed prior to contract.

2.2 PRICE FOR TRAINING
Basic Bus Familiarization - 8 Hrs $571.83
Basic Maintenance - 32 Hrs $4,574.67
Technical - 96 Hrs $37,741.01
Suspension and Steering - 4 Hrs $9,649.69
Electrical Orientation - 24 Hrs $9,649.69
Air and Brake Systems - 24 Hrs $9,649.69
HVAC and Climate Controls - 8 Hrs $4,789.11
Wheelchair Ramp - 4 Hrs $3,216.56
Fire Suppression - 8 Hrs $3,216.56
Data Communications System - 8 Hrs $3,216.56
Total Training Package: $86,275.37

2.3 Payment terms Training:
100% due at completion of Training

3. VALIDITY
The price quoted for the purchase remains valid until March 31, 2026 by which date Alexander Dennis must be in receipt of purchase order.

4. TIMING & DELIVERY
Timing to be agreed by customer and Alexander Dennis, during pre-production meetings.

Tentative delivery timing for 2 buses by Q1-2028
Delivery point is customer facility Gardena, CA

5. Non-Discrimination
The contractor, sub-recipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate.

5. Tariffs
Alexander Dennis’s proposed price does not include any additional costs, duties, or price adjustments resulting from regulatory changes, changes or law, or future or recently imposed tariffs as the cost impact is not available. Alexander Dennis’s proposed price is based on USMCA agreements and global Tariff values that were in place as of January 20th, 2025. Potential changes to tariffs have been an evolving situation with the full cost impact not yet visible. We expect the cost of Tariffs will increase the price of the bus between 3% and 15% however this is an estimate for your budgeting purposes only. Alexander Dennis may send an updated proposal with an estimate of the Tariff amount once we have better visibility to the final global Tariff values.

Alexander Dennis is committed to working collaboratively with the customer to ensure a transparent and auditable process for assessing and addressing tariff-related costs.

7. TERMS AND CONDITIONS
In accordance with Washington State DES Contract 06719-03

ALEXANDER DENNIS INC
Jason Steinbrunn
Vice President, Commercial

Gardena City CouncilMarch 10, 2026

Gardena City Council
March 10, 2026