A G E N D A
SPECIAL MEETING: GLENDALE CITY COUNCIL
(STAFF ACCESS ONLY) COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
Meetings are broadcast live on Glendale TV, viewable on Spectrum Cable, channel 6, and AT&T U- verse, channel 99. Meetings are also streamed live in high definition (HD) on the city's webpage, glendaleca.gov/live , on YouTube.com/myglendale , and on Apple TV, Roku, and Amazon Fire devices using a free app called Screenweave and choosing “Glendale TV” from the menu. Meetings are also archived on the City Website for viewing anytime at glendaleca.gov/agendas . Call (818) 548-4013 for program schedules. DVDs of the proceedings are available for purchase in the City Clerk's Office.
If you have any question about matters on the agenda, or requests for assistance, please contact the City Clerk at (818) 548-2090 during regular business hours.
PLEASE TURN OFF CELLULAR PHONES WHILE INSIDE THE MEETING LOCATION In compliance with the Americans with Disabilities Act (ADA) of 1990, auxiliary hearing aids, sign language translation, and Braille transcripts are available upon request. Assisted listening devices are available same-day upon request. At least 48 hours (or two business days) notice is required for requests regarding sign language translation and Braille transcription services. All documents related to open session items on this agenda that are received less than 72 hours prior to this meeting, and are public records, will be available for review in the Office of the City Clerk, 613 E. Broadway, RM 110, Glendale, CA 91206.
Translation services are provided for meetings through the use of bilingual staff for speakers who wish to utilize the service as available. Speakers should state their request by contacting the City Clerk’s office at (818) 548-2090, at least 24 hours prior to the scheduled meeting. Please specify the language for which you require translation. The exclusive use of City provided interpreters is not required and persons are welcome to use their own interpreter or speak in their native language.
FEBRUARY 15, 2022 AT 3:00 PM
To help slow the transmission of COVID-19, and protect the health and safety of the community, City Council, as well as Board & Commission meetings, will continue to be closed to the public for in-person attendance.
The public is encouraged to watch and participate from the safety of their homes to practice social distancing. Meetings are broadcast live on Glendale TV, viewable on Spectrum Cable, channel 6, and AT&T U-verse, channel 99. Meetings are also streamed live in high definition (HD) on the city's webpage, glendaleca.gov/live , on YouTube.com/myglendale , and on Apple TV, Roku, and Amazon Fire devices using a free app called Screenweave and choosing “Glendale TV” from the menu.
For public comments and questions during the meeting, call (818) 937-8100. Public comments on a specific agenda item will be taken when that agenda item is discussed. 1 TYPED 2/9/2022 10:50:40 PM
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ROLL CALL
- 3:00 PM
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, February 15, 2022 Special Public Meeting of the City Council was posted on February 9, 2022 on the Bulletin Board Outside City Hall.
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 3:00 PM on Tuesday, February 15, 2022 , in the Council Chamber, 613 E. Broadway, 2nd Floor , Glendale, CA 91206 to consider the following item(s) of business, to wit;
1. Community Development, re: Award of Contract to Update the Citywide Bicycle Transportation Plan
a. Motion authorizing the City Manager to execute a Professional Service Agreement with Buro Happold Consulting Engineers, Inc. to update the Citywide Bicycle Transportation Plan b. Resolution of Appropriation appropriating $75,977 from the Unassigned General Fund Balance to the Community Development Department for use in funding the Citywide Bicycle Transportation Plan update
ADJOURNMENT
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1 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Award of Contract to Update the Citywide Bicycle Transportation Plan
1. Motion authorizing the City Manager to execute a Professional Service Agreement with Buro Happold Consulting Engineers, Inc. to update the Citywide Bicycle Transportation Plan;
2. Resolution of Appropriation appropriating $75,977 from the Unassigned General Fund Balance to the Community Development Department for use in funding the Citywide Bicycle Transportation Plan update.
COUNCIL ACTION
Item Type: Action Item
Approved for February 15, 2022
Executive Summary
On October 19, 2021, City Council authorized staff to solicit proposals to develop an update to the Citywide Bicycle Transportation Plan (BTP). Given more than nine years have passed since the existing BTP was approved, it is time for the City to again review the Plan, its strategies, and its timely implementation progress to create a multi-modal and comprehensive approach to improve active transportation infrastructure. The update of the plan should be one that addresses components of a complete system including infrastructure, community outreach, and evaluation of policy and infrastructure improvements that will ensure greater success of the city’s multi-modal infrastructure.
The updated BTP will consolidate existing and previous bicycle policy initiatives into one user-friendly and comprehensive format. It will also present an opportunity to update the plan to accommodate and pursue best practices in bicycle transportation planning that may have evolved since the plan’s original adoption. This update will be informed by plans that have been newly adopted and those that are still in progress, including the recently adopted Citywide Pedestrian Plan, the West Glendale Sustainable Transportation and Land Use Study, the Verdugo Wash Visioning, and the Metro NOHO- Pasadena BRT project. The goal of updating the plan is to include new insights and ideas in today‘s context and interventions developed in active transportation planning at the regional and state levels.
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COUNCIL PRIORITIES
Safe & Healthy Community: Improved active transportation options will create safer routes for all modes of transportation while encouraging healthier options.
Infrastructure & Mobility: Active transportation and complete streets help to re- balance existing road infrastructure to better serve bicyclists and pedestrians in Glendale and to encourage economic development, climate resilience, and equity.
Sustainability: Cycling and walking activities promote a healthier community, combat negative impacts of sedentary lifestyle, and improve air quality and road safety by reducing vehicle miles traveled by cars.
RECOMMENDATION
Community Development Department Staff recommend that the City Council:
1. Approve the attached Motion awarding a contract to Buro Happold Consulting Engineers, Inc. and authorize the City Manager to execute a Professional Service Agreement with Buro Happold Consulting Engineers, Inc. in the amount of $250,000 to update the BTP; and
2. Adopt a Resolution of Appropriation appropriating an additional $75,977 from the Unassigned General Fund Balance to the Community Development Department for use in updating the BTP.
BACKGROUND
The purpose of the existing BTP is to provide a convenient, useful, and interconnected bicycle transportation system that serves both commuter and utilitarian riders. The BTP proposes a variety of measures, including the improvement of the existing bicycle facilities, construction of new bicycle routes linking major activity centers, the installation of secured bicycle parking equipment, and the expansion of bicycle education and advocacy programs to improve the riding environment for bicyclists.
The key elements of the existing BTP are to create a network of bicycle routes connecting north–south and east-west corridors and serve major activity centers in the city, create an environment where people of all ages can circulate safely and easily on a bicycle, promote the health of Glendale residents, reduce greenhouse gas emissions and energy consumption and develop and implement educational programs for safe bicycling. To achieve these goals, the BTP recommends a set of bicycle route and facility improvements including Class 1, Class 2, Class 3 and Class 4 bikeways, changes in the existing bikeway facilities, and new bicycle amenities such as bike lockers and installation of bike racks:
Class 1 bike paths provide a paved right-of-way separated from the street or highway;
Class 2 bikeways are a restricted right of way for bicycles designated by a striped lane for one-way bike travel on a street or highway;
Class 3 (Sharrow) bike routes are travel lanes designated by sign only and shared by the bicycles and motor vehicles;
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Class 4 bikeways (separated bikeway) are bikeways for the exclusive use of bicycles and include a required separation between the separated bikeway and the through vehicular traffic. The separation may include, but is not limited to, grade separation, flexible posts, inflexible posts, inflexible barriers, or on-street parking; and
Bike racks are bicycle parking facilities (stationary/fixed) to which a bicycle can be securely attached.
The existing BTP also contains a list of projects that are grouped according to their priority category (short term, medium term, and long term). Based on available funding and the City’s annual street resurfacing projects, various bikeway projects have been implemented from each priority category. Sharrows and bike lanes that can be striped citywide that have no impacts to the lane geometry of streets are generally implemented as part of the City’s street resurfacing projects. Although, this strategy reduces cost and prevents the need to re-stripe the streets, they have been less effective in creating a safe environment to encourage bicycling as a mode of mobility in the City.
ANALYSIS
The development of a robust citywide bicycle plan, has been a priority of the City Council for many years, in concert with the recent City and regional Mobility Studies, and in line with increasing demand for bicycle facilities and dramatic citywide bicycle and pedestrian incidents. This includes the recent adoption of the Citywide Pedestrian Plan and West Glendale Sustainable Transportation and Land Use Study. In addition, virtually every grant source for bicycle facilities requires the applicant jurisdiction to have an updated bicycle plan. The updated BTP will establish opportunities for improving bicycle and pedestrian safety as one of the City of Glendale’s priorities.
In addition to organizing existing City policies into one cohesive document, the following aspects (tasks) will be assessed and included in the updated BTP:
Identifying viable bicycle and pedestrian corridors, linking to the City’s existing mobility policy and plan structure, including the Citywide Pedestrian Plan, Safe Healthy Streets Plan and West Glendale Sustainable Transportation and Land Use Study;
Assessing intersections and corridors with high bicycle incident rates, as well as identifying intersections with high bicycle and pedestrian volumes; Targeting improvements and developments of bicycle infrastructure which provides safety and connectivity in Glendale’s multimodal system; Creating a coordinated and targeted community outreach strategy throughout the update of the plan development, including coordination with any ongoing city education and safety programs, so that each effort informs one another; 5 of 23
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Ensuring equity and that disadvantaged communities fully share in BTP program benefits; and
Incorporating policy and infrastructure recommendations based on field work assessments, best practices in active transportation, and feedback received from the community.
Consultant Selection Process
The RFP was advertised on October 25, 2021; a pre-proposal meeting was held on November 2, 2021; and proposals were due on December 09, 2021. Six proposals were received prior to the deadline.
A panel consisting of representatives from the Community Development and Public Works Departments scored candidate’s proposals and selected three proposals for further consideration. These firms included:
• Crandall Arambula PC;
• Nelson Nygaard Consulting Associates, Inc.; and
• Buro Happold Consulting Engineers, Inc.
The recommended consultant was selected through a competitive evaluation process to conduct the study. Proposers were evaluated on written and oral submittals as listed below.
1. Written Proposal (100 points total)
Response to RFP
Experience
Technical Ability
Creativity and Outreach
Cost and Scope
2. Oral Presentation (100 points total)
Presentation
Clarity
Communication Skills
Responses to Questions
On January 26, 2022 the panel interviewed the three firms and after careful scoring, ranked Buro Happold Consulting Engineers, Inc. as the top candidate to undertake the update to the BTP for the following reasons:
1. As a professional engineering firm, and in accordance with California Government Code Section 4526, Buro Happold Consulting Engineers, Inc. was chosen primarily for its demonstrated competence and professional qualifications. While all three candidate firms that submitted proposals demonstrated the minimum qualifications and experience to undertake the tasks required for the study, the panel’s evaluation and scoring of the proposals shows that Buro Happold Consulting Engineers, Inc. is the firm 6 of 23
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most compatible with the defined scope of services given the ratings criteria and scoring, as shown in the table below:
Buro Happold Nelson Nygaard Crandall
Arambula
Cumulative
Proposal&
Interview
926 911 897
Rank 1 2 3
2. Buro Happold Consulting Engineers, Inc. also provided reasonable fees for the services requested in the RFP commensurate with the proposed scope of work. The funds needed for this project are $250,000, which includes $125,000 Measure S and $49,023 in Measure M, and an additional amount of $75,977 being requested from the Unassigned General Fund Balance to the Community Development Department.
3. Buro Happold Consulting Engineers, Inc. is a global, integrated, multidisciplinary consulting engineering firm that offers a complete range of services for the built environment, from individual buildings to campuses, and from neighborhoods to regional plans. Buro Happold is engaged in both the built and natural environments, tackling complex design and implementation issues relating to buildings, neighborhoods, cities, and institutions.
4. The firm’s portfolio included developing plans for performance and design guidelines, project design, development and management, research, analyses, strategies, frameworks, plans and designs, visualizations, workshops and facilitation in regions across the country, including New York, Los Angeles, San Jose, Glendale, Colma, Cupertino, Halfmoon Bay and AASHTO Guide for the Development of Bicycle Facilities.
5. The Buro Happold Consulting Engineers, Inc. team is enhanced by the following three sub consultants:
Toole Design which is the nation’s leading planning, engineering, and landscape architecture firm specializing in multimodal transportation planning and design.
As a firm, their mission is to create livable communities where walking and bicycling are safe, convenient, and enjoyable for everyone and focus on developing cost-effective and implementable solutions that move people efficiently while also improving health, quality of life, and economic vitality. They have a national reputation for bicycle transportation planning, research and facility design, trail planning and design, Safe Routes to School planning and design, traffic calming, GIS mapping, and graphic design, among a variety of other related subjects. Los Angeles County Bicycle Master Plan Update, AASHTO Guide for the Development of Bicycle Facilities and Caltrans District Level Active Transportation Plans are some of their work examples. Katherine Padilla & Associates (KPA), Inc. is a full-service communications firm specializing in strategic community outreach and public information campaigns, 7 of 23
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community meetings and workshops online and in-person, community-based research including focus groups and interviews, branding and graphic design, social media management, photography and videography, and translation services. They have provided community outreach services for various cities and projects throughout Southern California, including the Glendale Narrows Riverwalk and City of Los Angeles 7th Street Streetscape Improvement Project. MIG, Inc., is a multi-disciplinary firm that provides planning, design, and communications and technology services to public and private agencies throughout California and the United States. Since their founding in 1982, MIG has focused on building environments that support human development. MIG’s environmental management division specializes in compliance and documentation pursuant to California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). MIG prepares a range of CEQA and NEPA documentation for cities, counties and local, state, and federal agencies.
Colma Mission Road Bicycle and Pedestrian Improvement Project, Half Moon Bay Bicycle and Pedestrian Master Plan and Stevens Creek Park and Restoration Project Phase 1 and Phase 2 are some examples of their relevant experience.
Buro Happold Consulting Engineers, Inc. has agreed to a base fee of $250,000. The proposed cost is based on the City’s available budget, desired scope of work and outcomes, and project schedule.
As part of the City’s due diligence, Staff checked Buro Happold’s references, and remains
confident that their project team is capable of performing to the level of quality and professionalism set forth in their proposal.
Project Team
Upon City Council’s approval to contract with Buro Happold, a project team will be formed with representatives from Management Services, Community Development, Public Works, Police, and Community Services & Parks, to ensure all related aspects of safety and mobility are considered. Robust community outreach will be conducted to ensure that the plan is meeting the needs of the community. A stakeholder working group will also be created that will include users of the facilities, as well as those that may be impacted by the development of the updated plan.
STAKEHOLDERS/OUTREACH
Not applicable at this time, but outreach will be conducted during the course of the BTP update.
FISCAL IMPACT
The total cost to update the Bicycle Transportation Plan is $250,000, of which $174,023 was approved as a part of the FY 2021-22 budget ($125,000 in Measure S, and $49,023 in Measure M). The remaining $75,977 in needed funds was not allocated as 8 of 23
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part of the FY 2021-22 budget. Therefore, staff is requesting an appropriation of $75,977 from the Unassigned General Fund Balance. The existing appropriations and requested appropriation are outlined below:
Existing Appropriations
Amount Account String Funding Source
$125,000 GL: 43110-2524-CDD-2524-P8015- Measure S Fund
$49,023 GL: 43110-2220-PWD-0020-P0000-
PL: 52179
Measure M Fund
$174,023 Total
Requesting Appropriations
Amount From
(Account String)
To
(Account String)
Funding Source
$75,977 GL: 25300-1010-NON-
0000-P0000-
GL: 43110-1010-CDD-
2500-P0000-
General Fund
ENVIROMENTAL REVIEW
Staff has determined that the actions approving a motion authoring the City Manager to execute an agreement to update the BTP and adopting a resolution of appropriation of funds for such purpose are exempt from further environmental review under the California Environmental Quality Act ("CEQA") pursuant to Title 14 of the California Code of Regulations ("CEQA Guidelines") for all of the following reasons: 1) the activity is not subject to CEQA because the adoption of the motion and resolution will not result in direct or reasonably foreseeable indirect physical change to the environment under CEQA Guidelines Section 15060(c)(2); 2) the activity is not a project under CEQA Guidelines Section 15060(c)(3) and 15378(b)(4) because it constitutes the creation of government funding mechanisms or other governmental fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment; and 3) the activity is exempt from further environmental review under CEQA pursuant to CEQA Guidelines Section 15262 because it funds only feasibility or planning studies for possible future actions which the City has not yet approved, adopted, or funded. Moreover, the activity is exempt and not subject to further CEQA review under the common sense exemption because it can be seen with certainty that the activity consisting of the award of a contract and appropriation of funding for that contract to update the BTP would not have a significant effect on the environment, pursuant to CEQA Guidelines Section 15061(b)(3).
Environmental review of the updated BTP will be conducted at the time it is prepared.
CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance, exhibit 1 shows the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with 10% interest or more in the company proposed for contract in this Agenda Item Report. 9 of 23
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ALTERNATIVES
Alternative 1: Approve a Motion awarding a contract to Buro Happold Consulting Engineers, Inc., authorizing the City Manager to execute a Professional Services Agreement with Buro Happold Consulting Engineers, Inc. in the amount of $250,000 to update the Citywide Bicycle Transportation Plan, and adopt a Resolution appropriating $75,977.
Alternative 2: Not approve a Motion awarding a contract to Buro Happold Consulting Engineers, Inc., not authorizing the City Manager to execute a Professional Services Agreement with that company, as well as not adopt a Resolution appropriating $75,977.
This will delay the Citywide Bicycle Transportation Plan update, as staff will have to reevaluate the proposals or take other further actions, as directed by City Council.
Alternative 3: Any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Arezoo Kamali, Associate Planner
Fred Zohrehvand, Principal Planner
Bradley Calvert, Assistant Director of Community Development Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS
Exhibit 1: Campaign Disclosure
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Manager, or his designee, is hereby authorized to execute a Professional Services Agreement with Buro Happold Consulting Engineers, Inc. to update the Citywide Bicycle Transportation Plan for a not-to-exceed amount of $250,000, as outlined in the February 15, 2022 staff report from the Director of Community Development. Said agreement shall be subject to approval as to form by the City Attorney.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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RESOLUTION NO. ___________
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE
MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1: That the sum of $75,977 is hereby appropriated and/or transferred from the following accounts to the following accounts:
ACCOUNTS DESCRIPTION FROM TO
25300-1010-NON-0000-P0000-
T0000-F0000-0000-0000-
43110-1010-CDD-2500-P0000-
T0000-F0000-0000-0000-
Undesignated Fund Balance, General Fund,
Non-Departmental
Contractual Services, General Fund,
Community Development, Planning
$ 75,977
$ 75,977
To appropriate funding for Updating Citywide Bicycle Transportation Plan.
SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.
SECTION 3: The City Clerk shall certify to the adoption of this Resolution.
Adopted this________day of _______________, 2022.
_______________________________
Mayor
ATTEST:
02/07/2022
___________________________________
City Clerk 75,977
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF GLENDALE )
I, Aram Adjemian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No._________was adopted by the Council of the City of Glendale, California, at a regular meeting held on the__________ day of _______________, 2022, and that the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain: ________________________________
City Clerk
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FORME
V. DISCLOSURE - CAMPAIGN FINANCE ORDINANCE - CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, "Campaign Finance Ordinance," which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 ("the Ordinance"). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)- who has a contract with the City of Glendale ("City''), Glendale Successor Agency or Glendale Redevelopment Agency ("GSA"), or the Housing Authority of the City of Glendale ("HA") and that contract is subject to approval by the City Council, GSA, or HA- from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.
The provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies to a contractor whose contract requires the City Council's, GSA's, or HA's approval, and specified subcontractors. A contract with the City, GSA, or HA is known as a "City Contract." The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.
To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.
Information that must be disclosed: • Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) • Name of the Chief Executive Officer/President
• Chief Operating Officer
• Chief Financial Officer
• Chairperson
• All members of the Board of Directors
• All persons who own more than 10% of the person, entity, or organization • Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:
C ontractor(s)*:
Name Address
Buro Happold Consulting Engineers, Inc. 800 Wilshire Blvd. 16th FL. Los Angeles, CA 90017 Full Name Title Business Address City
Chairperson
David Herd Chief Executive Officer I President Ann Wilc:hirF> Riv� 1�th s;:1 In� A---·-- rl!. !l0017 Chief Operating Officer
Violet Burrows Chief Financial Officer 800 Wilshire Blvd. 16th FL. Los Angeles, CA 90017 Board of Directors
Haooold Holdinos, NA, Inc. More than 10% interest owner 800 Wilshire Blvd. 16th FL. Los Anaeles CA 90017 State Zip
* "Contractor" is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person's, entity's, or organization's Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclose these persons' name and business address.
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EXHIBIT 1
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