A G E N D A
SPECIAL MEETING: GLENDALE CITY COUNCIL
COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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MAY 3, 2022
REVISED
- ITEM 2 WAS ADDED
ROLL CALL
- 3:00 PM
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- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, May 3, 2022 Special Public Meeting of the City Council was posted on April 27, 2022 on the Bulletin Board Outside City Hall.
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 3:00 PM on Tuesday, May 3, 2022 , in the Council Chamber, 613 E. Broadway, 2nd Floor , Glendale, CA 91206 to consider the following item(s) of business, to wit;
1. Community Development, re: Update on the Preservation and Reuse of City Owned Property Located at the Former Rockhaven Sanitarium– 2713 Honolulu Avenue (APNs: 5610-024-900 thru 910) and Direction on Preferred Next Steps a. Motion directing staff on preferred next steps regarding the preservation and reuse of the former Rockhaven Sanitarium located at 2713 Honolulu Avenue
2. Police Department, re: Acceptance of additional funding from the United States Department of Homeland Security, 2019 State Homeland Security Grant Program, in an amount up to $150,000
a. Resolution authorizing the City Manager to execute an Amended Agreement with the County of Los Angeles for the award of additional funds under the FY19 SHSGP Grant Program
b. Resolution of Appropriation in the amount of $150,000
ADJOURNMENT
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1 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Update on the Preservation and Reuse of City Owned Property Located at the Former Rockhaven Sanitarium– 2713 Honolulu Avenue (APNs: 5610-024-900 thru 910) and Direction on Preferred Next Steps
1. Motion directing staff on preferred next steps regarding the preservation and reuse of the former Rockhaven Sanitarium located at 2713 Honolulu Avenue.
COUNCIL ACTION
Item Type: Action Item
Approved for May 3, 2022 calendar
EXECUTIVE SUMMARY
The Rockhaven site (“Site”) was acquired by the City in April 2008. There have been three attempts since 2014 to partner with a private entity to develop the Site in a manner preserving its buildings and park-like setting. The last formal effort ended in early 2020. In June 2021, State Senator Anthony Portantino announced securement of an $8.0M grant to preserve Rockhaven that mandated the inclusion of a museum. In October 2022, the City Council directed staff to study the feasibility to preserve and develop Rockhaven as a park with commercial opportunities, a museum, to consider the relocation of the Montrose Library branch (including community space), and investigate an affordable housing component. Given its budget and site planning impact, staff focused on the feasibility of a new library or combination of new construction and reuse of some existing buildings, as well as identified a preferred location for a museum.
Relocation of the library could be accommodated within the Site with an estimate cost of $11.9M to $13.5M, though a number of constraints would need to be addressed. 3 of 16
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COUNCIL PRIORITIES
• Infrastructure – Completion of a schematic plan for the Rockhaven site that includes a museum dedicated to Agnes Richards is an identified project in the FY 2022-233 Workplan.
RECOMMENDATION
Staff is seeking direction from the City Council regarding alternatives for the preservation and redevelopment of Rockhaven.
BACKGROUND
The Rockhaven Sanitarium consists of 3.4 acres and 15 buildings occupying approximately 22,000 SF. The City acquired the Rockhaven Site (“Site”) in April 2008 for $8.25M. The former women’s sanitarium was subsequently listed on the National Registry of Historic Places. There have been three separate attempts since 2014 to develop the property that sought to partner with a private entity to develop the Site while preserving the buildings and park-like setting, yielding some control in exchange for continued public access to the Site. The last attempt, a plan to convert the Site into a 30-room hotel, was terminated by the developer in 2020 due to the financial infeasibility of the project.
Since 2008 the Site’s buildings have been in ad-hoc mothballing with the roofs covered by tarps and buildings closed and lightly monitored. More permanent safeguards were not established. In July 2021, an assessment was completed to determine the cost to better protect the Site’s buildings (“stabilize and mothball”), and a scenario to improve them for limited public use. The assessment concluded the estimated cost to stabilize and mothball the Site’s historically significant buildings to be $1.6M, and $3.2M to renovate the buildings for limited public use.
In June 2021, State Senator Anthony Portantino announced securement of $8.0M grant to preserve Rockhaven for a museum. The State grant is flexible and not intended solely for a museum, but rather to preserve the entire site with a museum as a component. The grant is reimbursement based and cannot be distributed until the City and State complete certain prerequisites including completing a Project Information Package (“PIP”) and executing an agreement.
Expenditures made prior to the appropriations’ effective date are ineligible for reimbursement. Therefore, staff has not proceeded with the roof repair authorized by the City Council on November 2, 2021 because the expenditure would not be eligible for reimbursement.
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The State grant provides a significant boost to Rockhaven’s preservation by expanding the number of financially feasible alternatives. On October 26, 2021 the City Council considered a number of reuse options and directed staff to explore the feasibility of the preservation and reuse of Rockhaven as a park with commercial opportunities and a museum. In addition, the City Council directed staff to include the relocation of the Montrose Library branch (including community space), as well as explore an affordable housing component on the vacant portion of the property.
ANALYSIS
Staff focused on the introduction of a new branch library given the impact it would have on the project budget and overall functionality of the Site.
Essentially, the site planning of the library would have to be solved first before the other uses of the Site can be identified.
1) Library
Staff looked at the feasibility of two library alternatives: i) New Construction, and ii) Rehabilitation of Select Buildings with New Construction:
New Construction:
Constructing a new library would be the most straightforward approach. Vacant areas along Honolulu Avenue could accommodate the footprint of a new library and provide good public visibility and accessibility. Based on recently completed library projects, the estimated cost for new library construction is about $1,350 per square foot. Thus, a new 10,000 SF branch library would cost an estimated $13.5M.
Rehabilitation with New Construction:
The Rockhaven buildings range in size from 250 SF to 3,550 SF. In order to create a branch library, the use would have to be scattered amongst the buildings, or a new addition constructed connecting the buildings. Due to the inefficiencies of staffing and operating multiple buildings, some new construction is assumed to be required to feasibly reuse any of the buildings for a library.
The cluster of four buildings (Little Hospital; Annex Building; Coulter Cottage; and Oaks Cottage) at the Site’s northeast corner are the most suitable for a potential library and together total 9,276 SF. A new building with an ADA elevator to address significant grade issues between the buildings totaling 2,400 5 of 16
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SF is proposed to create a 11,700 SF facility. The estimated cost of this option of repurposing the four buildings plus new construction is $11.862 M.
Considerations for a Library Project:
1. Parking: A new library would likely trigger the need for on-site parking for ADA access. Furthermore, the current on-street parking surrounding the site is heavily utilized. The introduction of on-site parking may have ramifications on the sites’ historic status and could consume significant useable open space. Conversely, parking on Honolulu Avenue and Pleasure Way could be reconfigured to angled parking to create additional off-site parking. Neither estimate includes the cost of parking.
2. Historic Considerations: Rockhaven is listed as a State and National historic resource and as a result would largely need to remain intact.
Renovations to existing buildings, building additions, new construction, demolition, and site modifications (including parking) would all trigger State and National review and approval procedures. In addition, the current Montrose Library potentially qualifies for historic designation and any changes to that facility would require additional levels of review if the existing library is intended to be repurposed.
3. Building Condition: None of the buildings are currently in acceptable condition for public use. Work required would be beyond the normal library renovation; not only bringing the buildings up to current standards for public use but also adding in the requirements for modern library use.
The scope of work requires complete ADA compliance, seismic structural compliance, fire/ life safety upgrades, new HVAC, lighting and restrooms, and indoor connection between the buildings.
4. Library Operations: Reusing existing historic buildings most likely would result in an inefficient layout, long corridors and obstructed views with few large open areas. Staffing and security levels might be higher in order to supervise multiple spaces. Any large meeting room or auditorium would use up open space in the new construction area. 2) Museum
The State grant is contingent upon including a museum in the Rockhaven reuse and funds are expected to be used towards the museum’s completion. Staff believes a moderately sized museum occupying one building can be incorporated into the Site without materially impacting other proposed uses.
Staff has identified the 3,550 SF one-story Pines Cottage as well-suited for a future museum. The Pines Cottage is in close proximity to Hermosa Avenue and features a large courtyard. Similar to other uses, conversion to a museum will require a number of improvements including severe grade change issues, 6 of 16
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ADA access, seismic structural compliance, fire/ life safety upgrades, new HVAC, lighting and restroom upgrades.
3) Affordable Housing
Vacant land on the western and southern portions of the Site could be considered for affordable housing. In order to protect the historic integrity of the site and existing buildings, any design would need to be contextually appropriate of a modest scale and density. Considerations could also be made for supportive housing that could also use any of the repurposed community spaces that could be developed on site.
4) Next Steps
In order to continue with site planning and analysis for the Rockhaven reuse, the status of the potential Montrose Library relocation will need to be addressed. The library has an outsized impact on the budget and its ultimate disposition will inordinately influence the Site’s renovation and programming.
Staff would recommend proceeding with the museum component by finalizing the location of the museum and proceeding to complete assessments and cost estimates to renovate/repurpose the preferred location to a museum use. In addition, based on direction regarding the library, staff would proceed with identifying preferred locations for affordable housing, open space, community spaces, and commercial opportunities to develop a site plan and guide the reuse of the Site.
If the City Council elects to move forward with a library, the library’s estimated cost of $11.862M to $13.5M would exceed the $8.0M State grant. As noted, a portion of the grant is required to be allocated towards a museum. That cost is currently undetermined. In addition, estimates to renovate the historically significant buildings for limited public use is $3.2M, which staff believes is on the low end because it would not address additional improvements needed to repurpose the buildings use. Staff anticipates the bulk of the State grant will be expended on the museum and building and site renovations; therefore, additional funding for the library would need to be identified to supplement the State grant.
STAKEHOLDERS/OUTREACH
Based on the City Council’s direction regarding a preferred alternative and next steps, staff will engage in stakeholder and public outreach to ensure that community input is incorporated in the planning process for Rockhaven’s reuse and preservation. 7 of 16
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FISCAL IMPACT
There is no fiscal impact associated with this report at this time.
ENVIRONMENTAL REVIEW
This item is considered a ministerial activity and therefore, not subject to CEQA review.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES
The following alternatives are presented for Council consideration:
Alternative 1: The City Council may provide direction to staff on a preferred reuse scenario for the Rockhaven Site, particularly as it relates to the potential of a library facility;
Alternative 2: The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Bradley Calvert, Assistant Director of Community Development Mark Berry, Deputy Director of Community Development/Economic Dev.
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS / ATTACHMENTS
Exhibit 1 – Site Plan
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c:\inetpub\wwwroot\glendale\temp\spcc_05032022_motion_1a.pdf MOTION
Moved by Council Member , seconded by Council Member , that the City Council of the City of Glendale, California, hereby directs staff on preferred next steps regarding the preservation and reuse of the former Rockhaven Sanitarium located at 2713 Honolulu Avenue as follows:
____________________________________.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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Pines Cottage
(Potential Museum Location)
Potential Library Location
(Reuse w/ New Construction)
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2 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Acceptance of additional funding from the United States Department of Homeland Security, 2019 State Homeland Security Grant Program, in an amount up to $150,000.
1. Resolution authorizing the City Manager to execute an Amended Agreement with the County of Los Angeles for the award of additional funds under the FY19 SHSGP Grant Program.
2. Resolution of Appropriation in the amount of $150,000.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for May 3, 2022 calendar
EXECUTIVE SUMMARY
This report is to accept up to an additional $150,000 in grant funding from the United States Department of Homeland Security, 2019 State Homeland Security Grant Program (SHSGP) to be used to complete the Key Management Facility (KMF) Project that was partially funded in the original grant.
COUNCIL PRIORITIES
N/A
RECOMMENDATION
That the City Council approve a resolution authorizing the City Manager to enter into an amended agreement with the County of Los Angeles for the management of these additional Homeland Security Grant funds.
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BACKGROUND
The City was successful in obtaining $426,900 under the 2019 State Homeland Security Grant Program (SHSGP). The City is now being awarded an additional amount up to $150,000 in funding from this same grant program.
These grant funds are allocated between the County of Los Angeles and those cities recognized by the County of Los Angeles Operational Area (OA), including the City of Glendale. The grant is administered by the County of Los Angeles. These funds are available for purchases of approved equipment, supplies, and for the training of first responders that meet identified national, state, county, and local priorities. The projects associated with the SHSGP FY19 grant program are for the purposes of continuing efforts to strengthen capabilities and enhance public safety and preparedness efforts within Glendale and the region. These projects are part of the Los Angeles Operational Area’s regional funding priorities and have been vetted through the Los Angeles Area Fire Chief’s Association, the Los Angeles County Police Chief’s Association, and the County of Los Angeles Office of Homeland Security. All projects have been approved by the State of California Office of Emergency Services Homeland Security authorizing branch.
ANALYSIS
The additional funding of up to $150,000 will be utilized to complete the Key Management Facility (KMF) Project that was partially funded in the original grant. This is a necessary enhancement to the ICI System Network Master Site and Redundant Master Site.
The Master Site and Redundant Master Site are owned and operated by the City. The Master Sites are the Core of the Regional ICI System Radio Network and are interconnected to the radio system infrastructure of all ICI System Members by fiber and microwaves, thus establishing the region-wide networked radio structure. There are more than 70 public safety agencies operating on the Glendale based ICI System Authority Network today.
This additional project will complete the Key Management Facility Program in the network creating the ability for Glendale and all ICI System member agencies to manage the encryption programming of their radios remotely, thus greatly enhancing efficiency, interoperability, and security. This program eliminates the time consuming and operations-impacting need to remove first responder radios (and their personnel) from the field in order to complete this programming.
STAKEHOLDERS/OUTREACH
N/A
FISCAL IMPACT
The additional FY2019 SHSGP funding in the amount up to $150,000 was not included as a part of the FY 2021-22 budget. Therefore, staff is requesting for an appropriation of $150,000 from federal grant revenue. The appropriation request is outlined below:
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Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$150,000 GL: 31240-6600-ISD-
0020-P0000
PL: ISD00527AG
GL: 51000-6600-ISD-
0020-P0000
PL: ISD00527AG
Wireless Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
There is no possibility that the acceptance of this grant may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3)). Further, the activities proposed under the award are exempt as they have been determined not to have a significant impact on the quality of the human environment. (24 C.F.R. §58.34 (a) (7) and (a) (9)).
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES
Alternative 1: Approve as requested by the Police Department.
Alternative 2: Deny the Police Department’s request.
Alternative 3: The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Sheryl Davis-Moore, Police Civilian Division Commander
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
N/A
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RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY
DOCUMENTS ASSOCIATED WITH AN AMENDMENT TO THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY, 2019 STATE HOMELAND SECURITY
GRANT PROGRAM
WHEREAS, the City of Glendale has been successful in obtaining $426,900 under the United States Department of Homeland Security, 2019 State Homeland Security Grant Program and is now authorized to receive an additional sum of up to $150,000;
WHEREAS, these grant funds are allocated between Los Angeles County and those cities recognized by the County of Los Angeles Operational Area which includes the City of Glendale;
WHEREAS, the grant is administered by Los Angeles County and the funds are available for purchases of approved equipment, supplies, and for the training of first responders that meet identified national, state, county, and local priorities; WHEREAS, the projects associated with the State Homeland Security Grant Program are for the purposes of continuing efforts to strengthen capabilities and enhance public safety and preparedness efforts within the City of Glendale and the region;
WHEREAS, the agreement associated with the grant authorizes funds for equipment and maintenance for the City’s Regional Radio Network Services, as more specifically discussed in the report to the City Council dated May 3, 2022 by the Police Chief;
WHEREAS, the projects under the grant have been approved by the State of California Office of Emergency Services Homeland Security branch; WHEREAS, the grant is a reimbursement grant and requires no matching funds; WHEREAS, any liability arising out of the performance of the agreement related to this grant shall be the responsibility of the City of Glendale; WHEREAS, grant funds shall not be used to supplant expenditures controlled by the City Council; and
WHEREAS, the City Council authorizes the City Manager to execute the agreement, certifications, and associated documents for the additional award in the 2019 State Homeland Security Grant Program.
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NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA AS FOLLOWS:
The City Council hereby:
SECTION 1. Approves further participation in the 2019 State Homeland Security Grant Program and accepts additional grant funds under this program in the amount of up to $150,000.
SECTION 2. Authorizes the City Manager to execute all necessary agreements, certifications, and documents to accept and implement the grant.
Adopted this day of , 2022.
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
I, Aram Adjemian, City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of , 2022, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
City Clerk
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RESOLUTION NO. ___________
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE
MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1: That the sum of $150,000 is hereby appropriated and/or transferred from the following accounts to the following accounts:
ACCOUNTS DESCRIPTION FROM TO
31240-6600-ISD-0020-P0000-
T0000-F0000-0000-0000-
ISD00527AG
51000-6600-ISD-0020-P0000-
T0000-F0000-0000-0000-
ISD00527AG
Federal Grants, Wireless Fund,
Information Services, Project,
SHSGP FY 19
Capital Outlay, Wireless Fund,
Information Services, Project,
SHSGP FY 19
$ 150,000
$ 150,000
To appropriate additional funds received from the US Department of Homeland Security, 2019 State Homeland Security Grant Program (SHSGP) for the purchases of approved equipment, supplies, and training.
SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line- items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.
SECTION 3: The City Clerk shall certify to the adoption of this Resolution.
Adopted this________day of _______________, 2022.
_______________________________
Mayor
ATTEST:
___________________________________
City Clerk 04/28/2022
150,000
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF GLENDALE )
I, Aram Adjemian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No._________was adopted by the Council of the City of Glendale, California, at a regular meeting held on the__________ day of _______________, 2022, and that the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
________________________________
City Clerk
Director of Finance / Information Technology
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