Agenda packet — Gardena City Council, July 28, 2026 (part 2 of 2)

FISCAL IMPACT:

There will be no fiscal impact related to this contract. An additional allocation of an amount of up to $26,400.00 is designated to be reimbursed by the applicant, through a paid deposit.

ATTACHMENT:

1. Agreement with UltraSystems Environmental, Inc.

2. Amendment Number One to Agreement with UltraSystems Environmental, Inc. • Exhibit A: Letter from UltraSystems dated January 13, 2026

Greg S. Tsujiuchi
Date: July 28, 2026 Submitted by: ___________________________________

Consultant Agreement with UltraSystems Environmental, Inc. Page 1

AGREEMENT BETWEEN

THE CITY OF GARDENA
AND

ULTRASYSTEMS ENVIRONMENTAL, INC

This contract, hereinafter referred to as Agreement is entered into this 18th day of November, 2025, by and between THE CITY OF GARDENA (“City”) and UltraSystems Environmental, Inc., a California environmental consulting agency (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. Recitals.

A. Whereas, City requires the services of a professional to provide environmental consulting for the Ponce Recycling Project located at 1937 West 169th Street (APN: 4094-003-018); and

B. Whereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to provide these services; and

C. Whereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement.

D. WHEREAS, no official or employee of City has a financial interest, within the provisions of sections 1090 -1092 of the California Government Code, in the subject matter of this Agreement.

2. Services.

A. Consultant agrees to provide the professional services described in the City’s Request for Proposals (RFP) and any associated addendum, attached hereto as Exhibit “A” and Consultant’s Response to City’s RFP (“Consultant’s Proposal”), attached hereto as Exhibit “B”, both incorporated herein by this reference (“Services”).

B. The Services shall be performed in accordance with the Project Schedule set forth in Exhibit “B”. Consultant shall not be liable for any failure or delay in furnishing proposed Services resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by City to provide appropriate access to equipment or personnel, or other causes beyond Consultant’s reasonable control.

3. Additional Services. If City determines that additional Services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200

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Consultant to perform such additional Services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the amount agreed upon in writing by the Parties. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

4. Consultant’s Proposal. This Agreement shall include Consultant’s proposal or bid which is incorporated herein as Exhibit “B”. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

5. Timing of Performance. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement as set forth in Exhibit “A”. City, in its sole discretion, may extend the time for performance of any Service.

6. Compensation. Compensation for the Services shall be billed as set forth in Exhibit “C”, attached hereto. The Compensation is inclusive of all costs that may be incurred by Consultant in performance of the Services, including but not limited to such items as travel, copies, delivery charges, phone charges, and facsimile charges, unless otherwise. In no event shall compensation under this Agreement exceed ONE HUNDRED NINETEEN THOUSAND AND TWO HUNDRED EIGHTY DOLLARS and 00/00 ($119,280.00) without the prior written authorization of the City Council.

7. Term of Agreement/Termination. This Agreement shall commence on the Effective Date and continue for a period of two (2) years, ending on November 18, 2027, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may be extended by two [2] additional one [1] year periods upon mutual written agreement of both parties.

A. This Agreement shall be effective as of the date of execution by the City and shall remain in effect until all Services are completed or until terminated as provided for herein.

B. City may terminate this Agreement without cause by providing written notice to Consultant not less than ten days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incurred up to and including the effective date of termination.

C. Unless for cause, Consultant may not terminate this Agreement. If Consultant is terminating this Agreement for cause, it must provide the City with thirty (30) days written notice.

D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200

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days, deliver to City all files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the Services under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if available. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the Services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date of termination.

8. Agreement Administrator. For purposes of this Agreement, City designates Jo-Anne Burns or designee as the Agreement Administrator who shall monitor Consultant’s performance under this Agreement. Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by Agreement Administrator Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the Agreement Administrator. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the Agreement Administrator determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section- Term of Agreement/Termination. All notices, invoices or other documents shall be addressed to the Agreement Administrator, as well as all substantive issues relating to this contract. City reserves the right to change this designation upon written notice to Consultant.

9. Invoices and Payments.

A. Payment shall be made upon receipt and approval of invoices for Services rendered. In order for payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs, and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced.

B. The Agreement Administrator shall review the invoices to determine whether services performed and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or the Agreement Administrator shall provide Consultant with a written statement objecting to the charges and stating the reasons therefore.

C. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

10. Records/Audit.

A. Consultant shall be responsible for ensuring accuracy and propriety of all billings and shall maintain all supporting documentation for a minimum of three (3) years Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200

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from the completion date of the Services under this agreement the following records:

1. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assure proper accounting for all funds;

2. Records which establish that Consultant and any subconsultant who renders Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations

3. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

B. City shall have the right to audit Consultant’s invoices and all supporting documentation for purposes of compliance with this Agreement for a period of three years following the completion of Services under this Agreement.

C. Upon reasonable notice from City or any other governmental agency, Consultant shall cooperate fully with any audit of its billings conducted by, or of, City and shall permit access to its books, records and accounts as may be necessary to conduct such audits.

11. Successors and Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

12. Change in Name, Ownership or Control. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or subconsultant. Change of ownership or control of Consultant’s firm may require an amendment to the Agreement.

13. Key Personnel. City has relied upon the professional training and ability of Consultant to perform the Services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all Services under this Agreement. In the event that City, in its sole discretion, at any time during the Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City.

14. Performance By Consultant. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

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15. Use of Materials.

A. City shall make available to Consultant such materials from its files as may be required by Consultant to perform Services under this Agreement. Such materials shall remain the property of City while in Consultant’s possession. Upon termination of this Agreement and payment of outstanding invoices of Consultant, or completion of work under this Agreement, Consultant shall return to City any property of City in its possession and any calculations, notes, reports, electronic files, or other materials prepared by Consultant in the course of performance of this Agreement.

B. City may utilize any material prepared or work performed by Consultant pursuant to this Agreement, including computer software, in any manner, which City deems proper without additional compensation to Consultant. Consultant shall have no responsibility or liability for any revisions, changes, or corrections made by City, or any use or reuse pursuant to this paragraph unless Consultant accepts such responsibility in writing.

16. Nonuse of Intellectual Property of Third Parties. Consultant shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Consultant has a license. Consultant shall indemnify and hold City harmless against all claims raised against City based upon allegations that Consultant has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Consultant pursuant to this Agreement.

17. Ownership of Work Product. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed works made for hire for City by Consultant and shall be the sole property of City.

Consultant shall provide City with copies of these items upon demand, and in any event, upon termination of this Agreement.

18. Confidentiality Clause. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal statutes ("Confidential Information"). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information.

Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200

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agrees to release such information or material only to employees or Sub-consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.

"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

HIPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

19. Legal Requirements.

A. Consultant shall secure and maintain all licenses or permits required by law, including a City business license, and shall comply with all ordinances, laws, orders, rules, and regulations pertaining to the work.

B. Consultant warrants that it shall perform the Services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200

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which may be incurred by reason of Consultant’s performance under this Agreement.

C. Consultant covenants that there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry, or any other category forbidden by law in performance of this Agreement.

20. Conflict of Interest and Reporting.

A. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and

2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of Services to be performed under this Agreement.

B. Consultant and its representatives shall refrain from lobbying City of Gardena officials, employees and representatives for the duration of this Agreement.

21. Guarantee and Warranty. Consultant warrants to City that the material, analysis, data, programs and Services to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. Without waiver of City’s other rights or remedies, City may require Consultant to re-perform any of said Services, which were not performed in accordance with these standards. Consultant shall perform the remedial Services at its sole expense.

22. Insurance.

Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all of the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. Coverage, Limits and Policy Requirements. Consultant shall maintain the types of coverage and limits indicated below:

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1. Commercial General Liability Insurance - a policy for occurrence coverage for bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. Commercial Auto Liability Insurance - a policy with coverage at least as broad as Insurance Services Office form CA 0001, including Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:

a. The City, its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy.

b. The insurer shall agree to provide City with thirty (30) days prior written notice, return receipt requested, of any cancellation, non-renewal or material change in coverage.

c. For any claims with respect to the Services covered by this Agreement, Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its elected and appointed officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.

4. Worker’s Compensation and Employer’s Liability Insurance - a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

5. Professional Errors & Omissions - a policy with minimum limits of one million dollars ($1,000,000.00) per claim and aggregate. This policy shall be issued by an insurance company which is admitted to do business in the State of California and Consultant shall contain a clause that the policy may not be canceled until thirty (30) days written notice, return receipt requested, is mailed to City.

D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder or to fulfill the indemnification provisions and requirements of this Agreement. There shall be no Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200

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recourse against City for payment of premiums or other amounts with respect thereto.

City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self-insured retention over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self-insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

23. Indemnity.

A. Consultant assumes all risk of injury to its employees, agents, and contractors, including loss or damage to property.

B. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents, employees and volunteers arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200

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its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

C. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

24. Independent Contractor. Consultant agrees to furnish consulting services in the capacity of an independent contractor and neither Consultant nor any of its employees shall be considered to be an employee or agent of City.

25. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for emplo yer contribution and/or employee contributions for PERS benefits.

26. Notices. Any notice or communication given under this Agreement shall be effective when deposited, postage prepaid, with the United States Postal Service and addressed to the contracting parties. Name, address, telephone and facsimile numbers of the parties are as follows:

City of Gardena:
1700 West 162nd Street
Gardena, California 90247-3732
Attn: Jo-Anne Burns
Assistant Community Development Director
Email: [email protected]
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Telephone: (310) 217-6110

To Consultant: UltraSystems Environmental, Inc.
16431 Scientific Way
Irvine, CA 92618
Attn: Betsy Lindsay, President/CEO
Email: [email protected]
Telephone: (949) 788-4900 ext. 227

Either party may change the information to which notice or communication is to be sent by providing advance written notice to the other party.

27. Severability. If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.

28. Jurisdiction and Venue. This Agreement shall be deemed a contract under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. Both parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought hereunder shall be Los Angeles County, California.

29. Waiver. No delay or failure by either Party to exercise or enforce at any time any right or provision of this Agreement shall be considered a waiver thereof or of such Party’s right thereafter to exercise or enforce each and every right and provision of this Agreement. To be valid a waiver shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver.

30. Electronic Signatures. The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature.

City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200

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email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

31. Joint Drafting. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

32. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

33. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

34. Attorney’s Fees. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

35. Section Headings. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

36. Entire Agreement. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement.

Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200 Consultant Agreement with UltraSystems Environmental, Inc. Page 13 IN WITNESS WHEREOF, the parties have hereunto affixed their names as of the day and year written below.
“City” “Consultant”
City of Gardena UltraSystems Environmental, Inc.

By: _______________________ By: _______________________________ Tasha Cerda, Mayor Betsy Lindsay, President/CEO
Date: _______________ Date: __________________
By: _______________________________
Robert Reicher, Senior Project Manager
Date: _11/13/2025_________________
ATTEST:

Mina Semenza, City Clerk
APPROVED AS TO FORM:

Carmen Vasquez, City Attorney
11/13/2025
Docusign Envelope ID: 68E70236-CABA-4CD6-8BC9-F6E34044A200 2/26/2026

AMENDMENT NUMBER ONE TO

ENVIRONMENTAL CONSULTANT AGREEMENT BETWEEN

THE CITY OF GARDENA
AND
ULTRASYSTEMS ENVIRONMENTAL, INC.

This Amendment Number One (“Amendment”) to the Environmental Consultant Agreement (“Agreement”) is entered into as of July 28, 202 6 (“Effective Date”) , by and between the City of Gardena , a municipal corporation (“City”), and UltraSystems Environmental, Inc. , a California municipal corporation (“Consultant”) (each a "Party" and together, the "Parties"). Based on the mutual promises and covenants contained herein, the Parties hereto agree as follows:

1. RECITALS.

A. On November 18, 2025, the Parties entered into the Agreement for Consultant to perform environmental consulting services relating to an application for a conditional use permit and a site plan review for a large recycling center at 1937 W. 169th Street, Gardena, California (APN 4094-003-018) (the “Project”).

B. The Parties desire to amend the Agreement for Consultant to provide a dditional technical services needed for the Project and to revise the compensation amount accordingly.

2. ADDITIONAL SERVICES. Section 2(A) of the Agreement is amended to include the services set forth in Exhibit A to this Amendment.

3. COMPENSATION FOR ADDITIONAL SERVICES. Section 6 of the Agreement is amended to include the compensation set forth in Exhibit A for the performance of the additional services.

4. All other terms of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed as of the date set forth above.
“City”
City of Gardena

________________________________
Tasha Cerda, Mayor
Date: _____________
“Consultant”
UltraSystems Environmental, Inc.

________________________________
Betsy Lindsay, President/CEO
Date: _____________

Docusign Envelope ID: 1EE66252-075C-8A7E-82B3-99E150EAA682 7/20/2026

ATTEST:

________________________________
Becky Romero, City Clerk

APPROVAL AS TO FORM:

________________________________
Carmen Vasquez, City Attorney

Docusign Envelope ID: 1EE66252-075C-8A7E-82B3-99E150EAA682

Exhibit A

(Letter from UltraSystems dated January 13, 2026)
Docusign Envelope ID: 1EE66252-075C-8A7E-82B3-99E150EAA682

Corporate Office – Orange County Telephone: 949.788.4900 16431 Scientific Way Facsimile: 949.788.4901
Irvine, CA 92618-4355 Website: www.ultrasystems.com
January 13, 2026
UltraSystems Project #7356 VIA EMAIL

Kevin La
Planning Assistant | City of Gardena
1700 West 162nd Street | Gardena CA | 90247
Phone 310.217.9524
Email [email protected]

Subject: Change Order #1
Ponce Recycling Project
1937 West Street, Gardena CA

Dear Kevin:

As you may be aware, our proposal for services assumed that the information provided by the City or applicant would include a Preliminary Geotechnical Investigation; the project applicant has reported that such a report does not exist currently and asked f or a proposal to prepare one. This Change Order presents a proposal to complete a Geotechnical Investigation for the proposed project.

This work will be conducted by our subconsultant, NOVA Engineering.

SCOPE OF SERVICES

The purpose of the services will be to address the geotechnical issues of the proposed development.

Specifically, the scope of work will consist of the following:

• Reviewing relevant geologic maps and other readily available literature pertinent to the geotechnical conditions at the site.
• Coordinating site access with UltraSystems.
• Marking the investigation locations in accordance with Underground Service Alert (USA) requirements.
• Hiring a private utility locator to mark potential subsurface conflicts at investigation locations.
• Drilling four geotechnical borings to depths of 5 to 50 feet below the ground surface (bgs), or refusal if shallower, using a truck -mounted drill rig. A NOVA geologist will log the borings and obtain samples for examination and laboratory testing. • Drilling one percolation test boring up to a depth of 15 feet for planning phase infiltration testing. No information was provided for any infiltration within the RFP.

The test will be planned in the vicinity of the lowest portion of the site. • Performing a seismic shear wave survey by a Professional Geophysicist. The seismic shear wave survey will be performed within the upper 100 feet of the subsurface soils. The seismic shear wave velocity (Vs30) will be measured for evaluation of the seismic site class.
• Assessing groundwater levels, if encountered.
• Backfilling the borings with cuttings.
• Performing laboratory tests on selected soil samples.

Kevin La
City of Gardena
January 13, 2026

Page 2 ends

NOVA will prepare one report that includes a subsurface investigation map, boring, and laboratory test results for both lots. We will submit an electronic copy of the report. The report will provide applicable conclusions and recommendations regarding:

• Subsurface conditions beneath the site, including groundwater levels if encountered. • Potential geologic hazards.
• Criteria for seismic design in accordance with 2025 California Building Code (CBC) and ASCE 7 -22. We assume that a site -specific ground motion hazard analysis (GMHA) will not be required for this project.
• Site preparation and grading.
• Excavation characteristics.
• Expansive soil mitigation.
• Appropriate alternatives for foundation support, along with geotechnical engineering criteria for design of the foundations.
• Resistance to lateral loads.
• Estimated foundation settlements.
• Support for concrete slabs-on-grade.
• Soil corrosivity.
• Planning phase infiltration rates.

Please note that it is anticipated that the project site and subsurface materials are free of environmental contamination or pollution. The scope and fee presented herein do not include assessment, sampling, analysis, or management of suspected contaminate d materials. However, unexpected conditions can always arise. Should we encounter soil or groundwater that is suspected to be contaminated, either because of odors, colors, free liquids, or other suspicious conditions, we will immediately notify the client . The client should take necessary initial measures to protect workers, the site, and other personnel.

COSTS
NOVA will perform the scope of work above on a Fixed Fee Basis, per the table below. UltraSystems fee is based on 10% of the overall fees.

Task Work Scope Fees
1 Geotechnical Investigation and Report $22,000
2 Design Development Services $ 2,000
NOVA Fee $24,000
3 UltraSystems Project Management $ 2,400
TOTAL FEE $26,400

Kevin La
City of Gardena
January 13, 2026

Page 3 ends

Additional terms and conditions can be found in the proposal and agreement from NOVA, which is attached.

Please call Robert Reicher, Senior Project Manager, at (714) 305-8448, if you have any questions.

AUTHORIZATION TO PROCEED

I agree to the scope of work, schedule and costs.

UltraSystems Environmental, Inc.

Company Agency

Betsy Lindsay

Print Name Print Name

President/Ceo

Title Title

_____________________________________________

_________________________________________
Signature Signature

1/12/2026
Date Date

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 10H.

Section: CONSENT

CALENDAR
Meeting Date: July 28,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Ratify Administrative Approval for BPR Consulting Group, Inc from the Amount of $924,000.00 to $1,238,958.49, to Cover Plan Check Reviews for FY 2025-26.

COUNCIL ACTION REQUIRED:

STAFF RECOMMENDATION: Ratify Administrative Approval
RECOMMENDATION AND STAFF SUMMARY:

The City has an existing agreement with BPR Consulting Group, Inc. (BPR) to provide contracted building and safety services. The Council previously approved a blanket purchase order allocating $924,000 for fiscal year 2025-26. This was staff's anticipated amount needed for the entire fiscal year based on past history performance and likely projects that would occur during that time period. However, building activities fluctuate and are often unpredictable.

This past fiscal year, building plan check review services had increased. An additional $470,087.29 in plan check fees were collected by the City than had been anticipated. Therefore, an additional $314,958.49 (67% of $470,087.29) was required to be paid to BPR for conducting the building plan check review work.

Staff respectfully recommends that the City Council approve the additional amount of $314,958.49 for BPR Consulting Group, Inc. for fiscal year 2025-26.

FISCAL IMPACT/COST:

BPR Approved Blanket Purchase Order
Amount for Fiscal Year 2025-2026$924,000.00
Additional Funding Allocation Required $314,958.49
Total Fiscal Year 2025-2026 Funding
Required $1,238,958.49
APPROVED:
___________________________
Clint Osorio, City Manager
City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 10I.

Section: CONSENT

CALENDAR
Meeting Date: July 28,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: SECOND READING AND ADOPTION OF ORDINANCE NO. 1891, Amending Chapter 8.70 of the Municipal Code for Stormwater and Runoff Pollution Control and Declare California Environmental Quality Act (CEQA) Exemption
COUNCIL ACTION REQUIRED:

Staff Recommendation: Adopt Ordinance 1891
Contact: Public Works
RECOMMENDATION AND STAFF SUMMARY:

On July 14, 2026, the City Council introduced Ordinance No. 1891 to amend Chapter 8.70 Stormwater and Runoff Pollution Control of the Garden Municipal Code and Declare California Environmental Quality Act (CEQA) Exemption.

The City’s Stormwater Consultant has advised staff that the State has made changes to the requirements the City must enforce under the Clean Water Act. These changes largely revolve around the characterization of projects required to comply with different portions of the clean water requirements. There will be minimal impacts to the City and the community.

Additionally, declare that the adoption of this ordinance is categorically exempt under CEQA Article 5, Section 15061 (b), (3), "the commonsense exemption." The action is largely administrative in nature and designed to improve, not degrade, environmental quality, such that there is no possibility that adopting this Ordinance would adversely affect the environment in any manner that could be significant.

FISCAL IMPACT/COST:

None

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
Ordinance 1891.pdf
Ordinance 1891 Notice of Exemption.pdf
ORDINANCE NO. 1891

AN ORDINANCE OF THE CITY OF GARDENA, CALIFORNIA,
AMENDING PORTIONS OF CHAPTER 8.70 (STORMWATER

AND RUNOFF POLLUTION CONTROL ) OF THE GARDENA

MUNICIPAL CODE AND FINDING THE ACTION IS EXEMP T

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

PURSUANT TO THE COMMONSENS E EXEMPTION OF CEQA
GUIDELINES SECTION 15061 (b)(3)

WHEREAS, there have been changes in the requirements for Stormwater and Pollution Control as mandated by the State of California; and

WHEREAS, the City found the existing Municipal Code to need better references to stormwater and runoff pollution control design standards; and

WHEREAS, the County of Los Angeles has recently adopted a new Low Impact Development standards manual;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY ORDAIN, AS FOLLOWS:

SECTION 1. Amendment to Chapter 8.70. Section 8.70.010 (S) of the Gardena Municipal Code is hereby amended to read as follows:

"New development project or Priority Development Project" means a Project involving land disturbing activities, structural development including construction or installation of a building or structure creation of impervious surfaces ; and land subdivision resulting in one or more of the following new developments:

1. An industrial/commercial development that creates or replaces 5,000 square feet or more or impervious surface;

2. An automotive service facility;

3. A retail gasoline outlet;

4. A restaurant, as defined in this chapter;

5. A residential subdivision creating or replacing 10,000 square feet (or 5,000 square feet in some sensitive areas) of impervious surface is a Priority Development Project

6. Parking lots with 5,000 square feet or more of surface area;

7. Any development where an urban runoff mitigation plan as described in this chapter, is otherwise required by the director of public works or the community development director, as needed to comply with any applicable municipal NPDES permit or to otherwise comply with the Clean Water Act, or state or local law.

SECTION 2. Amendment to Chapter 8.70. Section 8.70.010 (AA) of the Gardena Ordinance No. 1891
2 Municipal Code is hereby amended to read as follows:

"Redevelopment" means the expansion of a building footprint , addition, or replacement of impervious surface area that is not part of a routine maintenance activity; and land disturbing activities related to structural or impervious surfaces. It does not include routine maintenance to maintain original line and grade, hydraulic capacity, or original purpose of facility , nor does it include emergency construction activities required to immediately protect public health and safety.

SECTION 3. Amendment to Chapter 8.70. Section 8.70.060 (D)(8) of the Gardena Municipal Code is hereby amended to read as follows:

Potable water supply and distribution system releases, provided the discharges are managed in accordance with State Water Board Order 2014- 0194-DWQ (or subsequent updates) and in accordance with any other requirements that may be established by the city;

SECTION 4. Amendment to Chapter 8.70. Section 8.70.060 (D)(13) of the Gardena Municipal Code is hereby amended to read as follows:

Dechlorinated/dibrominated swimming pool/spa discharges, not otherwise regulated by a separate NPDES permit, must be dechlorinated to <0.1 mg/L, pH must be between

6.5 and 8.5, and BMPs must be used to prevent erosion.

SECTION 5. Amendment to Chapter 8.70. Section 8.70.060 (D)(15) of the Gardena Municipal Code is hereby amended to read as follows:

Street/sidewalk wash water with prior sweeping and then the use of "minimum amounts of water" without chemicals;

SECTION 6. Amendment to Chapter 8.70. Section 8.70.110 (B) of the Gardena Municipal Code is hereby amended to read as follows:

1. Development Construction. Construction projects that disturb one or more acres of soil by grading, clearing, and/or excavating or other activities are required to obtain coverage under the Construction General Permit ("CGP") from the State Water Resources Control Board ("State Board"). No grading permit shall be issued to such construction projects without obtaining a Waste Discharge Identification (WDID) number for coverage under the CGP. Projects that disturb less than one acre of soil are required to comply with minimum best management practices ("BMPs") to reduce the discharge of construction-related pollutants to the municipal separate storm sewer system ("MS4"). The type of BMPs required shall be based on such factors as the amount of soil disturbed, the types of pollutants used or Ordinance No. 1891
3 stored at the project site, and proximity to water bodies. Erosion control plans may be required at the discretion of the city. If required, the project applicant must submit an erosion control plan to the city for approval as a condition for grading permi t issuance.

2. Low Impact Development. New development and redevelopment projects that are subject to the MS4 permit are required to comply with post -construction runoff pollution reduction BMPs implemented through a low impact development plan ("LID Plan")LID conditions assigned by the city shall consist of: (a) low impact development ("LID") best management practices ("BMPs"); (b) source control BMPs; and (c) structural and nonstructural BMPs for specific types of uses. LID controls effectively reduce the amount of impervious area of a completed project site and promote the use of infiltration and other controls that reduce runoff. Source control BMPs shall prevent runoff contact with pollutant materials that would otherwise be discharged to the MS4. Specific s tructural controls are also required to address pollutant discharges from certain uses including but not limited to:
housing developments; retail gasoline outlets; automotive- related facilities; restaurants; industrial and commercial facilities, parking lots, and new streets.

Subject projects are more particularly described in the city's stormwater management and watershed management program plan.

3. Low Impact Development Plan Review and Approval. An applicant subject to new development or redevelopment requirements shall submit a n LID Plan for city review and approval, which shall be incorporated into the applicant's project plans.

4. California Environmental Quality Act ("CEQA"). Any project subject to CEQA review that is not specified in a redevelopment or development project category may be required to comply with any of the LID Plan requirements at the city's discretion.

5. Stormwater Management/Watershed Management Program. The city's stormwater management program ("SWMP") plan or watershed management program ("WMP") plan, whichever is in effect at the time of review, shall contain specific conditions and procedures for m eeting low impact development and development construction requirements. The program plans shall contain guidance documents to facilitate compliance including but not limited to an updated LID guidance manual, the latest copy of the County of Los Angeles’ LID Standards manual , USEPA's Green Street guidance manual, and best management practices applicable to certain categories of soil disturbing construction projects over and under one acre.

6. Certificate of Occupancy. As a condition for issuing a certificate of occupancy for new development or redevelopment project identified in subsection (B)(1) of this section, the authorized enforcement officer shall require facility operators and/or owners to build all the stormwater pollution control best management practices and structural or treatment control BMPs that are shown on the approved project plans and to submit a signed certification statement stating that the site and all structural or treatment control BMPs will be maintained in compliance with the LID Plan and other applicable regulatory requirements.

7. Transfer of Properties.

Ordinance No. 1891
4 a. The transfer or lease of a property subject to a requirement for maintenance of structural and treatment control BMPs shall include conditions requiring the transferee and its successors and assigns to either (i ) assume responsibility for maintenance of any existing structural or treatment control BMP, or (ii) to replace existing structural or treatment control BMPs with new control measures or BMPs meeting the then current standards of the city and the LID Plan.

Such requirement shall be included in any sale or lease agreement or deed for such property. The condition of transfer shall include a provision that the successor property owner or lessee conduct maintenance inspections of all structural or treatment control BMPs at least once a year and retain proof of inspection. b. For residential properties where the structural or treatment control BMPs are located within a common area which will be maintained by a homeowner's association, language regarding the responsibility for maintenance shall be included in the project's conditions, covenants and restrictions (CC&Rs). Printed educational material will be required to accompany the first deed transfer to highlight the existence of the requirement and to provide information on what stormwater management facilities are present, signs that maintenance is needed, and how the necessary maintenance can be performed. The transfer of this information shall also be required with any subsequent sale of the property. c. If structural or treatment control BMPs are located within an area proposed for dedication to a public agency, they will be the responsibility of the developer until the dedication is accepted.

SECTION 7. CEQA. The City Council finds that the adoption of the local amendments thereof is exempt from the California Environmental Quality Act (“CEQA”) under CEQA Guideline section 15061(b)(3) (the commonsense exemption). The action is largely administrative in nature and designed to improve and not degrade environmental quality such that there is no possibility that adopting this Ordinance would adversely affect the environment in any manner that could be significant. As such, staff is directed to file a Notice of Exemption pursuant to CEQA Guidelines sections 15061(b)(3).

SECTION 8. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unconstitutional.

SECTION 9. Certification. The City Clerk shall certify the passage of this ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a publication of general circulation.

Ordinance No. 1891
5 SECTION 10. Effective Date. This ordinance shall not become effective or be in force until thirty (30) days from and after the date of its adoption.

Passed, approved, and adopted this 28 day of July, 2026.

TASHA CERDA, Mayor
ATTEST:

MINA SEMENZA, City Clerk

APPROVED AS TO FORM:
_________________________________
CARMEN VASQUEZ, City Attorney

NOTICE OF EXEMPTION
TO:  Office of Planning & Research  County Clerk / Registrar Recorder 1400 Tenth Street ATTN: Environmental Filings Clerk Sacramento, CA 95814 12400 East Imperial Highway, Room 1101 Norwalk, CA 90650

Project Title: Ordinance 1891 of the City of Gardena, California, Amending Chapter 8.70 of the Municipal Code for Stormwater and Runoff Pollution Control Project Location (Specific): 1700 W. 162nd Gardena CA 90247 Project Location (City): Gardena Location (County): Los Angeles County Description of nature, purpose and beneficiaries of project: This project will update the City’s Municipal Code so that it is compliant with State NPDES requirements.

Name of public agency approving project: City of Gardena

Name of person or agency carrying out project: City of Gardena

Exempt Status: (Check One)

 Ministerial: (P.R.C. Sec. 21080[b][1]; Guidelines Sec. 15268)  Declared Emergency: (P.R.C. Sec. 21080[b][3]; Guidelines Sec. 15269[a])  Emergency Project (P.R.C. Sec. 21080[b][4]; Guidelines Sec. 15269[b][c]) X Categorical Exemption: Section CEQA Article 5, Section 15061 (b), (3), "the commonsense exemption". Other:
_______________________________________________________________________ Reason why project is exempt: This project consists of minor changes to the Code that rename certain terms to be consistent with State regulations.

Contact person: Allan Rigg Telephone: 310-217-9571

If filed by applicant:

1. Attach certified document of exempting finding.

2. Has a notice of exemption been filed by the public agency approving the project?  Yes  No

Date received for filing:

CLINT OSORIO Date
Environmental Quality Officer

NOTE: Exempt from Dept. of Fish & Game Wildlife Fee in accordance with de minimis impact finding (735.5[c])

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 10J.

Section: CONSENT

CALENDAR
Meeting Date: July 28,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Acceptance and Notice of Completion for the Pedestrian Safety Improvement FY 2024-2025 Project (Phase 2), JN 545
COUNCIL ACTION REQUIRED:

Accept the work and order the recordation of the Notice of Completion.

RECOMMENDATION AND STAFF SUMMARY:

Staff respectfully recommend that the City Council accept the work performed by Miramar General Engineering and order the recordation of the Notice of Completion for Acceptance and Notice of Completion for the Pedestrian Safety Improvement FY 2024-2025 Project (Phase 2), JN 545.

The first phase of the project consisted of analyzing and reviewing Maintenance District Zone 3 and various locations for sidewalk tripping hazards. Small displacements (trip hazards between 1/2" and 2-1/2") resulted in the cutting of the sidewalks, whereas the larger displacements were planned for remediation for phase two.

This project replaced approximately 6100 square feet of raised and damaged sidewalk, 270 linear feet of curb and gutter, replaced 2 curb ramps within the City's Maintenance District Zone 3 and various locations. Sufficient funds to complete this project were appropriated by the City Council during the fiscal year 2024-2025 Capital Improvement Budget using Measure M and SB 821 funds. Upon completion, 3% ($6,232.00) of the awarded contract ($213,260.80) were expended as part of the 20% ($43,000.00) contingency, and the remaining saving will be returned to the original funding sources.

FISCAL IMPACT/COST:

Amount of Expense: $219,493.12 (Construction)
Source of Funds: Measure M and SB 821
APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
NOC_Ped Safety_JN 545.pdf
RECORDING REQUEST BY AND MAIL TO:

Mina Semenza, City Clerk
City of Gardena
1700 W. 162nd Street
Gardena, CA 90247

SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN, that:

1. The undersigned is the duly authorized representative of the City of Gardena, a Municipal Corporation of the State of California located within the County of Los Angeles in said State at 1700 West 162 Street, Gardena, California 90247.

2. That on the 27th day of January, 2026, the City Council of said City entered into contract with Miramar General Engineering. whose address is 1827 Cleveland Ave, National City, CA 91950 for the improvement titled Pedestrian Safety Improvement FY 2024-2025 (Phase 2), JN 545 Various Locations in accordance with City of Gardena Plans and Specifications.

3. That all of the work and improvement was located at Maintenance District, Zone 3 and Various Locations in said City. The owner of the location is the City of Gardena.

4. That all of the work and improvement contemplated in and under said contract was substantially completed on May 14th, 2026 .

5. That the City Council formally accepted this work and improvement on July 28, 2026 .

The undersigned, being first duly sworn, states: That he is the duly authorized representative of the City of Gardena, the political subdivision of the State of California which conducted the proceedings for the improvement titled Pedestrian Safety Improvement FY 2024-2025 Project (Phase 2), JN 545 in said City, that he has read the foregoing "Notice of Completion" and knows the facts recited therein are true.

IN WITNESS THEREOF, I have hereunto subscribed my name as the duly authorized representative of said City this day of 2026.

City of Gardena

Matthew Au
City of Gardena
Gardena Planning and
Environmental Quality
Commission Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 11A.

Section: PLANNING &

ENVIRONMENTAL

QUALITY COMMISSION

ACTION SHEET
Meeting Date: July 28,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: ZONE TEXT AMENDMENT #3-26 - PROPOSED AMENDMENT TO PORTIONS OF TITLE 18 (ZONING) OF THE MUNICIPAL CODE RELATING TO THE REVIEW PROCESS AND STANDARDS FOR

MECHANICAL/ROBOT PARKING STRUCTURES
PROJECT DESCRIPTION:

6. A ZONE TEXT AMENDMENT #3-26, PROPOSED AMENDMENT TO PORTIONS OF TITLE 18 (ZONING) OF

THE MUNICIPAL CODE RELATING TO THE REVIEW PROCESS AND STANDARDS FOR

MECHANICAL/ROBOTIC PARKING STRUCTURES
On July 21, 2026, the Planning and Environmental Quality Commission reviewed a recommendation to amend Title 18 (Zoning) of the Gardena Municipal Code relating to the review process and development/design standards for mechanical/robotic parking structures.

Environmental Consideration: The Zone Text Amendment is statutorily exempt from CEQA under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The ordinance would not result in physical change in the environment and does not involve any construction or additions to any existing structures.

LOCATION: Citywide
Commission Action: The Planning and Environmental Quality Commission adopted Resolution No. PC 9-26, by vote of 5-0, recommending that the City Council adopt an Ordinance for Zone Text Amendment #3-26.

STAFF RECOMMENDATION:

City Council Action: No City Council action required. Zone Text Amendment #3-26 will be reviewed and considered by the City Council at a future City Council meeting.

APPROVED:

Greg Tsujiuchi, Community Development Director
Attachments
2026_07_21_PCAX.pdf

PLANNING AND ENVIRONMENTAL QUALITY

COMMISSION
Regular PEQC Meeting Notice and Agenda
Website: www.cityofgardena.org
Tuesday, July 21, 2026, 7:00 PM
Council Chamber at City Hall
1700 W. 162nd Street, Gardena, California

To view the complete Planning and Environmental Quality Commission agenda packet, Click Here

6. PUBLIC HEARING ITEMS

6.A. ZONE TEXT AMENDMENT #3 -26, PROPOSED AMENDMENT TO PORTIONS OF TITLE 18 (ZONING) OF THE MUNICIPAL CODE RELATING TO THE REVIEW PROCESS AND STANDARDS FOR MECHANICAL/ROBOTIC PARKING STRUCTURES;
The Planning and Environmental Quality Commission reviewed a recommendation to amend Title 18 (Zoning) of the Gardena Municipal Code relating to the review process and development/design standards for mechanical/robotic parking structures.

Environmental Considerati on: The Zone Text Amendment is statutorily exempt from CEQA under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The ordinance would not result in physical change in the environment and does not involve any construction or additions to any existing structures.

LOCATION: Citywide

Commission Action: The Planning and Environmental Quality Commission adopted Resolution No. PC 9-26, by vote of 5-0, recommending that the City Council adopt an Ordinance for Zone Text Amendment #3-26.

City Council Action: No City Council action required. Zone Text Amendment #3 -26 will be reviewed and considered by the City Council at a future City Council meeting.

6.B. ZONE TEXT AMENDMENT #2-26, PROPOSED AMENDMENT TO CHAPTER 18. 13 OF

THE GARDENA MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS (ADUS) AND JUNIOR ACCESSORY DWELLING UNITS (JADUS)
The Planning and Environmental Quality Commission reviewed a recommendation to amend Chapter 18.13 of the Gardena Municipal Code relating to accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs).

Environmental Consideration: The Zone Text Amendment and Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 which exempts ordinances implementing accessory dwelling unit ordinances.

LOCATION: Citywide

Commission Action: The Planning and Environmental Quality Commission adopted Resolution No. PC 10-26, by vote of 5-0, recommending that the City Council adopt an Ordinance for Zone Text Amendment #2-26.

City Council Action: No City Council action required. Zone Text Amendment # 2-26 will be reviewed and considered by the City Council at a future City Council meeting.

City of Gardena
Gardena Planning and
Environmental Quality
Commission Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 11B.

Section: PLANNING &

ENVIRONMENTAL

QUALITY COMMISSION

ACTION SHEET
Meeting Date: July 28,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: ZONE TEXT AMENDMENT #2-26 - PROPOSED AMENDMENT TO CHAPTER 18.13 OF THE

GARDENA MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS (ADUS) AND JUNIOR

ACCESSORY DWELLING UNITS (JADUS)
PROJECT DESCRIPTION:

6.B ZONE TEXT AMENDMENT #2-26 - PROPOSED AMENDMENT TO CHAPTER 18.13 OF THE GARDENA

MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS (ADUS) AND JUNIOR ACCESSORY

DWELLING UNITS (JADUS)
On July 21, 2026, the Planning and Environmental Quality Commission reviewed a recommendation to amend Chapter 18.13 of the Gardena Municipal Code relating to accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs).

LOCATION: Citywide
Commission Action: The Planning and Environmental Quality Commission adopted Resolution No. PC 10-26, by vote of 5-0, recommending that the City Council adopt an Ordinance for Zone Text Amendment #2-26.

STAFF RECOMMENDATION:

City Council Action: No City Council action required. Zone Text Amendment #2-26 will be reviewed and considered by the City Council at a future City Council meeting.

APPROVED:

Greg Tsujiuchi, Community Development Director
Attachments
2026_07_21_PCAX.pdf

PLANNING AND ENVIRONMENTAL QUALITY

COMMISSION
Regular PEQC Meeting Notice and Agenda
Website: www.cityofgardena.org
Tuesday, July 21, 2026, 7:00 PM
Council Chamber at City Hall
1700 W. 162nd Street, Gardena, California

To view the complete Planning and Environmental Quality Commission agenda packet, Click Here

6. PUBLIC HEARING ITEMS

Environmental Considerati on: The Zone Text Amendment is statutorily exempt from CEQA under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The ordinance would not result in physical change in the environment and does not involve any construction or additions to any existing structures.

LOCATION: Citywide

City Council Action: No City Council action required. Zone Text Amendment #3 -26 will be reviewed and considered by the City Council at a future City Council meeting.

6.B. ZONE TEXT AMENDMENT #2-26, PROPOSED AMENDMENT TO CHAPTER 18. 13 OF

LOCATION: Citywide

City Council Action: No City Council action required. Zone Text Amendment # 2-26 will be reviewed and considered by the City Council at a future City Council meeting.

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 17A.

Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: July 28,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve a Contract Change Order to the Engineering Staff Augmentation Services Agreement with DCCM Consultant, Inc., an Additional Amount not to Exceed $124,800.00 COUNCIL ACTION REQUIRED:

Staff Recommendation: Approve a Contract Change Order to the Engineering Staff Augmentation Services Agreement with DCCM Consultant Inc.

RECOMMENDATION AND STAFF SUMMARY:

The Public Works Engineering Division is responsible for delivering Capital Improvement Program (CIP) projects and overseeing all private improvements within the public right-of-way. During FY 2025-2026, the Division managed 42 CIP projects with a combined value of approximately $72 million. In addition, Engineering staff processed 483 plan check reviews and issued 591 encroachment permits during the previous fiscal year.

For FY 2026-2027, the Engineering Division is budgeted for six (6) Engineering positions: Public Works Director/City Engineer, Assistant Public Works Director/City Engineer, newly established Senior Civil Engineer, Civil Engineer, Associate Engineer, and Assistant Engineer. Of these six positions, three (3) are currently vacant, and recruitment is underway for the vacant positions.

In April 2026, the Engineering Division experienced an unexpected staffing shortage due to the extended unavailability of the Civil Engineer position. Subsequently, in May 2026, the Public Works Director/City Engineer position also became vacant. As a result, the Assistant Public Works Director/City Engineer has assumed the responsibilities of both vacant positions while continuing to perform the duties of his existing position.

To assist the Engineering Division during this staffing shortage, in June 2026, the City Manager authorized Engineering staff augmentation services from DCCM Consultants Inc. for an amount not to exceed $50,000. This authorization was necessary to address immediate staffing needs and ensure continued oversight of active CIP projects, particularly those with regional funding requirements.

To maintain continuity of project delivery, staff recommends extending the agreement with DCCM Consultants Inc. to continue providing temporary Engineering staff augmentation services. Consultant staff will assist with the delivery of CIP projects and other engineering duties, as needed, averaging approximately 20 hours per week.

Based on the anticipated level of services, the additional requested amount is estimated to provide approximately six (6) months of Engineering staff augmentation. The actual duration of the extension will depend on the number of service hours utilized and the timing of the transition of project responsibilities back to in-house staff.

The cost of the staff augmentation services will be funded through various FY 2026-2027 CIP project budgets.

Given the significant increase in CIP projects and the growing complexity of the projects, continued Engineering staff augmentation is essential to ensure compliance with funding requirements, facilitate a smooth transition of projects to newly hired City Engineering staff, and support the timely delivery of projects.

Staff recommends that the City Council approve a Contract Change Order to the Engineering Staff Augmentation Services Agreement with DCCM Consultants Inc. in an additional amount not to exceed $124,800.00.

FISCAL IMPACT/COST:

Amount of Contract Change Order Expense: $124,800
Funding Source: FY 2026-2027 Various CIP Projects (Regional Measure M, Measure R, Prop C, and State Earmarks)

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
DCCM Staff Augmentation Proposal.pdf
PSA DCCM Inc_Executed.pdf

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com July 7, 2026
Kevin Kwak, Assistant Public Works Director
City of Gardena
1717 West 162nd Street
Gardena, CA 90247

RE: Proposal to Provide Staff Augmentation Services

Dear Mr. Kwak:

It is with great enthusiasm that DCCM submits this letter proposal to extend our Project Management services for approximately 6 months to assist the City with delivering several priority projects. DCCM is prepared to meet this need with a highly qualified and responsive team. Our approach is centered on delivering quality, professional integrity, and efficient service – values that consistently lead to successful, on-time, and on-budget project completions. As an experienced and reliable engineering, construction management and inspection firm, the DCCM team offers the following benefits to the City:

Strong leadership for successful project delivery: Nicole Jules, PE, will provide these services, supported by a team of professionals on a limited basis with project coordination and uninterrupted communication. She has 28 years of professional civil engineering experience, having worked in both public and private sectors. She has been managing high- profile capital improvement projects for the last 20 years including most recently a $30M Citywide Roadway Rehabilitation Program for the City of Santa Fe Springs and numerous traffic signal improvement projects over the life of her career.

We fully understand the importance of high- level project management, and we are committed to assisting the City.

Peace of mind through each phase of your project: Our professionals have years of experience managing a wide variety of public works projects—from scoping to design to construction to closeout and commissioning. Our time-tested, proactive approach will serve to anticipate and expeditiously address challenges to keep the projects moving forward. Our proven process minimizes unexpected challenges, provides predictability, and streamlines delivery.

Why Choose DCCM | The DCCM team offers a turnkey solution that provides the City with both technical skill and a trusted working relationship.

Proven Experience | DCCM has provided professional project management and CIP support services to cities and counties across California, including Caltrans and jurisdictions such as Redondo Beach, Rancho Palos Verdes , Seal Beach, Santa Fe Springs, Pico Rivera, Bellflower, South Gate, La Mirada, Norwalk, and many others . Our depth of experience spans locally and federally funded public works projects of all scopes and complexities.

Our project understanding, proposed scope of services, team availability, estimated fee and key team resumes are included on the following pages.

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com We look forward to continuing our services to the City of Gardena. Should you have any questions or require additional information, please feel free to contact me directly at [email protected].

Sincerely,

Yvette Kirrin, PE
DCCM
President, Southern California

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com

PROJECT UNDERSTANDING
DCCM understands that the City is seeking a part -time Project Manager to manage several grant- funded Capital Improvement Projects. We understand the City’s goal is to work with an experienced and reliable consultant team with strong leadership and grant funding expertise, administration, and closure experience to support the City through October 2026 and beyond. We understand the projects are in various stages and listed below (provided by K. Kwak via email on 4/27/2026). • JN 930 – Vermont Avenue Traffic Signal Improvements (at RBB and Rosecrans) Project: This project has been delayed for an extended period due to the time required to obtain permits from the City of Los Angeles, as well as the funding agreement. The Metro Board approved the supplemental budget for the project in January 2025, and the city recently received the funding agreement on 4/24/2026 which requires City Council Action and approval. Design is nearly ready for bid package lead by Psomas and Iteris as the traffic sub.
• JN 565 – Citywide Traffic Signal & Network Upgrade Project: This is a new project, and the LA Metro Board approved the $1.8M design phase in September 2025. The City is currently in active communication with LA Metro staff as they prepare the funding agreement (FA).
• JN 560 Fiber Infrastructure Upgrade Project. This project will need to be managed and coordinated with JN 565, as they will have overlapping scope. • JN 945 – Redondo Beach Blvd Street Improvements: The project scope consists of improving traffic flow along RBB from Crenshaw Blvd to Vermont Ave (west to east city limits), including new medians, signal improvements, signing and striping, and rehabilitation of concrete and pavement, among other related work. The project is currently at 95% PS&E, led by Cannon. Cannon is also finalizing the full CEQA environmental study, which is expected to be completed within the next month or two. In August 2020, the LA Metro Board approved $5.5M in Measure M regional funds. The Board subsequently approved an additional $5.6M in September 2023, and the City is awaiting execution of the funding agreement.

We have successfully managed and completed similar projects, including grant -funded transportation improvement projects, bridge construction projects, intersection improvements, traffic signal synchronization projects, active transportation projects, ADA upgrades, and traffic signal improvements. Our goal is to be a true partner with the City, and we share your commitment to provide your residents, businesses, and visitors with the highest level of quality service to successfully deliver these projects.

SCOPE OF SERVICES
Our Project Management services will include but are not limited to the tasks listed below and will be performed as needed:
• Serve as an extension of the City staff, coordinating and liaising between City departments. • Develop a project schedule and milestones for the projects.

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com • Create a meeting agenda and minutes at kickoff and at each milestone meeting. • Serve as a responsible point of contact for the City. Consultant shall be fully responsible for communicating with every stakeholder as appropriate.
• Set a collaborative tone, be proactive, & move projects forward; provide leadership & follow- through.
• Collaborate and work cooperatively with the City’s designated Project Manager assigned to the project.
• Coordinate, conduct, and document the project progress/coordination meetings as needed. • Act as the City’s representative and monitor that the actions taken are in line with the City’s policy, philosophy, strategy, standards.
• Possess technical knowledge, experience, and understanding to provide staff reports and a final RFP for advertising.
• Understand and have knowledge of the public contract code, CA Building Code and Standard Specification for Public Works Construction.
• Outreach to designers and contractors.
• Write a complete RFP to advertise for projects.
• Write staff reports and council items as needed.
• Provide Plan check services
• Assist with bidding and evaluating bids for project(s) award • Procure Construction Management and Inspection services for projects that advance to construction
• Procure design services as needed
• Log, distribute, and respond to requests for information (RFIs) and submittals, in coordination with the City and design professional(s) as needed.
• Track, review, analyze, negotiate, recommend for approval, & process potential & actual change orders.
• Review construction schedule provided by the Contractor and send notices on the City’s behalf if there is lack of progress. Request and review updated schedule from Contractor when actual progress deviates from baseline schedule.
• Track, review, analyze, and recommend processing of progress payments. Present any disputed items and recommend non-disputed items for payment. • Host weekly, bi-weekly, or monthly progress/coordination meetings with the City, Contractor, and other stakeholders as necessary. The Consultant shall host weekly progress meetings during construction.
• Prepare meeting agendas for review and approval prior to each construction/coordination meeting.
• Prepare meeting minutes for hosted meetings and submit a copy of the minutes to the City within five working days after each construction progress/coordination meeting. • Monitor compliance with the City’s Quality Management Plan (QAP) and/or plans, specifications, and referenced standards as applicable. • Coordinate inspection (by others) for each phase of the construction. • Proactively assist the City with addressing and expeditiously resolving field problems that may arise.
• Track pending inspection issues & support inspectors (services by others) w/follow -up until resolved.
• Assist the labor compliance staff as needed and document labor compliance requirements prior to processing each progress and/or final payment, when necessary. • Maintain project records, folders, and files using the City’s existing file structure.

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com • Develop and distribute punch list items and assist the City with monitoring final completion by the Contractor. If required, the Consultant will host weekly progress meetings with the Contractor and applicable City departments to track and monitor the progress of the punch list.
• Assist with project closeout and filing of the Notice of Completion and release of retention.

AVAILABILITY
DCCM stands ready and available to start this engagement at the City’s discretion.

PROPOSED FEE
Our not-to-exceed fee to provide part-time project management services for 6 months is $124,800.00 in accordance with our cost proposal below.

Thank you for the opportunity and look forward to working with you and your team.

Name Weeks (*1) % Total Project
Hours
Hourly Rate Total Cost
Nicole Jules, PE Project Manager 24 50% 480 $ 260.00 124,800.00$ Proposed Services 124,800.00$
DCCM Cost Proposal
City of Gardena: Part-Time Project Management Services
Footnotes & Assumptions:
(*1) Proposed term of services is 6 months or 24 weeks. Part-time amounts to 20 hours/week.

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com

Nicole Jules, PE, MS | Project Manager/Construction Manager/Grant Compliance BIO
Ms. Jules is a seasoned civil engineer with over 25 years of experience and has successfully managed complex public works projects in both private and public sectors. Her expertise spans construction management, traffic engineering, transportation planning , and city engineering, allowing her to develop practical solutions that balance technical precision with feasibility.

Passionate about public service, she has led teams dedicated to municipal projects, offering consulting services to numerous California cities. With a strong track record in right-of-way management and mitigating development impacts, she remains a committed leader in the field.

CV
Education • MS Transportation Planning | University of Southern California • BS Civil Engineering | University of California, Irvine Skills • Registered Professional Engineer, CA #65984 Exp. June 30, 2026 Affiliations
• Board Member, American Public Works Association (APWA, SoCal) • Co-Chair, Public Works Institute -
American Public Works Association (APWA, SoCal)
• Member, Institute of Transportation Engineers (ITE)
• Member, Delta Sigma Theta Sorority, Inc.

Years of Experience • 1 Year with Southstar | 25+ in Role Crenshaw Blvd at Crestridge Dr Traffic Signal upgrades Project - Rancho Palos Verdes, CA – Project/Construction Manager As Senior Engineer, Ms. Jules managed this$2M Federal HSIP funded project which consisted of traffic signal upgrades to include protected left-turn phasing, new traffic signal poles, vehicle indicators and ADA upgrades. Responsibilities included Caltrans LAPM adherence, overseeing design consultant, plan reviews, Project Authorization , E-76 filing, preparation of bidding documents, constructability assessment, construction management, grant compliance and project closeout.

Citywide Bike Lane Implementation Project – Redondo Beach, CA – Project Manager As Consulting Project Manager, Ms. Jules managed this $2M CMAQ Funded safety project for the City of Redondo Beach which implemented Class II and IV bike lanes citywide on various roadways. Her responsibilities included project funding compliance, quarterly reports to METRO, oversee design consultant, constructability review, secured E-76 from Caltrans, full plan review, preparation of RFP, preparation of staff reports, bidding support and construction support.

Measure SFS Commercial Streets Project – Santa Fe Springs, CA – Project Manager Providing Project Management oversight for the Measure SFS Commercial Streets project. This $30M locally funded project will rehabilitate city streets that have deteriorated due to commercial traffic. Project elements include roadway resurfacing, ADA-compliant upgrades, sidewalk repair and driveway replacements. Project Management responsibilities include project budget and resource management, consultants and contractor oversight, constructability reviews, construction oversight, preparation of staff reports, advertising and bidding, project budget and schedule adherence and communication and coordination with project stakeholders, city staff, and the public.

Hawthorne Blvd Traffic Signal Synchronization Project, Rancho Palos Verdes, CA (CML-5413(014) Project – Rancho Palos Verdes, CA – Resident Engineer
As Deputy Director of Public Works, Ms. Jules managed this $2M HSIP grant funded project which included synchronization of 12 signalized intersections along Hawthorne Blvd, the City’s main transportation corridor. Improvements included transit upgrades, new bus benches and shelters, bus pad construction, upsized conduit and fiber optic networking and pedestrians access improvements to 3 city facilities including City Hall. Project responsibilities included, design oversight, plan reviews, grant compliance per Caltrans LAPM, advertising, bidding, construction management, inspection, contract administration and project closeout.

Fairview Road Safety Improvements Projects – Costa Mesa, CA – Consulting Project Manager Provided Project Management oversight of the $2M HSIP funded project which consisted of roadway improvements, traffic signal upgrades and addition of new Class II bike lanes along Fairview Road between Baker Street and Adams Avenue.

Responsibilities included Caltrans LAPM adherence, overseeing design phase, plan reviews, consultant coordination, grant compliance, Project Authorization, E-76 application completion, and prepared bidding documents.

Harbor Blvd Medians – Wilson Street to 19th Street, Costa Mesa, HSIP and Measure M2 funds – Costa Mesa, CA – Consulting Project Manager
The Harbor Blvd median improvement project was designed to improve roadway safety by reducing accidents and to beautify the corridor through landscaping. The project was funded by Federal Highway Safety Improvement Program funds and Measure M2 local return funds. Primary responsibility included Caltrans LAPM adherence, design oversight and renderings for public outreach meetings, preparation of Preliminary Environment Study (PES), Construction RFA, ROW

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com

STANDARD HOURLY BILLING RATES
We have included our fee schedule below with hourly rates for typical services provided by the firm which includes the rates and positions for the individuals proposed to the contract. These rates are fully burdened rates and include all overhead, benefits, etc.

All DCCM rates shown below are subject to an annual increase of 3% pending City approval.

DCCM RATE AND REIMBURSEMENT SCHEDULE (EFFECTIVE JANUARY 1, 2026)

POSITION TITLE BILLING RATE PER HOUR RANGE
Principal-in-Charge/Project Representative $195.00 - $309.00 Construction Manager $195.00 - $295.00
Structures Representative $190.00 - $285.00
Structures Inspector $179.00 - $219.00
Deputy Project Manager $80.00 - $150.00
Urban Planner $80.00 - $260.00
Transit Planner $132.00 - $330.00
Project Manager $195.00 - $309.00
Project Engineer $150.00 - $250.00
Resident Engineer $190.00 - $295.00
Assistant Resident Engineer $175.00 - $245.00
Construction Inspector/Electrical Inspector $129.00 - $200.00 Right-of-Way Manager/Engineer $209.00 - $255.00
Document Control Specialist $89.00 - $185.00
Labor Compliance $95.00 - $175.00
Public Outreach Specialist $95.00 - $170.00
Utilities Coordinator $109.00 - $195.00
Scheduler $119.00 - $215.00
Office Support $69.00 - $150.00

NOTES:
• Subconsultant rates are subject to a 15% administrative processing markup.

Consultant Agreement with DCCM Page 1

CITY OF GARDENA

CONSULTANT AGREEMENT WITH DCCM

T
his Agreement is entered into this day of , 2026, by and between the City of Gardena, a municipal corporation (“City”) and DCCM, a Texas Corporation (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree, as follows.

1. RE
CITALS. This Agreement is made and entered into with respect to the following facts:

A. W
hereas, City is desirous of obtaining staff augmentation for Engineering Projects;
B. W
hereas, Consultant has represented that it is qualified by virtue of experience, training, education and expertise to accomplish these services; and
C. W
hereas, City has determined that the public interest, convenience and necessity require the execution of this Agreement; and
D. W
hereas, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

N
OW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

2. T
ERM OF AGREEMENT. This Agreement shall commence upon execution and shall continue until completion, unless earlier terminated as provided below.

A. Either party may terminate this Agreement, without cause, by giving thirty (30) days written notice to the other party.

B. C
ity may terminate this Agreement for cause by giving thirty (30) days written notice to Consultant. Lack of funding shall be considered cause for terminating this Agreement.

C. U
pon termination, Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to City all data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the services under this Agreement, whether completed or in progress. Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination; however, if the Agreement is terminated by City for cause, other than lack of funding, or by Consultant 13 May
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without cause, City shall be entitled to deduct any costs it incurs payment to another consultant for Services, which duplicate Consultant’s Services to date. In the event of termination for other than cause attributable to Consultant, Consultant shall be deemed released for liability for any work assigned but not completed as of the effective date of termination.

3. SER
VICES. Consultant agrees to provide the services as specified in the Contractor’s Proposal as Exhibit A, attached hereto and incorporated herein by this reference (“services”). Unless otherwise specified herein, Consultant shall, at its sole cost and expense, furnish all facilities, equipment and personnel which may be required for providing the Services pursuant to this Agreement.

4. ADDI
TIONAL SERVICES. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the agreed upon charges therefore as set forth in the written authorization. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

5. CO
NSULTANT’S PROPOSAL. This Agreement shall include Consultant’s proposal. In the event of any inconsistency between the terms of the proposal and this Agreement, it shall be resolved by giving precedence in the following order: (a) The Agreement (Exhibit A) (b) The Consultant Proposal.

6. PER
SONNEL. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City. During the term of this Agreement, Consultant shall provide the services specified in the proposal. Such individual(s) shall not be replaced without the prior written consent of City.

7. P
ERFORMANCE BY CONSULTANT. Consultant shall maintain or exceed the level of competency presently maintained by other similar practitioners in the State of California, for professional and technical soundness, accuracy and adequacy of all work, advice and material furnished under this Agreement.

8. T
IMING OF PERFORMANCE. Time is of the essence with respect to Consultant’s performance of the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement. City, in its sole discretion, may extend the time for performance of any Service.

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9. MONITORING OF CONSULTANT. Consultant’s performance of this Agreement shall be continuously monitored by the Public Works Director/City Engineer.

Consultant shall be notified in writing of any deficiency in the performance of this Agreement in a timely manner by the Public Works Director/City Engineer.

Consultant shall have five (5) business days from receipt of the notification to cure any deficiency to the reasonable satisfaction of the Public Works Director/City Engineer. All costs for such corrections shall be borne by Consultant and shall not increase Consultant’s fees due hereunder. Should the Public Works Director/City Engineer determine that Consultant has not performed its obligation as stated in this Agreement in a satisfactory manner, City may terminate this Agreement for cause as specified in Section 2 above.

10. CO
MPENSATION. Consultant shall be compensated as follows:

A. A
mount. City shall compensate Consultant for services rendered pursuant to this Agreement at the rate specified in the attached fee proposal hereto and incorporated herein by reference. In no event shall compensation under this Agreement exceed Fifty thousand and 00/00 ($50,000.00) without the prior written authorization of the City Council.

B. I
nvoices and Payment. Payment by City to Consultant shall be made upon receipt and approval of invoices for Services rendered. For payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced. City shall review the invoices to determine whether services performed, and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or City shall provide Consultant with a written statement objecting to the charges and stating the reasons therefor.

Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

C. E
xpenses. Consultant shall not be entitled to any additional compensation for expenses.

11. I
NSURANCE REQUIREMENTS.

A. C
ommencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverages required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504 Consultant Agreement with DCCM Page 4
provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. I
nsurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A-:VII, unless otherwise approved by City.

C. C
overages, Limits and Policy Requirements. Consultant shall maintain the types of coverages and limits indicated below:

1. C
ommercial General Liability Insurance – a policy for occurrence coverage for bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. C
ommercial Auto Liability Insurance – a policy including all coverages provided by and to the extent afforded by Insurance Services Office form CA 0001, including Symbol 1 (any auto) with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. W
orker’s Compensation and Employers Liability Insurance – a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

4. P
rofessional Errors & Omissions (“E&O”) – a policy with minimum limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. This policy shall be issued by an insurance company which is admitted to do business in the State of California.

5. P
olicy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:

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a. A
dditional ins ureds: “The City Gardena and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
b. N
otice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.” c. O
ther insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Gardena, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Gardena shall be excess and not contributing with the insurance provided by this policy.” d. A
ny failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Gardena, its officers, officials, agents, employees, and volunteers. e. T
he Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

D. A
dditional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. D
eductibles. Any deductible or self -insured retentions over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self- insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

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F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefor, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

G. T
ermination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

H. No
n-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

12. I
NDEMNIFICATION. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents, employees and volunteers, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents, employees and volunteers arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subconsultants, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subconsultants, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents, employees and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subconsultants under this Agreement, whether or not the Consultant, its employees, and/or authorized subconsultants are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

13. CO
OPERATION. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

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14. I
NDEPENDENT CONTRACTOR. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

15. P
ERS ELIGIBILITY INDEMNIFICATION. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

N
otwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

16. NO
N-LIABILITY OF CITY. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

17. O
WNERSHIP OF WORK PRODUCT. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed works made for hire for City by Consultant as City employee(s) for hire and Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504 Consultant Agreement with DCCM Page 8
shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination or expiration of this Agreement.

18. CO
NFIDENTIALITY CLAUSE. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal (“Confidential Information”). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub-consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub- consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.
"
Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

H
IPAA establishes national minimum standards for the use and disclosure of certain health information. The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

C
onsultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub- consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

A
ny breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504 Consultant Agreement with DCCM Page 9
unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

19. NO
NUSE OF INTELLECTUAL PROPERTY OF THIRD PARTIES. Contractor shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Contractor has a license. Contractor shall indemnify and hold City harmless against all claims raised against City based upon allegations that Contractor has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Contractor pursuant to this Agreement.

20. W
AIVER OR BREACH. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver.

21. CO
MPLIANCE WITH LAWS. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement
.

22. CO
NFLICT OF INTEREST AND REPORTING. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.

23. NO
N-DISCRIMINATION. Consultant covenants there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in activity pursuant to this Agreement.

24. F
ORCE MAJEURE. Consultant shall not be in default for failing to perform in accordance with the terms of this Agreement if such failure arises out of causes beyond the control and without the fault or negligence of Consultant.

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25. ASSIGNMENT. Consultant shall not assign or subcontract any of its obligations pursuant to this Agreement, nor any part thereof, except for any monies due the Consultant, without the prior written consent of City. Such consent by City shall not be unreasonably withheld. Consultant shall be fully responsible to City for all work performed by assignees or subcontractors.

26. NO
TICES. Whenever it shall be necessary for either party to serve notice on the other respecting this Agreement, such notice shall be in writing and shall be given by personal service upon the party to be notified, or by deposit of the same in the custody of the United States Postal Service, postage prepaid, addressed to the party to be notified as follows:

T
o City: City of Gardena
1700 West 162nd Street
Gardena, California 90247
Attn: Allan Rigg
Director of Public Works
T
o Consultant: DCCM
1945 Chicago Ave, Suite C-2
Riverside, CA 92507
Attn: Yvette Kirrin, PE
President, Southern California
N
otices shall be deemed to have been served upon the date of personal service or three (3) working days after the same has been deposited in the United States Postal Service.

27. L
ICENSED STATUS. Consultant shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law, including, but not limited to, a City Business License.

28. F
AMILIARITY WITH WORK. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the difficulties and restrictions of the work under this Agreement. Should Consultant discover any conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City and shall not proceed, except at Consultant’s own risk, until written instructions are received from City.

29. P
UBLIC RECORD ACT DISCLOSURE. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq .). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

Consultant Agreement with DCCM Page 11
which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

30. MAINTENANCE OF RECORDS. Consultant shall maintain for a minimum of three (3) years from the completion date of the Services under this Agreement, the following records:

A. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assume proper accounting for all funds;

B. Records which establish that Consultant and all subcontractors who render Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations;

C. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

D. The aforementioned records shall be made available to City or any authorized representative thereof upon request for audit.

31. BINDING EFFECT. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

32. GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of California. Any action commenced about this Agreement shall be filed in the appropriate branch of the Los Angeles County Municipal or Superior Court.

33. SECTION HEADINGS. The Section headings used in this Agreement are for reference purposes only and shall have no binding effect.

34. AUTHORITY TO EXECUTE. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

35. ATTORNEY’S FEES. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

36. PREPARATION OF AGREEMENT. Each party acknowledges that it has had an adequate opportunity to review each and every provision in this Agreement and to submit the same to counsel and other consultants for review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

Consultant Agreement with DCCM Page 12
by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

37. SEVERABILITY. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

38. ENTIRE AGREEMENT. This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures. Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

39. ELECTRONIC SIGNATURE . The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E-SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal. Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E-SIGN and UETA with respect to this specific transaction.

IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first hereinabove set forth.

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Consultant Agreement with DCCM Page 13
CITY OF GARDENA CONSULTANT – DCCM

________________________________ _________________________________ Clint Osorio, City Manager Name

ATTEST:

Sign:_____________________________
Title:

________________________________
Mina Semenza, City Clerk _________________________________ Name

APPROVED AS TO FORM:

Sign:_____________________________
Title:

Carmen Vasquez, City Attorney

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504 Yvette Kirrin
President
Erik Strom
CFO

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com May 6, 2026
Kevin Kwak, Assistant Public Works Director
City of Gardena
1717 West 162nd Street
Gardena, CA 90247

RE: Proposal to Provide Staff Augmentation Services

Dear Mr. Kwak:

It is with great enthusiasm that DCCM submits this letter proposal to provide part-time project management services to assist the City with managing several priority projects. We understand the City will need a part-time Project Manager for approximately 6 months, with the option of extending to 24 months. DCCM is prepared to meet this need with a highly qualified and responsive team. Our approach is centered on delivering quality, professional integrity, and efficient service – values that consistently lead to successful, on-time, and on-budget project completions. As an experienced and reliable engineering, construction management and inspection firm, the DCCM team offers the following benefits to the City:

Strong leadership for successful project delivery: Nicole Jules, PE, will provide these services, supported by a team of professionals on a limited basis with project coordination and uninterrupted communication. She has 28 years of professional civil engineering experience, having worked in both public and private sectors. She has been managing high-profile capital improvement projects for the last 20 years including most recently a $30M Citywide Roadway Rehabilitation Program for the City of Santa Fe Springs and numerous traffic signal improvement projects over the life of her career.

We fully understand the importance of high-level project management, and we are committed to assisting the City.

Why Choose DCCM | The DCCM team offers a turnkey solution that provides the City with both technical skill and a trusted working relationship.

Proven Experience | DCCM has provided professional project management and CIP support services to cities and counties across California, including Caltrans and jurisdictions such as Redondo Beach, Rancho Palos Verdes, Seal Beach, Santa Fe Springs, Pico Rivera, Bellflower, South Gate, La Mirada, Norwalk, and many others. Our depth of experience spans locally and federally funded public works projects of all scopes and complexities.

Our project understanding, proposed scope of services, team availability, estimated fee and key team resumes are included on the following pages.

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com We look forward to serving the City of Gardena. Should you have any questions or require additional information, please feel free to contact me directly at [email protected].

Sincerely,

Yvette Kirrin, PE
DCCM
President, Southern California

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com

PROJECT UNDERSTANDING
DCCM understands that the City is seeking a part-time Project Manager to manage several grant- funded Capital Improvement Projects. We understand the City’s goal is to work with an experienced and reliable consultant team with strong leadership and grant funding expertise, administration, and closure experience to support the City through October 2026 and beyond. We understand the projects are in various stages and listed below (provided by K. Kwak via email on 4/27/2026).  JN 930 – Vermont Avenue Traffic Signal Improvements (at RBB and Rosecrans) Project: This project has been delayed for an extended period due to the time required to obtain permits from the City of Los Angeles, as well as the funding agreement. The Metro Board approved the supplemental budget for the project in January 2025, and the city recently received the funding agreement on 4/24/2026 which requires City Council Action and approval. Design is nearly ready for bid package lead by Psomas and Iteris as the traffic sub.
 JN 565 – Citywide Traffic Signal & Network Upgrade Project: This is a new project, and the LA Metro Board approved the $1.8M design phase in September 2025. The City is currently in active communication with LA Metro staff as they prepare the funding agreement (FA).
 JN 560 Fiber Infrastructure Upgrade Project. This project will need to be managed and coordinated with JN 565, as they will have overlapping scope.  JN 945 – Redondo Beach Blvd Street Improvements: The project scope consists of improving traffic flow along RBB from Crenshaw Blvd to Vermont Ave (west to east city limits), including new medians, signal improvements, signing and striping, and rehabilitation of concrete and pavement, among other related work. The project is currently at 95% PS&E, led by Cannon. Cannon is also finalizing the full CEQA environmental study, which is expected to be completed within the next month or two. In August 2020, the LA Metro Board approved $5.5M in Measure M regional funds. The Board subsequently approved an additional $5.6M in September 2023, and the City is awaiting execution of the funding agreement.

We have successfully managed and completed similar projects, including grant-funded transportation improvement projects, bridge construction projects, intersection improvements, traffic signal synchronization projects, active transportation projects, ADA upgrades, and traffic signal improvements. Our goal is to be a true partner with the City, and we share your commitment to provide your residents, businesses, and visitors with the highest level of quality service to successfully deliver these projects.

SCOPE OF SERVICES
Our Project Management services will include but are not limited to the tasks listed below and will be performed as needed:
 Serve as an extension of the City staff, coordinating and liaising between City departments.  Develop a project schedule and milestones for the projects.

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com  Create a meeting agenda and minutes at kickoff and at each milestone meeting.  Serve as a responsible point of contact for the City. Consultant shall be fully responsible for communicating with every stakeholder as appropriate.
 Set a collaborative tone, be proactive, & move projects forward; provide leadership & follow- through.
 Collaborate and work cooperatively with the City’s designated Project Manager assigned to the project.
 Coordinate, conduct, and document the project progress/coordination meetings as needed.  Act as the City’s representative and monitor that the actions taken are in line with the City’s policy, philosophy, strategy, standards.
 Possess technical knowledge, experience, and understanding to provide staff reports and a final RFP for advertising.
 Understand and have knowledge of the public contract code, CA Building Code and Standard Specification for Public Works Construction.
 Outreach to designers and contractors.
 Write a complete RFP to advertise for projects.
 Write staff reports and council items as needed.
 Provide Plan check services
 Assist with bidding and evaluating bids for project(s) award  Procure Construction Management and Inspection services for projects that advance to construction
 Procure design services as needed
 Log, distribute, and respond to requests for information (RFIs) and submittals, in coordination with the City and design professional(s) as needed.
 Track, review, analyze, negotiate, recommend for approval, & process potential & actual change orders.
 Review construction schedule provided by the Contractor and send notices on the City’s behalf if there is lack of progress. Request and review updated schedule from Contractor when actual progress deviates from baseline schedule.
 Track, review, analyze, and recommend processing of progress payments. Present any disputed items and recommend non-disputed items for payment.  Host weekly, bi-weekly, or monthly progress/coordination meetings with the City, Contractor, and other stakeholders as necessary. The Consultant shall host weekly progress meetings during construction.
 Prepare meeting agendas for review and approval prior to each construction/coordination meeting.
 Prepare meeting minutes for hosted meetings and submit a copy of the minutes to the City within five working days after each construction progress/coordination meeting.  Monitor compliance with the City’s Quality Management Plan (QAP) and/or plans, specifications, and referenced standards as applicable.  Coordinate inspection (by others) for each phase of the construction.  Proactively assist the City with addressing and expeditiously resolving field problems that may arise.
 Track pending inspection issues & support inspectors (services by others) w/follow-up until resolved.
 Assist the labor compliance staff as needed and document labor compliance requirements prior to processing each progress and/or final payment, when necessary.  Maintain project records, folders, and files using the City’s existing file structure.

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com  Develop and distribute punch list items and assist the City with monitoring final completion by the Contractor. If required, the Consultant will host weekly progress meetings with the Contractor and applicable City departments to track and monitor the progress of the punch list.
 Assist with project closeout and filing of the Notice of Completion and release of retention.

AVAILABILITY
DCCM stands ready and available to start this engagement at the City’s discretion.

PROPOSED FEE
Our not-to-exceed fee to initially provide part-time project management services is $50,000.00 in accordance with our standard billing rates which are attached.

We understand the level of effort may change as the work progresses through refining the project details.

Thank you for the opportunity and look forward to working with you and your team.

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

1945 Chicago Avenue, Suite C-2, Riverside, CA 92507 | P: 951.342.3148 | F: 951.342.3148 | DCCM.com

All DCCM rates shown below are subject to an annual increase of 3% pending City approval.

DCCM RATE AND REIMBURSEMENT SCHEDULE (EFFECTIVE JANUARY 1, 2026)

NOTES:
• Subconsultant rates are subject to a 15% administrative processing markup.

Docusign Envelope ID: B1015145-4C37-8349-8237-CF5AD5FF2504

Gardena City CouncilJuly 28, 2026

Gardena City Council
July 28, 2026