City of Gilroy
STAFF REPORT
Agenda Item Title: Approve an Amendment to the Agreement for Services with Jensen Landscape Services, LLC for
Parks and Landscape Maintenance Services to
Include Trash and Debris Removal, the Annual Cost
for the Expanded Service, Extend the Agreement for
18 Months, with a Total Cost of $1,541,637 for the 18
Month Extension
Meeting Date: February 27, 2023
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted By: Daryl Jordan, Public Works Director
Prepared By: Michael Lewis, Management Analyst
STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure
RECOMMENDATION
Approve an amendment with Jensen Landscape Services, LLC to increase the annual contract amount by $92,750 to a total annual amount of $1,027,758 and extend the term of the existing agreement by 18 months for landscape and maintenance services and authorize the City Administrator to execute the amendment and related documents.
EXECUTIVE SUMMARY
The City of Gilroy currently contracts with Jensen Landscape Services, LLC to provide landscape maintenance to various sites throughout the City. This approval followed a formal bid process and evaluation of several vendors. The current contract will expire on February 28, 2023.
An amendment is being requested to extend the term of the agreement and to add garbage and debris removal services to the existing contract.
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Approve Amendment to Agreement for Services with Jensen Landscape Services, LLC for CityWide Parks and Landscape Maintenance Services City of Gilroy Page 2 of 3 February 27, 2023
BACKGROUND
The City Council approved a City-Wide Park and Landscape maintenance contract with Jensen Landscape Services, LLC on January 8, 2018. The contract expires on February 28, 2023.
The City of Gilroy has made use of landscape contract maintenance services for more than twenty years, adding additional facilities and services to the contract as the City has grown and constructed additional parks, landscaped roadways, public trails, or other facilities that have required landscape maintenance services. These routine services include plant care, tree care, weeds, pest control, litter pick-up, irrigation maintenance, and general maintenance such as seasonal leaf removal. The City issued an RFP for new contracts, but the City received protests, and further work is needed as described in the Analysis portion of the staff report. The five-year Park and Landscape Maintenance Contract is expiring, and an extension is needed to continue services with Jensen Landscape Services, LLC until the City can enter into a new, longterm contract with a vendor.
ANALYSIS
Jensen Landscape Services, LLC continues to provide the City with excellent maintenance services and has proven to be responsive to any needs that arise. Parks staff has been pleased by the quality of work that Jensen provides for the maintenance and upkeep of City-Wide landscape areas.
To continue the services outlined in the contract, staff is recommending an amendment be approved to include trash and debris removal in the scope of work. Staff is also recommending that the current agreement with Jensen be extended by 18 months to expire on August 31, 2024.
The revised total not-to-exceed annual contract amount under this amendment is $1,027,758 per year. At this new annual rate, the cost for the additional 6 months will be $513,879. The additional year would be $1,027,758, for a combined total of $1,541,637 for the full 18-month period.
The City recently conducted a Request for Proposal (RFP) process for landscape maintenance services. The proposals received were evaluated by the Public Works Department and notices of intent to award were issued which were subsequently subjected to protests. After further review of the protests and the City’s process for scoping the services and evaluating the proposals, it was determined revisions are warranted in the City’s procurement process of the service. Since the current agreement is set to expire at the end of the month, staff determined it is in the best interest of the City to cancel the RFPs and extend the existing agreement. This will provide continuity of services and allow staff time to refine the RFP process and update the evaluation criteria/metrics. Staff is recommending an 18-month extension; however, staff will plan on conducting the next RFP process in about 12 months to allow sufficient time for the
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Approve Amendment to Agreement for Services with Jensen Landscape Services, LLC for CityWide Parks and Landscape Maintenance Services City of Gilroy Page 3 of 3 February 27, 2023
process and ensure there is ample notice/transition period should the provider of the services change as a result of the next RFP process.
ALTERNATIVES
Council could choose not to award the extension to Jensen Landscape Services, LLC.
Not using Jensen Landscape for this work would require an increase in staff time to conduct the landscape maintenance work and would divert resources from other core services. Current staffing levels do not support the amount of work needed to maintain the entirety of the City-Wide area, as such, the City heavily relies on contractors to perform the work.
FISCAL IMPACT/FUNDING SOURCE
Funding for the landscape maintenance services would be drawn from Fund 100 (General Fund) out of the Landscape Operating budget. There is sufficient funding to support the contract through the remainder of the fiscal year and services will be budgeted for future years via the budget development process.
Current Annual Contract Amount = $935,008
Increase to Annual Amount = $92,750
o Trash and Debris Removal - $46,000
o 5% CPI (Consumer Price Index) increase - $46,750
Revised Annual Contract Amount = $1,027,758
Plus 6 additional months = $513,879
Plus 12 additional months = $1,027,758
Total contract extension increase = $1,541,637
NEXT STEPS
With Council approval of the contract with Jensen, staff will finalize the agreement and continue landscape services with the Contractor.
Attachments:
1. Jensen Third Amendment
2. Jensen Landscapes – Second Amendment
3. Jensen Landscapes – First Amendment
4. Jensen Landscape – Citywide Parks and Landscape Maintenance Services
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-1- 4845-8215-5540v1
MDOLINGER\04706083
THIRD AMENDMENT TO AGREEMENT FOR SERVICES WITH JENSEN LANDSCAPE
SERVICES, LLC FOR CITY-WIDE LANDSCAPE MAINTENANCE SERVICES This Third Amendment to the Agreement for Services (“Third Amendment”) is made and entered into as of February 22, 2023 (“Effective Date”), by and between the City of Gilroy, a California municipal corporation (“CITY”), and Jensen Landscape Services, LLC (“CONTRACTOR”).
WHEREAS, CITY and CONTRACTOR are parties to that certain Agreement for Services, effective on March 1, 2018, hereinafter referred to as “Original Agreement”; and WHEREAS, CITY and CONTRACTOR have determined it is in their mutual interest to amend certain terms of the Original Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below and for other valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:
1. Article TERM OF AGREEMENT of the Original Agreement shall be amended to read as follows:
“This Agreement will become effective on March 1, 2018 and will continue in effect through August 31, 2024 unless terminated in accordance with the provisions of Article 7 in this Agreement.
Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall terminate this Agreement regardless of any other provision stated herein.”
2. Exhibit D of the Original Agreement shall be amended by the addition of the following services to the Scope of Work:
• Trash & Debris Disposal
3. Article COMPENSATION (Consideration) of the Original Agreement shall be amended to read as follows:
Consideration
“In consideration for the services to be performed by CONTRACTOR, CITY agrees to pay CONTRACTOR the amounts set forth in Exhibit “D” (Payment Schedule”). In no event however shall the total annual compensation paid to CONTRACTOR exceed $1,027,758.”
3. This Amendment shall be effective on March 1, 2023.
4. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control.
5. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
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-2- 4845-8215-5540v1
MDOLINGER\04706083
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below.
CITY OF GILROY JENSEN LANDSCAPE SERVICES, LLC
By: By:
[signature] [signature]
Jimmy Forbis
[employee name] [name]
City Administrator
[title/department] [title]
Date: Date:
Approved as to Form ATTEST:
City Attorney City Clerk
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DocuSign Envelope ID: 1A2A4418-DDC3-48C6-9440-0E90AFCBCECB 8.3 p. 193 of 530
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AGREEMENT FOR SERVICES
For contracts over $ 5, 000 — NON - DESIGN, NON - ENGINEERING TYPE CONTRACTOR) This AGREEMENT made this 4 day of January, 2018, between:
CITY: City of Gilroy, having a principal place ofbusiness at 7351 Rosanna Street, Gilroy, California
and CONTRACTOR: Jensen Landscape Services, LLC, having a principal place of business at 81983 Concourse Drive, San Jose, CA 95131.
TERM OF AGREEMENT
This Agreement will become effective on March 1, 2018 and will continue in effect through February 28, 2021 unless terminated in accordance with the provisions of Article 7 of this Agreement.
Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall tenninate this Agreement regardless of any other provision stated herein. ccr Initial
INDEPENDENT CONTRACTOR STATUS
It is the express intention of the parties that CONTRACTOR is an independent contractor and not an employee, agent, joint venture or partner of CITY. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between CITY and CONTRACTOR or any employee or agent of CONTRACTOR. Both parties acknowledge that CONTRACTOR is not an employee for state or federal tax purposes.
CONTRACTOR shall not be entitled to any of the rights or benefits afforded to CITY' S employees, including, without limitation, disability or unemployment insurance, workers' compensation, medical insurance, sick leave, retirement benefits or any other employment benefits. CONTRACTOR shall retain the right to perform services for others during the term of this Agreement.
SERVICES TO BE PERFORMED BY CONTRACTOR
Specific Services
CONTRACTOR agrees to: Perform the services as outlined in Exhibit " A" ( " Specific Provisions ") and Exhibit " B" ( " Scope of Services "), within the time periods described in Exhibit " C" ( " Milestone Schedule ").
Method of Performing Services
CONTRACTOR shall determine the method, details and means of performing the above - described services. CITY shall have no right to, and shall not, control the manner or determine the method of accomplishing CONTRACTOR' S services.
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Employment of Assistants
CONTRACTOR may, at the CONTRACTOR' S own expense, employ such assistants as CONTRACTOR deems necessary to perform the services required of CONTRACTOR by this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 below. CITY may not control, direct, or supervise CONTRACTOR' S assistants in the performance of those services. CONTRACTOR assumes full and sole responsibility for the payment of all compensation and expenses of these assistants and for all state and federal income tax, unemployment insurance, Social Security, disability insurance and other applicable withholding.
Place of Work
CONTRACTOR shall perform the services required by this Agreement at any place or location and at such times as CONTRACTOR shall determine is necessary to properly and timely perform CONTRACTOR' S services.
COMPENSATION
Consideration
In consideration for the services to be performed by CONTRACTOR, CITY agrees to pay CONTRACTOR the amounts set forth in Exhibit " D" ( " Payment Schedule "). In no event however shall the total compensation paid to CONTRACTOR exceed $ 935, 007. 86.
Invoices
CONTRACTOR shall submit invoices for all services rendered.
Payment
Payment shall be due according to the payment schedule set forth in Exhibit " D ". No payment will be made unless CONTRACTOR has first provided City with a written receipt of invoice describing the work performed and any approved direct expenses ( as provided for in Exhibit " A ", Section M incurred during the preceding period. If CITY objects to all or any portion of any invoice, CITY shall notify CONTRACTOR of the objection within thirty ( 30) days from receipt of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It shall not constitute a default or breach of this Agreement for CITY not to pay any invoiced amounts to which it has objected until the objection has been resolved by mutual agreement of the parties.
Expenses
CONTRACTOR shall be responsible for all costs and expenses incident to the performance of services for CITY, including but not limited to, all costs of equipment used or provided by CONTRACTOR, all fees, fines, licenses, bonds or taxes required of or imposed against CONTRACTOR and all other of CONTRACTOR' S costs of doing business. CITY shall not be
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responsible for any expenses incurred by CONTRACTOR in performing services for CITY, except for those expenses constituting " direct expenses" referenced on Exhibit " A."
OBLIGATIONS OF CONTRACTOR
Tools and Instrumentalities
CONTRACTOR shall supply all tools and instrumentalities required to perform the services under this Agreement at its sole cost and expense. CONTRACTOR is not required to purchase or rent any tools, equipment or services from CITY.
Workers' Compensation
CONTRACTOR agrees to provide workers' compensation insurance for CONTRACTOR' S employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and indemnify CITY, its officers, representatives, agents and employees from and against any and all claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses, including without limitation reasonable attorneys' fees, arising out of any injury, disability, or death of any of CONTRACTOR' S employees.
Indemnification of Liability, Duty to Defend
As to all liability, to the fullest extent permitted by law, CONTRACTOR shall defend, through counsel approved by CITY (which approval shall not be unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys' fees, arising or resulting directly or indirectly from any act or omission of CONTRACTOR or CONTRACTOR' S assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property.
Insurance
In addition to any other obligations under this Agreement, CONTRACTOR shall, at no cost to CITY, obtain and maintain throughout the term of this Agreement: ( a) Commercial Liability Insurance on a per occurrence basis, including coverage for owned and non -owned automobiles, with a minimum combined single limit coverage of $1, 000,000 per occurrence for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property, including the loss of use thereof. As a condition precedent to CITY' S obligations under this Agreement, CONTRACTOR shall furnish written evidence of such coverage ( naming CITY, its officers and employees as additional insureds on the Comprehensive Liability insurance policy referred to in (a) immediately above via a specific endorsement) and requiring thirty (30) days written notice ofpolicy lapse or cancellation, or of a material change in policy terms.
Assignment
Notwithstanding any other provision ofthis Agreement, neither this Agreement nor any duties or obligations of CONTRACTOR under this Agreement may be assigned or subcontracted by CONTRACTOR without the prior written consent of CITY, which CITY may withhold in its sole and absolute discretion.
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State and Federal Taxes
The CONTRACTOR is not a CITY' S employee; CONTRACTOR shall be responsible for paying all required state and federal taxes. Without limiting the foregoing, CONTRACTOR acknowledges and agrees that:
CITY will not withhold FICA (Social Security) from CONTRACTOR' S payments; CITY will not make state or federal unemployment insurance contributions on CONTRACTOR' S behalf;
CITY will not withhold state or federal income tax from payment to CONTRACTOR; CITY will not make disability insurance contributions on behalf of CONTRACTOR; CITY will not obtain workers' compensation insurance on behalf of CONTRACTOR.
Prevailing Wage
The CONTRACTOR agrees and acknowledges that it is its obligation to determine whether, and to what extent, the work performed under this Agreement is subject to any Codes, Ordinances, Resolutions, Rules and other Regulations and established policies of the City and the laws of the State of California, the United States, the California Labor Code and Public Contract Code relating to public contracting and prevailing wage laws. The CONTRACTOR shall ensure that all subcontractors are informed and are required to pay prevailing wages in compliance with the California Labor Code and the regulations thereunder. It shall be the duty of the CONTRACTOR to post a copy of applicable prevailing wages at the job site. Prevailing wage information may be obtained at www.dir.ca.gov.
OBLIGATIONS OF CITY
Cooperation of City
CITY agrees to respond to all reasonable requests of CONTRACTOR and provide access, at reasonable times following receipt by CITY of reasonable notice, to all documents reasonably necessary to the performance of CONTRACTOR' S duties under this Agreement.
Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a successor governmental entity without the consent of CONTRACTOR. Such assignment shall not release CONTRACTOR from any of CONTRACTOR' S duties or obligations under this Agreement.
TERMINATION OF AGREEMENT
Sale of CONTRACTOR' s Business/ Death of CONTRACTOR.
CONTRACTOR shall notify CITY of the proposed sale of CONTRACTOR' s business no later than thirty ( 30) days prior to any such sale. CITY shall have the option of terminating this Agreement within thirty ( 30) days after receiving such notice of sale. Any such CITY termination pursuant to this Article 7.A shall be in writing and sent to the address for notices to
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CONTRACTOR set forth in Exhibit A, Subsection V.H., no later than thirty ( 30) days after CITY' receipt of such notice of sale.
If CONTRACTOR is an individual, this Agreement shall be deemed automatically terminated upon death of CONTRACTOR.
Termination by City for Default of CONTRACTOR
Should CONTRACTOR default in the performance of this Agreement or materially breach any of its provisions, CITY, at CITY' S option, may terminate this Agreement by giving written notification to CONTRACTOR. For the purposes of this section, material breach of this Agreement shall include, but not be limited to the following:
1. CONTRACTOR' S failure to professionally and /or timely perform any of the services contemplated by this Agreement.
2. CONTRACTOR' S breach of any of its representations, warranties or covenants contained in this Agreement.
CONTRACTOR shall be entitled to payment only for work completed in accordance with the terms of this Agreement through the date of the termination notice, as reasonably determined by CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for the tasks described on Exhibit C" which have been fully, competently and timely rendered by CONTRACTOR. Notwithstanding the foregoing, if CITY terminates this Agreement due to CONTRACTOR' S default in the performance of this Agreement or material breach by CONTRACTOR of any of its provisions, then in addition to any other rights and remedies CITY may have, CONTRACTOR shall reimburse CITY, within ten ( 10) days after demand, for any and all costs and expenses incurred by CITY in order to complete the tasks constituting the scope of work as described in this Agreement, to the extent such costs and expenses exceed the amounts CITY would have been obligated to pay CONTRACTOR for the performance of that task pursuant to this Agreement.
Termination for Failure to Make Agreed -Upon Payments
Should CITY fail to pay CONTRACTOR all or any part of the compensation set forth in Article 4 of this Agreement on the date due, then if and only if such nonpayment constitutes a default under this Agreement, CONTRACTOR, at the CONTRACTOR' S option, may terminate this Agreement if such default is not remedied by CITY within thirty (30) days after demand for such payment is given by CONTRACTOR to CITY.
Transition after Termination
Upon termination, CONTRACTOR shall immediately stop work, unless cessation could potentially cause any damage or harm to person or property, in which case CONTRACTOR shall cease such work as soon as it is safe to do so. CONTRACTOR shall incur no further expenses in connection with this Agreement. CONTRACTOR shall promptly deliver to CITY all work done toward completion of the services required hereunder, and shall act in such a manner as to facilitate any the assumption of CONTRACTOR' s duties by any new CONTRACTOR hired by the CITY to complete such services.
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GENERAL PROVISIONS
Amendment & Modification
No amendments, modifications, alterations or changes to the terms of this Agreement shall be effective unless and until made in a writing signed by both parties hereto.
Americans with Disabilities Act of 1990
Throughout the term of this Agreement, the CONTRACTOR shall comply fully with all applicable provisions of the Americans with Disabilities Act of 1990 ( " the Act ") in its current form and as it may be amended from time to time. CONTRACTOR shall also require such compliance of all subcontractors performing work under this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 above. The CONTRACTOR shall defend with counsel acceptable to CITY, indemnify and hold harmless the CITY OF GILROY, its officers, employees, agents and representatives from and against all suits, claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees, including without limitation reasonable attorneys' fees, that may arise out of any violations of the Act by the CONTRACTOR, its subcontractors, or the officers, employees, agents or representatives of either.
Attorneys' Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys' fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other reliefto which that party may be entitled.
Captions
The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement are for convenience only and shall not be considered nor referred to for resolving questions of interpretation.
Compliance with Laws
The CONTRACTOR shall keep itself informed of all State and National laws and all municipal ordinances and regulations of the CITY which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Without limiting the foregoing, CONTRACTOR agrees to observe the provisions of the Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a contract or subcontract to the CITY OF GILROY for public works or for goods or services to refrain from discriminatory employment or subcontracting practices on the basis of the race, color, sex, religious creed, national origin, ancestry of any employee, applicant for employment, or any potential subcontractor.
Conflict of Interest
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CONTRACTOR certifies that to the best of its knowledge, no CITY employee or office of any public agency interested in this Agreement has any pecuniary interest in the business of CONTRACTOR and that no person associated with CONTRACTOR has any interest that would constitute a conflict of interest in any manner or degree as to the execution or performance of this Agreement.
Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the parties hereto with respect to the rendering of services by CONTRACTOR for CITY and contains all the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding.
No other agreements or conversation with any officer, agent or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Such other agreements or conversations shall be considered as unofficial information and in no way binding upon CITY.
Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to the conflict of laws provisions of any jurisdiction. The exclusive jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and federal courts located in Santa Clara County, California.
Notices
Any notice to be given hereunder by either party to the other may be effected either by personal delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit "A ", Section V.H. but each party may change the address by written notice in accordance with this paragraph. Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be deemed delivered as ofthree (3) days after mailing.
Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
Time of the Essence
All dates and times referred to in this Agreement are of the essence.
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CONTRACTOR agrees that waiver by CITY of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of perfonnance under this Agreement.
Executed at Gilroy, California, on the date and year first above written.
CONTRACTOR:
Jensen Landscape Services, LLC
1 Name: Clint Christman
Title: District Manager
Social Security or Taxpayer
Identification Number 204880717
Approved as to Fonn
City Attorney
CITY:
CITY OF GILROY
By:
Name: Gabriel Gonzalez
Title: City Administrator
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i
SPECIFIC PROVISIONS
PROJECT MANAGER
CONTRACTOR shall provide the services indicated on the attached Exhibit " B ", Scope of Services ( " Services "). ( All exhibits referenced are incorporated herein by reference.) To accomplish that end, CONTRACTOR agrees to assign Bill Headley, Parks Supervisor, who will act in the capacity of Project Manager, and who will personally direct such Services.
Except as may be specified elsewhere in this Agreement, CONTRACTOR shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to perform all operations necessary and required to complete the Services in accordance with the terms of this Agreement.
NOTICE TO PROCEED /COMPLETION OF SERVICE
NOTICE TO PROCEED
CONTRACTOR shall commence the Services upon delivery to CONTRACTOR of a written Notice to Proceed ", which Notice to Proceed shall be in the form of a written communication from designated City contact person( s). Notice to Proceed may be in the form of e -mail, fax or letter authorizing commencement of the Services. For purposes of this Agreement, Bill Headley, Parks Supervisor shall be the designated City contact person( s). Notice to Proceed shall be deemed to have been delivered upon actual receipt by CONTRACTOR or if otherwise delivered as provided in the Section V.H. ( "Notices ") of this Exhibit " A ".
COMPLETION OF SERVICES
When CITY determines that CONTRACTOR has completed all of the Services in accordance with the terms of this Agreement, CITY shall give CONTRACTOR written Notice of Final Acceptance, and CONTRACTOR shall not incur any further costs hereunder. CONTRACTOR may request this determination of completion when, in its opinion, it has completed all of the Services as required by the terms of this Agreement and, if so requested, CITY shall make this determination within two ( 2) weeks of such request, or if CITY determines that CONTRACTOR has not completed all of such Services as required by this Agreement, CITY shall so inform CONTRACTOR within this two ( 2) week period.
PROGRESS SCHEDULE
The schedule for performance and completion of the Services will be as set forth in the attached Exhibit " C ".
PAYMENT OF FEES AND DIRECT EXPENSES
Payments shall be made to CONTRACTOR as provided for in Article 4 of this Agreement. 4835 - 2267- 0361v1
LAC104706083
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Direct expenses are charges and fees not included in Exhibit " B ". CITY shall be obligated to pay only for those direct expenses which have been previously approved in writing by CITY.
CONTRACTOR shall obtain written approval from CITY prior to incurring or billing of direct expenses.
Copies ofpertinent financial records, including invoices, will be included with the submission of billing(s) for all direct expenses.
OTHER PROVISIONS
STANDARD OF WORKMANSHIP
CONTRACTOR represents and warrants that it has the qualifications, skills and licenses necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and CITY expressly relies upon CONTRACTOR' S representations and warranties regarding its skills, qualifications and licenses. CONTRACTOR shall perform such Services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California.
Any plans, designs, specifications, estimates, calculations, reports and other documents furnished under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for acceptance shall be a product of neat appearance, well - organized, technically and grammatically correct, and checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by CITY for similar purposes.
RESPONSIBILITY OF CONTRACTOR
CONTRACTOR shall be responsible for the professional quality, technical accuracy, and the coordination ofthe Services furnished by it under this Agreement. CONTRACTOR shall not be responsible for the accuracy of any project or technical information provided by the CITY. The CITY' S review, acceptance or payment for any of the Services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR' S negligent performance of any ofthe services furnished under this Agreement.
RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
CITY, through its authorized employees, representatives or agents, shall have the right, at any and all reasonable times, to audit the books and records ( including, but not limited to, invoices, vouchers, canceled checks, time cards, etc.) of CONTRACTOR for the purpose of verifying any and all charges made by CONTRACTOR in connection with this Agreement. CONTRACTOR shall maintain for a minimum period of three ( 3) years ( from the date of final payment to CONTRACTOR), or for any longer period required by law, sufficient books and records in accordance with standard California accounting practices to establish the correctness of all charges submitted to CITY by CONTRACTOR, all of which shall be made available to CITY at the CITY' s offices within five ( 5) business days after CITY' s request. 4835 - 2267- 0361v1 _ 2_ LACk04706083
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CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data ( including, but not limited to, computer data and source code), drawings, descriptions, documents, discussions or other information developed or received by or for CONTRACTOR and all other written and oral information developed or received by or for CONTRACTOR and all other written and oral information submitted to CONTRACTOR in connection with the performance of this Agreement shall be held confidential by CONTRACTOR and shall not, without the prior written consent of CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an entity not connected with the performance of the such Services. Nothing furnished to CONTRACTOR which is otherwise known to CONTRACTOR or is or becomes generally known to the related industry ( other than that which becomes generally known as the result of CONTRACTOR' S disclosure thereof) shall be deemed confidential. CONTRACTOR shall not use CITY' S name or insignia, or distribute publicity pertaining to the services rendered under this Agreement in any magazine, trade paper, newspaper or other medium without the express written consent of CITY.
NO PLEDGING OF CITY' S CREDIT.
Under no circumstances shall CONTRACTOR have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY.
OWNERSHIP OF MATERIAL.
All material including, but not limited to, computer information, data and source code, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports and other material developed, collected, prepared ( or caused to be prepared) under this Agreement shall be the property of CITY, but CONTRACTOR may retain and use copies thereof subject to Section V.D of this Exhibit " A ".
CITY shall not be limited in any way in its use of said material at any time for any work, whether or not associated with the City project for which the Services are performed. However, CONTRACTOR shall not be responsible for, and City shall indemnify CONTRACTOR from, damages resulting from the use of said material for work other than PROJECT, including, but not limited to, the release of this material to third parties for work other than on PROJECT.
NO THIRD PARTY BENEFICIARY.
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever.
4835- 2267 -03610 _ 3 LAM04706083
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NOTICES.
Notices are to be sent as follows:
CITY: Bill Headley, Parks Supervisor
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
CONTRACTOR: Clint Christman, District Manager
Jensen Landscape Services, LLC
1983 Concourse Drive
San Jose, CA 95131
FEDERAL FUNDING REQUIREMENTS.
If the box to the left of this sentence is checked, this Agreement involves federal funding and the requirements of this Section V.I. apply.
Q If the box to the left of this sentence is checked, this Agreement does not involve federal funding and the requirements of this Section V.I. do not apply.
DBE Program
CONTRACTOR shall comply with the requirements of Title 49, Part 26, Code of Federal Regulations ( 49 CFR 26) and the City- adopted Disadvantaged Business Enterprise programs.
Cost Principles
Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable cost for individual items.
Covenant against Contingent Fees
The CONTRACTOR warrants that he /she has not employed or retained any company or person, other than a bona fide employee working for the CONTRACTOR, to solicit or secure this Agreement, and that he /she has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or formation of this Agreement. For breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
4835 - 2267 -03610 _ 4_ LA004706083
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4835 - 2267- 0361v1
LAC104706083
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EXHIBIT " B"
SCOPE OF SERVICES
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LANDSCAPE STANDARDS AND SPECIFICATIONS
1. Landscape Maintenance Areas
Landscape maintenance areas shall consist of City parks, landscaped City facilities, slope areas, medians, streetscapes, and trails, drainage channels, identified in the Contract Landscape Location Information Sheets. These areas shall include all turf, trees, shrubs, ground covers, planters, slopes, vines, sidewalks, paths, courts, courtyards, decks, park equipment, BBQs and group BBQ facilities, parking lots, roadways, medians, opens space areas, gutters, v- ditch, bike trails, street barriers, fence lines and irrigations systems.
2. Normal Hours and Days of Maintenance Services
a. Contractor shall perform the required maintenance service daily between the hours of 6: 00 a.m. and 6: 00 p.m., seven days per week including holidays. No maintenance functions that generate excess noise, which would cause annoyance to residents of the area. Forest Street Park is specifically a no blower facility. b. The Contractor shall conduct the work at all times in a manner which will not interfere with normal recreation programs, special events, pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent streets. c. Any modification in the hours and days of maintenance services as stated in the Contractor' s Service Schedules/ Calendars are subject to approval by the City. d. Contractor shall be responsible for reviewing the minimum site visit frequencies as shown on Attachment B.
3. Personnel
a. Positive public relations are an important part of this contract service. Services provide under the City -wide landscape service contact are a critical part of providing and maintaining these important public use facilities. Contract staff serves a vital role in delivering these public services. Contract staff must maintain both professional image and behavior whenever in contact with citizens. Contract staff shall be trained on how to handle public contact and provide the appropriate customer service. Contract staff must always maintain a neat and clean appearance and be easily identified by some type of company uniform.
b. A background review and security clearance for all on -site contract employees is required. Contractor shall provide all needed information to the City' s representative and make employees available for finger printing at a site to be determined.
Contractor shall provide any background information needed for Department of Justice ( DOJ) and Department of Motor Vehicles ( DMV) drivers' record review.
Further, a one -time drug testing or evidence of drug screening maybe required for background review. All cost for background check will be paid by contractor. c. The Contractor shall provide personnel fully trained in all phases of landscape irrigation systems operation, maintenance, adjustments, and repair; in all types of components to include irrigation controllers, valves, moisture sensing devices, and sprinkler heads; and with all brands and models of irrigation equipment used within the City.
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d. The Contractor shall provide personnel knowledgeable of, and proficient in, current water management concepts, with the capability of working with City staff in implementing more advanced water management strategies. e. The Contractor shall provide personnel capable of verbal and written communication in professional level English. Site Supervisor and Irrigation Tech shall have cell phone with email access.
f. The City expects the Contractor' s staff to give to city representative( s) all items lost or misplaced by the general public, regardless of perceived value found on contract sites. The Contractor shall communicate this expectation to all employees. g. Contract employees shall carry an ID badge with their photo provided by the City Human Resources Department. Contract employees shall produce photo ID when requested.
h. The City will provide mandatory SMP training for all contract landscape maintenance staff regarding storm water management and operational best practices.
City will provide Spanish/ English translator.
i. A contractor' s representative shall attend City' s annual traffic safety class.
4. Service Changes
The City reserves the right to make additions, deletions, revisions and/ or otherwise modify the General and Specific Landscape Maintenance Specifications or change the frequency of the services during the contract period. A Request for Quote will be issued for additional service work or one time contract work. A change order will be issued with a two -week notice. Any change in Specification that causes the contractor to suffer additional expenses shall be adjusted based on the fee schedule or negotiated upon written justification.
5. Vandalism and Repair of Damage
Contractor shall report any damage to City property, including but not limited to, vandalism, acts of God, and third party negligence, to the City representative. If the Contractor, its employees or subcontractors cause damage to any City facility then the Contractor shall repair such damage at its own cost within a reasonable time or the City may repair or cause the repair of such damage and the cost thereof shall be deducted from monies due to the Contractor from the City.
6. Protection of Existing Sites and Structures
The Contractor shall exercise due care in protecting from damage all existing sites, structures and utilities both above surface and underground on the City' s property. Any damage to City property deemed to be caused by the Contractor' s negligence or failure to use due care shall be corrected or paid for by the Contractor at no cost to the City.
If the City requests or directs the Contractor to perform work in a given area, Contractor shall verify and locate any underground utilities. This does not release the Contractor' s duty to take reasonable precautions when working in these areas. Any damage or problems shall be reported immediately to the City.
7. Service Frequency and Schedules
Inspect and service every site base on the sample with once per week as a base standard.
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Less frequent or more frequent services may be approved as necessary to insure specifications and standards are met.
The Contractor shall, within ten ( 10) working days after the effective date of the Contract, submit a work schedule to the City' s representative( s) for review and approval.
Said work schedule shall be based on a twelve -month calendar identifying and delineating the time frames for the required work by the day of the week, morning or afternoon.
The Contractor shall submit revised schedules / calendars when actual performance differs substantially from planned performance. Said revisions shall be submitted to the City' s representative( s) for review and, if appropriate, approval, within five ( 5) working days prior to scheduled time for the work.
At the discretion of City staff, weekly inspection meetings will be held(or more frequently if deemed necessary by the City) between the Contractor and the city representative( s) are to be scheduled to determine progress, review weekly site inspections and address any changes in schedules, problem areas, etc.
Contractor shall notify the City, in writing ( email), at least two (2) weeks prior to the date and time of all pre- approved " Specialty Functions." " Specialty Functions" are defined as:
a. Fertilization
b. Tree Trimming/ Management
c. Aeration of Turf
Performance during Inclement Weather
During the periods that rainfall hinders normal operations, the Contractor shall adjust its workforce to accomplish those activities that are not affected by weather. The prime factors in assigning work shall be the safety of the workforce and damage to landscaping.
Leaf and down branch pickup and drain clearing are a high priority. Rainy days are not an excuse to pull workforce from city. Contractor shall continue landscape tasks that can be safely preform in the rain. Such as sidewalk pruning, low limb removal, or items that city contractor inspector points out.
8. Extra Work/ Excluded Work
The following tasks shall be treated as extra work items:
a. Soil testing
b. Major tree trimming. Major tree trimming is defined as work that requires an aerial lift (bucket truck), tree climbing or work that cannot be done from the ground with a pole saw or pole chain saw.
c. Filling of holes in turf or shrub beds. ( filling minor holes is included in. the Contractor' s work)
d. Major irrigation repairs such as controllers, mainline repairs, valve replacement, and irrigation wire repairs, pumps, and backflow devices. e. Turf over seeding and top dressing will be handled by city staff.
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f. Debell Uvas Creek Park Preserve open space / channel, Christmas Hill Park Hillside, and overflow parking area shall be done by city staff. g. Doggie Bag Dispenser Maintenance and /or refilling with new bags. h. Recreation Program support including ball field prep i. Facility reservation support and customer response
j. General Park, playground and building repairs.
k. Electrical system maintenance and repairs
1. Raking and cleaning of playground surfaces such as sand and wood fiber shall be done by city staff. Concrete surfaces around playground areas are to be cleaned ( blown off) during the service schedule by contractor. Contractor will rake leaves, pick up garbage and debris during the scheduled service day in the playground areas.
9. Garbage, Litter and Debris Removal
a. Garbage, litter, and debris shall be removed as needed to prevent citizen complaint and prepare turf areas for mowing and general facility use. Trash containers shall be serviced and emptied when 1/ 3 full or when there is detectable odor. b. Site Service frequency is shown in Attachment B.
c. Garbage can liners shall be supplied by the Contractor and be of a quality approved by the City representative. Garbage can liners shall be replaced when cans are emptied.
d. Litter and plant debris will be removed from landscaped, hardscape, and adjacent open space areas on a regular basis to achieve neat, clean, and attractive facilities.
Landscape debris will not be blown into streets and left unless collection of such debris has been previously approved and coordinated with city staff. e. Heavy litter and garbage days will require that multiple service vehicles and staff be provided. Aggressive mobile staffing levels for cleanup will be needed on Sundays, Monday, and day after holidays to ensure prompt removal of litter and garbage at contract sites.
f. Shopping carts and garage sale signs in and on the perimeter of contract sites shall be considered part of the garbage and litter removal service. Functioning shopping carts are to be placed in the corner of the employee parking lot. Non - working shopping carts are to be loaded into the metal bid in the yard. g. Disposal of garbage, litter, and debris shall be made at the City yard disposal areas and any available on -site trash dumpsters. Alternate yard waste disposal sites other than the City yard may become available and will be reported to the Contractor by the City representative. Contractor shall have dumping capabilities so waste will be kept inside bunker in the yard.
h. Additional Garbage Cans: Contractor shall include in the price an additional service of 25 additional garbage cans. These garbage cans will be installed purchased and installed by city staff.
10. Landscape Maintenance (Facilities, Parks, Trails, Slope Areas, Parking Lots) A. GENERAL ( items below to be done per service schedule)
1. All animal feces or other materials detrimental to human health shall be removed per the service schedule.
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2. All broken glass and sharp objects shall be removed per the service schedule.
3. All areas shall be inspected per the service schedule and maintained in a neat, clean, and safe condition at all times.
4. All areas shall have leaves and debris removed per the service schedule.
5. All areas shall be inspected for vandalism, safety hazards, and serviceability per the service schedule. Deficiencies shall be reported in writing immediately email) to the City.
6. All sidewalks within the City areas shall be swept or cleaned, if necessary, to remove any glass or heavy debris.
7. All sidewalk areas abutting maintained areas shall be cleaned when dirtied by Contractor' s operations and at other times as required.
8. All leaves, paper, and debris shall be removed from landscaped areas and disposed of offsite.
9. Trash cans provided by City shall be emptied per the service schedule. Contractor shall provide plastic liners for all trash cans at Contractor' s expense, to be changed, not emptied, per the service schedule.
10. All " V" drains shall be kept free of vegetation, debris, and algae to allow unrestricted water flow.
11. All other drainage facilities shall be cleaned of all vegetation and debris. All grates shall be tested for security and refastened as necessary. Missing or damaged grates shall be reported to City.
B. HARD SURFACE AREAS
1. All areas shall be swept weekly to remove all deposits of silt and/ or sand. Any unsafe condition shall be removed upon discovery per the service schedule.
2. All areas shall be inspected per the service schedule and maintained in a neat, clean, and safe condition at all times.
3. Tennis, handball, bocce ball and basketball courts should be blown off according to the service schedule as needed.
4. Park barbecues to be cleaned on Mondays and Fridays.
C. BICYCLE/ WALKING TRAILS /ASPHALT WALKWAYS/ TRAILS
Special emphasis shall be placed on edging along these areas to prevent damage to asphalt by vegetation. Bicycle /walking trails shall be kept free of encroaching vegetation.
All trail should be kept weed free 24" from edge of trail.
11. Plant Care
Tree, Shrub and Ground Cover Maintenance
The latest edition of the Sunset Western Garden Book shall be the general guidelines and reference tool for care and maintenance of all plant material.
A. Shrubs and Ground Covers
1. Pruning will be done in a manner to enhance the natural form of the plant and maintain the design intent for the landscape. However there are or can be landscaped areas with security concerns that will require different pruning for safety visibility. The City representative will notify Contractor of special pruning sites.
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2. Typically, shrubs which are planted along walls and fences should be maintained in a manner which will allow the plant material to soften the hard structural feature.
3. Where the design intent is to have sweeps of shrubs, the plants shall be allowed to grow together.
4. In some areas, it may be more appropriate to remove some shrubs entirely and allow adjacent plant material to fill in rather than try to keep the plants in bounds with repeated pruning.
5. Keep shrubs and ground cover 6 " -12" from buildings, walls, trees and shrubs. Shrubs and ground cover shall not be allowed to encroach upon walks or curbs.
6. City will provide a species specific and site specific pruning guideline appendix for selected plants to the company awarded contract.
7. Examples of plant care we expect shown below.
a) Vines and overhead vegetation ( up to 18') on or over hanging walls boundary fences shall be trimmed from growing on private property, i.e. the back side of wall. This does not apply to existing vines have already grown over. If adjacent property owner requests ivy or vegetation trimmed from top of wall, contractor shall be required to remove it.
b) Hedge plants shall be allowed to grow together.
c) Rosemary and like ground covers to be cut back to 8 - 12" in height. Except where rosemary is already overgrown.
d) Ornamental grasses are to be pruned back during the winter months. e) Ground cover roses are be encouraged to grow together and are to be kept under 24" in height.
f) Spring flowering perennials are to be cut back after flowering. Examples Lavender and daylilies.
g) Oleanders on South Monterey are to be pruned back every two years. h) A three foot radius of free space shall be maintained around all fire hydrants. Low ground ( under 6 ") cover is ok.
8. Allow plants to grow to their natural shape.
9. All shrubs and ground cover is to be trimmed not to interfere with irrigation operation or to encroach on to private property or Right -of -Way. Line of sight traffic safety issues as identified by City engineering Department will also determine proper height and appearance.
10. All dead, diseased and unsightly branches, vines or other growth shall be removed as they develop.
11. All shrubs are to be trimmed symmetrically in natural form and proportion, but not to interfere with vehicular and pedestrian clearance, visibility and access, unless otherwise directed by a City' s representative. Prune shrubs to encourage healthy growth habits, natural form and proportion, symmetrical appearance and proper vertical and horizontal clearance. Line of sight traffic safety issues as identified by City Contract Inspector will also determine proper height and appearance.
B. Trimming and Care of trees includes:
LQualified Professional personnel shall perform all pruning. Only recognized and approved methods, techniques and standards shall be used. Trees pruned improperly or damaged will be replaced by Contractor with plants of the same appropriate size as determined by the City inspector.
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2. All tree pruning shall conform to the Best Management Practices for Trees published by the International society of Arboriculture and adhere to the most recent edition of the American National Standards for Maintenance Tree Care Operations ( ANSI A330)
3. Contractor shall raise trees as needed or directed by city staff and /or designated representative.
4. Pruning of trees shall be done for the following conditions:
a. To maintain clearance for pedestrians ( 8 feet), road ways for vehicles ( 15 feet), or from facilities ( 5 feet).
b. Property line/boundary pruning for both balance and good neighbor pruning for sound walls, parks, and pump stations areas
c. To provide visibility site lines of pedestrians and motorists. d. To maintain walkways and maintenance bands free from obstruction and / or safety issues.
e. To improved or enhance tree growth.
f. To eliminate or reduce potentially unsafe conditions. g. To correct shape, particularly for wind disfigurements.
5. Remove no more than 20% oflive foliage within the trees during one pruning operation.
6. All cuts shall be thinning cuts as opposed to heading cuts. This means leaving a lateral branch no less than 1/ 3 the diameter of the parent branch, or completely removing the branch at its point of origin.
7. All cuts shall be distal to the branch bark ridge or, if present the branch collar. The cuts shall be close to but shall not injure the branch collar.
8. Interior branches shall not be stripped out. Liontailing is not permitted.
9. Contractor shall prune young trees under 18 foot in height to develop permanent scaffold branches, remove crossing branches, remove diseased or damaged growth, or eliminate narrow branch crotches.
10. Major tree trimming is not included. Major tree trimming is defined as work that requires an aerial lift (bucket truck), tree climbing or work that cannot be done from the ground with a pole saw or pole chain saw.
11. Trees shall be inspected regularly for hazardous conditions. Corrective action shall be promptly performed by the contractor and the city notified.
12. Contractor to coordinate with city staff on large pruning projects so city can chip branches. A notification often working days is required in non - emergency conditions.
13. Periodic re- staking and tying shall be done as needed. Plant ties shall be checked frequently and adjusted to prevent girdling. Trees shall not rub against stakes at any time. When trees no longer require the support of stakes, contact the city for authorization to remove staked and ties.
14. Young trees which are leaning due to under developed truck caliper will be staked at the direction ofthe city.
15. Fallen trees or branches shall be promptly removed. Promptly notify the City for large trees down.
12. Landscaped Roadways, Roundabouts, and Medians
1. The scope of work for medians not only includes the landscaped areas but also those areas. ofthe median that are attached or directly adjacent to cobble /concrete hardscape per its design. ( Noses and turn lanes are examples of this condition).
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2. Plant material shall not be allowed to obstruct any site line of vehicular traffic, and shall be kept below 36" in height from the road surface in any areas where traffic site lines may be impacted. City Traffic Engineer and Landscape Inspector may provide direction as requested for proper maintenance.
3. Irrigation shall be adjusted and inspected as often as needed to insure no unsafe condition is created by irrigation run -off onto road surface or over spray onto vehicles.
4. All maintenance personnel shall wear class 3 safety vests while working on medians, and at no time shall major work be performed in the roadway without City approved Traffic Control Plan and all required traffic control signage in place.
5. Contractor is responsible for insuring that all median maintenance is performed in a safe manner and that no hazard is created by such operation.
6. When closing a lane for landscape maintenance work an electronic sign board ( arrow) shall be used in high speed and/ or high traffic areas ( i.e. Santa Teresa). Work shall only be performed on the closed lane side.
7. Cones are to be bright orange. Old and faded cones shall be replaced.
8. Notify city staff when high speed or high traffic areas are to be serviced via email.
9. If the work (minor work) to be performed in medians and roundabout will take less time to complete then the time it takes to set up traffic control, then no traffic control is necessary. An example would be weed spraying, litter control, or irrigation maintenance.
13. Turf Care
A. Turf Mowing
1. The contractor shall not mow, or use any equipment of turf areas when frost is present or ifthe turf is saturated or standing water is present. Mowing should not begin until turf area is free of litter and trash.
2. Mowing shall be accomplished with rotary mulching mowers. Blades shall be kept sharp to produce a clean cut. Mowers shall be kept clean and free of fuel, oil, hydraulic fluid, and grease leaks.
3. Mowing equipment shall be washed between sites to minimize the spread of weed seeds.
4. Mowing patterns shall be alternated to avoid creating ruts and compaction.
5. Use caution when mowing berms or uneven areas to avoid scalping turf. Rodent dirt mounds need to be knocked down, spread, or removed so as reduce turf loss until rodent activity is abated.
6. Mowing shall typically be performed as needed from December through March and at least weekly from April through November. This is a guide only and will vary based on weather. Mowing shall be frequent enough so that no more than 1/ 3 of the leaf is removed at each mowing. During active growing season, mowing may need to be done twice weekly on play fields. Mowing height shall be 3 1/ 2 " unless otherwise directed by city staff. Sports Field mowing heights may change during seasonal play.
7. All clippings shall be efficiently mulched to leave no visible trace or picked and removed only when necessary and removed to a designated dumping site. At no time shall unsightly clippings be left before vacating site following mowing operation.
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8. Contractor shall have a spare mower of comparable size available within 24 hours of a mower breaking down.
9. Keep grass clippings away from waterways and out of the street.
B. Turf Aeration
1. All turf (not including the no -mow turf) shall be core aerated in September / October.
Cores should be reincorporated into the turf. Core size should be % 2" diameter.
Alternative methods ofrelieving compaction may be authorized by City. a. Core aerate Christmas Hill Park & Ranch site, San Ysidro Park, Los Arroyos Park, Sport Park, and Sunrise Park again in April.
2. Prior to any cultivation activity, all irrigation heads, valves, and utility. boxes shall be Ragged. The soil shall be allowed to dry prior to cultivation.
C. Edging
1. When turf abuts concrete walk ways or concrete mow band, turf shall be edged with a metal blade edger. If a spin trimmer is required to edge around utility boxes, or wooden header boards, it shall be held so that the cut is vertical. A bevel cut will not be used. After mowing or edging hardscape ( walks /drives /patios /streets) shall be swept or blown clean. Debris will not be left in street gutters or and removed before vacating site.
2. Tree wells are to be maintained with a neat turf edge and wells shall be kept weed free.
3. Chemical edging shall not be used anywhere.
D. Turf Fertilization
1. Fertilization schedule for all turf shall be:
a. March/April 44 -0 -0 Polyplus SL
b. Late August, early September 16 -8 -8
c. October - November 44 -0 -0 65% Polyplus SL Urea
2. Granular gypsum at a rate of 5# 11000 square feet will be applied to the Sports Park and Christmas Hill /Ranch sites in September /October
3. Granular sulfur at a rate of 5 #. 1000 square feet will be applied to the Sports Park and Christmas Hill/ Ranch sits in September / October
4. The Sports Park is equipped for fertilizer injection. This may be used to supplement the above and possibly replace some of the granular applications.
5. The above is a guide and may be adjusted based on turf conditions and weather.
6. Fertilizer use shall be reported with pesticide use.
E. Turf Pest control
1. Weeds - The contractor is to submit a turf weed control plan that will lead a substantial reduction in turf weeds. This turf weed control plan is be submitted to and accepted by the City. Failure of contractor to apply herbicides according to the plan will result in " service not provided" actions. No pesticides, herbicides, or other chemicals may be used in or around Low Impact Development Structural Control Measures such as Bioretention ponds, bio- swales, or infiltration ponds of any kind.
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14. Pest Control
1. Non -Turf Weed Control Plan- Develop an annual weed control plan that your company feels would produce a cost effective approach that provides high quality results for shrubs and ground cover, annual flowers, bike /walking trails, open space edges/ post and cable /fence lines, and hardscape ( cracks and crevices) including sidewalk, curb and gutter frontages. Control weeds with pre- emergent herbicides and selective systematic herbicides or through mechanical means, i.e. mowing, hoeing and weed whipping.
2. Village Green Park Site and open space areas west of Hecker Pass Park along Uvas Creek Bike Trail (Debell & Uvas Creek Linear Park) - Sites are to be mowed after wildflower bloom ( by June 1) and as needed after first mowing. Develop a plan to eliminate Yellow Star Thistle, Dittrichia graveolens, and other invasive weeds which will allow wildflowers to thrive.
3. Written Pest Control Recommendations - A written pest control recommendation from a licensed pest control advisor will be required for all pesticide applications. The contractor shall provide copies of all recommendations to the City at least _ 5_ working days prior to application. Recommendation shall take into consideration drainage to water ways ( Uvas Creek), drain inlets, and adjacent schools. Recommendation shall evaluate pesticides used and application activities performed and identify pollution prevention and source control opportunities.
4. Prohibit application of pesticides, herbicides and fertilizers as required by the regulations DPR 11 -004 Prevention of Surface Water Contamination by Pesticides enacted by the Department of Pesticide Regulation.
5. No spraying shall be within 48 hours of predicted rainfall with greater than 50% probability as predicted by National Oceanic and Atmospheric Administration ( NOAA).
6. Collect and properly dispose of unused pesticides, herbicides and fertilizers containers.
7. Do not spray weeds in playground areas. Weeds are to be removed manually.
8. Reoccurring unwanted plants (i.e. berry bushes, poison oak) are to be sprayed to kill plant roots or removed by digging up root system.
9. Trees in turf - maintain a minimum 3 ft. radius weed free.
10. Product Use Summery - Prior to the 15th of the month, the contractor shall provide to the city a summary of pesticides used the prior month. Provide the product EPA registration number and the amount of product used.
11. Posting — post all entry areas with spray notices when broadcast spraying public use areas and verbally notify public visitors when spot spraying when in the area. Remove facility spray notices when spraying is complete unless product label provides for different posting requirements.
12. Spray marker — the routine use of spray marker dyes is discouraged. Contact the City if such use is desired
13. Moluskacides should be iron phosphate based or other City approved control
14. Rodenticides applied for gopher control must be applied into underground burrow.
Rodenticides applied for ground squirrel control must be placed into secure bait stations.
The City must approve bait station design and location. Applicators applying restricted use rodenticides must hold appropriate licensing
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15. Pest Control Licensing — The contractor shall have a qualified person who holds the appropriated California Department of Pesticide Regulations licensing oversee all pesticide applications. Ifrestricted materials are used, the applicator must be licensed.
16. Trails — keep trail shoulders free of weeds 24" from any trail hardscape edges. Concrete fences shall be kept weed 12 inches into preserve areas.
17. Minimal insect control is practiced and is to be handled on a case -by -case basis. This is included in the contract. The City will not be charged for this service.
18. Minimal disease control is practiced and is to be handled on a case -by -case basis. This is included in the contract. The City will not be charged for this service. In the last five years no disease control was necessary.
19. Rodent Control
a.All mounds, burrows, or other minor damage shall be discovered in a timely manner and repaired by Contractor. Rodent problems should be identified and reported to the City in their early stages as part of weekly inspections before causing critical damage to areas. Lack of early discovery will be considered negligence on the part of the Contractor. Depending on the scope of the problem, rodent control in the form of baiting or trapping will be recommended and scheduled work.
b. Gopher.
i. The contractor shall obtain a written pest control recommendation from a licensed Pest Control Advisor for baiting for gopher control. All bait shall be placed below ground in the burrow system. Any spilled bait shall be promptly picked up. Any dead gophers found on the surface shall be collected and properly disposed of.
ii. Iftrapping is to be used all State Regulation must be followed. Iftrapping is to be used, contractor shall notify and get City' s approval on sites and locations. Dead gophers must be disposed of properly.
iii. The contractor shall comply with all other provisions of pesticide requirements.
iv. The contractor shall promptly remove or disperse any soil mounds discovered on the turf.
V. City to work with contractor to set up bait station for squirrels if necessary.
vi. No use of chemical control measures for rodents in Low Impact Development Structural Control Measures such as Bio- retention ponds, bio- swales, or infiltration ponds of any kind is allowed under this contract. c. Most landscape site rodent control shall be handled on a case by case basis and coordinated with City representative. Contractor shall provide a cost to include 100 site visits per year on the Attachment B Fee Schedule. This will be done on a call out basis ".
d. These parks sites below will need site visits /treatments a minimum of every other week to control gophers, ground squirrels and moles.
Carriage Hills
Casper Park (Future Park Site)
Christmas Hill Park/ Ranch
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Farrell Park (Future Park Site)
Hecker Pass Park (Future Park)
Las Animas
Phase 1 Heartland West Debell & Uvas Linear Park
San Ysidro
Sport Park
Village Green Park
15. Irrigation
a. The contractor shall have designated Irrigation Technician on site who will do only work on irrigation.
b. Contractor and its employees shall bi- weekly ( every two weeks) inspect and test all irrigation systems for system operability; component malfunctions, and adjusts schedules to address weather changes and irrigation requirements. Any signs of irrigation malfunctions will be immediately addressed and system checks will become as frequent as necessary to insure problems are fully resolved without any further damage. These inspections may also become more frequent in certain areas that are under observation due to chronic malfunctions or vandalism. Between November 1 and March 1 if systems are turned off because of weather conditions, monthly inspections will be acceptable to insure that there has been no damage to the systems.
c. After Value -The contractor shall be responsible for all labor for the irrigation repairs after the valve including the solenoid, rebuilding of the valve, lateral lines, and sprinkler heads, and including adjustment to sprinklers. Contractor to bill the City for all irrigation material costs plus a fifteen ( 15) percent markup.
d. Before Valve: Replacement of remote control valves, rebuilding or replacement of quick couplers, flow control valves, master valves, backflows and mainline repairs are not included and shall be billed to the city at an hourly rate basis or on a bid basis. The city' s representative will ok work to be done on case by case basis. All irrigation materials used will be charged to city at cost plus a fifteen ( 15) markup. e. An irrigation audit shall be done during the winter months listing all extra work that should be done to improve system efficiency, i.e. raised heads, upgrading of nozzles and delivered to the city representative by the end of February. f. Under no circumstances can a system go unchecked long enough to cause any problems with startup when weather conditions warrant systems to be fully operational. Contractor shall set and program automatic controllers for seasonal watering requirements. g. Non - central station controllers. The contractor will be responsible for adjusting noncentral controllers. A sign in sheet shall be placed inside each irrigation controller box that designates by date and signature each time the system is inspected or adjusted. h. All replacement materials are to be with new original types and models materials, unless a substitute is approved by City representative.
i. Contractor shall maintain an adequate inventory of medium to high usage stock items for repair of the irrigation systems.
j. Contractor shall implement repairs in accordance with all effective warranties, and no . separate payment shall be made for repairs on equipment covered by warranty. k. Notify the owner in writing of any conditions that are discovered which may prevent the system from delivering the correct amount of moisture.
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1. Adjust risers and sprinkler locations to compensate maturing landscape. This work will be done at an additional cost. The Irrigation Technician shall notify city staff of needed work.
m. Reflect actual evapotranspiration ( E.T) requirements and requirements of soil and plants when programing controllers.
n. Eliminate runoff onto streets, sidewalks, and other non - target areas by using Cycle /Soak when programing controllers.
o. Provide sufficient time for soil to dry out between irrigations. p. Program controllers to maximize public use of City property. q. Repairs of any irrigation components or property damaged by Contractor or as a result of negligence, error or omission by Contractor shall be the full responsibility of the Contractor.
r. Remote control valves
A variety of RCVS are used though out the city. The predominant valve is the Weathermatic 21000. Griswold 2000 is used at El Roble Park, San Ysidro Park, and Las Animas Park. Portions of Las Animas Park also use Rain Bird PEB. Griswold S series valves are used at Las Animas Fire Station and the Museum. If an S series valve requires replacement, it will be changed out to a PEB. Carriage Hills Park and Sunrise Park use Hunter ICV. A few sites will still have Rain Bird EFA, EF, and GB valves. If a valve requires replacement, contact the city for a determination as to which valve to use. s. Quick coupler valves
The standard quick coupler valve is the single slot Rain Bird 44 or Buckner QB44RC 10.
A few 3/" valves may be found in some older sites. 1" Acme thread valves are used on recycled water lines at the Sports Park and Christmas Hill. Quick couplers repair is a City of Gilroy responsibility.
t. Master Valves & Flow Sensors- Master valves used are normally open Superior 3300.
Del Rey Park and the Ranch Site use Griswold normally open 2160 valves. Rainbow Park and Leavesly at Arroyo Circle use normally closed valves. Master Valves and Flow Sensors are the Cities responsibility to repair.
u. Fixed Spray heads
1. The standard pop -up fixed spray head is the Rain Bird 1800 series SAM -PRS.
Twelve inch pop -up is typically used in ground cover, shrub, and bedding plant areas. Four inch has been used in turf. If it is necessary to replace a four inch body in a turf area, it should be upgraded to a six -inch pop -up.
2. Hunter twelve -inch INST pop up heads were used at several sites. If new internal piston assemblies are needed for these, contact the city. The city will provide these while supplies last. After supplies are exhausted consideration will be given to changing these out to Rain Bird heads as needed when making repairs.
3. All heads used on recycled water lines must be equipped with purple caps.
4. New Casper Park has Toro Precision nozzles
v. Rotor Sprinklers
A variety of rotor heads are used in the city systems. Some sites are slowing being upgraded as heads require replacement. The predominant heads are Rain Bird 6540, and 8005. From the Hunter line we use the 1 -40, I -20, I -60, and we may introduce the 135. There are still some impact . heads used at San Ysidro Park, Las Animas Fire Station and Christmas Hill Park. Heads used on recycled
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water systems must have purple caps. If heads are changed, ensure that the appropriate size nozzle is used. Do not assume that the nozzle size in place is always correct.
w. Drip
1. Drip irrigation is used in the medians on Santa Teresa and Tenth Streets, as well as at City Hall, the Library, and Wheeler. In general when drip is used we go with a' / 2" in -line emitter product such as Agrifim or Netafim. We try to avoid on -line emitters and the use of I/" tubing, although these may be found at City Hall.
Purple drip line must be used on the gray water system at the Library. When making repairs on these systems verify that the product used has the appropriate flow rate. Amiad is the filter typically specified, and when possible it is installed on the supply side of the remote control valve. Pressure regulators used are Senninger, Nelson, or other approved product.
2. New sites in the City such as Casper Park, Hecker Pass Park, 3` d &
Santa Teresa
Roundabout, Luchessa/ Thomas roundabout, and Luchessa Soundwall and median use buried inline drip.
x. Flow Sensors
Data Industrial (Badger) flow sensors are used at many sites.
Y. Pumps
1. A variety of pumps are used in the system. The pumps at Del Rey Park, Ranch Site, and the Oakbrook Soundwall on Luchessa at Thomas Road are started by the controller. All other start automatically on pressure drop or flow. Pump maintenance will be handled by the city.
2. New Park site Casper Park and Farrell Park will use pumps. Pump maintenance will be handled by the city.
z. Controllers and Programming
1. The standard controller used on city facilities is the Rain Master Evolution approximately 60). Most of these are linked to a central station computer at the Parks Office at the Gilroy City Corporations Yard. There are a few small sites with stand -alone Rain Bird, Hardy, or Irritrol controllers. There are two sites with battery operated controllers. As time and funds permit, the stand alone controllers will be upgraded and linked to the central. Most of the on -line controllers are linked to flow meters and master valves and will shut down the system if high or unscheduled flows are detected. Low flow and electrical faults are also detected by the central system. The central controller is linked to an on -site weather station and that data is used to adjust station run times and shut down during unfavorable weather events. The landscape contractor is expected to communicate with city staff regarding site irrigation needs and to program standalone controllers. The contractor is also responsible for promptly shutting down stand -alone controllers as needed during rain events. The city will service irrigation controllers.
2. City staff will program controllers which are on -line with the central system.
Irrigation programming will be coordinated around facility use.
3. The general guide for irrigation is to water deeply but infrequently. The soil surface should be allowed to dry between irrigations. Typically three irrigations per week is sufficient for turf. Irrigation schedules must take into account public
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use of the facility and hydraulic capacity of the systems. Irrigation programming will be coordinated with the city.
4. The landscape contractor is expected to communicate with city staff regarding site irrigation needs and to program stand -alone controllers. The contractor is also responsible for promptly shutting down stand -alone controllers as needed during rain events. The city will service irrigation controllers.
5. Upon completion of work, verify that all cabinets are properly locked before leaving the area. Due to the potential damage to systems from leaving a cabinet unlocked, this type of infraction will be considered a serious act of negligence by the contractor.
6. When site irrigation is checked or serviced the Irrigation Tech shall sign and fill out Controller Maintenance sheet provided in each controller.
F. Recycled Water:
The Sports Park, Casper Park, Hecker Pass Park, Village Green Park, the new 3th Street/Hecker Pass landscaping, Christmas Hill Park & Ranch site is irrigated with recycled w water. This is disinfected tertiary treated waste water which is provided by the South County Regional Wastewater Authority. All irrigation water used at the Ranch is recycled water. The main Christmas Hill Park site uses a mix of domestic water stations with the exception of the full circle stations on the major and minor ball fields which are irrigated with recycled water. At the Sports Park, the infield turf is irrigated with domestic water. All other irrigation at the Sports Park is recycled.
All irrigation heads and pipe shall be color coded purple or otherwise labeled. Only Acme threaded quick couplers shall be used on recycled water systems. Employees working on sites with recycled water shall be trained on the precautions to use. The contractor foreman or supervisor is encourage to attend the annual supervisors training conducted by the South County Regional Wastewater Authority. Contact the city for additional information on this.
G. Gray Water:
The library landscape is irrigated with gray water. The water is treated; however, it is not disinfected. The water is used for drip and bubblers only. The gray water may not be sprayed or otherwise discharged to the surface. The gray water irrigation main line is under continuous pressure. Drip line, bubblers, and piping used for gray water shall be colored purple. Valves used for gray water shall be tagged as non - potable. The city will maintain the gray water treatment tanks and pumps. Employees working on the gray water system must be advised of precautions to use.
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16. Care for Storm Water elements -Low Impact Development Structural Control Measures ( LID SCMs) There are three small Bioretention Ponds on Babb' s Creek.
Bioretention Features and Maintenance & operations work includes:
Report and fix any pedestrian paths that develop. Contractor shall notify the City to the presence of any pedestrian paths that develop. Contractor shall work with the contractor to rectify the problem.
Remove all trash and debris on service schedule.
Fix rodent holes and erosion with proper materials per design specs.
Manually remove all weeds.
Trim over -grown plants that are blocking the inlets or outlets, or ifthey are growing into the public right -of -way.
No pesticides, herbicides, or other chemicals may be used in or around the Bioretention features.
Remove sediment buildup at the bottom of the Bioretention feature. Sediment buildup of over 1 cubic yard shall be removed by the City.
Replace dying or dead vegetation, as needed. Plant replacement is not included in this contract. Contractor shall notify the City of dying or dead vegetation. City will contract with contractor to replace plants.
Adjust irrigation schedule, if needed, for healthy plants.
Report and fix odors. Ifthere is an order problem contractor shall notify the City.
Contractor will work with the City rectify problem.
Report and fix any pedestrian paths that develop. Contractor shall notify the City to the presence of any pedestrian paths that develop. Contractor shall work with the contractor to rectify the problem.
Control Rodents in Bioretention features by non - chemical means.
Bioswales (Along 3rd Street and Hecker Pass Park) Features work includes:
Water must flow downstream to inlet. Confirm there is no evidence of long -term ponding which causes dying plants and /or bare spots at the bottom of the swale.
Fix any flow paths that develop.
Remove all trash and debris on service days.
Fix rodent holes and erosion with proper materials per design specs.
Manually remove all weeds.
Trim over -grown plants that are blocking the inlets or outlets, or ifthey are growing into the public right -of -way.
No pesticides, herbicides, or other chemicals may be used in or around the swales.
Remove sediment buildup at the bottom of the swale. Sediment buildup of over 1 cubic yard shall be removed by the City.
Fix ponding by replacing soil per design specs. This shall be done by the City or contractor shall be contracted to make repairs.
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Replace dying or dead vegetation, as needed. Plant replacement is not included in this contract. Contractor shall notify the City of dying or dead vegetation. City will contract with contractor to replace plants.
Adjust irrigation schedule, if needed, for healthy plants.
Report and fix odors. If there is an order problem contractor shall notify the City.
Contractor will work with the City rectify problem.
Report and fix any pedestrian paths that develop. Contractor shall notify the City to the presence of any pedestrian paths that develop. Contractor shall work with the contractor to rectify the problem.
Control Rodents in Bioretention features by non - chemical means.
Garlic Festival
Contractor will coordinate with the City with pre and post festival service level changes during the two week impact ofthis special event.
Locks, Deficiency, Severance and Termination
Locks and Keys
The Contractor shall be responsible for the series of keys assigned to it and shall assign these keys to its personnel for use in maintaining the facilities. The Contractor shall properly use and keep safe all keys or locks issued or used by the City to the Contractor.
The contractor shall report all lost or stolen keys or locks to the City representative( s) within twenty -four ( 24) hours after discovery of the loss. The Contractor shall reimburse the City for the total cost, as determined by the City, of replacing the lock, re- keying the site or duplicating additional keys.
Upon termination or cancellation of the Contract, the Contractor shall immediately return all keys, cards, remote controls, etc., to the City. The Contractor shall reimburse the City for the total cost, as determined by the City, for the total cost of keys not returned.
Deficiency Notice Procedures
a. Deficiencies will be recorded and presented to the contractor via e- mail, fax or U.S.
Mail. The Contractor shall respond within 24 hours with a plan to remedy and to prevent future occurrence, Contractor will be responsible for providing follow up documentation. Contractor supervision is responsible for re- inspection of problem areas before notifying the City the problem has been resolved. b. Contractor' s management team must be available for face -to -face meetings called by the City within 48 hours of notification.
c. Failure to resolve the problem will result in a written vendor " Non - Compliance " report seeking a written response from the contract management outlining a permanent resolution to the problem. Patterns of complaints, which may indicate the contractor' s failure to adequately staff, train and supervise, shall cause a face to face meeting with the highest level of the contractor' s management deemed necessary by the City in order to clarify the contractor' s obligations and produce a written work plan and time frame for remedying the deficiencies.
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d. Failure to resolve a written " Non- Compliance contract services notice " will result in one or all of the following:
i. Payment deductions to the Contractor for services not performed per contract where City had no or reduced service.
ii. Termination of selected contracted service area/ s because of contractor' s continued failure to perform in the designated areas.
iii. Total contract termination for failure to perform after repeated " Notices of Non - Compliance" have been issued.
iv. Contract works that the contractor failed to preform and City staff was compelled to perform and must fill in for, will be back charged ( labor and equipment) to contractor. (Example: contractor fails to mow turf as scheduled.
City may to do work and back charge contractor.)
Right of Severance and Termination
1. Remove worker: The City shall have the right to request removal of any specific Contractor worker from City contract properties for the following:
a. The City reserves the right to request removal of any specific Contractor worker if the worker is deemed by City to be incompetent or negligent based on worker' s inability to execute required project tasks. b. For failure to adhere to the City' s standards
c. For worker misconduct.
2. Terminate contract: City reserves the right to terminate this contract with Contractor upon 10 days advance written notice should Contractor fail to meet obligations of the contract as noted under Deficiency Notice Procedures ( d. iii above). Such failures include, but are not be limited to:
a. Consistent failure to respond to requests for service or to remedy contract deficiencies,
b. Consistent failure to provide qualified, trained workers and supervisors, c. Contractor failure to keep City informed.
3. Back charge —City will bill Contractor for work not performed where city staff had fill in.
One Site Safety
Maintenance and Operation of Equipment and Vehicles
The Contractor shall take necessary precautions for the safe operation of equipment and the protection of the public from injury and damage from such equipment and vehicles. Contractor shall repair or replace, immediately, all equipment deemed by City to be unsafe, irreparable or in unsatisfactory condition. All vehicles shall have the contractor' s name visible to the public.
Contactor shall operate equipment and vehicles so as to minimize service vehicles driving off pathways and hardscape onto turf and planters with irrigation and plants and prevent damage.
Contractor shall use street frontages and parking areas rather than pathways and sidewalks when possible operating vehicles in contract sites.
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String Trimmers
Contractor shall train staff and operate all string trimmers in a safe manner. Training shall include proper techniques in avoiding flying debris and protecting staff, pedestrians and vehicles from harm. Care shall be exercised with regard to the use of string trimmers to prevent damage to building surfaces, walls, header board, light fixtures, signage, etc. String trimmers shall not be used around trees. A 2 to 3 foot soil buffer zone shall be maintained around the circumference at the base of all trees, unless otherwise directed by City. Any trees damaged by string trimmer or mower shall be replaced at no additional cost to the City.
Reference Materials
The following documents will be used to judge best and proper landscape practices and procedures unless otherwise specified or instructed.
All specifications for materials to be used and construction guidelines will be based on City of Gilroy Construction Standards unless otherwise noted and /or approved.
Latest edition Sunset New Western Garden Book
Standard practices ofthe International Society of Arboriculture Cal -OSHA Requirements
The contractor shall comply with all provisions of the California Occupational Health and Safety Act., taking all precautions in the performance of the service to prevent injury to persons and property.
Accident Reporting
The Contractor shall immediately notify the designated City representative( s) of any accident, regardless of whether or not injury or damage is evident, involving the public and the Contractor' s staff, vehicles, and /or equipment. The Contractor shall provide all written reports and/ or documentation requested by the City.
Management and Supervision
The Contractor shall provide fully trained and qualified personnel. The staff activity will be closely monitored by City. representative( s) at each site to detect operational irregularities and non - compliance with the Contract.
It is the responsibility of Contractor' s executive, management, and supervisory staff to oversee the activities of its staff, throughout the range of its activities at all contract sites.
The City will not supervise the contractor' s supervisors or employees.
All Supervisors must be qualified, proficient in English, trained and capable of providing adequate supervision and direction of all staff and must demonstrate verbal and written communication skills sufficient for the work required herein.
The Contractor' s crew leader and operational staff, as well as their supervisory and management staff, shall be knowledgeable in this Contract and its time lines. An outline of the task
8.3 p. 228 of 530
requirements, schedule, and time lines for each site shall be kept with each crew. If any task cannot be thoroughly completed within the Contract schedule time line, the City' s representative shall be notified promptly in the prescribe manner established at contract startup.
Contractor shall be expected to take reasonable care to identify and report conditions / situations / occurrences which may be harmful or result in decline of plant material or landscape or interfere with public use. If this care is not exercised then repair of resultant damage to landscape or plant material shall be the responsibility of contractor.
Contractor to incur all costs to assess, repair or replace any physical property damaged as a result of contractor' s negligence or failure .to take reasonable care to identify and report potential problems with the landscape.
Contractor shall inspect and identify any condition( s) that renders any portion of a site unsafe, as well as any unsafe practices occurring thereon, and shall immediately notify the City representative( s) of any unsafe or undesirable condition( s). Contactor shall take emergency safety actions to protect worker and or the public from a developing or observed hazardous conditions. Safety action taken by the contractor not related to normal contraction services shall be appropriately compensated by the City when justified in writing and include any public safety call for service report number.
The Contractor shall make minor corrections including, but not limited to, filing minor holes in turf and activity areas, using barricades or traffic cones to alert the public to the existence of hazards, replacing Contractor - damaged valve box covers, and securing any damaged apparatus so as to protect members ofthe public or others from injury.
If needed, the Contractor shall assist the public by summoning emergency assistance while at the site. The Contractor shall cooperate fully with City in the investigation of any injury or death occurring at any site, including a complete written report.
During all operations, the Contractor shall comply with local ordinances regarding noise levels.
Any scheduling of the Contractor' s operations may be modified by City at no additional compensation to Contractor in order to ensure that the public is not unduly impacted by the noise of equipment or operations.
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EXHIBIT " C"
MILESTONE SCHEDULE
Service Frequency and Schedules
Inspect and service every site base on the sample with once per week as a base standard.
Less frequent or more frequent services may be approved as necessary to insure specifications and standards are met.
The Contractor shall, within ten ( 10) working days after the effective date of the Contract, submit a work schedule to the City' s representative( s) for review and approval.
Said work schedule shall be based on a twelve -month calendar identifying and delineating the time frames for the required work by the day of the week, morning or afternoon.
The Contractor shall submit revised schedules / calendars when actual performance differs substantially from planned performance. Said revisions shall be submitted to the City' s representative( s) for review and, if appropriate, approval, within five (5) working days prior to scheduled time for the work.
At the discretion of City staff, weekly inspection meetings will be held( or more frequently if deemed necessary by the City) between the Contractor and the city representative( s) are to be scheduled to determine progress, review weekly site inspections and address any changes in schedules, problem areas, etc.
Contractor shall notify the City, in writing (email), at least two ( 2) weeks prior to the date and time of all pre- approved " Specialty Functions." " Specialty Functions" are defined as:
a. Fertilization
b. Tree Trimming/ Management
c. Aeration of Turf
Performance during Inclement Weather
During the periods that rainfall hinders normal operations, the Contractor shall adjust its workforce to accomplish those activities that are not affected by weather. The prime factors in assigning work shall be the safety of the workforce and damage to landscaping.
Leaf and down branch pickup and drain clearing are a high priority. Rainy days are not an excuse to pull workforce from city. Contractor shall continue landscape tasks that can be safely preform in the rain. Such as sidewalk pruning, low limb removal, or items that city contractor inspector points out.
Sites and On -Call services are also itemized under Exhibit " D" ( payment/ fee schedule).
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City of Gilroy
STAFF REPORT
Agenda Item Title: Proposed Tentative Map to divide 6955 Camino Arroyo into two parcels (within Gilroy Crossing commercial
development), Application No. TM 22-05
Meeting Date: February 27, 2023
From: Jimmy Forbis, City Administrator
Department: Community Development
Submitted By: Sharon Goei, Community Development Director Prepared By: Kraig Tambornini, Senior Planner
STRATEGIC PLAN GOALS Promote Economic Development Activities
RECOMMENDATION
Staff has analyzed the proposed project and recommends that the City Council take the following actions:
1. Determine that the proposed Tentative Map is exempt from further environmental review and qualifies for the State CEQA Guidelines Class 15 Exemption, Minor Land Divisions because the proposed subdivision results in less than four parcels, is in conformance with the City’s General Plan and Zoning, seeks no exceptions or variances, and all services and access to the resulting parcels is available, based on its independent analysis; and
2. Adopt a resolution to approve the proposed tentative map to divide the property known as APN 841-70-045 into two separate parcels.
PROJECT DESCRIPTION
The applicant, Joseph Tichar, representing Joule Crossing Owner, LLC, is seeking approval of a Tentative Map Application, TM 22-05, that will subdivide an approximately
11.26 acre developed commercial lot into two parcels. Proposed parcel A would be 0.90 acres and contain an existing drive through restaurant and parking, and parcel B would be 10.36 acres containing multiple commercial buildings and parking. No new
9.1 p. 236 of 530
Proposed Tentative Map to divide 6955 Camino Arroyo into two parcels, Application No. TM 22-
05. City of Gilroy Page 2 of 3 February 27, 2023 7
3 construction is proposed and the lots both maintain frontage and shared access from Camino Arroyo.
BACKGROUND
Site and Surrounding Land Uses: The subject site is within the Gilroy Crossings shopping center located on the west side of Camino Arroyo and south of Hwy 152. The complex was approved as a commercial/industrial planned development (C3/M2/HC PUD) under City applications TM 02-06, Z 02-06, and PUD AS 02-22. The entire Planned Unit Development (PUD) area includes 75.5 acres with lots on both sides of Camino Arroyo. The original tract map was approved in April 2003 for 16 lots. In 2004 a revised parcel map was recorded for the area that includes the subject lots.
Gilroy Crossings contains approximately 258,419 square feet of commercial development. The lots on the east side of Camino Arroyo are currently vacant and would be developed as Phase II of the PUD. The building on proposed Parcel A is adjacent to the Shell Gas Station lot at the corner of Camino Arroyo and Pacheco Pass Hwy.
Environmental Determination: The proposed subdivision is exempt from further environmental review and qualifies for the State CEQA Guidelines Class 15 Exemption, Minor Land Divisions because the proposed subdivision results in less than four parcels, is in conformance with the City’s General Plan and Zoning, seeks no exceptions or variances, and all services and access to the resulting parcels are available.
Planning Commission Recommendation: On January 19, 2023, the Planning Commission, by unanimous vote, recommended that the City Council approve the project.
ANALYSIS
General Plan: The site is designated for retail commercial land uses and the proposed lot split would have no material effect on the use of the site. There are no General Plan policies directly relevant to a commercial lot split. The project could be considered consistent with Goal EP 3 “Maintain a supportive business climate that increases the City’s ability to support the expansion of existing businesses and attraction of new businesses” in that the lot split would provide separate ownership and financing options for Parcel A.
Zoning Consistency: The Gilroy Crossings PUD does not prohibit further subdivision of the lots, and there is no minimum lot size. The resulting lot would not create any substandard setbacks or parking conditions.
Tentative Map Consistency: The lot split is subject to review pursuant to State Subdivision Map Act and Gilroy City Code Chapter 21; which regulate the design of subdivisions and improvements to ensure orderly development is proposed. There are
9.1 p. 237 of 530
Proposed Tentative Map to divide 6955 Camino Arroyo into two parcels, Application No. TM 22-
05. City of Gilroy Page 3 of 3 February 27, 2023 7
3 specific findings that must be made to deny a tentative map, pursuant to Government Code Section 66474.
As noted, the parcel size would not conflict with PUD zoning. The property line creating the two separate lots will be located down an existing site access drive aisle from Camino Arroyo. The new building would maintain access, onsite parking, and street frontage as required by City codes. Reciprocal easements and agreements already apply to property within the complex, which would transfer to the new lot.
Site access and improvements will remain shared and mutually maintained by all property owners in the complex now and into the future. The minor lot split request does not trigger findings required for denial under Government Code Section 66474, has been conditioned appropriately, and does not warrant any new conditions related to the uses or construction of physical improvements.
ALTERNATIVES
The Council may deny the lot split. The applicant would not be able to proceed and could not pursue separate financing or the sale of the parcel. Staff does not recommend this action.
FISCAL IMPACT/FUNDING SOURCE
There is no fiscal impact associated with the adoption of the Resolution. The applicant has paid the fees associated with the application.
PUBLIC OUTREACH
Notices were provided in compliance with code requirements. The plans were routed to all departments and agencies with jurisdiction or interest over development. At least 10 days prior to the hearing notices were mailed to property owners within 300 feet of the site, published in the Gilroy Dispatch, and posted on-site. No comments have been received in response to the notice.
NEXT STEPS
If approved, the applicant would process a final parcel map to subdivide the lot.
Attachments:
1. Vicinity Map
2. Parcel Map
3. Planning Commission Resolution
4. Draft City Council Resolution
9.1 p. 238 of 530
Note: Map is for reference purposes only.
City of Gilroy
17,707 City of Gilroy, GIS Services
2,951.1
1: NAD_1983_StatePlane_California_III_FIPS_0403_Feet
1,475.56 Feet 0 2,951.1
Vicinity Map - TM 22-05
9.1 p. 239 of530
PROPOSED PARCEL B
10.36 ACRES
PROPOSED PARCEL A
0.90 ACRES
CAMINO ARROYO DATE AS SHOWN SCALE DESIGNED BY DRAWN BY CHECKED BY KHA PROJECT 197422005 CKC CKC JAK 09/08/2022 Engineer P.E. No. Date FOR REVIEW ONLY NOT FOR CONSTRUCTION OR PERMIT PURPOSES. 92530 09/08/2022 JENNIFER A KIRBY GILROY CROSSING 6975 CAMINO ARROYO GILROY, CA 95020 CALIFORNIA GILROY ® Know what's below.
Call before you dig.
VICINITY MAP
SCALE: 1" = 500'
TM 1 PROPOSED TENTATIVE PARCEL MAP
PROJECT SITE
LEGEND
BASIS OF BEARINGS
PARKING ANALYSIS
CITY OF GILROY
TENTATIVE TRACT / PARCEL MAP XXXXX
LEGAL DESCRIPTION
PROJECT TEAM
NOTES
FEMA FIRM FLOOD ZONE INFORMATION
CERTIFICATIONS
NORTH
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1 RESOLUTION NO. 2023-01
A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF GILROY RECOMMENDING TO THE CITY
COUNCIL APPROVAL OF A TENTATIVE MAP TO
SUBDIVIDE PROPERTY INTO TWO PARCELS, LOCATED
AT 6955 CAMINO ARROYO, APN: 841-70-045 (FILE NUMBER
TM 22-05)
WHEREAS, On October 10, 2022 an application was filed by Joseph Tichar representing Joule Crossing Owner, LLC proposing the subdivision of a parcel at 6955 Camino Arroyo within the C3/HC/M2-PUD, Commercial/Industrial Planned Unit Overlay zone district; and WHEREAS, the application submittal was accepted as complete on November 9, 2022; and WHEREAS, the proposed subdivision qualifies as exempt from further environmental review and qualifies for the State CEQA Guidelines Class 15 Exemption, Minor Land Divisions, because the proposed subdivision results in less than four parcels, is in conformance with the City’s General Plan and Zoning, seeks no exceptions or variances, and all services and access to the resulting parcels is available; and
WHEREAS, the Planning Commission held a duly noticed public meeting on January 19, 2023 at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony related to the project; and WHEREAS, the City may deny a tentative map only if, based upon substantial evidence in the record, it makes one or more of seven listed findings for denial prescribed by Government Code Section 66474. Staff has reviewed the findings and concluded that project denial based on these findings would not be supported, and alternatively, that each of the seven findings may be made to support approval of the project; and
WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the Community Development Department, Planning Division.
NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Gilroy hereby finds as follows:
1. The proposed Tentative Map is consistent with the goals and policies of the City's General Plan and the General Services Commercial land use designation given that the commercial lot split would not require or result in any physical changes to the site use or improvements.
Further, the site is not covered by a specific plan as specified in Government Code Section 65451.
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2. The design or improvement of the proposed subdivision is consistent with the applicable general plan given that the parcel split does not involve any changes to existing land uses, and the lot size, shape and location complies with the 2040 General Plan General Services Commercial land use designation.
3. The site is physically suitable for the type of development given that the property is already developed with commercial uses in compliance with all codes and standards, does not require any modified improvements or restrictions, does not have unique physical constraints, the size and geometry of the property comply with all applicable codes and ordinances, and there are no exceptions requested or proposed to the site development standards.
4. The site is physically suitable for the proposed density of development, given that the resulting lots would accommodate existing buildings and parking required for the sites after subdivision, consistent with the City Zoning Ordinance and the 2040 General Plan commercial land use designation.
5. The design of the proposed subdivision TM 22-05 or the proposed improvements will not cause substantial environmental damage or injure fish or wildlife or their habitat given that the site is already developed and would not require any new or modified improvements, and is not in or adjacent to any sensitive habitat areas. No significant environmental impacts would occur as a result of this project.
6. The design of the subdivision or type of improvements is not likely to cause serious public health problems given that public utilities and infrastructure improvements to serve the proposed parcels are currently in place as evidenced by the existing development on the site.
Further, the project is consistent with the City’s Zoning Ordinance, the City's Subdivision and Land Development Code, and the State Subdivision Map Act in that the proposed subdivision does not alter the existing uses or result in parcel or development condition that would conflict with City regulations.
7. The design of the proposed subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. In this connection, the governing body may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by the judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision.
8. The project proposal qualifies for the State CEQA Guidelines Class 15 Exemption, Minor Land Divisions, because the proposed subdivision results in less than four parcels, is in conformance the City’s General Plan and Zoning, seeks no exceptions or variances, and all services and access to the resulting parcels are available.
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Resolution No. 2023-01
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Planning Commission of the City of Gilroy hereby recommends to the Gilroy City Council approval of Tentative Map Application No. TM 22-05, subject to the conditions attached hereto as Exhibit A.
PASSED AND ADOPTED this 19th day of January, 2023 the following roll call vote:
AYES: Bhandal, Kushner, Elle, Leongardt, Lewis, Ramirez, Montez NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
_____________________________ _____________________________________ Sharon Goei, Secretary Manny Bhandal, Chairperson
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Resolution No. 2023-01
EXHIBIT A
TENTATIVE MAP CONDITIONS OF APPROVAL
GILROY CROSSING LOT SPLIT
TM 22-05
PLANNING DIVISION CONDITIONS
The following GENERAL conditions authorize specific terms of the project ENTITLEMENT(S).
1. APPROVED PROJECT: Tentative Parcel Map TM 22-05 approval is granted to subdivide 11.26 acres into two (2) commercial parcels as shown on the proposed map prepared by Kimley Horn, designated KHA project 197422005, with the title “Sheet TM 1, Gilroy Grossing, 6975 Camino Arroyo”, with preparation date 09/08/2022.
Any future adjustment or modification to the plans, including any changes made at time of building permit submittal, shall be considered by the Community Development Director or designee, may require separate discretionary approval, and shall conform to all City, State, and Federal requirements, including subsequent City Code requirements or policies adopted by City Council.
2. COMPLIANCE WITH CONDITIONS: If Developer, owner or tenant fails to comply with any of the conditions of this permit, the Developer, owner or tenant shall be subject to permit revocation or enforcement actions pursuant to the City Code. All costs associated with any such actions shall be the responsibility of Developer, owner or tenant.
3. INDEMNIFICATION: Developer agrees, as a condition of permit approval, at Developer’s own expense, to defend, indemnify, and hold harmless the City of Gilroy (“the City”) and its officers, contractors, consultants, attorneys, employees and agents from any and all claim(s), action(s) or proceeding(s) brought against the City or its officers, contractors, consultants, attorneys, employees, or agents to challenge, attack, set aside, void or annul the approval of this resolution or any condition attached thereto or any proceedings, acts or determinations taken, including actions taken under the California Environmental Quality Act of 1970, as amended, done or made prior to the approval of such resolution that were part of the approval process.
The following conditions shall be met prior to the approval of the FINAL MAP or PARCEL MAP, or other deadline as specified in the condition.
4. TENTATIVE MAP: An approved tentative parcel map, which shall expire twenty-four DocuSign Envelope ID: A35CD0CB-0F4F-4119-A29C-E5E796A6FE08 9.1 p. 244 of 530
Resolution No. 2023-01
(24) months from the approval date, may be extended pursuant to the provisions of the Map Act.
5. COVENANTS, CONDITIONS, AND RESTRICTIONS: Any covenants, conditions, and restrictions (CC&Rs) applicable to the project property shall be consistent with the terms of this permit and the City Code. If there is a conflict between the CC&Rs and the City Code or this permit, the City Code or this permit shall prevail.
PUBLIC WORKS CONDITIONS OF APPROVAL
The following conditions shall be met prior to the approval of the FINAL MAP or PARCEL MAP, or if another deadline is specified in a condition, at that time.
6. DRIVEWAY ACCESS EASEMENT: The applicant or owner shall dedicate reciprocal driveway ingress and egress easements. Said easements shall be approved by both affected property owners. The easements shall be approved by the City Engineer, recorded with the County Recorder’s Office, and a recorded copy of the document returned to the City prior to any City permits. The easement may also be designated on any associated parcel or subdivision map. (PUBLIC WORKS)
7. PARCEL MAP: It shall be the applicant's responsibility to have a parcel map, prepared by a person authorized to practice land surveying in California, delineating all parcels created or deleted and all changes in lot lines in conformance with the Gilroy Municipal Code. The parcel map shall be approved by the Department of Public Works and recorded with the County Recorder’s Office prior to the issuance of any City permits. A parcel map guarantee shall be submitted to the City, by the applicant’s title company, prior to release of the parcel map to the title company for recordation. Prior to the City’s release of the parcel map to the title company, the applicant may, at the discretion of the City Engineer, be required to submit to the City an electronic copy of the map in the AutoCAD Version being used by the City at the time of recordation. It is the applicant's responsibility to check with their title company and the County Recorder’s Office to determine the time necessary to have the map recorded after City approval. (PUBLIC WORKS)
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RESOLUTION NO. 2023-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GILROY TO APPROVE A TENTATIVE MAP TO
SUBDIVIDE PROPERTY INTO TWO PARCELS, LOCATED
AT 6955 CAMINO ARROYO, APN: 841-70-045 (FILE
NUMBER TM 22-05)
WHEREAS, On October 10, 2022 an application was filed by Joseph Tichar representing Joule Crossing Owner, LLC proposing the subdivision of a parcel at 6955 Camino Arroyo within the C3/HC/M2-PUD, Commercial/Industrial Planned Unit Overlay zone district; and
WHEREAS, the application submittal was accepted as complete on November 9, 2022; and
WHEREAS, the proposed subdivision qualifies as exempt from further environmental review and qualifies for the State CEQA Guidelines Class 15 Exemption, Minor Land Divisions, because the proposed subdivision results in less than four parcels, is in conformance with the City’s General Plan and Zoning, seeks no exceptions or variances, and all services and access to the resulting parcels is available; and
WHEREAS, the Planning Commission held a duly noticed public meeting on January 19, 2023 at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony related to the project and voted unanimously to recommend approval of the project; and WHEREAS, the City may deny a tentative map only if, based upon substantial evidence in the record, it makes one or more of seven listed findings for denial prescribed by Government Code Section 66474. Staff has reviewed the findings and concluded that project denial based on these findings would not be supported, and alternatively, that each of the seven findings may be made to support approval of the project; and
WHEREAS, the City Council held a duly noticed public meeting on February 27, 2023 at which time the Council received and considered the staff report as well as all evidence received including written and oral public testimony related to the project; and WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the Community Development Department, Planning Division.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy hereby finds as follows:
1. The proposed Tentative Map is consistent with the goals and policies of the City's General Plan and the General Services Commercial land use designation given that the commercial lot split would not require or result in any physical changes to the site use or improvements. Further, the site is not covered by a specific plan as specified in Government Code Section 65451.
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Resolution No. 2023-XX
Approve Tentative Map; 6955 Camino Arroyo
City Council Regular Meeting | February 27, 2023
2. The design or improvement of the proposed subdivision is consistent with the applicable general plan given that the parcel split does not involve any changes to existing land uses, and the lot size, shape and location complies with the 2040 General Plan General Services Commercial land use designation.
3. The site is physically suitable for the type of development given that the property is already developed with commercial uses in compliance with all codes and standards, does not require any modified improvements or restrictions, does not have unique physical constraints, the size and geometry of the property comply with all applicable codes and ordinances, and there are no exceptions requested or proposed to the site development standards.
4. The site is physically suitable for the proposed density of development, given that the resulting lots would accommodate existing buildings and parking required for the sites after subdivision, consistent with the City Zoning Ordinance and the 2040 General Plan commercial land use designation.
5. The design of the proposed subdivision TM 22-05 or the proposed improvements will not cause substantial environmental damage or injure fish or wildlife or their habitat given that the site is already developed and would not require any new or modified improvements, and is not in or adjacent to any sensitive habitat areas.
No significant environmental impacts would occur as a result of this project.
6. The design of the subdivision or type of improvements is not likely to cause serious public health problems given that public utilities and infrastructure improvements to serve the proposed parcels are currently in place as evidenced by the existing development on the site. Further, the project is consistent with the City’s Zoning Ordinance, the City's Subdivision and Land Development Code, and the State Subdivision Map Act in that the proposed subdivision does not alter the existing uses or result in parcel or development condition that would conflict with City regulations.
7. The design of the proposed subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. In this connection, the governing body may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by the judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision.
8. The project proposal qualifies for the State CEQA Guidelines Class 15 Exemption, Minor Land Divisions, because the proposed subdivision results in
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Resolution No. 2023-XX
Approve Tentative Map; 6955 Camino Arroyo
City Council Regular Meeting | February 27, 2023
less than four parcels, is in conformance the City’s General Plan and Zoning, seeks no exceptions or variances, and all services and access to the resulting parcels are available.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Gilroy hereby approves Tentative Map Application No. TM 22-05, subject to the conditions attached hereto as Exhibit A.
PASSED AND ADOPTED this 27th day of February 2023 the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
APPROVED:
Marie Blankley, Mayor
ATTEST:
_______________________
Thai Nam Pham, City Clerk
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Resolution No. 2023-XX
Approve Tentative Map; 6955 Camino Arroyo
City Council Regular Meeting | February 27, 2023
EXHIBIT A
TENTATIVE MAP CONDITIONS OF APPROVAL
GILROY CROSSING LOT SPLIT
TM 22-05
PLANNING DIVISION CONDITIONS
The following GENERAL conditions authorize specific terms of the project ENTITLEMENT(S).
1. APPROVED PROJECT: Tentative Parcel Map TM 22-05 approval is granted to subdivide 11.26 acres into two (2) commercial parcels as shown on the proposed map prepared by Kimley Horn, designated KHA project 197422005, with the title “Sheet TM 1, Gilroy Grossing, 6975 Camino Arroyo”, with preparation date 09/08/2022.
Any future adjustment or modification to the plans, including any changes made at time of building permit submittal, shall be considered by the Community Development Director or designee, may require separate discretionary approval, and shall conform to all City, State, and Federal requirements, including subsequent City Code requirements or policies adopted by City Council.
2. COMPLIANCE WITH CONDITIONS: If Developer, owner or tenant fails to comply with any of the conditions of this permit, the Developer, owner or tenant shall be subject to permit revocation or enforcement actions pursuant to the City Code. All costs associated with any such actions shall be the responsibility of Developer, owner or tenant.
3. INDEMNIFICATION: Developer agrees, as a condition of permit approval, at Developer’s own expense, to defend, indemnify, and hold harmless the City of Gilroy (“the City”) and its officers, contractors, consultants, attorneys, employees and agents from any and all claim(s), action(s) or proceeding(s) brought against the City or its officers, contractors, consultants, attorneys, employees, or agents to challenge, attack, set aside, void or annul the approval of this resolution or any condition attached thereto or any proceedings, acts or determinations taken, including actions taken under the California Environmental Quality Act of 1970, as amended, done or made prior to the approval of such resolution that were part of the approval process.
The following conditions shall be met prior to the approval of the FINAL MAP or PARCEL MAP, or other deadline as specified in the condition.
4. TENTATIVE MAP: An approved tentative parcel map, which shall expire twenty9.1 p. 249 of 530
Resolution No. 2023-XX
Approve Tentative Map; 6955 Camino Arroyo
City Council Regular Meeting | February 27, 2023
four (24) months from the approval date, may be extended pursuant to the provisions of the Map Act.
5. COVENANTS, CONDITIONS, AND RESTRICTIONS: Any covenants, conditions, and restrictions (CC&Rs) applicable to the project property shall be consistent with the terms of this permit and the City Code. If there is a conflict between the CC&Rs and the City Code or this permit, the City Code or this permit shall prevail.
PUBLIC WORKS CONDITIONS OF APPROVAL
The following conditions shall be met prior to the approval of the FINAL MAP or PARCEL MAP, or if another deadline is specified in a condition, at that time.
6. DRIVEWAY ACCESS EASEMENT: The applicant or owner shall dedicate reciprocal driveway ingress and egress easements. Said easements shall be approved by both affected property owners. The easements shall be approved by the City Engineer, recorded with the County Recorder’s Office, and a recorded copy of the document returned to the City prior to any City permits. The easement may also be designated on any associated parcel or subdivision map. (PUBLIC WORKS)
7. PARCEL MAP: It shall be the applicant's responsibility to have a parcel map, prepared by a person authorized to practice land surveying in California, delineating all parcels created or deleted and all changes in lot lines in conformance with the Gilroy Municipal Code. The parcel map shall be approved by the Department of Public Works and recorded with the County Recorder’s Office prior to the issuance of any City permits. A parcel map guarantee shall be submitted to the City, by the applicant’s title company, prior to release of the parcel map to the title company for recordation. Prior to the City’s release of the parcel map to the title company, the applicant may, at the discretion of the City Engineer, be required to submit to the City an electronic copy of the map in the AutoCAD Version being used by the City at the time of recordation. It is the applicant's responsibility to check with their title company and the County Recorder’s Office to determine the time necessary to have the map recorded after City approval. (PUBLIC WORKS)
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City of Gilroy
STAFF REPORT
Agenda Item Title: Renaming of the Gilroy Senior Center’s Classroom One after Theodore “Ted” Carpenetti
Meeting Date: February 27, 2023
From: Jimmy Forbis, City Administrator
Department: Recreation
Submitted By: Adam Henig, Recreation Manager
Prepared By: Adam Henig, Recreation Manager
STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure
RECOMMENDATION
Staff recommends renaming the Gilroy Senior Center’s Classroom One after Theodore “Ted” Carpenetti.
EXECUTIVE SUMMARY
The Gilroy Senior Advisory Board is requesting the City Council to rename Gilroy Senior Center’s Classroom One after the late Theodore “Ted” Carpenetti, a longtime resident and member of the Senior Center. The Parks and Recreation Commission unanimously approved a recommendation to rename the room at their January 17, 2023 regular meeting.
BACKGROUND
In August 2022, relatives of Theodore “Ted” Carpenetti visited the Gilroy Senior Center to deliver a generous donation of $4,000 on behalf of Mr. Carpenetti, who recently died at the age of 105 (1916-2022). Ted was an active participant of the Senior Center. He was well-known among fellow members of the Center. He was described by his peers as “warm, friendly, kind, and generous.” Personable and joyous, he was known to always greet newcomers to the Senior Center and participated in many of the senior programs, especially if it involved dancing. Ted has made previous contributions to the Senior Center, most recently when he turned 100 years old. Ted has a deep connection
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Renaming of the Gilroy Senior Center’s Classroom One after Theodore “Ted” Carpenetti City of Gilroy Page 2 of 4 February 27, 2023
to Gilroy. A resident since the mid-1940s, following his service in the Navy during World War II, Ted and his wife, Elise, settled in Gilroy. Ted is a former City of Gilroy employee, having worked as the park maintenance manager. He was known as a fair and understanding supervisor to his employees and was dedicated to maintaining the City’s parks.
The Senior Advisory Board is requesting that Classroom One be renamed the Ted Carpenetti Room. The renaming of the room would involve the purchase of a plaque and photograph to be hung inside the classroom. There will also be a sign attached to the room’s exterior. The proposed name change was brought to the Parks and Recreation Commission on January 17, 2022 and the recommendation was unanimously approved (6-0).
ANALYSIS
According to the “Parks or Recreation Facilities Naming, Community and Memorial Contribution, and Gift and Sponsorship Policy,” which was approved on May 19, 2014, the criteria to rename a facility after a person who has, or someone on their behalf, made a significant monetary contribution is based on one of the following characteristics (See Section IV. B, Gifts and Sponsorship Policy):
• Demonstrating the individual’s good character
• Personal achievements
• Contributions to the community
• Or efforts towards the enrichment of the City
Based on the information cited in the Advisory Board’s letter, the proposal to rename the Senior Center’s Classroom One to the Ted Carpenetti Room fulfills the renaming criteria.
ALTERNATIVES
The City Council may chose not to rename Classroom One.
FISCAL IMPACT/FUNDING SOURCE
There is no fiscal impact. If approved, the donation made by Mr. Carpenetti will cover the costs of a modest room sign and a legacy plaque that will be hung inside the classroom.
PUBLIC OUTREACH
Not applicable.
NEXT STEPS
If approved, a sign and plaque will be ordered and placed in the Senior Center’s Classroom One.
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Renaming of the Gilroy Senior Center’s Classroom One after Theodore “Ted” Carpenetti City of Gilroy Page 3 of 4 February 27, 2023
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Renaming of the Gilroy Senior Center’s Classroom One after Theodore “Ted” Carpenetti City of Gilroy Page 4 of 4 February 27, 2023
Attachments:
1. Gilroy Senior Advisory Board Letter to Rename Classroom One after Ted Carpenetti
2. 05-19-14 Parks & Recreation Commission Facility Naming Memorial Gifts and Sponsorship Policy
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SENIOR ADVISORY BOARD
To: City of Gilroy Parks and Recreation Commission
From: Vince Sasso, Senior Advisory Board, President
Subject: Renaming of Gilroy Senior Center Classroom One This past August, relatives of Theodore “Ted” Carpenetti visited the Gilroy Senior Center to deliver a generous donation of $4,000 on behalf of Mr. Carpenetti, who recently died at the age of 105 (1916-2022).
Ted was an active participant of the Senior Center. He was well-known among fellow members of the Center. He was described by his peers as “warm, friendly, kind, and generous.” Personable and joyous, he was known to always greet newcomers to the Senior Center and participated in many of the senior programs, especially if it involved dancing. Ted has made previous contributions to the Senior Center, most recently when he turned 100 years old.
Ted has a deep connection to Gilroy. A resident since the mid-1940s, following his service in the Navy during World War II, Ted and his wife, Elise, settled in Gilroy. Ted is a former City of Gilroy employee, having worked as the park maintenance manager. He was known as a fair and understanding supervisor to his employees and was dedicated to maintaining the City’s parks. Even after retirement, Ted continued to put his skills to good use as a gardener.
Based on the “Parks or Recreation Facilities Naming, Community and Memorial Contribution, and Gift and Sponsorship Policy,” the Senior Advisory Board is requesting that Classroom One (formerly the Gift Shop) be renamed the Ted Carpenetti Room. Ted exemplified the policy’s criteria: an individual of good character who has had an impact—both personally and financially—that has enriched our community.
The renaming of the room would involve the purchase of a plaque and photograph to be hung inside the classroom. There will also be a sign attached to the exterior.
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The sponsoring organization is the Gilroy Senior Advisory Board, whose primary purpose of the is to raise funds and partner with other community organizations and events to improve the welfare within the Gilroy Senior Center community.
Sincerely,
Vince Sasso
Vince Sasso, President, Gilroy Senior Advisory Board
CC: Sharon Holloway, Terrie Berry, Gilroy Senior Advisory Board Barbara Lemal, Gilroy Senior Center Member
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CITY OF GILROY
PARKS OR RECREATION FACILITIES NAMING,
COMMUNITY AND MEMORIAL CONTRIBUTION, AND
GIFT AND SPONSORSHIP POLICY
DEFINITIONS AND METHODS OF RECOGNITION
A) Definitions
Donations/gifts: Funds, equipment, materials or services given to the City without expectation of a significant return or recognition.
Memorial: A physical feature intended to honor a deceased person. The primary intent of a memorial is not to recognize social contributions, importance, or historic significance, though the person being memorialized may also have such significance. May take various forms such as:
Site furnishings, benches, trees, drinking fountains
Monuments
Donations of significant improvements i.e. a picnic area in memory of an individual
Recognitions, Tributes & Commemorations: Requests to honor or commemorate significant community contributions. Naming or dedication of a facility or distinct feature of a facility after a person or an event is a typical form of recognition, i.e.
DeBell-Uvas Preserve.
Corporate Sponsorship: The temporary or permanent naming of a facility or feature of a facility in exchange for significant donations from a for-profit corporation or business.
Gifting Sponsorship: The temporary or permanent naming of a facility or feature of a facility in exchange for significant donations from individuals, groups, families or non-profit organizations.
Historical Recognitions: A recognition or tribute that honors a person, place or event of historical nature. This includes:
a. Identification of places that are registered or designated historical by the State of California;
b. Commemorating an event that changed or influenced the course of history, i.e. a battle;
c. Identification of places of local historic significant, though not registered or designated as historic by the State of California;
d. Recognition of historically significant individuals.
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B) Methods of Recognizing Donations and Memorials
Commemorative Naming: A means of accomplishing memorial recognition, typically for the purpose of acknowledging extraordinary civic contributions and dedication. Naming of a park or recreation facility or building
Naming of a distinct feature within a park or recreation or building (i.e. sports field, play area)
Sponsorship Naming: Naming a facility or feature after an individual, business, organization or corporation in recognition of major donor contributions. Typically the sponsorship is done for a specified time period, such as 10 years, after which, the facility will be eligible for re-naming.
Monuments: A physical structure that is erected as a memorial, recognition, or gift acknowledgement. Monuments are generally intended to be visible and obvious to draw the attention of visitors or passing individuals.
Plaques: Size is no larger than 1 sq. ft., is typically placed on an object, or placed on a concrete base flush with ground or elevated no more than 4” above ground. Plaques are intended to be inconspicuous and to blend in seamlessly with the surrounding environment. Plaques placed above ground on concrete or on other pedestals, or that are otherwise conspicuous are considered monuments.
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I. FUND RAISING AND SPONSORSHIP AGREEMENT POLICY
The City may enter into agreements with non-profit organizations allowing the organization to solicit contributions towards construction and/or operations and maintenance of park or recreation facilities. The non-profit organization may propose to the City recognition of contributions through the naming of park or recreation facilities, or features of those facilities in honor of the organization, group or individual making the contribution. The non-profit organization soliciting the gift may assist in negotiating the terms of the gift and making recommendations to the Parks and Recreation Commission and the City Council on the terms of the gift agreement, consistent with Section IV of this policy, Gift and Sponsorship Policy. The City may also engage the assistance of City Task Forces or Commissions in fund raising efforts in accordance with Section IV Gift and Sponsorship Policy.
Corporate or gifting sponsors will be required to enter into a sponsorship agreement with the City establishing the terms of the gift including the amount of the gift, the facility or program being offered the gift, the use of the gift, and the duration of any naming rights associated with the gift. Funds given under the sponsorship agreement will be held in the manner defined in the agreement and in trust for the sole purpose outlined in the agreement.
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II.) PARK OR RECREATION FACILITY NAMING POLICY
A) Naming, Renaming of Park or Recreation Facilities or Features Overview
The use of names based upon distinguishing characteristics, location, or historical usage, is a long-standing practice for the official naming of public sites and facilities. At the national level, naming of federal sites is overseen by the U.S. Board on Geographic Names. Among the key factors considered by the Board is use of names based on established, historical, and local usage. Not surprisingly, many agencies have adopted policies that are generally similar to those of the Board on Geographic Names, and which give priority to names based on geography, location, historical usage, and distinguishing characteristics.
At the same time, it is recognized that individuals and community organizations periodically wish to honor individuals or groups by naming park or recreation assets after them. The policy outlined below was developed to accommodate the desire for commemorative naming, where warranted, while still supporting the primary community values.
Policy
It is the policy of the City to name park or recreation facilities in a manner that will provide an easy and recognizable reference for the City’s customers. Therefore, first priority in naming facilities shall be given to geographical location. The geographic location may be based on the identification of the facility with a specific place, neighborhood, major street, or regional area of the City. Facilities may also be named based on distinguishing, prominent, natural or geological features. This may be used in conjunction with a geographical location, for example, Three Rivers Peak.
Names in common or historical usage have a secondary priority. Names that honor a person who has made a distinct and significant contribution to the City of Gilroy will be considered in accordance with Section I.B.) Commemorative Dedications and Names.
Naming that is done in exchange for major contributions will be considered in accordance with Section IV, Gift and Sponsorship Policy. Conditions of property donation or deed shall be honored regarding name of facility, although a geographic or characteristic name is preferred. Names that are similar to existing park or recreation facilities or properties in the Gilroy area should be avoided in order to minimize confusion.
Property type and intended use may be designated in the name. Park or recreation facilities named after an individual should include the geographic, natural, or geological features as part of the name, i.e. DeBell-Uvas Park Preserve
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B) Commemorative Dedications and Names
Overview
The selection of commemorative names must be done in a manner that insures that there is broad based support for the naming and general acknowledgement that the contributions of the individual being honored are extraordinary, above and beyond the norm, and unique in quantity and quality of service. Extreme care and diligence must be exercised in the application of this policy to insure that the selection of honorees will withstand the test of time.
If the selection of individuals for commemorative naming or dedication is felt to be inconsistent or biased, then it could become a divisive force in the community and make future decisions on naming difficult and shrouded in controversy. It is the goal of this policy, therefore, to provide consistency in the evaluation of dedication and naming requests and to insure that this honor is bestowed to individuals in an equitable manner and based on common criteria. The dedication or commemorative naming of park or recreation facilities or features will be considered with the following guidelines:
Guidelines:
Names or dedications that commemorate or may be construed to commemorate living persons will not be considered, except at the discretion of the City Council. The person being honored must be deceased at least one year before a commemorative dedication or naming proposal will be considered. The individual/organization must have demonstrated outstanding achievements, contributions to the community, and enrichment of the City. The contribution of the person being honored must have been uncompensated, extraordinary, significant, and unique, setting this individual apart from others who contributed to the community.
This may be evident by documented history such as articles in newspapers recognizing the individual’s contributions or previously received recognitions and awards.
The person being honored by the dedication or naming should have had a direct and long term association with the feature or facility.
Early or long-time settler –20 or more years
Developer of the designated feature
Restorer or maintainer of the feature
Donor of the land to the City of Gilroy
Person who played a large part in protecting the land or feature for public benefit Person who played a large part in providing community services through the feature or facility
Contribution to the community was through our park or recreation system or programs. Contributions to the park or recreation system were sustained over a long period of time.
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The named resource is pertinent to, or representative of, the individual’s contribution. The proposal to commemorate an individual should contain evidence of broad based local support for the proposed name and its application, such as letters, editorials, and petitions.
The costs of plaques, monuments, and replacement of signs resulting from, or done in conjunction with the dedication or commemorative naming will be borne by the individual, group, or organization sponsoring the request C) Procedure to Request Naming or Renaming or Commemorative Dedications of Park or Recreation Facilities
1. New Park or Recreation Facilities:
Naming of new parks or recreation facilities will be done through a community outreach process that provides opportunity for Gilroy’s residents to provide suggestions and input. Citizens may suggest the commemorative naming of a new park through this process.
a) Whenever possible, the naming of a new facility should occur in conjunction with the Master Plan process for that facility
b) The City will publicize the naming opportunity broadly including posting on the Channel 17, the City’s web page, and in local newspapers. The opportunity to name the facility will also be discussed during the community meetings for design of the facility.
c) Nominations for names will be submitted to Community Services Director on the Park Naming Nomination form
d) The Director and staff will review the nominations for compliance with the City’s Park or Recreation Facility Naming Policy
e) Nominations that are found to be in compliance with the Park or Recreation Facility Naming Policy will be forwarded to Park and Recreation Commission for review and recommendation
f) The Parks and Recreation Commission will make a recommendation to Council based on their review of the nominations.
g) The recommended name will be forwarded to the City Council for their review and consideration. This may be done in conjunction with the approval of the facility Master Plan. Approval, modification, or denial of the proposed name is within the sole discretion of the City Council.
2. Re-naming of Existing Facilities and Features for Commemorative purposes a) Applicant will complete the Commemorative Dedication and Names Application and submit to the Community Services Director.
b) Application shall include documentation of contributions of the person being honored c) Application shall include letters of support, articles, and similar documents which demonstrate broad based community support for re-naming d) The Director and staff will review the Commemorative Dedication and Names Application and determine if complies with the City’s Park or Recreation Facility Naming Policy.
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e) If the application is found to be consistent with the City’s policy, it will be forwarded to the Parks and Recreation Commission for their review f) Applications that are determined by the Director to incomplete, without sufficient documentation, or otherwise inconsistent with the City’s policy will be returned to the applicant with a letter explaining the reasons for rejection. The applicant may resubmit the name request with new or additional information that brings the request into compliance with the City’s policy.
g) The Community Services Director will submit the commemorative re-naming request to the Parks and Recreation Commission for their review. h) The Parks and Recreation Commission will make a recommendation to Council based on their review of the application.
i) The recommended name will be forwarded to the City Council for their review and consideration.
j) All decisions with respect to facility naming will be at the sole discretion of the City Council, which may choose not to grant any naming rights or recognitions for facility or feature of a facility. Approval, modification, or denial of the proposed name is within the sole discretion of the City Council.
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III.) COMMUNITY AND MEMORIAL CONTRIBUTIONS POLICY
A) Community and Memorial Contributions
Overview
City parks are a scarce resource provided for active recreational use and passive enjoyment of natural beauty by the general public. Members of the public often wish to make contributions to the park system, sometimes as a memorial or tribute to deceased friends or relatives at, or in conjunction with a favorite park or recreational activity. The placement of donation plaques, memorials, monuments, or tributes to private individuals in City parks must be done in a manner that preserves a positive experience for the public in the park, and provides a net benefit to park users. The goal of this policy is to prevent proliferation of monuments, plaques and memorials that would eventually change the nature of the public’s experience of these spaces, which should celebrate their natural beauty, and not evoke a funeral or cemetery like experience. It is the goal of this policy to establish a Community and Memorial contributions policy that benefits the general public.
Policy
The installation of freestanding plaques, monuments and similar memorials is generally discouraged so as to preserve the character of the park or facility and maintain a positive experience for users.
Contributions of trees, play equipment, and park furniture such as park benches will be recognized with a certificate from the Parks and Recreation Commission that will be provided to the donor, family or friends.
Contributions of significant, complex or complete park or facility elements, such as a playground, plaza, classroom or ball field may be recognized with a plaque not to exceed 8”x10” placed so as to blend into the feature and not be conspicuous, and the wording approved by the City.
Contributions or donations of land or other real estate will be recognized in the manner agreed upon in the deed.
Placement of free standing memorials, or monuments, in parks will, be considered only when the individual memorialized or a contribution is of extraordinary stature, and the memorial or monument is exceptional in design. Additionally, the contributions of the person being honored must have had a direct relationship to the site of the monument. The dedication of Uvas-DeBell Park preserve to Dennis DeBell who contributed one million dollars to the acquisition of the preserve is a good example of an extraordinary contribution. The criteria outlined for commemorative naming shall be used in evaluating and accepting requests for free standing monuments. The City cannot guarantee the future condition of contributions, plaques or monuments. Replacement required by vandalism or other damage is the responsibility of the individual/group originally sponsoring the contribution, monument or plaque.
The City reserves the right to remove any contribution, monument or plaque as a result of vandalism, graffiti or other damage.
Contributions, plaques or monuments may need to be relocated to accommodate park improvements, or operational or maintenance needs at the City’s discretion. If the relocation can be accomplished with minimal cost, the City will handle the relocation.
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More extensive projects, such as reconstructing a monument will be the responsibility of the individual or group sponsoring the original monument. Any relocation will be done in a manner to preserve the original intent of the recognition to the greatest extent reasonably possible. The City retains the right to accept or reject any proposed contribution. Contributions where the donor request that a facility or feature be named in recognition of the donation are considered sponsorships and must follow Section IV) Gift and Sponsorship Policy.
Complex, formal or significant memorials must address needs identified in the Parks and Recreation System Master Plan.
If the complex, formal, or significant memorial donation is for a component or feature in a renovation or development already funded and planned by the City, and the applicant requests no other changes, modifications, special features, etc. The City will provide all technical drawings, specifications, etc. and will provide long-term maintenance of the item in accordance with current maintenance standards.
B) Procedures for Community and Memorial Contributions in City Park or Recreation Facilities
1) Simple Landscape Element, Park Fixture or Facility Fixture:
a) Applicant will complete the Community Contribution Application and submit to the Community Services Director.
b) A list of available contributions is provided in the City’s Community Contribution Catalog.
c) The Community Contribution Application will indicate the applicant’s preferences for the item to be donated, the desired location of the item, and whether it is a Memorial or Community contribution.
d) The Community Services Director will review the request and determine if the item and location are suitable. Factors that will be considered include impact on maintenance and operations, compliance with facility Master Plan, impact on park or facility use or circulation, potential for damage or vandalism, need for item, future plans for the park or facility, overall appropriateness. e) The Director may suggest alternate contributions or locations if it is determined that the applicant’s request is not acceptable.
f) Upon approval, applicant will provide the City with a check, cashier’s check, or money order for the total cost of the contribution as specified in the Community Contribution Catalog.
g) City will purchase and install the contribution and will provide the applicant with two weeks notice prior to the installation so that they may arrange to be present during the installation. Installations will occurring during normal weekday work hours
h) The City does not warranty the survival of any plant material. 2) Donation of Complex, Formal or Significant Contributions (Playground, Ball Field, Fountain, Plaza etc.)
a) Applicant will complete the Community and Memorial Contributions Application, as well as the Complex Contribution supplemental, which includes a project,
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funding, and maintenance proposal, and submit them to the Community Services Director.
b) A list of available complex contributions is also provided in the City’s Community Contribution Catalog.
c) The Community and Memorial Contributions Application will indicate the applicant’s preferences for the item to be donated, the desired location of the item, and whether it is a Memorial or Community contribution. d) The Community Services Director will review the applicant’s request and supplemental and determine if the contribution and location is suitable. Factors that will be considered include impact on maintenance and operations, compliance with facility master plan, impact on park or facility use or circulation, potential for damage or vandalism, need for item, future plans for the park or facility, overall appropriateness.
e) The Director may suggest alternate contributions, locations or proposal options if it is determined that the applicant’s request is not acceptable f) Upon the Director’s review of the request and supplemental the Director will mail the applicant a letter indicating whether the proposal has found to be in accordance with this policy, and if not, any changes that might bring the proposal into compliance with the policy.
g) Once a proposal is determined by the Director to be in compliance with this policy, the applicant will then be required to submit to the Director detailed project plan including technical documents which at a minimum will include the items listed below. Additional documents may be required depending on the proposal:
i) Schematic Design;
ii) Actual dimensions;
iii) Identification of colors and/or other special features; iv) Detailed site plan showing existing and proposed site improvements;
v) Project timeline and budget;
vi) Funding source(s);
vii) Construction and maintenance agreement.
h) The Director along with other City staff will review the drawings and documents to ensure that the project is appropriate for the selected facility, meets public facility design standards, has a reasonable budget and any outside agency approvals or permits that may be required
i) Once approved by the Director, a final proposal will presented to the Parks & Recreation Commission by the applicant.
j) Once approved by the Parks & Recreation Commission, it will be forwarded to the City Council for review and acceptance. Approval, modification, or denial of the proposed improvement is within the sole discretion of the City Council. k) If the project is not a component of a planned park or facility development or renovation project, applicant will be required to provide funding for all costs including construction, design, permits and fees, plans and specifications, and all other costs associated with the design and construction of the project.
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IV.) GIFT AND SPONSORSHIP POLICY
A) Gift and Sponsorship
Overview
It is the intent of this policy to provide the opportunity for businesses, corporations, organizations or individuals to make contributions to park or recreation facilities and receive appropriate recognition for that contribution. Often this recognition is in the form of naming a facility or feature in a facility in recognition of the contribution. However, there is also a local demand for commemorative naming, which is the naming of facilities in honor of people or organizations that have made outstanding contributions to the community. The relative benefits and need to provided recognition of significant monetary contributions by naming facilities must be balanced with the need to provide opportunities for commemorative naming.
This policy sets forward guidelines for the allocation of naming rights to City park or recreation facilities or features and also for accepting and recognizing other good will contributions to these facilities.
Policy
The City encourages the donations of funds, and/or involvement by civic organizations or groups to provide for the on-going maintenance, operations, and development of park or recreation facilities.
The City will designate properties for which the naming rights may be offered including the suggested donation and the duration of the naming rights. Determinations on whether the naming rights will made available for newly planned facilities will be made during the planning process for that facility. Facilities that have been given a commemorative name will not be available for naming rights.
Naming rights to entire facilities for living individuals is discouraged. Naming rights carry no power of direction, or implied power of direction, to the City on matters of appointment of persons, City policy, or any other government process Where park feature or building component is named, the name used should normally be the family name, or in the case of a corporate entity, the shortest name possible. Where the naming rights purchased are for a corporate entity or business, the naming rights will be limited to not longer than the life of the corporate entity. In the event of demolition or destruction of a structure, any naming rights will terminate.
The City reserves the right to reject any sponsorship request. City Council reserves the right, as part of fund development, to make appropriate business arrangements in exchange for sponsorship of City facilities. The applicant must enter into a sponsorship agreement with the City. City Council reserves the right to terminate sponsorship agreements in accordance with the terms of the agreement which may include, but not be limited to, evidence of corruption, fraud, poor moral character, criminal activity, or other actions which would reflect poorly on the City.
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B) Procedures for Gift and Sponsorship Policy
1) Applicant will complete the Gift and Sponsorship Application, and submit it to the Community Services Director.
2) Applicant must select from the list of available facilities for which sponsorship is available. 3) The Gift and Sponsorship Application will indicate the applicant’s preference for the item to be named, the proposed name, and background information on the individual, corporation, or organization after which the facility is to be named. 4) Background information shall include the organization’s purpose, mission, and community involvement supporting the sponsorship request. Background information for naming after an individual shall include information demonstrating the individual’s good character, personal achievements, contributions to the community, or efforts towards the enrichment of the City.
5) The Community Services Director will review the applicant’s request and determine if the application complies with the City’s adopted policies.
6) The Director may suggest alternate facility or name construction. 7) Once approved by the Director, the Gift and Sponsorship Application will be presented to the Parks & Recreation Commission for their review and consideration. 8) If the Commission recommends approval of the application, the applicant will complete a sponsorship agreement with the City.
9) The Gift and Sponsorship application and agreement will be forwarded to the City Council for their review and consideration. Approval, modification, or denial of the proposed name is within the sole discretion of the City Council.
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City of Gilroy
STAFF REPORT
Agenda Item Title: Adopt a Resolution Declaring Additional Gilroy Gardens Property as Surplus Pursuant to Government Code Section 54221; find that the Council’s action in doing so is exempt from CEQA pursuant to CEQA Guidelines Section
15061(b)(3)
Meeting Date: February 27, 2023
From: Jimmy Forbis, City Administrator
Department: Administration
Submitted By: Bryce Atkins, Assistant to the City Administrator Prepared By: Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Promote Economic Development Activities
RECOMMENDATION
Council adopt the resolution.
BACKGROUND
At the August 2, 2021 regular meeting, the City Council adopted Resolution No. 2021- 38 which declared 342 acres of property near the Gilroy Gardens Family Theme Park (called the Gilroy Gardens Hillside Property) as surplus. The City then proceeded to issue the Notice of Availability to developers registered with the California Department of Housing and Community Development (HCD), pursuant to the Surplus Lands Act (SLA). The City received interest and proceeded through the negotiation process with the interested party, but ultimately no deal was closed. The City received its clearance from the SLA from HCD on March 14, 2022. The City can dispose of this property at its discretion, and has had discussions with parties interested in this property.
ANALYSIS
As the City has been working on the economic development initiative of the 536 acre site for recreational tourism, there have been some parties interested in the property,
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Adopt a Resolution Declaring the Gilroy Gardens Property as Surplus Pursuant to Government Code Section 54221
City of Gilroy Page 2 of 3 February 27, 2023 5
9 but wish to negotiate for property in the 536 acre area that was not included in the original surplus designation. To proceed with that discussion, the City must first declare the remainder of the property as surplus, and then proceed with the SLA process. If no eligible party expresses interest during the SLA process, or if the City is unable to reach agreement on price and terms with interested parties, then after receiving clearance from HCD the City may entertain discussions on any additional land area proposed for negotiations.
Staff therefore proposes for Council to adopt the attached resolution which would declare the remaining portions of the full 536-acre property to be surplus. The remaining parcels are zoned Highway Commercial with a land use designation of Visitor Serving, with the exception of Parcel No. 810-18-013 which has both its land use designation and zoning listed as Open Space. The property is too remote, being adjacent to the western City limit, and the cost of developing the property to meet a governmental purpose for the City’s own operations is not currently feasible, nor is there demand in the area for any standard municipal service delivery that requires the property to be utilized to address it.
Declaring the full 536 acres surplus allows the City to maximize its flexibility regarding the property, while at the same time being efficient by streamlining negotiations as they may progress without having to pause for additional SLA processing.
ALTERNATIVES
Council may reject or modify the declaration of surplus of the remaining portion of the Gilroy Gardens property. This is not recommended. By declaring the remaining portion to be surplus, the SLA process would not need to be conducted again for any of the property included, as the law stands today. This streamlines future options as any negotiations proceed.
FISCAL IMPACT/FUNDING SOURCE
The declaration of surplus provides limited fiscal impacts. There will be some minor postage and staff time for issuing the Notices of Availability and proceeding with the SLA process. These costs will be absorbed within existing appropriations. Any future actions regarding potential lease or sale of any land will have their fiscal impacts analyzed as part of that City Council agenda item.
CEQA ANALYSIS
The City Council’s proposed action in adopting this resolution is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that declaring the Property surplus and directing staff to issue a written Notice of Availability will not have a foreseeable significant effect on the physical environment in that the City has not committed the Property to any particular use at this time. Predicting the impacts of any future use of the Property following its disposition by the City would be wholly
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Adopt a Resolution Declaring the Gilroy Gardens Property as Surplus Pursuant to Government Code Section 54221
City of Gilroy Page 3 of 3 February 27, 2023 5
9 speculative, and none of the circumstances in CEQA Guidelines Section 15300.2 applies.
PUBLIC OUTREACH
This agenda item was included on the publicly posted agenda for this regular City Council meeting.
NEXT STEPS
With Council approval of the resolution declaring the subject property as surplus, staff will initiate the required Notice of Availability to commence the SLA process.
Attachments:
1. Draft Resolution
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RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GILROY DECLARING PURSUANT TO GOVERNMENT
CODE SECTION 54221 THAT REAL PROPERTY OWNED
BY THE CITY AT THE INTERSECTION OF CALIFORNIA
HIGHWAY 152 AND BURCHELL ROAD IS “SURPLUS
LAND” WITHIN THE MEANING OF THE SURPLUS LAND
ACT, FINDING THAT SUCH DECLARATION IS EXEMPT
FROM ENVIRONMENTAL REVIEW UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND
TAKING RELATED ACTIONS
WHEREAS, the City of Gilroy is the owner in fee simple of that certain real property comprising of approximately 194 acres, more or less, of land located near California Highway 152 and Burchell Road, Assessor’s Parcel Nos. 810-17-024, -026, -029, -030, - 031, 810-19-007, -010, -011, a portion of 810-19-014, and a portion of 810-18-013; as depicted in Exhibit A, attached hereto and made a part hereof by this reference (the “Property”); and
WHEREAS, the property is currently zoned Highway Commercial with a land use designation of Visitor Serving, with the exception of Parcel 810-18-013 which has both a land use designation and zoning of Open Space. The property is currently used for a family theme park with adjacent undeveloped hillside terrain which is generally unusable in its current condition for any of the City’s current governmental operations; and WHEREAS, under the Surplus Land Act, Government Code Section 54220, et. seq. (the “Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use; and
WHEREAS, prior to disposing of land that is not necessary for the City’s use, the City Council is required to declare that the land is either surplus land or exempt surplus land; and
WHEREAS, the Property is not currently being used by the City, and City staff has determined that it is not suitable for the City’s use; and WHEREAS, the Property is not exempt surplus land in the that none of the circumstances stated in Government Code Section 54221(f) applies; and WHEREAS, the City Council desires to declare the Property surplus land and not necessary for the City’s use, due to the nature of the terrain as mentioned above, and the high cost for placing city facilities or infrastructure at the location, at the extreme end of the City’s current limits; and
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Resolution No. 2023-XX
Surplus Land Act – Gilroy Gardens Remaining Property
City Council Regular Meeting | February 27, 2023
WHEREAS, the Act requires that before the City Council disposes of the Property or engages in negotiations to dispose of it, the City shall send a written Notice of Availability of the Property to certain designated parties; and WHEREAS, the accompanying staff report provides supporting information upon which the declaration and findings set forth herein are based; and WHEREAS, the City Council’s action in adopting this resolution is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that declaring the Property surplus and directing staff to issue a written Notice of Availability will not have a foreseeable significant effect on the physical environment in that the City has not committed the Property to any particular use at this time, predicting the impacts of any future use of the Property following its disposition by the City would be wholly speculative, and none of the circumstances in CEQA Guidelines Section 15300.2 applies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Gilroy as follows:
1. That the City Council finds that the foregoing recitals are true and correct.
2. That the City Council hereby declares that the Property is surplus and not necessary for the City’s use.
3. That the City Clerk is hereby directed to send a Notice of Availability to the entities designated in Government Code Section 54222. The Notice of Availability shall be sent in a manner set forth in Section 201 of HCD’s Surplus Land Act Guidelines.
4. That the officers and staff of the City are authorized hereby to do all things necessary or proper to effectuate the purposes of this Resolution, and that any such actions previously taken are hereby ratified and confirmed.
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Resolution No. 2023-XX
Surplus Land Act – Gilroy Gardens Remaining Property
City Council Regular Meeting | February 27, 2023
PASSED AND ADOPTED this 27th day of February, 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
APPROVED:
Marie Blankley, Mayor
ATTEST:
_______________________
Thai Nam Pham, City Clerk
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Resolution No. 2023-XX
Surplus Land Act – Gilroy Gardens Remaining Property
City Council Regular Meeting | February 27, 2023
EXHIBIT A
DEPICTION OF THE PROPERTY
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Resolution No. 2023-XX
Surplus Land Act – Gilroy Gardens Remaining Property
City Council Regular Meeting | February 27, 2023
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City of Gilroy
STAFF REPORT
Agenda Item Title: Accept the Annual Comprehensive Financial Report for Fiscal Year-Ended June 30, 2022
Meeting Date: February 27, 2023
From: Jimmy Forbis, City Administrator
Department: Finance
Submitted By: Harjot Sangha, Finance Director
Prepared By: Harjot Sangha, Finance Director
STRATEGIC PLAN GOALS Develop a Financially Resilient Organization
RECOMMENDATION
Accept and file the report.
EXECUTIVE SUMMARY
Accept and file the audited Annual Comprehensive Financial Report (ACFR) for the fiscal year ended June 30, 2022 (FY22).
ANALYSIS
Following the close of each fiscal year on June 30th, the City’s external auditors conduct an audit of the City’s financial records and assist in the compilation of the ACFR.
The objective of external financial reporting is to ensure accountability. The goal of a financial statement audit is to provide users with reasonable assurance from an independent auditor that the information presented in the statements is reliable. The audit for the fiscal year ended June 30, 2022 was recently completed by The Pun Group, LLP (Auditor), Certified Public Accountants.
In conjunction with the annual audit, the City prepares the ACFR to comply with the requirements to receive the Certificate of Achievement for Excellence in Financial
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Accept the Annual Comprehensive Financial Report for Fiscal Year-Ended June 30, 2022 City of Gilroy Page 2 of 3 February 27, 2023 5
8 Reporting administered by the Government Finance Officers Association (GFOA). The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standard for preparation of state and local government financial reports. The City’s ACFR has received this award for the previous eight fiscal years, most recently for FY21, and believe the current report (FY22) continues to conform to GFOA’s highest standard.
As a result of their annual independent audit of the City’s financial records and statements, the Auditor has rendered an unmodified (“clean”) opinion, the optimal opinion issued by independent auditors, on the City’s financial statements for the fiscal year ended June 30, 2022.
A detailed analysis of the City’s financial position as of June 30, 2022, is included in the Management Discussion and Analysis (MD&A) in the ACFR attached to this staff report (Attachment 1). In accordance with Government Auditing Standards, the auditors also identify any deficiencies in internal control over financial reporting and provide recommendations to City management on correcting these deficiencies. No such deficiencies in internal controls were identified during the FY22 audit.
Summary of highlights are as follows:
• Citywide: The City’s overall net position increased by $26.1 million from prior fiscal year (FY21) primarily a result of higher than expected tax revenues and capital contributions in the form of developer impact fees to various development funds.
General Fund:
o Revenues: The general fund actual revenues, excluding transfers, of $73.9 million were $17.4 million more than the prior year primarily in the areas of tax revenues, and intergovernmental grants to include the onetime American Rescue Plan Act (ARPA) monies. o Expenditures: The general fund actual expenditures of $55.7 million were $4.7 million more than the prior year. From a budgetary perspective, during the fiscal year, the actual expenditures were $2.1 million less than the amended budget, a result of operational savings and underspending in capital outlay.
o Fund Balance: The fund balance (ACFR purposes) in the general fund increased by $18.3 million to $37.9 million from the prior year.
FISCAL IMPACT/FUNDING SOURCE
There are no direct fiscal impacts to receiving and filing the ACFR. The audit provides Council and other stakeholders with the assurance that the City is meeting its obligation for producing financial reports that are presented fairly and accurately. Annual financial audit is part of the Finance Department’s annual workplan, thus the resources and costs
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Accept the Annual Comprehensive Financial Report for Fiscal Year-Ended June 30, 2022 City of Gilroy Page 3 of 3 February 27, 2023 5
8 associated with the audit and preparation of the report are included in the adopted budget.
Attachments:
1. Annual Comprehensive Financial Report as of June 30, 2022.
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City of Gilroy
California
Year Ended June 30, 2022
Annual Comprehensive
Financial Report
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City of Gilroy
Gilroy, California
Annual Comprehensive Financial Report
and Independent Auditors’ Reports
For the Year Ended June 30, 2022
Prepared by Finance Department
Harjot Sangha, Director of Finance Department
Rosemary Guerrero, Finance Manager
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INTRODUCTORY
SECTION
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City of Gilroy
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents
Page
INTRODUCTORY SECTION (Unaudited)
Letter of Transmittal ...................................................................................................................................................... i Elected Officials & City Staff ...................................................................................................................................... vi Organizational Chart ................................................................................................................................................... vii Map ............................................................................................................................................................................ viii GFOA Certificate of Achievement for Excellence in Financial Reporting ................................................................. ix
FINANCIAL SECTION
Independent Auditors’ Report on Financial Statements ......................................................................................... 1 Management’s Discussion and Analysis (Required Supplementary Information) (Unaudited) ......................... 5 Basic Financial Statements:
Government-Wide Financial Statements:
Statement of Net Position .............................................................................................................................. 18 Statement of Activities ................................................................................................................................... 20 Fund Financial Statements:
Governmental Fund Financial Statements:
Balance Sheet .......................................................................................................................................... 27 Reconciliation of the Governmental Funds Balance Sheet
to the Government-Wide Statement of Net Position ......................................................................... 28 Statement of Revenues, Expenditures, and
Changes in Fund Balances ................................................................................................................ 29 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the Government-Wide Statement of Activities ...................................................................................................................... 30 Proprietary Fund Financial Statements:
Statement of Net Position ........................................................................................................................ 32 Statement of Revenues, Expenses, and Changes in Net Position ............................................................ 35 Statement of Cash Flows ......................................................................................................................... 36 Fiduciary Fund Financial Statements:
Statement of Fiduciary Net Position ........................................................................................................ 41 Statement of Changes in Fiduciary Net Position ..................................................................................... 42 Notes to the Basic Financial Statements ........................................................................................................... 47
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City of Gilroy
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents (Continued)
Page
FINANCIAL SECTION (Continued)
Required Supplementary Information (Unaudited)
Schedule of Changes in the Net Pension Liability and Related Ratios– Last Ten Fiscal Years CalPERS Miscellaneous Plan ........................................................................................................................ 94 CalPERS Safety Plan ..................................................................................................................................... 96 Schedule of Plan Contributions - Pension – Last Ten Fiscal Years CalPERS Miscellaneous Plan ........................................................................................................................ 98 CalPERS Safety Plan ................................................................................................................................... 100 Schedule of Changes in the Net OPEB Liability and Related Ratios – Last Ten Fiscal Years ...................... 102 Budgetary Comparison Schedules
General Fund ................................................................................................................................................ 104 Notes to the Budgetary Comparison Schedules ................................................................................................ 107 Supplementary Information:
Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual:
Public Facilities Impact Capital Projects Fund ............................................................................................ 111 Nonmajor Governmental Funds:
Description of Nonmajor Governmental Funds ........................................................................................... 112 Combining Balance Sheet ............................................................................................................................ 114 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances .................................... 122 Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual:
Gas Tax Special Revenue Fund ............................................................................................................. 130 Pavement Management Special Revenue Fund ..................................................................................... 131 Public Safety Grants Special Revenue Fund ......................................................................................... 132 Prop 172 Sales Tax Special Revenue Fund ........................................................................................... 133 Community Development Block Grant Special Revenue Fund ............................................................ 134 Rehabilitation Loans Special Revenue Fund ......................................................................................... 135 Housing Trust Fund Special Revenue Fund .......................................................................................... 136 Community Facilities District Special Revenue Fund ........................................................................... 137 Measure B Special Revenue Fund ......................................................................................................... 138 Vehicle License Fee Special Revenue Fund .......................................................................................... 139 Los Arroyos Fund Special Revenue Fund ............................................................................................. 140 CalHome Funds Special Revenue Fund .............................................................................................. 141
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City of Gilroy
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents (Continued)
Page
Supplementary Information (Continued):
Nonmajor Governmental Funds (Continued):
Schedule of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual (Continued):
Capital Projects Fund ............................................................................................................................ 142 BANS 2009 Financing Capital Projects Fund ....................................................................................... 143 Traffic Impact Capital Projects Fund .................................................................................................... 144 Storm Drains Capital Projects Fund ...................................................................................................... 145 Street Trees Development Capital Projects Fund .................................................................................. 146 Sewer Development Capital Projects Fund ........................................................................................... 147 Water Development Capital Projects Fund ........................................................................................... 148 Gilroy Community Library Capital Projects Fund ................................................................................ 149 Utility Undergrounding Capital Projects Fund ...................................................................................... 150 Bank Interest Capital Projects Fund ...................................................................................................... 151 2013 Refunding Bond Debt Service Fund ............................................................................................. 152 Gilroy Community Library Debt Service Fund ..................................................................................... 153 CA Energy Commission Loan Debt Service Fund ................................................................................ 154 Lease Revenue Bonds Series 2020A Fund ............................................................................................ 155 Refunding Lease 2010 Debt Service Fund ............................................................................................ 156 Henry Miller Fund ................................................................................................................................. 157 Museum Trust Fund .............................................................................................................................. 158 Internal Service Funds:
Combining Statement of Net Position.......................................................................................................... 160 Combining Statement of Revenues, Expenses and Changes in Net Position .............................................. 162 Combining Statement of Cash Flows ........................................................................................................... 164 Fiduciary Funds:
Combining Statement of Fiduciary Net Position ......................................................................................... 169 Combining Statement of Changes in Fiduciary Net Position ...................................................................... 170
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City of Gilroy
Annual Comprehensive Financial Report
For the Year Ended June 30, 2022
Table of Contents (Continued)
Page
STATISTICAL SECTION (Unaudited)
Description of Statistical Section Contents ............................................................................................................... 173 Financial Trends:
Net Position By Component - Last Ten Fiscal Years ............................................................................................ 174 Changes in Net Position - Last Ten Fiscal Years .................................................................................................. 176 Fund Balances of Governmental Funds - Last Ten Fiscal Years ........................................................................... 180 Changes in Fund Balances of Governmental Funds - Last Ten Fiscal Years ........................................................ 182 Revenue Capacity:
Sales Tax by Category - Last Eleven Fiscal Years ................................................................................................ 184 Sales Tax Rates - Last Ten Fiscal Years ................................................................................................................ 186 Principal Sales Tax Producers – Last Fiscal Year and Nine Years Ago ................................................................ 187 Citywide Assessed Value and Estimated Actual Value of Taxable Property - Last Ten Fiscal Years .................. 188 Assessed Value of Property by Use Code - Last Five Fiscal Years ...................................................................... 189 Direct and Overlapping Property Tax Rates - Last Ten Fiscal Years .................................................................... 190 Principal Property Taxpayers – Last Fiscal Year and Nine Fiscal Years Ago ...................................................... 192 Property Tax Levies, and Tax Collections, and Delinquency - Last Ten Fiscal Years ......................................... 193 Debt Capacity:
Ratios of Outstanding Debt by Type - Last Ten Fiscal Years ............................................................................... 194 Ratio of General Bonded Debt Outstanding - Last Ten Fiscal Years .................................................................... 196 Schedule of Direct and Overlapping Bonded Debt ................................................................................................ 197 Legal Debt Margin Information - Last Ten Fiscal Years ....................................................................................... 198 Wastewater System – Historical Debt Service Coverage Last Seven Fiscal Years ............................................... 200 Demographic and Economic Information:
Demographic and Economic Statistics – Last Ten Fiscal Years ........................................................................... 203 Principal Employers – Last Fiscal Year and Eight Years Ago .............................................................................. 204 Operating Information:
Full-Time Equivalent City Employees By Function/Program – Last Ten Fiscal Years ........................................ 205 Operating Indicators by Function / Program – Last Ten Fiscal Years ................................................................... 206 Capital Assets By Function – Last Ten Fiscal Years ............................................................................................. 208
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i
CITY
ADMINISTRATOR’S
OFFICE
7351 Rosanna Street
Gilroy, CA 95020
Telephone (408) 846-0202
Facsimile (408) 846-0500
http://www.ci.gilroy.ca.us
February 16, 2023
To the Honorable Mayor, Members of the City Council, and Citizens of Gilroy:
The City of Gilroy’s (City) Charter requires that the City publish a complete set of audited financial statements for each fiscal year. This report is published to fulfill that requirement for the fiscal year ended June 30, 2022. This Annual Comprehensive Financial Report (ACFR) is submitted for your information and review. The information contained herein has been provided to allow the reader to gain an understanding of Gilroy’s financial activities. Management assumes full responsibility for the completeness and reliability of the information contained in this report. The Management Discussion and Analysis (MD&A) is included to assist the reader in its review of the City’s financial statements. It provides a roadmap for the financial statements and related notes.
To provide a reasonable basis for making these representations, management of the City has established a comprehensive framework of internal controls that is designed to both protect the government’s assets from loss, theft or misuse and to compile sufficient reliable information for the preparation of the City’s financial statements in conformity with U.S. Generally Accepted Accounting Principles (GAAP). Because the cost of internal controls should not outweigh their benefits, the City’s comprehensive framework of internal controls has been designed to provide reasonable, rather than absolute assurance, that the financial statements will be free from material misstatements. Management is committed to maintaining the City’s internal controls to adequately safeguard assets; and to provide reasonable assurances of proper recording of financial transactions.
The Pun Group LLP, Certified Public Accountants, have issued an unmodified (“clean”) opinion on Gilroy’s financial statements for the year ended June 30, 2022. The independent auditor’s report is located at the beginning of the financial section of this report. The MD&A immediately follows the independent auditor’s report and provides a narrative introduction, overview, and analysis of the basic financial statements.
Profile of the government
The City is the southernmost city in Santa Clara County, and is located approximately 25 miles south of San Jose and approximately 75 miles south of San Francisco. Gilroy sits at the crossing of U.S. Highway 101 and State Highway 152. The City was first incorporated in 1870 and became a charter city on January 8, 1960. Per the California Department of Finance’s annual demographic’s report for 2022, as of January 1, 2022, the City had a population estimate of 59,269.
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Situated between the Diablo and Santa Cruz mountains in the Santa Clara Valley, the City experiences mild temperatures, while missing most of the coastal fog. The agricultural growing season ranges from 300 to 350 days a year. Over the past few decades, the City has been transitioning from an agricultural economy into a light-industrial and services-based economy.
The City operates under the Council Administrator form of government. The seven City Council members, including the Mayor, are elected-at-large to four-year terms in alternate slates of three elected every two years, and the Mayor being elected every four years. The City Council appoints the City Administrator who heads the executive branch of the government, implements City Council directives and policies, and manages the administrative and operational functions through the department directors. The City Administrator appoints the department directors with the exception of the City Clerk and the City Attorney, which are appointed by the City Council.
The budget of the City is a detailed operating and capital improvement plan that identifies estimated costs and activities as related to estimated revenues. The City Administrator submits to the City Council a proposed biennial budget for all funds and the Council then proceeds to make any changes to the proposed budget it deems necessary. Before adopting the proposed budget, the Council holds a public hearing. After the conclusion of the public hearing the Council may make further revisions to the proposed budget. Thereafter the Council adopts the budget with revisions, if any. Once adopted, the City Council may make further changes to the adopted budget via budget amendments that are adopted by a resolution. In addition to the primary government, the City also reports on a Component Unit which is the South County Regional Wastewater Authority, a joint powers agreement between the City of Gilroy and the City of Morgan Hill, for the sewer treatment plant.
The City provides municipal services including public safety (police and fire), community and economic development, recreation activities, parks and street maintenance, water and sewer utilities and general City administration. Some City operations are supplemented with service contracts, such as legal services and infrastructure maintenance services. Natural gas and electricity are provided by Pacific Gas and Electric Company. Water service is provided by the City. Wastewater is collected and treated by the South County Regional Wastewater Authority.
Recycling and solid waste disposal services are provided in the city by Recology South Valley.
The City is committed to citizen participation to evaluate and enhance its services. This is achieved via direct community engagement, and via the City Council’s advisory boards and commissions.
Economic Setting and Outlook
Gilroy’s economy has been dominated by agriculture and its related industries (food processing, etc.) since the 1800s. However, the growing influence of Silicon Valley and regional population growth have resulted in significant changes in the local economy during the past twenty years. The economic boom in Silicon Valley which began in the early 1990s had profound impacts on the local economy, resulting in significant increases in home prices and land values as well as significant decreases in local unemployment. The Covid-19 pandemic fueled a crisis in the housing market, sending demand and prices for homes soaring to all-time highs in an already supply tight market. Gilroy benefitted economically from this trend.
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Today, Gilroy’s economy is diversified into non-agricultural commercial and industrial activities such as light manufacturing, wholesale operations, automobile sales, and large retail centers. The Gilroy Outlets, Auto Mall area, and retail developments east of Highway 101 have put the City on the map as a regional retail destination and helped strengthen the City’s tax revenues.
Manufacturing and wholesale/distribution operations take advantage of Gilroy’s proximity to Silicon Valley and easy access to Highway 152, leading to Interstate 5 and the Central Valley.
Overall, the City’s economic outlook is projected to remain stable in the near-term. The General Fund is the most discretionary funding source and the one that funds the majority of the City’s public services. The General Fund’s major revenue source is taxes including sales, property, utility, and transient occupancy taxes. Sales tax is the largest single source and is very volatile as it relies directly on consumers discretionary spending. Sales tax revenue rebounded quickly in the last two years as the pandemic related measures were lifted and economic activity resumed. The largest categories of sales tax producers comprise general retail, transportation, state and county pool, and food products.
In March 2021, the federal government passed the American Rescue Plan Act (ARPA), an economic relief package, which provided direct stimulus payments, extended unemployment benefits, continued eviction moratorium, increased tax credits, and provided funding for local governments to compensate for lost revenues, amongst various other things. The City received $10.9 million via two tranches over the last two years. This funding helped stabilize the City’s finances and allowed it to restore positions and services which were previously eliminated or halted in response to the negative impacts brought on by the pandemic. The fiscal and monetary responses to the pandemic by the federal government over the last several years have overstimulated the economy, which has caused higher inflation. In response, the Federal Reserve has adjusted its monetary policy to raise federal fund interest rates to curb the high inflation. Such actions have some economists forecasting the US economy to slip into a recession in 2023. For the City, the ongoing causes of concern include inflation, the federal reserve’s ongoing tightening monetary policy by hiking federal fund interest rates, and overall volatility in the markets that could have further slowdown in economic activity, which could impact revenue sources and pension costs.
The City’s General Fund’s primary expenditure is related to personnel. In 2022, the City Council approved various multi-year labor contracts which help provide stability for the employees and the organization overall and help to project and budget for the planned increases. In addition, during FY22, the City updated its citywide user fee schedule to ensure it can recoup the costs of providing certain services. The adopted fee schedule includes a mechanism to allow for the City to adjust the fees annually based on a consumer price index to ensure continued focus on cost recovery. The City does expect an overall slowdown in the economy, and a slower growth to its sales tax revenue source.
Per the California Association of Realtor’s 2023 housing market forecast, the median home price in the State is expected to decline 8.8% during the year, mortgage rates are expected to remain elevated, and the higher rates are expected to reduce the purchasing power of many buyers. As such, housing demand and home prices are expected to soften during the year. At this time, there is no major negative impact expected to the City’s property tax revenue, as the property tax revenue is based on annual assessed values and not the annual fair market value.
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While most of property tax is expected to remain stable into the coming fiscal year, some elements of property tax revenues, such as documentary transfer tax and supplemental tax, resulting from property turnover and remodeling improvements, are likely to decline compared to immediate prior years.
As previously mentioned, the City also provides water and wastewater utility to its residents. The utilities are funded by rates assessed as charges for services to the customers. The current rates were instituted in 2019. The City is currently undergoing a rate study for both utilities and expects to have new rate adjustments instituted by second half of 2023.
Fiscal Year 2022 (FY22) Financial Results
The City ended FY22 with an operating gain, resulting in a change in net position of $26.1 million.
In the General Fund, the revenues for FY22 were $12.3 million higher than budgeted, primarily due to higher property, sales and utility user taxes, and one-time ARPA funding. Additionally, expenditures were $2.1 million lower than budgeted primarily due to operational savings. The revenues exceeded the expenditures by $17.5 million, before transfers ($1.0 million), resulting in a net increase in fund balance for the General Fund of $18.5 million.
Revitalization and Capital Improvements
Commercial development in certain corridors in Gilroy has added millions of square feet of retail and professional services space to the City. Downtown revitalization efforts have helped attract new businesses to the area, has retained existing businesses, and created a core area of antique stores, specialty shops, and restaurants. Restored historic buildings also add to the downtown’s character, including the Old City Hall and the Train Depot. However, some vacant storefronts persist, and the City is focusing additional efforts at revitalizing these spaces by offering economic incentives to the property and the business owners. During FY22, the City was awarded a $3.9 million grant for downtown beautification to include renovation of two pedestrian alleys, Gourmet Alley and Railroad Street, and for litter abatement related programs. In addition, the City has invested $2.3 million to construct a Downtown Gourmet Parking Lot with 140 surface parking spaces, which includes electric vehicle charging infrastructure, lighting, landscaping, and various bicycle and pedestrian amenities to connect to the aforementioned pedestrian alleys. The City also adopted 5-year streets repair program which invests $3.9 million annually for street rehabilitation and maintenance projects across the city and is expected to increase the City’s pavement condition index (PCI) value.
The City’s capital improvement plan (CIP) is adopted every other year which provides a 5-year window of projects to be completed within the CIP horizon. The primary source of funding is capital project funds - which derive revenues in form of development impact fees, and special revenue funds – which derive revenues in form of intergovernmental grants and tax-sharing allocations such as gas taxes.
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Long-term financial planning
The City’s general fund balance as of June 30, 2022 was $38.2 million. The City Council adopted a general fund reserve policy of retaining a general fund reserve equal to 20% of annual general fund expenditures.
The policy also adopted a separate economic stability reserve that is used only for limited purposes, at 10% of general fund expenditures. The City prepares a five-year forecast for the fund, which projects the operating revenues and expenditures. The current forecast projects the City to maintain both reserve requirements and remain structurally balanced. The forecast projections include the anticipated increases in retirement costs over the period due to recent changes in actuarial assumptions and underperformance of the pension system’s investment assets. The City Council plans to utilize the accumulated fund balance for strategic one-time investments, such as additional contributions to the street maintenance program.
Award and Acknowledgements
The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Gilroy for its annual comprehensive financial report for the fiscal year ended June 30, 2021. This was the eighteenth consecutive year that the City achieved this prestigious award. In order to be awarded a Certificate of Achievement, the City had to publish an easily readable and efficiently organized ACFR that satisfied both generally accepted accounting principles and applicable program requirements.
A Certificate of Achievement for Excellence in Financial Reporting is valid for a period of one year only. We believe that our FY22 ACFR continues to meet the Certificate of Achievement for Excellence in Financial Reporting Program’s requirements and we are submitting the FY22 ACFR to the GFOA to determine its eligibility for another certificate.
The preparation of this report would not have been possible without the skill, diligence, and commitment of the entire staff of the Finance Department, and specifically Finance Manager Rosemary Guerrero. We wish to thank all departments for their assistance in providing the data necessary to prepare this report. Credit also is due to the Mayor and the City Council for their continuing support for maintaining the highest standards of professionalism in the management of Gilroy’s finances and prioritizing the goal of financial sustainability.
Respectfully submitted,
Jimmy Forbis
City Administrator
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City of Gilroy
Elected Officials & City Staff
As of June 30, 2022
ELECTED OFFICIALS
Marie Blankley Mayor
Peter Leroe-Muñoz Mayor Pro Tempore
Rebeca Armendariz Council Member
Dion Bracco Council Member
Zach Hilton Council Member
Fred Tovar Council Member
Carol Marques Council Member
CITY STAFF
Jimmy Forbis City Administrator
Thai Pham City Clerk
Jon Biggs Interim Community Development Director
Sharon Goei Community Development Director
Harjot Sangha Finance Director
Jim Wyatt Fire Chief
LeeAnn McPhillips Administrative Services and Human Resources Director/Risk Manager Pedro Espinoza Police Chief
Daryl Jordan Public Works Director
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ORGANIZATION CHART
Gilroy
Community
City Council
City Attorney City Administrator
Community
Development Public Works Administrative Services Finance Police Fire City Clerk
vi
vii
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City of Gilroy
Map
viii
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Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Gilroy
California
For its Annual Comprehensive
Financial Report
For the Fiscal Year Ended
June 30, 2021
Executive Director/CEO
ix
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FINANCIAL
SECTION
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200 E. Sandpointe Avenue, Suite 600
Santa Ana, California 92707
INDEPENDENT AUDITORS’ REPORT
To the Honorable Mayor and the Members of the City Council of the City of Gilroy
Gilroy, California
Report on the Audit of the Financial Statements
Opinions
We have audited the accompanying financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of City of Gilroy, California (the “City”) as of and for the year ended June 30, 2022, and the related notes to the basic financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the discretely presented component unit (“DCU”), each major fund, and the aggregate remaining fund information of the City, as of June 30, 2022, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditors’ Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audits. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Emphasis of Matter
Implementation of New GASB Pronouncements
As discussed in Note 1 to the basic financial statements, the City and discretely presented component unit implemented Governmental Accounting Standards Board (“GASB”) Statement No. 87, Leases during the year. As of July 1, 2021, the Governmental Activities Lease Receivable and Deferred Inflows was increased by $6,655,595 and the DCU Lease Receivable and Deferred Inflows was increased by $129,917. Our opinion is not modified with respect to this matter.
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To the Honorable Mayor and the Members of the City Council of the City of Gilroy
Gilroy, California
2 Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.
Auditors’ Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions.
Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, we:
Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed. Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.
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To the Honorable Mayor and the Members of the City Council of the City of Gilroy
Gilroy, California
3 Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management’s Discussion and Analysis, the Budgetary Comparison Schedules, the Schedules of Changes in Net Pension Liability and Related Ratios, the Schedules of Contributions – Pensions, the Schedule of Changes in Net Other Postemployment Benefits Liability and Related Ratios, and the Schedule of Contributions – Other Postemployment Benefits, as listed in the table of contents, be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The Combining and Individual Nonmajor Fund Financial Statements and Budgetary Comparison Schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America.
In our opinion, based on our audit, the Combining and Individual Nonmajor Fund Financial Statements and Budgetary Comparison Schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole.
Other Information
Management is responsible for the other information included in the annual report. The other information comprises the Introductory and Statistical Sections but does not include the basic financial statements and our auditor’s report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon.
In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.
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To the Honorable Mayor and the Members of the City Council of the City of Gilroy
Gilroy, California
4 Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 16, 2023, on our consideration of City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City’s internal control over financial reporting and compliance.
Santa Ana, California
February 16, 2023
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City of Gilroy
Management’s Discussion and Analysis (Unaudited)
For the Year Ended June 30, 2022
5 The following discussion and analysis of the financial performance of the City of Gilroy (City) provides an overview of the City’s financial activities for the fiscal year ended June 30, 2022 (FY22). Please read it in conjunction with the financial statements identified in the accompanying table of contents.
Using the Accompanying Financial Statements
This annual report consists of a series of financial statements. The government-wide Statement of Net Position and the Statement of Activities provide information about the activities of the City as a whole and present a longer-term view of the City’s finances. Also included in the accompanying report are fund financial statements. For governmental activities, the fund financial statements tell how these services were financed in the short term as well as what remains for future spending. Fund financial statements also report the City’s operations in more detail than the governmentwide statements by providing information about the City’s most significant funds. The remaining statements provide financial information about activities for which the City acts solely as a trustee or agent for the benefit of those outside of the government.
Notes to the Basic Financial Statements
The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements.
FINANCIAL HIGHLIGHTS
During FY22, the City’s overall net position, representing the difference between total assets plus deferred outflows of resources of the City, and total liabilities plus deferred inflows of resources, increase by $26.1 million to $373.3 million. Of the total net position, $81.5 million, or about 23%, remains as unrestricted, and most of the remaining, about 59%, consists of net investment in capital assets. Additional detail can be found on the Statement of Net Position on page 19.
Total Citywide revenues were $123.8 million, $20.8 million better than FY21 primarily due to an increase in tax revenues and capital grants and contributions.
Total citywide expenditures, excluding non-operating expenses, were $97.8 million, a decrease of $8.4 million from FY21. Notable decrease was in the business-type activities of $6.6 million related to operational savings primarily in the water enterprise.
As of June 30, 2022, the City’s governmental funds reported a combined ending fund balance of $111.1 million, an increase of 42%, or $33.2 million, from prior fiscal year. The City received $10.3 million in American Rescue Plan Act (ARPA) funds during the fiscal year and notable increase in capital grants and contributions in the form of developer impact fees.
The fund balance in the City’s General Fund increased by $18.5 million to $38.2 million, a combination of onetime contributions from ARPA funds, increased tax revenues, and conservative spending. During FY22, the General Fund had an excess of revenues over expenditures of $17.5 million, excluding transfers. Actual revenues, excluding transfers, in the General Fund were $12.3 million better than the final budget, primarily due to higher than anticipated tax revenues and intergovernmental grants received during the year. Actual expenditures, excluding transfers, in the General Fund were $5.0 million less than the final budget, as a result of operational savings primarily in the Public Works and capital outlay.
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City of Gilroy
Management’s Discussion and Analysis (Unaudited) (Continued) For the Year Ended June 30, 2022
6 As of June 30, 2022, the City had $111.7 million in long-term debt. Of the total, governmental activities long-term debt portion is $56.6 million, consisting of $24.6 million in general obligation bonds, $31.3 million in lease revenue bonds, and a loan payable of $0.7 million. The remaining $55.1 million is for business-type activities in the form of sewer revenue bonds.
OVERVIEW OF THE FINANCIAL STATEMENTS
The annual report consists of four parts – management’s discussion and analysis (this section), the basic financial statements, required supplementary information, and a supplementary information section that presents combining statements for nonmajor governmental funds, internal service funds and fiduciary funds. The basic financial statements include two kinds of statements that present different views of the City:
The first two statements are government-wide financial statements that provide both long-term and short-term information about the City’s overall financial status.
The remaining statements are fund financial statements that focus on individual parts of the City government, reporting the City’s operations in more detail than the government-wide statements. The governmental funds statements tell how general government services like public safety were financed in the short term as well as what remains for future spending. Proprietary funds statements offer short-term and long-term financial information about the activities the government operates like businesses, such as the water and sewer system. Fiduciary funds statements provide information about the fiduciary relationships – like the custodial funds of the City – in which the City acts solely as agent or trustee for the benefit of others, to whom the resources in question belong.
The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The statements are followed by a section of required supplementary information that provides additional financial and budgetary information.
Figure A-1 summarizes the major features of the City’s financial statements, including the portion of the City government they cover and the types of information they contain. The remainder of this overview section of management’s discussion and analysis explains the structure and contents of each of the statements.
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City of Gilroy
Management’s Discussion and Analysis (Unaudited) (Continued) For the Year Ended June 30, 2022
7 Figure A-1
Major Features of the City’s Government-wide and Fund Financial Statements ` Fund Statements
Government-wide
Statements Governmental Funds Proprietary Funds Fiduciary Funds Scope Entire City
government (except
fiduciary funds)
The activities of the
City that are not
proprietary or fiduciary
Activities the City
operates similar to
private businesses
Instances in which the
City is the trustee or
agent for someone
else’s resources
Required financial
statements
Statement of net
position
Statement of
activities
Balance sheet
Statement of
revenues,
expenditures and
changes in fund
balances
Statement of net
position
Statement of
revenues,
expenses and
changes net
position
Statement of cash
flows
Statement of
fiduciary net
position
Statement of
change in
fiduciary net
position
Accounting basis and
measurement focus
Accrual accounting
and economic
resources focus
Modified accrual
accounting and current
financial resources
focus
Accrual accounting
and economic
resources focus
Accrual accounting
and economic
resources focus
Type of asset/ liability
information
All assets, deferred
outflows of resources
and liabilities, both
financial and capital,
and short-term and
long-term
Only assets expected to
be used up and
liabilities and deferred
inflows of resources
that come due during
the year or soon
thereafter; no capital
assets or long-term
debt included
All assets, deferred
outflows of resources
and liabilities, both
financial and capital,
and short-term and
long-term
All assets and
liabilities, both shortterm and long-term;
the City’s fiduciary
funds do not currently
contain capital assets,
although they can
Type of inflow/
outflow information
All revenues and
expenses during year,
regardless of when
cash is received or paid
Revenues for which
cash is received during
or soon after the end of
the year; expenditures
when goods or services
have been received and
payment is due during
the year or soon
thereafter
All revenues and
expenses during the
year, regardless of
when cash is received
or paid
All revenues and
expenses during the
year, regardless of
when cash is received
or paid
11.3 p. 306 of 530
City of Gilroy
Management’s Discussion and Analysis (Unaudited) (Continued) For the Year Ended June 30, 2022
8 Reporting the City as a Whole
The accompanying government-wide financial statements include two statements that present financial data for the City as a whole. One of the most important questions asked about the City’s finances is, “Is the City as a whole better off or worse off as a result of the year’s activities?” The Statement of Net Position and the Statement of Activities report information about the City as a whole and about its activities in a way that helps answer this question. These statements include all assets, deferred outflows of resources and liabilities using the accrual basis of accounting, which is similar to the accounting used by most private-sector companies. All of the current year’s revenues and expenses are considered regardless of when cash is received or paid.
These two statements report the City’s net position and changes in them. The City’s net position – the difference between assets, deferred inflows/outflows of resources and liabilities – can be considered one way to measure the City’s financial health, or financial position. Over time, increases and decreases in the City’s net position are one indicator of whether its financial health is improving or deteriorating. Other things to consider include other nonfinancial factors, such as changes in the City’s property tax base and the condition of the City’s roads, to assess the overall health of the City.
In the Statement of Net Position and the Statement of Activities, we divide the City into two kinds of activities:
Governmental activities - Most of the City’s basic services are reported here. Sales taxes, property taxes, and other revenues finance most of these activities.
Business-type activities - The City charges a fee to customers to help it cover all or most of the cost of the services accounted for in these funds.
Reporting the City’s Major Funds
The fund financial statements provide detailed information about the City’s most significant funds – not the City as a whole. Some funds are required to be established by State law or by bond covenants. However, City Council establishes many other funds to help it control and manage money for particular purposes or to show that it is meeting administrative responsibilities for using certain taxes, grants, or other money (such as grants received). The City’s two kinds of funds – governmental and proprietary – use different accounting approaches. Governmental funds - Most of the City’s basic services are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year end that are available for spending.
These funds are reported using an accounting method called modified accrual accounting, which measures cash and all other current financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the City’s general government operations and the basic services it provides. Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the City’s programs. We describe the relationship or differences between governmental activities (reported in the Statement of Net Position and the Statement of Activities) and governmental funds in reconciliations following the fund financial statements.
11.3 p. 307 of 530
City of Gilroy
Management’s Discussion and Analysis (Unaudited) (Continued) For the Year Ended June 30, 2022
9 Proprietary funds - When the City charges customers for the services it provides - whether to outside customers or to other units of the City - these services are generally reported in proprietary funds. Proprietary funds are reported in the same way that all activities are reported in the Statement of Net Position and the Statement of Activities. In fact, the City’s enterprise funds (a component of proprietary funds) are the same as the business-type activities we report in the government-wide statements but provide more detail and additional information, such as cash flows for proprietary funds. We use internal service funds (the other component of proprietary funds) to report activities that provide supplies and services for the City’s other programs and activities.
Reporting the City’s Fiduciary Responsibilities
The City is an agent for certain assets held for, and under the control of, other organizations and individuals. All of the City’s fiduciary activities are reported in a separate Statement of Fiduciary Net Position and Changes in Fiduciary Net Position. We exclude these activities from the City’s other financial statements because the City cannot use these assets to finance its operations. The City is responsible for ensuring that the assets reported in these funds are used for their intended purposes.
GOVERNMENT-WIDE FINANCIAL STATEMENTS
Figure 1: A summary of the government-wide statement of net position (in millions) follows:
2022 2021 2022 2021 2022 2021
Cash and investments $ 131.6 $ 108.0 $ 91.1 $ 100.9 $ 222.7 $ 208.9 Other Assets 17.9 11.3 77.9 70.3 95.8 81.6
Capital Assets 202.8 210.1 84.0 85.9 286.8 296.0
Total Assets 352.3 329.4 253.0 257.1 605.3 586.5
Deferred Outflows 14.2 14.8 1.8 2.9 16.0 17.7
Other Liabilities 15.3 21.1 5.2 3.8 20.5 24.9
Long term liabilities outstanding 130.2 155.6 63.5 73.5 193.7 229.1 Total Liabilities 145.5 176.7 68.7 214.2 254.0 77.3
Deferred Inflows 30.4 2.5 3.5 0.4 33.9 2.9
Net Position
Net investment in capital assets 147.1 149.9 73.4 83.1 220.5 233.0 Restricted 71.3 57.6 - - 71.3 57.6
Unrestricted (27.7) (42.5) 109.2 99.2 81.5 56.7
Total Net Position $ 190.7 $ 164.9 $ 182.6 $ 182.3 $ 373.3 $ 347.2 Governmental Activities Business-Type
Activities Total
11.3 p. 308 of 530
City of Gilroy
Management’s Discussion and Analysis (Unaudited) (Continued) For the Year Ended June 30, 2022
10 Figure 2: A summary of the government-wide statement of activities follows:
Changes in Net Position (In millions)
The increase or decrease in net position can provide an indication as to whether the overall position of the City improved or deteriorated during the year.
Governmental Activities: Figure 1 – Statement of Net Position illustrates the total net position increased by $25.8 million compared to the prior year, primarily in restricted and unrestricted. Total asset’s increased by $22.9 million in the cash and investment category, offset by decrease in total liabilities attributable to pension and OPEB liabilities.
Figure 2 – Statement of Activities illustrates the program level revenues and expenditures for the fiscal year. Total revenues for governmental activities were $99.9 million, or about 33%, higher compared to the prior year primarily in the areas of capital grants and contributions attributable to developer impact fees and general tax revenues. Total expenditures for governmental activities were $74.2 million, or about 2% less compared to the prior year, notably due to decreased spending in public safety and public works programs. 2022 2021 2022 2021 2022 2021
Revenues
Program revenues:
Charges for services 10.3 $ 12.1 $ 26.9 $ 27.5 $ 37.2 $ 39.6 $ Operating grants and contributions 15.5 16.5 0.4 - 15.9 16.5 Capital grants and contributions 18.2 2.0 0.6 2.5 18.8 4.5 General revenues:
Taxes 53.0 43.4 - 53.0 - 43.4
Investment income (0.4) 0.5 (4.0) (2.1) (4.4) (1.6)
Miscellaneous 3.3 0.6 - 3.3 - 0.6
Total revenues 99.9 75.1 23.9 123.8 27.9 103.0
Expenses:
General government 10.2 7.3 - 10.2 - 7.3
Public safety 38.7 40.8 - 38.7 - 40.8
Public works 13.8 16.9 - 13.8 - 16.9
Community development 7.7 7.1 - 7.7 - 7.1
Recreation services 1.6 1.8 - 1.6 - 1.8
Interest expense 2.1 2.1 - 2.1 - 2.1
Water - 10.9 - 16.4 10.9 16.4
Sewer - 12.8 - 13.8 12.8 13.8
Total expenses 74.1 76.0 23.7 30.2 97.8 106.2
Change in net position
before transfers 25.8 (0.9) 0.2 (2.3) 26.0 (3.2)
Transfers in (out) (0.1) (0.6) 0.1 0.6 - -
Change in net position 25.7 (1.5) 0.3 (1.7) 26.0 (3.2)
Net position, beginning of year 164.9 166.4 182.3 184.0 347.2 350.4 Net position, end of year $ 190.7 $ 164.9 $ 182.6 $ 182.3 $ 373.3 $ 347.2 Governmental Activities Business-type Activities Total
11.3 p. 309 of 530
City of Gilroy
Management’s Discussion and Analysis (Unaudited) (Continued) For the Year Ended June 30, 2022
11 Business-type Activities: Figure 1 – Statement of Net Position illustrates the total net position for business-type activities increased by $0.3 million compared to the prior year, with a notable decrease in net investment in capital assets, offset by an increase in the unrestricted net position. Total assets decreased by $4.1 million notably in the cash and investment category offset by an increase in other assets. In 2021, the City issued sewer revenue bonds, 2021A series, to finance its share of the South County Regional Wastewater Treatment plant expansion project. The project commenced during FY22 hence the decrease in cash and investment for draws against the bond proceeds, offset by increase in other assets including City’s investment in the plant. Total liabilities decreased by $8.6 million most attributable to reduction in pension liabilities. Figure 2 - Statement of Activities illustrates the total revenues for business-type activities were $23.9 million, excluding transfers, a decrease of $4.0 million from prior year, notably in capital grants and contributions and investment income related to the joint venture. Total expenditures for businesstype activities were $23.6 million, about $6.6 million lower than prior year, notably due to decreased expenditures in water enterprise. The last rate increases for both utilities were implemented in fiscal year 2019. On October 19, 2021, Governor Gavin Newsom declared a drought emergency across the state, urging residents to conserve water. The measures are expected to have an impact to the water sales revenue, requiring a review of the current rate structure to ensure the utilities are not adversely impacted in their operations and to ensure the health and safety of both systems.
The City has engaged a consultant to conduct a rate study for both utilities and expects to have the new rates instituted at the beginning of FY24.
MAJOR FUNDS
As noted earlier, the City uses fund accounting to provide proper financial management of the City’s resources and to demonstrate compliance with finance-related legal requirements.
Major Governmental Funds. The General Fund is the chief operating fund of the City. The City combines its Sidewalk Repair, Golf Course, and Community Recreation special revenue funds with the City’s General Fund for financial statement presentation as required under GASB 54 as they are subsidized by the general fund. During FY21, the City implemented GASB 84 which provides guidance on accounting and reporting for fiduciary activities of the City. The implementation of GASB 84 resulted in increase of assets and liabilities in the City’s governmental funds as some funds that were previously classified as fiduciary no longer met the criteria under GASB 84. For the City, these primarily include Revolving Deposits and Deposits on hand for other purposes such as employee wellness, and Barney J. Garcia EMS Training. At the end of FY22, the total fund balance of the general fund (as presented in the aforementioned manner) was $38.2 million.
Revenues increased between the years ended June 30, 2021 and June 30, 2022 by $17.4 million, primarily in the intergovernmental revenues (one-time ARPA funds), and tax revenues, offset by a decrease in charges for services.
During FY22, the City experienced a strong economic recovery driven by the various Covid-19 related economic measures undertaken by the federal government to keep the economy afloat.
The Public Facilities Impact Capital Projects Fund has a total fund balance of $30,550. The fund balance improved by $5.4 million by a combination of increased impact fee revenue from several major development projects, notably in the residential multi-family category, and decreased expenditures, notably in capital outlay category. In February 2008, this fund borrowed $13.7 million from several funds for the purchase of Gilroy Gardens. See Note 5, in the Notes to the Basic Financial Statements for additional information. The balance outstanding at June 30, 2022 is $4.7 million.
Major Enterprise Funds. The City provides water and sewer utility services to the Gilroy community and operatives both as enterprises. Unrestricted net position of the Sewer Fund at the end of the year amounted to $85.3 million, an increase of 3.5% from prior year, and for the Water Fund amounted to $24.0 million, an increase of 15%.
11.3 p. 310 of 530
City of Gilroy
Management’s Discussion and Analysis (Unaudited) (Continued) For the Year Ended June 30, 2022
12 GENERAL FUND
The final budgeted operating revenues of the General Fund were $61.0 million. The actual operating revenues of the General Fund were $73.3 million, $12.3 million more than the final budget, primarily due to higher than expected sales, property and utility user taxes, and intergovernmental grants received, where the majority of the one-time ARPA monies allocated to the City were recognized as revenue in FY22.
The final budgeted operating expenditures and transfers of the General Fund were $59.8 million. The actual operating expenditures and transfers of the General Fund were $57.7 million, approximately $2.1 million less than the final budget. The savings were primarily in the capital outlay related to streets pavement rehabilitation, recreation and public works.
In June 2017, the City Council adopted a new general fund reserve policy that consisted of (i) an unrestricted General Fund Reserve of 20% of general fund expenditures and (ii) an Economic Stability Reserve of 10% of general fund expenditures that is intended to help the City weather a severe economic crisis. The following table summarizes the adopted general fund reserve policy:
The Economic Stability Reserve shall only be used in extraordinary circumstances, upon satisfaction of one of the following “economic triggers” and with the majority vote of the City Council:
State take-away of significant revenue
Large drop in property taxes (decrease in assessed valuations) Major business closures (sales tax and/or utility users’ tax impact) Dramatic drop in development from projections
Large unexpected drop in sales taxes (or other primary revenues - utility users’ tax, franchise fees or transient occupancy tax) due to severe recession
The economic triggers cause the General Fund Reserve to fall below a predetermined percentage of expenditures (e.g., 20%).
When the Economic Stability Reserve is used, the City is obligated to replenish the reserve by the end of the next biennial budget to 10% of the general fund expenditures for the given year.
During FY22, the City adequately maintained the Unrestricted General Fund Reserves and and the Economic Stability Reserves as required by the policy.
11.3 p. 311 of 530
City of Gilroy
Management’s Discussion and Analysis (Unaudited) (Continued) For the Year Ended June 30, 2022
13 CAPITAL ASSETS
The net decrease to capital assets, for both activities, during the year ended June 30, 2022 was due to depreciation expense.
Additional information on the City’s capital assets can be found in the Note 7 to the Basic Financial Statements.
LONG-TERM DEBT
As of June 30, 2022, the City’s governmental activities had bonded debt outstanding of $56.6 million, including unamortized premium. Of this amount, $24.6 million represents general obligation bonds secured solely by specified revenue sources, $31.3 million represents lease refunding revenue bonds, and $0.7 million represents streetlights related loan payable.
As of June 30, 2022, the City’s business-type activities had $55.1 million bonded debt outstanding, consisting of $5.6 million of unamortized premium, $2.4 million of 2010 wastewater revenue refunding bonds, and $47.1 million of 2021 wastewater revenue refunding bonds.
See Note 10 in the Notes to the Basic Financial Statements for a further discussion. 2022 2021 2022 2021 2022 2021
Land $ 21.3 $ 21.3 $ - $ - $ 21.3 $ 21.3
Construction in progress 5.7 7.3 0.1 0.1 5.8 7.4
Buildings and improvements 75.6 78.7 - - 75.6 78.7
Equipment and furniture 2.0 2.3 - - 2.0 2.3
IT equipment and software 0.5 0.2 - - 0.5 0.2
Vehicle 3.8 4.1 0.2 0.2 4.0 4.3
Infrastructure 93.9 96.2 83.7 85.6 177.6 181.8
Total $ 202.8 $ 210.1 $ 84.0 $ 85.9 $ 286.8 $ 296.0 .
(in millions)
Governmental activities Business-type activities Total
2022 2021
Governmental Activities:
Loan Payable 0.7 $ 0.8 $
General Obligation Bonds 24.6 25.6
Refunding Lease Revenue Bonds 31.3 33.3
Total Governmental Activities 56.6 59.7
Business-Type Activites:
Revenue Bonds 55.1 57.9
Total Business-Type Activities 55.1 57.9
Total Long-Term Debt 111.7 $ 117.6 $
(in millions)
11.3 p. 312 of 530
City of Gilroy
Management’s Discussion and Analysis (Unaudited) (Continued) For the Year Ended June 30, 2022
14 Budgetary Highlights
See the Required Supplementary Information in the City’s financial statements for a comparison of the City’s budgeted revenues and expenditures to actual revenues and expenditures. When preparing its budget, the City projects its revenues using realistic, but conservative methods so as to budget its expenditure appropriations in a prudent manner.
As previously noted, the City has two unrestricted reserve levels – the Unrestricted General Fund Reserves and the Economic Stability Reserve, neither of which were utilized during FY22. The City continues its conservative spending measures to ensure long-term fiscal sustainability.
In addition, the City continued economic incentive transfers from the general fund to the impact funds, to make these funds whole for the previously granted incentives.
During FY22, the City experienced strong economic recovery as a result of federal stimulus funding made available for both the general public and municipalities across the nation to support the economy. In addition, other factors such as the war in Ukraine, impacted prices of energy, which contributed to the increased sales and utility user tax revenues.
The City has always taken a conservative approach in its spending in order to maintain a balanced budget – for and on behalf of the community – and will continue to be financially prudent during the current biennial budget.
The City regularly reviews its revenues and expenditures and reports to the City Council to keep both the Council and the residents apprised of its current fiscal health and to ensure the adequate protection of the City’s financial resources.
Contacting the City’s Financial Management
This financial report is designed to provide our citizens, taxpayers, customers, and creditors with a general overview of the City’s finances and to show the City’s accountability for the money it receives. If you have questions about this report or need additional financial information, contact the Finance Director’s Office, at the City of Gilroy, 7351 Rosanna Street, Gilroy, California 95020.
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BASIC FINANCIAL STATEMENTS
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GOVERNMENT-WIDE FINANCIAL STATEMENTS
17 11.3
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Discrete Component
Unit (DCU)
South County
Governmental Business-Type Regional Wastewater
Activities Activities Total Authority
ASSETS
Current assets:
Cash and investments 128,734,374 $ 46,620,556 $ 175,354,930 $ 10,758,715 $ Cash and investments with fiscal agent 2,904,426 44,512,120 47,416,546 - Accounts receivable, net 580,661 3,444,892 4,025,553 244,900 Due from other governments 5,527,133 - 5,527,133 2,248,554 Prepaid items 86,414 - 86,414 -
Interest receivable 1,150,593 - 1,150,593 107
Loans receivable 3,138,245 - 3,138,245 -
Lease receivable - current 245,543 - 245,543 89,597
Due from primary government - - - 1,107,862
Total current assets 142,367,389 94,577,568 236,944,957 14,449,735 Noncurrent assets:
Land held for resale 706,754 - 706,754 -
Equity investment in DCU - 74,480,304 74,480,304 -
Lease receivable - noncurrent 6,404,440 - 6,404,440 -
Capital assets - nondepreciable 27,068,826 108,139 27,176,965 48,653,514 Capital assets - depreciable, net 175,746,333 83,862,577 259,608,910 62,907,676 Total noncurrent assets 209,926,353 158,451,020 368,377,373 111,561,190 Total assets 253,028,588 352,293,742 605,322,330 126,010,925
DEFERRED OUTFLOWS OF RESOURCES
Deferred outflows of resources related to pensions 11,618,855 1,305,504 12,924,359 - Deferred outflows of resources related to OPEB 2,606,561 530,095 3,136,656 - Total deferred outflows of resources 14,225,416 1,835,599 16,061,015 - Primary Government
City of Gilroy
Statement of Net Position
June 30, 2022
See accompanying Notes to the Basic Financial Statements 18 11.3
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Discrete Component
Unit (DCU)
South County
Governmental Business-Type Regional Wastewater
Activities Activities Total Authority
LIABILITIES
Current liabilities:
Accounts payable 1,668,472 586,285 2,254,757 5,293,452
Accrued payroll and benefits 3,448,021 378,309 3,826,330 - Deposits payable 3,425,943 18,688 3,444,631 -
Interest payable 462,172 689,791 1,151,963 -
Unearned revenues 1,154,806 - 1,154,806 -
Due to DCU - 1,107,862 1,107,862 -
Compensated absences, due within one year 237,289 23,282 260,571 1,973 Claims payable, due within one year 1,696,997 - 1,696,997 - Long-term debt, due within one year 3,205,084 2,440,000 5,645,084 - Total current liabilities 15,298,784 5,244,217 20,543,001 5,295,425 Noncurrent liabilities:
Compensated absences, due in more than one year 1,609,725 209,536 1,819,261 17,764 Claims payable, due in more than one year 6,994,287 - 6,994,287 - Long-term debt, due in more than one year 53,451,911 52,653,508 106,105,419 - Aggregate net pension liabilities 53,134,868 7,568,460 60,703,328 - Total OPEB liabilities 14,978,632 3,046,196 18,024,828 - Total noncurrent liabilities 130,169,423 63,477,700 193,647,123 17,764 Total liabilities 68,721,917 145,468,207 214,190,124 5,313,189
DEFERRED INFLOWS OF RESOURCES
Deferred lease-related items 6,592,488 - 6,592,488 111,107 Deferred pension-related items 21,115,037 2,961,269 24,076,306 - Deferred OPEB-related items 2,660,113 540,985 3,201,098 - Total deferred inflows of resources 30,367,638 3,502,254 33,869,892 111,107
NET POSITION
Net investment in capital assets 147,079,194 73,389,328 220,468,522 64,817,051 Restricted for:
Nonspendable:
Minority interest of DCU - - - 46,106,325
Spendable:
PARS 1,983,396 - 1,983,396 -
Public safety 591,293 - 591,293 -
Community development 10,044,729 10,044,729 - -
Public works 59,577,053 59,577,053 - -
Debt service 1,414,579 - 1,414,579 -
Total restricted 71,627,654 71,627,654 - 46,106,325
Unrestricted (deficit) (28,023,535) 109,250,688 81,227,153 9,663,253 Total net position $ 190,683,313 $ 182,640,016 $ 373,323,329 $ 120,586,629 June 30, 2022
Statement of Net Position (Continued)
City of Gilroy
Primary Government
See accompanying Notes to the Basic Financial Statements 19 11.3
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Capital Grants
Charges for Operating Grants and
Expenses Services and Contributions Contributions
Functions/Programs
Primary Government (PG)
Governmental Activities:
General government 10,224,823 $ 4,595,133 $ 10,301,575 $ - $ Public safety 38,706,978 476,918 1,775,812 -
Community development 7,689,175 3,346,864 1,822,261 -
Public works 13,840,272 1,317,695 1,564,524 18,227,036
Recreation services 1,600,210 599,265 20 -
Interest 2,089,473 - - -
Total Governmental Activities 10,335,875 74,150,931 15,464,192 18,227,036 Business-Type Activities:
Sewer 12,678,990 12,912,113 258,030 222,071
Water 10,930,989 13,959,847 156,922 344,069
Total Business-Type Activities 26,871,960 23,609,979 414,952 566,140 Total Primary Government $ 37,207,835 97,760,910 $ 15,879,144 $ 18,793,176 $ Discretely Presented Component Unit (DCU)
South County Regional Wastewater
Authority 16,483,460 $ 398,455 $ 10,723,699 $ 20,965,020 $ City of Gilroy
Statement of Activities
For the Year Ended June 30, 2022
Program Revenues
See accompanying Notes to the Basic Financial Statements 20 11.3
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Discrete Component
Unit (DCU)
South County
Governmental Business-Type Regional Wastewater
Activities Activities Total Authority
Functions/Programs
Primary Government (PG)
Governmental Activities:
General government 4,671,885 $ - $ 4,671,885 $ - $
Public safety (36,454,248) - (36,454,248) -
Community development (2,520,050) - (2,520,050) -
Public works 7,268,983 - 7,268,983 -
Recreation services (1,000,925) - (1,000,925) -
Interest (2,089,473) - (2,089,473) -
Total Governmental Activities - (30,123,828) (30,123,828) - Business-Type Activities:
Sewer - 713,224 713,224 -
Water - 3,529,849 3,529,849 -
Total Business-Type Activities - 4,243,073 4,243,073 -
Total Primary Government (30,123,828) 4,243,073 (25,880,755) - Discretely Presented Component Unit (DCU)
South County Regional Wastewater
Authority - - - 15,603,714
General Revenues:
Taxes:
Property taxes 20,294,522 - 20,294,522 -
Sales taxes 23,216,109 - 23,216,109 -
Transient occupancy taxes 1,545,721 - 1,545,721 -
Franchise taxes 1,874,046 - 1,874,046 -
Utility users tax 5,488,491 - 5,488,491 -
Real property transfer taxes 618,818 - 618,818 -
Investment loss (418,588) (4,011,115) (4,429,703) (24,592) Miscellaneous 3,345,996 15,879 3,361,875 -
Transfers (74,279) 74,279 - -
Total General Revenues 55,890,836 (3,920,957) 51,969,879 (24,592) Changes in Net Position 25,767,008 322,116 26,089,124 15,579,122 Net Position - Beginning 164,916,305 182,317,900 347,234,205 105,007,507 Net Position - Ending $ 190,683,313 $ 182,640,016 $ 373,323,329 $ 120,586,629 Net (Expense) Revenue and Changes in Net Position
City of Gilroy
Statement of Activities (Continued)
For the Year Ended June 30, 2022
See accompanying Notes to the Basic Financial Statements 21 11.3
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FUND FINANCIAL STATEMENTS
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GOVERNMENTAL FUND FINANCIAL STATEMENTS
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Capital
Projects
Fund
Public Other
General Facilities Governmental
Fund Impact Funds Total
ASSETS
Cash and investments $ 4,744,704 37,022,501 $ 66,553,431 $ 108,320,636 $ Receivables:
Accounts - 279,832 277,247 557,079
Due from other governments - 5,052,182 474,951 5,527,133 Interest - 292,768 857,079 1,149,847
Loans - - 3,138,245 3,138,245
Leases - 5,850,164 - 5,850,164
Due from other funds - 312,754 - 312,754
Advances from other funds - - 1,955,153 1,955,153
Prepaid items - 739 - 739
Land held for resale - - 706,754 706,754
Restricted assets:
Cash and investments with fiscal agents - 1,983,396 921,030 2,904,426 Total assets $ 50,794,336 $ 4,744,704 $ 74,883,890 $ 130,422,930
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable $ 884,421 $ 10,371 $ 261,113 $ 1,155,905 Accrued liabilities 1,883,455 - 39,008 1,922,463
Deposits payable 3,386,368 - 35,299 3,421,667
Unearned revenue 911,023 - 243,783 1,154,806
Due to other funds - - 312,754 312,754
Advances to other funds 4,703,783 - 4,703,783 -
Total liabilities 7,065,267 4,714,154 891,957 12,671,378 Deferred inflows of resources:
Lease related 5,823,353 - 5,823,353 -
Unavailable revenues - - 800,249 800,249
Total deferred inflows of resources 5,823,353 - 800,249 6,623,602 Fund balances:
Nonspendable 739 - - 739
Restricted 1,983,396 30,550 67,697,386 69,711,332
Committed 5,572,376 - 5,572,376 -
Assigned - 5,494,298 - 5,494,298
Unassigned 30,349,205 - 30,349,205 -
Total fund balances 37,905,716 30,550 73,191,684 111,127,950 Total liabilities, deferred inflows
of resources, and fund balances $ 50,794,336 $ 4,744,704 $ 74,883,890 $ 130,422,930 City of Gilroy
Balance Sheet
June 30, 2022
Governmental Funds
See accompanying Notes to the Basic Financial Statements 27 11.3
p. 326 of 530
Total Fund Balances - Total Governmental Funds $ 111,127,950 Nondepreciable, net of $2,683,479 reported in Internal Service Fund 24,385,347 $ Depreciable, net of $4,512,691 reported in Internal Service Fund 171,233,642 195,618,989 Bonds payable $ (53,071,950)
Premium on bonds payable (2,911,561)
Loans payable (673,484)
Interest payable (462,172)
Compensated absences, net of $94,081 reported in Internal Service Fund (58,872,100) (1,752,933) Pension related deferred outflows of resources 11,618,855 $ Aggregate net pension liability (53,134,868)
Pension related deferred inflows of resources (21,115,037) (62,631,050) OPEB related deferred outflows of resources 2,606,561 $ Aggregate net OPEB liability (14,978,632)
OPEB related deferred inflows of resources (2,660,113) (15,032,184) 800,249
19,671,459
Net Position of Governmental Activities $ 190,683,313
Long-term liabilities are not due and payable in the current period and accordingly are not reported as fund liabilities. All liabilities, both current and long-term, are reported in the Statement of Net Position:
Capital assets used in governmental activities were not current financial resources. Therefore, they were not reported in the Governmental Funds Balance Sheet.
Internal Service Funds were used by management to charge the costs of certain activities, such as insurance and equipment replacement to individual funds. The assets and liabilities of the Internal Service Funds were included in the governmental activities in the Government-Wide Statement of Net Position.
Revenue reported as unavailable revenue in the governmental funds when it is not received soon enough after year-end to be considered available. The availability criteria does not apply to the Government-Wide Financial Statements and, therefore, the revenue is recognized when eligibility requirements are met and earned.
Net pension liabilities and the related deferred outflows of resources and deferred inflows of resources are not due and payable in the current period or not available for current expenditures and are not reported in the governmental fund financial statements:
Net OPEB liabilities and the related deferred outflows of resources and deferred inflows of resources are not due and payable in the current period or not available for current expenditures and are not reported in the governmental fund financial statements:
City of Gilroy
Reconciliation of the Governmental Funds Balance Sheet to the June 30, 2022
Government-Wide Statement of Net Position
Amounts reported for governmental activities in the Statement of Net Position were reported differently because:
See accompanying Notes to the Basic Financial Statements 28 11.3
p. 327 of 530
Capital
Projects
Fund
Public Other
General Facilities Governmental
Fund Impact Funds Total
Revenues:
Taxes $ - 49,095,118 $ 3,942,589 $ 53,037,707 $
Intergovernmental 11,267,505 - 14,805,279 3,537,774
Charges for services 7,380,631 - 7,380,631 -
Developer impact fees - 8,665,502 18,227,036 9,561,534
Licenses and permits 2,672,186 - 2,672,186 -
Fines and forfeitures 262,403 - 262,403 -
Investment income (loss) 15,315 (758,838) (541,243) 202,280 Miscellaneous 3,340,843 - 4,023,213 682,370
Total revenues - 73,259,848 8,680,817 17,926,547 99,867,212 Expenditures:
Current:
General government 7,936,277 - 13,385 7,949,662
Public safety 36,492,344 - 1,195,450 37,687,794
Recreation services 1,463,448 - 1,463,448 -
Community development 4,517,132 - 1,018,394 5,535,526
Public works 5,065,424 30,927 998,479 6,094,830
Capital outlay 249,133 2,390,600 - 2,639,733
Debt service:
Principal retirement - - 2,820,129 2,820,129
Interest and fiscal charges - 79,971 2,297,367 2,377,338 Total expenditures 55,723,758 110,898 10,733,804 66,568,460 Excess of revenues over
expenditures - 17,536,090 8,569,919 7,192,743 33,298,752 Other financing sources (uses):
Transfers in 2,779,852 40,763 3,782,921 6,603,536
Transfers out (2,043,469) (3,182,644) (1,451,702) (6,677,815) Total other financing sources (uses) 736,383 (3,141,881) 2,331,219 (74,279) Net Change in Fund Balances 18,272,473 5,428,038 9,523,962 33,224,473 Fund balances:
Beginning of year 19,633,243 (5,397,488) 63,667,722 77,903,477 End of year $ 37,905,716 $ 30,550 $ 73,191,684 $ 111,127,950 City of Gilroy
Statement of Revenues, Expenditures, and Changes in Fund Balances Governmental Funds
For the Year Ended June 30, 2022
See accompanying Notes to the Basic Financial Statements 29 11.3
p. 328 of 530
Net Change in Fund Balances - Total Governmental Funds $ 33,224,473 Capital outlay, net of $1,508,138 reported in Internal Service Fund 2,828,308 $ Depreciation, net of $699,685 reported in Internal Service Funds (10,864,502) Net effect on disposal of capital assets (75,829) (8,112,023) 78,126
Bonds payable $ 2,727,696
Loans payable 2,820,129 92,433
21,745
266,120
94,227
2,964,528
(794,049)
(4,796,268)
Change in Net Position of Governmental Activities $ 25,767,008
Capital assets used in governmental activities are not financial resources and therefore are not reported in governmental funds.
Governmental activities in the Statement of Activities were reported differently because:
City of Gilroy
Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes For the Year Ended June 30, 2022
in Fund Balances to the Government-Wide Statement of Activities Internal Service Funds are used by management to charge the costs of certain activities, such as insurance and equipment replacement, to individual funds. The net revenue of the Internal Service Funds is reported in governmental activities.
Certain pension expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds.
Certain OPEB expenses reported in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds.
Compensated absences were reported in the Government-Wide Statement of Activities, but they did not require the use of current financial resources. Therefore, compensated absences were not reported as expenditures in the governmental funds. Compensated absences is net of $2,598 reported in Internal Service Funds.
Net change in revenues that was considered unavailable in the governmental funds. These items have been reported as revenue in the Statement of Activities.
Amortization of bond discount was recognized in interest expense on the Government-Wide Statement of Activities, but did not require the use of current financial resources. Therefore amortization of bond discount was not reported as an expenditure in the governmental funds.
Principal repayment on long-term debt is not an expense in the Statement of Activities, but is considered an expenditure in governmental funds.
Interest accrued on long-term debt is reported in the Statement of Activities, but does not require the use of current financial resources. Therefore, accrued interest is not reported as an expenditure in governmental funds. This amount represents the change in accrued interest from the prior year.
See accompanying Notes to the Basic Financial Statements 30 11.3
p. 329 of 530
PROPRIETARY FUND FINANCIAL STATEMENTS
31 11.3
p. 330 of 530
Governmental
Activities
Total Internal
Enterprise Service
Sewer Water Funds Funds
ASSETS
Current assets:
Cash and investments 17,717,488 $ 28,903,068 $ 46,620,556 $ 20,413,738 $ Cash and investments with fiscal agent 44,512,120 - 44,512,120 - Accounts receivable 1,651,883 1,793,009 3,444,892 23,582 Interest receivable - - - 746
Lease receivable - current - - - 87,681
Prepaid items - - - 85,675
Total current assets 30,696,077 63,881,491 94,577,568 20,611,422 Noncurrent assets:
Advances to other funds - - - 2,748,630
Equity investment in DCU 74,480,304 - 74,480,304 -
Lease receivable - noncurrent - - - 712,138
Capital assets:
Capital assets, not depreciated - 108,139 108,139 2,683,479 Capital assets, depreciated, net 30,323,316 53,539,261 83,862,577 4,512,691 Total noncurrent assets 104,803,620 53,647,400 158,451,020 10,656,938 Total assets 168,685,111 84,343,477 253,028,588 31,268,360
DEFERRED OUTFLOWS OF RESOURCES
Deferred outflows of resources related to pension 696,576 608,928 1,305,504 - Deferred outflows of resources related to OPEB 266,616 263,479 530,095 - Total deferred outflows of resources 963,192 872,407 1,835,599 - June 30, 2022
Proprietary Funds
Statement of Net Position
City of Gilroy
Business-Type Activities
See accompanying Notes to the Basic Financial Statements 32 11.3
p. 331 of 530
Governmental
Activities
Total Internal
Enterprise Service
Sewer Water Funds Funds
LIABILITIES
Current liabilities:
Accounts payable 36,833 549,452 586,285 512,567
Accrued liabilities 166,239 212,070 378,309 1,525,558
Deposits payable - 18,688 18,688 4,276
Interest payable 689,791 - 689,791 -
Due to DCU 1,107,862 - 1,107,862 -
Compensated absences, current portion 11,293 11,989 23,282 9,400 Claims payable, current portion - - - 1,696,997
Bonds payable, current portion 2,440,000 - 2,440,000 -
Total current liabilities 4,452,018 792,199 5,244,217 3,748,798 Noncurrent liabilities:
Compensated absences 101,634 107,902 209,536 84,681
Claims payable - - - 6,994,287
Bonds payable 52,653,508 - 52,653,508 -
Net pension liability 4,038,295 3,530,165 7,568,460 -
Net OPEB liability 1,532,110 1,514,086 3,046,196 -
Total noncurrent liabilities 58,325,547 5,152,153 63,477,700 7,078,968 Total liabilities 62,777,565 5,944,352 68,721,917 10,827,766
DEFERRED INFLOWS OF RESOURCES
Deferred inflows of resources related to leases - - - 769,135 Deferred inflows of resources related to pension 1,580,041 1,381,228 2,961,269 - Deferred inflows of resources related to OPEB 272,093 268,892 540,985 - Total deferred inflows of resources 1,852,134 1,650,120 3,502,254 769,135
NET POSITION
Net investment in capital assets 19,741,928 53,647,400 73,389,328 7,196,170 Unrestricted 85,276,676 23,974,012 109,250,688 12,475,289 Total net position $ 105,018,604 $ 77,621,412 $ 182,640,016 $ 19,671,459 City of Gilroy
Statement of Net Position (Continued)
Proprietary Funds
June 30, 2022
Business-Type Activities
See accompanying Notes to the Basic Financial Statements 33 11.3
p. 332 of 530
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34 11.3
p. 333 of 530
Governmental
Activities
Total Internal
Enterprise Service
Sewer Water Funds Funds
OPERATING REVENUES:
Charges for services 12,912,113 $ 13,959,847 $ 26,871,960 $ $ 27,738,574 Claims and judgments - - 560,152 -
Miscellaneous - 15,879 15,879 952,325
TOTAL OPERATING REVENUES 12,912,113 13,975,726 26,887,839 29,251,051 OPERATING EXPENSES:
Operations 8,254,822 8,050,434 16,305,256 27,170,696
Depreciation 1,510,639 1,385,429 2,896,068 699,685
Billing 777,901 755,086 1,532,987 -
Administration 789,602 740,040 1,529,642 158,475
Claims and judgments 6,225 - 6,225 3,919,860
Insurance premiums - - 2,221,312 -
TOTAL OPERATING EXPENSES 11,339,189 10,930,989 22,270,178 34,170,028 OPERATING INCOME (LOSS) 1,572,924 3,044,737 4,617,661 (4,918,977) NONOPERATING REVENUES (EXPENSES):
Investment income (loss) (270,217) (611,691) (881,908) 122,709 Interest expense (1,339,801) (1,339,801) - -
Intergovernmental 258,030 156,922 414,952 -
Share of DCU net loss (3,129,207) (3,129,207) - -
Total Nonoperating Income (Loss) (4,481,195) (454,769) (4,935,964) 122,709
NET INCOME (LOSS) BEFORE TRANSFERS
AND CAPITAL CONTRIBUTIONS (2,908,271) 2,589,968 (318,303) (4,796,268) TRANSFERS AND CAPITAL CONTRIBUTIONS:
Transfers in 694,144 - 694,144 -
Transfers out (285,281) (334,584) (619,865) -
Capital contributions 222,071 344,069 566,140 -
TOTAL TRANSFERS AND
CAPITAL CONTRIBUTIONS 9,485 630,934 640,419 -
CHANGES IN NET POSITION (2,277,337) 2,599,453 322,116 (4,796,268) NET POSITION:
Beginning of the year 107,295,941 75,021,959 182,317,900 24,467,727 End of the year $ 105,018,604 $ 77,621,412 $ 182,640,016 $ 19,671,459 Proprietary Funds
Statement of Revenues, Expenses, and Changes in Net Position City of Gilroy
Business-Type Activities
For the Year Ended June 30, 2022
See accompanying Notes to the Basic Financial Statements 35 11.3
p. 334 of 530
Governmental
Activities
Total Internal
Enterprise Service
Sewer Water Funds Funds
CASH FLOWS FROM OPERATING ACTIVITIES
Cash received from customers and users 13,017,435 $ 14,122,482 $ $ 27,139,917 $ 29,218,313 Cash paid to suppliers for goods and services (9,834,414) (9,225,099) (19,059,513) (26,679,282) Cash paid to employees for services (1,228,760) (1,763,861) (2,992,621) (6,087) Cash paid for insurance claims - - (3,808,700) -
Net Cash Provided by (Used in) Operating Activities 1,954,261 3,133,522 5,087,783 (1,275,756)
CASH FLOWS FROM NONCAPITAL
FINANCING ACTIVITIES:
Cash received from other governments 258,030 156,922 414,952 - Cash received from (paid to) other funds 408,863 (334,584) 74,279 1,142,412 Net Cash Provided by (Used in) Noncapital Financing Activities 666,893 (177,662) 489,231 1,142,412
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES:
Acquisition of capital assets (385,430) - (385,430) (1,508,138) Contributions to DCU (10,606,343) (10,606,343) - -
Principal paid (2,380,000) (2,380,000) - -
Interest paid (1,080,301) (1,080,301) - -
Net Cash (Used in) Capital and Related
Financing Activities (385,430) (14,066,644) (14,452,074) (1,508,138) CASH FLOWS FROM INVESTING ACTIVITIES:
Investment income (loss) (270,217) (611,691) (881,908) 121,963 Net Cash (Used in) Provided by Investing Activities (270,217) (611,691) (881,908) 121,963 Net Change In Cash and Cash Equivalents (11,715,707) 1,958,739 (9,756,968) (1,519,519) CASH AND CASH EQUIVALENTS:
Beginning of year 73,945,315 26,944,329 100,889,644 21,933,257 End of year $ 28,903,068 62,229,608 $ $ 91,132,676 $ 20,413,738 CASH AND CASH EQUIVALENTS:
Cash and investments $ 17,717,488 $ 28,903,068 $ 46,620,556 $ 20,413,738 Cash and investments with fiscal agent 44,512,120 44,512,120 - - Total cash and cash equivalents $ 28,903,068 62,229,608 $ $ 91,132,676 $ 20,413,738 City of Gilroy
Statement of Cash Flows
Proprietary Funds
For the Year Ended June 30, 2022
Business-Type Activities
See accompanying Notes to the Basic Financial Statements 36 11.3
p. 335 of 530
Governmental
Activities
Total Internal
Enterprise Service
Sewer Water Funds Funds
Reconciliation of Operating Income (Loss) to
Net Cash Provided by (Used in) Operating Activities:
Operating income (loss) $ 1,572,924 $ 3,044,737 $ 4,617,661 $ (4,918,977) Adjustments to reconcile to net cash provided by
Operating activities:
Depreciation 1,510,639 1,385,429 2,896,068 699,685
Changes in assets and liabilities:
(Increase)/decrease in accounts receivables 105,322 148,813 254,135 (6,330) (Increase)/decrease in lease receivables - - (799,819) - (Increase)/decrease in inventory of materials 310,497 - 310,497 43,575 (Increase)/decrease in prepaid items - - (73,591) -
(Increase)/decrease in deferred outflows of resources
related to pensions 420,310 442,063 862,373 -
(Increase)/decrease in deferred outflows of resources
related to OPEB 27,077 88,507 115,584 -
Increase/(decrease) in accounts payable (5,864) 9,964 4,100 (270,262) Increase/(decrease) in accrued liabilities 15,839 45,412 61,251 941,483 Increase/(decrease) in deposits payable - (2,057) (2,057) 4,276 Increase/(decrease) in compensated absences 6,147 (24,999) (18,852) 2,597 Increase/(decrease) in claims payable - - 2,332,472 -
Increase/(decrease) in net pension liabilities (3,425,366) (3,493,151) (6,918,517) - Increase/(decrease) in net OPEB liabilities 48,842 (263,585) (214,743) - Increase/(decrease) in deferred inflows of resources
related to lease related - - 769,135 -
Increase/(decrease) in deferred inflows of resources
related to pensions 1,580,041 1,381,228 2,961,269 -
Increase/(decrease) in deferred inflows of resources
related to OPEB 98,350 60,664 159,014 -
Net Cash Provided by (Used in) Operating Activities $ 3,133,522 1,954,261 $ $ 5,087,783 $ (1,275,756) Noncash Financing, capital or Investing activities:
City share of DCU net loss $ (3,129,207) $ - $ - $ -
Capital asset contributions $ 222,071 $ 344,069 $ 566,140 $ - City of Gilroy
Statement of Cash Flows (Continued)
Proprietary Funds
For the Year Ended June 30, 2022
Business-Type Activities
See accompanying Notes to the Basic Financial Statements 37 11.3
p. 336 of 530
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38 11.3
p. 337 of 530
FIDUCIARY FUND FINANCIAL STATEMENTS
39 11.3
p. 338 of 530
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40 11.3
p. 339 of 530
Custodial
Funds
ASSETS
Cash and investments $ 839,746
Cash and investments with fiscal agent 290,688
Total assets 1,130,434
NET POSITION
Restricted For:
Individuals, organizations and other governments 1,130,434 Total net position $ 1,130,434
As of June 30, 2022
Statement of Fiduciary Net Position
City of Gilroy
Fiduciary Funds
See accompanying Notes to the Basic Financial Statements 41 11.3
p. 340 of 530
Custodial
Funds
ADDITIONS:
Taxes $ 922,700
Investment income 163
Other income 500
Total additions 923,363
DEDUCTIONS:
General administration 15,357
Payments on conduit bonds - principal 774,579
Payments on conduit bonds - interest 110,034
Total deductions 899,970
CHANGE IN NET POSITION 23,393
NET POSITION:
Beginning of year 1,107,041
End of year $ 1,130,434
City of Gilroy
Statement of Changes in Fiduciary Net Position
Fiduciary Funds
For the Year Ended June 30, 2022
See accompanying Notes to the Basic Financial Statements 42 11.3
p. 341 of 530
43 NOTES TO THE BASIC FINANCIAL STATEMENTS
11.3 p. 342 of 530
44 This page intentionally left blank.
11.3 p. 343 of 530
City of Gilroy
Index to the Notes to the Basic Financial Statements
For the Year Ended June 30, 2022
45 Page
Note 1 – Summary of Significant Accounting Policies ..................................................................................... 47 A. Description of the Reporting Entity ............................................................................................... 47 B. Basis of Accounting and Measurement Focus ............................................................................... 48 C. Cash and Investments ..................................................................................................................... 50 D. Interfund Loans Receivable and Payable ....................................................................................... 51 E. Accounts Receivable and Due from Other Governments .............................................................. 51 F. Loans Receivable ........................................................................................................................... 51 G. Land Held for Resale ...................................................................................................................... 52 H. Leases ............................................................................................................................................ 52 I. Capital Assets ................................................................................................................................. 53 J. Deferred Outflows/Inflows of Resources ....................................................................................... 53 K. Interest Payable .............................................................................................................................. 53 L. Unearned Revenue ......................................................................................................................... 53 M. Compensated Absences .................................................................................................................. 54 N. Net Pension Liability ...................................................................................................................... 54 O. Other Postemployment Benefits Liability ...................................................................................... 55 P. Claims Payable ............................................................................................................................... 55 Q. Net Position .................................................................................................................................... 55 R. Fund Balances ................................................................................................................................ 55 S. Spending Policy ............................................................................................................................. 56 T. Property Taxes ............................................................................................................................... 57 U. Use of Estimates ............................................................................................................................. 57 V. Implementation of New GASB Pronouncements .......................................................................... 58 Note 2 – Stewardship, Compliance and Accountability ................................................................................... 59 A. Encumbrances ................................................................................................................................ 59 B. Continuing Appropriations ............................................................................................................. 59 C. Deficit Fund Balances/Net Position ............................................................................................... 59 D. Excess of Expenditure Over Appropriations .................................................................................. 60 Note 3 – Cash and Investments .......................................................................................................................... 60 A. Demand Deposits ........................................................................................................................... 60 B. Investments Authorized by the California Government Code and the City's Investment Policy ................................................................................................................. 61 C. Fair Value Measurements ............................................................................................................... 61 D. Disclosures Relating to Interest Rate Risk ..................................................................................... 62 E. Disclosures Relating to Credit Risk ............................................................................................... 62 F. Concentration of Credit Risk .......................................................................................................... 62 G. Custodial Credit Risk ..................................................................................................................... 63 H. Investment in State Investment Pool .............................................................................................. 63 I. Investment Agreement ................................................................................................................... 63 Note 4 – Loans Receivable .................................................................................................................................. 64
11.3 p. 344 of 530
City of Gilroy
Index to the Notes to the Basic Financial Statements (Continued) For the Year Ended June 30, 2022
46 Page
Note 5 – Interfund Transactions ......................................................................................................................... 64 A. Due to/from Other Funds .................................................................................................................. 64 B. Advances to/from Other Funds ......................................................................................................... 64 C. Transfers ............................................................................................................................................ 65 D. Due to/from Component Unit ........................................................................................................... 65 Note 6 – Lease Receivables .................................................................................................................................. 65 Note 7 – Capital Assets ........................................................................................................................................ 67 Note 8 – Equity Investment in Discretely Presented Component Unit ........................................................... 69 Note 9 – Deferred Compensation ........................................................................................................................ 70 Note 10 – Long-Term Liabilities ......................................................................................................................... 70 A. Governmental Activities ................................................................................................................. 70 B. Business-Type Activities ................................................................................................................. 73 C. Debt without Government Commitment ......................................................................................... 75 Note 11 – Defined Benefit Pension Plans (CalPERS) ........................................................................................ 76 A. Summary ......................................................................................................................................... 76 B. General Information about the Pension Plans ................................................................................. 77 C. Net Pension Liability ....................................................................................................................... 79 D. Changes in the Net Pension Liability .............................................................................................. 81 E. Pension Expense and Deferred Outflows/Inflows of Resources Related to Pensions .................... 82 Note 12 – Other Postemployment Healthcare Plan ........................................................................................... 83 Note 13 – Claims Payable .................................................................................................................................... 87 Note 14 – Risk Management ................................................................................................................................ 87 Note 15 – Commitments and Contingencies ...................................................................................................... 88 Note 16 – Net Investment in Capital Assets ....................................................................................................... 89 Note 17 – Classification of Fund Balances ......................................................................................................... 90 Note 18 –Subsequent Events ............................................................................................................................... 91
11.3 p. 345 of 530
City of Gilroy
Notes to the Basic Financial Statements
For the Year Ended June 30, 2022
47 Note 1 – Summary of Significant Accounting Policies
The basic financial statements of the City of Gilroy, California, (the “City”) have been prepared in conformity with accounting principles generally accepted in the United States (“U.S. GAAP”) as applied to governmental agencies.
The Governmental Accounting Standards Board (“GASB”) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The following is a summary of the City’s significant policies:
A. Description of the Reporting Entity
The City was incorporated in 1870 under the general laws of the State of California and became a charter city on January 8, 1960. The City operates under the Council-Administrator form of government. As required by accounting principles generally accepted in the United States of America, these financial statements present the City and its component units, entities for which the City is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization’s governing body and the organization is able to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City’s financial statements to be misleading or incomplete.
The Gilroy Public Facilities Financing Authority is considered to be a blended component unit of the reporting entity of the City because its sole purpose is to finance and construct the City’s public facilities. Blended component units, although legally separate entities, are in substance, part of the City’s operations and so data from these units are reported within the funds of the primary government. The Gilroy Public Facilities Financing Authority does not issue separate component unit financial statements.
Discretely Presented Component Unit (“DCU”)
The South County Regional Wastewater Authority (“Authority”) was created on July 1, 1992 by the City of Gilroy and City of Morgan Hill (“Member Agencies”). The purpose of the Authority is to plan and implement regional solutions to the wastewater treatment and management problems resulting from the generation of wastewater within the service areas of the Member Agencies. To achieve this purpose, the Authority constructs, maintains and operates facilities for sewage treatment and wastewater reclamation. The City of Gilroy and the City of Morgan Hill have a 58.1% and 41.9% capacity interest in the wastewater treatment plant, respectively which is used to determine the capital contribution amounts by the Member Agencies and the pro-rata share of the Authority’s income (loss).
The Authority is governed by a Board of Directors, which consists of three members from the Gilroy City Council and two members from the Morgan Hill City Council. The Authority’s budget and annual contribution requirements are approved by the Board of Directors of the Authority. The City’s management provides accounting services, engineering services and administrative support to the Authority. Daily operations of the Authority have been contracted directly to a private provider of services for wastewater management and operations. The Authority is presented in a separate column to emphasize that it is legally separate from the City but provides a financial benefit to the City. Debt issued by the Authority requires approval by the City, and the City approves the budget of the Authority.
Complete financial statements of the Authority can be obtained from the City’s administrative offices.
11.3 p. 346 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
48 Note 1 – Summary of Significant Accounting Policies (Continued) A. Description of the Reporting Entity (Continued)
The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information about the reporting government as a whole, except for its fiduciary activities. All fiduciary activities are reported only in the fund financial statements. Governmental activities, which normally are supported by taxes, intergovernmental revenues and other nonexchange transactions, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. Likewise, the primary government is reported separately from discretely presented component .
B. Basis of Accounting and Measurement Focus
The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for by providing a separate set of self-balancing accounts that comprise its assets, liabilities, net position/fund balance, revenues and expenditures or expenses, as appropriate.
Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds is maintained in accordance with legal and managerial requirements.
Government-Wide Financial Statements
The City’s Government-Wide Financial Statements include a Statement of Net Position and a Statement of Activities. These statements present summaries of governmental and business-type activities for the City accompanied by a total column. The DCU column in the government-wide statement of net position and statement activities includes the financial data of the Authority. The City’s equity investment in the Authority is reported in the Sewer Fund as an Equity Investment in the DCU and is adjusted annually using the equity method of accounting.
Fiduciary activities of the City are not included in the Government-Wide statements.
These financial statements are presented on an “economic resources” measurement focus and the accrual basis of accounting. Accordingly, all of the City’s assets and liabilities, including capital assets, as well as infrastructure assets, and long-term liabilities, are included in the accompanying Statement of Net Position. The Statement of Activities presents changes in Net Position. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned while expenses are recognized in the period in which the liability is incurred.
Certain types of transactions are reported as program revenues for the City in three categories:
Charges for services
Operating grants and contributions
Capital grants and contributions
Certain eliminations have been made in regards to interfund activities, payables and receivables. All internal balances in the Statement of Net Position have been eliminated except those representing balances between the governmental activities and the business-type activities, which are presented as internal balances and eliminated in the total primary government column. In the Statement of Activities, internal service fund transactions have been eliminated; however, those transactions between governmental and business-type activities have not been eliminated.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
49 Note 1 – Summary of Significant Accounting Policies (Continued) B. Basis of Accounting and Measurement Focus (Continued) The following interfund activities have been eliminated:
Due to/from other funds
Advances to/from other funds
Transfers in/out
Governmental Fund Financial Statements
Governmental Fund Financial Statements include a Balance Sheet and a Statement of Revenues, Expenditures and Changes in Fund Balances for all major governmental funds and nonmajor funds aggregated. An accompanying schedule is presented to reconcile and explain the differences between fund balance as presented in these statements to the net position presented in the Government-Wide Financial Statements. The City has presented all major funds that met the applicable criteria.
All governmental funds are accounted for on a spending or "current financial resources" measurement focus and the modified accrual basis of accounting. Accordingly, only current assets and current liabilities are included on the Balance Sheet. The Statement of Revenues, Expenditures and Changes in Fund Balances presents increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current period.
Revenues are recognized as soon as they are both “measurable” and “available”. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. The primary revenue sources, which have been treated as susceptible to accrual by the City, are property tax, sales tax, intergovernmental revenues and other taxes. Expenditures are recorded in the accounting period in which the related fund liability is incurred.
The Reconciliation of the Fund Financial Statements to the Government-Wide Financial Statements is provided to explain the differences created by the integrated approach of GASB Statement No. 34.
The City reports the following major governmental funds:
General Fund - The General Fund is used to account for resources traditionally associated with governments which are not required by law or sound financial management to be accounted for in another fund.
Public Facilities Impact Capital Projects Fund - This fund has been established to track expenditures related to the construction of facilities for public use.
Proprietary Fund Financial Statements
Proprietary Fund Financial Statements include a Statement of Net Position, a Statement of Revenues, Expenses and Changes in Net Position, and a Statement of Cash Flows for each major Proprietary Fund.
A separate column representing internal service funds is also presented in these statements. However, internal service balances and activities have been combined with the governmental activities in the Government-Wide Financial Statements. The City’s internal service funds include three individual funds which provide services directly to other City funds. These areas of service include - Fleet and Facilities, Information Technology, and Self-Insurance.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
50 Note 1 – Summary of Significant Accounting Policies (Continued) B. Basis of Accounting and Measurement Focus (Continued) Proprietary Fund Financial Statements (Continued)
Proprietary funds are accounted for using the "economic resources" measurement focus and the accrual basis of accounting. Accordingly, all assets and liabilities (whether current or noncurrent) are included on the Statement of Net Position. The Statement of Revenues, Expenses and Changes in Net Position presents increases (revenues) and decreases (expenses) in total net position. Under the accrual basis of accounting, revenues are recognized in the period in which they are earned while expenses are recognized in the period in which the liability is incurred.
In these funds, receivables have been recorded as revenue and provisions have been made for uncollectible amounts.
Operating revenues in the proprietary funds are those revenues that are generated from the primary operations of the fund. All other revenues are reported as nonoperating revenues. Operating expenses are those expenses that are essential to the primary operations of the fund. All other expenses are reported as nonoperating expenses.
The City reports the following major enterprise fund:
Sewer Fund - This fund is used to account for sewage stations and collection systems provided by the City to the public.
Water Fund - This fund is used to account for water services provided by the City to the public.
Fiduciary Fund Financial Statements
Fiduciary fund financial statements include a Statement of Fiduciary Net Position and a Statement of Changes in Fiduciary Net Position. These funds have been established to account for assets received and held by the City while acting in the capacity of an agent or custodian.
The City reports the following custodial funds:
Custodial Funds – These funds account for resources held by the City in custodial capacity for special assessments collected to pay the bonded indebtedness for the Highway 152 Series Bonds and for the revenues that come from fundraising and donations used to buy equipment for the Senior Center.
Discretely Presented Component Unit Financial Statements The activities of the Authority closely resemble those of ongoing businesses in which the purpose is to conserve and add to basic resources while meeting operating expenses from current revenues. The Authority provides services on a continuous basis and its activities are substantially financed by revenues derived from user charges and contributions from the member agencies. The Authority utilizes the accrual basis of accounting. Revenues are recognized when earned and expenses are recognized as they are incurred.
C. Cash and Investments
The City pools its available cash for investment purposes. Highly liquid market investments with maturities of one year or less at time of purchase are stated at amortized cost. All other investments are stated at fair value.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
51 Note 1 – Summary of Significant Accounting Policies (Continued) C. Cash and Investments (Continued)
U.S. GAAP defines fair value, establishes a framework for measuring fair value and establishes disclosures about fair value measurement. Investments, unless otherwise specified, recorded at fair value in the financial statements, are categorized based upon the level of judgment associated with the inputs used to measure their fair value.
The three levels of the fair value measurement hierarchy are described below:
Level 1 – Inputs are unadjusted, quoted prices for identical assets and liabilities in active markets at the measurement date.
Level 2 – Inputs, other than quoted prices included in Level 1, that are observable for the assets and liabilities through corroboration with market data at the measurement date.
Level 3 – Unobservable inputs that reflect management’s best estimate of what market participants would use in pricing the assets and liabilities at the measurement date.
A statement of cash flows is presented for proprietary fund types. For purposes of reporting cash flows, the City considers all highly liquid investments with maturities of three months or less when purchased and cash and investments maintained in the City’s pool to be cash equivalents.
Disclosures for deposits and investment risks, as required and applicable, have been provided in Note 2:
Interest Rate Risk
Credit Risk
- Overall
- Custodial Credit Risk
- Concentration of Credit Risk
D. Interfund Loans Receivable and Payable
Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as “due from/to other funds” (i.e., current portion of interfund loans) or advances to/from other fund (i.e., non-current interfund loans). Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as “interfund balances”.
E. Accounts Receivable and Due from Other Governments
All accounts receivable and due from other governments are shown net of any allowance for doubtful accounts, if applicable, and estimated refunds due.
F. Loans Receivable
The accompanying financial statements reflect the recording of certain loans receivable that represent loans made to various parties for homebuyer and rehabilitation loan programs. Where reasonably estimable, an allowance for doubtful accounts has been recorded to reflect management’s best estimate of probable losses associated with nonrepayment.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
52 Note 1 – Summary of Significant Accounting Policies (Continued) G. Land Held for Resale
Land held for resale represents land, structures, and their related improvements acquired for resale. The current land held for resale includes a multi-family residential project which was acquired via foreclosure process by the Housing Trust Fund and converted to affordable rental units and is recorded at the lower of cost or net realizable value and is evaluated for impairment on an annual basis.. The City intends to sell the property to a non-profit affordable housing developer to rehabilitate the existing facility and maintain it as affordable housing units.
H. Leases
Lessor
The City is a lessor for leases of buildings and land and recognizes leases receivable and deferred inflows of resources in the financial statements. Variable payments based on future performance or usage of the underlying asset are not included in the measurement of the lease receivable.
At the commencement of a lease, the lease receivable is measured at the present value of payments expected to be received during the lease term. Subsequently, the lease receivable is reduced by the principal portion of lease payments received. The deferred inflows of resources are initially measured as the initial amount of the lease receivable, adjusted for lease payments received at or before the lease commencement date. Subsequently, the deferred inflows of resources are recognized as revenue over the life of the lease term in a systematic and rational method.
Key estimates and judgments include how the City determines (1) the discount rate it uses to discount the expected lease receipts to present value, (2) lease term, and (3) lease receipts. The City uses the average of the LAIF rate and the incremental borrowing rate (IBR) provided by our financial institution at July 1, 2021 for existing leases or the current rate at the time a new lease is executed. The lease term includes the noncancelable period of the lease plus any option periods that are likely to be exercised.
Lease receipts included in the measurement of the lease receivable is composed of fixed payments from the lessee.
The City monitors changes in circumstances that would require a remeasurement of its lease and will remeasure the lease receivable and deferred inflows of resources if certain changes occur that are expected to significantly affect the amount of the lease receivable.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
53 Note 1 – Summary of Significant Accounting Policies (Continued) I. Capital Assets
Capital assets are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed capital assets are valued at acquisition value at the date of the contribution. Generally, capital asset purchases in excess of $10,000 are capitalized if they have an expected useful life of more than one year. Capital assets include all public domain (infrastructure) assets consisting of certain improvements including roads, streets, sidewalks, medians and storm drains.
The following schedule summarizes capital asset useful lives:
Buildings and improvements 40 years
Machinery and equipment 5 - 25 years
Furniture and fixtures 10 - 20 years
Vehicles 8 years
Infrastructure 5 - 70 years
Depreciation has been provided using the straight-line method over the estimated useful life of the asset in the government-wide financial statements and in the fund financial statements of the proprietary funds.
J. Deferred Outflows/Inflows of Resources
The statement of financial position reports separate sections for deferred outflows of resources and deferred inflows of resources, when applicable.
Deferred Outflows of Resources represent outflows of resources (consumption of net assets) that applies to future periods and that, therefore, will not be recognized as an expense until that time. The City reports pension contributions after the measurement date and deferred losses related to pensions and OPEB in this category.
Deferred Inflows of Resources represent inflows of resources (acquisition of net assets) that applies to future periods and that, therefore, are not recognized as revenue until that time. The City reports lease related inflows, unavailable revenues and deferred gains related to pensions and OPEB in this category.
K. Interest Payable
In the government-wide financial statements, interest payable on long-term debt is recognized as the liability is incurred for governmental activities and business-type activities. In the fund financial statements, only proprietary fund and private-purpose trust fund types recognize the interest payable when the liability is incurred.
L. Unearned Revenue
Unearned revenue is reported for transactions for which revenue has been received but has not yet been earned.
Unearned revenues primarily consist of prepaid charges for services and grant allocations, primarily for American Rescue Plan Act funding, which have not yet been spent.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
54 Note 1 – Summary of Significant Accounting Policies (Continued) M. Compensated Absences
All full-time employees accumulate vacation benefits in varying annual amounts. Sick leave benefits accrue at the rate of one day per month for all full-time employees (except fire shift employees who accrue 12 hours of sick leave per month) regardless of their length of service to the City. Upon termination or retirement, employees are paid for all unused vacation time and overtime. No cash payment is made for unused sick leave upon termination or retirement.
A liability is recorded for unused vacation and similar compensatory leave balances since the employees’ entitlement to these balances are attributable to services already rendered and it is probable that virtually all of these balances will be liquidated by either paid time off or payments upon termination or retirement.
If material, a proprietary fund liability is accrued for all leave benefits relating to the operations of the proprietary funds. A current liability is accrued in the governmental funds for material leave benefits due on demand to governmental fund employees that have terminated prior to year-end. All other amounts are recorded in the government-wide financial statements. These noncurrent amounts will be recorded as fund expenditures in the year in which they are paid or become due.
N. Net Pension Liability
For purposes of measuring the net pension liability, deferred outflows and inflows of resources related to pensions, and pension expense, information about the fiduciary net position and additions to/deductions from the fiduciary net position have been determined on the same basis as they are reported by the CalPERS Financial Office. For this purpose, benefit payments (including refunds of employee contributions) are recognized when currently due and payable in accordance with the benefit terms. Investments are reported at fair value.
The following timeframes are used for pension reporting:
Valuation Date June 30, 2020
Measurement Date June 30, 2021
Measurement Period July 1, 2020 to June 30, 2021
Gains and losses related to changes in total pension liability and fiduciary net position are recognized in pension expense systematically over time. The first amortized amounts are recognized in pension expense for the year the gain or loss occurs. The remaining amounts are categorized as deferred outflows and deferred inflows of resources related to pensions and are to be recognized in future pension expense. The amortization period differs depending on the source of the gain or loss. The difference between projected and actual earnings is amortized straight-line over 5 years. All other amounts are amortized straight-line over the average expected remaining service lives of all members that are provided with benefits (active, inactive, and retired) as of the beginning of the measurement period.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
55 Note 1 – Summary of Significant Accounting Policies (Continued) O. Other Postemployment Benefits Liability (OPEB)
For purposes of measuring the OPEB liability, deferred outflows of resources and deferred inflows of resources related to OPEB and OPEB expense, information about the City's OPEB plan have been determined by an independent actuary. For this purpose, benefit payments are recognized when currently due and payable in accordance with the benefit terms.
Generally accepted accounting principles require that the reported results must pertain to liability and asset information within certain defined timeframes. For this report, the following timeframes are used:
Valuation Date June 30, 2021
Measurement Date June 30, 2021
Measurement Period July 1, 2020 to June 30, 2021
P. Claims Payable
The City records a liability for litigation, judgments and claims when it is probable that an asset has been impaired or a liability has been incurred prior to year-end and the probable amount of loss (net of any insurance coverage) can be reasonably estimated. This liability is recorded in the internal service fund that accounts for the City’s self-insurance activity.
Q. Net Position
In the government-wide financial statements and proprietary fund financial statements, net position is classified as follows:
Net Investment in Capital Assets – This component of net position consists of capital assets, net of accumulated depreciation and related deferred charges on refunding, reduced by the outstanding balances of debt that are attributable to the acquisition, construction, or improvement of those items, net of unspent debt proceeds.
Restricted – This component of net position consists of restricted assets reduced by liabilities and deferred inflows of resources related to those assets. Separate line items are used to distinguish among major categories of restrictions and are further displayed as expendable or nonexpendable based on the nature of the restriction.
Unrestricted – This component of net position is the amount of the assets, deferred outflows of resources, liabilities, and deferred inflows of resources that are not included in the determination of net investment in capital assets or the restricted component of net position.
R. Fund Balances
In the governmental fund financial statements, fund balances are classified as follows:
Nonspendable fund balance includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The City’s nonspendable fund balance represents inventory, prepaid expenses, land held for resale, and loans receivable unless the proceeds from the collection of those loans receivable or from sale of the properties is restricted, committed, or assigned.
11.3 p. 354 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
56 Note 1 – Summary of Significant Accounting Policies (Continued) R. Fund Balances (Continued)
Restricted fund balance includes resources that are subject to externally enforceable legal restrictions. It includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation.
Committed fund balance includes amounts that can be used only for the specific purposes determined by a formal action of the City’s highest level of decision-making authority. The City Council, as the City’s highest level of decision-making authority, may commit, through a resolution, fund balance for specific purposes pursuant to constraints imposed by such formal actions taken. Committed amounts cannot be used for any other purpose unless the City Council removes or changes the specific use through the same type of formal action taken to establish the commitment.
Assigned fund balance consists of funds that are set aside for specific purposes by the City’s highest level of decision-making authority or a body or official that has been given the authority to assign funds. The City has not adopted a policy on the authority to assign amounts for specific purposes.
Unassigned fund balance is the residual classification for the City’s fund balance and includes all spendable amounts not contained in the other classifications. This category also provides the resources necessary to meet unexpected expenditures and revenue shortfalls. The General Fund is the only fund that reports a positive unassigned fund balance amount. In other governmental funds, it is not appropriate to report a positive unassigned fund balance amount. However, in governmental funds other than General Fund, if expenditures incurred for specific purposes exceed the amounts that are restricted, committed or assigned to those purposes, it may be necessary to report a negative unassigned fund balance in that fund.
S. Spending Policy
Government-Wide Financial Statements and the Proprietary Fund Financial Statements When expenses are incurred for purposes for which both restricted and unrestricted components of net position are available, the City’s policy is to apply the restricted component of net position first, then the unrestricted component of net position as needed.
Governmental Fund Financial Statements
When expenditures are incurred for purposes for which both restricted and unrestricted fund balances are available, the City’s policy is to apply restricted fund balances first, then unrestricted fund balances as needed.
When expenditures are incurred for purposes where only unrestricted fund balances are available, the City uses the unrestricted resources in the following order, except for instances wherein an ordinance specifies the fund balance:
Committed
Assigned
Unassigned
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
57 Note 1 – Summary of Significant Accounting Policies (Continued) T. Property Taxes
Property taxes in the State of California are administered for all local agencies at the County level, and consist of secured, unsecured and utility tax rolls. The following is a summary of major policies and practices relating to property taxes:
Property Valuations - are established by the Assessor of the County of Santa Clara for the secured and unsecured property tax rolls; the utility property tax roll is valued by the State Board of Equalization. Under the provisions of Article XIIIA of the State Constitution (Proposition 13 adopted by the voters on June 6, 1978), properties are assessed at 100% of full value. From this base of assessment, subsequent annual increases in valuation are limited to a maximum of 2%. However, increases to full value are allowed for property improvements or upon change in ownership. Personal property is excluded from these limitations and is subject to annual reappraisal.
Tax Levies - are limited to 1% of full market value which results in a tax rate of $1.00 per $100 assessed valuation, under the provisions of Proposition 13. Tax rates for voter-approved indebtedness are excluded from this limitation.
Tax Levy Dates - are attached annually on March 1 preceding the fiscal year for which the taxes are levied.
The fiscal year begins July 1 and ends June 30 of the following year. Taxes are levied on both real and unsecured personal property as it exists at that time. Liens against real estate, as well as the tax on personal property, are not relieved by subsequent renewal or change in ownership.
Tax Collections - are the responsibility of the County Tax Collector. Taxes and assessments on secured and utility rolls which constitute a lien against the property may be paid in two installments. The first is due on November 1 of the fiscal year and is delinquent if not paid by December 10, and the second is due on March 1 of the fiscal year and is delinquent if not paid by April 10. Unsecured personal property taxes do not constitute a lien against real property unless the taxes become delinquent. Payment must be made in one installment, which is delinquent if not paid by August 31 of the fiscal year. Significant penalties are imposed by the County for late payments.
Tax Levy Apportionments - Due to the nature of the City-wide maximum levy, it is not possible to identify general purpose tax rates for specific entities. Under State legislation adopted subsequent to the passage of Proposition 13, apportionments to local agencies are made by the County Auditor-Controller based primarily on the ratio that each agency represented of the total City-wide levy for the three years prior to fiscal year 1979.
Property Tax Administration Fees - The State of California fiscal year 1990-91 Budget Act authorized counties to collect an administrative fee for collection and distribution of property taxes. Property taxes are recorded as net of administrative fees withheld during the fiscal year.
U. Use of Estimates
The preparation of financial statements requires management to make certain estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities, at the date of the financial statements, as well as the reported amounts of revenue and expenses during the reporting period.
Actual results could differ from those estimates.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
58 Note 1 – Summary of Significant Accounting Policies (Continued) V. Implementation of New GASB Pronouncements
During fiscal year ended June 30, 2022, the City implemented the following new GASB Pronouncement:
GASB Statement No. 87 – In June 2017, GASB issued Statement No. 87, Leases (GASB Statement No. 87), to better meet the information needs of financial statement users by improving accounting and financial reporting for leases by governments. This statement increases the usefulness of governments’ financial statements by requiring recognition of certain lease assets and liabilities for leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract. It also establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset. Implementation of this Statement had a significant effect on the City’s financial statements for the fiscal year ended June 30, 2022.
GASB Statement No. 89 – In June 2018, GASB issued Statement No. 89, Accounting for Interest Cost Incurred before the End of a Construction Period. This Statement establishes accounting requirements for interest cost incurred before the end of a construction period. Such interest cost includes all interest that previously was accounted for in accordance with the requirements of paragraphs 5–22 of Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre–November 30, 1989 FASB and AICPA Pronouncements, which are superseded by this Statement. This Statement requires that interest cost incurred before the end of a construction period be recognized as an expense in the period in which the cost is incurred for financial statements prepared using the economic resources measurement focus. As a result, interest cost incurred before the end of a construction period will not be included in the historical cost of a capital asset reported in a business–type activity or enterprise fund. Implementation of this Statement did not have a significant effect on the City’s financial statements for the fiscal year ended June 30, 2022.
GASB Statement No. 92 – In January 2020, GASB issued Statement No. 92, Omnibus 2020. The primary objectives of this Statement are to enhance comparability in accounting and financial reporting and to improve consistency of authoritative literature by addressing practice issues that have been identified during implementation and application of certain GASB Statements. Implementation of this Statement did not have a significant effect on the City’s financial statements for the fiscal year ended June 30, 2022.
GASB Statement No. 93 – In March 2020, GASB issued Statement No. 93, Replacement of Interbank Offered Rates. Some governments have entered into agreements in which variable payments made or received depend on an interbank offered rate (IBOR)—most notably, the London Interbank Offered Rate (LIBOR). As a result of global reference rate reform, LIBOR is expected to cease to exist in its current form at the end of 2021, prompting governments to amend or replace financial instruments for the purpose of replacing LIBOR with other reference rates, by either changing the reference rate or adding or changing fallback provisions related to the reference rate. The objective of this Statement is to address those and other accounting and financial reporting implications that result from the replacement of an IBOR. Implementation of this Statement did not have a significant effect on the City’s financial statements for the fiscal year ended June 30, 2022.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
59 Note 1 – Summary of Significant Accounting Policies (Continued) V. Implementation of New GASB Pronouncements (Continued) GASB Statement No. 97 – In June 2020, GASB issued Statement No. 97, Certain Component Unit Criteria, and Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans – An Amendment of GASB Statements No. 14 and No. 84, and a Supersession of GASB Statement No. 32. The primary objectives of this Statement are to (1) increase consistency and comparability related to the reporting of fiduciary component units in circumstances in which a potential component unit does not have a governing board and the primary government performs the duties that a governing board typically would perform; (2) mitigate costs associated with the reporting of certain defined contribution pension plans, defined contribution other postemployment benefit (OPEB) plans, and employee benefit plans other than pension plans or OPEB plans (other employee benefit plans) as fiduciary component units in fiduciary fund financial statements; and (3) enhance the relevance, consistency, and comparability of the accounting and financial reporting for Internal Revenue Code (IRC) Section 457 deferred compensation plans (Section 457 plans) that meet the definition of a pension plan and for benefits provided through those plans. Implementation of this Statement did not have a significant effect on the City’s financial statements for the fiscal year ended June 30, 2022.
Note 2 – Stewardship, Compliance and Accountability
A. Encumbrances
Encumbrances are estimations of costs related to unperformed contracts for goods and services. These commitments are recorded for budgetary control purposes in the General, Special Revenue, and similar governmental funds. Encumbrances outstanding at fiscal year-end are reported as committed or assigned fund balance. They represent the estimated amount of the expenditure ultimately to result if unperformed contracts inprocess at fiscal year-end are completed. They do not constitute expenditures or estimated liabilities. The significant amounts of encumbrances outstanding as of June 30, 2022 was $10,067,847.
B. Continuing Appropriations
The unexpended and unencumbered appropriations that are available and recommended for continuation are approved by the City Council for carryover to the following fiscal year. These commitments are reported as committed or assigned fund balance.
C. Deficit Fund Balances/Net Position
The following funds contained a deficit fund balance/net position as of June 30, 2022:
Funds Amount
Internal Service Fund:
Workers’ Compensation Fund 2,667,145 $
In the Government-Wide Financial Statements, the City had a deficit unrestricted net position at June 30, 2022 for its governmental activities of $(28,023,535) of which, $(53,134,868) and $(14,978,632) were attributed to aggregate net pension liabilities and net other postemployment benefits liabilities, respectively.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
60 Note 2 – Stewardship, Compliance and Accountability (Continued) D. Excess of Expenditure Over Appropriations
The following funds contained excess of expenditures over final appropriations for the year ended June 30, 2022:
Funds Appropriations Expenditures Excess
Nonmajor Funds:
Special Revenue Funds:
Public Safety Grants Fund 677,821 $ 957,847 $ (280,026) $ Housing Trust Fund 618,325 636,489 (18,164)
Community Facilities District Fund 364,683 381,856 (17,173) Debt Service Fund:
Gilroy Community Library Fund 1,835,590 1,840,725 (5,135) Note 3 – Cash and Investments
The City maintains a cash and investment pool, which includes cash balances and authorized investments of all funds. The City had the following cash and investments at June 30, 2022:
Statement of
Governmental Business-type Component Fiduciary
Activities Activities Unit Net Position Total
Cash and investments 128,734,374 $ 46,620,556 $ 10,758,715 $ 839,746 $ 186,953,391 $ Cash and investment with fiscal agent 2,904,426 44,512,120 - 290,688 47,707,234 Total cash and investments 131,638,800 $ 91,132,676 $ 10,758,715 $ 1,130,434 $ 234,660,625 $ Government-Wide Statement of Net Position
The City’s cash and investments at June 30, 2022 in more detail:
Cash and cash equivalents:
Demand deposits 25,006,014 $
Petty cash 4,955
Total cash and cash equivalents 25,010,969
Investments:
Local Agency Investment Fund 161,942,422
Investments with Fiscal Agent:
Investment Agreement 2,621,000
Money Market Mutual Fund 45,086,234
Total investments 209,649,656
Total cash and investments $ 234,660,625
A. Demand Deposits
The carrying amount of the City’s demand deposits were $25,006,014 at June 30, 2022. Bank balances before reconciling items were $25,721,437 at that date, the total amount of which was insured or collateralized with securities held by the pledging financial institutions in the City’s name as discussed below.
The California Government Code requires California banks and savings and loan associations to secure the City’s cash deposits by pledging securities as collateral. This Code states that collateral pledged in this manner shall have the effect of perfecting a security interest in such collateral superior to those of a general creditor.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
61 Note 3 – Cash and Investments (Continued)
A. Demand Deposits (Continued)
Thus, collateral for cash deposits is considered to be held in the City's name. The market value of pledged securities must equal at least 110% of the City's cash deposits. California law also allows institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the City’s total cash deposits. The City may waive collateral requirements for cash deposits, which are fully insured up to $250,000 by the Federal Deposit Insurance Corporation (“FDIC”). The City, however, has not waived the collateralization requirements.
B. Investments Authorized by the California Government Code and the City's Investment Policy The table below identifies the investment types that are authorized by the City's investment policy and the California Government Code. The table also identifies certain provisions of the California Government Code (or the City's investment policy, if more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. This table below does not identify investment types that are authorized and held by bond trustees that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy.
Maximum Maximum
Maximum Percentage of Investment in One
Authorized Investment Type Maturity Portfolio Issuer
Local Agency Investment Fund (LAIF) N/A None None
U.S. Government Sponsored Agency Securities N/A None None Insured Certificate of Deposit (CD's) N/A 15% $250,000
Banker's Acceptances N/A 15% None
Commercial Paper N/A 10% None
Passbook Savings or Money Market Demand Deposits N/A None None Money Market Mutual Funds N/A 5% None
Liquidity:
*Securities or bonds purchased under a prior investment policy may be held or sold but additional purchases shall not be made.
N/A- Not applicable
C. Fair Value Measurements
At June 30, 2022, investments are reported at fair value. Investments in investment contracts are valued at cost and exempt from the fair value hierarchy. Investments that are measured at fair value using the net asset value (NAV) per share are not classified in the fair value hierarchy. The City values investments in money market mutual funds at NAV based on amortized cost The following table presents the fair value measurement of investments on a recurring basis and the levels within GASB 72 fair value hierarchy in which the fair value measurements fall at June 30, 2022:
Primary Government Total N/A
Local Agency Investment Fund 151,777,202 $ 151,777,202 $ Investment Agreement 2,621,000 2,621,000
Total Investments $ 154,398,202 154,398,202 $
Component Unit Total N/A
Local Agency Investment Fund 10,165,220 $ 10,165,220 $
Total Investments $ 10,165,220 10,165,220 $
11.3 p. 360 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
62 Note 3 – Cash and Investments (Continued)
C. Fair Value Measurements (Continued)
Investments measured at the net asset value (NAV)
Money Market Mutual Funds 45,086,234 $
Total investments measured at the net asset value (NAV) 45,086,234 $ D. Disclosures Relating to Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of shorter term and longer-term investments and timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the City's investments to market interest rate fluctuations is as follows:
12 Months More than
Investment Type Total or less 12 Months
Local Agency Investment Fund 161,942,422 $ 161,942,422 $ - $ Investment Agreement 2,621,000 2,621,000 -
Money Market Mutual Funds 45,086,234 45,086,234 -
Total $ 209,649,656 209,649,656 $ - $
Remaining Maturity (in Months)
E. Disclosures Relating to Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the minimum rating required by (where applicable) the California Government Code, the City’s investment policy or debt agreements, and the actual rating by Standard & Poor’s as of year-end for each investment type.
Minimum
Legal
Investment Type Total Rating
Local Agency Investment Fund 161,942,422 $ N/A
Investment Agreement 2,621,000 A1
Money Market Mutual Funds 45,086,234 N/A
Total $ 209,649,656
F. Concentration of Credit Risk
The investment policy of the City contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code. There are no investments in any one issuer (other than U.S. Treasury securities, mutual funds and external investment pools) that represent 5% or more of total City investments. The money market funds held with fiscal agents are related to bond issuances and reserves and not subject to the limitation set by California Government Code.
11.3 p. 361 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
63 Note 3 – Cash and Investments (Continued)
G. Custodial Credit Risk
Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City’s investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits:
The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits.
For investments identified herein as held by fiscal agent, the trustee selects the investment under the terms of the applicable trust agreement, acquires the investment and holds the investment on behalf of the reporting government.
H. Investment in State Investment Pool
The City is a voluntary participant in the Local Agency Investment Fund (“LAIF”) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the City’s investment in this pool is reported in the accompanying financial statements at amounts based upon the City’s pro-rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio).
The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. The City investments in LAIF at June 30, 2022 included a portion of pool funds invested in Structured Notes and Asset-Backed Securities.
Structured Notes: debt securities (other than asset-backed securities) whose cash flow characteristics (coupon rate, redemption amount, or stated maturity) depend upon one or more indices and/or that have embedded forwards or options.
Asset-Backed Securities: generally, mortgage-backed securities that entitle their purchasers to receive a share of the cash flows from a pool of assets such as principal and interest repayments from a pool of mortgages (for example, Collateralized Mortgage Obligations) or credit card receivables.
As of June 30, 2022, the City and DCU had $151,777,202 and $10,165,220 invested in LAIF, respectively, which had invested 1.88% of the pool investment funds in Structured Notes and Asset-Backed Securities.
I. Investment Agreement
The City has entered into nonparticipating investment contracts (GICs), which are authorized under bond documents as outlined in the City's investment policy or the debt agreement. GICs are non-marketable interestbearing agreements with or guaranteed by certain financial institutions. The agreements provide for a guaranteed return on principal over a specified period. A GIC is a general obligation instrument issued by a financial institution, subject to applicable legal restrictions. The Fund's investments in GIC's represent proceeds from bond issues that have been set aside (held for the benefit of the bondholders) as debt service reserves. The investment contract is held long-term and bears interest rate at 3.31%. The investment contract is collateralized by investments, with $2,621,000 collateralized at 104%.
11.3 p. 362 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
64 Note 4 – Loans Receivable
At June 30, 2022, loans receivable consisted of the following:
Government Wide
Financial
Statements
Governmental
Activities
Down payment assistance 1,560,584 $
Housing improvement to non-profits 450,000
Involuntary liens 131,345
Affordable housing development loans 790,000
Housing rehabilitation 206,316
Total loans receivable 3,138,245 $
The City made deferred loans to senior citizens, the physically handicapped, and low to moderate income residents for the purposes of rehabilitation and down payment assistance. These loans are repaid at the end of a 30 year term or when the title to the property changes. The City also made deferred loans to third party housing non-profits to fund housing projects which are due the earlier of 55 years after completion of the projects or December 31, 2074. Where reasonably estimable, an allowance for doubtful accounts has been recorded to reflect management’s best estimate of probable losses associated with nonrepayment. Estimates of any additional potential losses associated with nonrepayment cannot be reasonably estimated at this time.
Note 5 - Interfund Transactions
A. Due to/from Other Funds
The following is a summary of advances to and from other funds as of June 30, 2022:
Due From
Other Funds
Due To Other Funds General Fund Total
Nonmajor Governmental Funds 312,754 $ 312,754 $
Total $ 312,754 312,754 $
B. Advances to/from Other Funds
The following is a summary of advances to and from other funds as of June 30, 2022:
Advances to Other Funds
Nonmajor
Governmental
Funds
Internal Service
Fund Total
Public Facilities Impact Capital Projects Fund 1,955,153 $ 2,748,630 $ 4,703,783 $ Total $ 2,748,630 1,955,153 $ 4,703,783 $
Advances from Other Funds
11.3 p. 363 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
65 Note 5 – Interfund Transactions (Continued)
B. Advances to/from Other Funds(Continued)
In February 2008, the City purchased the Gilroy Gardens Property (Property), which includes a horticultural education and theme park, for approximately $13.7 million. At the same time, the City entered into a single tenant lease of the Property with the seller, Gilroy Gardens Family Theme Park, Inc. To fund the acquisition, the Public Facilities Impact Fund borrowed from certain funds which is accounted for as a long-term advance for a period of 20 years. The annual loan activity is budgeted through revenue and expenditure transactions. The loan interest is at the City’s annual average portfolio yield. The original loan amounts were as follows: Storm Drain Fund ($1.2 million), the Sewer Development Fund ($5.0 million), the Fleet Services Fund ($4.3 million), the Equipment Outlay Fund ($2.2 million) and the Water Fund ($1.0 million).
C. Transfers
During the year ended June 30, 2022, the City had the following transfers:
Public Facilities Nonmajor Sewer Water
Impact Capital Governmental Enterprise Enterprise
Transfers In General Fund1 Projects Fund2 Funds3 Fund4 Fund4 Total General Fund 1,787,327 $ - $ 372,660 $ 285,281 $ 334,584 $ 2,779,852 $ Public Facilities Impact Capital Projects Fund 40,763 - - - - 40,763 Nonmajor Governmental Funds 215,379 3,182,644 384,898 - - 3,782,921 Sewer Enterprise Fund - - 694,144 - - 694,144
Total 2,043,469 $ 3,182,644 $ 1,451,702 $ 285,281 $ 334,584 $ 7,297,680 $ Transfers Out
1 General Fund support of certain capital projects, safety related grants, and IT services. 2 Public Facilities Impact Capital Projects Fund supports various debt instruments. 3 Other Governmental Funds support of grant personnel costs, debt retirements and sewer development project costs. 4 Enterprise Fund transfers to the General Fund to support fringe benefit costs and subsidize environmental costs.
D. Due to/from Component Unit
The following is a summary of due to and from the Authority as of June 30, 2022:
Due to component unit South Regional
Wastewater
Authority
Sewer Enterprise Fund 1,107,862 $
$ 1,107,862
The amounts owed by the City to the Authority are primarily for outstanding operating and capital contributions at year end.
11.3 p. 364 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
66 Note 6 – Lease Receivables
The City leases various types of property including land and buildings. Leases receivable consist of agreements with other entities for the “right–to–use” the underlying assets at various locations owned by the City. The remaining terms of the agreements range from 2 to 40 years. The interest rates used calculated the net present value of the lease receivable ranged from 1% to 1.5%.
For the fiscal year ended June 30, 2022, the City and DCU recognized $324,928 and $68,149 in lease revenue, respectively, and $107,171 and $248 in interest revenue, respectively, and the outstanding net present value of the lease receivable amount is $6,649,983 for the City.
Governmental Activities
A summary of changes in lease receivable for the governmental activities for the year ended June 30, 2022 is as follows:
Balance Amounts Amounts
July 1, 2021 Balance due within due in more
(as restated) Additions Reductions June 30, 2022 one year than one year $ 261,820 6,655,595 $ (267,432) $ 6,649,983 $ 245,543 $ 6,404,440 $ At June 30, 2022, the required payments for these leases, including interest, are:
NPV leases Total lease
receivables Interest payments
2023 245,543 $ 105,776 $ 351,319 $
2024 221,491 103,064 324,555
2025 232,778 100,236 333,014
2026 246,335 97,254 343,589
2027 197,478 94,245 291,723
2028 - 2032 963,217 427,061 1,390,278
2033 - 2037 606,612 366,968 973,580
2038 - 2042 660,120 313,460 973,580
2043 - 2047 718,347 255,233 973,580
2048 - 2052 781,710 191,870 973,580
2053 - 2057 850,663 122,917 973,580
2058 - 2062 925,689 47,883 973,572
Total 6,649,983 $ 2,225,967 $ 8,875,950 $
Discretely Presented Component Unit
A summary of changes in lease receivable for the discretely presented component unit for the year ended June 30, 2022 is as follows:
Balance Amounts Amounts
July 1, 2021 Balance due within due in more
(as restated) Additions Reductions June 30, 2022 one year than one year $ 49,338 129,917 $ (89,658) $ 89,597 $ 89,597 $ - $
11.3 p. 365 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
67 Note 7 – Capital Assets
Governmental Activities
The following is a summary of changes in capital assets for the governmental activities for the year ended June 30, 2022:
Balance Balance
July 1, 2021 Additions Deletions Transferes June 30, 2022 Capital assets not being depreciated:
Land 21,334,900 $ - $ - $ - $ 21,334,900 $
Construction in progress 7,287,489 2,249,950 (38,493) (3,765,020) 5,733,926 Total capital assets not being depreciated 28,622,389 2,249,950 (38,493) (3,765,020) 27,068,826 Capital assets being depreciated:
Building and improvements 125,118,480 - - - 125,118,480 Equipment and furniture 11,132,071 408,702 (248,903) - 11,291,870 IT equipment and software 2,642,151 95,948 - 83,088 2,821,187 Vehicle 13,534,531 148,725 (23,108) - 13,660,148
Infrastructure 284,697,230 1,433,121 (46,751) 3,681,932 289,765,532 Total capital assets being depreciated 437,124,463 2,086,496 (318,762) 3,765,020 442,657,217 Less accumulated depreciation for:
Building and improvements (46,465,276) (3,064,108) - - (49,529,384) Equipment and furniture (8,795,916) (483,044) - - (9,278,960) IT equipment and software (2,423,826) (87,332) 211,567 - (2,299,591) Vehicle (9,441,945) (526,443) 23,108 - (9,945,280)
Infrastructure (188,501,160) (7,403,260) 46,751 - (195,857,669) Total accumulated depreciation (255,628, (11,564,187) 123) 281,426 - (266,910,884) Total capital assets being depreciated, net 181,496,340 (9,477,691) (37,336) 3,765,020 175,746,333 Total governmental activities $ (7,227,741) 210,118,729 $ (75,829) $ - $ 202,815,159 $ Depreciation expense was charged to functions/programs of governmental activities for the year ended June 30, 2022 as follows:
General government 853,238 $
Public safety 1,236,286
Public works 7,616,735
Community development 1,158,243
Internal service fund 699,685
Total depreciation expense $ 11,564,187
11.3 p. 366 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
68 Note 7 – Capital Assets (Continued)
Business-Type Activities
The following is a summary of changes in capital assets for the business-type activities for the year ended June 30, 2022:
Balance Balance
June 30, 2021 Additions Deletions Transfers June 30, 2022 Capital assets not being depreciated:
Construction in progress 108,139 $ - $ - $ - $ 108,139 $ Total capital assets not being depreciated 108,139 - - - 108,139 Capital assets being depreciated:
Land improvements 427,852 - - - 427,852
Equipment and furniture 212,630 - - - 212,630
IT Equipment/software - 15,000 - - 15,000
Vehicles 213,353 - - - 213,353
Infrastructure 155,763,712 936,570 - - 156,700,282
Total capital assets being depreciated 156,617,547 951,570 - - 157,569,117 Less accumulated depreciation for:
Land improvements (427,853) - - - (427,853)
Equipment and furniture (196,895) (2,737) - - (199,632) IT Equipment/software - (1,250) - - (1,250)
Vehicles (18,965) (14,224) - - (33,189)
Infrastructure (70,166,759) (2,877,857) - - (73,044,616) Total accumulated depreciation (70,810,472) (2,896,068) - - (73,706,540) Total capital assets being depreciated, net 85,807,075 (1,944,498) - - 83,862,577 Total business-type activities $ (1,944,498) 85,915,214 $ - $ - $ 83,970,716 $ Depreciation expense was charged to the business-type activities as follows:
Sewer 1,510,639 $
Water 1,385,429
Total depreciation expense $ 2,896,068
11.3 p. 367 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
69 Note 7 – Capital Assets (Continued)
Discretely Presented Component Unit
The following is a summary of changes in capital assets for the DCU for the year ended June 30, 2022:
Balance Balance
June 30, 2021 Additions Deletions Transfers June 30, 2022 Capital assets not being depreciated:
Land 13,396,202 $ - $ - $ - $ 13,396,202 $
Construction in progress 14,415,091 20,842,221 - - 35,257,312 Total capital assets not being depreciated 27,811,293 20,842,221 - - 48,653,514 Capital assets being depreciated:
Building and improvements 72,257,749 - - 72,257,749
Land improvements 10,681,371 - - - 10,681,371
Equipment and furnitures 19,964,163 117,575 - - 20,081,738 Vehicles 1,505,201 - - - 1,505,201
Infrastructure 35,874,536 - - - 35,874,536
Total capital assets being depreciated 140,283,020 117,575 - - 140,400,595 Less accumulated depreciation for:
Building and improvements (41,210,706) (1,663,219) - - (42,873,925) Land improvements (5,907,921) (190,342) - - (6,098,263) Equipment and furniture (8,145,084) (909,927) - - (9,055,011) Vehicles (1,139,461) (34,378) - - (1,173,839)
Infrastructure (16,646,124) (1,645,757) - - (18,291,881) Total accumulated depreciation (73, (4,443,623) 049,296) - - (77,492,919) Total capital assets being depreciated, net 67,233,724 (4,326,048) - - 62,907,676 Total governmental activities $ 16,516,173 95,045,017 $ - $ - $ 111,561,190 $ Note 8 – Equity Investment in DCU
The City and the City of Morgan Hill are members of the South County Regional Wastewater Authority, a joint powers authority (“Authority”), that provides for the construction, ownership, maintenance and operation of a domestic sewer treatment plant. The agreement provides for the participants’ capacity right to use the system. The participants are also obligated to share in the annual direct operating costs of the Authority. The City maintains the accounting records for the Authority. The City’s equity investment in the DCU is reported on the statement of net position of the City’s sewer enterprise fund as an “equity investment in DCU” in the amount of $74,480,304 as required under the equity method of accounting for investments. The financial statements of the Authority can be obtained from the City’s finance department.
11.3 p. 368 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
70 Note 9 – Deferred Compensation
The City maintains a deferred compensation plan under Section 457 of the Internal Revenue Code (IRC) for the benefit of its employees. The plan allows the employees to defer or postpone the taxation of a designated amount of earnings set aside for retirement.
The City has a fiduciary responsibility to safeguard the assets of the program and to ensure that the plan is properly maintained by the plan administrator. Generally speaking, assets are available to participants only upon termination of employment with the City, retirement, death or disability. The City has placed the plan assets into a trust for the exclusive benefit of plan participants and their beneficiaries. Accordingly, all plan assets have been excluded from the accompanying financial statements.
Note 10 – Long-Term Liabilities
A. Governmental Activities
The following is a summary of changes in the City’s long-term liabilities for the fiscal year ended June 30, 2022:
Balance Balance Due within Due in more
June 30, 2021 Additions Deletions June 30, 2022 One Year than One Year Governmental Activities:
Refunding Lease Revenue Bonds:
2013 Series 17,210,000 $ - $ (990,000) $ 16,220,000 $ 1,035,000 $ 15,185,000 $ 2020A Series 12,950,000 - (715,000) 12,235,000 755,000 11,480,000 Unamortized premium 3,177,681 - (266,120) 2,911,561 266,120 2,645,441 Loan payable 765,917 - (92,433) 673,484 93,359 580,125
Direct borrowings and placement
General Obligation Bonds:
Library 2019A Series 8,015,792 - (337,143) 7,678,649 347,829 7,330,820 Library 2019B Series 17,623,854 - (685,553) 16,938,301 707,776 16,230,525 Total long-term debt 59,743,244 - (3,086,249) 56,656,995 3,205,084 53,451,911 Other long-term liabilities
Claims payable 6,358,812 5,349,924 (3,017,452) 8,691,284 1,696,997 6,994,287 Compensated absences 1,938,644 1,533,749 (1,577,081) 1,847,014 237,289 1,609,725 Total long-term liabilities $ 6,883,673 68,040,700 $ (7,680,782) $ 67,195,293 $ 5,139,370 $ 62,055,923 $ Classification
Refunding Lease Revenue Bonds (LRBs) 2013 Series
On July 25, 2013, the City refinanced its 2010 BANs by issuing Refunding Revenue Bonds, in the amount of $23,120,000. The proceeds from the issue were used to redeem the 2010 BANs.
Interest on the bonds is payable semiannually at rates ranging from 3.00% to 5.25% on May 1 and November 1 of each year commencing on November 1, 2013, and the Bonds mature on November 1, 2033. The principal balance of outstanding bonds at June 30, 2022 was $16,220,000.
The reserve requirement at June 30, 2022 was $920,222, and the actual reserve was $920,922.
11.3 p. 369 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
71 Note 10 – Long-Term Liabilities (Continued)
A. Governmental Activities (Continued)
The annual debt service requirements to maturity for the Refunding LRBs 2013 Series are as follows:
Year ending
June 30, Principal Interest Total
2023 1,035,000 $ 805,156 $ 1,840,156 $
2024 1,080,000 760,044 1,840,044
2025 1,130,000 710,444 1,840,444
2026 1,175,000 662,875 1,837,875
2027 1,225,000 611,109 1,836,109
2028-2032 7,110,000 2,079,994 9,189,994
2033-2034 3,465,000 211,050 3,676,050
Total 16,220,000 $ 5,840,672 $ 22,060,672 $
Refunding Lease Revenue Bonds (LRBs) 2020A Series
On August 1, 2020, the Gilroy Public Facilities Financing Authority issued its Series 2020A Lease Revenue Refunding Bonds in the amount of $13,740,000. The bonds were issued at a premium of $2,719,825 which was deferred and will be amortized over the life of the bonds. The proceeds from the issuance were used to refund the outstanding Series 2010 Refunding LRBs and to pay the costs incurred in connection with the issuance of the 2020A bonds.
Interest on the bonds is payable semiannually at rates ranging from 1.21% to 2.08% on May 1 and November 1 of each year commencing on November 1, 2020, and the Bonds mature on November 1, 2033. The principal balance of outstanding bonds at June 30, 2022 was $12,235,000.
The annual debt service requirements to maturity for the Refunding Lease Revenue Bonds 2020A Series are as follows:
Year ending
June 30, Principal Interest Total
2023 755,000 $ 592,875 $ 1,347,875 $
2024 795,000 554,125 1,349,125
2025 840,000 513,250 1,353,250
2026 880,000 470,250 1,350,250
2028 925,000 425,125 1,350,125
2028-2032 5,455,000 1,353,625 6,808,625
2033-2034 2,585,000 130,875 2,715,875
Total 12,235,000 $ 4,040,125 $ 16,275,125 $
Loan Payable
The City entered into a loan agreement with the California Energy Commission (CEC) to provide funds to install equipment for energy conservation. Under the original loan agreement the City was authorized to borrow up to $1,812,722 with interest at 1% per annum, semiannual payments to be paid commencing December following the year the project was completed. The City borrowed a total of $1,201,155 with semiannual payments of interest and principal of $49,931 with the first payment occurring on December 27, 2016. The final payment will be on June 22, 2029. The principal balance of outstanding at June 30, 2022 was $673,484.
11.3 p. 370 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
72 Note 10 – Long-Term Liabilities (Continued)
A. Governmental Activities (Continued)
Loan Payable (Continued)
The annual debt service requirements to maturity for the loan is as follows:
Year ending
June 30, Principal Interest Total
2023 93,359 $ 6,503 $ 99,862 $
2024 94,281 5,581 99,862
2025 95,240 4,622 99,862
2026 96,195 3,667 99,862
2027 97,159 2,702 99,861
2028-2029 197,250 2,477 199,727
Total 673,484 $ 25,552 $ 699,036 $
General Obligation Bonds (Gilroy Community Library Project) 2019 Refunding Bonds, Series A On June 26, 2019, the City issued General Obligation Refunding Bonds 2019 Series A through a private placement, in the amount of $8,633,538. The proceeds from the issue were used to currently refund the General Obligation Bonds Series 2009. The City’s refunding of the 2009 General Obligation Bonds resulted in an economic gain (difference between the present value of the old and new debt) of $1,447,576 and an aggregate savings in debt service between the refunding debt and the refunded debt of $1,966,116.
Interest on the bonds is payable semiannually at 3.12% on February 1 of each year commencing on February 1, 2021. The Bonds mature on February 1, 2039. The bonds are payable solely from ad valorem property taxes levied by the City and collected by the County. The principal balance of outstanding bonds at June 30, 2022 was $7,678,649.
The annual debt service requirements to maturity for the General Obligation Refunding Bonds, 2019 Series A are as follows:
Year ending
June 30, Principal Interest Total
2023 347,829 $ 239,574 $ 587,403 $
2024 358,853 228,722 587,575
2025 370,226 217,525 587,751
2026 381,960 205,974 587,934
2027 394,066 194,057 588,123
2028-2032 2,165,786 777,882 2,943,668
2033-2037 2,531,459 417,913 2,949,372
2038-2039 1,128,470 53,087 1,181,557
Total 7,678,649 $ 2,334,734 $ 10,013,383 $
11.3 p. 371 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
73 Note 10 – Long-Term Liabilities (Continued)
A. Governmental Activities (Continued)
General Obligation Bonds (Gilroy Community Library Project) 2019 Refunding Bonds, Series B On November 5, 2019, the City issued General Obligation Refunding Bonds 2019 Series B through a private placement, in the amount of $19,087,551. The proceeds from the issue were used to currently refund the General Obligation Bonds Series 2010. The City’s refunding of the 2010 General Obligation Bonds resulted in an economic gain (difference between the present value of the old and new debt) of $3,430,633 and an aggregate savings in debt service between the refunding debt and the refunded debt of $2,525,981.
Interest on the bonds is payable semiannually at a rate of 3.19% on February 1 of each year commencing on February 1, 2020. The Bonds mature on February 1, 2040. The bonds are payable solely from ad valorem property taxes levied by the City and collected by the County. The principal balance of outstanding bonds at June 30, 2022 was $16,938,301.
The annual debt service requirements to maturity for the General Obligation Refunding Bonds, 2019 Series B are as follows:
Year ending
June 30, Principal Interest Total
2023 707,776 $ 540,332 $ 1,248,108 $
2024 730,720 517,754 1,248,474
2025 754,408 494,444 1,248,852
2026 778,864 470,378 1,249,242
2027 804,112 445,532 1,249,644
2028-2032 4,428,880 1,825,854 6,254,734
2033-2037 5,194,814 1,072,140 6,266,954
2038-2040 3,538,727 228,171 3,766,898
Total 16,938,301 $ 5,594,605 $ 22,532,906 $
B. Business-Type Activities
Balance Balance Due within Due in more
June 30, 2021 Additions Deletions June 30, 2022 One Year than One Year Other debt:
2010 Wastewater Revenue Bonds 4,820,000 $ - $ (2,380,000) $ 2,440,000 $ 2,440,000 $ - $ 2021 Wastewater Revenue Bonds 47,080,000 - - 47,080,000 - 47,080,000 Unamortized premium 5,965,509 - (392,001) 5,573,508 - 5,573,508 - 57,865,509 (2,772,001) 55,093,508 2,440,000 52,653,508 Other long-term liabilities
Compensated absences 251,670 193,330 (221,069) 232,818 23,282 209,536 $ 193,330 58,117,179 $ (2,993,070) $ 55,326,326 $ 2,463,282 $ 52,863,044 $ Classification
11.3 p. 372 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
74 Note 10 – Long-Term Liabilities (Continued)
B. Business-Type Activities (Continued)
2010 Wastewater Revenue Refunding Bonds
On March 1, 2010, the City issued revenue refunding bonds in the amount of $23,375,000. The bonds were issued to refinance an existing installment payment obligation of the City. The City had originally structured the sewer revenue bonds through the Authority. The structure consisted of a pledge of an installment sale from the City to the Authority as the collateral for the revenue bonds issued by the Authority.
As part of the March 2010 refunding, the City issued new debt to refund the Authority bonds. The outstanding balance of the new debt is reported in the Sewer Fund. The City’s covenants require the City to maintain sufficient net sewer revenues to pay the outstanding debt. The Authority does not have responsibility to set rates to meet these covenants.
The bonds are payable from the net revenues of the City’s Sewer Fund pledged as security for the debt. Interest on the bonds is payable at rates ranging from 3.0% to 5.0%. Principal payments range from $1,465,000 to $2,440,000 payable on August 1 of each year beginning in 2011 and maturing in 2022. The principal balance of outstanding bonds at June 30, 2022 was $2,440,000.
Covenants within the bonds require the City to maintain insurance on the facility, establish wastewater rates, exclusive of sewer development fees, which are sufficient to pay the City’s share of the operating costs of the Authority, maintain reserves, provide net revenues equal to at least 1.2 times the annual debt service amounts.
The reserve requirement at June 30, 2022 was $2,621,000, and the actual reserve was $2,621,000.
The annual debt service requirements (principal and interest) to maturity for the 2010 Wastewater Revenue Refunding Bonds are as follows:
Year ending
June 30, Principal Interest Total
2023 2,440,000 $ 61,000 $ 2,501,000 $
Total 2,440,000 $ 61,000 $ 2,501,000 $
2021A Wastewater Revenue Bonds
On June 30, 2021, the Gilroy Public Facilities Financing Authority issued revenue bonds in the amount of $47,080,000. The bonds were issued to finance the City’s portion of certain improvements to the Authority’s treatment facility.
The bonds are payable from revenues consisting primarily of installment payments payable by the City under an installment purchase agreement. The obligation of the city to make installment payments is a special obligation of the City payable solely from and secured by a pledge of net wastewater revenues of the City’s wastewater system on a parity with the City’s obligation to pay installment payments that secure the 2010 Wastewater Revenue Bonds. Interest on the bonds is payable at rates ranging from 3.0% to 4.0%. Principal payments range from $725,000 to $2,210,000 payable on August 1 of each year beginning in 2023 and maturing in 2057. The principal balance of outstanding bonds at June 30, 2022 was $47,080,000.
11.3 p. 373 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
75 Note 10 – Long-Term Liabilities (Continued)
B. Business-Type Activities (Continued)
2021A Wastewater Revenue Bonds (Continued)
The annual debt service requirements (principal and interest) to maturity for the 2021A Wastewater Revenue Bonds are as follows:
Year ending
June 30, Principal Interest Total
2023 - $ 1,533,500 $ 1,533,500 $
2024 725,000 1,519,000 2,244,000
2025 755,000 1,489,400 2,244,400
2026 785,000 1,458,600 2,243,600
2027 815,000 1,426,600 2,241,600
2028-2032 4,615,000 6,605,000 11,220,000
2033-2037 5,630,000 5,589,175 11,219,175
2038-2042 6,650,000 4,576,500 11,226,500
2043-2047 7,720,000 3,500,700 11,220,700
2048-2052 8,970,000 2,251,050 11,221,050
2053-2057 10,415,000 799,875 11,214,875
Total 47,080,000 $ 30,749,400 $ 77,829,400 $
C. Debt without Government Commitment
Community Facilities District No. 2000-1, Highway 152, Special Tax Bonds In December 2002, Community Facilities District No. 2000-1 pursuant to Mello-Roos Community Facilities Act of 1982, issued $7,185,000 of Special Tax Bonds to finance the costs associated with the construction of public facilities for interchange improvements at State Highway 152 and U.S. Highway 101 and for widening and improving Highway 152.
In September 2006, Community Facilities District No. 2000-1 pursuant to Mello-Roos Community Facilities Act of 1982, issued $8,670,000 of Special Tax Bonds to finance the costs associated with the construction of public facilities for interchange improvements at State Highway 152 and U.S. Highway 101 and for the widening and improving Highway 152.
These bonds were refunded in July 2018 with proceeds from the issuance in a private placement of Community Facilities District No. 2000-1 (Highway 152) Special Tax Refunded Bonds, Series 2018 in the aggregate principal amount of $7,815,860. These bonds do not constitute a debt or obligation of the City because they are payable solely from the Special Tax revenue assessed on the underlying parcels. The City is not liable for repayment but acts as an agent for the property owners in collecting the assessments, forwarding the collections to bondholders, and initiating foreclosure proceedings, if appropriate. The outstanding principal balance as of June 30, 2022 was $5,883,344
11.3 p. 374 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
76 Note 11 – Defined Benefit Pension Plans (CalPERS)
A. Summary
The following is the summary of net pension liabilities and the related deferred outflows of resources and deferred inflows of resources at June 30, 2022 and pension expenses for the year then ended:
Governmental Business-Type
Activities Activities Total
Deferred outflows of resources:
Pension contributions after measurement date:
Miscellaneous 2,825,981 $ 1,277,374 $ 4,103,355 $
Safety 7,117,603 - 7,117,603
Total contributions after measurement date 9,943,584 1,277,374 11,220,958 Difference between expected and actual experience:
Miscellaneous 62,232 28,130 90,362
Safety 1,613,039 - 1,613,039
Total difference between expected and actual experience 1,675,271 28,130 1,703,401 Total deferred outflows of resources $ 1,305,504 11,618,855 $ 12,924,359 $ Aggregate net pension liabilities:
Miscellaneous 16,743,973 $ 7,568,460 $ 24,312,433 $
Safety 36,390,895 - 36,390,895
Total aggregate net pension liabilities $ 7,568,460 53,134,868 $ 60,703,328 $ Deferred inflows of resources:
Difference between projected and actual earnings on plan investments:
Miscellaneous 6,551,320 2,961,269 9,512,589
Safety 14,392,841 - 14,392,841
2,961,269 20,944,161 23,905,430
Difference between expected and actual experience:
Safety 170,876 - 170,876
Total difference between expected and actual experience 170,876 - 170,876 Total deferred inflows of resources $ 2,961,269 21,115,037 $ 24,076,306 $ Pension expense:
Miscellaneous 1,263,839 $ 571,269 $ 1,835,108 $
Safety 4,224,295 - 4,224,295
Total net pension expense $ 571,269 5,488,134 $ 6,059,403 $
11.3 p. 375 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
77 Note 11 – Defined Benefit Pension Plans (CalPERS) (Continued) B. General Information about the Pension Plans
Plan Descriptions
The City’s defined benefit pension plans provide retirement and disability benefits, annual cost-of-living adjustments and death benefits to plan members and beneficiaries. The Plans are part of the Public Agency portion of the California Public Employees Retirement System (CalPERS), an agent multiple-employer plan administered by CalPERS, which acts as a common investment and administrative agent for participating public employers within the State of California. A menu of benefit provisions as well as other requirements are established by state statutes within the Public Employees’ Retirement Law.
The City selects optional benefit provisions from the benefit menu by contract with CalPERS and adopts those benefits through City ordinance. CalPERS issues a separate annual comprehensive financial report. Copies of CalPERS’s annual financial report may be obtained from the CalPERS Executive Office, 400 P Street, Sacramento, CA 95814.
All full-time employees of the City are eligible to participate in the Plans. Part-time employees and temporary employees who work an average of 20 hours per week and over 1,000 hours per year are also eligible to participate. Upon 5 years of service, miscellaneous employees and public safety employees who retire at or after age 50 are entitled to receive an annual retirement benefit.
The benefit is payable monthly for life, in an amount that varies from each Tier, of the employees’ single highest year’s salary for each year of credited service. The Plans also provide death and disability benefits.
Benefits Provided
CalPERS provides service retirement and disability benefits, annual cost of living adjustments and death benefits to plan members, who must be public employees and beneficiaries. Benefits are based on years of credited service, equal to one year of full-time employment. Members with five years of total service are eligible to retire at age 50 to 62 with statutorily reduced benefits. For employees hired into a plan with the 1.5% at 65 formula, eligibility for service retirement is age 55 with at least five years of services. PEPRA miscellaneous members become eligible for service retirement upon attainment of age 52 with at least five years of service. All members are eligible for nonduty disability benefits after five years of service. The death benefit is one of the following:
the Basic Death Benefit, the 1957 Survivor Benefit or the Optional Settlement 2W Death Benefit.
Safety members can receive a special death benefit if the member dies while actively employed and the death is job-related. Fire members may receive the alternate death benefit in lieu of the Basic Death Benefit or the 1957 Survivor Benefit if the member dies while actively employed and has at least 20 years of total CalPERS service.
The cost-of-living adjustments for each plan are applied as specified by the Public Employees’ Retirement Law.
11.3 p. 376 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
78 Note 11 – Defined Benefit Pension Plans (CalPERS) (Continued) B. General Information about the Pension Plans (Continued) Benefits Provided (Continued)
The Plans’ provisions and benefits in effect at the measurement date of June 30, 2021 are summarized as follows:
Hire date
Prior to
January 1, 2013
On or after
January 1, 2013
Benefit formula 2.5% @ 55 2% @ 62
Benefit vesting schedule 5 years of service 5 years of service Benefit payments Monthly for life Monthly for life
Retirement age 50 52
Benefit per year of service, as a percentage of salary 2.0% to 3.0% 1.0% to 2.5% Required employee contribution rates 8.000% 7.000%
Required contribution during measurement period 11.990% 11.990% Hire Date
Prior to
January 5, 2011
Prior to
January 1, 2013
On or After
January 1, 2013
Benefit formula 3% @ 50 2% @ 50 2.7% @ 57
Benefit vesting schedule 3 years of service 3 years of service 3 years of service Benefit payments Monthly for life Monthly for life Monthly for life Retirement age 50-55 50-55 50-57
Benefit per year of service, as a percentage of salary 3.000% 2.00%-2.70% 2.00%-2.70% Required employee contribution rates 9.000% 9.000% 13.000% Required contribution during measurement period 20.620% 20.620% 20.620% Hire Date
Prior to
January 5, 2011
Prior to
January 1, 2013
On or After
January 1, 2013
Benefit formula 3% @ 55 2% @ 55 2% @ 57
Benefit vesting schedule 3 years of service 3 years of service 3 years of service Benefit payments Monthly for life Monthly for life Monthly for life Retirement age 50-55 50-55 50-57
Benefit per year of service, as a percentage of salary 2.4%-3.0% 1.426%-2.0% 1.426%-2.0% Required employee contribution rates 9.000% 7.000% 10.500% Required contribution during measurement period 20.620% 20.620% 20.620% Miscellaneous
Safety - Police
Safety - Fire
11.3 p. 377 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
79 Note 11 – Defined Benefit Pension Plans (CalPERS) (Continued) B. General Information about the Pension Plans (Continued) Employees Covered
At the measurement date of June 30, 2021, the following employees were covered by the benefit terms for all Plans:
Miscellaneous Safety
Active employees 160 100
Transferred and terminated employees 168 44
Retired Employees and Beneficiaries 238 143
Total 566 287
Contributions
Section 20814(c) of the California Public Employees’ Retirement Law requires that the employer contribution rates for all public employers are determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. The total plan contributions are determined through CalPERS’s annual actuarial valuation process. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. The City is required to contribute the difference between the actuarially determined rate and the contribution rate of employees. City contribution rates may change if plan contracts are amended. Payments made by the employer to satisfy contribution requirements that are identified by the pension plan terms as plan member contributions requirements are classified as plan member contributions.
C. Net Pension Liability
Actuarial Methods and Assumptions Used to Determine Total Pension Liability The June 30, 2020 valuation was rolled forward to determine the June 30, 2021 total pension liability, based on the following actuarial methods and assumptions:
Actuarial Cost Method
Actuarial Assumptions:
Discount Rate
Inflation
Salary Increases
Mortality Rate Table1
Post Retirement Benefit Increase
Entry Age Normal in accordance with the requirement of GASB Statement No. 68
7.15%
2.50%
Varies by Entry Age and Service
1 The mortality table used was developed based on CalPERS-specific data. The probabilities of mortality are based on the 2017 CalPERS Experience Study for the period from 1997 to 2015. Pre-retirement and Post-retirement mortality rates include 15 years of projected mortality improvement using 90% of Scale MP-2016 published by the Society of Actuaries. For more details on this table, please refer to the CalPERS Experience Study and Review of Actuarial Assumptions report from December 2017 that can be found on the CalPERS website.
Derived using CalPERS’ membership data for all funds.
The lesser of contract COLA or 2.50% until Purchasing Power Protection Allowance floor on purchasing power applies, 2.50% thereafter
11.3 p. 378 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
80 Note 11 – Defined Benefit Pension Plans (CalPERS) (Continued) C. Net Pension Liability (Continued)
Long-Term Expected Rate of Return
The long-term expected rate of return on pension plan investments was determined using a building-block method in which expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class.
In determining the long-term expected rate of return, CalPERS took into account both short-term and long-term market return expectations as well as the expected pension fund cash flows. Using historical returns of all the funds’ asset classes, expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11+ years) using a building-block approach. Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for each fund. The expected rate of return was set by calculating the rounded single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The expected rate of return was then set equal to the single equivalent rate calculated above and adjusted to account for assumed administrative expenses.
The expected real rates of return by asset class are as follows:
Current Target Real Return Real Return
Asset Class1 Allocation Years 1 - 102 Years 11+3
Global equity 50.00% 4.80% 5.98%
Fixed income 28.00% 1.00% 2.62%
Inflation assets 0.00% 0.77% 1.81%
Private equity 8.00% 6.30% 7.23%
Real assets 13.00% 3.75% 4.93%
Liquidity 1.00% 0.00% -0.92%
2 An expected inflation of 2.0% used
3 An expected inflation of 2.92% used
1 In the CalPER's ACFR, Fixed Income is included in Global Debt Securities; Liquidity is included in Short-term Investments; Inflation Assets are included in both Global Equity Securities and Global Debt Securities.
Discount Rate
The discount rate used to measure the total pension liability was 7.15%. The projection of cash flows used to determine the discount rate assumed that contributions from plan members will be made at the current member contribution rates and that contributions from employers will be made at statutorily required rates, actuarially determined. Based on those assumptions, the Plan’s fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on plan investments was applied to all periods of projected benefit payments to determine the total pension liability.
Subsequent Events
There were no subsequent events that would materially affect the results in this disclosure.
11.3 p. 379 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
81 Note 11 – Defined Benefit Pension Plans (CalPERS) (Continued) D. Changes in the Net Pension Liability
The following table shows the changes in net pension liability for the City’s miscellaneous plan recognized over the measurement period.
Total Pension Plan Fiduciary Net Net Pension
Liability Position Liability/(Asset)
(a) (b) (c) = (a) - (b)
Balance at June 30, 2020 (Valuation Date) 121,160,497 $ 84,156,723 $ 37,003,774 $ Changes Recognized for the Measurement Period:
Service cost 2,545,114 - 2,545,114
Interest on the total pension liability 8,496,663 - 8,496,663 Difference between expected and actual experience (176,531) - (176,531) Contributions from the employer - 3,772,061 (3,772,061) Contributions from employees - 914,541 (914,541)
Net investment income - 18,954,052 (18,954,052)
Benefit payments, including refunds of employee
contributions (6,844,176) (6,844,176) -
Administrative expenses - (84,067) 84,067
Net changes during July 1, 2020 to June 30, 2021 4,021,070 16,712,411 (12,691,341) Balance at June 30, 2021 (Measurement Date) 125,181,567 $ 100,869,134 $ 24,312,433 $ Increase (Decrease)
Miscellaneous Plan
Total Pension Plan Fiduciary Net Net Pension
Liability Position Liability/(Asset)
(a) (b) (c) = (a) - (b)
Balance at June 30, 2020 (Valuation Date) 179,952,020 $ 125,905,286 $ 54,046,734 $ Changes Recognized for the Measurement Period:
Service cost 3,976,010 - 3,976,010
Interest on the total pension liability 12,848,427 - 12,848,427 Difference between expected and actual experience 2,169,260 - 2,169,260 Plan to plan resource movement - - -
Contributions from the employer - 6,718,586 (6,718,586) Contributions from employees - 1,307,559 (1,307,559)
Net investment income - 28,749,163 (28,749,163)
Benefit payments, including refunds of employee
contributions (8,821,983) (8,821,983) -
Administrative expenses - (125,772) 125,772
Net changes during July 1, 2020 to June 30, 2021 10,171,714 27,827,553 (17,655,839) Balance at June 30, 2021 (Measurement Date) 190,123,734 $ 153,732,839 $ 36,390,895 $ Safety
Increase (Decrease)
11.3 p. 380 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
82 Note 11 – Defined Benefit Pension Plans (CalPERS) (Continued) D. Changes in the Net Pension Liability (Continued)
Sensitivity of the Net Pension Liability to Changes in the Discount Rate The following presents the net pension liability of the City for all Plans, calculated using the discount rate for each Plan, as well as what the City’s net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate:
Discount Rate Current Discount Discount Rate
- 1% (6.15%) Rate (7.15%) + 1% (8.15%)
Miscellaneous Plan $ 24,312,433 39,544,517 $ 11,606,354 $ Safety Plan $ 36,390,895 61,572,493 $ 15,579,291 $
Plan's Net Pension Liability/(Asset)
Pension Plans Fiduciary Net Position
Detailed information about each pension plan’s fiduciary net position is available in the separately issued CalPERS financial reports.
E. Pension Expense and Deferred Outflows/Inflows of Resources Related to Pensions For the year ended June 30, 2022, the City recognized pension expense in the amounts of $1,835,108 and $4,224,295 for the miscellaneous plan and safety plan, respectively.
As of measurement date of June 30, 2021, the City has deferred outflows and deferred inflows of resources related to pensions as follows:
Deferred outflows Deferred inflows
of Resources of Resources
Contributions made after the measurement date 4,103,355 $ - $ Difference between expected and actual experience 90,362 - Net difference between projected and actual earning on
pension plan investments - (9,512,589)
Total 4,193,717 $ (9,512,589) $
Miscellaneous Plan
Deferred outflows Deferred inflows
of Resources of Resources
Contributions made after the measurement date 7,117,603 $ - $ Difference between expected and actual experience 1,613,039 (170,876) Net difference between projected and actual earnings
on pension plan investments (14,392,841) -
Total 8,730,642 $ (14,563,717) $
Safety Plan
11.3 p. 381 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
83 Note 11 – Defined Benefit Pension Plans (CalPERS) (Continued) E. Pension Expense and Deferred Outflows/Inflows of Resources Related to Pensions (Continued) The $4,103,355 reported in the Miscellaneous Plans and $7,117,603 reported in the Safety Plans as deferred outflows of resources related to contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ending June 30, 2023. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized as pension expense as follows:
Measurement
Period Miscellaneous Safety
Ending June 30 Plan Plan
2022 (2,273,688) $ (3,226,576) $
2023 (2,270,779) (2,804,598)
2024 (2,271,659) (2,963,184)
2025 (2,606,101) (3,956,320)
$ (12,950,678) (9,422,227) $
Deferred Outflows/(Inflows)
of Resources
Note 12 – Other Postemployment Benefits (OPEB)
Governmental Business-Type
Activities Activities Total
Deferred outflows of resources:
Employer contributions made
subsequent to the measurement date 428,368 $ 87,117 $ 515,485 $ Changes in assumption 2,178,193 442,978 2,621,171
Total deferred outflows of resources $ 530,095 2,606,561 $ 3,136,656 $ Total OPEB liability 14,978,632 $ 3,046,196 $ 18,024,828 $ Total OPEB liability $ 3,046,196 14,978,632 $ 18,024,828 $ Deferred inflows of Resources:
Change in assumption 1,075,813 $ 218,787 $ 1,294,600 $
Difference between expected and actual experience 1,584,300 322,198 1,906,498 Total deferred inflows of resources $ 540,985 2,660,113 $ 3,201,098 $ OPEB Expense $ 231,427 1,137,962 $ 1,369,389 $
Plan Description
The City’s Retiree Healthcare Plan (Plan) is a single-employer defined benefit healthcare plan administered by the City. The plan provides healthcare benefits to eligible retirees and their dependents through the California Public Employee’s Retirement System healthcare program (PEMHCA) and a post-employment retention/recognition incentive benefit program (RRIB) which requires proof of medical coverage. Benefit provisions are established and may be amended through agreements and memorandums of understanding between the City, its management employees and unions representing City employees.
11.3 p. 382 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
84 Note 12 – Other Postemployment Benefits (Continued)
Plan Description (Continued)
For all retirees under the plan, the City contributes the PEMHCA minimum contribution on the unequal method for eligible retirees and surviving spouses. The PEMHCA minimum amount is $143 in 2021 and $149 in 2022. No dental, vision or life insurance benefits are provided.
The RRIB incentive benefit is for certain bargaining units’ retirees that retired prior to July 1, 2014 (police and fire employees), July 1, 2015 (management employees) or November 1, 2015 (AFSCME, miscellaneous employees).
Prior employees that retired on or before these dates and were fifty (50) or more years of age (police and fire employees) or fifty-five (55) or more years of age (AFSCME and management employees) and previously retired from City service with a minimum of fifteen (15) years of service with the City are eligible to receive this postretirement benefit until reaching the age of sixty-five (65). Additional tiers of years of service were added to the plan to qualify for benefits. This supplemental pension plan has been discontinued for new participants after the dates noted above.
The employer contribution under RRIB provides a temporary monthly annuity (to age 65) up to $300 per month based on service at retirement to eligible retirees. All classes of employees are covered, if eligible.
The City offers a Health Reimbursement Plan (PEMHCA) for new retirees after the dates noted above.
No assets are accumulated in a trust that meets the criteria in paragraph 4 of GASB Statement 75. The plan does not issue a separate report.
Employees Covered
At the measurement date of June 30, 2021, the following current and former employees were covered by the benefit terms under the plan:
Active plan members 220
Retirees 235
Total 455
Total OPEB Liability
The City’s OPEB liability of $18,024,828 was measured as of June 30, 2021 and was determined by an actuarial valuation as of June 30, 2020 rolled forward to 2021 using standard update procedures. The OPEB liability from the governmental activities is primarily liquidated from the general fund.
11.3 p. 383 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
85 Note 12 – Other Postemployment Benefits (Continued)
Actuarial Assumptions and Other Inputs
The total OPEB liability as of June 30, 2020 actuarial valuation was determined using the following actuarial assumptions and other inputs, applied to all periods included in the measurement, unless otherwise specified:
Actuarial Valuation Date June 30, 2020
Contribution Policy No pre-funding
Discount Rate 2.19%
Inflation 2.50% annually
Salary Increase 2.80% wage inflation plus seniority, merit, and promotional salary increases based on CalPERS Experience Study and Review of Actuarial Assumptions published in November 2021
Mortality Improvement Scale Modified projected fully generational with Scale MP-2019 Healthcare Trend Rate Based on 2021 Getzen model that reflects actual premium increases from 2021 to 20223 followed by 5.75% decreasing gradually to an ultimate rate of 4.04% by 2075
Changes in total OPEB Liability
The change in total OPEB liability are as follows:
Total OPEB
Liability
Balance at June 30, 2021 (Valuation Date) 18,751,804 $
Changes Recognized for the Measurement Period:
Service Cost 1,252,941
Interest on the total OPEB liability 435,960
Changes in assumptions (724,033)
Difference between expected
and actual experience (1,132,716)
Benefit payments (559,128)
Net Changes during July 1, 2020 to June 30, 2021 (726,976) Balance at June 30, 2021 (Measurement Date) 18,024,828 $ Sensitivity of the Total OPEB Liability to Changes in the Discount Rate The following presents the total OPEB liability of the City, calculated using the discount rate for the Plan, as well as what the City’s total OPEB liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate:
Discount Rate - 1% Current Discount Discount Rate + 1%
Rate (1.19%) Rate (2.19%) Rate (3.19%)
$ 18,024,828 20,990,476 $ 15,650,491 $
Plan's Total OPEB Liability
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
86 Note 12 – Other Postemployment Benefits (Continued)
Sensitivity of the Total OPEB Liability to Changes in the Discount Rate (Continued) The following presents the total OPEB liability of the City, as well as what the City’s total OPEB liability would be if it were calculated using healthcare cost trend rates that are one percentage point lower or one percentage point higher) than the current healthcare cost trend rates:
Healthcare Cost
Trend Rates
-1% (7.5% - 8.4%) 1%
$ 18,024,828 15,433,079 $ 21,350,999 $
Plan's Total OPEB Liability
OPEB Expense and Deferred Outflows/Inflows of Resources Related to OPEB For the year ended June 30, 2022, the City recognized OPEB expense of $1,369,389. At June 30, 2022, the City reported deferred outflows of resources and deferred inflows of resources related to OPEB from the following sources:
Deferred outflows Deferred inflows
of Resources of Resources
Difference between expected and actual experience - $ (1,906,498) $ Changes in assumptions 2,621,171 (1,294,600)
Employer contributions made
subsequent to the measurement date 515,485 -
Total 3,136,656 $ (3,201,098) $
The $515,485 reported as deferred outflows of resources related to contributions subsequent to the measurement date will be recognized as a reduction of the OPEB liability in the year ending June 30, 2023. The change in assumptions was due to the change in discount rate to 2.19% from 2.21% for the June 30, 2021 measurement date and is amortized over the average expected remaining service lives.
Other amounts reported as deferred outflows of resources and deferred inflows of resources related to OPEB will be recognized in OPEB expense as follows:
Measurement Period Deferred Outflows/
Ended June 30 (Inflows) of Resources
2022 (319,512) $
2023 (232,512)
2024 (39,512)
2025 43,536
2026 187,995
Thereafter (219,922)
$ (579,927)
11.3 p. 385 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
87 Note 13 – Claims Payable
The workers’ compensation and general liability claims administrators have estimated liabilities for probable future payments relating to claims outstanding as of June 30, 2022 in the following amounts which are recorded in separate internal service funds:
Worker' compensation claims 6,669,000 $
General liability claims 2,022,284
Total claims payable 8,691,284 $
Although the eventual outcome of these claims is uncertain, in the opinion of management, the resolution of these matters is not expected to have a material adverse effect on the financial condition of the City, beyond the provision for losses reflected in the recorded claims payable liabilities.
Changes in claims payable for workers’ compensation for the past three fiscal years are as follows:
Current Year Amounts
Beginning Claims and End Amounts Due in
of Year Changes in Claim of Year Due within more than
Workers' Compensation Liability Estimates Payments Liability One Year One Year 2019-2020 3,254,870 $ 70,329 (392,803) 2,932,396 $ 792,000 $ 2,140,396 $ 2020-2021 2,932,396 2,058,195 (1,397,737) 3,592,854 970,000 2,622,854 2021-2022 3,592,854 3,863,535 (787,389) 6,669,000 1,062,000 5,607,000 Changes in claims payable for general liability for the past three fiscal years are as follows:
Current Year Amounts
Beginning Claims and End Amounts Due in
of Year Changes in Claim of Year Due within more than
General Liability Liability Estimates Payments Liability One Year One Year 2019-2020 609,953 $ 525,681 $ (445,585) $ 690,049 $ 117,000 $ 573,049 $ 2020-2021 690,049 4,456,029 (2,380,120) 2,765,958 470,000 2,295,958 2021-2022 2,765,958 (322,612) (421,062) 2,022,284 634,997 1,387,287 Note 14 – Risk Management
Bodily injury, property damage and public officials’ errors and omissions insurance is provided via participation in a joint power’s authority. Effective July 1, 2015, the City is a member of the Municipal Pooling Authority (MPA), a joint powers authority established pursuant to California Government Code Sections 990.4-990.8 and 6500, et seq.
The pool has 20 member cities. The City is insured by the MPA for up to $29,000,000 per claim for liability coverage, including $28,000,000 provided by an excess policy with the California Affiliated Risk Management Authority, after a deductible of $50,000 which is paid by the City. Premiums paid by the participating members may be retrospectively increased or decreased to reflect the actual operating costs of MPA and the City’s share of incurred losses. The City is contingently liable for assessments which may be made by MPA in the event that MPA has insufficient resources to pay unexpectedly large claims.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
88 Note 14 – Risk Management (Continued)
The City is self-insured for the first $500,000 of each workers’ compensation claim. The City belongs to the Local Agency Workers’ Compensation Excess (LAWCX) joint powers authority, established pursuant to California Government Code Sections 990.4-990.8 and 6500 et seq., for the purpose of workers’ compensation excess coverage.
LAWCX coverage is for individual workers’ compensation claims in excess of $500,000 up to $5,000,000. In addition, additional excess coverage beyond $5,000,000 is purchased via California State Association of Counties Excess Insurance Authority (CSAC EIA) bringing statutory coverage to $50,000,000.
Note 15 – Commitments and Contingencies
The City had the following commitments outstanding as of June 30, 2022:
Name of Project
Outstanding
Amount
Enterprise Resource Planning (ERP) and Permitting Software Systems and Implementation Services $ 543,287
10th Street and Uvas Creek Bridge Design Services 539,156 McCarthy Well Project - Design and Construction Engineering Services 527,729
RIMS Public Safety Dispartch Software 527,462
Housing Element Update 211,460
City Hall Backup Generator Project 295,810
Citywide Ravement Rehab Project 4,518,787
Downtwon Gourmet Parking Lot Project 2,310,000
Vactor Truck for Public Works 594,156
$ 10,067,847
Under the terms of federal, county, and state grants, periodic audits are required, and certain costs may be questioned as not appropriate expenditures under the terms of the grants. Such audits could lead to reimbursements to the grantor agencies. If expenditures were disallowed, the City believes such disallowances, if any, would be immaterial.
The City is a defendant in certain legal claims and actions arising from the normal course of operations. In the opinion of management and legal counsel, such claims and actions will not have a material adverse effect on the City’s financial position.
Gilroy Garlic Festival
On July 28, 2019, the Gilroy Garlic Festival, held at Christmas Hill Park, was the site of an unexpected and random shooting. The gunman killed himself, three others and wounded 17 people. The City has been named as a party in litigation lawsuits against the Gilroy Garlic Festival Association responsible for organizing the festival. Currently, the Gilroy Garlic Festival Association’s insurance is covering all legal costs. The City may incur additional financial impacts as a result of this event. At this time, the extent of those impact is unknown as it is too early in the case to make those determinations.
11.3 p. 387 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
89 Note 15 – Commitments and Contingencies (Continued)
October 2021 Halloween Incident.
The City has received several government claims which arise out of a shooting that occurred in the early morning of October 30, 2021 during a Halloween party at Gilroy City Councilmember Rebecca Armendariz’s residence. The City of Gilroy had no involvement in the private Halloween party. The claims have been submitted by the family members of two individuals who died as a result of the shooting. Two lawsuits have been filed naming the City as a defendant. Only one lawsuit has been served on the City. Both lawsuit’s theory of liability against the City appears to be primarily that the City is vicariously liable for Councilmember Armendariz’s involvement in hosting the Halloween party.
Business-Type Activities Delinquencies
The City provides water and sewer utility services. Since the onset of the pandemic in 2020, Governor Gavin Newsom issued executive orders instituting moratorium on shutting off water services for delinquent/non-payment accounts. Subsequent legislation enacted in September 2021 extended that moratorium through December 31, 2021.
The City’s water and sewer utilities currently have estimated $900,000 in delinquent accounts. The City is currently offering its delinquent customers a payment arrangement plan and will continue its collection efforts. In addition, State Water Resources Control Board of California has instituted a water and wastewater arrearage payment program to provide relief to community water and wastewater systems for unpaid bills related to the pandemic.
Note 16 – Net Investment in Capital Assets
The following is the calculation of net investment in capital assets at June 30, 2022:
Governmental Business-Type
Activities Activities DCU
Capital assets, net of accumulated depreciation 202, $ 83,970,716 815,159 $ 111,561,190 $ Investment with fiscal related to debt services 921,030 44,512,120 - Less: oustanding principal on capital related debts (53,745,434) (49,520,000) - Less: bond premium (2,911,561) (5,573,508) -
Net investment in capital assets 147,079,194 $ 73,389,328 $ 111,561,190 DCU share in net investment in capital assets 46,744,139 City share in net investment in capital assets 64,817,051 $
11.3 p. 388 of 530
City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
90 Note 17 – Classification of Fund Balances
Public Facilities Nonmajor
General Impact Capital Governmental
Fund Projects Fund Funds Total
Nonspendable:
Prepaid items 739 $ - $ - $ 739 $
Subtotal 739 - - 739
Restricted:
General capital projects - 30,550 5,221,206 5,251,756
PARS 1,983,396 - - 1,983,396
Public safety - - 591,293 591,293
Street maintenance - - 6,766,785 6,766,785
Grant programs - - 1,852,437 1,852,437
Housing - - 2,909,959 2,909,959
Traffic impact - - 17,488,071 17,488,071
Sewer development - - 16,063,074 16,063,074
Water development - - 6,053,344 6,053,344
Storm drains - - 2,091,686 2,091,686
Community
development - - 4,918,073 4,918,073
Debt service - - 3,009,159 3,009,159
Museum - - 10,492 10,492
City poor assistance - - 15,053 15,053
Land held for resale - - 706,754 706,754
Subtotal 1,983,396 30,550 67,697,386 69,711,332
Commited:
Ecomonic stability reserve 5,572,376 - - 5,572,376
Subtotal 5,572,376 - - 5,572,376
Assigned:
Capital projects - - 5,494,298 5,494,298
Subtotal - - 5,494,298 5,494,298
Unassigned (deficit) 30,349,205 - - 30,349,205
Total 37,905,716 $ 30,550 $ 73,191,684 $ 111,127,950 $
General Fund Balance Policy
The City’s general fund reserve policy consists of an unrestricted General Fund Reserve of 20% of general fund expenditures and an Economic Stability Reserve of 10% of general fund expenditures. The Economic Stability Reserve would only be used in extraordinary circumstances, upon satisfaction of one of the following “economic triggers” and with the majority vote of the City Council: (i) state take-away of significant revenue; (ii) large drop in property taxes (decrease in assessed valuations), (iii) major business closures (sales tax and/or utility users’ tax impact); (iv) dramatic drop in development from projections; (v) large unexpected drop in sales taxes (or other primary revenues - utility users’ tax, franchise fees or transient occupancy tax) due to severe recession or (vi) the economic triggers cause the General Fund Reserve to fall below a predetermined percentage of expenditures (e.g. 20%). In the event the Economic Stability Reserve is used, the City is obligated to replenish the reserve by the end of the next biennial budget to 10% of the general fund expenditures for the given year.
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City of Gilroy
Notes to the Basic Financial Statements (Continued)
For the Year Ended June 30, 2022
91 Note 18 – Subsequent Event
Land held for Sale
The City currently owns Cherry Blossom Apartments which consists of seven residential units and 3 units, approximately 3,100 square feet, of retail space on the first floor. The City has received interest from developer(s) to purchase and develop the property. In January 2023, the City declared the property as surplus, pursuant to Surplus Lands Act (SLA). The purpose of the SLA is to promote affordable housing development on unused or underutilized public land throughout the state of California.
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REQUIRED SUPPLEMENTARY INFORMATION
(UNAUDITED)
93 11.3
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Measurement period 2020-21 2019-20 2018-19 2017-18 2016-17 Total pension liability
Service cost $ 2,545,114 $ 2,360,748 $ 2,218,281 $ 2,107,888 $ 2,119,709 Interest 8,496,663 8,220,201 7,888,537 7,397,421 7,057,333 Changes of benefit terms - - - - -
Changes of assumptions - - (870,201) - 5,558,063
Differences between expected and actual experience (176,531) 670,381 3,067,906 1,618,519 (2,724,046) Benefit payments, including refunds of employee
contributions (6,844,176) (6,415,856) (6,003,668) (5,515,662) (4,810,256) Net change in total pension liability 4,021,070 4,835,474 7,171,056 4,737,965 7,200,803 Total pension liability - beginning 121,160,497 116,325,023 109,153,967 104,416,002 97,215,199 Total pension liability - ending (a) $ 125,181,567 $ 121,160,497 $ 116,325,023 $ 109,153,967 $ 104,416,002 Pension fiduciary net position
Contributions - employer $ 3,772,061 $ 3,645,000 $ 3,254,181 $ 2,796,490 $ 2,535,645 Contributions - employee 914,541 1,076,549 992,926 1,003,145 888,342 Net investment income 18,954,052 4,099,977 5,226,520 6,275,073 7,621,577 Benefit payments, including refunds of employee
contributions (6,844,176) (6,415,856) (6,003,668) (5,515,662) (4,810,256) Plan to plan resource movement - 1,029 - (182) -
Administrative expense2 (115,410) (84,067) (55,985) (115,667) (100,535) Other Miscellaneous Income/(Expense)1 - - 182 (219,654) - Net change in plan fiduciary net position 2,291,289 16,712,411 3,414,156 4,223,543 6,134,773 Plan fiduciary net position - beginning3 84,156,723 81,865,434 78,451,278 74,227,735 68,092,962 Plan fiduciary net position - ending (b) $ 100,869,134 $ 84,156,723 $ 81,865,434 $ 78,451,278 $ 74,227,735 Plan net pension liability - ending (a) - (b) $ 24,312,433 $ 37,003,774 $ 34,459,589 $ 30,702,689 $ 30,188,267 Plan fiduciary net position as a percentage 80.58% 69.46% 70.38% 71.87% 71.09% of the total pension liability
Covered payroll3
$ 14,371,056 $ 13,093,445 $ 12,003,033 $ 11,457,160 $ 10,902,171 Plan net pension liability as a percentage of covered
payroll 169.18% 282.61% 287.09% 267.98% 276.90%
Notes to Schedule:
Changes of Assumptions: None in 2019, 2020 and 2021. In 2018, demographic assumptions and inflation rate were changed in accordance to the CalPERS Experience Study and Review of Actuarial Assumption December 2017. There were no changes in the discount rate. In 2017, the accounting discount rate reduced from 7.65 percent to 7.15 percent. In 2016, there were no changes. In 2015, amounts reported reflect an adjustment of the discount rate from 7.5 percent (net of administrative expense) to 7.65 percent (without a reduction for pension plan administrative expense.) In 2014, amounts reported were based on the 7.5 percent discount rate.
California Public Employees' Retirement System Defined Pension Plan - Miscellaneous Plan 1 Historical information is presented only for measurement periods for which GASB 68 is applicable. 2 Includes any beginning of year adjustment.
Benefit Changes: The figures above do not include any liability impact that may have resulted from plan changes which occurred after the June 30, 2017 valuation date. This applies for voluntary benefit changes as well as any offers of Two Years Additional Service Credit (a.k.a. Golden Handshakes). 3 Includes one year’s payroll growth using 2.75 percent payroll growth assumption for fiscal years ended June 30, 2018-22; 3.00 percent payroll growth assumption for fiscal years ended June 30, 2014-17.
City of Gilroy
Required Supplementary Information (Unaudited)
Schedule of Changes in the Net Pension Liability and Related Ratios For the Year Ended June 30, 2022
Last Ten Fiscal Years
94 11.3
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Measurement period 2015-16 2014-15 2013-141
Total pension liability
Service cost $ 1,914,477 1,974,107 $ 1,886,470 $
Interest 6,720,915 6,992,371 6,378,166
Changes of benefit terms - - -
Changes of assumptions (1,563,145) - -
Differences between expected and actual experience 67,994 (878,722) - Benefit payments, including refunds of employee
contributions (4,140,599) (4,335,513) (3,800,609)
Net change in total pension liability 2,999,642 3,752,243 4,464,027 Total pension liability - beginning 90,463,314 93,462,956 85,999,287 Total pension liability - ending (a) $ 93,462,956 97,215,199 $ 90,463,314 $ Pension fiduciary net position
Contributions - employer $ 2,236,836 2,448,744 $ 2,105,469 $ Contributions - employee 894,531 895,816 978,326
Net investment income 1,523,463 355,337 10,200,504
Benefit payments, including refunds of employee
contributions (4,140,599) (4,335,513) (3,800,609)
Plan to plan resource movement - - -
Administrative expense2 (77,393) (41,912) -
Other Miscellaneous Income/(Expense)1 - - -
Net change in plan fiduciary net position 436,838 (677,528) 9,483,690 Plan fiduciary net position - beginning3 68,770,490 68,333,652 58,849,962 Plan fiduciary net position - ending (b) $ 68,092,962 $ 68,770,490 $ 68,333,652 Plan net pension liability - ending (a) - (b) $ 29,122,237 $ 24,692,466 $ 22,129,662 Plan fiduciary net position as a percentage 70.04% 73.58% 75.54% of the total pension liability
Covered payroll3
$ 11,189,178 $ 10,920,524 $ 10,072,452
Plan net pension liability as a percentage of covered
payroll 260.27% 226.11% 219.70%
Notes to Schedule:
City of Gilroy
Required Supplementary Information (Unaudited)
Schedule of Changes in the Net Pension Liability and Related Ratios (Continued) For the Year Ended June 30, 2022
Last Ten Fiscal Years
Changes of Assumptions: None in 2019, 2020 and 2021. In 2018, demographic assumptions and inflation rate were changed in accordance to the CalPERS Experience Study and Review of Actuarial Assumption December 2017. There were no changes in the discount rate. In 2017, the accounting discount rate reduced from 7.65 percent to 7.15 percent. In 2016, there were no changes. In 2015, amounts reported reflect an adjustment of the discount rate from 7.5 percent (net of administrative expense) to 7.65 percent (without a reduction for pension plan administrative expense.) In 2014, amounts reported were based on the 7.5 percent discount rate.
California Public Employees' Retirement System Defined Pension Plan - Miscellaneous Plan 1 Historical information is presented only for measurement periods for which GASB 68 is applicable. 2 Includes any beginning of year adjustment.
3 Includes one year’s payroll growth using 2.75 percent payroll growth assumption for fiscal years ended June 30, 2018-22; 3.00 percent payroll growth assumption for fiscal years ended June 30, 2014-17.
Benefit Changes: The figures above do not include any liability impact that may have resulted from plan changes which occurred after the June 30, 2017 valuation date. This applies for voluntary benefit changes as well as any offers of Two Years Additional Service Credit (a.k.a. Golden Handshakes). 95 11.3
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Measurement period 2020-21 2019-20 2018-19 2017-18 2016-17 Total pension liability
Service cost $ 3,976,010 $ 4,116,535 $ 4,001,654 $ 3,782,506 $ 3,795,030 Interest 12,848,427 12,139,906 11,586,454 11,090,179 10,658,420 Changes of benefit terms - - - - -
Changes of assumptions - - (633,599) - 9,024,447
Differences between expected and actual experience 2,169,260 (85,114) (560,783) (600,354) (1,138,485) Benefit payments, including refunds of employee contributions (8,821,983) (8,070,115) (7,569,570) (7,391,540) (6,957,768) Net change in total pension liability 10,171,714 8,101,212 7,457,755 6,247,192 15,381,644 Total pension liability - beginning 179,952,020 171,850,808 164,393,053 158,145,861 142,764,217 Total pension liability - ending (a) $ 190,123,734 $ 179,952,020 $ 171,850,808 $ 164,393,053 $ 158,145,861 Pension fiduciary net position
Contributions - employer $ 6,718,586 $ 6,320,224 $ 5,572,994 $ 4,906,333 $ 4,528,260 Contributions - employee 1,307,559 1,575,349 1,245,565 1,196,981 1,157,337 Net investment income 28,749,163 6,112,651 7,469,298 8,983,812 10,785,793 Benefit payments, including refunds of employee contributions (8,821,983) (8,070,115) (7,569,570) (7,391,540) (6,957,768) Plan to plan resource movement - (1,029) - (263) -
Administrative expense2 (169,364) (125,772) (80,996) (165,621) (143,087) Other Miscellaneous Income/(Expense)1 - - 263 (314,517) - Net change in plan fiduciary net position 5,767,716 27,827,553 6,637,554 7,215,185 9,370,535 Plan fiduciary net position - beginning3 125,905,286 120,137,570 113,500,016 106,284,831 96,914,296 Plan fiduciary net position - ending (b) $ 153,732,839 $ 125,905,286 $ 120,137,570 $ 113,500,016 $ 106,284,831 Plan net pension liability - ending (a) - (b) $ 36,390,895 $ 54,046,734 $ 51,713,238 $ 50,893,037 $ 51,861,030 Plan fiduciary net position as a percentage 80.86% 69.97% 69.91% 69.04% 67.21% of the total pension liability
Covered payroll3
$ 13,936,242 $ 14,083,254 $ 13,479,938 $ 12,879,248 $ 12,700,905 Plan net pension liability as a percentage of covered payroll 261.12% 383.77% 383.63% 395.16% 408.33% Notes to Schedule:
2 Includes any beginning of year adjustment.
3 Includes one year’s payroll growth using 2.75 percent payroll growth assumption for fiscal years ended June 30, 2018-22; 3.00 percent payroll growth assumption for fiscal years ended June 30, 2014-17.
Benefit Changes: The figures above do not include any liability impact that may have resulted from plan changes which occurred after the June 30, 2017 valuation date. This applies for voluntary benefit changes as well as any offers of Two Years Additional Service Credit (a.k.a. Golden Handshakes).
Changes of Assumptions: None in 2019, 2020 or 2021. In 2018, demographic assumptions and inflation rate were changed in accordance to the CalPERS Experience Study and Review of Actuarial Assumption December 2017. There were no changes in the discount rate. In 2017, the accounting discount rate reduced from 7.65 percent to 7.15 percent. In 2016, there were no changes. In 2015, amounts reported reflect an adjustment of the discount rate from 7.5 percent (net of administrative expense) to 7.65 percent (without a reduction for pension plan administrative expense.) In 2014, amounts reported were based on the 7.5 percent discount rate.
City of Gilroy
Required Supplementary Information (Unaudited)
Schedule of Changes in the Net Pension Liability and Related Ratios (Continued) For the Year Ended June 30, 2022
Last Ten Fiscal Years
California Public Employees' Retirement System Defined Pension Plan - Safety Plan 1 Historical information is presented only for measurement periods for which GASB 68 is applicable. 96 11.3
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Measurement period 2015-16 2014-15 2013-141
Total pension liability
Service cost $ 3,251,786 3,436,724 $ 3,441,840 $
Interest 9,778,748 10,258,316 9,235,218
Changes of benefit terms - - -
Changes of assumptions (2,444,546) - -
Differences between expected and actual experience 437,762 (557,694) - Benefit payments, including refunds of employee contributions (5,976,690) (6,616,198) (5,792,746) Net change in total pension liability 5,047,060 6,521,148 6,884,312 Total pension liability - beginning 131,196,009 136,243,069 124,311,697 Total pension liability - ending (a) $ 136,243,069 142,764,217 $ 131,196,009 $ Pension fiduciary net position
Contributions - employer $ 3,911,991 4,131,687 $ 3,844,918 $ Contributions - employee 1,106,970 1,130,369 1,082,775
Net investment income 2,139,791 541,083 14,460,928
Benefit payments, including refunds of employee contributions (5,976,690) (6,616,198) (5,792,746) Plan to plan resource movement - - -
Administrative expense2 (110,062) (59,596) -
Other Miscellaneous Income/(Expense)1 - - -
Net change in plan fiduciary net position 1,072,000 (872,655) 13,595,875 Plan fiduciary net position - beginning3 97,786,951 96,714,951 83,119,076 Plan fiduciary net position - ending (b) $ 96,914,296 $ 97,786,951 $ 96,714,951 Plan net pension liability - ending (a) - (b) $ 45,849,921 $ 38,456,118 $ 34,481,058 Plan fiduciary net position as a percentage 67.88% 71.77% 73.72% of the total pension liability
Covered payroll3
$ 12,637,804 $ 12,055,260 $ 12,092,757
Plan net pension liability as a percentage of covered payroll 362.80% 319.00% 285.14% Notes to Schedule:
Changes of Assumptions: None in 2019, 2020 or 2021. In 2018, demographic assumptions and inflation rate were changed in accordance to the CalPERS Experience Study and Review of Actuarial Assumption December 2017. There were no changes in the discount rate. In 2017, the accounting discount rate reduced from 7.65 percent to 7.15 percent. In 2016, there were no changes. In 2015, amounts reported reflect an adjustment of the discount rate from 7.5 percent (net of administrative expense) to 7.65 percent (without a reduction for pension plan administrative expense.) In 2014, amounts reported were based on the 7.5 percent discount rate.
California Public Employees' Retirement System Defined Pension Plan - Safety Plan 1 Historical information is presented only for measurement periods for which GASB 68 is applicable. 2 Includes any beginning of year adjustment.
3 Includes one year’s payroll growth using 2.75 percent payroll growth assumption for fiscal years ended June 30, 2018-22; 3.00 percent payroll growth assumption for fiscal years ended June 30, 2014-17.
Benefit Changes: The figures above do not include any liability impact that may have resulted from plan changes which occurred after the June 30, 2017 valuation date. This applies for voluntary benefit changes as well as any offers of Two Years Additional Service Credit (a.k.a. Golden Handshakes).
City of Gilroy
Required Supplementary Information (Unaudited)
Schedule of Changes in the Net Pension Liability and Related Ratios (Continued) For the Year Ended June 30, 2022
Last Ten Fiscal Years
97 11.3
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Fiscal Year End 2021-22 2020-21 2019-20 2018-19 2017-18 2016-17 Actuarially determined contribution $ 4,103,355 $ 3,772,061 $ 3,645,000 $ 3,254,181 $ 2,796,490 $ 2,535,645 Contributions in relation to the actuarially
determined contribution2 (3,772,061) (4,103,355) (3,645,000) (3,254,181) (2,796,490) (2,535,645) Contribution deficiency (excess) - $ - $ - $ - $ - $ - $ Covered payroll3 $ 14,371,056 14,802,188 $ 13,093,445 $ 12,003,033 $ 11,457,160 $ 10,902,171 $ Contributions as a percentage of covered
payroll3 27.72% 26.25% 27.84% 27.11% 24.41% 23.26%
Notes to Schedule:
Methods and assumptions used to determine contribution rates:
Actuarial cost method Entry Age Normal Cost Method
Amortization method Level percentage of payroll
Asset valuation method Market value
Inflation 2.50%
Salary increases Varies by entry age and service
Payroll Growth 2.750%
Investment rate of return
Retirement age
Mortality
1 Historical information is presented only for measurement periods for which GASB 68 is applicable.
City of Gilroy
Required Supplementary Information (Unaudited)
Schedule of Plan Contributions - Pension
For the Year Ended June 30, 2022
Last Ten Fiscal Years
California Public Employees' Retirement System Defined Pension Plan - Miscellaneous 2 Employers are assumed to make contributions equal to the actuarially determined contributions. However, some employers may choose to make additional contributions towards their unfunded liability. Employer contributions for such plans exceed the actuarially determined contributions. 3 Includes one year’s payroll growth using 2.75 percent payroll growth assumption for fiscal years ended June 30, 2018-21; 3.00 percent payroll growth assumption for fiscal years ended June 30, 2014-17.
7.00% net of pension plan investment expenses; includes Inflation.
The probabilities of retirement are based on the 2017 CalPERS Experience study for the period from 1997 to 2015.
The probabilities of mortality are based on the 2017 CalPERS Experience Study for the period from 1997 to 2015. Pre-retirement and Post-retirement mortality rates include 15 years of projected mortality improvement using 90% of Scale MP-2016 published by the Society of Actuaries
The actuarial methods and assumptions used to set the actuarially determined contributions for Fiscal Year 2020-21 were derived from the June 30, 2018 funding valuation report.
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Fiscal Year End 2015-16 2014-15 2013-141
Actuarially determined contribution $ 2,236,836 2,448,744 $ 2,105,469 $ Contributions in relation to the actuarially
determined contribution2 (2,448,744) (2,236,836) (2,105,469) Contribution deficiency (excess) $ - $ - $ -
Covered payroll3 $ 10,920,524 11,189,178 $ 10,072,452 $ Contributions as a percentage of covered
payroll3 21.88% 20.48% 20.90%
Notes to Schedule:
Methods and assumptions used to determine contribution rates:
Actuarial cost method Entry Age Normal Cost Method
Amortization method Level percentage of payroll
Asset valuation method Market value
Inflation 2.50%
Salary increases Varies by entry age and service
Payroll Growth 2.750%
Investment rate of return
Retirement age
Mortality
7.00% net of pension plan investment expenses; includes Inflation.
The probabilities of retirement are based on the 2017 CalPERS Experience study for the period from 1997 to 2015.
The probabilities of mortality are based on the 2017 CalPERS Experience Study for the period from 1997 to 2015. Pre-retirement and Post-retirement mortality rates include 15 years of projected mortality improvement using 90% of Scale MP-2016 published by the Society of Actuaries
2 Employers are assumed to make contributions equal to the actuarially determined contributions. However, some employers may choose to make additional contributions towards their unfunded liability. Employer contributions for such plans exceed the actuarially determined contributions. 3 Includes one year’s payroll growth using 2.75 percent payroll growth assumption for fiscal years ended June 30, 2018-21; 3.00 percent payroll growth assumption for fiscal years ended June 30, 2014-17.
City of Gilroy
Required Supplementary Information (Unaudited)
Schedule of Plan Contributions - Pension (Continued)
For the Year Ended June 30, 2022
Last Ten Fiscal Years
California Public Employees' Retirement System Defined Pension Plan - Miscellaneous 1 Historical information is presented only for measurement periods for which GASB 68 is applicable.
The actuarial methods and assumptions used to set the actuarially determined contributions for Fiscal Year 2019-20 were derived from the June 30, 2018 funding valuation report.
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2021-22 2020-21 2019-20 2018-19
Actuarially determined contribution 7,117,603 $ 6718586 $ 6,320,224 $ 5,572,994 Contributions in relation to the actuarially
determined contribution2 (6,718,586) (7,117,603) (6,320,224) (5,572,994) Contribution deficiency (excess) - $ - $ - $ - $
Covered payroll3 $ 13,936,242 14,354,329 $ 14,083,254 $ 13,479,938 $ Contributions as a percentage of covered
payroll3 49.59% 48.21% 44.88% 41.34%
Notes to Schedule:
Methods and assumptions used to determine contribution rates:
Actuarial cost method Entry Age Normal Cost Method
Amortization method Level percentage of payroll
Asset valuation method Market value
Inflation 2.50%
Salary increases Varies by entry age and service
Payroll Growth 2.750%
Investment rate of return
Retirement age
Mortality
The probabilities of retirement are based on the 2017 CalPERS Experience study for the period from 1997 to 2015.
The probabilities of mortality are based on the 2017 CalPERS Experience Study for the period from 1997 to 2015. Pre-retirement and Post-retirement mortality rates include 15 years of projected mortality improvement using 90% of Scale MP-2016 published by the Society of Actuaries.
7.00% net of pension plan investment expenses; includes Inflation. 3 Includes one year’s payroll growth using 2.75 percent payroll growth assumption for fiscal years ended June 30, 2018-19; 3.00 percent payroll growth assumption for fiscal years ended June 30, 2014-17.
The actuarial methods and assumptions used to set the actuarially determined contributions for Fiscal Year 2020-21 were derived from the June 30, 2018 funding valuation report.
City of Gilroy
Required Supplementary Information (Unaudited)
Schedule of Plan Contributions - Pension (Continued)
For the Year Ended June 30, 2022
Last Ten Fiscal Years
California Public Employees' Retirement System Defined Pension Plan - Safety Plan 1 Historical information is presented only for measurement periods for which GASB 68 is applicable. 2 Employers are assumed to make contributions equal to the actuarially determined contributions. However, some employers may choose to make additional contributions towards their unfunded liability. Employer contributions for such plans exceed the actuarially determined contributions. 100
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2017-18 2016-17 2015-16 2014-15 2013-141
Actuarially determined contribution $ 4,906,333 $ 4,528,260 $ 4,131,687 $ 3,911,991 $ 3,844,918 Contributions in relation to the actuarially
determined contribution2 (4,528,260) (4,906,333) (4,131,687) (3,911,991) (3,844,918) Contribution deficiency (excess) - $ - $ - $ - $ - $
Covered payroll3 $ 12,700,905 12,879,248 $ 12,637,804 $ 12,055,260 $ 12,092,757 $ Contributions as a percentage of covered
payroll3 38.09% 35.65% 32.69% 32.45% 31.80%
Notes to Schedule:
Methods and assumptions used to determine contribution rates:
Actuarial cost method Entry Age Normal Cost Method
Amortization method Level percentage of payroll
Asset valuation method Market value
Inflation 2.50%
Salary increases Varies by entry age and service
Payroll Growth 2.750%
Investment rate of return
Retirement age
Mortality
The probabilities of retirement are based on the 2017 CalPERS Experience study for the period from 1997 to 2015.
The probabilities of mortality are based on the 2017 CalPERS Experience Study for the period from 1997 to 2015. Pre-retirement and Post-retirement mortality rates include 15 years of projected mortality improvement using 90% of Scale MP-2016 published by the Society of Actuaries.
2 Employers are assumed to make contributions equal to the actuarially determined contributions. However, some employers may choose to make additional contributions towards their unfunded liability. Employer contributions for such plans exceed the actuarially determined contributions. 3 Includes one year’s payroll growth using 2.75 percent payroll growth assumption for fiscal years ended June 30, 2018-19; 3.00 percent payroll growth assumption for fiscal years ended June 30, 2014-17.
The actuarial methods and assumptions used to set the actuarially determined contributions for Fiscal Year 2020-21 were derived from the June 30, 2018 funding valuation report.
7.00% net of pension plan investment expenses; includes Inflation.
City of Gilroy
Required Supplementary Information (Unaudited)
Schedule of Plan Contributions - Pension (Continued)
For the Year Ended June 30, 2022
Last Ten Fiscal Years
California Public Employees' Retirement System Defined Pension Plan - Safety Plan 1 Historical information is presented only for measurement periods for which GASB 68 is applicable. 101
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Measurement period 2020-21 2019-20
Total OPEB liability
Service cost $ 1,252,941 $ 906,127
Interest 435,960 533,762
Difference between expected vs actual experience (1,132,716) - Changes of assumptions (724,033) 3,218,042
Benefit payments, including refunds of employee contributions (559,128) (500,729) Net change in total OPEB liability (726,976) 4,157,202
Total OPEB liability - beginning 18,751,804 14,594,602
Total OPEB liability - ending (a) $ 18,024,828 $ 18,751,804 Covered employee-payroll 3
$ 28,912,941 23,024,828 $
Plan OPEB liability as a percentage of covered payroll 78.28% 64.86% Notes to Schedule:
Benefit Changes:
There were no changes in benefits.
Changes in Assumptions:
The discount rate for the June 30, 2017 measurement date was increased to 3.58% from 2.85%.
The discount rate for the June 30, 2018 measurement date was increased to 3.87% from 3.58%.
The discount rate for the June 30, 2019 measurement date was decreased to 3.50% from 3.87%.
The discount rate for the June 30, 2020 measurement date was decreased to 2.21% from 3.50% The discount rate for the June 30, 2021 measurement date was decreased to 2.19% from 2.21% Plan assets:
There are no plan assets accumulated in a trust that meets the criteria of GASB to pay related benefits for the OPEB plan.
Historical information is presented only for measurement periods for which GASB 75 is applicable.
For the Year Ended June 30, 2022
Schedule of Changes in the Net OPEB Liability and Related Ratios Required Supplementary Information (Unaudited)
City of Gilroy
Other Post Employment Benefit Plan
Last Ten Fiscal Years
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Measurement period 2018-19 2017-18 2016-17
Total OPEB liability
Service cost $ 697,310 $ 723,000 $ 832,000
Interest 594,793 546,000 463,000
Actual vs. expected experience (1,655,290) - -
Changes of assumptions 547,789 (625,000) (1,691,000)
Benefit payments, including refunds of employee contributions (524,000) (491,000) (479,000) Net change in total OPEB liability (339,398) 153,000 (875,000) Total OPEB liability - beginning 14,934,000 14,781,000 15,656,000 Total OPEB liability - ending (a) $ 14,594,602 $ 14,934,000 $ 14,781,000 Covered employee-payroll 3
$ 27,610,000 29,906,910 $ 26,626,000 $
Plan OPEB liability as a percentage of covered payroll 48.80% 54.09% 55.51% Notes to Schedule:
Benefit Changes:
There were no changes in benefits.
Changes in Assumptions:
The discount rate for the June 30, 2017 measurement date was increased to 3.58% from 2.85%.
The discount rate for the June 30, 2018 measurement date was increased to 3.87% from 3.58%.
The discount rate for the June 30, 2019 measurement date was decreased to 3.50% from 3.87%.
The discount rate for the June 30, 2020 measurement date was decreased to 2.21% from 3.50% The discount rate for the June 30, 2021 measurement date was decreased to 2.19% from 2.21% Plan assets:
There are no plan assets accumulated in a trust that meets the criteria of GASB to pay related benefits for the OPEB plan.
City of Gilroy
Required Supplementary Information (Unaudited)
Schedule of Changes in the Net OPEB Liability and Related Ratios (Continued) For the Year Ended June 30, 2022
Last Ten Fiscal Years
Other Post Employment Benefit Plan
Historical information is presented only for measurement periods for which GASB 75 is applicable. 103
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Original Final Variance with
Budget Budget Actual Final Budget
REVENUES:
Taxes:
Property taxes $ 16,805,600 $ 16,805,600 $ 17,894,048 $ 1,088,448 Sales tax 18,906,843 18,906,843 21,608,608 2,701,765
Transient occupancy tax 1,431,200 1,431,200 1,545,721 114,521 Utility taxes 4,237,220 4,237,220 5,488,491 1,251,271
Franchise taxes 1,753,800 1,753,800 1,874,046 120,246
Document transfer tax 520,000 520,000 618,818 98,818
Motor vehicle in lieu tax 32,534 32,534 65,386 32,852
Total taxes 43,687,197 43,687,197 49,095,118 5,407,921
Intergovernmental:
Grants 5,876,500 5,876,500 11,267,505 5,391,005
Total intergovernmental
Charges for Services:
Administrative charges 3,697,825 3,697,825 3,680,691 (17,134) Plan checks and inspections 2,945,780 2,945,780 2,202,995 (742,785) Special planning services 510,000 510,000 655,261 145,261 Special police services 54,122 54,122 20,070 (34,052)
Special fire services 200,000 200,000 182,349 (17,651)
Community recreation 504,157 504,157 639,265 135,108
Total charges for services 7,911,884 7,911,884 7,380,631 (531,253) Licenses and Permits:
Business licenses 574,996 574,996 880,406 305,410
Hazardous material permits 210,000 210,000 151,535 (58,465) Building permits 1,536,790 1,536,790 1,578,741 41,951
Other licenses and permits 49,276 49,276 61,504 12,228
Total licenses and permits 2,371,062 2,371,062 2,672,186 301,124 Fines:
Vehicle fines 83,526 83,526 79,849 (3,677)
Parking fines 21,150 21,150 26,036 4,886
Abandoned vehicle 100,000 100,000 156,518 56,518
Total fines 204,676 204,676 262,403 57,727
Investment income (loss) 159,376 159,376 (758,838) (918,214) Miscellaneous:
Police and fire 22,899 22,899 102,844 79,945
Recreation 3,029 3,029 1,753 (1,276)
Other 734,233 734,233 3,236,246 2,502,013
Total miscellaneous 760,161 760,161 3,340,843 2,580,682 TOTAL REVENUES 60,970,856 60,970,856 73,259,848 12,288,992 (Continued)
City of Gilroy
Required Supplementary Information
Budgetary Comparison Schedule - General Fund
For the Year Ended June 30, 2022
104
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Original Final Variance with
Budget Budget Actual Final Budget
EXPENDITURES:
General Government:
City council 221,987 221,987 316,805 (94,818)
City administration 1,344,130 1,462,102 1,248,736 213,366 Emergency services 101,100 101,100 38,839 62,261
Finance 964,349 964,349 867,841 96,508
General administration 2,196,671 2,296,671 3,272,639 (975,968) City attorney 450,000 450,000 711,905 (261,905)
Personnel 1,292,276 1,292,276 1,479,512 (187,236)
Total general government 6,570,513 6,788,485 7,936,277 (1,147,792) Public Safety:
Police administration 4,103,881 4,103,881 3,993,280 110,601 Police patrol operations 14,438,223 14,899,879 15,115,800 (215,921) Police investigation 1,523,800 1,523,800 1,485,581 38,219 Communications 2,218,127 2,218,127 2,045,665 172,462
Police records 1,174,220 1,174,220 1,050,881 123,339
Fire administration 1,769,641 1,769,641 1,071,097 698,544 Fire operations 10,382,790 10,432,459 11,730,040 (1,297,581) Total public safety 36,122,007 35,610,682 36,492,344 (370,337) Public works:
Engineering 1,244,813 1,369,133 930,586 438,547
Street maintenance/forestry 1,300,823 1,300,823 1,371,464 (70,641) Landscape maintenance 2,728,375 2,732,268 2,763,374 (31,106) Total public works 5,274,011 5,402,224 5,065,424 336,800 Community development:
Planning 2,877,489 3,009,934 2,511,647 498,287
B.L.E.S. 1,519,689 1,561,065 1,613,675 (52,610)
Chemical containment hazardous materials 365,029 365,562 391,810 (26,248) Total community development 4,936,561 4,762,207 4,517,132 419,429 Recreation services:
Community recreation 2,066,781 2,066,781 1,463,448 603,333 Total recreation services 2,066,781 2,066,781 1,463,448 603,333 Capital outlay:
Capital outlay 2,514,000 2,514,000 249,133 2,264,867
Total capital outlay 2,514,000 2,514,000 249,133 2,264,867 TOTAL EXPENDITURES 56,798,194 57,830,058 55,723,758 2,106,300
EXCESS OF REVENUES OVER
EXPENDITURES 3,140,798 4,172,662 17,536,090 14,395,292
OTHER FINANCING SOURCES:
Transfers in 2,532,888 2,532,888 2,779,852 246,964
Transfers out (2,031,454) (2,031,454) (2,043,469) (12,015) Total other financing sources 501,434 501,434 736,383 234,949 NET CHANGE IN FUND BALANCE $ 4,674,096 $ 3,642,232 18,272,473 $ 14,630,241 FUND BALANCE:
Beginning of Year 19,633,243
End of Year $ 37,905,716
(Concluded)
For the Year Ended June 30, 2022
City of Gilroy
Required Supplementary Information
Budgetary Comparison Schedule - General Fund (Continued) 105
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106
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The City Administrator submits to the City Council a proposed budget for all funds. Council then proceeds to make any changes to the proposed budget it deems necessary. Before adopting the proposed budget, Council holds a public hearing for any interested party desiring to be heard. Notice must be given 10 days prior to the hearing and must be published in the City’s official newspaper. After the conclusion of the public hearing, Council may further make revisions to the proposed budget.
Thereafter, Council adopts the budget with revisions, if any.
Legally adopted budgets for all governmental funds are established on a basis consistent with accounting principles generally accepted in the United States of America. City Council approval is required for all revisions to the adopted budget that require additional appropriations or new funding. City Administrator approval is required for all transfers within the adopted budget.
Operational appropriations lapse at fiscal year-end unless City Council takes formal action to carry forward appropriations into the following fiscal year.
The level on which expenditures may not legally exceed appropriations is the fund level. The budgetary comparison schedules are not presented for the Lease Revenue Bond Series 2020A Debt Service Fund.
City of Gilroy
Required Supplementary Information
Notes to the Budgetary Comparison Schedules
For the Year Ended June 30, 2022
Budget and Budgetary Accounting
107
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108
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SUPPLEMENTARY INFORMATION
109
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110
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Original Final Variance with
Budget Budget Actual Final Budget
REVENUES:
Developer impact fee $ 6,786,802 $ 6,786,802 $ 8,665,502 $ 1,878,700 Investment income 6,970 6,970 15,315 8,345
Total revenues 6,793,772 6,793,772 8,680,817 1,887,045
EXPENDITURES:
Current:
Public works 10,000 10,000 30,927 (20,927)
Debt service:
Interest and fiscal charges 68,775 68,775 79,971 (11,196) Total expenditures 78,775 78,775 110,898 (32,123)
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES 6,714,997 6,714,997 8,569,919 1,854,922 OTHER FINANCIN SOURCES (USES):
Transfers in 40,763 40,763 40,763 -
Transfers out (4,853,224) (4,853,224) (3,182,644) 1,670,580 Total other financing sources (uses) (4,812,461) (4,812,461) (3,141,881) 1,670,580 NET CHANGE IN FUND BALANCE $ 1,902,536 $ 1,902,536 5,428,038 $ 3,525,502 FUND BALANCE:
Beginning of Year (5,397,488)
End of Year $ 30,550
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Public Facilities Impact Capital Projects Fund
For the Year Ended June 30, 2022
111
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Prop 172 Sales Tax - This fund is used to account for funds received from state sales tax used for public safety activities.
NONMAJOR GOVERNMENTAL FUNDS
These funds account for revenue sources that are restricted for specific purposes (other than those resources to be expended solely for the construction of major capital facilities).
Gas Tax - This fund is used to account for the City’s share of state gasoline tax required to be used for construction and maintenance of the City’s road network system.
Pavement Management - This fund is used to account for County Measure A and other transportation grants used to repair and rebuild various roads.
Public Safety Grants - This fund is used to account for state and federal grants used for public safety activities.
SPECIAL REVENUE FUNDS
Traffic Impact - This fund is used to finance the construction of streets, bridges, interchanges and traffic signals within the City as described in the City of Gilroy’s Circulation Element. Improvements and expansions of the City’s traffic circulation system are needed to accommodate development of new residential, commercial and industrial uses with the City. The traffic impact fee is used to expand system capacity to accommodate new development.
Storm Drains - This fund is used finance the construction of drainage collection and distribution systems within the City as described in the City of Gilroy’s Storm Drain Master Plan. Improvements and expansions of the City’s storm drain system are needed to accommodate development of new residential, commercial and industrial uses within the City. The storm drain development fee is used to expand system capacity to accommodate new development.
Street Trees Development - This fund is used to account for the collection of a front footage fee to plant trees in new developments.
Community Development Block Grant - This fund is used to account for Housing and Urban Development grants used to operate the Community Development Grant Program.
Rehabilitation Loans - This fund is used to account for loan proceeds used from the state for housing projects.
Housing Trust Fund - This fund is used to account for local funds used to address affordable housing and homelessness, for both capital projects and services provided to homebuyers regarding down payment assistance and administrative oversight.
Community Facilities District - This fund is used to account for funds from special landscape assessment districts used to maintain improvements of a public nature that provide benefits to the property owner.
Vehicle License Fee - This fund is used to account for vehicle license fees received from Santa Clara County to be used for pavement maintenance, operations, signals, signs and markings.
Measure B - This fund is used to account for street and road maintenance and repair projects.
Los Arroyos Fund - This fund is used to account for funds received from South County Housing to support future homebuyers in the Los Arroyos neighborhood.
CalHome Funds - This fund is used to account funds received from South County Housing to support future homebuyers.
CAPITAL PROJECTS FUNDS
These funds account for resources intended to be used primarily for major capital facilities (other than those financed by revenues of proprietary funds).
Capital Projects - This fund is used to account for major capital projects other than those financed by revenues of proprietary funds, including projects that are partially funded from other sources such as grants or fuel tax.
BANS 2009 Financing - This fund is used to account for the 2009 short-term refinancing of the City’s public facilities debt. The City included its cost for the Christopher High School joint use public facilities with GUSD in the refinancing. 112
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PERMANENT FUNDS
Museum Trust - This fund was established by the sale of a vase by the Gilroy Museum. The purpose in selling the vase was to create an endowment for the museum. This would generate interest income for the museum.
Henry Miller - This fund is used to account for a donation from Henry Miller. The annual interest earned on the original donation of $15,000 is the amount donated to the poor of Gilroy each Christmas season.
Lease Revenue Bonds Series 2020A - This fund is used to account for the payments of debt service of principal and interest for the PFFA Lease Revenue 2020A Bonds.
Sewer Development - This fund is used to account for the construction of sewer collection and conveyance systems within the City as described in the City of Gilroy’s Sewer Master Plan. Improvements and expansions of the City’s sewer system are needed to accommodate development of new residential, commercial and industrial uses within the City. The sewer development fee is used to expand system capacity to accommodate new development.
CA Energy Commission Loan - This fund is used to account for the payments of debt service of principal and interest for the loan agreement between the CA Energy Commission (CEC) and the City for the Wide LED streetlight replacement project.
Gilroy Community Library - This fund is used to account for payments of the indebtedness of the refinanced 2019 series A and B General Obligation Bonds for the Gilroy Community Library. 2013 Refunding Bond - This fund is used to account for the payments of debt service of principal and interest for the 2013 Lease Revenue Refunding Bonds.
Gilroy Community Library - This fund is used to account for the acquisition, construction and improvement of facilities to be used as a public library within the City. Funding was provided by issuance of general obligation bonds. Interest earned on specific LAIF account will be recorded directly to the Library fund.
DEBT SERVICE FUNDS
These funds account for resources accumulated for the payment of principal and interest (other than that for proprietary fund debt).
NONMAJOR GOVERNMENTAL FUNDS (Continued)
CAPITAL PROJECTS FUNDS (Continued)
Refunding Lease 2010 - This fund is used to account for the payments of debt service of principal and interest for the PFFA Refunding Lease 2010 Bonds.
Bank Interest - This fund is used to account for the interest earned on the citywide treasurer’s investment pool. Quarterly, the earnings are allocated to the appropriate funds. At the end of the fiscal year, the earnings of those funds not subject to interest are transferred to the Capital Projects Fund.
Water Development - This fund is used to account for the construction of water transmission, distribution and storage systems within Pressure Zone 1 of the City’s water system as described in the City of Gilroy’s Water Master Plan. Improvements and expansions of the City’s water system are needed to accommodate development of new residential, commercial and industrial uses within the City.
The water development fee is used to expand capacity to accommodate new development. 113
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Public
Pavement Safety Prop 172
Gas Tax Management Grants Sales Tax
ASSETS
Cash and investments $ 227,986 6,493,138 $ 252,719 $ 80,386 $ Receivables:
Accounts 73,311 - 189,775 -
Due from other governments 219,897 - 38,617 93,265
Interest - - - -
Loans - - - -
Advances from other funds - - - -
Land held for resale - - - -
Restricted assets:
Cash and investments with fiscal agents - - - -
Total assets $ 6,786,346 $ 227,986 $ 481,111 $ 173,651
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable $ 19,219 $ - $ 42,498 $ 8,181
Accrued liabilities 342 - 12,790 -
Deposits payable - - - -
Unearned revenue - - - -
Due to other funds - - - -
Total liabilities 19,561 - 55,288 8,181
Deferred inflows of resources:
Unavailable revenues - - - -
Total deferred inflows of resources - - - -
Fund balances:
Restricted 6,766,785 227,986 425,823 165,470
Assigned - - - -
Total fund balances 6,766,785 227,986 425,823 165,470
Total liabilities, deferred inflows of
resources, and fund balances $ 6,786,346 $ 227,986 $ 481,111 $ 173,651 (Continued)
Special Revenue Funds
City of Gilroy
Combining Balance Sheet
Nonmajor Governmental Funds
June 30, 2022
114
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Community Housing Community
Development Rehabilitation Trust Facilities
Block Grant Loans Fund District
ASSETS
Cash and investments $ 482,182 $ 230 $ 639,908 $ 1,553,111 Receivables:
Accounts - - - -
Due from other governments 112,583 - - 762
Interest 438,189 - 355,707 -
Loans 1,646,375 - 1,311,270 -
Advances from other funds - - - -
Land held for resale - - 706,754 -
Restricted assets:
Cash and investments with fiscal agents - - - -
Total assets $ 2,679,329 $ 230 $ 3,013,639 $ 1,553,873
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable $ 44,354 $ - $ 16,714 $ 77,533
Accrued liabilities 25,472 - - -
Deposits payable - - - -
Unearned revenue - - - -
Due to other funds 312,754 - - -
Total liabilities 382,580 - 16,714 77,533
Deferred inflows of resources:
Unavailable revenues 444,542 - 355,707 -
Total deferred inflows of resources 444,542 - 355,707 - Fund balances:
Restricted 1,852,207 230 2,641,218 1,476,340
Assigned - - - -
Total fund balances 1,852,207 230 2,641,218 1,476,340
Total liabilities, deferred inflows of
resources, and fund balances $ 2,679,329 $ 230 $ 3,013,639 $ 1,553,873 (Continued)
Special Revenue Funds
City of Gilroy
Combining Balance Sheet (Continued)
Nonmajor Governmental Funds
June 30, 2022
115
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Vehicle
License Los Arroyos CalHome
Measure B Fee Fund Funds
ASSETS
Cash and investments $ 1,019,689 2,061,787 $ 614,247 $ 361,248 $ Receivables:
Accounts - - - -
Due from other governments - - - -
Interest - - - 63,183
Loans - - - 180,600
Advances from other funds - - - -
Land held for resale - - - -
Restricted assets:
Cash and investments with fiscal agents - - - -
Total assets $ 1,019,689 2,061,787 $ 614,247 $ 605,031 $
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable $ 7,905 (123) $ - $ - $
Accrued liabilities - - - -
Deposits payable - - - -
Unearned revenue - - - 243,783
Due to other funds - - - -
Total liabilities (123) 7,905 - 243,783
Deferred inflows of resources:
Unavailable revenues - - - -
Total deferred inflows of resources - - - -
Fund balances:
Restricted 2,061,910 1,011,784 614,247 361,248
Assigned - - - -
Total fund balances 2,061,910 1,011,784 614,247 361,248 Total liabilities, deferred inflows of
resources, and fund balances $ 2,061,787 $ 1,019,689 $ 614,247 $ 605,031 (Continued)
Special Revenue Funds
City of Gilroy
Combining Balance Sheet (Continued)
Nonmajor Governmental Funds
June 30, 2022
116
11.3 p. 415 of 530
BANS
Capital 2009 Traffic Storm
Projects Financing Impact Drains
ASSETS
Cash and investments $ - 5,531,963 $ 17,493,730 $ 1,223,359 $ Receivables:
Accounts - - - -
Due from other governments - - - -
Interest - - - -
Loans - - - -
Advances from other funds - - - 868,476
Land held for resale - - - -
Restricted assets:
Cash and investments with fiscal agents - - - -
Total assets $ - 5,531,963 $ 17,493,730 $ 2,091,835 $
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable $ - 37,261 $ 5,659 $ 149 $
Accrued liabilities - 404 - -
Deposits payable - - - -
Unearned revenue - - - -
Due to other funds - - - -
Total liabilities - 37,665 5,659 149
Deferred inflows of resources:
Unavailable revenues - - - -
Total deferred inflows of resources - - - -
Fund balances:
Restricted - - 17,488,071 2,091,686
Assigned 5,494,298 - - -
Total fund balances 5,494,298 - 17,488,071 2,091,686
Total liabilities, deferred inflows of
resources, and fund balances $ 5,531,963 $ - $ 17,493,730 $ 2,091,835 (Continued)
Capital Projects Funds
City of Gilroy
Combining Balance Sheet (Continued)
Nonmajor Governmental Funds
June 30, 2022
117
11.3 p. 416 of 530
Street Gilroy
Trees Sewer Water Community
Development Development Development Library
ASSETS
Cash and investments $ 140,053 $ 14,976,546 $ 6,054,958 $ 5,211,379 Receivables:
Accounts - - - -
Due from other governments - - - 9,827
Interest - - - -
Loans - - - -
Advances from other funds - 1,086,677 - -
Land held for resale - - - -
Restricted assets:
Cash and investments with fiscal agents - - - -
Total assets $ 140,053 $ 16,063,223 $ 6,054,958 $ 5,221,206
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable $ - $ 149 $ 1,614 $ -
Accrued liabilities - - - -
Deposits payable - - - -
Unearned revenue - - - -
Due to other funds - - - -
Total liabilities - 149 1,614 -
Deferred inflows of resources:
Unavailable revenues - - - -
Total deferred inflows of resources - - - -
Fund balances:
Restricted 140,053 16,063,074 6,053,344 5,221,206
Assigned - - - -
Total fund balances 140,053 16,063,074 6,053,344 5,221,206 Total liabilities, deferred inflows of
resources, and fund balances $ 140,053 $ 16,063,223 $ 6,054,958 $ 5,221,206 (Continued)
Capital Projects Funds
City of Gilroy
Combining Balance Sheet (Continued)
Nonmajor Governmental Funds
June 30, 2022
118
11.3 p. 417 of 530
2013 Gilroy
Utility Bank Refunding Community
Undergrounding Interest Bond Library
ASSETS
Cash and investments $ - $ - $ 83,370 $ 1,296,949
Receivables:
Accounts - - - 14,161
Due from other governments - - - -
Interest - - - -
Loans - - - -
Advances from other funds - - - -
Land held for resale - - - -
Restricted assets:
Cash and investments with fiscal agents - - 921,026 -
Total assets $ - $ - $ 1,004,396 $ 1,311,110
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable $ - $ - $ - $ -
Accrued liabilities - - - -
Deposits payable - - - -
Unearned revenue - - - -
Due to other funds - - - -
Total liabilities - - - -
Deferred inflows of resources:
Unavailable revenues - - - -
Total deferred inflows of resources - - - -
Fund balances:
Restricted - - 1,004,396 1,311,110
Assigned - - - -
Total fund balances - - 1,004,396 1,311,110
Total liabilities, deferred inflows of
resources, and fund balances $ - $ - $ 1,004,396 $ 1,311,110 (Continued)
Capital Projects Funds Debt Service Funds
City of Gilroy
Combining Balance Sheet (Continued)
Nonmajor Governmental Funds
June 30, 2022
119
11.3 p. 418 of 530
CA Energy Lease Revenue Refuding
Commission Bond Series Lease
Loan 2020A 2010
ASSETS
Cash and investments $ 20,099 $ 673,550 $ -
Receivables:
Accounts - - -
Due from other governments - - -
Interest - - -
Loans - - -
Advances from other funds - - -
Land held for resale - - -
Restricted assets:
Cash and investments with fiscal agents - 4 -
Total assets $ 20,099 $ 673,554 $ -
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable $ - $ - $ -
Accrued liabilities - - -
Deposits payable - - -
Unearned revenue - - -
Due to other funds - - -
Total liabilities - - -
Deferred inflows of resources:
Unavailable revenues - - -
Total deferred inflows of resources - - -
Fund balances:
Restricted 20,099 673,554 -
Assigned - - -
Total fund balances 20,099 673,554 -
Total liabilities, deferred inflows of
resources, and fund balances $ 20,099 $ 673,554 $ -
(Continued)
Debt Service Funds
City of Gilroy
Combining Balance Sheet (Continued)
Nonmajor Governmental Funds
June 30, 2022
120
11.3 p. 419 of 530
Total Nonmajor
Henry Miller Museum Governmental
Library Trust Funds
ASSETS
Cash and investments $ 45,791 15,053 $ 66,553,431 $
Receivables:
Accounts - - 277,247
Due from other governments - - 474,951
Interest - - 857,079
Loans - - 3,138,245
Advances from other funds - - 1,955,153
Land held for resale - - 706,754
Restricted assets:
Cash and investments with fiscal agents - - 921,030
Total assets $ 45,791 15,053 $ 74,883,890 $
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
Liabilities:
Accounts payable $ - - $ 261,113 $
Accrued liabilities - - 39,008
Deposits payable 35,299 - 35,299
Unearned revenue - - 243,783
Due to other funds - - 312,754
Total liabilities 35,299 - 891,957
Deferred inflows of resources:
Unavailable revenues - - 800,249
Total deferred inflows of resources - - 800,249
Fund balances:
Restricted 10,492 15,053 67,697,386
Assigned - - 5,494,298
Total fund balances 15,053 10,492 73,191,684
Total liabilities, deferred inflows of
resources, and fund balances $ 15,053 $ 45,791 $ 74,883,890 (Concluded)
Permanent Funds
City of Gilroy
Combining Balance Sheet (Continued)
Nonmajor Governmental Funds
June 30, 2022
121
11.3 p. 420 of 530
Public
Pavement Safety Prop 172
Gas Tax Management Grants Sales Tax
Revenues:
Taxes $ - 1,191,390 $ - $ 350,725 $
Intergovernmental 1,147,129 48,783 1,154,029 -
Developer impact fees - - - -
Investment income 737 21,010 1,114 233
Miscellaneous 73,311 - - -
Total revenues 49,520 2,432,840 1,155,143 350,958
Expenditures:
Current:
General government - - - -
Public safety - - 938,681 256,769
Community development - - - -
Public works 458,047 - - -
Capital outlay 401,637 - 19,166 -
Debt service:
Principal retirement - - - -
Interest and fiscal charges - - - -
Total expenditures 859,684 - 957,847 256,769
Revenues over (under)
expenditures 1,573,156 49,520 197,296 94,189
Other financing sources (uses):
Transfers in - - 156,455 -
Transfers out (357,363) - (315,673) -
Total other financing sources (uses) (357,363) - (159,218) - Net Change in Fund Balances 1,215,793 49,520 38,078 94,189 Fund balances:
Beginning of year 5,550,992 178,466 387,745 71,281
End of year $ 6,766,785 $ 227,986 $ 425,823 $ 165,470
(Continued)
Special Revenue Funds
City of Gilroy
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances Nonmajor Governmental Funds
For the Year Ended June 30, 2022
122
11.3 p. 421 of 530
Community Housing Community
Development Rehabilitation Trust Facilities
Block Grant Loans Fund District
Revenues:
Taxes $ - $ - $ - $ 490,550
Intergovernmental 567,222 - - -
Developer impact fees - - - -
Investment income 17,358 - 4,679 4,773
Miscellaneous 29,860 - 560,640 -
Total revenues 614,440 - 565,319 495,323
Expenditures:
Current:
General government - - - -
Public safety - - - -
Community development 381,905 - 636,489 -
Public works - - - 381,856
Capital outlay 24,881 - - -
Debt service:
Principal retirement - - - -
Interest and fiscal charges - - - -
Total expenditures 406,786 - 636,489 381,856
Revenues over (under)
expenditures 207,654 - (71,170) 113,467
Other financing sources (uses):
Transfers in - - - -
Transfers out (34,768) - - -
Total other financing sources (uses) (34,768) - - -
Net Change in Fund Balances 172,886 - (71,170) 113,467
Fund balances:
Beginning of year 1,679,321 230 2,712,388 1,362,873
End of year $ 1,852,207 $ 230 $ 2,641,218 $ 1,476,340
(Continued)
Special Revenue Funds
City of Gilroy
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances (Continued) Nonmajor Governmental Funds
For the Year Ended June 30, 2022
123
11.3 p. 422 of 530
Vehicle
License Los Arroyos CalHome
Measure B Fee Fund Funds
Revenues:
Taxes $ - - $ - $ - $
Intergovernmental 22,633 345,979 204,722 47,277
Developer impact fees - - - -
Investment income 3,299 6,603 1,987 1,169
Miscellaneous - - - 18,559
Total revenues 349,278 29,236 206,709 67,005
Expenditures:
Current:
General government - - - -
Public safety - - - -
Community development - - - -
Public works 8,356 7,905 - -
Capital outlay 106 15,077 - -
Debt service:
Principal retirement - - - -
Interest and fiscal charges - - - -
Total expenditures 22,982 8,462 - -
Revenues over (under)
expenditures 20,774 326,296 206,709 67,005
Other financing sources (uses):
Transfers in - - - -
Transfers out - - - -
Total other financing sources (uses) - - - -
Net Change in Fund Balances 20,774 326,296 206,709 67,005 Fund balances:
Beginning of year 2,041,136 685,488 407,538 294,243
End of year $ 2,061,910 $ 1,011,784 $ 614,247 $ 361,248 (Continued)
Special Revenue Funds
City of Gilroy
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances (Continued) Nonmajor Governmental Funds
For the Year Ended June 30, 2022
124
11.3 p. 423 of 530
BANS
Capital 2009 Traffic Storm
Projects Financing Impact Drains
Revenues:
Taxes $ - - $ - $ - $
Intergovernmental - - - -
Developer impact fees - - 4,991,929 34,506
Investment income - 20,384 56,572 16,752
Miscellaneous - - - -
Total revenues - 20,384 5,048,501 51,258
Expenditures:
Current:
General government - - - -
Public safety - - - -
Community development - - - -
Public works - - 6,635 39,622
Capital outlay 52,623 - 1,861,090 -
Debt service:
Principal retirement - - - -
Interest and fiscal charges - - - -
Total expenditures - 52,623 1,867,725 39,622
Revenues over (under)
expenditures (32,239) - 3,180,776 11,636
Other financing sources (uses):
Transfers in 250,000 - 48,769 1,196
Transfers out - (34,968) - -
Total other financing sources (uses) 250,000 (34,968) 48,769 1,196 Net Change in Fund Balances 217,761 (34,968) 3,229,545 12,832 Fund balances:
Beginning of year 5,276,537 34,968 14,258,526 2,078,854 End of year $ 5,494,298 $ - $ 17,488,071 $ 2,091,686
(Continued)
Capital Projects Funds
City of Gilroy
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances (Continued) Nonmajor Governmental Funds
For the Year Ended June 30, 2022
125
11.3 p. 424 of 530
Street Gilroy
Trees Sewer Water Community
Development Development Development Library
Revenues:
Taxes $ - $ - $ - $ -
Intergovernmental - - - -
Developer impact fees 481 3,552,755 981,863 -
Investment income 453 64,441 19,582 (47,412)
Miscellaneous - - - -
Total revenues 934 3,617,196 1,001,445 (47,412)
Expenditures:
Current:
General government - - - -
Public safety - - - -
Community development - - - -
Public works - 56,017 40,041 -
Capital outlay - - 16,020 -
Debt service:
Principal retirement - - - -
Interest and fiscal charges - - - -
Total expenditures - 56,017 56,061 -
Revenues over (under)
expenditures 934 3,561,179 945,384 (47,412)
Other financing sources (uses):
Transfers in 27 28,351 5,893 9,658
Transfers out - (708,865) - -
Total other financing sources (uses) 27 (680,514) 5,893 9,658 Net Change in Fund Balances 961 2,880,665 951,277 (37,754) Fund balances:
Beginning of year 139,092 13,182,409 5,102,067 5,258,960 End of year $ 140,053 $ 16,063,074 $ 6,053,344 $ 5,221,206 (Continued)
Capital Projects Funds
City of Gilroy
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances (Continued) Nonmajor Governmental Funds
For the Year Ended June 30, 2022
126
11.3 p. 425 of 530
2013 Gilroy
Utility Bank Refunding Community
Undergrounding Interest Bond Library
Revenues:
Taxes $ - - $ - $ 1,909,924 $
Intergovernmental - - - -
Developer impact fees - - - -
Investment income 54 - 1,107 4,196
Miscellaneous - - - -
Total revenues 54 - 1,107 1,914,120
Expenditures:
Current:
General government 8 - 3,832 5,735
Public safety - - - -
Community development - - - -
Public works - - - -
Capital outlay - - - -
Debt service: - -
Principal retirement - - 990,000 1,022,696
Interest and fiscal charges - - 848,019 812,294
Total expenditures - 8 1,841,851 1,840,725
Revenues over (under)
expenditures (8) 54 (1,840,744) 73,395
Other financing sources (uses):
Transfers in - - 1,838,019 -
Transfers out - - - -
Total other financing sources (uses) - - 1,838,019 -
Net Change in Fund Balances (8) 54 (2,725) 73,395
Fund balances:
Beginning of year 8 (54) 1,007,121 1,237,715
End of year $ - $ - $ 1,004,396 $ 1,311,110
(Continued)
Capital Projects Funds
Nonmajor Governmental Funds
For the Year Ended June 30, 2022
Debt Service Funds
City of Gilroy
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances (Continued) 127
11.3 p. 426 of 530
CA Energy Lease Revenue Refuding
Commission Bond Series Lease
Loan 2020A 2010
Revenues:
Taxes $ - $ - $ -
Intergovernmental - - -
Developer impact fees - - -
Investment income 65 2,186 -
Miscellaneous - - -
Total revenues 65 2,186 -
Expenditures:
Current:
General government - 3,810 -
Public safety - - -
Community development - - -
Public works - - -
Capital outlay - - -
Debt service:
Principal retirement 92,433 715,000 -
Interest and fiscal charges 7,429 629,625 -
Total expenditures 99,862 1,348,435
Revenues over (under)
expenditures (99,797) (1,346,249)
Other financing sources (uses):
Transfers in 99,863 1,344,690 -
Transfers out - - (65)
Total other financing sources (uses) 99,863 1,344,690 (65) Net Change in Fund Balances 66 (1,559) (65)
Fund balances:
Beginning of year 20,033 675,113 65
End of year $ 20,099 $ 673,554 $ -
(Continued)
Debt Service Funds
City of Gilroy
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances (Continued) Nonmajor Governmental Funds
For the Year Ended June 30, 2022
128
11.3 p. 427 of 530
Total Nonmajor
Henry Museum Governmental
Miller Trust Funds
Revenues:
Taxes $ - - $ 3,942,589 $
Intergovernmental - - 3,537,774
- - 9,561,534
Investment income 938 - 202,280
Miscellaneous - - 682,370
Total revenues 938 - 17,926,547
Expenditures:
Current:
General government - - 13,385
Public safety - - 1,195,450
Community development - - 1,018,394
Public works - - 998,479
Capital outlay - - 2,390,600
Debt service:
Principal retirement - - 2,820,129
Interest and fiscal charges - - 2,297,367
Total expenditures - - 10,733,804
Revenues over (under)
expenditures 938 - 7,192,743
Other financing sources (uses):
Transfers in - - 3,782,921
Transfers out - - (1,451,702)
Total other financing sources (uses) - - 2,331,219
Net Change in Fund Balances - 938 9,523,962
Fund balances:
Beginning of year, as restated (note 16) 15,053 9,554 63,667,722 End of year $ 15,053 $ 10,492 $ 73,191,684
(Concluded)
Nonmajor Governmental Funds
For the Year Ended June 30, 2022
Permanent Funds
City of Gilroy
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances (Continued) 129
11.3 p. 428 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Taxes $ 1,373,492 1,373,492 $ 1,191,390 $ (182,102) $
Intergovernmental 1,373,492 - 1,147,129 (226,363)
Investment income 30,386 30,386 21,010 (9,376)
Miscellaneous - - 73,311 73,311
Total Revenues 2,777,370 1,403,878 2,432,840 (344,530)
Expenditures:
Current:
Public works 1,014,065 1,058,172 458,047 600,125
Capital outlay 3,038,724 1,473,800 401,637 2,637,087
Total Expenditures 4,096,896 2,487,865 859,684 3,237,212
REVENUE OVER
(UNDER) EXPENDITURES (1,319,526) (1,083,987) 1,573,156 2,892,682 Other Financing Sources (Uses):
Transfers out (357,363) (107,363) (357,363) -
Total Other Financing Sources (Uses) (357,363) (107,363) (357,363) - NET CHANGE IN FUND BALANCE $ (1,676,889) (1,191,350) $ 1,215,793 2,892,682 $ FUND BALANCE:
Beginning of Year 5,550,992
End of Year $ 6,766,785
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual For the Year Ended June 30, 2022
Budgeted Amounts
Gas Tax Special Revenue Fund
130
11.3 p. 429 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Intergovernmental 280,500 $ 280,500 $ 48,783 $ (231,717) $ Investment income - - 737 737
Total Revenues 280,500 280,500 49,520 (230,980)
Expenditures:
Capital outlay 280,500 280,500 - 280,500
Total Expenditures 280,500 280,500 280,500 -
REVENUE OVER
(UNDER) EXPENDITURES - - 49,520 49,520
NET CHANGE IN FUND BALANCE $ - $ - 49,520 $ 49,520
FUND BALANCE:
Beginning of Year 178,466
End of Year $ 227,986
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Pavement Management Special Revenue Fund
For the Year Ended June 30, 2022
Budgeted Amounts
131
11.3 p. 430 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Intergovernmental 611,193 $ 627,925 $ 1,154,029 $ 526,104 $ Investment income 3,181 3,181 1,114 (2,067)
Total Revenues 631,106 614,374 1,155,143 524,037
Expenditures:
Current:
Public safety 609,978 675,821 938,681 (262,860)
Capital outlay 2,000 2,000 19,166 (17,166)
Total Expenditures 611,978 677,821 957,847 (280,026)
REVENUE OVER
(UNDER) EXPENDITURES 2,396 (46,715) 197,296 244,011
Other Financing Sources (Uses):
Transfers in 156,455 156,455 156,455 -
Transfers out (154,388) (154,388) (315,673) (161,285)
Total Other Financing Sources (Uses) 2,067 2,067 (159,218) (161,285) NET CHANGE IN FUND BALANCE $ 4,463 $ (44,648) 38,078 $ 82,726 FUND BALANCE:
Beginning of Year 387,745
End of Year $ 425,823
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Public Safety Grants Special Revenue Fund
Budgeted Amounts
For the Year Ended June 30, 2022
132
11.3 p. 431 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Taxes 291,000 $ 291,000 $ 350,725 $ 59,725 $
Investment income 131 131 233 102
Total Revenues 291,131 291,131 350,958 59,827
Expenditures:
Current:
Public safety 287,275 287,275 256,769 30,506
Total Expenditures 287,275 287,275 256,769 30,506
REVENUE OVER
(UNDER) EXPENDITURES 3,856 3,856 94,189 90,333
NET CHANGE IN FUND BALANCE $ 3,856 $ 3,856 94,189 $ 90,333 FUND BALANCE:
Beginning of Year 71,281
End of Year $ 165,470
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Prop 172 Sales Tax Special Revenue Fund
Budgeted Amounts
For the Year Ended June 30, 2022
133
11.3 p. 432 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Intergovernmental 755,935 $ 755,935 $ 567,222 $ (188,713) $ Investment income 2,064 2,064 17,358 15,294
Miscellaneous - - 29,860 29,860
Total Revenues 757,999 757,999 614,440 (143,559)
Expenditures:
Current:
Community development 380,409 828,744 381,905 446,839
Capital outlay 114,500 140,200 24,881 115,319
Total expenditures 494,909 968,944 406,786 562,158
REVENUE OVER
(UNDER) EXPENDITURES 263,090 (210,945) 207,654 418,599
Other Financing Sources (Uses):
Transfers out - - (34,768) (34,768)
Total Other Financing Sources (Uses) - - (34,768) (34,768) NET CHANGE IN FUND BALANCE $ 263,090 $ (210,945) 172,886 $ 383,831 FUND BALANCE:
Beginning of Year 1,679,321
End of Year $ 1,852,207
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Community Development Block Grant Special Revenue Fund
Budgeted Amounts
For the Year Ended June 30, 2022
134
11.3 p. 433 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ 2 2 $ - $ (2) $
Total revenues 2 2 - (2)
Net Change in Fund Balances $ 2 $ 2 - $ (2)
Fund balances:
Beginning of year 230
End of year $ 230
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Rehabilitation Loans Special Revenue Fund
Budgeted Amounts
For the Year Ended June 30, 2022
135
11.3 p. 434 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ 10,674 10,674 $ 4,679 $ (5,995) $
Miscellaneous 251,000 251,000 560,640 309,640
Total revenues 261,674 261,674 565,319 303,645
Expenditures:
Current:
Community development 618,325 618,325 636,489 (18,164)
Total expenditures 618,325 618,325 636,489 (18,164)
Revenues over (under)
expenditures (356,651) (356,651) (71,170) 285,481
Other financing sources (uses):
Transfers in - - - -
Total other financing sources (uses) - - - -
Net Change in Fund Balances $ (356,651) $ (356,651) (71,170) $ 285,481 Fund balances:
Beginning of year 2,712,388
End of year $ 2,641,218
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Housing Trust Fund Special Revenue Fund
Budgeted Amounts
For the Year Ended June 30, 2022
136
11.3 p. 435 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Taxes 453,167 $ 453,167 $ 490,550 $ 37,383 $
Investment income 7,383 7,383 4,773 (2,610)
Total revenues 460,550 460,550 495,323 34,773
Expenditures:
Current:
Public works 364,683 364,683 381,856 (17,173)
Total expenditures 364,683 364,683 381,856 (17,173)
Net Change in Fund Balances $ 95,867 $ 95,867 113,467 $ 17,600 Fund balances:
Beginning of year 1,362,873
End of year $ 1,476,340
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Community Facilities District Special Revenue Fund
For the Year Ended June 30, 2022
137
11.3 p. 436 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Intergovernmental 1,996,600 $ 1,996,600 $ 22,633 $ (1,973,967) $ Investment income 31,816 31,816 6,603 (25,213)
Total revenues 2,028,416 2,028,416 29,236 (1,999,180)
Expenditures:
Current:
Public works 10,000 10,000 8,356 1,644
Capital outlay 1,800,000 1,800,000 106 1,799,894
Total expenditures 1,810,000 1,810,000 8,462 1,801,538
Net Change in Fund Balances $ 218,416 $ 218,416 20,774 $ (197,642) Fund balances:
Beginning of year 2,041,136
End of year $ 2,061,910
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Measure B Special Revenue Fund
For the Year Ended June 30, 2022
138
11.3 p. 437 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Intergovernmental 384,940 $ 384,940 $ 345,979 $ (38,961) $ Investment income 9,522 9,522 3,299 (6,223)
Total revenues 394,462 394,462 349,278 (45,184)
Expenditures:
Current:
Public works 25,000 49,559 7,905 41,654
Capital outlay 192,610 240,520 15,077 225,443
Total expenditures 217,610 290,079 22,982 267,097
Revenues over (under)
expenditures 176,852 104,383 326,296 221,913
Net Change in Fund Balances $ 176,852 $ 104,383 326,296 $ 221,913 Fund balances:
Beginning of year 685,488
End of year $ 1,011,784
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Vehicle License Fee Special Revenue Fund
Budgeted Amounts
For the Year Ended June 30, 2022
139
11.3 p. 438 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Intergovernmental - $ - $ 204,722 $ 204,722 $
Investment income 2,715 2,715 1,987 (728)
Total revenues 2,715 2,715 206,709 203,994
Revenues over (under)
expenditures 2,715 2,715 206,709 203,994
Net Change in Fund Balances $ 2,715 $ 2,715 206,709 $ 203,994 Fund balances:
Beginning of year 407,538
End of year $ 614,247
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Los Arroyos Fund Special Revenue Fund
Budgeted Amounts
For the Year Ended June 30, 2022
140
11.3 p. 439 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Intergovernmental - $ - $ 47,277 $ 47,277 $
Investment income 1,530 1,530 1,169 (361)
Miscellaneous - - 18,559 18,559
Total revenues 1,530 1,530 67,005 65,475
Net Change in Fund Balances $ 1,530 $ 1,530 67,005 $ 65,475 Fund balances:
Beginning of year 294,243
End of year $ 361,248
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual CalHome Funds Special Revenue Fund
Budgeted Amounts
For the Year Ended June 30, 2022
141
11.3 p. 440 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ 34,823 34,823 $ 20,384 $ (14,439) $ Total revenues 34,823 34,823 20,384 (14,439)
Expenditures:
Capital outlay 1,340,000 2,646,485 52,623 2,593,862
Total expenditures 1,340,000 2,646,485 52,623 2,593,862 Revenues over (under)
expenditures (1,305,177) (2,611,662) (32,239) 2,579,423 Other financing sources (uses):
Transfers in 550,000 - 250,000 (300,000)
Transfers out - (63,502) - 63,502
Total other financing sources (uses) 486,498 - 250,000 (236,498) Net Change in Fund Balances $ (1,305,177) $ (2,125,164) 217,761 $ 2,342,925 Fund balances:
Beginning of year 5,276,537
End of year $ 5,494,298
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Capital Projects Fund
For the Year Ended June 30, 2022
142
11.3 p. 441 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ 233 233 $ - $ (233) $
Total revenues 233 233 - (233)
Revenues over (under)
expenditures 233 233 - (233)
Other financing sources (uses):
Transfers out - - (34,968) (34,968)
Total other financing sources (uses) - - (34,968) (34,968) Net Change in Fund Balances $ 233 $ 233 (34,968) $ (35,201) Fund balances:
Beginning of year 34,968
End of year $ -
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual BANS 2009 Financing Capital Projects Fund
For the Year Ended June 30, 2022
143
11.3 p. 442 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Charges for services 6,381,349 $ 6,381,349 $ 4,991,929 $ (1,389,420) $ Investment income 84,344 84,344 56,572 (27,772)
Total revenues 6,465,693 6,465,693 5,048,501 (1,417,192) Expenditures:
Current:
Public works 182,526 182,526 6,635 175,891
Capital outlay 11,987,266 12,768,027 1,861,090 10,906,937 Total expenditures 12,169,792 12,950,553 1,867,725 11,082,828 Revenues over (under)
expenditures (5,704,099) (6,484,860) 3,180,776 9,665,636 Other financing sources (uses):
Transfers in 48,769 48,769 48,769 -
Total other financing sources (uses) 48,769 48,769 48,769 - Net Change in Fund Balances $ (5,655,330) $ (6,436,091) 3,229,545 $ 9,665,636 Fund balances:
Beginning of year 14,258,526
End of year $ 17,488,071
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Traffic Impact Capital Projects Fund
For the Year Ended June 30, 2022
144
11.3 p. 443 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Charges for services 131,710 $ 131,710 $ 34,506 $ (97,204) $ Investment income 19,944 19,944 16,752 (3,192)
Total revenues 151,654 151,654 51,258 (100,396)
Expenditures:
Current:
Public works 5,188 40,512 39,622 890
Total expenditures 5,188 40,512 39,622 890
Revenues over (under)
expenditures 146,466 111,142 11,636 (99,506)
Other financing sources (uses):
Transfers in 72,038 72,038 1,196 (70,842)
Total other financing sources (uses) 72,038 72,038 1,196 (70,842) Net Change in Fund Balances $ 218,504 $ 183,180 12,832 $ (170,348) Fund balances:
Beginning of year 2,078,854
End of year $ 2,091,686
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Storm Drains Capital Projects Fund
For the Year Ended June 30, 2022
145
11.3 p. 444 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Charges for services 2,000 $ 2,000 $ 481 $ (1,519) $
Investment income 920 920 453 (467)
Total revenues 2,920 2,920 934 (1,986)
Other financing sources (uses):
Transfers in 27 27 27 -
Total other financing sources (uses) 27 27 27 -
Net Change in Fund Balances $ 2,947 $ 2,947 961 $ (1,986) Fund balances:
Beginning of year 139,092
End of year $ 140,053
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Street Trees Development Capital Projects Fund
For the Year Ended June 30, 2022
146
11.3 p. 445 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Charges for services 3,445,586 $ 3,445,586 $ 3,552,755 $ 107,169 $ Investment income 95,900 95,900 64,441 (31,459)
Total revenues 3,541,486 3,541,486 3,617,196 75,710
Expenditures:
Current:
Public works 21,582 56,906 56,017 889
Total expenditures 21,582 56,906 56,017 889
Revenues over (under)
expenditures 3,519,904 3,484,580 3,561,179 76,599
Other financing sources (uses):
Transfers in 369,061 369,061 28,351 (340,710)
Transfers out (694,146) (694,146) (708,865) (14,719)
Total other financing sources (uses) (325,085) (325,085) (680,514) (355,429) Net Change in Fund Balances $ 3,194,819 $ 3,159,495 2,880,665 $ (278,830) Fund balances:
Beginning of year 13,182,409
End of year $ 16,063,074
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Sewer Development Capital Projects Fund
For the Year Ended June 30, 2022
147
11.3 p. 446 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Charges for services 1,035,539 $ 1,035,539 $ 981,863 $ (53,676) $ Investment income 32,093 32,093 19,582 (12,511)
Total revenues 1,067,632 1,067,632 1,001,445 (66,187)
Expenditures:
Current:
Public works 5,606 584,678 40,041 544,637
Capital outlay 2,665,300 2,665,300 16,020 2,649,280
Total expenditures 2,670,906 3,249,978 56,061 3,193,917 Revenues over (under)
expenditures (1,603,274) (2,182,346) 945,384 3,127,730
Other financing sources (uses):
Transfers in 5,893 5,893 5,893 -
Total other financing sources (uses) 5,893 5,893 5,893 - Net Change in Fund Balances $ (1,597,381) $ (2,176,453) 951,277 $ 3,127,730 Fund balances:
Beginning of year 5,102,067
End of year $ 6,053,344
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Water Development Capital Projects Fund
For the Year Ended June 30, 2022
148
11.3 p. 447 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income (loss) $ - - $ (47,412) $ (47,412) $
Total revenues - - (47,412) (47,412)
Revenues over (under)
expenditures - - (47,412) (47,412)
Other financing sources (uses):
Transfers in - - 9,658 9,658
Total other financing sources (uses) - - 9,658 9,658
Net Change in Fund Balances $ - - $ (37,754) (37,754) $ Fund balances:
Beginning of year 5,258,960
End of year $ 5,221,206
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Gilroy Community Library Capital Projects Fund
For the Year Ended June 30, 2022
149
11.3 p. 448 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Expenditures:
Current:
General government - - 8 (8)
Total expenditures - - 8 (8)
Revenues over (under)
expenditures - - (8) (8)
Net Change in Fund Balances $ - - $ (8) (8) $
Fund balances:
Beginning of year 8
End of year $ -
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Utility Undergrounding Capital Projects Fund
For the Year Ended June 30, 2022
150
11.3 p. 449 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ - - $ 54 $ 54 $
Total revenues - - 54 54
Revenues over (under)
expenditures - - 54 54
Total other financing sources (uses) - - - -
Net Change in Fund Balances $ - $ - 54 $ 54
Fund balances:
Beginning of year (54)
End of year $ -
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Bank Interest Capital Projects Fund
For the Year Ended June 30, 2022
151
11.3 p. 450 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ 910 910 $ 1,107 $ 197 $
Total revenues 910 910 1,107 197
Expenditures:
Current:
General government 8,600 8,600 3,832 4,768
Debt service:
Principal retirement 990,000 990,000 990,000 -
Interest and fiscal charges 848,019 848,019 848,019 -
Total expenditures 1,846,619 1,846,619 1,841,851 4,768
Revenues over (under)
expenditures (1,845,709) (1,845,709) (1,840,744) 4,965
Other financing sources (uses):
Transfers in 1,838,019 1,838,019 1,838,019 -
Total other financing sources (uses) 1,838,019 1,838,019 1,838,019 - Net Change in Fund Balances $ (7,690) $ (7,690) (2,725) $ 4,965 Fund balances:
Beginning of year 1,007,121
End of year $ 1,004,396
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual 2013 Refunding Bond Debt Service Fund
For the Year Ended June 30, 2022
152
11.3 p. 451 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Taxes 1,979,906 $ 1,979,906 $ 1,909,924 $ (69,982) $
Investment income 5,166 4,196 5,166 (970)
Total revenues 1,985,072 1,985,072 1,914,120 (70,952)
Expenditures:
Current:
General government 600 600 5,735 (5,135)
Debt service:
Principal retirement 1,022,696 1,022,696 1,022,696 -
Interest and fiscal charges 812,294 812,294 812,294 -
Total expenditures 1,835,590 1,835,590 1,840,725 (5,135) Net Change in Fund Balances $ 149,482 $ 149,482 73,395 $ (76,087) Fund balances:
Beginning of year 1,237,715
End of year $ 1,311,110
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Gilroy Community Library Debt Service Fund
For the Year Ended June 30, 2022
153
11.3 p. 452 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ 244 244 $ 65 $ (179) $
Total revenues 244 244 65 (179)
Expenditures:
Debt service:
Principal retirement 92,433 92,433 92,433 -
Interest and fiscal charges 7,429 7,429 7,429 -
Total expenditures 99,862 99,862 99,862 -
Revenues over (under)
expenditures (99,618) (99,618) (99,797) (179)
Other financing sources (uses):
Transfers in 99,863 99,863 99,863 -
Total other financing sources (uses) 99,863 99,863 99,863 - Net Change in Fund Balances $ 245 $ 245 66 $ (179)
Fund balances:
Beginning of year 20,033
End of year $ 20,099
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual CA Energy Commission Loan Debt Service Fund
For the Year Ended June 30, 2022
154
11.3 p. 453 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ - - $ 2,186 $ 2,186 $
Total revenues - - 2,186 2,186
Expenditures:
Current:
General government 8,600 8,600 3,810 4,790
Debt service:
Principal retirement 715,000 715,000 715,000 -
Interest and fiscal charges 629,625 629,625 629,625 -
Total expenditures 1,353,225 1,353,225 1,348,435 4,790
Revenues over (under)
expenditures (1,353,225) (1,353,225) (1,346,249) 6,976
Other financing sources (uses):
Transfers in 1,344,625 1,344,625 1,344,690 65
Total other financing sources (uses) 1,344,625 1,344,625 1,344,690 65 Net Change in Fund Balances $ (8,600) $ (8,600) (1,559) $ 7,041 Fund balances:
Beginning of year 675,113
End of year $ 673,554
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Lease Revenue Bonds Series 2020A Fund
For the Year Ended June 30, 2022
155
11.3 p. 454 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Other financing sources (uses):
Transfers out - - (65) (65)
Total other financing sources (uses) - - (65) (65)
Net Change in Fund Balances $ - $ - (65) $ (65)
Fund balances:
Beginning of year 65
End of year $ -
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Refunding Lease 2010 Debt Service Fund
For the Year Ended June 30, 2022
156
11.3 p. 455 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ 115 115 $ - $ (115) $
Total revenues 115 115 - (115)
Revenues over (under)
expenditures 115 115 - (115)
Net Change in Fund Balances $ 115 $ 115 - $ (115)
Fund balances:
Beginning of year 15,053
End of year $ 15,053
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Henry Miller Fund
For the Year Ended June 30, 2022
157
11.3 p. 456 of 530
Variance with
Final Budget
Actual Positive
Original Final Amounts (Negative)
Revenues:
Investment income $ 229 299 $ 938 $ 709 $
Total revenues 229 299 938 709
Revenues over (under)
expenditures 299 229 938 709
Net Change in Fund Balances $ 299 $ 229 938 $ 709
Fund balances:
Beginning of year 9,554
End of year $ 10,492
Budgeted Amounts
City of Gilroy
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual Museum Trust Fund
For the Year Ended June 30, 2022
158
11.3 p. 457 of 530
Facility Services - This fund is used to account for all expenses relating to the operation and maintenance of City facilities. The costs are recovered through an annual “user fee” which is charged to all departments/funds that have facilities.
Information Technologies - This fund is used to account for all expenses relating to computer hardware, software, maintenance, capital purchasing and other service charges. The costs are recovered through an annual “user fee” which is charged to all departments/funds that have computer equipment.
Personnel Benefits - This fund is used for City paid benefits which are charged. Examples include medical, dental, disability, unemployment, life insurance and retirement including PERS and PARS. These benefit costs are allocated to the funds based on budget for three quarters and then reconciled to actual in the fourth quarter.
General Liability - This fund is used to account for all expenses relating to the City’s general liability insurance. The costs are recovered through an annual “user fee” which is charged to various funds.
INTERNAL SERVICE FUNDS
These funds account for goods or services provided to other departments of the City where the intent of the City is that the costs of these goods or services are to be recovered through interdepartmental charges at the time that the goods are delivered or the services rendered to those departments.
Fleet Services - This fund is used to account for the operations required to maintain the City’s vehicles. The costs are recovered through an annual “user fee” which is charged to all departments/funds that have vehicle use. This fund also provides funding for replacement of all the City’s vehicles on an “as needed” basis.
Equipment Outlay - This fund is used to allocate resources intended for the purchase of General Fund equipment costing more than $1,000.
Workers’ Compensation - This fund is used to account for all expenses relating to workers’ compensation (i.e., injury claims, insurance premiums, etc.). The costs are recovered through an annual “user fee” which is charged to all departments/funds that have employees.
159
11.3 p. 458 of 530
Fleet Equipment Workers' General
Services Outlay Compensation Liability
ASSETS
Current assets:
Cash and investments $ 3,655,384 $ 3,088,520 $ 4,002,420 $ 3,016,296 Accounts receivable - - - -
Interest receivable - - - -
Lease receivable - current - - - -
Prepaid items - - - -
Total current assets 3,655,384 3,088,520 4,002,420 3,016,296 Noncurrent assets:
Interfund loans receivable 2,748,630 - - -
Lease receivable -noncurrent - - - -
Capital assets:
Nondepreciable 42,411 4,404 - -
Depreciable, net 3,577,752 623,903 - -
Total capital assets 3,620,163 628,307 - -
Total noncurrent assets 6,368,793 628,307 - -
Total assets 10,024,177 3,716,827 4,002,420 3,016,296
Current Liabilities:
Accounts payable 4,750 10,495 565 12,478
Accrued liabilities 38,888 - - 320
Deposit payable - - - -
Compensated absences, current portion 2,200 - - -
Claims payable, current portion - 1,062,000 634,997 -
Total current liabilities 45,838 10,495 1,062,565 647,795 Noncurrent liabilities:
Compensated absences 19,919 - - -
Claims payable - - 5,607,000 1,387,287
Total noncurrent liabilities - 19,919 5,607,000 1,387,287 Total liabilities 65,757 10,495 6,669,565 2,035,082
DEFERRED INFLOW OF RESOURCES
Deferred inflow of resources related to leases - - - -
Total deferred inflows of resources - - - -
NET POSITION:
Investment in capital assets 3,620,163 628,307 - -
Unrestricted 6,338,257 3,078,025 (2,667,145) 981,214
Total net position $ 9,958,420 $ 3,706,332 $ (2,667,145) $ 981,214 (Continued)
City of Gilroy
Combining Statement of Net Position
Internal Service Funds
June 30, 2022
LIABILITIES
160
11.3 p. 459 of 530
Facility Information Personnel
Services Technologies Benefits Total
ASSETS
Current assets:
Cash and investments $ 2,079,718 3,214,800 $ 1,356,600 $ 20,413,738 Accounts receivable 23,573 - 9 23,582
Interest receivable 746 - - 746
Lease receivable - current 87,681 - - 87,681
Prepaid items - 85,675 - 85,675
Total current assets 2,191,718 3,300,475 1,356,609 20,611,422 Noncurrent assets:
Interfund loans receivable - - 2,748,630 -
Lease receivable -noncurrent 712,138 - - 712,138
Capital assets:
Nondepreciable 345,210 2,291,454 2,683,479 -
Depreciable, net - 311,036 4,512,691 -
Total capital assets 345,210 2,602,490 7,196,170 -
Total noncurrent assets 1,057,348 2,602,490 10,656,938 - Total assets 3,249,066 5,902,965 1,356,609 31,268,360
Current Liabilities:
Accounts payable 210,411 258,097 15,771 512,567
Accrued liabilities 105,588 40,228 1,340,534 1,525,558
Deposit payable 4,276 - - 4,276
Compensated absences, current portion 3,900 3,300 - 9,400 Claims payable, current portion - - 1,696,997 -
Total current liabilities 324,175 301,625 1,356,305 3,748,798 Noncurrent liabilities:
Compensated absences 35,177 29,585 - 84,681
Claims payable - - 6,994,287 -
Total noncurrent liabilities 35,177 29,585 7,078,968 -
Total liabilities 359,352 331,210 1,356,305 10,827,766
769,135 - - 769,135
769,135 - - 769,135
NET POSITION:
Investment in capital assets 345,210 2,602,490 7,196,170 - Unrestricted 1,775,369 2,969,265 304 12,475,289
TOTAL NET POSITION $ 2,120,579 $ 5,571,755 $ 304 $ 19,671,459 (Concluded)
City of Gilroy
Combining Statement of Net Position (Continued)
Internal Service Funds
June 30, 2022
LIABILITIES
161
11.3 p. 460 of 530
Fleet Equipment Workers' General
Services Outlay Compensation Liability
OPERATING REVENUES:
Charges for services 1,918,339 $ - $ 1,534,915 $ 1,521,869 $ Claims and judgements - - - 560,152
Miscellaneous - - - 636,285
Total operating revenues - 1,918,339 1,534,915 2,718,306 OPERATING EXPENSES:
Current:
Operations 1,907,222 46,901 16,752 -
Depreciation 503,186 114,296 - -
Administration - - 138,624 19,851
Claims and judgments 19,046 - 3,863,535 -
Insurance premiums - - 345,284 1,876,028
Total operating expenses 161,197 2,429,454 4,364,195 1,895,879 OPERATING INCOME (LOSS) (161,197) (511,115) (2,829,280) 822,427 NONOPERATING REVENUES:
Investment income 55,750 21,188 12,134 8,787
Total nonoperating revenues 21,188 55,750 12,134 8,787
INCOME (LOSS) BEFORE TRANSFERS (140,009) (455,365) (2,817,146) 831,214 CHANGES IN NET POSITION (140,009) (455,365) (2,817,146) 831,214 NET POSITION:
Beginning of year 10,413,785 3,846,341 150,001 150,000
End of year 9,958,420 $ 3,706,332 $ (2,667,145) $ 981,214 $ (Continued)
Internal Service Funds
For the Year Ended June 30, 2022
City of Gilroy
Combining Statement of Revenues, Expenses, and Changes in Net Position 162
11.3 p. 461 of 530
Facility Information Personnel
Services Technologies Benefits Total
OPERATING REVENUES:
Charges for services 3,392,664 $ 2,565,395 $ 16,805,392 $ 27,738,574 $ Claims and judgements - - - 560,152
Miscellaneous 307,422 8,618 - 952,325
Total operating revenues 2,574,013 3,700,086 16,805,392 29,251,051 OPERATING EXPENSES:
Current:
Operations 3,309,621 3,088,808 18,801,392 27,170,696
Depreciation - 82,203 - 699,685
Administration - - - 158,475
Claims and judgments 37,279 - - 3,919,860
Insurance premiums - - - 2,221,312
Total operating expenses 3,171,011 3,346,900 18,801,392 34,170,028 OPERATING INCOME (LOSS) (596,998) 353,186 (1,996,000) (4,918,977) NONOPERATING REVENUES:
Investment income 14,343 10,507 - 122,709
Total nonoperating revenues 10,507 14,343 - 122,709
INCOME (LOSS) BEFORE TRANSFERS (586,491) 367,529 (1,996,000) (4,796,268) CHANGES IN NET POSITION (586,491) 367,529 (1,996,000) (4,796,268) NET POSITION:
Beginning of year 1,753,050 6,158,246 1,996,304 24,467,727 End of year 2,120,579 $ 5,571,755 $ 304 $ 19,671,459 $
(Concluded)
City of Gilroy
Combining Statement of Revenues, Expenses, and Changes in Net Position (Continued) For the Year Ended June 30, 2022
Internal Service Funds
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Fleet Equipment Workers' General
Services Outlay Compensation Liability
CASH FLOWS FROM OPERATING ACTIVITIES
Cash received from customers and users 1,918,339 $ - $ 1,534,915 $ 2,718,306 $ Cash paid to suppliers for goods and services (78,119) (2,052,519) (154,811) (51,285) Cash paid to employees for services - (732) - (66)
Cash paid for insurance claims (19,046) - (1,132,673) (2,619,702) Net cash provided by (used in) operating activities (78,851) (153,226) 247,431 47,253
CASH FLOWS FROM NONCAPITAL
FINANCING ACTIVITIES:
Cash received from other funds 241,262 901,150 - -
Net cash provided by noncapital financing activities 241,262 901,150 - -
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES:
Acquisition of capital assets (183,137) (255,723) - -
Net cash (used in) capital and related
financing activities (183,137) (255,723) - -
CASH FLOWS FROM INVESTING ACTIVITIES:
Interest received 21 55,750 12 ,188 8 ,134 ,787
Net cash provided by investing activities 21 55,750 12 ,188 8 ,134 ,787 Net change in cash and cash equivalents 587,764 (39,351) 259,565 56,040
RECONCILIATION OF CASH AND CASH EQUIVALENTS
TO STATEMENTOF NET POSITION:
Beginning of year 3,694,735 2,500,756 3,742,855 2,960,256 End of year $ 3,088,520 3,655,384 $ 4,002,420 $ 3,016,296 $ CASH AND CASH EQUIVALENTS:
Cash and investments 3,655,384 $ 3,088,520 $ 4,002,420 $ 3,016,296 $ Total cash and cash equivalents $ 3,088,520 3,655,384 $ 4,002,420 $ 3,016,296 $ Reconciliation of Operating Income (Loss) to
to Net Cash Provided by (used in) Operating Activities:
Operating income (loss) (511,115) $ (161,197) $ (2,829,280) $ 822,427 $ Adjustments to reconcile operating income (loss)
to net cash provided by (used in) operating activities:
Depreciation 503,186 114,296 - -
Changes in assets and liabilities:
(Increase)/decrease in accounts receivables - - - -
(Increase)/decrease in lease receivables - - - -
(Increase)/decrease in inventory - 43,575 - -
(Increase)/decrease in prepaid items - - - -
Increase/(decrease) in accounts payable (203,770) (31,218) 565 (31,434) Increase/(decrease) in accrued liabilities 11,142 (732) - (66) Increase/(decrease) in deposit payable - - - -
Increase/(decrease) in compensated absences - 3,756 - - Increase/(decrease) in claims payable - - 3 ,076,146 (743,674) Increase/(decrease) in deferred inflows of resources lease related - - - - Net cash provided by (used in) operating activities $ (78,851) (153,226) $ 247,431 $ 47,253 $ (Continued)
City of Gilroy
Combining Statement of Cash Flows
Internal Service Funds
For the Year Ended June 30, 2022
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Facility Information Personnel
Services Technologies Benefits Total
CASH FLOWS FROM OPERATING ACTIVITIES
Cash received from customers and users 3,667,357 $ 2,574,013 $ 16,805,383 $ 29,218,313 $ Cash paid to suppliers for goods and services (3,273,411) (3,162,008) (17,907,129) (26,679,282) Cash paid to employees for services - (5,289) - (6,087) Cash paid for insurance claims (37,279) - - (3,808,700) Net cash provided by (used in) operating activities 468,070 (704,687) (1,101,746) (1,275,756)
CASH FLOWS FROM NONCAPITAL
FINANCING ACTIVITIES:
Cash received from other funds - - 1,142,412 -
Net cash provided by noncapital financing activities - - 1,142,412 -
CASH FLOWS FROM CAPITAL AND
RELATED FINANCING ACTIVITIES:
Acquisition of capital assets (345,210) (724,068) (1,508,138) - Net cash (used in) capital and related
financing activities (345,210) (724,068) - (1,508,138)
CASH FLOWS FROM INVESTING ACTIVITIES:
Interest received 10 13,597 - ,507 121 ,963
Net cash provided by investing activities 10 13,597 - ,507 121 ,963 Net change in cash and cash equivalents 136,457 (1,418,248) (1,101,746) (1,519,519)
RECONCILIATION OF CASH AND CASH EQUIVALENTS
TO STATEMENTOF NET POSITION:
Beginning of year 1,943,261 4,633,048 2,458,346 21,933,257 End of year $ 3,214,800 2,079,718 $ 1,356,600 $ 20,413,738 $ CASH AND CASH EQUIVALENTS:
Cash and investments 2,079,718 $ 3,214,800 $ 1,356,600 $ 20,413,738 $ Total cash and cash equivalents $ 3,214,800 2,079,718 $ 1,356,600 $ 20,413,738 $ Reconciliation of Operating Income (Loss) to
to Net Cash Provided by (used in) Operating Activities:
Operating income (loss) 353,186 $ (596,998) $ (1,996,000) $ (4,918,977) $ Adjustments to reconcile operating income (loss)
to net cash provided by (used in) operating activities:
Depreciation - 82,203 - 699,685
Changes in assets and liabilities:
(Increase)/decrease in accounts receivables (6,321) - (9) (6,330) (Increase)/decrease in lease receivables (799,819) (799,819) (Increase)/decrease in inventory - - - 43 ,575
(Increase)/decrease in prepaid items - (73,591) - (73,591) Increase/(decrease) in accounts payable 93,795 (111,012) 12,812 (270,262) Increase/(decrease) in accrued liabilities 49,142 546 881,451 941,483 Increase/(decrease) in deposit payable 4,276 - - 4,276
Increase/(decrease) in compensated absences 4,676 (5,835) - 2,597 Increase/(decrease) in claims payable - - - 2 ,332,472
Increase/(decrease) in deferred inflows of resources lease related - 769,135 - 769 ,135 Net cash provided by (used in) operating activities $ 468,070 $ (704,687) $ (1,101,746) $ (1,275,756) (Concluded)
Combining Statement of Cash Flows (Continued)
Internal Service Funds
For the Year Ended June 30, 2022
City of Gilroy
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These funds account for assets held by the City on behalf of other organizations.
Fiduciary Funds
Senior Advisory Board - This fund is used to account for revenues that come from fundraising and donations. The funds are used to buy equipment for the Senior Center.
Highway 152 Series 2018 - This fund is used to account for special assessments collected and pay the bonded indebtedness for the Highway 152 Series 2018 Bonds.
Custodial Funds
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Senior
Advisory Highway 152
Board Series 2018 Total
Assets:
Cash and investments 8,886 $ 830,860 $ 839,746 $
Cash and investments with fiscal agent - 290,688 290,688 Total Assets 1,121,548 8,886 1,130,434
Net Position:
Restricted for:
Individuals, organizations, and other governments 8,886 1,121,548 1,130,434 Total Net Position $ 8,886 $ 1,121,548 $ 1,130,434
Custodial Funds
City of Gilroy
Combining Statement of Fiduciary Net Position
Fiduciary Funds
June 30, 2022
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Senior
Advisory Highway 152
Board Series 2018 Total
ADDITIONS:
Taxes $ 922,700 - $ 922,700 $
Investment income 163 - 163
Other income - 500 500
Total additions 922,863 500 923,363
DEDUCTIONS
General administration 15,357 15,357 -
Payments on conduit bonds - principal 774,579 - 774,579 Payments on conduit bonds - interest 110,034 - 110,034
Total deductions 899,970 - 899,970
CHANGE IN NET POSITION 500 22,893 23,393
NET POSITION:
Beginning of year, as restated 8,386 1,098,655 1,107,041 End of year $ 8,886 $ 1,121,548 $ 1,130,434
For the Year Ended June 30, 2022
Custodial Funds
City of Gilroy
Combining Statement of Changes in Fiduciary Net Position Fiduciary Funds
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STATISTICAL
SECTION
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Contents Page
Financial Trends 174-183
Revenue Capacity 184-193
Debt Capacity 194-201
Demographic and Economic Information 203-204
Operating Information 205-208
STATISTICAL SECTION
(Unaudited)
This part of the City of Gilroy's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City's overall financial health.
These tables contain trend information to help the reader understand how the City's financial performance and well-being have changed over time.
Sources: Unless otherwise noted, the information in these tables is derived from the comprehensive annual financial reports for the relevant year.
These tables contain information to help the reader assess the City's most significant local revenue source, the property tax.
These tables present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the future.
These tables offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place.
These tables contain service and infrastructure data to help the reader understand how the information in the City's financial report relates to the services the City provides and the activities it performs.
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2013 2014 2015 2016 2017
Governmental Activities:
Net investment in capital assets $ 170,944,637 $ 162,950,296 $ 167,625,947 $ 159,684,128 $ 154,863,285 Restricted 19,616,322 24,277,233 22,320,085.00 35,564,991 41,636,040 Unrestricted 26,414,676 28,892,199 (26,524,001) (25,032,197) (25,229,815) Total governmental activities net position 216,975,635 216,119,728 163,422,031 170,216,922 171,269,510 Business-type Activities:
Net investment in capital assets 91,165,074 88,728,174 90,335,349 90,917,108 88,183,287 Restricted - - - - -
Unrestricted 82,012,944 85,736,094 84,832,390 88,668,400 93,612,020 Total business-type activities net position 173,178,018 174,464,268 175,167,739 179,585,508 181,795,307 Primary Government:
Net investment in capital assets 262,109,711 251,678,470 257,961,296 250,601,236 243,046,572 Restricted 19,616,322 24,277,233 22,320,085 35,564,991 41,636,040 Unrestricted 108,427,620 114,628,293 58,308,389 63,636,203 68,382,205 Total primary government net position $ 390,153,653 $ 390,583,996 $ 338,589,770 $ 349,802,430 $ 353,064,817 City of Gilroy
Net Position By Component
Last Ten Fiscal Years
(accrual basis of accounting)
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2018 2019 2020 2021 2022
Governmental Activities:
Net investment in capital assets $ 159,069,886 $ 156,750,373 $ 151,904,792 $ 149,891,568 $ 147,079,194 Restricted 48,731,281 49,688,804 57,137,761 57,570,568 71,627,654 Unrestricted (36,193,491) (37,759,850) (42,674,183) (42,545,831) (28,023,535) Total governmental activities net position 171,607,676 168,679,327 166,368,370 164,916,305 190,683,313 Business-type Activities:
Net investment in capital assets 87,336,604 91,134,932 86,503,324 83,119,598 73,389,328 Restricted - - - - -
Unrestricted 98,375,675 100,053,259 97,543,664 99,198,302 109,250,688 Total business-type activities net position 185,712,279 191,188,191 184,046,988 182,317,900 182,640,016 Primary Government:
Net investment in capital assets 246,406,490 247,885,305 238,408,116 233,011,166 220,468,522 Restricited 48,731,281 49,688,804 57,137,761 57,570,568 71,627,654 Unrestricted 62,182,184 62,293,409 54,869,481 56,652,471 81,227,153 Total primary government net position $ 357,319,955 $ 359,867,518 $ 350,415,358 $ 347,234,205 $ 373,323,329 (accrual basis of accounting)
City of Gilroy
Net Position By Component (Continued)
Last Ten Fiscal Years
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2013 2014 2015 2016 2017
Expenses:
Governmental activities:
General government $ 3,795,033 3,732,098 $ 3,619,582 $ 3,900,226 $ 6,437,408 $ Public safety 29,696,344 28,747,964 30,273,444 31,020,245 33,393,829 Community development 14,824,460 15,485,705 15,901,215 21,413,283 19,167,193 Public works 7,686,862 7,726,938 7,807,765 8,217,318 8,978,597 Recreation services - - - - -
Interest and other charges 3,226,789 3,744,396 3,406,855 3,327,992 3,256,733 Total governmental activities expenses 58,879,418 59,787,171 61,008,861 67,879,064 71,233,760 Business-type activities
Sewer 9,929,622 10,206,770 9,806,990 12,298,662 12,060,236 Water 8,642,660 8,081,041 8,329,710 8,370,320 9,197,426 Total business-type activities expenses 18,287,811 18,572,282 18,136,700 20,668,982 21,257,662 Total primary government expenses 77,167,229 $ 78,359,453 $ 79,145,561 $ 88,548,046 $ 92,491,422 $ Program revenues:
Governmental activities:
Charges for services:
General government $ 1,415,106 1,119,217 $ 2,096,137 $ 1,651,713 $ 3,087,335 $ Public safety 897,059 1,004,530 1,030,410 1,146,593 1,439,418 Community development 5,434,764 3,866,305 7,385,391 6,145,791 5,207,571 Public works 757,445 810,503 886,988 978,780 986,582
Recreation services - - - - -
Operating grants and contributions 14,091,083 15,057,119 13,109,933 22,838,535 15,860,767 Capital grants and contributions 3,207,487 3,157,642 8,999,636 3,820,892 5,438,560 Total governmental activities program revenues 24,046,067 26,772,193 33,508,495 36,582,304 32,020,233 Business-type activities:
Charges for services:
Sewer 10,359,334 8,441,024 11,984,798 12,833,030
Water 8,640,784 8,179,888 7,330,300 9,156,082
Operating grants and contributions - - - - -
Capital grants and contributions 1,410,773 179,707 5,086,464 1,172,844 Total business-type activities program revenues 18,031,685 19,179,825 24,401,562 - 23,161,956 Total primary government program revenues $ 42,077,752 $ 45,952,018 $ 33,508,495 $ 60,983,866 $ 55,182,189 Net revenue (expense):
Governmental activities $ (34,833,351) $ (33,014,978) $ (27,500,366) $ (31,296,760) $ (39,213,527) Business-type activities (256,126) 607,543 (18,136,700) 3,732,580 1,904,294 Total primary government net expense $ (35,089,477) $ (32,407,435) $ (45,637,066) $ (27,564,180) $ (37,309,233) (accrual basis of accounting)
Fiscal Year
City of Gilroy
Changes in Net Position
Last Ten Fiscal Years
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2018 2019 2020 2021 2022
Expenses:
Governmental activities:
General government $ 7,696,445 7,315,065 $ 6,131,791 $ 7,315,868 $ 10,224,823 $ Public safety 37,837,438 35,591,790 40,088,865 40,797,962 38,706,978 Community development 18,348,409 19,211,323 8,556,959 7,147,532 7,689,175 Public works 9,654,957 9,526,627 23,525,423 16,862,660 13,840,272 Recreation services - - - 1,779,121 1,600,210
Interest and other charges 3,147,606 3,226,849 2,431,588 2,081,420 2,089,473 Total governmental activities expenses 74,920,741 76,635,768 80,734,626 75,984,563 74,150,931 Business-type activities
Sewer 14,044,716 11,538,388 14,668,434 15,820,944 12,678,990 Water 11,777,220 9,937,768 12,603,780 16,435,598 10,930,989 Total business-type activities expenses 21,476,156 25,821,936 27,272,214 32,256,542 23,609,979 Total primary government expenses 96,396,897 $ 102,457,704 $ 108,006,840 $ 108,241,105 $ 97,760,910 $ Program revenues:
Governmental activities:
Charges for services:
General government $ 3,726,486 3,280,977 $ 3,550,758 $ 2,815,647 $ 4,595,133 $ Public safety 959,277 1,234,017 1,188,951 1,242,281 476,918 Community development 6,624,477 6,430,321 3,909,360 4,185,811 3,346,864 Public works 977,834 1,009,235 715,299 3,593,959 1,317,695 Recreation services - - - 223,154 599,265
Operating grants and contributions 19,389,757 13,146,274 14,247,635 16,482,904 15,464,192 Capital grants and contributions 10,319,300 2,649,021 1,931,458 2,000,357 18,227,036 Total governmental activities program revenues 41,357,466 28,389,510 25,543,461 30,544,113 44,027,103 Business-type activities:
Charges for services:
Sewer 12,904,657 12,961,285 12,872,189 12,702,398 12,912,113 Water 12,294,119 11,343,036 14,590,973 14,830,153 13,959,847 Operating grants and contributions - - - 414,952 -
Capital grants and contributions 2,330,335 4,160,510 2,439,117 2,511,059 566,140 Total business-type activities program revenues 26,634,656 29,359,286 29,902,279 30,043,610 27,853,052 Total primary government program revenues $ 67,992,122 $ 57,748,796 $ 55,445,740 $ 60,587,723 $ 71,880,155 Net revenue (expense):
Governmental activities $ (33,563,275) $ (48,246,258) $ (55,191,165) $ (45,440,450) $ (30,123,828) Business-type activities 5,158,500 3,537,350 2,630,065 (2,212,932) 4,243,073 Total primary government net expense $ (28,404,775) $ (44,708,908) $ (52,561,100) $ (47,653,382) $ (25,880,755) (accrual basis of accounting)
Fiscal Year
City of Gilroy
Changes in Net Position (Continued)
Last Ten Fiscal Years
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2013 2014 2015 2016 2017
General revenues and other changes in net position:
Governmental Activities:
Taxes:
Property taxes $ 9,462,337 $ 9,728,458 $ 10,862,568 $ 11,468,510 $ 12,278,553 Sales tax 14,114,277 14,423,130 15,858,910 17,884,735 17,768,469 Transient occupancy taxes 1,092,486 1,234,798 1,501,837 1,676,691 1,709,332 Franchise tax 1,326,364 1,408,045 1,463,770 1,569,059 1,623,951 Other taxes 4,694,440 4,759,067 4,905,868 5,116,588 5,264,486 Investment income 350,105 630,095 619,139 647,057 900,622 State motor vehicle in lieu 26,670 22,072 21,479 21,385 24,715 Other 390,812 632,113 164,321 392,815 15,188
Transfers (669,940) (678,707) (689,011) (685,189) (305,505) Total governmental activities 30,787,551 32,159,071 34,708,881 38,091,651 39,279,811 Business-type activities:
Investment and rental income - - - - -
Other - - - - -
Transfers 669,940 678,707 689,011 685,189 305,505
Total business-type activities 669,940 678,707 689,011 685,189 305,505 Total primary government $ 31,457,491 $ 32,837,778 $ 35,397,892 $ 38,776,840 $ 39,585,316 Changes in net position:
Governmental activities $ (4,045,800) $ (855,907) $ 7,208,515 $ 6,794,891 $ 66,284 Business-type activities 1,286,250 413,814 3,800,429 4,417,769 2,209,799 Total primary government (3,631,986) $ 430,343 $ 11,008,944 $ 11,212,660 $ 2,276,083 $ Net Position (Net Assets), Beginning $ 390,153,653 397,364,877 $ 390,583,996 $ 338,589,770 $ 348,802,430 $ Beginning Fund Balance Restatement (1) - (3,579,238) (63,003,170) - - Changes in Net Position (Net Assets) (3,631,986) 430,343 11,008,944 11,212,660 2,276,083 Net Position (Net Assets), Ending $ 390,583,996 390,153,653 $ 338,589,770 $ 349,802,430 $ 351,078,513 $ (1)
(accrual basis of accounting)
Fiscal Year
Net Position, as restated in FY 2020, 2018, 2015 and 2013 City of Gilroy
Changes in Net Position (Continued)
Last Ten Fiscal Years
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2018 2019 2020 2021 2022
General revenues and other changes in net position:
Governmental Activities:
Taxes:
Property taxes $ 13,161,002 $ 14,476,481 $ 15,595,639 $ 17,016,855 $ 20,294,522 Sales tax 18,827,189 20,186,105 17,233,882 18,584,534 23,216,109 Transient occupancy taxes 1,722,355 1,771,882 1,237,812 1,105,300 1,545,721 Franchise tax 1,713,690 1,669,817 1,855,622 1,732,613 1,874,046 Other taxes 5,192,899 5,093,813 5,667,201 5,030,153 6,107,309 Investment income 1,190,732 2,567,147 2,039,471 502,770 (418,588) State motor vehicle in lieu 29,444 26,695 - - -
Other 571,340 166,316 127,479 644,291 3,345,996
Transfers 1,241,528 (640,347) (447,847) (641,121) (74,279) Total governmental activities 43,650,179 45,317,909 43,309,259 43,975,395 55,890,836 Business-type activities:
Investment and rental income 1,298,215 - 1,169,133 (157,277) (4,011,115) Other - - 15,879
Transfers (1,241,528) 640,347 447,847 641,121 74,279
Total business-type activities (1,241,528) 1,938,562 1,616,980 483,844 (3,920,957) Total primary government $ 42,408,651 $ 47,256,471 $ 44,926,239 $ 44,459,239 $ 51,969,879 Changes in net position:
Governmental activities $ 10,086,904 $ (3,209,094) $ (11,881,906) $ (1,465,055) $ 25,767,008 Business-type activities 3,916,972 5,475,912 4,247,045 (1,729,088) 322,116 Total primary government $ 14,003,876 $ 2,266,818 $ (7,634,861) $ (3,194,143) $ 26,089,124 Net Position (Net Assets), Beginning
Beginning Fund Balance Restatement (1) 357,319,955 343,316,059 358,050,219 350,428,348 347,234,205 Changes in Net Position (Net Assets) 14,003,876 2,266,818 (7,634,861) (3,194,143) 26,089,124 Net Position (Net Assets), Ending $ 359,586,773 357,319,935 $ 350,415,358 $ 347,234,205 $ 373,323,329 $ (1)
(accrual basis of accounting)
Fiscal Year
Net Position, as restated in FY 2020, 2018, 2015 and 2013 City of Gilroy
Changes in Net Position (Continued)
Last Ten Fiscal Years
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2013 2014 2015 2016 2017
General fund:
Nonspendable $ 45,003 $ 52,592 $ 74,622 $ 84,923 $ 74,217 Restricted - - - - -
Committed - - - - -
Assigned - - - - -
Unassigned 23,038,183 22,291,553 21,316,940 22,202,316 24,354,609 Total general fund $ 23,083,186 $ 22,344,145 $ 21,391,562 $ 22,287,239 $ 24,428,826 All other governmental funds:
Nonspendable 5,454,973 9,265 9,265 8,670 9,470
Restricted 31,995,403 41,474,238 40,117,010 44,922,496 50,775,875 Assigned 226,654 576,889 544,284 2,827,521 1,588,907
Unassigned (12,423,935) (11,866,882) (12,884,818) (7,883,587) (5,761,804) Total all other governmental funds $ 25,253,095 $ 30,193,510 $ 27,785,741 $ 39,875,100 $ 46,612,448 (modified accrual basis of accounting)
Fiscal Year
City of Gilroy
Fund Balances of Governmental Funds
Last Ten Fiscal Years
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2018 2019 2020 2021 2022
General fund:
Nonspendable $ 126,965 $ 76,000 $ 126,915 $ 47,874 $ 739 Restricted - - 1,983,396
Committed - - - 5,572,376 -
Assigned - - -
Unassigned 25,475,105 27,683,870 14,731,555 19,585,369 30,349,205 Total general fund $ 25,602,070 $ 27,759,870 $ 14,858,470 $ 19,633,243 $ 37,905,716 All other governmental funds:
Nonspendable 25,570 1,000 706,754 - -
Restricted 55,248,281 57,445,219 57,421,683 58,391,239 67,727,936 Assigned 1,448,954 1,483,818 5,368,008 5,276,579 5,494,298 Unassigned (2,841,776) (4,206,362) (6,380,638) (5,397,542) - Total all other governmental funds $ 53,881,029 $ 54,723,675 $ 57,115,807 $ 58,270,276 $ 73,222,234 (modified accrual basis of accounting)
Fiscal Year
City of Gilroy
Fund Balances of Governmental Funds (Continued)
Last Ten Fiscal Years
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2013 2014 2015 2016 2017
Revenues:
Taxes 33,041,266 $ $ 33,902,225 $ 37,190,336 $ 40,177,903 $ 41,350,739 Licenses and permits 2,071,569 2,088,024 2,847,912 3,720,755 2,713,733 Intergovernmental 5,258,266 5,235,608 3,260,688 4,291,272 3,748,000 Charges for services 13,944,828 17,081,714 17,396,590 24,960,535 18,973,863 Developer impact fees
Fines 251,313 226,220 281,580 266,163 293,899
Special assessments - - - - -
Investment income (loss) 385,744 697,612 600,960 608,641 762,671 Contribution from property owners - - - - -
Miscellaneous 1,035,480 1,464,470 2,128,737 2,059,106 1,604,397 Total revenues 55,988,466 60,695,873 63,706,803 76,084,375 69,447,302 Expenditures:
General government 3,793,066 4,073,708 4,025,604 4,532,241 4,906,824 Public safety 26,416,606 27,448,432 28,845,371 29,867,361 30,830,873 Public works 6,029,323 6,072,624 6,322,864 6,764,060 7,231,274 Recreation services
Community development 14,393,211 10,031,035 16,393,573 14,675,204 11,052,313 Capital outlay
Debt service:
Principal retirement 1,350,000 25,745,000 2,215,000 2,305,000 2,459,619 Interest 3,319,071 3,525,898 3,557,829 3,479,710 3,410,441 Bond issuance costs - 275,515 2,582 - -
Total expenditures 55,301,277 77,172,212 61,362,823 61,623,576 59,891,344 Excess of revenues over
(under) expenditures 687,189 (16,476,339) 2,343,980 14,460,799 9,555,958 Other Financing Sources (Uses):
Transfers in 3,746,485 3,574,115 4,318,330 6,803,782 4,233,745 Transfers out (7,616,425) (7,154,454) (11,012,940) (8,521,471) (4,910,768) Issuance of loan/notes - - 959,229 241,926 -
Issuance of bonds 23,120,000 - - - -
Payment to refunded bond escrow
Payment to bond excrow agent - - - - -
Premium on bonds 1,138,052 - - - -
Total other financing sources (uses) (3,869,940) 20,677,713 (5,735,381) (1,475,763) (677,023) Net Change in fund balances $ (3,182,751) $ 4,201,374 $ (3,391,401) $ 12,985,036 $ 8,878,935 Fund balances - July 1 51,519,032 48,336,281 52,568,704 49,177,303 62,162,339 Fund balances - June 30 $ 48,336,281 $ 52,537,655 $ 49,177,303 $ 62,162,339 $ 71,041,274 Debt service as a percentage
of noncapital expenditures 9.57% 38.74% 9.55% 9.53% 9.95% (modified accrual basis of accounting)
Fiscal Year
City of Gilroy
Changes in Fund Balances of Governmental Funds
Last Ten Fiscal Years
182
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2018 2019 2020 2021 2022
Revenues:
Taxes 43,512,402 $ $ 51,483,855 $ 44,269,937 $ 45,916,497 $53,037,707 Licenses and permits 2,751,137 3,487,338 1,776,651 2,278,304 2,672,186 Intergovernmental 4,047,728 3,913,484 5,473,529 6,612,274 14,805,279 Charges for services 22,820,605 11,501,828 13,951,822 17,484,867 7,380,631 Developer impact fees - - - - 18,227,036
Fines 208,305 239,873 282,535 231,688 262,403
Special assessments - - - - -
Investment income (loss) 1,084,408 1,247,543 1,884,149 358,452 (541,243) Contribution from property owners - - - - -
Miscellaneous 1,635,888 1,990,459 1,348,130 2,867,269 4,023,213 Total revenues 76,060,473 73,864,380 68,986,753 75,749,351 99,867,212 Expenditures:
General government 5,103,946 5,760,831 6,361,042 5,931,022 7,949,662 Public safety 31,781,515 34,062,421 36,867,887 35,856,183 37,687,794 Public works 7,723,166 7,831,193 7,897,645 7,231,722 6,094,830 Recreation services - - - 1,702,666 1,463,448
Community development 14,993,509 15,421,483 19,143,243 5,523,912 5,535,526 Capital outlay - - - 6,243,057 2,639,733
Debt service:
Principal retirement 2,558,818 2,654,708 2,986,212 2,817,325 2,820,129 Interest 3,302,252 3,448,556 3,011,707 2,784,374 2,377,338 Bond issuance costs - 112,903 - - -
Total expenditures 65,463,206 69,292,095 76,267,736 68,090,261 66,568,460 Excess of revenues over
(under) expenditures 10,597,267 4,572,285 (7,280,983) 7,659,090 33,298,752 Other Financing Sources (Uses):
Transfers in 4,503,781 4,236,075 8,937,984 24,306,099 6,603,536 Transfers out (6,659,253) (5,876,422) (12,905,997) (24,953,804) (6,677,815) Issuance of loan/notes - -
Issuance of bonds - 19,087,551 - 16,459,825 -
Payment to refunded bond escrow (19,350,000) (17,555,000) - Payment to bond escrow agent (8,565,000) - - - -
Premium on bonds 8,633,538 - - - -
Total other financing sources (uses) (2,155,472) (1,571,809) (4,230,462) (1,742,880) (74,279) Net Change in fund balances $ 8,441,795 $ 3,000,476 $ (11,511,445) $ 5,916,210 $ 33,224,473 Fund balances - July 1 71,041,274 79,483,069 83,485,722 71,987,267 77,903,477 Fund balances - June 30 $ 79,483,069 $ 82,483,545 $ 71,974,277 $ 77,903,477 $ 111,127,950 Debt service as a percentage
of noncapital expenditures 9.08% 9.09% 7.96% 9.05% 8.85% (modified accrual basis of accounting)
Fiscal Year
City of Gilroy
Changes in Fund Balances of Governmental Funds (Continued) Last Ten Fiscal Years
183
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CATEGORY 2012 2013 2014 2015 2016
Outlet Center $ 2,833,256 $ 2,845,863 $ 2,867,431 $ 2,899,778 $ 2,747,030 Newman Development 2,131,034 2,201,623 2,230,855 2,332,215 2,426,698 Regency Center 940,836 949,436 946,073 965,112 999,738
Downtown Core 224,977 271,227 296,354 316,595 356,687
General Retail 6,130,103 6,268,149 6,340,713 6,513,700 6,530,153 Auto Dealers 1,045,717 1,131,680 1,649,758 2,136,541 2,633,013 Service Stations 1,543,421 1,457,239 1,442,888 1,292,736 1,094,398 Transportation 2,589,138 2,588,919 3,092,646 3,429,277 3,727,411 Others 3,284,517 3,344,680 3,697,010 3,695,108 4,018,337 Allocation from State and County 1,829,803 1,912,529 1,292,761 2,220,825 3,608,834 TOTALS: $ 13,833,561 $ 14,114,277 $ 14,423,130 $ 15,858,910 $ 17,884,735 Population 50,081 51,505 52,413 53,000 55,170
Sales Tax Per Capita 276 274 275 299 324
Source: MBIA MuniServices Company
State of California, Department of Finance, Population Estimates for California Cities Fiscal Year
City of Gilroy
Sales Tax by Category
Last Eleven Fiscal Years
0 50
100
150
200
250
300
350
400
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
0 5,000
10,000
15,000
20,000
25,000
Others State/County Gen. Retail Transportation Per Capita 184
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CATEGORY 2017 2018 2019 2020 2021 2022
Outlet Center $ 2,669,216 $ 2,571,713 $ 2,464,617 $ 1,739,806 $ 1,869,275 $ 2,042,775 Newman Development 2,500,961 2,529,804 2,743,665 2,643,207 2,955,455 3,251,290 Regency Center 968,005 987,417 1,004,376 896,599 1,000,140 1,028,435 Downtown Core 398,344 385,497 505,600 472,427 512,427 547,587 General Retail 6,536,526 6,474,431 6,718,258 5,752,039 6,337,297 6,870,087 Auto Dealers 3,224,719 3,691,038 3,855,166 3,056,022 2,446,254 3,609,865 Service Stations 1,064,232 1,290,582 1,298,298 1,129,189 1,085,319 1,572,748 Transportation 4,288,951 4,981,620 5,153,464 4,185,211 3,531,573 5,182,613 Others 4,263,541 4,632,323 4,418,367 4,294,454 4,580,258 5,317,890 Allocation from State and County 2,679,451 2,152,877 3,896,016 3,002,179 3,867,949 4,238,018 TOTALS: $ 17,768,469 $ 18,241,251 $ 20,186,105 $ 17,233,883 $ 18,317,077 $ 21,608,608 Population 55,936 55,615 55,928 57,084 59,920 59,269
Sales Tax Per Capita 318 328 361 302 306 365
Source: MBIA MuniServices Company
State of California, Department of Finance, Population Estimates for California Cities Fiscal Year
City of Gilroy
Sales Tax by Category (Continued)
Last Ten Fiscal Years
185
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Agency 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
6.500% 6.500% 6.500% 6.250% 6.000% 6.000% 6.000% 6.000% 6.000% 6.000%
0.250% 0.250% 0.250% 0.250% 0.250% 0.250% 0.250% 0.250% 0.250% 0.250%
0.750% 0.750% 0.750% 1.000% 1.000% 1.000% 1.000% 1.000% 1.000% 1.000%
0.125% 0.125% 0.125% 0.125% 0.125% 0.125% 0.125% 0.125% 0.125% 0.125% --------- -
0.500% 0.500% 0.500% 0.500% 0.500% 0.500% 0.500% 0.500% 0.500% 0.500%
0.500% 0.500% 0.500% 0.500% 0.500% 0.500% 0.500% 0.500% 0.500% 0.500%
0.125% 0.125% 0.125% 0.125% 0.125% 0.125% 0.125% 0.125% 0.125% 0.125% - - - -0.500% 0.500% 0.500% 0.500% 0.500% 0.500%
2020 Peninsula Corridor JPB Retail
Transactions and Use Tax --------- 0.125%
Total 8.750% 8.750% 8.750% 8.750% 9.000% 9.000% 9.000% 9.000% 9.000% 9.125% Source: California Department of Tax and Fee Administration SCC Transit District
SCC Valley Transportation Authority
SCC VTA Bay Area Rapid Transit
Silicon Valley Transportation Solutions Tax
State of California
Santa Clara County (SCC) Transportation Funds
City of Gilroy
SCC Retail Transactions and Use Tax
SCC Transactions and Use Tax
Last Ten Fiscal Years
Sales Tax Rates
City of Gilroy
FISCAL YEAR
0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 7.00% 8.00% 9.00% 10.00% 2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
Total
Gilroy
186
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Taxpayer Business Type Taxpayer Business Type
Arco AM/PM Mini Marts Service Stations Arco AM/PM Mini Marts Service Stations Best Buy Stores Furniture/Appliance Best Buy Stores Furniture/Appliance Chevron Service Stations Service Stations Calvin Klein Apparel Stores Costco Wholesale Department Stores Chevron Service Stations Service Stations Freeway Toyota of Gilroy Auto Sales - New Coach Stores Apparel Stores Gilroy Buick GMC Auto Sales - New Costco Wholesale Department Stores Gilroy Chevrolet Cadillac Auto Sales - New Gilroy Auto Outlet Auto Sales - New Gilroy Chrysler Dodge Jeep Ram Auto Sales - New Gilroy Chevrolet Cadillac Auto Sales - New Gilroy Toyota Auto Sales - New Gilroy Gas & Mini-Mart Service Stations Happy Daze RV's Misc. Vehicle Sales Gilroy Toyota Auto Sales - New Home Depot Bldg.Matls-Retail Home Depot Bldg.Matls-Retail Hyundai Of Gilroy Auto Sales - New JN Abbott Distributor Energy Sales Lenovo I.T. Infrastructure Kohl's Department Stores Department Stores Lowe's Home Centers Bldg.Matls-Retail Lowe's Home Improvement Bldg.Matls-Retail McDonald'S Restaurants Restaurants Nike Factory Store Apparel Stores Nike Factory Store Apparel Stores Polo Ralph Lauren Apparel Stores Ross Stores Apparel Stores Rotten Robbie Service Stations Service Stations Rotten Robbie Service Stations Service Stations See-Grins RV Misc. Vehicle Sales See Grins RV Misc. Vehicle Sales South County Chrysler Plymouth Auto Sales - New Shell Service Stations Service Stations South County Nissan Auto Sales - New Target Stores Department Stores Target Stores Department Stores Tesla Auto Sales - New The Garlic Farm Travel Center Service Stations Union 76 Service Stations Service Stations TV's Gas & Foodmart Service Stations Vans Apparel Stores Valero Service Stations Service Stations Wal Mart Stores Department Stores Wal Mart Stores Department Stores Source: MuniServices, LLC / Avenu Insights & Analytics
City of Gilroy
Principal Sales Tax Producers
Last Fiscal Year and Nine Years Ago
2021-22 2012-13
187
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Fiscal
Year
End Local Secured*
Homeowner
Exempt
Valuation
Net Local
Secured Net Utility Net Unsecured
Net Taxable
Assessed Value
Total
Direct Tax
Rate (1)
Estimated
Actual
Taxable Value
(2)
Factor of
Taxable
Assessed
Value (2)
Assessed
Value as a
Percentage
of Actual
Value
2012-13 5,467,139,776 46,209,800 5,420,929,976 72,086,470 266,918,393 5,759,934,839 0.902963 - - - 2013-14 5,913,805,270 46,463,200 5,867,342,070 64,186,470 260,981,844 6,192,510,384 0.902963 - - - 2014-15 6,395,754,046 46,050,200 6,349,703,846 52,530,836 265,879,967 6,668,114,649 0.902963 - - - 2015-16 6,798,621,370 45,871,000 6,752,750,370 47,030,836 268,445,327 7,068,226,533 0.902963 - - - 2016-17 7,385,130,561 46,578,000 7,338,552,561 42,130,836 273,713,487 7,654,396,884 0.902963 - - - 2017-18 7,872,947,886 47,244,400 7,825,703,486 39,330,836 263,667,226 8,128,701,548 0.097037 10,250,699,087 1.261050 79.30% 2018-19 8,445,397,378 48,090,000 8,397,307,378 38,939,704 256,724,279 8,692,971,361 0.097037 11,893,042,148 1.368122 73.09% 2019-20 9,001,686,593 47,874,400 8,953,812,193 32,539,704 257,410,089 9,243,761,986 0.097037 16,306,012,109 1.764002 56.69% 2020-21 9,557,360,668 47,341,000 9,510,019,668 29,739,704 267,854,749 9,807,614,121 0.097037 11,688,408,441 1.191769 83.91% 2021-22 9,968,898,669 46,512,200 9,922,386,469 27,039,704 293,294,693 10,242,720,866 0.097037 14,183,999,567 1.384788 72.21% Source: Santa Clara County Assessor data, MuniServices, LLC / Avenu Insights & Analytics Source: 2016-17 and prior, previously published ACFR.
*Local secured is net of other exemptions.
1.) Total direct tax rate is the city share of the 1% Proposition 13 tax only for TRA 02-000.
City of Gilroy
Citywide Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years
2.) Estimated Actual Value is derived from a series of calculations comparing median assessed values from 1940 to current median sale prices. Based on these calculations a multiplier value was extrapolated and applied to current assessed values. 188
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Category 2017-18 2018-19 2019-20 2020-21 2021-22
Residential 6,316,795,853 6,846,995,669 7,292,373,081 7,766,498,649 8,150,395,267 Commercial 848,468,930 899,654,270 931,059,983 989,793,738 1,013,695,555 Industrial 483,919,877 479,091,993 538,635,466 667,191,707 638,120,876 Vacant 162,759,148 216,844,260 - 163,403,099 192,863,417 Professional 101,593,308 17,961,578 108,709,436 110,337,229 116,626,048 Institutional 109,350,727 112,041,055 111,348,784 65,615,240 90,554,109 Agriculture 55,688,053 47,135,427 52,895,647 38,226,087 38,372,143 Public 17,729,263 104,675,187 23,763,391 31,201,356 37,443,425 Transportation 2,107,545 193,663,876 28,585,319 28,569,765 27,777,083 Unitary 39,330,836 38,939,704 32,539,704 29,739,704 27,039,704 Recreational 16,969,672 22,525,565 23,001,970 22,973,251 23,200,859 Social 18,281,904 18,604,008 19,463,964 19,888,529 20,081,552 Forestry 1,773,940 6,830,161 6,966,865 7,106,317 7,180,104 Unknown - 2,149,694 - - -
Gross Secured Value 8,174,769,056 8,790,268,187 9,386,187,870 9,940,544,671 10,383,350,142 Unsecured Value 265,619,082 260,824,323 261,877,511 272,030,637 297,421,158 Less Exemptions 311,686,590 358,121,149 404,303,395 404,961,187 438,050,434 Net Taxable Value 8,128,701,548 8,692,971,361 9,243,761,986 9,807,614,121 10,242,720,866 Source: Santa Clara County Assessor data, MuniServices, LLC / Avenu Insights & Analytics Use code categories are based on Santa Clara County Assessor's data City of Gilroy
Assessed Value of Property by Use Code
Last Five Fiscal Year
189
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2012-13 2013-14 2014-15 2015-16 2016-17
Basic City and County Levy
City Direct Rate 0.097037 0.097037 0.097037 0.097037 0.097037 All others 0.902963 0.902963 0.902963 0.902963 0.902963
1.000000 1.000000 1.000000 1.000000 1.000000
Override Assessments
County Retire Levy 0.038800 0.038800 0.038800 0.038800 0.038800 County Library 0.002400 0.002400 0.002400 0.002400 0.002400 VMC 2008 0.005100 0.003500 0.009100 0.008800 0.008600
County Housing Bond 2016 0.000000 0.000000 0.000000 0.000000 0.000000 Gilroy City Bond 2008 0.036500 0.034000 0.034000 0.029000 0.027200 Gilroy Unified School 2002 0.057100 0.058000 0.056600 0.052200 0.050100 Gilroy Unified 11/2008 0.047200 0.056400 0.059900 0.054900 0.051300 Gilroy Unified 2016 0.000000 0.000000 0.000000 0.000000 0.060000 Gavilan Community College 04 0.025700 0.024800 0.023900 0.022600 0.021600 Gavilan Jt CCD 2018 0.000000 0.000000 0.000000 0.000000 0.000000 Lease Debt-Gilroy Unified 0.000000 0.000000 0.000000 0.000000 0.000000 Lease Debt-Gilroy Unified Priorye 0.000000 0.000000 0.000000 0.000000 0.000000 SCVWD-State Water Project 0.006900 0.007000 0.006500 0.005700 0.008600
0.219700 0.224900 0.231200 0.214400 0.268600
TOTAL TAX RATE 1.219700 1.224900 1.231200 1.214400 1.268600 Source: Santa Clara County Auditor data, MuniServices, LLC / Avenu Insights & Analytics Source: 2016-17 and prior: previously published ACFR
This table shows rates for TRA 02-000.
City of Gilroy
Direct and Overlapping Property Tax Rates
Last Ten Fiscal Years
190
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2017-18 2018-19 2019-20 2020-21 2021-22
Basic City and County Levy
City Direct Rate 0.097037 0.097037 0.097037 0.097037 0.097037 All others 0.902963 0.902963 0.902963 0.902963 0.902963
1.000000 1.000000 1.000000 1.000000 1.000000
Override Assessments . .
County Retire Levy 0.038800 0.038800 0.038800 0.038800 0.038800 County Library 0.002400 0.002400 0.002400 0.002400 0.002400 VMC 2008 0.008200 0.007200 0.006900 0.006900 0.006100
County Housing Bond 2016 0.012660 0.010500 0.010000 0.000000 0.012660 Gilroy City Bond 2008 0.026000 0.025000 0.020000 0.019000 0.017500 Gilroy Unified School 2002 0.047800 0.046700 0.044400 0.042800 0.037000 Gilroy Unified 11/2008 0.049100 0.046300 0.054400 0.054100 0.052700 Gilroy Unified 2016 0.055900 0.015400 0.053400 0.055000 0.050900 Gavilan Community College 04 0.020000 0.019200 0.018700 0.018400 0.017900 Gavilan Jt CCD 2018 0.000000 0.000000 0.024400 0.023200 0.024100 Lease Debt-Gilroy Unified 0.000000 0.000000 0.000000 0.000000 0.000000 Lease Debt-Gilroy Unified Priorye 0.000000 0.000000 0.000000 0.000000 0.000000 SCVWD-State Water Project 0.006200 0.004200 0.004100 0.003700 0.005100
0.267060 0.215700 0.277500 0.264300 0.265160
TOTAL TAX RATE 1.267060 1.215700 1.277500 1.264300 1.265160
City of Gilroy
Direct and Overlapping Property Tax Rates (Continued)
Last Ten Fiscal Years
191
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Taxpayer Taxable Value ($)
Percent of Total
City Taxable Value
(%) Taxable Value ($)
Percent of Total
City Taxable Value
(%)
Simon Property Group 223,375,964 2.18% 192,498,625 3.38% Olam West Coast Inc 75,011,158 0.73% 64,283,724 1.13%
United Natural Foods West Inc 66,993,926 0.65%
Excel Gilroy LLC 65,618,760 0.64% 82,146,096 1.44%
MG At Gilroy LP 56,231,000 0.55%
Mabury Vineyards LLC 54,932,735 0.54%
Performance Food Group Inc 49,331,081 0.48%
WalMart Real Est Bus Trt 35,807,144 0.35% 30,171,526 0.53% Amazon Data Services Inc 31,285,000 0.31%
KB Home South Bay Inc 30,400,000 0.30%
E P & G South Valley Plaza LLC 28,381,819 0.28%
Central Valley Coalition 26,115,882 0.25%
Towman Cadena LLC 26,028,078 0.25%
CaLPine Gilroy Cogen LP 25,517,381 0.25%
Monterey Gourmet Foods 25,404,152 0.25%
Costco Wholesale Corp A WS Corp 24,293,412 0.24% 20,412,717 0.36% Gilroy Plant 70 23,479,243 0.23%
Avery Cypress Pointe LP 22,261,533 0.22% 12,962,551 0.23% Canciamilla Anthony Trustee 22,227,918 0.22%
Target Corporation 18,200,733 0.18% 15,684,850 0.28%
First Street Gilroy I LLC 18,185,387 0.18%
Gilroy Self Storage Partners LLC 17,383,090 0.17%
Mission Park Gilroy LLC 17,179,612 0.17% 14,780,116 0.26% HD Development Of Maryland,Inc 17,075,763 0.17% 14,715,382 0.26% Lee James Trustee 16,818,855 0.16%
Inland Western Gilroy I LLC 0.98% 55,783,142
Shapell Industries Inc 0.69% 39,505,344
7610 Isabella Way LLC 0.63% 35,820,423
South Valley Apts LLC 0.60% 34,380,146
Tin Inc 0.46% 25,903,435
Land Department 0.38% 21,596,902
CP6SV LLC 0.37% 21,271,069
Chinatown LLC 0.35% 19,870,588
McCarthy Gilroy LLC 0.32% 18,479,586
Sterigenics U S LLC 0.32% 18,177,970
Lowes Hiw Inc A Ws Corp 0.28% 15,669,167
Pulmuone Foods Usa Inc 14,886,583 0.26%
Gilroy Village Shopping Center 13,810,791 0.24%
Santa Teresa Properties LLC 13,704,151 0.24%
Town Place LLC 12,758,423 0.22%
Country Estates Venture 11,732,816 0.21%
Total Top 25 Taxpayers 1,017,539,626 9.93% 821,006,123 14.43% Total Taxable Value 10,242,720,866 100.00% 5,687,848,369 100.00% Source: Santa Clara County Assessor data, MuniServices, LLC / Avenu Insights & Analytics City of Gilroy
Principal Property Tax Payers
Last Fiscal Year and Nine Years Ago
2021-22 2012-13
192
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Fiscal Year
Tax Levied for the Fiscal
Year Amount Collected Percent (%) of Levy
2012-13 $ 5,622,101 5,634,085 $ 99.79%
2013-14 $ 6,029,696 6,054,088 $ 99.60%
2014-15 $ 6,547,657 6,515,197 $ 100.50%
2015-16 $ 6,963,327 6,903,278 $ 100.87%
2016-17 $ 7,487,528 7,472,764 $ 100.20%
2017-18 $ 7,941,242 7,941,242 $ 100.00%
2018-19 $ 8,521,868 8,521,868 $ 100.00%
2019-20 $ 9,060,136 9,060,136 $ 100.00%
2020-21 $ 9,598,648 9,598,648 $ 100.00%
2021-22 $ 9,990,898 9,990,898 $ 100.00%
Source: MuniServices, LLC / Avenu Insights & Analytics
Source: 2016-17 and prior, previously published ACFR
City of Gilroy
Property Tax Levies and Collections
Last Ten Fiscal Years
193
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General Tax Lease Special
Fiscal Revenue Allocation Notes & Revenue Assessment Revenue Year Bonds (4)(5)(6) Bonds Loans Bonds (4) Bonds Bonds
2012 33,860,997 24,340,000 - 24,438,409 - -
2013 33,162,870 24,340,000 - 23,710,455 - -
2014 32,434,743 - 47,182,360 - - -
2015 31,681,616 - 959,229 45,587,503 - -
2016 30,893,489 1,201,155 - 43,937,647 - -
2017 30,080,362 1,126,536 - 42,232,790 - -
2018 29,247,235 1,082,253 - 40,462,933 - -
2019 28,305,209 - 948,011 38,623,072 - -
2020 26,630,459 - 857,428 35,710,000 - -
2021 25,639,646 - 765,913 30,160,000 - -
2022 24,616,950 - 673,484 28,455,000 - -
Note: Details regarding the outstanding debt can be found in the notes to the basic financial statements.
Source:
(1) Finance Department, City of Gilroy (2) Finance Department, County of Santa Clara (3) In 2010, the City issued revenue refunding bonds to refinance an existing installment payment obligation. (4) Presented net of related premiums, discounts, and adjustments. (5) GO Bonds Series 2009 refinanced on June 1, 2019 to Series 2019 A. (6) GO Bonds Series 2010 refinanced on November 5, 2019 to Series 2019 B. (7) 2021 Wastewater Revenue Bonds Series A issued June 2021.
City of Gilroy
Ratios of Outstanding Debt by Type
Last Ten Fiscal Years
Governmental Activities
194
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Wastewater Total % of
Fiscal Revenue Primary Property Net Debt
Year Bonds (3) (4) (7) Government (1) Assessed Value (2) per Capita 2012 24,237,585 106,876,991 1.85% 2,134
2013 22,384,827 103,598,152 1.80% 2,011
2014 20,477,068 100,094,171 1.62% 1,910
2015 18,519,310 96,747,658 1.45% 1,825
2016 16,491,551 92,523,842 1.31% 1,677
2017 14,393,793 87,833,481 1.15% 1,570
2018 12,206,034 82,998,455 1.02% 1,484
2019 9,928,276 77,804,568 0.90% 1,391
2020 7,545,517 70,743,404 0.77% 1,239
2021 51,900,000 108,465,559 1.10% 1,810
2022 49,520,000 103,265,434 1.01% 1,735
Note: Details regarding the outstanding debt can be found in the notes to the basic financial statements.
Source:
(1) Finance Department, City of Gilroy (2) Finance Department, County of Santa Clara (3) In 2010, the City issued revenue refunding bonds to refinance an existing installment payment obligation. (4) Presented net of related premiums, discounts, and adjustments. (5) GO Bonds Series 2009 refinanced on June 1, 2019 to Series 2019 A. (6) GO Bonds Series 2010 refinanced on November 5, 2019 to Series 2019 B. (7) 2021 Wastewater Revenue Bonds Series A issued June 2021.
City of Gilroy
Ratios of Outstanding Debt by Type (Continued)
Last Ten Fiscal Years
Business-Type
Activities
195
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Ratio of
General Tax Net General Bonded General
Fiscal Obligation Allocation Assessed Debt to Net Bonded Debt Year Bonds (4) Bonds Total (1) Value (2) Population (3) Assessed Value Per Capita 2012 33,860,997 33,860,997 5,791,344,943 50,081 0.585% 676 2013 33,162,870 33,162,870 5,759,934,839 51,505 0.576% 644 2014 32,434,743 32,434,743 6,192,510,384 52,413 0.524% 619 2015 31,681,616 31,681,616 6,668,114,649 53,000 0.475% 598 2016 30,893,489 30,893,489 7,068,226,533 55,170 0.437% 560 2017 30,080,362 30,080,362 7,654,396,884 55,936 0.393% 538 2018 29,247,235 29,247,235 8,128,701,548 55,615 0.360% 526 2019 28,305,209 28,305,209 8,692,971,361 55,928 0.326% 506 2020 26,630,459 26,630,459 9,243,761,986 57,084 0.288% 467 2021 25,639,646 25,639,646 9,807,614,121 59,920 0.261% 428 2022 24,616,950 24,616,950 10,242,720,866 59,520 0.240% 414 Source: (1) State of California, Finance Department.
(2) This is the amount restricted for the COP debt service principal payments.
City of Gilroy
Ratio of General Bonded Debt Outstanding
Last Ten Fiscal Years
OUTSTANDING GENERAL BONDED DEBT
50 51
52 53
55 56 56 56
57 58
59 0.000%
0.100%
0.200%
0.300%
0.400%
0.500%
0.600%
0.700%
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
44 46
48 50
52 54
56 58
60 196
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2021-22 Assessed Valuation: $10,289,233,066
Total Debt City’s Share of
DIRECT AND OVERLAPPING TAX AND ASSESSMENT DEBT: 6/30/2022 % Applicable (1) Debt 6/30/22 Santa Clara County 1,130,850,000 1.79% 20,185,673
Gavilan Joint Community College District 206,905,000 25.985 53,764,264 Gilroy Unified School District 353,032,495 82.396 290,884,655 City of Gilroy 24,616,950 100 24,616,950
City of Gilroy Community Facilities District No. 2000-1 5,883,344 100 5,883,344 Santa Clara Valley Water District Benefit Assessment District 48,150,000 1.785 859,478 TOTAL DIRECT AND OVERLAPPING TAX AND ASSESSMENT DEBT 396,194,364 DIRECT AND OVERLAPPING GENERAL FUND DEBT:
Santa Clara County General Fund Obligations 1,210,694,365 1.79% 21,610,894 Santa Clara County Pension Obligation Bonds 335,638,470 1.785 5,991,147 Santa Clara County Board of Education Certificates of Participation 1,820,000 1.785 32,487 Gavilan Joint Community College District General Fund Obligations 6,405,000 25.985 1,664,339 Gilroy Unified School District Certificates of Participation 22,440,000 82.396 18,489,662 City of Gilroy General Fund Obligations 28,455,000 100 28,455,000 Santa Clara County Vector Control Certificates of Participation 1,505,000 1.785 26,864 TOTAL GROSS DIRECT AND OVERLAPPING GENERAL FUND DEBT 76,270,393 Less: Santa Clara County supported obligations 322,706
TOTAL NET DIRECT AND OVERLAPPING GENERAL FUND DEBT 75,947,687 TOTAL DIRECT DEBT 53,071,950
TOTAL GROSS OVERLAPPING DEBT 419,392,807
TOTAL NET OVERLAPPING DEBT 419,070,101
GROSS COMBINED TOTAL DEBT 472,464,757
NET COMBINED TOTAL DEBT 472,142,051
(2) Excludes tax and revenue anticipation notes, enterprise revenue, mortgage revenue and non-bonded capital lease obligations.
Ratios to 2021-22 Assessed Valuation:
Direct Debt ($24,616,950) 0.24%
Total Direct and Overlapping Tax and Assessment Debt 3.85% Total Direct Debt ($53,071,950) 0.52%
Gross Combined Total Debt 4.59%
Net Combined Total Debt 4.59%
Source: Avenu Insights & Analytics, California Municipal Statistics, Inc. (1) The percentage of overlapping debt applicable to the city is estimated using taxable assessed property value. Applicable percentages were estimated by determining the portion of the overlapping district's assessed value that is within the boundaries of the city divided by the district's total taxable assessed value.
City of Gilroy
Schedule of Direct and Overlapping Bonded Debt
June 30, 2022
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2012 2013 2014 2015 2016
Assessed valuation 5,837,732,543 5,806,144,639 6,238,973,584 6,714,164,849 7,114,097,533 Debt Limit Rate (1) 15% 15% 15% 15% 15%
Debt limit 875,659,881 870,921,696 935,846,038 1,007,124,727 1,067,114,630 Total net debt applicable to limit:
General obligation bonds 33,190,000 32,520,000 31,820,000 31,095,000 30,335,000 Legal debt margin 842,469,881 $ 838,401,696 $ 904,026,038 $ 976,029,727 $ 1,036,779,630 $ Total debt applicable to the limit
as a percentage of debt limit 3.9% 3.9% 3.5% 3.2% 2.9%
Continued
(1) Section 1108 of the City of Gilroy Charter limits the general obligation bonds of the City to 15% of total assessed value of real and personal property within the City.
Source: County of Santa Clara, Department of Finance
Fiscal Year
City of Gilroy
Legal Debt Margin Information
Last Ten Fiscal Years
198
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2017 2018 2019 2020 2021 2022
Assessed valuation 7,700,974,884 8,175,945,948 8,741,061,361 9,807,614,121 9,291,636,386 10,242,720,866 Debt Limit Rate (1) 15% 15% 15% 15% 15% 15%
Debt limit 1,155,146,233 1,226,391,892 1,311,159,204 1,393,745,458 1,471,142,118 1,536,408,130 Total net debt applicable to limit:
General obligation bonds 29,550,000 28,745,000 27,983,538 25,639,646 27,087,578 24,616,950 Legal debt margin 1,125,596,233 $ 1,197,646,892 $ 1,283,175,666 $ 1,366,657,880 $ 1,445,502,472 $ 1,511,791,180 $ Total debt applicable to the limit
as a percentage of deb 2.6% 2.4% 2.2% 2.0% 1.8% 1.6%
End
(1) Section 1108 of the City of Gilroy Charter limits the general obligation bonds of the City to 15% of total assessed value of real and personal property within the City.
Source: County of Santa Clara, Department of Finance
Fiscal Year
City of Gilroy
Legal Debt Margin Information (Continued)
Last Ten Fiscal Years
199
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2016 2017 2018 2019 2020
Gross revenues:
Charges for services $ 11,773,938 $ 12,644,730 $ 12,720,141 $ 12,904,657 $ 12,872,189 Investment income (loss) 301,482 284,297 410,172 934,590 828,615 Developer impact fees* 4,452,590 3,098,889 2,483,414 2,234,082 1,608,755 Total gross revenues 16,528,010 16,027,916 15,613,727 16,073,329 15,309,559 Operating expenses:
Operations 7,314,113 7,454,202 7,466,650 8,339,489 8,411,647 Billing 612,551 594,654 618,400 668,982 730,892
Administration 500,398 472,465 558,846 706,101 667,733
Total operating expenses 8,427,062 8,521,321 8,643,896 9,714,572 9,810,272 Net Revenues 8,100,948 7,506,595 6,969,831 6,358,757 5,499,287 Debt
2010 sewer revenue bonds (net debt service) $ 2,566,550 $ 2,558,688 $ 2,562,738 $ 2,557,625 $ 2,557,750 2021A Sewer revenue bonds
Total net debt service $ 2,566,550 $ 2,558,688 $ 2,562,738 $ 2,557,625 $ 2,557,750 Debt service coverate (1.20x requirement) 3.16 2.93 2.72 2.49 2.15 *Developer impact fees for sewer is reported in a capital projects fund.
Fiscal Year
City of Gilroy
Wastewater System - Historical Debt Service Coverage
Last Seven Fiscal Years
200
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2021 2022
Gross revenues:
Charges for services $ 12,702,398 $ 12,912,113
Investment income (loss) 51,203 64,441
Developer impact fees* 1,764,901 3,552,755
Total gross revenues 14,518,502 16,529,309
Operating expenses:
Operations 9,323,262 8,969,702
Billing 678,651 63,021
Administration 720,726 789,602
Total operating expenses 10,722,639 9,822,325
Net Revenues 3,795,863 6,706,984
Debt
2010 sewer revenue bonds (net debt service) $ 2,510,417 $ 2,561,500 2021A Sewer revenue bonds
Total net debt service $ 2,510,417 $ 2,561,500
Debt service coverate (1.20x requirement) 1.51 2.62
*Developer impact fees for sewer is reported in a capital projects fund.
Fiscal Year
City of Gilroy
Wastewater System - Historical Debt Service Coverage (Continued) Last Seven Fiscal Years
201
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Fiscal
Year Population (1)
Net Taxable Assessed
Values
Per Capita Taxable
Property Values Personal Income
Per Capita
Income
City Unemployment Rate (%)
(2)
County
Population
(1)
Public School
Enrollment
(3)
2012-13 51,505 5,759,934,839 111,833 1,474,536,645 28,629 10.4% - - 2013-14 52,413 6,192,510,384 118,148 1,512,219,876 28,852 8.6% - - 2014-15 53,000 6,668,114,649 125,813 1,566,627,000 29,559 6.9% - - 2015-16 55,170 7,068,226,533 128,117 1,648,534,770 29,881 5.7% - - 2016-17 55,936 7,654,396,884 136,842 1,720,759,168 30,763 4.9% - - 2017-18 55,615 8,128,701,548 146,160 1,817,498,200 32,680 3.7% 1,956,598 11,834 2018-19 55,928 8,692,971,361 155,431 1,927,859,413 34,470 2.5% 1,954,282 11,652 2019-20 57,084 9,243,761,986 161,933 2,046,518,484 35,851 13.9% 1,961,969 11,672 2020-21 56,599 9,807,614,121 173,282 2,190,227,917 38,697 8.6% 1,934,171 10,248 2021-22 59,269 10,242,720,866 172,818 2,634,388,512 44,448 2.7% 1,894,783 10,064 Source: Santa Clara County Assessor data, MuniServices, LLC / Avenu Insights & Analytics Source: 2016-17 and prior: previously published ACFR Report ( - ) Data unavailable.
1.) Population Projections are provided by the California Department of Finance Projections.
2.) Unemployment and Labor Force Data are provided by the EDD's Labor Market Information Division.
City of Gilroy
Demographic and Economic Statistics
Last Ten Fiscal Years
3.) Student Enrollment reflects the total number of students enrolled in the Las Virgenes Unified School District. Any other school districts within the City are not accounted for in this statistic.
203
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Business Name
Number of
Employees Rank
Percent of
Total
Employment
(%)
Number of
Employees Rank
Percent of Total
Employment
(%)
Gilroy Unified School District* 1,140 1 3.99%
Christopher Ranch LLC 694 2 2.43% 800 1 4.08%
Olam International (Formerly ConAgra-Gilroy Foods) 431 3 1.51% 500 4 2.55% Community Solutions 331 4 1.16%
Costco Wholesale 320 6 1.12% 220 7 1.12%
Walmart Supercenter 312 5 1.09% 395 5 2.01%
Saint Louise Regional Hospital 294 7 1.03% 550 2 2.81%
City of Gilroy 279 8 0.98%
Gavilan College 216 9 0.76%
Head Start Nursery 182 10 0.64% 180 9 0.92%
Gilroy Gardens Theme Park (formerly Bonfante) 500 3 2.55% Monterey Gourmet Foods 225 6 1.15%
Kaiser Permanente 200 8 1.02%
International Paper 180 10 0.92%
Total Top 10 Employers 4,199 14.68% 3,750 19.13%
Total City Labor Force (1) 28,600 19,607
Source: MuniServices, LLC / Avenu Insights & Analytics
Source: 2013-14 previously published ACFR. Nine years prior data is unavailable.
Results based on direct correspondence with city’s local businesses. (1) Total City Labor Force provided by EDD Labor Force Data. * Includes FTE & PTE.
City of Gilroy
Principal Employers
Last Fiscal Year and Eight Years Ago
2021-22 2013-14
204
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Department 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Administration 6 5 4 5 5 6 6 7 7 8
City Council and Mayor 7 7 7 7 7 7 7 7 7 7
Community Development 18 20 21 21 18 18 21 23 20 23
Finance 13 13 13 13 11 13 14 14 11 13
Fire 41 39 40 39 35 36 37 37 43 44
Fleet and Facilities 10 10 10 10 10 10 10 10 7 10
Human Resources 3 4 4 4 4 4 4 5 4 4
Information Technology 4 4 2 2 3 3 4 3 4 4
Police 87 88 93 94 87 92 94 96 98 99
Public Works 34 36 38 43 40 42 54 57 48 49
Recreation 11 11 11 12 10 11 11 11 4 4
Total 234 237 243 250 230 242 262 270 253 265
(a) Beginning in fiscal year 2013-2014, the amount represents the number of filled positions by departments. Prior to fiscal year 2013-14, the amounts noted represent budgeted positions.
City of Gilroy
Full-Time Equivalent City Employees
By Function / Program
Last Ten Fiscal Years
205
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Function 2013 2014 2015 2016 2017
General Government
Number of Business Licenses Issued 2,855 2,615 3,034 2,685 3,166 Total Volunteer Service Hours 29,566 35,439 32,598 34,723 33,855 Total City-Wide Training Hours Provided 1,300 1,245 1,957 2,356 3,112 Total Vehicle Work Orders Generated 2,919 2,739 3,146 2,629 2,478 Total Facilities Work Orders Generated 1,658 1,613 1,542 1,445 1,317 Public Safety
Police
Number of 911 Calls Received 24,074 27,753 28,498 21,044 23,744 Number of Police Calls for Service 58,124 58,112 62,200 62,071 63,887 Number of Investigations Assigned to Detectives 769 727 821 913 845 Number of Case Reports Processed 11,956 11,926 13,566 12,621 12,320 Fire
Total Calls for Service 4,322 4,557 5,131 5,007 5,441
Total Fire Calls 178 182 179 223 223
Total Emergency Medical Aid Calls 2,566 2,802 3,341 3,323 3,735 Community Development
Number of Building Inspections Completed 13,938 14,101 21,592 24,500 23,623 Number of Building Permits Processed 1,158 1,706 2,042 2,197 1,903 Number of Fire Code Permits Issued 577 567 819 839 476
Public Works
660,000 930,000 90,000 274,479 712,504
Linear Feet of Preventive Cleaning 640,000 600,000 716,900 785,288 707,379 Million Gallons of Wastewater Treated per Day 6.27 6.05 5.99 5.97 7.60 Million Gallons of Municipal Water Produced per Day 8.32 7.87 6.79 5.94 6.46 Million Gallons of Wastewater Flow per Day (COG) 3.58 3.45 3.50 3.59 4.84 Number of Utility Billing Customers 13,540 13,716 13,865 14,300 14,549 Recreation
Number of Registrations Processed 7,405 5,500 6,378 5,856 5,807 Number of Meals Provided to Seniors Annually 19,459 19,549 20,031 21,351 22,566 Source: City of Gilroy, Various City Departments
* Statistic not available
Square Feet of Chip/Cape/Slurry Seal Completed
City of Gilroy
Operating Indicators By Function / Program
Last Ten Fiscal Years
Fiscal Year
206
11.3 p. 505 of 530
Function 2018 2019 2020 2021 2022
General Government
Number of Business Licenses Issued 3,800 3,965 3,160 4,319 3,673 Total Volunteer Service Hours 31,505 28,460 18,465 2,521 12,886 Total City-Wide Training Hours Provided 3,200 2,688 2,892 1,038 1,173 Total Vehicle Work Orders Generated 1,428 1,327 1,514 1,904 1,880 Total Facilities Work Orders Generated 1,428 1,411 1,488 1,405 1,416 Public Safety
Police
Number of 911 Calls Received 23,484 22,235 23,578 22,740 24,837 Number of Police Calls for Service 63,073 64,134 58,354 44,016 62,323 Number of Investigations Assigned to Detectives 815 986 1,023 971 1,101 Number of Case Reports Processed 12,478 11,075 11,020 10,095 9,771 Fire
Total Calls for Service 5,374 5,555 6,243 6,299 7,092
Total Fire Calls 265 282 336 381 435
Total Emergency Medical Aid Calls 3,707 3,739 4,065 4,089 4,866 Community Development
Number of Building Inspections Completed 17,991 17,450 14,618 15,652 16,056 Number of Building Permits Processed 1,970 2,050 1,300 1,361 1,784 Number of Fire Code Permits Issued 1,060 1,230 885 474 695 Public Works
Square Feet of Chip/Cape/Slurry Seal Completed 533,397 1,430,477 1,547,477 1,451,239 3,118,472 Linear Feet of Preventive Cleaning 854,304 897,479 849,228 632,280 692,143 Million Gallons of Wastewater Treated per Day 6.16 6.66 6.18 6.14 6.03 Million Gallons of Municipal Water Produced per Day 7.07 6.80 7.20 7.60 6.74 Million Gallons of Wastewater Flow per Day (COG) 3.87 4.13 3.73 3.49 3.16 Number of Utility Billing Customers 14,870 15,133 15,218 15,311 15,483 Recreation
Number of Registrations Processed 4,952 4,737 4,232 2,380 6,875 Number of Meals Provided to Seniors Annually 23,815 25,103 21,979 19,525 22,570 Source: City of Gilroy, Various City Departments
* Statistic not available
** Available Data Reflects
City of Gilroy
Operating Indicators By Function / Program (Continued)
Last Ten Fiscal Years
Fiscal Year
207
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2013 2014 2015 2016 2017
General Government
City Buildings 55 55 55 55 55
Public Safety
Police
Police Sattions 1 1 1 1 1
Police Vehicles 72 76 79 86 87
Fire
Fire Stations 3 3 3 3 3
Fire Vehicles 20 20 20 20 21
Public Works
Park sites 16 16 16 16 16
Centerline Miles of Streets 159 118 120 119 126
Number of Streetlights 3,969 4,150 4,150 4,773 4,794
Miles of Storm Trunk Mains* 31 31 31 31 37
Miles of Sewer Mains 110 110 111 111 151
Treatment Plant Dry Weather Flow Capacity (MGD) 9 9 9 9 9 Water Meters in Municipal Service Area 13,651 13,831 14,127 14,669 14,783 Miles of Water Mains 120 121 152 152 204
Number of Fire Hydrants 1,960 2,048 2,150 2,265 2,290
* Note that the increase in "Miles of Storm Trunk Mains" is due to the accurate tracking of data in the Cityworks GIS system.
Source: City of Gilroy, Various City Departments.
Function
Fiscal Year
City of Gilroy
Capital Assets By Function
Last Ten Fiscal Years
Source: Finance Division, City of Cerritos
208
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2018 2019 2020 2021 2022
General Government
City Buildings 57 57 57 57 57
Public Safety
Police
Police Sattions 1 1 1 1 1
Police Vehicles 83 103 109 109 113
Fire
Fire Stations 3 3 3 3 3
Fire Vehicles 19 20 20 19 20
Public Works
Park sites 19 19 21 20 21
Centerline Miles of Streets 151 166 166 166 168
Number of Streetlights 4,841 4,861 4,295 4,885 4,315
Miles of Storm Trunk Mains* 39 40 40 40 131
Miles of Sewer Mains 160 161 163 162 168
Treatment Plant Dry Weather Flow Capacity (MGD) 9 9 9 9 9 Water Meters in Municipal Service Area 14,450 15,133 15,266 15,220 15,595 Miles of Water Mains 205 210 205 219 209
Number of Fire Hydrants 1,948 2,229 2,187 2,293 2,317
* Note that the increase in "Miles of Storm Trunk Mains" is due to the accurate tracking of data in the Cityworks GIS system.
Source: City of Gilroy, Various City Departments
Function
City of Gilroy
Capital Assets By Function (Continued)
Last Ten Fiscal Years
Fiscal Year
Source: Finance Division, City of Cerritos
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City of Gilroy
STAFF REPORT
Agenda Item Title: Report on Illegal Fireworks Administrative Citations Meeting Date: February 27, 2023
From: Jimmy Forbis, City Administrator
Department: Community Development
Submitted By: Sharon Goei, Community Development Director Prepared By: Monica Sendejas, Management Analyst
Jonathan Crick, Deputy Fire Marshal
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Receive report on illegal fireworks administrative citations and provide direction for the Fireworks Citation program.
EXECUTIVE SUMMARY
In April 2022, City Council adopted a Host Liability for Illegal Fireworks ordinance to assist the City in attaining compliance regarding the prohibition of illegal fireworks in Gilroy. The ordinance places host liability for illegal fireworks and the illegal use of legal fireworks on property owners or renters. The intent was to allow for greater ability for attaining compliance with fireworks regulations, as well as granting law enforcement personnel a greater ability to safely issue citations for illegal fireworks, helping to attain compliance in the future. This report discusses the administrative citations issued in July 2022 and provides the status to date.
BACKGROUND
Each year, the City Fire and Police Departments experience a significant number of non-routine Fire and Police requests for services, emergency calls, and citizen complaints, all of which are directly related to the use of illegal fireworks during the July 4 th period. Fire danger from illegal fireworks to structures and open space vegetation poses a clear threat to public health, safety, and the general welfare of the City’s
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City of Gilroy Page 2 of 5 February 27, 2023 5
6 residents and businesses. The use of illegal fireworks adversely impacts the quality of life of our community members, particularly those who suffer from post-traumatic stress disorder (PTSD) and those who own pets.
Educational and enforcement campaigns against setting off illegal fireworks, as well as the increased presence and enforcement activities during the July 4th period, have been used by the Fire and Police Departments to deter and counter the use of illegal fireworks. Administrative and criminal citations have been issued in recent years for use of illegal fireworks, when and where a clear violation of the ordinance exists. Typically, it is not difficult for enforcement officers to identify the area an illegal aerial firework originates. The challenge lies in identifying the specific individual user, or possessor of the illegal fireworks, and determining the responsible party.
ANALYSIS
Educational messaging reminding the public of what types of fireworks are permitted, when and where they can be used, and how to safely use them have been and will continue to be a main method to prevent illegal fireworks usage. Increased use of illegal fireworks, especially around the July 4th period, continues to be a problem in Gilroy and other jurisdictions in California.
On April 4, 2022, City Council adopted Ordinance No. 2022-03, Host Liability for Illegal Fireworks ordinance, adding Gilroy City Code Sections 10A.15 through 10A.18 to Chapter 10A to create and enforce a host liability for illegal fireworks and illegal use of legal fireworks. The ordinance holds property owners, or those with possessory interest in the property (rent, lease, permitted event, etc.) accountable for illegal use of fireworks that occur on a property or in association with a property. The ordinance was intended to provide a deterrence to property owners and renters to ensure that the illegal use of fireworks does not occur on their property. Violations of the ordinance were subject to an administrative citation carrying a fine in the amount of $1,000 for the first violation and $2,000 for every subsequent violation.
The Host Liability for Illegal Fireworks was created in a manner to avoid a narrow application to property owners only. It was designed to apply to any person who has the right to use, possess or occupy a public or private property under a lease, permit, license, rental agreement, or contract. Additionally, the ordinance can be applied to any person who hosts, organizes, supervises, officiates, conducts, or accepts responsibility for a gathering on public or private property.
Citations issued over the past three years leading to and during the July 4th period are as follows:
2020: Seventy-eight (78) Administrative Citations were issued with a fine amount of $500. Twenty-nine (29) appeals were submitted, and twenty-six (26) citations
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6 were dismissed after the appeal. Of the seventy-eight (78) citations, forty-five (45) citations were paid, twenty-six (26) citations were dismissed, and seven (7) remain uncollected. The rate of citations upheld per Administrative Decision after the appeal was 10%. Six (6) criminal citations were sent to the District Attorney’s Office for review. The District Attorney’s Office does not inform the City of the resolutions of the citations.
2021: Due to the results of the 2020 Administrative Citation Hearings, staff issued zero (0) Administrative Citations as the City’s Hearing Officer considered the current ordinance with the existing language to have a very low success rate of enforcement. The City subsequently updated the ordinance in April 2022.
Eight (8) criminal citations were sent to the District Attorney’s Office for review.
The District Attorney’s Office does not inform the City of the resolutions of the citations.
2022: Sixty-one (61) Administrative Citations were issued with a fine amount of $1,000 for the first offense and $2,000 for every subsequent violation. One (1) criminal citation was referred to the District Attorney’s Office for review and prosecution. Appeal Hearings were conducted for twenty-seven (27) citations issued. Among the appeals, sixteen (16) citations were dismissed, and eleven (11) citations were upheld. Five (5) payment plans were established by Administrative Decision in the citations that were upheld. The rate of citations upheld per Administrative Decision after the appeal was 41% which can be attributed to the modification in the City’s Fireworks Ordinance adopted in April 2022 and the presence of video evidence and/or citing officers at appeal hearings.
For the citations issued in 2022, the appeal hearings were conducted virtually on January 17-19, 2023. Enforcement Officers and the Deputy Fire Marshal attended each hearing and provided testimony as to why a citation was issued. In sixteen of the twenty-seven (16 of 27) appeal cases, drone video and/or officer body camera footage were submitted into evidence. Seven of the sixteen (7 of 16) appeal cases with drone video and/or officer body camera had citations dismissed because the illegal fireworks were launched in the street and a connection could not be made to host liability. The total cost for services rendered by the Hearing Officer for the Appeal Hearings was $16,065.
Staff continues to work on the collections process for 2022. Fifteen (15) citations, which did not go through the appeal process, have not been paid to date. In addition, one (1) payment bounced. The penalty amount increased by 10% ($100) with each notice. A third notice for these citations was mailed on January 31, 2023, by regular and certified USPS mail. The unpaid citations which are not received by March 10, 2023, will be sent to collections for payment. Payment plans have been established by Administrative Decision for the unsuccessful appeals that are unpaid (five (5) citations).
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City of Gilroy Page 4 of 5 February 27, 2023 5
6 Below is a summary of citations issued, fines collected, and appeal outcomes in 2020 and 2022:
2020
Citations
Total
Fines
2022
Citations
Total
Fines
Issued 78 $39,000 61 $61,000
Paid Citations (as of 2/13/2023) 45 $22,500 22 $23,000
2020
# of Appeals
2022
# of Appeals
Total # of Appeals 29 27
Citations Upheld 2 (1 paid) 11
Citations Dismissed 26 16
Withdrew Appeal 1 0
Some feedback provided by the Hearing Officer through the appeal hearings and rendered administrative decisions was as follows:
In the situations where the fireworks were discharged in the public street, evidence was required to show that the cited person hosted, organized, or otherwise was responsible for a gathering at which the illegal fireworks were discharged. In his decisions when an appeal was successful, the Hearing Officer stated:
“Under the plain language of §10A.15, host strict liability based on property ownership is limited to the use of illegal fireworks on “any private residential or nonresidential real property.” If the cited use of illegal fireworks is in the public street, then mere ownership of adjacent private property is insufficient to create host strict liability. Host strict liability based on a tenancy is similarly limited to use of illegal fireworks on either the private or public property that is the subject of the lease or rental agreement. Therefore, as above, a tenancy by itself does not make the tenant strictly liable for the use of illegal fireworks on an adjacent public street that is not the subject of the lease or rental agreement.
On the other hand, a person who hosts or accepts
responsibility for a gathering under §10A.15(a)(3), can be strictly liable for the illegal use of fireworks at a gathering on either public or private property, including a public street,
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6 regardless of whether an ownership or right to possession exists.”
The Hearing Officer also stated that when it comes to illegal fireworks being discharged on the street or not on private property, the Host Liability for Illegal Fireworks ordinance can be strengthened by adding language that the person “possesses fireworks” or “presents evidence of use of fireworks.” Also adding language that includes the immediate adjacent street to the ordinance would be helpful.
The Hearing Officer suggested that listing both the homeowner and the renter on the citation would be best.
Despite best efforts, the use of illegal fireworks continues to be a problem in Gilroy.
Enforcement through Administrative Citations takes a significant amount of staff time, effort, and resources from multiple Departments and incurs a further cost to the City through the fine collection and appeal process. The estimated combined cost for administering the citations and hearings is $45,000 to $50,000. The citations that have been paid as of February 13, 2023, total $23,000. There is no easy solution to rectify the issues regarding illegal fireworks. Staff is seeking Council direction on amending the Host Liability for Illegal Fireworks ordinance, whether to continue the fireworks citation program or other direction regarding illegal fireworks.
FISCAL IMPACT/FUNDING SOURCE
A summary of citation fines was presented above. As discussed, enforcement through Administrative Citations takes a significant amount of staff time, effort, and resources from multiple Departments and incurs further costs to the City through the fine collection and appeal process. Fund 1004040, which is the Fire Prevention Division, receives the citation revenue. The revenue received helps to partially offset the costs incurred in staff time (Deputy Fire Marshal and Management Analyst) in preparing the citations, handling the fine collection/rebilling process, mailing costs, coordinating and participating in the appeal hearing process, and the contractual fees for the Administrative Hearing Officer.
The estimated combined cost for administering the citations and hearings is $45,000 to $50,000.
11.4 p. 514 of 530
Gilroy Public Facilities Financing Authority Meeting Minutes 12/5/2022