A G E N D A
SPECIAL MEETING: GLENDALE CITY COUNCIL
COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
TELECONFERENCE LOCATION: MAYOR KASSAKHIAN
Conference Room located at 7100 Aviara Resort Dr. Carlsbad, CA 92011 Meetings are broadcast live on Glendale TV, viewable on Spectrum Cable, channel 6, and AT&T U- verse, channel 99. Meetings are also streamed live in high definition (HD) on the city's webpage, glendaleca.gov/live , on YouTube.com/myglendale , and on Apple TV, Roku, and Amazon Fire devices using a free app called Screenweave and choosing “Glendale TV” from the menu. Meetings are also archived on the City Website for viewing anytime at glendaleca.gov/agendas . Call (818) 548-4013 for program schedules. DVDs of the proceedings are available for purchase in the City Clerk's Office.
For public comments and questions during the meeting, call (818) 937-8100. Public comments on a specific agenda item will be taken when that agenda item is discussed. If you have any question about matters on the agenda, or requests for assistance, please contact the City Clerk at (818) 548-2090 during regular business hours.
PLEASE TURN OFF CELLULAR PHONES WHILE INSIDE THE MEETING LOCATION In compliance with the Americans with Disabilities Act (ADA) of 1990, auxiliary hearing aids, sign language translation, and Braille transcripts are available upon request. Assisted listening devices are available same-day upon request. At least 48 hours (or two business days) notice is required for requests regarding sign language translation and Braille transcription services. All documents related to open session items on this agenda that are received less than 72 hours prior to this meeting, and are public records, will be available for review in the Office of the City Clerk, 613 E. Broadway, RM 110, Glendale, CA 91206.
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MAY 19, 2022 AT 9:00 AM
REVISED
- Meeting location was revised
ROLL CALL
- 9:00 AM
1 TYPED 5/18/2022 5:05:44 PM
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SP CC
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Thursday, May 19, 2022 Special Public Meeting of the City Council was posted on May 16, 2022 on the Bulletin Board Outside City Hall.
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 9:00 AM on Thursday, May 19, 2022 , in the Council Chamber, 613 E. Broadway, 2nd Floor , Glendale, CA 91206 to consider the following item(s) of business, to wit;
1. FY 2022-23 Budget Study Session 5 – Supporting Departments: Administrative Services – Finance, Human Resources, City Clerk, City Attorney, City Manager, Information Technology, and City Treasurer
ADJOURNMENT
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SP CC
Police CNT/SWAT Costs
1 CNT SWAT EQUIPMENT /
TRAINING
TOTAL
ACTUALS – 3 YEAR AVERAGE $ 106,169 $ 325,348 $ 57,850 $ 489,367 TEAM – 3 YEAR AVERAGE 14 28
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Budget Study Session
FY22-23
Thursday, May 19, 2022
City of Glendale
Session 5
Finance
Human Resources
City Clerk
City Attorney
Management Services
Information Technology
City Treasurer
2 4 of 67
Finance Department
3 5 of 67
Finance Department
Accounts Payable
Accounting
Financial Applications
Billing & Collections
Budget
Payroll
Purchasing
4 6 of 67
Finance Department
FY 21-22
Adopted*
FY 22-23
Proposed
Full Time 41.35 36.85
Hourly FTE 0.28 0.31
Total 41.63 37.16
5 Personnel
*FY 21-22 Adopted personnel count does not reflect the shift of (0.50) Full Time position from the Information Technology Department 7 of 67
Adopted
FY 2021-22
Proposed
FY 2022-23 Increase/(Decrease)
1010 – General Fund $ 7,330,439 $ 6,963,505 $ (366,934) (5.0%) $ 7,330,439 $ 6,963,505 $ (366,934) (5.0%)
Finance Department
6 8 of 67
Departmental Highlights
7 9 of 67
FY 22-23: General Fund -
Finance
How will it be funded?
• Hire consultant
• Discuss with Auditor
• Subscribe to software
Implement New Governmental Accounting Standards
How will we do it?
• Provide useful information to the users of the
annual financial report
• Satisfy External Audit requirements
• Maintain Glendale's debt ratings
What value will it bring?
8 10 of 67
How will it be funded?
• Continue to work with vendors to
solely submit invoices electronically
• Set default payment method as
Electronic Funds Transfer (EFT)
Paperless Invoice and Payment Processing
How will we do it?
• Expedite payment processing and receipt
• Reduced costs in mailing, postage, and
purchase of check stock
What value will it bring?
9 Council Priority: Environmental Stewardship
FY 22-23: General Fund -
Finance
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Human Resources
10 12 of 67
Human Resources
Benefits Administration
Human Resources
Administration
Employee Health
Services
Workers’ Compensation
11 13 of 67
Human Resources
FY 21-22
Adopted
FY 22-23
Proposed
Full Time 22.95 23.00
Hourly FTE 2.95 2.71
Total 25.90 25.71
12 Personnel
14 of 67
Adopted
FY 2021-22
Proposed
FY 2022-23 Increase/(Decrease)
1010 – General Fund $ 3,322,353 $ 3,550,487 $ 228,134 6.9% 6100 – Unemployment Insurance Fund 360,541 149,794 (210,747) (58.5%) 6140 – Compensation Insurance Fund 17,229,291 17,333,204 103,913 0.6% 6150 – Dental Insurance Fund 1,249,529 1,349,562 100,033 8.0% 6160 – Medical Insurance Fund 25,283,520 28,323,000 3,039,480 12.0% 6170 – Vision Insurance Fund 215,040 199,527 (15,513) (7.2%) 6400 – Employee Benefits Fund 4,785,640 5,083,837 298,197 6.2% 6410 – RHSP Benefits Fund 1,021,028 4,071,372 3,050,344 298.8% 6420 – Post Employment Benefits Fund 757,270 693,246 (64,024) (8.5%) $ 54,224,212 $ 60,754,029 $ 6,529,817 12.0%
Human Resources
13 15 of 67
Departmental Highlights
14 16 of 67
FY 22-23: General Fund -
Human Resources
How will it be funded?
• Negotiate with GPOA, GMA Fire,
and GMA Police for MOUs that
expire June 30, 2022
Labor Negotiations
How will we do it?
• Provides predictability of salary and
benefit costs
• Outlines terms and conditions of
employment
What value will it bring?
15 17 of 67
FY 22-23: General Fund -
Human Resources
How will it be funded?
• Recruit Fire Chief and CDD Director
• Work collaboratively with departments
to attract diverse and talented applicants
• Digitize recruitment documents
Recruitment
How will we do it?
• Meets the hiring needs of the organization
• Attracts new talent and match the best
candidates
• Streamlines process for raters while reducing
costs
What value will it bring?
16 18 of 67
FY 22-23:
ITD Applications Fund - $30K
How will it be funded?
• Purchase a third-party software to
digitize all employee personnel files
Digitization of Employee Personnel Files
How will we do it?
• Cut down on printing, filing, copying and
ordering costly folders
• Allow electronic accessibility of files to
employees and supervisors
What value will it bring?
17 Council Priority: Environmental Stewardship
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• Transition from in-person to online/on-demand training classes provided by a third-party vendor
• Continue to offer implicit bias training to address
diversity, equity, and inclusioninitiative
Employee Training Program
How will we do it?
• Develops employee skills
• Builds leaders in-house
• Helps employees reduce the likelihood of bias
• Breaks stereotypes and creates empathy
What value will it bring?
18 FY 22-23: General Fund -
Human Resources
How will it be funded?
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• Chart the organization's diversity
and progress over time
Workforce Demographics Report
How will we do it?
• Depicts the diversity of the organization
• Identifies workforce trends throughout the
years
• Represents the organization's efforts to
welcome diversity over time
What value will it bring?
19 FY 22-23: General Fund -
Human Resources
How will it be funded?
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City Clerk's Office
20 22 of 67
Election Services
Council, Board &
Commission Support
Records Management
City Clerk's Office
21 23 of 67
City Clerk's Office
FY 21-22
Adopted
FY 22-23
Proposed
Full Time 7.00 6.00
Hourly FTE 1.64 1.64
Total 8.64 7.64
22 Personnel
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Adopted
FY 2021-22
Proposed
FY 2022-23 Increase/(Decrease)
1010 – General Fund $ 1,141,477 $ 1,174,094 $ 32,617 2.9% $ 1,141,477 $ 1,174,094 $ 32,617 2.9%
City Clerk's Office
23 25 of 67
Departmental Highlights
24 26 of 67
How will it be funded?
• Implementing records policies and
procedures across City Departments
Records Management
How will we do it?
• Free up storage space
• Compliance with State and Federal records keeping
guidelines
• Reduces paper use
What value will it bring?
25 Council Priority: Environmental Stewardship
FY 22-23: General Fund - City Clerk
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FY 22-23: General Fund - City Clerk
How will it be funded?
• Working with County to have
candidate applications available digitally
• City applications converting to digital forms
Digital Application for Candidates
How will we do it?
• Frees up time for candidates when filling out
City's portion of Candidate Packet
• Reduces paper waste
What value will it bring?
26 Council Priority: Environmental Stewardship
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Office of the City Attorney
27 29 of 67
Liability & Risk
Management
Departmental Services
Office of the City Attorney
28 30 of 67
Office of the City Attorney
FY 21-22
Adopted
FY 22-23
Proposed
Full Time 20.00 19.00
Hourly FTE 2.31 2.30
Total 22.31 21.30
29 Personnel
31 of 67
Adopted
FY 2021-22
Proposed
FY 2022-23 Increase/(Decrease)
1010 – General Fund $ 4,634,712 $ 5,066,630 $ 431,918 9.3% 6120 – Liability Insurance Fund 9,111,369 10,957,454 1,846,085 20.3% $ 13,746,081 $ 16,024,084 $ 2,278,003 16.6%
Office of the City Attorney
30 32 of 67
Departmental Highlights
31 33 of 67
• Clean/Renewable Energy
Development, Investments &
Purchase Agreements
• “Reach” Codes
• Objective Design Standards – SB 9 &
Housing Accountability Act
• South Glendale Community Plan and
Tropico development standards
• Landlord/Tenant Committee scope
of work
• Numerous Public Works and CSP
infrastructure projects
• Grayson Energy Center project
• Scholl Canyon Biogas project
Assist Departments with Workplan Projects
How will we do it?
What value will it bring?
32 • Helps City achieve its policy and
program goals in compliance with the law
Legal Advice and Transactional Assistance on:
Council Priority: All Priorities
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How will it be funded?
• Review the feasibility of joining a joint
risk insurance pool for excess liability
and other insurance coverages
Explore Joining Insurance Risk Pool
How will we do it?
• Appropriate and affordable insurance
coverage to insure against risks
What value will it bring?
33 FY 22-23: Liability Insurance Fund
Council Priority: All Priorities
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How will it be funded?
Defend City’s approval of the following projects:
• Pedestrian Plan
• South Glendale Community Plan (Appeal)
• Scholl Biogas Project
• Grayson Energy Center EIR approval
Defend City in CEQA Litigation
How will we do it?
• Allow the implementation of plans for
improved mobility, increased pedestrian
safety, housing, urban design, clean energy,
and electric reliability
What value will it bring?
34 Council Priority: All Priorities
FY 22-23:
• Liability Insurance Fund
• Electric Depreciation Fund
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Management Services Department
35 37 of 67
Management Services Department
Sustainability
Communications &
Community Relations
Internal Audit
Innovation &
Performance
36 38 of 67
Management Services Department
FY 21-22
Adopted
FY 22-23
Proposed
Full Time 23.00 27.00
Hourly FTE 4.84 4.09
Total 27.84 31.09
37 Personnel
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Adopted
FY 2021-22
Proposed
FY 2022-23 Increase/(Decrease)
1010 – General Fund $ 6,122,381 $ 7,123,080 $ 1,000,699 16.3% 1070 – General Fund (Measure S) 320,000 - (320,000) (100.0%) 2800 – Cable Access Fund - 141,597 141,597 -
$ 6,442,381 $ 7,264,677 $ 822,296 12.8%
Management Services Department
38 40 of 67
Departmental Highlights
39 41 of 67
• Hire a consultant to prepare the CAAP
in collaboration with City staff.
Climate Action & Adaptation Plan
How will we do it?
• Quantify greenhouse gas emissions inventory
• Establish zero-emissions target for Glendale
• Outline mitigation and adaptation strategies
to help us meet those targets
What value will it bring?
40 Council Priority: Environmental Stewardship
Carryover Funds: General
Fund (Measure S) - $320K
How will it be funded?
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Carryover Funds:
General Fund - $50K
How will it be funded?
• Hire a consultant to develop a “reach code”
(above & beyond CA Energy Code) for
electrification of new building construction.
Develop Reach Codes
How will we do it?
• Reduce greenhouse gas emissions
• Increase energy efficiency and use of renewable energy resources
• Expand electric vehicle charging stations and infrastructure • Increase residential solar photovoltaic systems
What value will it bring?
41 Council Priority: Environmental Stewardship
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• Work with consultant to complete
the historical analysis
Historic Theme Study
How will we do it?
• Deeper understanding of past
injustices
• Move towards a more inclusive
future
What value will it bring?
42 Carryover Funds:
General Fund - $69K
How will it be funded?
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• Utilize Lean Six Sigma trained staff to
improve City processes
Continue Process Improvements
How will we do it?
• Reduces operational costs
• Improves productivity with faster processing which
frees up staff resources & redirects to higher priority work
• Eliminates unnecessary steps/redundant services
• Improves customer service and experience
What value will it bring?
43 FY 22-23: General Fund -
Management Services
How will it be funded?
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• Build customized dashboards to track
high priority City goals and objectives
Performance Dashboards
How will we do it?
• Easy performance assessment
• At-a-glance review
• Identify trends/Better forecasting
• Improved decision making
What value will it bring?
44 FY 22-23: General Fund -
Management Services
How will it be funded?
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Information Technology
45 47 of 67
Information Technology
Infrastructure
Applications
46 48 of 67
Information Technology
FY 21-22
Adopted
FY 22-23
Proposed
Full Time 43.00 36.50
Hourly FTE 2.73 3.00
Total 45.73 39.50
47 Personnel
*FY 21-22 Adopted personnel count does not reflect the shift of (0.50) Full Time position to the Finance Department *
49 of 67
Adopted
FY 2021-22
Proposed
FY 2022-23 Increase/(Decrease)
6030 – ITD Infrastructure Fund $ 12,351,983 $ 14,915,150 $ 2,563,167 20.8% 6040 – ITD Applications Fund 8,989,889 11,127,039 2,137,150 23.8% 6600 – Wireless Fund 7,338,366 - (7,338,366) (100.0%)
$ 28,680,238 $ 26,042,189 $ (2,638,049) (9.2%)
Information Technology
48 50 of 67
Departmental Highlights
49 51 of 67
Upgrade of Police Dispatch System
Council Priorities: Infrastructure
• More access to incident data for improved
crime analysis
• Live integration with GIS for better officer
deployment to incidents
• Configure the system based on new workflow
analysis
• Train dispatchers and officers on a new user
interface
• Parallel test the system to ensure system readiness
prior to go-live
50 How is it being funded?
Carryover Funds:
• ITD Infrastructure Fund - $201K
• ITD Applications Fund - $1.3M
• Police Special Grants Fund -
$521K
What value will it bring?
How will we do it?
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New License and Permitting System
Council Priorities: Infrastructure
• Online 24/7 Public Portal to apply and check the status of permits, licenses and inspections
• Ability to submit and review plans electronically
• Automated email notifications and alerts to residents • Conduct workflow analysis for improved turnaround
• Public Outreach to train the community on the new
system
• Implement Public Portal to provide additional online self- services
• Implement Electronic Plan Submittal
51 How is it being funded?
FY 22-23:
General Fund (Measure S) - $809K
Carryover Funds:
ITD Applications Fund - $470K
What value will it bring?
How will we do it?
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Interview Room Audio & Video System
• Centralize recordings from field and office
interviews to create efficiency for casework
between GPD and the District Attorney's Office.
• Improved audio/video digital storage
52 FY 22-23: General Fund (Measure S) -
$231K
• Remove and install new network and audio video
cabling
• Install new microphones, cameras and speakers
• Train officers on the user interface and
hardware
Council Priorities: Infrastructure
What value will it bring?
How will we do it?
How is it being funded?
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Cybersecurity Expansion
• Constant and secure connectivity in the
event of planned or unplanned event across
the City’s technology environment
53 • Implementation of additional highly
available security firewalls across
the city datacenters
Council Priorities: Infrastructure
What value will it bring?
How will we do it?
How is it being funded?
FY 22-23: ITD Infrastructure Fund -
$500K
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Business Continuity
• Minimize network outages and downtime
• City services will be highly available to our
residents
54 • Procure and implement highly redundant
core network switching infrastructure
Council Priorities: Infrastructure
What value will it bring?
How will we do it?
How is it being funded?
FY 22-23: ITD Infrastructure Fund -
$300K
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City Treasurer's Office
55 57 of 67
Banking Relationship
Investment
City Treasurer's Office
56 58 of 67
City Treasurer's Office
FY 21-22
Adopted
FY 22-23
Proposed
Full Time 5.00 5.00
Hourly FTE 0.84 0.84
Total 5.84 5.84
57 Personnel
59 of 67
Adopted
FY 2021-22
Proposed
FY 2022-23 Increase/(Decrease)
1010 – General Fund $ 972,467 $ 1,064,328 $ 91,861 9.4% $ 972,467 $ 1,064,328 $ 91,861 9.4%
City Treasurer's Office
58 60 of 67
Departmental Highlights
59 61 of 67
• Monitor market trends & look for investment
opportunities
• Evaluate & implement the
best portfolio strategies
• Adhering to the City investment goals
Management of the City's Investment Portfolio
How will we do it?
• Preserve Principal
• Maintain Liquidity
• Optimize Yield
What value will it bring?
60 FY 22-23: General Fund –
City Treasurer
How will it be funded?
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• Identify and resolve fraudulent transactions
or breaches
• Explore the latest security technologies
• Support departments in their banking
transactions
Management of Public Funds
How will we do it?
• Protecting Public Funds
• Improving Office Efficiency & Effectiveness
• Reducing Cost From Fraud Repercussions
What value will it bring?
61 FY 22-23: General Fund –
City Treasurer
How will it be funded?
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• Train all departments to process credit card
payments
• Support the departments' PCI DSS efforts
• Collect & maintain PCI DSS documents for
industry compliance
Compliance of Payment Card Industry Data Security
Standards (PCI DSS)
How will we do it?
• Protect Customers' Payment Card Data
• Reduce Risk of Data Breach (Physical & Network
Based Attacks)
• Maintain Favorable Merchant Rates & Prevent Payment
Card Fines
What value will it bring?
62 FY 22-23: General Fund –
City Treasurer
How will it be funded?
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FY 2022-23 Proposed Budget Summary
63 65 of 67
Adopted
FY 2021-22
Proposed
FY 2022-23 Increase/(Decrease)
General Fund:
General Fund $ 247,054,677 $ 262,914,054 $ 15,859,377 6.4% General Fund (Measure S) 8,330,000 17,241,710 8,911,710 107.0% Total General Fund: $ 255,384,677 $ 280,155,764 $ 24,771,087 9.7% Special Revenue Funds 121,154,093 128,767,762 7,613,669 6.3% Debt Service Funds 2,998,150 2,996,650 (1,500) (0.1%)
Capital Improvement Funds:
Capital Improvement $ 16,471,238 $ 26,942,238 $ 10,471,000 63.6% Capital Improvement (Measure S) 20,425,000 17,150,000 (3,275,000) (16.0%) Total Capital Improvement Funds: $ 36,896,238 $ 44,092,238 $ 7,196,000 19.5% Enterprise Funds 434,818,518 506,101,158 71,282,640 16.4% Internal Service Funds 121,308,813 133,298,873 11,990,060 9.9% All Funds – Grand Total $ 972,560,489 $1,095,412,445 $ 122,851,956 12.6% Summary of Appropriations – All Funds
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#M## # ##### ##
Q & A
65 67 of 67