Gilroy City Council
July 28, 2025

July 28, 2025 | 6:00 PM Page 1 of 7 City Council
Regular Meeting

CITY COUNCIL

REGULAR MEETING
AGENDA

CITY CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, JULY 28, 2025 | 6:00 PM
MAYOR
Greg Bozzo

COUNCIL MEMBERS
Dion Bracco
Tom Cline
Terence Fugazzi
Zach Hilton
Carol Marques
Kelly Ramirez
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING

COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker. **Please limit your comments to 3 minutes.** The amount of time allowed per speaker may vary at the Mayor’s discretion depending on the number of speakers and length of the agenda.

Written comments on any agenda item may be emailed to the City Clerk’s Office at [email protected] or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1 p.m. on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1 p.m. deadline will be provided to the City Council as soon as practicable. Written comments are also available on the City’s Public Records Portal at bit.ly/3NuS1IN.

In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or [email protected] to help ensure that reasonable arrangements can be made.

If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.

A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to the Staff’s ability to

July 28, 2025 | 6:00 PM Page 2 of 7 City Council
Regular Meeting
post the documents before the meeting.

KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public.

Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT

ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A

VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.

If you need assistance with translation and would like to speak during public comment, please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or e-mail the City Clerk’s Office at [email protected].

Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408- 846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a [email protected].

To access written translation during the meeting, please scan the QR Code or click this link:

Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the transcript on your device.

Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.

The agenda for this regular meeting is outlined as follows:

1. OPENING

1.1. Call to Order

1.2. Pledge of Allegiance

1.3. Invocation

1.4. City Clerk's Report on Posting the Agenda

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Regular Meeting

1.5. Roll Call

1.6. Orders of the Day

1.7. Employee Introductions

2. COUNCIL CORRESPONDENCE (Informational Only)

2.1. Recommendation by the Parks and Recreation Commission to Secure an Architect to Design the Downtown Pop-Up Park.

2.2. Gilroy Gardens Report

3. PRESENTATIONS TO THE COUNCIL

3.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE

AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY

COUNCIL
This portion of the meeting is reserved for persons desiring to address the Council on matters within the Gilroy City Council’s jurisdiction but not on the agenda. Persons wishing to address the Council are requested to complete a Speaker’s Card located at the entrances and handed to the City Clerk. Speakers are limited to 1 to 3 minutes each, varying at the Mayor’s discretion depending on the number of speakers and length of the agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda.

Written comments to address the Council on matters not on this agenda may be e-mailed to the City Clerk’s Office at [email protected] or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1:00 pm on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street, prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1:00pm deadline will be provided to the City Council as soon as practicable. Written material provided by public members under this section of the agenda will be limited to 10 pages in hard copy. An unlimited amount of material may be provided electronically.

4. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water Resources Committee, SCRWA
Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California Welcome

July 28, 2025 | 6:00 PM Page 4 of 7 City Council
Regular Meeting
Center, VTA Mobility Partnership Committee
Council Member Marques – ABAG, Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group, Santa Clara County Expressway Plan 2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South County Youth Task Force Policy Team, VTA Policy Advisory Committee Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors (alternate), Gilroy Sister Cities, Gilroy Youth Task Force (alternate), SCRWA, Santa Clara Housing and Community Development Advisory Committee
Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate), Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board, Silicon Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional Interoperability Authority Board, Visit Gilroy California Welcome Center (alternate), VTA Mobility Partnership Committee, VTA Policy Advisory Committee (alternate)
Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water Resources Committee, South County Youth Task Force Policy Team, VTA Board of Directors (alternate), Santa Clara Housing and Community Development Advisory Committee (alternate)

5. BOARD AND COMMISSION INTERVIEWS

5.1. Interviews for Open Seats on the Youth Commission with Future Appointment on August 4, 2025

6. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of the City Council or a member of the public. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar prior to the time the City Council votes to approve. If removed, the item will be discussed in the order in which it appears.

6.1. Approve the Minutes of the June 16, 2025 Special City Council Meeting, and the June 16, 2025 Regular City Council Meeting

6.2. Approval of the Declaration of Vehicles and Equipment as Surplus and Authorize the Disposition of the Surplus Through Auction

6.3. Acceptance of a $275,692.08 Grant from the Department of California Highway Patrol Cannabis Tax Fund Grant Program for Driving Under the Influence Enforcement Activities and Adoption of a Resolution of the City Council of the City of Gilroy Approving a Fiscal Year 2026 Budget Amendment

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Regular Meeting

6.4. Approval of the FY 25 Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program for Public Information Associated with the Community Rating System of the National Flood Insurance Program

6.5. Approve Notice of Acceptance of Completion, and Reduction of the Faithful Performance and Payment Security Bonds for Property Improvement Agreement No. 2022-03, The Cottages - Tract 10582

6.6. Approve the Final Map and Property Improvement Agreement No. 2025-02 for Royal Way Development, Tract 10634

6.7. Approval of a Fourth Amendment to the Agreement with Circlepoint, Inc. for the Gilroy Data Center Project Environmental Impact Report in the Amount of $25,000.00 for a Total Not-to-Exceed Contract Amount of $309,462.20 (Paid by the Applicant)

6.8. Approve the Final Map for Greenfield Development, Tract 10666

6.9. Approve a Fifth Amendment to the Contract for CSG Consultants, Inc., Increasing the Contract Amount by $25,000, for On-Call Engineering Plan Review and City Surveyor Services, for a Contract Total of $480,000

6.10. Claim of Nancy Cruz (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim)

7. BIDS AND PROPOSALS

7.1. Approve the First Amendment to the Agreement with Cal-West Lighting & Signal Maintenance, Inc. for Streetlight and Traffic Signal Maintenance Services

1. Staff Report:

John Doughty, Public Works Director

2. Public Comment

3. Possible Action:

Approve the first amendment to the agreement with Cal-West Lighting & Signal Maintenance, Inc. to add $77,196.31 for Streetlight and Traffic Signal Maintenance Services and authorize the City Administrator to execute the amendment and associated documents.

7.2. Award a Contract to CSG Consultants, Inc. for On-Call Engineering Plan Review and City Surveyor Services, July 1, 2025 through June 30, 2028

1. Staff Report:

John Doughty, Public Works Director

2. Public Comment

3. Possible Action:

Award a Contract to CSG Consultants, Inc. in the amount of $450,000 over three fiscal years for engineering plan review city surveyor services and

July 28, 2025 | 6:00 PM Page 6 of 7 City Council
Regular Meeting
authorize the City Administrator to execute the agreement.

8. INTRODUCTION OF NEW BUSINESS

8.1. Purchase of Real Property Located at 6601 Cameron Boulevard (APN 841-84-009) and Adoption of Resolution Amending the Fiscal Year 2025-26 (FY26) Budget to Appropriate $1,185,000 for the Purchase from the Water Development Impact Fund (435)

1. Staff Report:

Heath McMahon, Public Utilities Director

2. Public Comment

3. Possible Action:

1. Approve the purchase of real property located at 6601 Cameron Boulevard (APN 841-84-009) for $1,185,000 and associated transaction costs.

2. Authorize the City Administrator to execute the Purchase and Sale Agreement and related documents.

3. Adopt a resolution amending the Fiscal Year 2025-2026 (FY26) budget to appropriate $1,185,000 for the purchase of the property.

8.2. Approval of Gilroy Management Association Memorandum of Understanding and Adoption of a Resolution Approving Associated Salary Schedules for the Period of July 1, 2025 - June 30, 2028

1. Staff Report:

LeeAnn McPhillips, Assistant City Administrator/HR Director

2. Public Comment

3. Possible Action:
a. Approve a Memorandum of Understanding between the City and Gilroy Management Association for the period July 1, 2025 - June 30, 2028.
b. Adopt a Resolution of the City Council of the City of Gilroy approving the July 1, 2025, July 1, 2026, and July 1, 2027 salary schedules associated with the Gilroy Management Association Memorandum of Understanding.

8.3. Consent the Appointment of Brad Kilger (CalPERS Retired Annuitant) as the Interim City Administrator and Adoption of a Resolution Approving the Appointment and Employment Agreement

1. Staff Report:

Greg Bozzo, Mayor

2. Public Comment

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Regular Meeting

3. Possible Action:
a) Appoint Brad Kilger (CalPERS Retired Annuitant) as Interim City Administrator.
b) Adopt a resolution of the City Council of the City of Gilroy approving the appointment of Brad Kilger (CalPERS Retired Annuitant) as Interim City Administrator pursuant to Government Code Section 21221(h) and authorizing the Mayor to execute the employment agreement

9. CITY ADMINISTRATOR'S REPORTS

10. CITY ATTORNEY'S REPORTS

11. CLOSED SESSION

11.1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.11(2) Name/Title: Jimmy Forbis, City Administrator

11.2. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.11(2) Name/Title: Interim City Administrator

12. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5).

13. ADJOURNMENT

FUTURE MEETING DATES
August 2025
04 18
City Council Regular Meeting - 6:00 p.m.

City Council Regular Meeting - 6:00 p.m.

September 2025
08 15
City Council Regular Meeting - 6:00 p.m.

City Council Regular Meeting - 6:00 p.m.

October 2025
06 20
City Council Regular Meeting - 6:00 p.m.

City Council Regular Meeting - 6:00 p.m.

Meetings are webstreamed on the City of Gilroy’s website at gilroy.city/meetings.

Parks and Recreation
Commission
Council Correspondence
7351 Rosanna Street, Gilroy, California 95020-6197
Telephone: (408) 846-0202
http://www.cityofgilroy.org
Commission Chair
Patricia Bentson
Commissioners
Salvatore Bozzo
Dale Davis
Theresa Graham
Luis Ramirez
To: Gilroy City Council and City Administrator
From: Parks and Recreation Commission
Re: Downtown Pop-Up Park
The Parks and Recreation Commission, at its February 20, 2024 meeting, approved a recommendation for the City to procure the services of a park design firm to develop plans for the Donald “Elvis” Prieto Downtown Pop-Up Park.

This correspondence was approved by the Commission with the following vote:

AYES: Chair Bentson, Vice Chair Graham, Commissioner Bozzo, Commissioner Davis, Commissioner Ramirez
NOES:

ABSENT:

ABSTAIN:

Commission Chair
Commission Liaison
Docusign Envelope ID: 68456C08-56E7-4F82-87AC-CD3AEB0FD5DF

2024 Annual
Impact Report
Growing a Legacy of Learning, Community, and Impact

GILROY GARDENS

ANNUAL IMPACT REPORT GILROY GARDENS 2 3
Letter from the President
Table
of Contents

FROM HOA MINH LE, PRESIDENT & GENERAL MANAGER
Hoa Minh Le
President and General Manager
Gilroy Gardens Family Theme Park
Letter from the President
Letter from the Chairman
Rooted in Purpose
A Living Classroom Like No Other
Youth Development Spotlight
The Community’s Garden
An Engine of Economic Vitality
Branching into the Future
Get Involved
Board of Directors
Leadership Team
Our Supporters
Help Us Bloom Bigger
03 04
06 08
10 12
16 20
22 26
27 28
29 Dear Friends, Supporters, and Garden Family,
As I reflect on the milestones that have brought us to this inaugural Annual Report, I am filled with pride and gratitude. For more than 25 years, Gilroy Gardens has stood as a shining example of what a community can achieve when it invests in education, nature, and families.

From humble beginnings, a simple vision — to create a place that nurtures learning, fosters a love of nature, and brings families together — has flourished into something truly remarkable. Gilroy Gardens is not just a place for fun; it is a nonprofit community treasure — a sanctuary where generations come to laugh, learn, and create lifelong memories.

As a nonprofit organization, every dollar we earn is reinvested directly back into the park — to enhance our facilities, nurture our employees, enrich the guest experience, and inspire the next generation of environmental stewards. We are not driven by profit; we are driven by purpose. And that purpose has made a profound impact.

Gilroy Gardens belongs to all of us. It is more than a theme park — it is a living testament to what can be achieved when a community invests in one another. While we have operated successfully as a nonprofit, our current model relies almost entirely on revenue generated at the gate. To ensure Gilroy Gardens remains sustainable for future generations, this model must evolve.

This 2024 Annual Report is both a celebration of all we have accomplished together and a call to action. We must work hand-in-hand with our city leaders, stakeholders, and community partners to build a more resilient and sustainable business model for the park’s future.

Our future is bright — but it will only thrive with the continued support of families, city leaders, businesses, and stakeholders who believe in the mission and magic of Gilroy Gardens.

Thank you for being part of our journey — and for helping us create the next chapter in our shared story. Here’s to the next 25 years and to all the memories still to come.

With heartfelt gratitude,

ANNUAL IMPACT REPORT GILROY GARDENS 4 5
Letter from the Chairman

FROM DAN HARNEY, CHAIRMAN OF THE BOARD
Dan Harney
Chairman of the Board
Gilroy Gardens Family Theme Park
Gilroy Gardens is widely recognized as an important facility in our community for over 25 years.

Through the support of our members, donors, sponsors and the dedicated commitment of our leadership, employee, and docent teams, we were able to create numerous memories for over 460,000 visitors in 2024!
Having served on the Board of Directors for the past seven years, in 2024 I was happy to serve as Board Chair representing a dedicated group of community leaders. I would like to recognize the outgoing Chair, Greg Edgar. Greg served as Chair for fourteen years and was instrumental in guiding the park through various challenges, including economic downturns and the global pandemic, ensuring financial stability. Our board and community appreciate his dedication to maintaining Michael Bonfante’s vision and are thrilled to have his experience and guidance as an active member of the Board.

As a community board we are mission focused as we move into 2025. We will introduce or enhance many of our edutainment style program initiatives for our members and guests. We aim to expand the reach of our successful Natural Science Day program providing a living laboratory to K-5 students during the school year. A new Education Program position will be established as we begin our efforts to launch the upcoming Gilroy Gardens Foundation. In addition, we will be adding educational elements to some of our existing programs, increasing information about trees, horticulture and environmental preservation inside the park and launching a new agriculturally based signature event in June. Cherry Jubilee will focus on growth, harvest and culinary uses for one of Summer’s favorite fruits and include multiple STEM inspired educational experiences for families to enjoy.

For years, Gilroy Gardens has survived and grown primarily through income generated by our park operations. However, with increasing costs it is more important than ever that we look to enhance other channels of support to be able to continue to provide Gilroy Gardens’ unique style of education and appreciation of horticulture for generations to come. Within this inaugural Annual Impact Report, you will see our achievements over the past year, but also a call to action and ways to get involved to help ensure longevity of Gilroy Gardens. My hope is that you will join us in cultivating a brighter, greener future.

Respectfully,

GILROY GARDENS

ANNUAL IMPACT REPORT GILROY GARDENS
6 7
Rooted
in Purpose

SECTION I
For 25 years, Gilroy Gardens has nurtured a unique mission— combining education, horticulture, and play to inspire generations of families and foster a deep appreciation for the natural world. 6 ANNUAL IMPACT REPORT
Our Guiding Purpose
Shaping Tomorrow Through Learning
Growing with Intention
Seeds of Our Mission
Gilroy Gardens, Inc. is a 501(c)(3) nonprofit educational institution whose mission is to educate and inspire
families—especially children—to appreciate horticulture and the importance of trees in our lives by providing fun and memories in a beautiful garden setting.

Michael Bonfante’s vision—his love of plants and trees
and his commitment to pass this appreciation on through the generations—continues to inspire everyone who
works, volunteers, and visits Gilroy Gardens.

In this age of environmental urgency, educating youth
in science and stewardship is a national priority. Gilroy Gardens intends to be a leader in that mission.

Gilroy Gardens was created and built by Michael Bonfante.

In the mid-1980s, Michael began transforming the
land surrounding his Tree Haven nursery into a living
classroom—a place where nature, learning and joy would
come together. He carefully curated extraordinary trees, including the iconic Circus Trees, and recognized that
to make his vision sustainable, it would need to engage families through education and entertainment.

Park Legacy
A Living Collection
Welcoming Millions
Growing minds and
memories for 25 years.

The park is a home to over
10,000 trees.

Since opening, the park
has hosted more than 9
million visitors.

ANNUAL IMPACT REPORT GILROY GARDENS
8 9
A Living Classroom
Like No Other

SECTION II
Through immersive field trips and hands-on science experiences, Gilroy Gardens brings education to life—engaging thousands of K–5 students each year and cultivating the next generation of curious, confident learners.
8 ANNUAL IMPACT REPORT
In 2024, 3,556 students participated in Natural Science Day—bringing the total to 25,556 students since its
inception. These hands-on learning days align with
California’s educational standards and bring science to life for K–5 students.

We are expanding with additional educational field trip opportunities throughout the entire year with the addition of the Explorer Field Trip program.
3,556
25,556
Students participated in
Natural Science Day 2024
Total students
participated Learning exhibits like The Green Barn, Monarch Butterfly exhibit, Watershed station, and Hydroponics showcase
science, conservation, and creativity in a park setting.

Gilroy Gardens is a youth training ground and we pride
ourselves in developing local youth and young adults
to become the next generation of community and
business leaders.

It’s all hands-on. Kids look
through a microscope and
discover things they’ve
never seen before. The
excitement they feel
seeing animals in such a
beautiful setting—it’s an
experience they just can’t
get in a classroom.

Susan Mister
Gilroy Gardens Docent
for 18 Years

ANNUAL IMPACT REPORT GILROY GARDENS
10 11
Youth Development Spotlight
Gilroy Gardens is proud to be a training ground for the next generation of leaders. Over the years, more than 14,200 youth jobs have been created—600 in 2024 alone.

ANNUAL IMPACT REPORT GILROY GARDENS
I first joined Gilroy Gardens as a Food Service Manager [...] but looking back, I realize now that my time there laid the groundwork for everything I’ve accomplished in my career. [...] Managing restaurants, kiosks, and special events taught me how to lead and build strong teams. [...] The most valuable thing I gained [...] was a strong work ethic. [...] The skills you build here—teamwork, leadership, business savvy, and a strong work ethic—will stay with you for life. I started at a theme park, and now I build worlds. Wherever you dream of going, your journey can start right here.

As a child, I spent many summer days enjoying the rides and treats at Gilroy Gardens. [...] Working in cash control there, I developed valuable skills [...] that laid a strong foundation for my nursing practice. [...] I am confident these foundational skills will support my professional growth for years to come.

Senior Vice President of Product
Development at Infinigods

RN, BSN, PCCN
Trung Trinh
Grant Stephens
Gilroy Gardens will always hold a special place for me. It was my first job during my final year of high school. [...] I remember the joy of working there during the summer, getting to interact with customers, and getting to know coworkers. [...] I worked in Park Security and, after [...] support from management, I got a position in Group Sales. [...] It was through the recommendations of former managers and co-workers that helped me so immensely during my career. [...] A decision I will always be proud to have made.

I have worked in law enforcement for 12 years, and my experience at Gilroy Gardens prepared me for the next chapter of my life. [...] In the Marketing Department, I learned to adapt to a rapidly changing and fast-paced environment [...] and develop public relations skills [...] I served as a manager in the Admissions Department, where I interacted face-toface with the public every day. [...] I created lasting memories and friendships [...] which I still cherish.

Seventh Grade English Teacher,
Green Valley Middle School
Police Officer at Sunnyvale
Department of Public Safety
Nathan Doyle
Daniel Martinez

ANNUAL IMPACT REPORT GILROY GARDENS
12 13
The Community’s
Garden

SECTION III
Through inclusive programming and strong community partnerships, Gilroy Gardens continues to provide meaningful access to nature, learning, and family fun for all residents of Gilroy and beyond.
12 ANNUAL IMPACT REPORT
Through partnerships with the Gilroy Unified School District, Santa Clara County Library, and numerous organizations, Gilroy Gardens provides meaningful access for diverse communities.
49,907
8,318
4,484
855
active members in 2024
guests participated in Gilroy Appreciation Day
Gilroy residents received discounted admission
guests gained free access through Gilroy Reads
The park has become a place for learning, literacy, and legacy—for every generation.

Board Member
Jane Howard

ANNUAL IMPACT REPORT GILROY GARDENS
14 15
Inspiring a Community Through Literacy The Green Barn – Nature Meets Imagination Since 2012, Gilroy Gardens Family Theme Park has proudly partnered with the Santa Clara County Gilroy Library to launch Gilroy Reads—a community reading initiative that celebrates literacy and rewards participants with free admission to the park.

Over 8,400 community members have earned complimentary tickets through their commitment to reading.

Beyond incentives, Gilroy Reads brings literature to life through librarian-led storytimes at The Green Barn in Gilroy Gardens, fostering imagination and a love for storytelling in young readers.

Located near the Panoramic Wheel, The Green Barn is an interactive space that blends science, art, and literacy through hands-on experiences—all included with park admission.

The Green Barn inspires discovery and creativity while offering a peaceful break during a fun-filled park day.

Kids bring in natural finds like leaves or rocks to
explore under a high-powered microscope and learn
more about the environment.

Nature-themed art activities include rubbings,
collages, coloring sheets, and displays of kids’
creations.

A cozy spot with pillows, a grassy rug, and a library
of storybooks and field guides for quiet reading or
family storytime.

Nature Exchange
Art Studio
Reading Nook

ANNUAL IMPACT REPORT GILROY GARDENS
16 17
An Engine of
Economic Vitality

SECTION IV
As a beloved regional destination, Gilroy Gardens drives economic growth, supports local businesses, and creates jobs—welcoming nearly half a million visitors annually and contributing millions to the local economy.
16 ANNUAL IMPACT REPORT
Gilroy Gardens is not only a destination for families—it’s a vital economic engine for the region.

With 93% of its nearly half a million annual visitors coming from outside Gilroy, the park drives consistent tourism spending across hotels, restaurants, gas stations, and local shops. In 2024 alone, the park contributed an estimated $2.13 million in economic impact, with a cumulative total of $50 million since opening.

Gilroy Gardens also creates hundreds of seasonal and youth employment opportunities, develops local talent, and strengthens civic identity. As both a beloved attraction and an anchor for regional growth, the park plays a key role in shaping Gilroy’s economic landscape.
$50 Million
469,000
600 14,400
$2 Million
2024 TOTAL LIFETIME

9.1 Million
total estimated
economic impact
total visitors in 2024
Youth Jobs in 2024 cumulative youth jobs
2024 total estimated
economic impact
lifetime visits

ANNUAL IMPACT REPORT GILROY GARDENS
18 19
Tourism Breakdown
Ripple Effect
As a premier destination in the region, Gilroy Gardens draws the vast majority of its visitors from outside the city—boosting tourism revenue and amplifying Gilroy’s presence on the regional map.

Money spent by
the park with local
vendors, suppliers,
and service providers
(e.g., landscaping,
food services)
Park operations,
employee wages
of visitors came
from outside
Gilroy
of visitors came
from inside Gilroy
Money spent by
employees and visitors
in the community—
hotels, gas stations,
restaurants, shops.

The economic impact of Gilroy Gardens extends well beyond the park gates, fueling local employment, supporting small businesses, and driving regional growth through a powerful cycle of direct, indirect, and induced spending.

Indirect Impact
Direct Impact
7% 93%
Induced Impact
DIRECT
IMPACT

INDIRECT
IMPACT

INDUCED
IMPACT

GILROY GARDENS

ANNUAL IMPACT REPORT GILROY GARDENS
20 21
Branching into
the Future

SECTION V
With a focus on equity, innovation, and impact, Gilroy Gardens is expanding its role as a horticultural learning lab—bringing nature-based education to more students, schools, and communities across California.
20 ANNUAL IMPACT REPORT
Gilroy Gardens is preparing to expand its impact as the premier horticultural learning lab in California.

With the foundational programs and partnerships now in place, the next chapter will focus on expanding access, deepening educational impact, and reaching more students yearround. With additional support, the park intends to scale its outreach to more school districts and enhance curriculum integration for broader grade levels.

In 2024, Gilroy Gardens expanded its educational reach with the launch of Explorer Field Trips—designed to bring year-round, self-guided science experiences to more students.

With additional support, the park could further broaden its reach by increasing participation from underserved schools throughout the region.

Key Goals
Mature our
Education
Programming
Strengthen
partnerships with
schools and colleges

ANNUAL IMPACT REPORT GILROY GARDENS
22 23
Get Involved
Support Gilroy Gardens and be part of something truly meaningful. Whether through donations, sponsorship, or volunteering, your involvement helps preserve a unique community treasure dedicated to education, nature, and family fun.

Your investment in Gilroy Gardens goes beyond the gates—it nurtures a legacy of learning, conservation, and joy for generations to come.

Support the Park
Volunteer Opportunities

WAYS TO GET INVOLVED

CASH DONATIONS (ONLINE)

DOCENT PROGRAM

STUDENT VOLUNTEER PROGRAM

IN-KIND DONATIONS

DONATE STOCK
Make a direct impact with a secure online gift. Every donation supports vital programs, preservation efforts, and educational experiences.

Inspire Young Minds and Share Your Passion for Nature!
For over 25 years, more than 3,000 incredible Docents
have contributed over 227,000 hours of volunteer
service. In 2024, we are proud to have 130 active Docents continuing this legacy of education, enrichment, and
community engagement.

Step Into Science and Nature!
Join the Student Volunteer Program to gain handson experience in environmental education and guest engagement. Learn new skills, make friends, and make a
difference—while having fun every step of the way!
Provide valuable resources and services that help the park grow. From supplies to professional expertise, your generosity strengthens our mission.

A smart way to give—donating appreciated stock can benefit you and Gilroy Gardens. Consult your financial advisor to learn more.

ANNUAL IMPACT REPORT GILROY GARDENS
24 25
Brand Visibility
Event Sponsorships

SPONSORSHIP BENEFITS

SPECIALIZED SPONSORSHIP OPPORTUNITIES
Community Impact
Attraction Partnerships
Marketing Opportunities
Media & Digital Promotions
Custom Packages
In-Park Activations
Reach a diverse audience of families, students, and tourists year-round.

Feature your brand at signature events like Cherry Jubilee, Carnival Nights, The Great Big BOO, and North Pole Nights.

Support a nonprofit that champions conservation, education, and family-friendly entertainment.

Align your name with beloved rides, gardens, or educational exhibits.

Benefit from digital promotions, on-site activations, and creative ad placements.

Gain visibility through our website, email campaigns, and social media.

Tailored sponsorships to meet your goals and reflect your brand’s social responsibility values.

Create memorable experiences through branded giveaways, installations, and visitor engagement opportunities.

Become a Sponsor

GILROY GARDENS

ANNUAL IMPACT REPORT GILROY GARDENS
26 27
Board of Directors
Our Board of Directors and leadership team are united by a shared commitment to preservation, education, and community impact. They ensure that a meaningful portion of annual revenues is reinvested into sustaining the park’s natural beauty and long-term viability—enhancing Gilroy Gardens as a treasured public asset for future generations.

Chairman Treasurer
Community Director
Secretary
Community Director Community Director Community Director Council Director Dan Harney Jay Baksa
Steve Peat
Jane Howard
Greg Edgar Frank Johnson Kurt Michielssen Mayor Greg Bozzo

ANNUAL IMPACT REPORT
Leadership Team
The leadership team at Gilroy Gardens, led by President and General Manager Hoa Le, is focused on driving revenue growth while enhancing the guest experience. The team works to maintain Gilroy Gardens’ unique position as both a beloved entertainment destination and a valuable educational resource, ensuring every visitor enjoys a memorable experience while learning about nature and conservation.

President & General
Manager
Vice President &
Assistant GM
Director of Revenue
Vice President of Marketing
& Sales
Director of Operations
Hoa Minh Le Alex Villalobos
Sandy Le
Trevor Wilson
Michael Fulcher

GILROY GARDENS
We welcome new Board Member Kurt Michelsen. Our board expresses thanks and gratitude for the 13 years of service of outgoing board member Rob Onetto.

ANNUAL IMPACT REPORT GILROY GARDENS
28 29
Our Supporters
KRAMER
FAMILY
Every achievement in this report is rooted in the generosity of our supporters. From corporate partners like AWS and Coca-Cola to local families and volunteers, these champions help bring our mission to life. Their investments—whether through grants, donations, sponsorships, or in-kind gifts—have expanded access, enhanced programs, and created unforgettable learning experiences for thousands of children.
“The Modern Nature
Detective” program
Sponsorships and
rebates
Natural Science Day
supporter
In-Kind & Additional Support
AWS via ChangeX Coca-Cola Kramer Family
$11,215 $5,000
$38,929
in individual donations in corporate donations
raised through recycling and
docent contributions
Help Us
Bloom Bigger
Every tree starts with a seed—and every transformed life starts with opportunity. At Gilroy Gardens, we believe that nature, education, and joy should be accessible to all children, regardless of background.

With additional support, we can expand our field trip programs, build deeper partnerships with schools, train more young leaders, and bring hands-on environmental learning to communities that need it most. Together, we can grow something bigger than a park—we can grow a generation of curious minds, compassionate citizens, and stewards of the natural world.

WAYS TO GET INVOLVED

DONATE VOLUNTEER PARTNER ADVOCATE
Join us in cultivating a brighter, greener future.

“It’s about children. It’s about learning. It’s about
planting something that lasts.”
Gilroy Gardens Family Theme Park
A 501(c)(3) nonprofit educational institution
www.gilroygardens.org | @GilroyGardens | #GrowingWithGilroy

2025
Completed
Deferred
Maintenance
Projects
Status as of

7.14.25

Details Budget Actual - P6 Notes
Apple & Worm -Repaint $ 5,000 $ 3,270 Completed
Balloon Flight -Canopy Replacement $ 50,000 $ 50,000 Completed Paddle Boats -Refurbishment $ 30,000 $ 1,500 In Progress South County 20s & 50s -Upgrade PLC $ 30,000 $ - Fall Project Trains #31, #96, -Rebuild $ 25,000 $ - Fall Project
Mushroom -Repaint $ 11,000 $ - Fall Project
Claudia's Gardens -Pump Replacement $ 15,000 $ - July Project Backup Power -Halls Generator repair $ 15,000 $ - Parts Ordered First Alarm/Fire Alarm -Upgrade Console $ 30,000 $ 16,714 In Progress Tierra Bella -Landscape 25th Anv $ 88,000 $ 88,000 Completed Road & Storm Drain -Repair collapsed Drain $ 70,000 $ 79,631 Completed Fire House Pump -Second half of Repair $ 50,000 $ 49,598 Completed Parking Lot -Light Poles repaint $ 11,000 $ 32,780 Completed Pump House (4) -Roof repair and repaint $ 20,000 $ 3,000 Completed Security Camera -Perimeter/Front Gate/Exit $ 100,000 $ - Bid Process Zierer 3-14-25 Remaining Mushroom Swing Balance $ - $ 61,201 Completed Grand Total $ 550,000 $ 385,694
2025 Deferred Maintenance Projects Status

Apple & Worm

Balloon Flight

Road & Storm Drain -Repair

Rebuild Back
Up Emergency
Fire Pump

Fiberglass
& Painting
Ducks
& Swans

Parking Lot Light
Poles Repaint

Pump Houses -Roof Repair & Repaint

Mushroom
Swing -
Rollover
Balance from
2024 Repair

2025
Boneyard
Clean Up
Progress

Maintenance Shops: Nob Hill Trailer Area

Gym Area: Second Nob Hil Trailer Spot

City of Gilroy

STAFF REPORT
Agenda Item Title: Interviews for Open Seats on the Youth Commission with Future Appointment on August 4, 2025
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Administration
Submitted by: Bryce Atkins, Assistant to the City Administrator Prepared by: Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS: Not Applicable

RECOMMENDATION
Interview candidates for open seats on the Gilroy Youth Commission.

BACKGROUND
The City opened the summer recruitment period ending May 28, 2025, and later extended to July 14, 2025, to fill seats on the Gilroy Youth Commission with member terms vacant or expiring as of June 30, 2027. A total of six seats with this term length are open. In addition, another two seats with a term expiring June 30, 2026, also need to be filled, for a total of eight seats to be appointed.

Interviews have been scheduled with the City Council at this evening’s meeting, and appointments are scheduled to take place at the regular meeting on August 4, 2025.

ANALYSIS
As of the July 14, 2025, application deadline, the City had received 18 applications. The following candidates submitted their application, and redacted versions are attached to this staff report:

1. Alazander Cruz Bermudez

2. Ashleen Bhandal

3. Benedict Pham

4. Biruh Abaneh

5. Diana Diakova

6. Jana Wahba

7. Jasmine Carreon

8. Jeremy Vu

9. Logan Gill

10.Maya Sanchez

11.Neha Rudrapatna

12.Noah Cuzner

13.Parker Cuzner

14.Sean Colin Diep

15.Sean Ethan Diep

16.Sophia Gutierrez

17.Trinidad Olguin Correa

18.Zafara Burzenski

ALTERNATIVES
None. The City Council will be interviewing the candidates at this meeting, with appointments to be made at the August 4, 2025, regular meeting.

FISCAL IMPACT/FUNDING SOURCE
None.

PUBLIC OUTREACH
The recruitment was advertised on the City's website, as well as in the City e-newsletter and through the Gilroy Unified School District.

NEXT STEPS
Candidates may be appointed by the City Council at the August 4, 2025, regular meeting.

Attachments:

1. FY26 Applications (Redacted)

Youth Commission Application - Ashleen Bhandal

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Ashleen Bhandal
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:
* 2 Years of ASB at Gilroy Prep School. Year 1: Publicity Coordinator. Year 2: Secretary. * 2 Years of Youth Board Commission, Gilroy Foundation. * 3 Years of being involved in our Temple youth program in San Jose.

List any service to the community including any prior appointments:
* 2 Years of ASB at Gilroy Prep School. Year 1: Publicity Coordinator. Year 2: Secretary. * 2 Years of Youth Board Commission, Gilroy Foundation.

What are your goals while serving on this Board/Commission/Committee? My goals while serving on this board is to improve my leadership skills, serve the community, and make an impact for the youth of Gilroy. I have been following my fathers footsteps over the years and he has shown me the importance of being involved locally. I want to help council understand how young people see things and what’s important to us. Sometimes grown-ups forget how different things can look from our point of view. I want to help create positive changes, especially in areas that affect kids and teens—like parks, schools, safety, and activities.

Why are you the most qualified to serve on this Board/Commission/Committee? I’m creative and full of ideas that could help make programs or projects more fun and interesting for youth. I’m a good problem-solver and like coming up with ways to improve things that aren’t working well. I’m respectful and kind, which helps me work well with people of all ages. I’m curious and ask good questions, which helps me understand things better and make thoughtful suggestions.

Youth Commission Application - Ashleen Bhandal


By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Benedict Pham

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Benedict Pham
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

I am a senior at Christopher High, bringing a set of experiences in leadership, civic engagement, and community development. Currently, I hold the positions of senior secretary for ASB and office positions for several clubs at my school. I have spearheaded initiatives that provide an outlet for student voice, promote wellness, and enhance campus culture. I also hold a seat on the Gilroy Youth Advisory Council, which works directly with the district leadership to advocate for youth needs. My strong communication skills, dedication to service, and collaborative mindset make me a well-rounded candidate for the Youth Commission.

List any service to the community including any prior appointments:

I have served on the Gilroy Youth Advisory Council for the 2024-2025 school year, where I contributed to district-wide efforts focused on student mental health, school safety, and academic support. I have also led wellness campaigns at my school, coordinated events with different clubs, and helped in establishing the foundation for a Wellness Center on campus. I've also taken part in district planning meetings, where I offered input on future goals that highlighted student voices across Gilroy.

What are your goals while serving on this Board/Commission/Committee? If appointed, my primary goal is to make sure the Youth Commission becomes a space where youth-driven solutions can be heard and acted on. I want to focus on mental health awareness, inclusive recreational programs, and communication between city leadership and students at the high school level. Also, I would love to help in coordinating community outreach and events that honor youth accomplishments and work on immediate matters such as bullying, college readiness, and social-emotional wellness.

Youth Commission Application - Benedict Pham

Why are you the most qualified to serve on this Board/Commission/Committee? In the last year or so, I have vigorously engaged student voices at the school and district levels.

I have a good understanding of how to work well with both peers and adults, through which change can really take place. My experiences in ASB, YAC, and club leadership have developed me to be organized, reliable, and responsible. The passion I hold for advocacy and my considerable experience qualify me well to serve on the Youth Commission and make a positive impact on our community.
☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Biruh Abaneh

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Biruh Abaneh
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

I previously served one term on the Youth Commission and am familiar with the responsibilities and plans required to fill this position. I have experienced the incredible group that is the Youth Commission, and know how to gather thoughts of others, represent the youth, and provide methods to support others4 I attend GECA, a great school of rigor and creativity. This opportunity provides me with knowledge on how to communicate with others, and understand the opinions and wants of others in my age. I have run for student leader positions like Vice President, and know how to spread the word and help gather thoughts and ideas. This collaboration with my partner helps me understand how to work with others to spread ideas and get our goals done.

List any service to the community including any prior appointments:

I have previously been appointed to the Youth Commission for a two-year term, and am running again I have more than 20 hours of community service, and have gotten to know and serve those in need I have participated in 6+ food drives, feeding hundreds of families across our city What are your goals while serving on this Board/Commission/Committee? My goal is to help serve, represent, and value the youth of Gilroy by providing them with opportunities for employment, volunteer services, knowledge, and public access. With the idea of a Youth Center arising, I can help add valuable advice on organizing it, along with participating in events, funding the OppportuniTEEN Fair for later years, and considering the ideas of those who want change.

Why are you the most qualified to serve on this Board/Commission/Committee?

Youth Commission Application - Biruh Abaneh

I am qualified to serve for a two-year term on the Yotuh Commission because I have already acquired the experience necessary to apply to this role. My term from 8th grade to high school helped teach me a lot about managing events, organizing funds, and creating opportunities for others. Now that I am older and in high school, I can apply this knowledge more skillfully and diligently with more reach in a more diverse environment, and more understanding of how to communicate with others. My growth from being accepted into GECA and being exposed in that learning environment will help show this term, and I can be much more helpful and fix previous mistakes.
☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Diana Diakova

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Diana Diakova
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

I am currently serving on the GECA Honors Tribunal as an Associate Justice. This is a restorative justice system that makes recommendations in student disciplinary matters. I also serve on the Gilroy Foundation Youth Board, where I provide insight into the needs and priorities of young residents in our community, helping to review grant applications, and shape programs that support Gilroy. I am a graduate of the Gilroy Youth Police Academy 2024, where I gained extensive knowledge about our city's policies and procedures. Beyond civic involvement, I am dedicated to empowering young leaders, as demonstrated by my involvement in AAUW Young Women Leaders. Through this organization, I have gained experience working with a team of volunteers and contributed to planning the annual YWL leadership conference. I have also shown my academic prowess by maintaining a 4.6 weighted academic GPA, and I was awarded Outstanding Student of the Year for the freshman class. This award is based on the collective vote of all 9th-grade teachers and given to only one student annually. Through these experiences, I have developed the strategic thinking, leadership skills, and collaborative mindset that will help me to serve effectively on the Youth Commission. My passion for youth advocacy, community development, and civic engagement ensures that I can make a meaningful impact in this role.

List any service to the community including any prior appointments:

I have volunteered with GUSD as a math tutor and teacher assistant at Brownell Middle School. I have almost one hundred community hours volunteering at many events hosted by the Gilroy Foundation, Gilroy Rotary Club, Gilroy Chamber of Commerce, Gilroy Downtown Business Association, and several other non-profits. As previously stated, I have dedicated my time to serving on the Gilroy Foundation Youth Board, GECA Honors Tribunal, and the AAUW Young Women Leaders.

Youth Commission Application - Diana Diakova

What are your goals while serving on this Board/Commission/Committee? I hope to use this opportunity to represent Gilroy's youth and make a positive impact in our community. I am aiming toward bridging the gap between young residents and local government, ensuring their concerns and ideas are heard. I want to work alongside my peers and city leaders to provide my unique point of view and foster community growth. Because of my enthusiasm and passion for Gilroy, I can contribute to the Commission by planning and implementing such programs in the community.

Why are you the most qualified to serve on this Board/Commission/Committee? I am very passionate about the Youth Commission's cause, and if selected, will dedicate myself to serving the City of Gilroy. I have a lot of experience volunteering for a variety of organizations and in leadership, community outreach, and effective communication. My academic records are also exemplary, showing my commitment and tenacity toward my goals. I am eager to bring my skills, passion, and strategic mindset to serve Gilroy’s residents and enhance youth participation in local governance.
☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Jana Wahba

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Jana Wahba
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

I am qualified for this appointment because I have extensive leadership experience. I have been a member of my high school's ASB since the beginning of Freshman year; I played a large role alongside my peers in the Class of 2026 in the planning of school events like Winter Formal, Halloween Dance, and Prom. I was able to gather input from friends and strangers alike in the weeks before school events and represent the interests of my school's population. I am also qualified because of my experience working a part-time job at Gilroy Gardens. As an Admissions Associate, I was able to communicate articulately with guests and handle responsibility when it came to accurate transactions and guest complaints. I effectively represented upset guests to my supervisors and was able to suggest solutions or changes to aspects of my department.

Both of the roles that I have mentioned demonstrate that I am able to handle responsibility and I can effectively communicate with others in a respectful and impactful manner.

List any service to the community including any prior appointments:

I have served the community well with over 160 community service hours. One way that I have served the youth of Gilroy is in a day-camp for younger children. I have completed around 100 hours at Star Arts Education and have interacted with children and teens who are passionate about theater. Working with the future of our town and our country has made me realize that I want to make a bigger difference in the lives of children and teens in our city.

What are your goals while serving on this Board/Commission/Committee? One of my biggest goals when serving on this committee is to provide opportunities for the youth to explore their futures. I would like to host events and create programs that could encourage teens to consider potential careers as well as ways to interact with and give back to their community. An example could be an event at Gilroy Library where teens could meet

Youth Commission Application - Jana Wahba

professionals of various fields who volunteer to present and answer questions, similar to the Career Day that I participate in at my school. I would also like to organize community outreach, for example meal packages for the youth or free educational sessions about exercise and healthy food options.

Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on the Gilroy Youth Commission because I have experience in community outreach and representation. At my school Dr. TJ Owens Gilroy Early College Academy (GECA), I was nominated and accepted along with three of my classmates to serve a four-year term in the Honors Tribunal. Through this role, I was able to hold school-wide community circles; I collaborated with my fellow members to ask meaningful questions about aspects of our school that students wanted to see change in. After being promoted to Attorney General in Junior year, I was able to play a larger role in planning out events like Week of Kindness and Affirmation Poster-Making; going into my Senior year as Chief Justice, I am ready to make a difference both in the small community that is my school as well as the larger body of Gilroy. The leadership experience and confidence I have gained from having this role at my school makes me qualified to serve on this board for the City of Gilroy. I am able to give a voice to the youth by interacting with them and to collaborate with a team to create events and programs that will enhance the lives of the Gilroy youth. ☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Jasmine Carreon

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Jasmine Carreon
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:
-Participated in CHS’s Leadership program my freshman year, developing my skills in communication, decision-making, and team management. -Participated in CHS’s ASB (Asscoiated Student Body) program my sophomore year where we personally planned and led many school-wide activities, events, and fundraisers. -Held class officer positions both years gaining experience on student representation and leadership responsibilities. -Led tennis lessons to children in a group setting, helping my communication skills.

List any service to the community including any prior appointments:
-2023 Tamale Festival -2024 Downtown Gilroy Holiday Festival & Parade -Helped coach tennis to children as a part of one of Gilroy’s outreach programs. -Helped guide and plan schedules for CHS’s tennis team. -To uplift and support children in need, I participated in making homemade bracelets and bookmarks as part of the CraftingSmiles Club in CHS -Designed and created holiday cards to express our gratitude and appreciation for CHS’s staff during the holiday season.

What are your goals while serving on this Board/Commission/Committee? -To amplify the voices of the youth in Gilroy and dedicate myself in ensuring that diverse perspectives are always being heard, valued, and considered when making decisions for the city and the people. This I believe is significant and can be one of the most meaningful ways we can create a positive and lasting change in our community. -When collaborating with fellow members I will push to foster meaningful programs that will help Gilroy thrive as a community.

This includes advocating for mental health resources, expanding our educational opprotunities, and an even more supportive environment for the young people of Gilroy.

Youth Commission Application - Jasmine Carreon

Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on the Board/Commission/Committee because with my two years in participating in CHS’s ASB/Leadership program, I have gained the firsthand experience needed for this position in student advocacy and teamwork. I understand how to collaborate with the people around me and I know how to listen to countless different persepectives while making thoughtful decisions that I know would impact everyone. With these two years I learned about consistancy and how to balance my responsibilities such as balancing ASB/Leadership with my academic classes, as well as coaching children in tennis in a Gilroy outreach program. Most importantly, I am incredibly passionate about fostering a real impact in my community and I genuinely want to represent the voices of the youth in Gilroy with full certainty. ☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Jeremy Vu

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Jeremy Vu
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

My qualifications for this position include leadership skills, responsibility, respect, kindness, intelligence, creativity, perseverance, listening skills, and inclusion. As a capable student and avid volunteer, I have exemplified all these qualities when working alone or in a team.

List any service to the community including any prior appointments:

Some services to the community have included setting up community events in Eagle Ridge, volunteering and tutoring at Ciel Tutoring and the Gilroy Library, leading youth groups in Morgan Hill for the Saint Catherine of Alexandria Catholic Church, serving food for a dinner event hosted by the Knights of Columbus, and volunteering at Brownell Middle School for Mrs.

Fortino, a Seventh Grade English Teacher.

What are your goals while serving on this Board/Commission/Committee? One main priority and goal I hope to accomplish while serving on the Commission is helping set up the youth for success with free and public extracurricular activities offered as well as supplementary programs. Moreover, I would advertise these programs to the youth to ensure that the youth are informed of these opportunities that would benefit them. Most youth need help but have no programs to help them or have no knowledge of such programs. However, I will create programs for the aid they require and successfully inform the youth of the existence of these programs. Some of these programs could include tutoring services, fitness programs, and skill building programs for specific jobs such as business building or science catered lessons.

Even further, I will create online surveys or forms for the community to openly and anonymously complete to determine what issues are the forefront of attention.

Why are you the most qualified to serve on this Board/Commission/Committee?

Youth Commission Application - Jeremy Vu

I am the most qualified for this position because of my extensive experience working with youth during my time volunteering. Moreover, I have leadership skills and many other qualities I can apply to this position. Furthermore, I have creative approaches that can be used to solve any issue regarding the youth. Adding on to this, I am open to listening to the community regarding how to help the youth with certain issues.

By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Logan Gill

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Logan Gill
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

I am currently going into 10th grade at Christopher High School and really enjoy being involved in my community. I took a Speech and Debate class, which helped me become more confident speaking in front of others, sharing ideas, and learning how to advocate on different issues talked about in the community. I also play music at local community events and help volunteer with the Rotary Club which my mother is apart of. I’ve helped support many organization in Gilroy, such as with the Art Walk, senior support programs, the Gilroy Music Festival, Veterans Day Parade, and numerous downtown holiday celebrations. These experiences have taught me how to work with others, be responsible, and give back. I want to be on the Youth Commission to help make Gilroy better for kids and teens, so that they can make a difference in their community and amongst their peers.

List any service to the community including any prior appointments:

I have helped with several community events in Gilroy, including the Art Walk, senior support programs, the Gilroy Music Festival, Veterans Day celebrations, Manos, and downtown holiday events. I also play music at some of these events to support and bring joy to the community. I haven’t had any formal appointments yet, but I’ve gained valuable experience by volunteering, working with others, and giving back to the city.

What are your goals while serving on this Board/Commission/Committee? One of my main goals is to learn how local government works and how decisions are made that affect people in our community. I’m especially interested in being a voice for youth who may not feel heard and in speaking up for fairness and justice. I want to help create programs and events that make all young people in Gilroy feel included and supported. I also hope to grow as a leader and work with others to make a real difference.

Youth Commission Application - Logan Gill

Why are you the most qualified to serve on this Board/Commission/Committee? I believe I’m qualified because I care deeply about my community and want to help make a difference. I’ve grown up in Gilroy and attended schools in the district my whole life, so I understand the needs and experiences of local youth. My family is also very involved in the community, my mom is an educator and my dad is an attorney, so I’ve grown up learning the importance of service, education, and fairness. I’ve helped with community events like the Art Walk, senior support programs, the Gilroy Music Festival, Veterans Day, and downtown holiday celebrations, and I also play music at some of these events. I’ve taken Speech and Debate, which has helped me become a better communicator and listener. I’m responsible, motivated, and ready to speak up for youth and help Gilroy be the best it can be. 
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Maya Sanchez

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Maya Sanchez
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

I am an incoming senior who is on track to earn both my high school diploma and an associate's degree in natural sciences. Through organizations such as Girl Scouts and the City of Gilroy Recreation, I have helped to plan activities for summer camps with the help of fellow counselors.

I served as a Teen Advisory Board member for the Gilroy Library. Through the recreation department, I was certified in CPR and first aid.

List any service to the community including any prior appointments:

I served as Teen Advisory Board member for the Gilroy library, where I planned helped plan events for teens and young children. For four years, I have volunteered as a camp counselor for a Girl Scout Camp. I was employed as a Recreation Leader for the city, where I helped plan and manage summer camps targeted towards children aged 6-12. I participate in local art competitions and meetings. For two years in a row, I have been a winner of the annual chalk fest in Gilroy, and I recently won third place in the District Attorney office "justice for all" poster contest. I have also attended the Gilroy Arts Roundtable meetings, where community artists meet to discuss upcoming creative events and projects. I participated in my school's Publication Club, where I interviewed staff and students on the high school and Gavilan campus. This upcoming year, I will part of GECA's tutoring program, where I will aid younger students in their coursework and high school career.

What are your goals while serving on this Board/Commission/Committee? Overall, my goal is to create opportunities for fellow teens to also help the community, whatever their interests may be. For example, I would like to collaborate with the local animal shelter to possibly grant community service for teens wanting to foster kittens or other animals. I would

Youth Commission Application - Maya Sanchez

also like to promote more art events, similar to the recent Art Walk that displayed student and community art.

Why are you the most qualified to serve on this Board/Commission/Committee? I have found success in collaborating with others, and I am also attuned to the unique needs and wants of the teens in the community we are serving. During my job as a Recreation Leader, I often had to improvise activities based on the interests of individual people as I got to know them. I have enjoyed participating in community events and helping to plan them. 
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Neha Rudrapatna

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Neha Rudrapatna
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

Some of my qualifications are: 1.I am great with communicating with people 2.I am a team player

3.I am detail oriented 4.I am a fast learner 5.I love learning new skills.

List any service to the community including any prior appointments:

I am the youth advisor for the Indian Association of South Santa Clara County(IASC) Children's Book Club, serving for two to three years catering to kids in Gilroy by organizing material and holding meetings at the Gilroy Library meeting room and having fun discussions with the kids about the book of the month.

What are your goals while serving on this Board/Commission/Committee? Some of my goals while serving on the Gilroy Youth Commission are that I want to be able to give back to the community that I live in and have good connections with people, as well as developing a new skill set.

Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on the Gilroy Youth Commission because of the following: 1. I am a great listener 2. I like talking to people and listening to issues and concerns 3. I am an analytical thinker who processes material one step at a time 4. I like to help people resolve issues and problems 5. I am good with working with people including youth

Youth Commission Application - Neha Rudrapatna

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By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Noah Cuzner

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Noah Cuzner
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

Some of my qualifications for this commission are how I have been apart of my middle school ASB team for two years, I also participate in Scouting America, or scouts, in which I am a patrol leader, which requires me to teach other scouts various things. I also sit in and participate in planning meetings for what kind of scouting activity we are going to do List any service to the community including any prior appointments:

I often volunteer at my high school, a miniature pony and donkey rescue named Fairy Tail farms.

I also volunteer at cub scout meetings whenever I have the chance. I am in troop 792 for the scouts for the last 4 years, where we are required to create a community project run by yourself, and the troop helps working on the project. I have not been able to do my project yet, but I have helped with multiple others over the years. I was Senator and activities director for my middle school where I was able to bring up community concerns with people who could actually do something about it. As activities director I was able to plan activities that people actually wanted to participate in.

What are your goals while serving on this Board/Commission/Committee? I am hoping to unite the community even further, replace run down areas with new and brighter items, such as fences and fixing sidewalks. Having more projects that improve the city. While also helping high schoolers with service hours.

Why are you the most qualified to serve on this Board/Commission/Committee? I can communicate quite well with my peers and community members, and I understand how to fix problems in the most efficient way possible, with the least drawbacks. Being the oldest of 4 requires me to quickly fix problems. I also lead a team of 7 people through complex, multi-day

Youth Commission Application - Noah Cuzner

sessions, all while balancing structured objectives with adaptive, real-time decision-making. All requiring me to change everything at a moment's notice. 
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Parker Cuzner

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Parker Cuzner
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

I am an active participant in Girl Scouts and Scouting America (formerly Boy Scouts). I have been on the planning and leadership team for both Gilroy and Morgan Hill Girl Scout Summer Camps. I have been a Patrol Leader for my Scouting America Troop and am currently in my second elected term as Senior Patrol Leader for the combined boys and girls troop. After lots of effort, I was able to start a girls troop for Scouting America making me a founding member of Troop 2792. I have also shown leadership and teamwork skills while doing school sports and band.

List any service to the community including any prior appointments:

I volunteer weekly at a miniature horse and donkey rescue. My family fosters kittens each year. I also help out with my younger siblings cub scout meetings. I have been a part of service projects for Operation Freedom Paws and the San Martin Lions Club.

What are your goals while serving on this Board/Commission/Committee? My goal is to bring different ideas to the group and our community. I have high hopes that we can bring more youth events and more community service opportunities to younger teens in our community. I also want to make sure that we are serving a large variety of all of the groups in our community.

Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on this board because I have strong communication, collaboration, and delegation skills. I have shown that I can be a strong leader in a number of different areas and I can bring new ideas to the Youth Commission. I am currently involved in multiple activities across different areas that provide me with a unique point of view.

Youth Commission Application - Parker Cuzner

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By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Sean Colin Diep

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Sean Colin Diep
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:
2023-24, Vice-President, Gilroy Prep School ASB/Student Council 2022-23, 6th Grade Senator, Gilroy Prep School ASB/Student Council Holding office as Vice-President and 6th Grade Senator in my middle school’s ASB/Student Council allowed me to grow and and gain important and useful life skills in leadership and management, team building and collaboration, time management, and project management. I was able to organize fun events and activities for my school mates, and in doing so I also developed my character by learning to be more responsible, respectful, fair, caring, and become an upstanding citizen in my school and community.

List any service to the community including any prior appointments:

I am currently in the City of Gilroy Recreation Summer Teen Volunteer Program and am excited to serve the City and our community by volunteering in summer camps, youth programs, the Senior Center, and City clean-up events, and other engaging community and City events. I truly love our City and love lending a hand wherever I can. As an incoming high school freshman, I am also looking forward to volunteering for the City of Gilroy Recreation events, NGOs, and also Also, since I was 4 years old, I have been volunteering my time and talents to entertain our senior community by playing the violin and piano during the holidays and displaying my watercolor artworks at at local senior centers, such as Merrill Gardens and Valley Pines Senior Community. I just enjoy sharing my talents with the community! Summer 2025 Volunteer, City of Gilroy Recreation: Teen Summer Leadership Program Summer 2025 Volunteer, City of Gilroy Recreation: Senior Center, City-wide clean-ups Summer 2025 Volunteer, Gilroy Downtown Business Association: Downtown Live 2024-present Volunteer, Sacred Heart: Pack-a-Bag 2023- present Regular Volunteer, St. Catherine’s Parish: Reach Out Pantry, Reach Out Community Closet

Youth Commission Application - Sean Colin Diep

What are your goals while serving on this Board/Commission/Committee? My goal while serving on the Youth Commission is to advocate for City-led after-school extracurricular programs for teens, such as STEM, sports, music, and arts classes. As a teenager, there are currently very limited after-school, summer, and extra-curricular programs available for children in my age group, since most after-school programs have their participant’s maximum age at 12 years old. I would like to work with City leaders to create after-school programs that will positively influence and greatly benefit the City’s youth, especially my fellow teenagers, and the community as a whole.

Why are you the most qualified to serve on this Board/Commission/Committee? Having served in my school’s ASB/Student Council as Vice-President and 6th Grade Senator, I have acquired and developed essential skills in leadership and management, team building and collaboration, time management, and project management. Possessing these skills make me a strong and qualified candidate for to serve on the City of Gilroy Youth Commission. Moreover, I am also eager to learn from the leaders of the City of Gilroy and also the current Youth Commissioners, and acquire additional skills and wisdom. Additionally, I am currently in the City of Gilroy Recreation Summer Teen Volunteer Program and am excited to serve the City and our community by volunteering in summer camps, youth programs, the Senior Center, and City clean-up events, and other engaging community and City events. I truly love our City and love lending a hand wherever I can.
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By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Sean Ethan Diep

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Sean Ethan Diep
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

My term as City of Gilroy Youth Commissioner expires at the end of June 2025, despite my being appointed just a few months ago in February. Despite my brief term, I have been part of the Loma Prieta Legislative Committee and worked with my fellow dedicated Youth Commissioners in proposing to the City Council the protection of the local endangered plant, the Loma Prieta Flower. I have also been involved in planning, organizing, and conducting the successful OpportuniTEEN Fair held last March, an event providing local teens with career and volunteer opportunities. I would love to continue serving the community and my fellow youth as Youth Commissioner. 2024-25 Commissioner, City of Gilroy Youth Commission 2024-25, Board Member, Gilroy Foundation Youth Board 2024-25 Board Member, Gilroy Library Teen Advisory Board 2024-Present, Staff, Dr.TJ Owens Early College Academy (GECA) Publications Club 2023- Present, Member, Dr.TJ Owens Early College Academy (GECA) Asian Student Union 2022-23, President, Gilroy Prep School ASB 2021-22, Vice-President, Gilroy Prep School ASB Taking on these important roles helped me learn a lot about respect and responsibility, and taking the initiative towards pursuing projects, collaborating with others, and serving my community. I have continued to use these skills and uphold these values while currently serving on the City of Gilroy Youth Commission, Gilroy Foundation Youth Board, and the Gilroy Library Teen Advisory Board. Moreover, as an active member of the Asian Student Union at GECA, I am passionate about promoting, sharing, and learning more about AAPI (Asian American Pacific Islander). I would love for the City of Gilroy to hold AAPI events to celebrate our rich culture and heritage.

List any service to the community including any prior appointments:

I care deeply about our City and am very dedicated in serving the community I live in and have been volunteering extensively at the City of Gilroy Recreation, various nonprofits and agencies, churches, and schools not just here in the City of Gilroy, but also around Santa Clara County.

This past year and a half alone, I logged over 300 hours of volunteer work. I am proud to

Youth Commission Application - Sean Ethan Diep

contribute in my own way to the betterment of my community. 2024-25 Commissioner, City of Gilroy Youth Commission: Loma Prieta Legislative Committee, OpportuniTEEN Fair, etc 2024-25 Board Member, Gilroy Foundation Youth Board: Illuminate the Night, Youth Board Events, Grant Recipients Selection, etc 2024-25 Board Member, City of Gilroy Library Teen Advisory Board:

Arts & Crafts Committee, Teen Advisory Board Events, etc Summer 2025 Volunteer, Asian Community Development Council: HAPI Medical Center, Citizenship Clinic Summer 2025 Volunteer, City of Gilroy Recreation: Teen Summer Leadership Program 2024-present Volunteer, Gavilan College: Science Alive 2024-present Volunteer, Sacred Heart: Pack-a-Bag 2023-present Regular Volunteer, City of Gilroy Recreation: Senior Center, Adaptive Dances, Coastal/Creek clean-ups, City-wide clean-ups, National Night Out, Breakfast with Santa, Party in the Park, etc 2023-present Regular Volunteer, Gilroy Center for the Arts: Artist Receptions, Art Walk, Easter Egg Hunt, Art Exhibits, etc 2023-present Regular Volunteer, Gilroy Downtown Business Association: Gilroy Rodeo, Heart of Gilroy, Downtown Live, La Ofrenda Festival, Beer Crawl, etc 2023-present Regular Volunteer, St. Catherine’s Parish: Reach Out Pantry, Reach Out Community Closet 2023-present Regular Volunteer, Gilroy Prep School: Percussion Band, Dances, Book Fairs June 2023 Volunteer, Gilroy Gardens: Nature Program What are your goals while serving on this Board/Commission/Committee? I would like to continue serving as Youth Commission because I believe I will be able to greatly contribute to the various projects that the commission is planning to conduct, such as Senior Tech week and OppotuniTEEN Fair. Also, as a Filipino-Vietnamese-Chinese American, I am passionate about spreading awareness about AAPI culture and heritage in the City of Gilroy. My goal is to help the City promote AAPI culture through events and celebrations. I am sure the City of Gilroy will enjoy festivals celebrating rich AAPI cultures. I would love for Gilroy residents to enjoy delicious AAPI food and vibrant dances and events! Why are you the most qualified to serve on this Board/Commission/Committee? I am the optimal candidate to serve on the City of Gilroy Youth Commission because I have previous experience as Youth Commissioner and am passionate about serving our City through various projects geared towards the benefit of my fellow young citizens, the betterment of the community, and the promotion of AAPI culture and awareness. As a Gilroy citizen, I am dedicated to serving the Gilroy community through numerous volunteer work. Moreover, not only do I possess extensive leadership experience but also collaborative, organizational, and time management skills. I believe I will be able to contribute greatly to the betterment of our City by sharing my talents, knowledge, and experiences.
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By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Sophia Gutierrez

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Sophia Gutierrez
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

I am 14 years old and a proud Gilroy resident. I will be entering ninth grade at Christopher High School in the fall after I promote from South Valley Middle School in a few weeks. I have participated in a dual language program (English and Spanish) since elementary school and that has helped strengthen my language skills and ability to communicate with community members who also speak Spanish. I am a good student with good grades. I love the arts (I play the violin, flute and piano), enjoy reading and problem solving. These skills will help me when I listen to our youth on their needs/wants, share my ideas, help to solve problems and bring more opportunities for our Gilroy youth. As a teen living in Gilroy, I offer an important perspective and am interested in giving back to my community by helping to improve the youth experience of our community.

List any service to the community including any prior appointments:

I have served as a member of California Junior Scholarship Federation at South Valley Middle School and completed 30 plus hours of community service in one school year. I have been a teacher's assistant for the St. Mary Parish Catechism and participate in the St. Mary Youth Group. I volunteered for the Christmas Parade, and served food as a volunteer at a Holiday Posada event. I am currently participating in the Our Community Pillars Public Art Project sponsored by the Gilroy Arts Alliance. Over the past few months, I have worked with other youth and local artists in learning about Gilroy's history and walking the community to learn about the art and culture in the city. We are putting ideas together for an art mural to be placed on the pillars located at the art center. I have been a Girl Scout where I volunteered in various activities in the community and learned about teamwork and meeting goals. I was also recently accepted into GetSET program (sponsored by the Santa Clara Valley Section of the Society of Women Engineers) in Santa Clara University for girls interested in Science, Technology, and Engineering (STEM).

Youth Commission Application - Sophia Gutierrez

What are your goals while serving on this Board/Commission/Committee? I would like to improve and expand upon the programs in the community that are offered to youth. I would like to make sure that we find opportunities to keep youth active and that help them to work together and improve relationships. Bullying is a problem in our schools and we need to work on building strong relationships. We do not have many options for recreation in the city and we need to work on that. If we have the right programs that engage young people, this can help to solve some of the bullying issues and levels of youth disengagement in our community. I also would like to make sure that youth in Gilroy have the counseling and emotional support they need. Youth are faced with many issues and pressures and we need to make sure we reach out to all Gilroy youth to assist in their well being and mental health. I would also like there to be more free recreational activities for people my age in Gilroy. I want there to be a safe space for all youth where they can do whatever they're interested in, like the arts or STEM, without being too costly so we could ensure opportunities to all. I have noticed that people my age don't try out the things they're interested in like the arts because the price to join classes or opportunities is too costly for their families. All youth should have opportunities regardless of income. I want to listen to our youth's ideas and share theirs and mine with our City Council so they can consider them when they make decisions on what's best for all Gilroy youth. Youth voice is important especially when our City leaders are asked to make decisions for our community on our behalf.

Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on the commission because I am a good student, a good communicator, a good writer, and a proud resident of Gilroy. I am responsible, reliable, bilingual and bicultural enabling me to connect with a large population in our community. I want to elevate the voice of our youth in our community and am committed to serving my term as a youth commissioner.I love our city and I want to help make it an amazing place where all of our youth can thrive.
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By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Trinidad Olguin Correa

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Trinidad Olguin Correa
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

My qualifications include teamwork skills, ability to communicate, and presentation skills. I have been an explorer for two years now and I have learned how to be in situations with police officers, community members and how to work with fellow Explorers. My qualifications also include having previously planned events with Community Solutions and Digital Nest that involved the youth.

List any service to the community including any prior appointments:

As a GPD Explorer, I have assisted and attended city parades, DUI checkpoints, National night out, and high school graduations. During the summer of 2024 I volunteered at the Gilroy library, and I have also volunteered at elementary and middle school events.

What are your goals while serving on this Board/Commission/Committee? My goals while serving the Committe is to promote youth voices and encourage the youth to be part of current groups/ events that are ongoing. One other goal I would have will serving the Board is to get youth involved and informed about issues in the city that they may not know about, but affect them.

Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified because I want the youth voice to be heard in the City Council; and from my experience in working with the community and people my age, I could make valuable recommendations on issues affecting local youth. Given my experiences of planning events for the community, and being an Explorer, I could effectively help organize, plan programs, and events, that the youth want.

Youth Commission Application - Trinidad Olguin Correa

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By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Youth Commission Application - Zafara Burzenski

City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Zafara Burzenski
Phone
number(s):
email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

N/A Date of
Birth*:

Last 4 of
SSN:

N/A
List your qualifications for this appointment:

My qualifications for this appointment is as followed: - Gilroy Library Teen Advisory Board - Voiceopedia Executive Board - Gilroy Foundation Youth Board - Superintendent's Youth Advisory Committee - Leadership Class at Christopher High School List any service to the community including any prior appointments:

I have volunteered for the Gilroy Downtown Live event and helped with set-up and clean up. Last summer as well as this summer, I have been volunteering at 6th Street Studio and Arts Center assisting children with their art projects as well as set-up and clean-up for all activities.

What are your goals while serving on this Board/Commission/Committee? A goal of mine is to make sure that the youth of Gilroy is recognized and supported during my time on this board. I want to give my insight into policies being made and work with other leaders who share the same initiative as me. I want youth to be supported especially in the career area hosting events that help youth decide what they want to do after school and what they can do during their youth years to help get them there. I want to bring the youth of Gilroy closer together and help people get to know one another. We would be able to feel closer as a community by promoting events that help our community better know and trust each other.

Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on this commission as I am a leader in my community and have experience serving on leadership boards. I am apart of the Superintendent's Youth Advisory Committee where I have worked with classmates from my school as well as my principal to successfully launch a rebranding of our Wellness Center. Last year I was apart of the Gilroy Foundation Youth Board where I worked with my peers to decided where different grants go and

Youth Commission Application - Zafara Burzenski

who would make the best use of the grant we were offering. At Christopher High School, I was apart of the Leadership class where I learned different skills such as how to take lead in a project and to communicate well with my other group members. I am a great listener and am open to all ideas. I work well with others and I am able to give my input on decisions that benefit all of the Gilroy youth.
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By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

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Special Meeting Minutes
City of Gilroy
City Council Special Meeting Minutes
Monday, June 16, 2025 | 5:30 PM

1. OPENING

1. Call to Order
The meeting was called to order by Mayor Bozzo at 5:30 PM.

2. Roll Call
Attendance Attendee Name
Present Council Member Dion Bracco
Council Member Tom Cline
Council Member Terence Fugazzi
Council Member Zach Hilton
Council Member Carol Marques
Council Member Kelly Ramirez
Mayor Greg Bozzo
Absent

2. CLOSED SESSION
Mayor Bozzo opened public comment.

With no speakers, Mayor Bozzo closed public comment.

Motion
Enter Closed Session
RESULT: Passed
MOVER: None
SECONDER: None
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo Council entered Closed Session at 5:33 PM.

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.11(2) Name/Title: Jimmy Forbis, City Administrator

2. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. Pending Litigation Pursuant to Paragraph (1) of Subdivision (d) of Government Code Section 54956.9 and Gilroy City Code Section 17A.11 (3) (a), Gandolfi Investments, LLC v. City of Gilroy, et.al., Superior Court for the County of Santa Clara, Case Number 24CV444165, filed July 26, 2024.

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3. ADJOURN TO OPEN SESSION
The City Council returned to open session at 6:32 PM with no reportable action.

4. ADJOURNMENT
With no further business, the meeting was adjourned at 6:32 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Gilroy on July 28, 2025.

Bryce Atkins
Acting City Clerk

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Regular Meeting Minutes
City of Gilroy
City Council Regular Meeting Minutes
Monday, June 16, 2025 | 6:00 PM

1. OPENING

1. Call to Order
The meeting was called to order by Mayor Bozzo at 6:32 PM.

2. Pledge of Allegiance
The Pledge of Allegiance was led by Council Member Hilton.

3. Invocation
Pastor Greg Quirke led the invocation.

4. City Clerk's Report on Posting the Agenda
Acting City Clerk Atkins reported that the agenda was posted on Friday, June 13, 2025, at 2:44 PM.

5. Roll Call
Attendance Attendee Name
Present Council Member Dion Bracco
Council Member Tom Cline
Council Member Terence Fugazzi
Council Member Zach Hilton
Council Member Carol Marques
Council Member Kelly Ramirez
Mayor Greg Bozzo
Absent

6. Orders of the Day

7. Employee Introductions
• Bryce Atkins, Assistant to the City Administrator, introduced Kylie Katsuyoshi and Stefan Mercer.
• Sharon Goei, Community Development Director, introduced Michael Fossati. • Arlen Summers, Fire Division Chief, introduced Christopher Glum. • Ken Binder, Interim Police Chief, introduced Madisen Ruelas, Matthew Latshaw, and Aesha Sandoval.

2. CEREMONIAL ITEMS - Proclamations and Awards

1. Proclamation Honoring the Gilroy High School Wrestling Team Members of the Gilroy High School Wrestling Team and coaches received the proclamation.

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2. Proclamation in Honor of Don Gage
The family of Don Gage received the proclamation.

3. PRESENTATIONS TO THE COUNCIL

1. Presentation of the Annual Report from Visit Gilroy
Frank Johnson, CEO of Visit Gilroy, gave the presentation.

2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE

AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY

COUNCIL
Mayor Bozzo opened public comment.

John Pena - commented about food trucks and the challenges being experienced.

Robert Butler - commented about the kids drama club and an unhoused fundraising concert, food trucks, and a book he published.

Miguel Ayala - commented about his concern with the Thursday night music and that there were ADA walkways blocked.

Greg Felios - commented about his positive experience with the Thursday night music event, and a group on Saturdays at noon that formed for a peaceful demonstration.

Jennifer Del Bono - commented about her pride in the community with the peaceful protesting and civility between opposing protesters.

Ron Kirkish - commented about the Garlic Festival ticket sales, excitement about the event, and the Cherries Jubilee attendance.

With no further speakers, Mayor Bozzo closed public comment.

4. REPORTS OF COUNCIL MEMBERS
Council Member Bracco - No report.

Council Member Fugazzi - No report.

Council Member Marques - reported on the Santa Clara County Habitat Agency Governing Board meeting and budget information.

Council Member Hilton - No report.

Council Member Ramirez - No report.

Council Member Cline - No report.

Mayor Bozzo - No report.

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5. CONSENT CALENDAR
Mayor Bozzo opened public comment.

With no speakers, Mayor Bozzo closed public comment.

Motion
Approve
RESULT: Passed
MOVER: Council Member Tom Cline
SECONDER: Council Member Carol Marques
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

1. Adoption of the Minutes from the May 19 and June 2, 2025 City Council Regular Meeting, the June 7, 2025 Coffee with the Mayor, and the June 9, 2025 City Council Special Meeting

2. Approve the Purchase of two Playground Shade Covers for the Third Street Park in the amount of $112,497, and include a 10% contingency, for a total not to exceed amount of $123,747, utilizing National Purchasing Partners Contract (NPP) PS21070 and authorize the City Administrator to execute the agreement with Ross Recreation Equipment, Inc. and any other related documents necessary to complete the purchase and installation of the shade structures.

3. Adoption of a Resolution of the City Council of the City of Gilroy Approving the Application for Metropolitan Transportation Commission Capital Implementation Grant Funds for the Gilroy Public Library Electrical Vehicle Chargers Project and Authorize the Execution of the Agreement and Related Documents

4. Approval of a Notice of Acceptance of Completion for the City Hall Backup Generator Project No. 21-PW-268

5. Claim of Terell Felton (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim)

6. Adopt an Ordinance to Adopt by Reference the Mapping of the Fire Hazard Severity Zones as Issued by the California Department of Forestry and Fire Protection

7. City Council Appointment of Kim Mancera to the Position of City Clerk

6. BIDS AND PROPOSALS

1. Award a Contract to McKim Corporation for the Fiscal Year 2024-25 (FY25) Citywide Pavement Rehabilitation Project No. 25-PW-295
Mayor Bozzo opened public comment.

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With no speakers, Mayor Bozzo closed public comment.

Motion
Award the Contract to McKim Corporation.

RESULT: Passed
MOVER: Council Member Carol Marques
SECONDER: Council Member Kelly Ramirez
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
Motion
Adopt the budget amendment resolution.

RESULT: Passed
MOVER: Council Member Kelly Ramirez
SECONDER: Council Member Tom Cline
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

2. Award a Contract to Vanguard Construction for the FY25 Engineering Sidewalk Replacement Project No. 25-PW-296 in the amount of $652,787, Approve a Project Contingency of $65,278, and Approve a Total Project Expenditure of $718,065 for Construction
Mayor Bozzo opened public comment.

Maria Aguilar - commented about concerns regarding property owners having to pay to fix sidewalks damaged by City trees, and instructions to property owners about deep watering.

With no further speakers, Mayor Bozzo closed public comment.

Motion
Reject all bids.

RESULT: Passed
MOVER: Council Member Zach Hilton
SECONDER: Council Member Tom Cline
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

7. PUBLIC HEARINGS

1. Appeal of the Planning Commission’s Determination for Architectural and Site

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Review and Variance application for removal of an existing 35-foot monopole and installation of a 65-foot monopole, or 70-foot monopine design, and related equipment located at 401 First Street, Application No. AS 24-14 and V 24-01 (Continued Item)
Mayor Bozzo opened the Public Hearing.

With no speakers, Mayor Bozzo closed the Public Hearing.

Council made findings of particular sensitivity to require the monopine design.

Motion
Uphold the appeal with the requirement to use the monopine design for the project, without the automatic provision allowing the applicant to revert to the original monopole design if the geophysical study finds the monopine design to be infeasible.

RESULT: Passed
MOVER: Council Member Terence Fugazzi
SECONDER: Council Member Kelly Ramirez
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

2. Public Hearing to Accept the Public Health Goal Report for the Gilroy Drinking Water System in Accordance with California Health and Safety Code 116470 Mayor Bozzo opened the Public Hearing.

With no speakers, Mayor Bozzo closed the Public Hearing.

Report was received.

8. UNFINISHED BUSINESS

1. Aquatics Program Operations
Mayor Bozzo opened public comment.

Ron Kirkish - commented about costs associated with heating the pool.

With no further speakers, Mayor Bozzo closed public comment.

2. Sharks Ice Update
Mayor Bozzo opened public comment.

With no speakers, Mayor Bozzo closed public comment.

9. INTRODUCTION OF NEW BUSINESS

1. Acceptance of a One-Year Agreement with Santa Clara County

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Communications for Emergency Medical Dispatching
Mayor Bozzo opened public comment.

Ron Kirkish - Commented about negative public perception regarding response times but increasing costs.

With no further speakers, Mayor Bozzo closed public comment.

Motion
Approve the agreement.

RESULT: Passed
MOVER: Council Member Dion Bracco
SECONDER: Council Member Carol Marques
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

2. Approval and Authorization to Purchase Real Property Located at 641 Old Gilroy Street (APN 841-100-10 and 841-100-28)
Mayor Bozzo opened public comment.

With no speakers, Mayor Bozzo closed public comment.

Motion
Approve purchase of 641 Old Gilroy Street (APNs 841-100-10 and -28).

RESULT: Passed
MOVER: Council Member Dion Bracco
SECONDER: Council Member Kelly Ramirez
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
Motion
Adopt the budget amendment resolution.

RESULT: Passed
MOVER: Council Member Tom Cline
SECONDER: Council Member Carol Marques
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

3. Gilroy Center for the Arts Proposed Mural Project and Donation Acceptance Mayor Bozzo opened public comment.

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Eric Vasquez - Commented about his design for this project.

With no further speakers, Mayor Bozzo closed public comment.

Motion
Approve mural project and delegate acceptance to the City Administrator.

RESULT: Passed
MOVER: Council Member Dion Bracco
SECONDER: Council Member Kelly Ramirez
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

4. Public Art Plaque and Augmented Reality Art Project at the Downtown Paseo Mayor Bozzo opened public comment.

With no speakers, Mayor Bozzo closed public comment.

Motion
Approve the placement of the proposed public art placard at the downtown paseo.

RESULT: Passed
MOVER: Council Member Carol Marques
SECONDER: Council Member Terence Fugazzi
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

5. Approval of the Amendment to the Lease with Gilroy Gardens Family Theme Park Removing the Treehaven Fire Station from the Premises Mayor Bozzo opened public comment.

With no speakers, Mayor Bozzo closed public comment.

Motion
Approve the amendment to the agreement with Gilroy Gardens.

RESULT: Passed
MOVER: Council Member Tom Cline
SECONDER: Council Member Carol Marques
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

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6. Project Processing Agreement, 315 Las Animas Ave. Project Mayor Bozzo opened public comment.

With no speakers, Mayor Bozzo closed public comment.

Motion
Approve the 315 Las Animas Project Processing Agreement with a modification to Paragraph 11 of the agreement regarding the borders of the Master Plan Area in Exhibit B, setting the borders to be Highway 101 as the eastern border, the West Branch Llagas Creek (canal south of Las Animas Avenue) to be the southern border, the Church Street alignment as the western border, and the Buena Vista alignment as the northern border.

RESULT: Passed
MOVER: Council Member Zach Hilton
SECONDER: Council Member Kelly Ramirez
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

10. CITY ADMINISTRATOR'S REPORTS
City Administrator Forbis provided an update on the Santa Teresa Fire Station project.

11. CITY ATTORNEY'S REPORTS
No report.

12. CLOSED SESSION
City Attorney Faber opened public comment.

With no speakers, City Attorney Faber closed public comment.

City Council entered Closed Session at 10:08 PM.

Motion
Remain in closed session
RESULT: Passed
MOVER: None
SECONDER: None
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec. 54956.8 and GCC Sec. 17A.8
Property: Gilroy Gardens Theme Park, 3050 Hecker Pass Highway, Gilroy, CA

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(APN’s: 810-17-024, 810-17-026, 810-17-029, 810-17-030, 810-17-031, 810-18- 002, 810-18-013, 810-19-005, 810-19-007, 810-19-010, 810-19-011, 810-19-014) Negotiators: Jimmy Forbis, City Administrator; Victoria Valencia, Economic Development Manager
Other Party to Negotiations: Gilroy Gardens Family Theme Park, LLC Under Negotiations: Price and terms of payment for sale or lease.

2. CONFERENCE WITH LABOR NEGOTIATORS – COLLECTIVE BARGAINING UNITS Pursuant to GC Section 54957.6 and GCC Section 17A.11(4) Collective Bargaining Units: Gilroy Police Officers Association, Inc.

Representing Gilroy Police Officers; Gilroy Management Association Representing Mid-Management Employees (GMA); and Unrepresented Exempt Employees (Confidential, Department Heads & Council-Appointed) City Negotiators: Jimmy Forbis, City Administrator; LeeAnn McPhillips, Assistant City Administrator and Administrative Services & Human Resources Director/Risk Manager
Anticipated Issue(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions
Memorandums of Understanding: City of Gilroy and Gilroy Police Officers Association Inc.; City of Gilroy and Gilroy Management Association (GMA)

13. ADJOURN TO OPEN SESSION
The City Council adjourned to open session at 11:15 PM.

14. ADJOURNMENT
With no additional business before the Council, the meeting was adjourned at 11:15 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Gilroy on Monday, July 28, 2025.

Bryce Atkins
Acting City Clerk

City of Gilroy

STAFF REPORT
Agenda Item Title: Approval of the Declaration of 56 Vehicles and Equipment as Surplus and Authorize the Disposition of the Surplus
Through Auction
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Administrative Services
Submitted by: LeeAnn McPhillips, Assistant City Administrator/HR Director Prepared by: LeeAnn McPhillips, Assistant City Administrator/HR Director, Walter Dunckel, Fleet and Facilities Superintendent
STRATEGIC PLAN GOALS: Not Applicable

RECOMMENDATION
Approve the surplus of 56 vehicles and equipment and authorize the disposal of the surplus through auction.

EXECUTIVE SUMMARY
Through the replacement of vehicles and equipment over the last several years, the City has built up a surplus of vehicles and some equipment that is well past their useful life.

Since they no longer serve a purpose for the City, it is appropriate to dispose of them through auction which results in a small return of funds to the Fleet Fund.

BACKGROUND
Under Gilroy City Code Section 2.43(c)(6), the sale of personal property with estimated value in excess of $10,000 shall require the approval of the City Council prior to sale.

The Fleet Division has identified a list of 56 vehicles and equipment (“vehicles”) recommended for disposition. The list is attached to this staff report. The 56 vehicles include three pieces of equipment not typically classified as vehicles, namely a tractor, Bobcat, and a back hoe. The vehicles and equipment have reached the end of their useful life and have either been replaced or deemed unnecessary for current

operations. Fleet is estimating the total value of these items to be $152,600. Once approved, similar to prior surplus of vehicles, Fleet will coordinate with an auction company to dispose of the vehicles.

ALTERNATIVES
Council may:

1. Declare the vehicles as surplus and authorize staff to dispose of them through auction. Recommended. The auction process is the most cost-effective and efficient method available at this time, and the vehicles are outdated and of limited/no usability for City purposes.

2. Choose not to declare the vehicles as surplus. Not recommended. This would cause an accumulation of vehicles to occupy needed space at the Fleet facility or other City storage areas. Additionally, delay in disposing of these assets will reduce the potential recovery of value as revenue from their sale.

3. Choose to surplus the items, but not authorize disposition through auction. Not recommended. While the City could place the vehicles for sale through direct purchase, the benefit would be limited due to the staff time to manage the sale of each individual vehicle, as well as the cost of advertising each vehicle.

FISCAL IMPACT/FUNDING SOURCE
The Fleet Division estimates the value of the surplus to be $152,600. An undetermined portion of this amount will return to the City as revenue for the Fleet Fund. Due to the nature of auction dispositions, the amount of revenue will not be known until the assets are sold.

NEXT STEPS
The next step is to secure the services of an auction company to sell the vehicles and equipment at auction. All equipment is removed from the vehicle prior to departure for auction. Therefore, the vehicles are already being prepared for auction. Once an agreement is signed, the auction company will pick up and auction the vehicles, clearing needed space for other vehicles and equipment, and eliminating a stockpile of unsightly vehicles.

Attachments:

1. Surplus Vehicle List July 2025

Surplus Vehicle List
Number Vehicle Type Year Odometer VIN Est Value
1201 Ford Crown Vic 2002 120,723 2FAFP71W62X129842 1,200.00 1234 Chrysler PT Cruiser 2002 20,286 3C4FY48B22T289615 2,900.00 1304 Ford Crown Vic 2003 103,374 2FAHP71W23X165649 1,200.00 1305 Ford Crown Vic 2003 96,819 2FAHP71W93X165650 1,200.001601 Ford Crown Vic 2006 127,293 2FAFP71W86X132568 1,400.001707 Ford Focus 2007 50,871 1FAHP34N97W190075 2,500.001711 Ford Crown Vic 2007 134,167 2FAHP71WX7X125339 1,400.001715 Ford Crown Vic 2007 110,112 2FAHP71W17X125343 1,400.00 1809 Ford Crown Vic 2008 125,490 2FAHP71VX8X150508 1,400.00 1811 Ford Crown Vic 2008 114,536 2FAHP71V88X150510 1,500.002004 Chevy 3500 Util 2000 88,499 1GBGC34R7YR230887 2,500.00 2005 SCRWA Chevy 3500 Utility 2000 44,750 1GBGC34R6YR230931 3,500.00 2009 Chevy Blazer S‐10 2009 103,253 1GNDT13WXY2407166 1,500.002013 Chevy Blazer S‐10 2000 141,289 1GNDT13W4Y2381342 1,200.002103 Chevrolet 1500 Silverado 2001 169,325 2GCEC19V611262919 1,500.00 2105 Chevy Blazer S‐10 2001 96,185 1GNDT13W412126874 1,300.00 2106 Chevrolet Venture 2001 78,667 1GNDX03E91D249306 1,200.002107 Ford Ranger Pickup (bad transmission) 2011 155,855 1FTKR1ED0BPA43151 1,200.00 2204 Chevy 2500HD bad transmission 2002 118,881 1GBHC29U12E298161 1,500.00 2207 Chevy Blazer S‐10 2002 39,177 1GNDT13W62K214830 1,900.00 2301 Ford F150 1993 120,563 2FTDF15Y8PCA39071 1,300.002305 Chevrolet Tahoe 2003 86,292 1GNEC13Z03J296074 1,300.002306 Chevrolet Tahoe 2003 268,940 1GNEC13Z32J299639 900.002310 Ford F350 1993 101,173 2FDHF37H1PCA55733 2,300.002408 Ford Aerostar Van 1994 80,513 1FMCA11U8RZB10204 1,100.002501 GMC Utility Van 1995 75,437 1GFG35KXSF517767 1,100.002502 Ford Escape Hybrid (White) 2006 42,492 1FMYU95H26KB01284 1,500.002604 Ford Escape Hybrid (Black) 2006 178,926 1FMYU95H56KC95910 1,500.002606 Ford F450 Crane Truck 2006 110,744 1FDXF46P66ED71910 3,200.002608 Ford F450 Crane Truck (water) bad oil pum 2006 92,357 1FDXF46PX6ED71909 3,200.002609 Ford F150 2006 51,537 1FTRF12296NB74140 3,900.002708 Ford Ranger Pickup 2007 135,351 1FTYR14D97PA47296 1,500.00

2719 Ford Explorer Interceptor 2017 103,024 1FM5K8AR7HGC57232 4,500.00 2950 Chevy Blazer S‐10 1999 109,184 1GNDT13W7X2178685 900.00 3004 KME Type 1 Fire Engine 1999 92,106 1K9AF4280YN058113 15,000.00 3101 Kodiac command truck 1991 14,594 1GBL7H1M9MJ112020 4,900.00 3202 Pierce Type 1 Fire Engine 1989 112,198 1P9CA01D5A040212 18,000.00 3408 International 4400 Water Truck 1991 19,093 1HTSDN2R8NH404018 5,000.00 3422 Internaltional 4600 Flat Bed 1987 23,928 1HT5BZPM7NH404019 5,000.003431 Freightliner FLC11242SD Dump Truck 1989 24,024 1FVX1WYB3KH408487 5,000.003501 Ford F550 Type 6 Fire Engine 2005 39,389 1FDAX57P15EB57722 10,000.00 3719 Amida SL4060D light trailer 1984 N/A 84068680 500.003722 Amida SL4060D light trailer 1989 N/A 8911D4MH 500.004102 Vermeer BC1800A Chipper 2001 2231 hours 1VRN1312111002386 1,200.00 4402 Ford I‐7000 Sweeper Truck 1993 62,493 1FDXR72CXRVA27514 500.00 4403 International Armored Vehicle 1977 315,286 D0532GHB11350 900.00 4603 Case International Tractor 385 1985 N/A N/A 1,900.00 4611 Bobcat model 643 1985 N/A 5015‐M‐20329 2,500.00
4612 Case 580E Back Hoe 1985 N/A N/A 4,900.00
4720 Signal light trailer 1984 N/A 26704720 200.00
5002 Honday Motorcycle ST1300 2009 81,725 JH2SC51719K600656 4,500.00 5003 Honda Motorcycle ST1300 2009 47,915 JH2SC51779K600631 4,500.005005 Honda Motorcycle ST1300 2011 22,831 JH2SC5176BK700080 4,500.007201 Gem electric car 2002 N/A 5ASAK27422F023925 500.00 7703 Gem electric car 2007 N/A 5ASAK27487F042986 500.00 8203 Display Solutions trailer sign solar 2001 N/A 5HJ2G09191S01010124 500.00 Total Estimated Value 152,600.00

City of Gilroy

STAFF REPORT
Agenda Item Title: Acceptance of a $275,692.08 Grant from the Department of California Highway Patrol Cannabis Tax Fund Grant Program for Driving Under the Influence Enforcement Activities and Adoption of a Resolution of the City Council of the City of Gilroy Approving a Fiscal Year 2026 Budget Amendment
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Police
Submitted by: Ken Binder, Interim Police Chief
Prepared by: Patricia Vigil, Management Analyst
STRATEGIC PLAN GOALS: Develop a Financially Resilient Organization

RECOMMENDATION

1. Accept the Department of California Highway Patrol Cannabis Tax Fund Grant Program award for $275,692.08; and

2. Adopt a resolution amending the Fiscal Year 2026 budget to appropriate the grant funds into the Police Department Special Grants Fund.

EXECUTIVE SUMMARY
The Gilroy Police Department (GPD) has been awarded a $275,692.08 grant through the Department of California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP), made possible by Proposition 64, the Control, Regulate, and Tax Adult Use of Marijuana Act. This grant supports education, prevention, and enforcement related to impaired driving. The funding will be used for DUI-specific enforcement equipment, officer training, saturation patrol operations, and public outreach. City Council approval is required to formally accept the grant and amend the Fiscal Year 2026 budget to appropriate the funds.

BACKGROUND

Proposition 64, passed by California voters in 2016, mandates that a portion of cannabis tax revenues be used to mitigate the impacts of marijuana legalization, including impaired driving. The California Highway Patrol administers the Cannabis Tax Fund Grant Program (CTFGP) to support local governments in achieving this goal. The CTFGP aims to reduce impaired driving crashes, enhance public education regarding the dangers of drug and alcohol impaired driving, and improve roadway safety across California. In June 2025, GPD was notified of its successful grant award in the amount of $275,692.08. The grant term runs from July 1, 2025, through June 30, 2026, and operates on a reimbursement basis.

ANALYSIS
The Gilroy Police Department (GPD) maintains a dedicated Traffic Unit comprised of three full-time motorcycle officers and one supervising sergeant. This team works to reduce fatal and injury collisions through enforcement, education, and collaboration with the City’s Engineering Division to address hazardous roadway conditions. From January 2021 through December 2024, alcohol-involved injury collisions have continued to rise, underscoring the need for sustained and focused enforcement efforts. In response, the Department remains committed to enhancing DUI enforcement by training officers as Drug Recognition Experts (DREs), ensuring they are equipped to identify and address drug-impaired driving more effectively.

Grant funding from the CTFGP provides an opportunity to expand DUI enforcement efforts through equipment purchases, training, and community outreach. The funding will support:
• A DUI police motorcycle and upfitting to replace aging equipment and allow deployment of up to five motorcycle officers with prior Traffic Unit experience.

Motorcycles are critical to saturation patrols due to their agility in traffic, ability to operate in areas inaccessible to patrol vehicles, and value in covert enforcement scenarios.
• A DUI checkpoint/saturation patrol truck and upfitting, which will serve as a mobile command and operational base. This vehicle provides the necessary signage, lighting, and traffic control tools required to safely conduct checkpoints, particularly in high-traffic or low-light environments. • A DUI all-terrain vehicle (ATV) and upfitting, which will provide essential access to areas that are not easily reached by standard patrol vehicles, such as trails, large parking lots, parks, and special event grounds. These locations often require law enforcement presence, and the ATV ensures that officers can navigate these environments quickly and safely to maintain visibility, respond to incidents, and support police operations in unconventional or high-traffic settings. • Funding for officer overtime during DUI saturation patrols, Drug Recognition Expert (DRE) training, travel, and community outreach initiatives aimed at educating the public about the risks and consequences of impaired driving.

These resources are not just enhancements; they are essential to ensuring that DUI operations are conducted safely, efficiently, and in a manner that reflects best practices in traffic enforcement. DUI checkpoints are inherently high-risk operations involving traffic congestion, impaired drivers, and the need for rapid situational response. This equipment and training will enhance officer safety, improve detection and deterrence, and ultimately reduce impaired driving-related injuries and fatalities in Gilroy.

To accomplish this, City Council action is required to accept the grant and appropriate the funds in the FY26 budget. The proposed budget appropriation is in the Police Department Special Grants Fund as follows:

Org/Object Project String Amount
2253000-52610
(Expenditure)
30CHP23520-Prog Exp $60,689.14
2253000-53125
(Expenditure)
30CHP23520-Vehicles $215,002.94
2253000-43120 (Revenue) 30CHP23520-State $275,692.08

ALTERNATIVES
The City Council may choose not to approve the acceptance or appropriation of the CHP grant funds. Staff does not recommend this option, as it would require identifying alternative funding sources or reducing the scope and frequency of DUI saturation patrols and public education efforts. This would limit the Department’s ability to proactively address impaired driving risks in the community.

FISCAL IMPACT/FUNDING SOURCE
Approval of this action will increase both revenue and expenditure appropriations in the Police Department’s Special Grants Fund (Fund 225) by $275,692.08. All expenditures are reimbursable under the terms of the CHP Cannabis Tax Fund Grant Program. No City General Fund match is required.

PUBLIC OUTREACH
The Police Department will implement a public engagement campaign via social media and community channels prior to each DUI saturation event. This outreach will include educational messaging about impaired driving risks, event transparency, and grant program funding acknowledgment, reinforcing community trust and awareness.

NEXT STEPS

N/A
Attachments:

1. FY26 CHP Resolution $275,692.08

2. updated Grant Agreement Schedule A FY25-26 signed KB

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY

AMENDING THE BUDGET FOR THE CITY OF GILROY FOR
FISCAL YEAR 2025-2026 IN THE POLICE DEPARTMENT GRANTS

FUND AND APPROPRIATING PROPOSED EXPENDITURE
AMENDEMENTS.

WHEREAS, the City Administrator prepared and submitted to the City Council a budget for the City of Gilroy for Fiscal Years 2025-2026 and 2026-2027, and the City Council carefully examined, considered and adopted the same on June 2, 2025; and WHEREAS, City Staff has prepared and submitted to the City Council a proposed amendment to said budget for Fiscal Year 2025-2026 for the City of Gilroy in the staff report dated July 28, 2025, for the Police Departments Grants Fund, appropriating funding received from the Department of California Highway Patrol, Cannabis Tax Fund Grant Program; and WHEREAS, the City Council has carefully examined and considered the same and is satisfied with said budget amendments.

NOW, THEREFORE, BE IT RESOLVED that revenue and expenditure appropriations in the Police Department Grants Fund, Fund 225, is hereby increased by $275,692.08 for Fiscal Year 2025-2026.

PASSED AND ADOPTED this 28th day of July 2025 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

APPROVED:
______________________________
Greg Bozzo, Mayor
ATTEST:

Kim Mancera, City Clerk

Resolution No. 2025-XX
Acceptance $275,692.08 CHP Grant
City Council Regular Meeting | July 28, 2025

CERTIFICATE OF THE CLERK
I, KIM MANCERA, City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council held Monday, July 28, 2025 with a quorum present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Date.
____________________________________
Kim Mancera
City Clerk of the City of Gilroy
(Seal)

State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23520 ________________________________________________________________

1. GRANT TITLE
FY25/26 CTFGP Law Enforcement - Gilroy Police Department

2. NAME OF ORGANIZATION/AGENCY
Gilroy Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $275,692.08

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Ken Binder
Title: Chief of Police
Phone: (408) 846-0350
Address: 7301 Hanna Street
Gilroy, CA 95020
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Harjot Sangha
Title: Director of Finance
Phone: (408) 846-0350
Address: 7301 Hanna Street
Gilroy, CA 95020

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

Schedule A
Gilroy Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
The Gilroy Police Department (GPD) is committed to maintaining safe roads through detecting impaired drivers and enforcement of the vehicle code. Our proposed project for FY 25/26 is to request staffing funding for ten (10) DUI Saturation Patrols, two(2) Community Outreach, and to request funds to send two (2) officers to Drug Recognition Expert (DRE) courses for certification. Our proposed project would include funding to obtain two (2) dedicated marked DUI Enforcement Police Motorcycles, one (1) dedicated marked DUI Enforcement Vehicle for Saturation Patrols, one (1) All-Terrain Vehicle to assist in moving UAV equipment and personnel during DUI Enforcement activities, and one (1) DUI Saturation Unmanned Aerial Vehicle (UAV).

Problem Statement & Proposed Solution
The Gilroy Police Department (GPD) is in the southernmost portion of Santa Clara County. The City of Gilroy is 16.54 square miles and according to the last US Census Bureau statistics available, the city has a population of 59,520. The City of Gilroy is one of the last “affordable” housing areas in Santa Clara County and serves as a home for many of the tech workers from Silicon Valley. The City of Gilroy is in southern Santa Clara County at the intersection of US-101, CA 152, and CA 156. As with many jurisdictions, we have seen our community explode in residential and commercial development. The City of Gilroy has also approved more low- and moderate-income housing, commercial warehouse space, which has seen an increase in the amount of traffic in our region. Additionally, the City of Gilroy experienced a large, unhoused population of individuals, and while the residentially challenged do not affect traffic directly, they draw significantly on our already stretched resources. Most of the high-density housing and commercial development has occurred along our arterial roadways and has significantly impacted the traffic on our roadways during commute hours. To avoid congestion on U.S. 101, many motorists utilize our main arterial roadways such as Monterey Road, Santa Teresa Boulevard, and First Street.

While reviewing collision data, The Gilroy Police Department (GPD) recognized the following trends within the city limit. Using Crossroads Analytics for 2023, GPD reported 454 total collisions on our roadways. Of the 454 collisions, 180 collisions involved injuries with a total of 244 victims. 28 of the 180 injury collisions involved alcohol, affecting 36 victims. 14 collisions were motorcycle related which included one alcohol involved motorcycle injury. 158 of the collisions in 2023 occurred during nighttime hours. Using Crossroads Analytics for 2024, GPD reported 504 total collisions on our roadways. Of the 504 collisions, 222 collisions involved injuries with a total of 316 victims. 30 of the 222 injury collisions involved alcohol, affecting 40 victims. 10 collisions were motorcycle related, one of which was a fatality. The driver responsible in this collision was impaired by drugs. 198 of the collisions in 2024 occurred during nighttime hours. In 2024, GPD proactively arrested 125 motorists for driving under the influence of alcohol, drugs, or a combination of both. To lower the number of victims of vehicle collisions, GPD has made it a priority to conduct directed enforcement for PCF violations, education of motorists, DUI/DUID saturation patrols and DUI checkpoints. In 2024, GPD issued 2,592 traffic citations. Using Crossroads Analytics, GPD recognized an increase in total injury collisions year over year since 2021. The data revealed a total of 76 injury collisions in 2021, 157 in 2022, 180 in 2023, and 222 in 2024. The same increase is seen with alcohol involved injury collisions with the data revealing 9, 21, 28, and 30 collisions in respective years. Our goal is to lower the number of injury collisions, injury victims, and impaired driving. Most of the fatal crashes in 2022, 2023, and 2024 occurred during the nighttime hours. GPD routinely deploys saturation patrols to coincide with major holidays (Winter Mobilization, Super Bowl, St. Patrick's Day, Labor Day, Memorial Day, etc.) to identify impaired drivers and remove them from our roads.

Our proposed solution for the issue of impaired drivers in our jurisdiction is to increase the number of saturation patrols and to send two officers to DRE courses for DRE certification.

Schedule A
The Gilroy Police Department is requesting funding to deploy ten (10) DUI saturation patrols, twice as many as the 2024/2025 grant request and we are requesting funding to send two (2) officers to Drug Recognition Expert (DRE) courses to be certified as DRE’s during the grant funded year. The Gilroy Police Department is looking to revamp our DRE program immediately with officers who have shown a keen interest in DUI’s/DUID’s and the DRE program. Having two DRE’s will greatly increase our efforts and ability to detect DUI/DUID drivers.

We are requesting funding for much needed equipment. The Gilroy Police Department is requesting funding for two (2) 2025 BMW R1300RT motorcycles to augment the DUI saturation patrols as it is a preferred mode of enforcing traffic laws, especially in our downtown district which tends to be impacted by vehicular and pedestrian traffic. These motorcycles would be used by our traffic enforcement officers and part-time motor officers during saturation patrols since our traffic enforcement officers respond to most collisions in our jurisdictions. The Gilroy Police Department is requesting one (1) 2025 Ram 3500 pickup truck to help augment our DUI Saturation Patrols. GPD only has one truck capable of towing our DUI trailer. The current truck is also used by the SWAT Team, Community Engagement Team, Mounted Enforcement Unit, and patrol teams. There have been issues with the truck being unavailable during DUI Saturation patrols in the past. The DUI Ram Truck will be utilized during DUI Saturation Patrols and for many years afterwards. GPD is requesting an all-terrain vehicle to assist in moving equipment and personnel during enforcement activities such as Saturation Patrol and to tow/deploy GPD’s UAV equipment. Lastly, GPD is requesting an Unmanned Aerial Vehicle for use at our DUI Saturation Patrols to assist in identifying vehicles that are violating the vehicle code. The UAV will be used to radio identifying information to officers deployed in the area.

Performance Measures/Scope of Work
As stated in our problem statement, in 2023, 28 out of 180 injury collisions involved an impaired driver. Nearly 16% of our at-fault drivers in a collision made the decision to drive impaired. In 2024, 30 out of 222 injury collisions involved an impaired driver. Nearly 14% of our at-fault drivers in a collision made the decision to drive impaired. Our performance measure would be based on the reduction in the number of collisions involving alcohol and the number of proactive DUI/DUID arrests our department completes. Aside from equipment requests, GPD is seeking funding for ten (10) saturation patrols and funding to send two GPD officers to Drug Recognition Expert (DRE) courses to be certified as DRE’s. GPD does not currently have certified DRE’s. GPD is committed to making the DRE certification and DRE program a priority. GPD believes we will be more effective in DUI/DUID enforcement with multiple DRE certified officers.

Ten (10) DUI Saturation Patrols (Q1=2, Q2=4, Q3=2, Q4=2): Our Saturation Patrols aim to increase our proactive DUI/DUID arrests by 10%, which will make our roadways safer and increase our community’s confidence that our department is committed to roadway safety. The request for funding of two BMW R1200RT’s, and the 2025 Ram 2500 will be utilized in these saturation patrols.

Drug Recognition Expert Training Course: (Q1-Q2=2 Officers obtain DRE certification, Q3-Q4=DRE Officers work DUI Saturation Patrols upon approval of the 2025/2026 grant award), The Gilroy Police Department will identify two officers immediately from the list of officers identified as having interest in the DRE program. The DRE’s will identify a DRE classroom course and a DRE Field Certification course. The officers will be required to have their certifications completed by the end of Q2. The DRE’s will be assigned to Saturation Patrols in Q1 and Q2 and their certification will provide them with an enhanced skillset during their Q3 and Q4 Saturation Patrols. GPD should see a decline in DUI/DUID driving and collisions with DRE trained police officers on Saturation Patrols.
2 BMW R1300RT Police Motorcycles for DUI Saturation Patrols (Q1=Purchase, Q2=Receive, Q3-Q4=Use to complete DUI Saturation Patrols)
1 DUI All-Terrain Vehicle will be used to transport UAV equipment out in the field to support DUI Saturation patrols, and to provide Community Outreach (Q1=Purchase, Q2=Receive, Q3-Q4=Use to assist with DUI Saturation Patrols and Community Outreach via Social Media and in person. 1 2025 Ram 2500 (Q1=Purchase, Q2=Receive and upfit, Q3-Q4=Complete DUI Saturation patrols with vehicle. Vehicle will be marked with "DUI Enforcement." Social Media posts will show the vehicle during enforcement. Our Saturation Patrols and social media posts with this vehicle aim to increase our proactive DUI/DUID arrests by 10% and reduce DUI/DUID by 10%.

Schedule A
1 Unmanned Aerial Vehicle (UAV) (Q1=Purchase, Q1=Receive, Q1-Q4=Utilize the UAV during saturation patrols to identify violators in areas of town hit hardest by DUI related occurrences, collisions, and violations of the vehicle code. The drone operator will radio those observations to DUI Saturation Enforcement officers.

Project Performance Evaluation
The Gilroy Police Department will use internal statistics to demonstrate the reduction in DUI/DUID collisions during Q3 and Q4.

GPD will issue an initial press release upon awarding of the grant, so our community is aware of the commitment of the Gilroy Police Department to reducing DUI/DUID related collisions with the assistance of the CHP Cannabis Tax Fund Grant.

We will issue a press release upon receiving our new Police Motorcycles, Ram 2500 truck, all terrain vehicle, and drone, with photographs so our community is aware of our commitment to reducing DUI/DUID related collisions with the assistance of the CHP Cannabis Tax Fund Grant.

We will issue a press release, (10) in all, for each of the DUI Saturation patrols and include photos of our new Police equipment in action.

GPD will upload all classroom and course registration, attendance and certificates to document the DRE certification process.

Program Sustainability
The Gilroy Police Department has identified the biggest challenges facing our department in this grant application. Our department equipment needs will be satisfied with this grant request if grant funding is not available or significantly reduced. The Gilroy Police Department will utilize the motorcycles for 6-7 years, the truck for 8+ years, the all-terrain vehicle for 5+ years, and the drone for 4+ years.

With the equipment and training the Gilroy Police Department has requested, we will continue to conduct DUI/DUID enforcement even if grant funding is reduced or eliminated. The City of Gilroy and the Gilroy Police Department is committed to traffic safety and DUI/DUID enforcement. We have made a commitment to our community to continue to reduce collisions of all types using enforcement, education, and engineering.

Administrative Support
The Gilroy Police Department does not request grant reimbursement for the administration of grant funds. The Gilroy Police Department and the City of Gilroy has successfully administered large Federal and State Grants for the past 15 years. The Traffic Sergeant will be responsible for administering this grant with the help of a part-time administrative assistant at the city’s cost. The part-time administrative assistant will help with data entry and grant scheduling. The Gilroy Police Department also employs a budget analyst, at no cost to the grant, to review grant related financial expenditures.

The Gilroy Police Department and the City of Gilroy have been good stewards of grant funds in the past and will continue to be good stewards of grant funds in the future.

Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
23520 Gilroy Police Department $275,692.08
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI Police Motorcycle Upfitting $37,936.92
DUI Truck Upfitting $8,066.05
DUI All Terrain Vehicle Upfitting $9,947.60
Category Sub-Total $55,950.57
Personnel
Community Outreach $2,083.20
DUI Saturation $52,599.94
Category Sub-Total $54,683.14
Travel
DRE Field Cert Travel - Attend $4,668.00
DRE Training Travel - Attend $1,338.00
Category Sub-Total $6,006.00
Equipment
DUI Police Motorcycles $48,875.00
DUI Checkpoint / Saturation Truck $78,906.45
DUI All Terrain Vehicle $31,270.92
Category Sub-Total $159,052.37
Grant Total $275,692.08

Schedule B-1
Budget Narrative
Gilroy Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
DUI Police Motorcycle Upfitting
$37,936.92
Emergency Warning Lights(red/blue) per unit =$2540.76 Two units=$5081.52 Motorola Radio per unit= $13,374.32 Two Units = $26,748.64 Additional Equipment-Map light, Shotgun/Rifle rack, extra key, shift pro, power plugs per unit=$3053.38 Two units = $6106.76
Note: The additional equipment is to make the motorcycle ergonomically function well as a police motorcycle for enforcement activity.

DUI Truck Upfitting
$8,066.05
*DUI Truck Upfitting with lights and siren=$8,066.05
DUI All-Terrain Vehicle Upfitting
$9,947.60
*Wrap for DUI All-Terrain Vehicle=$800 *Upfitting for DUI All-Terrain Vehicle=$9,147.60 Personnel
Community Outreach
$2,083.20
2 Community Outreach with DUI AAll-Terrain Vehicle =
$2,083.20 2 Officers per Outreach=OT$130.20/hr at 4 hrs per outreach/ 4hrs per officer / 16 hrs DUI Saturation
$52,599.94
10 DUI Saturation Patrols = $52,599.94
6 Officers per Patrol=OT$130.20/hr at 7 hrs per patrol/ 7hrs per officer / 420 hrs Travel
DRE Field Cert Travel - Attend
$4,668.00
*DRE Field Cert Travel =$3,984 *Classification=2 Police Officers *Lodging=$185 per night + taxes /9 nights each = $1,620x2 officers = $3,240 * Per Diem = $38 per day / 9 days for 2 officers = $684 DRE Training Travel - Attend
$1,338.00
*DRE Certification Course Lodging=$1,110 *Classification=2 Police Officers *Lodging=$185 per night + taxes /3 nights each = $555x2 officers = $1,110 * Per Diem = $38 per day /3 days for 2 officers = $228 Equipment
DUI Police Motorcycles
$48,875.00
DUI Police Motorcycle Cost per unit= $24,437.50 Two DUI Police Motorcycles =$48,875.00

Schedule B-1
Budget Narrative
Gilroy Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

DUI Checkpoint / Saturation Truck
$78,906.45
*DUI Checkpoint/Saturation Truck=$78,906.45
DUI All Terrain Vehicle
$31,270.92
*DUI All Terrain Vehicle to transport personnel to and from DUI checkpoints and to deploy radar trailers by hitch * Quantity=1 *DUI All Terrain Vehicle=$31,270.92

City of Gilroy

STAFF REPORT
Agenda Item Title: Approval of the FY 25 Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program for Public
Information Associated with the Community Rating System of the National Flood Insurance Program
Meeting Date: July 28, 2025
From: Jimmy Forbis, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Pamela Brown, Management Analyst Trainee
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure

RECOMMENDATION
Approve the FY 25 Annual Evaluation Report for the Santa Clara County MultiJurisdictional Program for Public Information associated with the Community Rating System of the National Flood Insurance Program.

EXECUTIVE SUMMARY
The Community Rating System (CRS) is a voluntary initiative of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS encourages participating communities to implement floodplain management, public outreach, and mitigation activities that exceed minimum NFIP requirements, thereby earning flood insurance premium discounts for property owners.

In Santa Clara County, eleven local agencies—including the City of Gilroy and the Santa Clara Valley Water District (Valley Water)—actively participate in the CRS Program. A key component of this program is the implementation of a Program for Public Information (PPI), which is a coordinated effort to identify, deliver, and evaluate public outreach activities that address local flood risk and preparedness needs.

The CRS awards credit to jurisdictions that adopt and execute a PPI, which contributes

to flood insurance premium discounts for residents and businesses. The PPI is updated every five years, with an Annual Evaluation Report required by FEMA to assess progress, refine outreach strategies, and demonstrate continued compliance. This report must be reviewed and approved by each participating agency’s governing body.

The FY 25 Annual Evaluation Report outlines the City’s continued engagement in collaborative outreach efforts and affirms its commitment to reducing flood risk through sustained public education and engagement. Approval of this report ensures ongoing eligibility for CRS credits and supports the City’s efforts to provide meaningful cost savings to the community through flood insurance premium reductions.

BACKGROUND
The City of Gilroy has been an active participant in the Federal Emergency Management Agency’s (FEMA) Community Rating System (CRS) under the National Flood Insurance Program (NFIP) since May 1, 2007. The CRS is designed to encourage and reward communities that implement floodplain management practices and public outreach initiatives that exceed the minimum requirements of the NFIP. In return, participating communities receive discounted flood insurance premiums for property owners.

In partnership with the Santa Clara Valley Water District (Valley Water), eleven jurisdictions within Santa Clara County—including the City of Gilroy—jointly participate in a Multi-Jurisdictional Program for Public Information (PPI). The current PPI was developed and adopted in 2021 and is scheduled for updates every five years, as required by FEMA guidelines.

The PPI, introduced into the CRS framework in 2013, is a voluntary but valuable component that allows communities to systematically plan, implement, and evaluate public outreach strategies aimed at increasing awareness of flood risk and promoting mitigation actions. The collaborative nature of the Multi-Jurisdictional PPI ensures consistent messaging and maximizes the impact of outreach efforts across the region.

To qualify for CRS credit under this activity, the governing body of each participating jurisdiction must formally adopt the PPI.

The City of Gilroy currently maintains a CRS Class 7 rating, which provides a 15% discount on flood insurance premiums for properties located within Special Flood Hazard Areas (SFHAs) and a 5% discount for properties located outside those areas.

ANALYSIS
Participation in the Community Rating System (CRS) is voluntary and requires a commitment of staff resources to manage and maintain. In return, residents and businesses benefit from a 15-percent reduction in flood insurance premiums as a Class

7 designated community. This premium reduction represents a significant benefit to residents choosing or required to have federal flood insurance.

CRS offers communities a structured framework to reduce flood risk through enhanced public education and floodplain management activities. A critical component of the CRS is the Program for Public Information (PPI), which provides an opportunity for jurisdictions to plan and execute outreach initiatives tailored to local needs.

Communities that adopt and implement a formal PPI are eligible for additional CRS credit, as the program demonstrates a commitment to proactive, coordinated, and datainformed public communication. The PPI enables jurisdictions to go beyond isolated outreach efforts by establishing a cohesive public information strategy with defined goals, targeted messaging, and measurable outcomes.

The Santa Clara County Multi-Jurisdictional PPI is managed collaboratively by a committee composed of both agency staff and community stakeholders. This structure allows for a broader range of perspectives, ensuring that outreach efforts are relevant, effective, and inclusive. For the City of Gilroy, the committee includes representatives from the Public Works Department as well as a community stakeholder, Ms. Merna Leal, a Gilroy resident and former District CRS Program Manager.

Ongoing participation in the Multi-Jurisdictional PPI enables the City to maximize CRS credits, maintain or improve its CRS class rating, and deliver continued flood insurance premium savings to residents and businesses. The Annual Evaluation Report provides a mechanism for assessing the effectiveness of implemented activities and identifying opportunities for refinement in future outreach planning.

ALTERNATIVES
The City Council may choose not to approve the FY 25 Annual Evaluation Report for the Multi-Jurisdictional Program for Public Information (PPI), the City would be unable to claim CRS credit for this activity. As a result, the City may risk a reduction in its CRS score, potentially impacting its current class rating and the corresponding flood insurance premium discounts available to property owners.

In lieu of participating in the County-wide Multi-Jurisdictional PPI, the City could pursue the development of an independent public information strategy. However, this approach would require significant staff time and resources to create, implement, and maintain a program that meets FEMA’s CRS criteria. Additionally, a standalone program may result in fewer efficiencies and lower CRS credit potential compared to participation in the regional, collaborative PPI effort.

FISCAL IMPACT/FUNDING SOURCE
Approval of the FY 25 Annual Evaluation Report does not result in any direct fiscal impact on the City. The costs associated with the development, coordination, and

ongoing administration of the Multi-Jurisdictional Program for Public Information (PPI) are fully funded through the Santa Clara Valley Water District’s adopted budget. The City’s continued participation in the PPI requires only minimal staff involvement, which is accommodated within existing departmental resources and does not necessitate additional funding.

PUBLIC OUTREACH
A copy of the FY25 Annual Evaluation Report for the Santa Clara County MultiJurisdictional PPI will be posted on the Public Works’ Flood Management webpage.

NEXT STEPS
Staff will continue to participate in the PPI committee, which re-convenes annually to evaluate the PPI and to make appropriate adjustments as needed. At the City’s next CRS verification visit (estimated in Fall 2025), staff will submit a copy of the PPI to receive the CRS credit.

Attachments:

1. FY25 Annual Evaluation Report_SCC__MultiJurisdictional_PPI

Docusign Envelope ID: 9429E17E-5523-4339-9AF3-121DB00708A7

MEMORANDUM
FC 14 (03-11-25)

TO: Melanie Richardson, P.E.

Interim Chief Executive Officer
FROM: Rachael Gibson
Chief of External Affairs
SUBJECT: FY25 Annual Evaluation Report
(Year 4: July 2024 – June 2025) for the 2021
Santa Clara County Multi-Jurisdictional
Program for Public Information (PPI)
DATE: June 12, 2025
Valley Water continues to support local partners in the Federal Emergency Management Agency's (FEMA's) National Flood Insurance Program (NFIP) Community Rating System (CRS) program.

The CRS is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements.

Through the CRS, flood insurance holders in participating communities receive discounted premium rates to reflect the reduced flood risk. The three goals of the CRS are:

1. Reduce flood damage to insurable property,

2. Strengthen and support the insurance aspects of the NFIP, and

3. Encourage a comprehensive approach to floodplain management.

Background
Valley Water has supported the local CRS program since 1998. Since Valley Water is not a land-use agency, it is not considered an NFIP community and does not technically qualify to participate in the CRS program.

Valley Water's flood risk reduction activities throughout Santa Clara County (county) earns CRS credits that are transferred to each CRS participating community, supporting savings on NFIP insurance policies within those jurisdictions. Currently, 11 of the 16 communities (cities, towns, and the county) within Santa Clara County participate in the CRS program.

For many of our communities, Valley Water’s CRS credits serve as a baseline. Between Valley Water’s baseline and the CRS community’s credit, NFIP flood insurance policyholders receive an average 15% discount. The average NFIP flood policy premium in Santa Clara County is approximately $1,000, meaning that CRS participating communities save their flood insurance holders about $150 to $200 per year by documenting the flood risk reduction activities it performs. Participation in the CRS program generates an annual savings of approximately $1.9M for NFIP policyholders in Santa Clara County.

The Santa Clara County Multi-Jurisdictional Program for Public Information FEMA first introduced the Program for Public Information (PPI) as a CRS creditable activity in 2013.

The PPI encourages CRS participating communities to work with local stakeholders to design a program for community outreach on flood risk reduction that best fits local needs. This can be done as a single or multi-jurisdictional effort.

Valley Water helped lead the development of the first five-year Multi-Jurisdictional PPI, which was adopted in 2015 and concluded in 2020 (2015 PPI). This countywide collaboration outreach program standardizes our flood risk and loss reduction outreach messaging while increasing communities’ CRS points.

Docusign Envelope ID: 9429E17E-5523-4339-9AF3-121DB00708A7

MEMORANDUM
FC 14 (03-11-25)

2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI) On April 27, 2021, the Valley Water Board of Directors adopted the subsequent 2021 PPI after the completion of the 2015 PPI; the CRS participating communities' governing bodies adopted the 2021 PPI soon thereafter.

In addition to updating the PPI every five years, FEMA requires CRS communities seeking continued CRS credit to complete an Annual Evaluation Report on PPI efforts and share the report with their governing bodies. Attached is our submittal of the Annual Evaluation Report for Fiscal Year 25 (Year 4 of the 2021 PPI). Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY25.

Please direct questions about the PPI Annual Evaluation Report to Kristen Yasukawa, Manager, Office of Civic Engagement at (408) 630-2876.

Rachael Gibson
Chief of External Affairs
External Affairs Division
6/11/2025
Date
cc: R. Gibson, K. Yasukawa, A. Fonseca, R. Moreno, CRS File, Egnyte electronic filing system Attachment: Annual Evaluation Report for FY25 (Year 4) for the 2021 Santa Clara County MultiJurisdictional Program for Public Information (PPI) W:\External Affairs\Office of Civic Engagement\9. CRS\CRS\CRS\CRS\PPI\PPI Annual Evaluation Reports\2021 PPI\2021 PPI Year 4 (FY25)\2025-06-11_PPI FY25 (Year 4) Annual Report_Memo.docx

Santa Clara County Multi-Jurisdictional Program for Public Information 2021 FY25 Annual Evaluation Report
(Year 4: July 2024 to June 2025)
June 2025
Prepared by:

Santa Clara Valley Water District
and
Santa Clara County CRS communities

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I. INTRODUCTION
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS program allows communities to earn flood insurance premium discounts for their residents and businesses by implementing local mitigation, floodplain management, and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.

In Santa Clara County, 11 (eleven) communities, including Santa Clara Valley Water District (Valley Water) have actively participated in the FEMA NFIP CRS for over 30 years.

The CRS participating communities (CRS communities) are City of Cupertino, City of Gilroy, City of Los Altos, City of Milpitas, City of Morgan Hill, City of Mountain View, City of Palo Alto, City of San Jose, City of Santa Clara, City of Sunnyvale, and the Santa Clara Valley Water District (Valley Water).

CRS communities, along with their external non-governmental stakeholders, non-CRS communities: City of Saratoga, Town of Los Altos Hills, Town of Los Gatos, and the County of Santa Clara who opted to join the 2021 Program for Public Information (PPI), comprised the 2021 PPI Committee. The original 2021 PPI Committee is listed in Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee of the 2021 PPI (Attachment 1). Since the development of the 2021 PPI, there may have been changes to the community’s original 2021 PPI Committee members (either the internal representatives to the organization and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.

CRS-creditable PPIs can be single or multi-jurisdictional. For the 2021 PPI, FEMA requires that each CRS community provide at least two representatives to the regional PPI Committee to meet the credit requirement, with at least half of the representatives from outside the local government. Additionally, at least half of the representatives must attend all the meetings of the regional PPI Committee.

An essential benefit of the PPI Committee’s work is close collaboration between local public agency staff who work on flood protection throughout Santa Clara County. Together, PPI Committee members continue strengthening their individual CRS programs and ensuring communities can evaluate their flood programs against a nationally recognized benchmark.

The 2021 PPI Committee, the remaining non-CRS communities (City of Saratoga, Town of Los Gatos, Town of Los Altos Hills, and the County of Santa Clara), and other interested parties make up the Santa Clara County CRS Users Group.

The Santa Clara County CRS Users Group collaborates to ensure floodplain management activities provide enhanced public safety, reduced damage to property and public infrastructure, and avoidance of economic disruption and loss in Santa Clara County. Through the five-year PPI development and the annual reporting process, members of the SC County CRS Users Group learn from one another about local floodplain management activities, including flood protection and land use issues.

Under the CRS program, flood insurance premium rates are discounted to reward CRS communities’ actions that meet the three goals of the CRS:
(1) reduce flood damage to insurable property.
(2) strengthen and support the insurance aspects of the NFIP; and (3) encourage a comprehensive approach to floodplain management.

Flood insurance premiums for CRS communities are reduced in 5% increments for every 500 CRS points earned.

As of April 30, 2025, the total savings for Santa Clara County residents from CRS discounts is approximately $1.9 million.

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 2 of 13
Valley Water is the lead flood protection agency for Santa Clara County. Valley Water performs many flood preparedness outreach and stream stewardship/maintenance activities that can earn credit points for CRS communities. Since Valley Water is not a land-use agency, the points Valley Water earns as a “fictitious community” provide a foundation upon which the CRS communities can build. FEMA approved this unique arrangement with Valley Water in 1998.

The CRS Coordinator’s Manual, 2013 Edition, included the option to undertake a Program for Public Information (PPI), which standardizes our flood preparedness outreach messages and increases communities’ CRS points.

Each participant of the PPI Committee brings unique perspectives and suggestions that enhance the PPI. Each community must adopt the PPI through a formal vote by the community’s governing body.

In 2013, Valley Water helped initiate and facilitated the effort to develop the first Multi-Jurisdictional PPI so that all Santa Clara County CRS communities could work together and benefit from this activity. Non-CRS communities were also invited to participate in the development of the PPI. This work effort resulted in the 2015 MultiJurisdiction PPI (2015 PPI).

On April 14, 2015, Valley Water’s Board adopted the 2015 PPI, which sunset in April 2020; the other CRS communities’ governing bodies adopted the 2015 PPI soon thereafter.

Under the CRS, a PPI must be updated every five years. Each subsequent year after adopting the PPI, the PPI Committee must submit an annual evaluation report to FEMA describing the PPI implementation for the prior fiscal year. The PPI Committee must evaluate whether the flood risk reduction messages in the PPI are still relevant and adjust the PPI, if needed. The annual evaluation report is shared with each CRS community’s governing body as an informational item.

As required for CRS credit, annual evaluation reports for FY16 (Year 1 of the 2015 PPI) through FY19 (Year 4 of the 2015 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

In FY20 (Year 5 of the 2015 PPI), the PPI Committee updated the expired 2015 PPI. The Insurance Services Office (ISO), FEMA’s CRS program management contractor, exempted the PPI Committee from submitting an annual evaluation report for FY20 (Year 5 of the 2015 PPI) as the committee focused on updating the document.

In February 2020, Valley Water hosted the start of the five-year PPI update process. Fifteen Santa Clara County communities worked together to update the 2015 PPI. These communities included the current 11 CRS communities as well as four non-CRS communities that expressed interest in joining the 2015 PPI and possibly the CRS program. Staff and external stakeholders from each agency participated in developing the new PPI.

In March 2020, the Coronavirus (COVID-19) outbreak started. The California State Emergency Services Act, the Governor’s Emergency Declaration related to the COVID-19 pandemic, the Governor’s Executive Order N-29-20, and Order of the County of Santa Clara Public Health Officer dated March 16, 2020, went into effect.

The COVID-19 pandemic caused far-reaching, unprecedented changes. Businesses and organizations faced economic and operational uncertainty across every industry and sector. The workforce impacts during COVID-19 caused delays beyond control, including the PPI Committee’s ability to continue its work of updating the 2015 PPI. Many communities shifted priorities to respond to the public health crisis; therefore, FEMA provided an extension of completing the update to the 2015 PPI to early 2021.

The 2021 PPI Committee reconvened in October 2020 to resume the 2015 PPI update. Several virtual meetings followed until the 2021 PPI Committee completed the 2021 PPI in April 2021. The 2021 PPI was adopted by CRS communities, as indicated in Table 1. Adoption Dates 2021 PPI.

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 3 of 13
II. 2021 PPI DEVELOPMENT PROCESS
Valley Water, CRS, and non-CRS communities initiated the 2021 PPI process in February 2020.

Discussions were postponed due to COVID-19; the process was reinitiated in October 2020. The Santa Clara County 2021 Multi-Jurisdictional Program for Public Information document was completed in April 2021 (refer to Section I. Introduction for COVID-19-related delays).

Virtual meetings were held between 2020 and 2021 to develop the 2021 PPI. FEMA’s six priority topic messages and the three additional messages identified in the 2015 PPI carried forward into the 2021 PPI. The 2021 PPI Committee felt all nine topics and supporting messages were still relevant for reaching Santa Clara County residents and ensuring they were flood-ready.

The below listed is Table 3 in the 2021 PPI: CRS Priority Messages Topic
Number Topic message Public Message(Select one message per topic) TOPIC #1 Know your flood hazard
• Know your flood risk
• Contact your floodplain manager to find out if your
property is in a floodplain
• Check if your home or business is in a
Special Flood Hazard Area
TOPIC #2 Insure your property for your flood
hazard
• Get flood insurance ahead of time
• Insure your property
• There is a 30-day waiting period for the policy to take place
TOPIC #3 Protect people from the flood hazard
• Put your 3-day emergency kit together
• Follow evacuation orders
• Learn the best route to high ground
TOPIC #4 Protect your property from the flood
hazard
• Protect your home from flood threats
• Prepare your home
• Sandbags can offer protection against a foot or less of floodwater
• Get sandbags before a flood
TOPIC #5 Build responsibly
• Build responsibly in floodplains
• Comply with development requirements
• Check with your city/county floodplain manager before you build
TOPIC #6 Protect natural floodplain functions
• Keep creeks clean and flowing
• Keep debris and trash out of our streams
• Don’t pollute, dump, or drain anything in creeks
Additional Outreach Topic Messages
(only one message per topic)
TOPIC #7 Develop an emergency plan • Develop an emergency plan TOPIC #8 Download disaster apps • Download disaster emergency apps TOPIC #9 Understand shallow flooding risks––
don’t drive through standing water
• Understand shallow flooding risks - don’t drive through standing water
The 2021 PPI Committee worked between the meetings to draft the 2021 PPI and review the extensive list of outreach and flood response projects (Attachment 2).

Based on the 2021 PPI Committee’s evaluation of the 2015 PPI, the consensus was that most of the 2015 PPI flood risk reduction messages were still relevant, so only minor edits were incorporated as needed.

This became the basis for the 2021 PPI; therefore, no additional FEMA review was required, as the 2015 PPI already ensured its provisions were fully compliant with FEMA requirements.

FEMA's ISO CRS Specialist and Technical Reviewers determine how many CRS points the 2021 PPI activities earn. The PPI Committee estimates that of the possible 350 points for Activity 330, each CRS community could earn up to 300+/- points for PPI efforts.

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 4 of 13
Once Valley Water approved the 2021 PPI (5-Year Plan), the final document was provided to the 2021 PPI Committee to present to their governing bodies for adoption and implementation.

Table 1. Dates of 2021 PPI Adoption shows each agency's 2021 PPI approval dates; all 11 CRS communities have adopted the 2021 PPI.

Table 1. Adoption Dates of the 2021 PPI
Community Date Presented Adopted
Santa Clara Valley
Water District 4/27/21 X
City of Cupertino 8/17/21 X
City of Gilroy 7/01/21 X
City of Los Altos 7/13/21 X
Town of Los Altos Hills
(*non-CRS community)
Not required Not required
Town of Los Gatos
(*non-CRS community)
Not required Not required
City of Milpitas 5/18/21 X
City of Morgan Hill 6/16/21 X
City of Mountain View 6/22/21 X
City of Palo Alto 6/14/21 X
City of San Jose 11/16/21 X
City of Santa Clara 7/06/21 X
County of Santa Clara
(*non-CRS community)
Not required Not required
City of Saratoga
(*non-CRS community)
Not required Not required
City of Sunnyvale 6/29/21 X
Total Approved 11
*Non-CRS communities are encouraged to participate in the ongoing efforts and initiatives of the Santa Clara County CRS Users Group and/or PPI Committee; however, those who opted to participate in the 2021 PPI are not required to adopt the PPI or share annual evaluation reports with their governing bodies.

III. ANNUAL EVALUATION REPORTS
The 2021 PPI states that the 2021 PPI Committee will meet at least once yearly to evaluate the PPI and incorporate any needed revisions. This meeting is coordinated in conjunction with the ongoing CRS User’s Group meetings, which occur at least twice a year.

The evaluation will cover the following:
● Review of projects that were completed.
● Evaluate progress toward outcomes.
● Provide recommendations on projects that have not been completed. ● Provide recommendations for new projects not previously identified. ● Address any Target Audience changes; and
● Assess the program's impact during an actual flood event if one has occurred.

The 2021 PPI Committee prepares the annual evaluation report for submission with each CRS community’s annual CRS recertification package (or scheduled 5-year cycle visits). The annual evaluation report is then shared with each CRS community governing body as an informational item.

As required, annual evaluation reports for FY22 (Year 1 of the 2021 PPI) through FY25 (Year 4 of the 2021 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 5 of 13
Section V. 2024 Santa Clara County CRS Users Group/PPI Committee Meetings – Monitoring and Evaluating the 2021 PPI of this annual evaluation report summarizes the meetings held to develop the FY25 Annual Evaluation Report (Year 4 of the 2021 PPI).

Table 2 below shows how each community expects to share the FY25 Annual Evaluation Report with its governing body.

Table 2. How the 2021 PPI FY25 Annual Evaluation Report, Year 4 will be shared with the Community’s Governing Body
Community Method for Sharing
Santa Clara Valley Water District Board Non-Agenda Item City of Cupertino Consent Item Council Agenda
City of Gilroy Consent Calendar
City of Los Altos Council Informational Staff Report
Town of Los Altos Hill (*non-CRS community) Not required Town of Los Gatos (*non-CRS community) Not required
City of Milpitas Memo to City Council
City of Morgan Hill Council Consent Calendar
City of Mountain View Council Weekly Update “Council
Connection”
City of Palo Alto Informational Staff Report
City of San Jose Council Consent Calendar
City of Santa Clara Council Consent Calendar
County of Santa Clara (*non-CRS community) Not required City of Saratoga (*non-CRS community) Not required
City of Sunnyvale City Manager’s “Update Sunnyvale”
*Non-CRS communities are not required to share annual evaluation reports with their governing bodies.

IV. 2021 PPI ACCOMPLISHMENTS FOR FY25
The 2021 PPI Committee identified three efforts needed from each CRS community to prepare and finalize subsequent annual evaluation reports.

1. Governing bodies must adopt the 2021 PPI (Table 1. Adoption dates of the 2021 PPI). The 2021 PPI Committee must prepare an annual evaluation report and share it with its governing body as informational items (Table 2. How the 2021 PPI Annual Evaluation Report for FY25, Year 4 will be shared with the Community’s Governing Body).

2. For each fiscal year (July 1 - June 30), the communities must implement and monitor the outreach/flood response projects identified in Appendix A, CRS Creditable Outreach and Flood Response Projects by CRS Community of the 2021 PPI (Attachment 2).

3. The PPI Committee must review and consider the ‘New Initiatives’ identified in the 2021 PPI (page 66) for advancing flood risk reduction efforts.

Governing Bodies Approval: All 11 CRS communities’ governing bodies, including Valley Water, adopted the 2021 PPI. Each agency (Community) shows the approval dates in Table 1 noted above.

Tracking System: The 2021 PPI is multi-jurisdictional and includes 15 agencies (11 CRS communities and four non-CRS communities). Tracking implementation is quite complex compared to a single-agency PPI. As the informal lead agency, Valley Water oversees the record-keeping to ensure consistency throughout the county.

An electronic file-sharing system, Egnyte, is set up with folders for each community to file and share documents related to the 109 potential outreach/flood response projects identified in the 2021 PPI and all CRS-related documentation. This also includes a comprehensive spreadsheet tracking which lists outreach projects accomplished in any given fiscal year by each community (Attachment 2). This spreadsheet, along with the

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 6 of 13
annual evaluation report, will be submitted with annual CRS recertifications or as part of scheduled 5-year cycle visits.

ISO assigns credit for Valley Water outreach/flood response projects to all Santa Clara County CRS communities’ ratings. Some communities also choose to carry out and report on their own outreach/flood response projects, in addition to those of Valley Water. These projects are shown on the composite spreadsheet (Attachment 2 - Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY25 Project Accomplishments) and include input from each agency.

The PPI Committee discussed the benefits of using the Egnyte shared filing system for tracking the 2021 PPI outreach/flood response projects and all CRS-related documentation. The PPI Committee also discussed ensuring each agency regularly uploads its CRS documentation. These benefits are:
- Information Share/Knowledge Transfer: CRS communities can view each other’s program documentation. When a community improves its CRS rating, another community can access the documents submitted to determine how the CRS credited activities helped improve the score. - Document Repository: A central location for CRS-related documentation, organized to mirror the CRS Coordinator’s Manual (by community/activity/element), proves helpful when a community experiences staff turnover.
- Documentation Submittals: CRS documents are organized and easy to share with the CRS Specialists conducting cycle visits and/or annual recertification.

Summary of PPI Projects Accomplished in FY25
Attachment 2 of this annual evaluation report includes the complete outreach/flood response project list. It lists all projects proposed in the 2021 PPI, with a “Project Accomplishments” column noting actions taken during the fourth year, FY25 of the 2021 PPI.

Audiences Projects Accomplished
Community at Large (CAL) 81 potential projects, 64 accomplished Residents and Businesses in the Special Flood
Hazard Area (SFHA)
18 potential projects, 16 accomplished
Messengers to Other Target Audiences
(Organizations & Businesses Serving the
Community)
10 potential projects, 10 were accomplished
*Total Accomplished Projects 90 of 109
* Note: All projects carried out by CRS communities were accomplished in FY25. Variance in the number of potential projects versus accomplished projects is due to no updates from non-CRS communities, which is not required for this annual evaluation report.

These numbers go well beyond the minimum requirements of the CRS program for PPI credit under Activity 330; we anticipate all CRS communities will receive the maximum number of credits for our collective efforts in FY25.

Valley Water’s Outreach/Flood Response Projects
The 2021 PPI Committee identified each community's outreach/flood response projects. The implementation of these projects is reflected in the ‘FY25 (Year 4) of the 2021 PPI Project Accomplishments’ column of Attachment 2.

FY25 Annual Flood Awareness Campaign
Valley Water’s FY25 Flood Awareness Campaign (Attachment 3 for more details) effectively educated and engaged residents in Santa Clara County about the risks of flooding, emphasizing the importance of proactive preparation and access to vital safety resources. The campaign leveraged cutting-edge technologies like digital geo-targeting and multilingual outreach, blending traditional strategies with innovative solutions to connect with communities at risk of flooding.

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 7 of 13
Goals:

1. Awareness: Educate FEMA-designated Special Flood Hazard Areas (SFHAs) residents and businesses about their flood risks and mitigation strategies.

2. Preparedness: Empower residents to take preventative actions, including knowing their flood risk, signing up for emergency alerts, and knowing where to find free sandbags.

3. Access: Provide multilingual resources and technologies to connect diverse communities with flood safety information, including the innovative Valley Water’s Surface Water Data Portal. When extreme weather strikes, residents can know if their home is at risk of flooding by visiting alert.valleywater.org for the latest information on local creeks and reservoir water levels.

Refer to Attachment 3 for more details on Valley Water’s FY25 flood awareness campaign.

CRS Community Outreach/Flood Response Projects
Other Community Engagement Efforts
October 2024 officially kicked off the flood season.

On November 13, 2024, staff participated in a flood preparedness press conference held at Valley Water’s Winfield Sandbag Distribution site in San José. The press conference was a joint news event with the City of San José, the County of Santa Clara, and the National Weather Service. The event featured speakers from Valley Water and participating agencies, a sandbagging demonstration, and an emergency kit assembly table, which included flood readiness materials.

Valley Water Director Jim Beall and staff discuss ways to assemble an emergency kit at Valley Water’s flood preparedness press conference in San José

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 8 of 13
On December 7, 2024, the Organization for Latino Affairs (OLA), a Valley Water employee resource group, provided emergency starter kits at the Santa Visits Alviso Foundation event in San José. English and Spanish flood preparedness informational material and giveaways were provided to approximately 600 attendees.

In December, Valley Water hosted an informational table at the Santa Visits Alviso Foundation in San José.

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 9 of 13
On February 12, 2025, Valley Water hosted the Standard Grants Program Open House event at Valley Water. A ‘Get Flood Ready’ information table was set up, and flood preparedness materials were shared with the participants. Vice Chair Santos welcomed the 41 prospective applicants with opening remarks. This in-person event featured workshops to help applicants navigate the grant process, opportunities to connect with grants staff, and networking with local organizations. The event received overwhelmingly positive reviews, with 100% of survey participants stating they were satisfied with the workshops and event.

In February 2025, Valley Water’s Grant Program hosted the Standards Grant Open House event.

The CRS Program team set up a flood preparedness informational table and distributed materials to attendees.

Emergency Preparedness Event
On February 1, 2025, CRS hosted a "Get Flood Ready" booth at The Links, Incorporated's “Emergency Preparedness: Safety Now, Peace Later” event at the African American Community Service Agency in San José.

There were approximately 80 attendees.

In February 2025, Valley Water’s CRS Program participated in the Links, Inc. Emergency Preparedness event.

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 10 of 13
Valley Water Education Outreach Program
Valley Water’s Education Outreach includes flood awareness messaging in year-round classroom lessons. A dedicated flood-focused lesson is offered from October through April. Valley Water’s role as a flood protection agency is introduced in all lessons so that participants in Education Outreach programs know that flood protection is one of Valley Water’s core objectives in Santa Clara County.

The following are the Education Outreach efforts from October 2024 - April 2025.

Flood-Focused Programs
Education Outreach offers two lessons, and one assembly focused on flood awareness and preparedness: The Three Little Pigs and the Bad Weather Wolf for transitional kindergarten through second grade and Watershed Maps for second and third grades. The Three Little Pigs and the Bad Weather Wolf is also offered as a school assembly.

The results of the Flood-Focused Programs delivered between October 2024 and April 2025 are as follows:
• 85 flood-focused programs
o (pull data from “program frequency” tab: 3 Pigs lesson, 3 Pigs assembly, Watershed Maps Oct-Apr) • 3,061 students
o (pull data from “program frequency” tab: 3 Pigs lesson, 3 Pigs assembly, Watershed Maps Oct-Apr) • 133 educators
o (count based on 3 Pigs lesson, 3 Pigs assembly, watershed maps from across Oct-Apr monthly tabs) Flood Awareness Messaging
In addition to Flood-Focused Programs, Education Outreach provided additional flood awareness messaging in general classroom presentations, assemblies, libraries, and public events.

The results of the general flood protection messaging between October 2024 and April 2025 are as follows:
• 232 programs with general flood protection messaging
o (pull data from “program frequency” tab: all program types from Oct-Apr) • 7,514 students messaging
o (pull data from “report” tab: “students” tab Oct-Apr) • 324 educators
o (pull data from “report” tab: “teachers” tab Oct-Apr) • 1,060 public youth in Santa Clara County
o (pull data from “report” tab: “public youth” tab Oct-Apr) Community Events and Engagement
Booth Support at Events
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY25 (from September 2024 – May 2025), Valley Water and the communities’ staff hosted 29 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:
1) Mountain View Art & Wine Festival – 9/7 – 9/8/24
2) Vovinam Viet Vo Dao 33rd Annual Moon Festival – 9/14/24 3) Rotary Club Silicon Valley Fall Festival – 9/14/24
4) City of Campbell State of the City – 9/18/24

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 11 of 13
5) County Parks La Fuente Celebration, San Jose, CA – 9/21/24 6) Picnic by the Lake Multicultural Festival and Resource Fair, San Jose, CA – 9/28/24 7) Friends of Steven Creek Trail’s Trailblazer Race – 9/29/24 8) Supervisor Lee’s Day on the Bay, Alviso, CA – 10/5/24 9) City of Saratoga State of the City Address – 10/5/24 10) Santa Clara County Parks 2024 Fall Festival at Martial Cottle Park 10/5/24 11) Pumpkins in the Park, San Jose, CA – 10/12/24
12) South Asian Cultural Association of Sunnyvale’s Diwali Festival – 10/26/24 13) Councilmember Candelas’ Family Fall Festival – 10/26/24 14) ASCE Annual Student Scholarship – 11/14/24
15) Chopsticks Alley Tea Ceremony – 12/6/24
16) Santa Visits Alviso Foundation Drive – 12/7/24
17) VHF Swearing in Ceremony and Celebration for Betty Duong – 1/10/25 18) VAR Lunar New Year Festival 1/25 – 26/25
19) San Jose Chapter of the Links’ Emergency Preparedness Workshop – 2/1/25 20) City of San Jose District 1 Black History Month Flag Raising – 2/7/25 21) CEEF & CUSD Run for Great Schools 5k and Fun Run – 3/29/25 22) AAUW 42nd Wildflower Run 3/30/25
23) Cupertino Earth & Arbor Day – 4/5/25
24) Mt. Pleasant Neighborhood Association Emergency Resource Fair – 4/5/25 25) San Jose Clean Energy’s EV Ride & Drive + EcoHome Expo – 4/12/25 26) Evergreen Valley College EVC Community Day – 4/26/25 27) Morgan Hill Community Earth Day Festival – 4/26/25
28) Berryessa Art Festival – 5/10/25
29) Morgan Hill Mushroom Festival – 5/24 – 5/25/25
Speakers Bureau Program
In FY25 (from June 2024 through June 2025), Valley Water's ‘Let’s Talk Water Speakers Bureau Program’ reached the 11 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events.

Valley Water’s Speakers Bureau Program can customize presentations to update community groups on waterspecific issues and provide updates on projects in their area. The FY25 presentations that included flood preparedness information are listed below.
1) July 20, 2024 – Cottle to Lean Neighborhood Association, San Jose 2) August 19, 2024 – Rotary Club of Milpitas
3) August 20, 2024 – Civic Club of San Jose
4) August 22, 2024 – Mountain View Senior Center
5) October 9, 2024 – Cupertino Library
6) October 19, 2024 – Los Altos Rotary
7) February 19, 2025 – Cupertino Rotary
8) February 28, 2025 – Valley Water’s Water Works Program (via Zoom) 9) March 3, 2025 – Leadership Morgan Hill
10) March 27, 2025 – Santa Teresa Catholic Church, San Jose 11) April 23, 2025 – Willow Glenn Lions Club, San Jose
V. 2025 SANTA CLARA COUNTY CRS USERS GROUP/PPI COMMITTEE MEETINGS – MONITORING AND EVALUATING THE 2021 PPI
The FY25 Santa Clara County CRS Users Group/PPI Committee meetings were held on March 26, 2025, and May 14, 2025. Attendance by CRS communities was high. Staff from some non-CRS communities, external stakeholders, and other interested parties were also in attendance. Agendas, meeting notes, and attendance sheets for each meeting are included (Attachments 4-8).

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 12 of 13
As required by CRS, the objective of the March and May 2025 meetings was to monitor the implementation of the 2021 PPI, determine if the desired outcomes were achieved, and discuss whether any changes to the 2021 PPI were needed to complete this annual evaluation report. The PPI Committee agreed that the 2021 PPI messaging and projects would remain the same for the duration of the 2021 PPI, which sunsets in 2026.

VI. MESSAGING – Other Initiatives
The multi-jurisdictional PPI Committee identified several possible opportunities in the 2021 PPI to expand on existing initiatives and may consider initiating newer ones as follows:

1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills yearly, including PG&E.

2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness information.

3. Expand on outreach to the Asian and Latino communities who live in flood-prone areas.

4. Expand on outreach to ‘hot spots’/flood-prone areas by hosting on-site or virtual public events.

5. Expand the reach to local homeowners’ associations (HOA)s and apartment associations (i.e., Executive Council of Homeowners [ECHO]).

6. Expand the reach to residents in historically underserved and low-income communities through partnerships with organizations that serve these communities (i.e., Second Harvest Food Bank and others).

7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas.

8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370).

9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

The messages the PPI Committee originally chose are still relevant to Santa Clara County. The committee will continue to increase its efforts to encourage people to prepare personal/family emergency plans and be floodready for the duration of the 2021 PPI. The PPI Committee will also continue coordinating efforts with Valley Water’s Education Outreach Program to promote flood preparedness in local schools.

The PPI Committee recommends continuing to use social media for messaging for the duration of the 2021 PPI.

Mobile usage among individuals has increased exponentially over the years, and online platforms are rapidly adjusting to mobile-friendly standards. This provides an excellent opportunity to modernize campaign ad efforts by utilizing social media and digital advertising to increase exposure and reach more residents in Santa Clara County. Furthermore, these modern advertising methods allow for specialized demographic targeting to reach a narrow and defined audience, improving the ability to reach vulnerable populations effectively.

In support of our preparedness messaging, the PPI Committee continues to promote the importance of having family emergency plans and kits ready before an emergency/flood event occurs.

The PPI Committee continues to promote the American Red Cross All-Hazard App, which monitors alerts for severe weather, including floods, and the Floodsmart.gov and Ready.gov websites. The communities will distribute American Red Cross Emergency Contact Cards at events throughout the county.

VII. CONCLUSION
Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY25. The 2021 PPI allowed PPI Committee members to mutually decide which flood risk reduction messages are most appropriate for our residents and identify how to deliver these messages effectively. Participating in the 2021 PPI aims to enhance the effectiveness of the flood risk messages to residents, reduce flood risks within Santa Clara County, and earn valuable CRS credit points when identified outreach projects are implemented.

The CRS Users Group/PPI Committee will continue its outreach efforts through FY26. The 2021 PPI will sunset in FY26.
________________________________________________________________________________________

Santa Clara County 2021 Multi-Jurisdictional Program for Public Information FY25 Annual Evaluation Report (Year 4: July 2024 to June 2025) 13 of 13
Attachments for submission to Valley Water Board, City Councils/Managers, and FEMA as part of 2024/25 Annual Recertification/5-year Verification Package, as required:

1. Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee

2. Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY25 Outreach Project Accomplishments

3. Valley Water's FY25 Flood Awareness Campaign

4. March 26, 2025, Santa Clara County CRS Users Group Meeting Agenda

5. March 26, 2025, Santa Clara County CRS Users Group Meeting Attendance Sheet

6. March 26, 2025, Santa Clara County CRS Users Group Meeting Notes

7. May 14, 2025, Santa Clara County CRS Users Group Meeting Agenda 8. May 14, 2025, Santa Clara County CRS Users Group Meeting Attendance Sheet

9. May 14, 2025, Santa Clara County CRS Users Group Meeting Notes

ATTACHMENT 1
Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee Community Local Government
Representative and Alternates External Stakeholders
County of Santa
Clara
Chris Freitas, Sr. Civil Engineer
Neville R. Pereira, PE, Development Services Manager,
Department of Planning and Development, Floodplain
Manager
Marsha Hovey, CADRE Board Chair
Cupertino Chad Mosley, Assistant Public Works Director/City Engineer, Public Works Department, Floodplain
Manager
Jennifer Chu, Senior Civil Engineer
Public Works Department
Jim Oberhofer, Emergency Coordinator
Cupertino ARES/RACES
Gilroy Gary Heap, City Engineer
Public Works Department
Jorge Duran, Senior Civil Engineer, Floodplain Manager
Public Works Department
Merna Leal, City of Gilroy resident
Los Altos Steven Golden, Senior Planner, Floodplain Manager Andrea Trese, Associate Civil Engineer
Christopher Wilson, Operations Manager,
Los Altos Suburban District, California Water
Company
Los Altos Hill Carl Cahill, City Manager, Floodplain Manager Nichol Bowersox, Public Works Director/
City Engineer
Christine Hoffmann, Assistant Engineer (DPW)
Phil Witt, General Manager Purissima Hills
Water District
Los Gatos WooJae Kim, P.E, Town Engineer
Parks and Public Works, Floodplain Manager
Annamaria Swardenski, Swardenski
Consulting
Milpitas Steven Erickson, City Engineer/Engineering Director, Floodplain Manager
Kan Xu, Principal Civil Engineer,
Engineering Land Development Section
Brian Petrovic, Associate Civil Engineer
Engineering Land Development Section
Elizabeth Koo, Administrative Analyst, Engineering Land Development Section
Warren Wettenstein, Chairman of the
Economic Development & Trade
Commission and President of the Milpitas
Chamber
Morgan Hill Maria Angeles, Senior Civil Engineer, Floodplain Manager, CFM
Charlie Ha, Supervising Civil Engineer
Engineering & Utilities Department
Swanee Edwards, City of Morgan Hill
resident
Mountain View Renee Gunn, Senior Civil Engineer, Public Works Department
Gabrielle Abdon, Assistant Engineer, CFM
Kevin Conant, PG&E
Palo Alto Rajeev Hada, Project Engineer, CFM
Public Works Department, Engineering Services Division, Floodplain Manager
Dan Melick, CERT Volunteer
City of Palo Alto resident
San Jose Arlene Lew, Principal Engineering Technician
Vivian Tom, Senior Transportation Specialist
Department of Public Works Development Services
Division
Shari Carlet, City of San Jose resident,
certified Floodplain Manager
Santa Clara Evelyn Liang, Senior Civil Engineer
Falguni Amin, Principal Engineer
Public Works – Engineering
Kevin Moore, Retired City Council member
Saratoga David Dorcich, PE, QSP/D, Associate Civil Engineer, Community Development Department, Floodplain
Manager
Rebecca Gallardo, Real Estate Agent for
Intero, a Berkshire Hathaway Affiliate,
servicing all areas of the Bay Area
Sunnyvale Tamara Davis, Senior Management Analyst Jeff Holzman, Director, Real Estate District Development Google
Agnes Veith, City of Sunnyvale resident
Valley Water Trisha Howard, Program Administrator
Paola Giles, Public Information Representative III
Sherilyn Tran, Office of Civic Engagement Unit Manager
Nikki Rowe, American Red Cross
Note: Since the development of the 2021 PPI there may have been changes to a community’s 2021 PPI Committee members (either the local government representatives and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.

1 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Community At Large
(CAL)
- Multilingual
Communities
- Groups with Special
Evacuation Needs
- New Residents,
Visitors and Tourists
Topic 1: Know your flood hazard
Message 1A - Know your flood risk
Message 1B - Contact your floodplain manager to find out if your property is in a floodplain
Message 1C - Check if your home or business is in a Special Flood Hazard Area
Topic 2: Insure your property for your flood hazard
Message 2A - Get flood insurance ahead of time
Message 2B – Insure your property
Message 2C – There is a 30-day waiting period for the policy to take place
Topic 3: Protect people from the flood hazard
Message 3A - Put your 3-day emergency kit together
Message 3B - Follow evacuation orders
Message 3C – Learn the best route to high ground
Topic 4: Protect your property from the flood hazard
Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home
Message 4C - Sandbags can offer protection against a foot or less of floodwater
Message 4E - Get sandbags before a flood
Topic 5: Build responsibility
Message 5A - Build responsibly in floodplains
Message 5B - Comply with development requirements
Message 5C - Check with your local floodplain manager
before you build
Topic 6: Protect natural floodplain functions
Message 6A -Keep creeks clean and flowing
Message 6B - Keep debris and trash out of our streams
Message 6C - Don’t pollute, dump, or drain anything in
creeks
Topic 7: Develop a Family Emergency Plan
Message 7A: Develop an emergency plan
Educate our community on flood
protection and preparedness measures
(VW OP #01) Multi-language Countywide Mailer
(CWM) to every postal address in Santa Clara
County (Topics 1-5 and 7, 8)
Valley Water
Communications
Each late
October or
November
All Santa Clara
County CRS
Communities
Effective the FY25 flood season (starting in October
2024), Valley Water no longer produces a
Countywide Mailer (CWM) that promotes flood
messaging. On 1/14/25, during Valley Water’s CRS 5-
year cycle visit, we informed our ISO CRS Specialist,
Marlene Jacobs, of this change. We explained that in
place of the CWM, Valley Water now sends out the
following two additional targeted mailers to residents
and businesses in the FEMA-designated Special Flood
Hazard Area (SFHA). Hard and soft copies are
provided to all Santa Clara County cities and the
county.

Flood Tips Postcard includes all 9 PPI Topic Messages:
https://s3.us-west1.amazonaws.com/valleywater.org.us-west-1/s3fspublic/VW-Flood%20Postcard-Vertical-bleed-CMYKOutlined-Final.pdf Flood Trifold includes 5 PPI Topic Messages:
https://online.flipbuilder.com/tkap/vbsr/
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(VW OP #02) Distributes a soft copy of our Flood
Safety Tips brochure for all SCC CRS communities’
use (print hard copies to distribute at events
and/or post of flood preparedness webpages)
(Topics 1-9)
Valley Water
Communications
Annually,
November/
December
All Santa Clara
County CRS
Communities
In January 2025, Valley Water mailed out the trifold
guide titled “You Live in a Flood Zone: Beware, Be
Ready, Be Flood Safe.” This multilingual resource
outlines actions residents can take to protect their
lives and property before, during, and after a flood.

Additionally, it includes a QR code that directs
readers to valleywater.org/floodready for more tips
and tools on flood preparedness. Link to Trifold
In mid-October 2024, Valley Water released the 'Be
Flood Safe' Social Media Toolkit for the 2024-2025
Flood Awareness Outreach Partner
(https://conta.cc/3AwdoXS). This toolkit was made
1 Message Topics: Outreach Projects (OP): Topic 1 – Know your flood hazard; Topic 2 – Insure your property for your flood hazard; Topic 3 – Protect people from the flood hazard; Topic 4 – Protect your property from the hazard; Topic 5 – Build responsibly; Topic 6 – Protect natural floodplain functions; Topic 7 – Develop a Family Emergency Plan; Topic 8 – Download disaster Apps; Topic 9 – Understand shallow flooding risks – “Don’t drive through standing water.” Flood Response Preparations (FRP): What to Do Before, During and After a Flood/Storm 2 Each May, all deliverables need to be reported to Valley Water for tracking purposes. 3 A stakeholder can be any agency, organization, or person (other than the community itself) that supports the message. Stakeholders can be: an insurance company that publishes a brochures on flood insurance, even if it is set out at City Hall; a local newspaper that publishes a flood or hurricane season supplement each year; FEMA, if, for example, a FEMA brochure is used as an informational material; schools that implement outreach activities; a local newspaper; a neighborhood or civic association that sponsors and hosts a presentation by a community employee; a utility company that includes pertinent articles in its monthly bills; or presentations made by state or FEMA staff at a Risk Map meeting.

ATTACHMENT 2

2 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Topic 8: Download disaster Apps
Message 8A - Download disaster emergency apps
Topic 9: Understand shallow flooding risks – don’t drive through standing water
Message 9A - Understand shallow flooding risks - don’t drive through standing water
FEMA’s message: “Turn Around Don't Drown®.”
available for download to all partnering agencies,
including CRS communities. It featured digital and
social media banners and animations highlighting key
calls to action: know your risk, sign up for emergency
alerts, and find sandbags. Additionally, the toolkit
included multilingual graphics showcasing essential
tips and provided an option to request co-branded
bill inserts and postcards.

The toolkit includes the following items which
contained messages for all nine flood awareness tips
(PPI CRS message topics) for all Santa Clara County
communities to use:
● Be Flood Safe
● Know your floopd risk
● Sign up for emergency alerts
● Get free sandbags
● Flood zone cards and banners
● Multilingual Flood Ready tips
Cupertino distributes copies of Valley Water’s Flood
Safety Tips at various fairs/events (i.e., Earth Day
Festival) and provides additional copies for the public on display at City Hall. Cupertino also has a direct link to Valley Water’s annual mailer and Flood Ready
webpage on the City’s “Floodplain Management”
webpage.

Los Altos distributes brochures available at City Hall, library, and community center. They are also
distributed at community events (emergency
training, wine stroll, etc.).

Morgan Hill hosted ‘National Night Out’ on
August 6, 2024. Flood preparedness information (red
‘Get Flood Ready’ tote bags which includes an
emergency supply list) was distributed. Valley Water’s
flood safety brochures were also available at City
Hall.

Mountain View promotes and distributes Valley
Water’s Flood Safety Tips and emergency kits at fairs
(i.e., Earth Day Celebration, Community Summer
Kick-Off Event). Valley Water’s flood safety brochures
are available at city hall.

Palo Alto promotes and distributes Valley Water’s
Flood Safety Tip and emergency kits at fairs (i.e.,
ATTACHMENT 2

3 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Earth Day Festival) and provides as an informational
item on Utility Inserts sent every year. Valley Water’s flood safety brochures are available at city hall.

The City of Santa Clara has hard copy brochures
available at city hall and central library. They are
distributed at the yearly art & wine festivals as well.

All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(CUP OP #03) Flood notice in the local newsletter,
“The Cupertino Scene” (Topics 1-9)
City of Cupertino Each October
or November
issue
N/A Cupertino changed the frequency of the local
newsletter from monthly to quarterly. Therefore, the
annual flood preparation article was published in the
September 2024 issue of “The Cupertino Scene”.
(LA OP #04) Two (2) newspapers ads, in the Los
Altos Town Crier (Topics 1-5)
City of Los Altos Each fall N/A Los Altos published two newspaper ads titled “Assess Your Flood Risk and Flood Insurance Availability” on
10/16/24 and on 10/23/24 in the Los Altos Town
Crier.
(LAH OP #05) The town’s “Our Town” quarterly
newsletter includes information on flood
preparedness. The newsletter is mailed out townwide and is also available online on the town’s website (Topics TBD during cycle visit)
Town of Los Altos
Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community.
(LAH OP #06) The town distributes various flood
preparedness and safety materials at events,
including Valley Water’s annual floodplain mailer
and promotional items (e.g., emergency starter
kits, Get Flood Ready Emergency Supply Checklist
tote bags, etc.), FEMA flood insurance information,
ReadySCC, and American Red Cross Flood apps,
AlertSCC, sandbag guidelines, flood protection
project-specific notices, FEMA NFIP materials, and
preparedness activity/coloring books, etc.) to the
public
Town of Los Altos
Hills
Annually,
spring and
late summer
N/A Town of Los Altos Hills: No update available - non-CRS participating community.
(MIL OP #07) “Flood Public Advisory” brochure to
the community at large (Topics 1-6)
City of Milpitas Each
December to
January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2025, and will be sent out within
the fiscal year going forward. This was sent out in
four languages (English, Vietnamese, Spanish, and
Chinese).
(MH OP #08) Sends a citywide “Flood Report”
brochure (Topics 1-9)
City of Morgan Hill Annually,
close to or
during the
start of the
rainy season
N/A The City of Morgan Hill mailed out citywide the “2025 Flood Report” in April 2025.

ATTACHMENT 2

4 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MV OP #09) Sends “The View” citywide
newsletter, Winter version, includes information on
flood risk, flood safety, and the importance of
buying flood insurance (Topics 1-9)
City of Mountain
View
Fall
newsletter
edition
N/A Mountain View sent out “The View” for Fall/Winter
2024 with information on flood risk, flood safety, and
the importance of buying flood insurance (Topics 1-9)
(MV OP #10) Mails a utility bill insert to all resident and businesses that contains information on flood
risk, flood safety, and the importance of buying
flood insurance (Topics 9)
City of Mountain
View
Between July
- September
N/A Mountain View sent out Valley Water’s Get Flood
Ready flier as a utility billing insert to every City utility customer in Winter 2024/2025.
(PA OP #11) Sends the “Are You Ready for Winter
Storms?’ flier (aka utilities insert) to all residents
and businesses in the City, along with their utility
bills (Topics 1-9)
City of Palo Alto Each Fall N/A Palo Alto sent “Are You Ready for Winter Storms?” fliers to all residents and businesses along with their utility bills in September 2024. The social media ad
campaign (i.e. Facebook, Instagram, Nextdoor) was
also included in the utility bills that went out in
September 2024.
(PA OP #12) Sends out utility announcement,
“Anytime it can rain, it can flood. Don’t get caught
off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic)
City of Palo Alto Each
March/April
N/A Palo Alto sent a utility announcement as an
informational announcement on utility bills went out
in December 2024. Effective FY23, the City’s Public
Works Department shifted from the March/April time
frame of this announcement, to December each year.
(PA OP #13) The city distributes various flood
preparedness and safety documents, including
FEMA NFIP materials for public/policyholders
City of Palo Alto Year Round N/A Palo Alto distributed flood preparedness documents, including the emergency starters kit, during Earth
Day Event on 4/27/25 and MSC Open House on
7/27/2024 and also makes informational materials
available in our HQ lobby.
(SC OP #14) Mails out a citywide newsletter for
residents and businesses called “Inside Santa Clara”
(Topics 1-9)
City of Santa Clara Each fall N/A Santa Clara: The latest Inside Santa Clara issue was sent out in the biannual newsletter, with the flood
information provided in the Fall/Winter 2024 Edition
Educate our community on flood
protection and preparedness measures
Increase in ‘hits’ on Valley Water and
communities Flood Protection Resources
webpage
______________________
These website projects are credited under
Activity 350 – Flood Protection
Information, element c). Flood protection
website (WEB),
not credited under Activity 330
Note: To receive any WEB credit, the
community’s website must meet the
following criteria:
(VW OP #15) Flood Ready webpage: Flood & Safety,
Flood Protection Resources, includes floodplain and
countywide mailers
https://www.valleywater.org/bfloodready
Valley Water Year Round All Santa Clara
County CRS
Communities
Valley Water continues to maintain/update our Flood
Ready landing page to ensure content is relevant and
current and that there are no broken links.

At the March and May 2025 CRS Users Group/PPI
Committee Meetings, CRS communities were
reminded to review/update their respective flood
protection resources landing pages.

At the 5/14/25 CRS Users Group/PPI Committee
Meeting (agenda item 4), there was discussion
regarding Valley Water’s webpage redesign, including
updates to our Flood Ready landing page.

Megan Azralon (Valley Water, Public Information
Representative) provided an update on the Valley
Water website redesign, highlighting upcoming
ATTACHMENT 2

5 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
The community must check the website’s
links at least monthly, and fix those that
are no longer accurate. At least annually,
the community must review the content to
ensure that it is still current and pertinent
improvements to make flood and emergency
information easier to find. She shared a preview of
the new homepage layout. Key features include a
reorganized menu, customizable highlight sections,
quick links, an interactive map for sandbag locations
and flood alerts, and integration of campaign visuals.

The updated design will improve accessibility and
user experience, with full language translation
support. Feedback on layout and content is welcome.

Our Flood Ready landing page includes all mailers
resulting from the FY25 Flood Awareness Campaign.
www.valleywater.org/FloodReady
Cupertino’s “Floodplain Management” webpage has
a link that redirects to Valley Water’s Flood Ready
landing page.

Gilroy’s “Flood Management” and “Emergency
Preparedness” web pages link to Valley Water’s Flood
ready landing page.

Los Altos’ “Floodplain Management Information”
web page links to Valley Water’s Flood Ready web
page.

Morgan Hill’s “Floodplain Management” landing page
redirects to Valley Water’s Flood Ready landing page.

Mountain View’s “Flood Protection and Insurance
Information” webpage links to Valley Water’s Flood
Ready web page.

Palo Alto’s “Flood Information and Winter Storm
Preparedness” webpage redirects to Valley Water’s
Flood Ready landing page.

City of Santa Clara’s “Flood Protection Information”
web page redirected to Valley Water’s Flood Ready
page.

All Santa Clara County communities flood protection
resource landing pages redirect to Valley Water’s
Flood Ready landing page.

ATTACHMENT 2

6 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(ALL OP #16) All communities’ website flood
protection resources webpage includes language
that contains the three additional PPI priority
messages noted below:

7. Develop an emergency plan

8. Download disaster apps

9. Understand shallow flooding risks––
don’t drive through standing water
(Above-noted numbering are listed in order of the
2021 PPI).

All Santa Clara
County
Communities
Year Round N/A Valley Water’s flood protection resources landing page includes the top 6 CRS priority topic messages,
as well as the 3 additional messages identified in the
2021 PPI (page 45). Reminders to verify that the
required language/links were on all community's
websites were discussed at both the 3/26/24 and
5/29/24 CRS Users Group/PPI Meetings.

Cupertino’s “Floodplain Management” webpage has
a link to Valley Water’s annual mailer which includes
the CRS 9 topics.

Gilroy’s “Emergency Preparedness”' webpage
redirects to Valley Water’s Flood Ready landing page,
‘9 Essential Tips to Get Flood Ready.’ Our Emergency
Preparedness page also includes topics 7, 8, and 9.

Morgan Hill’s “Flood Information, Floodplain
Management” webpage currently includes a link to
the “2025 Flood Report” that includes the CRS 9
topics.

Mountain View’s “Flood Protection and Insurance
Information” webpage has a link to Valley Water’s
annual mailer which includes the CRS 9 topics.

Palo Alto’s utility insert includes all three additional PPI priority messages, and the Flood Information and
Winter Storm Preparedness website has a link to the
utility insert which shows the three additional PPI.

City of Santa Clara’s “Flood Protection Information”
web page includes resources for preparedness.
(SCC OP #17) Hosts a “Storm and Flood Information
and Resources” webpage available for all residents
in the county, includes re-directing to
www.floodsmart.gov
https://www.sccgov.org/sites/opa/Pages/storm.as
px
Santa Clara County
Office of Public
Affairs
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #18) Hosts a “Flood Safety Information”
webpage, includes re-directing to
www.valleywater.org/floodready
https://cpd.sccgov.org/flood-safety-information
Santa Clara County
Consumer
Protection Division
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(SCC OP #19) Hosts a “Be a Prepared Community
Member” webpage that includes emergency
preparedness information
Santa Clara County
Office of Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community
ATTACHMENT 2

7 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
https://emergencymanagement.sccgov.org/beprepared-community-member (SCC OP #20) Hosts a “People with Access and
Functional Needs (AFN)” webpage
https://emergencymanagement.sccgov.org/people
-access-and-functional-needs-afn
Santa Clara County
Office of Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community
(CUP OP#21) Hosts a “Citizen Preparedness”
webpage that includes emergency preparedness
information, includes re-directing to Valley Water’s
www.valleywater.org/floodready webpage
https://www.cupertino.org/residents/communityservices-programs/emergency-services/citizenpreparedness City of Cupertino
Office of Emergency
Services
Year Round N/A Cupertino has archived the “Citizen Preparedness” webpage and created a new “Floodplain
Management” webpage:
https://www.cupertino.gov/YourCity/Departments/Public-Works/PermittingDevelopment-Services/Floodplain-Management (GIL OP #22) The city hosts an “Emergency
Preparedness” webpage Emergency Preparedness
| Gilroy, CA - Official Website (cityofgilroy.org)
(listed in Appendix B)
City of Gilroy
Fire Department
Year Round N/A Gilroy continues to maintain an “Emergency Preparedness” webpage, including a link that
redirects to Valley Water’s Flood Ready landing page,
the National Weather Service webpage, Ready.gov,
FloodSmart.gov, and the City’s Flood Management
webpage. The Emergency Preparedness webpage is
reviewed once a month and updated as needed.
(LA OP #23) The city’s Public Works Department
hosts a ‘Flood Zone Information’ webpage on its
website (listed in Appendix B)
https://www.losaltosca.gov/publicworks/page/floo
d-zone-information
City of Los Altos
Public Works
Department
Year Round N/A Los Altos’ webpage is updated as needed. The webpage URL is:
https://www.losaltosca.gov/publicworks/page/flood
plain-management-information
(LAH OP #24) The town hosts a “Flood Information”
webpage on the town’s website. This webpage
includes information on the PPI nine topics,
including a supporting message. The webpage
redirects to the following key resource websites:
www.valleywater.org/floodready,
www.floodsmart.org, www.ready.gov, and
www.weather.gov
Town of Los Altos
Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community
(LG OP #25) The town’s website encourages
residents and businesses to purchase flood
insurance and redirects visitors to
www.floodsmart.gov
Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS participating community
ATTACHMENT 2

8 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MIL OP #26) The city’s’ website has a “Flood
Information” webpage that contains information
on several of the PPI message topics; the webpage
also redirects to Valley Water, FEMA, NOAA,
www.floodsmart.gov, www.Ready.gov, and USGS
webpages
The city’s website also has a “Important Flood
Hazard Information” webpage that contains
information on several of the PPI message topics;
the webpage also redirects to Valley Water, FEMA,
NOAA, www.floodsmart.gov (listed in Appendix B)
https://www.ci.milpitas.ca.gov/milpitas/departmen
ts/engineering/flood-information/
City of Milpitas
Engineering
Department
Year Round N/A Milpitas: On-going.

Link: https://www.milpitas.gov/280/FloodInformation
(MH OP #27) The city’s website has a “Flood
Information, Floodplain Management” webpage
that contains city’s flooding information which
redirects to their Floodplain Management page and
includes a link to the city’s latest annual “Flood
Report.” The webpage redirects Valley Water’s
flood ready webpage and also contains FEMA flood
information http://www.morganhill.ca.gov/747/Flood-Information Floodplain Management | City of Morgan Hill, CA -
Official Website
City of Morgan Hill
Engineering Land
Development
Year Round N/A Morgan Hill’s “Flood Information, Floodplain Management” webpage includes a link to the “2025
Flood Report” brochure which was mailed out
citywide in April 2025.
(MH OP #28) The city’s website has an “Emergency
Preparedness’ webpage (listed in Appendix B)
http://www.morgan-hill.ca.gov/133/EmergencyPreparedness City of Morgan Hill
Police Department
Year Round N/A Morgan Hill continues to maintain its “Emergency Preparedness” landing page.

The Emergency Preparedness landing page promotes
“Do 1 Thing”, a 12-month program with a goal of
assisting the community to be better prepared for
emergencies and disasters. This information was also
included in the “Weekly 411” on 1/10/2025,
2/14/2025, 2/21/2025, 2/28/2025, and 3/7/2025.
(MV OP #29) Hosts a “Flood Protection and
Insurance Information” webpage on its website
(listed in Appendix B)
www.mountainview.gov/depts/pw/flood_protectio
n.asp
City of Mountain
View Public Works
Department
Year Round N/A City of Mountain View’s “Flood Protection and Insurance Information” web page includes resources
for preparedness and links to Valley Water’s
Floodplain Mailer.
(PA OP #30) Hosts a “Floodplain Management”
webpage (listed in Appendix B)
https://www.cityofpaloalto.org/gov/depts/pwd/sto
rmwater/floodzones.asp
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the “Floodplain Management” webpage that has all relevant
information regarding flood plain management
topics.
(PA OP #31) Hosts a “Flood Safety Tips” webpage
www.cityofpaloalto.org/storms; flood_safe_11-

16.cdr (cityofpaloalto.org)
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm Preparedness Webpage” which has
ATTACHMENT 2

9 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
links to the “Flood Safety Tips” flier under ‘Before the Storm Additional Information.’
(PA OP #32) Hosts a ‘Creek Monitor’ webpage
(listed in Appendix B)
https://www.cityofpaloalto.org/gov/depts/pwd/cre
ek_monitor/default.asp
City of Palo Alto
Public Works
Department
Year Round N/A Palo Alto continues to host the real time creek monitor webpage that warns residents of imminent
danger of flooding.
(PA OP #33) Hosts a “Flood Information and Winter
Storm Preparedness” web page which contains
useful information for flood readiness (listed in
Appendix B)
https://www.cityofpaloalto.org/services/public_saf
ety/flood_information_winter_storms/default.asp
City of Palo Alto
Office of Emergency
Services
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm preparedness” website has useful
information on flood preparedness for before storm,
during storm and after storm.
(SJ OP #34) The city’s webpages includes a “Flood
Hazard Zones” webpage which includes
information of flood preparedness
https://www.sanjoseca.gov/yourgovernment/departments/publicworks/development-services/floodplainmanagement City of San Jose
Public Works,
Development
Services
Year Round N/A San Jose: Website includes flood zone and flood smart information. Updated link:
https://www.sanjoseca.gov/yourgovernment/departments-offices/publicworks/development-services/flood-hazard-zone (SC OP #35) The city’s “Flood Protection
Information” webpage contains valuable
information on flood related topics
https://www.santaclaraca.gov/ourcity/departments-g-z/publicworks/engineering/flood-protection (also listed in Appendix B)
City of Santa Clara Year Round N/A Santa Clara: Website is updated and maintains flood topic information
(SAR OP #36) The city’s website encourages
residents/businesses to purchase flood insurance
and redirects visitors to www.floodsmart.gov
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SAR OP #37) The city has a “Staying Safe, Winter
Storms” webpage. They have also linked the city’s
Winter Storms webpage to Valley Water’s Flood
Ready webpage
https://www.saratoga.ca.us/218/Winter-Storms
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SUN OP #38) The city has a “Flood Protection”
webpage Sunnyvale, CA - Flood Protection (listed
in Appendix B)
City of Sunnyvale Year Round N/A Sunnyvale: The City continues to maintain its flood protection website.

ATTACHMENT 2

10 Topics 1-9 and supporting messages
Flood Awareness Media Campaign, including social media
Educate our community on flood
protection and preparedness measures
(VW OP #39) Conducts a flood awareness media
campaign, reaching the community at large,
including our multilingual community. Many of the
Santa Clara County CRS Communities recognize
Valley Water’s Flood Awareness Campaign and link
it on their community’s flood information web page
and redirect to Valley Water’s Flood Ready
webpage (Topics 1-9)
Campaign features social media videos and
postings on various platforms
(i.e., Facebook, Twitter, Instagram, Nextdoor, etc.),
digital banners, newspaper advertorials, radio ads,
billboards, utility bill inserts for communities to
use, communities redirect to
ValleyWater.org/FloodReady and
television/mobile ads targeting residents who live
in flood-prone areas and multilingual ethnic
communities
Valley Water
Communications
Annually, for
the duration
of the rainy
season,
typically from
November to
April
All Santa Clara
County CRS
Communities
Valley Water's FY25 Flood Awareness Campaign
centered around the theme, "You Live in a
Flood Zone: Beware. Be Ready. Be Flood Safe."
The outreach utilized digital geo-targeting
technologies to effectively reach businesses and
residents within the flood zone. The primary
goals of the campaign were to raise awareness
about flood risks, encourage residents to sign
up for emergency alerts, and inform them on
how to obtain sandbags. Additionally, the
campaign highlighted our Surface Water Data
Portal, where residents can access the latest
information regarding local creek and reservoir
levels.

To enhance Valley Water’s community outreach
efforts, an educational paid advertising
campaign was implemented. Polling results
from the previous winter campaign informed
this advertising initiative, allowing us to better
understand our target audiences and their
levels of awareness.

The Flood Awareness Campaign ran for six
months, from October 2024 to March 2025, at a
total cost of $389,340. This campaign combined
outdoor and digital geo-targeted advertising,
supplemented by three direct multilingual
mailings sent to approximately 49,555 homes
and businesses located in or near high-risk flood
areas, as designated by the FEMA Special Flood
Hazard Area (SFHA).

See Attachment 3 of the FY25 Annual
Evaluation Report for flood awareness
campaign and post campaign survey details.

Los Altos included an insert provided by Valley
Water to all residents and businesses via a
refuse collection bill insert in November 2022
(non-residential) and January 2023 (residential).

Morgan Hill’s flood preparedness outreach
efforts for FY25 are listed below:
● August 6, 2024 - Hosted ‘National Night
Out.’ Flood preparedness information (red
‘Get Flood Ready’ tote bags which include
an emergency supply list) and emergency
starter kits were distributed to the public.
● October 18, 2024 - Announced California
Flood Preparedness Week (October 19 to
26, 2024) and included links to City and
ATTACHMENT 2

11 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
State flood preparedness information in its
Weekly 411.
● November 29, 2024 - Included link to
Valley Water and Flood-Ready information
in its Weekly 411.
● December 20, 2024 - Included AlertSCC link
in its Weekly 411.
● January 2025, February 2025, and March
2025 - Included in its Weekly 411 a
reminder about the City’s “Ready
Together” Emergency Preparedness Series
that was presented to the public by the
City’s Office of Emergency Services
Coordinator and was held at Morgan Hill
Library.
● April 26, 2025 - Hosted Community Earth
Day Festival. Flood preparedness
information (red ‘Get Flood Ready’ tote
bags which include an emergency supply
list), emergency starter kits, and first aid
kits were distributed to the public. A copy
of the 2025 Flood Report was also posted
for public information.
● May 2, 2025 - Included a link to the 2025
Flood Report in its Weekly 411.

All Santa Clara County communities support
and promote Valley Water’s outreach projects.

ATTACHMENT 2

12 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(VW OP #40) As part of the flood awareness
campaign, a ‘Get Flood Ready, Social Media and
Web Resources Guide’ is provided to all
cities/county in Santa Clara County for their use as
part of their outreach efforts
Valley Water Upon the
completion of
the annual
FPM
All Santa Clara
County CRS
Communities
In mid-October 2024, Valley Water released the 'Be
Flood Safe' Social Media Toolkit for the 2024-2025
Flood Awareness Outreach Partner
(https://conta.cc/3AwdoXS). This toolkit was made
available for download to all partnering agencies,
including CRS communities. It featured digital and
social media banners and animations highlighting key
calls to action: know your risk, sign up for emergency
alerts, and find sandbags. Additionally, the toolkit
included multilingual graphics showcasing essential
tips and provided an option to request co-branded
bill inserts and postcards.

See Attachment 3 of the FY25 Annual Evaluation
Report for flood awareness campaign and post
campaign survey details.

Los Altos has included links to the flood awareness
campaign web resources in electronic newsletters
during the 2022/2023 flood season and on the city’s
website.

Morgan Hill’s Public Information utilizes Valley
Water’s Get Flood Ready social media and resources
as they deem applicable on any given period.

Mountain View’s “Flood Protection and Insurance
Information” webpage has links to Valley Water’s Get
Flood Ready webpage.

Palo Alto has Valley Water’s Flood Awareness
Campaign linked on the City’s Flood Information and
Winter Storm Preparedness website.

Santa Clara has Valley Water’s Flood Awareness
Campaign linked on the City’s Public Works,
Engineering, Flood Protection Information landing
page on their website.

All Santa Clara County communities flood protection
resource landing pages redirect to Valley Water’s
Flood Ready landing page.
(SCC OP #41) Shares Valley Water’s digital social
media resource links during the flood season. The
“Floods Follow Fires. Are you Ready?” and “Got
Sandbags” messages redirect to Valley Water’s
website. Messages are used on social media, short
Santa Clara County
Office of Emergency
Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community
ATTACHMENT 2

13 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
form newsletter, short form email, web, and
Nextdoor
(CUP OP #42) Recognizes the robust social media
campaign led by Valley Water and has linked the
city’s main flood preparation webpage to Valley
Water’s Flood Ready webpage
City of Cupertino Year Round N/A Cupertino continues to maintain the “Floodplain Management” webpage, including a link that
redirects to Valley Water’s Flood Ready webpage.
(GIL OP #43) The city recognizes Valley Water’s
Flood Awareness Campaign and has linked the
city’s main flood webpage to Valley Water’s Flood
Ready webpage
City of Gilroy Year Round N/A Gilroy: The “Emergency Preparedness” and Public Works “Flood Management” webpage both link to
Valley Water’s Flood Ready webpage.
(LAH OP #44) The town recognizes Valley Water’s
Flood Awareness Campaign and has linked the
town’s main flood webpage to Valley Water’s Flood
Ready webpage
Town of Los Altos
Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community
(LG OP #45) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the Town’s
main flood webpage to Valley Water’s Flood Ready
webpage
Town of Los Gatos Year Round N/A Town of Los Gatos: No update available - non-CRS participating community
(MV OP #46) The city does a social media
notification about storm preparation for winter
storms ahead of time. The notification directs
residents to their “Flood Protection and Insurance
Information” webpage. The city has also linked the
city’s webpage to Valley Water’s Flood Ready
webpage
City of Mountain
View
Year Round N/A Mountain View shared several social media posts before, during and after the major rain events during
the winter. Posts included information on
preparation, forecasts for rain events and real time
updates on current flooding.
(SC FRP #47) City publishes social media posts, on
Facebook, Twitter, and other platforms, focused on
safety.

The city has prepared a pre-flood plan (FRP) for
public information projects that will be
implemented before, during, and after a
storm/flood, as well as identifying who is
responsible for posting these messages, what type
of events they apply to, what social media
platforms to post to and how often
City of Santa Clara
Office of Emergency
Services
During the
storm season
N/A Santa Clara: Information was posted on social media for flood awareness week led by City Streets Division.
(SJ OP #48) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the city’s main
flood webpage to Valley Water’s Flood Ready
webpage. Keeps Valley Water’s floodplain mailer
static location at City Hall for residents to pick-up
and is also distributed at various events throughout
the year
City of San Jose Year Round N/A San Jose places Valley Water’s FPM at City Hall and their website redirects to Valley Water’s Flood Ready
webpage. The City recognizes and supports Valley
Water’s Flood Awareness Campaign.
(SAR OP #49) Recognizes Valley Water’s Flood
Awareness Campaign and has linked the city’s main
flood webpage to Valley Water’s Flood Ready
webpage
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
ATTACHMENT 2

14 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SAR OP #50) The city does a social media
notification about storm preparation for winter
storms ahead of time
City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community
(SUN OP #51) The city actively posts flood safety
and preparedness messaging through social media
platforms (i.e., Facebook and Twitter)
City of Sunnyvale
Environmental
Services
During the
rainy season
(October –
March)
N/A Sunnyvale: City staff posted information to Facebook regarding keeping the storm drain clear to prevent
clogging.

Topics 1-9 and supporting messages
Community Events – Distribute flood preparedness
materials to the community
Educate our community on flood
protection and preparedness measures
Increase in ‘hits’ on Valley Water and
cities Flood Protection Resources pages
and improve Valley Water’s Flood
Campaign results
Residents less stress during emergencies
and better prepared before a flood event
(VW OP #52) Copies of Valley Water’s
multilanguage floodplain mailer is made available
to all Santa Clara County CRS Communities to
disseminate at various events, including keeping
the mailer static in lobby areas for visitors to pickup. Valley Water attends various communities’ events/fairs throughout the county and
disseminates flood readiness materials, including
various FEMA flood-related publications and Valley
Water flood ready materials (Topics 1– 9)
Valley Water Annually,
September -
May
All Santa Clara
County CRS
Communities
The below table reflects the quantities
requested/sent by/to the agencies. Copies of Valley
Water’s FPM were delivered in early January 2025.

Community Floodplain
Mailer
City of Cambell 25
City of Cupertino 50
City of Gilroy 25
City of Los Altos 50
Town of Los Altos Hills 25
Town of Los Gatos 25
City of Milpitas 50
City of Monte Sereno 25
City of Morgan Hill 150
City of Mountain View 25
City of Palo Alto 100
City of San Jose 50
City of Santa Clara 25
County of Santa Clara 25
City of Saratoga 25
City of Sunnyvale 25
Valley Water CRS Program 150
The FPM is posted on our website
https://online.flipbuilder.com/tkap/fbzo/
Cupertino distributes copies of Valley Water’s
Floodplain Mailer at various fairs/events and provides
additional copies for the public on display at City Hall.

Los Altos distributes copies of the Valley Water’s
Floodplain Mailer and postcards at City Hall and
Community Center buildings.

Mountain View distributes copies of Valley Water’s
Floodplain Mailer and postcards at City Hall and
during tabling events such as Earth Day.

Palo Alto distributes Valley Water’s multi-language
floodplain mailer during fairs during Earth Day event
and Palo Alto’s Open House every year.

Santa Clara: Fliers and additional information are
currently at city hall and public library.

ATTACHMENT 2

15 Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2025 (Year 4) Outreach Projects Accomplishments by CRS Communities Audience 1 Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
Assignment 2 Schedule 3 Stakeholder
FY 2025 (Year 4 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
All Santa Clara County communities support and
promote Valley Water’s outreach projects.
(CUP OP #53) Distributes flood readiness outreach
materials at various events/ facilities
City of Cupertino Year Round,
as needed
N/A Cupertino distributes copies of Valley Water’s
Floodplain Mailer and other promotional items
provided by Valley Water at various fairs/events and
provides additional copies of the mailer for the public on display at City Hall.

(GIL OP #54) Participates in two fair/events: Gilroy
Garlic Festival (GF) and city’s Public Works Week
Community Open House (PWWCOH)
City of Gilroy End of July
(GF)
Typically, in
May
(PWWCOH)
N/A Gilroy: There was no Garlic Festival (due to the
shooting at this festival in July 2019, the City has
postponed this event indefinitely), so no materials
were distributed at this event. However, on August,
2024, the City hosted National Night Out where flood
readiness materials were distributed.

Materials were also distributed during the PWWCOH
on May 22, 2025.
(LAH OP #55) Hosts two events - Earth Day (ED) and
the Town Picnic (TP)
Town of Los Altos
Hills
Annually,
Spring (ED)
and late
Summer (TP)
N/A Town of Los Altos Hills: No update available - non-CRS participating community
(MIL OP #56) Distributes FEMA flood-related
publications at various events
City of Milpitas Year Round N/A Milpitas: Ongoing. Distributed flood ready kits and information on “Earth Day” which was on
April 12, 2025.
(MV OP #57) The city participates Mountain View
Art & Wine Festival (MVA&WF) and Thursday Night
Live (TNL) and distributes flood preparedness
information
City of Mountain
View
Each
September
(MVA&WF)
Months of
June/July
(TNL)
Valley Water Mountain View attends various events such as Earth Day and Public Works Week and distributes flood
readiness fliers and handouts during these events.
(PA OP #58) Staff hosts a flood readiness table at
city’s annual Earth Day (ED) event and at the city
Municipal Corporation Open House (MCOH). Upon
request, the city also participates in other fairs and
promotes flood readiness, including Creekwise
mailer/brochure
City of Palo Alto Each April
(ED) and July
(MCOH)
Can vary
depending on
requests made to
City to support
fairs
Palo Alto hosted a flood readiness table at the Earth
Day Event on 4/27/25 and hosted a table at the City
Municipal Corporation Open House on
7/27/24(FY25).
(SJ OP #59) Staff hosts and participates in the
‘Building Permits and Home Safety Open House.’
The city’s also hosts ‘Pumpkins in the Park’ event
which Valley Water staff participates in and
promotes flood preparedness
City of San Jose Each May and
October
Valley Water San Jose hosts the annual Building and Home Safety Open House. This year’s open house was held on
5/22/25. The City also hosted “Pumpkins in the Park”
on 10/12/24. Valley Water hosted an information
booth and distributed flood preparedness
information on flood safety and emergency
preparedness materials, including Valley Water’s
annual floodplain mailer.

ATTACHMENT 2