Gilroy City Council
July 29, 2024

July 29, 2024 | 6:00 PM Page 1 of 7 City Council Regular Meeting Agenda

CITY COUNCIL

REGULAR MEETING
AGENDA

CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, JULY 29, 2024 | 6:00 PM
MAYOR
Marie Blankley

COUNCIL MEMBERS
Rebeca Armendariz
Dion Bracco
Tom Cline
Zach Hilton
Carol Marques
Fred Tovar
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion.

Send written comments on any agenda item to [email protected] or City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council before the meeting. Comments are also available at bit.ly/3NuS1IN.

In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or [email protected] to help ensure that reasonable arrangements can be made.

If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing.

Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section 1094.6 of the California Code of Civil Procedure.

During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's a significant risk of a lawsuit against the City.

Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible.

KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public.

Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.

July 29, 2024 | 6:00 PM Page 2 of 7 City Council Regular Meeting Agenda

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO

RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.

If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or [email protected].

Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a [email protected].

To access written translation during the meeting, please scan the QR Code or click this link:

Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the transcript on your device.

Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.

The agenda for this meeting is outlined as follows:

1. OPENING

1.1. Call to Order

1.2. Pledge of Allegiance

1.3. Invocation

1.4. City Clerk's Report on Posting the Agenda

1.5. Roll Call

1.6. Orders of the Day

1.7. Employee Introductions

2. CEREMONIAL ITEMS - Proclamations and Awards

3. COUNCIL CORRESPONDENCE (Informational Only)

4. PRESENTATIONS TO THE COUNCIL

4.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE

AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE

CITY COUNCIL
July 29, 2024 | 6:00 PM Page 3 of 7 City Council Regular Meeting Agenda
This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda.

Email written comments on non-agenda topics
to [email protected] or mail them to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials, but electronic submissions are unlimited.

5. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority JPA Board (alternate)
Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate)
Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy Authority JPA Board, VTA Policy Advisory Committee
Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy Gardens Board of Directors (alternate), Gilroy Sister Cities Association, Gilroy Youth Task Force, Silicon Valley Regional Interoperability Authority Board, VTA Policy Advisory Committee (alternate), Visit Gilroy California Welcome Center Board, VTA Mobility Partnership Committee
Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate), Santa Clara County Expressway Plan 2040 Advisory Board, Santa Clara Valley Water Commission, SCRWA, South County Youth Task Force Policy Team Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Downtown Committee, Gilroy Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA, South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility Partnership Committee

6. CONSENT CALENDAR
Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order.

July 29, 2024 | 6:00 PM Page 4 of 7 City Council Regular Meeting Agenda

6.1. Approval of the Action Minutes of the June 17, 2024 City Council Regular Meeting

6.2. Approval of the FY 24 Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program for Public Information Associated with the Community Rating System of the National Flood Insurance Program

6.3. Approval of a Notice of Acceptance of Completion for the FY24 Annual Citywide Curb Ramp Project No. 24-PW-286

6.4. Acceptance of a $110,318.49 grant from the Department of California Highway Patrol Cannabis Tax Fund Grant Program for Driving Under the Influence Enforcement Activities and Adoption of a Resolution of the City Council of the City of Gilroy Approving a Fiscal Year 2025 Budget Amendment

6.5. Adoption of the 2023 Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 1 and 2: Base Plan and the City of Gilroy Annex

6.6. Claim of Maria Medina (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim)

6.7. Claim of Christina Cornell (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim)

6.8. Adopt a resolution Authorizing the City Administrator to Execute Agreements with the California Department of Transportation for Grant Funding Related to the City of Gilroy Vehicle Miles Traveled (VMT)/Greenhouse Gas (GHG) Reduction Program; and adoption of a resolution amending the Fiscal Year 2024-2025 (FY25) Budget

7. BIDS AND PROPOSALS

7.1. Approve the Purchase of Three Public Works Vehicles (One 2024 Ford F750 with 5.5 ton hydraulic telescoping crane, generator and compressor; One 2024 Ford F750 Utility truck with generator and compressor; and One 2024 Ford F750 Dump Truck) in the Combined Amount of $776,679, plus a contingency in the amount of $23,300, for a total of $799,979; and adopt a resolution amending the Fiscal Year 2024-2025 budget

1. Staff Report: LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager

2. Public Comment

3. Possible Action:
a) Award the Purchase of Three Public Works Vehicles:
• One 2024 Ford F-750 Utility Truck with 5.5 ton hydraulic telescoping crane, with air compressor and generator under Sourcewell contract No. 080521-PBL, from PB Loader Corporation in the amount of $335,585.46
• One 2024 Ford F-750 Utility Truck with compressor and generator under Sourcewell contract No. 080521-PBL, from PB Loader Corporation in the amount of $288,361.62
July 29, 2024 | 6:00 PM Page 5 of 7 City Council Regular Meeting Agenda
• One 2024 Ford F-750 Dump Truck under Sourcewell contract No. 080521-PBL, from PB Loader Corporation in the amount of $152,731.46
b) Approve up to 3%, or $23,300, as a contingency should there be any year/model, commodity surcharges, or modifications placed on these vehicles.
c) Authorize the City Administrator to execute the purchase contracts and associated documents.
d) Adopt a resolution amending the Fiscal Year 2024-2025 budget.

8. PUBLIC HEARINGS

9. UNFINISHED BUSINESS

10. INTRODUCTION OF NEW BUSINESS

10.1. Adopt a Resolution of the City Council of the City of Gilroy Amending the Submission to the Qualified Electors of the City of a Certain Measure Relating to the Public Safety Transactions and Use Tax at the Special Municipal Election to be Held on Tuesday, November 5, 2024, as Called by Resolution No. 2024-26, Relating to a Minor Adjustment to the Ballot Question Identified by the Registrar of Voters

1. Staff Report: Jimmy Forbis, City Administrator

2. Public Comment

3. Possible Action:

Council adopt the resolution.

10.2. Discussion on the Open Government Commission’s Recommendations (from the November 6, 2023 Presentation) Regarding Rules of Conduct for All Public Speakers and Virtual Public Comment/Participation

1. Staff Report: Bryce Atkins, Assistant to the City Administrator

2. Public Comment

3. Possible Action:

Council discussion and direction.

10.3. Adopt a Resolution Approving the Updated Mid-Cycle Position Control List

1. Staff Report: Harjot Sangha, Finance Director

2. Public Comment

3. Possible Action:

Adopt a resolution approving the updated Position Control List for the current biennial budget Fiscal Years 2023-24 and 2024-25.

11. FUTURE COUNCIL INITIATED AGENDA ITEMS

12. CITY ADMINISTRATOR'S REPORTS
July 29, 2024 | 6:00 PM Page 6 of 7 City Council Regular Meeting Agenda

13. CITY ATTORNEY'S REPORTS

14. CLOSED SESSION

14.1. CONFERENCE WITH LABOR NEGOTIATORS – COLLECTIVE BARGAINING UNIT
Pursuant to GC Section 54957.6 and GCC Section 17A.11(4); Collective Bargaining Units: Local 2805, IAFF Fire Unit Representing Gilroy Fire Fighters
City Negotiators: Jimmy Forbis, City Administrator; LeeAnn McPhillips, HR Director.

Anticipated Issue(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions;
Memorandums of Understanding: City of Gilroy and Gilroy Fire Fighters Local 2805.

14.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec. 54956.8 and GCC Sec. 17A.8
Properties: 10th Street Bridge: APNs 808-19-007, 799-30-006, 799-30-007, 808-19-020, 808-50-999, Thomas Luchessa Bridge: APNs 808-21-025, 808- 21-023, 808-21-021, 808-21-018, New Fire Station: APNs 808-18-003, 808-19- 029
Negotiators: Jimmy Forbis, City Administrator
Other Party to Negotiations: John M. Filice Jr,. Glen Loma Corporation Under Negotiation: Price and terms of payment

14.3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION.

Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) and Paragraph (3) of Subdivision (e) of Government Code Section 54956.9 and Gilroy City Code Section 17A.11(3)(b), based upon receipt of a written communication from the General Counsel of Ten South. One Case as Defendant.

15. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13 (a); Public Report of the vote to continue in closed session if required under GCC Section 17A.11 (e).

16. ADJOURNMENT

FUTURE MEETING DATES
August 2024
5 Regular Meeting - 6:00 p.m
19 Regular Meeting - 6:00 p.m
September 2024
9 Regular Meeting - 6:00 p.m
23 Regular Meeting - 6:00 p.m
October 2024
7 Regular Meeting - 6:00 p.m
21 Regular Meeting - 6:00 p.m
July 29, 2024 | 6:00 PM Page 7 of 7 City Council Regular Meeting Agenda
Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on YouTube at https://bit.ly/45jor03.

Access the 2024 City Council Meeting Calendar at https://bit.ly/3LLzY1n.

City Council Regular Meeting
Agenda
June 17, 2024 | 6:00 PM Page 1 of 6

CITY COUNCIL ACTION MINUTES
MONDAY, JUNE 17, 2024 | 6:00 PM

1. OPENING

1.1. Call to Order

1.2. Pledge of Allegiance
Mayor Blankley led the Pledge of Allegiance.

1.3. Invocation

1.4. City Clerk's Report on Posting the Agenda
Interim City Clerk Minor reported the agenda was posted on Thursday, June 13, 2024 at 4:11 PM.

1.5. Roll Call

1.6. Orders of the Day

1.7. Employee Introductions
Community Services Director, Sharon Goei, introduced Deserie De Leon, Office Assistant I; and Alecs Meza, Building Inspector.

2. CEREMONIAL ITEMS - Proclamations and Awards

3. COUNCIL CORRESPONDENCE (Informational Only)

4. PRESENTATIONS TO THE COUNCIL

4.1. Presentation by Silicon Valley Creates of its Interim Report on the Elevate Gilroy Through the Arts Grant Program.

4.2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE

AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL.

Mayor Blankley opened Public Comment.

Attendance Attendee Name
Dion Bracco, Council Member
Rebeca Armendariz, Council Member
Carol Marques, Council Member
Zach Hilton, Council Member
Tom Cline, Council Member
Fred Tovar, Council Member
Marie Blankley, Mayor
Absent None

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Agenda
June 17, 2024 | 6:00 PM Page 2 of 6
John Daley spoke regarding the tax measure and is in support of it.

Robert Zepeda spoke about the need to do away with taxes at all levels.

There being no further speakers, Mayor Blankley closed Public Comment.

5. REPORTS OF COUNCIL MEMBERS
Council Member Bracco thanked the Gilroy Library for their $20,000 donation and advised on June 22, 2024 at 11:00 A.M. there will be a dedication of the Donald “Elvis” Prieto Park.

Council Member Armendariz attended the Silicon Valley Clean Energy Authority JPA Board meeting and they decided to maintain its 4% discount on electric generation costs.

Council Member Marques None
Council Member Hilton attended the VTA Policy Advisory Committee where they continue to conduct outreach to member agencies to improve travel speed, reliability, and overall appeal of public transportation.

Council Member Cline thanked the Chamber of Commerce for the great Car Show held on Saturday; additionally, the Silicon Valley Regional Interoperability Authority held a South County region radio emergency drill on May 23,2024 to test the emergency radio system.

Council Member Tovar gave thanks to the Chamber of Commerce for the car show.

He also advised that Council Member Bracco is the new Chair for the South County Regional Wastewater Authority (SCRWA).

Mayor Blankley attended the VTA board meeting and noted the excitement for the groundbreaking for the Light Rail that goes to Eastridge Shopping Center. She noted her attendance at the Gilroy Downtown Live music event and the Car show.

6. CONSENT CALENDAR

6.1. Approval of the Action Minutes of the June 3, 2024 City Council Regular Meeting.

6.2. Claim of Maria Garcia (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim).

Mayor Blankley opened Public Comment.

There being no speakers, Mayor Blankley closed Public Comment.

MOTION: TO APPROVE ITEMS 6.1 AND 6.2.

RESULTS: PASS: 7 - 0
MOVER: Tom Cline, Council Member
SECONDER: Dion Bracco, Council Member

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City Council Regular Meeting
Agenda
June 17, 2024 | 6:00 PM Page 3 of 6
AYES: BRACCO, ARMENDARIZ, MARQUES, HILTON, CLINE,

TOVAR, BLANKLEY
NOES:

ABSENT:

ABSTAIN:

7. BIDS AND PROPOSALS

7.1. Award a Three-Year Contract in an Amount Not to Exceed $1,064,272 to Cal-West Lighting & Signal Maintenance, Inc. for Traffic Signal and Streetlight Maintenance and Repair Services.

Mayor Blankley opened Public Comment.

There being no speakers, Mayor Blankley closed Public Comment.

MOTION: Award a three-year Contract (Contract) in a total amount not to exceed $1,064,272 to Cal-West Lighting & Signal Maintenance, Inc. for traffic signal and streetlight maintenance and repair services and authorize the City Administrator to execute the Contract and associated documents.

RESULTS: PASS: 7- 0
MOVER: Fred Tovar, Council Member
SECONDER: Rebeca Armendariz, Council Member
AYES: BRACCO, ARMENDARIZ, MARQUES, HILTON, CLINE, TOVAR,

BLANKLEY
NOES:

ABSENT:

ABSTAIN:

8. PUBLIC HEARINGS

9. UNFINISHED BUSINESS

9.1. Adopt a Resolution of the City Council of the City of Gilroy Calling and Giving Notice of, on Its Own Motion, the Submission to the Electors of the City of Gilroy at a Special Municipal Election, to be Consolidated with the Statewide General Election on November 5, 2024, a Ballot Measure Proposal to Add a

0.25% Dedicated Public Safety Special Transactions and Use Tax.

Mayor Blankley opened Public Comment.

Jim Wyatt spoke in support of the tax measure and the need for the funds for public safety.

Jeff MacPhail supports the tax measure and urged the Council to approve the resolution.

Ron Kirkish supports the tax measure.

Robert Zepeda spoke against the tax measure.

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City Council Regular Meeting
Agenda
June 17, 2024 | 6:00 PM Page 4 of 6
Maria Aquilar was interested to know if this tax measure would take care of the cost of overtime.

There being no further speakers, Mayor Blankley closed Public Comment.

MOTION: Adopt a Resolution of the City Council of the City of Gilroy Calling and Giving Notice of the Submission to the Electors of the City of Gilroy at a Special Municipal Election, to be Consolidated with the Statewide General Election on November 5, 2024, a Ballot Measure Proposal to Add a

0.25% Dedicated Public Safety Special Transactions and Use Tax.

RESULTS: PASS: 6-1 ROLL CALL VOTE
MOVER: Fred Tovar, Council Member
SECONDER: Rebeca Armendariz, Council Member
AYES: ARMENDARIZ, MARQUES, HILTON, CLINE, TOVAR, BLANKLEY NOES: BRACCO
ABSENT:

ABSTAIN:

Enactment No.: Resolution No. 2024-26

10. INTRODUCTION OF NEW BUSINESS

10.1. Psychiatric Emergency Response Team (PERT) Justice and Mental Health Collaboration Program
Mayor Blankley opened Public Comment.

Greg Felios noted that this is a great opportunity to bring in professional help.

There being no further speakers, Mayor Blankley closed Public Comment.

10.2. Adopt a Resolution Setting the 2024 Fireworks Service Fee for Impacts on City Fire and Police Services Related to the Sale and Use of Safe and Sane Fireworks Pursuant to Gilroy City Code Chapter 10A.

Mayor Blankley opened Public Comment.

There being no speakers, Mayor Blankley closed Public Comment.

MOTION: Adopt a Resolution of the City Council of the City of Gilroy setting the 2024 Fireworks Service Fee for impacts on City Fire and Police Services related to the sale and use of safe and sane fireworks pursuant to Gilroy City Code Chapter 10A.

RESULTS: PASS: 7 - 0 ROLL CALL VOTE
MOVER: Carol Marques, Council Member
SECONDER: Rebeca Armendariz, Council Member
AYES: BRACCO, ARMENDARIZ, MARQUES, HILTON, CLINE,

TOVAR, BLANKLEY
NOES:

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City Council Regular Meeting
Agenda
June 17, 2024 | 6:00 PM Page 5 of 6
ABSENT:

ABSTAIN:

Enactment No.: Resolution No. 2024-27

10.3. Approve the Attached Third Amendment to Agreement with the City of Morgan Hill for Providing Staff Services for the Implementation of Stormwater Permitting Requirements and Environmental Services.

Mayor Blankley opened Public Comment.

There being no speakers, Mayor Blankley closed Public Comment.

MOTION: Approve the Third Amendment to the Agreement with the City of Morgan Hill to provide shared staff services to the City of Gilroy for stormwater pollution prevention compliance and environmental management services, and authorize the City Administrator to execute the Amendment and related documents.

RESULTS: PASS: 7- 0
MOVER: Fred Tovar, Council Member
SECONDER: Tom Cline, Council Member
AYES: BRACCO, ARMENDARIZ, MARQUES, HILTON, CLINE,

TOVAR, BLANKLEY
NOES:

ABSENT:

ABSTAIN:

11. FUTURE COUNCIL INITIATED AGENDA ITEMS

12. CITY ADMINISTRATOR'S REPORTS
City Administrator, Jimmy Forbis, noted there are over 650 youth registered in over 50 summer camps and over 1,00 youth registered for swim classes at Christopher High School. The Gilroy Museum has seen an 11% increase in visitors.

13. CITY ATTORNEY'S REPORTS
City Attorney, Andy Faber reported on the Good Neighbor versus the Regents of the University of California case regarding an Environmental Impact Report and the California Appellate court decision.

14. CLOSED SESSION

14.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec. 54956.8 and GCC Sec. 17A.8 Properties: 10th Street Bridge: APNs 808-19-007, 799-30-006, 799-30-007, 808-19-020, 808-50-999, Thomas Luchessa Bridge: APNs 808-21-025, 808- 21-023, 808-21-021, 808-21-018, New Fire Station: APNs 808-18-003, 808-19-029
Negotiators: Jimmy Forbis, City Administrator
Other Party to Negotiations: John M. Filice Jr,. Glen Loma Corporation Under Negotiation: Price and terms of payment

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City Council Regular Meeting
Agenda
June 17, 2024 | 6:00 PM Page 6 of 6
MOTION: To go into Closed Session.

RESULTS: PASS: 7-0
MOVER: Marie Blankley, Mayor
SECONDER: Carol Marques, Council Member
AYES: BRACCO, ARMENDARIZ, MARQUES, HILTON, CLINE,

TOVAR, BLANKLEY
NOES:

ABSENT:

ABSTAIN:

Council went into the Closed Session at 8:06 P.M.

15. ADJOURN TO OPEN SESSION
Council reconvened from the Closed Session at 8:31 P.M. Mayor Blankley advised no reportable action.

16. ADJOURNMENT
Meeting was adjourned at 8:31 P.M.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Gilroy. /s/ Beth Minor
Interim City Clerk

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City of Gilroy

STAFF REPORT
Agenda Item Title: Approval of the FY 24 Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program
for Public Information Associated with the
Community Rating System of the National Flood
Insurance Program
Meeting Date: July 29, 2024
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted By: Heba El-Guindy, Public Works Director
Prepared By: Susana Ramirez, Engineer I
STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure

RECOMMENDATION
Approve the FY 24 Annual Evaluation Report for the Santa Clara County MultiJurisdictional Program for Public Information associated with the Community Rating System of the National Flood Insurance Program.

EXECUTIVE SUMMARY
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS program allows participating communities to earn flood insurance premium discounts for their residents and businesses by implementing local mitigation, floodplain management, and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.

Eleven agencies in Santa Clara County, including the City of Gilroy and Santa Clara Valley Water District (Valley Water), have actively participated in the FEMA NFIP CRS.

A portion of the CRS involves community outreach activities. The Program for Public Information (PPI) is an ongoing local effort to identify, prepare, implement, and monitor a range of public information activities that meet specific local needs. The CRS credits

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Approval of the Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program for Public Information Associated with the Community Rating System of the National Flood Insurance Program
City of Gilroy City Council Page 2 of 3 July 29, 2024
the implementation of public outreach projects identified in a PPI, which in turn helps the participating community achieve better insurance premium discounts for its residents and businesses. Through the PPI planning process, activities are monitored, evaluated, and revised to improve effectiveness. In addition to updating the PPI every five years, FEMA requires an Annual Evaluation Report on PPI efforts and requires the communities to share the annual report with their governing bodies.

BACKGROUND
The City has been a participating community in the CRS Program of FEMA’s NFIP since May 1, 2007. In total, eleven Santa Clara County communities participate in the CRS Program in partnership with Valley Water. The participating agencies have worked together to develop and adopt the 2021 Multi-Jurisdictional PPI. The PPI is to be updated every five years.

The PPI activity was introduced into the CRS Program in 2013 and is voluntary. As a collaborative PPI process, the committee agencies worked together to decide what flood risk reduction messages are most appropriate and designed an educational program to deliver these messages. FEMA requires the elected body of each community to approve the PPI to receive points for having an approved plan under the NFIP’s CRS.

Currently the City has a CRS class rating of 7 which provides a 15% flood insurance discount for properties located within the special flood hazard area or 100-year floodplain, and a 5% discount for non-floodplain properties.

ANALYSIS
The CRS Program provides credits for designing and carrying out public outreach projects. CRS credits for individual outreach projects can be increased if a community has a PPI. The PPI can help design an entire public information program, not just individual outreach projects.

The PPI committee is comprised of both staff and non-governmental representatives who bring different perspectives and suggestions for a better outreach plan. For Gilroy, Public Works staff and a stakeholder representative, Ms. Merna Leal, are the committee members. Ms. Leal is a Gilroy resident and a past District CRS Program Manager.

ALTERNATIVES
The City Council may choose to not approve the Multi-Jurisdictional PPI. This would require staff to develop separate outreach projects and/or develop a public information program specific for the City. Failure to approve the County’s PPI limits the availability of additional CRS credits for outreach projects for the City.

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Approval of the Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program for Public Information Associated with the Community Rating System of the National Flood Insurance Program
City of Gilroy City Council Page 3 of 3 July 29, 2024

FISCAL IMPACT/FUNDING SOURCE
The expense for creating the County’s PPI was included in Valley Water’s adopted budget. Therefore, there are no City fiscal impacts from approval of this PPI and there are no expected additional costs related to staff’s continued participation in the PPI process.

PUBLIC OUTREACH
A copy of the FY24 Annual Evaluation Report for the Santa Clara County MultiJurisdictional PPI will be posted on the Public Works’ Flood Management webpage.

NEXT STEPS
Staff will continue to participate in the PPI committee which re-convenes annually to evaluate the PPI and to make appropriate adjustments as needed. At the City’s next CRS verification visit (estimated in Fall 2024), staff will submit a copy of the PPI to receive the CRS credit.

Attachments:

1. FY24 Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional PPI.

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Page CEO BULLETIN & NEWSLETTERS
3 CEO Bulletin: 06/20/24

BOARD MEMBER REQUESTS & INFORMATIONAL ITEMS
7 BMR/IBMR Weekly Reports: 06/21/24
8 Memo from Lilian Dennis, Management Analyst in the Risk Management Unit, to the board, dated 06/10/24, providing a copy of recent Risk Management staff’s communication with parties/individuals that have filed a claim against Valley Water.
54 Memo from Lilian Dennis, Management Analyst in the Risk Management Unit, to the board, dated 06/13/24, providing a copy of recent Risk Management staff’s communication with parties/individuals that have filed a claim against Valley Water.
67 Memo from Marta Lugo, Acting Chief of External Affairs to CEO Rick Callender, dated 06/21/24, providing the FY24 Annual Evaluation Report for the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI).
146 Memo from Darin Taylor, Chief Financial Officer to the board, dated 06/18/24, providing the summary of monthly report of investments for May 2024.

INCOMING BOARD CORRESPONDENCE
164 Board Correspondence Weekly Report: 06/21/24
166 Email from Libby Lucas to the board, dated 06/13/24, inquiring about the Calabazas/San Tomas Aquino Creek Marsh Connection Project. C-24-0150 168 Email from Janet Miller, CarbUSA LLC to the board, dated 06/18/24, inquiring information on the Santa Teresa Water Treatment Plant. C-24-0151

OUTGOING BOARD CORRESPONDENCE
170 Letter from Director Beall to John Richards, dated 06/13/24, replying to their request regarding the most pressing issues confronting Valley Water.

Board Policy EL-7 Communication and Support to the Board The BAOs shall inform and support the Board in its work.

NON-AGENDA
June 21, 2024

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MEMORANDUM
FC 14 (01-25-23)
TO: Rick L. Callender, Esq.

Chief Executive Officer
FROM: Marta 0Lugo Acting Chief of
External Affairs
SUBJECT: FY24 Annual Evaluation Report
(Year 3: July 2023 – June 2024) for the
2021 Santa Clara County Multi-Jurisdictional
Program for Public Information (PPI)
DATE: June 21, 2024
Valley Water continues to participate in the Federal Emergency Management Agency's (FEMA's) National Flood Insurance Program (NFIP) Community Rating System (CRS) program. The CRS is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements.

Through the CRS, flood insurance holders in participating communities receive discounted premium rates to reflect the reduced flood risk. The three goals of the CRS are:

1. Reduce flood damage to insurable property,

2. Strengthen and support the insurance aspects of the NFIP, and

3. Encourage a comprehensive approach to floodplain management.

Background
Valley Water began participating in the CRS program as a “fictitious community” in 1998. Since Valley Water is not a land-use agency, it is not considered an NFIP community and does not technically qualify to participate in the CRS program. This designation is unique; in fact, Valley Water is the only fictitious CRS community in the nation.

Valley Water's participation as a fictitious community allows it to document qualifying flood risk reduction activities it performs throughout Santa Clara County (county). CRS credits Valley Water earns for activities within those communities are transferred to each CRS participating community, supporting savings on NFIP insurance policies within those jurisdictions. Currently, 11 of the 16 communities (cities, towns, and the county) within Santa Clara County participate in the CRS program.

For many of our communities, Valley Water’s CRS credits serve as a baseline. Between Valley Water’s baseline and the CRS community’s credit, NFIP flood insurance policyholders receive an average 15% discount. The average NFIP flood policy premium in Santa Clara County is approximately $1,000, meaning that CRS participating communities save their flood insurance holders about $150 to $200 per year by documenting the flood risk reduction activities it performs. Participation in the CRS program generates an annual savings of approximately $1.8M for NFIP policyholders in Santa Clara County.

The Santa Clara County Multi-Jurisdictional Program for Public Information FEMA first introduced the Program for Public Information (PPI) as a CRS creditable activity in 2013.

The PPI encourages CRS participating communities to work with local stakeholders to design a program for community outreach on flood risk reduction that best fits local needs.

Valley Water led the development of the first Multi-Jurisdictional PPI, which was adopted in 2015 (2015 PPI). This countywide collaboration outreach program standardizes our flood risk and loss reduction outreach messaging while increasing communities’ CRS points. 








 





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Rick L. Callender, Esq. 2 June 21, 2024
Program for Public Information Requirements
Participating communities must update the PPI every five years to maintain CRS credit. Valley Water continued its role as the lead agency in developing the subsequent 2021 Santa Clara County MultiJurisdictional PPI (2021 PPI). On April 27, 2021, the Valley Water Board of Directors adopted the 2021 PPI; the other CRS participating communities' governing bodies adopted the 2021 PPI soon thereafter.

In addition to updating the PPI every five years, FEMA requires an Annual Evaluation Report on PPI efforts and requires the communities to share the annual report with their governing bodies. Attached is our submittal of the Annual Evaluation Report for Fiscal Year 24 (Year 3). Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY24.

The objectives of participating in the 2021 PPI continue to reduce flood risks and earn valuable CRS credit points by continually assessing and enhancing the effectiveness of the flood-preparedness messaging to Santa Clara County. Valley Water’s CRS Program staff, the CRS Users Group, and the 2021 PPI Committee will continue their work efforts through FY25.

Please direct questions about the PPI Annual Evaluation Report to Kristen Yasukawa, Manager, Office of Civic Engagement at (408) 630-2876.
___________________________
Deputy Administrative Officer acting for
Rachael Gibson
Chief of External Affairs
External Affairs Division
Attachment: Annual Evaluation Report for FY24 (Year 3) for the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI) cc: R. Gibson, M. Lugo, K. Yasukawa, A. Fonseca, CRS File, Egnyte electronic filing system ML:af
W:\External Affairs\Office of Civic Engagement\CRS Program\62041023 Community Rating System (CRS)\CRS\PPI\PPI Annual Evaluation Reports\2021 PPI\2021 PPI Year 2 (FY23)\07-03-23 Memo to CEO from Acting CEA_Final.docx 








 





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Santa Clara County Multi-Jurisdictional Program for Public Information 2021 FY24 Annual Evaluation Report
(Year 3: July 2023 to June 2024)
June 2024
Prepared by:

Santa Clara Valley Water District
and
Santa Clara County CRS communities









 





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I. INTRODUCTION
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS program allows communities to earn flood insurance premium discounts for their residents and businesses by implementing local mitigation, floodplain management, and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.

In Santa Clara County, 11 (eleven) communities, including Santa Clara Valley Water District (Valley Water) have actively participated in the FEMA NFIP CRS for over 30 years.

The CRS participating communities (CRS communities) are City of Cupertino, City of Gilroy, City of Los Altos, City of Milpitas, City of Morgan Hill, City of Mountain View, City of Palo Alto, City of San Jose, City of Santa Clara, City of Sunnyvale, and the Santa Clara Valley Water District (Valley Water).

CRS communities, along with their external non-governmental stakeholders, non-CRS communities: City of Saratoga, Town of Los Altos Hills, Town of Los Gatos, and the County of Santa Clara who opted to join the 2021 Program for Public Information (PPI), comprised the 2021 PPI Committee. The original 2021 PPI Committee is listed in Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee of the 2021 PPI (Attachment 1). Since the development of the 2021 PPI, there may have been changes to the community’s original 2021 PPI Committee members (either the internal representatives to the organization and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.

For CRS credit, FEMA requires that each CRS community provide at least two representatives to the regional PPI Committee, with at least half of the representatives from outside the local government. Additionally, at least half of the representatives must attend all the meetings of the regional PPI Committee. Non-CRS communities are also required to provide an external stakeholder.

An important benefit of the PPI Committee’s work is close collaboration between local public agency staff who work on flood protection throughout Santa Clara County. Together, PPI Committee members continue strengthening their individual CRS programs and ensuring communities can evaluate their flood programs against a nationally recognized benchmark.

The 2021 PPI Committee, the remaining non-CRS communities (City of Campbell and City of Monte Sereno), and other interested parties make up the Santa Clara County CRS Users Group.

The Santa Clara County CRS Users Group collaborates to ensure floodplain management activities provide enhanced public safety, reduced damage to property and public infrastructure, and avoidance of economic disruption and loss in Santa Clara County. Through the five-year PPI development and the annual reporting process, members of the SC County CRS Users Group learn from one another about local floodplain management activities, including flood protection and land use issues. For both the Santa Clara County CRS Users Group and the 2021 PPI Committee, the PPI is one of the most impactful activities of the CRS program.

Under the CRS program, flood insurance premium rates are discounted to reward CRS communities’ actions that meet the three goals of the CRS:
(1) reduce flood damage to insurable property
(2) strengthen and support the insurance aspects of the NFIP; and (3) encourage a comprehensive approach to floodplain management.

Flood insurance premiums for CRS communities are reduced in 5% increments for every 500 CRS points earned.

As of April 30, 2023, the total savings for Santa Clara County residents from CRS discounts is approximately $1.5 million.









 





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Valley Water is the lead flood protection agency for Santa Clara County. Valley Water performs many flood preparedness outreach and stream stewardship/maintenance activities that earn credit points for CRS communities. Since Valley Water is not a land-use agency, the points Valley Water earns as a “fictitious community” provide a foundation upon which the CRS communities can build. FEMA approved this unique arrangement with Valley Water in 1998.

The CRS Coordinator’s Manual, 2013 Edition, included the option to undertake a Program for Public Information (PPI), which standardizes our flood preparedness outreach messages and increases communities’ CRS points.

Each participant of the PPI Committee brings unique perspectives and suggestions that enhance the PPI. Each community must adopt the PPI through a formal vote by the community’s governing body.

In 2013, Valley Water initiated and facilitated the effort to develop the first Multi-Jurisdictional PPI so that all Santa Clara County CRS communities could work together and benefit from this activity.

Non-CRS communities were also invited to participate in the development of the PPI. This work effort resulted in the 2015 Multi-Jurisdiction PPI (2015 PPI).

On April 14, 2015, Valley Water’s Board adopted the 2015 PPI, which sunset in April 2020. Following Valley Water’s lead, the other CRS communities’ governing bodies adopted the 2015 PPI soon thereafter.

Under the CRS, the PPI must be updated every five years. Each subsequent year after adopting the PPI, the PPI Committee must submit an annual evaluation report to FEMA describing the PPI implementation for the prior fiscal year. The PPI Committee must evaluate whether the flood risk reduction messages in the PPI are still relevant and adjust the PPI, if needed. The annual evaluation report is shared with each CRS community’s governing body as an informational item.

As required, annual evaluation reports for FY16 (Year 1 of the 2015 PPI) through FY19 (Year 4 of the 2015 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

In FY20 (Year 5 of the 2015 PPI), the PPI Committee was required to update the 2015 PPI. The Insurance Services Office (ISO), FEMA’s CRS program management contractor, exempted the PPI Committee from submitting an annual evaluation report for FY20 (Year 5 of the 2015 PPI) as the committee focused on updating the document.

In February 2020, Valley Water hosted the start of the five-year PPI updated process. Fifteen Santa Clara County communities worked together to update the 2015 PPI. These communities included the current 11 CRS communities as well as four non-CRS communities that expressed interest in joining the 2015 PPI and possibly the CRS program. Staff and external stakeholders from each agency participated in developing the new PPI.

In March 2020, the Coronavirus (COVID-19) outbreak started. The California State Emergency Services Act, the Governor’s Emergency Declaration related to the COVID-19 pandemic, the Governor’s Executive Order N-29-20, and Order of the County of Santa Clara Public Health Officer dated March 16, 2020, went into effect.

The COVID-19 pandemic caused far-reaching, unprecedented changes. Businesses and organizations faced economic and operational uncertainty across every industry and sector. The workforce impacts during COVID-19 caused delays beyond control, including the PPI Committee’s ability to continue its work of updating the 2015 PPI. Many communities shifted priorities to respond to the public health crisis; therefore, FEMA provided an extension of completing the update to the 2015 PPI to early 2021.

The 2021 PPI Committee reconvened in October 2020 to resume the 2015 PPI update. Several virtual meetings followed until the 2021 PPI Committee completed the 2021 PPI in April 2021. The 2021 PPI was adopted by CRS communities, as indicated in Table 1. Adoption Dates 2021 PPI. 








 





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II. 2021 PPI DEVELOPMENT PROCESS
Valley Water, CRS, and non-CRS communities initiated the 2021 PPI process in February 2020. Due to COVID-19, discussions were postponed; the process was reinitiated in October 2020. The Santa Clara County 2021 Multi-Jurisdictional Program for Public Information document was completed in April 2021 (refer to Section I. Introduction for COVID-19-related delays).

Virtual meetings were held between 2020 and 2021 to develop the 2021 PPI. FEMA’s six priority topic messages and the three additional messages identified in the 2015 PPI carried forward into the 2021 PPI. The 2021 PPI Committee felt all nine topics and supporting messages were still relevant for reaching Santa Clara County residents and ensuring they are flood-ready.

The below listed is Table 3 in the 2021 PPI: CRS Priority Messages Topic
Number Topic message Public Message (Select one message per topic) TOPIC #1 Know your flood hazard
x Know your flood risk
x Contact your floodplain manager to find out if your
property is in a floodplain
x Check if your home or business is in a
Special Flood Hazard Area
TOPIC #2 Insure your property for your flood
hazard
x Get flood insurance ahead of time
x Insure your property
x There is a 30-day waiting period for the policy to take place
TOPIC #3 Protect people from the flood hazard
x Put your 3-day emergency kit together
x Follow evacuation orders
x Learn the best route to high ground
TOPIC #4 Protect your property from the flood
hazard
x Protect your home from flood threats
x Prepare your home
x Sandbags can offer protection against a foot or less of floodwater
x Get sandbags before a flood
TOPIC #5 Build responsibly
x Build responsibly in floodplains
x Comply with development requirements
x Check with your city/county floodplain manager before you build
TOPIC #6 Protect natural floodplain functions
x Keep creeks clean and flowing
x Keep debris and trash out of our streams
x Don’t pollute, dump, or drain anything in creeks
Additional Outreach Topic Messages
(only one message per topic)
TOPIC #7 Develop an emergency plan x Develop an emergency plan TOPIC #8 Download disaster apps x Download disaster emergency apps TOPIC #9 Understand shallow flooding risks––
don’t drive through standing water
x Understand shallow flooding risks - don’t drive through standing water
The 2021 PPI Committee worked between the meetings to draft the 2021 PPI and review the extensive list of outreach and flood response projects (Attachment 2).

Based on the 2021 PPI Committee’s evaluation of the 2015 PPI, the consensus was that most of the 2015 PPI flood risk reduction messages were still relevant, so only minor edits were incorporated as needed.

This became the basis for the 2021 PPI; therefore, no additional FEMA review was required, as the 2015 PPI already ensured its provisions were fully compliant with FEMA requirements.

FEMA's ISO CRS Specialist and Technical Reviewers determine how many CRS points the 2021 PPI activities will earn. The PPI Committee estimates that of the possible 350 points for Activity 330, each CRS community could earn up to 300+/—points for PPI efforts.









 





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Once Valley Water approved the 2021 PPI (5-Year Plan), the final document was provided to the 2021 PPI Committee to present to their governing bodies for adoption and implementation.

Table 1. Dates of 2021 PPI Adoption shows each agency's 2021 PPI approval dates; all 11 CRS communities have adopted the 2021 PPI.

Table 1. Adoption Dates of the 2021 PPI
Community Date Presented Adopted
Santa Clara Valley
Water District 4/27/21 X
City of Cupertino 8/17/21 X
City of Gilroy 7/01/21 X
City of Los Altos 7/13/21 X
Town of Los Altos Hills
(*non-CRS community)
Not required Not required
Town of Los Gatos
(*non-CRS community)
Not required Not required
City of Milpitas 5/18/21 X
City of Morgan Hill 6/16/21 X
City of Mountain View 6/22/21 X
City of Palo Alto 6/14/21 X
City of San Jose 11/16/21 X
City of Santa Clara 7/06/21 X
County of Santa Clara
(*non-CRS community)
Not required Not required
City of Saratoga
(*non-CRS community)
Not required Not required
City of Sunnyvale 6/29/21 X
Total Approved 11
*Non-CRS communities are encouraged to participate in the ongoing efforts and initiatives of the Santa Clara County CRS Users Group and/or PPI Committee; however, those who opted to participate in the 2021 PPI are not required to adopt the PPI or share annual evaluation reports with their governing bodies.

III. ANNUAL EVALUATION REPORTS
The 2021 PPI states that the 2021 PPI Committee will meet at least once yearly to evaluate the PPI and incorporate any needed revisions. This meeting is coordinated in conjunction with the ongoing CRS User’s Group meetings, which occur at least twice a year.

The evaluation will cover the following:

Ɣ Review of projects that were completed.

Ɣ Evaluate progress toward outcomes.

Ɣ Provide recommendations on projects that have not been completed.

Ɣ Provide recommendations for new projects not previously identified.

Ɣ Address any Target Audience changes; and
Ɣ Assess the program's impact during an actual flood event if one has occurred.

The 2021 PPI Committee prepares the annual evaluation report for submission with each CRS community’s annual CRS recertification package (or scheduled 5-year cycle visits). The annual evaluation report is then shared with each CRS community governing body as an informational item.

Section V. 2024 Santa Clara County CRS Users Group/PPI Committee Meetings – Monitoring and Evaluating the 2021 PPI of this annual evaluation report summarizes the meetings held to develop the FY24 Annual Evaluation Report (Year 3 of the 2021 PPI).









 





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Table 2 below shows how each community expects to share the FY24 Annual Evaluation Report with its governing body.

Table 2. How the 2021 PPI FY24 Annual Evaluation Report, Year 3 will be shared with the Community’s Governing Body
Community Method for Sharing
Santa Clara Valley Water District Board Non-Agenda Item City of Cupertino Consent Item Council Agenda
City of Gilroy Consent Calendar
City of Los Altos Council Informational Staff Report
Town of Los Altos Hill (*non-CRS community) Not required Town of Los Gatos (*non-CRS community) Not required
City of Milpitas Memo to City Council
City of Morgan Hill Council Consent Calendar
City of Mountain View Council Weekly Update “Council
Connection”
City of Palo Alto Informational Staff Report
City of San Jose Council Consent Calendar
City of Santa Clara Council Consent Calendar
County of Santa Clara (*non-CRS community) Not required City of Saratoga (*non-CRS community) Not required
City of Sunnyvale City Manager’s “Update Sunnyvale”
*Non-CRS communities are not required to share annual evaluation reports with their governing bodies.

IV. 2021 PPI ACCOMPLISHMENTS FOR FY24
The 2021 PPI Committee identified three efforts needed from each CRS community to prepare and finalize subsequent annual evaluation reports.

1. Governing bodies must adopt the 2021 PPI (Table 1. Adoption dates of the 2021 PPI). The 2021 PPI Committee must prepare an annual evaluation report and share it with its governing body as informational items (Table 2. How the 2021 PPI Annual Evaluation Report for FY24, Year 3 will be shared with the Community’s Governing Body).

2. For each fiscal year (July 1 - June 30), the communities must implement and monitor the outreach/flood response projects identified in Appendix A, CRS Creditable Outreach and Flood Response Projects by CRS Community of the 2021 PPI (Attachment 2).

3. The PPI Committee must review and consider the ‘New Initiatives’ identified in the 2021 PPI (page 66) for advancing flood risk reduction efforts.

Governing Bodies Approval: All 11 CRS communities’ governing bodies, including Valley Water, adopted the 2021 PPI. Each agency (Community) shows the approval dates in Table 1 noted above.

Tracking System: The 2021 PPI is multi-jurisdictional and includes 15 agencies (11 CRS communities and four non-CRS communities). Tracking implementation is quite complex compared to a single-agency PPI. As the informal lead agency, Valley Water oversees the record-keeping to ensure consistency throughout the county.

An electronic file-sharing system, Egnyte, is set up with folders for each community to file and share documents related to the 109 potential outreach/flood response projects identified in the 2021 PPI and all CRS-related documentation. This also includes a comprehensive spreadsheet tracking which lists outreach projects accomplished in any given fiscal year by each community (Attachment 2). This spreadsheet, along with the annual evaluation report, will be submitted with annual CRS recertifications or as part of scheduled 5-year cycle visits.









 





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ISO assigns credit for Valley Water outreach/flood response projects to all Santa Clara County CRS communities’ ratings. Some communities also choose to carry out and report on their own outreach/flood response projects, in addition to those of Valley Water. These projects are shown on the composite spreadsheet (Attachment 2 - Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY24 Project Accomplishments) and include input from each agency.

The PPI Committee discussed the benefits of using the Egnyte shared-filing system for tracking the 2021 PPI outreach/flood response projects and all CRS-related documentation. The PPI Committee also discussed the importance of ensuring each agency regularly uploads its CRS documentation. These benefits are:
- Information Share/Knowledge Transfer: CRS communities can view each other’s program documentation. When a community improves its CRS rating, another community can access the documents submitted to determine how the CRS credited activities helped improve the score. - Document Repository: A central location for CRS-related documentation, organized to mirror the CRS Coordinator’s Manual (by community/activity/element), proves helpful when a community experiences staff turnover.
- Documentation Submittals: CRS documents are organized and easy to share with the CRS Specialists conducting cycle visits and/or annual recertification.

Summary of PPI Projects Accomplished in FY24
Attachment 2 of this annual evaluation report includes the complete list of outreach/flood response projects. It lists all projects proposed in the 2021 PPI, with a “Project Accomplishments” column noting actions taken during the third year, FY24 of the 2021 PPI.

Audiences Projects Accomplished
Community at Large (CAL) 81 potential projects, 64 accomplished Residents and Businesses in the Special Flood
Hazard Area (SFHA)
18 potential projects, 16 accomplished
Messengers to Other Target Audiences
(Organizations & Businesses Serving the
Community)
10 potential projects, 10 were accomplished
*Total Accomplished Projects 90 of 109
* Note: All projects carried out by CRS communities were accomplished in FY24. Variance in the number of potential projects versus accomplished projects is due to no updates from non-CRS communities, which is not required for this annual evaluation report.

These numbers go well beyond the minimum requirements of the CRS program for PPI credit under Activity 330; we anticipate all CRS communities will receive the maximum number of credits for our collective efforts in FY24.

Valley Water’s Outreach/Flood Response Projects
The 2021 PPI Committee identified the outreach/flood response projects for each community. The implementation of these projects is reflected in the ‘FY24 (Year 3) of the 2021 PPI Project Accomplishments’ column of Attachment 2.

FY24 Annual Flood Awareness Campaign
Valley Water's FY24 Flood Awareness Campaign (Attachment 3 for more details) theme was "Get Flood Ready.

You Live In a Flood Zone.” Valley Water's outreach employed digital geo-targeting technologies to reach businesses and residents in the flood zone. The campaign sought to drive awareness of flood risk, encourage residents to sign up for emergency alerts, and know where to find sandbags. Our materials emphasized our efforts to reduce the risk of flooding by working on capital improvement projects and showcasing our crews' work before, during, and after a storm emergency to keep the community safe from flooding. The overarching message was that we are ready and ask everyone to take steps to be flood-ready. 








 





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CRS Communities Outreach/Flood Response Projects
Other Community Engagement Efforts
October officially kicked off the flood season. CRS staff regularly met with the California Department of Water Resources and state-wide partner agencies (communities and local, state, and federal agencies) to discuss the flood season, including sharing information about flood risk and how to prepare, and the 12th Annual California Flood Preparedness Week (CFPW). On September 26, 2023, Valley Water’s Board passed a resolution declaring October 21-28, 2023, as CFPW in Santa Clara County. Valley Water set-up a “Get Flood Ready” display in our Headquarters’ lobby. The resolution and display encourage residents and businesses to “Get Flood Ready” by preparing for the flood season.

Valley Water CRS staff provided materials for the Office of Communications’ Flood Preparedness 2023 Press Conference held on October 25, 2023 (https://www.youtube.com/watch?v=g5CbaVSWIuw). The Flood Preparedness Press Conference marked the launch of Valley Water’s 2023 flood campaign and coincided with California Flood Preparedness Week (CFPW).

Valley Water, the County of Santa Clara, and the City of San Jose are preparing for a strong El Niño and the possibility of extreme winter storms. Watch the news conference to learn about the National Weather Service's winter outlook forecast and an outline of our joint flood emergency preparedness efforts.

Valley Water CEO, staff, and then Chair John Varela, Valley Water Board of Directors; Brian Garcia, Warning Coordination Meteorologist, National Weather Service SF Bay Area/Monterey; Supervisor Sylvia Arenas, Santa Clara County Board of Supervisors, District 1, and Councilmember Domingo Candelas, San Jose City Council, District 8 were in attendance.

The event was live-streamed on Valley Water’s Facebook page. Valley Water staff showcased our Stream Maintenance Program heavy equipment and set up a sandbagging demo booth and an emergency kit table similar to the one displayed in Valley Water’s headquarters lobby at the onset of CFPW and remains throughout the flood season.
“Get Flood Ready” HQ lobby table display with sample contents encouraging visitors and staff to create a three-day emergency kit.

In November 2023, Valley Water presented and hosted a booth on flood preparedness at the Community Emergency Response Team (CERT) City of San José District 5 Emergency Preparedness Event at the Mayfair Community Center in San José. Attendees included the San José Fire Department, the American Red Cross, the San José Neighborhood Watch Program, CERT volunteers, and members of the public. 








 





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In November, Valley Water, along with other emergency preparedness organizations, presented flood preparedness tips at the Mayfair Community Center in San José.

In December 2023, the Organization for Latino Affairs (OLA) provided Valley Water’s emergency starter kits, English and Spanish flood preparedness information, and giveaways to approximately 500 attendees at the Santa Visits Alviso Foundation event in San José.

In February 2024, Valley Water partnered with Sacred Heart Community Service to provide free emergency starter kits and multilingual educational materials to distribute at events to help residents “Get Flood Ready!” In addition, Valley Water hosted a booth with “Get Flood Ready!” materials at the Silicon Valley Bicycle Coalition’s King Tide Ride Event 2024 held on February 10, 2024, at Riverwalk Park in San Jose.

Valley Water provides “Get Flood Ready!” materials and tips at Silicon Valley Bicycle Coalition’s King Tide Ride event in the Alviso community in north San José.

In April 2024, Valley Water participated in two emergency preparedness events to share the “Get Flood Ready” message. Staff hosted a booth at the Eggstravaganza Family Event organized by the Strong Neighborhood Initiative Program Mayfair Neighborhood Advisory Council in San Jose, which had more than 350 attendees. Valley 








 





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Water also participated in an educational workshop with 40 attendees at The Links, Incorporated “Emergency Preparedness: Safety Now, Peace Later” event at the African American Community Service Agency in San Jose.

Valley Water provided flood-preparedness materials at the Eggstravaganza Family Event in San Jose.

Valley Water Education Outreach Program
Valley Water’s Education Outreach includes flood awareness messaging in year-round classroom lessons. A dedicated flood-focused lesson is offered from October through April. Valley Water’s role as a flood protection agency is introduced in all lessons so that participants in Education Outreach programs know that flood protection is one of Valley Water’s core objectives in Santa Clara County.

The following are the Education Outreach efforts from October 2023  April 2024.

Flood-Focused Programs
Education Outreach offers two lessons focused on flood awareness and preparedness: The Three Little Pigs and the Bad Weather Wolf for transitional kindergarten through second grade, and Watershed Maps for second and third grades.

The results of the Flood-Focused Programs delivered are as follows:
x 82 lessons
x 2,142 students
x 82 educators
Flood Awareness Messaging
In addition to Flood-Focused Programs, Education Outreach provided additional flood awareness messaging in general classroom presentations, assemblies, libraries, and public events.

The results of the general flood protection messaging are as follows:
x 241 events
x 8,021 students
x 343 educators
x 2,211 members of the public in Santa Clara County









 





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Community Events and Engagement
Booth Support at Events
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY24 (from September 2023 – May 2024), Valley Water and the communities’ staff hosted 25 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:
1) 2023 Santos Family 17th Annual Car Show, Alviso, CA – 9/2/23 2) Silicon Valley Fall Festival (Day n Night Festival), Cupertino, CA – 9/9/23 3) Mountain View Art & Wine Festival – 9/9 – 9/10/23
4) Viva Calle, San Jose, CA – 9/10/23
5) Picnic by the Lake Multicultural Festival and Resource Fair, San Jose, CA – 9/20/23 6) County Parks La Fuente Celebration, San Jose, CA – 9/23/23 7) Children’s Moon Festival. San Jose, CA – 9/30/23
8) Assembly Member Ash Kalra’s Veggie Fest, San Jose, CA – 10/7/23 9) Supervisor Lee’s Day on the Bay, Alviso, CA – 10/14/23 10) Bay Area Diwali Festival of Lights, Cupertino, CA – 10/14/23 11) Pumpkins in the Park, San Jose, CA – 10/14/3
12) Shoreline 40th Anniversary Event, Mountain View, CA – 10/15/23 13) Teatro Vision Dia de Los Muertos Matinee, San Jose, CA – 10/20/23 14) South Asian Cultural Association of Sunnyvale’s Diwali Festival – 10/21/23 15) Morgan Hill Kidz Fest and Safe Trick or Treat – 10/28/23 16) City of Morgan Hill Fourth Saturday Downtown Event – 10/28/23 17) D8 Family Fall Festival, San Jose, CA – 10/28/23
18) Santa Visits Alviso – 12/9/23
19) Vietnamese American Roundtable Lunar New Year, San Jose, CA – 2/3/24 20) VMC Foundation Women’s Leadership & Policy Summit, San Jose, CA – 3/23/24 21) AAUW Wildflower Run, Morgan Hill, CA – 3/24/24
22) Cupertino Earth and Arbor Day Festival – 4/20/24
23) Emergency Preparedness Workshop, San Jose, CA – 4/27/24 24) Tech Interactive Tech Challenge, San Jose, CA – 4/28/24 25) Berryessa Art Festival, San Jose, CA – 5/11/24
Speakers Bureau Program
In FY24, Valley Water's ‘Let’s Talk Water Speakers Bureau Program’ reached the 22 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events.

Valley Water’s Speakers Bureau Program can customize presentations to update community groups on waterspecific issues and provide updates on projects in their area. The FY24 presentations that included flood preparedness information are listed below.
1) June 2, 2023 – Rotary Club of Saratoga luncheon (FY23) 2) June 12, 2023 – Almaden Valley Community Association meeting (FY23) 3) June 22, 2023 – Gilroy Sons in Retirement meeting (FY23) 4) July 11, 2023 – Morgan Hill Kiwanis Club meeting
5) July 19, 2023 – Rotary Club of Morgan Hill meeting
6) July 25, 2023 – After Hours Rotary Club of Gilroy meeting 7) August 3, 2023 – Evergreen Community Roundtable
8) October 4, 2023 – Almaden Senior Association meeting 








 





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9) November 16, 2023 – San Jose Sons in Retirement meeting 10) November 29, 2023 – Rocketship School Parents meeting 11) December 1, 2023 – Leadership Sunnyvale meeting
12) December 7, 2023 – Palo Alto Kiwanis Club meeting
13) January 8, 2024 – Berryessa Citizen Advisory Committee 14) January 26, 2024 – Valley Water Next Gen Career Pathways 15) February 4, 2024 – Unitarian Fellowship of Los Gatos 16) February 9, 2024 – The Forum
17) February 28, 2024 – Lions Club of Willow Glenn meeting 18) March 4, 2024 – Leadership Morgan Hill meeting
19) March 12, 2024 – Oak Grove Neighborhood Association meeting 20) March 19, 2024 – Santa Clara City Libraries
21) April 4, 2024 – Valley Water 101 Academy
22) April 18, 2024 – Kaiser Permanente Physicians
V. 2024 SANTA CLARA COUNTY CRS USERS GROUP/PPI COMMITTEE MEETINGS – MONITORING AND EVALUATING THE 2021 PPI
The FY24 Santa Clara County CRS Users Group/PPI Committee meetings were held on March 26, 2024 and May 29, 2024. Attendance by CRS communities was high. Staff from some non-CRS communities, external stakeholders, and other interested parties were also in attendance. Agendas, meeting notes, and attendance sheets for each meeting are included (Attachments 4-8).

As required by CRS, the objective of the March and May 2024 meetings was to monitor the implementation of the 2021 PPI, determine if the desired outcomes were achieved, and discuss whether any changes to the 2021 PPI were needed to complete this annual evaluation report. The PPI Committee agreed that the 2021 PPI messaging and projects would remain the same for the duration of the 2021 PPI, which sunsets in 2026.

VI. FUTURE MESSAGING – Other New Initiatives
The PPI Committee identified several opportunities to expand on existing initiatives and initiate new ones as follows:

1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills yearly, including PG&E.

2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness information.

3. Expand on outreach to the Asian and Latino communities who live in flood-prone areas.

4. Expand on outreach to ‘hot spots’/flood-prone areas by hosting on-site or virtual public events.

5. Expand the reach to local homeowners’ associations (HOA)s and apartment associations (i.e., Executive Council of Homeowners [ECHO]).

6. Expand the reach to residents in historically underserved and low-income communities through partnerships with organizations that serve these communities (i.e., Second Harvest Food Bank and others).

7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas.

8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370).

9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

The messages the PPI Committee originally chose are still relevant to Santa Clara County. The committee will continue to increase its efforts to encourage people to prepare personal/family emergency plans and be floodready. This will be incorporated into the flood preparedness outreach starting every fall. The PPI Committee will also continue coordinating efforts with Valley Water’s Education Outreach Program to promote flood preparedness in local schools.

The PPI Committee recommends continued use of social media for messaging. Mobile usage among individuals has increased exponentially over the years, and online platforms are rapidly adjusting to mobile-friendly 








 





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standards. This provides an excellent opportunity to modernize campaign ad efforts by utilizing social media and digital advertising to increase exposure and reach more residents in Santa Clara County. Furthermore, these modern advertising methods allow for specialized demographic targeting to reach a narrow and defined audience, improving the ability to reach vulnerable populations effectively.

In support of our preparedness messaging, the PPI Committee will continue to promote the importance of having family emergency plans and kits ready before an emergency/flood event occurs.

The PPI Committee will continue to promote the American Red Cross All-Hazard App, which monitors alerts for severe weather, including floods, and the Floodsmart.gov and Ready.gov websites. The communities will distribute American Red Cross Emergency Contact Cards at events throughout the county.

VII. CONCLUSION
Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY24. The 2021 PPI allowed PPI Committee members to mutually decide which flood risk reduction messages are most appropriate for our residents and identify how to deliver these messages effectively. Participating in the 2021 PPI aims to enhance the effectiveness of the flood risk messages to residents, reduce flood risks within Santa Clara County, and earn valuable CRS credit points when identified outreach projects are implemented.

The CRS Users Group/PPI Committee will continue its outreach efforts through FY25. ________________________________________________________________________________________ Attachments for submission to Valley Water Board, City Councils/Managers, and FEMA as part of 2023 Annual Recertification/5-year Verification Package, as required:

1. Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee

2. Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY24 Outreach Project Accomplishments 3. Valley Water's FY24 Flood Awareness Campaign

4. March 26, 2024, Santa Clara County CRS Users Group Meeting Agenda

5. March 26, 2024, Santa Clara County CRS Users Group Meeting Attendance Sheet

6. March 26, 2024, Santa Clara County CRS Users Group Meeting Notes

7. May 29, 2024, Santa Clara County CRS Users Group Meeting Agenda

8. May 29, 2024, Santa Clara County CRS Users Group Meeting Attendance Sheet

9. May 29, 2024, Santa Clara County CRS Users Group Meeting Notes 








 





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ATTACHMENT 1
Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee Community Local Government
Representative and Alternates External Stakeholders
County of Santa
Clara
Chris Freitas, Sr. Civil Engineer
Neville R. Pereira, PE, Development Services Manager,
Department of Planning and Development, Floodplain
Manager
Marsha Hovey, CADRE Board Chair
Cupertino Chad Mosley, Assistant Public Works Director/City Engineer, Public Works Department, Floodplain
Manager
Jennifer Chu, Senior Civil Engineer
Public Works Department
Jim Oberhofer, Emergency Coordinator
Cupertino ARES/RACES
Gilroy Gary Heap, City Engineer
Public Works Department
Jorge Duran, Senior Civil Engineer, Floodplain Manager
Public Works Department
Merna Leal, City of Gilroy resident
Los Altos Steven Golden, Senior Planner, Floodplain Manager Andrea Trese, Associate Civil Engineer
Christopher Wilson, Operations Manager,
Los Altos Suburban District, California Water
Company
Los Altos Hill Carl Cahill, City Manager, Floodplain Manager Nichol Bowersox, Public Works Director/
City Engineer
Christine Hoffmann, Assistant Engineer (DPW)
Phil Witt, General Manager Purissima Hills
Water District
Los Gatos WooJae Kim, P.E, Town Engineer
Parks and Public Works, Floodplain Manager
Annamaria Swardenski, Swardenski
Consulting
Milpitas Steven Erickson, City Engineer/Engineering Director, Floodplain Manager
Kan Xu, Principal Civil Engineer,
Engineering Land Development Section
Brian Petrovic, Associate Civil Engineer
Engineering Land Development Section
Elizabeth Koo, Administrative Analyst, Engineering Land Development Section
Warren Wettenstein, Chairman of the
Economic Development & Trade
Commission and President of the Milpitas
Chamber
Morgan Hill Maria Angeles, Senior Civil Engineer, Floodplain Manager, CFM
Charlie Ha, Supervising Civil Engineer
Engineering & Utilities Department
Swanee Edwards, City of Morgan Hill
resident
Mountain View Renee Gunn, Senior Civil Engineer, Public Works Department
Gabrielle Abdon, Assistant Engineer, CFM
Kevin Conant, PG&E
Palo Alto Rajeev Hada, Project Engineer, CFM
Public Works Department, Engineering Services Division, Floodplain Manager
Dan Melick, CERT Volunteer
City of Palo Alto resident
San Jose Arlene Lew, Principal Engineering Technician
Vivian Tom, Senior Transportation Specialist
Department of Public Works Development Services
Division
Shari Carlet, City of San Jose resident,
certified Floodplain Manager
Santa Clara Evelyn Liang, Senior Civil Engineer
Falguni Amin, Principal Engineer
Public Works – Engineering
Kevin Moore, Retired City Council member
Saratoga David Dorcich, PE, QSP/D, Associate Civil Engineer, Community Development Department, Floodplain
Manager
Rebecca Gallardo, Real Estate Agent for
Intero, a Berkshire Hathaway Affiliate,
servicing all areas of the Bay Area
Sunnyvale Tamara Davis, Senior Management Analyst Jeff Holzman, Director, Real Estate District Development Google
Agnes Veith, City of Sunnyvale resident
Valley Water Trisha Howard, Program Administrator
Paola Giles, Public Information Representative III
Sherilyn Tran, Office of Civic Engagement Unit Manager
Nikki Rowe, American Red Cross
Note: Since the development of the 2021 PPI there may have been changes to a community’s 2021 PPI Committee members (either the local government representatives and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.









 





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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Community At Large(CAL)
- Multilingual
Communities
- Groups with
Special EvacuationNeeds
- New Residents,
Visitors andTourists
Topic 1: Know your flood hazard
Message 1A - Know your flood riskMessage 1B - Contact your floodplain manager to find out ifyour property is in a floodplainMessage 1C - Check if your home or business is in a SpecialFlood Hazard Area Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of timeMessage 2B – Insure your propertyMessage 2C – There is a 30-day waiting period for the policy totake place Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit togetherMessage 3B - Follow evacuation ordersMessage 3C – Learn the best route to high groundVVW cTopic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazardMessage 4B - Prepare your homeMessage 4C - Sandbags can offer protection against a foot orless of floodwaterMessage 4E - Get sandbags before a flood Topic 5: Build responsibility
Message 5A - Build responsibly in floodplainsMessage 5B - Comply with development requirementsMessage 5C - Check with your local floodplain manager beforeyou build Educate our community on floodprotection and preparedness measures (VW OP #01) Multi-language Countywide Mailer(CWM) to every postal address in Santa Clara County(Topics 1-5 and 7, 8) Valley WaterCommunications
Each lateOctober orNovember
All Santa ClaraCounty CRSCommunitiesC
Valley Water’s Countywide Mailer (CWM) ‘Floodingcan happen. Anytime. Anywhere. Get Flood Ready’was mailed countywide from November 17 throughDecember 5, 2023, to 755,210 addresses. The CWMincluded an update on Valley Water's floodprotection projects, stream maintenance, and stormpreparation efforts. The mailer also included amultilingual section outlining the 9 CRS flood tips:know your flood risk, get flood insurance ahead oftime, develop an emergency plan and kit, protectyour home from flood threats, keep creeks clean andflowing, sign up for emergency alerts (AlertSCC andthe American Red Cross Disaster Emergency App),build responsibly in floodplains, and avoidfloodwaters - understanding shallow flooding: TurnAround Don’t Drown®.https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/2023%20CountywideMailer.pdfAll Santa Clara communities support and promoteValley Water’s outreach projects. (VW OP #02) Distributes a soft copy of our FloodSafety Tips brochure for all SCC CRS communities’ use(print hard copies to distribute at events and/or postof flood preparedness webpages) (Topics 1-9) Valley WaterCommunications
Annually,November/December
All Santa ClaraCounty CRSCommunities
‘Get Flood Ready. You Live in a Flood Zone’multilingual postcards that included the nine CRStopics and supporting messages, and links to variousflood readiness/preparedness webpages, were 3 A stakeholder can be any agency, organization, or person (other than the community itself) that supports the message. Stakeholders can be: an insurance company that publishes a brochures on flood insurance, even if it is set out at City Hall; a local newspaper that publishes a flood or hurricane season supplement each year; FEMA, if, for example, a FEMA brochure is used as an informational material; schools that implement outreach activities; a local newspaper; a neighborhood or civic association that sponsors and hosts a presentation by a community employee; a utility company that includes pertinent articles in its monthly bills; or presentations made by state or FEMA staff at a Risk Map meeting. 2 Each September, all deliverables need to be reported to Valley Water for tracking purposes.1 Message Topics: Outreach Projects (OP): Topic 1 – Know your flood hazard; Topic 2 – Insure your property for your flood hazard; Topic 3 – Protect people from the flood hazard; Topic 4 – Protect your property from the hazard; Topic 5 – Build responsibly; Topic 6 – Protect natural floodplain functions; Topic 7 – Develop a Family Emergency Plan; Topic 8 – Download disaster Apps; Topic 9 – Understand shallow flooding risks – “Don’t drive through standing water.” Flood Response Preparations (FRP): What to Do Before, During and After a Flood/Storm 1 ATTACHMENT 2









 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowingMessage 6B - Keep debris and trash out of our streamsMessage 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive throughstanding water Message 9A - Understand shallow flooding risks - don’t drivethrough standing waterFEMA’s message: “Turn Around Don't Drown®.” produced and distributed to 49,806 properties in theFEMA SFHA in October 2023.Additionally, Valley Water’s floodplain mailerfeatured QR codes, a magnet with important floodsafety websites, a detachable emergency phone list,photos of our most recent flood protection projects,a slideshow of our storm management efforts, whichinclude operating an EOC, filling sandbags,monitoring stream levels, and removing blockages, AQR code led to a video showcasing our streammaintenance work to prevent flooding.https://youtu.be/XCEixz0JzFQ?si=X7llwwnCSJolLdkpA trifold ‘You Live in a Flood Zone– Get Flood Ready.Do You Know What to Do Before, During, and After aFlood?’ was mailed in January 2024.In mid-October 2023, Valley Water’s 2023-2024Flood Awareness Outreach Partner Social MediaToolkit, 'Get Flood Ready', was available fordownload to all partnering agencies, including CRScommunities. The toolkit provided digital and socialmedia banners and animations featuring thecampaign’s calls to action: Get flood ready, knowyour risk, sign up for emergency alerts, and findsandbags. The toolkit included multilingual graphicsshowcasing the 9 CRS tips and offered theopportunity to request co-branded bill inserts andbanners.The toolkit includes the following items whichcontained messages for all nine flood awareness tips(PPI CRS message topics) for all Santa Clara Countycommunities to use:
● Get Flood Ready● Know your risk● Sign up for emergency alerts● Find sandbags● Flood zone cards and banners● Multilingual Flood Ready tips 2 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Cupertino distributes copies of Valley Water’s FloodSafety Tips at various fairs/events (i.e., Earth DayFestival) and provides additional copies for the publicon display at City Hall. Cupertino also has a directlink to Valley Water’s annual mailer and Flood Readywebpage on the City’s “Floodplain Management”webpage.Los Altos distributes brochures available at City Hall,library, and community center. They are alsodistributed at community events (emergencytraining, wine stroll, etc.).Morgan Hill hosted ‘National Night Out’ onAugust 1, 2023. Flood preparedness information(Valley Water floodplain mailer, red ‘Get FloodReady’ which includes an emergency supply list, totebags, etc.) were distributed and general Flood Factswere posted for the public’s information. Morgan Hillalso held other events (Leadership Morgan Hill inFebruary 2023 and Public Works Week in May 2023)where flood prepared information was shared.Valley Water’s flood safety brochures were alsoavailable at City Hall.Mountain View promotes and distributes ValleyWater’s Flood Safety Tips and emergency kits at fairs(i.e., Earth Day Celebration, Community SummerKick-Off Event). Valley Water’s flood safety brochuresare available at city hall.Palo Alto promotes and distributes Valley Water’sFlood Safety Tip and emergency kits at fairs (i.e.,Earth Day Festival) and provides as an informationalitem on Utility Inserts sent every year. Valley Water’sflood safety brochures are available at city hall.The City of Santa Clara has hard copy brochuresavailable at city hall and central library. They aredistributed at the yearly art & wine festivals as well. 3 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara communities support and promoteValley Water’s outreach projects. (CUP OP #03) Flood notice in the local newsletter,“The Cupertino Scene” (Topics 1-9) City of Cupertino Each October
or Novemberissue
N/A Cupertino changed the frequency of the local
newsletter from monthly to quarterly. Therefore, theannual flood preparation article was published in theSeptember 2023 issue of “The Cupertino Scene”. (LA OP #04) Two (2) newspapers ads, in the Los AltosTown Crier (Topics 1-5) City of Los Altos Each fall N/A Los Altos published two newspaper ads titled “Assess Your Flood Risk and Flood Insurance Availability” on10/4/23 and on 10/11/23 in the Los Altos Town Crier. (LAH OP #05) The town’s “Our Town” quarterlynewsletter includes information on floodpreparedness. The newsletter is mailed out town-wideand is also available online on the town’s website(Topics TBD during cycle visit) Town of Los AltosHills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community.
(LAH OP #06) The town distributes various floodpreparedness and safety materials at events, includingValley Water’s annual floodplain mailer andpromotional item (e.g., emergency starter kits, GetFlood Ready Emergency Supply Checklist tote bags,etc.), FEMA flood insurance information, ReadySCC,and American Red Cross Flood apps, AlertSCC,sandbag guidelines, flood protection project-specificnotices, FEMA NFIP materials, and preparednessactivity/coloring books, etc.) to the public Town of Los AltosHills
Annually,spring and latesummer
N/A Town of Los Altos Hills: No update available -
non-CRS participating community.
(MIL OP #07) “Flood Public Advisory” brochure tocommunity at large (Topics 1-6) City of Milpitas Each December
to January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2024, and will be sent out withinthe fiscal year going forward. This was sent out infour languages (English, Vietnamese, Spanish, andChinese). (MH OP #08) Sends a citywMide “Flood Report”brochure (Topics 1-9) City of MorganHill
Annually, closeto or duringthe start of therainy season N/A The City of Morgan Hill will mail out the citywide
“2024 Flood Report” in July/August 2024.
(MV OP #09) Sends “The View” citywide newsletter,Winter version, includes information on flood risk,flood safety, and the importance of buying floodinsurance (Topics 1-9) City of MountainView
Fall newsletteredition
N/A Mountain View sent out “The View” for Fall/Winter
2023 with information on flood risk, flood safety, andthe importance of buying flood insurance (Topics 1-9) 4 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MV OP #10) Mails a utility bill insert to all residentand businesses that contains information on flood risk,flood safety, and the importance of buying floodinsurance (Topics 9) City of MountainView
Between July -September
N/A Mountain View sent out Valley Water’s Get Flood
Ready flier as a utility billing insert to every Cityutility customer in Winter 2023/2024. (PA OP #11) Sends the “Are You Ready for WinterStorms?’ flier (aka utilities insert) to all residents andbusinesses in the City, along with their utility bills(Topics 1-9) City of Palo Alto Each Fall N/A Palo Alto sent “Are You Ready for Winter Storms?” fliers to all residents and businesses along with theirutility bills in September 2023. The social media adcampaign (i.e. Facebook, Instagram, Nextdoor) wasalso included in the utility bills that went out inSeptember 2023. (PA OP #12) Sends out utility announcement, “Anytimeit can rain, it can flood. Don’t get caught off-guard”(Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding othertopic) City of Palo Alto Each
March/April
N/A Palo Alto sent a utility announcement as an
informational announcement on utility bills went outin December 2023. Effective FY23, the City’s PublicWorks Department shifted from the March/Apriltime frame of this announcement, to December eachyear. (PA OP #13) The city distributes various floodpreparedness and safety documents, including FEMANFIP materials for public/policyholders City of Palo Alto Year Round N/A Palo Alto distributed flood preparedness documents, including the emergency starters kit, during EarthDay Event on 4/20/24, and also makesdinformational materials available in our HQ lobby. (SC OP #14) Mails out a citywide newsletter forresidents and businesses called “Inside Santa Clara”(Topics 1-9) City of Santa Clara Each fall N/A Santa Clara: For the flood 2023 season, in-lieu of the newsletter, a Flood Ready email was sent out toresidents in 12/12/23, as well as a Utility BIll Inserton flood information in Spring 2024. The nextnewsletter is projected to be in Fall 2024.

Educate our community on floodprotection and preparedness measuresIncrease in ‘hits’ on Valley Water andcommunities Flood Protection Resourceswebpage______________________These website projects are credited underActivity 350 – Flood ProtectionInformation, element c). Flood protectionwebsite (WEB),not credited under Activity 330 (VW OP #15) Flood Ready webpage: Flood & Safety,Flood Protection Resources, includes floodplain andcountywide mailershttps://www.valleywater.org/bfloodready Valley Water Year Round All Santa Clara
County CRSCommuniohties
Valley Water’s flood protection resources landingpage includes the most current version of the annualfloodplain mailer ‘Get Flood Ready. You Live in aFlood Zone. Know your flood risk. Sign up for alerts.Get Sandbags’ (dated 9/23)https://online.flipbuilder.com/tkap/qkwt/; andCWM “‘Flooding can happen. Anytime. Anywhere.

Get Flood Ready’ (dated 10/23)
https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/2023%20CountywideMailer.pdf,; and 5 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Note: To receive any WEB credit, thecommunity’s website must meet thefollowing criteria:The community must check the website’slinks at least monthly, and fix those thatare no longer accurate. At least annually,the community must review the content toensure that it is still current and pertinent “You Live in a Flood Zone, Make Sure You Are Ready.

Do You Know What to Do Before, During, and After aFlood?”’ trifold (dated 12/23)https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/2023%20flood%20mailer.pdf; and‘Get Flood Ready. You Live in a Flood Zone’multilingual postcards (dated 09/23) DownloadpostcardCupertino’s “Floodplain Management” webpage hasa link that redirects to Valley Water’s Flood Readylanding page.Gilroy’s “Flood Management” and “EmergencyPreparedness” web pages link to Valley Water’sFlood ready landing page.Los Altos’ “Floodplain Management Information”web page links to Valley Water’s Flood Ready webpage.Morgan Hill’s “Floodplain Management” landingpage redirects to Valley Water’s Flood Ready landingpage.Mountain View’s “Flood Protection and InsuranceInformation” webpage links to Valley Water’s FloodReady web page.Palo Alto’s “Flood Information and Winter StormPreparedness” webpage redirects to Valley Water’sFlood Ready landing page.City of Santa Clara’s “Flood Protection Information”web page redirected to Valley Water’s Flood Readypage. 6 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara communities flood protectionresource landing pages redirect to Valley Water’sFlood Ready landing page. (ALL OP #16) All communities’ website floodprotection resources webpage includes language thatcontains the three additional PPI priority messagesnoted below:

7. Develop an emergency plan8. Download disaster apps9. Understand shallow flooding risks––don’t drive through standing water
All Santa ClaraCountyCommunities
Year Round N/A Valley Water’s flood protection resources landing page includes the top 6 CRS priority topic messages,as well as the 3 additional messages identified in the2021 PPI (page 45). Reminders to verify required language/links was on all communities websites wasdiscussed at both the 3/26/24 and 5/29/24 CRSUsers Group/PPI Meetings.Cupertino’s “Floodplain Management” webpage hasa link to Valley Water’s annual mailer which includesthe CRS 9 topics.Gilroy’s “Emergency Preparedness”' webpageredirects to Valley Water’s Flood Ready landing page,‘9 Essential Tips to Get Flood Ready.’ Our EmergencyPreparedness page also includes topics 7, 8, and 9.Morgan Hill’s “Flood Information, FloodplainManagement” webpage currently includes a link tothe “2023 Flood Report” that includes the CRS 9topics. The link will be updated when the “2024Flood Report” version is available in July/August2024.Mountain View’s “Flood Protection and InsuranceInformation” webpage has a link to Valley Water’sannual mailer which includes the CRS 9 topics.Palo Alto’s utility insert includes all three additionalPPI priority messages, and the Flood Information andWinter Storm Preparedness website has a link to theutility insert which shows the three additional PPI.City of Santa Clara’s “Flood Protection Information”web page includes resources for preparedness. 7 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SCC OP #17) Hosts a “Storm and Flood Informationand Resources” webpage available for all residents inthe county, includes re-directing towww.floodsmart.govhttps://www.sccgov.org/sites/opa/Pages/storm.aspx Santa Clara CountyOffice of PublicAffairs
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #18) Hosts a “Flood Safety Information”webpage, includes re-directing towww.valleywater.org/floodreadyhttps://cpd.sccgov.org/flood-safety-information Santa Clara CountyConsumerProtection Division
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #19) Hosts a “Be a Prepared CommunityMember” webpage that includes emergencypreparedness informationhttps://emergencymanagement.sccgov.org/be-prepared-community-member Santa Clara CountyOffice ofEmergencyManagement
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #20) Hosts a “People with Access andFunctional Needs (AFN)” webpagehttps://emergencymanagement.sccgov.org/people-access-and-functional-needs-afn Santa Clara CountyOffice ofEmergencyManagement
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(CUP OP#21) Hosts a “Citizen Preparedness” webpagethat includes emergency preparedness information,includes re-directing to Valley Water’swww.valleywater.org/floodready webpagehttps://www.cupertino.org/residents/community-services-programs/emergency-services/citizen-preparedness City of CupertinoOffice ofEmergencyServices
Year Round N/A Cupertino has archived the “Citizen Preparedness” webpage and created a new “FloodplainManagement” webpage:https://www.cupertino.org/our-city/departments/public-works/permitting-development-services/floodplain-management (GIL OP #22) The city hosts an “EmergencyPreparedness” webpage Emergency Preparedness |Gilroy, CA - Official Website (cityofgilroy.org) (listed inAppendix B) City of GilroyFire Department
Year Round N/A Gilroy continues to maintain an “Emergency Preparedness” webpage, including a link thatredirects to Valley Water’s Flood Ready landing page,the National Weather Service webpage, Ready.gov,FloodSmart.gov, and the City’s Flood Managementwebpage. The Emergency Preparedness webpage isreviewed once a month and updated as needed. (LA OP #23) The city’s Public Works Department hostsa ‘Flood Zone Information’ webpage on its website(listed in Appendix B)https://www.losaltosca.gov/publicworks/page/flood-zone-information City of Los AltosPublic WorksDepartment
Year Round N/A Los Altos’ webpage is updated as needed. The webpage URL is:https://www.losaltosca.gov/publicworks/page/floodplain-management-information (LAH OP #24) The town hosts a “Flood Information”webpage on the town’s website. This webpage Town of Los AltosHills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community
8 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
includes information on the PPI nine topics, includinga supporting message. The webpage redirects to thefollowing key resource websites:www.valleywater.org/floodready,www.floodsmart.org, www.ready.gov, andwww.weather.gov(LG OP #25) The town’s website encourages residentsand businesses to purchase flood insurance andredirects visitors to www.floodsmart.gov Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS participating community
(MIL OP #26) The city’s’ website has a “FloodInformation” webpage that contains information onseveral of the PPI message topics; the webpage alsoredirects to Valley Water, FEMA, NOAA,www.floodsmart.gov, www.Ready.gov, and USGS webpagesThe city’s website also has a “Important Flood HazardInformation” webpage that contains information onseveral of the PPI message topics; the webpage alsoredirects to Valley Water, FEMA, NOAA,www.floodsmart.gov (listed in Appendix B)https://www.ci.milpitas.ca.gov/milpitas/departments/engineering/flood-information/ City of MilpitasEngineeringDepartment
Year Round N/A Milpitas: On-going.

Link:https://www.milpitas.gov/280/Flood-Information
(.MH OP #27) The city’s website has a “FloodInformation, Floodplain Management” webpage thatcontains city’s flooding information which redirects totheir Floodplain Management page and includes a linkto the city’s latest annual “Flood Report.” Thewebpage redirects Valley Water’s flood ready webpageand also contains FEMA flood informationhttp://www.morgan-hill.ca.gov/747/Flood-InformationFloodplain Management | City of Morgan Hill, CA -Official Website City of Morgan HillEngineering LandDevelopment
Year Round N/A Morgan Hill’s “Flood Information, Floodplain Management” webpage will be updated to include alink to the “2024 Flood Report” brochure which isestimated to be available in July/August 2024. 9 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MH OP #28) The city’s website has an “EmergencyPreparedness’ webpage (listed in Appendix B)http://www.morgan-hill.ca.gov/133/Emergency-Preparedness City of Morgan HillPolice Department
Year Round N/A Morgan Hill continues to maintain its “Emergency Preparedness” landing page.The Emergency Preparedness landing page promotes“Do 1 Thing” a 12-month program with a goal ofassisting the community to be better prepared foremergencies and disasters. This information was alsoincluded in the “Weekly 411.” (MV OP #29) Hosts a “Flood Protection and InsuranceInformation” webpage on its website (listed inAppendix B)www.mountainview.gov/depts/pw/flood_protection.asp City of MountainView Public WorksDepartment
Year Round N/A City of Mountain View’s “Flood Protection and Insurance Information” web page includes resourcesfor preparedness and links to Valley Water’sFloodplain Mailer. (PA OP #30) Hosts a “Floodplain Management”webpage (listed in Appendix B)https://www.cityofpaloalto.org/gov/depts/pwd/stormwater/floodzones.asp City of Palo AltoPublic WorksDepartment
Year Round N/A Palo Alto continues to host the “Floodplain Management” webpage that has all relevantinformation regarding flood plain managementtopics. (PA OP #31) Hosts a “Flood Safety Tips” webpagewww.cityofpaloalto.org/storms; flood_safe_11-16.cdr(cityofpaloalto.org) City of Palo AltoPublic WorksDepartment
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm Preparedness Webpage” whichhas links to the “Flood Safety Tips” flier under‘Before the Storm Additional Information.’ (PA OP #32) Hosts a ‘Creek Monitor’ webpage (listed inAppendix B)https://www.cityofpaloalto.org/gov/depts/pwd/creek_monitor/default.asp City of Palo AltoPublic WorksDepartment
Year Round N/A Palo Alto continues to host the real time creek monitor webpage that warns residents of imminentdanger of flooding. (PA OP #33) Hosts a “Flood Information and WinterStorm Preparedness” web page which contains usefulinformation for flood readiness (listed in Appendix B)https://www.cityofpaloalto.org/services/public_safety/flood_information_winter_storms/default.asp City of Palo AltoOffice ofEmergencyServices
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm preparedness” website has usefulinformation on flood preparedness for before storm,during storm and after storm. (SJ OP #34) The city’s webpages includes a “FloodHazard Zones” webpage which includes information offlood preparednesshttps://www.sanjoseca.gov/your-government/departments/public-works/development-services/floodplainmanagement City of San JosePublic Works,DevelopmentServices
Year Round N/A San Jose: Website includes flood zone and flood smart information. Updated link:https://www.sanjoseca.gov/your-government/departments-offices/public-works/development-services/flood-hazard-zone 10 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SC OP #35) The city’s “Flood Protection Information”webpage contains valuable information on floodrelated topicshttps://www.santaclaraca.gov/our-city/departments-g-z/public-works/engineering/flood-protection (alsolisted in Appendix B) City of Santa Clara Year Round N/A Santa Clara: Website is updated and maintains flood topic information
(SAR OP #36) The city’s website encouragesresidents/businesses to purchase flood insurance andredirects visitors to www.floodsmart.gov City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SAR OP #37) The city has a “Staying Safe, WinterStorms” webpage. They have also linked the city’sWinter Storms webpage to Valley Water’s Flood Readywebpagehttps://www.saratoga.ca.us/218/Winter-Storms City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SUN OP #38) The city has a “Flood Protection”webpage Sunnyvale, CA - Flood Protection (listed in Appendix B)
City of Sunnyvale Year Round N/A Sunnyvale: The City continues to maintain its flood protection website.

Topics 1-9 and supporting messages
Flood Awareness Media Campaign, including social media
Educate our community on floodprotection and preparedness measures (VW OP #39) Conducts a flood awareness mediacampaign, reaching the community at large, includingour multilingual community. Many of the Santa ClaraCounty CRS Communities recognize Valley Water’sFlood Awareness Campaign and link it on theircommunity’s flood information web page and redirectto Valley Water’s Flood Ready webpage (Topics 1-9) Campaign features social media videos and postingson various platforms(i.e., Facebook, Twitter, Instagram, Nextdoor, etc.),digital banners, newspaper advertorials, radio ads,billboards, utility bill inserts for communities to use,communities redirect to ValleyWater.org/FloodReadyand television/mobile ads targeting residents who livein flood-prone areas and multilingual ethniccommunities Valley WaterCommunications
Annually, forthe duration ofthe rainyseason,typically fromNovember toApril All Santa ClaraCounty CRSCommunities
Valley Water's FY24 Flood Awareness Campaigntheme was "Get Flood Ready. You Live in a FloodZone.” Valley Water's outreach employed digitalgeo-targeting technologies to reach businesses andresidents in the flood zone. The campaign sought todrive awareness of flood risk, encourage residentsto sign up for emergency alerts, and know where tofind sandbags. Our materials emphasized ourefforts to reduce the risk of flooding by working oncapital improvement projects and showcasing ourcrews' work before, during, and after a stormemergency to keep the community safe fromflooding. The overarching message was that we areready and ask everyone to take steps to beflood-ready.An educational paid advertising campaignsupplemented Valley Water's community outreacheffort. Polling results from the prior wintercampaign supported the advertising campaign,helping to understand target audiences and theirawareness levels and explore what educationalmessages and images most appealed to them. 11 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
The Flood Awareness Campaign lasted six months,from October 2023 to March 2024, and cost$336,000. Valley Water’s FY24 Annual FloodAwareness Campaign cemented the shift to a digitalgeo-targeted campaign supplemented by fourdirect multilingual mailings to approximately 49,806homes and businesses in or near a high-risk floodarea, as designated by the FEMA Special FloodHazard Area (SFHA).See Attachment 3 of the FY24 Annual EvaluationReport for flood awareness campaign and postcampaign survey details.Los Altos included an insert provided by Valley Waterto all residents and businesses via a refuse collectionbill insert in November 2022 (non-residential) andJanuary 2023 (residential).Morgan Hill’s flood preparedness outreach efforts forFY24 are listed below:● August 1, 2023 - Hosted ‘National Night Out.’ Flood preparedness information (Valley Waterfloodplain mailer, red ‘Get Flood Ready’ whichincludes an emergency supply list, tote bags,etc.) were distributed and general Flood Factswere posted for the public’s information. ● August 25, 2023 - Included Emergency
Preparedness resources and tips in its Weekly411.
● September 2023 - Announced in its Weekly 411
that September was Emergency PreparednessMonth. City’s Office of Emergency Services alsoheld an Emergency Preparedness Presentationon September 20, 2023 at the City’s CentennialRecreation Senior Center. ● October 2023 - Starting in July 2023, began
participating in the ongoing statewide agencycoordination calls that led up to California FloodPreparedness Week held during the week ofOctober 21-28, 2023. 12 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara communities support and promoteValley Water’s outreach projects (VW OP #40) As part of the flood awareness campaign,a ‘Get Flood Ready, Social Media and Web ResourcesGuide’ is provided to all cities/county in Santa ClaraCounty for their use as part of their outreach efforts Valley Water Upon the
completion ofthe annualFPM
All Santa ClaraCounty CRSCommunities
Valley Water also deployed a small-scalemultilingual social media campaign with the slogan"Get Flood Ready’ on social media and webplatforms. The campaign launched in winter 2023,starting with the season's first rains, and continuedthrough March 2024.A key strategy for the paid flood awareness campaignwas incorporating the 2021 Program for PublicInformation (PPI) 6 priority topics and the threeadditional outreach topics, including messagessupporting the nine topics, in Valley Water ads. Staffcrafted messages derived from Valley Water's annualFPM to residents in the SFHA.The ‘Get Flood Ready’ Partner Toolkit(https://conta.cc/46LwBzd) includes ‘MultilingualFlood Ready Tips’ for communities to share the 9 keymultilingual flood preparedness tips on social mediaor post individually as a multilingual slideshow.Download CRS tipsSee Attachment 3 of the FY24 Annual EvaluationReport for flood awareness campaign and postcampaign survey details.Los Altos has included links to the flood awarenesscampaign web resources in electronic newslettersduring the 2022/2023 flood season and on the city’swebsite.Morgan Hill’s Public Information utilizes ValleyWater’s Get Flood Ready social media and resourcesas they deem applicable on any given period.Mountain View’s “Flood Protection and InsuranceInformation” webpage has links to Valley Water’s GetFlood Ready webpage. 13 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Palo Alto has Valley Water’s Flood AwarenessCampaign linked on the City’s Flood Information andWinter Storm Preparedness website.Santa Clara has Valley Water’s Flood AwarenessCampaign linked on the City’s Public Works,Engineering, Flood Protection Information landingpage on their website.All Santa Clara communities flood protectionresource landing pages redirect to Valley Water’sFlood Ready landing page. (SCC OP #41) Shares Valley Water’s digital social mediaresource links during the flood season. The “FloodsFollow Fires. Are you Ready?” and “Got Sandbags”messages redirect to Valley Water’s website.Messages are used on social media, short formnewsletter, short form email, web, and Nextdoor Santa Clara CountyOffice ofEmergencyManagement
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(CUP OP #42) Recognizes the robust social mediacampaign led by Valley Water and has linked the city’smain flood preparation webpage to Valley Water’sFlood Ready webpage City of Cupertino Year Round N/A Cupertino continues to maintain the “Floodplain Management” webpage, including a link thatredirects to Valley Water’s Flood Ready webpage. (GIL OP #43) The city recognizes Valley Water’s FloodAwareness Campaign and has linked the city’s mainflood webpage to Valley Water’s Flood Ready webpage City of Gilroy Year Round N/A Gilroy: The “Emergency Preparedness” and Public Works “Flood Management” webpage both link toValley Water’s Flood Ready webpage. (LAH OP #44) The town recognizes Valley Water’sFlood Awareness Campaign and has linked the town’smain flood webpage to Valley Water’s Flood Readywebpage Town of Los AltosHills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community
(LG OP #45) Recognizes Valley Water’s FloodAwareness Campaign and has linked the Town’s mainflood webpage to Valley Water’s Flood Ready webpage Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS participating community
(MV OP #46) The city does a social media notificationabout storm preparation for winter storms ahead oftime. The notification directs residents to their “FloodProtection and Insurance Information” webpage. Thecity has also linked the city’s webpage to ValleyWater’s Flood Ready webpage City of MountainView
Year Round N/A Mountain View shared several social media posts before, during and after the major rain events duringthe winter. Posts included information onpreparation, forecasts for rain events and real timeupdates on current flooding. 14 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SC FRP #47) City publishes social media posts, onFacebook, Twitter, and other platforms, focused onsafety.The city has prepared a pre-flood plan (FRP) for publicinformation projects that will be implemented before,during, and after a storm/flood, as well as identifyingwho is responsible for posting these messages, whattype of events they apply to, what social mediaplatforms to post to and how often City of Santa ClaraOffice ofEmergencyServices
During thestorm season
N/A Santa Clara: Information was posted on social media for flood awareness week led by City Streets Division
(SJ OP #48) Recognizes Valley Water’s FloodAwareness Campaign and has linked the city’s mainflood webpage to Valley Water’s Flood Readywebpage. Keeps Valley Water’s floodplain mailer staticlocation at City Hall for residents to pick-up and is alsodistributed at various events throughout the year City of San Jose Year Round N/A San Jose places Valley Water’s FPM at City Hall and their website redirects to Valley Water’s Flood Readywebpage. The City recognizes and supports ValleyWater’s Flood Awareness Campaign. (SAR OP #49) Recognizes Valley Water’s FloodAwareness Campaign and has linked the city’s mainflood webpage to Valley Water’s Flood Ready webpage City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SAR OP #50) The city does a social media notificationabout storm preparation for winter storms ahead oftime City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SUN OP #51) The city actively posts flood safety andpreparedness messaging through social mediaplatforms (i.e., Facebook and Twitter) City of SunnyvaleEnvironmentalServices
During therainy season(October –March)
N/A Sunnyvale: City staff posted information to Facebook regarding keeping the storm drain clear to preventclogging.

Topics 1-9 and supporting messages
Community Events – Distribute flood preparedness materials tothe community Educate our community on floodprotection and preparedness measuresIncrease in ‘hits’ on Valley Water and citiesFlood Protection Resources pages andimprove Valley Water’s Flood CampaignresultsResidents less stress during emergenciesand better prepared before a flood event (VW OP #52) Copies of Valley Water’s multilanguagefloodplain mailer is made available to all Santa ClaraCounty CRS Communities to disseminate at variousevents, including keeping the mailer static in lobbyareas for visitors to pick-up. Valley Water attendsvarious communities’ events/fairs throughout thecounty and disseminates flood readiness materials,including various FEMA flood-related publications andValley Water flood ready materials (Topics 1– 9) Valley Water Annually,
September -May
All Santa ClaraCounty CRSCommunities
The below table reflects the quantities
requested/sent by/to the agency. FPM estimateddelivery date December 2023, Postcard and Trifoldestimated delivery date January 2024.

Community Floodplain
Mailer
Postcard /
Trifold
City of Los Altos 50 100 / 20Town of Los Altos Hills 25 150 /20City of Los Gatos 25 25/20City of Milpitas 50 25/20City of Morgan Hill 150 150/150City of Mountain View 25 25/20City of Cupertino 50 50/20VW CRS Program 150 300/50City of Palo Alto 100 25/20City of Sunnyvale 25 25/20All other cities/county(6 ct. ) 25 25/25
15 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
The FPM is posted on our website
https://online.flipbuilder.com/tkap/qkwt/Valley Water’s 2023-2024 Flood Awareness OutreachPartner Toolkit (https://conta.cc/46LwBzd) was made available for download to all partneringagencies and includes access to our FPM:In mid-October 2023, Valley Water’s 2023-2024Flood Awareness Outreach Partner Social MediaToolkit, 'Get Flood Ready', was available fordownload to all partnering agencies, including CRScommunities. The toolkit provided digital and socialmedia banners and animations featuring thecampaign’s calls to action: Get flood ready, knowyour risk, sign up for emergency alerts, and findsandbags. The toolkit included multilingual graphicsshowcasing the 9 CRS tips and offered theopportunity to request co-branded bill inserts andbanners.Cupertino distributes copies of Valley Water’sFloodplain Mailer at various fairs/events andprovides additional copies for the public on display atCity Hall.Los Altos distributes copies of the Valley Water’sFloodplain Mailer and postcards at City Hall andCommunity Center buildings.Mountain View distributes copies of Valley Water’sFloodplain Mailer and postcards at City Hall andduring tabling events such as Earth Day and SummerKick-Off.Palo Alto distributes Valley Water’s multi-languagefloodplain mailer during fairs during Earth Day eventand Palo Alto’s Open House every year.Santa Clara: Fliers and additional information arecurrently at city hall and public library. 16 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara communities support and promoteValley Water’s outreach projects. (CUP OP #53) Distributes flood readiness outreachmaterials at various events/ facilities City of Cupertino Year Round, as
needed
N/A Cupertino distributes copies of Valley Water’s
Floodplain Mailer and other promotional itemsprovided by Valley Water at various fairs/events andprovides additional copies of the mailer for thepublic on display at City Hall. (GIL OP #54) Participates in two fair/events: GilroyGarlic Festival (GF) and city’s Public Works WeekCommunity Open House (PWWCOH) City of Gilroy End of July (GF)
Typically, inMay(PWWCOH)
N/A Gilroy: There was no Garlic Festival (due to the
shooting at this festival in July 2019, the City haspostponed this event indefinitely), so no materialswere distributed at this event. However, on August1, 2023, the City hosted National Night Out whereflood readiness materials were distributed.Materials were also distributed during the PWWCOHon May 22, 2024. (LAH OP #55) Hosts two events - Earth Day (ED) andthe Town Picnic (TP) Town of Los AltosHills
Annually,Spring (ED) andlate Summer(TP)
N/A Town of Los Altos Hills: No update available -
non-CRS participating community
(MIL OP #56) Distributes FEMA flood-relatedpublications at various events City of Milpitas Year Round N/A Milpitas: Ongoing. Distributing flood ready kits and information on “Earth Day” which is onApril 22, 2024.
(MV OP #57) The city participates Mountain View Art& Wine Festival (MVA&WF) and Thursday Night Live(TNL) and distributes flood preparedness information City of MountainView
EachSeptember(MVA&WF)Months ofJune/July (TNL)
Valley Water Mountain View attends various events such as Earth Day, Summer Kick-Off, and Public Works Week anddistributes flood readiness fliers and handoutsduring these events. (PA OP #58) Staff hosts a flood readiness table at city’sannual Earth Day (ED) event and at the city MunicipalCorporation Open House (MCOH). Upon request, thecity also participates in other fairs and promotes floodreadiness, including Creekwise mailer/brochure City of Palo Alto Each April (ED)
and July(MCOH)
Can varydepending onrequests madeto City tosupport fairs Palo Alto hosted a flood readiness table at the EarthDay Event on 4/20/24 and will host a table at the CityMunicipal Corporation Open House which will beheld on 7/15/24 (FY25). (SJ OP #59) Staff hosts and participates in the ‘BuildingPermits and Home Safety Open House.’ The city’s alsohosts ‘Pumpkins in the Park’ event which Valley Waterstaff participates in and promotes flood preparedness City of San Jose Each May and
October
Valley Water San Jose hosts the annual Building and Home Safety Open House. This year’s open house was held on5/2/24. The City also hosted “Pumpkins in the Park”on 10/14/23. Valley Water hosted an information 17 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
booth and distributed flood preparednessinformation on flood safety and emergencypreparedness materials, including Valley Water’sannual floodplain mailer. (SC OP #60) City hosts a flood readiness table at theArt & Wine Festival. Valley Water also sponsors a tableat the festival promoting flood preparedness anddistributes various flood readiness materials to thecommunity City of Santa Clara Each
September
N/A Santa Clara: Flood readiness table was set-up at Arts & Wine Festival September 2023. Flood promotionalpackets and fliers provided by Valley Water weredistributed to visitors.

Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit togetherMessage 3B - Follow evacuation ordersMessage 3C – Learn the best route to high ground Topic 9: Understand shallow flooding risks – don’t drive throughstanding water Message 9A - Understand shallow flooding risks - don’t drivethrough standing waterFEMA’s message: “Turn Around Don't Drown®.” Less damage due to the floods; improvesandbag distributionFewer accidents and rescues (SUN OP #61) City has permanent “Road May Flood”street signs in areas of the City prone to flooding andpromotes the “Flood Zone Look Up” featured on thecity’s website City of Sunnyvale Year Round N/A Sunnyvale: Ongoing. City staff still promote the use of the “Flood Zone Lookup.”
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazardMessage 4B - Prepare your homeMessage 4C - Sandbags can offer protection against a foot orless of floodwaterMessage 4E - Get sandbags before a flood Topic 5: Build responsibility
Message 5A - Build responsibly in floodplainsMessage 5B - Comply with development requirementsMessage 5C - Check with your local floodplain manager beforeyou build Increase in inquiries on retrofittingmeasures. Decrease the number ofrepairs and elevations without permits.Increase number of repairs with permitsEnsure people who are interested inprotecting their property from floodingare getting the help they needKeep families safe (CUP OP #62) The city offers Flood ProtectionAssistance, Property Protection Advice. Staff providesin-person flood risk consultation at the front counterand/or site visits when requested City of Cupertino Year Round N/A Cupertino: Ongoing. The City maintains a log of FEMA-related requests.
(MIL OP # 63) The city offers Flood ProtectionAssistance, Property Protection Advice and providesin-person flood risk consultation at the front counter City of Milpitas Year Round N/A Milpitas: Ongoing. City maintains logs of FEMA-related requests.
(SC OP #64) The city offers Flood ProtectionAssistance, Property Protection Advice City of Santa Clara Year Round N/A Santa Clara: On-going per requests to the city Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowingMessage 6B - Keep debris and trash out of our streamsMessage 6C - Don’t pollute, dump, or drain anything in creeks Cleaner streams and fewer dumpingviolationsFewer debris blockages during high-floweventsDrainage inspectors report fewer callsand a decrease in the amount of trashremoved (VW OP #65) “Do Not Dump”/illegal dumping messageis sent each year to all Santa Clara County residents inValley Water’s CWM and FPM Valley WaterCommunications
Each lateOctober orNovember(CWM)EachNovember/December(FPM) All Santa ClaraCounty CRSCommunities
Valley Water’s FY24 FPM included the 'Do NotDump/Illegal to Dump' (Topic 7, page 5) messaging.Additionally, Valley Water’s website ‘Get Flood ReadyEssential Tips’ landing page contains ‘Keep debrisand trash out of our streams,’ and the, dump, ordrain anything in creeks’ under the ‘Flood SafetyAdvice: Before a Flood’ section., and our ‘ReportCreek Blockages and local street flooding’ promotesthe do not dump/illegal dumping message. 18 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
https://www.valleywater.org/flooding-safety/flood-readyhttps://www.valleywater.org/flooding-safety/flood-ready/flood-safety-advicehttps://www.valleywater.org/flooding-safety/flood-ready/report-creek-blockages-local-floodingValley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 53 sites; 1,209Volunteers; 61.06 distance cleaned (miles); 23,456weight of trash collected (rounded up to the nearestpound); 3,614 weight of recyclables collected(rounded up to the nearest pound); andNational River Cleanup Day (NRCD) on May 18, 2024(Preliminary Results: 43 sites; 690 Volunteers; 66.22distance cleaned (miles); 16,481 weight of trashcollected (rounded up to the nearest pound); 773weight of recyclables collected (rounded up to thenearest pound)https://cleanacreek.org/past-results-2/Several Santa Clara communities participate in theseclean-up events.Cupertino’s “Floodplain Management” webpage hasa link to Valley Water’s Floodplain Mailer. The Cityalso includes the “Do Not Dump” messaging in TheCupertino Scene’s annual flood preparedness article.Morgan Hill includes this message in their annualFlood Report. The report is posted on the City’s“Floodplain Management” landing page.Mountain View’s “Flood Protection and InsuranceInformation” webpage has a link to Valley Water’sFloodplain Mailer and notes who to call in the city toreport illegal dumping. 19 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Palo Alto has Valley Water’s CWM and FPM linked onthe City’s Flood Information and Winter StormPreparedness website.All Santa Clara communities support and promoteValley Water’s outreach projects. (VW OP #66) “Do Not Dump” signs placed bywaterways/channels Valley Water O&M Year Round N/A Valley Water’s Operations & Maintenance continues its practice of placing ‘Do Not Dump’ signs onwaterways/ channels.All Santa Clara communities support and promoteValley Water’s outreach projects. (VW OP #67) Lists Pollution Hotline number in allProject Notices Valley WaterCommunications
Year Round N/A Valley Water’s project notices lists the pollution hotline number.All Santa Clara communities support and promoteValley Water’s outreach projects. (SCC OP #68) Storm Drain Stenciling/MedallionProgram
Santa Clara CountyYear Round All Santa Clara
County CRSCommunities
Mountain View installs Stenciling/Medallion on allcatch basins and inlets in the public right of way.Palo Alto installs Storm Drain Stenciling/Medallionon all public right of way catch basin and inlets.City of Santa Clara: Medallion installed on publiccatch basins/inlets.Santa Clara County: No update available - non-CRSparticipating community. (SUN OP #69) The city’s “Horizon” newsletter, includesDo Not Dump messaging City of Sunnyvale Annually, fall N/A Sunnyvale: The City still produces the Horizon newsletter and includes a “Do Not Dump” message.It was published in fall 2023. 20 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(ALL OP #70) Developments that are modifying orconstructing new catch basins/storm drains/inlets arerequired, per the below-noted permits, to stencil the“No Dumping! Flows to Bay.” In addition, some ofthese cities require all bid documents for capitalprojects which are modifying or constructing newcatch basins, and require the contractors to install thesame stencil. The program is also highlighted on cities’websites. ▪ South County municipalities are subject to the
statewide “Phase II” NPDES Permit
▪ North County municipalities are subject to the SF
Bay Municipal Regional Stormwater NPDES Permit
AllAdd Headings(Format >Paragraph styles)and they willappear in yourtable of contents.

Year Round N/A Valley Water mark’s each inlet with a “No Dumping! Flows to Bay” message on Valley Water properties.Cupertino requires all storm drain inlets to include amedallion with “NO DUMPING - FLOWS TOCREEK/BAY” for development projects.Gilroy requires all new storm inlets and catch basinsto include a stencil or medallion with no dumping,flows to creek/waterway language for developmentprojects.Morgan Hill requires all storm drain inlets and catchbasins within the project area of developmentapplications to be stenciled with prohibitive language(such as: “NO DUMPING – DRAINS TO CREEK”)and/or graphical icons to discourage illegal dumping.Mountain View requires all storm drain inlets toinclude a medallion with “NO DUMPING - FLOWS TOCREEK/BAY” for development projects.Palo Alto requires all storm drain inlets to include amedallion with “NO DUMPING-FLOWS TOCREEK/BAY” for development projects.City of Santa Clara provides and installs “No DumpingFlows to Bay” medallions near each catch basin forany new storm drain inlets constructed as part of aproject per the City specifications (CUP OP #71) The city’s annual flood notice in the localnewsletter, ‘The Cupertino Scene,’ contains dumping isillegal messaging and how to report City of Cupertino Annually,
October-November
N/A Cupertino includes the “Do Not Dump” messaging in
The Cupertino Scene’s annual flood preparednessarticle. (CUP OP #72) Participates in clean-up events: theannual National River Clean-up Day (NRCD) andCoastal Clean-Up Day (CCD). They coordinate withValley Water on both these clean-up efforts. The cityalso participates in Valley Water’s Adopt-a-CreekProgram City of Cupertino Each May
(NRCD) andSeptember(CCD)
VolunteersValley WaterStreamStewardship
Cupertino participated in Coastal Clean-Up Day on9/23/23 and National River Clean-Up Day on5/18/24.The City no longer participates in Valley Water’sAdopt-a-Creek Program. 21 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(LAH OP #73) The town participates in annual clean-upevents: National River Clean-up Day (each May) andCoastal Clean-up Day (each September) andcoordinates volunteers. They coordinate with ValleyWater on both these clean-up efforts. The town alsoparticipates in Valley Water’s Adopt-a-Creek Program Town of Los AltosHills
Each May(NRCD) andSeptember(CCD)
VolunteersValley WaterStreamStewardship
Town of Los Altos Hills: No update available -non-CRS participating community. (MIL OP #74) “Flood Public Advisory” brochurecontains dumping is illegal messaging and how toreport City of Milpitas Annually from
December toJanuary
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2024, and will be sent out withinthe fiscal year going forward. This was sent out infour languages (English, Vietnamese, Spanish, andChinese). (MIL OP #75) Participates in annual clean-up events:National River Clean-up Day (NRCD) and CoastalClean-Up Day (CCD). They coordinate with ValleyWater on both these clean-up efforts. The city alsoparticipates in Valley Water’s Adopt-a-Creek Program City of Milpitas Each May
(NRCD) andSeptember(CCD)
VolunteersValley WaterStreamStewardship
Milpitas: CCD held as an in-person event onSeptember 22, 2023. NRCD was held orMay 18, 2024 with one cleanup location. (MH OP #76) “Flood Report” contains message onkeeping debris and trash out of streams – Do NotDump messaging City of Morgan Hill Annually, close
to or duringthe start of therainy season
N/A Morgan Hill’s “2024 Flood Report” brochure will
contain the message “It’s illegal to dump debris andtrash into our creeks.” (PA OP #77) “Are You Ready for Winter Storms?”utilities insert contains the Do Not Dump and reportillegal dumping messages City of Palo Alto Each fall N/A Palo Alto includes Do Not Dump and Report Illegal Messages on City’s utility insert that was sent out inOctober 2023. (PA OP #78) Utility bill insert includes a ‘UtilityAnnouncement on Flood Safety Tips,’ including Protectnatural floodplains - keep rain gutters and drainagechannels free of debris City of Palo Alto Annually,
March-April
N/A Palo Alto includes Protect Natural Floodplains-keep rain gutters and creeks free of debris messages onflood safety tips sent as Utility Announcement andthe flier sent as an attachment on utility bills everyyear. (PA OP #79) Participates in annual clean-up events:National River Clean-up Day (NRCD) and CoastalClean-Up Day (CCD). They coordinate with ValleyWater on both these clean-up efforts. Additionally, thecity participates in Valley Water’s Adopt-a-CreekProgram City of Palo Alto Each May
(NRCD) andSeptember(CCD)
VolunteersValley WaterStreamStewardship
Palo Alto participates every year during NationalRiver Clean-up Day on Matadero and Adobe Creek.Palo Alto also participates in the multi-jurisdictionaleffort on creek clean-up of San Francisquito Creek. (PA OP #80) Clean-ups of trash booms located inMatadero Creek and Adobe Creek are done annuallyon an as-needed basis. The city also assesses its hotspots and cleans up the local drainage system on anongoing basis and part of its operations andmaintenance City of Palo Alto Annually,
as needed
N/A Palo Alto City staff continue clean-ups of trash
booms on Matadero Creek and Adobe Creek, assesshot spots and clean ups on an ongoing basis on theentire City’s storm drain network system. 22 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SUN OP #81) “Horizon” newsletter includes a “KnowHow to Be FloodSafe” article that promotes the DoNot Dump message City of Sunnyvale Each October,
Fall Edition
N/A Sunnyvale: The City still includes a “flood Safe”
message in the fall Horizon. It was published in fall2023.

Residents andBusinesses in theSpecial Flood HazardArea (SFHA) - Low Lying Areas,
Along Rivers andCreeks
- Coastal Communities
at Risk for Sea LevelRise/Tsunamis
- Repetitive Loss (RL)
Areas
Topic 1: Know your flood hazard
Message 1A - Know your flood riskMessage 1B - Contact your floodplain manager to find out ifyour property is in a floodplainMessage 1C - Check if your home or business is in a SpecialFlood Hazard Area Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of timeMessage 2B – Insure your propertyMessage 2C – There is a 30-day waiting period for the policy totake place Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit togetherMessage 3B - Follow evacuation ordersMessage 3C – Learn the best route to high ground Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazardMessage 4B - Prepare your homeMessage 4C - Sandbags can offer protection against a foot orless of floodwaterMessage 4E - Get sandbags before a flood Topic 5: Build responsibility
Message 5A - Build responsibly in floodplainsMessage 5B - Comply with development requirementsMessage 5C - Check with your local floodplain manager beforeyou build Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowingMessage 6B - Keep debris and trash out of our streamsMessage 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Residents/businesses in the SFHA areaware they’re in the SFHA and preparebefore floodsIncrease in number of flood insurancepolicies in the SFHAs and RLAs in thecounty in generalProspective buyers understand flood risksIncrease number of elevation certificateson file, and structures repaired withpermits; decrease the number ofrepetitive loss increase homesIncrease in the number of flood insurancepolicies with contents coverage (VW OP #82) Multi-language floodplain mailer (FPM)to all residents and businesses within the SFHA inSanta Clara County (Topics 1– 9) Valley Water Each
November/December
All Annual Floodplain Mailer (FPM) - Valley Water’s
multi-language (English, Spanish, Chinese, andVietnamese) annual FPM “Get Flood Ready. You LiveIn A Flood Zone” (dated 09/23) mailed on December2023 to approximately 49,806 homes and businessesin or near a high-risk flood area, as designated by theFEMA Special Flood Hazard Area (SFHA)..https://online.flipbuilder.com/tkap/qkwt/The FPM featured QR codes, a magnet withimportant flood safety websites, a detachableemergency phone list, photos of our most recentflood protection projects, a slideshow of our stormmanagement efforts, which include operating anEOC, filling sandbags, monitoring stream levels, andremoving blockages, A QR code led to a videoshowcasing our stream maintenance work to preventflooding.https://youtu.be/XCEixz0JzFQ?si=X7llwwnCSJolLdkpHard copies of the FPM’s (quantities noted below, asrequested by the communities), postcards andtrifolds were also mailed to each city/County inapproximately January 2024 and the FPM was mailedin approximately November/December 2023 Community Floodplain
Mailer
Postcard /
Trifold
City of LosAltos
50 100 / 20
Town of LosAltos Hills
25 150 /20
City of LosGatos
25 25/20
City of Milpitas 50 25/20City of MorganHill
150 150/150
City ofMountain View
25 25/20
City ofCupertino
50 50/20
VW CRSProgram
150 300/50
23 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive throughstanding water Message 9A - Understand shallow flooding risks - don’t drivethrough standing waterFEMA’s message: “Turn Around Don't Drown®.” City of PaloAlto
100 25/20
City ofSunnyvale
25 25/20
All othercities/county(6 ct. )
25 25/25
The FPM, postcards, and trifolds posted on Valley
Water’s website ‘Flood Ready’ landing page:https://www.valleywater.org/flooding-safety/flood-readyValley Water’s FPM was distributed throughout thecounty various events through the flood season, andwe kept copies in our HQ lobby area.The City of Los Also posted Valley Water’s FPM onour flood protection website and we kept copies inthe city hall lobby.The City of Cupertino posted Valley Water’s FPM onour flood protection website and we kept copies inthe City Hall lobby.All Santa Clara communities support and promoteValley Water’s outreach projects. (CUP OP #83) Flood notice in the local newsletter, TheCupertino Scene, which reaches residents andbusinesses in the SFHA (Topics 1-9) City of Cupertino Each October
or Novemberissue
N/A Cupertino published the annual flood preparation
article in the September 2023 issue of “TheCupertino Scene”. (LA OP #84) Letter, along with a “Are You Prepared fora Flood in Your Neighborhood?” brochure to propertyowners in the SFHA (Topics 1-8) City of Los Altos Annually, each
fall
N/A Los Altos mailed letters to all SFHA property owners in October 2023.
(LAH OP #85) The town’s “Our Town” quarterlynewsletter includes information on floodpreparedness. The newsletter is mailed out town-wideand is also available online on the town’s website(Topics TBD during cycle visit) Town of Los AltosHills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community.
(MIL OP #86) “Flood Public Advisory” brochure toresidents and businesses within SFHA (Topics 1-6) City of Milpitas Each December
or January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2024, and will be sent out withinthe fiscal year going forward. This was sent out in 24 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
four languages (English, Vietnamese, Spanish, andChinese). (MH OP #87) Sends a citywide “Flood Report”brochure, including to those in the SFHA (Topics 1-9) City of Morgan Hill Annually, close
to or duringthe start of therainy season
N/A Morgan Hill’s “2024 Flood Report” brochure is
anticipated to be mailed out in July/August 2024.
(MV OP #88) Sends “The View” citywide newsletter,Winter version, includes information on flood risk,flood safety, and the importance of buying floodinsurance (Topics 1-9) City of MountainView
Fall newsletteredition
N/A Mountain View sent out “The View” for Fall/Winter
2023 with information on flood risk, flood safety, andthe importance of buying flood insurance (Topics1-9) (MV OP #89) Mails a utility bill insert to all residentand businesses that contains information on flood risk,flood safety, and the importance of buying floodinsurance (Topics 9) City of MountainView
Between July -September
N/A Mountain View sent out Valley Water’s Get Flood
Ready flier as a utility billing insert to every Cityutility customer in December 2022. (PA OP #90) Sends the “Are You Ready for WinterStorms?’ flier (aka utilities mailer) to all residents and businesses in the city, including to those in the SFHA,along with their utility bills (Topics 1-9) City of Palo Alto Each fall N/A Palo Alto sent “Are you Ready for Winter Storms?” flier as utility inserts was sent out inSeptember 2023. (PA OP #91) Sends out utility announcement, “Anytimeit can rain, it can flood. Don’t get caught off-guard”(Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding othertopic) City of Palo Alto Each
March/April
N/A Palo Alto sent flood safety tips as a utility
announcement in December 2023.
(SC OP #92) Mails out a citywide, including alladdresses in the SFHA, newsletter for residents andbusinesses called “Inside Santa Clara” (Topics 1-9) City of Santa Clara Each fall N/A Santa Clara: An additional Flood Preparedness email was sent out 12/13/23, with a utility bill insertmailed to residents in Spring of 2024. (SUN OP #93) Sends two (2) mailers and one (1)“Horizon” newsletter article “Know How to Be FloodSafe” that promotes flood safety and floodpreparedness messaging targeted to all residents andbusinesses within the SFHA (Topics 2 and 4) City of Sunnyvale Each fall
aroundOctober
N/A Sunnyvale: The City still sends out mailers to targeted residents and a flood safe newsletter article. Themailers were sent October 2023. (SUN OP #94) Sends mailer to all those in the SFHA(Topics 1-4, and 7) City of Sunnyvale Each October N/A Sunnyvale: The City still sends out these mailers. The mailers were sent October 2023.

Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of timeMessage 2B – Insure your property Increase in number of flood insurancepolicies in the SFHAs, RLAs, and in thecounty in generalProspective buyers understand flood risks (SCC OP #95) Sends letters to the properties in theunincorporated section in the areas of the county’smapped repetitive loss areas Santa Clara CountyAnnually, each
fall
N/A Santa Clara County: No update available - non-CRS
participating community.
25 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Message 2C – There is a 30-day waiting period for the policy totake place Increase in the number of flood insurance policies with contents coverage
(CUP OP #96) Continues to send a letter to formerrepetitive loss properties City of Cupertino Annually,
mid-year
N/A Cupertino continues to send out an annual letter to former repetitive loss properties.
(MH OP #97) Sends a notice to repetitive loss (RL)areas as required by FEMA City of Morgan Hill Annually, each
summer
N/A Morgan Hill will send letters to properties in the
City’s mapped repetitive loss areas in June 2024.
(PA OP #98) Sends letters to the properties in the city’smapped repetitive loss areas, highlighting flood safetytips City of Palo Alto Annually,
typicallyAugust -September
N/A Palo Alto sent letters to properties in the City’s
mapped repetitive loss areas, highlighting floodsafety tips in August 2023. (SJ OP #99) Sends letters to the properties in the city’smapped repetitive loss areas City of San Jose Annually, each
typicallybetweenSeptember -December
N/A San Jose sent letters to general repetitive loss
property areas in March 2024.
26 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Messengers to OtherTarget Audiences(Organizations &Businesses Servingthe Community) Topic 1: Know your flood hazard
Message 1A - Know your flood riskMessage 1B - Contact your floodplain manager to find out ifyour property is in a floodplainMessage 1C - Check if your home or business is in a SpecialFlood Hazard Area Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of timeMessage 2B – Insure your propertyMessage 2C – There is a 30-day waiting period for the policy totake place Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit togetherMessage 3B - Follow evacuation ordersMessage 3C – Learn the best route to high ground Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazardMessage 4B - Prepare your homeMessage 4C - Sandbags can offer protection against a foot orless of floodwaterMessage 4E - Get sandbags before a flood Topic 5: Build responsibility
Message 5A - Build responsibly in floodplainsMessage 5B - Comply with development requirementsMessage 5C - Check with your local floodplain manager beforeyou build Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowingMessage 6B - Keep debris and trash out of our streamsMessage 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Educate our community on floodprotection and preparedness measures byworking and coordinating with groupswho serve as messengers, to people whoare at risk of flooding, as they providetheir respective business service (VW OP #100) Administers a “Let’s Talk Water”Speakers Bureau Program that customizespresentations to update groups on specific issues,provide updates on Valley Water projects, includingflood protection projects and to educate residents onexisting flood risks as well as provide resources andtips to be flood ready.https://www.valleywater.org/learning-center/lets-talkwater-speakers-bureau Valley WaterCommunicationsUnit
On aproject-specificbasis or asrequested
Could vary fromyear-to-yearKiwanisRotary ClubsHomeownersandNeighborhoodAssociationsForum GroupsAssociation ofRealtors In FY24, Valley Water's ‘Let’s Talk Water SpeakersBureau Program’ reached the 22 organizations listedbelow. All general presentations mention floodprotection and the need to ‘Get Flood Ready’regardless of the county’s drought status. They alsoinclude links to Valley Water’s ‘Flood Ready’information and resources webpage(ValleyWater.org/floodready), the hotline to call toreport obstructions in creeks, and floodpreparedness collateral available for all in-personevents.Valley Water’s Speakers Bureau Program cancustomize presentations to update communitygroups on water-specific issues and provide updateson projects in their area. The FY24 presentations thatincluded flood preparedness information are listedbelow

1. June 2, 2023 – Rotary Club of Saratoga
luncheon (FY23)

2. June 12, 2023 – Almaden Valley
Community Association meeting (FY23)

3. June 22, 2023 – Gilroy Sons in
Retirement meeting (FY23)

4. July 11, 2023 – Morgan Hill Kiwanis
Club meeting

5. July 19, 2023 – Rotary Club of Morgan
Hill meeting

6. July 25, 2023 – After Hours Rotary Club
of Gilroy meeting

7. August 3, 2023 – Evergreen Community
Roundtable

8. October 4, 2023 – Almaden Senior
Association meeting

9. November 16, 2023 – San Jose Sons in
Retirement meeting

10. November 29, 2023 – Rocketship
School Parents meeting
27 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Topic 9: Understand shallow flooding risks – don’t drive throughstanding water Message 9A - Understand shallow flooding risks - don’t drivethrough standing waterFEMA’s message: “Turn Around Don't Drown®.”

11. December 1, 2023 – Leadership
Sunnyvale meeting

12. December 7, 2023 – Palo Alto Kiwanis
Club meeting

13. anuary 8, 2024 – Berryessa Citizen
Advisory Committee

14. January 26, 2024 – Valley Water Next
Gen Career Pathways

15. February 4, 2024 – Unitarian Fellowship
of Los Gatos

16. February 9, 2024 – The Forum17. February 28, 2024 – Lions Club of Willow Glenn meeting

18. March 4, 2024 – Leadership Morgan
Hill meeting

19. March 12, 2024 – Oak Grove
Neighborhood Association meeting

20. March 19, 2024 – Santa Clara City
Libraries

21. April 4, 2024 – Valley Water 101
Academy

22. April 18, 2024 – Kaiser Permanente
Physicians
All Santa Clara communities support and promoteValley Water’s outreach projects. (VW OP #101) Participates in booth duty support atvarious events and fairs throughout the county,including Valley Water Capital project meetings orother events, as requested by various organizations Valley WaterOffice ofGovernmentRelations
Annually.During theflood season(starting inSeptember –May) All Santa ClaraCounty CRSCommunities
Valley Water staff made a concerted effort toactively participate in community events, includingcommunity festivals and emergency preparednessaffairs, particularly in communities andneighborhoods in or near flood zones. In FY24(from September 2023 – May 2024), Valley Waterand the communities’ staff hosted 25 booths anddistributed flood preparedness information onflood safety and emergency preparednessmaterials, including Valley Water’s annual FPM.Those events are listed below:
28 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
1) 2023 Santos Family 17th Annual Car Show,
Alviso, CA – 9/2/23
2) Silicon Valley Fall Festival (Day n Night
Festival), Cupertino, CA – 9/9/23
3) Mountain View Art & Wine Festival – 9/9 –
9/10/23
4) Viva Calle, San Jose, CA – 9/10/235) Picnic by the Lake Multicultural Festival and Resource Fair, San Jose, CA – 9/20/23
6) County Parks La Fuente Celebration, San
Jose, CA – 9/23/23
7) Children’s Moon Festival. San Jose, CA –
9/30/23
8) Assembly Member Ash Kalra’s Veggie Fest,
San Jose, CA – 10/7/23
9) Supervisor Lee’s Day on the Bay, Alviso, CA –
10/14/23
10) Bay Area Diwali Festival of Lights, Cupertino,
CA – 10/14/23
11) Pumpkins in the Park, San Jose, CA – 10/14/312) Shoreline 40th Anniversary Event, Mountain View, CA – 10/15/23
13) Teatro Vision Dia de Los Muertos Matinee,
San Jose, CA – 10/20/23
14) South Asian Cultural Association of
Sunnyvale’s Diwali Festival – 10/21/23
15) Morgan Hill Kidz Fest and Safe Trick or Treat –
10/28/23
16) City of Morgan Hill Fourth Saturday
Downtown Event – 10/28/23
17) D8 Family Fall Festival, San Jose, CA –
10/28/23
18) Santa Visits Alviso – 12/9/2319) Vietnamese American Roundtable Lunar New Year, San Jose, CA – 2/3/24
20) VMC Foundation Women’s Leadership &
Policy Summit, San Jose, CA – 3/23/24
21) AAUW Wildflower Run, Morgan Hill, CA –
3/24/24
22) Cupertino Earth and Arbor Day Festival –
4/20/24
29 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
23) Emergency Preparedness Workshop, San
Jose, CA – 4/27/24
24) Tech Interactive Tech Challenge, San Jose, CA
– 4/28/24
25) Berryessa Art Festival, San Jose, CA – 5/11/24
Morgan Hill hosted ‘National Night Out’ onAugust 1, 2023. Flood preparedness information(Valley Water floodplain mailer, red ‘Get FloodReady’ which includes an emergency supply list, totebags, etc.) were distributed and general Flood Factswere posted for the public’s information.All Santa Clara communities support and promoteValley Water’s outreach projects. (VW OP #102) Partner with local Second Harvest FoodBank with distributing FEMA and Valley Water floodpreparedness materials, including promotional item(s)as available Valley Water CRSProgram
In October(during CFPW)
Second HarvestFood Bank ofSilicon Valley
In February 2024, Valley Water partnered withSacred Heart Community Service to provide freeemergency starter kits and multilingual educationalmaterials to distribute at events to help residents“Get Flood Ready!” In addition, Valley Water hosteda booth with “Get Flood Ready!” materials at theSilicon Valley Bicycle Coalition’s King Tide RideEvent 2024 held on February 10, 2024, at RiverwalkPark in San Jose.In April 2024, Valley Water participated in twoemergency preparedness events to share the “GetFlood Ready” message. Staff hosted a booth at theEggstravaganza Family Event organized by theStrong Neighborhood Initiative Program MayfairNeighborhood Advisory Council in San Jose, whichhad more than 350 attendees. Valley Water alsoparticipated in an educational workshop with 40attendees at The Links, Incorporated “EmergencyPreparedness: Safety Now, Peace Later” event atthe African American Community Service Agency inSan Jose.In December 2023, the Organization for LatinoAffairs (OLA) provided Valley Water’s emergencystarter kits, English and Spanish flood preparednessinformation, and giveaways to approximately 500 30 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
attendees at the Santa Visits Alviso Foundationevent in San José. (ALL OP #103) Other New Initiatives (as noted in thePPI document)1. Continue and expand the standardized flood message prepared for each community to includeflood messages in utility bills each year, includingPG&E.

2. Expand on partnerships with local chambers of
commerce to disseminate and share floodpreparedness information.

3. Expand on outreach to the Asian and Latino
communities who live in flood prone areas.

4. Expand on outreach to “hot spot” flood prone
areas by hosting on-site or virtual events.

5. Expand on reaching local homeowners
associations (HOA)s and apartment associations(i.e. Executive Council of Homeowners [ECHO])

6. Expand on reaching residents in marginal and
low-income communities through partnering withorganizations that reach these communities. (i.e.Second Harvest Food Bank and others)

7. Communities could pursue FEMA Matching Funds
Grants for severe Repetitive Loss Areas.

8. Review and expand other public information
activities, such as Flood Protection Assistance(Activity 360) and Flood Insurance Promotion(Activity 370).

9. Develop a region-wide Flood Response
Preparations (FRP) messaging plan.

All TBD TBD The Santa Clara County CRS Group/PPI Committee, included the ‘Other New Initiatives’ topic fordiscussion at both the March 26, 2024 and May 29,2024 meetings. See Section V. SC County CRS UsersGroup/PPIM Committee Meetings - Monitoring andEvaluating the 2021 PPI in the FY24 AnnualEvaluation Report for details regarding thereview/discussion of the nine other new initiatives.3/26/24 Meeting, Item #6: Review 2021 PPI “OtherNew Initiatives” discussion was as follows:Focus on two PPI New Initiatives:Initiative #2: Expand partnerships with the localchamber of commerce to disseminate and shareflood preparedness information. ■ Approach the Silicon Valley Chamber of
Commerce and identify opportunities forpartnerships. We need to be able to reachresidents and businesses. ■ Morgan Hill—Chamber of
Commerce/Downtown Association. EconomicDevelopment staff can support thedistribution of information.· Outreach timing – End of Summer 2024.

Action Item:

Identify each city's chamber of commerce orequivalent and find ways to share information viawebsites, blogs, and newsletters.Who in each organization can help establish aconnection with the chamber of commerce anddowntown associations? 31 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Initiative #4: Expand on outreach to "hot spot"flood-prone areas by hosting on-site or virtualevents.■ Valley Water has hotspot data; cities may maintain different hotspot data depending onneed (e.g., trash hot spots).■ Valley Water has floodplain flood data; it’s been provided to cities.
■ Identify high-risk areas (e.g., libraries,
parks, stores, etc.) to provide floodpreparedness information. ■ Valley Water maintains GIS layers with
hotspot information.

We have flexibility with this initiative; we can getcreative on addressing it.

Questions:
● What do we mean by "hot spot"? Is it a
real event or a modeling hotspot?
● Valley Water has modeling results for
design flows with hot spot GIS layers. TheGIS layer is based on historicalobservations of repeated flooding. ● Valley Water has recently installed
cameras to assist with flood monitoring.
○ https://alert.valleywater.org/ma
p?p=map
● Valley Water and cities might have
different hot spot information based onwhat they manage (e.g., storm drains) 5/29/24 Meeting, Item #2: Review of the MeetingGoals and Agenda discussion was as follows:Review pending “Action Items” from the committee’smeeting on March 26, 2024.Agenda Item #6: Review 2021 PPI “Other NewInitiatives”Based on targeted outreach efforts utilizing hotspotinformation, initiative #4 (expand on outreach to 32 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
"hot spot" flood-prone areas by hosting on-site orvirtual events) is complete.Initiative #2I: Identify the Chamber of Commerce orequivalent in each city and find ways to shareinformation via websites, blogs, and newsletters.This initiative will be re-evaluated next fiscal year.All Santa Clara communities support and promoteValley Water’s outreach projects. (CUP OP #104) The city provides a WinterPreparedness notification informing contractors thatduring the winter season, they need to winterize theirproject(s) site as certain soil disturbance activities arenot allowed during the rainy season City of Cupertino On a
project-specificbasis
Variouscontractors
Cupertino continues to prepare and mail the rainyseason letters every year to applicable projects.These letters were mailed in mid-August 2023. (MIL OP#105) On a project-specific basis, the cityprovides contractors a Winter Preparednessnotification that informs them that during the winterseason, they need to winterize their project(s) site.Certain soil disturbance activities are not allowedduring the rainy season City of Milpitas On a
project-specificbasis
Variouscontractors
Milpitas: On-going. The City of Milpitas sent outwinterization notices to larger development projectsin October 2023.

Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of timeMessage 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to takeplace Increase in number of flood insurancepolicies in the SFHAs and in the county ingeneralProspective buyers understand flood risksThese projects are credited under Activity340 (DFH and REB) – Additional credit isprovided if the PPI states that real estateagents should (or have agreed to) advisehouse hunters about the flood hazard andthat real estate agents give house huntersa REB brochure (MH OP #106) The city mails out a newsletter, “AskBefore You Buy: Know Your Flood Risk!” to local realestate agents which are provided to homebuyers tohelp determine the flood risk of the property beingpurchased (listed in Appendix B) City of Morgan Hill During or prior
to the rainyseason
Real EstateAgencies/Agent
Morgan Hill will be sending the brochure to realestate agents in June 2024. (PA OP #107) Sends out letters to real estate agenciesinforming them of their responsibility to identify floodhazard areas and to take advantage of the Flood ZoneLookup on the city’s website City of Palo Alto Annually,
beginning offlood season(September/October)
Real EstateAgencies/Agent
Palo Alto sent letters to real estate agenciesinforming of their responsibility to identify floodhazard areas in August 2023. (SJ OP #108) Sends out letters to real estate andinsurance agencies and lenders, informing them oftheir responsibility to identify flood hazard areas andto take advantage of the Flood Zone Lookup on thecity’s website on the “Flood Hazard Zones webpageand advises to contact the city for map readingservices and elevation certificates on file City of San Jose At the
beginning ofthe floodseason(September –December)
Real EstateAgencies/Agent
San Jose emailed letters to real estate, insuranceagencies and lenders in March 2024. 33 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2024 (Year 3) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2024 (Year 3 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SUN OP #109) Sends mailer/postcard targeted to realestate agents informing them of the client’sresponsibility for identification and purchase of floodinsurance and the availability of the automatic 15%discount City of Sunnyvale Each October Real Estate
Agencies/Agents
Sunnyvale: The City sent the mailers to real estateagents October 2023. 34 Valley Water hosted Coastal Cleanup Day (CCD) onSeptember 23, 2023 (Results: 52 organized clean-up sites; 1,100 volunteers;24,076 pounds of garbage on roadsides, along water channels and other public properties; 3,584 pounds of recyclable material that had been improperly discarded was collected)https://morganhilltimes.com/volunteers-pick-up-tons-of-garbage-on-coastal-cleanup-day/; ATTACHMENT 2 








 





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Santa Clara Valley Water District
FY24 Flood Awareness Campaign
Valley Water's FY24 Flood Awareness Campaign theme was "Get Flood Ready. You Live in a Flood Zone.” Valley Water's outreach employed digital geo-targeting technologies to reach businesses and residents in the flood zone. The campaign sought to drive awareness of flood risk, encourage residents to sign up for emergency alerts, and know where to find sandbags. Our materials emphasized our efforts to reduce the risk of flooding by working on capital improvement projects and showcasing our crews' work before, during, and after a storm emergency to keep the community safe from flooding. The overarching message was that we are ready and ask everyone to take steps to be flood-ready.

An educational paid advertising campaign supplemented Valley Water's community outreach effort. Polling results from the prior winter campaign supported the advertising campaign, helping to understand target audiences and their awareness levels and explore what educational messages and images most appealed to them.

The Flood Awareness Campaign lasted six months, from October 2023 to March 2024, and cost $336,000. Valley Water’s FY24 Annual Flood Awareness Campaign cemented the shift to a digital geo-targeted campaign supplemented by four direct multilingual mailings to approximately 49,806 homes and businesses in or near a high-risk flood area, as designated by the FEMA Special Flood Hazard Area (SFHA).

Targeted Mailings

1. FLOOD CAMPAIGN ANNUAL FLOODPLAIN MAILER
Annual Floodplain Mailer (FPM) - Valley Water’s multi-language (English, Spanish, Chinese, and Vietnamese) annual FPM ‘Get Flood Ready. You Live in a Flood Zone. Know your flood risk. Sign up for alerts. Get Sandbags’ was mailed in December 2023.
https://online.flipbuilder.com/tkap/qkwt/
The FPM featured QR codes, a magnet with important flood safety websites, a detachable emergency phone list, photos of our most recent flood protection projects, a slideshow of our storm management efforts, which include operating an EOC, filling sandbags, monitoring stream levels, and removing blockages, A QR code led to a video showcasing our stream maintenance work to prevent flooding. https://youtu.be/XCEixz0JzFQ?si=X7llwwnCSJolLdkp
ATTACHMENT 3









 





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2. FLOOD CAMPAIGN POSTCARD MAILER
‘Get Flood Ready. You Live in a Flood Zone’ multilingual postcards that included the nine CRS topics and supporting messages, and links to various flood readiness/preparedness webpages, were produced and distributed to 49,806 properties in the FEMA SFHA in October 2023.

Download postcard

3. FLOOD CAMPAIGN TRI-FOLD BROCHURE
Trifold ‘You Live in a Flood Zone– Get Flood Ready. Do You Know What to Do Before, During, and After a Flood?’ was mailed in January 2024.
https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/2023%20flood%20mailer.pdf

4. COUNTYWIDE MAILER
Valley Water’s Countywide Mailer (CWM) ‘Flooding can happen. Anytime. Anywhere. Get Flood Ready’ was mailed countywide from November 17 through December 5, 2023, to 755,210 addresses. The CWM included an ATTACHMENT 3









 





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update on Valley Water's flood protection projects, stream maintenance, and storm preparation efforts. The mailer also included a multilingual section outlining the 9 CRS flood tips: know your flood risk, get flood insurance ahead of time, develop an emergency plan and kit, protect your home from flood threats, keep creeks clean and flowing, sign up for emergency alerts (AlertSCC and the American Red Cross Disaster Emergency App), build responsibly in floodplains, and avoid floodwaters - understanding shallow flooding: Turn Around Don’t Drown®. https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/2023%20CountywideMailer.pdf CRS Community Resources
Santa Clara County cities and County Public Works and Planning Departments received requested copies of Valley Water’s FPM, postcards, and trifold mailers for their outreach efforts.

Public Agency
Annual Floodplain
Mailer (FPM) Postcard Trifold
(Estimated Mail Date
January 2024) (Estimated mail dates Nov/Dec 2023
and January 2024)
City of Los Altos 50 100 20
Town of Los Altos Hills 25 150 20
City of Los Gatos 25 25 20
City of Milpitas 50 25 20
City of Morgan Hill 150 150 150
City of Mountain View 25 25 20
City of Cupertino 50 50 20
City of Palo Alto 100 25 20
City of Sunnyvale 25 25 20
VW CRS Program 150 300 50
All other cities & County
(6 count)
25 count each 25 count each 25 count each
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All cities and the County were requested to add a link redirecting site visitors from their respective flood protection resource pages and homepage to ValleyWater.org/floodready, Floodsmart.gov, and Ready.gov.

Partner Toolkit
In mid-October 2023, Valley Water’s 2023-2024 Flood Awareness Outreach Partner Social Media Toolkit, 'Get Flood Ready', was available for download to all partnering agencies, including CRS communities. The toolkit provided digital and social media banners and animations featuring the campaign’s calls to action: Get flood ready, know your risk, sign up for emergency alerts, and find sandbags. The toolkit included multilingual graphics showcasing the 9 CRS tips and offered the opportunity to request co-branded bill inserts and banners. https://conta.cc/46LwBzd
Partnerships and Media
On October 26, 2023, Valley Water, the County of Santa Clara, and the City of San Jose held a news conference at a recently completed stream maintenance site to inform the community about preparedness for the possibility of extreme winter storms. The news conference included an update from the National Weather Service and an interactive display on proper sandbagging techniques. https://youtu.be/g5CbaVSWIuw?si=XH54H-Fg8fgUBemn ATTACHMENT 3









 





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On November 14, 2023, a joint news conference involving Valley Water leaders and the City of San Jose was held at the Coyote Creek Flood Protection Measurements Project site. Valley Water CEO Rick Callender attended the event and was joined by Valley Water Board Director Richard Santos, San Jose Mayor Matt Mahan, and Assistant City Manager Lee Wilcox to brief the public and the media on winter storm preparations.

New Technologies and Animations
In November 2023, Valley Water created an animation explaining the use of our stream gauge portal. The animation outlines how users can see live updates on the stream levels in the County. Our newsletter shared the animation and sent it to 61,000 email addresses and social media channels. https://youtu.be/XCEixz0JzFQ?si=X7llwwnCSJolLdkp
The FY23-24 campaign also featured geotargeted digital alerts sent to the IP addresses of homes in areas prone to flooding (hot spots). The alerts were deployed with National Weather Service alerts, and residents were encouraged to sign up for emergency alerts.

Leveraging Community Channels
Valley Water also used its monthly newsletter, news blog, and social media profiles to enhance flood awareness efforts before and during forecasted storms starting as early as September 2023. During the length of the campaign and leading up to anticipated storm events, Valley Water posted flash flood warnings, shared posts with critical messages about flood safety, and promoted the Flood Watch Tool throughout the winter.

Additionally, the Valley Water Board of Directors shared posts on Nextdoor highlighting the ‘Get Flood Ready’ messaging and the nine CRS topics throughout winter 2023-24. Valley Water also posted a flood preparedness blog, a digital copy of the FPM, and a guide on what to do before, during, and after a flood.

Valley Water’s flood protection resources page at ValleyWater.org/floodready acted as a hub of flood safety information, with icons leading to a series of related web pages. The page includes information on flood zone maps, signing up for emergency alerts, sandbags, reporting local flooding, and safety tips.

Organic Social Media
Valley Water also deployed a small-scale multilingual social media campaign with the slogan "Get Flood Ready’ on social media and web platforms. The campaign launched in winter 2023, starting with the season's first rains, and continued through March 2024.

A key strategy for the paid flood awareness campaign was incorporating the 2021 Program for Public Information (PPI) 6 priority topics and the three additional outreach topics, including messages supporting the nine topics, in Valley Water ads. Staff crafted messages derived from Valley Water's annual FPM to residents in the SFHA.

The campaign achieved the following social media metrics with a modest spend:

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Public space banners and lobby display
Valley Water also hung ‘Get Flood Ready’ banners in 10 areas identified as flooding hot spots. The banners included our calls to action and a QR code leading to our ValleyWater.org/floodready page. A display featuring the contents of an emergency kit was placed at a prominent location in Valley Water’s headquarters. Readiness materials were made available.

Get Flood Ready banners placed throughout the County in Valley Water hotspot areas.

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Valley Water HQ Lobby Displaying FY24 Flood Readiness Materials Valley Water HQ Lobby Displaying FY24 Flood Readiness Materials Valley Water 2023-24 Flood Media Campaign
The main objective of the 2023-24 Flood Awareness Campaign was to alert the public in Santa Clara County of FY 24 Floodplain Mailer
FY 24 Postcard
FY 24 Countywide Mailer
FY 24 Trifold Mailer
Emergency
Contact Cards
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the area's ongoing flood risks. Valley Water used geo-mapping data to target residents in areas at high risk of flooding, demographically targeting ads in the four most prominent languages in Santa Clara County (English, Spanish, Chinese, and Vietnamese).

The digital outreach campaign featured three engaging multilingual animations encouraging residents to get floodready by knowing their risk, signing up for emergency alerts, and finding sandbags. Platforms used included Google and Meta and digital banners on multilingual community newspaper sites. Our website and social media platforms were also branded with the Get Flood Ready theme for the campaign's duration.

The campaign spent $107,778 overall. The campaign served over 20 million impressions and sent over 2.9 million people to the landing pages to learn more about their flood risks and options to prevent danger in their neighborhood.

The Media Buy:

The Ads

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2023-24 Flood Awareness Campaign Results
Probolsky Research conducted A post-Flood Awareness Campaign survey of 400 residents in the FEMA Special Flood Hazard Area between March 7 and 14, 2024. Results indicated a 15.3% increase in outreach mailing recollection versus 2023 and a 21% increase in flood preparation. The number of residents who think Valley Water is doing an excellent or good job of informing Valley Water on what to do when flooding occurs increased by 10% versus 2023 and now sits at 54%.

The post-2024 Flood Awareness Campaign survey found:
x 54% remember receiving mail with information about flood safety in the past year (39% in 2022-23). x 82% are confident they have taken all necessary measures to protect themselves from flooding impacts (64% in 2022-23).
x 54% say Valley Water does an excellent/good job keeping residents informed about what to do when flooding occurs (43% in 2022-23).
o Among those who said excellent/good
o 76% said good, 24% said excellent.
x 53% say their home is located in a flood zone or at risk of flooding area (48% in 2022-23). x 45% of respondents have flood insurance (39% in 2022-23). o 24% of renters polled have flood insurance (15% in 2022-23) x 64% do not have flood insurance because they don’t think they need it. x 72% say their home is prepared for a flood.
o Among those who said they are confident, 57% are very confident. x 85% have never experienced flooding in their home.
x 47% are most likely to notice and remember social media ads.

Based on the findings, we will continue with targeted mailings to the FEMA SFHA as our outreach strategy for the flood awareness campaign and targeted advertising.

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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting March 26, 2024 _ 2:30 PM – 4:30 PM
Join Zoom Meeting
https://valleywater.zoom.us/j/86013495419
Meeting ID: 860 1349 5419 _ +1 669 900 9128 US (San Jose) Purpose: PPI Stakeholder Committee Annual Evaluation Meeting per Activity 330, Outreach Project, Element 332.c. Program for Public Information, Step 7 requirement (page 2) Outcome: Complete development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Report for FY24 (Year 3: July 2023 to June 2024) Item Meeting Topic Presenter Time

1. Introductions Amy Fonseca 10 min

2. Review of the meeting goals and agenda Amy Fonseca 2 min

3. Annual review of CRS Communities Roster (Google Link) Amy Fonseca 2 min

4. Valley Water CRS Program updates Amy Fonseca 5 min

5. Floodplain Management Plan (FMP) update
Amy Fonseca
Melissa Mitchell
Tetra Tech
15 min

6. Review 2021 PPI ‘Other New Initiatives’ Amy Fonseca 20 min

7. 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report
Complete development of the Annual Evaluation Report for FY24 (Year 3:

July 2023 to June 2024)
x Reference the Activity 330 Outreach Project sheets located here https://fta.valleywater.org/fl/1a2Jh3wyoO as a starting point to update Appendix A from 2021 SC County Multi-Jurisdictional PPI x Update the FY24 Project Accomplishments column for your community Google Link NOTE: Update Input Here Only column; Do Not edit anything else x Communities’ updates are due by next CRS Users Group/PPI Meeting or no later than May 31, 2024
Amy Fonseca 45 min

8. Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7)
The community must:
1) The community must check the website’s links at least monthly, and fix those that are no longer accurate.
2) At least annually, the community must review the content to ensure that it is still current and pertinent (e.g., make sure names, addresses, phone numbers, and other contact information are still correct; update any ordinance changes; etc.).

Amy Fonseca 2 min

9. Next meeting – Joint CRS Users Group/Program for Public Information (PPI) Committee meeting x Complete the development of the 2021 PPI Annual Report Year 3 (FY 2024)
Amy Fonseca 2 min

10. Adjourn
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Excerpt from 2017 CRS Coordinator’s Manual:
“Step 7: Implement, monitor, and evaluate the program. The Program for Public Information committee meets at least annually to monitor the implementation of the outreach projects. The committee assesses whether the desired outcomes were achieved and what, if anything, should be changed. This work is described in an evaluation report that is prepared each year, sent to the governing body, and included in the annual recertification.

The community must update its Program for Public Information at least every five years. This can be a new document or an addendum to the existing document that updates the needs assessment and all sections that should be changed based on evaluations of the projects.

The Program for Public Information update will be reviewed for CRS credit according to the Coordinator’s Manual currently in effect, not the version used when the community originally requested this credit.

The update can qualify as the annual evaluation report for the year it was prepared. The updated Program for Public Information must be adopted following the same process as adoption of the original document.”
AGENDA ITEM NO. 6 [Excerpt from page 66 from 2021 PPI]
For questions, please contact Amy Fonseca at (408) 630-3005 (office) or (408) 691-8889 (cell) or [email protected]
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Name Agency
Robb Lampa California Department of Water Resources
Jenn Chu City of Cupertino
Susana Ramirez City of Gilroy
Vency Woo City of Los Altos
Chris Wilson City of Los Altos External Stakeholder
Arthur Valderrama City of Milpitas
Brian Petrovic City of Milpitas
Roberto Alonzo City of Milpitas
Maria Angeles City of Morgan Hill
Renee Gunn City of Mountain View
Rajeev Hada City of Palo Alto
Vicki Thai City of Palo Alto
Arlene Lew City of San Jose
Vivian Tom City of San Jose
Brandon Coco City of Santa Clara
Christian Tran City of Santa Clara
Lea Velasco City of Sunnyvale
Tamara Davis City of Sunnyvale
Darrell Wong County of Santa Clara
Emma Kilkelly Tetra Tech, Consultant
Amy Fonseca Valley Water
Diana Padilla Valley Water
Emily Zedler Valley Water
Jessica Vasquez Valley Water
Kristen Yasukawa Valley Water
Merna Leal Valley Water
Rene Moreno Valley Water
Santa Clara County CRS Users Group / PPI Committee Meeting Attendance Sheet
March 26, 2024 | 2:30 - 4:30pm | Zoom
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The meeting notes correspond with the discussion of the meeting agenda items.

Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting Notes
March 26, 2024 | 2:30 pm – 4:30 pm
Item #1: Introductions/Attendance
Item #2: Review of Meeting Goals and Agenda / Agenda Item #3: Annual Review of CRS Communities Roster:
x The main objectives of the meeting are as follows:
o Fulfill the requirements for CRS PPI credit as per the CRS Coordinator’s Manual. o Initiate the Annual PPI Reporting process for the 2021 PPI, year 3, which will conclude at the end of May 2024.
o Review the status of the outreach initiatives listed in the 2021 PPI. o Discuss the Multi-jurisdictional Hazard Mitigation Plan. o Provide updates on the Regionalization Project and other Valley Water updates. x Action Items:
o Review the CRS community roster within the next 2 weeks and ensure accurate information.

Item #4: Valley Water CRS Program Updates
x Transition the Hazard Mitigation Plan to the watersheds division for better alignment, with Emily Zedler (Valley Water) being the new contact.
x Amy Fonseca has taken a new leadership role at Valley Water. Amy and Merna Leal will continue to support certain aspects of the plan during the transition to the watershed division. x Valley Water is collaborating with Emma Kilkelly from Tera Tech, who will assist with the Hazard Mitigation Plan.
x Valley Water has been receiving several event tabling requests from different communities. We will share relevant events with the group and invite you to participate. This could be a great opportunity to use the flood event kits provided last year. Valley Water will try to attend the event, but if you cannot, we would encourage you or someone else from your office to attend. o Valley Water wants to coordinate with cities to prevent duplicating efforts and attend the same events (and distribute the same materials).
o Valley Water receives calls/emails from residents and will forward calls/emails to respective cities' contacts as listed in the CRS roster.

Item #5: Floodplain Management Plan (FMP) Update:
x Valley Water/Tetra Tech will coordinate a meeting to discuss the mitigation plan. x Emma Kilkelly (Lead Planner, Tetra Tech) presented an overview of the Flood Hazard Mitigation Plan.
o The purpose of this plan is to reduce the adverse impacts of flooding by assessing existing measures and conducting hazard and risk assessments. Emma outlined the 10- step planning process, following the Community Rating System (CRS) guidelines. x Action Items:
o Provide Tetra Tech presentation to the group.
o Merna to meet with Emily Zedler to continue the conversation on hotspots. x Questions:
o When will the plan be valid? Is it a five-year plan, and if so, what are the active dates? This information is important for people who plan their schedules around their cycle. For instance, we just passed our cycle for Santa Clara in 2023. Will the new plan be active from 2024 until 2029, and will it be valid during our next cycle? x The validity of the document will start from the time it is adopted or approved by CRS, and it will last for 5 years. The document will still be valid during ATTACHMENT 6









 





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The meeting notes correspond with the discussion of the meeting agenda items.

Santa Clara’s next cycle. If, for any reason, it increases your points, you can always request a modification of your score.
o In the past, we had an appendix for the mitigation plan when we used it for our floodplain management credits, and the county prepared the documents for this. Will there be an appendix for each of our agencies so that we can provide specific details and data for you to fill in? Or will it be just one comprehensive document that's standard for all agencies? It's important to have an appendix for each agency as the issues we face are different and specific to each of us.
x All agencies will be covered under the general floodplain plan, but the specifics regarding the appendices are currently uncertain. We need to address specific requirements for each jurisdiction. Our goal is to include all agencies within the general plan.
o Could we get a copy of the presentation provided by Tetra Tech? x Yes, the presentation will be shared with the group.
o The all-hazard mitigation plan is typically developed by the county with input from representatives of the Office of Emergency Services (OES) rather than Floodplain managers or CRS coordinators. Will we be working with or mentioning the plan to the county OES to stay informed on its progress? Will there be regional coordination to ensure that everyone is aware of what is happening with the plan? x We intend to create a flood hazard mediation plan, which will be rolled into the counties either as an appendix or at the time of their next update. We hope they will be able to add the CRS requirements in a way that is similar to what they did in 2017. However, that is still a long way away, and we all need to be thinking about it. It may not affect you, but sometime in 2028 or 2029, we need to ensure everyone is on board with the CRS requirements, as they could impact your credit rating.
o Is the plan to assess and evaluate the known flood hotspots part of the new initiative? Could this be done to align with other efforts?
x It depends on the hotspot definition; there's no formal definition. But Valley Water and cities could align. As we start the planning process, there is an opportunity for credits when evaluating hotspot information.

Item #6: Review 2021 PPI “Other New Initiatives”
x Focus on two PPI New Initiatives:
o Initiative #2: Expand partnerships with the local chamber of commerce to disseminate and share flood preparedness information.
x Approach the Silicon Valley Chamber of Commerce and identify opportunities for partnerships. We need to be able to reach residents and businesses. x Morgan Hill—Chamber of Commerce/Downtown Association. Economic Development staff can support the distribution of information. x Outreach timing – End of Summer 2024.
o Action Item:
x Identify each city's chamber of commerce or equivalent and find ways to share information via websites, blogs, and newsletters. ƒ Who in each organization can help establish a connection with the chamber of commerce and downtown associations?
o Initiative #4: Expand on outreach to "hot spot" flood-prone areas by hosting on-site or virtual events.
x Valley Water has hotspot data; cities may maintain different hotspot data depending on need (e.g., trash hot spots).
ƒ Valley Water has floodplain flood data; it’s been provided to cities. ƒ Identify high-risk areas (e.g., libraries, parks, stores, etc.) to provide flood preparedness information.
ƒ Valley Water maintains GIS layers with hotspot information. x We have flexibility with this initiative; we can get creative on addressing it.

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The meeting notes correspond with the discussion of the meeting agenda items. x Questions:
ƒ What do we mean by "hot spot"? Is it a real event or a modeling hotspot? x Valley Water has modeling results for design flows with hot spot GIS layers. The GIS layer is based on historical observations of repeated flooding.
x Valley Water has recently installed cameras to assist with flood monitoring.
x https://alert.valleywater.org/map?p=map
x Valley Water and cities might have different hot spot information based on what they manage (e.g., storm drains)
Agenda Item #7: 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report
x 330 Outreach Project (OP) Worksheet (on Egnyte):
o Each city has a worksheet available. Sections include 1) All OP projects – each city can receive credits, 2) City-specific and 3) Valley Water-specific credits. x Appendix A
o Review and update information in the “FY 2024 (Year 2 of the 2021 PPI)” column. ƒ Focus only on each respective community and two OP #All. Double-check information to ensure relevance. If there are any changes, provide a brief explanation.
ƒ Do not update or change any information in the other columns. x If changes to other columns are needed, please note any changes in the “FY 2024 (Year 2 of the 2021 PPI)” column.
ƒ Reminder—Appendix A is due August 1, 2024. However, it must be approved by the governing body as part of the annual recertification package. ƒ Check if the governing body takes a summer recess to ensure it's approved by 8/1/24 (annual recertification due date), and/or when you are cycled by ISO. o When the PPI report is unavailable, cities are given a draft report by Valley Water, which is submitted along with an explanation regarding the governing body approving PPI. ƒ This is an information item. The report describes how each city takes it to its governing body.
o Action Item:
ƒ Review and update information in the “FY 2024 (Year 2 of the 2021 PPI)” column by the end of May 2024.

Agenda Item# 8: Activity 350 – Flood Protection, c. flood protection website x Action Item:
o Check flood protection resource web page links monthly to ensure active links; update the entire content annually.
x Make sure to redirect to 1) valleywater.org/floodready, 2) floodsmart.gov, and 3) ready.gov.

Agenda Item#9: Next meeting – Joint CRS Users Group/Program for Public Information (PPI) Committee meeting
x Upcoming meeting in May 2024. A Doodle Poll will be sent. o Upcoming Agenda Items:
ƒ Valley Water’s Communications Unit will provide an update on their flood preparedness campaign.
ƒ Solicit ideas for next year’s campaign.
ƒ Discuss promotional materials for future flood readiness campaigns.

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General Updates/Announcements:
o CRS regionalization Feasibility Study:
x Thank you for your feedback. Your input has been used to readjust the study recommendations. Along with the baseline model suggested by Tetra Tech, Valley Water is currently exploring ways to simplify the program. The study is still ongoing, and Valley Water is evaluating various models. We will keep you informed as we move forward.
o Upcoming State CRS Users Group meeting – April 17, 2024. o Reflections on recent ISO evaluations and efforts to improve documentation for ISO certification. Participants discuss their experiences with ISO specialists, challenges faced during ISO evaluations, and strategies for improving their scores, particularly in areas like floodplain management and hazard mitigation plans.
o Reminder to upload post-cycle documentation to Egnyte to ensure information is available for future use.
o Questions:
 Can ISO revisit the evaluation if sufficient points are obtained from Valley Water's hazard mitigation plan? ISO may agree to a revision if points from the hazard mitigation plan can elevate the city's rating, but this depends on meeting or surpassing the threshold for the next class.
 What documentation does ISO require from Valley Water for water drainage within Milpitas? ISO requirements for documentation from Valley Water may have changed over time. Previously, a comprehensive cost and accomplishment report sufficed, but confirming current requirements is essential. If documentation is needed, submit a request to Valley Water with enough time to pull reports/documentation. It is up to each community to conduct the impact adjustment analysis.

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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting May 29, 2024 _ 2:30pm – 4:30pm
Join Zoom Meeting
https://valleywater.zoom.us/j/81019341372?pwd=MmpVU1RJK1RsU0pNcXkvanBFcU53UT09 Meeting ID: 810 1934 1372 _ Passcode: 653912 _ +1 669 900 9128 US (San Jose) Purpose: PPI Stakeholder Committee Annual Evaluation Meeting to monitor the Implementation of the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information per Activity 330, Outreach Project, Element 332.c. Program for Public Information (PPI), Step 7 requirement
Outcome: 2021 PPI Annual Evaluation Report, FY24 Year 3 of 5 Item Meeting Topic Presenter Time

1. Introductions
Roll Call / Roster Updates
Amy Fonseca 10 min

2. Review of the Meeting Goals and Agenda
Review pending Action Items from this committee’s 3/26/24 meeting (see attached list)
Amy Fonseca 10 min

3. Flood Awareness Survey 2024 Results Presentation
FY23-24 Flood Awareness Campaign Results
Launch of Valley Water’s Annual Flood Awareness Campaign kicks-off October 2024.

Adam
Probolsky
Paola Reyes
15 min
10 min

4. Valley Water update of the Feasibility Study for Regionalizing CRS in Santa Clara County and the Santa Clara County Multi-Jurisdictional Floodplain Management Plan (FMP) (flood-focused)
Amy Fonseca 10 min

5. CRS 2024 Cycle Group (San Jose and Valley Water) and Annual Recertification Amy Fonseca 5 min

6. California Flood Preparedness Week (October 2024)

1. The committee roster is shared w/CA DWR to include all communities to the CFPW meetings.

2. Please attend for good ideas, networking, and sharing resources (DWR has a lot of samples and other items).

3. Invite your Communications and OES staff to help promote flood-readiness.

4. Opportunity for DWR to report on your work and participation and vis-versa.

Amy Fonseca 5 min

7. Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Report, FY 24 (Year 3: July 2023 to June 2024) ƒ Reference the Activity 330 Outreach Project sheets located here https://fta.valleywater.org/fl/1a2Jh3wyoO as a starting 0oint to update Appendix A from 2021 SC County Multi-Jurisdictional PPI ƒ Update the FY24 Project Accomplishments column for your community Google Link NOTE: Update Input Here Only column; Do Not edit anything else
ƒ Communities’ updates are due by next CRS Users Group/PPI Meeting or by the DEADLINE no later than May 31, 2024 (Friday)
Amy Fonseca 20 min

8. Other Items Amy Fonseca 5 min

9. Adjourn
For questions, please contact Amy Fonseca at (408) 630-3005 (office) or (408) 691-8889 (cell) or [email protected]
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Pending Action Items from the
3/26/24 CRS Users Group / PPI Committee Meeting
AGENDA ITEM #2: Review of Meeting Goals and Agenda / Agenda Item #3: Annual Review of CRS Communities Roster:

Action Item:

Review the CRS community roster within the next 2 weeks and ensure accurate information. https://docs.google.com/spreadsheets/d/1ttp_t7c6-XXCfQ5urxqRJ-GxZDZ0jG6g/edit#gid=1135493871 AGENDA ITEM #5: Floodplain Management Plan (FMP) Update Action Items:

Merna will meet with Emily Zedler to continue the conversation on hotspots.

Amy & Merna briefly met with Emily. It was determined that VW hotspots most likely differ from a community-identified hotspot/problem area. VW conducted hotspot outreach in FY24; we sent a community toolkit, materials, and signs to organizations in hotspot areas on 11/23 and 2/24. This will be reflected in the FY24 Annual Evaluation Report, and Paola Reyes will share details at the 5/29/24 PPI Committee Meeting.

You could build on VW's Field Information Team (FIT) hotspot GIS layer for communities wanting to do their own outreach to hotspot areas. https://tinyurl.com/scvwdfit.

AGENDA ITEM #6: Review 2021 PPI “Other New Initiatives” Action Items:

Initiative #2: Identify the Chamber of Commerce or equivalent in each city and find ways to share information via websites, blogs, and newsletters. This initiative will be re-evaluated next fiscal year.

Who in each organization can help establish a connection with the Chamber of Commerce and downtown associations? Initiative #4: Expand on outreach to "hot spot" flood-prone areas by hosting on-site or virtual events.

Valley Water has hotspot data; cities may maintain different hotspot data depending on need (e.g., trash hot spots).  Valley Water has floodplain flood data; it’s been provided to cities.  Identify high-risk areas (e.g., libraries, parks, stores, etc.) to provide flood preparedness information.  Valley Water maintains GIS layers with hotspot information. https://data-valleywater.opendata.arcgis.com/ We have flexibility with this initiative; we can get creative on how to address it. See notes on Action Item #5 mentioned above.

AGENDA ITEM #7: 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report Action Item:

Review and update information in the “FY 2024 (Year 2 of the 2021 PPI)” column by the end of May 2024. https://docs.google.com/document/d/1zYW25x_MB3lNnmTBV8CrlfgTE7zoEZKJ/edit AGENDA ITEM # 8: Activity 350 – Flood Protection, c. flood protection website Action Item:

Check flood protection resource web page links monthly to ensure active links; update the entire content annually.

Make sure to redirect to 1) valleywater.org/floodready, 2) floodsmart.gov, and 3) ready.gov.

AGENDA ITEM #9: Next meeting – Joint CRS Users Group/Program for Public Information (PPI) Committee meeting Upcoming meeting in May 2024. A Doodle poll will be sent.

Upcoming Agenda Items:
 Valley Water’s Communications Unit will provide an update on their flood preparedness campaign.  Solicit ideas for next year’s campaign.

Discuss promotional materials for future flood readiness campaigns. Due to budget constraints, Valley Water's approach to giveaway items for community use will change starting in the October 2024 flood season.

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Name Agency
Robb Lampa CA Department of Water Resources
Jenn Chu City of Cupertino
Susana Ramirez City of Gilroy
Brian Petrovic City of Milpitas
Charlie Ha City of Morgan Hill
Maria Angeles City of Morgan Hill
Lauren Cody City of Mountain View
Renee Gunn City of Mountain View
Rajeev Hada City of Palo Alto
Vivian Tom City of San Jose
Brandon Coco City of Santa Clara
Christian Tran City of Santa Clara
Darrell Wong County of Santa Clara
Lea Velasco City of Sunnyvale
Amy Fonseca Valley Water
Kristen Yasukawa Valley Water
Merna Leal Valley Water
Paola Reyes Valley Water
Rene Moreno Valley Water
Adam Probolsky Valley Water Consultant, Probolsky Research Santa Clara County CRS Users Group / PPI Committee Meeting Attendance Sheet
May 29, 2024 | 2:30 - 4:30pm | Zoom
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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting Notes
May 29, 2024 | 2:30 pm – 4:30 pm
Item #1: Introductions/ Roll Call/ Roster Updates
Item #2: Review of the Meeting Goals and Agenda
x Review pending “Action Items” from the committee’s meeting on March 26, 2024. o Agenda Item #2: Review of Meeting Goals and Agenda / Agenda Item #3 – Annual Review of CRS Communities Roster – Reminder to update the CRS community roster. o Agenda Item #5: Floodplain Management Plan (FMP) Update – Valley Water met with Emily Zedler to discuss hotspots. Based on the conversation, there was no specific outreach to hotspots because they differ based on agency. A GIS layer is available for agencies to use to conduct targeted outreach. o Agenda Item #6: Review 2021 PPI “Other New Initiatives” – Based on targeted outreach efforts utilizing hotspot information, initiative #4 (expand on outreach to "hot spot" flood-prone areas by hosting on-site or virtual events) is complete.

Initiative #2: Identify the Chamber of Commerce or equivalent in each city and find ways to share information via websites, blogs, and newsletters. This initiative will be re-evaluated next fiscal year.
o Agenda Item # 8: Activity 350 – Flood Protection, c. flood protection website – Check links and ensure links direct to 1) valleywater.org/floodready, 2) floodsmart.gov, and 3) ready.gov. to ensure agencies receive CRS WEB credit. o Giveaway Items: Starting in FY25, Valley Water will be limited on giveaway items due to budget constraints. For the October 2024 flood season, Valley Water has purchased first aid pocket kits that will be provided to all SC County agencies for their use. Valley Water will also order emergency starter kits that we will distribute throughout the county; emergency starter kits shared previously will no longer be available to communities.

Action Items:
o Review and update the CRS community roster, including additional staff positions outside the CRS coordinator (if needed).
x CRS community roster link: https://docs.google.com/spreadsheets/d/1ttp_t7c6- XXCfQ5urxqRJ-GxZDZ0jG6g/edit#gid=1135493871
o Review and check links to ensure they direct to Valley Water's website.

Item #3: Flood Awareness Survey 2024 Results Presentation ATTACHMENT 9









 





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The meeting notes correspond with the discussion of the meeting agenda items. x Paola Reyes from Valley Water’s Communications Unit shared a presentation providing an overview of the launch of Valley Water’s Annual Flood Awareness Campaign (FY24). x Adam Probolsky from Probolsky Research shared a presentation providing an overview of the 2024 Flood Awareness Survey Results.

Item #4: Valley Water update of the Feasibility Study for Regionalizing CRS in Santa Clara County and the Santa Clara County Multi-Jurisdictional Floodplain Management Plan (FMP) (flood-focused)
x A draft of the Feasibility Study for regionalizing CRS was shared with the CRS Users Group and Valley Water management. Valley Water Management is still considering the ideas proposed in the plan and has requested ways to streamline the program's administration. Tetra Tech, Valley Water’s consultant, continues to work on the study, and there have been no major changes since it was shared with the CRS Users Group. x Valley Water is working on the flood-centric Multi-Jurisdictional Floodplain Management Plan and aims to provide an update soon. Tetra Tech is assisting in developing the floodplain management plan; they will reach out to Marlene Jacobs, ISO CRS Specialist, to review the 510 FMP checklists for both Valley Water and the City of San Jose (communities scheduled to be cycled in 2024) using the 2023/2024 (?) SC County Multi-Jurisdictional Hazard Mitigation Plan. The goal is to avoid duplicating efforts as the flood-centric FPM is developed.

Item #5: CRS 2024 Cycle Group (San Jose and Valley Water) and Annual Recertification x If you completed the cycle last year, please upload the information to Egnyte. This will enable Valley Water to support future efforts in potential transition and provide examples for other cycling agencies.
x San Jose and Valley Water are scheduled to be cycled in November 2024. There have been no updates regarding the upcoming cycle. Valley Water can schedule a meeting with San Jose if they need our assistance/Valley Water documentation. x Letters from ISO/FEMA for the annual recertifications should arrive soon. Valley Water will start gathering information for Activity 540; agencies requiring this and other Valley Water documentation for other activities should contact us. x Final PPI Annual Evaluation Report should be ready to submit to ISO for recertification due on August 1, 2024 (see Agenda Item #7).
x Action Item:
o If you do not receive a recertification letter or email from ISO by mid-June 2024, please contact Bradley Arkens @ [email protected] for further information.
x Question:
o Where can agencies upload their recertification files to Egnyte? Is there a specific folder? All recertification documents should be uploaded to respective community folders. If there are any access or questions, please contact Valley Water.

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Item #6: California Flood Preparedness Week (October 2024) x In preparation for California Flood Preparedness Week, the Department of Water Resources (DWR) will begin planning the upcoming campaign. Partner meetings will start soon. Please ensure that the contact information in the CRS community roster is current, as it will be shared with DWR to send out meeting invitations. x Valley Water will have its separate kickoff event, including a flood preparedness week resolution and outreach, in October 2024.

Item #7: Complete Development of the 2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report, FY 24 (Year 3: July 2023 to June 2024) x All agencies should review and update FY24 Project Accomplishments column as soon as possible. Valley Water is preparing the non-agenda item for the Valley Water Board (June 21, 2024) submitting the Annual Evaluation Report. x Each community should specify how the PPI Annual Evaluation Report will be shared with its governing board. At the meeting, each community confirmed the method of sharing the annual report with its governing body, and the present communities noted no changes.
o Note that the PPI Annual Evaluation Report only needs to be sent (does not need to be adopted – only the PPI itself has to be adopted) to their respective governing body before submitting the report as part of the recertification documentation submittal that’s due on August 1, 2024.
o Valley Water will provide the committee with the final PPI Annual Evaluation Report and our Board non-agenda item cover memo by June 21, 2024 (after 5:00 pm PST). x If communities do not update the PPI Annual Evaluation Report, Valley Water will proceed with the report without community information.

Action Item:
o Deadline – May 31, 2024: Update the FY24 Project Accomplishments column for your community Google Link NOTE: Update Input Here Only column; Do Not edit anything else
x Question:
o It was mentioned that Valley Water plans to take the report to the Valley Water Board on June 21, 2024. Will the report be available after that? Cupertino plans to present to the council in July and will need the report in late June. The PPI Annual Report will be posted and sent to the CRS community group on June 21 (after 5:00 pm PST). If content is required before June 21, contact Valley Water for draft content.

Agenda Item #8: Other Items
x Rob Lampa from DWR is preparing to send an invite to an upcoming webinar series.

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City of Gilroy

STAFF REPORT
Agenda Item Title: Approval of a Notice of Acceptance of Completion for the FY24 Annual Citywide Curb Ramp Project No. 24-
PW-286
Meeting Date: July 29, 2024
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted By: Heba El-Guindy, Public Works Director
Prepared By: Marco Martinez, Engineer I
STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure

RECOMMENDATION
Approve a Notice of Acceptance of Completion for the FY24 Annual Citywide Curb Ramp Project No. 24-PW-286.

EXECUTIVE SUMMARY
The Public Works Department has completed construction of the FY24 Annual Citywide Curb Ramp Project and has reviewed and approved all project documentation.

The project consisted of the construction of 16 ADA-compliant pedestrian curb ramps for a total construction cost of $112,070.

Staff recommends the City Council approval of the Notice of Acceptance of Completion (Attachment 1) for the FY24 Annual Citywide Curb Ramp Project No. 24-PW-286.

BACKGROUND
The City of Gilroy Fiscal Year 2024 to Fiscal Year 2028 Capital Improvement Program (FY24-FY28 CIP) was adopted by the City Council on June 5, 2023. The FY24 Annual Citywide Curb Ramp Project is included in the FY24-FY28 CIP as Project #800070.

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Approval of a Notice of Acceptance of Completion for the the FY24 Annual Citywide Curb Ramp Project No. 24-PW-286 and Approval of a Final Contract with Villalobos & Associates in the Amount of $112,070.00
City of Gilroy City Council Page 2 of 3 July 29, 2024 1 6 The purpose of this project is to construct ADA-compliant curb ramps at locations that are missing curb ramps, or to replace curb ramps at locations where the existing curb ramps are deficient and not ADA-compliant.

On February 5, 2024, City Council awarded a contract to Villalobos & Associates for the construction of the FY24 Annual Citywide Curb Ramp Project in the amount of $104,130 with a project contingency of $10,413 (10%) for a maximum project expenditure of $114,543 and authorized the City Administrator to execute the contract and associated documents.

ANALYSIS
The project scope of work included the construction of 16 ADA-compliant pedestrian curb ramps at the following intersections:
• Two at Delta Drive and Calabrese Way
• Four at Delta Drive and Welburn Avenue
• Two at Welburn Avenue and Ousley Drive
• Two at Solis Drive and Ousley Drive
• Two at Delta Drive and Solis Drive
• Two at Second Street and Rosanna Street
• Two at Fourth Street and Rosanna Street
Four construction change orders (CCO) were executed for the project. The change orders were executed due to necessary quantity adjustments and unforeseen conditions in the field that resulted in a net increase of $7,940 to the total contract amount. This resulted in a remaining $2,473 of unused contingency fund. A summary of the executed change orders is included in Attachment 2. The project was completed on April 17, 2024, on time and within the overall budget.

Project documentation has been completed and all punch-list items have been addressed by the Contractor. Staff recommends that the City Council approve the attached Notice of Acceptance of Completion for the FY24 Annual Citywide Curb Ramp Project No. 24-PW-286 and approve a final contract in the amount of $112,070 with Villalobos & Associates for the FY24 Annual Citywide Curb Ramp Project No. 24-PW286.

FISCAL IMPACT/FUNDING SOURCE
The total project construction cost was $112,070, with a remaining $2,473 from the awarded maximum contract amount of $114,543 (original contract plus contingency).

Construction of this project was funded by Transportation Development Act (TDA) Article 3 Grant funds.

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Approval of a Notice of Acceptance of Completion for the the FY24 Annual Citywide Curb Ramp Project No. 24-PW-286 and Approval of a Final Contract with Villalobos & Associates in the Amount of $112,070.00
City of Gilroy City Council Page 3 of 3 July 29, 2024 1 6 The City was allocated $220,000 in TDA Article 3 Grant funds for the FY24 Annual Citywide Curb Ramp Project and based the scope of the project on this amount.

However, the lowest bid for the project was significantly lower than the Engineer‘s Estimate. As a result, the work was completed at a lower-than-expected cost.

Since only $112,070 of the allocated $220,000 was expended, the remaining $107,930 in unused TDA Article 3 funds will be reallocated to the FY25 Annual Citywide Curb Ramp Project.

Attachments:

1. Notice of Acceptance of Completion of Project No. 24-PW-286

2. Contract Amount and Summary of Construction Change Orders

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Attachment 2
Progress Payment #1
March 2024 Change Orders
Description
Villalobos & Associates
Item No. Quantity Unit Unit Price Amount
(2,000.00)
Quantity Amount
7 (2,000.00)
10 6
CCO#1 - Remove Tree Per Certified ArborIst Reccomnendation CCO#2 - Felt Material for Ramp(s)
-1
1 -10
1 EA
EA
LF
LS
$
$
$
$
2,000.00 $ -1.00

1.00 $
$
$
$
$
$
$
$
$
$
400.00 $

10.00 $
400.00
(100.00)
400.00
CCO#3 - Red Curb Marking -10.00 (100.00)
4 & 5 CCO#4 - Final Balancing Change Order 9,640.00 $ 9,640.00 - -
-
-
-
-
-
$
$
$
$
$
$
-
-
-
-
-
-
Total Change Orders $ 7,940.00 $ (1,700.00)
Total Earned $ 112,070.00
5,603.50
$
$
$
112,070.00
5,603.50
106,466.50
100%
Total Retention 5% $
Total Payments $ 106,466.50
Percentage Earned to Date
Original Contract Amount
Contingency (10%)
Original Contract + Contingency
$
$
$
104,130.00
10,413.00
114,543.00
Total Change Orders
Overbill
Remaining Contingency
$
$
$
(1,700.00)
9,640.00
2,473.00
Revised Contract Amount $ 112,070.00
TDA3 FY24 Allocation
Unused Funds
$
$
220,000.00
107,930.00

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City of Gilroy

STAFF REPORT
Agenda Item Title: Acceptance of a $110,318.49 grant from the Department of California Highway Patrol Cannabis
Tax Fund Grant Program for Driving Under the
Influence Enforcement Activities and Adoption of a
Resolution of the City Council of the City of Gilroy
Approving a Fiscal Year 2025 Budget Amendment
Meeting Date: July 29, 2024
From: Jimmy Forbis, City Administrator
Department: Police
Submitted By: Pedro Espinoza, Police Chief
Prepared By: Patricia Vigil, Management Analyst
STRATEGIC PLAN GOALS Not Applicable

RECOMMENDATION
a) Accept the Department of California Highway Patrol Cannabis Tax Fund Grant Program for $110,318.49; and
b) Adopt a resolution of the City Council for the City of Gilroy amending the budget for Fiscal Year 2025 and appropriating proposed expenditure amendments.

EXECUTIVE SUMMARY
The Gilroy Police Department (GPD) was awarded a grant for $110,318.49 from the Department of California Highway Patrol (CHP) Cannabis Tax Fund Grant Program (CTFGP), funded by California Proposition 64, the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA), for the education, prevention, and enforcement of impaired driving laws.

BACKGROUND
With the passage of AUMA, California voters mandated the State of California set aside funding for the CHP to award grants to local governments and qualified nonprofit

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Acceptance of a Department of California Highway Patrol Cannabis Tax Fund Grant Program Funded Under California Proposition 64 for $110,318.49 and Adoption of a Resolution of the City Council of the City of Gilroy Approving a Fiscal Year 2025 Budget Amendment City of Gilroy City Council Page 2 of 3 July 29, 2024
organizations.

The CTFGP marks an important step toward reducing impaired driving crashes, increasing public awareness surrounding the dangers of impaired driving, and making California’s roadways a safer place to travel.

In June, CHP notified GPD of grant approval for $110,318.49. The grant cycle is from July 1, 2024 to June 30, 2025, the period within which to expend the funds through a reimbursement process. As a condition of the award process, the governing body of the applying jurisdiction must approve the acceptance of the award prior to the final acceptance and allocation of funds.

ANALYSIS
The GPD has a Traffic Unit that consists of three full-time motorcycle officers and a sergeant that seeks to reduce Gilroy’s fatal and injury accidents though enforcement, education and working with the City’s Engineering Division to address roadway issues.

The City has seen a 2% increase over the past five years of accidents related to driving under the influence of alcohol and/or drugs (DUI). The GPD has a unique opportunity to use officers that have been in our Traffic Unit and have received training to ride a police motorcycle. These officers, of which we currently have four, have promoted or returned to a patrol assignment. We can use the CTFGP funds to replace motorcycles that have reached the end of their service life and have focused DUI saturation enforcement with current and former motorcycle officers that have Traffic Unit experience which can reduce the number of fatal and injury DUI accidents.

The City of Gilroy continues to experience a significant number of DUI traffic accidents for a city our size. Based on UC Berkeley Transportation Injury Mapping System data, Gilroy DUI accidents account for 12% of our overall accidents and the Santa Clara County rate is 10% of all accidents. The internal statistics from our report system for years 2021, 2022, and 2023 indicate that we are only identifying 3% to 5% of our drugrelated DUIs out of all of our DUI arrests. GPD is making a concerted effort to focus on these violations and requested grant funding to help with that effort.

The additional funding for DUI saturation patrols and the additional equipment will allow us to deploy up to six motorcycle officers at a time to conduct DUI saturation patrols.

Motorcycles themselves are essential to this type of enforcement because they can move in and out of traffic quickly, observe from various locations that are not necessarily accessible to a larger vehicle, and are sometimes unexpected by motorists trying to avoid enforcement efforts.

GPD is committed to taking a comprehensive, inclusive, and equitable approach to delivering education and enforcement programs to save lives. To accomplish this, City Council action is required to appropriate the funds into the FY25 budget. The proposed budget appropriation is in the Police Department Special Grants Fund as follows:

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Acceptance of a Department of California Highway Patrol Cannabis Tax Fund Grant Program Funded Under California Proposition 64 for $110,318.49 and Adoption of a Resolution of the City Council of the City of Gilroy Approving a Fiscal Year 2025 Budget Amendment City of Gilroy City Council Page 3 of 3 July 29, 2024
Org/Object Project String Amount
2253000-52610 (Expenditure) 30CHPCTF-Prog Exp $65,278.49 2253000-53125 (Expenditure) 30CHPCTF-Vehicles $45,040.00 2253000-43120 (Revenue) 30CHPCTF-State $110,318.49

ALTERNATIVES
Council may reject approval to appropriate the CHP grant funds for $110,318.49 into the FY25 budget. Staff does not recommend this option as it would mean alternative funding would have to be identified, or additional DUI saturation patrols may not be able to be conducted.

FISCAL IMPACT/FUNDING SOURCE
Approval of this action would appropriate the grant funding and increase revenue and expenditure appropriations to the Police Department’s Police Grant Funds, fund 225, by $110,318.49.

PUBLIC OUTREACH
The Police Department will conduct a public engagement campaign via our digital media platforms prior to each scheduled DUI saturation operation.

Attachments:

1. CHP Cannabis Grant Resolution

2. FY24-25 CTFGP Grant Agreement

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RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY

AMENDING THE BUDGET FOR THE CITY OF GILROY FOR
FISCAL YEAR 2024-2025 IN THE POLICE DEPARTMENT GRANTS

FUND AND APPROPRIATING PROPOSED EXPENDITURE

AMENDMENTS
WHEREAS, the City Administrator prepared and submitted to the City Council a budget for the City of Gilroy for Fiscal Years 2023-2024 and 2024-2025, and the City Council carefully examined, considered, and adopted the same on June 5, 2023; and WHEREAS, City Staff has prepared and submitted to the City Council a proposed amendment to said budget for Fiscal Year 2024-2025 for the City of Gilroy in the staff report dated July 29, 2024, for the Police Department Grants Fund, appropriating funding received from the Department of California Highway Patrol, Cannabis Tax Fund Grant Program; and WHEREAS, the City Council has carefully examined and considered the same and is satisfied with said budget amendments.

NOW, THEREFORE, BE IT RESOLVED that revenue and expenditure appropriations in the Police Department Grants Fund, Fund 225, is hereby increased by $110,318.49 for Fiscal Year 2024-2025.

PASSED AND ADOPTED this 29th of July 2024 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED:
______________________________
Marie Blankley, Mayor
ATTEST:

Beth Minor, Interim City Clerk

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Resolution No. 2024-XX
Accept $110,318 from CHP to PD Grants Fund 225
City Council Regular Meeting | July 29, 2024

CERTIFICATE OF THE CLERK
I, BETH MINOR, Interim City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council held Monday, July 29, 2024, with a quorum present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Date.
____________________________________
Beth Minor
Interim City Clerk of the City of Gilroy
(Seal)

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State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
17909 ________________________________________________________________

1. GRANT TITLE
FY24/25 CTFGP Law Enforcement - Gilroy Police Department

2. NAME OF ORGANIZATION/AGENCY
Gilroy Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
Gilroy Police Department

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2024 To: 06/30/2025

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $110,318.49

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Pedro Espinoza
Title: Chief of Police
Phone: (408) 846-0350
Address: 7301 Hanna St
Gilroy, CA 95020
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: C. M. Jones Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Harjot Sangha
Title: Director of Finance
Phone: (408) 846-0350
Address: 7301 Hanna St
Gilroy, CA 95020
Pedro
Espinoza
Digitally signed by Pedro
Espinoza
Date: 2024.06.26 15:50:13
-07'00'
06/26/2024

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TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

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TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

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TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

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TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

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TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with

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TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

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Schedule A
Gilroy Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
The Gilroy Police Department has four(4) prior full-time Motor Officers that have rotated back to patrol. We have two Police Motorcycles for the group of four(4)prior Motor Officers. The Department, with Grant assistance, plans to purchase two fully equipped Police Motorcycles to have all four prior Motor Officers supplement the three(3) full time Motor Officers during DUI saturation patrols. The Department plans, with grant assistance, to conduct five DUI Saturations Patrols, with six(6) Motor Officers for seven hours.

Problem Statement & Proposed Solution
The Gilroy Police Department is requesting a CHP Cannabis Tax Fund Grant to expand our ability to enforce DUI/DUI Drugs. We are requesting a grant for the year of 2024/2025. I will explain the organization of the Gilroy Police Department Traffic Unit and some challenges faced by the Gilroy Police Department regarding DUI enforcement and some positive changes going on that we believe will eventually lead to increased enforcement of DUI/DUI Drugs.

The City of Gilroy is one of the last affordable housing areas in Santa Clara County and serves as a home for many of the tech workers from Silicon Valley. The City of Gilroy is in southern Santa Clara County at the intersection of US-101, CA-152, and CA-156. We experience a large volume of commute traffic coming through the city during the daily commute. The last US Census Bureau statistics available are from 2020 and show that the City of Gilroy population is 59,520 people, an increase of nearly 9,000 since the last census numbers in 2010. The City of Gilroy has also approved more low- and moderate-income housing and commercial warehouse space, which has increased the traffic in our region. The City of Gilroy has also experienced a large, unhoused population of individuals, and while the unhoused do not directly affect our ability to enforce DUI/DUID, they draw significantly from our already-stretched resources, leaving patrol Officers little discretionary time to enforce DUI laws during their normal patrol shifts. The goal of this grant request is to perform targeted DUI/DUID enforcement and add equipment to increase our ability to perform those duties.

The Gilroy Police Department has a traffic unit that consists of three (3) full-time Motor Officers and a Sergeant. We also maintain a group of trained Motor Officers, who have rotated out of the Traffic Unit, to conduct DUI enforcement on motorcycles. We also use these prior Motor Officers for other Traffic Enforcement activities to supplement our current Traffic Unit staffing. We currently have four prior Motor Officers and two motorcycles that help with these efforts. The Gilroy Police Department does not have the rank of lieutenant, so the Motor Sergeant has a significant number of administrative duties that limits their enforcement duties to about fifty(50) percent of their time.

The City of Gilroy continues to experience a significant number of DUI and DUID traffic accidents for a city our size. Based on UC Berkley TIMS Data, our DUI accidents account for 12% of our overall accidents and the Santa Clara County rate is 10% of all accidents. The internal statistics from our report system for years 2021, 2022, and 2023 indicate that we are only identifying 3 to 5 percent of our DUID out of all our DUI arrests. That is why the department is making a concerted effort to focus on these violations and requesting grant funding to help with that effort.

The additional funding for DUI saturation patrols and the additional equipment will allow us to deploy up to six Motor Officers at a time to conduct DUI saturation patrols. Motorcycles themselves are essential to this type of enforcement because they can move in and out of traffic quickly, observe from various locations that are not necessarily accessible to a larger vehicle, and are sometimes unexpected by motorists trying to avoid enforcement efforts.

The City of Gilroy does not request grant reimbursement for administration of grant funds. We employ a part6.4 p. 111 of 750
Schedule A
time administrative assistant at the city's cost and to help with data entry and grant scheduling. The City of Gilroy also does not charge benefits to grants.

The Department has been a good steward of other Federal Grant funds for nearly a decade and is appreciative of the opportunities for additional enforcement of DUI-related laws and the equipment that could accompany such a grant. The City of Gilroy could not afford to conduct these enforcement operations without the support of the CHP Cannabis Grant Fund.

Performance Measures/Scope of Work
5 DUI Saturation Patrols (Q3=3,Q4=2): The goal is to reduce DUI/DUID related accidents by 4% through high visibility enforcement.
2 Police Motorcycles (Q1=Purchase, Q2=Receive, Q3 and Q4= Use in high visibility DUI Saturation Patrols to reduce DUI/DUID related accidents.

Project Performance Evaluation
The Gilroy Police Department will use internal statistics to demonstrate the reduction in DUI/DUID accidents during Q3 and Q4.

We will issue an initial press release upon awarding of the Grant, so our community is aware of the commitment of the Gilroy Police Department to reducing DUI/DUID related accidents with the assistance of the CHP Cannabis Tax Fund Grant.

We will issue a press release upon receiving our new Police Motorcycles, with photographs, so our community is aware of our commitment to reducing DUI/DUID related accidents with the assistance of the CHP Cannabis Tax Fund Grant.

We will issue a press release, five (5) in all, for each of the DUI saturation patrols and include photos of our new Police Motorcycles in action.

Program Sustainability
The biggest challenge the Gilroy Police Department faces is funding additional equipment to expand our ability to conduct additional DUI/DUID related enforcement. We have a rotation policy where Officers can rotate from patrol to a full time specialty like our Motor Officer Positions and then rotate back to patrol. We currently have four(4) Officers that have rotated back to patrol from the Motor Officer positions and we have included them in annual motor Officer update training. We also use them for other Traffic Enforcement operations in the City and within the County. The two(2) additional Police Motorcycles will allow us to more than double our ability to conduct enforcement operations and reduce our DUI/DUID related accidents.

The Gilroy Police Department will continue to conduct DUI/DUID enforcement even if grant funding is reduced or eliminated. The City of Gilroy and the Gilroy Police Department established our Traffic Unit many years ago due to our communities concern about traffic related fatalities. We have made a commitment to our community to continue to reduce accidents of all types by the use of enforcement, education, and engineering.

Administrative Support
The Gilroy Police Department does not request grant reimbursement for the administration of grant funds. The Gilroy Police Department and the City of Gilroy has successfully administered large Federal and State Grants for the past fifteen(15) years. The Traffic Unit Sergeant will be responsible for administering this grant with the help of a part-time administrative assistant at the city's cost. The part-time Administrative Assistant will help with data entry and grant scheduling. The Gilroy Police Department also employs a budget analyst, at no cost to the grant, to review grant related financial expenditures.

The Gilroy Police Department and the City of Gilroy have been good stewards of grant funds in the past and we will continue to be good stewards of grant funds in the future.

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Schedule B

Detailed Budget Estimate

Award Number Organization/Agency Total Amount
17909 Gilroy Police Department $110,318.49

Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI Motorcyle - Outfitting $37,936.92
Category Sub-Total $37,936.92
Personnel
DUI Saturation $27,341.57
Category Sub-Total $27,341.57
Equipment
DUI Motorcyle $45,040.00
Category Sub-Total $45,040.00

Grant Total $110,318.49

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Schedule B-1
Budget Narrative
Gilroy Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
DUI Motorcyle - Outfitting: (Any outfitting costs that are not vehicle wrap, lights/siren, Police radio, and prisoner transport partition are not eligible costs and will not be reimbursed.) $37,936.92
Emergency Warning Lights(red/blue) per unit =$2540.76 Two units=$5081.52 Motorola Radio per unit= $13,374.32
Two Units = $26,748.64
Additional Equipment-Map light, Shotgun/Rifle rack, extra key, shift pro, power plugs per unit=$3053.38 Two units =$6106.76
Note: The additional equipment is to make the motorcycle ergonomically function well as a police motorcycle for enforcement activity.

Personnel
DUI Saturation
$27,341.57
5 DUI Saturation Patrols = $27,341.57
6 Officers per Patrol= OT $130.20/hr at 7 hrs per patrol/ 7 hrs per officer /210 hours Equipment
DUI Motorcyle
$45,040.00
Police Motorcycle Cost per unit= $22,520.00
Two Police Motorcycles =$45,040.00

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City of Gilroy

STAFF REPORT
Agenda Item Title: Adoption of the 2023 Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 1
and 2: Base Plan and the City of Gilroy Annex
Meeting Date: July 29, 2024
From: Jimmy Forbis, City Administrator
Department: Administration
Submitted By: Jimmy Forbis, City Administrator
Prepared By: Andrew Young, Emergency Services and Volunteer Coordinator
STRATEGIC PLAN GOALS Not Applicable

RECOMMENDATION
Adopt the resolution approving of the 2023 Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan Volume 1 and 2, which includes the Base Plan and City of Gilroy Annex update.

BACKGROUND
In 2000, the United States Congress adopted the Disaster Mitigation Act of 2000 as an amendment to the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) to authorize a program for pre-disaster mitigation efforts. Congress realized that natural disasters (and human-caused events which Congress later added) posed a great danger to human life and property. Congress determined a larger emphasis needed to be placed identifying these natural and human-caused hazards and proactively assessing the risks posed to communities.

The Disaster Mitigation Act of 2000 provides policy to the State Mitigation Officer and guidance to local jurisdictions to develop a Multi-Jurisdictional Hazard Mitigation Plan (MJHMP). A MJHMP is not required by law, but for a jurisdiction to be eligible for preand post-disaster mitigation funds or to receive federal disaster relief through the Stafford Act, a jurisdiction must maintain a MJHMP.

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Adoption of the 2023 Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 1 and 2: Base Plan and the City of Gilroy Annex
City of Gilroy City Council Page 2 of 3 July 29, 2024
The Administration Department’s Emergency Management Division has prepared an updated MJHMP to ensure compliance with the Disaster Mitigation Act of 2000 and the requirements of the latest Federal Emergency Management Agency’s State Mitigation Planning Policy Guide.

ANALYSIS
Hazard mitigation planning is the basis for a community’s long-term strategy to reduce disaster risk and losses through the ongoing evaluation and analysis of an everchanging environment. The MJHMP identifies the City of Gilroy’s known natural and human-caused disaster risks. It provides a plan for departments, stakeholders, and the community to decrease risk and loss through various mitigation efforts. The MJHMP creates the framework for risk-based decision making to reduce loss of life and injuries as well as lessen damage to property and the economy from future disasters. As the costs of disaster management and recovery continue to rise, jurisdictions must find ways to reduce hazard risks to their communities. Hazard mitigation efforts are essential both before and after a disaster.

Often following a disaster, repairs and reconstruction are completed to simply restore damaged property to pre-disaster conditions. These efforts may get the community back to normal for a time, but the replication of pre-disaster conditions may result in a repetitive cycle of damage and reconstruction. Hazard mitigation breaks this cycle using a long-term view of rebuilding and recovering after a disaster, by looking at what happened and how the impacts can be lessened if a disaster reoccurs. The implementation of these mitigation actions builds stronger, safer, and smarter communities that are better able to reduce future loss of life and property.

The City’s comprehensive approach to mitigation employs the following varied techniques:
• Prevention: The City utilizes administrative and regulatory actions, such as planning and zoning requirements, that influence the way land and buildings are developed to reduce hazard losses.
• Natural Resource Protection: Actions minimize hazard loss and preserve or restore the functions of natural systems via vegetation management and postwildfire watershed management. • Property Protection: Modification of structures, such as seismic retrofit or bolt and brace projects, decreases the physical damage to property. • Public Education and Awareness: Informing the public, residents and businesses about hazards and ways to reduce their own loss and to lower risk in the community.

The MJHMP is designed to be used as a hazard identification and analysis reference document to help the City reduce or eliminate long-term risk from identified hazards or disasters. It should be reviewed by staff from all departments and considered during

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Adoption of the 2023 Santa Clara County Multijurisdictional Hazard Mitigation Plan Volume 1 and 2: Base Plan and the City of Gilroy Annex
City of Gilroy City Council Page 3 of 3 July 29, 2024
pre- and post-disaster planning efforts. The MJHMP is a companion document to the City of Gilroy General Plan – Potential Hazards Element.

The MJHMP shall be reviewed on an annual basis and updated no later than every five years in accordance with the requirements of the Disaster Mitigation Act of 2000. The Emergency Management Division of the Administration Department will maintain the MJHMP through annual revisions, completed in collaboration with the County Office of Emergency Management, City departments, and community stakeholders.

ALTERNATIVES
Should the City Council decline to adopt this plan, the City will not be eligible for preand post-disaster federal mitigation funding and risk adversely impacting the City’s current rating under the Community Rating System (CRS).

FISCAL IMPACT/FUNDING SOURCE
There are no fiscal impacts other than staff time under the Administration Department’s Emergency Management Division for this plan's initial updates and subsequent maintenance. Consultant costs for the multi-jurisdictional effort were funded through a grant managed by Santa Clara County.

PUBLIC OUTREACH
Multilingual outreach was conducted through community surveys initiated by the County and its consultant and amplified by the City to understand better hazard awareness, perception of potential disaster-related impacts, and ongoing mitigation activities.

Furthermore, this plan was available for public review and comment before submission to Cal OES and FEMA for review.

NEXT STEPS
Upon adoption by the City Council, staff will implement the 2023 Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan update.

Attachments:

1. Draft Resolution to Adopt the Draft Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan Volume 1 and 2

2. Draft Santa Clara County Multijurisdictional Hazard Mitigation Plan - Volume 1:

Base Plan

3. Draft Santa Clara County Multijurisdictional Hazard Mitigation Plan - Volume 2:

City of Gilroy Annex

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RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY
AUTHORIZING THE ADOPTION OF VOLUME 1 AND 2 OF THE 2023

SANTA CLARA COUNTY MULTI-JURISDICTIONAL HAZARD

MITIGATION PLAN UPDATE
WHEREAS, The City of Gilroy recognizes the threat that natural hazards pose to people and property within our community; and
WHEREAS, undertaking hazard mitigation actions will reduce the potential for harm to people and property from future hazard occurrences; and WHEREAS, the U.S. Congress passed the Disaster Mitigation Act of 2000 (“Disaster Mitigation Act”) emphasizing the need for pre-disaster mitigation of potential hazards; and
WHEREAS, the Disaster Mitigation Act made available hazard mitigation grants to state and local governments; and
WHEREAS, an adopted Local Hazard Mitigation Plan is required as a condition of future funding for mitigation projects under multiple FEMA pre- and post-disaster mitigation grant programs; and
WHEREAS, the City of Gilroy fully participated in the FEMA-prescribed mitigation planning process to prepare this local hazard mitigation plan; and WHEREAS, the California Office of Emergency Services and Federal Emergency Management Agency officials have reviewed the Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan Volume 1 and 2 and approved it contingent upon this official adoption of the participating governing body; and
WHEREAS, the City of Gilroy desires to comply with the requirements of the Disaster Mitigation Act and to augment its emergency planning efforts by formally adopting the Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan Volume 1 and 2 by reference into the Safety, or Potential Hazards Element of the General Plan in accordance with the requirements of AB 2140 and 2023 Santa Clara County MultiJurisdictional Hazard Mitigation Plan Update; and..

WHEREAS, adoption by the governing body for the City of Gilroy demonstrates the jurisdiction’s commitment to fulfilling the mitigation goals and objectives outlined in this Muti-Jurisdictional Hazard Mitigation Plan; and
WHEREAS, adoption of this legitimizes the plan and authorizes responsible

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Resolution No. 2024-XX
Adoption of the Multi-Jurisdictional Hazard Mitigation Plan City Council Regular Meeting | July 29, 2024