April 2, 2026 | 8:30 AM Page 1 of 3 City Council
Special Meeting
CITY COUNCIL
SPECIAL MEETING AGENDA
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
THURSDAY, APRIL 2, 2026 | 8:30 AM
MAYOR
Greg Bozzo
COUNCIL MEMBERS
Dion Bracco
Tom Cline
Terence Fugazzi
Zach Hilton
Carol Marques
Kelly Ramirez
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker. **Please limit your comments to 3 minutes.** The amount of time allowed per speaker may vary at the Mayor’s discretion depending on the number of speakers and length of the agenda.
Written comments on any agenda item may be emailed to the City Clerk’s Office at [email protected] or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1 p.m. on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1 p.m. deadline will be provided to the City Council as soon as practicable. Written comments are also available on the City’s Public Records Portal at bit.ly/3NuS1IN.
In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or [email protected] to help ensure that reasonable arrangements can be made.
If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to the Staff’s ability to post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
April 2, 2026 | 8:30 AM Page 2 of 3 City Council
Special Meeting
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.
If you need assistance with translation and would like to speak during public comment, please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or e-mail the City Clerk’s Office at [email protected].
Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a [email protected].
To access written translation during the meeting, please scan the QR Code or click this link:
Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the transcript on your device.
Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.
The agenda for this special meeting is outlined as follows:
1. OPENING
1.1. Call to Order
1.2. Roll Call
1.3. City Clerk's Report on Posting the Agenda
2. PUBLIC COMMENT
3. CITY COUNCIL STUDY SESSION
3.1. Priorities and Workplan Goal Setting
April 2, 2026 | 8:30 AM Page 3 of 3 City Council
Special Meeting
4. ADJOURNMENT
City Council Legislative Agenda - Council Prioritization Voting Sheet Item # Top 5 Bottom 5 Item Name
1 23 Communication and Support for District-Based Elections 2 10 Review the Council Policy on General Fund Investment in Recreation Services and Programs 3 32
Consideration of Revising the Tobacco Ordinance and a Moratorium on New Tobacco Retailers During Revision Process 4 11 Review of Campaign Finance Laws/Contribution Limits and Enforcement Options 6 50 Evaluate the Annexation of Gilroy Sports Park
6 31 Develop a City Policy on a Regional Approach to Housing/Unhoused Challenges 7 16 Climate Action Plan
8 16 Develop Vehicle Miles Traveled (VMT) Policy and Transportation Demand Management (TDM) Measures 9 04 Develop Affordable Housing Policy/Ordinance
10 12 Evaluate the City's Transient Occupancy Tax
11 70 Conduct Fire Service Evaluation
12 41 Police Department Service Level Evaluation and Strategic Plan 13 51 Beautification Efforts for Gilroy Gateways - Highway 101 and Monterey 14 22 Highway Cloverleafs/Interchange Maintenance Responsibility 15 00 Update the Parks and Trails Master Plan
16 15 Downtown/ Rule 20A Undergrounding
17 10 Downtown
Other:Other:
3/25/2026
City Administrator Performance Measures
Category Rating (1-10)
Individual Characteristics & Professional Skills 10
Organizational Management & Policy Delivery 10
Relations with City Council 10
Fiscal Management 10
Community Relations 10
Total 50
Initiative Rating (1-5)
Gilroy Sports Park 5
Economic Development 5
Fire Services Review 5
Gateway Beautification 5
Police Department Service Review 5
Total 25
Performance Measures
Special Initiatives (Progress On)
City Administrator Performance Measures
Performance Measures
Rating (1-10)
Avg of Rows Mayor CM 2 CM 3 CM 4 CM 5 CM 6 CM 7
Individual Characteristics & Professional Skills 10 -Organizational Management & Policy Delivery 10 -Relations with City Council 10 - Fiscal Management 10 -Community Relations 10 -
Total 50 0 Box A - Average of Performance Measures
Special Initiatives (progress on)
Rating
(1-5)
Avg of Row Mayor CM 2 CM 3 CM 4 CM 5 CM 6 CM 7
Gilroy Sports Park 5 -Economic Development 5 -Fire Services Review 5 -Gateway Beautification 5 -Police Department Service Review 5 - Total 25 0 Box B - Average of Special Initiatives
Performance Pay Structure
Rating
52 $2,500
Value of Box A - Performance Measures 0 56 $5,000Value of Box B - Special Initiatives 0 60 $7,500Total Points (Box A + Box B) 0 64 $10,000 67 $20,00071 $30,00075 $40,000
Scoring Rubric
Performance Pay
March 31, 2026
Performance Measure Definitions
Individual Characteristics & Professional Skills
Diligent and thorough in discharge of duties (self-starter); exercises good judgement; displays enthusiasm and willingness to adapt; demonstrate a capacity for innovation and creativity; exhibits composure, appearance and attitude appropriate for executive position; conduct and behavior with high ethical standards. Maintain knowledge of current developments affecting the practice of local government; anticipate and analyze problems to develop effective approaches to solving them; set a professional example by handling City business in fair and impartial manner; set priorities consistent with effective and efficient delivery of City Services.
Organizational Management and Policy Delivery
Deliver on established Council priorities and policies. Encourage Department Heads to deliver their services with guidance and direction. Reinforce the need for accountability in the organization. Grow a culture of respect, empathy, and collaboration. Provide opportunities for advancement through training and on the job experience. Ensure the delivery of core services in an open and responsible manner. Review ordinance and policy periodically to suggest improvements.
Relations with City Council
Carry out directives of the body as communicated or voted at the appropriate forums; set Council meeting agendas with background information on policy and action issues; respond to requests; facilitates decision making with pertinent facts; respond appropriately to individual requests. Share essential information equally to all Council members. Facilitate Council decision making. Engages in direct and open conversations with Council members.
Fiscal Management
Prepares a balanced budget to provide services at a level directed by Council; prioritizes the need to operate the organization in a cost-effective and efficient manner; ensures proper financial planning, analysis and accountability; monitors and manages fiscal activities of the organization appropriately. Creates opportunities to discuss the long-term
March 31, 2026
fiscal outlook and provides opportunities to plan for anticipated funding needs. Provides options for service delivery trade-offs to allow flexibility in providing services.
Community Relations
Ensure an understanding of general community issues and concerns; remain involved and active in the community; represent the City well and in a professional and positive manner; works effectively with community organizations including chamber of commerce, county, and other agencies; include stakeholders in service delivery; educate the community on City goals and services.
City Administrator Performance Measures
Performance Measures
Category
Individual Characteristics & Professional Skills
Organizational Management & Policy Delivery
Relations with City Council
Fiscal Management
Community Relations
Total
Special Initiatives (Progress On)
Initiative
Gilroy Sports Park
Economic Development
Fire Services Review
Gateway Beautification
Police Department Service Review
Total
City Administrator Performance Measures
Performance Measures
cial Initiatives (Progress On)
Rating (1-10)
10 10
10 10
10 50
Rating (1-5)
5 5
5 5
5 25
City Administrator Performance Measures
Performance Measures
Rating
(1-10)
Avg of
Rows Mayor CM 2 CM 3 CM 4 CM 5 CM 6 CM 7
Individual Characteristics & Professional Skills 10 -
Organizational Management & Policy Delivery 10 -
Relations with City Council 10 -
Fiscal Management 10 -
Community Relations 10 -
Total 50 0 Box A - Average of Performance Measures
Special Initiatives (progress on)
Rating
(1-5)
Avg of
Row Mayor CM 2 CM 3 CM 4 CM 5 CM 6 CM 7
Gilroy Sports Park 5 -
Economic Development 5 -
Fire Services Review 5 -
Gateway Beautification 5 -
Police Department Service Review 5 -
Total 25 0 Box B - Average of Special Initiatives
Performance Pay Structure
Rating Performance Pay
Scoring Rubric 52 $2,500
Value of Box A - Performance Measures 0 56 $5,000
Value of Box B - Special Initiatives 0 60 $7,500
Total Points (Box A + Box B) 0 64 $10,000
67 $20,000
71 $30,000
75 $40,000
2
Kickoff
Recap Last Meeting
3
Study Session Goals
Session 1Review the established Council Norms, Legislative Agenda, and Departmental Workplan to align Council and staff priorities and strategies.Session 2Building off of the work in Session 1, develop performance targets that enable measurable areas of success. 4
Role of the City Administrator
• Support the City Council• Serve the Community• Lead the Workforce 5
Purpose of a City Administrator
Evaluation
• Provide structured, actionable feedback on performance• Align Council-administrator goals• Strengthen Working Relationships 6
City Administrator Ratings
Performance Measure Rating (1-10)
Individual Characteristics & Professional SkillsOrganizational Management & Policy DeliveryRelations with City CouncilFiscal ManagementCommunity Relations Total (50 Points Possible)
Special Initiatives (Progress On) Rating (1-5)
Gilroy Sports ParkEconomic DevelopmentFire Services ReviewGateway BeautificationPolice Department Service Review Total (25 Points Possible)
7
City Administrator Ratings
Rating Summary Possible Points
Performance Measures 50Special Initiatives 25
Total 75
8
Performance
Measures
One at a Time
9
Individual Characteristics and
Professional Skills
Self Starter EthicalExercises good judgement Current on government practiceEnthusiastic & adaptable Anticipates & analyzes challengesInnovative and creative Fair and impartialExecutive level presence Sets effective priorities 10
Organizational Management
& Policy Delivery
Deliver Council priorities Employee developmentEmpower Department Heads Deliver core servicesExpect accountability Review ordinances and policies Culture of respect, empathy, collaboration
11
Relations with Council
Carry out Council directives Provide factual, relevant reportsSet clear actionable agenda items Shares info with entire CouncilRespond to requests Facilitates Council decision making Engages in direct and open conversations
12
Fiscal Management
Balanced Budget Provide factual, relevant reports
Plans and acts for long term fiscal stability
Deliver cost effective & efficient servicesResponsible planning & Considers service delivery trade offsaccountability 13
Community Relations
Understand community issues Partner with community orgsRemain involved & active Engage with stakeholdersRepresent the City Educate the community 14
Five Special Initiatives
• Gilroy Sports Park• Economic Development• Fire Services Review• Gateway Beautification• Police Department Service Review 15
City Administrator Ratings
Performance Measure Rating (1-10)
Individual Characteristics & Professional SkillsOrganizational Management & Policy DeliveryRelations with City CouncilFiscal ManagementCommunity Relations Total (50 Points Possible)
Special Initiatives (Progress On) Rating (1-5)
Gilroy Sports ParkEconomic DevelopmentFire Services ReviewGateway BeautificationPolice Department Service Review Total (25 Points Possible)
16
Check In
• Do the two components (Performance Measures & Special Initiatives) make sense?
• Are we good with the Performance Measure Categories? Is there anything missing?
• Do the Special Initiatives align with Council thinking?• Does the allocation of ratings (scoring) work?• Are there other thoughts or questions? 17
Performance Pay Matrix
Possible Points
Rating Summary
Performance Measures 50Special Initiatives 25
Total 75
Performance Pay Structure
Rating Performance Pay
52 $2,50056 $5,00060 $7,50064 $10,00067 $20,00071 $30,00075 $40,000 18
Immediate Next Steps
• Refine through discussion• Agree on approach• Present at regular Council Meeting • Non-Consent• Contract Amendment
19
Next Year at This Time
• Contracted Facilitator• One on one conversations with Council members• Rating sheets provided• Council group conversation on results• Closed session discussion• Regular session report out 20
Public Comment
21
22