Gilroy City Council
June 19, 2023

Q-457327-45070.818KP
Issued: 05/24/2023
Quote Expiration: 06/28/2023
Estimated Contract Start Date: 08/01/2023
Account Number: 112140
Payment Terms: N30
Delivery Method: Fedex - Ground

SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Business;Delivery;Invoice-7301 Hanna St Gilroy Police Department - CA Kyle Panasewicz Michael McMahon 7301 Hanna St 7301 Hanna St Phone: +1 4803294734 Phone: 408-746-0521 Gilroy, CA 95020-6129 Gilroy, CA 95020-6129 Email: [email protected] Email: [email protected] USA USA Fax: (480) 905-2071 Fax: (408) 846-0387
Email:

Quote Summary Discount Summary
Program Length 120 Months Average Savings Per Year $153,873.80 TOTAL COST $2,807,812.80
ESTIMATED TOTAL W/ TAX $2,897,992.35 TOTAL SAVINGS $1,538,738.00 Payment Summary
Date Subtotal Tax Total
Jul 2023 $252,703.22 $8,116.13 $260,819.35
Jul 2024 $252,703.22 $8,116.13 $260,819.35
Jul 2025 $252,703.22 $8,116.13 $260,819.35
Jul 2026 $252,703.22 $8,116.13 $260,819.35
Jul 2027 $252,703.22 $8,116.13 $260,819.35
Jul 2028 $308,859.50 $9,919.78 $318,779.28
Jul 2029 $308,859.50 $9,919.78 $318,779.28
Jul 2030 $308,859.50 $9,919.78 $318,779.28
Jul 2031 $308,859.50 $9,919.78 $318,779.28
Jul 2032 $308,858.70 $9,919.78 $318,778.48
Total $2,807,812.80 $90,179.55 $2,897,992.35
Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Quote Appendix 1
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 221 of 384

Quote Unbundled Price: $4,346,550.80
Quote List Price: $3,467,085.20
Quote Subtotal: $2,807,812.80
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 120 $440.93 $346.97 $299.98 $2,807,812.80 $90,179.55 $2,897,992.35 A la Carte Hardware
AB3C AB3 Camera Bundle 78 $749.00 $0.00 $0.00 $0.00 $0.00 AB3MBD AB3 Multi Bay Dock Bundle 10 $1,638.90 $0.00 $0.00 $0.00 $0.00 A la Carte Software
ProLicense Pro License Bundle 22 120 $39.00 $0.00 $0.00 $0.00 $0.00 A la Carte Services
85147 CEW STARTER 1 $9,950.00 $0.00 $0.00 $0.00 $0.00
85055 AXON FULL SERVICE 1 $26,775.00 $0.00 $0.00 $0.00 $0.00 20379 VR 1-DAY SERVICE 1 $4,950.00 $0.00 $0.00 $0.00 $0.00 Total $2,807,812.80 $90,179.55 $2,897,992.35
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 222 of 384

Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
AB3 Camera Bundle 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 86 07/01/2023 AB3 Camera Bundle 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 78 07/01/2023 AB3 Camera Bundle 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 2 07/01/2023 AB3 Camera Bundle 74028 WING CLIP MOUNT, AXON RAPIDLOCK 86 07/01/2023 AB3 Multi Bay Dock Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 10 07/01/2023 AB3 Multi Bay Dock Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 10 07/01/2023 AB3 Multi Bay Dock Bundle 74210 AXON BODY 3 - 8 BAY DOCK 10 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 100126 AXON VR TACTICAL BAG 2 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 100186 HTC FOCUS 3 WRIST TRACKER 4 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20008 TASER 7 HANDLE, YLW, HIGH VISIBILITY (GREEN LASER), CLASS 3R 78 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20008 TASER 7 HANDLE, YLW, HIGH VISIBILITY (GREEN LASER), CLASS 3R 2 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20018 TASER BATTERY PACK, TACTICAL 93 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20050 HOOK-AND-LOOP TRAINING (HALT) SUIT 1 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20160 TASER 7 HOLSTER - SAFARILAND, RH+CART CARRIER 68 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20161 TASER 7 HOLSTER - SAFARILAND, LH+CART CARRIER 10 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20296 VR TABLET 2 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20297 VR TABLET CASE 2 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20298 VR-ENABLED SIRT 115C CONTROLLER 2 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 20378 HTC FOCUS 3 VR HEADSET 4 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 234 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 156 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 234 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 156 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22177 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, STANDOFF NS 156 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22178 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, CLOSE QUART NS 156 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22179 TASER 7 INERT CARTRIDGE, STANDOFF (3.5-DEGREE) NS 50 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22181 TASER 7 INERT CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 50 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22196 TASER 7 VR CARTRIDGE, STANDOFF (3.5-DEGREE) 4 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22197 TASER 7 VR CARTRIDGE, CLOSE-QUARTERS (12-DEGREE) 4 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 1 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 1 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 71044 BATTERY, SIGNAL SIDEARM, CR2430 SINGLE PACK 156 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 74200 TASER 6-BAY DOCK AND CORE 1 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 75015 SIGNAL SIDEARM KIT 78 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 80087 TASER 7 TARGET, CONDUCTIVE, PROFESSIONAL (RUGGEDIZED) 2 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 80090 TARGET FRAME, PROFESSIONAL, 27.5 IN. X 75 IN., TASER 7 2 07/01/2023 OFFICER SAFETY PLAN 7 Premium 10 Year 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 156 07/01/2024 OFFICER SAFETY PLAN 7 Premium 10 Year 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 156 07/01/2024 OFFICER SAFETY PLAN 7 Premium 10 Year 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 156 07/01/2025 OFFICER SAFETY PLAN 7 Premium 10 Year 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 156 07/01/2025 DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 223 of 384

Hardware
Bundle Item Description QTY Estimated Delivery Date
OFFICER SAFETY PLAN 7 Premium 10 Year 22177 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, STANDOFF NS 156 07/01/2025 OFFICER SAFETY PLAN 7 Premium 10 Year 22178 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, CLOSE QUART NS 156 07/01/2025 OFFICER SAFETY PLAN 7 Premium 10 Year 100210 VIRTUAL REALITY TABLET REFRESH ONE 2 01/01/2026 OFFICER SAFETY PLAN 7 Premium 10 Year 20373 VIRTUAL REALITY HEADSET REFRESH ONE 4 01/01/2026 OFFICER SAFETY PLAN 7 Premium 10 Year 73309 AXON CAMERA REFRESH ONE 80 01/01/2026 OFFICER SAFETY PLAN 7 Premium 10 Year 73689 MULTI-BAY BWC DOCK 1ST REFRESH 10 01/01/2026 OFFICER SAFETY PLAN 7 Premium 10 Year 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 156 07/01/2026 OFFICER SAFETY PLAN 7 Premium 10 Year 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 156 07/01/2026 OFFICER SAFETY PLAN 7 Premium 10 Year 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 156 07/01/2027 OFFICER SAFETY PLAN 7 Premium 10 Year 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 156 07/01/2027 OFFICER SAFETY PLAN 7 Premium 10 Year 100211 VIRTUAL REALITY TABLET REFRESH TWO 2 07/01/2028 OFFICER SAFETY PLAN 7 Premium 10 Year 20242 TASER CERTIFICATION PROGRAM YEAR 6-10 HARDWARE 78 07/01/2028 OFFICER SAFETY PLAN 7 Premium 10 Year 20374 VIRTUAL REALITY HEADSET REFRESH TWO 4 07/01/2028 OFFICER SAFETY PLAN 7 Premium 10 Year 73310 AXON CAMERA REFRESH TWO 80 07/01/2028 OFFICER SAFETY PLAN 7 Premium 10 Year 73688 MULTI-BAY BWC DOCK 2ND REFRESH 10 07/01/2028 OFFICER SAFETY PLAN 7 Premium 10 Year 100212 VIRTUAL REALITY TABLET REFRESH THREE 2 01/01/2031 OFFICER SAFETY PLAN 7 Premium 10 Year 20375 VIRTUAL REALITY HEADSET REFRESH THREE 4 01/01/2031 OFFICER SAFETY PLAN 7 Premium 10 Year 73345 AXON CAMERA REFRESH THREE 80 01/01/2031 OFFICER SAFETY PLAN 7 Premium 10 Year 73347 MULTI-BAY BWC DOCK 3RD REFRESH 10 01/01/2031 OFFICER SAFETY PLAN 7 Premium 10 Year 73346 AXON CAMERA REFRESH FOUR 80 07/01/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73348 MULTI-BAY BWC DOCK 4TH REFRESH 10 07/01/2033 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date OFFICER SAFETY PLAN 7 Premium 10 Year 100165 UNLIMITED 3RD-PARTY STORAGE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 100590 MY90 LICENSE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 20248 TASER 7 EVIDENCE.COM LICENSE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 20248 TASER 7 EVIDENCE.COM LICENSE 1 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 20370 FULL VR TASER 7 ADD-ON USER ACCESS 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73478 REDACTION ASSISTANT USER LICENSE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73618 AXON COMMUNITY REQUEST+ LICENSE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73638 STANDARDS ACCESS LICENSE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73680 RESPOND DEVICE PLUS LICENSE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73681 AXON RECORDS FULL 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73682 AUTO TAGGING LICENSE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73739 PERFORMANCE LICENSE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 73746 PROFESSIONAL EVIDENCE.COM LICENSE 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 85760 Auto-Transcribe Unlimited Service 78 08/01/2023 07/31/2033 Pro License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 66 08/01/2023 07/31/2033 Pro License Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 22 08/01/2023 07/31/2033 Services
Bundle Item Description QTY
OFFICER SAFETY PLAN 7 Premium 10 Year 100105 MY90 SETUP 1 DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 224 of 384

Services
Bundle Item Description QTY
OFFICER SAFETY PLAN 7 Premium 10 Year 11642 THIRD-PARTY VIDEO SUPPORT LICENSE 78 OFFICER SAFETY PLAN 7 Premium 10 Year 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 1 OFFICER SAFETY PLAN 7 Premium 10 Year 20246 TASER 7 DUTY CARTRIDGE REPLACEMENT ACCESS PROGRAM 78 OFFICER SAFETY PLAN 7 Premium 10 Year 79999 AUTO TAGGING / PERFORMANCE IMPLEMENTATION SERVICE 1 OFFICER SAFETY PLAN 7 Premium 10 Year 80190 Evidence.com Channel Services 1 A la Carte 20379 VR 1-DAY SERVICE 1
A la Carte 85055 AXON FULL SERVICE 1
A la Carte 85147 CEW STARTER 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date OFFICER SAFETY PLAN 7 Premium 10 Year 80464 EXT WARRANTY, CAMERA (TAP) 78 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 80464 EXT WARRANTY, CAMERA (TAP) 2 08/01/2023 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 4 07/01/2024 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 100213 VIRTUAL REALITY TABLET - HARDWARE WARRANTY 2 07/01/2024 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 80374 EXT WARRANTY, TASER 7 BATTERY PACK 93 07/01/2024 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 80395 EXT WARRANTY, TASER 7 HANDLE 78 07/01/2024 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 80395 EXT WARRANTY, TASER 7 HANDLE 2 07/01/2024 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 80396 EXT WARRANTY, TASER 7 SIX BAY DOCK 1 07/01/2024 07/31/2033 OFFICER SAFETY PLAN 7 Premium 10 Year 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 10 07/01/2024 07/31/2033 DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 225 of 384

Payment Details
Jul 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1
2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $252,703.22 $8,116.13 $260,819.35 Year 1 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 1 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 1 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 1 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 1 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 1 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $252,703.22 $8,116.13 $260,819.35
Aug 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Invoice Upon Fulfillment 2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $0.00 $0.00 $0.00 Total $0.00 $0.00 $0.00
Jul 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2
2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $252,703.22 $8,116.13 $260,819.35 Year 2 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 2 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 2 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 2 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 2 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 2 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $252,703.22 $8,116.13 $260,819.35
Jul 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3
2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $252,703.22 $8,116.13 $260,819.35 Year 3 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 3 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 3 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 3 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 3 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 3 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $252,703.22 $8,116.13 $260,819.35
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 226 of 384

Jul 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $252,703.22 $8,116.13 $260,819.35 Year 4 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 4 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 4 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 4 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 4 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 4 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $252,703.22 $8,116.13 $260,819.35
Jul 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $252,703.22 $8,116.13 $260,819.35 Year 5 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 5 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 5 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 5 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 5 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 5 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $252,703.22 $8,116.13 $260,819.35
Jul 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 6 2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $308,859.50 $9,919.78 $318,779.28 Year 6 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 6 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 6 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 6 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 6 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 6 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $308,859.50 $9,919.78 $318,779.28
Jul 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 7 2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $308,859.50 $9,919.78 $318,779.28 Year 7 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 7 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 7 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 7 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 7 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 7 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $308,859.50 $9,919.78 $318,779.28
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 227 of 384

Jul 2030
Invoice Plan Item Description Qty Subtotal Tax Total
Year 8 2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $308,859.50 $9,919.78 $318,779.28 Year 8 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 8 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 8 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 8 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 8 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 8 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $308,859.50 $9,919.78 $318,779.28
Jul 2031
Invoice Plan Item Description Qty Subtotal Tax Total
Year 9 2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $308,859.50 $9,919.78 $318,779.28 Year 9 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 9 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 9 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 9 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 9 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 9 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $308,859.50 $9,919.78 $318,779.28
Jul 2032
Invoice Plan Item Description Qty Subtotal Tax Total
Year 10 2022OSP7+Premium10Ye
ar
OFFICER SAFETY PLAN 7 Premium 10 Year 78 $308,858.70 $9,919.78 $318,778.48 Year 10 20379 VR 1-DAY SERVICE 1 $0.00 $0.00 $0.00
Year 10 85055 AXON FULL SERVICE 1 $0.00 $0.00 $0.00
Year 10 85147 CEW STARTER 1 $0.00 $0.00 $0.00
Year 10 AB3C AB3 Camera Bundle 78 $0.00 $0.00 $0.00
Year 10 AB3MBD AB3 Multi Bay Dock Bundle 10 $0.00 $0.00 $0.00 Year 10 ProLicense Pro License Bundle 22 $0.00 $0.00 $0.00 Total $308,858.70 $9,919.78 $318,778.48
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 228 of 384

Q-457320-45070.822KP
Issued: 05/24/2023
Quote Expiration: 06/30/2023
Estimated Contract Start Date: 02/01/2024
Account Number: 112140
Payment Terms: N30
Delivery Method:

SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Business;Delivery;Invoice-7301 Hanna St Gilroy Police Department - CA Kyle Panasewicz Michael McMahon 7301 Hanna St 7301 Hanna St Phone: +1 4803294734 Phone: 408-746-0521 Gilroy, CA 95020-6129 Gilroy, CA 95020-6129 Email: [email protected] Email: [email protected] USA USA Fax: (480) 905-2071 Fax: (408) 846-0387
Email:

Quote Summary Discount Summary
Program Length 120 Months Average Savings Per Year $38,452.32 TOTAL COST $830,908.80
ESTIMATED TOTAL W/ TAX $844,331.05 TOTAL SAVINGS $384,523.20 Payment Summary
Date Subtotal Tax Total
Jan 2024 $74,781.79 $1,208.00 $75,989.79
Jan 2025 $74,781.79 $1,208.00 $75,989.79
Jan 2026 $74,781.79 $1,208.00 $75,989.79
Jan 2027 $74,781.79 $1,208.00 $75,989.79
Jan 2028 $74,781.79 $1,208.00 $75,989.79
Jan 2029 $91,399.96 $1,476.45 $92,876.41
Jan 2030 $91,399.96 $1,476.45 $92,876.41
Jan 2031 $91,399.96 $1,476.45 $92,876.41
Jan 2032 $91,399.96 $1,476.45 $92,876.41
Jan 2033 $91,400.01 $1,476.45 $92,876.46
Total $830,908.80 $13,422.25 $844,331.05
Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
Quote Appendix 2
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 229 of 384

Quote Unbundled Price: $1,215,432.00
Quote List Price: $1,032,134.40
Quote Subtotal: $830,908.80
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
Fleet3A10Yr Fleet 3 Advanced 10 Year 36 120 $281.35 $238.92 $192.34 $830,908.80 $13,422.25 $844,331.05 Total $830,908.80 $13,422.25 $844,331.05
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 230 of 384

Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
Fleet 3 Advanced 10 Year 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 36 01/01/2024 Fleet 3 Advanced 10 Year 70112 AXON SIGNAL UNIT 36 01/01/2024 Fleet 3 Advanced 10 Year 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 36 01/01/2024 Fleet 3 Advanced 10 Year 72034 FLEET SIM INSERTION, VZW 36 01/01/2024 Fleet 3 Advanced 10 Year 72036 FLEET 3 STANDARD 2 CAMERA KIT 36 01/01/2024 Fleet 3 Advanced 10 Year 72036 FLEET 3 STANDARD 2 CAMERA KIT 1 01/01/2024 Fleet 3 Advanced 10 Year 72040 FLEET REFRESH, 2 CAMERA KIT 36 01/01/2029 Fleet 3 Advanced 10 Year 72040 FLEET REFRESH, 2 CAMERA KIT 1 01/01/2029 Fleet 3 Advanced 10 Year 100092 FLEET REFRESH TWO, 2 CAMERA KIT 36 01/01/2034 Fleet 3 Advanced 10 Year 100092 FLEET REFRESH TWO, 2 CAMERA KIT 1 01/01/2034 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Advanced 10 Year 80400 FLEET, VEHICLE LICENSE 36 02/01/2024 01/31/2034 Fleet 3 Advanced 10 Year 80401 FLEET 3, ALPR LICENSE, 1 CAMERA 36 02/01/2024 01/31/2034 Fleet 3 Advanced 10 Year 80402 RESPOND DEVICE LICENSE - FLEET 3 36 02/01/2024 01/31/2034 Fleet 3 Advanced 10 Year 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 72 02/01/2024 01/31/2034 Services
Bundle Item Description QTY
Fleet 3 Advanced 10 Year 73391 FLEET 3 DEPLOYMENT (PER VEHICLE) 36 Fleet 3 Advanced 10 Year 73392 FLEET 3 UPGRADE INSTALLATION (PER VEHICLE) 36 Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Advanced 10 Year 80379 EXT WARRANTY, AXON SIGNAL UNIT 36 02/01/2024 01/31/2034 Fleet 3 Advanced 10 Year 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 36 01/01/2025 01/31/2034 Fleet 3 Advanced 10 Year 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 1 01/01/2025 01/31/2034 DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 231 of 384

Payment Details
Jan 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $74,781.79 $1,208.00 $75,989.79 Total $74,781.79 $1,208.00 $75,989.79
Jan 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $74,781.79 $1,208.00 $75,989.79 Total $74,781.79 $1,208.00 $75,989.79
Jan 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $74,781.79 $1,208.00 $75,989.79 Total $74,781.79 $1,208.00 $75,989.79
Jan 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $74,781.79 $1,208.00 $75,989.79 Total $74,781.79 $1,208.00 $75,989.79
Jan 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $74,781.79 $1,208.00 $75,989.79 Total $74,781.79 $1,208.00 $75,989.79
Jan 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 6 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $91,399.96 $1,476.45 $92,876.41 Total $91,399.96 $1,476.45 $92,876.41
Jan 2030
Invoice Plan Item Description Qty Subtotal Tax Total
Year 7 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $91,399.96 $1,476.45 $92,876.41 Total $91,399.96 $1,476.45 $92,876.41
Jan 2031
Invoice Plan Item Description Qty Subtotal Tax Total
Year 8 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $91,399.96 $1,476.45 $92,876.41 Total $91,399.96 $1,476.45 $92,876.41
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 232 of 384

Jan 2032
Invoice Plan Item Description Qty Subtotal Tax Total
Year 9 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $91,399.96 $1,476.45 $92,876.41 Total $91,399.96 $1,476.45 $92,876.41
Jan 2033
Invoice Plan Item Description Qty Subtotal Tax Total
Year 10 Fleet3A10Yr Fleet 3 Advanced 10 Year 36 $91,400.01 $1,476.45 $92,876.46 Total $91,400.01 $1,476.45 $92,876.46
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 233 of 384
1 FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY Introduction
This Statement of Work (“SOW”) has been made and entered into by and between Axon Enterprise, Inc. (“AXON”), and Gilroy Police Department - CA the (“AGENCY”) for the purchase of the Axon Fleet in-car video solution (“FLEET”) and its supporting information, services and training. (AXON Technical Project Manager/The AXON installer)
Purpose and Intent
AGENCY states, and AXON understands and agrees, that Agency’s purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON deliverables, which used solely in conjunction with AGENCY’s existing systems and equipment, which AGENCY specifically agrees to purchase or provide pursuant to the terms of this SOW.

This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW.

Acceptance
Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form (“Acceptance Form”). AGENCY will sign the Acceptance Form acknowledging that services have been completed in substantial conformance with this SOW and the Agreement. If AGENCY reasonably believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within seven (7) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re-present the Acceptance Form for signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within 7 calendar days of the delivery of the Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW.

Force Majeure
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 234 of 384
2 Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party’s reasonable control and not avoidable by diligence.

Schedule Change
Each party shall notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in-car Solution installation to be performed pursuant of this Statement of Work.

Axon Fleet Deliverables
Typically, within (30) days of receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY’s primary point of contact via electronic media, controlled documentation, guides, instructions and videos followed by available dates for the initial project review and customer readiness validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only.

Security Clearance and Access
Upon AGENCY’s request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY’s facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed or and consented to a criminal background investigation by AGENCY for the purposes of being allowed access to AGENCY‘s facilities. AGENCY is responsible for providing AXON with all required instructions and documentation accompanying the security background check’s requirements.

Training
AXON will provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train-the-trainer style method unless otherwise agreed upon between the AGENCY and AXON.

Local Computer
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 235 of 384
3 AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software, virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables.

Network
AGENCY is responsible for making certain that any and all network(s) route traffic to appropriate endpoints and AXON is not liable for network breach, data interception, or loss of data due to misconfigured firewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part, by defects in the deliverables.

Cradlepoint Router
When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint’s NetCloud Manager to the extent necessary to perform Work pursuant of this Statement of Work.

Evidence.com
AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence.com to the extent necessary to perform Work pursuant of this SOW.

Wireless Upload System
If purchased by the AGENCY, on such dates and times mutually agreed upon by the parties, AXON will install and configure into AGENCY’s existing network a wireless network infrastructure as identified in the AGENCY’s binding quote based on conditions of the sale.

VEHICLE INSTALLATION
Preparedness
DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 236 of 384
4 On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence.

Vehicle(s) will be deemed ‘out of service’ to the extent necessary to perform Work pursuant of this SOW.

Existing Mobile Video Camera System Removal
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which will remove from said vehicles all components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY.

Major components will be salvaged by the AXON Installer for auction by the AGENCY. Wires and cables are not considered expendable and will not be salvaged. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space.

Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s systems’ operation to identify and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video camera system will be removed by the AXON Installer.

In-Car Hardware/Software Delivery and Installation
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each vehicle in accordance with the specifications detailed in the system’s installation manual and its relevant addendum(s). Applicable in-car hardware will be installed and configured as defined and validated by the AGENCY during the pre-deployment discovery process.

If a specified vehicle is unavailable on the date and time agreed upon by the parties, AGENCY will provide a similar vehicle for the installation process. Delays due to a vehicle, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer determines that a vehicle is not properly prepared for installation (“Not Fleet Ready”), such as a battery not being properly charged or properly up-fit for in-service, field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the parties.

DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 237 of 384
5 Upon completion of installation and configuration, AXON will systematically test all installed and configured in-car hardware and software to ensure that ALL functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation, configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation.

Prior to installing the Axon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s existing systems’ operation to identify, document any existing component or vehicle systems’ failures. Prior to any vehicle up-fitting the AXON Installer will introduce the system’s components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. It is both the responsibility of the AGENCY and the AXON Installer to agree on placement of each components, the antenna(s), integration recording trigger sources and customer preferred power, ground and ignition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type.

Agreed placement will be documented by the AXON Installer.

AXON welcomes up to 5 persons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used for an installation training demonstration. The second vehicle will be used for an assisted installation training demonstration. The installation training session is customary to any AXON Fleet installation service regardless of who performs the continued Axon Fleet system installations.

DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 238 of 384
6 The customary training session does not ‘certify’ a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet products does not offer an Installer certification program. Any work performed by non-AXON Installer, customer-employed Installer or customer 3rd party Installer is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware.

DocuSign Envelope ID: CE5B6E3E-7E95-4FA8-AD4F-D95DA4D1C915 10.2 p. 239 of 384

City of Gilroy

STAFF REPORT
Agenda Item Title: South County Youth Task Force Report Meeting Date: June 19, 2023
From: Jimmy Forbis, City Administrator
Department: Police
Submitted By: Pedro Espinoza, Police Chief
Prepared By: Patricia Vigil, Management Analyst
STRATEGIC PLAN GOALS Ensure Neighborhood Equity from City Services

RECOMMENDATION
Receive report.

BACKGROUND
In January 2012, the City of Gilroy, the City of Morgan Hill, Gilroy Unified School District, Morgan Hill Unified School District, and the Santa Clara County Board of Supervisors met and created the South County Youth Task Force (SCYTF) to address the effects of violence and gangs on our youth and in our community. This collaboration is a cross-sector, multi-agency partnership that is implementing a multi-faceted, community-oriented approach to create culturally responsive prevention and intervention practices.

The City of Gilroy and the SCYTF are committed to creating safe and healthy opportunities for youth, free of gangs and crime so that they may become successful and productive.

The SCYTF is a volunteer-based, non-political body in South Santa Clara County that encourages information and resource sharing, advances evidence-based prevention and intervention strategies, and unites South County involved entities towards empowering the community’s youth.

13.1 p. 240 of 384
South County Youth Task Force Report
City of Gilroy City Council Page 2 of 3 June 19, 2023
The SCYTF is a collaboration of local governments, school districts, community and faith-based organizations, and law enforcement agencies in South County that are committed to serving, supporting, and uplifting our youth so they have the opportunity to thrive.

SCYTF members strive to fulfill the collaboration’s mission and vision:

Mission: To promote a safe and nurturing community that creates and ensures sustainable access to opportunities, resources, and services for South County youth and their families, while empowering their voice and supporting their growth and success.

Vision: A community that is safe and free of youth violence where young people are strong, thriving, and connected to their families, schools, and neighborhoods.

Through its mission and vision, the SCYTF seeks to increase the community’s access to services, support, and activities that promote the educational, social, and physical well-being of all South County youth and their families. The SCYTF was originally created by former Gilroy Police Department Chief Denise Turner-Sellers to provide a forum for information sharing and collaboration on a California Gang Reduction Intervention and Prevention (CalGRIP) grant. The SCYTF continues to be a forum of information sharing and collaboration and acts as an advisory body for grants submitted by the City of Gilroy on behalf of the SCYTF. Recent revenue includes funding from the State of California, County of Santa Clara, Gilroy and Morgan Hill School Districts, and foundations. The funding awarded is subcontracted out to local Community-Based Agencies to provided direct services to the community except for a small portion of funding for City part time staff and program supplies. The SCYTF is organized into the Policy Team, the Technical Team, and Committees.

The Policy Team provides leadership and policy direction, evaluates emerging trends, and evaluates and monitors the Technical Team. The Technical Team carries out the direction set by the Policy Team, uplifts and responds to issues and trends from youth, families and the community, and implements the Strategic Plan. SCYTF Committees focus on specific goals and issues and are composed of Policy Team and Technical Team Members.

ANALYSIS
The South County Youth Task Force (SCYTF) encourages information and resource sharing, advances evidence-based prevention and intervention strategies, and unites South County involved entities towards empowering the community’s youth. The SCYTF ensures financial stability through seeking competitive grant funding opportunities and ensures neighborhoods benefit equally in youth services. The SCYTF aligns with the City of Gilroy 2020-2021 Strategic Plan.

13.1 p. 241 of 384
South County Youth Task Force Report
City of Gilroy City Council Page 3 of 3 June 19, 2023
Since its inception, the SCYTF has obtained over $5 million in funding through competitive State grants from: the Board of Community Corrections, including the California Gang Reduction, Intervention and Prevention (CalGRIP), California Violence Intervention and Prevention (CalVIP), and more recently from the Title II: Diversion to support delinquency prevention and juvenile justice system improvement; the County of Santa Clara; and from local contributors and funds.

Over 10,000 unduplicated youth have been served through services such as, but not limited to, restorative justice programs, diversion, case management, training, linkage, prosocial activities, mentoring, counseling, one-on-ones, crisis response, community outreach, evidence-based youth groups (12-week sessions), field trips, community cohesion events, conflict resolution, motivational groups, career advising, sports camps, cultural workshops, family/parent support, neighborhood activation and more direct services that also includes work with parents and educators.

Annual Sponsored Events:

Party in the Park, National Night Out, Ice Cream with a Cop, Community Police Academy, Youth Police Academy, and other resource fairs annually serve over 5,000 duplicate residents.

Other Sponsored Activity:

San Ysidro Park Neighborhood Activation through the partnership with Gilroy Recreation and Santa Clara County Juvenile Probation Department Neighborhood Safety Services Unit (NSU).

Over 30 different partners make up the SCYTF including: departments from the County of Santa Clara, local law enforcement partners, city governments, local school districts, and community-based agencies.

Funding from grants and local partners has enabled the South County Youth Task Force to assist a vital South County population. Without these funding streams, another funding source would have to be identified, and many programs offered to our youth would not be possible. The City of Gilroy’s contribution to the SCYTF is the full-time SCYTF Coordinator position currently funded through the existing budget.

13.1 p. 242 of 384

City of Gilroy

STAFF REPORT
Agenda Item Title: Ratification of the First and Second Amendment, and Approval of a Third Amendment, to the Agreement
with Community Solutions in an Amount Not to
Exceed $401,800 for Support with South County
Youth Task Force Strategies
Meeting Date: June 19, 2023
From: Jimmy Forbis, City Administrator
Department: Police
Submitted By: Pedro Espinoza, Police Chief
Prepared By: Patricia Vigil, Management Analyst
STRATEGIC PLAN GOALS Ensure Neighborhood Equity from City Services

RECOMMENDATION
a. Ratify the First and Second Amendments to the Agreement with Community Solutions.
b. Approve a Third Amendment to the agreement with Community Solutions for a total not-to-exceed amount of $401,800 to continue to provide programs and services for disadvantaged at-risk youth in South County utilizing South County Youth Task Force’s grant funds and contributions
c. Authorize the City Administrator to execute the Amendment.

EXECUTIVE SUMMARY
The City of Gilroy currently receives funding from South County Youth Task Force (SCYTF) contributing members and the State of California Board of State and Community Corrections to support the strategies, programs, and services of the SCYTF. Most services that support SCYTF programs are provided through service agreements with local community-based service organizations. A primary program for the SCYTF has been the offering of evidence-based programs that demonstrate efficacy at improving and yielding results when implemented. The programs include

13.2 p. 243 of 384
Approval of a Third Addendum with Community Solutions in an Amount not to Exceed $401,800 for Support with South County Youth Task Force Strategies City of Gilroy City Council Page 2 of 3 June 19, 2023
cultural and character development, restorative justice, and crisis response within both the cities of Gilroy and Morgan Hill. The primary service provider that has the organizational capacity, staffing, and skillset to provide these services for evidencebased programs has been Community Solutions. Community Solutions has been a member and service provider of the SCYTF and its ongoing efforts since the task force’s inception in FY13.

BACKGROUND
At the end of FY20, FY21, FY22, and FY23, funding from the County of Santa Clara District Attorney’s Office, Gilroy Unified School District, Morgan Hill Unified School District, Santa Clara County Library District, and additional qualifying State funding was approved for FY21 ($424,916), FY22 ($379,308), FY23 ($375,678) and FY24 ($451,406) to provide continued support for evidence-based group programs for at-risk youth in South County. At the time, Community Solutions continued under the original service agreement to provide programming and services. As such, two addendums were executed to continue youth services through FY22 and FY23.

ANALYSIS
During FY20, funding from the County of Santa Clara was approved for FY21 to provide continued support for the group’s program, including case management, cultural and character development, outreach and engagement, youth intervention, restorative justice, and crisis response. As such, an Informal Request for Quotes (RFQ) was conducted in September 2020 to seek a community-based agency to provide these youth services. The RFQ was sent to over twenty (20) Community-Based Agencies in Santa Clara County. As a result of this search, a new agreement for youth services for FY21 year was negotiated with Community Solutions for $89,984. Community Solutions exceeded all contract obligations for FY21 and has been compensated for all services by SCYTF grant funds and contributions.

For each of FY22 and FY23, funding from the County of Santa Clara was approved to continue youth services for each respective fiscal year. To memorialize the continuation of these services, staff executed the First and Second Amendments with Community Solutions to continue these County funded youth programs for at-risk youth in South County. These amendments were listed with amounts of $81,804 and $85,230, respectively. Again, Community Solutions exceeded all contract obligations for each of the funded years and has been compensated for all services rendered by SCYTF grant funds and contributions.

On May 23, 2023, funding from the County of Santa Clara was approved to continue youth services for FY24, and, as a result, services for at-risk youth will be able to continue for an additional year. The Third Amendment will extend the Agreement to continue these services for an additional year, as well as to authorize the total expenditures under the Agreement.

13.2 p. 244 of 384
Approval of a Third Addendum with Community Solutions in an Amount not to Exceed $401,800 for Support with South County Youth Task Force Strategies City of Gilroy City Council Page 3 of 3 June 19, 2023
When staff was working on the Third Amendment, it was realized that the First and Second Amendments were written with dollar figures for the individual year, instead of combined totals, which would have triggered Council approval of the amendments. Staff is asking as an action under this staff report for Council to ratify the First and Second Amendments before approving the Third Amendment as a clean-up action. The not-toexceed amount of $401,800 in the Third Amendment encapsulates enough funding under the agreement to include prior fiscal years as well as the upcoming FY24.

The Third Amendment continues to support the programs, including case management, cultural and character development, outreach and engagement, youth intervention, restorative justice, and crisis response for FY24.

ALTERNATIVES
Reject approval of the proposed third amendment. Staff does not recommend this option as funding would be returned to the County of Santa Clara, and Community Solutions would not be able to continue the services and programs of the SCYTF as provided under the Agreement.

FISCAL IMPACT/FUNDING SOURCE
Funds for the total sum amounts were budgeted in FY21, FY22, and FY23 Operating Budget per the executed agreements with the County of Santa Clara. These expenditures will be paid from existing appropriations in the South County Youth Task Force Fund.

Attachments:

1. SCYTF FY21 Agreement Community Solutions

2. First Amendment Community Solutions FY22

3. Second Amendment Community Solutions FY23

4. Third Amendment Community Solutions FY24

5. Exhibit B Third Amendment

6. Exhibit C Third Amendment

7. Exhibit D Third Amendment

13.2 p. 245 of 384
-1- 4835-2267-0361v1
LAC\04706083

AGREEMENT FOR SERVICES
(For contracts over $5,000 - CONSULTANT)
This AGREEMENT made this 01 day of October, 2020, between:

CITY: City of Gilroy, having a principal place of business at 7351 Rosanna Street, Gilroy, California
and CONSULTANT: Community Solutions, having a principal place of business at 9015 Murray Ave., #100, Gilroy, California.

ARTICLE 1. TERM OF AGREEMENT
This Agreement will become effective on 10/01/2020 and will continue in effect through 08/31/2021 unless terminated in accordance with the provisions of Article 7 of this Agreement.

Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall terminate this Agreement regardless of any other provision stated herein. ______ Initial
ARTICLE 2. INDEPENDENT CONTRACTOR STATUS
It is the express intention of the parties that CONSULTANT is an independent contractor and not an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties acknowledge that CONSULTANT is not an employee for state or federal tax purposes.

CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY’S employees, including, without limitation, disability or unemployment insurance, workers’ compensation, medical insurance, sick leave, retirement benefits or any other employment benefits. CONSULTANT shall retain the right to perform services for others during the term of this Agreement.

ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT
A. Specific Services
CONSULTANT agrees to: Perform the services as outlined in Exhibit “A” (“Specific Provisions”) and Exhibit “B” (“Scope of Services”), within the time periods described in Exhibit “C” (“Milestone Schedule”).

B. Method of Performing Services
CONSULTANT shall determine the method, details and means of performing the abovedescribed services. CITY shall have no right to, and shall not, control the manner or determine the method of accomplishing CONSULTANT’S services.











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 246 of 384
-2- 4835-2267-0361v1
LAC\04706083
C. Employment of Assistants
CONSULTANT may, at the CONSULTANT’S own expense, employ such assistants as CONSULTANT deems necessary to perform the services required of CONSULTANT by this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 below. CITY may not control, direct, or supervise CONSULTANT’S assistants in the performance of those services. CONSULTANT assumes full and sole responsibility for the payment of all compensation and expenses of these assistants and for all state and federal income tax, unemployment insurance, Social Security, disability insurance and other applicable withholding.

D. Place of Work
CONSULTANT shall perform the services required by this Agreement at any place or location and at such times as CONSULTANT shall determine is necessary to properly and timely perform CONSULTANT’S services.

ARTICLE 4. COMPENSATION
A. Consideration
In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event however shall the total compensation paid to CONSULTANT exceed $89,984.

B. Invoices
CONSULTANT shall submit invoices for all services rendered.

C. Payment
Payment shall be due according to the payment schedule set forth in Exhibit “D”. No payment will be made unless CONSULTANT has first provided City with a written receipt of invoice describing the work performed during the preceding period. If CITY objects to all or any portion of any invoice, CITY shall notify CONSULTANT of the objection within thirty (30) days from receipt of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It shall not constitute a default or breach of this Agreement for CITY not to pay any invoiced amounts to which it has objected until the objection has been resolved by mutual agreement of the parties.

D. Expenses
CONSULTANT shall be responsible for all costs and expenses incident to the performance of services for CITY, including but not limited to, all costs of equipment used or provided by CONSULTANT, all fees, fines, licenses, bonds or taxes required of or imposed against CONSULTANT and all other of CONSULTANT’S costs of doing business. 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 247 of 384
-3- 4835-2267-0361v1
LAC\04706083
ARTICLE 5. OBLIGATIONS OF CONSULTANT
A. Tools and Instrumentalities
CONSULTANT shall supply all tools and instrumentalities required to perform the services under this Agreement at its sole cost and expense. CONSULTANT is not required to purchase or rent any tools, equipment or services from CITY.

B. Workers’ Compensation
CONSULTANT agrees to provide workers’ compensation insurance for CONSULTANT’S employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and indemnify CITY, its officers, representatives, agents and employees from and against any and all claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses, including without limitation reasonable attorneys’ fees, arising out of any injury, disability, or death of any of CONSULTANT’S employees.

C. Indemnification of Liability, Duty to Defend

1. As to professional liability, to the fullest extent permitted by law, CONSULTANT shall defend, through counsel approved by CITY (which approval shall not be unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys’ fees, to the extent arising or resulting directly or indirectly from any willful or negligent acts, errors or omissions of CONSULTANT or CONSULTANT’S assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property.

2. As to other liability, to the fullest extent permitted by law, CONSULTANT shall defend, through counsel approved by CITY (which approval shall not be unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys’ fees, arising or resulting directly or indirectly from any act or omission of CONSULTANT or CONSULTANT’S assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property.

D. Insurance
In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability Insurance on a per occurrence basis, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property, including the loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions) with a minimum coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate; 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 248 of 384
-4- 4835-2267-0361v1
LAC\04706083
provided however, Professional Liability Insurance written on a claims made basis must comply with the requirements set forth below. Professional Liability Insurance written on a claims made basis (including without limitation the initial policy obtained and all subsequent policies purchased as renewals or replacements) must show the retroactive date, and the retroactive date must be before the earlier of the effective date of the contract or the beginning of the contract work. Claims made Professional Liability Insurance must be maintained, and written evidence of insurance must be provided, for at least five (5) years after the completion of the contract work. If claims made coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the earlier of the effective date of the contract or the beginning of the contract work, CONSULTANT must purchase so called “extended reporting” or “tail” coverage for a minimum of five (5) years after completion of work, which must also show a retroactive date that is before the earlier of the effective date of the contract or the beginning of the contract work. As a condition precedent to CITY’S obligations under this Agreement, CONSULTANT shall furnish written evidence of such coverage (naming CITY, its officers and employees as additional insureds on the Comprehensive Liability insurance policy referred to in (a) immediately above via a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation, or of a material change in policy terms.

E. Assignment
Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or obligations of CONSULTANT under this Agreement may be assigned or subcontracted by CONSULTANT without the prior written consent of CITY, which CITY may withhold in its sole and absolute discretion.

F. State and Federal Taxes
As CONSULTANT is not CITY’S employee, CONSULTANT shall be responsible for paying all required state and federal taxes. Without limiting the foregoing, CONSULTANT acknowledges and agrees that:
x CITY will not withhold FICA (Social Security) from CONSULTANT’S payments;
x CITY will not make state or federal unemployment insurance contributions on CONSULTANT’S behalf;
x CITY will not withhold state or federal income tax from payment to CONSULTANT;
x CITY will not make disability insurance contributions on behalf of CONSULTANT;
x CITY will not obtain workers’ compensation insurance on behalf of CONSULTANT.











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 249 of 384
-5- 4835-2267-0361v1
LAC\04706083
ARTICLE 6. OBLIGATIONS OF CITY
A. Cooperation of City
CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at reasonable times following receipt by CITY of reasonable notice, to all documents reasonably necessary to the performance of CONSULTANT’S duties under this Agreement.

B. Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a successor governmental entity without the consent of CONSULTANT. Such assignment shall not release CONSULTANT from any of CONSULTANT’S duties or obligations under this Agreement.

ARTICLE 7. TERMINATION OF AGREEMENT
A. Sale of Consultant’s Business/ Death of Consultant.

CONSULTANT shall notify CITY of the proposed sale of CONSULTANT’s business no later than thirty (30) days prior to any such sale. CITY shall have the option of terminating this Agreement within thirty (30) days after receiving such notice of sale. Any such CITY termination pursuant to this Article 7.A shall be in writing and sent to the address for notices to CONSULTANT set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after CITY’ receipt of such notice of sale.

If CONSULTANT is an individual, this Agreement shall be deemed automatically terminated upon death of CONSULTANT.

B. Termination by City for Default of Consultant
Should CONSULTANT default in the performance of this Agreement or materially breach any of its provisions, CITY, at CITY’S option, may terminate this Agreement by giving written notification to CONSULTANT. For the purposes of this section, material breach of this Agreement shall include, but not be limited to the following:

1. CONSULTANT’S failure to professionally and/or timely perform any of the services contemplated by this Agreement.

2. CONSULTANT’S breach of any of its representations, warranties or covenants contained in this Agreement.

CONSULTANT shall be entitled to payment only for work completed in accordance with the terms of this Agreement through the date of the termination notice, as reasonably determined by CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for the tasks described on Exhibit C” which have been fully, competently and timely rendered by CONSULTANT. Notwithstanding the foregoing, if CITY terminates this Agreement due to CONSULTANT’S default in the performance of this Agreement or material breach by CONSULTANT of any of its provisions, then in addition to any other rights and remedies CITY 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 250 of 384
-6- 4835-2267-0361v1
LAC\04706083
may have, CONSULTANT shall reimburse CITY, within ten (10) days after demand, for any and all costs and expenses incurred by CITY in order to complete the tasks constituting the scope of work as described in this Agreement, to the extent such costs and expenses exceed the amounts CITY would have been obligated to pay CONSULTANT for the performance of that task pursuant to this Agreement.

C. Termination for Failure to Make Agreed-Upon Payments Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article 4 of this Agreement on the date due, then if and only if such nonpayment constitutes a default under this Agreement, CONSULTANT, at the CONSULTANT’S option, may terminate this Agreement if such default is not remedied by CITY within thirty (30) days after demand for such payment is given by CONSULTANT to CITY.

D. Transition after Termination
Upon termination, CONSULTANT shall immediately stop work, unless cessation could potentially cause any damage or harm to person or property, in which case CONSULTANT shall cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done toward completion of the services required hereunder, and shall act in such a manner as to facilitate any the assumption of CONSULTANT’s duties by any new consultant hired by the CITY to complete such services.

ARTICLE 8. GENERAL PROVISIONS
A. Amendment & Modification
No amendments, modifications, alterations or changes to the terms of this Agreement shall be effective unless and until made in a writing signed by both parties hereto.

B. Americans with Disabilities Act of 1990
Throughout the term of this Agreement, the CONSULTANT shall comply fully with all applicable provisions of the Americans with Disabilities Act of 1990 (“the Act”) in its current form and as it may be amended from time to time. CONSULTANT shall also require such compliance of all subcontractors performing work under this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 above. The CONSULTANT shall defend with counsel acceptable to CITY, indemnify and hold harmless the CITY OF GILROY, its officers, employees, agents and representatives from and against all suits, claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees, including without limitation reasonable attorneys’ fees, that may arise out of any violations of the Act by the CONSULTANT, its subcontractors, or the officers, employees, agents or representatives of either.











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 251 of 384
-7- 4835-2267-0361v1
LAC\04706083
C. Attorneys’ Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled.

D. Captions
The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement are for convenience only and shall not be considered nor referred to for resolving questions of interpretation.

E. Compliance with Laws
The CONSULTANT shall keep itself informed of all State and National laws and all municipal ordinances and regulations of the CITY which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Without limiting the foregoing, CONSULTANT agrees to observe the provisions of the Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a contract or subcontract to the CITY OF GILROY for public works or for goods or services to refrain from discriminatory employment or subcontracting practices on the basis of the race, color, sex, religious creed, national origin, ancestry of any employee, applicant for employment, or any potential subcontractor.

F. Conflict of Interest
CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any public agency interested in this Agreement has any pecuniary interest in the business of CONSULTANT and that no person associated with CONSULTANT has any interest that would constitute a conflict of interest in any manner or degree as to the execution or performance of this Agreement.

G. Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the parties hereto with respect to the rendering of services by CONSULTANT for CITY and contains all the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding.

No other agreements or conversation with any officer, agent or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Such other agreements or conversations shall be considered as unofficial information and in no way binding upon CITY. 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 252 of 384
-8- 4835-2267-0361v1
LAC\04706083
H. Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to the conflict of laws provisions of any jurisdiction. The exclusive jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and federal courts located in Santa Clara County, California.

I. Notices
Any notice to be given hereunder by either party to the other may be effected either by personal delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit “A”, Section V.H. but each party may change the address by written notice in accordance with this paragraph. Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be deemed delivered as of three (3) days after mailing.

J. Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

K. Time of the Essence
All dates and times referred to in this Agreement are of the essence.

L. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

Executed at Gilroy, California, on the date and year first above written.

CONSULTANT: CITY:

Community Solutions CITY OF GILROY
By: By:

Name: Erin O'Brien Name: Jimmy Forbis
Title: Chief Executive Officer Title: City Administrator, City of Gilroy Social Security or Taxpayer
Identification Number 23-7351215











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 253 of 384
-9- 4835-2267-0361v1
LAC\04706083
Approved as to Form ATTEST:

City Attorney City Clerk











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 254 of 384
-1- 4835-2267-0361v1
LAC\04706083
EXHIBIT “A”

SPECIFIC PROVISIONS
I. PROJECT MANAGER
CONSULTANT shall provide the services indicated on the attached Exhibit “B”, Scope of Services (“Services”). (All exhibits referenced are incorporated herein by reference.) To accomplish that end, CONSULTANT agrees to assign Diane Chavez, who will act in the capacity of Project Manager, and who will personally direct such Services.

Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to perform all operations necessary and required to complete the Services in accordance with the terms of this Agreement.

II. NOTICE TO PROCEED/COMPLETION OF SERVICE
A. NOTICE TO PROCEED
CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written “Notice to Proceed”, which Notice to Proceed shall be in the form of a written communication from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or letter authorizing commencement of the Services. For purposes of this Agreement, Sandra Cruz, South County Youth Task Force Coordinator and/or designee, shall be the designated City contact person(s). Notice to Proceed shall be deemed to have been delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided in the Section V.H. (“Notices”) of this Exhibit “A”.

B. COMPLETION OF SERVICES
When CITY determines that CONSULTANT has completed all of the Services in accordance with the terms of this Agreement, CITY shall give CONSULTANT written Notice of Final Acceptance, and CONSULTANT shall not incur any further costs hereunder. CONSULTANT may request this determination of completion when, in its opinion, it has completed all of the Services as required by the terms of this Agreement and, if so requested, CITY shall make this determination within two (2) weeks of such request, or if CITY determines that CONSULTANT has not completed all of such Services as required by this Agreement, CITY shall so inform CONSULTANT within this two (2) week period.

III. PROGRESS SCHEDULE
The schedule for performance and completion of the Services will be as set forth in the attached Exhibit “C”.











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 255 of 384
-2- 4835-2267-0361v1
LAC\04706083
IV. PAYMENT OF FEES AND DIRECT EXPENSES
Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement.

Copies of pertinent financial records, including invoices, will be included with the submission of billing(s) for all direct expenses.

V. OTHER PROVISIONS
A. STANDARD OF WORKMANSHIP
CONSULTANT represents and warrants that it has the qualifications, skills and licenses necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and CITY expressly relies upon CONSULTANT’S representations and warranties regarding its skills, qualifications and licenses. CONSULTANT shall perform such Services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California.

Any plans, designs, specifications, estimates, calculations, reports and other documents furnished under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for acceptance shall be a product of neat appearance, well-organized, technically and grammatically correct, checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by CITY for similar purposes.

B. RESPONSIBILITY OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy, and the coordination of the Services furnished by it under this Agreement. CONSULTANT shall not be responsible for the accuracy of any project or technical information provided by the CITY. The CITY’S review, acceptance or payment for any of the Services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONSULTANT shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONSULTANT’S negligent performance of any of the services furnished under this Agreement.

C. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
CITY, through its authorized employees, representatives or agents, shall have the right, at any and all reasonable times, to audit the books and records (including, but not limited to, invoices, vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT shall maintain for a minimum period of three (3) years (from the date of final payment to CONSULTANT), or for any longer period required by law, sufficient books and records in accordance with standard California accounting practices to establish the correctness of all charges submitted to CITY by CONSULTANT, all of which shall be made available to CITY at the CITY’s offices within five (5) business days after CITY’s request. 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 256 of 384
-3- 4835-2267-0361v1
LAC\04706083
D. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not limited to, computer data and source code), drawings, descriptions, documents, discussions or other information developed or received by or for CONSULTANT and all other written and oral information developed or received by or for CONSULTANT and all other written and oral information submitted to CONSULTANT in connection with the performance of this Agreement shall be held confidential by CONSULTANT and shall not, without the prior written consent of CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an entity not connected with the performance of the such Services. Nothing furnished to CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known to the related industry (other than that which becomes generally known as the result of CONSULTANT’S disclosure thereof) shall be deemed confidential. CONSULTANT shall not use CITY’S name or insignia, or distribute publicity pertaining to the services rendered under this Agreement in any magazine, trade paper, newspaper or other medium without the express written consent of CITY.

E. NO PLEDGING OF CITY’S CREDIT.

Under no circumstances shall CONSULTANT have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY.

F. OWNERSHIP OF MATERIAL.

All material including, but not limited to, computer information, data and source code, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports and other material developed, collected, prepared (or caused to be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may retain and use copies thereof subject to Section V.D of this Exhibit “A”.

CITY shall not be limited in any way in its use of said material at any time for any work, whether or not associated with the City project for which the Services are performed. However, CONSULTANT shall not be responsible for, and City shall indemnify CONSULTANT from, damages resulting from the use of said material for work other than PROJECT, including, but not limited to, the release of this material to third parties for work other than on PROJECT.

G. NO THIRD PARTY BENEFICIARY.

This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever.











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 257 of 384
-4- 4835-2267-0361v1
LAC\04706083
H. NOTICES.

Notices are to be sent as follows:

CITY: Sandra Cruz, SCYTF Coordinator
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
CONSULTANT: Diana Chavez
Community Solutions
9015 Murray Ave., #100
Gilroy, CA 95020
I. FEDERAL FUNDING REQUIREMENTS.

If the box to the left of this sentence is checked, this Agreement involves federal funding and the requirements of this Section V.I. apply.

If the box to the left of this sentence is checked, this Agreement does not involve federal funding and the requirements of this Section V.I. do not apply.

1. DBE Program
CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal Regulations (49 CFR 26) and the City-adopted Disadvantaged Business Enterprise programs.

2. Cost Principles
Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable cost for individual items.

3. Covenant against Contingent Fees
The CONSULTANT warrants that he/she has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT, to solicit or secure this Agreement, and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or formation of this Agreement. For breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 258 of 384
-1- 4835-2267-0361v1
LAC\04706083
EXHIBIT “B”

SCOPE OF SERVICES
CONSULTANT Community Solutions will coordinate and provide services outlined and reporting data outlined below, necessary for program evaluation, monthly progress and quarterly financial reporting utilizing Program Activity Report (PAR), Units of Service Workbook (OUS) report and invoicing format, to the City of Gilroy in a timely matter. This program is part of the South County THRIVE (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) Project, in effort to reduce juvenile deliquent behaviors, prevent and reduce recruitment of youth into gangs and prevent and reduce youth violence in South Santa Clara County. Service delivery time frame: October 1, 2020 - August 31, 2021.

CONSULTANT Community Solutions shall complete the following services in Morgan Hill/ San Martin, California:

1. Implementation of minimally three (3) cultural program groups utilizing: The National Compadres Network Curriculums, such as 12-week El Joven Noble, Xinachtli Rights of Passage and/or Cara Y Corazon; and/or Life Skills Programs, such as Why Try or BOTVIN support groups. In selected Morgan Hill Unified School District (MHUSD) schools, as needed/ recommended by MHUSD and SCYTF. A minimum of 6 unduplicated clients per group. A minium of 45 unduplicated individuals served.

2. Restorative Justice Framework and Leading Circles - To support development of circles for youth, school, community-based, government staff and/or parents (i.e. relationship building, introduction or values circles, healing, trauma-informed, restorative justice, etc.) using evidencebased practices and curricula for youth, staff, community who have a desire for additional support, build rapport and/or are in need of a safe space. A minimum of 45 individuals to be served.

3. Case Management (Life Coaching) and Intervention Support Services of referred youth. A minimum 10 unduplicated clients. Clients will receive weekly sessions up to 6 months.

Telehealth and/or face to face.

4. Provide Linkage and Referral to other community and county assets and resources.

5. Secondary Crisis Response and Intervention Support – when schools re-open, have an office space at identified school sites to support SCYTF MHUSD school partners and maintain a positive, restorative and safe school culture as referred by SCYTF, school personnel and by selfreferral. Crisis Response and Intervention Support can happen before, during or after school, and/ or in the community. As a way to encourage, youth attend and engage in distant learning, contractor will support youth and monitor youth with attendance and/or class and homework assignments. Contractor shall check attendance records and/or class and homework assignment logs for identified at risk youth that are part of groups, restorative circles and for all case management 1:1 services, minimally once a month, through the duration of the services and based on school representative follow-up of two months following the service. Contractor will 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 259 of 384
-2- 4835-2267-0361v1
LAC\04706083
help encourage and support communication between youth and their family and the school, should the youth or family have additional needs.

6. Conduct Outreach and Engagement Activities in Morgan Hill/San Martin schools located in identified hot spot schools and/or feeding neighborhoods:
-To build rapport with youth in identified neighborhoods with higher disparities, to introduce services, opportunities for self-referral, and invitation to participate in SCYTF services/activities. - Outreach includes Telehealth/face-to-face introductions, ‘get-to-know you’ activities before/after school, during lunch breaks, and if the school allows, during class time, and during relatable late evening pro-social activities, as deemed appropriate

7. Participate in Monthly Technical Team, Multi-Disciplinary Team (MDT) meetings and lead or co-chair one or more Tech Team subcommittees.

8. A total of 100+ unduplicated youth to be served through programming utilizing Units of Service (UOS) workbooks.

CONSULTANT Community Solutions shall in Gilroy:

1. Implementation of minimally three (3) cultural program groups utilizing: The National Compadres Network Curriculums, such as 12-week El Joven Noble, Xinachtli Rights of Passage and/or Cara Y Corazon; and/or Life Skills Programs, such as Why Try or BOTVIN support groups. In selected Gilroy Unified School District (GUSD) schools, as needed/ recommended by GUSD and SCYTF. A minimum 6 unduplicated clients per group. A minium of 45 unduplicated individuals to be served.

2. Restorative Justice Framework and Leading Circles - To support the development of circles for youth, staff, community-based, government staff and/or parents (i.e. relationship building, introduction or values circles, healing, trauma-informed, restorative justice, etc.) using evidencebased practices and curricula for youth, staff, community who have a desire for additional support, build rapport and/or are in need of a safe space. A minium of 45 unduplicated individuals to be served.

3. Case Management (Life Coaching) and Intervention Support Services of referred youth. A minimum 10 unduplicated clients. Each client will receive weekly sessions up to 6 months.

Teleheath and/or face to face

4. Provide Linkage and Referral to other community and county assets and resources.

5. Secondary Crisis Response and Intervention Support – Have an office space at identified school sites to support SCYTF GUSD school partners and maintain a positive, restorative and safe school culture as referred by SCYTF, school personnel and by self-referral. Crisis Response and Intervention Support can happen before, during or after school, and/ or in the community.

Additonally, As a way to encourage, youth attend and engage in distant learning, contractor will support youth and monitor youth with attendance and/or class and homework assignments.

Contractor shall check attendance records and/or class and homework assignment logs for 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 260 of 384
-3- 4835-2267-0361v1
LAC\04706083
identified at risk youth that are part of groups, restorative circles and for all case management 1:1 services, minimally once a month, through the duration of the services and based on school representative follow-up of two months following the service. Contractor will help encourage and support communication between youth and their family and the school, should the youth or family have additional needs.

6. Conduct Outreach and Engagement Activities in Gilroy schools located in identified hot spot schools and/or feeding neighborhoods:
-To build rapport with youth in identified neighborhoods with higher disparities to introduce services, opportunities for self-referral, and invitation to participate in SCYTF services/activities. - Outreach includes Telehealth and/or face-to-face introductions, ‘get-to-know you’ activities before/after school, during lunch breaks, and if the school allows, during class time, and during relatable late evening pro-social activities, as deemed appropriate.

7. Participate in Monthly Technical Team, Multi-Disciplinary Team (MDT) meetings and lead or co-chair one or more Technical Team subcommittees.

8. A total of 100+ unduplicated youth to be served through programming utilizing Units of Service (UOS) workbooks.

A. Due to COVID-19, the delivery and implementation of programs and services will be adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is lifted.

Services may include supporting the SCYTF emergency response and coordination of services and needs under COVID-19.

B. Quarterly invoicing will include direct expenses for reimbursement, such as allowable overhead and supervision, direct expenses, i.e. cell phone and mileage reimbursement for positions, wages, supplies, training, costs for pro-social activities and healthy food expenses.

Any additional direct expenses will not be reimbursed by the CITY.

C. Case Management services: Must provide a client list (First Initial and Last Initial) that includes the following:
i. Name of youth served;
ii. Include assigned Probation File Numbers for Youth (if applicable); iii. Date of birth of youth served;
iv. Start date of when youth started receiving services; v. End date of when youth stopped receiving services;
vi. ZIP Code of youth served (if available);
vii. Ethnicity of youth served (if available); and











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 261 of 384
-4- 4835-2267-0361v1
LAC\04706083
viii. Hours of service per youth by activity type.

D. Groups: Use of Sign-In sheets to track participation, Units of Service Reports, and prepost surveys.

E. Will partner with the City of Gilroy, the South County Technical Team and local community partners to further the goal and efforts of building a restorative community and preventing and de-escalating youth violence and anti-social behaviors in South County; F. Population to be served: Children, youth and families of, all genders, in the following overlapping categories:
i. At-risk (At-promising) youth, defined as youth who live in or attend schools in “Hot Spots” low socio-economic areas and have some gang/violence-risk characteristics, ii. High-risk (High-promising) of violence and gang-impact (this category distinguishes from “at-risk” population by generating additional characteristics demonstrating social-risk factors and level of intensity),
iii. Youth violence/ gang impacted (Youth exhibiting high-risk behaviors related to gang lifestyles), and/or
iv. Youth who demonstrate to be violence/gang intentional (social circle is integrated into intergenerational gang environment; youth are identified and/or arrested for gang related incidents or acts of gang violence through the justice system.

G. Case Management: Maintain a written and/or electronic individualized file for services regarding each client, document client's progress, assessment/service plan, within assigned service/program. Utilize retrospective surveys to measure effectiveness, and notify the City of problems encountered within assigned service/program.

H. Have the needed level of flexibility to attend necessary meetings, including monthly South County Leadership Meetings, Technical Team meetings and impromptu climate and crisis meetings; and have ability to work weekends for important or large events and evenings as deemed necessary to carry out successful coordination of project services; staying within a 40 hour work week.

J. Complete Service Delivery Calendars: To help maximize collaborative efforts with all South County agencies, the Consultant will submit calendars documenting services being rendered at different time frames, location(s) and service day(s), to the City by the 7th of each month (no need to resend if there are no new changes).

K. Transport of Clients: Transportation can only occur after all necessary insurance(s) have been completed and insurances and waivers meet all necessary insurance guidelines. One-to-one driving is not allowed. Staff and youth in transport must be of the same gender, or there may be another staff member in the car of the opposite gender. This may include City of Gilroy staff. A guardian/parental permission slip must be signed each time a youth enters a Contractor’s vehicle. 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 262 of 384
-5- 4835-2267-0361v1
LAC\04706083
If transportation occurs under life coaching/case management, all intake paperwork must be up to date and the two-to-one ratio must be enforced.
a. Locations of services will occur at the identified schools, community hubs, hot-spot parks libraries, and other community locations, as deemed appropriate per client need. Contact of client and transportation must follow County and City procedures. 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 263 of 384
-1- 4835-2267-0361v1
LAC\04706083
EXHIBIT “C”

MILESTONE SCHEDULE
Management Plan
CONSULTANT will utilize 1.0 FTE and .75 intern to implement program services. Our current Case Manager/Peer Partner, Saul Gonzalez, Jr., has years of experience with the target population for this program, and is trained and certified in National Compadres Network curriculums, El Joven Noble, Cara y Corazon, RJP and Raising Children with Pride. Job duties include case management, outreach and engagement and facilitation/coordination of curriculumbased groups at identified schools, and Restorative Justice Practices/Circle Dialogues, support positive school campus interactions on school site.

THRIVE staff will be supervised by Diana Chavez, MFT Clinical Program Manager for THRIVE who currently represents our agency on the South County Technical Team. Diana will ensure contract compliance and complete the reports. Marianne Marafino, Division Director will oversee the program..

Any youth identified as needing case management or mental health services will be scheduled for a one-on-one meeting with a case manager and the youth's parents, if appropriate. It is projected that eligible youth already receiving case management services from CONSULTANT will be engaged and recruited to participate in THRIVE summer activities during the project performance period. Frequency of case management sessions will be determined based on the youth's needs. Case managers/Peer Partners will make referrals for mental health services and assist the youth in accessing them if needed.

Timeline of schedule events may include, but not limited to:

Due to COVID-19, the delivery and implementation of programs and services will be adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is lifted.

Services may include supporting the SCYTF emergency response and coordination of services and needs under COVID-19.

October 2020
- Implementation and on-going curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement Activity, LATI event
- SCYTF Techincal Team Meeting











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 264 of 384
-2- 4835-2267-0361v1
LAC\04706083
- SCYTF Multi-Disciplinary Team meeting with MHUSD
November 2020
-On-going curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement Activity. Based on program needs/COVID restrictions - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
- Implementation of Restorative Justice Framework and Leading Circles December 2020
-On-going for curriculum-based groups in Morgan Hill and Gilroy identified school sites. -Individual Case Management services provided
- Outreach and Engagement - Christmas Event with Fire Department - SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
January 2021
Implementation for two curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement - Morgan Hill Values Youth Event booth, based on COVID restrictions, may change as deemed needed.
- SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 265 of 384
-3- 4835-2267-0361v1
LAC\04706083
February 2021
- Implementation for two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Implementation of Restorative Justice Framework and Leading Circles - Outreach and Engagement BBQ in the park, based on COVID restrictions, may change as deemed needed.
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
March 2021
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
- Individual Case Management services provided
- Outreach and Engagement Activity based on program needs, per COVID restrictions - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
April 2021
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement Spring Break Party in the Park and Dia del Nino, may change due to COVID restrictions.
-- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 266 of 384
-4- 4835-2267-0361v1
LAC\04706083
May 2021
-Implementation of two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement: Based on COVID restrictions and/orprogram need and and Resiliency Festival,
- SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
June 2021
- On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
-Outreach and Engagement, based on COVID restrictions and program needs - SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
July, 2021
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement: Based on COVID restrictions and/orprogram need and and Resiliency Festival,
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD

August, 2021











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 267 of 384
-5- 4835-2267-0361v1
LAC\04706083
Based on program funding, the following will be determined.

Completion of two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.

Individual Case Management services provided
- Outreach and Engagement: Based on COVID restrictions and/orprogram need and and Resiliency Festival,
- - SCYTF Technical Team Meeting and Policy Team Meeting - SCYTF Multi-Disciplinary Team meeting with MHUSD











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 268 of 384
4835-2267-0361v1
LAC\04706083
EXHIBIT “D”

PAYMENT SCHEDULE
A. Compensation to CONSULTANT Community Solutions shall be contingent upon successful completion of the services outlined in EXHIBIT B, SCOPE OF SERVICES. A statement of all professional services outlined under this AGREEMENT shall be prepared by CONSULTANT Community Solutions and submitted to the City of Gilroy on or before the eigth (8th) day of the month, following the billing time, following completion of each of the Services identified in EXHIBIT B. If the services have been completed to the satisfaction of the City of Gilroy, the CITY shall make payment to the CONSULTANT within thirty (45) business days after receipt of the statement and approval thereof.

B. The maximum amount of compensation to be paid to CONSULTANT under this AGREEMENT shall not exceed total budget: $89,984. CONSULTANT to successfully complete the project within the 11 month period. Quarterly reimbursement will be based on work completed, per budget specifications.

C. Any hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY. All contract deliverables needed for payment are stated in Exhibit B and include the completion of an invoice, with relevent direct expenses back up, monthly narrative and statistical reporting to show measurement for successful targeted youth intervention, groups and pro-social activities in pre-designated areas.

Invoices and back up will be submmited to the CITY, by the 8th day of the next month, as follows, with the expection of the City funder requests the final invoice prior to the month's end. If the 8th falls on a weekend, repports and invoices are due the following Monday:

Reporting Time Frame Invoice Deadline
October 1- October 31, 2020 November 8, 2020
November 1- November 30. 2020
December 1- December 31, 2020
January 1- January 31, 2021 February 8, 2021
February 1- February 28, 2021
March 1-March 31, 2021
April 1- April 30, 2021 May 8, 2021











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 269 of 384
4835-2267-0361v1
LAC\04706083
May 1- May 31, 2021
June 1- June 30, 2021 June 8, 2021
July 1 - July 31, 2021
August 1- August 31, 2021 September 8, 2021
Please allow up 45 business days between submittal of invoice and confirmed back up verification for the processing of payment. Invoices will be returned if necessary back up is not attached and timing of check processing will be paused.

D. BUDGET - Community Solutions for Children, Families and Individuals Program:

South County Youth Task Force
Total Project Budget $89,984
$44,992 for Services in Morgan Hill/ San Martin:

A C Personnel Costs Case Manager (0.5 FTE) $ 25,340 Intern (0.75 FTE) $ - Payroll Taxes $ 2,027 Employee Benefits $ 6,335 SUBTOTAL PERSONNEL COST: $ 33,702 Professional Fees - Acct/Legal $ 350, Program Supplies $ 1,600, Telephone $ 500, Postage & Shipping $ 100, Occupancy $ 250 Rent $ 2,000, General Insurance $ 400, Utilities $ 500 Rental/Maintenance of Equipment $ 350, Mileage Reimbursement $ 900, Membership Dues $ 100 Licensing Fees $ 150, SUBTOTAL OPERATING EXPENSES: $ 7,200 Administrative Overhead $ 4,090 SUBTOTAL INDIRECT COST: $ 4,090 Grand Total**** $ 44,992 Services in Morgan Hill/ San Martin $44,992 for Services in Gilroy:

A C Personnel Costs Case Manager (0.5 FTE) $ 25,340 Intern (0.75 FTE) $ - Payroll Taxes $ 2,027 Employee Benefits $ 6,335 SUBTOTAL PERSONNEL COST: $ 33,702 Professional Fees - Acct/Legal $ 350 Program Supplies $ 1,600 Telephone $ 500 Postage & Shipping $ 100 Occupancy $ 250 Rent $ 2,000 General Insurance $ 400 Utilities $ 500 Rental/Maintenance of Equipment $ 350 Mileage Reimbursement $ 900 Membership Dues $ 100 Licensing Fees $ 150 SUBTOTAL OPERATING EXPENSES: $ 7,200 Administrative Overhead $ 4,090 SUBTOTAL INDIRECT COST: $ 4,090 Grand Total**** $ 44,992 Services in Gilroy
EXPENSE ITEMS PREVENTION, EDUCATION AND TRAINING SERVICES Morgan Hill | San Martin Schools Direct Costs* Operating Expenses** Indirect Costs *** ( 7% of budget) 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 270 of 384











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 271 of 384











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 272 of 384









 ! 


 
"
#
$%$&


!

%
'



!


(!

)*+,-./01,-2-.)3*4.5-,)*-607+38967-4,-1-4/+)341-:;778%

5-.-1477+4<+7+)8/-7;=--./01,-2-.)>
*;24.,-1?+3-,
@

! !




"

&
A

3022-13+475-.-1477+4<+7+)830?-145-



 
  &
B 



 "   


"




 B


"




%

"

$  
!$



!
  "

 B
""

C



$ 
&
 


! %@&

!!

 
!



"

"
C



! %D
!  


"
$ 


 &

%

3EFGHIJG4KKLMNIOLG7MPMQER+STUHISNG6IJGV
WB 


!

!
X Y
! (
 
C


Z[
$


!

\#&] 

  [^ 
! 


_#&$X $
#
Z`
$


!

! 
!
X  _Z
$

$

`
YY(



a
b

! Z
$

[
b

! cWB X



`

[
Y 
Y
"

Y![
! 


! cd
dZ[$

[
! 


! cW

Z
$



[
W!
!


("
Z[$

[
e
fX! cg


 
"
(
 ("
Z

$


!
h
Y


c\&
Yi

@
!

Y!h
Y


cb


 
Y!


 
j
Y


cb
 
"


&
D&
W!
("

j
Y


cd
\!
j
Y


cD
 
j
Y


c!(

"

j
Y


cb
$
$


!
j
Y


c
Wi
! j
Y


c
 

!
^
Y


ck
^
Y


cD


l
Y


c]Xi

C
(
 l
Y


c#&
$$
(
 
l
Y


c  


 C
"



3+3. 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 273 of 384








 ! 


 
"
#
$%$&


!

%
'



!


(!



 )" #

$(
!



*
 
+

 
,


-

.
 ."

/
 # 
-*(






0

,


1

2

3 4 /



/"


2

3 /0
$



!




56789:;<:<=>?@:>9ABCDCE:

F7GHIJKILGJM7N5O7F$GJM7N5O75PJBIQRIKSTNR5KB=NJ=7NHRB5U5O7 QI5PIQIHR$ 0
V678WXYZ[?;Z$

C6
 





0

&
\

C678@:W9:<?>I;9:;<:<I;]Y>A

^_`abcdbefghdi`hjh`jkhldamnmokikpjkqlka`hbelkeakarh`nlsktlmeaj`bel`rlskbetghkau -
v
 
`^w`abcdbefghdi`h^jh`jkhldamnmokihktgclbeorh`nlskgtk`r

0
 
  




%

P6Q[D[9:<N:;9CXQ:CZ:5E>::D:;9G?;9>CW9YCXQ[Cx[X[9A

F7GHIJKILGJM7N5O7F$GJM7N5O756PJBIQRIKSTNR5KB=NJ=7NHRB5U5O7 QI5PIQIHR$ 0
V678WXYZ[?;Z$

x6G?;9>CW9YCXQ[Cx[X[9A
! 
 
&
\

y_mtka`elskemnkabetghkazthk{gktlmllsklbnk`rqcmbn|}kmohkkl`beaknebrdlsk !





0


!

 

!


 
 


!
0 


 $ ~
$

%-
"
v 



 
 
! %€sbtq`khmokbtkpqktt`khmedhkelkhzt

0



 
 %

G6K?;‚Jƒ;:<„C9:>W>C
9 F7GHIJKILGJM7N5O7F$GJM7N5O75PJBIQRIKSTNR5KB=NJ=7NHRB5U5O7 QI5PIQIHR$ 0
V678WXYZ[?;Z†

E6‡Vˆ
 





0

&
\

/& 


 & 
\

 ‰ Š

0‹ 0
 








Š

-

"


 

$&&


 $





0

& 

 %-



v"

 
"

0


"
0  

& 


!

$v

 %

B6BCDCE:9?=>?@:>9AR?YJƒ;†N:;9?>JWWY@A

F7GHIJKILGJM7N5O7F$GJM7N5O75PJBIQRIKSTNR5KB=NJ=7NHRB5U5O7 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 274 of 384








 !"!

 
#$%&%'! !

"&
(

 
"!

)"


*+,-+*+./% 0!123456789:;8%


<2=>?>@AB:CD:EADBF%!"GHI!!
!
!


'! ! 'J




!

'%
!%


%
!
K


0

%


! 


%
L!
!!
%



%

"!% "!%

!
!
"!



!



%

#!M

NOPQRSTOUOSVPWPXRNOPUONYRSZTQSOQRSN[\]U^RTTNYRVPWPXRNOQSOQRSN[_T`P]TRVa[


!%
!b
%

"!&c!





!



#&

32=>?>@AB:CDA?98A8dA;BAeB:/:7

H2"0

!

"
!!
!! 
'K
"! )#

!%
! 'OSVfg_SRh_T`YPUXRVNOfg_SR\^_XYNU_UX\RiQ^OT_OU\TWOjR\OS^RPjPXRgSOWP]NOWPN_`g_SR QSONR`N_kRT[TNRWThlYRSR_NPQQRPST_Um

>2n !



o3p.+qr+spqt3d,u3o%pqt3d,u3,-q=+*/+rvwd/,r=
CdqC3d./=,x,u3*+,-+*+./% 0!123456789:;8y!!! !



0
! 'J

zK52!
 ;2!


!"0

% !%K
%"{%

{
"!"!


!!#
!"!

"' 
!!


!"




0

'!

"! '
&c

!"!



!! #

0o3p.+qr+++s*+x+.oq|+rowd,rp3&

}2o3p.+qr+++s*+x+.oq|+rowd,rp3%


~&!!!
!



0 ! 'J

0M!!


&0#%! "n
"€!n"!! 
"!''


)#
c
"0‚



!
"‚!



"%' 
!!
%
! "0

% !%K
%
"{%
{
"!"!


!!#
!"' 
!!


!"




0

'!

"! '
&

52o3p.+qrts=3|+r+.+qro%


ƒ&&%!!!
!


0
! 
'J

c!
!


"&'#
%! !

!! !
!


"! !"




L!
"0

% !%
K
%"{%
{
"!"!


!!#
!"!

"' 

!!

!"




0

'!

"! '
!
‚
!
!‚y

12o3p.+qr+tspqxx3dp+,*u3r3d,**+,-+*+./pqr=+.+qro% 0!„2qB AD
+;87D>;5A%


}2345A88+;87D>;5A%GHIG>IG99I!!!
!


0

! 'J

n !


% !%K
%"{%
{
"!"!


!!#
!"

"
!!

!"




0

'!

"
! '
y

†2n "n
"€!n"!!! 
!"!! 

!
J












 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 275 of 384








 !"!

 
#$%&%'! !

"&
(

 
"!

)"


*+,
%

%

-

.+/ "! '! 
!! "!
"0!!1"!&

/ ! "!''


"

2"!
3
! "#!%' ! 

"
!
"
% !%2
%"4%
4
"!"!


!!#

!"

"3!! 
&

5+67899

:;<=7>?7@<>A;B9C;:%<>A;B9C;D8;B:>?9E9?F9FA;B=7:7?C7?GHBIE79D7E7=I% "'J

K+


K+7LMNOPLQ9QORRSRLT"!! 'J

U'

! "! !! 
3"
3!!

"3
VWXYZ[V\X][V^_`abVW]cdedX\]cf^`ghX^idjVh]Xk[\!
l!3!
l!
ll&U #
]cdh[mc]X^n]cdng]o]VndWd^n]cd[^`ghdnXmX[^`]X^oY`g[]pbY[^Zd`][mX][V^pbVhYi[Z[\qhViddn[^mb `ddr[^m]cd`dnXsXmd`teVudZdhpudu[\\cXZd^Vng]o]VndWd^n]cd[^`ghdnXmX[^`]X^oY`g[]b `ddr[^mnXsXmd`pY[^Zd`][mX][V^pbVhYi[Z[\qhViddn[^mb]Vuc[ic]c[`[^`ghX^idnVd`^V]Xqq\ot

v+


v+;wxyNMPzLM"!! '!2J

/ 
!


!J

*+7LTRLTPzL*y{|Pyy}Ny{zOFRyP.RO*TRAPzy*TPzLM

~^ou[\\Wg\p[^]d^][V^X\pVhnd\[kdhX]dYZ[V\X][V^_`abkoX^o[^`ghdnt

.+<OPSPL*y9xTM

~^oYZ[V\X][V^buc[ichd`g\]`[^X^oi
"
!
! ll&

x+>TROBRSR€PRM

l

"
! 
! "!

"

!&

€+<zSyP*LxRBR‚PRƒMzO9N€PTM

l
"

#'3
! 

!"!! " 
#&

„+:;<=7>?A
F;57?7=7>?:"!! '!!J

*+Y†[Z[\qhViddn[^mbsdX^`X^Xi][V^ko]cd‡dqXh]sd^]VWedX\]cX^negsX^ˆdhZ[id`_eeˆa Xh[`[^mVg]VWYZ[V\X][V^`tb

.+Yf^Zd`][mX][V^bsdX^`X^d‰Xs[^X][V^VWX^Xi]gX\VhX\\dmdnYZ[V\X][V^_`abkoeeˆteVudZdhp Y[^Zd`][mX][V^bnVd`^V][^i\gndX†Vsq\[X^idŠdZ[dut

x+Y‹[V\X][V^bsdX^`]cdXi]gX\VhX\\dmdnWX[\ghd]ViVsq\ou[]c]cd !! 
ll&











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 276 of 384








 !"!

 
#$%&%'! !

"&
(

 
"!

)"


*+,-./0123145-6789:/5/7;60<-18-.7=>?@A@@@ABC7-6.-.D-E=<7/6F3-</=.

GHIBDJ*BG,BK;GJ:3JL,BMNO!! 
'P
"! )#

!Q

R+S TUP
"! VW!!! !
"OBGN;HM;;;X:;,;NOHY
;MOZDJMGB!! 
!
Q

1+[
%

\

]+S TUP
"! '! 
!! )#

!&

?+OBGN;HM;9GHIBDJ*B%GHIBDJ*BG,BK;GJ:3JL,BMNO% V!R+;68^</6F JF<--5-67%&
_
V!!!
!


V
! 'Q

VS P






!!'! !


! !! 
!&

`+J7a2-7/0J07/b/7/-8

OBGN;HM;9GHIBDJ*BO%GHIBDJ*BG,BK;GJ:3JL,BMNO% V!?+BC02^8/=68% 


-+J7a2-7/0J07/b/7/-8!!!
!


'! ! 'Q

-+J7a2-7/0J07/b/7/-8

S

W
' !c

!! !&

;+O^EE2-5-671<43145-678

OBGN;HM;9GHIBDJ*BOAOZ33:B,BMNJDL3JL,BMNOXGHIBDJ*BJJMKd 
"'Q

R+]+!!!
!


V
! 'Q

R+]+e
![


!VV
f
V!
!
'#!

!! 
# !'  ! g
W

V!
)#


&h
! #!
 ! &

R+.+!!!
!


V
! 'Q

R+.+i
VP


V
! 
!

f!!!! 
#!!
! "
j!j%!

![
%



V!"
"'
c&

k+B5E2=4--;6.-56/l/017/=6K-l-68-G=b-<1F-

OBGN;HM;9GHIBDJ*BOAOZ33:B,BMNJDL3JL,BMNO9GHIBDJ*BOJJMKd!  'Q

h'

mnopnqrstuvwxmytxtozt{nz|z}o{qrrtyspvo~t€wnptt}ov{r}}ovw€rn{tty}o‚ 

! 
"

"!&

ƒutnz|„t„}ww€vpxnrvop~t€wnptt„un}zvwwt‚ty|nsty}rt{|wp}o nw
ty}ov{r}}ovw

[%


tzznx|utoqstrznx~t€wnpttzm{wv}znr~zq}|zsrnq‚u|nr €trznoznrnr‚vo}†v|}nozv‡}o‚{wv}znrsr}o‚}o‚~zq}|z&












 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 277 of 384








 !"!

 
#$%&%'! !

"&
(

 
"!

)"


*+*,-./012345,67.3,8,/9:;./<92=<.7>,=?<3,@A7<,/9A2?,=.B,

>CADEFGE:AFHC5IJC>K>LMM1CNCGDI5OMIONCGD>:AFHC5IJC>IIGPQ "!! 'R

STUVWWXYZ[\]^_T`\a^^\]TXWY`TbTZaYcdW\`baY^^_Te`WVTc^afX]TgVaTadhT^\^_T[^\]\^_T] W\aa^\bTZaTc^]ha^Td^\Z\hiZZ\h]e`WVTc^%f
!j

%

"!



j

%



!&

S'!



"
!
"! !

! 
 !

"!! !
Z\h\]YcZ\[Z\h]XY]^cT]akgTgiT]ak\[[V`T]akeTgXW\ZTTafkegYcYlT]afkdV]T`^\]ak^]ha^TTak ! 
m


!!#

!U_\gZ\hTc^]ha^^_TbTZa\[Ye`WVTc^f[\]YcZ



""!%' ! 
!
'! ! 


&

n '%' ! #
%
'R

.+o)!o"#%"



m!'! ' "
 #'
!!!
!

'
p





#

q

" #q



#&

r+os"

o"R

tuvw
!


R

t.vS 


#

x

!
!
"!
#y

trvS 
"
!
!
q


%'
""y

t3vS 
 #! 
 !!
!!
' 


"
#

y

tzvw
!


' 
 !"



!
R

t.vnq!!!


"!o"

o


tuvq#%' 
#y

trvn"!
 
!!
"'
p!y

' ! !

q{!!


!!



"
#

&

t|vos"

o!"R

t.vw
!%q
p
%

!
q
q

"%!
%""
"
 !%%
!!
!




!!#! "

 
!
y

trvw
o"
%o
!

!
!}
!' 


"!"'! ! 

! !o"

&o

3+o~
o"


#
!

!

"!q!
"

&

1+I00<9<2/.7E/@=,0@

>CADEFGEE:€FE>IGEG>L5CP"'R

u+#

'
‚


"
m!!! 
'}
"! 











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 278 of 384








 !"!

 
#$%&%'! !

"&
(

 
"!

)"


)#

!%


*+,+!!!



-
! '.

,+)#

! 

#
!! ! 



&

/+0 ! '
.

,+12345,6748259:8;,<3=3>4<4;98,9:8;?@
"
!
"!
!
%-!

' !'! ! 

! 
! 
! & 
!!! 
 

!



#





 !
!! !
!"!
!!&

A+1,<,B28;,<3CDE28F4;:8;G@
"


#


%-!

'!

!!! 
!

"


#
&H

IJKLMNOIPMIQRPSMLTPJMULVKWPTLLIXSMLSWIPOYIJMLZI[PMU\PZOWTOY]JMTX^PS_P ULVKWPTLLXQROWLOY^RL_PJMILP[ROIPMRLM"

"!-





"!

!!! !

-&

` 

#! !"&&


!

!"
"!
-!
"

&

5+a8:,32<23b,>23c<;D823?d

e!-

! 
' 
!

!#
"! !#!! )#

!&'#
%#
!



!

e!
-

!"! 
!f"
%
! 



! 
"


%-!
!!
"!
! g !
!"!
&

3+hD<34<BC:D852Gd




e!'!

!!! 
-!

!.

ijk` 
!

l

i/k
"! 
'%"!
!
' 



! 

"&

` 
!


!!
!
!
!%'!
!"!


!


"-


! !



e!&

2+m:>2n,82o8:F4328;?d!! 
!f"
p
!%




e!




!

#!
' 

#



#! "

!

!
"

! #
"!
-&

q+ 1,<,B28;rs,<36:83;r:8s2;;:8;:qo82>4;2;Gd




e!'!

!
!! 
-!

!! '

%"!
! !

!! 

"


!!
-t!!! '!g.

` 
!


!.

ijkuYTUP__JMMLY_LXQRO_R^SvLIKWS_LS[^LMTPJ_LSIL^P\!!! !

"l

i/k !
!
!
!%'!
!
"!

!


"-


- ! !



e!&

B+s2;;:8:qs2,;23wxD4E>2<9?=D9:>,945C9,9D;yz2<{2xD48234<s2,;2=B822>2<9 y49z|:D?d




e!
"' "
}
"!' 





e! #
'
!!
!

"!! !




e!!-!




& 














 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 279 of 384








 !"!

 
#$%&%'! !

"&
(

 
"!

)"


*+,-./0-1/*./2-./.23+45*.678/19+42:4;11*6/-</6/17=*+><*5/67/.?3+7@A>:+*:4+175-B-,4A

>:4+2*.-6-.5-5C4+1/2/.,/.?3+7A;%' 


!%D


"!%

!

E
"!!
D




F!&

G:4+2*.H2*+*+,-./0-1/*.H221-132-2-.-55/1/*.-6/.23+453.54+19/24.5*+24B4.14.52 ' ! 
!
!

"!'!

 E
"!&

I!

!!! 

!! !
%! 
!
-::671*-.7>*;;3++4.;4A89/;91-J42:6-;4-=14+1944K3/:B4.164-244L:/+42M

NOPQRSTUQVUWXYQZ[TV\G
!!

!D#
!


"!!
'!


"D]!!! '!

#^

_`ab 



'!

!!! ' F

'  ! !!

!D# 

"!!'! ! 

"
'%
!

!
!'  ! 


^

_Rab c!%"!%


%!
!%
!%

"##
!
%'%
%
!
% %
#'
%" %
"
E% !'

%'d#!%!
!D


!
"
c

e

_fab !
!%
!%

"##!
e

_gab '

%"!%

#!
#
D
! 
&

[OhYSiUQV\j.678/19+42:4;11*><*5/67/.?3+7A*+>:+*:4+175-B-,4A-+/2/.,*31*=>7*3+ :+*53;12A'  
!
D!
! 


! #
kD%D]!
!! '!cl

_`ab 

! #
!


!^

_Ramn
]

m
m



!
"m
'  ! #
D!!


"D

! "
!D!
!
!

"!&b 
c!


!D!

"! !! #
' #! 
D! !
!

"!e

_faG
c

'

!
! 
FD

e

_gaG


 " ! 

!"!!
D
! #
e

_iao
d%c
!' 
d

! 



!%
"!
!%!!%
! D!!!

!
!
!
"! 
"!

%! 

d! 
!
e

_YaG

!"d 
!%]!"!%!!

#! #


!"d

"

!d!"d! 
D%
!'! ! !
D!
! 

!e

_Wa"!
!%!!%
#





!%c
! 

!



"!! #
k

"!'! ! ! 

!e












 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 280 of 384








 !"!

 
#$%&%'! !

"&
(

 
"!

)"


*+,
!'  %!
!
-!
-

% #--

-

!
%

!

!
! 
! 
-!-


! 
#
.

*/,01
2

0
0 

!
"0
!! ! #


!'!
"
! !"



!!
- &'#
%! 3!


!4

*5,6 3
!! -



*7,

8,.

*55,  
!%2!"!%!!

#! #

!
"9

"

!9!"9! 
-%
!'! ! !
-!
! 

!&

*:,6 
!


!





;!%
"' "

#<


!%


!%

!
!
%!
!%
"


!&

=>?@ABC/5DE@FG




;!'!

!!! 
-!
! 
!


 !
&

H>IDJKLM5@K7NOPEBQ@ACQRG




;!' 

<
-
'
!!!
!
3!


!! 

& 



;!!


0-
2

%00



!
"0
0 
#
!2

0-!


-!

!! ! "
&6 "!


-
!! !

! 
! 

"!
! "!

!
!

"!&6 "!
'! !!!! "!

 '! 
!

S> TUBK@DVWKDDKKDE@PEBQ@ACQE@DRG




;!%-!
'!

!!
-!

0-
2

%00



!
"0
0 
#
!2

0%
' 


!%-
4 *X,Y
!
".

*:,6 !
"! !

- .

! 


"



!
! !
' 
<
-

!
!&

Z!

!!! 

!! !
%! '!
3


4 6 
!


!0-
2

0
0 

!
"0

!
4 *A,G'
9%"!
%

!
<
"!
 !'! 
'
9%! 

2!
! 
! 
#%"!



!-


"-


- ! !

!! !! #


! 
-"
!.

*N,6 !

!0

'
90!'  ! 2


"
 -
!!
!!-





;!! 
! ! 
!
!


-!
!



"

!





!! "

2!&











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 281 of 384










 ! 


 
"
#
$%$&


!

%
'



!


(!

)*+,-,./01/23,34-2+56738393/:9;<
  


=
"


>

$=? 
&

"

@

ABCD




&

 



!=




=

&
   


=
"



!
$

>

=


 %

AECD


 
@

A-CFG


?

$FF


!F
F
"



?

F


 




!
  
!



H

A6CFG


?

F
F


!F
&

 F
 ! 


I
%F

J*K5,3.93:,L.M8.:,/NO44500.:4.PQ2-3)/0+53,

+MQRSOTSU;QOJJMVQSWXYMTMVWXXSWZSXSR[QOTKSRSOT+$

E*
!
&@

-*
! 
@

D


\]]^_`abc^def`cgf`hbiijkk`ci`lbkbmm`ca`_ancbecgbo

ABCp$




"
H

AEC<

$





H

AqC<r
"




!
$





%

6*
! 
@

D


e_^^cbgs`ibca_t`k`tsk`\if`tjc^`aagf`sk`\ifbiijka\mg`kajifi^\_ubkhaj_gl

v& @

ABCp$




"
H

AEC<

$





H

AqC<r
"




!
$





%

T*w:3:,.:,3/:-2x-3250.R/K3942/9.y-z-079

+MQRSOTSU;QOJJMVQSWXYMTMVWXXSWZSXSR[QOTKSRSOT+P{*V.|0.9.:,-,3/:9 
! 
 &
@



  $=






 
 r

I
$



 


 
I



 =

 





("

$& 
"


("

=

%

O*R0-:9N.0/NV3}L,9/NV.4/8.0~W}-3:9,O,L.09R/w9

+MQRSOTSU;QOJJMVQSWXYMTMVWXXSWZSXSR[QOTKSRSOT+P*R0-:9N.0/NV3}L,9/N 










 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 282 of 384










 ! 


 
"
#
$%$&


!

%
'



!


(!

)*+,-*./0123456768*.59,:5
 





;
&
<

 



  
"




! &"!

("


$ 

 



 %=

! 
 
 
!

!%>


? $ 

&
;

@
@




  
 !%

=

$ 
ABCDEFGHAIHJKELMEJABCDEDNBDJOMLBPQD"




 


$
"
 &
"

!
&


 %

RST3U*.2V3W263,4

XYZ9[7\[]^Z7__Y)Z[0T`Y\Y)0TT[0a[T[9bZ7\c[9[7\Xd
! 
 
&
<

&
"


! 
"
!
"
&
 


!
!
$&
&
 !


"
 

"
 
! 
 


"



"


  %

eSa,f3V/[4gh./^_*462V041h358

XYZ9[7\]^cYi[\[9[7\X$

jS 





;
&
<

klPFJmnJo

p!<

2Sq


o

$
r

 
;

$
! 




!
 s

UStu 
! 
$



! 


 !2S;" 

!%

)SR*.5,42V24f0f-*.635341[4gh./^0Uh5*,vR.,+*55dc35+.3w34263,4

Z7]Y)0`YaRY)X7\0T0\c0c]Y)9[X[\`[\x:)bT[0a[T[9bZ7]Y)0`Y 
 
&
u
!
("

$ 


kyEDBPAHmHAFHFKEDLJBJAOJAzCDnpJB
!&<

{SXYZ9[7\]^cYi[\[9[7\X$


|%;%
 





;

&
<

;%}




;
s

~SXYZ9[7\]^cYi[\[9[7\X$


|%
!;

 &
<




!

;
$
$


$u$




$u &<

2S
 

;

 


$
&
r&
 <

{€>


s

~€>
u
"

$

 
$ r
$


!!;
 

s

US

 




 

   !
! $
!



"!
! $

!

!
! $



!
! 



;



s











 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 283 of 384









 ! 


 
"
#
$%$&


!

%
'



!


(!

)*

 




 

   $
 $
+


"$
 $

+

!$&


!
+

 





,

-*




!




+
+


"

&$+


$


$



!



"

%

.+" 




!+


!

%












 

 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 284 of 384
-1-
4845-8215-5540v1
MDOLINGER\04706083

FIRST AMENDMENT TO AGREEMENT FOR SERVICES
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Community Solutions ] entered into that certain agreement entitled AGREEMENT FOR SERVICES , effective on [10/1/2020], hereinafter referred to as “Original Agreement”; and WHEREAS, City and Community Solutions have determined it is in their mutual interest to amend certain terms of the Original Agreement.

NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:

1. Contract timeline will be extended to August 31, 2021 of the Original Agreement shall be amended to read as follows: The contract will be extended to June 30, 2022.

2. [ARTICLE 4. COMPENSATION, Section A. Consideration and EXHIBIT D, Section B] of the Original Agreement shall be amended to read as follows:

ARTICLE 4. COMPENSATION
A. Consideration:

In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set forth in EXHIBIT D (“Payment Schedule”). In No event however shall the total compensation paid to the CONSULTANT exceed $81,804.

EXHIBIT D, Section B:

The maximum amount of compensation to be paid to CONSULTANT under this AGREEMENT shall not exceed $81,804 CONSULTANT to successfully complete the project within the 10 month period. Quarterly reimbursement will be based on work completed per budget following the budget provided below:

BUDGET - Community Solutions for Children, Families and Individuals Program: South County Youth Task Force
Total Project Budget 81,804
$40,902.00 for Services in Morgan Hill/ San Martin:

A C Personnel Costs Case Manager (0.5 FTE) $ 23,036 Intern (0.75 FTE) $ - Payroll Taxes $ 1,843 Employee Benefits $ 5,759 SUBTOTAL PERSONNEL COST: $ 30,638.

Professional Fees - Acct/Legal $ 318, Program Supplies $ 1,455, Telephone $ 455, Postage & Shipping $ 91, Occupancy $ 227 Rent $ 1,818, General Insurance $ 364, Utilities $ 455 Rental/Maintenance of Equipment $ 318, Mileage Reimbursement $ 818, Membership Dues $ 91 Licensing Fees $ 136, SUBTOTAL OPERATING EXPENSES: $ 6,546 Administrative Overhead $ 3,718 SUBTOTAL INDIRECT COST: $ 3,718 DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 285 of 384
-2-
4845-8215-5540v1
MDOLINGER\04706083
Grand Total**** $ 40,902 Services in Morgan Hill/ San Martin $40,902 for Services in Gilroy:

A C Personnel Costs Case Manager (0.5 FTE) $ 23,036 Intern (0.75 FTE) $ - Payroll Taxes $ 1,843 Employee Benefits $ 5,759 SUBTOTAL PERSONNEL COST: $ 30,638.

Professional Fees - Acct/Legal $ 318 Program Supplies $ 1,455, Telephone $ 455, Postage & Shipping $ 91, Occupancy $ 227 Rent $ 1,818, General Insurance $ 364, Utilities $ 455 Rental/Maintenance of Equipment $ 318, Mileage Reimbursement $ 818, Membership Dues $ 91 Licensing Fees $ 136, SUBTOTAL OPERATING EXPENSES: $ 6,546 Administrative Overhead $ 3,718 SUBTOTAL INDIRECT COST: $ 3,718 Grand Total**** $ 40,902 Services in Gilroy
EXPENSE ITEMS PREVENTION, EDUCATION AND TRAINING SERVICES Morgan Hill | San Martin Schools Direct Costs* Operating Expenses** Indirect Costs *** ( 7% of budget) In Exhibit D: Payment Schedule will be extended to add:

Months Invoice Deadline
Quarter 6: September 1, 2021- October 31, 2021 November 7, 2021 Quarter 7: November 1, 2021- January 31, 2022 February 7, 2022 Quarter 8: February 1, 2022-April 30, 2022 May 7, 2022
Quarter 9: May 1, 2022- June 30, 2022 June 20, 2022

3. [ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT, Section A. Specific Services EXHIBIT B (Scope of work), and EXHIBIT C (Milestone Schedule)] of the Original Agreement shall be amended to read as follows:

Exhibit “B” SCOPE OF WORK
CONSULTANT Community Solutions will coordinate and provide services outlined and reporting data outlined below, necessary for program evaluation, monthly progress and quarterly financial reporting utilizing Program Activity Report (PAR), Units of Service Workbook (OUS) report and invoicing format, to the City of Gilroy in a timely matter. This program is part of the South County THRIVE (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) Project, in effort to reduce juvenile delinquent behaviors, prevent and reduce recruitment of youth into gangs and prevent and reduce youth violence in South Santa Clara County. Service delivery time frame: September 1, 2021 – June 30, 2022.

CONSULTANT Community Solutions shall complete the following services in Morgan Hill/ San Martin, California:

1. Implementation of minimally three (3) cultural program groups utilizing: The National Compadres Network Curriculums, such as 12-week El Joven Noble, Xinachtli Rights of Passage and/or Cara Y DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 286 of 384
-3-
4845-8215-5540v1
MDOLINGER\04706083
Corazon; and/or Life Skills Programs, such as Why Try or BOTVIN support groups. In selected Morgan Hill Unified School District (MHUSD) schools, as needed/ recommended by MHUSD and SCYTF. A minimum of 6 unduplicated clients per group. A minimum of 41 unduplicated individuals served.

2. Restorative Justice Framework and Leading Circles - To support development of circles for youth, school, community-based, government staff and/or parents (i.e. relationship building, introduction or values circles, healing, trauma-informed, restorative justice, etc.) using evidence-based practices and curricula for youth, staff, community who have a desire for additional support, build rapport and/or are in need of a safe space. A minimum of 41 individuals to be served.

3. Case Management (Life Coaching) and Intervention Support Services of referred youth. A minimum 10 unduplicated clients. Clients will receive weekly sessions up to 6 months. Telehealth and/or face to face.

4. Provide Linkage and Referral to other community and county assets and resources.

5. Secondary Crisis Response and Intervention Support – when schools re-open, have an office space at identified school sites to support SCYTF MHUSD school partners and maintain a positive, restorative and safe school culture as referred by SCYTF, school personnel and by self-referral. Crisis Response and Intervention Support can happen before, during or after school, and/ or in the community. As a way to encourage, youth attend and engage in distant learning, contractor will support youth and monitor youth with attendance and/or class and homework assignments. Contractor shall check attendance records and/or class and homework assignment logs for identified at risk youth that are part of groups, restorative circles and for all case management 1:1 services, minimally once a month, through the duration of the services and based on school representative follow-up of two months following the service. Contractor will help encourage and support communication between youth and their family and the school, should the youth or family have additional needs.

6. Conduct Outreach and Engagement Activities in Morgan Hill/San Martin schools located in identified hot spot schools and/or feeding neighborhoods:
-To build rapport with youth in identified neighborhoods with higher disparities, to introduce services, opportunities for self-referral, and invitation to participate in SCYTF services/activities. - Outreach includes Telehealth/face-to-face introductions, ‘get-to-know you’ activities before/after school, during lunch breaks, and if the school allows, during class time, and during relatable late evening pro-social activities, as deemed appropriate

7. Participate in Monthly Technical Team, Multi-Disciplinary Team (MDT) meetings and lead or cochair one or more Tech Team subcommittees.

8. A total of 92+ unduplicated youth to be served through programming utilizing Units of Service (UOS) workbooks.

CONSULTANT Community Solutions shall in Gilroy:

1. Implementation of minimally three (3) cultural program groups utilizing: The National Compadres Network Curriculums, such as 12-week El Joven Noble, Xinachtli Rights of Passage and/or Cara Y Corazon; and/or Life Skills Programs, such as Why Try or BOTVIN support groups. In selected Gilroy DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 287 of 384
-4-
4845-8215-5540v1
MDOLINGER\04706083
Unified School District (GUSD) schools, as needed/ recommended by GUSD and SCYTF. A minimum 6 unduplicated clients per group. A minimum of 41 unduplicated individuals to be served.

2. Restorative Justice Framework and Leading Circles - To support the development of circles for youth, staff, community-based, government staff and/or parents (i.e. relationship building, introduction or values circles, healing, trauma-informed, restorative justice, etc.) using evidence-based practices and curricula for youth, staff, community who have a desire for additional support, build rapport and/or are in need of a safe space. A minimum of 41 unduplicated individuals to be served.

3. Case Management (Life Coaching) and Intervention Support Services of referred youth. A minimum 10 unduplicated clients. Each client will receive weekly sessions up to 6 months. Teleheath and/or face to face

4. Provide Linkage and Referral to other community and county assets and resources.

5. Secondary Crisis Response and Intervention Support – Have an office space at identified school sites to support SCYTF GUSD school partners and maintain a positive, restorative and safe school culture as referred by SCYTF, school personnel and by self-referral. Crisis Response and Intervention Support can happen before, during or after school, and/ or in the community. Additionally, as a way to encourage, youth attend and engage in distant learning, contractor will support youth and monitor youth with attendance and/or class and homework assignments. Contractor shall check attendance records and/or class and homework assignment logs for identified at risk youth that are part of groups, restorative circles and for all case management 1:1 services, minimally once a month, through the duration of the services and based on school representative follow-up of two months following the service. Contractor will help encourage and support communication between youth and their family and the school, should the youth or family have additional needs.

6. Conduct Outreach and Engagement Activities in Gilroy schools located in identified hot spot schools and/or feeding neighborhoods:
-To build rapport with youth in identified neighborhoods with higher disparities to introduce services, opportunities for self-referral, and invitation to participate in SCYTF services/activities. - Outreach includes Telehealth and/or face-to-face introductions, ‘get-to-know you’ activities before/after school, during lunch breaks, and if the school allows, during class time, and during relatable late evening pro-social activities, as deemed appropriate.

7. Participate in Monthly Technical Team, Multi-Disciplinary Team (MDT) meetings and lead or cochair one or more Technical Team subcommittees.

8. A total of 92+ unduplicated youth to be served through programming utilizing Units of Service (UOS) workbooks.

A. Due to COVID-19, the delivery and implementation of programs and services will be adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is lifted. Services may include supporting the SCYTF emergency response and coordination of services and needs under COVID-19.

B. Quarterly invoicing will include direct expenses for reimbursement, such as allowable overhead and supervision, direct expenses, i.e. cell phone and mileage reimbursement for positions, wages, supplies, DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 288 of 384
-5-
4845-8215-5540v1
MDOLINGER\04706083
training, costs for pro-social activities and healthy food expenses. Any additional direct expenses will not be reimbursed by the CITY.

C. Case Management services: Must provide a client list (First Initial and Last Initial) that includes the following:
i. Name of youth served;
ii. Include assigned Probation File Numbers for Youth (if applicable); iii. Date of birth of youth served;
iv. Start date of when youth started receiving services; v. End date of when youth stopped receiving services;
vi. ZIP Code of youth served (if available);
vii. Ethnicity of youth served (if available); and
viii. Hours of service per youth by activity type.

D. Groups: Use of Sign-In sheets to track participation, Units of Service Reports, and prepost surveys.

E. Will partner with the City of Gilroy, the South County Technical Team and local community partners to further the goal and efforts of building a restorative community and preventing and deescalating youth violence and anti-social behaviors in South County; F. Population to be served: children and young adults (Youth between the ages of 10-24 (any gender or non-binary), who reside or attend school in South County (zip code areas 95037, 95046, and 95020) and can fall in one or more of the following categories:

I. At Promise (At-Risk) Youth”: Defined as youth who live in or attend schools in low-socio economic areas, referred to as “Hot Spots” within the first Strategic Plan that exhibit Stability Needs; Potential Harm to Self or Others; Offending Behavior; Trauma History/ Lack of Healthy Coping Abilities and Re-Victimization Risk,
II. High–Promise (High-Risk) Youth: Defined as youth exhibiting high risk behavior(s) related to gang lifestyles, re-offending and/or participating in gang intimidation or behaviors associated with violence. This category distinguishes from “at-risk” population in that it generates additional characteristics demonstrating social-risk factors and level of intensity.

III. “Youth who demonstrate to be severely impacted/gang intentional”: Social circle is integrated into intergenerational gang-membership environment and/or affected by intergenerational drug use youth self-identified, and/or are arrested for gang-related incidents or acts of violence through the justice system.

IV. Parents of youth and/or community members who reside in Morgan Hill, San Martin and Gilroy areas of higher disparities: As identified by the SCYTF Strategic Plan(s) for community civic-engagement, community-building and organizing efforts.

DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 289 of 384
-6-
4845-8215-5540v1
MDOLINGER\04706083
V. School Providers: School staff and districts who identify themselves as needing support, services and wish to integrate relevant SCYTF supports and trainings into schools, build staff’s competencies who are working with youth displaying various signs of trauma and behavioral issues.

G. Case Management: Maintain a written and/or electronic individualized file for services regarding each client, document client's progress, assessment/service plan, within assigned service/program.

Utilize retrospective surveys to measure effectiveness, and notify the City of problems encountered within assigned service/program.

H. Have the needed level of flexibility to attend necessary meetings, including monthly South County Leadership Meetings, Technical Team meetings and impromptu climate and crisis meetings; and have ability to work weekends for important or large events and evenings as deemed necessary to carry out successful coordination of project services; staying within a 40 hour work week.

J. Complete Service Delivery Calendars: To help maximize collaborative efforts with all South County agencies, the Consultant will submit calendars documenting services being rendered at different time frames, location(s) and service day(s), to the City by the 7th of each month (no need to resend if there are no new changes).

K. Transport of Clients: Transportation can only occur after all necessary insurance(s) have been completed and insurances and waivers meet all necessary insurance guidelines. One-to-one driving is not allowed. Staff and youth in transport must be of the same gender, or there may be another staff member in the car of the opposite gender. This may include City of Gilroy staff. A guardian/parental permission slip must be signed each time a youth enters a Contractor’s vehicle. If transportation occurs under life coaching/case management, all intake paperwork must be up to date and the two-to-one ratio must be enforced.
a. Locations of services will occur at the identified schools, community hubs, hot-spot parks libraries, and other community locations, as deemed appropriate per client need. Contact of client and transportation must follow County and City procedures.

Exhibit “C” MILESTONE SCHEDULE
Timeline of schedule events may include, but not limited to:

Due to COVID-19, the delivery and implementation of programs and services will be adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is lifted. Services may include supporting the SCYTF emergency response and coordination of services and needs under COVID-19.

September 2021
-Implementation and on-going curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites
Individual Case Management services provided
DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 290 of 384
-7-
4845-8215-5540v1
MDOLINGER\04706083
- Outreach and Engagement: Based on COVID restrictions and/or program need,- SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
October 2021
- Implementation and on-going curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement Activity, National Night Out, Beautiful Day weekend event, LATI event - SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting
November 2021
-On-going curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites. -Individual Case Management services provided
- Outreach and Engagement Activity. Based on program needs/COVID restrictions - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
- Implementation of Restorative Justice Framework and Leading Circles December 2021
-On-going for curriculum-based groups in Morgan Hill and Gilroy identified school sites. -Individual Case Management services provided
- Outreach and Engagement - Christmas Event with Fire Department - SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting
DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 291 of 384
-8-
4845-8215-5540v1
MDOLINGER\04706083
January 2022
Implementation for two curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement - Morgan Hill Values Youth Event booth, based on COVID restrictions, may change as deemed needed.
- SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
February 2022
- Implementation for two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Implementation of Restorative Justice Framework and Leading Circles - Outreach and Engagement BBQ in the park, based on COVID restrictions, may change as deemed needed.
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
March 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
- Individual Case Management services provided
- Outreach and Engagement Activity based on program needs, per COVID restrictions - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
April 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 292 of 384
-9-
4845-8215-5540v1
MDOLINGER\04706083
- Outreach and Engagement Spring Break Party in the Park and Dia del Nino, may change due to COVID restrictions.
-SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
May 2022
-Implementation of two curriculum-based groups held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement: Based on COVID restrictions and/program need and Resiliency Festival, - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
June 2022
- On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
-Outreach and Engagement, based on COVID restrictions and program needs - SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting
This Amendment shall be effective on [September 1, 2021 ]

4. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control.

5. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below.

CITY OF GILROY [Community Solutions]
By: By:
[signature] [signature]
DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 13.2 p. 293 of 384
-10-
4845-8215-5540v1
MDOLINGER\04706083
[Jimmy Forbis] [Erin O’Brien]
[City Administrator, City of Gilroy] [Chief Executive Officer] Date:

Date:

Approved as to Form ATTEST:

City Attorney City Clerk
DocuSign Envelope ID: 364FE45D-DEA6-4606-88FA-DE64E94B6073 8/17/2021
8/25/2021

13.2 p. 294 of 384
-1-
4845-8215-5540v1
MDOLINGER\04706083

SECOND AMENDMENT TO AGREEMENT FOR SERVICES
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Community Solutions] entered into that certain agreement entitled AGREEMENT FOR SERVICES, effective on [10/1/2020], hereinafter referred to as “Original Agreement”; and
WHEREAS, City and Community Solutions have determined it is in their mutual interest to amend certain terms of the Original Agreement.

NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:

1. Contract timeline will be extended to July 1, 2022 of the Original Agreement shall be amended to read as follows: The contract will be extended to June 30, 2023.

2. [ARTICLE 4. COMPENSATION, Section A. Consideration and EXHIBIT D, Section B] of the Original Agreement shall be amended to read as follows:

ARTICLE 4. COMPENSATION
A. Consideration:

In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set forth in EXHIBIT D (“Payment Schedule”). In No event however shall the total compensation paid to the CONSULTANT exceed $85,230.

EXHIBIT D, Section B:

The maximum amount of compensation to be paid to CONSULTANT under this AGREEMENT shall not exceed $85,230 CONSULTANT to successfully complete the project within the 12-month period. Quarterly reimbursement will be based on work completed per budget following the budget provided below:

BUDGET - Community Solutions for Children, Families and Individuals Program: South County Youth Task Force
Total Project Budget $85,230
$42,615.00 for Services in Morgan Hill/ San Martin:

A C Personnel Costs Case Manager (0.5 FTE) $ 24,648.52 - Payroll Taxes $ 1,971.88 Employee Benefits $5,422.67 SUBTOTAL PERSONNEL COST: $ 32,043.07 Professional Fees - Acct/Legal $ 327.54, Program Supplies $ 1,498.65, Telephone $ 468.65, Postage & Shipping $ 93.73, Occupancy $ 233.81 Rent $ 1,872.54, General Insurance $ 374.92, Utilities $ 468.65 Rental/Maintenance of Equipment $ 327.54, Mileage Reimbursement $ 842.54, Membership Dues $ 93.73 Licensing Fees $ 140.08, SUBTOTAL OPERATING EXPENSES: $ 6,742.38
Administrative Overhead $ 3,829.54 SUBTOTAL INDIRECT COST: $ 3,829.54 DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 13.2 p. 295 of 384
-2-
4845-8215-5540v1
MDOLINGER\04706083
Grand Total**** $ $42,615.00Services in Morgan Hill/ San Martin $42,615.00 for Services in Gilroy:

A C Personnel Costs Case Manager (0.5 FTE) $ 24,648.52 - Payroll Taxes $ 1,971.88 Employee Benefits $5,422.67 SUBTOTAL PERSONNEL COST: $ 32,043.07 Professional Fees - Acct/Legal $ 327.54, Program Supplies $ 1,498.65, Telephone $ 468.65, Postage & Shipping $ 93.73, Occupancy $ 233.81 Rent $ 1,872.54, General Insurance $ 374.92, Utilities $ 468.65 Rental/Maintenance of Equipment $ 327.54, Mileage Reimbursement $ 842.54, Membership Dues $ 93.73 Licensing Fees $ 140.08, SUBTOTAL OPERATING EXPENSES: $ 6,742.38
Administrative Overhead $ 3,829.54 SUBTOTAL INDIRECT COST: $ 3,829.54 Grand Total**** $ $42,615.00Services in Gilroy
EXPENSE ITEMS PREVENTION, EDUCATION AND TRAINING SERVICES Morgan Hill | San Martin Schools Direct Costs* Operating Expenses** Indirect Costs *** ( 7% of budget) In Exhibit D: Payment Schedule will be extended to add:

Months Invoice Deadline
July 1, 2022-September 30, 2022 October 7, 2022
October 1, 2022 -December 31, 2022 January 7, 2023
January 1, 2023- March 31, 2023 April 7, 2023
April 1, 2023 -June 30, 2022 June 20, 2023

3. [ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT, Section A.

Specific Services EXHIBIT B (Scope of work), and EXHIBIT C (Milestone Schedule)] of the Original Agreement shall be amended to read as follows:

Exhibit “B” SCOPE OF WORK
CONSULTANT Community Solutions will coordinate and provide services outlined and reporting data outlined below, necessary for program evaluation, monthly progress and quarterly financial reporting utilizing Program Activity Report (PAR), Units of Service Workbook (OUS) report and invoicing format, to the City of Gilroy in a timely matter. This program is part of the South County THRIVE (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) Project, in effort to reduce juvenile delinquent behaviors, prevent and reduce recruitment of youth into gangs and prevent and reduce youth violence in South Santa Clara County. Service delivery time frame: July 1, 2022- June 30, 2023.

DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 13.2 p. 296 of 384
-3-
4845-8215-5540v1
MDOLINGER\04706083
CONSULTANT Community Solutions shall complete the following services in Morgan Hill/ San Martin, California:

1. Implementation of minimally three (3) cultural program groups utilizing: The National Compadres Network Curriculums, such as 12-week El Joven Noble, Xinachtli Rights of Passage and/or Cara Y Corazon; and/or Life Skills Programs, such as Why Try or BOTVIN support groups. In selected Morgan Hill Unified School District (MHUSD) schools, as needed/ recommended by MHUSD and SCYTF. A minimum of 6 unduplicated clients per group. A minimum of 41 unduplicated individuals served.

2. Restorative Justice Framework and Leading Circles - To support development of circles for youth, school, community-based, government staff and/or parents (i.e. relationship building, introduction or values circles, healing, trauma-informed, restorative justice, etc.) using evidence-based practices and curricula for youth, staff, community who have a desire for additional support, build rapport and/or are in need of a safe space. A minimum of 41 individuals to be served.

3. Case Management (Life Coaching) and Intervention Support Services of referred youth. A minimum 10 unduplicated clients. Clients will receive weekly sessions up to 6 months. Telehealth and/or face to face.

4. Provide Linkage and Referral to other community and county assets and resources.

5. Secondary Crisis Response and Intervention Support – when schools re-open, have an office space at identified school sites to support SCYTF MHUSD school partners and maintain a positive, restorative and safe school culture as referred by SCYTF, school personnel and by self-referral. Crisis Response and Intervention Support can happen before, during or after school, and/ or in the community. As a way to encourage, youth attend and engage in distant learning, contractor will support youth and monitor youth with attendance and/or class and homework assignments. Contractor shall check attendance records and/or class and homework assignment logs for identified at risk youth that are part of groups, restorative circles and for all case management 1:1 services, minimally once a month, through the duration of the services and based on school representative follow-up of two months following the service. Contractor will help encourage and support communication between youth and their family and the school, should the youth or family have additional needs.

6. Conduct Outreach and Engagement Activities in Morgan Hill/San Martin schools located in identified hot spot schools and/or feeding neighborhoods:
-To build rapport with youth in identified neighborhoods with higher disparities, to introduce services, opportunities for self-referral, and invitation to participate in SCYTF services/activities. - Outreach includes Telehealth/face-to-face introductions, ‘get-to-know you’ activities before/after school, during lunch breaks, and if the school allows, during class time, and during relatable late evening pro-social activities, as deemed appropriate

7. Participate in Monthly Technical Team, Multi-Disciplinary Team (MDT) meetings and lead or cochair one or more Tech Team subcommittees.

8. A total of 92+ unduplicated youth to be served through programming utilizing Units of Service (UOS) workbooks.

CONSULTANT Community Solutions shall in Gilroy:

DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 13.2 p. 297 of 384
-4-
4845-8215-5540v1
MDOLINGER\04706083

1. Implementation of minimally three (3) cultural program groups utilizing: The National Compadres Network Curriculums, such as 12-week El Joven Noble, Xinachtli Rights of Passage and/or Cara Y Corazon; and/or Life Skills Programs, such as Why Try or BOTVIN support groups. In selected Gilroy Unified School District (GUSD) schools, as needed/ recommended by GUSD and SCYTF. A minimum 6 unduplicated clients per group. A minimum of 41 unduplicated individuals to be served.

2. Restorative Justice Framework and Leading Circles - To support the development of circles for youth, staff, community-based, government staff and/or parents (i.e. relationship building, introduction or values circles, healing, trauma-informed, restorative justice, etc.) using evidence-based practices and curricula for youth, staff, community who have a desire for additional support, build rapport and/or are in need of a safe space. A minimum of 41 unduplicated individuals to be served.

3. Case Management (Life Coaching) and Intervention Support Services of referred youth. A minimum 10 unduplicated clients. Each client will receive weekly sessions up to 6 months. Teleheath and/or face to face

4. Provide Linkage and Referral to other community and county assets and resources.

5. Secondary Crisis Response and Intervention Support – Have an office space at identified school sites to support SCYTF GUSD school partners and maintain a positive, restorative and safe school culture as referred by SCYTF, school personnel and by self-referral. Crisis Response and Intervention Support can happen before, during or after school, and/ or in the community. Additionally, as a way to encourage, youth attend and engage in distant learning, contractor will support youth and monitor youth with attendance and/or class and homework assignments. Contractor shall check attendance records and/or class and homework assignment logs for identified at risk youth that are part of groups, restorative circles and for all case management 1:1 services, minimally once a month, through the duration of the services and based on school representative follow-up of two months following the service. Contractor will help encourage and support communication between youth and their family and the school, should the youth or family have additional needs.

6. Conduct Outreach and Engagement Activities in Gilroy schools located in identified hot spot schools and/or feeding neighborhoods:
-To build rapport with youth in identified neighborhoods with higher disparities to introduce services, opportunities for self-referral, and invitation to participate in SCYTF services/activities. - Outreach includes Telehealth and/or face-to-face introductions, ‘get-to-know you’ activities before/after school, during lunch breaks, and if the school allows, during class time, and during relatable late evening pro-social activities, as deemed appropriate.

7. Participate in Monthly Technical Team, Multi-Disciplinary Team (MDT) meetings and lead or cochair one or more Technical Team subcommittees.

8. A total of 92+ unduplicated youth to be served through programming utilizing Units of Service (UOS) workbooks.

A. Due to COVID-19, the delivery and implementation of programs and services will be adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is lifted. Services may include supporting the SCYTF emergency response and coordination of services and needs under COVID-19.

DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 13.2 p. 298 of 384
-5-
4845-8215-5540v1
MDOLINGER\04706083
B. Quarterly invoicing will include direct expenses for reimbursement, such as allowable overhead and supervision, direct expenses, i.e. cell phone and mileage reimbursement for positions, wages, supplies, training, costs for pro-social activities and healthy food expenses. Any additional direct expenses will not be reimbursed by the CITY.

C. Case Management services: Must provide a client list (First Initial and Last Initial) that includes the following:
i. Name of youth served;
ii. Include assigned Probation File Numbers for Youth (if applicable); iii. Date of birth of youth served;
iv. Start date of when youth started receiving services; v. End date of when youth stopped receiving services;
vi. ZIP Code of youth served (if available);
vii. Ethnicity of youth served (if available); and
viii. Hours of service per youth by activity type.

D. Groups: Use of Sign-In sheets to track participation, Units of Service Reports, and prepost surveys.

E. Will partner with the City of Gilroy, the South County Technical Team and local community partners to further the goal and efforts of building a restorative community and preventing and deescalating youth violence and anti-social behaviors in South County; F. Population to be served: children and young adults (Youth between the ages of 10-24 (any gender or non-binary), who reside or attend school in South County (zip code areas 95037, 95046, and 95020) and can fall in one or more of the following categories:

I. At Promise (At-Risk) Youth”: Defined as youth who live in or attend schools in low-socio economic areas, referred to as “Hot Spots” within the first Strategic Plan that exhibit Stability Needs; Potential Harm to Self or Others; Offending Behavior; Trauma History/ Lack of Healthy Coping Abilities and Re-Victimization Risk,
II. High–Promise (High-Risk) Youth: Defined as youth exhibiting high risk behavior(s) related to gang lifestyles, re-offending and/or participating in gang intimidation or behaviors associated with violence. This category distinguishes from “at-risk” population in that it generates additional characteristics demonstrating social-risk factors and level of intensity.

III. “Youth who demonstrate to be severely impacted/gang intentional”: Social circle is integrated into intergenerational gang-membership environment and/or affected by intergenerational drug use youth self-identified, and/or are arrested for gang-related incidents or acts of violence through the justice system.

DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 13.2 p. 299 of 384
-6-
4845-8215-5540v1
MDOLINGER\04706083
IV. Parents of youth and/or community members who reside in Morgan Hill, San Martin and Gilroy areas of higher disparities: As identified by the SCYTF Strategic Plan(s) for community civic-engagement, community-building and organizing efforts.

V. School Providers: School staff and districts who identify themselves as needing support, services and wish to integrate relevant SCYTF supports and trainings into schools, build staff’s competencies who are working with youth displaying various signs of trauma and behavioral issues.

G. Case Management: Maintain a written and/or electronic individualized file for services regarding each client, document client's progress, assessment/service plan, within assigned service/program.

Utilize retrospective surveys to measure effectiveness, and notify the City of problems encountered within assigned service/program.

H. Have the needed level of flexibility to attend necessary meetings, including monthly South County Leadership Meetings, Technical Team meetings and impromptu climate and crisis meetings; and have ability to work weekends for important or large events and evenings as deemed necessary to carry out successful coordination of project services; staying within a 40 hour work week.

J. Complete Service Delivery Calendars: To help maximize collaborative efforts with all South County agencies, the Consultant will submit calendars documenting services being rendered at different time frames, location(s) and service day(s), to the City by the 7th of each month (no need to resend if there are no new changes).

K. Transport of Clients: Transportation can only occur after all necessary insurance(s) have been completed and insurances and waivers meet all necessary insurance guidelines. One-to-one driving is not allowed. Staff and youth in transport must be of the same gender, or there may be another staff member in the car of the opposite gender. This may include City of Gilroy staff. A guardian/parental permission slip must be signed each time a youth enters a Contractor’s vehicle. If transportation occurs under life coaching/case management, all intake paperwork must be up to date and the two-to-one ratio must be enforced.
a. Locations of services will occur at the identified schools, community hubs, hot-spot parks libraries, and other community locations, as deemed appropriate per client need. Contact of client and transportation must follow County and City procedures.

Exhibit “C” MILESTONE SCHEDULE
Timeline of schedule events may include, but not limited to:

Due to COVID-19, the delivery and implementation of programs and services will be adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is lifted. Services may include supporting the SCYTF emergency response and coordination of services and needs under COVID-19.

July 2022
- On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.

DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 13.2 p. 300 of 384
-7-
4845-8215-5540v1
MDOLINGER\04706083
-Individual Case Management services provided
-Outreach and Engagement, based on COVID restrictions and program needs - SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting
August 2022
- On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
-Outreach and Engagement, based on COVID restrictions and program needs - SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting
September 2022
-Implementation and on-going curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites
Individual Case Management services provided
- Outreach and Engagement: Based on COVID restrictions and/or program need,- SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
October 2022
- Implementation and on-going curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement Activity, National Night Out, Beautiful Day weekend event, LATI event - SCYTF Technical Team Meeting
DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 13.2 p. 301 of 384
-8-
4845-8215-5540v1
MDOLINGER\04706083
- SCYTF Multi-Disciplinary Team meeting
November 2022
-On-going curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites. -Individual Case Management services provided
- Outreach and Engagement Activity. Based on program needs/COVID restrictions - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
- Implementation of Restorative Justice Framework and Leading Circles December 2022
-On-going for curriculum-based groups in Morgan Hill and Gilroy identified school sites. -Individual Case Management services provided
- Outreach and Engagement - Christmas Event with Fire Department - SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting
January 2023
Implementation for two curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement - Morgan Hill Values Youth Event booth, based on COVID restrictions, may change as deemed needed.
- SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
February 2023
- Implementation for two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.

DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 13.2 p. 302 of 384
-9-
4845-8215-5540v1
MDOLINGER\04706083
-Individual Case Management services provided
- Implementation of Restorative Justice Framework and Leading Circles - Outreach and Engagement BBQ in the park, based on COVID restrictions, may change as deemed needed.
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
March 2023
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
- Individual Case Management services provided
- Outreach and Engagement Activity based on program needs, per COVID restrictions - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
April 2023
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement Spring Break Party in the Park and Dia del Nino, may change due to COVID restrictions.
-SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting with MHUSD
May 2023
-Implementation of two curriculum-based groups held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement: Based on COVID restrictions and/program need and Resiliency Festival, - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 13.2 p. 303 of 384
-10-
4845-8215-5540v1
MDOLINGER\04706083
June 2023
- On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
-Outreach and Engagement, based on COVID restrictions and program needs - SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team meeting
This Amendment shall be effective on [July 1, 2022 ]

4. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control.

5. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below.

CITY OF GILROY [Community Solutions]
By: By:
[signature] [signature]
[Jimmy Forbis] [Erin O’Brien]
[City Administrator, City of Gilroy] [Chief Executive Officer] Date:

Date:

Approved as to Form ATTEST:

City Attorney City Clerk
DocuSign Envelope ID: DDCC95AF-7445-416C-B4A5-AE4290823EF1 6/15/2022
6/15/2022

13.2 p. 304 of 384
-1- 4845-8215-5540v1
MDOLINGER\04706083

THIRD AMENDMENT TO AGREEMENT FOR SERVICES
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Community Solutions entered into that certain agreement entitled AGREEMENT FOR SERVICES, effective on [10/1/2020], hereinafter referred to as “Original Agreement”; and
WHEREAS City and Community Solutions have determined it is in their mutual interest to amend certain terms of the Original Agreement.

NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:

1. The first paragraph of Article 1 (Term of Agreement) of the Original Agreement shall be amended to read as follows:
“This Amendment will become effective on October 1, 2020 and continue in effect through June 30, 2024 unless terminated in accordance with the provisions of Article 7 of this agreement.

2. Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as follows:
“In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set for in Exhibit “D” (“Payment Schedule”). In no event however shall the total compensation paid to CONTRACTOR exceed $401,800

3. Exhibits “B”, “C” and “D” of the Original Agreement shall be replaced with the Exhibits “B”, “C” and “D” attached to this Amendment.

4. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control.

5. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below.

CITY OF GILROY [Community Solutions]
By: By:
[signature] [signature]
[Jimmy Forbis] [Erin O’Brien]
[City Administrator, City of Gilroy] [Executive Director] Date:

13.2 p. 305 of 384
-2- 4845-8215-5540v1
MDOLINGER\04706083
Date:

Approved as to Form ATTEST:

City Attorney City Clerk

13.2 p. 306 of 384
1 EXHIBIT “B”

SCOPE OF SERVICES
PER “THIRD AMENDMENT TO AGREEMENT FOR SERVICES” THIS REVISED

SCOPE OF SERVICES REPLACES THE SCOPE OF SERVICES THAT WAS INCLUDED IN THE ORIGINAL AGREEMENT:

CONSULTANT Community Solutions will coordinate and provide services outlined and reporting data outlined below, necessary for program evaluation, monthly progress and quarterly financial reporting utilizing Program Activity Report (PAR), Units of Service Workbook (OUS) report and invoicing format, to the City of Gilroy in a timely matter. This program is part of the South County THRIVE (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) Project, in effort to reduce juvenile delinquent behaviors, prevent and reduce recruitment of youth into gangs and prevent and reduce youth violence in South Santa Clara County. Service delivery time frame:

October 1, 2020 - June 30, 2024
CONSULTANT Community Solutions shall complete the following services in Gilroy, Morgan Hill and San Martin, California:

1. Implementation of minimally twenty four (24) cultural program groups utilizing: The National Compadres Network Curriculums, such as 12-week El Joven Noble, Xinachtli Rights of Passage and/or Cara Y Corazon; and/or Life Skills Programs, such as Why Try or BOTVIN support groups. In selected Morgan Hill Unified School District (MHUSD), Gilroy Unified District schools and in identified hot-spot locations, as needed/ recommended by GUSD, MHUSD and SCYTF. A minimum of 6 unduplicated clients per group. A minimum of 352 unduplicated individuals served.

2. Restorative Justice Framework and Leading Circles - To support development of circles for youth, school, community-based, government staff and/or parents (i.e. relationship building, introduction or values circles, healing, trauma-informed, restorative justice, etc.) using evidence-based practices and curricula for youth, staff, community who have a desire for additional support, build rapport and/or are in need of a safe space. A minimum of 270 individuals to be served.

3. Case Management (Life Coaching) and Intervention Support Services of referred youth. A minimum 80 unduplicated clients. Clients will receive weekly sessions up to 6 months.

Telehealth and/or face to face.

4. Provide Linkage and Referral to other community and county assets and resources.

5. Secondary Crisis Response and Intervention Support – when schools re-open, have an office space at identified school sites to support SCYTF MHUSD and GUSD school partners and maintain a positive, restorative and safe school culture as referred by SCYTF, school personnel and by self-referral. Crisis Response and Intervention Support can happen before, during or after school, and/ or in the community. To encourage, youth attend and engage in distant learning and in-person school, contractor will support youth and monitor youth with attendance and/or class and homework assignments. Contractor shall check attendance records and/or class and homework assignment logs for identified at risk youth that are part of groups, restorative circles and for all case management 1:1 services, minimally once a month, through the duration of the services and based on school representative follow-up of two months following the service. Contractor will help

13.2 p. 307 of 384
2 encourage and support communication between youth and their family and the school, should the youth or family have additional needs.

6. Conduct Outreach and Engagement Activities in Gilroy, Morgan Hill and San Martin schools located in identified hot spot schools and/or feeding neighborhoods:
i. To build rapport with youth in identified neighborhoods with higher disparities, to introduce services, opportunities for self-referral, and invitation to participate in SCYTF services/activities.
ii. Outreach includes Telehealth/face-to-face introductions, ‘get-to-know you’ activities before/after school, during lunch breaks, and if the school allows, during class time, and during relatable late evening pro-social activities, as deemed appropriate.

7. Participate in Monthly Technical Team, Multi-Disciplinary Team (MDT) meetings and lead or co-chair one or more Tech Team subcommittees

8. A total of 768+ unduplicated youth to be served through programming utilizing Units of Service (UOS) workbooks.

9. A total of 4,000+ contacts via large community events such as National Night Out, Party in the Park, health and school resource fairs.

A. Quarterly invoicing will include direct expenses for reimbursement, such as allowable overhead and supervision, direct expenses, i.e. cell phone and mileage reimbursement for positions, wages, supplies, training, costs for pro-social activities and healthy food expenses.

Any additional direct expenses will not be reimbursed by the CITY.

B. Case Management services: Must provide a client list (First Initial and Last Initial) that includes the following:
i. Name of youth served;
ii. Include assigned Probation File Numbers for Youth (if applicable); iii. Date of birth of youth served:
iv. Start date of when youth started receiving services; v. End date of when youth stopped receiving services;
vi. ZIP Code of youth served (if available);
vii. Ethnicity of youth served (if available); and
viii. Hours of service per youth by activity type.

C. Groups: Use of Sign-In sheets to track participation, Units of Service Reports, and pre and post surveys.

D. Will partner with the City of Gilroy, the South County Technical Team and local community partners to further the goal and efforts of building a restorative community and preventing and de-escalating youth violence and anti-social behaviors in South County; E. Population to be served: children and young adults (Youth between the ages of 10-24 (any gender or non-binary), who reside or attend school in South County (zip code areas 95037, 95046, and 95020) and can fall in one or more of the following categories:
i. At Promise (At-Risk) Youth”: Defined as youth who live in or attend schools in lowsocio economic areas, referred to as “Hot Spots” within the first Strategic Plan that exhibit Stability Needs; Potential Harm to Self or Others; Offending Behavior; Trauma History/ Lack of Healthy Coping Abilities and Re-Victimization Risk, ii. High–Promise (High-Risk) Youth: Defined as youth exhibiting high risk behavior(s) related to gang lifestyles, re-offending and/or participating in gang intimidation or behaviors associated with violence. This category distinguishes from “at-risk”

13.2 p. 308 of 384
3 population in that it generates additional characteristics demonstrating social-risk factors and level of intensity.
iii. “Youth who demonstrate to be severely impacted/gang intentional”: Social circle is integrated into intergenerational gang-membership environment and/or affected by intergenerational drug use youth self-identified, and/or are arrested for gang-related incidents or acts of violence through the justice system. iv. Parents of youth and/or community members who reside in Morgan Hill, San Martin and Gilroy areas of higher disparities: As identified by the SCYTF Strategic Plan(s) for community civic-engagement, community-building and organizing efforts. v. School Providers: School staff and districts who identify themselves as needing support, services and wish to integrate relevant SCYTF supports and trainings into schools, build staff’s competencies who are working with youth displaying various signs of trauma and behavioral issues.

F. Case Management: Maintain a written and/or electronic individualized file for services regarding each client, document client's progress, assessment/service plan, within assigned service/program. Utilize retrospective surveys to measure effectiveness and notify the City of problems encountered within assigned service/program.

G. Have the needed level of flexibility to attend necessary meetings, including monthly South County Leadership Meetings, Technical Team meetings and impromptu climate and crisis meetings; and have ability to work weekends for important or large events and evenings as deemed necessary to carry out successful coordination of project services; staying within a 40 hour work week.

H. Complete Service Delivery Calendars: To help maximize collaborative efforts with all South County agencies, the Consultant will submit calendars documenting services being rendered at different time frames, location(s) and service day(s), to the City by the 7th of each month (no need to resend if there are no new changes).

I. Transport of Clients: Transportation can only occur after all necessary insurance(s) have been completed and insurances and waivers meet all necessary insurance guidelines. One-to-one driving is not allowed. Staff and youth in transport must be of the same gender, or there may be another staff member in the car of the opposite gender. This may include City of Gilroy staff. A guardian/parental permission slip must be signed each time a youth enters a Contractor’s vehicle. If transportation occurs under life coaching/case management, all intake paperwork must be up to date and the two-to-one ratio must be enforced i. Locations of services will occur at the identified schools, community hubs, hot-spot parks libraries, and other community locations, as deemed appropriate per client need.

Contact of client and transportation must follow County and City procedures.

13.2 p. 309 of 384
EXHIBIT “C”

MILESTONE SCHEDULE
PER “THIRD AMENDMENT TO AGREEMENT FOR SERVICES” THIS REVISED

MILESTONE SCHEDULE REPLACES THE MILESTONE SCEHDULE THAT WAS INCLUDED IN THE ORIGINAL AGREEMENT:

CONSULTANT will utilize 1.0 FTE Case Manager/Peer Partner and .75 intern to implement program services. The Case Manager/Peer Partner, assigned to this work will have experience with the target population for this program, and will be trained and certified in National Compadres Network curriculums, El Joven Noble, Cara y Corazon, RJP and Raising Children with Pride. Job duties include case management, outreach and engagement and facilitation/coordination of curriculum-based groups at identified schools, and Restorative Justice Practices/Circle Dialogues, support positive school campus interactions on school site.

THRIVE staff will be supervised by a Clinical Program Manager (PM) for THRIVE who will represent our agency on the South County Technical Team. The PM will ensure contract compliance and complete the reports. Marianne Marafino, Division Director will oversee the program.

Any youth identified as needing case management or mental health services will be scheduled for a one-on-one meeting with a case manager and the youth's parents, if appropriate. It is projected that eligible youth already receiving case management services from CONSULTANT will be engaged and recruited to participate in THRIVE summer activities during the project performance period. Frequency of case management sessions will be determined based on the youth's needs.

Case managers/Peer Partners will make referrals for mental health services and assist the youth in accessing them if needed.

Timeline of schedule events may include, but not limited to:

1. QUARTER 1: OCTOBER 1-31, 2020 (FY 20-21)
- Implementation and on-going curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites
-Individual Case Management services provided
- Community Outreach and Engagement Activity
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting

2. QUARTER 2: NOVEMBER 1, 2020-JANUARY 31, 2021 (FY 20-21) - Implementation and on-going curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites
-Individual Case Management services provided
- Outreach and Engagement Activity
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting

3. QUARTER 3: FEBRUARY 1, 2021-APRIL 30, 2021 (FY 20-21)

13.2 p. 310 of 384
-Implementation for two curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites or in community location -Individual Case Management services provided
- Outreach and Engagement - Morgan Hill Values Youth Event booth - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team Meeting

4. QUARTER 4: MAY 1, JUNE 30, 2021 (FY 20-21)
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement: Spring Break Party in the Park and Dia Del Nino -- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting

5. QUARTER 5: JULY 1, 2021-AUGUST 30, 2021 (FY 21-22)
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites
-Individual Case Management services provided
- Outreach and Engagement
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting

6. QUARTER 6: SEPTEMBER 1, 2021- OCTOBER 31, 2021 (FY 21-22) -Implementation and on-going curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites
-Individual Case Management services provided
- Outreach and Engagement
- SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting

7. QUARTER 7: NOVEMBER 1, 2021-JANUARY 31, 2022 (FY 21-22) -On-going curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites
-Individual Case Management services provided
- Outreach and Engagement Activity. Based on program needs - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team Meeting
- Implementation of Restorative Justice Framework and Leading Circles

8. QUARTER 8: FEBRUARY 1, 2022-APRIL 30, 2022 (FY 21-22) - Implementation for two curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites
-Individual Case Management services provided
- Implementation of Restorative Justice Framework and Leading Circles - Outreach and Engagement
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting

9. QUARTER 9 MAY 1, 2022-JUNE 30, 2022 (FY 21-22)
-Implementation of two curriculum-based groups held weekly in Morgan Hill and Gilroy identified school sites

13.2 p. 311 of 384
-Individual Case Management services provided
- Outreach and Engagement: Based on program need
- SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team Meeting

10. QUARTER 10 JULY 2022- SEPTEMBER 2022 (FY 22-23)
-Implementation and on-going curriculum-based groups are held weekly -one in Morgan Hill and one in Gilroy identified school sites
-Individual Case Management services provided
- Outreach and Engagement: Based on program need
- SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team Meeting

11. QUARTER 11: OCTOBER 1, 2022-DECEMBER 31, 2022 (FY 22-23) - Implementation and on-going curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy identified school sites
-Individual Case Management services provided
- Outreach and Engagement Activity
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting
- Implementation of Restorative Justice Framework and Leading Circles

12. QUARTER 12: JANUARY 1, 2023- MARCH 31, 2023 (FY 22-23) -On-going curriculum-based groups are held weekly in Morgan Hill and Gilroy identified school sites.
-Individual Case Management services provided
- Outreach and Engagement Activity. Based on program needs/COVID restrictions - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team meeting
- Implementation of Restorative Justice Framework and Leading Circles

13. QUARTER 13: APRIL 1, 2023-JUNE 30, 2023 (FY 22-23)
-On-going for curriculum-based groups in Morgan Hill and Gilroy identified school sites -Individual Case Management services provided
- Outreach and Engagement
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting
- Implementation of Restorative Justice Framework and Leading Circles

14. QUARTER 14 JULY 2023- SEPTEMBER 2023 (FY 23-24)
-On-going for curriculum-based groups in Morgan Hill and Gilroy in identified school sites/or in the community
-Individual Case Management services provided
- Outreach and Engagement
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting
-Implementation of Restorative Justice Framework and Leading Circles

15. QUARTER 15: OCTOBER 1, 2023-DECEMBER 31, 2023 (FY 23-24) -On-going for curriculum-based groups in Morgan Hill and Gilroy in identified school sites/ or in the community
-Individual Case Management services provided

13.2 p. 312 of 384
- Outreach and Engagement - Christmas event with SCYTF
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting
-Implementation of Restorative Justice Framework and Leading Circles

16. QUARTER 16: JANUARY 1, 2024-MARCH 31, 2024 (FY 23-24) -On-going for curriculum-based groups are held weekly in Morgan Hill and Gilroy in identified school sites/or in the community
- Outreach and Engagement
- SCYTF Technical Team Meeting
- SCYTF Multi-Disciplinary Team Meeting
-Implementation of Restorative Justice Framework and Leading Circles

17. QUARTER 17: APRIL 1, 2024-JUNE 30, 2024 (FY 23-24)
-On-going curriculum-based groups are held weekly in Morgan Hill and Gilroy in identified school sites/or in the community
-Individual Case Management services provided
- Outreach and Engagement Activity. Based on program needs - SCYTF Technical Team Meeting and Policy Team Meeting
- SCYTF Multi-Disciplinary Team Meeting
- Implementation of Restorative Justice Framework and Leading Circles

13.2 p. 313 of 384
1 EXIBIT “D”

PAYMENT SCHEDULE
PER “THIRD AMENDMENT TO AGREEMENT FOR SERVICES” THIS REVISED

PAYMENT SCHEDULE REPLACES THE PAYMENT SCHEDULE THAT WAS INCLUDED IN THE ORIGINAL AGREEMENT:

A. Compensation to CONSULTANT Community Solutions shall be contingent upon successful completion of the services outlined in EXHIBIT B, SCOPE OF SERVICES. A statement of all professional services outlined under this AGREEMENT shall be prepared by CONSULTANT Community Solutions and submitted to the City of Gilroy on or before the eigth (8th) day of the month, following the billing time, following completion of each of the Services identified in EXHIBIT B. If the services have been completed to the satisfaction of the City of Gilroy, the CITY shall make payment to the CONSULTANT within thirty (30) business days after receipt of the statement and approval thereof.

B. The maximum amount of compensation to be paid to CONSULTANT under this AGREEMENT shall not exceed total budget: $401,800. CONSULTANT to successfully complete the project within the 45 month period. Quarterly reimbursement will be based on work completed, per budget specifications.

C. Any hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY. All contract deliverables needed for payment are stated in Exhibit B and include the completion of an invoice, with relevent direct expenses back up, monthly narrative and statistical reporting to show measurement for successful targeted youth intervention, groups and pro-social activities in pre-designated areas.

D. Invoices and back up will be submmited to the CITY, by the 8th day of the next month, as follows, with the expection of the City funder requests the final invoice prior to the month's end. If the 8th falls on a weekend, repports and invoices are due the following Monday:

Reporting Time Frame Invoice
Deadline

1. Quarter 1: October 1, 2020- October 31, 2020 November 8, 2020

2. Quarter 2: November 1, 2020- January 31, 2021 February 8, 2021

3. Quarter 3: February 1, 2021-April 30, 2021 May 8, 2021

4. Quarter 4: May 1, 2021- June 30, 2021 June 8, 2021

5. Quarter 5: July 1, 2021- August 31, 2021 September 8, 2021

6. Quarter 6: September 1, 2021- October 31, 2021 November 8, 2021

7. Quarter 7: November 1, 2021- January 31, 2022 February 8, 2022

8. Quarter 8: February 1, 2022-April 30, 2022 May 8, 2022

13.2 p. 314 of 384
2 9. Quarter 9: May 1, 2022- June 30, 2022 June 20, 2022

10. Quarter 10: July 1,2022-September 30, 2022 October 8, 2022

11. Quarter 11 October 1, 2022-December 31,2022 January 8, 20 2023

12. Quarter 12: January 1, 2023-March 31, 2023 April 8, 2023

13. Quarter 13: April 1, 2023- June 30, 2023 June 20, 2023

14. Quarter 14: July 1,2023-September 30, 2023 October 8, 2023

15. Quarter 15 October 1, 2023-December 31,2023 January 8, 20 2024

16. Quarter 16: January 1, 2024-March 31, 2024 April 8, 2024

17. Quarter 17: April 1, 2024- June 30, 2024 June 20, 2024 E. Please allow up 30 business days between submittal of invoice and confirmed back up verification for the processing of payment. Invoices will be returned if necessary, back up is not attached and timing of check processing will be paused.

F. BUDGET - Community Solutions for Children, Families and Individuals Program: South County Youth Task Force
G. Total Project Budget $401,800
A

EXPENSE ITEMS

ORIGINAL

CONTRACT
TOTAL

AMENDMENT
1 AMENDMENT
2 AMENDMENT
3 GRAND TOTAL
Quarters 1-5
FY 20-21
Quarters 6-9 FY
21-22
Quarters 10-13
FY 22-23
Quarters 14-17
FY 23-24
Direct Costs*
Personnel Costs
1 FTE Case Manager $50,680.00 $46,072.00 $65,286.41 $67,805.48 $229,843.89 Payroll Taxes $4,054.00 $3,686.00 $4,994.41 $5,424.44 $18,158.85 Employee Benefits $12,670.00 $11,518.00 $26,968.67 $14,917.21 $66,073.88 Subtotal Personnel
Costs
$67,404.00 $61,276.00 $97,249.49 $88,147.13
$314,076.62
Operating
Expenses**
Professional Fees -
Acct/Legal
$700.00 $636.00 $855.00 $880.65
$3,071.65
Program Supplies $3,200.00 $2,910.00 $2,204.60 $2,270.73 $10,585.33 Telephone $1,000.00 $910.00 $568.00 $585.04 $3,063.04
Postage & Shipping $200.00 $182.00 $20.00 $20.60 $422.60 Occupancy $500.00 $454.00 $3,410.00 $3,512.30 $7,876.30 Rent $4,000.00 $3,636.00 $3,000.00 $3,090.00 $13,726.00

13.2 p. 315 of 384
3 General Insurance $800.00 $728.00 $585.00 $602.55 $2,715.55 Utilities $1,000.00 $910.00 $450.00 $463.50 $2,823.50
Rental/Maintenance
of Equipment
$700.00 $636.00 $170.00 $175.10
$1,681.10
Mileage
Reimbursement
$1,800.00 $1,636.00 $1,920.00 $2,112.00
$7,468.00
Membership Dues $200.00 $182.00 $83.00 $85.49 $550.49
Licensing Fees $300.00 $272.00 $55.00 $56.65 $683.65
Subtotal Operating
Expenses
$14,400.00 $13,092.00 $13,320.60 $13,854.61
$54,667.21
Indirect Costs ***
Administrative
Overhead
$8,180.00 $7,436.00 $7,240.00 $10,200.17
$33,056.17
Subtotal Indirect
Costs $8,180.00 $7,436.00 $7,240.00
$10,200.17
$33,056.17
Grand Total**** $89,984.00 $81,804.00 $117,810.09 $112,201.91 $401,800.00

13.2 p. 316 of 384

City of Gilroy

STAFF REPORT
Agenda Item Title: Adoption of a Resolution Approving a Budget Amendment in Fiscal Year 2023-24 Adding an
Additional $331,406 from the County of Santa Clara,
District Attorney Office to the South County Youth
Task Force Fund 227
Meeting Date: June 19, 2023
From: Jimmy Forbis, City Administrator
Department: Police
Submitted By: Pedro Espinoza, Police Chief
Prepared By: Patricia Vigil, Management Analyst
STRATEGIC PLAN GOALS Ensure Neighborhood Equity from City Services

RECOMMENDATION
Adopt a resolution of the City Council of the City of Gilroy approving a budget amendment in Fiscal Year 2023-24 adding an additional $331,406 in expenditures and offsetting revenue from the County of Santa Clara District Attorney’s Office to the South County Youth Task Force Fund 227.

EXECUTIVE SUMMARY
Since Fiscal Year 2012-2013, the South County Youth Task Force (SCYTF) has initiated strategies, programs, and services focused on reducing violence by, and against, youth and their families in South Santa Clara County (South County). Utilizing a multi-year strategic plan, the SCYTF has traditionally secured funds from State and local sources to support the Task Force programs and services. In Fiscal Year 2018- 2019 the SCYTF Policy Team engaged in discussions to secure future funding at the local level to support the ongoing efforts of the SCYTF. From those discussions, the County of Santa Clara (County) has allocated multiple-year funding to support SCYTF strategies, programs and services. The ongoing coordination of the SCYTF is provided through a partnership between the City of Gilroy and the County of Santa Clara. The City serves as the fiscal agent for the SCYTF, and the County of Santa Clara serves in

13.3 p. 317 of 384
Adoption of a Resolution Approving a Budget Amendment in Fiscal Year 2023-24 Adding an Additional $331,406 from the Office of the District Attorney to the South County Youth Task Force Fund 227
City of Gilroy City Council Page 2 of 3 June 19, 2023
a leadership capacity to help set policy direction and seek funding for the SCYTF.

To receive the additional funding from the County to serve as the fiscal agent for the Task Force, City Council approval is required to approve a budget amendment to the Fiscal Year 2023-24 budget to accept and appropriate these funds.

BACKGROUND
Consisting of over 30 participating agencies, the SCYTF has utilized a multi-year strategic plan as a guiding document to unite the collective visions of the membership and to target priorities for the deployment of services and funding.

Funding and resources to support the SCYTF efforts have been secured from State and local grant funds and individual cash contributions from key SCYTF agencies and/or inkind services and contributions from the SCYTF membership. Since 2012, the City of Gilroy has served as the lead coordinating agency for the SCYTF collaborative and serves as both administrative and fiscal agent for the SCYTF. In 2019 the County of Santa Clara assumed shared coordination and leadership of the SCYTF, with the City remaining as the fiscal agent. As a result, all cash funding awards and contributions continue to be accepted and administered by the City of Gilroy on behalf of the SCYTF.

ANALYSIS
In its FY24 adopted operating budget, the County of Santa Clara District Attorney’s Office has allocated an additional $331,406 to support the continuing efforts of the SCYTF. The District Attorney’s Office prepared an amendment to the current service agreement and budget with the City of Gilroy as co-coordinator and fiscal administrator of the SCYTF funds. The term of the amendment agreement will commence July 1, 2023 and end on June 30, 2024. Through the budget amendment resolution, funding will be appropriated to the South County Youth Task Force Fund 227. Any unexpended funds at the end of the fiscal year may be carried over to the following fiscal year through a written request by the City and approval by the District Attorney’s Office.

Budget amendment recommendation for FY24:

Account Code Amount
2273000-52610
2273000-43125 $331,406

ALTERNATIVES
Reject approval of the budget amendment. This will result in not receiving an additional $331,406 from the County for services to the residents of the City of Gilroy and the greater South County region. Staff does not recommend this alternative.

13.3 p. 318 of 384
Adoption of a Resolution Approving a Budget Amendment in Fiscal Year 2023-24 Adding an Additional $331,406 from the Office of the District Attorney to the South County Youth Task Force Fund 227
City of Gilroy City Council Page 3 of 3 June 19, 2023

FISCAL IMPACT/FUNDING SOURCE
If approved, funds from the County of Santa Clara will increase funding sources and appropriations in the SCYTF Fund, Fund 227, for Fiscal Year 2024 by $331,406.

The City of Gilroy’s contribution to the SCYTF is the full-time SCYTF Coordinator position currently funded through the existing budget. There is no additional cost to the City as a result of the amendment.

Attachments:

1. Draft Resolution

13.3 p. 319 of 384
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GILROY AMENDING THE BUDGET FOR THE CITY
OF GILROY FOR FISCAL YEAR 2023-2024 IN THE

SOUTH COUNTY YOUTH TASK FORCE FUND AND

APPROPRIATING PROPOSED EXPENDITURE

AMENDMENTS
WHEREAS, the City Administrator prepared and submitted to the City Council a budget for the City of Gilroy for Fiscal Years 2023-2024 and 2024-2025, and the City Council carefully examined, considered, and adopted the same on June 5, 2023; and WHEREAS, City Staff has prepared and submitted to the City Council a proposed amendment to said budget for Fiscal Year 2023-2024 for the City of Gilroy in the staff report dated June 19, 2023, for the South County Youth Task Force Fund, appropriating funding received from the County of Santa Clara, District Attorney Office and, WHEREAS, the City Council has carefully examined and considered the same and is satisfied with said budget amendments.

NOW, THEREFORE, BE IT RESOLVED THAT appropriations in the South County Youth Task Force Fund, Fund 227, is hereby increased by $331,406 for Fiscal Year 2023- 2024.

PASSED AND ADOPTED this 19th day of June 2023 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

Marie Blankley, Mayor
ATTEST:
_______________________
Thai Nam Pham, City Clerk

13.3 p. 320 of 384

City of Gilroy

STAFF REPORT
Agenda Item Title: Amendment to a Service Agreement with the County of Santa Clara Probation Department for the South
County Youth Task Force Violence Prevention
Services for FY 2024-2027
Meeting Date: June 19, 2023
From: Jimmy Forbis, City Administrator
Department: Police
Submitted By: Pedro Espinoza, Police Chief
Prepared By: Patricia Vigil, Management Analyst
STRATEGIC PLAN GOALS Ensure Neighborhood Equity from City Services

RECOMMENDATION
a. Approve an amendment to the Service Agreement with the County of Santa Clara Probation Department for South County Youth Task Force Violence Prevention Programs; and
b. Authorize the City Administrator to execute the Amendment to the Service Agreement and related documents.

EXECUTIVE SUMMARY
The City of Gilroy (City) currently receives funding from the County of Santa Clara (County) formalized through a service agreement between the City and County for the South County Youth Task Force (SCYTF) violence prevention programs that support services in East Gilroy. The agreement provides funding to support specified Santa Clara County Probation Department Neighborhood Safety Unit violence-prevention programs. This includes strategies and community pro-social services to East Gilroy at San Ysidro Park and Cesar Chavez Gym.

The agreement is administered by the Santa Clara County Probation Department Neighborhood Safety Unit and managed by the Gilroy Police Department. The County

13.4 p. 321 of 384
Approval of a Services Agreement with the County of Santa Clara Probation Department Authorizing the City Administrator to Execute the Agreement and Related Documents for the South County Youth Task Force
City of Gilroy City Council Page 2 of 3 June 19, 2023
desires to continue the partnership with the City of Gilroy and build on City and SCYTF community engagement with the residents of East Gilroy. The agreement provides an extension to provide the City of Gilroy with NSU funding for FY 2024, 2025, 2026, and 2027.

BACKGROUND
Since Fiscal Year 2017, the County of Santa Clara Probation Department has provided funding to the City of Gilroy to support youth and families who reside in East Gilroy.

County funding is formalized through a service agreement between the County and City for the South County Youth Task Force. This agreement is administered by the Probation Department Neighborhood Safety Unit (NSU) and is managed by the Gilroy Police Department.

The primary goal of the NSU and its program strategy is to target specific neighborhoods and deliver specific services to increase community safety, build community capacity and leadership, prevent violence, and foster a sense of community cohesion by providing social opportunities. Services are currently staffed and delivered through the Gilroy Police Department and Gilroy Recreation Division.

The first agreement began in FY 2017-18 to provide funding through FY 2019-22. Per the existing agreement in FY 22-23, funding is scheduled to terminate on June 30, 2023.

ANALYSIS
It is the County of Santa Clara Probation Department Neighborhood Safety Unit’s desire to continue the partnership with the City of Gilroy, building on the work and community engagement already with the residents of East Gilroy. Over the course of this past fiscal year, Santa Clara County officials have worked with Police Department staff to discuss funding opportunities for the continuation of funding for Fiscal Years 2024 and 2025.

The contract amendment proposed would authorize the revenue to pay for the below amounts, which are already included in the budgets for Fiscal Years 2024 and 2025.

Account Code Amount
2223000-52610 (expenses) $80,050
2223000-50120 (expenses) $62,500
TOTAL $142,550
2223000-43125 (revenue) $142,550

13.4 p. 322 of 384
Approval of a Services Agreement with the County of Santa Clara Probation Department Authorizing the City Administrator to Execute the Agreement and Related Documents for the South County Youth Task Force
City of Gilroy City Council Page 3 of 3 June 19, 2023

ALTERNATIVES
Council may reject the contract amendment. This will prevent the City from receiving and using the additional $142,550 each fiscal year from the County in its function as the fiscal agent for the SCYTF. Ultimately, services to the residents of East Gilroy would be reduced. Staff does not recommend this alternative.

FISCAL IMPACT/FUNDING SOURCE
If approved, funds from the County of Santa Clara will meet the amounts projected in the adopted biennial budget, NSU Fund (222), for the Fiscal Years 2024 and 2025 by $142,550.

Attachments:

1. Amendment to Service Agreement FY24-FY27

13.4 p. 323 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ COUNTY OF SANTA CLARA – AMENDMENT TO SERVICE AGREEMENT
This is an amendment to an existing Agreement
Effective Date (Will be the date
executed by Authorized County
Representative):

Purchase Order
Number:

Amendment
4400008316 Number: 1 7/01/2023
Maximum Financial Obligation
(Prior to this Amendment):

Amended Maximum Financial Obligation
(If dollar amount is changing): $ 172,550.00 $ 742,750.00 Current Agreement End Date: 6/30/2023 New Agreement End Date: 6/30/2027 For County Use Only – SAP REQ# 40035173
Cost Internal Order
(“PCA” code –
optional)
Account
Assignment
Plant
Number
General Ledger
(Expense Code)
Center
(Dept
Code)
Amount WBS
(Capital Project Code)
Line 1
Line 2
Line 3
Line 4
H
H
H
H
0246
0246
0246
0246
5255500
5255500
5255500
5255500
3759
3759
3759
3759
$142,550
$142,550
$142,550
$142,550
103033
103033
103033
103033
Line 5 Select
Parties to Agreement
ꢀ‡‰ƒŽꢁ‘–‹ꢂ‡•ꢁƒ†ꢁ‹˜‘‹ꢂ‡•ꢁ’‡”–ƒ‹‹‰ꢁ–‘ꢁ–Š‹•ꢁꢃ‰”‡‡‡–ꢁ•ŠƒŽŽꢁ„‡ꢁ•‡–ꢁ–‘ꢁ–Š‡ꢁƒ’’”‘’”‹ƒ–‡ꢁꢂ‘–ƒꢂ–ꢁ’‡”•‘ꢁ Ž‹•–‡†ꢁ„‡Ž‘™Ǥꢁꢄ‘–‹ꢂ‡•ꢁ•ŠƒŽŽꢁ„‡ꢁ‹ꢁ™”‹–‹‰ꢁƒ†ꢁ•‡”˜‡†ꢁ‡‹–Š‡”ꢁ„›ꢁ’‡”•‘ƒŽꢁ†‡Ž‹˜‡”›ꢁ‘”ꢁ•‡–ꢁ„›ꢁꢂ‡”–‹ˆ‹‡†ꢁ‘”ꢁ ”‡‰‹•–‡”‡†ꢁƒ‹Žǡꢁ’‘•–ƒ‰‡ꢁ’”‡’ƒ‹†ǡꢁƒ††”‡••‡†ꢁƒ•ꢁˆ‘ŽŽ‘™•Ǥꢁꢄ‘–‹ꢂ‡ꢁ•ŠƒŽŽꢁ„‡ꢁ†‡‡‡†ꢁ‡ˆˆ‡ꢂ–‹˜‡ꢁ‘ꢁ–Š‡ꢁ†ƒ–‡ꢁ–Šƒ–ꢁ –Š‡ꢁ‘–‹ꢂ‡ꢁ‹•ꢁ’‡”•‘ƒŽŽ›ꢁ†‡Ž‹˜‡”‡†ꢁ‘”ǡꢁ‹ˆꢁƒ‹Ž‡†ǡꢁ–Š”‡‡ꢁȋ͵Ȍꢁ†ƒ›•ꢁƒˆ–‡”ꢁ†‡’‘•‹–ꢁ‹ꢁ–Š‡ꢁƒ‹ŽǤꢁꢅ‹–Š‡”ꢁ’ƒ”–›ꢁƒ›ꢁ †‡•‹‰ƒ–‡ꢁƒꢁ†‹ˆˆ‡”‡–ꢁ’‡”•‘ꢁƒ†Ȁ‘”ꢁƒ††”‡••ꢁˆ‘”ꢁ–Š‡ꢁ”‡ꢂ‡‹’–ꢁ‘ˆꢁ‘–‹ꢂ‡•ꢁ„›ꢁ•‡†‹‰ꢁ™”‹––‡ꢁ‘–‹ꢂ‡ꢁ–‘ꢁ–Š‡ꢁ ‘–Š‡”ꢁ’ƒ”–›ǡꢁ™Š‹ꢂŠꢁ•ŠƒŽŽꢁ‘–ꢁ”‡“—‹”‡ꢁƒꢁƒ‡†‡–ꢁ–‘ꢁ–Š‹•ꢁꢃ‰”‡‡‡–Ǥꢁ Contractor
Contractor Name
(As Displayed In SAP): City of Gilroy
Contact Person: Jimmy Forbis
Street Address *:

City, State, Zip *:

Telephone Number *:

Email Address *:
7351 Rosanna Street
Gilroy, CA 95020
(408) 846-0202
[email protected]
SCC Vendor Number
(As Assigned In SAP): 1002322
* To be completed for Independent Contractors Only – DO NOT COMPLETE FOR DEPENDENT CONTRACTORS 5HYꢀꢁ-DQꢁꢂꢃꢂꢂ Page 1 of 4

13.4 p. 324 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ COUNTY OF SANTA CLARA – AMENDMENT TO SERVICE AGREEMENT
This is an amendment to an existing Agreement
County of Santa Clara
Department Number:

Agency / Department: Probation 0246
Program Manager or
Contract Monitor Name: Charmayne Moran
Street Address: 840 Guadalupe Parkway
San Jose, CA 95110
(408) 278-6227
City, State, Zip:

Telephone Number:

Fiscal Contact
(Accounts Payable Contact): [email protected] Contract Preparer: Jennifer Wu (408) 435-2012
Signatures
ꢃ‡†‡–ꢁ‹•ꢁ‘–ꢁ˜ƒŽ‹†ꢁ—–‹Žꢁ•‹‰‡†ꢁ„›ꢁꢆ‘–”ƒꢂ–‘”ǡꢁꢆ‘—–›ꢁꢆ‘—•‡Žꢁƒ†ꢁ–Š‡ꢁꢆ‘—–›ꢁꢃ—–Š‘”‹œ‡†ꢁ ꢇ‡’”‡•‡–ƒ–‹˜‡ǤꢁꢈŠ‡ꢁꢃ‰”‡‡‡–ꢁƒ•ꢁƒ‡†‡†ꢁꢂ‘•–‹–—–‡•ꢁ–Š‡ꢁ‡–‹”‡ꢁƒ‰”‡‡‡–ꢁ‘ˆꢁ–Š‡ꢁ’ƒ”–‹‡•ꢁꢂ‘ꢂ‡”‹‰ꢁ –Š‡ꢁ•—„Œ‡ꢂ–ꢁƒ––‡”ꢁŠ‡”‡‹ꢁƒ†ꢁ•—’‡”•‡†‡•ꢁƒŽŽꢁ’”‹‘”ꢁ‘”ƒŽꢁƒ†ꢁ™”‹––‡ꢁƒ‰”‡‡‡–•ǡꢁ”‡’”‡•‡–ƒ–‹‘•ꢁƒ†ꢁ —†‡”•–ƒ†‹‰•ꢁꢂ‘ꢂ‡”‹‰ꢁ•—ꢂŠꢁ•—„Œ‡ꢂ–ꢁƒ––‡”Ǥꢁꢉ›ꢁ•‹‰‹‰ꢁ„‡Ž‘™ǡꢁ•‹‰ƒ–‘”›ꢁ™ƒ””ƒ–•ꢁƒ†ꢁ”‡’”‡•‡–•ꢁ –Šƒ–ꢁŠ‡Ȁ•Š‡ꢁ‡š‡ꢂ—–‡†ꢁ–Š‹•ꢁꢃ‡†‡–ꢁ‹ꢁŠ‹•ȀŠ‡”ꢁƒ—–Š‘”‹œ‡†ꢁꢂƒ’ƒꢂ‹–›ǡꢁ–Šƒ–ꢁŠ‡Ȁ•Š‡ꢁŠƒ•ꢁ–Š‡ꢁƒ—–Š‘”‹–›ꢁ–‘ꢁ „‹†ꢁ–Š‡ꢁ‡–‹–›ꢁŽ‹•–‡†ꢁ„‡Ž‘™ꢁ–‘ꢁꢂ‘–”ƒꢂ–—ƒŽꢁ‘„Ž‹‰ƒ–‹‘•ꢁƒ†ꢁ–Šƒ–ꢁ„›ꢁŠ‹•ȀŠ‡”ꢁ•‹‰ƒ–—”‡ꢁ‘ꢁ–Š‹•ꢁꢃ‡†‡–ǡꢁ –Š‡ꢁ‡–‹–›ꢁ‘ꢁ„‡ŠƒŽˆꢁ‘ˆꢁ™Š‹ꢂŠꢁŠ‡Ȁ•Š‡ꢁƒꢂ–‡†ǡꢁ‡š‡ꢂ—–‡†ꢁ–Š‹•ꢁꢃ‡†‡–Ǥꢁ Agency/Department Manager: Date:

Date:

Date:
ꢆꢁꢇꢁꢂꢄꢂꢅ
Agency/Department Fiscal Officer: ꢆꢁꢇꢁꢂꢄꢂꢅ
County Counsel Approval as to Form and
Legality: (Signature required on all contracts before
execution by Contractor or County Authorized
Representative)
ꢀꢁꢂꢃꢁꢂꢄꢂꢅ
ꢆꢁꢇꢁꢂꢄꢂꢅ
Contractor:

Date:

County Authorized Representative: Date:
(Procurement Department; President, Board of
Supervisors; or Delegated Authority)
Office of the County Executive:
(Signature required when Board approved contract by a
Delegation of Authority)
Date:

Date: Attest: Signed and certified that a copy of this
document has been delivered by electronic or
other means to the President, Board of
Supervisors. Tiffany Lennear
Clerk of the Board of Supervisors
(Signature required when Board approved contract)
5HYꢀꢁ-DQꢁꢂꢃꢂꢂ Page 2 of 4

13.4 p. 325 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ COUNTY OF SANTA CLARA – AMENDMENT TO SERVICE AGREEMENT
This is an amendment to an existing agreement
Reason(s) for Amending the Service Agreement
✔ Amend Term of Agreement
During the term of this Agreement, Contractor has satisfactorily provided support for the youth and families who reside in East Gilroy; therefore, the Probation Department requests to extend this Agreement to secure continued services for FY24 - FY27
A-1
Or see Attachment as incorporated by this reference
Amend Contract Specifics
Note: A new Agreement should be created if the Scope of Services is significantly modified or expanded. ✔
Attachment A-1 amends Section V "Contract Specifics" and includes previously agreed-upon terms. Changes as of the current amendment are denoted in boldfaced font.

A-1
Or see Attachment as incorporated by this reference
✔ Amend Maximum Financial Obligation
Maximum Financial Obligation prior to this Amendment:
(Same as on page 1)
Amount of increase or decrease:
(Explain below)
Revised Maximum Financial Obligation:
(A +/- B will equal C)
A.

B.

C.
$ 172,550
$ 570,200 (FY24-FY27)
$ 742,750
Explanation of increase / decrease (include new payment terms if applicable):

During the term of this Agreement, Contractor has satisfactorily provided support for the youth and families who reside in East Gilroy; therefore, the Probation Department requests to extend this Agreement to secure funding for continued services.

A-1
Or see Attachment as incorporated by this reference
5HYꢀꢁ-DQꢁꢂꢃꢂꢂ Page 3 of 4

13.4 p. 326 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ COUNTY OF SANTA CLARA – AMENDMENT TO SERVICE AGREEMENT
This is an amendment to an existing agreement
✔ Amend Standard Provisions
Or see Attachment as incorporated by this reference I Or Section VI. Standard Provisions is replaced in its entirety by Attachment Other (please explain below)
Or see Attachment as incorporated by this reference
Contract History
Total financial obligation from prior fiscal year(s):

Financial obligation in current fiscal year:
$ 172,550 (FY23)
$ 570,200 (FY24-FY27)
$ 742,750 Cumulative total of all agreements with this Contractor within Budget Unit for same type of services (including this amendment):

Insurance
✔ Insurance does not require changes
Insurance Exhibit is replaced by Exhibit B attached and incorporated by this reference. 5HYꢀꢁ-DQꢁꢂꢃꢂꢂ Page 4 of 4

13.4 p. 327 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
Section V: Contract Specifics
Amended text (as of this amendment) is denoted below in BOLDFACED font.

A. Service Description and Expected Outcome (Scope of Service) This Agreement is between the County of Santa Clara (“County”) and the City of Gilroy (“Contractor”) (together, the “Parties” and each a “Party”). Contractor agrees to establish a partnership between the Probation Department (“Probation”) Neighborhood Safety/Services Unit (NSU) and the South County Youth Task Force (SCYTF), to support the youth and families who reside in East Gilroy. This Agreement establishes a commitment on behalf of both the County and Contractor to work collaboratively to increase community safety, to build community capacity and leadership amongst residents, to increase economic development opportunities in the community, and to foster a sense of community cohesion by providing additional pro-social opportunities for East Gilroy residents. The purpose of this Agreement is to explore, mobilize, engage, and build capacity of neighborhood leadership groups.

Contractor’s responsibilities shall include the following:

1. Support the core group of Gilroy resident advisory leaders who are integrated into the advisory structure of the SCYTF through the SCYTF Technical Team and subcommittee participation. Contractor shall ensure these resident advisors are provided the opportunity to participate in SCYTF meetings, advise on ways to improve programming, and assist in resident outreach for SCYTF sponsored events.

2. Strengthen and grow the number of resident leaders who serve the East Gilroy community by participating in violence prevention initiatives, in partnership with the NSU and the SCYTF. Resident leaders shall work towards identifying, prioritizing, and implementing at least two community action projects per year, within the term of this Agreement. In an effort to avoid duplication of efforts, the community-based organization(s) and Contractor may choose to partner with other collaboratives, including but not limited to the SCYTF California Accountability Communities for Health Initiative (CACHI) (SC HEALS!), the Public Health Department’s “Safe and Peaceful San Ysidro Park” initiative, and other related initiatives that strengthen and support the San Ysidro and surrounding East Gilroy neighborhoods.

3. By Quarter 2 of fiscal year (FY) 2024, submit a formal agreement, or charter, between resident leaders, the SCYTF and the NSU that clarifies roles and responsibilities, collaboration methods, and resident leadership goals and objectives.

Update the formal agreement or charter by January 1st of each FY.

Specifically, this agreement or charter document shall include the following elements:
a. Charter Elements must include the following:
1 13.4
p. 328 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
i. Vision, mission, goals and objectives;
ii. List of individuals who participate and agree to the goals of the NSU/SCYTF/East Gilroy resident leadership objectives;
iii. Description of the decision-making process among resident leaders; iv. Organizational structure (if applicable); and
v. Key strategies to reduce violence in the East Gilroy community.

4. Support efforts to prevent violence in communities and on school campuses where East Gilroy youth attend or recreate, such as the planning and implementation of restorative practices and restorative justice activities, leadership development, and promotor-based initiatives.

5. Support the NSU Community Champion Celebration.

6. Provide pro-social opportunities for youth and families who reside in East Gilroy (see Table 1 – Pro-Social Activities - FY2024-FY2027 Deliverables). a. All programming for pro-social activities and/or opportunities must be developed collaboratively through the work of residents who reside in East Gilroy and in collaboration with members of the SCYTF Technical Team. b. Contractor may provide incentives for clients to successfully participate in programming with prior approval from the County.

7. Attend and participate in the NSU Advisory Committee meetings and annual retreats.

8. Collaborate with the County to implement a series of resident leadership workshops.

9. Support leadership and economic development activities.

10. Coordinate any food or beverages provided at community events and classes, if necessary, funded through this Agreement.

11. Assist the County in the collection of resident-level data, including the implementation of surveys and evaluation instruments and/or questionnaires to measure community cohesion, perception of safety, and satisfaction with community events/gatherings.

12. Administer NSU Pre- and Post-workshop surveys and track unduplicated residents engaged in pro-social services.

B. Deliverables, Milestones, and Timeline for Performance

1. Contractor will maintain a written and electronic individualized file on each client, document client’s progress within assigned service/program and notify Probation Staff of client’s progress and/or problems encountered within assigned service/program, including by having clients complete Attachment B, “NSU Enrollment Form.”

2. Contractor must work with the County’s evaluation staff and consultants to collect data as required by the County:
2 13.4
p. 329 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
a. Assist in supporting and implementing the goals of the County, including the outcome measures, as determined by the County’s evaluation consultants.

3. Contractor must provide County with a Quarterly Narrative Report which details the status of the contract components using a template provided by the County, Attachment C-1 “Quarterly Narrative Report.” Once the Quarterly Narrative Report format is approved by the County, Contractor must submit it quarterly to the County, for contents approval in accordance with the following schedule:

Quarter Report Period
July 1- September 30
October 1 – December 31
January 1-March 31
April 1 – June 30
Due Date
October 15
January 15
April 15
1 2
3 4 July 1

4. Contractor must submit a Monthly Invoice and Expenditure and Performance Report (Attachment D-1, “Monthly Invoice and Expenditure and Performance Report”) to the County by the 15th calendar day of each month, with the exception of the June invoice which must be submitted by July 1st.

5. Contractor must provide County with a Monthly Activity Report (Attachment E-1, “Monthly Activity Report”), as provided by NSU, to ensure deliverables are on track. a. The Activity Report must be submitted with the monthly Invoice and Expenditure and Performance Report by the by the 15th calendar day of each month, with the exception of the June report which must be submitted by July 1st for invoice processing.

6. The monthly invoices, performance reports, activity reports, client surveys/lists and the Quarterly Narrative Reports must be submitted by email to the following addresses:

[email protected], [email protected], [email protected], and [email protected].

7. Upon the County’s determination that the Contractor cannot perform services outlined in this Agreement in person due to unique/unanticipated circumstances (e.g., natural disaster or pandemic), the County may request in writing that the Contractor provide services remotely, including through means such as teleconferencing and videoconferencing that are secure and approved by the County.
a. If services are to be furnished remotely, the County shall preapprove in writing any teleconferencing or videoconferencing platform before the Contractor begins providing remote services.

8. Deliverables and milestones are subject to change, as mutually agreed-upon by Contractor and County. The deliverables and milestones related to scope of service items are as follows:
3 13.4
p. 330 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
Table 1 – Pro-Social Activities - FY2024-FY2027 Deliverables # Deliverable Description Support Anticipated Frequency Completion
Date
Documentation
Required for
Reimbursement
1a Strengthen and The purpose of the resident Paycheck Ongoing Monthly advisory group is to ensure
resident voice is integrated
into the work of the SCYTF.

Resident leaders shall
support growth
of resident
advisory group
focused in East
Gilroy and
stub/Timecards/
ADP Pay Roll
Report
participate in SCYTF
Technical Team meetings,
advise on ways to improve
programming, assist in
surrounding
neighborhoods.
resident outreach for SCYTF
sponsored events and
contribute to violence
prevention initiatives focused
in East Gilroy neighborhoods.

The resident advisory group
shall maintain a definition of
membership, their vision,
mission, and goals.
1b Submit an
Annual
Community
Action Plan
Contractor shall assist the East Community October
20th of each Annually
year, final
revision due
by April
30th of each
fiscal year.

BiGilroy resident leadership group Action Plan
in establishing a Community
Action Plan. Specific goals and
objectives that are identified by
East Gilroy resident leaders,
defined in this action plan, shall
be funded through this
Agreement. Contractor shall
ensure this action plan is in
alignment with the resident
leadership group established in
East Gilroy. NSU will provide
SCYTF with the Community
Action Plan template.
2a Maintain the
SCYTF East
Gilroy
The East Gilroy SCYTF
subcommittee/NSU
Implementation Team should
Agenda, meeting Last Bi- Monthly
notes, sign in
sheet
meeting to
be held by
Subcommittee, consist of NSU staff, SCYTF June of
which also
serves as the
NSU
partners (at least 2 Community
Based Organizations), 1 City of
Gilroy staff, and 1 East Gilroy
each fiscal
year
Implementation resident.
4 13.4
p. 331 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
Team. This
subcommittee/
team shall meet
bi-monthly/a
minimum of six
times
throughout the
year.
2b Develop and
submit the
SCYTF East
Gilroy
The purpose of this East Gilroy
SCYTF
Technical Team year
subcommittee/
NSU
October of
each fiscal
Annually
subcommittee Charter/ Work
Plan is to align the work of the
subcommittee members with (initial
Technical Team the community action goals of Charter/
subcommittee/
NSU
the resident leadership group
established in East Gilroy.

Implementation
Team
Work Plan)
Implementation
Team
Charter/Action
Plan
Charter/Work
Plan
2c Develop a
formal
agreement or
charter,
between
resident
leaders, the
SCYTF and
NSU.

The purpose of this East
Gilroy
December
30th of
each year
Annually
document/charter is to
ensure clarity around the
purpose and structure of
resident leadership groups
supported by the NSU.

SCYTF
Technical
Team
subcommittee/
NSU
This document/charter shall
include the following
elements:

Implementation
Team
a. A written decisionmaking process that is
agreed to by all charter
members.
b. Description of
organizational structure.
c. Vision, goals and desired
activities that will lead
to reducing violence in
the East Gilroy
community.
d. Strategies for
sustainability and
expanding the number
of resident participants.
5 13.4
p. 332 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
3a, Provide pro- 3a. Group classes, workshops,
and presentations shall be
located in East Gilroy/San
Ysidro Comm. Center.

Monthly Group
Classes
Enrollment sign
in sheets, and
Ongoing Monthly
3a.1 social and/or
group classes
related to
educational,
health and
A Gilroy resident shall be given Cost Summary
priority (over non-Gilroy Report
wellness, safety resident, private businesses) to
and gang teach a health and/or
prevention educational class or workshop.
related classes/ Incentives for residents to teach
workshops/ workshops are allowable.
presentations to Resident led workshops or proEast Gilroy residents
social activities should be
planned for and included in a
monthly calendar and
distributed widely to residents
of East Gilroy. All
classes/workshops should be
age appropriate and designed to
be open to and benefit any
resident who lives in the East
Gilroy Community. If
“Resident Leaders” are not
available to teach a particular
class, Contractor shall have the
discretion to subcontract with
non-residents teachers with
written agreement from the
County.

Service Delivery Goal: 540
Unduplicated Participants
p/year
3a.1 – Provide support and
logistical planning for
community-wide events that
include, but are not limited to,
National Night Out and Party
in the Park.
3b Support Collaborate with the NSU PCW NSU Enrollment Ongoing Monthly individual pro- in identifying and enrolling at- Form
social activities risk youth attending schools
for at-risk youth serving East Gilroy residents, in
identified by the pro-social activities. Priority
NSU Probation will be given to youth identified
(Attachment B)
6 13.4
p. 333 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
Community in Multi-System-Meetings
Worker (PCW) (MSTs) or related school
disciplinary meetings serving
Positive Behavior Intervention
& Supports (PBIS) tier 2 and
tier 3 youth.

Pro-social activities for at-risk
youth shall be determined on an
individual basis, based on the
needs and interests of the youth
participant.

Service Delivery Goal: 20
Unduplicated Youth
4a
4b
Provide a
Monthly
Community
Calendar
Coordinate
monthly
Develop and Submit Monthly
Community Event/Classes
Calendar by the 15th day of each
month for the upcoming month.

Contractor shall coordinate at
least one monthly Cafecito
Community
Calendar
Ongoing Monthly
Agenda, meeting By June Monthly
notes, sign in 30th of each
Cafecito community meeting with a core sheet
group of resident leaders (youth
and/or adults) of East Gilroy.
fiscal year
community
meeting with a
core group of
resident leaders
(youth and/or
adults) of East
Gilroy
4c Restorative
Justice,
Leadership
Development
and/or
Support the training and Comprehensive
Restorative
Justice Practices fiscal year
October
31st of each
Quarterly
implementation of restorative
justice/restorative practices in
schools and other settings that Program
support East Gilroy residents by Proposal and/or
PromotoraBased
initiatives
maintaining a network of
Restorative Justice
Practitioners. Support the
Leadership
Development/
Promotor
implementation of a leadership Initiative
development and/or Promotora Proposal
initiative that aims to increase
resident’s leadership capacity
and economic development
opportunities in East Gilroy.

Participant list
and details of
event in
Quarterly
Narrative
Report
7 13.4
p. 334 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
4d Support food Maintain partnership Food Ongoing Monthly security efforts agreement with Second
in East Gilroy Harvest Food Bank and
resident leaders to provide
Distribution
Report of
Monthly
monthly food distributions at Activity Report
the San Ysidro Park. Provide
logistical coordination,
and day of distribution
activities.

Support other food security
initiatives in collaboration
with the NSU as needed
4e
4f
Support
resident-led
emergency
Support resident leaders with
emergency response efforts
including, but not limited to,
Flyers,
Emergency
Response Report
Ongoing Monthly
response efforts COVID-19 response testing and tab of Monthly vaccines; diaper and formula
distributions; and emergency
supply distributions.

The Community Champion
ceremony or leadership retreat
Activity Report
Support NSU
Community
Champion
Award
Ceremony
and/or Annual
Community
Leaders Retreat
NSU
Community
Community The NSU
Champion Community
Celebration Champion
Plan:

FY2024
will be hosted every other year. Champion
Celebration Celebration
will be held
in FY2024
C. Performance Standards

1. Performance Metrics
a. The Contractor shall report on the following performance metrics on a quarterly basis:
//
//
//
//
//
//
8 13.4
p. 335 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
Table 2: Performance Standards

2. Cultural Competency: Cultural Diversity and Inclusion Services must be provided in a culturally responsible manner to the entire target population, demonstrating fair and equitable practices for participants of diverse identities including gender, age, religion, race, ethnicity, sexual orientation, gender identity, and disability.

It is the policy of Probation to maintain and promote an organization that provides highest quality of services to clients regardless of actual or perceived sexual orientation, gender identity, or gender expression.

Lesbian, Gay, Bisexual, Transgender, Queer, and Intersex (LGBTQI+) clients under the supervision of Probation shall receive fair and equitable treatment, without fear of 9 13.4
p. 336 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
negative bias or discrimination and in a professional and confidential manner based on principles of sound professional practice.

3. Contractor agrees to provide language/translation services for clients and/or their families who may have Limited English Proficiency (LEP) skills. Contractor must take reasonable steps to ensure that LEP individuals have “meaningful access” to their activities and program activities. An agency provides meaningful access to its programs when the language assistance provided is accurate, timely, and effective and is at no cost to the LEP individual. Each agency’s approach to overcoming language barriers will differ based on the population they serve, the type of service they provide and the resources they have access to. Contractor further agrees to inform LEP individuals of their eligibility for benefits, programs, and services in a language they understand. Contractor agrees to assess all points of contact, telephone, in-person, mail, and electronic communication its staff has with Probation’s LEP clients to determine the best method of providing notice of language assistance services. Contractor must not only translate outreach materials, but must also explain how LEP individuals may access available language assistance services. Methods Contractor can use to inform LEP individuals about language assistance services may include translating outreach materials into other languages, updating non-English content in key languages on the main page of its program's website, and providing public service messages in non-English media describing its programs. Additional methods of providing notice include the use of forms, brochures, and/or language access posters placed in conspicuous locations describing in multiple languages the availability of language assistance services, the use of “I Speak” language identification cards, and by including instructions in non-English languages on telephone menus. A sample of the “I Speak” card is available at the following website and Contractor may create their own version:
http://www.justice.gov/crt/lep/resources/OhioLangIDcard.pdf. Contractor must consider using the following assessment to understand and plan for language access service needs:
https://www.lep.gov/resources/2011_Language_Access_Assessment_and_Planning_Tool .pdf.

4. Contractor must work with the County’s Evaluation staff and consultants to collect data as required by the County. Data collection and outcome measures may be substituted or added based on approval by the Program Manager and County’s Evaluation staff, as appropriate. Contractor must assist in supporting and implementing the goals of the County and State including the outcome measures, as determined by the County’s evaluation staff. County will evaluate and document Contractor’s performance in accordance with County policy. Contractor evaluation may consist of, but not be limited to, the following evaluation forms:
a. Client service list;
b. Outcome measures;
c. Contractor Performance Evaluation report;
d. On-site observation; and/or
e. Self and/or client-evaluations.
10 13.4
p. 337 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27

5. Contractor shall perform the agreed-upon services in a competent and expedient manner and must immediately inform the County should problems arise that prohibit Contractor from performing the services in such a manner.

6. Contractor shall maintain written documentation, project information, and records relevant to the services provided and must make this information available for review by the County within three business days of any County request to review.

7. Contractor must report all major and/or media-sensitive incidents to the Probation contract monitor. Major or sensitive incidents include but are not limited to: serious injury or death related to the services provided under the contract; serious injury or death of any person in the Contractor’s care; serious injury or death of any person on property owned, leased, or operated by the Contractor, including but not limited to facilities, parks, sidewalks, roads, and parks; serious damage to the property of another related to the services provided by the Contractor under this Agreement; criminal conduct involving Contractor personnel; any event that has a significant possibility of resulting in a claim or lawsuit against the County; any event that has a significant possibility of resulting in a claim or lawsuit against the Contractor that is related to this Agreement; and any event that has a possibility of receiving public or media attention.

The Contractor shall report any such incidents as soon as possible but no later than twenty-four (24) hours from when the incident occurred. The Contractor must include the following information in all incident reports: name and contact information of the submitting individual; name and email address of the best contact for immediate access to a Contractor staff member who can answer questions regarding the incident; an indication of whether press coverage is likely; an incident description including date, time, and location of the incident; the names and job titles of Contractor personnel involved in the incident; and a description of any action taken in response to the incident.

8. Program Improvement Plan
If the County identifies deficiencies in Section B, “Deliverables, Milestones and Timeline for Performance” and/or Section C, “Performance Standards,” the Contractor must complete a program improvement plan (PIP) in which the Parties will identify program improvement goals and specify deadlines by which the Contractor will meet the program improvement goals. The County and Contractor will jointly complete the PIP. The Contractor must submit the jointly developed PIP for County approval within 30 days. If the Contractor does not meet the agreed-upon goals within 60 days following the date the PIP is accepted by the County or the Contractor fails to submit a PIP that is approved by the County within 30 days of the initial request, the County may elect to terminate or amend this Agreement. Attachment F is a sample PIP that is incorporated herein by reference.

D. Payment Schedule

1. The compensation paid to Contractor under this Agreement must not exceed $742,750:
$172,550 in FY2023; $142,550 in FY2024; $142,550 in FY2025; $142,550 in FY2026; and $142,550 in FY2027.
11 13.4
p. 338 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27

2. Probation shall not pay for any airfare, mileage expenses, lodging and meal expenses borne by Contractor.

3. Fringe Benefits – Total fringe benefits under this Agreement must not exceed 10%.

4. Contractor will be compensated for services rendered and/or expenses incurred in accordance with Attachment G-1, “Budget and Rates of Pay,” hereto attached and incorporated by this reference.
a. Budget Modification Process (if applicable): County and Contractor may reallocate money between line items of the approved budget noted in Attachment G-1, “Budget and Rates of Pay,” to reflect the service delivery needs of Probation. The budget may be adjusted if Contractor submits a written budget modification request to the County, and the County approves of the request in writing. To be approved, a budget adjustment cannot exceed the maximum financial obligation (MFO) of this Agreement. Requests to modify the approved budget line items must be submitted and approved through the Probation budget modification process before Contractor can move forward with implementing any budget adjustments. b. Any other modifications to the approved budget, including, but not limited to, adjustments to the MFO of this Agreement, pricing, rates, fees, and number of service units, will requires a formal Amendment to the Agreement.

5. Contractor will submit invoices on a quarterly basis. Invoices will include the Contractor’s name and address; invoice number; contract number; date and description of services; total invoice amount; year-to-date expenditures and remaining contract balance (refer to Attachment H-1, “Quarterly Invoice”).
a. The invoice covering services rendered in the final period of service in each applicable FY this Agreement is in effect (fourth quarter or the month of June, as appropriate) (“final invoice”) shall be submitted no later than July 1st (or next business day when July 1st falls outside of normal County business hours). b. Contractor is unable to submit its final invoice with actual costs to Probation by July 1st, then Contractor must submit an invoice estimate covering estimated expenses for services rendered in the final period of service by July 1st. The amount of the invoice estimate for the final period must not exceed the remaining contract balance of the FY. Upon submitting a final invoice estimate, Contractor will still be required to submit the final invoice with actual costs to Probation by no later than July 15th of each FY.

3. If the invoice and supporting documents are in proper form, appropriately payable under this Agreement, and have been reviewed and approved by the appropriate Probation Manager/Program Monitor, County shall make payment to Contractor in accordance with Attachment I, “Section VI: Standard Provisions,” Item T, “Payment Term,” of this Agreement.
a. Payment is contingent upon Contractor providing the agreed-upon services according to the scope of services, contract requirements, deliverables and performance standards detailed herein.
12 13.4
p. 339 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
b. County will reimburse Contractor for its actual, reasonable, necessary, and allowable costs incurred up to the maximum amount of compensation under this Agreement, for the performance of services as specified in this Agreement during the term of the Agreement.
c. Prior to submittal, cost-reimbursement claims must be certified and signed by a responsible officer of Contractor with authority to certify that the information submitted by Contractor is accurate and Contractor is entitled to payment under the terms of the Agreement. County may rely on said certification in making payment, but this payment will not constitute a waiver of any of County’s legal rights or objections.
d. County will not be required to make payment if the amount claimed is not in accordance with this Agreement. All payments under this Agreement will be made directly to Contractor as a corporate entity. Under no circumstances will County be required to make payments in any amount pursuant to this Agreement to any other parties, including individual employees or creditors of Contractor. e. County is not obligated to reimburse Contractor for any expenditure not reported to County within 60 calendar days after the end of the last month of the Agreement term.

4. If Contractor provides any tasks, deliverable, goods, services, or other work, other than as specified in this Agreement, the same will be deemed to be a gratuitous effort on the part of the Contractor, and the Contractor will have no claim whatsoever against County.

E. Other County Provisions

1. Background Clearance – Live Scan
a. Prior to beginning services, all Contractor personnel involved in providing services to Probation clients under this Agreement must obtain, at Contractor’s or their own expense, a Department of Justice (DOJ) and a Federal Bureau of Investigation (FBI) background clearance (Live Scan). When Contractor personnel submits to the Live Scan procedure, Probation receives an initial report of arrests or convictions from the DOJ and FBI and ongoing reports from the DOJ and FBI of any subsequent arrests or convictions. If Probation determines the results of the background clearance are unfavorable at any time during the term of this Agreement, the County will notify Contractor of the unfavorable determination and require Contractor to arrange for replacement personnel. For any Contractor staff member who will have unescorted access to a Probation facility in which criminal justice data is stored such as Probation’s Juvenile Hall, William F. James Ranch, Juvenile Probation Department, or Adult Probation, Probation will additionally require a signed California Law Enforcement Telecommunications System (“CLETS”) Private Contractor Management Control Agreement and Employee/Volunteer statement form and CLETS training. Probation may require an enhanced background check. Any staff member who has a felony in their criminal history will not be permitted to access a Probation facility in which criminal justice data is stored without being escorted by Probation staff, and the County may require replacement personnel who can be permitted access without an escort. If the Contractor cannot provide replacement personnel within 15 working days of the County’s exercise of its right, the County 13 13.4
p. 340 of 384
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Attachment A-1
Contract Specifics, Section V
City of Gilroy, SCYTF (NSU) – FY24-FY27
shall have the right to terminate or amend the Agreement. Contractor will need to complete the following steps to obtain a background clearance:
i. Contact the County Live Scan liaison at (408) 435-2064 or at [email protected] to obtain a background clearance application. ii. Contact the County of Santa Clara Office of the Sheriff to make a Live Scan appointment. The Office of the Sheriff can be contacted by phone: (800) 211- 2220 or via their website: http://www.sccgov.org/portal/site/sheriff. iii. County will contact Contractor once the results of the background clearance have been received.
ix. Contractor is required to notify the County Live Scan liaison when the employment or licensing relationship of any individual whose name was submitted for Live Scan background clearance has concluded. b. Contractor must provide a list of employees who will be performing services under this Agreement to Probation. The list must be emailed to PRO[email protected] within 30 calendar days of the Agreement start date, and thereafter, Contractor must submit an updated list at the beginning of each new FY. The list must include the following information:
i. Employee’s name;
ii. The employee’s position/title and role within the program; and The Probation program/service and contract purchase order number that the employee is working under.

2. Zero Tolerance Policy (ZTP) for sexual misconduct
Contractor shall comply with Probation’s ZTP relating to preventing, detecting, monitoring, investigating, and eradicating sexual abuse, sexual assault, rape of residents, or sexual misconduct toward any residents housed in any of its facilities or contracted venues. Sexual abuse and sexual harassment are prohibited by state and federal law. 14 13.4
p. 341 of 384
Attachment B
NSU Enrollment Form
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ City of Gilroy, SCYTF (NSU) - FY24-FY27
Neighborhood Safety/Services Unit
Juvenile Probation Department
Neighborhood Services Unit (NSU)
840 Guadalupe Parkway
Charmayne Moran, Program Manager II
Email: [email protected]
Phone: (408) 278-6227
San Jose, CA 95110
NSU Enrollment Form for Services
Client/Parent Information (All Fields Are Required):

This information will be kept strictly confidential. That means that no one outside the program and the organizations that sponsor it will know how you answer these questions. Your contact information will be used to give you updates about our services and in emergencies only. All other information helps us determine how to better provide services.

To Be Completed by or on behalf of Youth To be Completed by or on behalf of Parent/Guardian

1. Full Name (of client enrolling in activities): 10. Full Name of Parent/Guardian:

Last Name, First Name Last Name, First Name

2. Zip Code:
____________________________

11. Primary Language: __________________

12. Single Parent Household? ܆ Yes ܆ No

13. Highest Level of Education Achieved:
܆ High School ܆ Some College

3. Phone: ____________ ܆ Can we text you?
܆ Graduated College ܆ N/A/Decline to State

4. Date of Birth (MM/DD/YYYY): ____/____/______ 14. Employment Status: ܆ Full-Time ܆ Part-Time ܆ Student ܆ Other ܆ Decline to State

15. Do you belong to a resident/neighborhood
group? ܆ Yes ܆ No

5. Gender: ܆ Male ܆ Female ܆ Other
܆ Decline to State

16. If not, interested in becoming involved?
܆ Yes ܆ No

6. Primary Language: ___________________ 17. Do you have access to reliable transportation? ܆ Yes ܆ No

18. Are you interested in Carpooling? ܆ Yes ܆ No

7. Race/Ethnicity: ܆ Asian 19. What kind of health insurance do you have? ܆ Black/African American ܆ Latino/Latina
܆ Native American ܆ Pacific Islander ܆ White
܆ Other: _______________ ܆ Decline to State
܆
܆
Public (MediCal/MediCaid)
Don’t have health insurance ܆ Decline to State
܆ Private

20. How many people live in your
house?_____________

8. School: _____________________________

9. Grade (or last grade completed): ________

21. What is your Annual Household Income?
$75,000-$99,999 ܆ $14,999 - 0 ܆
$100,000+ ܆ $15,000-$34,999 ܆
$35,000-$49,999 ܆
$50,000-$74,999 ܆
܆ Don’t Know
܆ Decline to State

22. Parent/Guardian Signature:
_________________________________________
Program Information (To Be Completed by Staff):

23. Type of Program: տ Community Based ܆ School Based

24. If School based, Name of School:_________________ 26. Activity Type: ܆ Leadership ܆ Academic ܆ Arts ܆ Sports ܆ Other: _____________________________________________

25. Date of enrollment: ____________________________ 27. Estimated Number of Activity Hours: ____________________ Information About Person Completing This Form:

28. Name: _____________________________________

29. Phone: _____________________________________

30. Signature: ___________________________________

31. Title: _____________________________________________

32. Email: ____________________________________________

33. Today’s Date: ______________________________________

13.4 p. 342 of 384
Attachment B
NSU Enrollment Form
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ City of Gilroy, SCYTF (NSU) - FY24-FY27
Unidad de Servicios/Seguridad del Barrio
Departamento de Libertad Condicional Charmayne Moran, Administrador del Programa II de Menores Correo electrónico:

Unidad de Servicios del Barrio (NSU)
840 Guadalupe Parkway
San Jose, CA 95110
[email protected]
Teléfono: (408) 278-6227
Formulario de inscripción de NSU para servicios
Información del cliente/padre (se deben completar todos los campos):

Esta información se mantendrá estrictamente confidencial. Esto significa que nadie fuera del programa y de las organizaciones que lo patrocinan sabrá cómo respondió a estas preguntas. Su información de contacto se utilizará para informarlo sobre novedades en nuestros servicios y en casos de emergencia únicamente. Toda la demás información nos ayuda a determinar cómo brindar mejor los servicios.

A ser completado por el menor o en su nombre A ser completado por el padre/madre/tutor o en su nombre

1. Nombre completo (del cliente que se
inscribe en las actividades):

10. Nombre completo del padre/madre/tutor:

Apellido, Nombre Apellido, Nombre

2. Código postal: 11. Idioma principal: __________________ ____________________________ 12. ¿Hogar de padre soltero o madre soltera?܆ Sí ܆ No

3. Teléfono: ____________ ܆¿ Podemos
enviarle mensajes de texto?

13. Nivel más elevado de educación logrado:
܆ Escuela secundaria ܆ Estudios universitarios incompletos ܆ Graduado de la universidad ܆ N/A/Se niega a responder

4. Fecha de nacimiento (MM/DD/AAAA):__/__/___ 14. Condición laboral:܆ Tiempo completo ܆ Medio tiempo ܆ Estudiante ܆ Otro ܆ Se niega a responder

5. Género:܆ Masculino ܆ Femenino ܆ Otro
܆ Se niega a responder

15. ¿Pertenece a un grupo de residentes/barrios?
܆ Sí ܆ No

16. Si la respuesta es no, ¿está interesado en
comenzar a participar? ܆ Sí ܆ No

6. Idioma principal:___________________ 17. ¿Tiene acceso a transporte confiable?܆ Sí ܆ No

18. ¿Está interesado en compartir vehículo?܆ Sí ܆ No

7. Raza/etnia:܆ Asiática ܆ 19.¿ Qué tipo de seguro médico posee? Negra/afroamericana ܆ Latina ܆ Nativo de ܆ Público (MediCal/MediCaid) ܆ Privado Estados Unidos ܆ Isleño del Pacífico ܆ Blanca ܆ No tengo seguro médico ܆ Se niega a responder

20. ¿Cuántas personas viven en su
vivienda?_____________
܆ Otra: ____________ ܆ Se niega a responder

8. Escuela:_____________________________ 21. ¿Cuál es el ingreso anual de su hogar? $75,000-$99,999 ܆ $14,999 - 0 ܆
$100,000+ ܆
܆ No sabe

9. Grado (o último grado completado):______ ܆ $15,000-$34,999 $35,000-$49,999 ܆
܆ $50,000-$74,999 ܆ Se niega a responder

22. Firma del padre/madre/tutor:
_________________________________________
Información del programa (a ser completado por el personal):

23. Tipo de programa: տBasado en la comunidad ܆Basado en la escuela

24. Si es basado en la escuela, nombre de la
escuela:_________________

26. Tipo de actividad: ܆Liderazgo ܆ Académica ܆ Artes
Deportes ܆ Otro: ______________________________________

27. Cantidad estimada de horas de la actividad: ________________ ܆

25. Fecha de inscripción: _________________________
Información sobre la persona que completa este formulario:

28. Nombre: ___________________________________

29. Teléfono: ___________________________________

30. Firma: ___________________________________

31. Cargo: ___________________________________________

32. Correo electrónico: __________________________________

33. Fecha de hoy: ______________________________________

13.4 p. 343 of 384
Attachment C-1
Quarterly Narrative Report
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ City of Gilroy, SCYTF (NSU) - FY24-FY27
Quarterly Narrative Report
(City of Gilroy FY24)
PO # 4400008316 Date of Update
Period of Update
Section 1 – Milestone Update
Instructions: Provide a brief update (no more than 4-6 sentences) on the current status of each contract milestone. The update should clarify the status of the milestone, summarizing major activities, successes and/or challenges related to the milestone and its associated tasks, as identified in the contract scope of work. If tasks associated with a milestone have an assigned target quantity, provide the current quantity completed. For example, if a task in the milestone is to provide pro-social activities to a minimum of 900 individuals, provide the current quantity of individuals served year-to-date, from the start date of contract t the last day of report update.

Milestone # 1 Start Dat /23 Target Date 6/30/24
Description Assist the East Gilroy Resident Leadership group in establishing a Community Action Plan. This action plan must be in alignment with the goals and objectives identified by the East Gilroy resident leaders
x
x
The Community Action Plan must b mitted by October 30, 2023.

Provide quarterly up ates on the C munity Action Plan.

Q1
Q2
Q3
Q4
Milestone # 2a-2b Start Date 7/1/23 Target Date 6/30/24 Description Provide additional opportunities for residents (children, youth, adults, and seniors) to engage in educational, health and safety related classes, workshops, and presentations to be located in East Gilroy.
x Based on the plan developed by the East Gilroy SCYTF Technical Team subcommittee and the resident/neighborhood group in East Gilroy, Contractor shall provide pro-social activities to a minimum of 900 individuals in FY24. Provide the number of UNDUPLICATED number of residents engaged in each workshop/class.

Q1
Q2
Q3
Q4

13.4 p. 344 of 384
Attachment C-1
Quarterly Narrative Report
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ City of Gilroy, SCYTF (NSU) - FY24-FY27
Milestone # 2c Start Date 7/1/23 Target Date 6/30/24
Description Develop and maintain a formal agreement, or charter between resident leaders, the SCYTF and NSU.

The purpose of this document is to ensure clarity around the purpose and structure of resident leadership groups supported by the NSU.

This document/charter, shall include the following elements:
a. A commitment to decision-making process among resident leaders. b. Description of organizational structure.
c. Vision, goals and desired activities that lead to reducing violence in the East Gilroy community.
d. Strategies for sustainability and expanding the number of resident participants.

Q1
Q2
Q3
Q4
N/A
N/A
Milestone #
Description
3 Start Date 7/1/23 Target Date 6/30/24
Collaborate with the NSU Probation Comm
enrolling at-risk youth attend ng schools s
Worker (PCW) in identifying and
ing East Gilroy residents, in pro-social
activities. Priority will be
or related school disciplinary meetings serving Positive Behavior Intervention & Supports (PBIS) tier nd tier 3 youth. Pro-social activities for at-risk youth shall be to youth identified in Multi-System-Meetings (MSTs)
determined on an individual basis, based on the needs and interests of the youth participant.
x Develop menu of Pro-social activities for at-risk youth attending schools serving East Gi y residents.
x Collaborate with PCW to enroll 20 at-risk youth in individualized, pro-social programming beginning July 2023 through June 2024.

Q1
Q2
Q3
Q4
Milestone #
Description
4 Start Date 7/1/23 Target Date 10/1/23
Develop and submit the East Gilroy SCYTF Technical Team subcommittee/NSU Implementation Team Charter/Work Plan.
x This subcommittee Charter/Work Plan shall align the work of the subcommittee members with the community actions goals of the resident leadership group established in East Gilroy.
x The Charter/Work Plan is due October 1, 2023.

Q1
Quarterly Narrative Contract Status Report Page 2 of 5

13.4 p. 345 of 384
Attachment C-1
Quarterly Narrative Report
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ City of Gilroy, SCYTF (NSU) - FY24-FY27
Q2
Q3
Q4
Milestone #
Description
5 Start Date 7/1/23 Target Date 6/30/24
Support the training and implementation of restorative justice/restorative practices and/or leadership development of Promotor(s) in East Gilroy, surrounding schools and other settings that support East Gilroy residents by:
x Support the implementation of a leadership development and/or Promotor initiative that aims to increase resident’s leadership capacity in East Gilroy.

Submit a comprehensive Restorative Justice Practices Program Proposal and/or Leadership Development/Promotor Initiative Proposal by October 1, 2023.
x
x
x
If a Promotor Program is selected, pro
number of certified Promotores.
a brief description and include
Support leadership and economi development activities of promotors.

Q1
Q2
Q3
Q4
Milestone # 6 Start Date 7/1/23 Target Date 6/30/24
Description Partner with Second Ha st Food Bank to implement monthly food distribution program at San Ysidro ark, Assist the San Ysidro Nueva Vida in developing partnership agreement, logistic coordination, and day of distribution activities. x Inc ude details of how many families served, how many individuals served, and how many pounds of food were distributed each month.

Q1
Q2
Q3
Q4
Quarterly Narrative Contract Status Report Page 3 of 5

13.4 p. 346 of 384
Attachment C-1
Quarterly Narrative Report
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ City of Gilroy, SCYTF (NSU) - FY24-FY27
Milestone # 7 Start Date 7/1/23 Target Date 6/30/24
Description Provide support and logistic planning for community-wide events including, but not limited to, National Night Out, Party in the Park, Spirits Night, and Holiday Posada.

Q1
Q2
Q3
Q4
Milestone # 8 Start Date 7/1/23 Target Date 6/30/24
Description Provide support and logistic planning for resident-led emergency response efforts including, but not limited to food distributions, essential supply distributions, and COVID-19 recovery efforts.

Q1
Q2
Q3
Q4
Section 2 – Success Story or Testimonial
Instructions: Please write a brief story or testimonial about a family that has been positively impacted by an NSU-funded program and/or service that occurred in each quarter. The story or testimonial for each quarter should be approximately 250-500 words and no more than 1/3 page. If possible, include the referral source of the highlighted family.

Success Story or Testimonial
Q1
Q2
Q3
Q4
Quarterly Narrative Contract Status Report Page 4 of 5

13.4 p. 347 of 384
Attachment C-1
Quarterly Narrative Report
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ City of Gilroy, SCYTF (NSU) - FY24-FY27
Section 3 – Year-End Summary
Instructions: Answer the following questions upon conclusion of 4th Quarter or Program Year.

Each answer should be approximately 250-500 words and no more than 1/3 page.

A) Summarize the program services provided during the contract term, how they met or did not meet program objectives, and why.

B) Summarize the program’s strengths, challenges, and l s learned.

Quarterly Narrative Contract Status Report Page 5 of 5

13.4 p. 348 of 384
Attachment D-1
Monthly Invoice and Expenditure and Performance Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ July Expenditure & Performance Report
7351 Rosanna Street
Contractor City of Gilroy, South County Youth Task Force Address Gilroy, CA 95020 PO # Date
Dept. # 246 Fiscal Year
Source Documentation
Expenditure Invoice Amount Doc 1 Doc 2 Doc 3 Doc 4 Doc 5 I. Deliverables
1a - 1b; 2a - 2c, 4d - 4e - Personnel
Benefits
$
$
$
-
-
3a: Pro-Social Activites/San Ysidro Nueva Vida -
3b: Individual Pro-Social Activities (S.P.A.R.K.) -
Quarterly $
$
$
-
-
-
4a:Community Calendar
4b: Monthly Community Meetings
4e: Restorative Justice Leadership/Promotora Program -
Quarterly $ -
4f: Community Championship /Community Safety
Survey
4f.Media Project
$
$
-
-
Grand Total $ -
Performance Doc 1 Doc 2 Doc 3 Doc 4 Doc 5
PG (a): # of UNDUPLICATED ADULT Residents
Enrolled into Pro-Social Activities
PG(a1): # of UNDUPLICATED YOUTH Residents
Enrolled into Pro-Social Activities
PG (a2): # of DUPLICATED Youth and Adult Residents
Enrolled into Pro-Social Activities
PG (a3) # of DUPLICATED Individuals attending San
Ysidro Nueva Vida Cafecito Meetings
0 0
0 0
0 0
0 PG (a4): # of San Ysidro Nueva Vida Cafecito Meetings PG (b): # of DUPLICATE attendees at San Ysidro
Events (50+ people)
PG (b1) # of Community Events/Gatherings (50+
people)
PG (c): # of S.P.A.R.K. Youth Participants
(Unduplicated) 0
PG (d): # of Certified Promotores 0
PG (e): # of Families/Households served through Food
Distributions 0
PG (f): # of Individuals served through Emergency
Response Efforts
Year-To-Date Information YTD Target = 8.3%
Budget
Line Item Budget YTD Expended % Expended Remaining
Deliverables
1a - 1b; 2a - 2c, 4d - 4e - Personnel
Benefits
$
$
$
$
$
$
-
-
-
-
-
-

0.0%

0.0%

0.0%

0.0%

0.0%

0.0%
$
$
$
$
$
$
-
-
-
-
-
-
3a - 3a.1: Pro-Social Activites/San Ysidro Nueva Vida
3b: Individual Pro-Social Activities (S.P.A.R.K.)
4a:Community Calendar
4b: Monthly Community Meetings
4c: Restorative Justice Leadership/Promotora Program $ - 0.0% $ - 4f: Community Championship /Community Safety
Survey
4f: Media Project
$
$
-
-

0.0%

0.0%
$
$
-
-
Grand Total $ - 0.0% $ -
Performance Units of Service Monthly Target Annual Target PG (a): # of UNDUPLICATED ADULT Residents
Enrolled into Pro-Social Activities
PG(a1): # of UNDUPLICATED YOUTH Residents
Enrolled into Pro-Social Activities
PG (a2): # of DUPLICATED Youth and Adult Residents
Enrolled into Pro-Social Activities
PG (a3) # of DUPLICATED Individuals attending San
Ysidro Nueva Vida Cafecito Meetings
PG (a4): # of San Ysidro Nueva Vida Cafecito Meetings
PG (b): # of DUPLICATE attendees at San Ysidro
Events (50+ people)
PG (b1) # of Community Events/Gatherings (50+
people)
PG (c): # of S.P.A.R.K. Youth Participants
(Unduplicated)
PG (d): # of Certified Promotores
PG (e): # of Families/Households served through Food
Distributions
PG (f): # of Individuals served through Emergency
Response Efforts

13.4 p. 349 of 384
Attachment E-1
Monthly Activity Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ SCYTF
Monthly Activity Report
Completed by: Month:

The following deliverables must be completed each month in order to recieve reimbursement for services delivered. The deliverables outlined below are reflected in the Contractor's Scope of Work (SOW).

Deliverables:

Ongoing Monthly Deliverables:

Monthly Reporting
Requirements
Backup Documentation
# (SOW) Activity Required Activity Completed? Comments/Notes 1a Maintain a resident advisory group focused in East SYNV Leaderhip Log and SignͲin sheets Gilroy. Subtotal.ꢀꢀ participant list
1b
2a
Submission of Community Action Plan Community Action Plan Maintain the SCYTF East Gilroy Subcommittee,
which also serves as the NSU Implementation
Team. This subcommittee/team shall meet biͲ
monthly/ 6x per year
Agenda, meeting notes, signͲ
in sheets and quarterly
updated workplan
2b
2c
Develop and submit the East Gilroy Tech Team
Subcommittee/ NSU Implementation Team Charter/
Work Plan
Attach Charter Work Plan Agenda, meeting notes, signͲ
in sheets and quarterly
updated workplan
Develop a formal agreement, or charter between
resident leaders, the SCYTF and NSU.

East Gilroy SCYTF Technical Written f mal agreement
Team subcommittee/NSU
Implementation Team
or chart or CHARTER tab
included in thi Monthly
Activity Repor .
3a Provide prosocial and/or group classes related to
educational, health and wellness, safetyand gang
prevention related
Participant List Form,
Mon p asses
community
classes/workshops/presentations to East Gilroy. ndar, signͲin sheets, and mmary Report
3a.1
3b
Provide support and logistic planning for
communityͲwide events that include, but are not
limited to, National Night Out and Party in the Park.

Particip nt onthly Group Classes
indicated on community
calendar, signͲin sheets, and
Cost Summary Report
NSU Enrollment Forms, Cost
Summary, Report
Individual prosocial activities for atͲrisk youth
identified by the NSU Probation Community Worker
Community Calendar
Participa t List
4a
4b
Community alendar
Participant list
Community Calendar
Monthly Cafecito community meeting with a cor
group of resident leaders (youth and/or adults) of
East Gilroy
Agenda, meeting notes, sign
in sheets
4c Support the training and implementation of
Restorative Justice Leadership and/or PromotoraͲ Justice Practices Program Comprehensive Restorative RJ_Promotora Participant
list, Details in Quarterly
based initiatives in schools and other settings hat Proposal and/or Leadership Narrative Report support East Gilroy residents. Development/ Promotor
Initiative Proposal
4d Increase food security and maintain nutritional
programming at San Ysidro Park by partnering with
Second Harvest Food Bank and/or Gilroy Unified
School District to implement monthly food
Food Distribution Report Summary of children and
families served
distribution program at San Ysidro Park, Assist the
San Ysidro Nueva Vida in developing partnership
4e Support residentͲled emergency response efforts
4f
Emergency Response Report Summary of individuals
served, flyers if applicable
NSU will host a community champion celebration to Flyers and details of event in Flyers and details of event in commorate the work of the residents and leaders of Quarterly Narrative Report, Quarterly Narrative Report, East Gilroy. Funds may also be used for a leadership and list of participants retreat or the Community Safety Survey.
and list of participants
4f Media ProjectꢀͲꢀWebsite design and/or Flyers and details of event in Flyers and details of event in documentary for Gilroy United and/or SCYTF Quarterly Narrative Report, Quarterly Narrative Report, and list of participants and list of participants

13.4 p. 350 of 384
Attachment E-1
Monthly Activity Report
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ City of Gilroy, SCYTF (NSU) - FY24-FY27
Performance Summary:

FY2024
Type of Backup
Units of
Service*
Monthly
Targets
25 Documentation
Provided
NSU Enrollment
Form, SignͲIn Sheets,
Participant List (Tab
2)
Comments/
Performance Goals: Notes
(A) # of UNDUPLICATED ADULT Residents Enrolled into ProͲSocial Activities
Yearly Targets
0 300
(A1) # of UNDUPLICATED YOUTH Residents Enrolled into ProͲ Social Activities
0 0
0 0
15 75
10 1
180
00 NSU Enrollment
Form, SignͲIn Sheets,
Participant List (Tab
3)
(A2) # of DUPLICATED Youth and Adult Residents Enrolled into ProͲSocial Activities
NSU Enrollment
Form, SignͲIn Sheets,
Participant Lists (Tab
2&3)
(A3) # of DUPLICATED Individuals attending Monthly San Ysidro Nueva Vida Cafecito Meetings *Manually enter the number under units of service
13 SignͲin Sheets,
Participant List
(A4) # of San Ysidro Nueva Vida Cafecito Meetings. *Manually 11 SignͲin Sheets, enter the number under units of service Participant List (B) # of DUPLICATE attendees at San Ysidro Events (50+ people) 2000 Participant List, Flyers
(B1) # of Community Events/Gatherings (50+ people)
(C): # of UNDUPLICATE S.P.A.R.K. Youth participants
(D): # of Certified Promotoras*
3 5
13 20
Flyers, Community
Event Report
Participant List
0 0
0 4 13 Quarterly Report. RJ
List
(D1): # of Vision y Compromiso Leadership Development
Training Hours. *Manually enter the number of training time 3 32 SignͲin Sheets,
Participant List
(E): # of Families/households served through food distributions* (E1): # Pounds of food distributed during food distributions (F): # of Individuals served through Emergency Response * 250 3000 Food Distribution
Report/Quarterly
Report
0 0
11,000
30 132000
360
Food Distribution
Report/Quarterly
Report
Quarterly Report
/Flyers Emergency
*Automatically populated based on data entry from the various reports and participant lists.

13.4 p. 351 of 384
Attachment E-1
Monthly Activity Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Adult Partipant List
Date of
Birth
Month
Birth
Day
Birth
Year
Workshop/Class
/Meeting
New
First Name Last Name Workshop/Class/Meeting Participant ID Participant? 0

13.4 p. 352 of 384
Attachment E-1
Monthly Activity Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Youth Partipant List
Date of
Birth
Month
Birth
Day
Birth
Year
Workshop/Class
/Meeting
New
First Name Last Name Workshop/Class/Meeting Participant ID Participant? 0

13.4 p. 353 of 384
Attachment E-1
Monthly Activity Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ SYNV Leaderhip
Activity Log
Completed by: Month:

Total # of
Date SYNV Member Name Hours Main Responsibilities
Committee Meetings Attended by SYNV*
Name of Meeting: (Name): Date(s) attended:

Other:

Vision y Compromiso Trainings Attended by SYNV*
Name of Training: SYNV (Name): Date attended: Total #of Hours Other:

13.4 p. 354 of 384
Attachment E-1
Monthly Activity Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ S.P.A.R.K. Youth Partipant List
Date of
Birth
Month Day
Birth Birth
Year
Workshop/Class/ Participant
Meeting ID
New
First Name Last Name Workshop/Class/Meeting Participant? 0 0

13.4 p. 355 of 384
Attachment E-1
Monthly Activity Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Restorative Justice/Promotora Partipant List
Birth
Year
Certified
First Name Last Name Birth Month Birth Day Participant ID Promotora? 0 0

13.4 p. 356 of 384
Attachment E-1
Monthly Activity Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Resident Leaders
Community Event(s) Report
Completed by: Month:
# of Community Events held during reporting month
If no activity was held during the reporting month, please provide brief explanation as to why:

Number of
Date/Time of
Event
Individuals in
Attendance
# of
Volunteers Summary of Event
Total 0 0

13.4 p. 357 of 384
Attachment E-1
Monthly Activity Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ Resident Leader
Emergency Response and COVIDͲ19 Recovery Report
Completed by:

Date
Month: Fiscal Year:
# of
Families/ Individuals
Households Served
# of
Sign in Sheet
Location Description of Emergency Response Efforts Attached? Total 0 0
Additional details of emergency response, COVIDͲ19 and/or park activiation efforts for the month:

13.4 p. 358 of 384
Attachment E-1
Monthly Activity Report
City of Gilroy, SCYTF (NSU) - FY24-FY27
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢐꢑꢒꢓꢔꢐꢕꢖꢗꢘꢀꢙꢀꢗꢒꢚꢀꢛꢗꢜꢉꢛꢓꢗꢕꢀꢝꢔꢖꢑꢜꢑꢒꢉꢖꢖ San Ysidro RESIDENT LEADER/NSU AND SCYTF CHARTER FOR

COLLABORATION
Completed by: Month: Year:

Charter Elements: Vision, Mission, goals and objectives; list of individuals who participate and agree to the goals of the NSU/SCYTF/East Gilroy resident leadership objectives; and the following:

A. Description of the decisionͲmaking process among resident leaders.

B. Organizational structure (if applicable).

C. Key strategies to reduce violence in the East Gilroy community.

D. Sustainability plan.

E. Goals for expanding the number of resident participants.

Vision, Mission, Goals and Objectives:

Description of Decision Making Process:

Organizational Structure:

Keyu Strategies to Reduce Violence In Eas
Gilroy communities
How will you collect
data on this goal?
Long Term How will this strategy be sustained
Short Term Impact Impact over time?