April 21, 2025 | 6:00 PM Page 1 of 7 City Council Regular Meeting Agenda
CITY COUNCIL
REGULAR MEETING
AGENDA
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, APRIL 21, 2025 | 6:00 PM
MAYOR
Greg Bozzo
COUNCIL MEMBERS
Dion Bracco
Tom Cline
Terence Fugazzi
Zach Hilton
Carol Marques
Kelly Ramirez
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion.
Send written comments on any agenda item to [email protected] or City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council before the meeting. Comments are also available at bit.ly/3NuS1IN.
In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or [email protected] to help ensure that reasonable arrangements can be made.
If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing.
Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section 1094.6 of the California Code of Civil Procedure.
During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's a significant risk of a lawsuit against the City.
Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.
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FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.
If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or [email protected].
Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a [email protected].
To access written translation during the meeting, please scan the QR Code or click this link:
Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the transcript on your device.
Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.
The agenda for this meeting is outlined as follows:
1. OPENING
1.1. Call to Order
1.2. Pledge of Allegiance
1.3. Invocation
1.4. City Clerk's Report on Posting the Agenda
1.5. Roll Call
1.6. Orders of the Day
1.7. Employee Introductions
2. CEREMONIAL ITEMS - Proclamations and Awards
3. COUNCIL CORRESPONDENCE (Informational Only)
4. PRESENTATIONS TO THE COUNCIL
4.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE
CITY COUNCIL
April 21, 2025 | 6:00 PM Page 3 of 7 City Council Regular Meeting Agenda
This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda.
Email written comments on non-agenda topics
to [email protected] or mail them to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials, but electronic submissions are unlimited.
5. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water Resources Committee, SCRWA
Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California Welcome Center, VTA Mobility Partnership Committee
Council Member Marques – ABAG, Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group, Santa Clara County Expressway Plan 2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South County Youth Task Force Policy Team, VTA Policy Advisory Committee Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors (alternate), Gilroy Sister Cities, Gilroy Youth Task Force (alternate), SCRWA, Santa Clara Housing and Community Development Advisory Committee
Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate), Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board, Silicon Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional Interoperability Authority Board, Visit Gilroy California Welcome Center (alternate), VTA Mobility Partnership Committee, VTA Policy Advisory Committee (alternate) Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water Resources Committee, South County Youth Task Force Policy Team, VTA Board of Directors (alternate), Santa Clara Housing and Community Development Advisory Committee (alternate)
6. CONSENT CALENDAR
Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order.
April 21, 2025 | 6:00 PM Page 4 of 7 City Council Regular Meeting Agenda
6.1. Approval of the Action Minutes of the April 7, 2025 City Council Special Meeting and the April 7, 2025 City Council Regular Meeting
6.2. Approval of a Notice of Acceptance of Completion for the FY25 Annual Citywide Curb Ramp Project No. 25-PW-290 and Approval of a Final Contract Amount of $403,574
6.3. Consent to the Appointment of Rob Fleeup as Fire Chief
6.4. Claim of Helen Witter (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim)
7. BIDS AND PROPOSALS
7.1. Award a Three-Year Contract to Honeywell International Inc., for HVAC Maintenance Services, in the Amount of $620,878
1. Staff Report: LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager
2. Public Comment
3. Possible Action:
Approve a three-year contract with Honeywell International Inc. (Honeywell), for HVAC services, with an option to extend for two additional years, in the amount of $620,878, ($171,259 for year one, $179,822 for year two, and $188,813 for year three) with an included contingency of 15% ($80,984) to allow for replacement parts and repairs, and authorize the City Administrator to execute the contract and associated documents.
8. PUBLIC HEARINGS
8.1. Introduction of an Ordinance of the City Council of the City of Gilroy Amending Chapter 16.6-1(p) Cardroom, Table Restrictions
1. Disclosure of Ex-Parte Communications
2. Staff Report: Pedro Espinoza, Police Chief
3. Open Public Hearing
4. Close Public Hearing
5. Possible Action:
Council:
1. Motion to read the ordinance by title only and waive further reading.
2. Introduce an ordinance of the City Council of the City of Gilroy amending Chapter 16.6-1(p) of the Gilroy City Code, entitled Cardroom, Table Restrictions.
8.2. Public Hearing to Establish a List of Properties Subject to the Weed Abatement Program and Adoption of a Resolution Authorizing the Fire Chief to Abate the Nuisance Arising Out of Weeds Growing and Refuse Accumulating Upon Property in the City of Gilroy Pursuant to Section
12.51 of the Gilroy Code
April 21, 2025 | 6:00 PM Page 5 of 7 City Council Regular Meeting Agenda
1. Disclosure of Ex-Parte Communications
2. Staff Report: Sharon Goei, Community Development Director
3. Open Public Hearing
4. Close Public Hearing
5. Possible Action:
Adopt a Resolution of the City Council of the City of Gilroy authorizing the Fire Chief to abate the nuisance arising out of weeds growing and refuse accumulating upon property in the City of Gilroy, pursuant to Section 12.51 of the Gilroy City Code.
8.3. Hold the Fourth Public Hearing Regarding the City's Transition from an AtLarge to a District-Based Elections System for the Purpose of Receiving the Demographer’s Presentation on the Transition Process, the Information Received Regarding Communities of Interest in the City, the Possible Contours of Six Districts, the Drawing of Maps by Redistricting Partners, the Review of Maps Submitted on the City’s Website and by Other Means, and the Presentation of Legally Compliant Draft Maps to the City Council for the Six New Districts, as well as the Order of Elections for the 2026 and 2028 Elections
This Public Hearing Item Shall be Heard at 7:00 P.M. or Soon Thereafter
1. Disclosure of Ex-Parte Communications
2. Staff Report: Andrew Faber, City Attorney
3. Open Public Hearing
4. Close Public Hearing
5. Possible Action:
Hold a Public Hearing and receive public input and a presentation from the City of Gilroy's consulting Demographer, Redistricting Partners, regarding the process and criteria for establishing boundaries for district elections pursuant to the California Voting Rights Act for the City Council. This could include discussion of the following topics:
1. The Communities of Interest within the City that should define the boundaries and composition of districts.
2. Review of additional draft maps submitted by Redistricting Partners and the public, including requests for changes to existing draft maps or requests to prepare new draft maps.
3. Provide direction regarding the final draft map for adoption at a Public Hearing on May 19, 2025.
4. Consideration of the Order of Elections, that is, which three districts will be on the ballot in 2026, and which three districts will be on the 2028 ballot.
5. Consideration of the period of time candidates for City Council must be residents and electors of the district in which they seek election prior to filing their nomination papers and declaring their intent to run.
9. UNFINISHED BUSINESS
10. INTRODUCTION OF NEW BUSINESS
April 21, 2025 | 6:00 PM Page 6 of 7 City Council Regular Meeting Agenda
10.1. Quality-of-Life Police Officer Program
1. Staff Report: Pedro Espinoza, Police Chief
2. Public Comment
3. Possible Action:
Council receive the 2024 Annual Quality-of-Life (QOL) Police Officer Program Report.
10.2. Consideration of a City Logo Policy
1. Staff Report: Jimmy Forbis, City Administrator
2. Public Comment
3. Possible Action:
Council provide direction.
11. FUTURE COUNCIL INITIATED AGENDA ITEMS
12. CITY ADMINISTRATOR'S REPORTS
12.1. Santa Teresa Fire Station Update
12.2. Media Training for Elected Officials
13. CITY ATTORNEY'S REPORTS
14. CLOSED SESSION
15. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5).
16. ADJOURNMENT
FUTURE MEETING DATES
May 2025
5 Regular Meeting - 6:00 p.m
12 Budget Study Session – 6:00 p.m.
19 Regular Meeting - 6:00 p.m
June 2025
2 Regular Meeting - 6:00 p.m
16 Regular Meeting - 6:00 p.m
July 2025
28 Regular Meeting - 6:00 p.m
Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on April 21, 2025 | 6:00 PM Page 7 of 7 City Council Regular Meeting Agenda
YouTube at https://bit.ly/45jor03.
Access the 2025 City Council Meeting Calendar at https://gilroy.city/2025.
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City of Gilroy
STAFF REPORT
Agenda Item Title: Approval of a Notice of Acceptance of Completion for the FY25 Annual Citywide Curb Ramp Project No. 25-
PW-290 and Approval of a Final Contract Amount of
$403,574
Meeting Date: April 21, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted By: Daniel Padilla
Prepared By: Susana Ramirez, Engineer I
STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure
RECOMMENDATION
Approve a Notice of Acceptance of Completion for the FY25 Annual Citywide Curb Ramp Project No. 25-PW-290 and approve a final contract amount of $403,574.
EXECUTIVE SUMMARY
Construction of the FY25 Annual Citywide Curb Ramp Project (Project) was completed by Villalobos & Associates, and Public Works staff has reviewed and approved the performed work. The Project consisted of constructing fifty-three (53) new ADAcompliant pedestrian curb ramps for a total construction cost of $403,574.00.
Staff recommends City Council approval of the attached Notice of Acceptance of Completion for the FY25 Annual Citywide Curb Ramp Project No. 25-PW-290.
BACKGROUND
The City of Gilroy Fiscal Year 2024 to Fiscal Year 2028 Capital Improvement Program (FY24-FY28 CIP) was adopted by the City Council on June 5, 2023. The FY25 Annual Citywide Curb Ramp Project is included in the FY24-FY28 CIP as Project #800070.
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Approval of a Notice of Acceptance of Completion for the FY25 Annual Citywide Curb Ramp Project No. 25-PW-290 and Approval of a Final Contract Amount of $403,574.00 City of Gilroy City Council Page 2 of 3 April 21, 2025
On November 18, 2024, City Council awarded a contract to Villalobos & Associates for the construction of the FY25 Annual Citywide Curb Ramp Project in the amount of $356,100 with a project contingency of $53,415 (15%) for a maximum project expenditure of $409,515 and authorized the City Administrator to execute the contract and associated documents.
ANALYSIS
The Project scope of work included the construction of fifty-three (53) new ADAcompliant pedestrian curb ramps at the following locations:
• (2) Calabrese Wy/Taryn Ln
• (2) El Dorado Dr/Deville Ct
• (2) El Dorado Dr/Catalina Ct
• (2) El Dorado Dr/Delta Dr
• (3) Mantelli Dr/Kern Ave
• (4) Ramona Wy/Amanda Ave
• (2) Maria Wy/Amanda Ave
• (2) Lawrence Dr/Gary St
• (2) Fernwood Ln/Westwood Dr
• (2) Kentwood Ct/Westwood Dr
• (2) San Miguel St/Santa Barbara Dr
• (1) San Miguel St/Santa Inez Ct
• (2) San Miguel St/Santa Maria Ct
• (1) San Miguel St/Los Padres Ct
• (2) San Miguel St/El Roble Ct
• (2) Second St/Filice Dr
• (2) Second St/Miller Ave
• (2) Second St/Rea St
• (3) Second St/Princevalle St
• (1) Third St/Santa Theresa Dr
• (4) Third St/Filice Dr
• (3) Third St/Miller Ave
• (1) Fourth St/Princevalle St
• (2) Eschenburg Dr/Princevalle St
• (2) Seventh St/Rosanna St
The overall construction schedule of the Project was six weeks. Construction began on January 21, 2025, and was completed on March 6, 2025. Staff recommends the City Council approve the Notice of Acceptance of Completion and the final contract amount of $403,574 for the FY25 Annual Citywide Curb Ramp Project No. 25-PW-290.
FISCAL IMPACT/FUNDING SOURCE
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Approval of a Notice of Acceptance of Completion for the FY25 Annual Citywide Curb Ramp Project No. 25-PW-290 and Approval of a Final Contract Amount of $403,574.00 City of Gilroy City Council Page 3 of 3 April 21, 2025
The total project construction cost was $403,574, with a remaining balance of $5,941 from the awarded maximum contract amount of $409,515 (original contract plus contingency). Construction of this project was partially funded by Transportation Development Act (TDA) Article 3 Grant funds.
The table below outlines the budget sources used for the construction of the Project.
The remaining $5,941 in cost savings will be reallocated to the Gas Tax Fund.
Funding Source FY25 Budgeted Used FY25 Remaining
Transportation/
Mobility Grant (215) $240,000 $240,000 $ -
Vehicle Registration
Fees (220) $40,000 $40,000 $ -
Gas Taxes (205) $129,515 $123,574 $ 5,941
Total $409,515 $403,574 $ 5,941
Attachments:
1. Notice of Acceptance of Completion of Project 25-PW-290
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City of Gilroy
STAFF REPORT
Agenda Item Title: Consent to the Appointment of Rob Fleeup as Fire Chief
Meeting Date: April 21, 2025
From: Jimmy Forbis, City Administrator
Department: Administrative Services
Submitted By: LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager
Prepared By: LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Consent to the City Administrator’s recommendation to appoint Rob Fleeup to the department head position of Fire Chief.
EXECUTIVE SUMMARY
Per Article VII. (” The City Administrator “) of the Gilroy City Charter, Section 703(c) (“ Powers and Duties “), the City Administrator shall appoint Department Heads (which includes the Fire Chief) with the consent of the City Council.
Utilizing the assistance of an executive search firm, the City recently completed a full recruitment process for the position of Fire Chief. A thorough vetting process was completed and included the following steps:
• Application screening
• Supplemental Questions
• Interview with search firm
• Panel interview with subject matter experts (3 fire chiefs and a city manager)
• Secondary interview with three panels:
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Consent to the Appointment of Rob Fleeup as Fire Chief
City of Gilroy City Council Page 2 of 2 April 21, 2025
o City Administrator
o Senior Executive Team
o Fire Department Representatives Team
• Two additional interviews with City Administrator
• Detailed background process (personal history questionnaire, employment history check, review of personnel file, reference checks with 19 individuals, polygraph, education check)
• Following conditional offer:
o Criminal Records Check
o Medical Evaluation
o Psychological Evaluation
At this time, the final step in the selection process is Council’s consent of the City Administrator’s recommendation for appointment.
Mr. Fleeup has over thirty years of fire service experience. His most recent role is that of Battalion Chief with the Lawrence Douglas County Fire Medical Department based out of Lawrence, Kansas where he oversees approximately 50 Fire/EMS personnel. He started his public safety career in the military and served departments in Colorado and Kansas.
Mr. Fleeup earned a Bachelor’s of Science degree in Fire Administration and a Master of Public Administration degree, both from Columbia Southern University.
Mr. Fleeup’s roots trace back to California as he resided in both Southern California and Morgan Hill prior to entering the military. He is excited to return to California for this position and serve the Gilroy community as well as lead and support the men and women of the Gilroy Fire Department.
FISCAL IMPACT/FUNDING SOURCE
The salary and benefits for this position have been included in the FY25 operating budget approved by the Council.
PUBLIC OUTREACH
This item was included on the publicly posted agenda for this meeting.
NEXT STEPS
Upon consent of the City Council and issuance of a final offer letter, Rob Fleeup is scheduled to begin employment in early to mid-May 2025.
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City of Gilroy
STAFF REPORT
Agenda Item Title: Claim of Helen Witter (The City Administrator recommends a "yes" vote under the Consent
Calendar shall constitute denial of the claim)
Meeting Date: April 21, 2025
From: Jimmy Forbis, City Administrator
Department: Administrative Services
Submitted By: LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager
Prepared By: LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, this claim is recommended for rejection.
EXECUTIVE SUMMARY
Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, the following claim is submitted to the City Council for rejection at the April 21, 2025 meeting:
• Claim of Helen Witter
Attachments:
1. Claim of Helen Witter
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City of Gilroy
STAFF REPORT
Agenda Item Title: Award a Three-Year Contract to Honeywell International Inc., for HVAC Maintenance Services, in
the amount of $620,878
Meeting Date: April 21, 2025
From: Jimmy Forbis, City Administrator
Department: Administrative Services
Submitted By: LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager
Prepared By: Walter Dunckel, Facilities & Fleet Superintendent LeeAnn McPhillips, Administrative Services and Human
Resources Director / Risk Manager
STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure
RECOMMENDATION
Approve a three-year contract with Honeywell International Inc. (Honeywell), for HVAC services, with an option to extend for two additional years, in the amount of $620,878, ($171,259 for year one, $179,822 for year two, and $188,813 for year three) with an included contingency of 15% ($80,984) to allow for replacement parts and repairs, and authorize the City Administrator to execute the contract and associated documents.
EXECUTIVE SUMMARY
Through a competitive public bid process conducted by General Services Administration’s (GSA’s) cooperative purchasing program, Honeywell is an approved bidder for HVAC Mechanical Services, under GSA contract #47QSWA18D0057. The City of Gilroy has worked with Honeywell for many years and was pleased to see that they were identified as an available GSA service provider. Honeywell has over 20 years of experience performing maintenance on Gilroy HVAC equipment and the Honeywell team is very knowledgeable with trouble shooting and repairing Gilroy equipment. The quality of past services has been excellent.
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City of Gilroy City Council Page 2 of 3 April 21, 2025
Award a Three-Year Contract to Honeywell International Inc., for HVAC Maintenance Services, in the amount of $620,878
Based on the above, staff recommends awarding a three-year contract to Honeywell International Inc. of San Bruno, CA, for HVAC Services, with an option to extend an additional two years.
BACKGROUND
City-owned buildings have over 160 HVAC units that need to be maintained regularly to keep them operating properly. Filter changes, fin cleanings, lubrication, refrigerant level checks, and belt changes need to be performed on a regular schedule to keep the systems running properly. Given the limited staff of three Facilities personnel, and the specialized training and skills required to diagnose, repair and maintain this type of equipment on a regular basis, the City has utilized the services of a third-party vendor for this purpose. HVAC specialists specifically trained in HVAC and with experience and expertise to work on a wide array of HVAC equipment are needed given Gilroy’s aging HVAC equipment in many facilities.
This contract provides HVAC mechanical maintenance to buildings such as City Hall, Police Department, City Hall Annex, Corporation Yard, Senior Center, Wheeler Auditorium, the City’s four fire stations (Las Animas, Chestnut, Santa Theresa, and Sunrise), San Ysidro Park buildings, Las Animas Veterans Park buildings, Gilroy Museum, and Willey House. These facilities have a total maintainable HVAC building space of over 230,000 square feet. The contract also includes periodic maintenance materials such as HVAC filters.
ANALYSIS
Staff recommends this contract be awarded to Honeywell International Inc., (Honeywell) for the following reasons:
1. Honeywell was selected by GSA as an available service provider following a competitive bid process.
2. Honeywell offers competitive rates for HVAC services which was vetted in the GSA bid process.
3. Honeywell has provided excellent preventive maintenance services to the City of Gilroy over the last 20 years and has proven to be very responsive to service calls to include emergency situations.
4. The Facilities team has been pleased by the quality of work Honeywell has performed related to the maintenance and upkeep of increasingly aging HVAC components in City buildings.
5. Honeywell has identified creative ways to keep older equipment running and are able to find parts no longer offered by the manufacturer of the equipment.
6. Significant staff time would be required to get a new service provider up to speed on troubleshooting Gilroy equipment and familiarizing themselves with Gilroy facilities.
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Award a Three-Year Contract to Honeywell International Inc., for HVAC Maintenance Services, in the amount of $620,878
The first year of services will start at the time of contract execution and will be good for 12 months. Staff will evaluate contract performance and work with Honeywell to address any issues that may arise. Staff will also determine whether or not the contract will be extended beyond the original three-year term based on contractor performance.
ALTERNATIVES
The alternative to the staff recommendation is not to award this contract and locate a different qualified vendor. Staff does not recommend this option because it would cause delay, and equipment would not be serviced in a timely manner. As noted above, switching to an alternate vendor would require significant ramp up and staff time.
FISCAL IMPACT/FUNDING SOURCE
The proposed cost for HVAC maintenance services is as follows:
City of Gilroy City Council Page 3 of 3 April 21, 2025
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Year One $171,259
Year Two $179,822
Year Three $188,813
15% contingency (will only be used if
needed) $80,984
Total $620,878
There are sufficient appropriations available in the Facilities Fund to pay for these services for the remainder of this fiscal year. Future appropriations for this contract will be considered by Council during the next biennial budget development process.
The Honeywell rates offered through the GSA bid are locked and the GSA contract is available for agencies to utilize until March 22, 2030. Companies that bid through the GSA process offer very competitive rates as agencies will often look to the GSA bids before expending staff time on an individual agency formal bid process. Also, using the GSA bid also saves considerable staff time given the many steps involved in the formal bid process.
NEXT STEPS
If Council approves the recommended award of contract to Honeywell Building Solutions, Inc., documents will be finalized and executed by the City Administrator, and Honeywell will continue to service and maintain the City of Gilroy’s HVAC equipment.
City of Gilroy City Council Page 3 of 3 April 21, 2025
Award a Three-Year Contract to Honeywell International Inc., for HVAC Maintenance Services, in the amount of $620,878
Attachments:
1. Proposed Honeywell HVAC Service Agreement
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City of Gilroy
STAFF REPORT
Agenda Item Title: Introduction of an Ordinance of the City Council of the City of Gilroy Amending Chapter 16.6-1(p)
Cardroom, Table Restrictions
Meeting Date: April 21, 2025
From: Jimmy Forbis, City Administrator
Department: Administration
Submitted By: Pedro Espinoza, Police Chief
Prepared By: Patricia Vigil, Management Analyst
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Council:
1. Motion to read the ordinance by title only and waive further reading.
2. Introduce an ordinance of the City Council of the City of Gilroy amending Chapter
16.6-1(p) of the Gilroy City Code, entitled Cardroom, Table Restrictions.
EXECUTIVE SUMMARY
The consideration of an ordinance of the City Council of the City of Gilroy amending Gilroy City Code Chapter 16.6-1(p) to amend cardroom table restrictions was presented to Council at the September 9, 2024 meeting. Council directed staff to draft amendments to the ordinance. The consideration of an ordinance of the City Council of the City of Gilroy amending Gilroy City Code Chapter 16.6-1(p) to amend cardroom table restrictions was presented to Council at the September 9, 2024 meeting. Council directed staff to draft amendments to the ordinance.
BACKGROUND
California Assembly Bill 341 (AB 341), enacted by the California Legislature, authorized local jurisdictions the option to amend their ordinances to increase the number of
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Introduction of an Ordinance of the City Council of the City of Gilroy Amending Chapter 16.6- 1(p) Cardroom, Table Restrictions
City of Gilroy City Council Page 2 of 2 April 21, 2025
cardroom tables by up to two additional tables initially and by up to two additional tables every four years, thereafter, not to exceed 10 additional tables above the number of tables operated as of January 1, 2023. Any such amendment would also require final approval from the Bureau of Gambling Control.
ANALYSIS
The proposed amendment to increase the table limits from 10 to 12 is an option provided by AB 341. Increasing the table limits could enhance the customer experience at the cardroom by potentially reducing wait times and improving table availability. The Gilroy Police Department supports the proposed amendment and does not anticipate any increase in criminal activity resulting from two additional tables.
ALTERNATIVES
The City could maintain its current limit of 10 tables in cardrooms. This option avoids potential issues related to increased gambling activity.
FISCAL IMPACT/FUNDING SOURCE
Introduction of the ordinance amendment from 10 to 12 tables would nominally generate an additional $600 in annual permit revenue.
PUBLIC OUTREACH
This item was discussed previously at the public, regular meeting of the Gilroy City Council on September 9, 2024.
NEXT STEPS
Should Council vote to introduce the ordinance, the ordinance will return to the next regularly scheduled meeting of the City Council for adoption.
Attachments:
1. Council Staff Report of September 9, 2024
2. Proposed Ordinance for Cardroom Tables
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ORDINANCE NO. 2025-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY
AMENDING GILROY CITY CODE CHAPTER 16.6-1(p) CARDROOM,
TABLE RESTRICTIONS, FROM 10 TO 12 TABLES
WHEREAS, pursuant to California Constitution article XI, section 7, and the City Charter, section 600, the City Council has the authority to enact ordinances which promote the public health, safety, and general welfare of its residents; and WHEREAS, the City Council finds that the modification to Gilroy City Code, Chapter 16.6-1(p), pertaining to cardroom table restrictions; and WHEREAS, the City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA,” Public Resources Code sections 21000 et seq.), because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, and it does not have the potential to result in a physical change to the environment, directly or indirectly (Title 14, Chapter 3 of the California Code of Regulations “CEQA Guidelines,” section 15060(c)(2) and (3)).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES HEREBY ORDAIN AS FOLLOWS:
SECTION I
Chapter 16.6-1(p) of the Gilroy City Code entitled “Cardrooms” is hereby amended by changing section (p) to read as follows:
(p) Table Restriction. No permittee, or the permittee’s employee, shall use, operate or permit the use or operation of more cardroom tables than those permitted by its cardroom permit and for which the permittee previously has paid the required table permit fees. The number of tables located at a cardroom shall not be increased without prior approval of the city council and prior payment of the appropriate table permit fees. In any event, no cardroom shall operate more than twelve (12) tables. All tables shall be located in the same room and be visible from the entrance of the cardroom.
SECTION II
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of
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Ordinance No. 2025-XX
Cardroom Table Restriction
City Council Regular Meeting |
the remaining portions of this ordinance. The City Council of the City of Gilroy hereby declares that it would have passed and adopted this ordinance, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases may be declared invalid or unconstitutional.
SECTION III
Pursuant to section 608 of the Charter of the City of Gilroy, this ordinance shall be in full force and effect thirty (30) days from and after the date it is adopted.
PASSED AND ADOPTED this May 5th, 2025 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
APPROVED:
______________________________
Greg Bozzo, Mayor
ATTEST:
Bryce Atkins, Acting City Clerk
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Ordinance No. 2025-XX
Cardroom Table Restriction
City Council Regular Meeting |
CERTIFICATE OF THE CLERK
I, BRYCE ATKINS, Acting City Clerk of the City of Gilroy, do hereby certify that the attached Ordinance No. 2025-XX is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council held Monday, May 5, 2025, with a quorum present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Date.
____________________________________
Bryce Atkins
Acting City Clerk of the City of Gilroy
(Seal)
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City of Gilroy
STAFF REPORT
Agenda Item Title: Public Hearing to Establish a List of Properties Subject to the Weed Abatement Program and
Adoption of a Resolution Authorizing the Fire Chief to
Abate the Nuisance Arising Out of Weeds Growing
and Refuse Accumulating Upon Property in the City
of Gilroy Pursuant to Section 12.51 of the Gilroy Code
Meeting Date: April 21, 2025
From: Jimmy Forbis, City Administrator
Department: Community Development
Submitted By: Sharon Goei, Community Development Director Prepared By: Jonathan Crick, Deputy Fire Marshal
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Adopt a Resolution of the City Council of the City of Gilroy authorizing the Fire Chief to abate the nuisance arising out of weeds growing and refuse accumulating upon property in the City of Gilroy, pursuant to Section 12.51 of the Gilroy City Code.
BACKGROUND
On February 24, 2025, the City Council adopted Weed Abatement Resolution 2025-06 declaring weeds and refuse as a public nuisance. This annual process complies with both the City Code and State Health and Safety Code, which require that, prior to authorizing the abatement of a lot, the City hold a public hearing of the subject properties. The City of Gilroy, via the annual resolution, identifies those properties and owners with a history of non-abatement, and this list serves as the commencement list for the County’s inspection and abatement program. The abatement program continues to be implemented under an agreement with the Santa Clara County Agricultural Commissioner’s Office for the Vegetation Management Program.
All subject property owners identified on the commencement list have been mailed a
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Public Hearing to Establish a List of Properties Subject to the Weed Abatement Program and Adoption of a Resolution Authorizing the Fire Chief to Abate the Nuisance Arising Out of Weeds Growing and Refuse Accumulating Upon Property in the City of Gilroy Pursuant to Section 12.51 of the Gilroy Code
City of Gilroy City Council Page 2 of 4 April 21, 2025
public hearing notice, as well as the abatement instructions and the fee costs. The abatement notice is sent to property owners after City Council adoption of the Weed Declaration Resolution. As part of the notification, property owners receive notice that the annual Abatement Deadline is May 15, 2025. A second notice was sent out approximately 30 days prior to the May 15th deadline. If the property owner fails to complete abatement of their lot by May 15, 2025, the owner will be assessed fees for the failed inspection, in addition to the initial inspection fee, and will receive a notice requiring that the abatement be completed within two weeks.
Lots in the Wildland Urban Interface Hazardous Fire Areas, primarily homes on the hillside, pose an immediate concern with potential wildfires. Therefore, these owners will not receive the additional 2-week grace period. If these lots are not abated by the May 15th deadline, the County will complete a work order to have the lot abated by their contractor. The County will then assess an abatement administrative fee, in addition to the cost of the abatement. The abatement administrative fee and cost of abatement will be in addition to the inspection fee and the failed inspection fee.
At the conclusion of the abatement period, a public hearing (tax lien hearing) will be held on August 4, 2025 to add the fees as a tax assessment for the following year’s property taxes. Prior to the City Council tax lien assessment hearing, property owners with an assessment will be notified of the pending action. They can request an administrative meeting/review with the County’s Program Manager and the City’s Fire Marshal, should they disagree with the assessment. The administrative meeting/review can be held in person, virtually, or by phone. The purpose is to eliminate assessments that were incorrectly made through an error or incorrectly applied to the wrong property owner.
A listing of the properties and owners that have been noticed is attached and on file with the City Clerk. It is also posted at the City’s Fire Stations. Lots in which weeds and/or rubbish have been abated by the May 15th deadline and are maintained in an abated condition through the fire season, will only be assessed the $105 inspection fee.
Following the adoption of the Weed Declaration Resolution by the City Council, this year’s weed abatement notices went out to property owners in March 2025. This year’s commencement listing consists of 129 properties, identified by assessor parcel number (APN). As part of the inspection process, which will occur shortly after May 15, 2025, the County will maintain current photos and documentation of their inspections. Property owners who missed the deadline will receive subsequent notices and associated fees.
Lots that need immediate abatement (e.g., those located in Wildland Urban Interface Hazardous Fire Areas) will be abated by the County. A comprehensive report of abated lots and associated fees will be presented to the City Council at the tax lien assessment hearing on August 4, 2025.
The agreement with the County requires properties that have failed inspections within the past three years to remain on the commencement list. A property with no violations
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Public Hearing to Establish a List of Properties Subject to the Weed Abatement Program and Adoption of a Resolution Authorizing the Fire Chief to Abate the Nuisance Arising Out of Weeds Growing and Refuse Accumulating Upon Property in the City of Gilroy Pursuant to Section 12.51 of the Gilroy Code
City of Gilroy City Council Page 3 of 4 April 21, 2025
within a consecutive three-year period will be removed from the commencement list.
However, the County does provide for some lots to be removed from the commencement list if the property has been completely redeveloped and there is no unmanaged weed hazard. The commencement list length fluctuates from year to year.
The commencement list changed from 174 lots for 2019 to 146 lots for 2020, 150 for 2021, 146 for 2022, 166 lots for 2023,154 lots for 2024, and 129 for 2025.
Any owner that objects to their property being on the commencement list can object as part of this public hearing. Such lots can be removed from the commencement list if there is adequate reason (i.e., the lot has been redeveloped and there is no weed hazard). Any objections will be evaluated for conformance to the agreement and an adjustment will be made if appropriate. Otherwise, the commencement list should be approved by the City Council so the program can proceed. Owners with concerns that they cannot meet the deadline due to site conditions can contact the County and/or City Fire Marshal’s office.
The County also provides a website for the public to notify them of weed complaints (https://weedabatement.santaclaracounty.gov/home). Lots that are reported or identified to be out of compliance with weed and refuse requirements that are not on the commencement list will also be sent a notice to comply. Administrative citations can be issued by the Fire Marshal’s office, and lots can be added to the abatement program for the following year. If an unlisted lot has unmitigated weeds and refuse, that lot can be scheduled for a separate public hearing to allow the County to abate the lot this year and assess fees for cost recovery.
ALTERNATIVES
The Council could choose not to approve the resolution to establish the commencement list. The burden of both managing this program and abating the properties would revert back to the City of Gilroy, requiring additional resources to be needed and no funding available. This action is not recommended.
FISCAL IMPACT/FUNDING SOURCE
As long as the County recovers its expenses for the program using the fees assessed, the County bears the entire cost of the program. If there is a shortfall in cost recovery, the City would be requested to provide its proportionate share of the shortfall.
Historically, the process has operated through full cost recovery handled by the County.
PUBLIC OUTREACH
In March of 2025, the County of Santa Clara mailed abatement notices and instructions to property owners identified on the commencement list. In coordination with Gilroy Fire Operations and Gilroy Fire Prevention staff, the City’s Communication and Engagement Manager provides public education and outreach using the Gilroy Email Express, the
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Public Hearing to Establish a List of Properties Subject to the Weed Abatement Program and Adoption of a Resolution Authorizing the Fire Chief to Abate the Nuisance Arising Out of Weeds Growing and Refuse Accumulating Upon Property in the City of Gilroy Pursuant to Section 12.51 of the Gilroy Code
City of Gilroy City Council Page 4 of 4 April 21, 2025
City’s website, and various social media platforms.
NEXT STEPS
The property owners on the commence report (list of properties), will have received at least two written notifications from the County Weed Abatement Program (one in March 2025 and another in May 2025). May 15, 2025, is the date set for the weed abatement deadline. After this date, City and County staff will report non-compliant conditions for weed abatement. Lots reported or identified as out of compliance with weed and refuse requirements that are not on the commencement list will also be sent a notice to comply. If an unlisted lot has unmitigated weeds and refuse, that lot can be scheduled for a separate public hearing to allow the County to abate the lot this year and assess fees for cost recovery. The final step in the process will occur on August 4, 2025 with the Public Hearing for a list of properties to be sent to the County Property Tax Assessor who will then place any fees on the next property tax bill as an assessment.
Attachments:
1. Resolution Chief Authorization 2025
2. 2025 Commencement Report
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-1-
RESOLUTION NO. 2025-XX
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GILROY ORDERING THE FIRE CHIEF TO ABATE THE
NUISANCE ARISING OUT OF WEEDS GROWING AND
REFUSE ACCUMULATING UPON PROPERTY IN THE CITY
OF GILROY, PURSUANT TO SECTION 12.51 OF THE
GILROY CITY CODE
WHEREAS, pursuant to Article III of Chapter 12 of the Gilroy City Code, on February 24, 2025, the City Council adopted Resolution No. 2025-06 declaring that weeds growing and refuse accumulating in the City of Gilroy constitute public nuisances; and
WHEREAS, the Chief of the Fire Department of the City of Gilroy has caused notice of the adoption of Resolution No. 2025-06 and notice of a public hearing on the proposed order to abate said nuisances to be given to all of the affected property owners at their stated mailing addresses on the latest tax assessor’s roll, and has also caused notice to be given by posting and publication in the manner and form provided in Sections 12.48, 12.49 and 12.53 of the Gilroy City Code; and WHEREAS, said public hearing was duly held on April 21, 2025, pursuant to said resolution in the time and manner required by law, and any objections raised to the proposed destruction or removal of said weeds and refuse were duly considered by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS
FOLLOWS:
1. That the Chief of the Fire Department is hereby ordered to abate the nuisances on the properties described in Exhibit “A” attached hereto, or cause the same
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-2-
RESOLUTION NO. 2025-XX
to be abated, by having refuse removed and weeds destroyed and/or removed by cutting, discing, chemical spraying or any other method as may be determined by the Chief of the Fire Department or his authorized Contractor. Such abatement shall be performed before May 15, 2025.
2. That any property owner shall have the right to destroy and/or remove weeds growing and refuse accumulating on his property or have the same destroyed or removed at their expense prior to the arrival of the Chief of the Fire Department or his authorized representatives or contractors to remove them. Any property found with weeds after May 15, 2025, shall be subject to the costs of further inspection and /or abatement by the City or the County and its authorized contractor. Sites found after such date that constitute a fire hazard shall also be subject to administrative citation.
3. That the Chief of the Fire Department or his authorized contractors (County) shall keep an account of the costs of destroying and/or removing said weeds and refuse and embody such account in a report and assessment list to be presented to the City Council and filed with the City Clerk. Such report shall refer to and sufficiently describe each separate lot or parcel of land and, for each, shall state the costs of destroying or removing weeds, removing refuse, or both, and the costs which are proposed to be assessed against the lot or parcel.
PASSED AND ADOPTED this 21st day of April 2025, by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
APPROVED:
_______________________________
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-3-
RESOLUTION NO. 2025-XX
Greg Bozzo, Mayor
ATTEST:
_______________________________
Bryce Atkins, Acting City Clerk
CERTIFICATE OF THE CLERK
I, BRYCE ATKINS, Acting City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council held Monday, April 21, 2025, with a quorum present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Date.
____________________________________
Bryce Atkins
Acting City Clerk of the City of Gilroy
(Seal)
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City of Gilroy
STAFF REPORT
Agenda Item Title: Hold the Fourth Public Hearing Regarding the City's Transition from an At-Large to a District-Based
Elections System for the Purpose of Receiving the
Demographer’s Presentation on the Transition
Process, the Information Received Regarding
Communities of Interest in the City, the Possible
Contours of Six Districts, the Drawing of Maps by
Redistricting Partners, the Review of Maps Submitted
on the City’s Website and by Other Means, and the
Presentation of Legally Compliant Draft Maps to the
City Council for the Six New Districts, as well as the
Order of Elections for the 2026 and 2028 Elections
This Public Hearing item shall be heard at 7:00 p.m.
or soon thereafter
Meeting Date: April 21, 2025
From: Andrew Faber, City Attorney
Department: City Attorney
Submitted By: Andrew Faber, City Attorney
Prepared By: Andrew Faber, City Attorney
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Hold a Public Hearing and receive public input and a presentation from the City of Gilroy's consulting Demographer, Redistricting Partners, regarding the process and criteria for establishing boundaries for district elections pursuant to the California Voting Rights Act for the City Council. This could include discussion of the following topics:
1. The Communities of Interest within the City that should define the boundaries and composition of districts.
2. Review of additional draft maps submitted by Redistricting Partners and the
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Hold the Fourth Public Hearing Regarding the City's Transition from an At-Large to a DistrictBased Elections System for the Purpose of Receiving the Demographer’s Presentation on the Transition Process, the Information Received Regarding Communities of Interest in the City, the Possible Contours of Six Districts, the Drawing of Maps by Redistricting Partners, the Review of Maps Submitted on the City’s Website and by Other Means, and the Presentation of Legally Compliant Draft Maps to the City Council for the Six New Districts, as well as the Order of Elections for the 2026 and 2028 Elections
City of Gilroy City Council Page 2 of 6 April 21, 2025
public, including requests for changes to existing draft maps or requests to prepare new draft maps.
3. Provide direction regarding the final draft map for adoption at a Public Hearing on May 19, 2025.
4. Consideration of the Order of Elections, that is, which three districts will be on the ballot in 2026, and which three districts will be on the 2028 ballot.
5. Consideration of the period of time candidates for City Council must be residents and electors of the district in which they seek election prior to filing their nomination papers and declaring their intent to run.
BACKGROUND
The City of Gilroy ("City") currently has an at-large election system, where each of the City's six Councilmembers are elected to staggered four-year terms by voters throughout the City. The mayor is also elected at-large to a four-year term.
1. Letter Alleging Violation of the CVRA and the City’s Resolution of Intent to Transition from At-Large to District-Based Elections.
On December 16, 2024, the City received a letter alleging a violation of the California Voting Rights Act (“CVRA”). The letter asserts that the City is in violation of the CVRA because the City's councilmember elections are at-large as opposed to by district and there exists racial polarization and vote dilution. On February 24, 2025, the City Council adopted a resolution declaring its intent to transition to a district-based electoral system commencing with the November 2026 Election.
2. Public Hearings, Public Input, and Community Workshops.
On March 3, 2025, and March 17, 2025, the City Council held the first and second of five public hearings required for the City’s transition to by-district elections. Public Hearings Nos. 1 and 2 were held prior to any draft maps being drawn. Redistricting Partners, the City’s retained demographer, made presentations at both public hearings regarding the CVRA, the transition process from at-large to district elections, the potential composition and number of districts, as well as the public input process. Members of the public provided input at both hearings regarding communities of interest in and the various attributes of the City of Gilroy to aid in the districting process. At the close of the March 17th hearing, having considered the public's input and the presentation by Redistricting Partners, the City Council provided direction to the demographer to begin drawing draft maps for a by-district electoral system comprised of six districts and an at-large mayor.
In addition, on March 25 and March 29, 2025, the City hosted two workshops—offering childcare and language translation — where Redistricting Partners gave a presentation
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Hold the Fourth Public Hearing Regarding the City's Transition from an At-Large to a DistrictBased Elections System for the Purpose of Receiving the Demographer’s Presentation on the Transition Process, the Information Received Regarding Communities of Interest in the City, the Possible Contours of Six Districts, the Drawing of Maps by Redistricting Partners, the Review of Maps Submitted on the City’s Website and by Other Means, and the Presentation of Legally Compliant Draft Maps to the City Council for the Six New Districts, as well as the Order of Elections for the 2026 and 2028 Elections
City of Gilroy City Council Page 3 of 6 April 21, 2025
on districting, facilitated a Q&A session, engaged the public in map-drawing, and gathered additional public input.
On April 7, 2025, Public Hearing No. 3 was held to receive public and City Council feedback on the first set of draft maps. After considering this public input and the presentation by the demographer, the City Council provided direction to Redistricting Partners on proposed revisions to the draft maps to be considered and new maps drawn.
3. Draft Map Development.
Based on public input and City Council feedback at the April 7 Public Hearing No. 3, the City’s consulting demographer, Redistricting Partners, further developed and revised draft maps, which were posted on the City’s website on April 14, 2025. These draft maps were designed to incorporate and address the public’s concerns and the direction provided by the City Council, all the while ensuring that the draft maps comply with both the CVRA and the Federal Voting Rights Act, as well as the sound map drawing/ demographic principles and meeting the requirements of the Fair Maps Act. These new draft maps incorporate the underlying Census tract geography to establish the boundaries of individual City Council districts. In drawing these maps, every care was taken to honor neighborhoods and communities of interest as identified through public input.
Furthermore, each of the maps complies with the 10% total deviation requirement between the largest to smallest district by population. Further explanation of the public input received and analysis that went in to drafting each of these new draft maps will be provided by Redistricting Partners on April 21, 2025, at Public Hearing No. 4. Also posted on the City's website by or on that date, were nine maps that were submitted by members of the public.
At the April 21, 2025, Public Hearing No. 4, the City Council will take public input and provide feedback on the second set of draft maps. It will also provide direction to Redistricting Partners on any proposed revisions to be considered or new maps to be drawn in preparation for Public Hearing No. 5 on May 5, 2025. Again, the maps can be revised, or new maps drawn, after having been posted on the City's website by April 28, 2025. The City Council has set an additional public hearing – on May 19, 2025 – to provide additional opportunities for public input and the City Council's consideration of draft maps to ensure that the public has sufficient opportunity to engage in the process. Any maps to be considered at the May 19, 2025, Public Hearing No. 6 will be posted on the City's website by May 12, 2025.
4. Other Matters/ Order of Elections & Residency Requirements.
In addition to the drawing and consideration of maps, the City Council also must determine the order of elections – that is, which three districts will be on the ballot in November of 2026, and which three districts will be on the ballot in November of 2028, as City Council terms are staggered under state law. The City Council will make this
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Hold the Fourth Public Hearing Regarding the City's Transition from an At-Large to a DistrictBased Elections System for the Purpose of Receiving the Demographer’s Presentation on the Transition Process, the Information Received Regarding Communities of Interest in the City, the Possible Contours of Six Districts, the Drawing of Maps by Redistricting Partners, the Review of Maps Submitted on the City’s Website and by Other Means, and the Presentation of Legally Compliant Draft Maps to the City Council for the Six New Districts, as well as the Order of Elections for the 2026 and 2028 Elections
City of Gilroy City Council Page 4 of 6 April 21, 2025
decision once it has selected a final map but may commence discussions on this topic on Public Hearing No. 4 on April 21, 2025. The decision on the order of elections must be made “in the spirit of the CVRA.”
The City Council may also determine whether candidates for City Council must be residents of the district in which they seek election for any period of time prior to filing their nomination papers. Pursuant to Government Code section 34882, a candidate running for a city councilmember position is not eligible to hold that office unless they reside in the geographical area making up the district from which they are elected at the time their nomination papers are issued. The City Council may consider what period of time city council candidates must be residents and electors of the district in which they seek election prior to filing their nomination papers and declaring their intent to run. The City Council invites the public to provide their input on this topic.
5. Final Review, Map Selection, and Ongoing Outreach.
At the Public Hearing No. 6 on May 19, 2025, the City Council will select a map and also the order of elections - that is, which three (3) districts will be on the November 2026 ballot, and which three (3) districts will be on the ballot in November of 2028. The City Council will also decide the residency requirements for City Council candidates. The City Council will then pass an ordinance that defines both the boundaries of the six new districts and the order of elections.
The City has and will continue to conduct an extensive community outreach effort to solicit feedback and input on the draft maps.
In accordance with Elections Code Section 10010, the City published on its website the draft maps prepared by Redistricting Partners seven (7) days prior to this hearing. Any updated draft maps will also be published seven (7) days in advance of any future public hearing.
FISCAL IMPACT/FUNDING SOURCE
There is no fiscal impact to hold this meeting as the City has already retained the services of outside legal counsel and a demographer to assist in the transition to district-based elections.
ENVIRONMENTAL REVIEW
None.
PUBLIC OUTREACH
Throughout the process in this transition to district elections, the City has engaged in a robust effort to encourage participation and inclusivity as a part of the process. After the
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Hold the Fourth Public Hearing Regarding the City's Transition from an At-Large to a DistrictBased Elections System for the Purpose of Receiving the Demographer’s Presentation on the Transition Process, the Information Received Regarding Communities of Interest in the City, the Possible Contours of Six Districts, the Drawing of Maps by Redistricting Partners, the Review of Maps Submitted on the City’s Website and by Other Means, and the Presentation of Legally Compliant Draft Maps to the City Council for the Six New Districts, as well as the Order of Elections for the 2026 and 2028 Elections
City of Gilroy City Council Page 5 of 6 April 21, 2025
April 21, 2025, Council meeting, the City will continue its robust community outreach effort to solicit feedback on the draft maps and the districting process in a general sense.
Public Hearing No. 5 is scheduled for May 5, 2025; the Council may adopt a map and order of elections on that date or may do so at an additional Public Hearing (No. 6), which is set for May 19, 2025.
The City has and is also providing multiple ways for the public to submit feedback through in-person and online formats such as map drawing, fillable Communities of Interest forms, and submission of public comment. Members of the public are encouraged to regularly visit the City’s districting webpage at:
https://www.cityofgilroy.org/1069/Transition-to-District-Based-Elections Members of the public can access all meeting materials as well as provide input on the districting process and draft maps via the City’s website.
PREVIOUS COUNCIL CONSIDERATION
During the regular meeting of February 24, 2025, the City Council adopted a Resolution declaring its Intent to Transition to District-Based Elections pursuant to California Elections Code Section 10010, with the transition taking effect for the November 2026 and 2028 Elections.
During the regular meeting of March 3, 2025, the City Council held its first public hearing – Public Hearing No. 1 - related to the transition to district-based elections. There, the City's demographer, Redistricting Partners, made a presentation on the CVRA and the transition process for preparing district boundaries.
On March 17, 2025, the City Council held Public Hearing No. 2 at which the City’s demographer, Redistricting Partners, made a second presentation on the transition process for preparing district boundaries and how to use the City’s online map-drawing tool, “Districtr.” The City Council also determined on that date that the City of Gilroy will continue to have six City Council members – now in six distinct districts – and an at-large mayor.
On March 25 and March 29, 2025, the City hosted two workshops—offering childcare and language interpretation—where Redistricting Partners gave a presentation on districting, facilitated a Q&A session, engaged the public in map-drawing, and gathered further public input.
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Hold the Fourth Public Hearing Regarding the City's Transition from an At-Large to a DistrictBased Elections System for the Purpose of Receiving the Demographer’s Presentation on the Transition Process, the Information Received Regarding Communities of Interest in the City, the Possible Contours of Six Districts, the Drawing of Maps by Redistricting Partners, the Review of Maps Submitted on the City’s Website and by Other Means, and the Presentation of Legally Compliant Draft Maps to the City Council for the Six New Districts, as well as the Order of Elections for the 2026 and 2028 Elections
City of Gilroy City Council Page 6 of 6 April 21, 2025
On April 7, 2025, the City Council held Public Hearing No. 3 to receive public and City Council feedback on this first set of draft maps. The City Council, after considering public input, provided direction to Redistricting Partners on proposed map revisions and new maps to be drawn for Public Hearing No. 4 on April 21, 2025.
Attachments:
1. Draft Map A
2. Draft Map A with 290309 Overlay
3. Draft Map B
4. Draft Map B with 290307 Overlay
5. Draft Map C
6. Draft Map D
7. Draft Map D with JH05 Overlay
8. Public Submitted Map ID 292725
9. Public Submitted Map ID 292752
10. Public Submitted Map ID 293380
11. Public Submitted Map ID 293648
12. Public Submitted Map ID 293651
13. Public Submitted Map ID 293684
14. Public Submitted Map ID 293705
15. Public Submitted Map ID 293873
16. Public Submitted Map ID 294311
17.Gilroy FAIR MAPS Act Assessment 4.15.25
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City of Gilroy
STAFF REPORT
Agenda Item Title: Quality-of-Life Police Officer Program Meeting Date: April 21, 2025
From: Jimmy Forbis, City Administrator
Department: Police
Submitted By: Pedro Espinoza, Police Chief
Prepared By: Luke Powell, Captain
STRATEGIC PLAN GOALS Ensure Neighborhood Equity from City Services
RECOMMENDATION
Council receive the 2024 Annual Quality-of-Life (QOL) Police Officer Program Report.
EXECUTIVE SUMMARY
In November 2021, the City Council authorized the QOL Police Officer Pilot Program to address quality-of-life concerns and homelessness-related issues in Gilroy. In 2022, the U.S. Ninth Circuit Court of Appeals ruling in Grants Pass v. Johnson established new limitations on enforcing anti-camping laws. In 2023, the City Council adopted a new camping ordinance (Chapter 5 of the City Code) to regulate camping in designated public spaces. Due to the program’s success, in March of 2024, the City Council permanently approved the QOL Police Officer Program. Additionally, in June 2024, the U.S. Supreme Court overturned the Ninth Circuit's Grants Pass ruling. This report provides an analysis of these updates, including statistical comparisons of program activities from 2022 through 2024.
BACKGROUND
The QOL Police Officer Program was initially launched as a pilot initiative in 2021 to proactively address quality-of-life concerns, particularly among the unhoused population. Officers in this program focus on outreach, enforcement, and collaboration with service providers to help individuals transition into stable living conditions. The program also aims to reduce crime and disorder related to homelessness while
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ensuring fair and compassionate treatment.
Based on the program’s effectiveness and positive community impact, the City Council approved the permanent adoption of the QOL Police Officer Program in 2024. Officers continue to assist the unhoused community by providing referrals to social services, coordinating encampment cleanups, and enforcing city codes related to public safety and order.
ANALYSIS
The QOL Police Officer Pilot Program was introduced in 2021 as a proactive initiative to address homelessness-related quality-of-life concerns. The program assigned dedicated officers to work closely with the unhoused population, social service providers, and local organizations to offer outreach, resources, and enforcement where necessary. These officers focused on building relationships, assisting individuals in obtaining housing and mental health services, and addressing public safety concerns, such as encampments in prohibited areas.
In 2022, the U.S. Ninth Circuit Court of Appeals ruling in Grants Pass v. Johnson established new limitations on enforcing anti-camping laws. The ruling prohibited cities from penalizing individuals for sleeping in public spaces without shelter beds. This decision affected how the City of Gilroy enforced its camping ordinance and required adjustments to ensure compliance with federal law while maintaining public safety.
Key impacts of the Grants Pass ruling include:
• Officers must verify the availability of shelter space before enforcing anti-camping ordinances.
• Increased focus on offering services and alternatives to enforcement. • Adjustments to local policies to balance legal compliance with community concerns.
The City of Gilroy implemented Chapter 5 of the City Code in 2023 to regulate unsanctioned encampments. This ordinance:
• Prohibits camping in sensitive public areas such as parks, schools, and pathways.
• Establishes guidelines for enforcement, requiring officers to engage in outreach before taking action.
• Requires officers to coordinate with social service agencies to offer alternative housing options before displacement.
• Ensures compliance with legal precedents while addressing public safety concerns.
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The red highlighted areas on the attached map identify locations within the City where camping is prohibited.
Due to the QOL Police Officer Program’s positive impact, the City Council officially made the QOL Police Officer Program permanent in March 2024.
In June 2024, the U.S. Supreme Court overturned the Grants Pass ruling, which eliminated the above requirements from the 9th Circuit’s ruling. However, due to the QOL Police Officer Pilot Program’s positive impact while working under the 2022 Grants Pass ruling, the unit continues to work with community groups to find alternatives to enforcement action. Officers continue to focus on connecting individuals with services, addressing criminal activity, and coordinating with local agencies. This includes:
• Continued collaboration with property owners and community organizations to facilitate cleanups and prevent encampment re-establishment. • Prohibiting camping in sensitive public areas.
• Providing enforcement guidelines emphasizing outreach and alternative housing solutions.
• Coordination with social service agencies for long-term solutions.
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• Required adjustments to Gilroy’s enforcement policies to ensure compliance with federal law.
• Emphasis on service-based solutions and alternatives to criminal enforcement.
Below is a comparison of key metrics from the QOL Police Officer Program.
Services Offered/Enforcement Statistics
Year Total
PD
CFS
QOL
Officer
CFS
Referrals Warnings Reports Arrests Tows
2022 62,286 400 60 60 47 19 3
2023 67,601 768 198 165 22 12 10
2024 65,993 1166 80 99 86 42 15
Cleanup Efforts
Year Valley Water
District
Union Pacific City of Gilroy Private Property Total
2022 6 1 2 2 11
2023 7 3 7 4 21
2024 15 6 15 5 41
The QOL Police Officer Program continues to be vital to the City’s approach to addressing homelessness and quality-of-life concerns. The program's permanent approval, the implementation of Chapter 5 of the City Code, and the adjustments required by the Grants Pass ruling demonstrate the City’s commitment to a balanced approach of enforcement and outreach.
ALTERNATIVES
None, this is an informational item.
FISCAL IMPACT/FUNDING SOURCE
There are no new financial considerations for the existing QOL Police Officer Program during this reporting period.
PUBLIC OUTREACH
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The Police Department remains committed to ongoing public outreach to strengthen community relationships and enhance transparency. QOL Officers will continue to engage with local service providers, neighborhood associations, and community groups to share program updates and gather feedback. Various networks will be used to inform residents about available resources and enforcement efforts, ensuring that the program remains responsive to the community’s needs.
NEXT STEPS
The Police Department will continue to evaluate the Quality-of-Life Officer Program’s effectiveness and remains open to feedback and suggestions from the City Council, community members, and partner organizations. Any recommended modifications or enhancements will be carefully considered to ensure the program remains responsive to the community’s needs and aligned with legal requirements.
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