Glendale City Council
June 28, 2022

A
GENDA

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
Meetings are broadcast live on Glendale TV, viewable on Spectrum Cable, channel 6, and AT&T Uverse, channel 99. Meetings are also streamed live in high definition (HD) on the city's webpage, glendaleca.gov/live, on YouTube.com/myglendale, and on Apple TV, Roku, and Amazon Fire devices usinga free app called Screenweave and choosing “Glendale TV” from the menu. Meetings are also archived on the City Website for viewing anytime at glendaleca.gov/agendas. Call (818) 548-4013 for program schedules. DVDs of the proceedings are available for purchase in the City Clerk's Office.

For public comments and questions during the meeting, call (818) 937-8100. Public comments ona specific agenda item will be taken when that agenda item is discussed. If you have any question about matters on the agenda, or requests for assistance, please contact the City Clerk at (818) 548-2090 during regular business hours.

PLEASE TURN OFF CELLULAR PHONES WHILE INSIDE THE MEETING LOCATION In compliance with the Americans with Disabilities Act (ADA) of 1990, auxiliary hearing aids, sign language translation, and Braille transcripts are available upon request. Assisted listening devices are available same-day upon request. At least 48 hours (or two business days) notice is required for requests regarding sign language translation and Braille transcription services. All documents related to open session items on this agenda that are received less than 72 hours prior to this meeting, and are public records, will be available for review in the Office of the City Clerk, 613 E. Broadway, RM 110, Glendale, CA 91206.

Translation services are provided for meetings through the use of bilingual staff for speakers who wish to utilize the service as available. Speakers should state their request by contacting the City Clerk’s office at (818) 548-2090, at least 24 hours prior to the scheduled meeting. Please specify the language for which you require translation. The exclusive use of City provided interpreters is not required and persons are welcome to use their own interpreter or speak in their native language.

JUNE 28, 2022
REVISED - Item 8d was removed

ROLL CALL

1. CLOSED SESSION– 1:00 PM (To Commence at 3:00 PM) 1
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a. Conference with Labor Negotiators. The City-designated negotiators attending the closed session are: Roubik Golanian, Michael J. Garcia, Gillian van Muyden, John Takhtalian, Aymee Martin, Jason Bradford, Carl Povilaitis, and Laura Kalty. The name of the employee organization is: Glendale Police Officers’ Association b. Conference with Labor Negotiators. The City-designated negotiators attending the closed session are: Roubik Golanian, Michael J. Garcia, Gillian van Muyden, John Takhtalian, Aymee Martin, Jason Bradford, and Silvio Lanzas. The name of the employee organization is: Glendale Management Association

2. REGULAR BUSINESS AGENDA– 6:00 PM
Roll Call
a. Flag Salute: Mayor Kassakhian
b. Invocation: Aram Adjemian, City Clerk
c. Report of City Clerk, re: Posting of Agenda. The Agenda for the June 28, 2022 Regular Meeting of the Glendale City Council was Posted on June 22, 2022, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, July 5, 2022

4. CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a. Glendale Water and Power, re: Award of Professional Services Agreements (PSAs) to NV5, Inc. and Cannon Corporation for Owner’s Engineering Services for Public Water System Activities

1. Motion authorizing the City Manager, or his designee, to execute two (2) three-year Professional Services Agreements (PSAs) with two qualified consultants, NV5, Inc. and Cannon Corporation, to act on behalf of the City as Owner's Engineers specializing in the design and engineering oversight of various public water system activities fora total not-toexceed amount of $750,000 per consultant
b. Police Department, re: The County of Los Angeles Real Estate Fraud Prosecution Trust Fund, Request for Authorization to Accept Grant Funds in the amount of $31,000 to be used for the purpose of prosecution and/or investigation of real estate fraud

1. Motion to approve the Glendale Police Department’s participation in the Real Estate Fraud Prosecution Trust Fund Program and to authorize the City Manager to accept grant funds in the amount of $31,000, and to execute the necessary agreements, certifications, and other documents required to accept the grant funds

2. Resolution of appropriation
c. Police Department, re: State of California, Department of California Highway Patrol (CHP), Cannabis Tax Fund Grant Program, Request for Authorization to Accept Grant Funds in the amount of $391,715 to be used to reduce and mitigate the impacts of impaired driving in local communities

1. Motion to accept grant funds in the amount of $391,715 and authorize the City Manager to execute an agreement with the State of California– Department of California Highway 2 TYPED 6/29/2022 10:53:29 AM
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Patrol for the award of funds under the California Highway Patrol (CHP), Cannabis Tax Fund Law Enforcement Grant Program
d. City Attorney, re: Annual Insurance Policy Renewals for Fiscal Year 2022-2023

1. Motion authorizing the annual renewal of excess insurance policies for the City's property, Workers' Compensation, employment practices, and other miscellaneous coverages for 2022-23 fiscal year, in an amount not-to-exceed $2,134,162 e. Community Services and Parks, re: Award of Supportive Services Program Amendment Five of Grant Funds for FY 2022-2023 from County of Los Angeles Workforce Development, Aging and Community Services (WDACS)

1. Motion accepting $54,000 in Older Americans Act (OAA) Title III B (Supportive Services
and Senior Centers) original baseline funding from County of Los Angeles Workforce, Aging and Community Services (WDACS) for FY 2022-2023 Supportive Services Program (SSP); and authorizing the City Manager ora designee to execute Amendment Five to the WDACS Contract Subaward Number SSP192004 Subaward period July 2019– June 2023 to accept and implement WDACS funding

2. Resolution of Appropriation to appropriate additional $4,000 in Supportive Services Program baseline grant funding for defined and contracted senior case management services from County of Los Angeles WDACS
f. Community Services and Parks, re: Award of Elderly Nutrition Program Amendment Eight of Grant Funds for FY 2022-2023 from County of Los Angeles Workforce Development, Aging and Community Services (WDACS) for baseline and Federal American Rescue Plan Act (ARPA) funding for Elderly Nutrition Program services

1. Motion accepting baseline and Federal ARPA grant funding in the amount of $678,000 from County of Los Angeles Workforce, Aging and Community Services (WDACS) for FY 2022-2023 Elderly Nutrition Program (ENP) C1, C2, and IIIB; and authorizing the City Manager ora designee to execute Amendment Eight to the WDACS Contract Subaward Number ENP202106 Subaward period July 2020– June 2023 to accept and implement WDACS funding

2. Resolution of Appropriation to appropriate additional $130,000 in Older Americans Act baseline funding and $247,000 in Federal ARPA funding for defined and contracted services from County of Los Angeles Workforce Development, Aging and Community Services (WDACS) for the Elderly Nutrition Program

3. Motion authorizing the City Manager or
a designee to execute Amendment Nine with
Bateman Community Living, LLC dba Trio Community Meals, to add an additional $55,220, to provide additional meals to seniors through the Elderly Nutrition Program, for a total contract price, including past and future increases, not to exceed $2,150,704 through November 30, 2022
g. Management Services, re: Extension of Current Contract for State Legislative Advocacy Services

1. Motion to Extend Current Contract with Emanuels Jones & Associates for State
Legislative Advocacy Services through October 31, 2022

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES
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a. City Attorney, re: Adoption of Hotel Worker Protection Ordinance (Brotman, 6/14/2022)

1. Motion Receiving Report Under Elections Code Section 9212

2. Adoption of Ordinance Entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF GLENDALE AMENDING THE GLENDALE MUNICIPAL CODE TO ADD CHAPTER 5.120, HOTEL WORKER PROTECTION ORDINANCE”

3. Motion Providing Further Direction

8. ACTION ITEMS
a. Glendale Water and Power, re: Glendale Water& Power (GWP) Annual Authority for the Purchase or Sale of Energy Commodities and Services

1. Resolution approving renewal of annual authorization for the City Manager or GWP General Manager, or their designees, to enter into contracts for the purchase or sale of energy commodities and services, including the transfer of initiating and clearing brokers services, not to exceed five years in duration, and dispensing with competitive bidding b. Glendale Water and Power, re: Annual Update to Glendale Water and Power’s (GWP’s) Wildfire Mitigation Plan

1. Resolution adopting Annual Update to Glendale Water and Power’s (GWP’s) Wildfire Mitigation Plan
c. Community Services and Parks, re: Life Cycle Assessment (LCA) and Triple Bottom Line (3BL) Assessment of Natural Turf vs. Artificial Turf

1. Motion providing direction to staff on the use of artificial turf as the preferred surface type for multipurpose fields based on the findings of the Life Cycle Assessment (LCA) and Triple Bottom Line (3BL) Assessment

2. Resolution Repealing Resolution No. 19-135, adopting revised Public Works Specification No. 3624R for construction of the Fremont Park Renovation Project, and directing the City Clerk to advertise for bids

9. HEARINGS

10. REPORTS- INFORMATION

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOTa Part of this Agenda. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

13. NEW BUSINESS

14. ADJOURNMENT
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4a

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Award of Professional Services Agreements (PSAs) to NV5, Inc. and Cannon Corporation for Owner’s Engineering Services for Public Water System Activities.

1. Motion authorizing the City Manager, or his designee, to execute two (2) three-year Professional Services Agreements (PSAs) with two qualified consultants, NV5, Inc. and Cannon Corporation, to act on behalf of the City as Owner's Engineers specializing in the design and engineering oversight of various public water system activities for a total not-to-exceed amount of $750,000 per consultant.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 28, 2022 calendar

EXECUTIVE SUMMARY
The Request for Proposal (RFP) process for Owner’s Engineering Services for Various Public Water System Activities FY 2023-26 has concluded. Glendale Water & Power (GWP) staff now seeks to award two (2) three-year Professional Services Agreements (PSAs) to two qualified consultants, NV5, Inc. and Cannon Corporation, to act on behalf of the City as Owner's Engineers specializing in the design and engineering oversight of various public water system activities for a total not-to-exceed amount of $750,000 per consultant.

COUNCIL PRIORITIES
Environmental Stewardship: Owner’s Engineering Services will support the Water System Capital Improvement Program (CIP) improving reliability of the City’s potable and recycled water systems by reducing water lost during main breaks, and reducing the energy used when pumping.

Housing: N/A.

Mobility/Connectivity/Safety: N/A.

Infrastructure: Owner’s Engineering Services will support the CIP that improves, rehabilitates and replaces aging infrastructure in the City’s water system. The CIP is part of the Water System’s ongoing Asset Management Program that ensures reliable service now and for future generations. 5 of 1332
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RECOMMENDATION
Authorize the City Manager, or his designee, to execute two (2) three-year PSAs with two qualified consultants, NV5, Inc. and Cannon Corporation, to act on behalf of the City as Owner's Engineers to provide design and engineering oversight of various public water system activities related to the CIP, and for technical Operations & Maintenance (O&M) support for a total not-to-exceed amount of $750,000 per consultant for fiscal years 2022-23, 2023-24, and 2024-25.

BACKGROUND
The GWP Water Engineering Section plans, designs, and manages the construction of Water Division capital projects and oversees the delivery of the CIP. The CIP includes projects funded by grants, pay-go funds derived through water rates, and water system asset depreciation funds. Additionally, the Water Engineering Section provides planning and support services to the Water Operations Section, the Water Distribution Section and the Water Quality Section on operations and maintenance activities budgeted as O&M expenses. The Water Engineering Section also provides customer and developer assistance for water service planning activities, budgeted as “customer paid” projects.

The amount of engineering work for capital projects and O&M support activities can require special expertise and additional labor hours to complete the work.

Consequently, the GWP Water Division requires services from consulting engineering companies in order to meet its service level commitments.

Work will be performed by the consultants on a per project/task basis. For each project, GWP staff will solicit cost proposals from the two firms and, from these, select the best firm for that particular project/task. Selection will be made according to the availability of each consultant, suitability for the work involved, and price based on the scope of work. GWP staff will carefully review the content of the proposal and award based on cost and schedule.

The tasks/projects that the Water Engineering Section will need assistance completing in the future will be for O&M support and for the CIP, including but not limited to:
 Pipeline Management Program
 Pumping Unit Replacement Program
 Slope and Access Road Stabilization Program
 System Optimization Program
 Water Quality Enhancement Program
On April 4, 2022, GWP staff solicited proposals by issuing an RFP which contained detailed instructions on the services being requested, the desired qualifications and experience, and a section specifying how the proposals should be submitted and what information to provide. The RFP also indicated that the proposals would be reviewed and ranked prior to award, and proposers were given a time window to submit questions for clarification noting that all questions and answers would be supplied to each proposer. The solicitation was made to nineteen qualified consulting firms. 6 of 1332
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The criteria and basis of selection of the Owner’s Engineer were as follows:
 Completeness of Proposal 5%
 Understanding of Needs and Activities of the Scope 10%  Qualifications, Capabilities, and Experience of Key Personnel 30%  Technical Approach and Methodology 15%
 Rate Schedule 30%
 References 10%
Total 100%
On May 2, 2022, the due date for proposal submissions, four proposals were received by GWP. The proposals were from the four engineering firms of Cannon Corporation, Hazen and Sawyer, NV5, Inc., and Perliter & Ingalsbe Consulting Engineers.

ANALYSIS
For the proposal evaluation, the Water Engineering Section formed a review committee of three engineers who reviewed each proposal and individually ranked them based on the six weighted evaluation criteria cited in the RFP. Based on this thorough review and selection process, GWP staff recommends the selection of both NV5, Inc. and Cannon Corporation, because they are evaluated as the two highest qualified and most cost competitive consultants for the services stated in the RFP. They both presented outstanding project approaches and showed great understanding of the City’s needs.

Having two firms under a PSA will provide flexibility and availability to provide assistance as well as another opportunity to receive the lowest price as the individual projects/tasks are completed.

For these reasons, GWP staff respectfully recommends that the City Council authorize the City Manager, or his designee, to execute two (2) three-year Professional Services Agreements with two consultants, NV5, Inc. and Cannon Corporation, to act on behalf of the City as on-call Owner's Engineers in the design and oversight of various public water system activities for a total not-to-exceed amount of $750,000 per consultant for fiscal years 2022-23, 2023-24, and 2024-25.

CONTRACT DASHBOARDS
Project Description: Owner’s Engineering Services for Various Public Water System Activities in fiscal years 2022-23, 2023-24, and 2024-25
RFP Approved: April 4, 2022
Advertisement Method: E-mail
RFP Issued: April 4, 2022
RFP Due Date: May 2, 2022
Company Name(s) and
Proposal Amount(s):
 Cannon Corporation
 Hazen and Sawyer
 NV5, Inc.
 Perliter & Ingalsbe Consulting Engineers
Selection Criteria Completeness of Proposal - 5%
7 of 1332 Understanding of Needs and Activities of Scope - 10% 4 4d
(If SS, list applicable
Provision):

Qualifications and Key Personnel Experience - 30%
Technical Approach and Methodology - 15%
Rate Schedule - 30%
References - 10%
Recommended
Consultant(s):
 NV5, Inc.
 Cannon Corporation
New / Existing
Consultant(s):

Existing: NV5, Inc.

New: Cannon Corporation
Procurement Method
(RFP / SS):

RFP
Contract Term: 3 Years
Project Begins: August 22, 2022
Project Ends: August 21, 2025

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The cost of Professional Service Agreement for Owner’s Engineering Services for Various Public Water System Activities is $750,000, for three-year period, per consultant. These services will be provided on as-needed basis for various CIP projects and O&M activities. Funding for these services are incorporated as part of the various project cost components. These agreements are set to begin in Fiscal Year 2022-23, and funding has been requested as part of the proposed budget outlined below.

Account String Funding Source
GL: 43110-5920-GWP-4700-P0000
PL: N/A
Water Works Revenue Fund
GL: 52100-5930-GWP-0020-P0000
PL: Various
Water Depreciation Fund
Future year funding will be requested as part of the annual budgetary process.

ENVIRONMENTAL REVIEW
Not applicable for the action requested because it is ministerial; additionally, individual projects awarded to the Owner Engineers will undergo environmental review, as applicable and necessary.

CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than ten percent interest in the company proposed for contract in this agenda item report:
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Officers of NV5, Inc.:

Full Name Title Business Address City State Zip
Dickerson Wright CEO,
President,
and
Director
200 South Park
Road, Suite 350
Hollywood FL 33021
Edward Codispoti CFO and
Treasurer
200 South Park
Road, Suite 350
Hollywood FL 33021
Richard Tong CoSecretary
and Chief
Administra
tive Officer
200 South Park
Road, Suite 350
Hollywood FL 33021
MaryJo O’Brien CoSecretary
and Chief
Administra
tive Officer
200 South Park
Road, Suite 350
Hollywood FL 33021
Alexander Hockman President
and
Director
200 South Park
Road, Suite 350
Hollywood FL 33021
Ownership Interest in more than ten percent (10%) in NV5, Inc.:

Full Name Title Business Address City State Zip
NV5 Global, Inc. Parent
Company
200 South Park
Road, Suite 350
Hollywood FL 33021
Officers of Cannon Corporation:

Full Name Title Business Address City State Zip
Michael F. Cannon President 1050 Southwood
Drive
San Luis
Obispo
CA 93401
Bruce G. Ray CFO 1050 Southwood
Drive
San Luis
Obispo
CA 93401
Robert D. Stets General
Counsel
1050 Southwood
Drive
San Luis
Obispo
CA 93401
Lawrence P.

Kraemer Secretary 1050 Southwood
Drive
San Luis
Obispo
CA 93401
Ownership Interest in more than ten percent (10%) in Cannon Corporation:

Full Name Title Business Address City State Zip
Michael F. Cannon President 1050 Southwood
Drive
San Luis
Obispo CA 93401
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ALTERNATIVES
Alternative 1: Authorize the City Manager, or his designee, to execute two (2) three-year agreements with each of the two qualified consultants as recommended herein. This will support water CIP project delivery and O&M activities.

Alternative 2: Not authorize execution of the contracts as requested herein, thus requiring staff to prepare separate requests for proposals for each project/task for which assistance is needed, delaying completion of CIP projects and delayed O&M technical support.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Michael E. De Ghetto, Chief Assistant General Manager - Water Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
None.
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M O T I O N
Moved by Council Member ________________________________, seconded by Council Member __________________________________, that the Council of the City of Glendale finds that NV5, Inc. and Cannon Corporation are the most qualified proposers to perform the required services and act on behalf of the City as Owner’s Engineer firms to provide services relating to design and oversight of various public water system activities, as set forth in the Report dated June 28, 2022 by the General Manager of the Glendale Water & Power Department.

The City Council hereby authorizes the City Manager, or his designee, to execute a Professional Services Agreement with each of the herein named proposers, subject to approval by the City Attorney as follows:
 NV5, Inc. for three (3) years, for a not-to-exceed amount of $750,000.  Cannon Corporation, for three (3) years, for a not-to-exceed amount of $750,000.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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4b

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: The County of Los Angeles Real Estate Fraud Prosecution Trust Fund, Request for Authorization to Accept Grant Funds in the amount of $31,000 to be used for the purpose of prosecution and/or investigation of real estate fraud.

1. Motion to approve the Glendale Police Department’s participation in the Real Estate Fraud Prosecution Trust Fund Program and to authorize the City Manager to accept grant funds in the amount of $31,000, and to execute the necessary agreements, certifications, and other documents required to accept the grant funds.

2. Resolution of appropriation

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 28, 2022 calendar

EXECUTIVE SUMMARY
To accept $31,000 in grant funds from The County of Los Angeles Real Estate Fraud Prosecution Trust Fund.
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
Adopt a motion to approve the participation of the Glendale Police Department in the Los Angeles County Real Estate Fraud Prosecution Grant Program, authorize the City Manager to accept grant funds made available thereunder in the amount of $31,000, and approve a resolution of appropriation.

BACKGROUND
The Los Angeles County Real Estate Fraud Prosecution Trust Fund was established to assist the District Attorney’s Office and local law enforcement by providing the necessary funding to investigate and prosecute these complex cases that take between six to eighteen months to complete.

In 1995, the Legislature enacted Chapter 942, Statutes of 1995 (SB 537, Hughes), which created the Real Estate Fraud Prosecution Trust Fund Program. Initially, the program allowed counties to establish a fee of up to $2 for the filing of certain real estate documents with the county. These revenues were dedicated to support local law enforcement activities to fight real estate fraud. Currently, counties are allowed to charge a fee of up to $10 for these purposes when these documents are filed. Counties that opt into the program are required to deposit any fee revenues into a Real Estate Fraud Prosecution Trust Fund for use by local police, sheriffs, and district attorneys to deter, investigate, and prosecute real estate fraud crimes. Local law enforcement agencies receive 40 percent and district attorneys receive 60 percent of program allocations from the fund.

ANALYSIS
The Glendale Police Department has had the privilege of participating in this program since 2009. The department’s participation in this program allows for the investigation of real estate fraud cases within our jurisdiction. The funding allows our agency to partner with professionals in the field of real estate to create “best practices” which deter fraud and ultimately protect consumers. It also allows investigators to educate the public through town hall forums where valuable information can be shared with members of our community. The Glendale Police Department’s Financial Crimes Unit currently consists of four detectives and a supervisor. Real Estate fraud cases are investigated by all detectives in the Financial Crimes Unit. This allows for all the detectives to gain valuable experience in the investigation of these complex cases.

Although the Glendale Police Department has been committed to investigating and prosecuting real estate fraud since 2004, we have only received the assistance of grant 13 of 1332
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funding through the Los Angeles County Real Estate Fraud Prosecution Trust Fund since 2009.

The grant has provided the Glendale Police Department with $1,261,934 between FY 2009-2010 and FY 2022-2023.
 FY 2009-2010 Award - $ 33,000
 FY 2010-2011 Award - $150,000
 FY 2011-2012 Award - $189,934
 FY 2012-2013 Award - $200,000
 FY 2013-2014 Award - $189,000
 FY 2014-2015 Award - $120,000
 FY 2015-2016 Award - $ 50,000
 FY 2016-2017 Award - $ 75,000
 FY 2017-2018 Award - $ 50,000
 FY 2018-2019 Award - $ 50,000
 FY 2019-2020 Award - $ 40,000
 FY 2020-2021 Award - $ 39,000
 FY 2021-2022 Award - $ 45,000
 FY 2022-2023 Award - $ 31,000

STAKEHOLDERS/OUTREACH
Participation in this program provides the Glendale Police Department with valuable resources necessary to forge partnerships with the community, professionals, and other law enforcement agencies to combat the crime of real estate fraud.

FISCAL IMPACT
The FY 2022-23 Real Estate grant award in the amount of $31,000 was not included as part of the FY 2022-23 approved budget. Therefore, staff is requesting for an appropriation of $31,000 from Local Grant Revenue. The appropriation is outlined below:

Requesting Appropriation:

Amount From (Account
String)
To (Accounting
String)
Funding Source
$31,000 GL: 34301-2610-
GPD-0020-P0000
PL: GPD00802AG
Police Special Grant
Fund – Local Grants
$21,000 GL: 41100-2610-GPD0020-P0000
PL: GPD00802AG
Police Special Grant
Fund - Labor
$10,000 GL: 44550-2610-GPD0020-P0000
PL: GPD00802AG
Police Special Grant
Fund – Travel
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ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subjected to CEQA/NEPA review. There is no possibility that the acceptance of this award may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3))

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Approve as requested by the Police Department.

Alternative 2: Deny the Police Department’s request. If the request is denied, the Police Department will not be able to utilize the grant funding for the investigations of real estate fraud cases within our jurisdiction and will have to utilize the general fund to investigate the fraud cases.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Robert William, Police Captain
Brian Young, Police Sergeant
Alison Finch, Public Safety Business Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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MOTION
Moved by Council Member ________________________________, seconded by Council Member ___________________________________, that the Council of the City of Glendale hereby:

1. Approves the Glendale Police Department’s participation in the Los Angeles County Real Estate Fraud Prosecution Trust Fund Program (“Program”); and

2. Authorizes the City Manager to accept grant funds from the Program in the amount of $31,000, as more particularly discussed in the report by the Police Chief to the City Council dated June 28, 2022, and to execute the necessary agreements, certifications, and other documents to implement the funding of said grant Program.

Vote as follows:

Ayes:

Noes:

Abstain:

Absent:
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RESOLUTION NO. ___________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE

MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1: That the sum of $31,000 is hereby appropriated and/or transferred from the following accounts to the following accounts:

ACCOUNTS DESCRIPTION FROM TO
34301-2610-GPD-0020-P0000-
T0000-F0000-0000-0000-
GPD00802AG
41100-2610-GPD-0020-P0000-
T0000-F0000-0000-0000-
GPD00802AG
44550-2610-GPD-0020-P0000-
T0000-F0000-0000-0000-
GPD00802AG
Local Grants, Police Special Grant Fund,
Glendale Police, Project,
2022-23 Real Estate Fraud Grant
Salaries, Police Special Grant Fund,
Glendale Police, Project,
2022-23 Real Estate Fraud Grant
Travel, Police Special Grant Fund,
Glendale Police, Project,
2022-23 Real Estate Fraud Grant
$ 31,000

$ 21,000
$ 10,000
To appropriate additional funds received from Los Angeles County Real Estate Fraud Prosecution Grant Program to investigate and prosecute real estate fraud crimes.

SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation lineitems, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.

SECTION 3: The City Clerk shall certify to the adoption of this Resolution.

Adopted this________day of _______________, 2022.
_______________________________
Mayor
ATTEST:
___________________________________
City Clerk 06/16/2022
31,000

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF GLENDALE )
I, Aram Adjemian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No._________was adopted by the Council of the City of Glendale, California, at a regular meeting held on the__________ day of _______________, 2022, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain: ______________________________
City Clerk
Director of Finance / Information Technology
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: State of California, Department of California Highway Patrol (CHP), Cannabis Tax Fund Grant Program, Request for Authorization to Accept Grant Funds in the amount of $391,715 to be used to reduce and mitigate the impacts of impaired driving in local communities.

1. Motion to accept grant funds in the amount of $391,715 and authorize the City Manager to execute an agreement with the State of California – Department of California Highway Patrol for the award of funds under the California Highway Patrol (CHP), Cannabis Tax Fund Law Enforcement Grant Program.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 28, 2022 calendar

EXECUTIVE SUMMARY
To accept $391,715 in grant funds from the State of California, Department of California Highway Patrol (CHP), Cannabis Tax Fund Grant Program.

RECOMMENDATION
Adopt the attached motion approving participation in the State of California – Department of California Highway Patrol (CHP), Cannabis Tax Fund Law Enforcement Grant Program and accept grant funds in the amount of $391,715.

BACKGROUND
With the passage of Proposition 64 in 2016, The Control, Regulate, and Tax Adult Use Marijuana Act (AUMU), California voters mandated the state to set aside funding for the CHP to provide grants to local governments and qualified non-profit organizations for the education, prevention, and enforcement of impaired driving laws pursuant to Section 34019 (f)(3)(B) of the Revenue and Taxation Code (RTC). 18 of 1332
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ANALYSIS
In February 2022, an application seeking grant funds was submitted to the State of California – Department of California Highway Patrol (CHP), Cannabis Tax Fund Law Enforcement Grant Program. The CHP Program provides law enforcement agencies with funding to help reduce and mitigate the impacts of impaired driving in local communities. The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve an agency’s effectiveness through training and development of new strategies.

The Glendale Police Department has been approved to use CHP’s Cannabis Tax Fund Law Enforcement Grant Program funds to continue to enhance its capabilities in identifying impaired drivers while operating motor vehicles. The grant funds will be used to help meet the Department’s goal of training 100% of patrol and traffic personnel in Standardized Field Sobriety Testing (SFST) and Advanced Roadside Impaired Driving Enforcement (ARIDE) programs, as well as continue to train internal and external personnel within the County of Los Angeles for Drug Recognition Expert (DRE), SFST, and ARIDE Recertification classes. The City of Glendale has a strong partnership with the CHP DRE Unit and will continue to host annual DRE schools and SFST / DRE instructor schools. The Department will also be able to host quarterly certification sites to train officers on how to identify drivers who may be impaired by alcohol and or drugs while operating motor vehicles upon a roadway. Using best practice strategies, the Police Department strives to reduce the number of persons killed and/or injured involving drivers under the influence of alcohol and drugs, and these grant funds will assist with these efforts.

STAKEHOLDERS/OUTREACH
Participation in this program provides the Glendale Police Department the ability to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve its effectiveness through training and development of new strategies.

FISCAL IMPACT
The FY2022-23 Cannabis Tax Fund Grant Program award in the amount of $391,715 was included as part of the FY2022-23 approved budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Amount Accounting String Funding Source
$365,900 GL: 41100-2610-GPD-0020-P0000-
PL: GPD00803AG
Police Special Grant
Fund - Labor
$10,844 GL: 44550-2610-GPD-0020-P0000-
PL: GPD00803AG
Police Special Grant
Fund – Travel
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$6,400 GL: 43110-2610-GPD-0020-P0000-
PL: GPD00803AG
Police Special Grant
Fund – Contractual
Services
$8,571 GL: 45150-2610-GPD-0020-P0000-
PL: GPD00803AG
Police Special Grant
Fund – Equipment

ENVIRONMENTAL REVIEW
This item is considered a ministerial activity and therefore, not subjected to CEQA/NEPA review. There is no possibility that the acceptance of this award may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3))

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Approve as requested by the Police Department.

Alternative 2: Deny the Police Department’s request. If the request is denied, the Police Department will not be able to utilize the grant funding for training, education, and enforcement of laws relating to impaired drivers and will have to utilize the general fund for those activities.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Scott Byrne, Police Sergeant
Alison Finch, Public Safety Business Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
None.
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MOTION
Moved by Council Member ________________________________, seconded by Council Member ___________________________________, that the Council of the City of Glendale hereby:

1. Accepts grant funds, in the amount of $391,715, from the State of California, Department of California Highway Patrol, Cannabis Tax Fund Grant Program (“Program”), as more particularly discussed in the report by the Police Chief to the City Council dated June 28, 2022; and

2. Authorizes the City Manager to execute all agreements, amendments, certifications, and documents necessary to accept and implement the Program funding.

Vote as follows:

Ayes:

Noes:

Abstain:

Absent:
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4d

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Annual Insurance Policy Renewals for Fiscal Year 2022-2023

1. Motion authorizing the annual renewal of excess insurance policies for the City's property, Workers' Compensation, employment practices, and other miscellaneous coverages for 2022-23 fiscal year, in an amount not-to-exceed $2,134,162

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 28, 2022 calendar

EXECUTIVE SUMMARY
Staff seeks Council approval for annual renewal of excess insurance policies for property, workers’ compensation, employment practices and other miscellaneous policies. The renewals for excess liability and law enforcement coverages will be presented on July 12, 2022.
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COUNCIL PRIORITIES
Fiscal Responsibility – Renewing insurance coverage policies protects the City against liability for its operations.

RECOMMENDATION
Staff recommends that the City Council authorize the renewal of the excess insurance policies for the City’s property, Workers’ Compensation, and miscellaneous coverages for a total “not-to-exceed” amount of $2,134,162.

BACKGROUND
The City is currently self-insured for various losses with self-insured retention (SIR) amounts ranging from $10,000 to $5,000,000. In order to protect against additional losses, the City purchases excess insurance policies for these risks. The City utilizes two insurance brokers to assist in the purchase of the various lines of insurance. Gallagher handles the insurance transactions for property owned by Glendale Water and Power and Alliant Insurance Services manages the transactions for all other policies. The brokers are responsible for soliciting quotes from the various insurance carriers and proposing recommendations to staff for evaluation.

The following is a brief description of the various lines of insurance coverages addressed in this Report.

Property
Property insurance covers loss, theft, or damage to City-owned property. An example of this type of loss includes damages caused by fire, wind, vandalism, etc. In order to secure the most advantageous rates for this insurance, the City purchases two separate policies.

The first policy covers property owned by Glendale Water & Power because of the nature of the property and equipment. The broker for this policy specializes in utility operations and is able to obtain a lower price for this insurance. The second policy provides coverage for all other City property.

Employment Practices
This insurance covers losses from claims made by employees for alleged violations of employment laws such as wrongful termination, discrimination, sexual harassment, etc.

Fine Arts
The fine art insurance covers losses to artwork owned by the City, as well as the periodic art exhibitions held at the Brand Library and Art Center.

Aviation
Aviation coverage provides protection for the City's liability due to the Police Department’s Helicopter Operations.
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Employee Dishonesty
Employee dishonesty or “crime coverage” would cover losses associated with employee theft, fraudulent activity, and other criminal acts.

Verdugo Crime Lab
This insurance covers losses from a claim in the event an error or omission was made by an employee working at the Verdugo Crime Lab.

Cyber Liability
The cyber liability policy is designed to cover the costs associated with a compromise of electronic data. Examples of this could include unauthorized access to sensitive data, information released as a result of human error or equipment malfunction, intentional theft of data, etc.

Workers’ Compensation
This coverage pays costs for Workers’ Compensation claims that exceed the City’s SIR.

ANALYSIS
The City’s insurance brokers are in the process of negotiating with the various carriers, as such, final rates are not currently available. In addition, the City is finalizing discussions regarding excess liability and law enforcement liability, which the Council will consider for approval on July 12, 2022 (the City has extended coverage with the existing carriers until July 15, 2022). There will be a premium increase for Cyber liability and employment practices policies. These increases will range from 15% to 30%.

Market conditions and an increase in liability claims continue to drive the rates higher on these lines of insurance. The rate increase in Cyber liability coverage is mainly due to the continued increase in Cyber-attacks.

The premium amounts listed are “not to exceed amounts” and the final cost may be less than the maximum amount.

Funding for the insurance premiums is currently budgeted for in the Liability, Workers’ Compensation and Department budgets. Additional appropriation of funds is not necessary. GWP property insurance will be charged to GWP via a journal entry and is budgeted for in the Electric Works Revenue Fund and the Water Works Revenue Fund.

Aviation insurance will be directly charged to Police and is budgeted for in the Joint Air Support Fund.
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The following table summarizes the proposed renewal premiums. The amounts shown under the “Proposed Premium” are the “not-to-exceed” amounts provided by the brokers.

Broker Coverage Current
Carrier
NEW
Carrier
SIR
Amount
Policy
Limit
Existing
Premiums
Proposed
Premiums
Alliant Affiliated FM
Insurance
Services
Property (NonGWP)
APIP
$25K $400M $340,000 $331,345
Employment
Practice
Ace
American
Insurance
$250K
(NonSafety)
$500K
(Safety)
$2M
$5M
$135,200
228,516
+93,316
$274,220
Fine Arts Ironshore
Indemnity
Inc.
$1K $3M $8,690 $8,690
QBE Ins.

Group
Aviation
STARR
$26K $50M $86,466 $77,272
ACE
American
Ins,
Crime
ACIP
$25K $5M $95,094 $64,000
Verdugo Crime
Lab
Landmark
American
Insurance
$10K $2M $24,935 $30,894
Cyber Liability ACE
America Ins.
$100K $2M $84,957 $176,867
Excess
Workers’
Compensation
ARCH $2M $2M $671,704 $738,874
Arthur J.

Gallagher
Insurance
Brokers
GWP Property AEGIS $250K $400M $386,408 $432,000
Total Cost $2,155,286 $2,134,162
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STAKEHOLDERS/OUTREACH
N/A.

FISCAL IMPACT
The insurance renewals will cost $2,134,162, which was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$1,318,016 45630-6120-CAD-1004-P0000 Liability Fund
$77,272 46012-6020-GPD-7004-P0000 Joint Air Support Fund $738,874 45630-6140-HRD-5004-P0000 Workers Compensation Insurance Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
There is no possibility this item will have any significant environmental effects

CAMPAIGN DISCLOSURE
Not applicable.

ALTERNATIVES

1. The Council could authorize the annual renewal of the City’s insurance.

2. The Council could choose not to authorize renewals, in which case the City would be uninsured.

3. The Council can choose an alternative not identified by staff.

ADMINISTRATIVE ACTION
Prepared by:

Veronika Padron, Risk & Insurance Service Analyst
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
N/A.
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C:\inetpub\wwwroot\Glendale\temp\CC_06282022_Motion_4d1.pdf MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council authorizes the annual renewal of excess insurance policies for the City’s property, Workers’ Compensation, employment practices and miscellaneous coverages for the 2022-23 fiscal year, as outlined in the Report to Council dated June 28, 2022, except that, with respect to the Excess Workers’ Compensation coverage, the staff is authorized to further negotiate with the incumbent carrier (ARCH) and Safety National Casualty Corporation for coverage in an amount not to exceed $800,000. The total amount of premiums authorized by this motion shall not exceed $2,195,288.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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4e

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Award of Supportive Services Program Amendment Five of Grant Funds for FY 2022-2023 from County of Los Angeles Workforce Development, Aging and Community Services (WDACS)

1. Motion accepting $54,000 in Older Americans Act (OAA) Title III B (Supportive Services and Senior Centers) original baseline funding from County of Los Angeles Workforce, Aging and Community Services (WDACS) for FY 2022-2023 Supportive Services Program (SSP); and authorizing the City Manager or a designee to execute Amendment Five to the WDACS Contract Subaward Number SSP192004 Subaward period July 2019 – June 2023 to accept and implement WDACS funding.

2. Resolution of Appropriation to appropriate additional $4,000 in Supportive Services Program baseline grant funding for defined and contracted senior case management services from County of Los Angeles WDACS.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 28, 2022 calendar

EXECUTIVE SUMMARY
The Community Services & Parks Department was awarded $54,000 in baseline funding from the County of Los Angeles Workforce Development, Aging and Community Services for the Supportive Services Program to provide senior case management to 80 unduplicated seniors in FY2022-2023. Staff estimated an award of $50,000 and budgeted that amount during the budget process, however since the actual award is $54,0000, staff is requesting to appropriate the additional $4,000 for general supplies. 28 of 1332
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
Approve a:

1. Motion accepting $54,000 in Older Americans Act (OAA) Title III B (Supportive Services and Senior Centers) original baseline funding from WDACS for FY22- 23 SSP; and authorizing the City Manager or a designee to execute Amendment Five to the WDACS Contract, Subaward Number SSP192004 Subaward period July 2019 – June 2023, to accept and implement WDACS funding.

2. Resolution of Appropriation to appropriate additional $4,000 in SSP Program baseline grant funding for defined and contracted senior case management services from WDACS.

BACKGROUND
The Community Services & Parks Department (CSP) has been providing the Supportive Services Program (SSP), better known as senior case management since 1992. SSP provides comprehensive, long term services to seniors 60 years and older, that utilize a case manager’s professional skills and competence to serve senior clients and link them to a full range of appropriate services including service coordination, care planning, purchase of services, benefits enrollment, and referral services. The primary goal is to assist the elderly in maintaining their independence and living in their own home. The SSP program is operated through the Senior Services Unit which also provides long term services that include the Elderly Nutrition Program and Caring Caller Program.

CSP was originally awarded an SSP grant award with WDACS in FY 19-20 through a noncompetitive process where the City entered into a subaward agreement for a oneyear term, commencing July 1, 2019 through June 30, 2020 with three additional options to renew annually for an anticipated total subaward term of four years. FY 22-23 is year four of the four year subaward term.

The SSP pays for (1) one full time equivalent (FTE) administrative support staff to assist with the daily operations of the program including planning, monitoring, contract compliance, invoicing, purchase of service, and data tracking and direct assistance to seniors for case management services. Examples of direct assistance include: payment of a utility bill, purchase of small appliances, home cleaning, clothing, medical equipment/supplies, etc.

Each fiscal year, the SSP assists up to 80 unduplicated seniors sixty years of age and older in the following senior case management services: Intake screening, in-home assessment (pre-COVID-19), care planning, service authorization, case monitoring and interagency coordination. Program service areas include the greater Glendale area, La Crescenta, Montrose, and Verdugo City.
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ANALYSIS
CSP was originally awarded noncompetitive grant funds from SSP baseline funding through LA County WDACS in FY 19-20. The total grant award was for one year, with a 3-year option to renew. Amendment Five with WDACS is the contract for year four of the four-year term, commencing July 1, 2022 through June 30, 2023, and requires a 15% cash match. The SSP grant is a reimbursable grant. The reimbursement rate for SSP is $50 per hour for service delivery for FY 2022-2023.
$50,000 was approved and appropriated by Council for the FY 2022-2023 SSP Program as part of the FY 2022-2023 budget process. However, on May 26, 2022, WDACS notified the City of the final SSP allocation of $54,000, which is $4,000 more than the original budget appropriation. Therefore, staff is requesting Council approval to appropriate the additional $4,000 in FY 2022-2023.

This is a reimbursable grant with a 15% cash match that was appropriated in the form of a general fund transfer as part of the FY2022-2023 budget process.

STAKEHOLDERS/OUTREACH
The Supportive Services Program is part of the Senior Services Unit which operates out of the Adult Recreation Center. Program services are advertised quarterly in the CSP Leisure Guide, periodically in the CSP Newsletter, on the department website and outreach is conducted with other community agencies to ensure the public is aware of the available services.

FISCAL IMPACT
The Supportive Services Program will operate with a $54,000 budget, of which $50,000 was appropriated as a part of the FY 2022-2023 budget. Therefore, staff is requesting for an appropriation of $4,000 from grant revenue. The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$50,000 GL: S&B-2700-CSP-0020-
P0000
PL: G65010
Nutritional Meals Grant Fund
Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $4,000 GL:31240-2700-CSP0020-P0000
PL: G65010
GL:45350-2700-CSP0020-P0000
PL- G65010
Nutritional Meals
Grant Fund
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ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (accepting grant funding and providing senior case management services) may have a significant effect on the environment, the activity is not subject to CEQA review under the common sense exemption set forth in 14 Cal. Code Regs. § 15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: City Council may accept $54,000 in original baseline funding from WDACS for FY22-23 SSP; and authorize the City Manager or a designee to execute Amendment Five to the WDACS Contract; and appropriate additional $4,000 in SSP baseline grant funds.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Aylin Isayan, Community Services Supervisor
Maggie Kavarian, Senior Community Services Supervisor
Tereza Aleksanian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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C:\INETPUB\WWWROOT\GLENDALE\TEMP\CC_06282022_MOTION_4E1.PDF MOTION
Moved by Council Member , seconded by
Council Member , that the Council of the
City of Glendale hereby:

1. Accepts $54,000 in Older Americans Act (OAA) Title III B (Supportive Services and Senior Centers) original baseline funding from the County of Los Angeles Workforce Development, Aging and Community Services (WDACS) for the FY 2022-2023 Supportive Services Program (“SSP Program”), as more fully outlined in the Director of Community Services and Park’s June 28, 2022 Report to the City Council; and

2. Authorizes the City Manager, or a designee, to execute Amendment Five to the Contract (“Supportive Services Program (SSP) Subaward Number 192004 Subaward Period July 2019 – June 2020”, which WDACS has renamed as “Supportive Service Program (SSP) Subaward Number SSP192004 Subaward Period July 2019 – June 2023”) to accept and implement the WDACS funding.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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RESOLUTION NO. ___________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE

MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1: That the sum of $4,000 is hereby appropriated and/or transferred from the following accounts to the following accounts:

ACCOUNTS DESCRIPTION FROM TO
31240-2700-CSP-0020-P0000-
T0000-F0000-0000-0000-
G65010
45350-2700-CSP-0020-P0000-
T0000-F0000-0000-0000-
G65010
Federal Grants, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, Care Management SSP
General Supplies, Federal Grants, Nutritional
Meals Grant Fund, Community Services and
Parks, Projects, Care Management SSP
$4,000
$4,000
To appropriate grant funds received from the County of Los Angeles Workforce Development, Aging and Community Services for the FY 2022-2023 Supportive Services Program to provide senior case management.

SECTION 2: The Director of Finance / Information Technology is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.

SECTION 3: The City Clerk shall certify to the adoption of this Resolution.

Adopted this________day of _______________, 2022.
_______________________________
Mayor
ATTEST:
06/17/2022
_____________________________________
City Clerk $4,000

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF GLENDALE )
I, Aram Adjemian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No._________was adopted by the Council of the City of Glendale, California, at a regular meeting held on the__________ day of _______________, 2022, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
________________________________
City Clerk
/
Director of Finance / Information Technology
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Award of Elderly Nutrition Program Amendment Eight of Grant Funds for FY 2022-2023 from County of Los Angeles Workforce Development, Aging and Community Services (WDACS) for baseline and Federal American Rescue Plan Act (ARPA) funding for Elderly Nutrition Program services.

1. Motion accepting baseline and Federal ARPA grant funding in the amount of $678,000 from County of Los Angeles Workforce, Aging and Community Services (WDACS) for FY 2022-2023 Elderly Nutrition Program (ENP) C1, C2, and IIIB; and authorizing the City Manager or a designee to execute Amendment Eight to the WDACS Contract Subaward Number ENP202106 Subaward period July 2020 – June 2023 to accept and implement WDACS funding.

2. Resolution of Appropriation to appropriate additional $130,000 in Older Americans Act baseline funding and $247,000 in Federal ARPA funding for defined and contracted services from County of Los Angeles Workforce Development, Aging and Community Services (WDACS) for the Elderly Nutrition Program for the following:

Baseline ARPA
a. C-1 Congregate Meals- $107,000 $203,000
b. C-2 Home Delivered Meals- $23,000 $44,000

3. Motion authorizing the City Manager or a designee to execute Amendment Nine with Bateman Community Living, LLC dba Trio Community Meals, to add an additional $55,220, to provide additional meals to seniors through the Elderly Nutrition Program, for a total contract price, including past and future increases, not to exceed $2,150,704 through November 30, 2022.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 28, 2022 calendar

EXECUTIVE SUMMARY
The Community Services & Parks Department was awarded $678,000 in baseline and Federal ARPA funding from the County of Los Angeles Workforce Development, Aging and Community Services for the Elderly Nutrition Program to provide congregate meals (C1), home delivered meals (C2), and telephone reassurance program (IIIB) to 34 of 1332
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approximately 500 unduplicated seniors 60 years and older in FY2022-2023. Staff estimated a grant award of $301,000 and budgeted that amount during the FY 2022-2023 budget process, however since the actual award is $678,000, staff is requesting to appropriate the additional $377,000 towards staffing, contractual services, training and general supplies costs associated with the program.

Staff is also requesting to execute Amendment Nine with Bateman Community Living, LLC dba TRIO Community Meals and add $55,220 to the contract to provide additional meals to seniors through the Elderly Nutrition Program not to exceed $2,150,704 through November 30, 2022, when the contract expires.
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
It is respectfully recommended that the City Council approve a:

1. Motion accepting baseline and Federal ARPA grant funding in the amount of $678,000 from County of Los Angeles Workforce, Aging and Community Services (WDACS) for FY 2022-2023 Elderly Nutrition Program (ENP) C1, C2, and IIIB; and authorizing the City Manager or a designee to execute Amendment Eight to the WDACS Contract Subaward Number ENP202106 Subaward period July 2020 – June 2023 to accept and implement WDACS funding.

2. Resolution of Appropriation to appropriate additional $130,000 in Older Americans Act baseline funding and $247,000 in Federal ARPA funding for defined and contracted services from County of Los Angeles Workforce Development, Aging and Community Services (WDACS) for the Elderly Nutrition Program for the following:

Baseline ARPA
a. C-1 Congregate Meals- $107,000 $203,000
b. C-2 Home Delivered Meals- $23,000 $44,000

3. Motion authorizing the City Manager or a designee to execute Amendment Nine with Bateman Community Living, LLC dba Trio Community Meals, to add an additional $55,220, to provide additional meals to seniors through the Elderly Nutrition Program, for a total contract price, including past and future increases, not to exceed $2,150,704 through November 30, 2022.

BACKGROUND
The Community Services & Parks (CSP) has been providing meal service to seniors 60 years and older in the Greater Glendale area since 1979 with grant funding administered from County of Los Angeles Workforce Development, Aging and Community Services (WDACS) through the federal Older Americans Act. The Elderly Nutrition Program (ENP) provides an important opportunity for social contact and is the only meal many seniors receive in a day.

The ENP program is operated through the Senior Services Unit which provides comprehensive, long term services that include: Congregate Meals (C-1), Home Delivered Meals (C-2), Emergency Meals, Telephone Reassurance and Supportive Services. The primary goal of these services is to assist the elderly in maintaining their independence and live in their own home.

Currently, the Congregate Meal program is operating on a hybrid plan where clients may attend one of the three community center meal sites or opt for a Grab and Go lunch. 36 of 1332
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Home Delivered Meals clients participate in the program due to physical and/or medical reasons which make them homebound and their status is substantiated by a doctor’s order before beginning program services. Program services include a weekly delivery of seven (7) frozen meals that include bread, fruit, milk and dessert. The Emergency Meals Program is part of the Home Delivered Meals program and provides 3 days’ worth of shelf stable meals to all unduplicated clients enrolled in the program. Telephone Reassurance Program is also a part of the Home Delivered Meals program, which ensures seniors who are shut-in receive a weekly well-being phone call to check on their status.

Traditionally, the City of Glendale’s (City) ENP program operates three (3) congregate meal sites (dining rooms) serving lunch 7 days per week at the Adult Recreation Center, 5 days per week at Sparr Heights Community Center, and 3 days per week at Pacific Community Center. Historically, an average of 3,600 meals per month were served in the congregate and home delivered meals programs prior to COVID-19 pandemic.

Since May 16, 2022, the ENP congregate meal program has operated on a hybrid plan, where clients are able to return to in-person dining at a meal site or pick up a Grab and Go lunch, as part of the WDACS formally initiated Reopening Plan. During the height of the pandemic, meals service averaged 12,000 meals per month, with some months serving close to 14,000 meals, which is four times the amount of traditional service delivery pre-COVID. Currently, an approximate 500 unduplicated seniors are enrolled in the ENP program’s C1 and C2 programs. Staff is in the initial phase of evaluating the average number of meals served through the hybrid plan going into FY2022-2023 since the hybrid plan began in mid-May 2022.

The City has a contract with Bateman Community Living, LLC dba Trio Community Meals to provide congregate and home delivered meal services for the ENP program. The contract is from December 1, 2016 through November 30, 2022. Staff is requesting to increase the contract by $55,220 to continue to provide meals, not to exceed $2,150,704.

ANALYSIS
The Community Services & Parks Department (CSP) was originally awarded an ENP grant award with WDACS through the federal Older Americans Act in FY 2020-2021 through a noncompetitive process where the City entered into a subaward agreement for a one (1) year term, commencing July 1, 2020 through June 30, 2021, with three (3) additional options to renew annually for an anticipated total subaward term of four (4) years. Amendment Eight with WDACS is year three of the four year subaward term for FY2022-2023 and requires a 15% cash match for baseline funding.

The ENP program also allocated additional funding from Federal American Rescue Plan Act (ARPA) available for FY2022-2023 from July 1, 2022 through June 30, 2023 and requires a 12% cash match.

The reimbursement rate from WDACS for ENP funding for meal service delivery for FY 2022-2023 is as follows:
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Meal Type Funding Source Reimbursement Rate
Per Meal
Congregate Meals Baseline/ARPA $7.08
Home Delivered Meals Baseline/ARPA $7.39
Based on prior year estimates, staff appropriated $301,000 in baseline grant funds for the FY 2022-2023 ENP Program as part of the FY 2022-2023 budget process. However, on June 9, 2022, WDACS notified the City of the final ENP allocation, which is actually $678,000 ($431,000 baseline and $247,000 ARPA), $377,000 more than the original budget appropriation.

Therefore, staff is requesting Council approval to appropriate the additional $377,000 which includes an increase in baseline funding and additional funding from ARPA funds for FY2022-2023.

ENP is a reimbursable grant with a 15% cash match for baseline funding and a 12% cash match for Federal ARPA funding.

The additional $377,000 will enable the City to serve an additional 36,158 congregate meals and 9,066 home delivered meals. Thus, staff is also requesting approval to increase the contract with Bateman Community Living, LLC dba Trio Community Meals by $55,220, for a total contract amount not to exceed $2,150,704, in order to be able to serve the meals based on the final budget
Change Orders (When Applicable)
Company name: Bateman Community Living, LLC dba Trio Community Meals
Original Approved
Contract Amount:
$204,000
Approved Contingency: N/A
Change Order History: July 24, 2018: Amendment No. 1- LOWER TIER SUBRECIPIENT name change from Morrison Management Specialists to Bateman Community Living, LLC.

January 1, 2020: Amendment No. 2- Additional $6,000
increase to Contract not to exceed $210,000.

March 11, 2020: Amendment No. 3- Additional $38,983
increase to Contract not to exceed $248,983.

July 1, 2020: Amendment No. 4- Additional $134,150
and $33,826 increase to the Contract for a total not
exceed $416,959.
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6 4f
September 30, 2020: Amendment No. 5- Contract
extended additional 2-years at $204,000 per year and
increase of $495,000 in CARES Act funding for a total
not to exceed $1,931,959.

June 6, 2021: Amendment No. 6- Additional $82,897
and Motion correcting the total Contract amount not to
exceed $2,014,856.

July 15, 2021: Amendment No. 7- Additional $35,000
increase to Contract for a total not to exceed $2,049,856.

January 26, 2022: Amendment No. 8- Additional
$45,628 increase to Contract for a total not to exceed
$2,095,484.

Staff is requesting approval of Amendment No. 9 to
the contract with Bateman Community Living, LLC dba
Trio Community Meals to increase the contract by
$55,220, for a total contract amount not to exceed
$2,150,704.

This Change Order
(Increase):
$55,220
New Contract Total (If
Approved):
$2,150,704

STAKEHOLDERS/OUTREACH
The Elderly Nutrition Program is part of the Senior Services Unit which operates out of the Adult Recreation Center and has two (2) additional meal sites at Sparr Heights Community Center and Pacific Community Center. Program services are advertised quarterly in the CSP Leisure Guide, periodically in the CSP Newsletter, on the department website and outreach is conducted with other community agencies to ensure the public is aware of the available services.

FISCAL IMPACT
The Elderly Nutrition Program will operate with a $678,000 grant allocation, of which $301,000 was appropriated as a part of the FY 2022-2023 budget. Therefore, staff is requesting for an appropriation of $377,000 from grant revenue. The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$247,000 Various-2700-CSP-0020-P0000
G65009
Nutritional Meals Grant Fund
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7 4f
$53,000 Various-2700-CSP-0020-P0000
G65011
Nutritional Meals Grant Fund
$1,000 Various-2700-CSP-0020-P0000
G65012
Nutritional Meals Grant Fund
Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source
$27,056 31240-2700-CSP-0020-P0000
G65009
41300-2700-CSP-0020-P0000
G65009
Nutritional Meals
Grant Fund
$46,852 31240-2700-CSP-0020-P0000
G65009
43110-2700-CSP-0020-P0000
G65009
Nutritional Meals
Grant Fund
$23,329 31240-2700-CSP-0020-P0000
G65009
45350-2700-CSP-0020-P0000
G65009
Nutritional Meals
Grant Fund
$4,763 31240-2700-CSP-0020-P0000
G65009
44550-2700-CSP-0020-P0000
G65009
Nutritional Meals
Grant Fund
$4,000 31240-2700-CSP-0020-P0000
G65009
44650-2700-CSP-0020-P0000
G65009
Nutritional Meals
Grant Fund
$1,000 31240-2700-CSP-0020-P0000
G65009
44800-2700-CSP-0020-P0000
G65009
Nutritional Meals
Grant Fund
$11,970 31240-2700-CSP-0020-P0000
G65011
41300-2700-CSP-0020-P0000
G65011
Nutritional Meals
Grant Fund
$8,852 31240-2700-CSP-0020-P0000
G65011
43110-2700-CSP-0020-P0000
G65011
Nutritional Meals
Grant Fund
$2,178 31240-2700-CSP-0020-P0000
G65011
45350-2700-CSP-0020-P0000
G65011
Nutritional Meals
Grant Fund
$23,069 31240-2700-CSP-0020-P0000
CSP00806AG
41300-2700-CSP-0020-P0000
CSP00806AG
Nutritional Meals
Grant Fund
$18,931 31240-2700-CSP-0020-P0000
CSP00806AG
43110-2700-CSP-0020-P0000
CSP00806AG
Nutritional Meals
Grant Fund
$2,000 31240-2700-CSP-0020-P0000
CSP00806AG
45682-2700-CSP-0020-P0000
CSP00806AG
Nutritional Meals
Grant Fund
$40,919 31240-2700-CSP-0020-P0000
CSP00805AG
41300-2700-CSP-0020-P0000
CSP00805AG
Nutritional Meals
Grant Fund
$137,721 31240-2700-CSP-0020-P0000
CSP00805AG
43110-2700-CSP-0020-P0000
CSP00805AG
Nutritional Meals
Grant Fund
$24,000 31240-2700-CSP-0020-P0000
CSP00805AG
45350-2700-CSP-0020-P0000
CSP00805AG
Nutritional Meals
Grant Fund
$360 31240-2700-CSP-0020-P0000
CSP00805AG
44650-2700-CSP-0020-P0000
CSP00805AG
Nutritional Meals
Grant Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (accepting grant funding and providing additional meals to seniors) may have a significant effect on the environment, the activity is not subject to CEQA review under the common sense exemption set forth in 14 Cal. Code Regs. § 15061(b)(3).
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CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report will be provided to the Council in Exhibit 1 on or before the June 28th Council meeting, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES
Alternative 1: The City Council may authorize the City Manager or a designee to execute Amendment Eight with WDACS to accept $678,000 in Elderly Nutrition Program baseline and Federal ARPA grant funds in FY 2022-2023; appropriate additional $377,000 in ENP baseline and Federal ARPA grant funds; and authorize the City Manager or a designee to execute Amendment Nine to the existing Agreement (C106343B) with Bateman Community Living, LLC dba Trio Community Meals to increase the contract by $55,220 to provide additional meals through the Elderly Nutrition Program for, a total not to exceed amount of $2,150,704.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Aylin Isayan, Community Services Supervisor
Maggie Kavarian, Community Services Manager
Tereza Aleksanian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Campaign Finance Disclosure
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City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Economic Development Department (“EDD”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, EDD, or HA― from making a contribution to a City Council member, EDD member, HA member, City Clerk, or City Treasurer; and (2) Council members, EDD members, and HA members from voting on matters concerning a contract with a person who has provided a campaign contribution.The Ordinance applies to a contractor whose contract requires the City Council’s, EDD's, or HA’s approval. A contract with the City, EDD, or HA is known as a “City Contract.” The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.To assist members of the City Council, EDD, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) working under the City Contract.

A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:• The City Contract has a total anticipated or actual value of $50,000 or more; or • The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
• A combination or series of City Contracts have a value of $50,000 or more. • A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President● Chief Operating Officer● Chief Financial Officer ● Chairperson
● All members of the Board of Directors● All persons who own more than 10% of the person, entity, or organization● Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form: Contractor(s)*:

Name Address
Full Name Title Business Address City State Zip
Chairperson Chief Executive Officer / PresidentChief Operating Officer Chief Financial Officer Board of Directors More than 10% interest owner * “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, EDD, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. 42 of 1332
Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson Chief Executive Officer / PresidentChief Operating Officer Chief Financial Officer Board of Directors More than 10% interest owner ** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute ― or if I select additional
― architects, design
professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
ƒ I have identified all persons for which the Ordinance requires disclosure;ƒ The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; andƒ I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address: Phone Number: E-mail Address:
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C:\INETPUB\WWWROOT\GLENDALE\TEMP\CC_06282022_MOTION_4F1.PDF MOTION
Moved by Council Member , seconded by
Council Member , that the Council of the
City of Glendale hereby:

1. Accepts $678,000 in baseline and Federal ARPA grant funding from the County of Los Angeles Workforce Development, Aging and Community Services (WDACS) for the FY 2021-2023 Elderly Nutrition Program (ENP) C1, C2, and IIIB programs, as more fully outlined in the Director of Community Services and Park’s June 28, 2022 Report to the City Council; and

2. Authorizes the City Manager, or a designee, to execute Amendment Eight to the WDACS Contract (“Elderly Nutrition Program (ENP) Subaward Number ENP202106 Subaward Period July 2020 – June 2021” dated July 1, 2020, which WDACS has renamed as “Elderly Nutrition Program (ENP) Subaward Number ENP202106 Subaward Period July 2020 – June 2023”) to accept and implement the WDACS funding.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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RESOLUTION NO. ___________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE

MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1: That the sum of $377,000 is hereby appropriated and/or transferred from the following accounts to the following accounts:

ACCOUNTS DESCRIPTION FROM TO
31240-2700-CSP-0020-P0000-
G65009
41300-2700-CSP-0020-P0000
G65009
43110-2700-CSP-0020-P0000
G65009
45350-2700-CSP-0020-P0000
G65009
44550-2700-CSP-0020-P0000
G65009
44650-2700-CSP-0020-P0000
G65009
44800-2700-CSP-0020-P0000
G65009
31240-2700-CSP-0020-P0000-
G65011
41300-2700-CSP-0020-P0000
G65011
43110-2700-CSP-0020-P0000
G65011
45350-2700-CSP-0020-P0000
G65011
Federal Grants, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, Congregate Meals C-1
Hourly Wages, Nutritional Meals Grant Fund,
Community Services and Parks, Projects,
Congregate Meals C-1
Contractual Services, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, Congregate Meals C-1
General Supplies, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, Congregate Meals C-1
Travel, Nutritional Meals Grant Fund,
Community Services and Parks, Projects,
Congregate Meals C-1
Training, Nutritional Meals Grant Fund,
Community Services and Parks, Projects,
Congregate Meals C-1
Memberships and Dues, Nutritional Meals
Grant Fund, Community Services and Parks,
Projects, Congregate Meals C-1
Federal Grants, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, Home Delivered Meals C-2
Hourly Wages, Nutritional Meals Grant Fund,
Community Services and Parks, Projects,
Home Delivered Meals C-2
Contractual Services, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, Home Delivered Meals C-2
General Supplies, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, Home Delivered Meals C-2
$107,000
$23,000
$27,056
$46,852
$23,329
$4,763
$4,000
$1,000
$11,970
$8,852
$2,178
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31240-2700-CSP-0020-P0000
CSP00806AG
41300-2700-CSP-0020-P0000
CSP00806AG
43110-2700-CSP-0020-P0000
CSP00806AG
45682-2700-CSP-0020-P0000
CSP00806AG
31240-2700-CSP-0020-P0000
CSP00805AG
41300-2700-CSP-0020-P0000
CSP00805AG
43110-2700-CSP-0020-P0000
CSP00805AG
45350-2700-CSP-0020-P0000
CSP00805AG
44650-2700-CSP-0020-P0000
CSP00805AG
Federal Grants, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, ENP-ARPA C2 2022-2023
Hourly Wages, Nutritional Meals Grant Fund,
Community Services and Parks, Projects,
ENP-ARPA C2 2022-2023
Contractual Services, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, ENP-ARPA C2 2022-2023
Miscellaneous, Nutritional Meals Grant Fund,
Community Services and Parks, Projects,
ENP-ARPA C2 2022-2023
Federal Grants, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, ENP-ARPA C1 2022-2023
Hourly Wages, Nutritional Meals Grant Fund,
Community Services and Parks, Projects,
ENP-ARPA C1 2022-2023
Contractual Services, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, ENP-ARPA C1 2022-2023
General Supplies, Nutritional Meals Grant
Fund, Community Services and Parks,
Projects, ENP-ARPA C1 2022-2023
Training, Nutritional Meals Grant Fund,
Community Services and Parks, Projects,
ENP-ARPA C1 2022-2023
$44,000
$203,000
$23,069
$18,931
$2,000
$40,919
$137,721
$24,000
$360
To appropriate additional grant funds received from the County of Los Angeles Workforce, Aging and Community Services (WDACS) for FY 2022-2023 Elderly Nutrition Program (ENP) C1 and C2.

SECTION 2: The Director of Finance / Information Technology is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.

SECTION 3: The City Clerk shall certify to the adoption of this Resolution.

Adopted this________day of _______________, 2022.
_______________________________
Mayor
ATTEST:
06/21/2022
_____________________________________
City Clerk 377,000
Director of Finance / Information Technology
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STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF GLENDALE )
I, Aram Adjemian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No._________was adopted by the Council of the City of Glendale, California, at a regular meeting held on the__________ day of _______________, 2022, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
________________________________
City Clerk
/
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C:\INETPUB\WWWROOT\GLENDALE\TEMP\CC_06282022_MOTION_4F3.PDF MOTION
Moved by Council Member , seconded by
Council Member , that the Council of the
City of Glendale hereby authorizes the City Manager, or a designee, to enter into and execute Amendment No. 9 to the existing contract (Contract No. C106343B) with Bateman Community Living, LLC dba Trio Community Meals to provide additional meals to seniors through the City’s Elderly Nutrition Program— as outlined in the Director of Community Services and Park’s June 28, 2022 Report to the City Council— in the amount of $55,220.00. The contract price, with the amendment and including past and future increases, must not exceed $2,150,704 through November 30, 2022.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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4g

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Extension of Current Contract for State Legislative Advocacy Services

1. Motion to Extend Current Contract with Emanuels Jones & Associates for State Legislative Advocacy Services through October 31, 2022

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 28, 2022 calendar

EXECUTIVE SUMMARY
Staff requests City Council’s consideration to extend the current contract the City has in place with Emanuels Jones & Associates for state legislative advocacy services through October 31, 2022. This extension is being requested to keep the services of the existing lobbyist through the end of the current legislative session, as potentially changing lobbyists mid-session would be disruptive to the City’s legislative advocacy efforts. 49 of 1332
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
Staff respectfully recommends that City Council extend the current contract the City has in place with Emanuels Jones & Associates for state legislative advocacy services through October 31, 2022, concurrent with the current legislative session.

BACKGROUND
The City of Glendale has had a professional services agreement with Emanuels Jones & Associates for state legislative advocacy services since 2013. Emanuels Jones was selected from a pool of applicants after obtaining requests for proposals for state legislative advocacy services. Of all the applicants, their firm stood out as the best candidate due to their competence as a firm, their ability to split areas of focus between their in-house lobbyists, and their comprehensive knowledge of Glendale’s issues and needs. Previously, Emanuels Jones had provided the City of Glendale with representation in the late 1990s and early 2000s, and their familiarity with local issues has proven beneficial to the City.

Emanuels Jones has been representing Glendale for the past nine years in Sacramento, California for the purposes of advocating on issues that directly or indirectly impact the City’s ability to efficiently and effectively conduct its business, to help the City avoid undue fiscal impact, to protect its revenues, and to help secure funding. Emanuels Jones also represents both the Cities of Burbank and Pasadena. As regional partners with Burbank and Pasadena, the City of Glendale shares similar obstacles, is comparable in size and makeup, and tends to take similar positions on regional and state matters.

Since establishing the original professional services agreement in 2013, City Council has extended this contract with amendments to the original agreement. At this time, all contract renewal options have been exhausted, and staff plans to release a request for proposals (RFP) for state legislative advocacy services.

ANALYSIS
In order to provide continuity during this legislative session, staff recommends that Council extend the contract for Emanuels Jones, set to expire at the end of this fiscal year, through October 31, 2022, concurrent with the current legislative session.

Potentially changing lobbyists mid-session would be disruptive to the City’s legislative advocacy efforts. During this four-month period, staff will issue an RFP for state legislative advocacy services, and enter into a new professional services agreement effective November 1, 2022.

STAKEHOLDERS/OUTREACH
N/A
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FISCAL IMPACT
The contract extension will cost $33,460, which was requested as a part of the FY 2022-23 budget. No new appropriation is being requested at this time. The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$33,460 43110-1010-MSD-6504-P0000 General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The extension of the existing contract with Emanuels Jones & Associates is exempt from environmental review because it can be seen with certainty that the award of a contract for legislative advocacy services would not have any effect on the environment, pursuant to CEQA Guidelines Section 15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: City Council may approve the 4-month contract extension with Emanuels Jones & Associates for state legislative advocacy services.

Alternative 2: City Council may choose to not approve the 4-month contract extension, and thus have no state legislative advocacy representation for the last quarter of the legislative session.

Alternative 3: City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Christine Powers, Senior Executive Analyst
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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C:\inetpub\wwwroot\Glendale\temp\CC_06282022_Motion_4g1.pdf MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Manager or his designee is authorized to execute an amendment to the professional services agreement with Emanuels Jones & Associates for State Legislative Advocacy Services increasing the contract amount by $33,460 and extending the agreement through October 31, 2022. The amendment shall be subject to the review and approval as to form by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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7a

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Adoption of Hotel Worker Protection Ordinance

1. Motion Receiving Report Under Elections Code Section 9212

2. Adoption of Ordinance Entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF GLENDALE AMENDING THE GLENDALE MUNICIPAL CODE TO ADD CHAPTER 5.120, HOTEL WORKER PROTECTION ORDINANCE"

3. Motion Providing Further Direction

COUNCIL ACTION
Item Type: Ordinance
Approved for June 28, 2022 calendar

EXECUTIVE SUMMARY
An initiative measure providing for hotel worker safety protections, requirements for fair compensation and a minimum wage for hotel workers, which received sufficient signatures to qualify for the ballot, was presented to the City Council on June 14, 2022.

The proposed Ordinance is presented to Council for adoption, along with this report under California Elections Code section 9212 outlining impacts of the proposed ordinance, including its legal effect.

COUNCIL PRIORITIES
N/A

RECOMMENDATION
Staff recommends that the Council receive and file this report and consider the proposed Ordinance for adoption.

BACKGROUND
An initiative measure adding a chapter to the Glendale Municipal Code providing for hotel worker safety protections, requirements for fair compensation and a minimum wage for hotel workers, which received sufficient signatures to qualify for the ballot, was presented to the City Council on June 14, 2022. At that meeting, the Council requested a report under Elections Code section 9212 on the impacts of the proposed Ordinance.

The Council also introduced the Ordinance and the Council may adopt it at this meeting. 53 of 1332
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ANALYSIS
Elections Code Section 9212
This section of this Report will focus mainly on the applicability of the Ordinance to hotels and hotel workers in Glendale. A summary of the Ordinance as presented on June 14, 2022 is provided below.

Substance of Ordinance (From June 14, 2022 Report to Council) The Ordinance has three primary components related to hotel workers. First, the Ordinance requires measures to protect hotel workers from violent or threatening conduct by requiring hotel employers to provide hotel workers with personal security devices (e.g. panic buttons) at no cost. Among other things, the Initiative does following:
 Allows hotel workers to cease work and leave the immediate danger area to await assistance;
 Prohibits an adverse employment action against hotel workers for activating a personal security device, or for ceasing work to await assistance absent clear and convincing evidence of a knowingly and intentionally false claim of emergency;  Requires hotel employers to designate and assign a security guard, manager or supervisory staff to receive personal security alerts, and requires at least three hours of annual training of designated/assigned/supervisory staff on personal security device requirements, functioning, maintenance and protocols;  Provides certain rights to hotel workers who notify hotel employers of violent or threatening hotel guest behavior, including allowing hotel workers sufficient paid time to report such behavior to law enforcement and to consult with a counselor or advisor of the hotel workers’ choice;
 Prohibits hotel employers from preventing hotel workers from reporting violent or threatening conduct to law enforcement;
 Prohibits hotel employers from taking adverse employment action against hotel workers based on a report of violent or threatening conduct to law enforcement, and requires hotel employers to provide reasonable accommodation to hotel workers subjected to such behavior; and
 Within 30 days of the Initiative effective date or one month of a new hire, requires hotel employers to train hotel workers on the use, protocols and rights pertaining to personal security devices.

The second component of the Ordinance imposes measures to provide fair compensation for workload, including workload limitations, proration, voluntary overtime payment and records preservation. The Ordinance prohibits hotel employers from requiring room attendants to clean more than a specified amount of floor space (4000 square feet for hotels with fewer than 40 rooms and 3,500 square feet for hotels with 40 or more rooms) in any eight-hour workday unless room attendants are paid twice the pay rate for each 54 of 1332
3 7a
hour worked during the workday. Hotel employers are also required to maintain threeyears of specified records of room attendant work.

Third, the Ordinance establishes a minimum wage for hotel workers, exclusive of gratuities, service charge disbursements and bonuses, in the amount of $17.64 per hour or the rate set for hotel workers established in the City of Los Angeles Municipal Code, whichever is more. Commencing on July 1, 2023, the minimum hourly wage for hotel workers shall be set at the rate established pursuant to administrative regulation by the City of Los Angeles’ Office of Wage Standards of the Bureau of Contract Administration.

The Ordinance provides a waiver to the fair compensation and minimum wage provisions pursuant to a bona fide collective bargaining agreement. The Ordinance would require hotel employers to provide written notice of the Ordinance’s provisions to hotel workers upon the time of hire or on the effective date of the Ordinance. The written notice must be in English, Spanish and any other language known by the employer to be spoken by five percent or more of the hotel’s workers. The Ordinance also prohibits retaliatory action against any hotel worker that exercises their rights under the Ordinance.

Applicability of Proposed Ordinance
The Ordinance would apply to hotels, hotel employers and hotel workers, which the Ordinance defines as:
 Hotel" means an establishment that provides temporary lodging for payment in the form of overnight accommodations in guest rooms to transient patrons for periods of thirty consecutive calendar days or less, and may provide additional services, such as conference and meeting rooms, restaurants, bars, or recreation facilities available to guests or to the general public. "Hotel" includes hotels, motor lodges, motels, apartment hotels, private residential clubs, tourist courts, and hostels that contain both dormitory-style accommodations and private guest rooms that may be reserved, meeting the definition set forth above. "Hotel" also includes any contracted, leased or sublet premises operated in conjunction with a hotel or that is used for the primary purpose of providing services at a hotel. Except as provided above, the term "Hotel" also does not include corporate housing, rooming houses, boarding houses, single-room occupancy housing, or licensed bed and breakfast establishments within a single-unit residence.
 "Hotel employer" means any person who owns, controls, or operates a hotel in the City, and includes any person or contractor who, in a managerial, supervisory, or confidential capacity, employs hotel workers to provide services at a hotel in conjunction with the hotel's purpose.
 "Hotel worker" means any person who is employed by a hotel employer to provide services at a hotel. "Hotel worker" does not include a managerial, supervisory or confidential employee.
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According to data from the Economic Development Division of the Community Development Department, there are 27 hotels in Glendale with four others in the entitlement or plan check phase. Of those 27 existing hotels, 14 have fewer than 40 rooms and 13 have 40 or more rooms.

Legal Authority
The City – whether acting through its legislative body, the City Council, or by way of initiative, has broad authority to enact legislation intended to protect or enhance the public health, safety or welfare. “The power to regulate wages and employment conditions lies clearly within a state’s or a municipality’s police power.” RUI One Corp. v. City of Berkeley (2004) 371 F.3d 1137, 1150. Although legality of a measure can never be guaranteed, it appears the Ordinance is sufficiently justified with reference to the advancement of public health safety and welfare. The provisions of the Ordinance protect hotel workers from threatening and violent conduct, require personal security devices, and regulate workload. These measures fall within the City’s traditional police powers.

One unique provision in the Ordinance is the provisions of the minimum wage component that is tied to the Los Angeles Municipal Code or administrative regulations of the City of Los Angeles. After additional review, it appears that these provisions do not unlawfully delegate wage setting authority. The courts have held that a legislative body does not unlawfully delegate its legislative authority, including the setting of minimum or prevailing wages, if it decides the fundamental issue, e.g. whether to establish the law, and provides a sufficient standard to guide its implementation. Kugler v. Yocum (1968) 69 Cal.2d 371, 376-79. The proposed Ordinance will have established the fundamental issue of having a minimum wage for hotel workers that exceeds the state minimum wage. Further, the Ordinance provides a sufficient standard to guide its establishing its implementation by tying it to the Los Angeles Municipal Code and Los Angeles administrative regulation.

Even though changes to those provisions are not expressly within Glendale’s control, implementation of the minimum wage policy by reference to Los Angeles’ wage rules is not a delegation of authority. Kugler, supra.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This matter is exempt from CEQA. Adoption of a voter-sponsored ballot measure is exempt from CEQA.
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CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Receive and file this Report and adopt the Ordinance.

Alternative 2: Do not receive and file this Report or adopt the Ordinance, and provide other direction to staff as it deems appropriate. If the Council does not adopt the Ordinance, it will have to place the matter on the ballot for the next general municipal election or at a special election to be held within 88 to 103 days of the calling of said election.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Michael J. Garcia, City Attorney
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
N/A
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C:\inetpub\wwwroot\Glendale\temp\CC_06282022_Motion_7a1.pdf

M O T I O N
Moved by Council Member _________________________, seconded by Council Member ___________________________, that the Council hereby receives and files the Report under California Elections Code section 9212, dated June 28, 2022, discussing the impacts of the proposed Hotel Worker Protection Ordinance.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

GLENDALE AMENDING THE GLENDALE MUNICIPAL CODE TO
ADD CHAPTER 5.120, HOTEL WORKERS PROTECTION

ORDINANCE
Whereas, on October 7, 2021, City received a Notice of Intent to Circulate a Petition and proposed a new initiative measure (“Measure”) from Glendale residents/proponents that would amend the Glendale Municipal Code to add Chapter 5.120 entitled “Hotel Worker Protection Ordinance.” (“Ordinance”); and
Whereas, the Measure: (i) provides measures to protect hotel workers from violent or threatening behavior (which largely mirror an ordinance the Council adopted in 2020 pertaining to hotel workers); (ii) provides measures to provide fair compensation for workload, including workload limitations, proration, voluntary overtime payment and records preservation; and (iii) establishes a minimum wage for hotel workers in the amount of $17.64 per hour or the rate set for hotel workers established in the City of Los Angeles Municipal Code, whichever is more. The Initiative Ordinance provides a waiver for the fair compensation and minimum wage provisions pursuant to a bona fide collective bargaining agreement; and
Whereas, on October 26, 2021, in accordance with the Elections Code, the City Attorney prepared and sent a ballot title and summary of the Measure to the proponents.

Whereas, the proponents then had six months to gather enough signatures to qualify the Measure for the ballot and on April 22, 2022, the proponents submitted the signed petitions to the City Clerk’s Office; and
Whereas, the California Elections Code provides that if an initiative measure has obtained the required number of signatures, the City Council may adopt the ordinance, without alteration, at the regular meeting at which the certification of the petition is presented, or within 10 days after it is presented; and
Whereas, the official registered voter-count for the City of Glendale as listed on the Los Angeles County Registrar Recorder’s last Report of Registration to the Secretary of State dated August 30, 2021 is 113,650, 10% of which is 11,365; and Whereas on May 31, 2022, the Los Angeles County Registrar-Recorder completed its signature verification of the Measure and provided a certificate that verified the total number of signatures filed and checked was 17,266, that 13,845 signatures were found sufficient, and 3,421 were found insufficient, that 729 duplicate signatures were found insufficient, and that pursuant to the California Elections Code the total number of required signatures have been certified and the Petition is deemed sufficient; and
Whereas, pursuant to Elections Code §9215, if the City Council does not adopt the ordinance, without alteration at the regular meeting at which the certification of the petition is presented, or within 10 days after it is presented, then: 1. it shall submit the ordinance, without alteration, to the voters either at the next regular municipal election occurring not less than 88 days after 59 of 1332

the order of the legislative body, or at a special election called for the purpose; or 2. order a report pursuant to Section 9212 at the regular meeting at which the certification of the petition is presented; and
Whereas, pursuant to the Elections Code the City Clerk has transmitted to the City Council a Certificate of Sufficiency at its next regular Council meeting following the County’s certification (Elections Code § 9210; Elections Code § 9211; Elections Code § 9114); and Whereas, if the City Council chooses to submit the Measure to the voters it may do so at the next regular municipal election scheduled for March 5, 2024, or call a special election; and Whereas, having considered all the options concerning a response to the certification, the City Council has chosen to adopt the Measure without alteration.

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

Section 1. Title.

This ordinance shall be known as the "Hotel Worker Protection Ordinance." Section 2. Legislative Findings.

WHEREAS, other cities in California and other states have adopted local legislation to protect the safety and security and improve working conditions of hotel employees within their respective jurisdictions; and
WHEREAS, hotel workers are vital contributors to the Glendale community and the hospitality industry is an essential component of the City's economy; and WHEREAS, hotel workers who work by themselves in guest rooms are vulnerable to crimes and other threatening behavior, including sexual assault; and WHEREAS, ensuring that hotel workers are equipped with personal security devices and supported in their ability to report criminal and threatening behavior to the proper authorities will promote their personal safety and improve public safety overall; and WHEREAS, Glendale hotel workers have a right to be paid at a level that comes closer to allowing them to support themselves and their families with dignity; and WHEREAS, Glendale and the surrounding communities have high costs of living, including high costs of housing, and hotel workers are forced into long-distance commutes to Glendale because their current wage levels do not permit them to live closer to their workplaces; and
WHEREAS, the City of Glendale has invested large sums of money to make the City a tourist destination, investments that have benefitted the local hotel industry; and WHEREAS, hotel workers are subject to being assigned overly burdensome workloads and unexpected overtime; and
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WHEREAS, ensuring that hotel workers receive fair compensation when their work assignments exceed proscribed thresholds will promote the public interest and enable hotel workers to receive fair pay for honest work, to perform their work in a manner that adequately protects their personal wellbeing, and to meet personal and family obligations; and
WHEREAS, without a fair compensation system tied to the amount of work assigned to hotel workers, any increase in the minimum wage which they must be paid is likely to merely result in a heavier workload being assigned to them.

Section 3.

A new Section 5.120 is added to the City of Glendale Municipal Code, reading as follows:

Section 5.120. Hotel Worker Protection Ordinance Section 5.120.010 Definitions.

The following definitions shall apply to this article:

A. "Additional bed room" means a guest room with an additional bed or beds other than those regularly within the guest room, such as a cot or rollaway bed.

B. "Adverse employment action" means an action that detrimentally and materially affects the terms, conditions, or privileges of employment, including but not limited to any act to discharge, reduce in compensation, reduce work hours, alter established work schedules, increase workload, impose fees or charges, or change duties of a hotel worker.

C. "Checkout room" means a guest room to be cleaned by a hotel worker due to the departure of the guest assigned to that room.

D. "City" means the City of Glendale.

E. "Emergency" means an immediate threat to public safety or of substantial risk of property loss or destruction.

F. "Guest" means a registered guest of a hotel, a person occupying a guest room with a registered guest, or a visitor invited to a guest room by a registered guest or other person occupying a guest room.

G. "Guest room" means any room or suite of rooms intended to be used by a guest of a hotel for sleeping purposes.

H. "Hotel" means an establishment that provides temporary lodging for payment in the form of overnight accommodations in guest rooms to transient patrons for periods of thirty consecutive calendar days or less, and may provide additional services, such as conference and meeting rooms, restaurants, bars, or recreation facilities available to 61 of 1332

guests or to the general public. "Hotel" includes hotels, motor lodges, motels, apartment hotels, private residential clubs, tourist courts, and hostels that contain both dormitorystyle accommodations and private guest rooms that may be reserved, meeting the definition set forth above. "Hotel" also includes any contracted, leased or sublet premises operated in conjunction with a hotel or that is used for the primary purpose of providing services at a hotel. Except as provided above, the term "Hotel" also does not include corporate housing, rooming houses, boarding houses, single-room occupancy housing, or licensed bed and breakfast establishments within a single-unit residence.

I. "Hotel employer" means any person who owns, controls, or operates a hotel in the City, and includes any person or contractor who, in a managerial, supervisory, or confidential capacity, employs hotel workers to provide services at a hotel in conjunction with the hotel's purpose.

J. "Hotel worker" means any person who is employed by a hotel employer to provide services at a hotel. "Hotel worker" does not include a managerial, supervisory or confidential employee.

K. "Personal security device" means a portable emergency contact device, including but not limited to a panic button, that is designed so that a hotel worker can quickly and easily activate such device to directly contact a hotel security officer, manager or supervisory hotel staff member designated by a hotel employer to respond to violent or threatening conduct and promptly summon them to the hotel worker's location.

L. "Room attendant" means a hotel worker whose principal duties are to clean and put in order guest rooms in a hotel.

M. "Room cleaning'' means the performance of services or tasks that are required to maintain the cleanliness of a physical hotel room before, during, or after a guest's stay.

Room cleaning does not include time spent maintaining or organizing inventory (e.g. mini-bar, toiletries, towels, linens) or time spent delivering such inventory to a guest room when not accompanied by other room cleaning tasks. Room cleaning does not include turndown service or tasks associated with preparing already-made beds for sleep when not accompanied by other room cleaning tasks. Room cleaning does not include preventative or as needed maintenance activities such as repair, replacement, and general maintenance of appliances, electronics, furniture, doors, windows, carpets, walls, plumbing, and other fixtures.

N. "Violent or threatening conduct" means: (1) any conduct that involves the use of physical violence or that would reasonably be interpreted as conveying a threat of the use of physical violence, and includes but is not limited to rape, assault (including sexual assault), and battery (including sexual battery), as defined by the California Penal Code, as well as any threat or attempt to commit such an act; or (2) any sexual conduct, or solicitation to engage in sexual conduct, directed by a guest at a hotel worker without the consent of the hotel worker and includes, but is not limited to, indecent exposure as defined by the California Penal Code.
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O. "Workday" means any consecutive 24-hour period commencing at the same time each calendar day.

Section 5.120.020. Measures to protect hotel workers from violent or threatening conduct.

A. Personal security devices.

1. A hotel employer shall provide a personal security device to each hotel worker assigned to work in a guest room or restroom facility where other hotel workers are not assigned to be present. The personal security device shall be provided at no cost to the hotel worker and shall be maintained in good working order by the hotel employer.

2. A hotel worker may activate a personal security device whenever a hotel worker reasonably believes that violent or threatening conduct or an emergency is occurring in the hotel worker's presence. Immediately prior to or upon activating the device, the hotel worker may cease work and leave the immediate area of danger to await assistance. No hotel worker shall be subject to an adverse employment action for activating a personal security device or for ceasing work to await assistance absent clear and convincing evidence that the hotel worker knowingly and intentionally made a false claim of emergency.

3. A hotel employer shall at all times have a designated and assigned security guard, manager, or supervisory hotel staff member who can receive alerts from personal security devices and can provide immediate on-scene assistance in the event that a personal security device is activated. If a hotel employer designates a manager or supervisory hotel staff member pursuant to this subsection, the hotel employer shall provide no fewer than three (3) hours of training to the manager or supervisory hotel staff member on (a) the requirements of this article; (b) instruction on the proper functioning and maintenance of the hotel's personal security devices; and (c) the protocols for responding to an activated personal security device. Such training shall be conducted at least annually, and the hotel employer shall maintain accurate records demonstrating attendance at such trainings.

B. Hotel workers' rights. A hotel worker who brings to the attention of a hotel employer violent or threatening conduct by a hotel guest shall be afforded the following rights:

1. A hotel employer shall immediately allow a hotel worker sufficient paid time to report the violent or threatening conduct to a law enforcement agency and to consult with a counselor or advisor of the hotel worker's choice.

2. A hotel employer shall not prevent, or attempt to prevent, a hotel worker from reporting violent or threatening conduct to a law enforcement agency.

3. A hotel employer shall not take or threaten to take any adverse employment action against a hotel worker based on the hotel worker's decision not to report violent or threatening conduct to a law enforcement agency.
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4. Upon request by a hotel worker, a hotel employer shall provide reasonable accommodations to a hotel worker who has been subjected to violent or threatening conduct. Reasonable accommodations may include, but are not limited to, a modified work schedule, reassignment to a vacant position, or other reasonable adjustment to job structure, workplace facility, or work requirements.

C. Notice. A hotel employer shall place on the back of the entrance door to each guest room and restroom facility in a hotel a sign written in a font size of no less than 18 points, that includes the heading "The Law Protects Hotel Workers from Threatening Behavior," provides a citation to this article of the City of Glendale Municipal Code, and notifies guests that the hotel employer provides personal security devices to its employees.

D. Training. A hotel employer shall provide training to its hotel workers regarding how to use and maintain a personal security device, the hotel employer's protocol for responding to activation of a personal security device, and the rights of hotel workers and obligations of the hotel employer as set forth in this section. Such training shall be provided to hotel workers by the later of thirty days after the effective date of this article or within one month of the hotel worker's date of hire. The hotel employer shall maintain accurate records demonstrating attendance at such trainings.

5.120.030. Measures to provide fair compensation for workload.

A. Workload limitation. For hotels with fewer than 40 guest rooms, a hotel employer shall not require a room attendant to perform room cleaning amounting to a total of more than 4,000 square feet of floor space in any eight-hour workday, unless the hotel employer pays the room attendant twice the room attendant's regular rate of pay for each and every hour worked during the workday. For hotels with 40 or more guest rooms, a hotel employer shall not require a room attendant to perform room cleaning amounting to a total of more than 3,500 square feet of floor space in any eight-hour workday, unless the hotel employer pays the room attendant twice the room attendant's regular rate of pay for each and every hour worked during the workday. If a room attendant is assigned to clean six (6) or more checkout room or additional bed rooms during any eight-hour workday, each such checkout room or additional bed room shall for purposes of this subsection count as 500 square feet or the actual square footage of the room, whichever is greater. Each guest room that wasoccupied but was not subject to daily room cleaning on the preceding day shall count as 500 square feet or the actual square footage of the room, whichever is greater. The limitations contained in this section apply to any combination of spaces, including guest rooms, meeting rooms, and other rooms within the hotel, and apply regardless of the furniture, equipment, or amenities in such rooms.

B. Workload proration. The maximum floor space set forth in subsection (a) shall be reduced on a prorated basis if a room attendant works less than eight hours in a workday, or is assigned to perform room cleaning for less than eight hours in a workday, and shall be increased on a prorated basis for each hour of overtime that a room attendant works in excess of eight hours in a workday, and shall be calculated on a prorated basis by room attendant if a room attendant is assigned to clean rooms jointly with one or more other room attendants.
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C. Voluntary overtime. A hotel employer shall not require or permit a hotel worker to work more than 10 hours in a workday unless the hotel worker consents in writing to do so. A hotel worker's consent shall not be valid unless the hotel employer has advised the hotel worker in writing seven days prior to the hotel worker's consent that the hotel worker may decline to work more than 10 hours in a workday and that the hotel employer will not subject the hotel worker to any adverse employment action for declining to work more than 10 hours in a workday. This subsection shall not apply in the event of an emergency.

D. Preservation of records. Each hotel employer shall maintain for at least three years a record of each room attendant's name, rate of pay, pay received, rooms cleaned and total square footage cleaned for each workday, overtime hours worked for each workday, and any written consents provided pursuant to subsection (B) above. A hotel employer shall make these records available for inspection and copying to any hotel worker or hotel worker's employee representative, except that the names and other personally identifying information of individual hotel workers shall be redacted except to the extent that the records identify the hotel worker who is making the request. A hotel employer shall maintain an accurate record of the square footage of each room that room attendants are assigned to clean, a copy of which shall be provided to any hotel worker who requests such record.

Section 5.120.040. Hotel Worker Minimum Wage.

A. Minimum Wage. On and after 60 days following the effective date of this Ordinance, each hotel employer shall pay each hotel worker an hourly wage, exclusive of gratuities, service charge disbursements, and bonuses, of not less than $17.64 per hour or the hourly wage rate for hotel workers required pursuant to City of Los Angeles Municipal Code §186.02 or its successor, whichever is greater.

B. Notwithstanding subsection (A), on July 1, 2023, and annually thereafter, each hotel employer shall pay each hotel worker an hourly wage, exclusive of gratuities, service charge disbursements, and bonuses, of not less than the hourly wage rate for hotel workers required pursuant to City of Los Angeles Municipal Code §186.02 or its successor, as annually adjusted.

C. The City shall announce the adjusted wage rate required pursuant to subsection (B) within 30 days after publication of the adjusted City of Los Angeles hourly wage rate for hotel workers by the City of Los Angeles Office of Wage Standards of the Bureau of Contract Administration, or such other Designated Administrative Agency as may be responsible, and such adjusted wage rate shall take effect on the following July 1.

D. Nothing in this Section shall preclude the City from increasing minimum wage rates for hotel workers above the rates set forth in subsections (A)·(C).

Section 5.120.050. Limited waiver for certain hotel employers.

A. Waiver application. The City shall grant a waiver from the requirements of this article to any hotel employer who demonstrates that compliance with this article would require 65 of 1332

the hotel employer, in order to avoid bankruptcy or a shutdown of the hotel employer's hotel, to reduce its workforce by more than 20 percent or curtail its hotel workers' total hours by more than 30 percent. The City shall grant such a waiver only after reviewing a hotel employer's financial condition at the hotel employer's expense. A waiver granted under this section shall be valid for no more than one year. A determination by the City to grant or deny a request for waiver under this section may be appealed to a hearing examiner in accordance with established city practices for hearing examiner review.

B. Notice of waiver application. Prior to submitting a waiver application pursuant to this section, a hotel employer shall provide written notice of the waiver application to all hotel workers employed by the hotel employer. Within three days of receiving a waiver determination from the City under this section, a hotel employer shall provide written notice of the determination to all hotel workers employed by the hotel employer.

Section 5.120.060. Notice.

A hotel employer shall provide written notice of the hotel workers' rights set forth in this article to each hotel worker at the time of hire or on the effective date of this article, whichever is later. Such written notice shall be provided in English, Spanish, and any other language known by the hotel employer to be spoken by five percent or more of the hotel workers employed by the hotel employer.

Section 5.120.070. Retaliatory action prohibited.

No person shall discharge, reduce in compensation, take adverse action against, or otherwise discriminate against any hotel worker for opposing any practice proscribed by this article, for participating in proceedings related to this article, for seeking to enforce their rights under this article by any lawful means, or for otherwise asserting rights under this article. A hotel employer taking any adverse action against any hotel worker who is known to have engaged in any of the foregoing activities within one year preceding the adverse action shall provide to the hotel worker at or before the time of the adverse action a detailed written statement of the reason or reasons for the discharge or other adverse action, including all the facts claimed to substantiate the reason or reasons.

Section 5.84.080. Administrative regulations.

The City is authorized to adopt administrative regulations that are consistent with and in furtherance of the provisions of this article. Violations of the administrative regulations adopted pursuant to this section shall constitute violations of this article and shall subject the violator to the penalties set forth in this article.

Section 5.120.090. Supersession by collective bargaining agreement.

The provisions of section 5.120.030 or 5.120.040, or any part thereof, may be waived pursuant to a bona fide collective bargaining agreement, but only if the waiver is expressly set forth in clear and unambiguous written terms. Neither party to a collective bargaining relationship may waive or supersede any provision of this article by means of unilaterally imposed terms and conditions of employment.

Section 5.120.100. Civil remedies.

A. Civil action. The City or any aggrieved person may enforce the provisions of this article by means of a civil action.
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B. Injunction. Any person who commits an act, proposes to commit an act, or engages in any pattern or practice that violates this article may be enjoined therefrom by a court of competent jurisdiction. An action for injunction under this subsection may be brought by any aggrieved person, by the City Attorney, or by any person or entity who will fairly and adequately represent the interests of an aggrieved person or persons.

C. Damages and penalties. Any person who violates the provisions of this article is liable for any actual damages suffered by any aggrieved person and for statutory damages of $100 per aggrieved person per day, except that statutory damages for failure to maintain or provide records shall not exceed $1,000 per day for all affected hotel workers. For willful violations, the amount of monies and penalties to be paid under this subsection shall be trebled.

D. Attorneys: fees and costs. In a civil action brought under this section, the court shall award the prevailing plaintiff reasonable attorneys' fees and costs, including expert witness fees.

E. Cumulative remedies. The remedies set forth in this article are cumulative. Nothing in this article shall be interpreted as restricting, precluding, or otherwise limiting a separate or concurrent criminal prosecution under this Code or State law.

F. No criminal penalties. Notwithstanding any provision of this Code or any other ordinance to the contrary, no criminal penalties shall attach for violation of this article.

G. Coexistence with other available relief for deprivations of protected rights. This article shall not be construed to limit an aggrieved person's right to bring legal action for violation of any other federal, state, or local law.

Section 4. Amendments.

No provision of this ordinance may be amended or repealed except by a vote of the people of the City of Glendale.

Section 5. Consistency with Other Ballot Measures.

If another ballot measure is placed on the same ballot as this measure and deals with the same subject matter, and if both measures pass, the voters intend that both measures shall be put into effect, except to the extent that specific provisions of the measures are in direct conflict. In the event of a direct conflict, the measure which obtained more votes will control as to the directly conflicting provisions only. The voters expressly declare this to be their intent, regardless of any contrary language in any other ballot measure.

Section 6. Severability.

If any section, subdivision, clause, sentence, phrase or portion of this ordinance is declared invalid by a court of competent jurisdiction, the remaining sections, subdivisions, clauses, sentences, phrases and portions shall remain valid and enforceable. The voters declare that they would have passed all sections, subdivisions, clauses, sentences, phrases and portions of this ordinance without the section, subdivision, clause, sentence, phrase or portion declared invalid by a court of competent 67 of 1332

jurisdiction.

Section 7. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

Section 8. This Ordinance shall be effective 30 days after the date of adoption.

Passed and adopted this day of , 2022.

Mayor
ATTEST:

City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, ARAM ADJEMIAN, City Clerk of the City of Glendale, certify that the foregoing Ordinance No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of ,
2022, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

City Clerk
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C:\inetpub\wwwroot\Glendale\temp\CC_06282022_Motion_7a3.pdf MOTION
Moved by Council Member ____________________________, seconded by Council Member ____________________________, that with respect to the Report to Council dated June 28, 2022 pertaining to the Hotel Worker Protection Ordinance, the Council further directs staff as follows:

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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8a

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Glendale Water & Power (GWP) Annual Authority for the Purchase or Sale of Energy Commodities and Services.

1. Resolution approving renewal of annual authorization for the City Manager or GWP General Manager, or their designees, to enter into contracts for the purchase or sale of energy commodities and services, including the transfer of initiating and clearing brokers services, not to exceed five years in duration, and dispensing with competitive bidding.

COUNCIL ACTION
Item Type: Action
Approved for June 28, 2022 Calendar

EXECUTIVE SUMMARY
To participate in the energy market, dispensing with competitive bidding is required for timely contract approvals, by the City Manager and GWP General Manager, or their designees, are necessary to participate in the energy market. GWP participates in this market to ensure reliable and most cost-effective power is procured to serve commercial, business, and residential customers. The price and availability of energy, related commodities, and services are in constant fluctuation until an approved contract(s) is in place. The contract(s) can range from the next hour and up to five years in term. 70 of 1332
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COUNCIL PRIORITIES
Environmental Stewardship: By dispensing with competitive bidding and renewing the City Manager’s and GWP General Manager’s annual authorization, GWP will be able to continue to provide reliable and cost-effective renewable and clean energy to commercial, business, and residential customers.

RECOMMENDATION
Adopt a resolution dispensing with competitive bidding and renewing the annual authorization for the City Manager or GWP General Manager, or their designees, to enter into GWP contracts for the purchase, sale, storage, scheduling, and transmission of energy commodities and services including renewable and environmental commodities and participation in related markets and auctions, and including the transfer of initiating and clearing brokers services for the use of financial instruments to stabilize prices, for terms not to exceed five years in duration.

BACKGROUND
On June 29, 2021, the City Council approved Resolution 21-98 dispensing with competitive bidding and renewing the annual authorization for the City Manager and GWP General Manager, or their designees, to enter into GWP contracts for the purchase, sale, storage, scheduling, and transmission of energy commodities and services including renewable and environmental commodities and participation in related markets and auctions, and including the use of financial instruments to stabilize prices, for terms not to exceed five years in duration.

For many years, it has been necessary to make immediate decisions to buy or sell power, natural gas, environmental commodities, and related services. Power, natural gas, and environmental commodities are purchased and sold on a bilateral basis, either directly or through brokerage firms via brokerage service agreements, and via online exchanges regulated by the Federal Commodity Futures Trading Commission (CFTC).

Transactions related to renewable, carbon, and emission products are regulated by the State of California. It is not industry practice to solicit bids using the City’s standard bidding process because time is of the essence. Transactions are verbally executed and agreed to on an hourly basis or through confirmation letters that are executed and signed within days of the verbal agreements. In order to meet the City’s operational and regulatory needs, the City Manager and GWP General Manager, or their designees, need to be able to promptly approve these contracts without a lengthy process that would bring each transaction to the City Council.

In addition, the City Council has added the authority to use financial instruments, such as futures and forwards contracts, swaps, and options under International Swap and Derivatives Association (“ISDA”) Master Agreements and confirmations pursuant to such ISDA Master Agreements, with the City Manager’s authorization, to assist the City in stabilizing energy prices. GWP also utilizes initiating and clearing brokerage accounts at Archer Financial Services, an affiliate of ADMIS Global, for financial transactions with Intercontinental Exchange, Inc. (ICE) and CME Group. GWP must comply with the statemandated renewable portfolio standard and greenhouse gas reduction targets.

Accordingly, energy portfolio activities have been expanded to include renewable, 71 of 1332 3 8a
carbon, and emission commodities and include participation in trading markets and auctions established by the state. GWP uses the services of ConocoPhillips to manage all gas nominations, scheduling, imbalances, and pipeline entitlements.

ANALYSIS
Article VI, Section 9 of the Glendale Charter authorizes the City to dispense with competitive bidding where it is in the City’s best interest to do so. For the foregoing reasons, it is in the City’s best interest to dispense with competitive bidding, and renew the annual authorization for the City Manager or GWP General Manager, or their designees, to enter into GWP contracts for the purchase, sale, storage, scheduling, and transmission of energy commodities and services (natural gas or electric power), including renewable and environmental commodities and participation in related markets and auctions, and including the transfer of initiating and clearing brokers services for the use of financial instruments to stabilize prices, for terms not to exceed five years in duration. This will enable the City and GWP to maintain stability of its energy costs, provide additional flexibility in managing its energy portfolio, meet state renewable and greenhouse gas reduction mandates, and reduce risks associated with such transactions.

Outlined in the adopted FY 2022-23 budget, the funds required, to provide reliable and cost-effective energy and comply with state regulations, total $166,037,129.

CONTRACT DASHBOARDS
Not Applicable.

STAKEHOLDERS/OUTREACH
Not Applicable.

FISCAL IMPACT
GWP’s FY 2022-23 adopted budget includes line item accounts for Fuel - Natural Gas, Carbon Allowances, Renewable Energy Credits, Purchased Power in the Electric Works Revenue Fund in the amount of $166,037,129. The City Council approved funding is outlined below:

Amount Account String Funding Source
$ 33,633,400 GL: 45502-5820-GWP-4680-P0000
PL: N/A
Electric Works
Revenue Fund
$ 6,046,961 GL: 45506-5820-GWP-4680-P0000
PL: N/A
Electric Works
Revenue Fund
$ 700,000 GL: 45507-5820-GWP-4680-P0000
PL: N/A
Electric Works
Revenue Fund
$125,656,768 GL: 45510-5820-GWP-4680-P0000
PL: N/A
Electric Works
Revenue Fund
$166,037,129 Subtotal:
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Therefore, sufficient funds have been budgeted for contracts related to purchase of energy commodities and services for Fiscal Year 2022-23 within the aforementioned account categories.

Funding for future years will be requested as part of the annual budgetary process.

ENVIRONMENTAL REVIEW
Not Applicable.

CAMPAIGN DISCLOSURE
Not Applicable.

ALTERNATIVES
Alternative 1: Approve annual renewal of the Resolution to dispense with competitive bidding, and authorize the City Manager or GWP General Manager, or their designees, to enter into contracts for the purchase or sale of energy commodities and services, including the transfer of initiating and clearing brokers services, not to exceed five years in duration.

Alternative 2: Choose not to approve the annual renewal of the Resolution to dispense with competitive bidding, and not authorize the City Manager or GWP General Manager, or their designees, to enter into contracts for the purchase or sale of energy commodities and services, including the transfer of initiating and clearing brokers services, not to exceed five years in duration. City Council may require competitive bidding for contracts for the purchase and sale of energy commodities and services.

These would put the City of Glendale at a disadvantage and prevent the ability to efficiently procure electric power and gas commodities and services.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Chie Valdez, Integrated Resource Planning Administrator Howard Wong, Energy Risk Manager - GWP
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Not Applicable
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RESOLUTION NO._____________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE

TO ENTER INTO CONTRACTS FOR THE PURCHASE OR SALE OF ENERGY

COMMODITIES AND SERVICES (NATURAL GAS OR ELECTRICAL ENERGY,

INCLUDING RENEWABLE AND CARBON ATTRIBUTES AND THE TRANSFER OF

INITIATING AND CLEARING BROKER SERVICES) FOR A TERM

NOT TO EXCEED FIVE YEARS IN DURATION AND DISPENSING

WITH COMPETITIVE BIDDING
WHEREAS, on June 29, 2021, the City Council authorized the City Manager (or his designee) to arrange for the purchase, sale, storage and transmission of electric energy and fuels for electric generation, including renewable and carbon attributes, for terms not to exceed five years in duration, including the use of financial instruments to stabilize prices; and
WHEREAS, said authorization expires on June 30, 2022 and requires renewal annually; and
WHEREAS, the City and Glendale Water & Power have successfully implemented last year’s authorization through the Energy Risk Management Policy and Energy Trading Authority Policy to minimize fuel and power purchase costs.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

SECTION 1. Pursuant to the City Charter, Article VI, Section 9, the Council does hereby authorize the City Manager or his designee, to arrange by letter or contractual agreement, (i) the purchase, sale and transmission of electrical energy and capacity, ancillary services, electrical transmission and transmission capacity, and renewable and carbon attributes, on either a bundled or unbundled basis; (ii) trading in carbon markets, including the purchase and sale of Low Carbon Fuel Standard Credits; (iii) the purchase, sale, storage, scheduling and transportation of fuels for electrical generation, and the transfer of initiating and clearing brokers services, between the City of Glendale and other parties for terms not to exceed five years in duration. Such contractual agreements may include financial instruments for the purpose of stabilizing prices. This authorization shall be in effect through June 30, 2023, and the General Manager of Glendale Water and Power shall bring this authorization back to the Council for reconsideration on an annual basis.

SECTION 2. The Council does hereby clarify that the term “financial instruments” in Section 1 above is intended and acknowledged to mean futures 74 of 1332
contracts, options, and swaps under International Swaps and Derivatives Association (“ISDA”) Master Agreements or through a brokerage account, and related documents which will be used to hedge against price fluctuations in both the fuels for electric generation and electric energy markets.

SECTION 3. The Council hereby finds that pursuant to Glendale City Charter Article VI, Section 9, that said transactions must be completed in a rapidly changing energy market and that it is not practical nor in the City’s best interest, to subject these transactions to the City of Glendale’s bidding requirements, and therefore, the Council hereby dispenses with competitive bidding for these transactions.

Adopted this day of , 2022.
__________________________________
Mayor
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
I, Aram Adjemian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No. was duly adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of _____________, 2022 and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
________________________________
City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Annual Update to Glendale Water and Power’s (GWP’s) Wildfire Mitigation Plan.

1. Resolution adopting Annual Update to Glendale Water and Power’s (GWP’s) Wildfire Mitigation Plan.

COUNCIL ACTION
Item Type: Action Item
Approved for June 28, 2022 calendar

EXECUTIVE SUMMARY
The City of Glendale and GWP recognize the potential loss of property and human life posed by wildfires is a growing concern. GWP has developed, implemented, and maintained a formal Wildfire Mitigation Plan (“WMP” or “Plan”) since 2019, as required by Senate Bill (SB) 901. The objective of GWP’s Wildfire Mitigation Plan is to engineer, construct, maintain, and operate the GWP electric transmission and distribution system in a manner intended to minimize the risk of catastrophic wildfire caused by electrical lines and equipment.

The Plan details its two-pronged approach to mitigate wildfires, in which a “wildfire” requires two elements: ignition and spread. If only one of these two elements is present, a wildfire does not result. Both ignition (a spark or other source of the initial fire) and spread (the fire is free-burning) must be present in order for a wildfire to occur. One of GWP’s primary tools for lowering wildfire risk is through vegetation management and by reducing the likelihood of overhead power lines coming into contact with trees or otherwise sparking wildfires.

The City’s Wildfire Mitigation Committee, comprised of representatives from different City departments, meets quarterly, or as deemed necessary by the Committee, to measure the effectiveness of the program and to discuss additional implementation strategies to further enhance the program’s success. The Wildfire Mitigation Plan updates included herein are the result of the evolving strategies the City is implementing to reduce the risk of wildfires within the City of Glendale.

COUNCIL PRIORITIES
Infrastructure: GWP’s Wildfire Mitigation Plan applies engineering and operational solutions to harden its electric distribution infrastructure and reduce the risk of wildfires. 76 of 1332
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RECOMMENDATION
Adopt the annual update to GWP’s Wildfire Mitigation Plan.

BACKGROUND
California Senate Bill 102, SB 901, and Assembly Bill (AB) 111 require electric utilities to maintain a formal Wildfire Mitigation Plan (“WMP” or “Plan”) that includes the utility’s strategies and plans to mitigate against catastrophic wildfires. SB 901 requires publiclyowned utilities, including GWP, to (1) prepare such a plan, (2) have the plan reviewed by a qualified independent evaluator to assess comprehensiveness, (3) present the plan in a noticed public meeting, (4) have the plan adopted, and (5) update the plan annually thereafter.

GWP’s Plan considers and includes all required and necessary elements of SB 901 including, but not limited to, an accounting of responsibilities of persons responsible for executing the plan, a description of preventive strategies and programs to minimize the risk of its electrical equipment causing catastrophic wildfires, protocols for de-energizing portions of the electrical distribution system, and its plans for vegetation management.

Highlights from the Plan:

1. The California Public Utility Commission (CPUC) wildfire threat maps were developed by CalFire to assess wildfire threat areas throughout California. 62% of the City of Glendale is within an elevated or extreme wildfire zone.

2. Glendale Fire Department’s Vegetation Management Program (VMP) was developed to ensure buildings and structures maintain an adequate defensible space between structures and plans, brush or trees that could catch the structure on fire. Proper application of the VMP reduces the rate and intensity of fires if they were to ignite, which minimizes the risk of catastrophic wildfire spreading within the City.

3. A catastrophic wildfire requires both ignition source and the ability to spread. The VMP aims to limit the rate and intensity of the spread, so GWP can focus its efforts on limiting ignitions where the VMP does not reach. This approach means GWP can focus its efforts on 0.47% of the City where GWP’s electrical assets exist (versus 62% as identified by the CPUC) to minimize ignition source where a fire would be more likely to spread if it were to ignite.

4. GWP’s wildfire mitigation efforts, pursuant to its Plan, will apply the most appropriate engineering and operational solutions depending upon the specific risks in each area: a solution that works well in one area may not be the correct solution elsewhere, so an engineering analysis will be applied to each area to ensure the most effective mitigation measures are applied.

5. On November 27, 2019, GWP, through the Southern California Public Power Association (SCPPA), contracted with Navigant Consulting, Inc., to review and assess the comprehensiveness of the Plan and incorporated the recommendations from the assessments in finalizing the Plan. The Navigant report confirms that GWP’s Plan meets all regulatory requirements. Per SB 901, 77 of 1332
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the third party independent evaluator is only needed every three years for the comprehensive review of the Plan. Staff plans on updating this Plan comprehensively next year in addition to the third party evaluator review.

6. On April 27, 2021, the City’s Wildfire Mitigation Committee Members, comprised of representatives from different City departments, had a virtual meeting and reviewed the updated plan, which resulted in the updates presented to City Council on May 25, 2021.

7. During April through June of 2022, the City’s Wildfire Mitigation Committee Members collaborated to review and prepare the 2022 annual update to the plan for City Council review and adoption.

ANALYSIS
The 2022 annual update to the Wildfire Mitigation Plan includes GWP’s informational responses to California Wildfire Safety Advisory Board (WSAB) including projects completed to mitigate the risk of wildfire, general statistics about GWP’s service territory, and updates to the following sections:

Objectives
 Program objective details and considerations including trends associated with global warming and climate change.
 Implementation of infrared and LIDAR imaging for the inspection of power facilities and vegetation management.
 Additional power line clearance tree trimming measures to clear vegetation from the communication level to the top of the pole.
 Climate related increases in higher peak power consumption and the Conservation Voltage Reduction (CVR) technology implemented to keep the peak power consumption under control.
 Improving the resiliency of GWP’s energy generation and delivery infrastructure.

Preventive Strategies and Programs
 Updated standards for the engineering and design of capacitor banks.

Operational Practices
 Acquisition of a new Outage Management System (OMS) by DataVoice International Inc., which allows efficient and quick notification to customers of impending power outages.
 The plan to increase generation reliability by implementing more distributed generation by installing photovoltaic panels and battery storage on city-owned properties.

STAKEHOLDERS/OUTREACH
The City of Glendale’s Wildfire Mitigation Committee, comprised of members from multiple departments, meets quarterly to evaluate the Wildfire Mitigation Plan, discuss legislative changes impacting the plan, and propose additional strategies to enhance the effectiveness of the plan. 78 of 1332
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FISCAL IMPACT
The proposed Wildfire Mitigation Plan is budgeted in the amount of $200,000, which was approved as a part of the FY 2022-23 budget. For the view and potential installation of new technology and materials needed to further reduce the risk of ignitions from electrical equipment. No new appropriation is being requested at this time.

The City Council approved funding is outlined below:

Amount Account String Fund Description
$200,000 GL: 53300-5830-GWP-0020-P0000
PL: GWP00653AA
Electric Depreciation
Fund (CIP)

ENVIRONMENTAL REVIEW
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
Not applicable.

ALTERNATIVES
Alternative 1: Adopt the herein presented updated Wildfire Mitigation Plan, hereinafter known and referred to as GWP’s Wildfire Mitigation Plan - Updated 2022.

Alternative 2: Not authorize the requested action herein which will place the City in violation of SB 901.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Daniel Scorza, P.E., Chief Assistant General Manager - Electric Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Exhibit 1: Wildfire Mitigation Plan - Updated 2022
Exhibit 2: Wildfire Mitigation Plan 2019 and Navigant Consulting, Inc.’s Evaluation 79 of 1332
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Glendale Water & Power
Wildfire Prevention and Mitigation Plan

Change Management
Version Description of Change Change Initiator Date
0 Initial version Darrell Hahn 01/15/2019

0.1 Includes Dan Scorza comments;
language from Water, GPD, ISD;
addition of Committee; add Draft
watermark; add Executive
Summary
Darrell Hahn 02/20/2019

0.2 Incorporate feedback from March
27, 2019 review meeting, April 25,
2019 meeting with Jeremy Cawn,
emailed feedback from
Committee, Gordon Arnold
updates for ISD
Darrell Hahn 05/30/2019
07/03/2019
10/02/2019
10/18/2019

0.3 Incorporate feedback from
Navigant, Atineh (public outreach)
Darrell Hahn 11/05/2019

0.4 Updates for VMP, incorporate
feedback from Navigant
Darrell Hahn 11/20/2019

1.0 Updates to add Navigant report
and minor changes per Navigant;
accept all changes and finalize
report
Darrell Hahn 11/27/2019
Updated
2021
Updates to pages 4,16,17, 20,26,
30, 31and 40
Catherine Babakhanlou 02/17/2021
Updated
2022
Added new sections with general
information about GWP and basic
statistics on pgs. 3 through 7.

Updated pgs. 9, 17, 20, 28
Catherine Babakhanlou 06/09/2022
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Glendale Informational Response to California Wildfire Safety Advisory Board (WSAB)
 The approved budget by City Council for Wildfire Mitigation for the fiscal year 2022 -23 is $200,000.
 The most recent WMP is posted at
https://www.glendaleca.gov/home/showpublisheddocument?id=54585  GWP staff patrols encompass vegetation intrusion and the condition of the overhead equipment such as the insulators, poles, cross-arms, guy wires, lines, etc. to mitigate the risk of fire due to any equipment failure.
 Glendale reacts proactively whenever there is a Red Flag warning issued for the area by the National Weather Service, and de-energizes the Glendale’s 34.5 kV “Bel AireMontrose transmission line. Also, before the line is re-energized, a lineman patrols to confirm that the line is intact and that there is no debris lodged across the insulators or the lines. Overwhelming majority of the area serviced by GWP is classified as ‘Urban’, with clear access by the city Fire Department, therefore the possibility of wildfire is very low, but there is a single sub-transmission line mentioned in the above paragraph “Bel AireMontrose line” that runs across an uninhabited hilly terrain covered with brush; it has limited vehicular access. This is an area of elevated fire risk. For that reason, GWP deenergizes this transmission line (without loss of customer load) each time the National Weather Service issues a Red Flag Alert.
 To reduce the risk of spread of wildfire, the Glendale Fire Department uses multiple cameras and weather stations at strategic locations to monitor conditions and take immediate action. Cameras are found at:
https://www.alertwildfire.org/region/orangecoca/?camera=Axis-Lukens1 https://www.alertwildfire.org/region/orangecoca/?camera=Axis-VerdugoPeak2 https://www.alertwildfire.org/region/orangecoca/?camera=Axis-VerdugoPeak1 Weather Stations area located at:
https://www.weather.gov/lox/fwmV3
 Vegetation management in GWP service area is performed by the same Electrical Line Mechanics that are involved in the installation and maintenance of power lines and all other overhead equipment; it usually takes place under the watchful eye of GWP’s Electrical Line Mechanic Supervisor II. Vegetation management has been expanded to exceed minimum clearance requirements as described in GO 95, by trimming trees down to the telecommunications level. Fiscal year 2021-22, we spent $1.64 million on vegetation management.
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 Glendale fire department has nine fire stations within the City. Two of them are inside Tiers 2 and 3, and four of them are near Tiers 2 and 3.  Glendale recognizes that wildfire possibility is not seasonal any more, and it is a yearround phenomenon. Hence, mitigation efforts have been incorporated year-round.  City of Glendale is bordering the city of Los Angeles on the south, the city of Burbank on the west and the city of Pasadena on the east. On the north are Verdugo Mountains. The wilderness areas in Glendale have very sparse vegetation comprising mostly desert brushes. Glendale Water and Power’s (GWP) Distribution and Transmission system is mainly situated in an urban area, with an easy access by the Glendale Fire Department (GFD). GWP has only one power line running through the wilderness area, namely a 34.5 kV Bel Aire – Montrose overhead line. This line can be de-energized at any time, for example during Red Flag Warnings, without any loss of customer load.

Map of the City of Glendale Showing High Density Vegetation Areas 86 of 1332
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 During calendar year 2021, GWP proactively took measures and completed the following projects to mitigate the risk of wildfire.
 Replaced 8 power poles in Tier 2 and Tier 3.
 Replaced 8 transformers in Tier 2 and Tier 3.
 Trimmed 6787 trees within Tier 2 and Tier 3.
 Installed 8,306 feet of underground high voltage circuits within Tier 2 and Tier 3.

Most new installations are underground, unless doing so would be costprohibitive or is otherwise unfeasible.  Procured 15 fire resistant wrap/coating poles to install in the high risk.  GWP’s linemen replaced two power poles with fire resistant wrap/coated poles and also installed 250 feet of covered conductors in Tier 2. Project as the first was completed successfully.
 Field supervisors continually assess and inspect the electrical facilities when they are in the field for any project construction.
 We rebuilt three power poles/300 feet of overhead circuit per project #652AA-13, and 16 power poles/1568 feet under project #30076-20 for 12kV operation to increase the conductor-spacing. This will minimize the likelihood of fire due wire slapping.
 We purchased and installed the first batch of composite crossarms to improve the system reliability.
 Replacement of insulators to reduce the likelihood of overhead conductors becoming detached and contacting vegetation or other flammable materials.  Identification, and replacement, of splices, clamps, and connectors on overhead conductors, where stress from heat or general use can cause downed conductors to come in contact with vegetation or other flammable materials.  Installed Fusesaver device to minimize the risk of fire in brush area from ejecting a blown fuse.
 Vegetation management has been expanded to exceed minimum clearance requirements (as described in GO 95) by trimming trees down to the telecommunications level. In calendar year 2021, 6787 trees were trimmed within Tier 2 & Tier 3.
 To evaluate the effectiveness of the wildfire plan, GWP came up with metrics posted on an internal website to track the number of electrical assets replaced in Tier 2 and Tier 3. These numbers were directly extracted from Electrical GIS map.
 GWP has acquired a new Outage Management System (OMS) by DataVoice International Inc., which allows efficient and quick notification to our customers of impending power outage, whether than outage is due to generation shortage or due to PSPS.
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General Statistics
Glendale Water &
Power [POU]
GWP Service Territory Size   [30.58] square miles
Owned Assets ☑Transmission ☑Distribution ☑Generation
Number of Customers
Served
[89712] customer accounts
Population Within Service
Territory
[199357] people
Customer Class Makeup
Number of Accounts Share of Total Load (MWh)
[85.19] % Residential;
[0.02] % Government;
[0] %  Agricultural;
[14.57] %  Small/Medium Business;
[0.22] %  Commercial/Industrial
[37.95] % Residential;
[0.93] % Government;
[0] %  Agricultural;
[31.30] %  Small/Medium Business;
[29.82]%  Commercial/Industrial
GWP Service Territory
Location/Topography1
[0] % Agriculture
[1.49] % Barren/Other
[0] % Conifer Forest
[0] % Conifer Woodland
[0.03] % Desert
[0.14] % Hardwood Forest
[2.98] % Hardwood Woodland
[0.86] % Herbaceous
[35.95] % Shrub
[58.29] % Urban
[0.26]% Water
GWP Service Territory
Wildland Urban Interface
[40.81] % Wildland Urban Interface;2
[7.76] % Wildland Urban Intermix;
Percent of Service
Territory in CPUC High Fire
Tier 2: [48.09] %
Tier 3: [13.60 ]%

1 This data is based on the California Department of Forestry and Fire Protection, California Multi‐Source Vegetation Layer Map, depicting WHR13 Types (Wildlife Habitat Relationship classes grouped into 13 major land cover types) available at: https://www.arcgis.com/home/item.html?id=b7ec5d68d8114b1fb2bfbf4665989eb3. 2 This data is based on the definitions and maps maintained by the United States Department of Agriculture, https://www.fs.usda.gov/Internet/FSE_DOCUMENTS/fsbdev3_053107.pdf and https://www.fs.fed.us/nrs/pubs/rmap/rmap_nrs8.pdf

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Threat Districts (based on
total area)
Prevailing Wind Directions
& Speeds by Season
Please refer the link below to California, Burbank Airport https://wrcc.dri.edu/Climate/comp_table_show.php?stype=wind_dir_avg Wind is Southerly, except in January, when fire danger is low, it is ESE Miles of
Owned/Controlled Lines*
Underground and/or
Overhead
In Service Territory Outside Service Territory
Overhead Dist.: [247.31] miles
Overhead Trans. [28.13] miles
Underground : [283.8] miles
Overhead Dist.: [0] miles
Overhead Trans.: [0] miles
Underground: [0] miles
Percent of
Owned/Controlled Lines*
in CPUC High Fire Threat
Districts
Overhead Distribution Lines as % of Total Distribution System (Inside and Outside Service Territory)
Tier 2: [21.73] %, 53.75 miles
Tier 3: [5.54]%, 13.71 miles
Overhead Transmission Lines as % of Total Transmission System (Inside and Outside Service Territory)
Tier 2: [19.54] %,   5.57 miles
Tier 3: [5.72] %,     1.63 miles
Number of Owned Poles**
In Service Territory Outside Service Territory
Wooden: [14,620]
Steel: [131]
Composite: [0]     Total 14,751
Wooden: [0]
Steel: [0]
Composite: [0]
Have GWP customers ever
lost service due to an IOU
PSPS event?
☐ Yes ☑ No
Have GWP Customers ever
been notified of a
potential loss of service to
due to a forecasted IOU
PSPS event?
☐ Yes ☑ No
Has GWP developed
protocols to pre‐emptively
shut off electricity in
response to elevated
wildfire risks?
☑ Yes ☐ No
There is a protocol to pre‐emptively shut off the power to Bel Aire – Montrose Transmission line during elevated fire danger weather, but it does not result in loss of power of any customers. The elevated fire danger is based on the Red Flag Warning by the National Weather Service (NWS).

Below is the data related to pre‐emptive shut‐offs for calendar year 2021:

Number of shut‐off events: [7] on 1/14, 1/21, 10/13, 10/14, 11/22, 11/24 Customer Accounts that lost service for >10 minutes: [0] Zero For prior response, average duration before service restored: [0] Zero Note: No customers lost power during pre‐emptive shutoffs, the transmission line that was shut off does not have any direct customer feed, it provided system redundancy and rigidity.
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Executive Summary
The City of Glendale and the Glendale Water and Power (GWP) Department recognize that the potential loss of property and human life posed by wildfires is a growing concern. On September 21, 2018, the state of California passed Senate Bill 901 (SB 901) to provide guidance to electrical utilities in mitigating the risk of wildfires ignited by the utilities’ electrical assets, and to mandate electric utilities develop a plan to mitigate against wildfires.

GWP’s Wildfire Mitigation Plan (Plan) details its two-pronged approach to mitigate wildfires, in which a “wildfire” requires two elements: ignition and spread.

WILDFIRE = IGNITION x SPREAD
If only one of these two elements is present, a wildfire does not result. Both ignition (a spark or other source of the initial fire) and spread (the fire is free-burning) must be present in order for a wildfire to occur.

GWP’s wildfire mitigation efforts focus on 1) limiting the likelihood of ignition of localized fires from its assets and equipment, and 2) limiting the spread of localized fires into a wildfire. It is impossible to eliminate wildfires, but by reducing the likelihood of igniting fires and by containing any fires that do start, GWP’s approach can significantly mitigate the risk of igniting and spreading wildfires while complying with SB 901 and other, related mandates.

To minimize the likelihood of ignition, GWP has adopted a risk-based methodology to prioritize mitigation of electrical assets that could ignite a wildfire in high-wildfire danger service areas of the City of Glendale.

Methodology for calculating high-wildfire danger areas in the City of Glendale

1. Identify the areas of the City of Glendale that are at highest risk of igniting and spreading wildfires.
a. GWP has elected to use Cal Fire’s Fire Threat maps, which show that approximately 62% of the City’s total area is at an elevated risk of wildfires. The Glendale Fire Department has conducted its own wildfire risk assessment that validates the Cal Fire Threat maps.
b. Of the areas identified on these Fire Threat maps that are at an elevated risk of wildfires (namely, Tier 2 and Tier 3 zones), eliminate all areas where GWP has no electrical assets that could potentially ignite a wildfire. Where there are no GWP electrical assets, no GWP-initiated ignition is possible and no further wildfire mitigation is prioritized at this time.
c. Of the areas that remain, eliminate the areas where electrical assets reside within 100 feet of a private structure. The City of Glendale’s Fire Department’s robust 90 of 1332
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Vegetation Management Program (VMP) requires homeowners to clear or manage hazardous vegetation within 100 feet of structures, reducing the intensity and rate of spread of wildfires. Where the VMP limits the rate and intensity of spread, no further wildfire mitigation is currently proposed. d. By applying this methodology, GWP has developed a distilled map of the locations of GWP electrical assets requiring further mitigation. The land area under these electrical assets comprises approximately 0.47% of the City’s total area. In terms of circuit miles, there are 9.55 miles of high voltage overhead conductors in Tier 2 area and 3.37 miles of conductors in Tier 3 area. The total liable overhead circuit length is 12.92 miles. Compared to the total GWP high voltage circuit miles, the liable miles comprise 2.31 %.

2. Determine the appropriate mitigating effort(s) at each of these remaining assets to reduce the risk of igniting or spreading wildfires, which may include one or more of the following potential solutions:
a. Enhanced vegetation management;
b. Expanded asset inspections;
c. Fast-acting automatic protection schemes;
d. Use of non-wood poles;
e. Wider spacing on cross-arms;
f. Stronger, composite material cross arms. Cross-arms made of stronger, composite material;
g. Conductor-spacing devices to minimize the likelihood of wire slapping; h. Insulated “tree wire”;
i. 24/7 monitoring of weather station data and HD cameras; j. Move overhead conductors and assets underground;
k. Modify recloser settings during high-risk periods to minimize the likelihood of inadvertently reclosing in a high-wildfire risk area;
l. Proactive de-energization during high-wildfire risk periods. m. Animal intrusion covers
n. Replacing expulsion fuses with Fuse Saver
The specific mitigating measure will depend upon the specific situation. GWP staff will evaluate each GWP asset (or logical group of assets) requiring further mitigation and evaluate all solutions based upon criteria like up-front and life-cycle costs, effectiveness in reducing risk, longevity, impact to reliability and serviceability, and alignment with long-term utility and City goals and priorities.

GWP metrics will evaluate the effectiveness of this Plan and of its wildfire mitigation, making adjustments to priorities and funding as appropriate to ensure continued successful mitigation. 91 of 1332
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Definitions
Catastrophic Fire See also Wildfire. A wildland or wildland urban interface fire with a fast moving front, extending over a large area (300+ acres) and/or highly destructive to lives, property or natural resources.3 Hazardous Vegetation Refuse, grass, weeds, shrubs, trees, or other vegetation which are in such condition and location, or by the unique characteristics of a species, as to provide a ready fuel supply to augment the spread or intensity of a fire.4
POU Publicly-Owned Utilities are subject to local public control and regulation. POUs are organized in various forms including municipal districts, city departments, irrigation districts, or rural cooperatives. Municipal districts may include territories outside city limits or may not even serve the entire city. Cooperatives are owned by the customers they serve usually in rural areas. There are more than 40 POUs in the state that account for approximately a quarter of electricity supply in California. Most POUs are smaller than IOUs in the electricity sales and the number of customer accounts.5 Red Flag Warning The National Weather Service issues Red Flag Warnings to alert fire departments of the onset, or possible onset, of critical weather and dry conditions that could lead to rapid or dramatic increases in wildfire activity.6
Wildfire See also Catastrophic Fire. Any free-burning vegetative fire that initiates from an unplanned ignition, whether natural or humancaused, where the management objective is full suppression.7 GWP
considers both ignition and spread as required elements of a Wildfire.

VMP The City of Glendale’s Vegetation Management Program was developed to ensure there is adequate defensible space in the wildland-urban interface areas between the open space and homes in its hillside and canyon communities. Activities include annual inspections and review/permitting of landscape and fuel modification plans for properties in the High Fire Hazard Area.8

3 California Office of Emergency Services. https://www.caloes.ca.gov/FireRescueSite/Documents/20040405-BRCFinal%20Report%20-%20Part%205%20of%205.pdf 4 Glendale Building and Safety Code (Sec. 4906.1.2). https://www.glendaleca.gov/home/showdocument?id=35639 5 California Energy Commission. https://ww2.energy.ca.gov/pou_reporting/background/difference_pou_iou.html 6 California Department of Forestry and Fire Protection. https://www.fire.ca.gov/programs/communications/redflag-warnings-fire-weather-watches/ 7 California State Hazard Mitigation Plan. https://www.caloes.ca.gov/HazardMitigationSite/Documents/011- 2018%20SHMP_FINAL_Ch%208.pdf
8 City of Glendale Fire Department. https://www.glendaleca.gov/government/departments/fire-department/fireprevention-environmental-management/vegetation-management-and-weed-abatement 92 of 1332
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Overview
The City of Glendale’s Water & Power department (GWP) has developed this wildfire mitigation plan (Plan) to protect City customers, employees, wildlife and assets against the potential dangers and costs of damage incurred as a result of wildfires inadvertently ignited by GWP electrical assets or equipment. Also, to protect the above mentioned entities form a wildfire started by a source other than GWP electrical equipment, for example, a campfire. As requirements change and condition reassessments are performed, this Plan will be updated to fully comply with updated needs.

Legislative and Regulatory Context
Senate Bill (SB) 1028, which passed into law in 2016, SB 901, which passed into law in 2018, and Assembly Bill (AB) 1054, which passed into law in 2019, intend to strengthen wildfire mitigation through oversight of public utilities under the jurisdiction of the California Public Utilities Commission (CPUC). Although the City of Glendale does not fall under the authority of the CPUC, it is likely that the requirements proposed by these Senate bills will eventually apply to the City.
 Per SB 901, all Publicly-Owned Utilities (POUs) are required to adopt a Wildfire Mitigation Plan (WMP), which shall be reviewed by an independent third-party evaluator.
 Per Assembly Bill (AB) 2911, GWP may access property as necessary, regardless of land ownership or express permission, to prune trees to maintain clearances pursuant to Section 4293 of CA Public Resources Code.
 Per AB 1054, POUs must annually submit a WMP to the California Wildfire Safety Advisory Board, which will review the Plan and provide recommendations on mitigating wildfire risk.

This document outlines the City’s approach to comply with state law, as well as Public Utilities Code (PUC) section 8387 for POUs to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter.

In addition, the CPUC has published several General Orders (GOs) for overhead line design, construction, maintenance, and inspections, the application of which is intended to ensure adequate electrical service and to secure safety to persons engaged in the construction, maintenance, operation, or use of overhead lines and to the public in general. GWP shall meet or exceed the recommendations and requirements within these GOs, including GO 95 and GO 165.

Compliance
The GWP General Manager or his delegate shall support and administer this Plan to include monitoring and auditing the implementation of the Plan. The Plan shall be updated, reviewed, and approved by the General Manager of GWP on an annual basis, or as required by law. This periodic review shall ensure that the Plan is updated to comply with all state regulations and City regulations and requirements. The General Manager may elect to summarize and review the 93 of 1332
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Plan with the City Manager and/or present updates to the GWP Commission and/or City Council to obtain required approvals.

Plan Structure
As prescribed by the Plan, GWP staff shall construct, maintain, and operate its electrical system assets to minimize the likelihood of catastrophic wildfires posed by the electrical system and equipment. The Plan is comprised of the following elements:

A. Stakeholders. City personnel and contractors who are responsible for maintaining, updating, approving, and executing this Plan.

B. Objectives. Frame the Plan’s objectives and the risk-based approach. See Section J for additional details on the approach.

C. Preventative Strategies and Programs. To accomplish these Objectives, GWP shall pursue the following preventative strategies and programs.  Capital Projects. GWP staff shall tailor its resource plans to upgrade, enhance, and reinforce its electrical infrastructure.
 Operations & Maintenance (O&M) Efforts. Staff shall also initiate contracts to address on-going, non-capital priorities, including vegetation management, system inspections, and maintenance and support of this Plan.  Operational Practices. GWP shall continue to de-energize transmission lines and distribution feeders, disable reclosers, and take any other operational steps necessary to ensure public safety during high-risk scenarios.

D. Metrics. To ensure the protocols and steps taken in this Plan are effective, GWP shall establish metrics that measure and quantify the elements of this Plan.

E. Metrics Feedback. GWP shall evaluate the Plan’s performance and adjust this Plan to ensure these goals are achieved.

F. Operational Practices. Operational practices shall aim to mitigate the risk of causing catastrophic wildfires.

G. Customer Outreach. GWP shall develop a process that ensures customers are informed and aware of the potential for emergency power cutoffs.

H. Vegetation Management. Tree trimming and related mitigating actions are intended to prevent inadvertent vegetation contacts to conductors or other equipment and to minimize the spread of localized fires.

I. System Inspections. Periodic and on-going inspections of GWP equipment and infrastructure helps identify failing equipment that can lead to fire ignition.

J. Wildfire Risks and Drivers. Describe wildfire risks to the electric utility and drivers of those risks.

K. Wildfire Zones. GWP has leveraged the tiered zones developed and mapped by the California Department of Forestry and Fire Protection (Cal Fire) to identify electric utility dangers that have historically caused the most wildfire damage, as measured in acres.

L. Enterprise-Wide Risks. Wildfires pose a risk not only to the energy delivery function of the electric utility, but also to the energy supply function, the water utility, and to various City functions, including Police, Fire, and Public Works. 94 of 1332
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M. Restoration. Continuing its current practice, in the event of customer outages, GWP shall restore customers as safely and as quickly as possible.

A. Stakeholders
This Plan is subject to direct oversight by the City of Glendale City Council, it is prioritized at the direction of the General Manager, and it is maintained, updated, and implemented by GWP personnel.

City Council
As the governing board overseeing GWP’s operation, Glendale’s elected, 5-member City Council approves funding and directs the City Manager, or her designee, to implement the key elements of this Plan. SB 901 requires the governing board (i.e., the Glendale City Council) to determine whether any portion of the geographical area where the utility’s overhead electrical lines and equipment are located has a significant risk of catastrophic wildfire resulting from those electrical lines and equipment. If so, GWP must, at an interval determined by City Council, present to City Council for approval those wildfire mitigation measures the utility intends to undertake to minimize the risk of its overhead electrical lines and equipment causing a catastrophic wildfire.

City Manager
The City Manager serves as the chief executive overseeing City-wide operations, including GWP, Fire, Police, Public Works, Parks, Libraries, and other departments. The City Manager delegates oversight and tactical implementation of this Plan to the General Manager of GWP, and maintains responsibility for promoting City-wide resources to implement and support this Plan as approved by City Council.

General Manager
The GWP General Manager maintains responsibility for, and provides management commitment to, the execution of this Plan, including coordination with other department heads, with tactical and day-to-day implementation responsibilities delegated to the roles below. The General Manager shall support the Plan’s implementation as developed by GWP management and staff.

Chief Assistant General Manager/Assistant General Manager The GWP Electric division shall:
 Facilitate coordination between the General Manager and other GWP Electric functions.  Coordinate activities between Electric Engineering and Electric Construction and Operations sections.
 Coordinate directly with the Glendale Fire Department and other City Departments, as necessary, during emergency situations, including during activation of the City’s Emergency Operations Center (EOC) and in implementation of the Citywide Emergency Response Plans.
 Justify and request sufficient funding to support this Plan.  Commit management support for the Plan.
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Electrical Services Administrator
The GWP Electric Engineering section shall:
 Hold primary responsibility for maintenance of this Plan, which includes the periodic review and substantive updates. Make appropriate updates to this Plan as Cal Fire modifies the zone boundaries or makes other fundamental changes that impact this Plan.  Coordinate with Electric Construction and Operations to provide input to the capital and O&M budgeting process in support of this Plan, including capital funds to fortify infrastructure and O&M funds for inspections and vegetation management.  Track GWP assets within the physical boundaries of the Cal Fire zones and their respective mitigation solution(s), as applicable.
 Design and engineer enhancements to GWP equipment and infrastructure with the intent of preventing and mitigating the start and spread of wildfires by GWP assets.  Coordinate with Dispatch to develop and document specific operational practices to be implemented during pre-determined “high wildfire danger” periods.  Develop switching procedures and other mitigating steps on an operational basis with the aim of keeping customers energized.
 Delegate implementation of these responsibilities as appropriate.

Electrical Superintendent
The GWP Electric Construction and Operations section shall:
 Coordinate vegetation management activities in accordance with this Plan and California regulatory requirements, including oversight of contractors and the vegetation management budget.
 Coordinate with Electric Engineering to provide input to the capital and O&M budgeting process in support of this Plan, including capital funds to fortify infrastructure and O&M funds for inspections and vegetation management.
 Implement the infrastructure upgrades and enhancements as engineered by Electric Engineering in support of this Plan.
 Delegate implementation of these responsibilities as appropriate.

Assistant General Manager – Power Management
The GWP Power Marketing and Dispatch sections shall:
 Coordinate and procure replacement energy in response to planned and unplanned outages of the critical transmission corridors that provide up to approximately 200 MW of incoming energy to the City of Glendale to meet load.  Declare and initiate rolling blackouts to customers as a preemptive action to minimize the likelihood of sparking wildfires, or as a response to the loss of energy supply that results in an imbalance between energy supply and load.
 Coordinate with Electric Engineering to develop and document specific operational practices to be implemented during pre-determined “high wildfire danger” periods.  Delegate implementation of these responsibilities as appropriate. 96 of 1332
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GWP Legislative Analyst
The function of the GWP Legislative Analyst can be filled at any level and shall:
 Monitor legislative developments and requirements at the local, state, and federal level.  Communicate these requirements to GWP Stakeholders and the Wildfire Mitigation Committee.
 Facilitate coordination among City department representatives in the support and implementation of this Plan.

Public Benefits Charge Marketing Manager
The Marketing, Communications, and Outreach office of GWP shall:
 Execute education and outreach on wildfire prevention and strategy.  Execute communication and collaboration with customers.  Coordinate all outgoing alerts and messages to residential and business customers.  Develop and broadcast messages as necessary via social media, the City’s website, and the Reverse 911 calling system.
 Conduct media outreach.
 Coordinate messaging with GWP employees.
 Coordinate with GWP’s Customer Service Call Center.
 Coordinate with the City’s Public Information Office (PIO), Glendale Police Department PIO, and Glendale Fire Department PIO.
 Maintain a website devoted to wildfire and tree safety and public safety shut offs.  Develop, distribute, and maintain all collateral items related to wildfire and tree safety and public safety shut offs.

Independent Third‐Party Evaluator
As mandated by SB 901, this Plan shall be reviewed by an approved, independent, third-party evaluator to review and assess the comprehensiveness of, and GWP’s compliance with, this Plan.

The evaluator will also conduct a safety culture assessment of GWP. GWP shall engage the independent contractor annually, or as required by law, once the list of approved, qualified evaluators is released by the Office of Planning and Research’s Commission on Catastrophic Wildfire Cost and Recovery.

The specific requirements for the independent third-party evaluator are mandated by SB-901 and are not repeated here.

Until this official list of evaluators is provided, GWP shall contract with industry experts to serve this function to comply with the spirit of this requirement.

Wildfire Mitigation Committee
To maximize the effectiveness of this Plan, representatives from multiple, key City departments meet quarterly, or as deemed necessary by the Committee, to review the performance of this Plan, discuss new and existing legislative requirements related to wildfire mitigation, validate the 97 of 1332
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risk-based approach, and review and update this Plan in response to the Plan’s performance and regulatory updates.

Attendees at these meetings may vary; representatives, or their delegates, from the following areas comprise the core of the cross-functional Committee:
 GWP Electric Engineering
 GWP Legislative Analyst
 GWP Electric Operations & Construction
 GWP System Dispatch
 GWP Mapping & Records
 GWP Marketing & Communications
 GWP Water
 City of Glendale Fire Department
 City of Glendale Legal Department
 City of Glendale Public Works Maintenance Services (Forestry) Other Staffing Impacts
GWP staff acknowledge staffing deficiencies where additional, permanent (or long-term contracted9) staff is necessary to implement and maintain the elements of this Plan.

The staffing deficiencies reflect permanent increases in workload, including:
 Increased oversight of crews responsible for clearing trees and hazardous vegetation.

There are currently two FTEs allocated to monitoring, overseeing, and directing contracted tree-trimming crews. Additional staff time is required to accommodate the increased level of tree-trimming activities and the added responsibility of clearing hazardous vegetation throughout Tier 2 and Tier 3 zones.  Additional engineering resources to investigate, detail, engineer, and design the replacement of equipment consistent with this Plan. Replacement of overhead conductors, splices, transformers, capacitor banks, and other equipment will require engineering expertise above and beyond the current workload, as the existing assets would remain in use until replaced during life-cycle replacement.  Additional field and real-time personnel will be needed to implement, maintain, and use the new equipment, products, and solutions that are implemented as mitigating measures.

These crews are already fully subscribed and lack the capacity for permanent increases in work throughput.
 Maintaining, troubleshooting, and monitoring real-time weather or fire-detection equipment and data and systems.

9 Contracted resources may be utilized to supplement GWP efforts – for example, to identify hazardous vegetation clearing needs.
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B. Objectives
The primary goal of this Plan is to establish a framework to:

Engineer, construct, maintain, and operate
the GWP electric transmission and distribution system
in a manner intended to
minimize the risk of catastrophic wildfire
caused by electrical lines and equipment.

Secondary objectives include:
 Improving the resiliency of GWP’s energy delivery infrastructure. GWP aims to continually assess new industry practices and technologies designed to reduce the likelihood of a disruption in service and improve the restoration of service. Due to global warming and gradual climate change, there is a prognostication of an increase in wind speeds. High wind and gust speeds can inflict significant damage to GWP’s overhead power infrastructure. To mitigate this rise in wind speed, GWP is conducting more stringent pole inspections, including invasive testing. Also, GWP is looking into a contract with a company that utilizes drones for the inspection of power facilities and vegetation management, using infrared and LIDAR imaging. Higher winds imply that a wider zone of vegetation clearing is required to diminish the possibility of trees, tree limbs and other vegetation debris contacting overhead equipment. GWP is taking extra measures and trims the vegetation from the communication level to the top of the pole.  Climate related increase in temperature results in higher peak power consumption. This elevated peak loading of infrastructure can lead to overloaded lines and transformers, which in turn may become a source of fire. GWP is employing Conservation Voltage Reduction (CVR) technology to keep the peak power consumption under control.  Improving the resiliency of GWP’s energy generation and delivery infrastructure in case of a wildfire that has not been ignited by GWP assets. Wildfires can be started by various sources, not just electrical equipment. For example, improperly controlled camp fires, lightning, overheated construction machinery coming into contact with dry brush, etc. To assess the treat of wildfire to GWP Transmission and Distribution network, various scenarios are reviewed by GWP Wildfire Mitigation Committee considering different geographic points of origin of ignition and the direction of the prevailing winds. 99 of 1332
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 Measuring the effectiveness of the mitigating measures described in the Plan. Where a particular action, program, or protocol is determined to be unnecessary or ineffective, GWP will aim to assess whether a modification or replacement is merited. This Plan will also help determine whether more cost-effective measures could produce the same, or better, results.
 Complying with all local, state, and federal regulations related to wildfire mitigation. 100 of 1332
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C. Preventative Strategies and Programs
GWP recognizes and acknowledges the impact of dynamic climate change in California. Direct impacts include altered weather patterns, extended summers, and dryer seasons that increase the risk of uncontrolled wildfires, especially during windy periods (e.g., Santa Ana winds).

California wildfires have been getting more intense, more destructive, and more deadly in recent years, where 2018 was the deadliest and most destructive wildfire season in California on record. 14 of the 20 largest wildfires since 1932 have occurred in the last 20 years: the size, number, and devastating impacts of wildfires are expected to continue to increase. In developing and implementing this Plan in light of these facts, GWP intends to use proven technology, work practices, and programs to enhance the performance and safety of its equipment and infrastructure to minimize the risk of causing or spreading wildfires. To accomplish this, GWP shall prioritize its:
 Capital investments in system hardening;
 Operations and maintenance (O&M) expenditures on vegetation management, system inspections, and equipment maintenance; and
 Operational practices on disabling reclosers, proactive de-energization, and public outreach, as well as leveraging City programs that are consistent with this Plan (e.g., VMP).

Capital Projects
GWP’s capital funding includes plans to upgrade, enhance, and reinforce its electrical infrastructure to minimize the risk of its electrical system causing or spreading catastrophic wildfires. Mitigation efforts will be grouped into manageable, logical, geographically co-located collections of assets to be mitigated as a project for ease of management. Specific mitigating activities associated with wildfire mitigation will be evaluated based upon the following criteria (additional criteria may be added, as appropriate):

1. Existing Mitigation. The City of Glendale, including GWP and the Glendale Fire Department, has already implemented wildfire mitigation steps throughout many parts of the City. For a given set of assets, if existing mitigation measures already provide a sufficient level of protection against ignition or spread, then other assets without existing mitigation would be addressed first.

2. Time Commitment. Some mitigation projects can be completed quickly, while other projects require a significant investment of time, perhaps due to licensing or permitting issues.

3. Cost. Total investment (and on-going operating and maintenance costs) to mitigate each project will be considered, as different solutions can have different costs for a relatively equivalent outcome. For example, moving assets underground often has the highest cost, so if a lower-cost alternative can provide an equivalent level of mitigation, then selecting a higher-cost solution must provide significant advantages in some other criterion.

4. Engineering Studies. The most appropriate engineering solution will be determined by conducting studies that incorporate all of the above elements (existing mitigation, timeframe, and cost to implement and maintain), in addition to the specific engineering 101 of 1332
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challenges and issues that must be overcome. For example, undergrounding a project may not be feasible given existing (conflicting) underground assets, or significant impediments to burial (e.g., rocky ground). Depending upon the outcome of these detailed engineering studies to determine corrective actions, mitigating activities may include:
 Installation of insulated overhead conductors (i.e., “tree wire”) in those areas where conductor contacts are likely to initiate a wildfire; as of November 2019, tree wire has been ordered and plans are being developed to convert a small stretch of overhead conductors that have been identified as requiring this mitigation. Increasing the spacing between conductors, as clearance requirements and easements allow, can also reduce the likelihood of palm fronds creating shorts across conductors, which could spark a wildfire.  Leveraging conductor-spacing devices to minimize the likelihood of “wire slapping.”
 Where appropriate, converting existing overhead transmission and distribution assets to underground assets (e.g., conductors and transformers). Most new installations are underground, unless doing so would be cost-prohibitive or is otherwise infeasible.
 Replacing wood poles, which can topple and ignite new fires in high-wind conditions, with sturdier poles, reducing the likelihood of downed poles igniting wildfires and speeding customer restoration. This may include the use of steel poles, where applicable.
 Using stronger, composite materials for crossarms, e.g., fiberglass.  Replacement of insulators to reduce the likelihood of overhead conductors becoming detached and contacting vegetation or other flammable materials.  Identification, and replacement, of splices, clamps, and connectors on overhead conductors, where stress from heat or general use can cause downed conductors to come in contact with vegetation or other flammable materials.  Continue current practice of replacing overhead distribution transformers that are over 40 years old. Studies have confirmed that transformers over 40 years old have a higher likelihood of failure, which could result in sparking or explosions that could initiate a wildfire.
 Improving transformer resiliency to reduce the likelihood of transformer failures (which can trigger transformer fires) and to protect transformers against the heat of a wildfire (which can also trigger transformer fires). This may include investigating more robust materials and supplies (e.g., FR3 transformer oil).  GWP’s engineering redesigned the capacitor bank installation standards.

Capacitor bank neutral that is grounded at the base of the pole can facilitate high fault currents (and the potential for fire). According to the new standard capacitor bank neutral is no longer grounded.
 Implementing fast-acting, automatic protection schemes to detect broken conductors and de-energize before the conductor touches the ground. 102 of 1332
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 Replacing distribution fuses with non-expulsive fuses to prevent inadvertent sparking as fuses blow.
 Conducting engineering studies to identify ideal locations for lightning arresters, devices designed to protect equipment from the damaging effects of lightning.

GWP has already installed throughout GWP’s electric system, but these locations will be reevaluated for effectiveness.
 Installing weather station data equipment and HD camera footage to be monitored 24/7.

Based upon these, and similar, criteria, each project will be evaluated for the best-fit solution, funded through the annual budgeting process, and implemented based upon priority. These efforts are intended to reduce the likelihood of GWP equipment igniting a wildfire. GWP intends to also ensure rapid and safe restoration by improving the resiliency of its infrastructure against wildfire damage. For example, in those areas especially prone to wildfires, GWP will identify wood poles that could be replaced with non-flammable (e.g., steel or concrete) and/or taller poles. This type of action would not necessarily prevent wildfires, but it would speed restoration after a wildfire.

These activities will be on-going and are subject to adjustment, depending upon the results of GWP’s investigations and studies.

Operations & Maintenance (O&M) Efforts
Prioritization of wildfire mitigation efforts includes tailoring GWP’s O&M resources to meet or exceed state utility standards to minimize the risks posed by vegetation and equipment failure.

Funding shall be allocated through the annual budgeting process and is subject to management and City Council approval.
 Vegetation Management – Reduction of Ignition. GWP’s existing vegetation management program is on a two-year cycle, ensuring that all trees under power lines have been trimmed and/or assessed at least bi-annually. This program has historically focused on maximizing safety and reliability for its customers and employees, and will be enhanced to include intended mitigation of wildfire risk; vegetation management practices will be expanded to exceed minimum clearance requirements (as described in GO 95) by trimming trees down to the telecommunications layer and to clear hazardous vegetation in both Tier 2 and Tier 3 zones. GWP’s more aggressive tree-trimming policy may also include trimming or removing trees that could fall onto overhead power lines from above.
 Vegetation Management – Limiting the Spread of Wildfires. Reducing the risk of spreading wildfires posed by hazardous vegetation near structures is achieved, in large measure, by leveraging the City of Glendale Fire Department’s Hazardous Vegetation Management Program (VMP); the VMP reduces the risk of a home igniting from a nearby wildfire by controlling hazardous vegetation within 100 feet of the home.  Inspections. Expanding asset inspections and refining its master plan to address end-oflife infrastructure management. GWP is planning to issue a Request For Proposals (RFP) 103 of 1332
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in early-2020 to solicit bids from qualified engineering firms to conduct a complete assessment of all overhead and underground assets, beginning in 2020; this assessment will include pole inspections, vault inspections, and inspections of all assets connected to (or within) these assets, including (but not limited to) transformers, crossarms, insulators, conductors, cables, landings, capacitor banks, voltage regulators, and all other attachments. This program, consistent with GO 165, shall assess the condition of GWP assets and provide a mechanism to prioritize repair and replacement. Maintaining robust infrastructure will minimize the likelihood of downed power lines or failed equipment that can spark and ignite wildfires.
 Reclosers. Modifying recloser settings during high-risk periods to minimize the likelihood of inadvertently reclosing in a high-wildfire risk area.  Equipment Failure. According to information collected by GWP staff, over 40% of equipment failures in recent GWP history were transformer failures and overhead conductor failures. GWP has instituted an on-going process to replace aged transformers, which are more likely to fail by tracking characteristics like age, installation date, manufacturer, loading factor, and size for each transformer. Currently, transformers with more than 40 service years are prioritized for replacement; this process includes an analysis to ensure new, replacement transformers maintain the proper size and loading factors. The failure of overhead conductors can ignite a fire if the line is still energized when it touches the ground; GWP is investigating technological solutions to de-energize a falling conductor before it touches the ground. The probability of overhead conductor failure has been reduced. Thanks to Glendale City Council for adopting a new Mylar Balloon Ordinance on October 13,2020, which prohibits the sale of electrically conductive Mylar Balloons filled with helium or gas lighter than air within city limits. 104 of 1332
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D. Metrics
To evaluate the effectiveness of these mitigation measures, GWP intends to:
 Evaluate and measure the effectiveness of this Plan by monitoring and tracking verifiable metrics.
 Establish a baseline by inspecting the condition of its transmission and distribution assets, including poles, switches, reclosers, vaults, and transformers. Based upon these inspection results, submit annual budget requests to repair or replace equipment in a subpar condition. Continue periodic inspections consistent with GO 165.  Incorporate lessons learned and institutional intelligence specific to GWP to revise this Plan.

Tracking of the initial set of metrics shall commence on January 1, 2020, or the earliest that the metrics can be tracked. New metrics shall be added, and existing metrics shall be modified or removed, as determined by GWP, to provide actionable data and feedback. These metrics are intended to provide a quantitative assessment of the effectiveness of the Plan over time. The metrics themselves are not as important as the trends that are quantified in the metrics; accordingly, GWP intends to prioritize its limited resources by minimizing the time spent on gathering metrics in favor of implementing mitigating measures.

As the Plan matures and its effectiveness is measured over time, the metrics will be modified and adjusted, just as the Plan itself will be modified and adjusted based upon performance, successes, and failures.

The formal list of metrics shall demonstrate results and measure the effectiveness of GWP’s wildfire mitigation and will include the following:
 After any relay event, where GWP’s protective relays automatically de-energize a feeder or transmission line, the following information will be collected during the post-mortem:

1. Did the outage ignite a fire? (yes/no)

2. If the outage ignited a fire, were first responders notified? (yes/no)

3. If the outage ignited a fire, how large was the fire? < 1 acre, 1-50 acres, 50-300 acres, or > 300 acres

4. If the outage ignited a fire, how many structures were impacted? 1, 2-10, 10-50, or > 50
 Number of trees trimmed by GWP.
 Number of poles replaced in Tier 2/3.
 Number of transformers replaced in Tier 2/3.
 Feet/miles of transmission/distribution lines moved underground in Tier 2/3.  Feet/miles of tree wire installed in Tier 2/3.
 Number of standard (expulsive) fuses replaced by non-expulsive fuses.  Glendale Fire Department average time to respond to fire incidents. 105 of 1332
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E. Metrics Feedback
As GWP monitors and evaluates the metrics described in the previous section, it should also adjust this Plan to ensure these goals are achieved. During the annual review of this Plan, the following general questions should be reviewed with respect to the existing metrics:
 Metric Not Met. If a metric was not met, determine the cause. Review the metric for appropriateness – is the metric too strict, given GWP’s resources? Are additional resources required to improve the metric performance? Will additional resources have an impact on performance, or is the return on investment minimal?  Metric Significantly Exceeded. If a metric was significantly exceeded, review the metric for appropriateness. It is possible that the metric is too easily achieved, making the metric meaningless.
 New or Obsolete Metrics. Review any proposed new metrics and determine whether existing metrics are obsolete. Experience, legislative drivers, and management priorities can trigger the development of new metrics and the retirement of obsolete metrics.  Adjustments Based Upon Metrics. Based upon performance against these metrics, this Plan should be updated to adjust priorities and goals. For example, once a known issue has been mitigated, it should transition from “active construction” to “active monitoring.” 106 of 1332
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F. Operational Practices
The City of Glendale’s operational practices are coordinated across Departments and implemented independently by each Department.

Citywide
The City of Glendale’s Emergency Response Plan10 addresses the City’s planned response to extraordinary emergency situations associated with natural disasters, technological incidents, and national security emergencies. The Plan does not address normal, day-to-day emergencies or the well-established and routine procedures used in coping with such emergencies. Instead, the operational concepts reflected in the Plan focus on potential large-scale disasters which can generate unique situations requiring unusual emergency responses.

The City’s Hazard Mitigation Plan11 provides a set of action items that, if implemented, can help reduce the risk from hazards through education and outreach programs, the development of partnerships, and the implementation of preventive activities (such as land use programs) that restrict and control development in areas subject to damage from natural hazards.

City of Glendale personnel involved in emergency response and emergency management functions are provided ongoing training, including local workshops, SEMS12 training, NIMS13 training, and other special programs throughout the year. Key management and emergency personnel also attend the California Specialized Training Institute to receive in-depth training in related emergency management topics.

GWP
Engineering and field personnel will periodically review operational practices to identify preventative strategies and enhanced operational procedures to minimize and mitigate the risk of causing and/or spreading catastrophic wildfires, both during periods of high danger as well as during normal operating conditions.

The Principal Power System Operator oversees the real-time System Dispatch function and provides on-going, topical training to all Power System Operators (PSO’s). At least two PSO’s staff a Dispatch desk 24/7 to monitor and control GWP’s electric grid while dispatching field crews to investigate and resolve problems, or to schedule work, on GWP electrical infrastructure.

10 https://www.glendaleca.gov/government/departments/fire-department/other/emergency-preparednessresponse/city-emergency-plans 11 https://www.glendaleca.gov/Home/ShowDocument?id=48978 12 Standardized Emergency Management System, which unifies all elements of California’s emergency management community into a single, integrated system with standardized key elements. See https://www.caloes.ca.gov/cal-oesdivisions/planning-preparedness/standardized-emergency-management-system for more information. 13 The Federal Emergency Management Agency’s (FEMA’s) National Incident Management System, which guides all levels of government, nongovernmental organizations (NGO), and the private sector to work together to prevent, protect against, mitigate, respond to, and recover from incidents. See https://www.fema.gov/national-incidentmanagement-system for more information. 107 of 1332
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The Substation Operations Training Program includes training on system protection and trouble response; topics include discussions on preemptive de-energization, rolling blackouts, and automatic system protection schemes. This training is provided to all new PSO’s, as well as to seasoned PSO’s on an annual basis.

Operationally, the PSO retains the authority and obligation to de-energize electrical equipment, sub-transmission lines, and/or distribution feeders in the event of a high wildfire danger. The decision to preemptively de-energize GWP equipment is described further in GWP Standard Operating Procedure SOP-021 and is based upon multiple factors, including Red Flag Warnings, system conditions, and other operational considerations. The PSO considers several factors before de-energizing overhead lines during periods of extreme wildfire danger:
 Hospitals
 Elder care facilities
 Communications equipment (e.g., cell phone towers, pole-mounted cell sites)  City of Glendale Public Works facilities (e.g., sewer)  First responder facilities, including police, fire, and local government facilities  Community information facilities (e.g., radio equipment).  GWP Water Division and Crescenta Valley Water District systems, which maintain water quality, water supply, and water pressure to residents and to the Glendale Fire Department for fighting fires.

De-energization is always the PSO’s option of last resort, given the potential impacts of deenergization as described below (e.g., traffic signals, air conditioning during high temperatures, lack of electricity to water facilities to fight fires, etc.). In the event preemptive de-energization is initiated, every attempt to minimize the number of affected customers is made by sectionalizing only the effected feeders or transmission lines.

Per SOP-021, it is GWP’s policy to preemptively de-energize overhead transmission and distribution lines and to disable automatic reclosers in the Tier 2 or Tier 3 zones during periods of extreme wildfire danger, or at other times as deemed necessary by GWP, with the intent of reducing the risk of igniting a wildfire from energized equipment.

During these periods of extreme wildfire danger, if a protective scheme (e.g., relay or recloser) automatically de-energizes a feeder, GWP crews will physically patrol a feeder to identify and clear the cause of the protective action before any attempts are made to re-energize the circuit.

The benefits of preemptive de-energization are offset by the challenges and potential dangers of widespread and extended power outages during periods of high temperatures. As discussed in L.

Enterprise-Wide Risks, the supply of safe drinking water, water for firefighting, infrastructure used for public safety, and the overall impacts of power outages could all potentially be compromised. Therefore, the decision to de-energize customers must be the solution of last resort after all wildfire mitigation efforts have been exhausted. 108 of 1332
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The PSOs conduct and complete annual and periodic training on their job responsibilities, processes, procedures, and practices. This training includes their authority to de-energize customers as needed to prevent potential ignitions during extreme fire conditions, as well as during periods where there is insufficient energy supply to meet load requirements. SOP-021 is also covered in this training, including notification requirements before initiating planned deenergization of customers. System conditions can change rapidly, so in an emergency, the PSO may opt to de-energize first, then conduct the required notifications.

While the PSOs determine whether and when de-energization is necessary, the field crews work in tandem with the PSOs to conduct field switching (as necessary, and as directed by the PSOs), patrol de-energized lines prior to re-energization, and repair damage to equipment and lines discovered during patrols. This is consistent with their usual duties and is folded into their standard job responsibilities and practices.

Energy Supply and Procurement Contingencies
Should the Los Angeles Department of Water & Power (LADWP), Southern California Edison (SCE), or other utilities elect to de-energize major transmission corridors during periods of extreme fire danger (which usually correlate with periods of high electrical loads), the City will be forced to procure replacement energy from alternate energy sources to meet load.

Given GWP’s load and contingency obligations during periods of peak load, the loss of a major transmission line could result in the loss of 100 MW or more of imported energy. Options to replace this energy are limited to local generation capability (e.g., Grayson) or purchases of energy that rely upon LADWP transmission. Most GWP transmission is closely tied to LADWP transmission, meaning the loss of GWP transmission likely includes the loss of LADWP transmission, further straining the local transmission grid. When GWP’s transmission capacity is curtailed during periods of high load, LADWP is unlikely to have excess transmission capacity to sell to GWP, at any price; even if GWP could find an energy provider, it would be unlikely to be delivered to the Glendale (69 kV) side of the Air Way receiving station.

The next option would be to generate the energy locally (e.g., Grayson). The proposed repowered Grayson power plant must be sufficient to accommodate the loss of 100 MW of transmission import capability, which reflects the amount of transmission capacity that would be lost if the Pacific Direct Current Intertie (PDCI) transmission line were to be de-energized.

However, should this local generation not be available when needed (for example, if the repower were to not occur), GWP would have insufficient capability to meet its load and contingency obligations while the PDCI were de-energized.

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capability is restored. In other words, preemptive de-energization of transmission lines, initiated by a party other than GWP, could result in rolling blackouts within the City of Glendale. In the scenario where an outside agency’s actions caused a lack of energy supply to the City of Glendale, advanced notification to customers would likely not be possible given that the energy shortage would occur with no more than a few hours’ notice, though “best efforts” would be initiated to provide notice when possible.

GWP has acquired a new Outage Management System (OMS) by DataVoice International Inc., which allows efficient and quick notification to our customers of impending power outage, whether than outage is due to generation shortage or due to PSPS.

GWP Dispatch maintains a rolling blackout schedule that is initiated at the direction of the Integrated Resource Planning Administrator or delegate.

To increase our generation reliability, GWP is planning more distributed generation in the city, namely by installing photovoltaic panels and battery storage. One of the projects involves placement of solar panels on city-owned properties, such as roof-tops and parking structures that are owned by the city of Glendale. Another project is considering the placement of 25 MW of battery storage at possibility Montrose Substation. In the future, GWP plans to install 50 MW of battery storage at the Utility Operations Center yard (UOC), close to GWP’s power generation. 110 of 1332
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G. Customer Outreach
Prevention and Strategy
GWP will maintain a multi-level outreach and education strategy to create public awareness of fire threats, fire prevention, and support during a wildfire or a de-energizing event. GWP will work with the public, community leaders, and other agencies to collaboratively discuss firesafety processes regarding public safety. These collaborations will provide forums for public education and opportunities to exchange improvement ideas and practices.

GWP partners with first responders, health care facilities, and operators of telecommunications infrastructures. GWP, in coordination with the Glendale Fire Department, proactively alerts customers on the Life Support list it maintains. GWP will create and maintain a Public Safety Power Shutoff webpage for its website at https://www.glendaleca.gov/wildfiremitigation to provide information on power shut offs and fire mitigation plans, and a link to this page from the main GWP website will also be added. This webpage will be used to ask customers to update their GWP account information and emergency contact preferences, and to provide a link to both the login page to GWP account information and to the Everbridge Emergency Contact Information webpage. GWP will develop informational brochures on wildfire mitigation safety and what to do when a de-energizing event is called, referencing the website in all collateral items produced and distributed. On the dedicated Public Safety Wildfire Mitigation webpage, customers will be able to find the following information:
 GWP’s adopted Wildfire Mitigation Plan;
 Information on how GWP mitigates wildfire risk;
 Emergency preparedness tips and guide;
 Information on what not to do during Red Flag Warnings (e.g., BBQs, smoking outdoors, throwing ashes out, etc.);
 Links to any additional resources;
 Links to GWP Account Information & Everbridge Emergency Notification sign-ups;  Frequently-Asked Questions (FAQs) on the power shut-off process.

De‐Energization (Public Safety Shutoff Event)
During an extreme weather event, GWP will actively provide customer outreach and support through a targeted communications strategy, with the goal of providing as much advance notice as possible. GWP will inform its customers of expected severe weather conditions and directly notify affected customers through established points of contacts such as email, phone, text, and/or push notifications. GWP will also alert customers through its social media platforms, alert the media, work with the City’s Fire and Police PIO offices and websites, and post rolling messages on local television (GTV6) and on the City’s and GWP’s websites. GWP can initiate automated pre-recorded phone calls to customers in the impacted areas, advising when the outages are called and directing customers to the dedicated GWP website for up-to-date information. Pre-recorded IVR (Interactive Voice Response) messages will have real-time recorded information informing customers that may be impacted. GWP will also post messages on its website and through its Mobile App and In-Home Digital Display program for targeted 111 of 1332
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push messaging. Messaging will increase in urgency as the certainty of a Public Safety Power Shutoff approaches. Finally, in addition to alerting its customers, GWP will also notify, as a priority, first responders’ PIO offices, health care facilities’ communication offices, and the offices of the building engineers, the Chief Executive Officer (CEO), and operators of telecommunications infrastructure.

For customers on Life Support, GWP, if notified, will contact these customers through phone calls. Two phone attempts will be made, and an email will be sent if there is an email address on file. If no response is received, GWP will dispatch a field crew to contact the Life Support customer. GWP will also keep local news and radio outlets informed.

Timing of notifications
When GWP determines a preemptive de-energization is required, either because another entity’s actions suddenly limits GWP’s energy supply (e.g., Southern California Edison initiates a Public Safety Power Shutoff – PSPS – on a transmission line that impacts GWP’s incoming transmission capacity) or due to the PSO’s system assessment, GWP will provide advance notifications in three phases:

1. Advanced notification (when possible)
 48 hours before electricity is turned off
 24 hours before electricity is turned off

2. Shutoff notification just before electricity is turned off

3. Notifications during the event
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H. Vegetation Management
As described in this Plan, the majority of acreage burned by wildfires triggered by electric utilities was determined to be due to vegetation contacts and equipment failure. GWP oversees a contracted arborist that implements GWP’s vegetation management program intended to mitigate the risk posed by vegetation contacts. This program is consistent with General Order (GO) 95 – Rules for Overhead Electric Line Construction, including the clearance requirements described in Section III – Requirements for All Lines, Rule 35 Vegetation Management.

GWP staffs Line Clearance Forestry Supervisors who spend the majority of their time in the field, overseeing the contractor and monitoring vegetation under GWP transmission and distribution lines. These Supervisors are typically certified arborists who identify all trees that need trimming, direct the contractor to specific trees and/or areas that require trimming, and then confirm afterward that the identified trees have been trimmed to GWP standards.

Although the highest wildfire risk is presented in the Tier 2 and Tier 3 zones of the City, the Supervisors monitor the entire City for dangers posed by vegetation under GWP lines.

In fiscal year 2021-2022, GWP budgeted approximately $2,500,000 to fund a contractor to conduct tree-trimming activities as directed by GWP staff. For the fiscal year 2022-2023, GWP has increased its tree-trimming budget by approximately $300,000 for enhanced tree-trimming activities; these enhancements may include larger clearances, expansion of tree-trimming to nearby trees not directly under power lines, and other clearing of hazardous vegetation near power lines.

As part of its risk assessment to prioritize mitigation efforts, GWP has engaged the City of Glendale’s Fire Department to leverage its Vegetation Management Program (VMP). The VMP was developed to ensure there is adequate defensible space around buildings in the wildlandurban interface. Activities include annual inspections and review/permitting of landscape and fuel modification plans for properties in the high wildfire hazard area. Property owners are required to maintain a 100-foot radius of defensible space (i.e., remove hazardous vegetation) around all property structures, including homes, backhouses, sheds, etc. The majority of GWP’s electrical assets also reside within this 100-foot radius, so even if a localized fire were ignited by failed GWP equipment, the likelihood of this fire igniting nearby buildings would be reduced.

Therefore, GWP can focus its resources on mitigating electrical assets that are outside of the zones covered by the VMP. The VMP facilitates GWP’s ability to focus on mitigation of electrical assets on a subset of its assets, potentially improving the success and rate of its mitigation efforts.
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I. System Inspections
As described in this Plan, the majority of acreage burned by wildfires triggered by electric utilities was determined to be due to vegetation contacts and equipment failure. GWP leverages GO 165 requirements as a “best practice” to provide guidance on system inspections that are intended to identify failing equipment that may ignite a fire.

As part of its Master Plan, still in development as of this writing, GWP intends to conduct a system inventory that includes a system-wide inspection of its poles, streetlights, vaults, and all equipment and assets connected to, or contained within, these assets. GWP funding and capital improvement priorities will be adjusted, based upon the results of these inspections, to replace and harden equipment and assets that are flagged as requiring replacement. This system-wide assessment will commence in 2020, as conducted by a qualified, contracted engineering firm that will formally inspect and assess of all overhead and underground assets. As assets are inspected, GWP will remediate based upon these inspection results and will issue work orders to address any problems that were observed: replace poles, repair equipment, etc. The completed inspection report will establish a baseline condition assessment of system assets; this program will establish the new inspection program going forward, and GWP staff will conduct all subsequent assessments as part of an on-going inspection program, consistent with the requirements of GO 95 and GO 165.

GWP has dedicated staff who are responsible for the preventative and routine inspections, construction, installation, maintenance, and repair of all transmission and distribution assets.

Beginning with the 2019-2020 fiscal year, GWP has budgeted capital and O&M funds related to wildfire mitigation, including system hardening, substation and distribution automation, and vegetation management.

The City of Glendale’s VMP, managed by the Glendale Fire Department, includes annual inspections of properties in the high fire hazard areas of the City to ensure compliance with its defensible space standards (see Exhibit B).
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J. Wildfire Risks and Drivers
The City of Glendale’s wildfire risk is driven by controllable and uncontrollable factors. The City’s topography consists of both a highly-developed urban center and mountainous open spaces with frequently dry vegetation; this diversity adds complexity to GWP’s wildfire mitigation efforts and requires a surgical approach to tailored mitigation efforts in each area of the City. Climate change exacerbates the already hot, dry weather common to Glendale, as well as the seasonal winds, as discussed in Section C. Preventative Strategies and Programs, and is assumed to only exacerbate GWP’s wildfire risk going forward, namely with respect to making dry fuel available for ignition and for spread. This Plan focuses on preventing wildfires from being caused by inadvertent vegetation contacts with, or failures of, GWP electric utility equipment. Prevention of wildfires ignited by other causes (e.g., intentionally-set fires, accidental human-caused fires, etc.) are not considered.

GWP aims to reduce the risk of starting and spreading wildfires, acknowledging that it is not feasible to achieve zero risk. To that end, GWP has adopted a risk-based approach to prioritize capital improvements, Operations and Maintenance (O&M) work, and changes to operating procedures to achieve the objective stated in Section B of this Plan.

This prioritization leverages historical data that measures the relative size (in this case, measured in acreage of burned land) of California wildfires and that describes the causes of the wildfires.

Historical data confirms that the majority of acreage burned was due to vegetation contacts and equipment failure.

To quantify the size (in acreage) of historical fires, 2012-2016 wildfire statistics from Cal Fire14 indicate:
 74% of the acres burned were due to fires initiated by vegetation contacts – i.e., trees touching power lines, causing sparks and starting fires. Plentiful brush and undergrowth can also facilitate rapid expansion of wildfires once the initial spark is provided.  The majority of the acreage burned due to vegetation contacts occurred in 2015, which skews the acreage burned due to vegetation contacts. Ignoring the vegetation contact fires in 2015, 67% of the total acres burned were caused by equipment failure – i.e., failed hardware that possibly sparked or exploded and started fires.  The majority of the acreage burned due to equipment failure occurred in 2013, which skews the acreage burned due to equipment failure. Ignoring the vegetation contact fires in 2015 and the equipment failure fires in 2013, 46% of the total acres burned were caused by lines down – i.e., energized power lines that touched the ground and started fires. Equipment and hardware failures are discussed in more detail below.

14 “2012 Wildfire Activity Statistics,” “2013 Wildfire Activity Statistics,” “2014 Wildfire Activity Statistics,” “2015 Wildfire Activity Statistics,” “2016 Wildfire Activity Statistics,” Historical Wildfire Activity Statistics (Redbooks), http://www.fire.ca.gov/fire_protection/fire_protection_fire_info_redbooks. (Accessed September 21, 2018) 115 of 1332
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 The acreage burned due to animals (e.g., squirrels shorting lines and starting a fire) and line slap (transmission lines touching during high winds) was negligible.

The chart below summarizes this data.

Figure 1. California Wildfires Attributed to Electric Utilities (2012‐2016) GWP concurs that its own risks stem largely from vegetation contacts and equipment failure.

Equipment failures from 2009 – 2018, based upon historical GWP data, show that the largest number of equipment failures came from transformers, overhead conductors, insulators, and switches and disconnects. The chart below summarizes this data. 116 of 1332
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Figure 2. GWP Equipment Failure (2009 – 2018)
GWP’s transformer-replacement program prioritizes life-cycle replacement of transformers that are over 40 years old to minimize the likelihood of transformer failures igniting wildfires.

As part of its review of assets in the Tier 2 and Tier 3 zones, GWP Electric Engineering has identified overhead feeder and transmission line sections at highest risk of igniting and spreading wildfires. These sections will be analyzed on a case-by-case basis for the most appropriate mitigation approach, as discussed in Section C.
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K. Wildfire Zones
GWP has leveraged the tiered zones developed and mapped by Cal Fire; the Glendale Fire Department’s independent wildfire zone assessment15 correlates strongly with Cal Fire’s maps and assigns similar levels of risk to these areas. GWP does not anticipate making any changes to these maps and accepts them as provided. In addition, Section 7 of the City’s Hazard Mitigation Plan contains the City’s independent assessment of wildfire risk within the City of Glendale.

CalFire’s methodology reflects the risk of a wildfire igniting and spreading by classifying each area within the City of Glendale as Tier 1 (low risk), Tier 2 (elevated risk), or Tier 3 (extreme risk).

The Fire Area Map in Exhibit A shows that, as of 2018, approximately 48% of the City of Glendale falls within Tier 2 and 14% falls within Tier 3. GWP intends to prioritize its efforts to mitigate wildfire hazards within these areas, which cover nearly 62% of the City’s area.

GWP and the Glendale Fire Department, working in concert, significantly reduce the wildfire risk imposed by hazardous vegetation:
 GWP’s aggressive, City-wide tree-trimming program, consistent with GO 95, reduces the likelihood of trees coming in contact with live transmission and distribution wires.  The City of Glendale’s Vegetation Management Program (VMP) reduces the intensity and rate of spread of a wildfire near buildings, reducing the risk that nearby buildings will be ignited. The majority of GWP’s electrical assets reside within 100 feet of structures on private property (where property owners are required to manage vegetation), so only

0.47% of the City’s Tier 2 and Tier 3 land area contains GWP electrical assets that require additional mitigation to reduce the risk of igniting a spreading wildfire; this is compared to the nearly 62% of the City’s area that is within the Tier 2 and Tier 3 zones.

By applying this risk-based approach of focusing wildfire mitigation resources on GWP’s overhead resources in
unmitigated areas, only 0.47% of the City of Glendale contains GWP assets that require additional mitigation.

By applying prudent vegetation management programs, GWP has decreased the City of Glendale’s wildfire exposure from 62% of its land area to 0.47%, a 99.5% decrease; this reduction in scope provides clear guidance on the remaining areas requiring additional wildfire mitigation. Figure 3 summarizes the impact of the existing mitigating measures, and Figure 4 graphically illustrates the level of mitigation currently in place. GWP intends to focus its added wildfire mitigation efforts and resources on mitigating the remaining electrical assets in these Tier 2 and Tier 3 zones.

15 City of Glendale’s High Fire Hazard Area map, https://www.glendaleca.gov/home/showdocument?id=50019 118 of 1332
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Figure 3. GWP Assets Currently Mitigated vs. Requiring Additional Mitigation Total Assets
Liable Assets Requiring
Additional Mitigation
Tier 1 Tier 2 Tier 3 Citywide Tier 1 Tier 2 Tier 3 Citywide Reduction Requires Additional Mitigation Overhead T+D Lines
(miles) 206.2 60.6 15.6 282.4 - 9.6 3.4 13.0 95.4% 4.6% Poles / Towers 11,303 2,899 703 14,905 - 185 60 245 98.4% 1.6% Transformers 3,528 673 165 4,366 - 23 3 26 99.4% 0.6%
Pole Switches 523 108 16 647 - 10 1 11 98.3% 1.7%
Pole Disconnects / Fuses 1,098 232 49 1379 - 7 5 12 99.1% 0.9% Reclosers 28 12 3 43.0 - 1 0 1 97.7% 2.3%
Area Coverage 38% 48% 14% 100% - 0.29% 0.18% 0.47%* 99.5% 0.5% Electric Meters 77,524 10,889 1,945 90,358 - 5 1 6 100.0% 0% Structures / Buildings 44,469 11,622 2,248 58,339 - 0 0 0 100.0% 0% Note: Some values are rounded to conserve space on the page * Refer to page 8 of report, Methodology for calculating high-wildfire danger areas in the City of Glendale 119 of 1332
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Figure 4. GWP Assets Currently Mitigated vs. Requiring Additional Mitigation 120 of 1332
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L. Enterprise‐Wide Risks
This Plan discusses mitigating steps and measured intended to “protect City customers, employees, and assets against the potential dangers and costs of damage incurred as a result of wildfires inadvertently initiated by GWP electrical assets and equipment.”16 These dangers and

16 See
Definitions
Catastrophic Fire See also Wildfire. A wildland or wildland urban interface fire with a fast moving front, extending over a large area (300+ acres) and/or highly destructive to lives, property or natural resources.

Hazardous Vegetation Refuse, grass, weeds, shrubs, trees, or other vegetation which are in such condition and location, or by the unique characteristics of a species, as to provide a ready fuel supply to augment the spread or intensity of a fire.

POU Publicly-Owned Utilities are subject to local public control and regulation. POUs are organized in various forms including municipal districts, city departments, irrigation districts, or rural cooperatives. Municipal districts may include territories outside city limits or may not even serve the entire city. Cooperatives are owned by the customers they serve usually in rural areas. There are more than 40 POUs in the state that account for approximately a quarter of electricity supply in California. Most POUs are smaller than IOUs in the electricity sales and the number of customer accounts.

Red Flag Warning The National Weather Service issues Red Flag Warnings to alert fire departments of the onset, or possible onset, of critical weather and dry conditions that could lead to rapid or dramatic increases in wildfire activity.

Wildfire See also Catastrophic Fire. Any free-burning vegetative fire that initiates from an unplanned ignition, whether natural or humancaused, where the management objective is full suppression. GWP considers both ignition and spread as required elements of a Wildfire.

VMP The City of Glendale’s Vegetation Management Program was developed to ensure there is adequate defensible space in the wildland-urban interface areas between the open space and homes in its hillside and canyon communities. Activities include annual inspections and review/permitting of landscape and fuel modification plans for properties in the High Fire Hazard Area. 121 of 1332
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costs also apply to functions and departments other than the GWP electrical division, including the GWP Water Division, Glendale Information Services, Glendale Police, and Glendale Fire.

The primary impacts of a wildfire are the potential for preemptive de-energization of one or more feeders and evacuation of high-danger areas during an active wildfire.

GWP – Water Division
GWP’s Water Division serves over 200,000 residents through 34,000 service connections to residential units and businesses and is an essential partner in public safety by ensuring sufficient water supply to the City of Glendale’s over 3,000 fire hydrants. In order to provide this service, water needs to be pumped from the various points of delivery to the end users.

Due to the topography of the City of Glendale, water is delivered by gravity to the “downtown” area of the City and pumped from this elevation up to the canyons and hills and to the northern elevations of the City. Specifically, the hydraulic elevation, or grade, of the City’s downtown is 724 feet and the highest water service elevation is at 2,483 feet, with several elevations in between. These areas primarily rely upon water storage tanks, which can supply a few hours of water for firefighting purposes to extinguish single structure fires as originally planned and designed when these neighborhoods were developed.

Many of these areas are in what could be called “native brush/urban” interfaces; reliable power to the water facilities can be restricted by wildfires or by proactive de-energization. Since the City has historically had a reliable, local source of generation at the Grayson Power Plant, the water system has not been required to install permanent back-up generation at its facilities. If electrical service to GWP’s pump stations were unavailable for more than a few hours, GWP would be unable to provide additional water to an area where a large brush fire could be occurring. It is estimated that the planning, design, and installation of permanent on-site generation to power critical water facilities would cost around $10 million; on-going maintenance and operations would be an added annual budgeted expense.

Glendale Information Services
Among its myriad functions, the Information Services Department (ISD) maintains the Citywide radio communications system. Each radio site has unique characteristics and a different degree of resiliency against wildfires and loss of GWP power, depending upon the location and the degree of load on the radio system (more transmitters or more microwave radio links mean a greater power requirement). Each site has a backup battery plant capable of running the entire radio site and, with one exception, has an on-site generator with automatic start and an automatic transfer switch. An additional generator has been budgeted for fiscal year 2019-2020, and there are plans to increase some battery capacity in fiscal year 2019-2020.

Overview, page 1.
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The radio system can run for several days without recharging the batteries (i.e., no generator).

ISD has telemetry to report the loss of primary (GWP) power and the status of the generator (running or not), and they are aware of the GWP circuits that feed each site. For those sites not supplied by GWP, they have relationships for information sharing with the site owner and/or other tenants to make each other aware of planned and unplanned outages, as well as site access issues. Therefore, loss of GWP power would not have a significant impact unless the outage were to last for several days; resiliency against wildfires would be dependent upon the intensity and proximity of the wildfire, as physical access would nominally not be required to ensure uninterrupted operation.

The radio system “Master Site” is located near downtown Glendale and ISD also maintains a large battery plant, a fixed generator, and a manual transfer switch with terminals appropriate to connect to any suitable generator there.

During past power outages impacting these radio sites, ISD has recommended that GWP prioritize power restoration to GWP customers since ISD can ensure continued operation for several days without GWP power.

Glendale Police Department
Wildfires and power outages, planned and unplanned, impact the Glendale Police Department (GPD) directly (“First-Order Impacts”), other City services with Police effects (“Second-Order Impacts”), and the community in general (“Third-Order Impacts”).

First Order Impacts:

1. Diesel Backup. GPD has a 13,500-gallon diesel fuel tank, which provides no more than 95 hours of run time if the tank is full when an extended power outage begins. Typically, these tanks are not kept full and the tank volume fluctuates.

2. Loss of Data Center. GPD’s data center is not backed up outside of the City. As a result, evacuation due to wildfires or a long-term power loss that extends beyond the diesel backup means an inability to access local criminal justice records until the evacuation is lifted or power is restored. These records can include information supporting arrest warrants, involving active investigations, or related to critical missing persons – this accounts for all records-related functions.

3. Access to Fuel for Vehicles. GPD’s automotive fuel supplies require power to pump.

Thus a loss of power beyond their diesel support means the fleet is drastically limited.

They do not have a tanking capacity so would need to execute an emergency contract for fuel services in an area unaffected by power outages, or secure an emergency tanker from another source. The Los Angeles (LA) County Sheriff does not have an emergency tanker, so they would be forced to wait for a tanker from the California Governor’s Office of Emergency Services (Cal OES), or they would drive somewhere to purchase fuel commercially.

Second Order Impacts:
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1. Citywide Fuel for Vehicles. The City as a whole has access to 115,000 gallons of tanked diesel fuels and a limited capacity to support moving fuel supplies from site to site. This tanked fuel would have to support all City operations. In all likelihood, mission-critical activities like Fire, Police, GWP, and Public Works would be given nearly equal priority in these supplies in the event of evacuation or loss of GWP power.

If the fuel is unreachable due to evacuations or wildfire, the capacity of this fuel is further restricted.

2. Police Radio Towers. Police radio towers use an uninterruptable power supply (UPS) consisting of batteries and generator backup.

3. Emergency 911 Calls. If the 911 system fails at the Glendale Police building or the building is evacuated due to wildfires, calls roll over to Verdugo Fire. Depending on the location, extent, and duration of a power outage or wildfire, both centers could go down or become unreachable. Neighboring agency facilities have insufficient desk space to accommodate rolling calls to them, even if GPD sent personnel.

4. Internet. Citywide data connectivity to the Internet, including GPD access, requires GWP power. If the City’s primary data center goes down, GPD loses its Internet connectivity to the outside world.

5. Prisoner Impacts. With an extended loss of GWP power, GPD would experience hindered water deliveries to the police building. They have limited supplies of drinking water, and dealing with wastewater / sewage would become an issue. With a loss of power to the police building or an evacuation, the prisoner population would need to be transported offsite and GPD could no longer hold or book arrestees locally.

Third Order Impacts:

1. Streetlights. Extended loss of power to the streetlights would increase traffic collisions and dramatically snarl traffic, especially if coupled with a localized evacuation. GPD does not have sufficient staff to manually run traffic control, even at the City’s major intersections.

2. Gas Stations. Extended loss of power to area gas stations would limit local fuel supplies, even to the extent that some residents would enter emergency situations because they are stranded. For example, kids at school may need to be picked up, or people requiring medical care may need transportation.

3. Hospitals. Evacuation or extended loss of power to area hospitals, if closure was forced, would result in patients being sent to distant facilities. Currently the limited ambulance capacity would be strained by long-range transports, impacting both GPD and GFD.

4. Grocery Stores. Extended loss of power or a mass evacuation would impact grocery stores. Reductions in food supply would impact the most vulnerable. Many of the City’s residents have limited transport ability (primarily, the elderly) who are unable to walk to the corner store for food and supplies.

5. Uninhabitable Areas. Extended loss of power could create whole neighborhoods that are not serviced by GWP – first power, then water. Eventually, these neighborhoods become uninhabitable. Based upon observations after wildfires, situations like this require increased services on the order of 300% to 500%. 124 of 1332
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6. Cellular Services. The area cellular telephone systems rely upon GWP power and have a limited battery backup. Once the battery backup fails, the cellular network breaks down and citizens will be limited in their ability to care for themselves or request aid.

Glendale Fire Department
Wildfires and power outages, planned and unplanned, directly impact the Glendale Fire Department (GFD). However, the GFD has mitigating measures in place to ensure continued operations.

1. Backup Generators: GFD has diesel backup power generators at all GFD fire stations.

There is sufficient fuel, when full, for 90 to 560 hours of emergency power generation at each station, depending on the size of the generator at the station.

2. Verdugo Dispatch: Dispatch has a UPS (Uninterruptable Power Supply) with a manual transfer switch to accommodate multiple electric feeds. On a full charge, the backup batteries can run dispatch operations for 10 hours. After 10 hours, dispatch will rely on diesel backup generators at Fire Station 21.
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M. Restoration
GWP restores power after a wildfire or preemptive de-energization in a similar manner, ensuring the assets are in a safe condition prior to re-energization.

GWP maintains a list of reclosers that are disabled in the event of a Red Flag Warning or as determined necessary by the Power System Operators based upon system conditions. These devices are disabled during periods of extreme wildfire danger to minimize the likelihood of inadvertently sparking a fire upon automatic re-energization. Upon restoration, the reclosers will be re-enabled to perform normally.

GWP maintains a list of transmission and distribution lines that must be manually patrolled prior to re-energization, in the event the lines were automatically (e.g., via relay action) or manually (through Power System Operator action) de-energized. System Dispatch notifies GWP staff that the lines are being patrolled in anticipation of re-energization. During these patrols, GWP personnel ensure that structures and equipment are not damaged – e.g., poles are upright, conductors are attached, transformers are in place, there are no trees or other vegetation in contact with overhead conductors, etc.

During these patrols, if equipment or assets are found in a suboptimal condition, GWP personnel will coordinate to repair the equipment and restore service. To facilitate repairs, GWP maintains a minimum level of spare distribution transformers, conduit, cables and conductors, other equipment, and associated parts in its warehouse. When minimum thresholds are reached, the warehouse automatically orders a pre-determined number of units to restore warehouse stock in anticipation of the next emergency.

In the event GWP lacks the personnel, equipment, or parts to rapidly restore service, it can leverage mutual assistance and mutual aid programs with neighboring utilities. In these cases, neighboring utilities can quickly offer personnel, equipment, and parts to safely and quickly restore service to customers.

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N. Plan Maintenance and Inspection Effectiveness
This Plan is intended to be a “living document,” providing guidance to GWP on funding and operational priorities, yet with sufficient flexibility to be updated based upon new data and feedback from those responsible for its implementation.

As described in D. Metrics and E. Metrics Feedback, GWP’s metrics are intended to measure the effectiveness of this Plan. As the metrics are collected and analyzed, the Plan’s effectiveness will be evaluated and, as necessary, the Plan will be modified in response to that feedback. The Wildfire Mitigation Plan Committee will meet quarterly, or as needed, to review the Plan metrics and compare against operational performance – specifically, the Committee will assess each metric and, with the benefit of hindsight and added experience, determine the metric’s effectiveness. The Plan will be reviewed annually and circulated through GWP management, City of Glendale management, and the City of Glendale’s City Council for review and approval.

This review process will include making updates to the Plan to correct any Plan deficiencies.

As discussed in C. Preventative Strategies and Programs, Operations & Maintenance (O&M) Efforts, GWP will contract with an engineering firm to conduct a complete system inspection of all poles, vaults, and associated/attached equipment. GWP staff will oversee these inspections and will assign qualified personnel to monitor and audit the inspections to ensure that they are conducted in a consistent and thorough manner. As changes to the process are required, GWP staff will be empowered to initiate those changes with the contracted inspectors. Once completed, this set of system inspections will establish a condition baseline. GWP will then use internal staff to launch an on-going inspection program, using the contractor inspection plan as a basis, to ensure system assets continue to be monitored and inspected on a regular basis.

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Exhibit A. City of Glendale Fire Threat Map
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Exhibit B. Vegetation Management Program (VMP)
The two-page VMP brochure below was up-to-date as of the date of this Plan. For the latest version, please see https://www.glendaleca.gov/government/departments/fire-department/fireprevention-environmental-management/vegetation-management-and-weed-abatement. (Link does not work, need to repair this)

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Exhibit B. Vegetation Management Program (VMP), continued 130 of 1332
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Version 1.0
November 27, 2019
EXHIBIT 2
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Table of Contents
Document Information .................................................................................................................... 1 Change Management ...................................................................................................................... 2 Executive Summary ........................................................................................................................ 3 Definitions....................................................................................................................................... 5 Overview ......................................................................................................................................... 6 Legislative and Regulatory Context............................................................................................ 6 Compliance ................................................................................................................................. 6 Plan Structure .............................................................................................................................. 7 A. Stakeholders ............................................................................................................................ 8 City Council ................................................................................................................................ 8 City Manager .............................................................................................................................. 8 General Manager ......................................................................................................................... 8 Chief Assistant General Manager ............................................................................................... 8 Electrical Services Administrator ............................................................................................... 9 Electrical Superintendent ............................................................................................................ 9 Deputy General Manager – Power Management ........................................................................ 9 GWP Legislative Analyst ......................................................................................................... 10 Public Benefits Charge Marketing Manager............................................................................. 10 Independent Third-Party Evaluator........................................................................................... 10 Wildfire Mitigation Committee ................................................................................................ 10 Other Staffing Impacts .............................................................................................................. 11 B. Objectives .............................................................................................................................. 12 C. Preventative Strategies and Programs ................................................................................... 13 Capital Projects ......................................................................................................................... 13 Operations & Maintenance (O&M) Efforts .............................................................................. 15 D. Metrics ................................................................................................................................... 17 E. Metrics Feedback .................................................................................................................. 18 F. Operational Practices ............................................................................................................. 19 Citywide .................................................................................................................................... 19 GWP .......................................................................................................................................... 19 Energy Supply and Procurement Contingencies................................................................... 21 G. Customer Outreach ................................................................................................................ 23 132 of 1332
Prevention and Strategy ............................................................................................................ 23 De-Energization (Public Safety Shutoff Event)........................................................................ 23 H. Vegetation Management........................................................................................................ 25 I. System Inspections................................................................................................................ 26 J. Wildfire Risks and Drivers.................................................................................................... 27 Figure 1. California Wildfires Attributed to Electric Utilities (2012-2016)............................ 28 Figure 2. GWP Equipment Failure (2009 – 2018)................................................................... 29 K. Wildfire Zones....................................................................................................................... 30 Figure 3. GWP Assets Currently Mitigated vs. Requiring Additional Mitigation .................. 31 Figure 4. GWP Assets Currently Mitigated vs. Requiring Additional Mitigation .................. 32 L. Enterprise-Wide Risks........................................................................................................... 33 GWP – Water Division ............................................................................................................. 33 Glendale Information Services ................................................................................................. 33 Glendale Police Department ..................................................................................................... 34 Glendale Fire Department......................................................................................................... 36 M. Restoration............................................................................................................................. 37 N. Plan Maintenance and Inspection Effectiveness ................................................................... 38 Exhibit A. City of Glendale Fire Threat Map .............................................................................. 39 Exhibit B. Vegetation Management Program (VMP).................................................................. 40 Exhibit C. Third-Party Independent Assessment......................................................................... 42 133 of 1332
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Change Management
Version Description of Change Change Initiator Date
0 Initial version Darrell Hahn 01/15/2019

0.1 Includes Dan Scorza comments;
language from Water, GPD, ISD;
addition of Committee; add Draft
watermark; add Executive Summary
Darrell Hahn 02/20/2019

0.2 Incorporate feedback from March
27, 2019 review meeting, April 25,
2019 meeting with Jeremy Cawn,
emailed feedback from Committee,
Gordon Arnold updates for ISD
Darrell Hahn 05/30/2019
07/03/2019
10/02/2019
10/18/2019

0.3 Incorporate feedback from Navigant,
Atineh (public outreach)
Darrell Hahn 11/05/2019

0.4 Updates for VMP, incorporate
feedback from Navigant
Darrell Hahn 11/20/2019

1.0 Updates to add Navigant report and
minor changes per Navigant; accept
all changes and finalize report
Darrell Hahn 11/27/2019
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Executive Summary
The City of Glendale and the Glendale Water and Power (GWP) Department recognize that the potential loss of property and human life posed by wildfires is a growing concern. On September 21, 2018, the state of California passed Senate Bill 901 (SB 901) to provide guidance to electrical utilities in mitigating the risk of wildfires ignited by the utilities’ electrical assets, and to mandate electric utilities develop a plan to mitigate against wildfires.

GWP’s Wildfire Mitigation Plan (Plan) details its two-pronged approach to mitigate wildfires, in which a “wildfire” requires two elements: ignition and spread.

WILDFIRE = IGNITION x SPREAD
If only one of these two elements is present, a wildfire does not result. Both ignition (a spark or other source of the initial fire) and spread (the fire is free-burning) must be present in order for a wildfire to occur.

GWP’s wildfire mitigation efforts focus on 1) limiting the likelihood of ignition of localized fires from its assets and equipment, and 2) limiting the spread of localized fires into a wildfire. It is impossible to eliminate wildfires, but by reducing the likelihood of igniting fires and by containing any fires that do start, GWP’s approach can significantly mitigate the risk of igniting and spreading wildfires while complying with SB 901 and other, related mandates.

To minimize the likelihood of ignition, GWP has adopted a risk-based methodology to prioritize mitigation of electrical assets that could ignite a wildfire in high-wildfire danger service areas of the City of Glendale:

1. Identify the areas of the City of Glendale that are at highest risk of igniting and spreading wildfires.
a. GWP has elected to use Cal Fire’s Fire Threat maps, which show that approximately 62% of the City’s total area is at an elevated risk of wildfires. The Glendale Fire Department has conducted its own wildfire risk assessment that validates the Cal Fire Threat maps.
b. Of the areas identified on these Fire Threat maps that are at an elevated risk of wildfires (namely, Tier 2 and Tier 3 zones), eliminate all areas where GWP has no electrical assets that could potentially ignite a wildfire. Where there are no GWP electrical assets, no GWP-initiated ignition is possible and no further wildfire mitigation is prioritized at this time.
c. Of the areas that remain, eliminate the areas where electrical assets reside within 100 feet of a private structure. The City of Glendale’s Fire Department’s robust Vegetation Management Program (VMP) requires homeowners to clear or manage hazardous vegetation within 100 feet of structures, reducing the intensity 136 of 1332
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and rate of spread of wildfires. Where the VMP limits the rate and intensity of spread, no further wildfire mitigation is currently proposed. d. By applying this methodology, GWP has developed a distilled map of the locations of GWP electrical assets requiring further mitigation. The land area under these electrical assets comprises approximately 0.47% of the City’s total area. This map will provide guidance to prioritize wildfire mitigation efforts.

2. Determine the appropriate mitigating effort(s) at each of these remaining assets to reduce the risk of igniting or spreading wildfires, which may include one or more of the following potential solutions:
a. Enhanced vegetation management;
b. Expanded asset inspections;
c. Fast-acting automatic protection schemes;
d. Use of non-wood poles;
e. Wider spacing on crossarms;
f. Stronger, composite materials on cross arms;
g. Conductor-spacing devices to minimize the likelihood of wire slapping; h. Insulated “tree wire”;
i. 24/7 monitoring of weather station data and HD cameras; j. Move overhead conductors and assets underground;
k. Modify recloser settings during high-risk periods to minimize the likelihood of inadvertently reclosing in a high-wildfire risk area;
l. Proactive de-energization during high-wildfire risk periods.

The specific mitigating measure will depend upon the specific situation. GWP staff will evaluate each GWP asset (or logical group of assets) requiring further mitigation and evaluate all solutions based upon criteria like up-front and life-cycle costs, effectiveness in reducing risk, longevity, impact to reliability and serviceability, and alignment with long-term utility and City goals and priorities.

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Definitions
Catastrophic Fire See also Wildfire. A wildland or wildland urban interface fire with a fast moving front, extending over a large area (300+ acres) and/or highly destructive to lives, property or natural resources.1 Hazardous Vegetation Refuse, grass, weeds, shrubs, trees, or other vegetation which are in such condition and location, or by the unique characteristics of a species, as to provide a ready fuel supply to augment the spread or intensity of a fire.2
POU Publicly-Owned Utilities are subject to local public control and regulation. POUs are organized in various forms including municipal districts, city departments, irrigation districts, or rural cooperatives.

Municipal districts may include territories outside city limits or may not even serve the entire city. Cooperatives are owned by the customers they serve usually in rural areas. There are more than 40 POUs in the state that account for approximately a quarter of electricity supply in California. Most POUs are smaller than IOUs in the electricity sales and the number of customer accounts.3 Red Flag Warning The National Weather Service issues Red Flag Warnings to alert fire departments of the onset, or possible onset, of critical weather and dry conditions that could lead to rapid or dramatic increases in wildfire activity.4
Wildfire See also Catastrophic Fire. Any free-burning vegetative fire that initiates from an unplanned ignition, whether natural or humancaused, where the management objective is full suppression.5 GWP
considers both ignition and spread as required elements of a Wildfire.

VMP The City of Glendale’s Vegetation Management Program was developed to ensure there is adequate defensible space in the wildlandurban interface areas between the open space and homes in its hillside and canyon communities. Activities include annual inspections and review/permitting of landscape and fuel modification plans for properties in the High Fire Hazard Area.6
1 California Office of Emergency Services. https://www.caloes.ca.gov/FireRescueSite/Documents/20040405-BRCFinal%20Report%20-%20Part%205%20of%205.pdf 2 Glendale Building and Safety Code (Sec. 4906.1.2). https://www.glendaleca.gov/home/showdocument?id=35639 3 California Energy Commission. https://ww2.energy.ca.gov/pou_reporting/background/difference_pou_iou.html 4 California Department of Forestry and Fire Protection. https://www.fire.ca.gov/programs/communications/redflag-warnings-fire-weather-watches/ 5 California State Hazard Mitigation Plan. https://www.caloes.ca.gov/HazardMitigationSite/Documents/011- 2018%20SHMP_FINAL_Ch%208.pdf
6 City of Glendale Fire Department. https://www.glendaleca.gov/government/departments/fire-department/fireprevention-environmental-management/vegetation-management-and-bush-abatement 138 of 1332
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Overview
The City of Glendale’s Water & Power department (GWP) has developed this wildfire mitigation plan (Plan) to protect City customers, employees, and assets against the potential dangers and costs of damage incurred as a result of wildfires inadvertently ignited by GWP electrical assets or equipment. As requirements change and condition reassessments are performed, this Plan will be updated to fully comply with updated needs.

Legislative and Regulatory Context
Senate Bill (SB) 1028, which passed into law in 2016, SB 901, which passed into law in 2018, and Assembly Bill (AB) 1054, which passed into law in 2019, intend to strengthen wildfire mitigation through oversight of public utilities under the jurisdiction of the California Public Utilities Commission (CPUC). Although the City of Glendale does not fall under the authority of the CPUC, it is likely that the requirements proposed by these Senate bills will eventually apply to the City.
 Per SB 901, all Publicly-Owned Utilities (POUs) are required to adopt a Wildfire Mitigation Plan (WMP), which shall be reviewed by an independent third-party evaluator.
 Per Assembly Bill (AB) 2911, GWP may access property as necessary, regardless of land ownership or express permission, to prune trees to maintain clearances pursuant to Section 4293 of CA Public Resources Code.
 Per AB 1054, POUs must annually submit a WMP to the California Wildfire Safety Advisory Board, which will review the Plan and provide recommendations on mitigating wildfire risk.

This document outlines the City’s approach to comply with state law, as well as Public Utilities Code (PUC) section 8387 for POUs to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter.

In addition, the CPUC has published several General Orders (GOs) for overhead line design, construction, maintenance, and inspections, the application of which is intended to ensure adequate electrical service and to secure safety to persons engaged in the construction, maintenance, operation, or use of overhead lines and to the public in general. GWP shall meet or exceed the recommendations and requirements within these GOs, including GO 95 and GO 165.

Compliance
The GWP General Manager or his delegate shall support and administer this Plan to include monitoring and auditing the implementation of the Plan. The Plan shall be updated, reviewed, and approved by the General Manager of GWP on an annual basis, or as required by law. This periodic review shall ensure that the Plan is updated to comply with all state regulations and City regulations and requirements. The General Manager may elect to summarize and review the Plan with the City Manager and/or present updates to the GWP Commission and/or City Council to obtain required approvals.
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Plan Structure
As prescribed by the Plan, GWP staff shall construct, maintain, and operate its electrical system assets to minimize the likelihood of catastrophic wildfires posed by the electrical system and equipment. The Plan is comprised of the following elements:

A. Stakeholders. List those City personnel and contractors who are responsible for maintaining, updating, approving, and executing this Plan.

B. Objectives. Frame the Plan’s objectives and the risk-based approach. See Section J for additional details on the approach.

C. Preventative Strategies and Programs. To accomplish these Objectives, GWP shall pursue the following preventative strategies and programs.  Capital Projects. GWP staff shall tailor its resource plans to upgrade, enhance, and reinforce its electrical infrastructure.
 Operations & Maintenance (O&M) Efforts. Staff shall also initiate contracts to address on-going, non-capital priorities, including vegetation management, system inspections, and maintenance and support of this Plan.  Operational Practices. GWP shall continue to de-energize transmission lines and distribution feeders, disable reclosers, and take any other operational steps necessary to ensure public safety during high-risk scenarios.

D. Metrics. To ensure the protocols and steps taken in this Plan are effective, GWP shall establish metrics that measure and quantify the elements of this Plan.

E. Metrics Feedback. GWP shall evaluate the Plan’s performance and adjust this Plan to ensure these goals are achieved.

F. Operational Practices. Operational practices shall aim to mitigate the risk of causing catastrophic wildfires.

G. Customer Outreach. GWP shall develop a process that ensures customers are informed and aware of the potential for emergency power cutoffs.

H. Vegetation Management. Tree trimming and related mitigating actions are intended to prevent inadvertent vegetation contacts to conductors or other equipment and to minimize the spread of localized fires.

I. System Inspections. Periodic and on-going inspections of GWP equipment and infrastructure helps identify failing equipment that can lead to fire ignition.

J. Wildfire Risks and Drivers. Describe wildfire risks to the electric utility and drivers of those risks.

K. Wildfire Zones. GWP has leveraged the tiered zones developed and mapped by the California Department of Forestry and Fire Protection (Cal Fire) to identify electric utility dangers that have historically caused the most wildfire damage, as measured in acres.

L. Enterprise-Wide Risks. Wildfires pose a risk not only to the energy delivery function of the electric utility, but also to the energy supply function, the water utility, and to various City functions, including Police, Fire, and Public Works.

M. Restoration. Continuing its current practice, in the event of customer outages, GWP shall restore customers as safely and as quickly as possible. 140 of 1332
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A. Stakeholders
This Plan is subject to direct oversight by the City of Glendale City Council, it is prioritized at the direction of the General Manager, and it is maintained, updated, and implemented by GWP personnel.

City Council
As the governing board overseeing GWP’s operation, Glendale’s elected, 5-member City Council approves funding and directs the City Manager, or her designee, to implement the key elements of this Plan. SB 901 requires the governing board (i.e., the Glendale City Council) to determine whether any portion of the geographical area where the utility’s overhead electrical lines and equipment are located has a significant risk of catastrophic wildfire resulting from those electrical lines and equipment. If so, GWP must, at an interval determined by City Council, present to City Council for approval those wildfire mitigation measures the utility intends to undertake to minimize the risk of its overhead electrical lines and equipment causing a catastrophic wildfire.

City Manager
The City Manager serves as the chief executive overseeing City-wide operations, including GWP, Fire, Police, Public Works, Parks, Libraries, and other departments. The City Manager delegates oversight and tactical implementation of this Plan to the General Manager of GWP, and maintains responsibility for promoting City-wide resources to implement and support this Plan as approved by City Council.

General Manager
The GWP General Manager maintains responsibility for, and provides management commitment to, the execution of this Plan, including coordination with other department heads, with tactical and day-to-day implementation responsibilities delegated to the roles below. The General Manager shall support the Plan’s implementation as developed by GWP management and staff.

Chief Assistant General Manager
The GWP Electric division shall:
 Facilitate coordination between the General Manager and other GWP Electric functions.  Coordinate activities between Electric Engineering and Electric Construction and Operations sections.
 Coordinate directly with the Glendale Fire Department and other City Departments, as necessary, during emergency situations, including during activation of the City’s Emergency Operations Center (EOC) and in implementation of the Citywide Emergency Response Plans.
 Justify and request sufficient funding to support this Plan.  Commit management support for the Plan.
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Electrical Services Administrator
The GWP Electric Engineering section shall:
 Hold primary responsibility for maintenance of this Plan, which includes the periodic review and substantive updates. Make appropriate updates to this Plan as Cal Fire modifies the zone boundaries or makes other fundamental changes that impact this Plan.  Coordinate with Electric Construction and Operations to provide input to the capital and O&M budgeting process in support of this Plan, including capital funds to fortify infrastructure and O&M funds for inspections and vegetation management.  Track GWP assets within the physical boundaries of the Cal Fire zones and their respective mitigation solution(s), as applicable.
 Design and engineer enhancements to GWP equipment and infrastructure with the intent of preventing and mitigating the start and spread of wildfires by GWP assets.  Coordinate with Dispatch to develop and document specific operational practices to be implemented during pre-determined “high wildfire danger” periods.  Develop switching procedures and other mitigating steps on an operational basis with the aim of keeping customers energized.
 Delegate implementation of these responsibilities as appropriate.

Electrical Superintendent
The GWP Electric Construction and Operations section shall:
 Coordinate vegetation management activities in accordance with this Plan and California regulatory requirements, including oversight of contractors and the vegetation management budget.
 Coordinate with Electric Engineering to provide input to the capital and O&M budgeting process in support of this Plan, including capital funds to fortify infrastructure and O&M funds for inspections and vegetation management.
 Implement the infrastructure upgrades and enhancements as engineered by Electric Engineering in support of this Plan.
 Delegate implementation of these responsibilities as appropriate.

Deputy General Manager – Power Management
The GWP Power Marketing and Dispatch sections shall:
 Coordinate and procure replacement energy in response to planned and unplanned outages of the critical transmission corridors that provide up to approximately 200 MW of incoming energy to the City of Glendale to meet load.  Declare and initiate rolling blackouts to customers as a preemptive action to minimize the likelihood of sparking wildfires, or as a response to the loss of energy supply that results in an imbalance between energy supply and load.
 Coordinate with Electric Engineering to develop and document specific operational practices to be implemented during pre-determined “high wildfire danger” periods.  Delegate implementation of these responsibilities as appropriate. 142 of 1332
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GWP Legislative Analyst
The function of the GWP Legislative Analyst can be filled at any level and shall:
 Monitor legislative developments and requirements at the local, state, and federal level.  Communicate these requirements to GWP Stakeholders and the Wildfire Mitigation Committee.
 Facilitate coordination among City department representatives in the support and implementation of this Plan.

Public Benefits Charge Marketing Manager
The Marketing, Communications, and Outreach office of GWP shall:
 Execute education and outreach on wildfire prevention and strategy.  Execute communication and collaboration with customers.  Coordinate all outgoing alerts and messages to residential and business customers.  Develop and broadcast messages as necessary via social media, the City’s website, and the Reverse 911 calling system.
 Conduct media outreach.
 Coordinate messaging with GWP employees.
 Coordinate with GWP’s Customer Service Call Center.
 Coordinate with the City’s Public Information Office (PIO), Glendale Police Department PIO, and Glendale Fire Department PIO.
 Maintain a website devoted to wildfire and tree safety and public safety shut offs.  Develop, distribute, and maintain all collateral items related to wildfire and tree safety and public safety shut offs.

Independent Third-Party Evaluator
As mandated by SB 901, this Plan shall be reviewed by an approved, independent, third-party evaluator to review and assess the comprehensiveness of, and GWP’s compliance with, this Plan.

The evaluator will also conduct a safety culture assessment of GWP. GWP shall engage the independent contractor annually, or as required by law, once the list of approved, qualified evaluators is released by the Office of Planning and Research’s Commission on Catastrophic Wildfire Cost and Recovery.

The specific requirements for the independent third-party evaluator are mandated by SB-901 and are not repeated here.

Until this official list of evaluators is provided, GWP shall contract with industry experts to serve this function to comply with the spirit of this requirement.

Wildfire Mitigation Committee
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risk-based approach, and review and update this Plan in response to the Plan’s performance and regulatory updates.

Attendees at these meetings may vary; representatives, or their delegates, from the following areas comprise the core of the cross-functional Committee:
 GWP Electric Engineering
 GWP Legislative Analyst
 GWP Electric Operations & Construction
 GWP System Dispatch
 GWP Mapping & Records
 GWP Marketing & Communications
 GWP Water
 City of Glendale Fire Department
 City of Glendale Legal Department
 City of Glendale Public Works Maintenance Services (Forestry) Other Staffing Impacts
GWP staff acknowledge staffing deficiencies where additional, permanent (or long-term contracted7) staff is necessary to implement and maintain the elements of this Plan.

The staffing deficiencies reflect permanent increases in workload, including:
 Increased oversight of crews responsible for clearing trees and hazardous vegetation.

There are currently two FTEs allocated to monitoring, overseeing, and directing contracted tree-trimming crews. Additional staff time is required to accommodate the increased level of tree-trimming activities and the added responsibility of clearing hazardous vegetation throughout Tier 2 and Tier 3 zones.  Additional engineering resources to investigate, detail, engineer, and design the replacement of equipment consistent with this Plan. Replacement of overhead conductors, splices, transformers, capacitor banks, and other equipment will require engineering expertise above and beyond the current workload, as the existing assets would remain in use until replaced during life-cycle replacement.  Additional field and real-time personnel will be needed to implement, maintain, and use the new equipment, products, and solutions that are implemented as mitigating measures.

These crews are already fully subscribed and lack the capacity for permanent increases in work throughput.
 Maintaining, troubleshooting, and monitoring real-time weather or fire-detection equipment and data and systems.

7 Contracted resources may be utilized to supplement GWP efforts – for example, to identify hazardous vegetation clearing needs.
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B. Objectives
The primary goal of this Plan is to establish a framework to:

Engineer, construct, maintain, and operate
the GWP electric transmission and distribution system
in a manner intended to
minimize the risk of catastrophic wildfire
caused by electrical lines and equipment.

Secondary objectives include:
 Improving the resiliency of GWP’s energy delivery infrastructure. GWP aims to continually assess new industry practices and technologies designed to reduce the likelihood of a disruption in service and improve the restoration of service.  Measuring the effectiveness of the mitigating measures described in the Plan. Where a particular action, program, or protocol is determined to be unnecessary or ineffective, GWP will aim to assess whether a modification or replacement is merited. This Plan will also help determine whether more cost-effective measures could produce the same, or better, results.
 Complying with all local, state, and federal regulations related to wildfire mitigation. 145 of 1332
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C. Preventative Strategies and Programs
GWP recognizes and acknowledges the impact of dynamic climate change in California. Direct impacts include altered weather patterns, extended summers, and dryer seasons that increase the risk of uncontrolled wildfires, especially during windy periods (e.g., Santa Ana winds).

California wildfires have been getting more intense, more destructive, and more deadly in recent years, where 2018 was the deadliest and most destructive wildfire season in California on record. 14 of the 20 largest wildfires since 1932 have occurred in the last 20 years: the size, number, and devastating impacts of wildfires are expected to continue to increase. In developing and implementing this Plan in light of these facts, GWP intends to use proven technology, work practices, and programs to enhance the performance and safety of its equipment and infrastructure to minimize the risk of causing or spreading wildfires. To accomplish this, GWP shall prioritize its:
 Capital investments in system hardening;
 Operations and maintenance (O&M) expenditures on vegetation management, system inspections, and equipment maintenance; and
 Operational practices on disabling reclosers, proactive de-energization, and public outreach, as well as leveraging City programs that are consistent with this Plan (e.g., VMP).

Capital Projects
GWP’s capital funding includes plans to upgrade, enhance, and reinforce its electrical infrastructure to minimize the risk of its electrical system causing or spreading catastrophic wildfires. Mitigation efforts will be grouped into manageable, logical, geographically co-located collections of assets to be mitigated as a project for ease of management. Specific mitigating activities associated with wildfire mitigation will be evaluated based upon the following criteria (additional criteria may be added, as appropriate):

1. Existing Mitigation. The City of Glendale, including GWP and the Glendale Fire Department, has already implemented wildfire mitigation steps throughout many parts of the City. For a given set of assets, if existing mitigation measures already provide a sufficient level of protection against ignition or spread, then other assets without existing mitigation would be addressed first.

2. Time Commitment. Some mitigation projects can be completed quickly, while other projects require a significant investment of time, perhaps due to licensing or permitting issues.

3. Cost. Total investment (and on-going operating and maintenance costs) to mitigate each project will be considered, as different solutions can have different costs for a relatively equivalent outcome. For example, moving assets underground often has the highest cost, so if a lower-cost alternative can provide an equivalent level of mitigation, then selecting a higher-cost solution must provide significant advantages in some other criterion.

4. Engineering Studies. The most appropriate engineering solution will be determined by conducting studies that incorporate all of the above elements (existing mitigation, timeframe, and cost to implement and maintain), in addition to the specific engineering 146 of 1332
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challenges and issues that must be overcome. For example, undergrounding a project may not be feasible given existing (conflicting) underground assets, or significant impediments to burial (e.g., rocky ground). Depending upon the outcome of these detailed engineering studies to determine corrective actions, mitigating activities may include:
 Installation of insulated overhead conductors (i.e., “tree wire”) in those areas where conductor contacts are likely to initiate a wildfire; as of November 2019, tree wire has been ordered and plans are being developed to convert a small stretch of overhead conductors that have been identified as requiring this mitigation. Increasing the spacing between conductors, as clearance requirements and easements allow, can also reduce the likelihood of palm fronds creating shorts across conductors, which could spark a wildfire.  Leveraging conductor-spacing devices to minimize the likelihood of “wire slapping.”
 Where appropriate, converting existing overhead transmission and distribution assets to underground assets (e.g., conductors and transformers). Most new installations are underground, unless doing so would be cost-prohibitive or is otherwise infeasible.
 Replacing wood poles, which can topple and ignite new fires in high-wind conditions, with sturdier poles, reducing the likelihood of downed poles igniting wildfires and speeding customer restoration. This may include the use of steel poles, where applicable.
 Using stronger, composite materials on crossarms, e.g., fiberglass.  Replacement of insulators to reduce the likelihood of overhead conductors becoming detached and contacting vegetation or other flammable materials.  Identification, and replacement, of splices, clamps, and connectors on overhead conductors, where stress from heat or general use can cause downed conductors to come in contact with vegetation or other flammable materials.  Continue current practice of replacing overhead distribution transformers that are over 40 years old. Studies have confirmed that transformers over 40 years old have a higher likelihood of failure, which could result in sparking or explosions that could initiate a wildfire.
 Improving transformer resiliency to reduce the likelihood of transformer failures (which can trigger transformer fires) and to protect transformers against the heat of a wildfire (which can also trigger transformer fires). This may include investigating more robust materials and supplies (e.g., FR3 transformer oil).  Studying GWP’s existing set of capacitor banks to identify opportunities to reduce wildfire risk. For example, all capacitor banks are currently grounded, which can facilitate high fault currents (and the potential for fire); engineering can study this (and other, related) issue and potentially reduce wildfire risk by modifying its design requirements.
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