Agenda packet — Glendale City Council, August 23, 2022

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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AUGUST 23, 2022

REVISED
- Item 1j revised

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 3:00 PM
)

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Conference with Legal Counsel – Pending Litigation: Vardanyan, et al. v. City of Glendale, et al., L.A.S.C. Case No. 22STCV10992
b.

Conference with Legal Counsel – Pending Litigation: Direct Shopping Network, LLC v. City of Glendale, L.A.S.C. Case No. 20STCV49351
c.

Conference with Legal Counsel – Pending Litigation: Glenoaks Canyon Homeowners Association v. City of Glendale, L.A.S.C. Case No. 22STCP0011 d.

Conference with Legal Counsel – Pending Litigation: Suarez v. City of Glendale, L.A.S.C. Case No. 21STCV10222
e.

Conference with Legal Counsel – Pending Litigation: Sahakyan v. City of Glendale:
20STCV10204.
f.

Public Employee Appointment – Fire Chief
g.

Public Employee Appointment – Principal Assistant City Attorney h.

Public Employment - Attorneys
i.

Conference with Legal Counsel – Anticipated Litigation: Significant exposure litigation pursuant to paragraph subdivisions (d)(2) and (e)(2) of Section 54956.9:

One (1) potential case
j.

Conference with Labor Negotiators. The City-designated negotiators attending the closed session are: Roubik Golanian, Michael J. Garcia, John Takhtalian, Paula Adams, Aymee Martin, Jason Bradford, Carl Povilaitis, and Laura Kalty
. The name of
the employee organization is: Glendale Management Association

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Kassakhian
b.

Invocation: Suzie Abajian, City Clerk
c.

Report of City Clerk, re: Posting of Agenda. The Agenda for the August 23, 2022 Regular Meeting of the Glendale City Council was Posted on August 17, 2022 on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, August 30, 2022

City Clerk, re: Minutes of the Regular City Council meeting of August 9, 2022 and August 16, 2022 and the Special City Council meeting of August 9, 2022 b.

Management Services, re: 2022 League of California Cities Annual Conference

1. Motion to Designate Mayor Kassakhian as the Voting Delegate and Councilmember Asatryan as the Voting Alternate for the League of California Cities Annual Conference to be held September 7-9, 2022, in Long Beach

5. CITY COUNCIL/STAFF COMMENTS

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6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Management Services, re: Consideration of Establishing a Sister City Relationship with the City of Martuni in the Republic of Artsakh

1. Resolution Establishing a Glendale Sister City Program with the City of Martuni in the Republic of Artsakh
b.

Public Works, re: Brand Boulevard Complete Streets Demonstration Project

1. Motion recommending a quick-build alternative for the Brand Boulevard Complete Streets Demonstration Project
c.

Police Department, re:

Allocation from the Board of State and Community
Corrections, Request to Accept the Disbursement of $1,000,000 as Approved by the Amended Budget Act of 2021

1. Motion to accept the disbursement of $1,000,000 as approved by the amended Budget Act of 2021 that is to be allocated by the Board of State and Community Corrections

2. Resolution of Appropriation in the amount of $1,000,000 d.

Police Department, re: BJA FY22 Byrne Discretionary Grants Program

1. Motion authorizing acceptance of the BJA 2022 Byrne Discretionary Grants Program funds in the amount of $700,000 and authorizing the City Manager or designee to execute the necessary agreements, certification, and other documents required to accept the Grant

2. Resolution to appropriate $700,000 in BJA 2022 Byrne Discretionary Grants Program funds

3. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance – Purchasing to issue a purchase order agreement with West Technology Forensics, Inc. in the amount of $211,480

4. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance – Purchasing to issue purchase order agreements with Life Technologies in the amount of $2,500,000 and with QIAGEN, Inc. in the amount of $400,000 over 5 years
e.

Community Development, re: Resolution to Accept State of California Grant in the amount of $8 Million for Rockhaven

1. Resolution authorizing the Director of Community Development or designee to execute Grant Agreement GF2104-0 with the California Natural Resources Agency for Rockhaven Sanitarium in the amount of $8 million

2. Resolution of Appropriation in the amount of $8 million

3. Motion directing staff to install super heavy duty vinyl tarps at the eleven Rockhaven structures
f.

Community Development, re: Recommendations to Modify and Improve the Zoning Code and Entitlement Review Processes

1. Motion Initiating Amendments to the Zoning Code to Address Improvements to the Design Review and Entitlement Process

2. Motion to Note and File

9. HEARINGS

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10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

13. NEW BUSINESS

14. ADJOURNMENT

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M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
AUGUST 9, 2022
ROLL CALL – All Present

1. CLOSED SESSION – 4:41 p.m.
a. Conference with Legal Counsel – Pending Litigation: Dickinson v. City of Glendale, L.A.S.C. Case No. 21STCV08281
b. Public Employee Performance Evaluation – City Manager and City Attorney c. Conference with Legal Counsel – Anticipated Litigation: Significant exposure litigation pursuant to paragraph subdivisions (d)(2) and (e)(2) of Section 54956.9: One (1) potential case
d. Conference with real property negotiators: Property location – Real property generally located at the terminus of New York Avenue near Park Vista Drive, commonly referred to as “Mountain Oaks.” Negotiating parties: F.E. & M. Inc.

Employee’s Defined Contribution Plan Trust dated July 10, 1984. Agency negotiators attending the closed session are: Roubik Golanian, Michael J.

Garcia, Gillian van Muyden, John Takhtalian, Silvio Lanzas, Jason Bradford, Christine Powers and Onnig Bulanikian. Instructions to the negotiator(s) will concern the price and terms for the acquisition of property e. Conference with Legal Counsel - Pending Litigation: F.E. & M. Inc. Employee’s Defined Contribution Plan Trust dated July 10, 1984 v. City of Glendale et al., L.A.S.C. Case No. BS16989
City Attorney Mike Garcia indicated that action is anticipated on item 1a. Council recessed to Closed Session at 4:42 p.m.

2. REGULAR BUSINESS AGENDA – 6:00 PM
Roll Call – Absent: Najarian
a. Flag Salute: Mayor Kassakhian
b. Invocation: Aram Adjemian, Asst. City Clerk
c. Report of City Clerk, re: Posting of Agenda. The Agenda for the August 9, 2022 Regular Meeting of the Glendale City Council was Posted on August 2, 2022 on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, August 16, 2022 Deputy City Manager John Takhtalian provided the preview.

4. CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a. Police Department, re: California Governor’s Office of Emergency Services Paul Coverdell Forensic Science Improvement Program, Request for Authorization to Accept Grant Funds in the amount of $57,622 to be used for equipment and training for the Verdugo Regional Crime Laboratory
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1. Motion authorizing acceptance of the 2021 Paul Coverdell Forensic Science Improvement Grant and authorizing the City Manager, or a designee, to execute the necessary agreements, certification, and other documents required to accept the Grant
Moved: Brotman Seconded: Devine

2. Resolution 22-116 of Appropriation in the amount of $57,622 in 2021 Paul Coverdell Forensic Science Improvement Grant funds
Moved: Brotman Seconded: Devine
b. Libraries, Arts, and Culture, re: Acceptance of grant funds for Public Librarian Diversity Residency Program from the California State Library

1. Motion accepting $100,000 in Library Services and Technology Act (LSTA) grant program funds from the California State Library to enable Glendale Library, Arts & Culture (GLAC) to add two new unclassified Librarian positions under GLAC’s Public Librarian Diversity Residency Program, and authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding
Moved: Brotman Seconded: Devine

2. Resolution 22-117 appropriating $100,000 from the California State Library, Library Services and Technology Act (LSTA) grant program and $100,000 in matching funds to be appropriated from the Library Mitigation Fee Fund Moved: Brotman Seconded: Devine
c. Libraries, Arts, and Culture, re: Acceptance of Grant Funds for Community Connections Collaborative grant from the California State Library

1. Motion accepting $71,257 in Community Connections Collaborative grant funds from the California State Library, which are being provided and administered by Califa Group, to enable the Director of Library, Arts and Culture to carry out the Community Connections Collaborative project and to add a part-time Community Resource Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
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Specialist to connect the public with available social services; and authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding Moved: Brotman Seconded: Devine

2. Resolution 22-118 appropriating $71,257 from the California State Library Moved: Brotman Seconded: Devine
d. Management Services, re: Audit Committee Annual Report and Internal Audit Work Plan

1. Motion to note and file Fiscal Year 2021-22 Audit Committee Annual Report for the period of July 1, 2021 to June 30, 2022
Moved: Brotman Seconded: Devine

2. Motion to note and file Fiscal Year 2022-23 Internal Audit Work Plan for the period of July 1, 2022 to June 30, 2023
Moved: Brotman Seconded: Devine

5. CITY COUNCIL/STAFF COMMENTS
Council Member Asatryan met with different departments and staff and thanked them for their availability. She attended Concerts in the Park and the installation for the Modes of Resistance exhibit held at the Glendale Central Library. Asatryan nominated Sona Tatiyants for the Commission on the Status of Women, Joseph Kaskanian for the Design Review Board, Marina Manoukian for CDBG Program, and Hagop Jack Mavyan for the Audit Committee. She asked staff to provide a report to convert Lot 15 in South Glendale into a Mini-Park. Devine seconded. Asatryan asked to provide a report to add youth seats to the Parks, Recreation and Community Services Commission and the Arts and Culture Commission. Brotman seconded and amended the motion to also add a youth seat for the Transportation and Parking Commission. Asatryan asked to provide a report to utilize a small unused portion of Palmer Park to be used as a dog park. Kassakhian seconded.

Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
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Council Member Brotman commended the Economic Development and the GWP departments for providing rich contents in their newsletters. He asked staff to provide a report to add back a certain language omitted in 2019 Boards and Commission Code and to also revisit term limits. Asatryan seconded. Mayor Kassakhian asked to provide a report on the appointment process for the Boards and Commissions. Brotman seconded.

Council Member Devine commended staff for a successful National Night Out event and thanked them for accompanying her in distributing the organic pails in several places.

Mayor Kassakhian announced that schools start next week and reminded the public to be more patient during drop-offs and pick-ups. He wished the students good luck and a successful academic year. He attended the screening of a documentary called the “Motherland,” the Asian Hall of Fame event at the Alex Theatre, and the art exhibits at the Glendale Central Library.

Kassakhian spoke about the pension review report which was discussed at the 2pm meeting earlier and asked to have another discussion at a regular council meeting. He asked staff to create a Civic Academy Program which will give residents a chance to have a deeper knowledge of the city and its operations. Devine seconded. He asked staff to bring back the Neighborhood Town Hall Meeting. Brotman seconded. Kassakhian asked staff to provide a brief report on the fiscal impact for the city paying the ballot statements of the candidates that ran this previous election cycle. Lastly, he asked council to adjourn in memory of Dr. Don Empey, a longtime deputy superintendent of the GUSD.

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)
Tamara Movsesyan
Oscar Ramirez
Ramela Eraghi

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a. Glendale Water and Power, re: Glendale Water & Power (GWP) Energy Risk Management Policy and Trading Authority Policy
Presenting:

Howard Wong, Energy Risk Management

1. Motion approving amendments to the GWP Energy Risk Management Policy Moved: Devine Seconded: Asatryan

2. Motion approving amendments to the GWP Trading Authority Policy Moved: Devine Seconded: Asatryan
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
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b. City Attorney, re: Review and Reconsideration of Temporary Cap on Fees Charged by Third-Party Food Delivery Applications
Staff Comment:

Mike Garcia, City Attorney

1. Motion to Note and File

2. Resolution 22-119 Repealing Resolution No 20-63 and Terminating the Emergency Public Order Imposing a Temporary Limit on Commission Fees Charged by Third- Party Delivery Applications on Businesses in Glendale
Moved: Devine Seconded: Asatryan

3. Motion Providing Direction to Staff
Moved: Brotman Seconded: Asatryan
c. Police Department, re: Request regarding the acceptance of grant funding from the United States Department of Homeland Security 2021 Urban Area Security Initiatives (UASI) Grant Program
Staff Comment:

Carl Povilaitis, Police Chief

1. Resolution 22-120 to accept grant funds in the amount of $1,454,709 and authorize the City Manager, or his designee, to execute an agreement with the City of Los Angeles for the award of funds under the FY21 UASI grant program Moved: Devine Seconded: Brotman

2. Resolution 22-121 to dispense with competitive bidding and authorize the Deputy Director of Finance-Purchasing to issue a purchase order with Platinum Simulators Inc. for (1) the procurement of flight simulator equipment in an amount not to exceed $209,000 for the initial purchase; and (2) thereafter, for the life of the equipment, if the funds for the continued maintenance, support, updates, upgrades, and licensing of the simulator are appropriated within the Police Department’s budget and approved by the City Council as part of the annual citywide budget process Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
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Moved: Devine Seconded: Brotman

3. Resolution 22-122 to appropriate $1,454,709 from the Urban Area Security Initiatives (UASI) Grant Program grant revenue and $34,150 from Asset Forfeiture Public Safety
Moved: Devine Seconded: Brotman

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

David Eisenberg
Claire Calderon
Elisa Dolenko
Michael Belzer
Edwin

13. NEW BUSINESS
a. Motion to File a Petition for Writ of Mandate challenging the Superior Court’s denial of the City’s Motion for Summary Judgement, in the matter of Frances Dickinson v. City of Glendale, Los Angeles Superior Court Case No. 21STCV08281 Moved: Brotman Seconded: Asatryan

14. ADJOURNMENT – 7:55 p.m.

Moved: Devine Seconded: Brotman
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Mayor of the City of Glendale
City Clerk of the City of Glendale
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M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
AUGUST 9, 2022
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 2:35 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

August 2, 2022
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 3:00 PM on Tuesday, August 9, 2022, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Management Services, re: Final Report and Recommendations of the Glendale Blue Ribbon Pension Review Committee
a. Motion to accept the Final Report of the Glendale Blue Ribbon Pension Review Committee
b. Motion providing further direction to staff
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Elen Asatryan at 5:00 p.m. August 2, 2022 Glendale, CA Upon Dan Brotman at 5:00 p.m. August 2, 2022 Glendale, CA Upon Paula Devine at 5:00 p.m. August 2, 2022 Glendale, CA Upon Ara Najarian at 5:00 p.m. August 2, 2022 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. August 2, 2022 Glendale, CA Mayor Kassakhian called the meeting to order at 2:35 p.m.

ROLL CALL
- All Present
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, August 9, 2022 Special Public Meeting of the City Council was posted on August 2, 2022 on the Bulletin Board Outside City Hall.

1. Management Services, re: Final Report and Recommendations of the Glendale Blue Ribbon Pension Review Committee
Staff Comments:

Roubik Golanian, City Manager
Jason Bradford, Director of Finance/CIO
John Takhtalian, Deputy City Manager
Mike Garcia, City Attorney
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Presenting:

Jonathan Holtzman, Renne Public Law Group
Public Comments:

Herbert Molano
Mike Mohill
a. Motion to accept the Final Report of the Glendale Blue Ribbon Pension Review Committee
Moved: Brotman Seconded: Devine
b. Motion providing further direction to staff
Adjournment – 4:41 p.m.

Moved: Brotman Seconded: Devine
Mayor of the City of Glendale
City Clerk of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine Najarian, Kassakhian
None
None
None
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M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
AUGUST 16, 2022
ROLL CALL – All Present

1. CLOSED SESSION – 3:16 p.m.
a. Conference with Legal Counsel – Pending Litigation: Vardanyan, et al. v.

City of Glendale, et al., L.A.S.C. Case No. 22STCV10992 b. Conference with Legal Counsel – Pending Litigation: Direct Shopping Network, LLC v. City of Glendale, L.A.S.C. Case No. 20STCV49351
c. Public Employee Appointment – Fire Chief
Items 1a and 1b removed from the agenda.

City Attorney Mike Garcia indicated that action is not anticipated. Council recessed to Closed Session at 3:16 p.m.

2. REGULAR BUSINESS AGENDA – 6:02 PM
Roll Call – All Present
a. Flag Salute: Mayor Kassakhian
b. Invocation: Suzie Abajian, City Clerk
c. Report of City Clerk, re: Posting of Agenda. The Agenda for the August 16, 2022 Regular Meeting of the Glendale City Council was Posted on August 11, 2022 on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, August 23, 2022 Deputy City Manager John Takhtalian provided the preview. b. Appointment of Board and Commission Member (Asatryan, 8/9/2022)

1. Sona A. Tatiyants, Commission on the Status of Women c. Appointment of Board and Commission Member (Asatryan, 8/9/2022)

1. Joseph Kaskanian, Design Review Board
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Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
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2 d. Appointment of Board and Commission Member (Asatryan, 8/9/2022)

1. Marina Manoukian, Community Development Block Grant
e. Appointment of Board and Commission Member (Asatryan, 8/9/2022)

1. Hakop Jack Mavyan, Audit

Items 4b and 4c pulled for separate consideration.
a. City Clerk, re: Minutes of the Regular City Council meeting of July 19, 2022 and the Organizational City Council meeting of July 12, 2022 Moved: Devine Seconded: Brotman
b. Public Works, re: Clean California Local Grant Program Staff Comment:

Sarkis Oganesyan, Deputy Director of PW

1. Resolution 22-123 authorizing the Director of Public Works or his designee to execute a Clean California Local Grant Program (CCLGP) Restricted Grant Agreement with the California Department of Transportation (Caltrans) for the City of Glendale San Fernando Road Beautification Project
Moved: Brotman Seconded: Devine
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
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3 2. Resolution 22-124 authorizing the Director of Public Works or his designee to execute a Clean California Local Grant Program (CCLGP) Restricted Grant Agreement with the California Department of Transportation (Caltrans) for the City of Glendale Permeable Alley Project
Moved: Brotman Seconded: Devine
c. Community Development, re: Amendment to Professional Service Agreement with !melk for the Verdugo Wash Visioning Study
Najarian recused himself due to a possible conflict of interest.

Staff Comment:

John Takhtalian, Deputy City Manager

1. Motion authorizing amendment to Professional Services Agreement with !melk to increase the maximum cost by $75,000 for a new not-to-exceed amount of $515,000
Moved: Asatryan Seconded: Brotman

5. CITY COUNCIL/STAFF COMMENTS
Councilmember Devine attended the groundbreaking of the Harrower Village housing project for seniors. She announced that the Adams Hill Art Festival will be held on August 28th, “Touch the Truck” event will be held on September 25th, and Sunrise Rotary’s Community Connection Clean-up Service Day event will be held on October 8th. She asked staff to provide a report on the revision of the historic district process and the status of the creation of brochures outlining the benefits and responsibilities of homeowners in historic districts. City Manager Roubik Golanian provided a brief update on this issue. Devine stated there is unpermitted work being done in the city by residents. She asked staff to provide recommendations to increase the penalties for these violations and prioritize these complaints. Brotman seconded.

Councilmember Brotman asked staff to look into having an annual or bi-annual event called “Bring your E-Waste” day, wherein resident bring their electronics to properly dispose them for free. He also asked staff to look into setting up a “fix-it” clinic or “repair café,” where residents bring in their small appliances to have them fixed instead of disposing them. Golanian indicated that Sustainability Officer David Jones will provide a report on this issue.

Councilmember Najarian announced that Metro is constructing a transit line that will connect Glendale directly to LAX terminals. He was absent from last Tuesday’s meeting because he was at the Dodger stadium throwing the first pitch. Najarian represented the City of Glendale and Metro Board at the game and promoted the Dodger Stadium Express, which is a free ride Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
None
Najarian (recused)
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
15 of 118

4 from Union Station to the Dodger stadium. Earlier that day, he met with the Federal Railroad Administrator from Washington DC and they talked about safety detection and increase in funding for services along the railroad corridor of the San Fernando Road from Union Station all the way to the Hollywood Burbank Airport. Najarian asked staff to look into the unpermitted work and violations caused by G Lounge Bar. City Manager Roubik Golanian provided a brief update.

Councilmember Asatryan attended the Independent Cities Conference this weekend where clean energy, public safety, water issues, and Senate Bill 9 were discussed. She asked staff to look into what the City of Lancaster is doing in terms of clean energy. Golanian stated that he will speak to the City Manager of Lancaster to see if there are any opportunities for collaboration and any best practices that we can learn from. Asatryan indicated that she supports Devine’s motion on unpermitted work. She spoke about the warehouse explosion that took place in Yerevan, Armenia where many people were injured and some lost their lives. Asatryan also addressed the war crimes committed by the Azerbaijani military in Artsakh. She asked council to adjourn in memories of the victims and asked to keep the people of Armenia and Artsakh in our thoughts.

Mayor Kassakhian had reached out to the Deputy Consulate General of Armenia in Los Angeles and had expressed his condolences and asked to convey our collective condolences to the Mayor of the City of Yerevan. Kassakhian stated that the Concert in the Park series has ended and he looks forward to next year’s events. He stated that classes have resumed and asked the public to drive safely and wished students a successful academic year. Mayor Kassakhian thanked Housing Authority Chair Brotman for his comments at the groundbreaking of the Harrower Village senior housing project. He indicated that it was a well- attended event and stated that it is very exciting to see the work that the city is doing about affordable housing regardless of what was erroneously written in an LA Times article.

Kassakhian attended the Miss Philippines USA pageant and was impressed to see young women take pride in their culture and heritage. He asked to adjourn the council meeting in memory of Shirak Khojayan.

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)
Anita Dominguez
Ramella Enaghi
Gabriel Mattern and Nancy McLoughlin
Naiya Rothermund and Maia Vergara
Kassakhian asked the Community Services and Parks Department to put up informative signs outside of Rockhaven Sanitarium that will note the historical significance of the facility.

Devine seconded.

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a. Public Works, re: Glendale Beeline Participation in Metro’s Student Fareless System Initiative Pilot Program known as GoPass
Staff Comment:

Yazdan Emrani, Director of PW
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5 1. Motion authorizing Glendale Beeline to accept Metro’s K-14 GoPass during Metro’s Fareless System Initiative Pilot ending June 30, 2023 Moved: Devine Seconded: Brotman
b. City Manager, re: Consideration of a Resolution Establishing Goals for Solar and Energy Storage Installations and Clean Energy Targets Staff Comments:

Roubik Golanian, City Manager
Mike Garcia, City Attorney
Mark Young, General Manager of GWP
Presenting:

Christine Godinez, Principal Assistant City Attorney
Public Comments:

Elise Kalfayan
Karen Kwak
Alec Bartrosouf
Manuel Magpapian
Jennifer Pinkerton
Theresa Cheng
Monica Campagna
Burt Culver
Priscilla Kascha
Tommy Faavae
Julie Cane-Ritch
Paul Berolzheimer
Joanne Hedge
Jordan Balderson
Joanna Pringle
Glenn Webb
Kate Unger
David Eisenberg

1. Resolution 22-125 Establishing Goals for Solar Energy Installations by Glendale Water & Power Customers and Clean Energy Targets, establishing a City Council Subcommittee and Directing Staff to Take Actions in furtherance thereof Moved: Brotman Seconded: Asatryan
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
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6 c. Glendale Water and Power, re: Grayson Repowering Project, GWP Power Supply Planning and Clean Energy Initiatives
Staff Comments:

Roubik Golanian, City Manager
Mike Garcia, City Attorney
Christine Godinez, Principal Asst. City Attorney
Presenting:

Mark Young, General Manager of GWP
Public Comments:

Cole Bazemore
Roland Kedikian
Jennifer Burdolet
Danielle Lemone
Nat Yonce
Courtney Smith
Jackie Eco
Paul Berolzheimer
Devon Smith
Vivian
Jackie Gish
Mike Borisov
Theresa Cheng
Kate Unger
Tom Edenger
Lisa Reynolds
Samantha Abrahimi
Rian Ellen
John Wanner
Steve Pruitt
Larry Moorehouse
Jack Walworth
Seda Karapetyan
Ben Ipekjian

1. Resolution 22-126 rejecting the sole bid received in response to Glendale Water & Power Bid Specification No. 3904, Unit 9 Separation, dispensing with further competitive bidding, and authorizing the City Manager, or designee, to negotiate and execute a contract with ARB, Inc. for the Grayson Power Plant Unit 9 Separation for an amount not to exceed $4,247,507 plus a 10% reserve for contingencies in the amount of $424,750
Moved: Brotman Seconded: Najarian
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
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7 2. Resolution 22-127 authorizing the General Manager of GWP to utilize an Alternative Project Delivery Method for the Engineering, Procurement, and Construction of the Balance of Site work for the Grayson Repowering Project Moved: Brotman Seconded: Najarian

3. Motion authorizing the City Manager, or his designee, to execute a Professional Services Agreement with Wartsila North America, Inc. for Phase 2 Limited Notice to Proceed Engineering Services for the Grayson Repowering Project for an amount not to exceed $9,882,000 plus a 10% ($988,200) reserve for contingencies
Moved: Brotman Seconded: Devine

4. Motion authorizing the City Manager, or his designee, to execute an amendment to Professional Services Agreement No. 800053 with Stantec Consulting Services, Inc. to increase the contract by an amount not to exceed $164,000 for environmental support services for the Grayson Repowering Project
Moved: Brotman Seconded: Najarian

5. Motion authorizing an amendment to Professional Services Agreement No. 8000847 with Black & Veatch to increase the contract by an amount not to exceed $1,570,668 plus a 10% ($157,067) reserve for contingencies for additional owner’s engineering services for the Grayson Repowering Project
Moved: Brotman Seconded: Najarian
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Devine, Najarian, Kassakhian
Asatryan
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
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8 6. Motion authorizing an amendment to Professional Services Agreement No. 8000941 with Clean Power Consulting Partners to increase the contract by an amount not to exceed $150,000 for project management and professional support services for the Grayson Repowering Project
Moved: Brotman Seconded: Najarian

7. Resolution 22-128 of Appropriation
Moved: Devine Seconded: Brotman

8. Motion to Note and File the Report

9. Motion directing staff to prepare the necessary actions and approvals for Council approval of the purchase and installation of five Wartsila engines for the Grayson Repowering Project

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Stephen Meek
Herbert Molano
Edwin

13. NEW BUSINESS

14. ADJOURNMENT – 11:08 p.m.; adjourned in memories of the victims of the explosion in Yerevan, Armenia and Shirak Khojayan
Moved: Devine Seconded: Brotman
Mayor of the City of GlendaleCity Clerk of the City of Glendale Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Devine, Najarian, Kassakhian
None
None
Asatryan
20 of 118

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: 2022 League of California Cities Annual Conference

COUNCIL ACTION
Item Type: Action Item
Approved for August 23, 2022 calendar

EXECUTIVE SUMMARY
Each year, the League of California Cities, of which the City of Glendale is a member, organizes a conference. This conference includes an Annual Business Meeting during which the League’s membership considers and takes action on resolutions that establish League Policy, as well as bylaw amendments. This year’s conference will be held in Long Beach from September 7 - 9, 2022. Each member city has a right to cast one vote on matters pertaining to League policy during the General Assembly, and is asked to designate a voting delegate and alternate(s). Mayor Kassakhian may serve as the voting delegate, and Councilmember Asatryan may serve as the voting alternate during the General Assembly.
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24b
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
Staff respectfully recommends City Council’s designation of Mayor Kassakhian as the voting delegate and Councilmember Asatryan as the voting alternate to represent the City of Glendale during the 2022 League of California Cities Annual Conference, which will be held in Long Beach from September 7-9, 2022.

BACKGROUND
The League of California Cities is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence policy decisions that affect cities. Each year, the League organizes a conference which includes an Annual Business Meeting. During this meeting, the League’s membership considers and takes action on resolutions that establish League Policy, as well as bylaw amendments. This year’s conference will be held in Long Beach from September 7 - 9, 2022. The Annual Business meeting will be held on the last day of the conference during the General Assembly on Friday, September 9, at 11:30 am. Each member city has a right to cast one vote on matters pertaining to League policy during the General Assembly.

ANALYSIS
In order for cities to cast a vote during this Business Meeting, each city’s respective Council must designate a voting delegate. In the instance that the selected voting delegate is unable to serve in that capacity, the Organization’s bylaws allow each city the opportunity to appoint up to two alternate voting delegates.

For this selection process to be binding, the appointment of the voting delegate and alternates must be through an official action of the City Council. Furthermore, the voting delegate and alternates must be registered to attend the conference, and at least one must be present at the Business Meeting in order to cast a vote. Eligible individuals who may be selected as the City’s voting delegate include the Mayor, all City Council Members, as well as any other city official selected by the City Council to serve in this capacity.

As of August 15, 2022, two elected officials are confirmed to attend the 2022 League of California Cities Annual Conference: Mayor Ardy Kassakhian and Councilmember Elen Asatryan. It is recommended that City Council select a voting delegate, along with a voting alternate. Given that two officials are confirmed to attend, a second voting alternate does not need to be selected. Customarily, if the Mayor is attending a meeting during which a vote will be cast, then he/she is selected as the voting delegate. That being said, Council may appoint its delegate and alternate as desired.

No resolutions were submitted to the League for consideration during this year’s Business Meeting. There are, however, a number of bylaw amendments that voting delegates will be asked to consider at this meeting. These proposed bylaws were 22 of 118

34b
3 5
2 6
brought forth by the League’s Governance Committee in an effort to enhance the League’s governance. Last month, the Board voted to present these proposed bylaws amendments to the General Assembly at the 2022 Annual Conference.

Specifically, the proposed bylaws amendments, which are included as Exhibit 1 of this report, would accomplish the following:

1. Formalize oversight of the Resolutions Committee by establishing the Second Vice President as the chair of the committee, while retaining the President’s authority to appoint the vice chair of the committee.

2. To ensure a more inclusive Nominating Committee, add one committee member appointed from among the Caucus Directors and one additional committee member appointed from among the At-Large Directors for a total of 13 committee members.

3. Clarify that, unless the Board establishes otherwise, the League of California Cities President appoints the chair of Board-established committees.

4. To avoid confusion and clarify organizational responsibilities, remove “Treasurer” from the title of the Second Vice President.

5. To promote consistency, replace the term “Board member(s)” with “Director(s).” At least two-thirds of those voting at the General Assembly must vote in favor of the proposed bylaws amendments in order for them to take effect.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The selection of a voting delegate and alternate for the League of California Cities’ Annual Conference is exempt from environmental review because it can be seen with certainty that the act of participating in a local conference would not have any effect on the environment, pursuant to CEQA Guidelines Section 15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: City Council may select Mayor Kassakhian as the voting delegate, and Councilmember Asatryan as the voting alternate for the 2022 League of California Cities Annual Conference.

Alternative 2: City Council may select Councilmember Asatryan as the voting delegate, and Mayor Kassakhian as the voting alternate for the 2022 League of California Cities Annual Conference.
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44b
3 5
2 6
Alternative 3: In addition to selecting the voting delegate and alternate, City Council may provide direction to the voting member as to how to vote for the proposed bylaws amendments during the Business Meeting on September 9.

Alternative 4: City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Christine Powers, Senior Executive Analyst
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: League of California Cities 2022 Annual Conference and Expo Proposed Bylaws Amendments
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C:\inetpub\wwwroot\multitenant\temp\CC_08232022_Motion_8a1.pdf MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council of the City of Glendale, California hereby designates the following individuals as the voting delegate and alternates for the League of California Cities Annual Conference and the annual business meeting to be held at the Annual Conference from September 7-9, 2022:

VOTING DELEGATE: Mayor Kassakhian
ALTERNATE VOTING DELEGATE: Councilmember Asatryan

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
25 of 118

2022 Annual Conference and Expo

PROPOSED BYLAWS AMENDMENTS

General Assembly
September 9, 2022

If you have any questions regarding these materials, please contact Norman Coppinger at [email protected]
or by phone at 916.658.8277.
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2021-2022

CAL CITIES OFFICERS
President
Cindy Silva
Mayor Pro Tem,
Walnut Creek
First Vice President
Ali Taj
Council Member,
Artesia
Second Vice President
Daniel Parra
Council Member,
Fowler
Immediate Past President
Cheryl Viegas Walker
Council Member,
El Centro
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org A
ugust 2022
To
: Cal Cities General Assembly
From: Cindy Silva, President
Carolyn Coleman, Executive Director and CEO
Re: Proposed Cal Cities Bylaws Amendments
O
n July 15, 2022, the League of California Cities (Cal Cities) Board of Directors (Board) voted to present proposed bylaws amendments to the General Assembly at the 2022 Cal Cities Annual Conference and Expo. This memorandum outlines the history of the proposed amendments, summarizes the amendments, and provides an explanation of the process for adopting amendments to the bylaws.

Background
B
eginning in 2017, the Board directed Cal Cities to undertake a strategic planning process that resulted in the adoption of the “Powering Up for California Cities Strategic Grown Plan 2018-2021” (Strategic Growth Plan). The Strategic Growth Plan set forth goals to enhance Cal Cities’ governance to: (a) achieve even higher levels of engagement and effectiveness; (b) ensure optimal engagement by members and effectiveness in supporting fulfillment of the Cal Cities’ mission; and (c) ensure the pathway to leadership is transparent and inclusive.

I
n furtherance of its governance goals, the Board engaged an association governance consultant (Consultant) to evaluate the Cal Cities governance system and make recommendations for enhancing Cal Cities’ governance. The Consultant gathered and considered input from more than 350 Cal Cities members through advisory groups, roundtable discussions, interviews, and surveys. On July 8, 2021, the Consultant produced a report (Governance Report) detailing 49 recommendations to the Board to deepen the engagement of Cal Cities Member Cities and ensure Cal Cities’ governance is operating at peak performance.

T
he Governance Report included findings indicating that Cal Cities is a strong organization, with a high level of member engagement, but also highlighted opportunities for Cal Cities to enhance its governance. The opportunities for enhancement included: (a) improving the clarity, ease, and consistency in how the governance system works; (b) clarifying the guidelines for position qualifications and performance expectations; (c) identifying ways to deepen member engagement and enhance the quality of the experience of involvement; and (d) ensuring Cal Cities has an intentional, consistent organizational culture at all levels of the governance system.
1 27 of 118

The findings and recommendations from the Governance Report were presented to the Board during the July 2021 Board meeting. Following a robust exchange of ideas and input, the Board decided to move forward with many of the recommendations, referred other recommendations to a “to be established” board subcommittee for further study, and deferred consideration of the remaining recommendations.

Following Board approval, in September 2021 during the Cal Cities Annual Conference and Expo, the General Assembly voted to approve the following bylaws amendments:

1. Adjust the composition of the Board to achieve a higher impact and be more representative by adding Director seats to the Board for each of the five Diversity Caucuses, and transitioning members of the National League of Cities Board from Cal Cities Directors to one non-voting advisor to the Cal Cities Board.

2. Recognize the Cal Cities Diversity Caucuses in the Cal Cities bylaws to reflect the full contribution the caucuses make to Cal Cities’ mission and vision.

Those amendments became effective on Nov. 24, 2021.

Among the recommendations the Board decided was a priority to move forward was the establishment of a standing Governance Committee to assist the Board in fulfilling its governance function.

At its February 2022 meeting, the Board voted to approve Board policy establishing the Governance Committee with the task of regularly reviewing the governance structures, policies, and practices of Cal Cities and reporting its findings and recommendations to the Board. The Board also approved a one-year work plan for the Governance Committee that established priority governance issues to focus on in its first year.

Following the Board meeting, President Cindy Silva appointed the following Board members to serve on the Governance Committee:

• Cheryl Viegas Walker, Immediate Past President and Council Member, El Centro, Chair • Walt Allen, Council Member, Covina
• Jan Arbuckle, Vice Mayor, Grass Valley
• LaTanya Bellow, Deputy City Manager, Berkeley
• Pippin Dew, Council Member, Vallejo
• Lynne Kennedy, Mayor Pro Tem, Rancho Cucamonga
• Karen Goh, Mayor, Bakersfield
• Jim Lewis, City Manager, Pismo Beach
• Lisa Middleton, Mayor, Palm Springs
• John Minto, Mayor, Santee
• David Pollock, Council Member, Moorpark

2 28 of 118

The Governance Committee met in April 2022, and following engaging and productive discussions, brought forward to the Board at its May 2022 meeting several recommendations to further enhance Cal Cities’ governance. Among the recommendations approved by the Board during that meeting are two that require bylaws amendments:

In addition to those recommendations identified by the Governance Committee and approved by the Board, Cal Cities staff identified various non-substantive revisions to the Cal Cities bylaws:

1. Clarify that, unless the Board establishes otherwise, the Cal Cities President appoints the chair of Board-established committees.

2. To avoid confusion and clarify organizational responsibilities, remove “Treasurer” from the title of the Second Vice President.
2 3. To promote consistency, replace the term “Board member(s)” with “Director(s).”3

On July 15, 2022, the Board voted to present these proposed bylaws amendments to the General Assembly at the 2022 Cal Cities Annual Conference and Expo.

While the work to enhance Cal Cities’ governance is a process being implemented in phases over several years, the Board believes these proposed amendments constitute important next steps toward ensuring Cal Cities’ governance is operating at peak performance.

1 Under the current bylaws, the Nominating Committee is comprised of 11 Directors. Two committee members are appointed from among At-Large Directors and one from a Department. Divisions participate on a rotation, with Directors residing within eight of the Divisions appointed in even-numbered years and Directors from the other eight appointed in odd-numbered years. 2 Under the current bylaws, the Second Vice President is referred to as “Second Vice President/Treasurer.” However, in practice the Second Vice President does not serve as treasurer of Cal Cities. Rather, that function is performed by the Chief Financial Officer designated in Article VIII, section 5, subdivision b(2), of the Cal Cities bylaws.
3 The current bylaws primarily refer to members of the Cal Cities Board of Directors as “Directors.” However, there are instances in which they are referred to as “Board members.” 3 29 of 118

Procedure for Amending the Cal Cities Bylaws

Amendments to the Cal Cities bylaws may be proposed by the Cal Cities Board and may be adopted: (a) by vote of the Cal Cities General Assembly, or (b) by mail ballot to Member Cities.4 In this case, the amendments will be considered by the General Assembly. Bylaws amendments need to be approved by 2/3 of those voting,5 and the number that constitutes 2/3 of those voting (a) cannot be less than a majority of the voting delegates present if there is a quorum at the time the vote is taken;
6 or (b) cannot be less than a majority of a quorum if the meeting started with a quorum but a quorum is not present when the vote is taken.7

If approved by the General Assembly, the amendments to the bylaws will go into effect after the expiration of a 60-day protest period.
8 If, within 60 days after the adoption of the amendments, one-third or more of Member Cities submit a written protest against such amendments, the amendments are automatically suspended until the next Annual Conference and Expo, when they may be taken up again for reconsideration and vote.9 If the amendments are approved by the General Assembly and no protest is lodged, the effective date of the bylaws amendments will be Nov. 9, 2022.

4 Article XVII, Section 1.
5 Article XVII, Section 2.
6 Cal. Corp. Code 7512, subd. (a).
7 Cal. Corp. Code 7512, subd. (d).
8 Article XVII, section 6.
9 Article XVII, section 7.
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RESOLUTION RELATING TO AMENDMENTS TO THE CAL CITIES BYLAWS (2/3 vote at General Assembly required to approve)

Source : League of California Cities Board of Directors

WHEREAS, the League of California Cities (Cal Cities) is a nonprofit mutual benefit corporation under California law and, as such, is governed by corporate bylaws; and

WHEREAS, the Cal Cities Board of Directors (Board) periodically reviews the Cal Cities bylaws for issues of clarity, practicality, compliance with current laws, and responsiveness to membership needs and interests; and

WHEREAS, beginning in 2017, the Board directed Cal Cities to undertake a strategic planning process that resulted in the adoption of the “Powering Up for California Cities Strategic Growth Plan 2018-2021” (Strategic Growth Plan); and

WHEREAS, the Strategic Growth Plan set forth goals to enhance Cal Cities’ governance to: (a) achieve even higher levels of engagement and effectiveness; (b) ensure optimal engagement by members and effectiveness in supporting fulfillment of the Cal Cities’ mission; and (c) ensure the pathway to leadership is transparent and inclusive; and

WHEREAS, in furtherance of its governance goals, the Board engaged an expert in association governance who gathered and considered input from more than 350 Cal Cities members through advisory groups, roundtable discussions, interviews, and surveys to evaluate the Cal Cities governance system and make recommendations for enhancing Cal Cities’ governance; and

WHEREAS, in July 2021 the Board decided to move forward with certain recommendations made as a result of that governance evaluation, including a recommendation to establish a standing Governance Committee of the Board to assist the Board in fulfilling its governance function; and

WHEREAS, in February 2022 the Board approved Board policy establishing the Governance Committee and charging it with regularly reviewing the governance structures, policies, and practices of Cal Cities, and reporting its findings and making recommendations to the Board; and

WHEREAS, in 2022 the Governance Committee recommended, and the Board, approved certain changes to the bylaws that: (1) formalize the oversight of the Resolutions Committee; (2) ensure a more inclusive Nominating Committee by adding one committee member appointed from among Caucus Directors and one additional committee member appointed from among At- Large Directors; (3) clarify that, unless the board establishes otherwise, the Cal Cities President appoints the chair of board-established committees; and (4) make various non-substantive revisions; and

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WHEREAS, the Cal Cities Board offers the following proposed amendments and additions to the bylaws, as set forth in the attached redlined version of the bylaws specified below, which is hereby incorporated by reference:

1. Amend Article VI, section 3(c) to designate the Second Vice-President as the Resolutions Committee chair, while retaining the President’s authority to appoint the vice chair of the Resolutions Committee;

2. Amend Article VII, section 5(b) to adjust the composition of the Nominating Committee by adding one At-Large Director and one Caucus Director for a total of 13 Nominating Committee members;

3. Amend Article VII, Section 10(d) to provide that, unless the Board establishes otherwise, the Cal Cities President appoints the chair of board-established committees;

4. Replace the title “Second Vice-President/Treasurer” with “Second Vice President” in Article VII, sections 2(a), 5(e), and 10(b); and Article VIII, sections 1, 2(c), and 4;

5. Replace the term “board member(s)” with “Director(s)” in Article VII, sections 5(b), 5(e), and 8; Article XII, section 5(c); and Article XV, section 4; and now therefore, be it

RESOLVED, by the General Assembly of the League of California Cities assembled during the Annual Conference in Long Beach on September 9, 2022, that the proposed bylaws amendments are hereby approved and Cal Cities shall make the specified amendments to the Cal Cities bylaws set forth in the attached redlined version of the bylaws.

See ATTACHMENT 1 for redline of proposed changes to the bylaws. 6 32 of 118

ATTACHMENT 1
Redline of Proposed Changes to Bylaws

7 33 of 118

Bylaws for the
League of California Cities
…
Article VI. Resolutions
…
Section 3: Resolutions Committee for Annual Conference Resolutions.

(a) Resolutions Committee Composition. The Cal Cities President establishes a Resolutions Committee sixty days prior to each Annual Conference, which committee shall consist of:

(i) One elected official from each regional division, appointed by the regional division;

(ii) One elected official from each policy committee, appointed by the policy committee;

(iii) One member from each functional department, appointed by the department;

(iv) One elected official from each caucus, appointed by the caucus; and

(v) Up to ten additional members (at least five of whom are elected officials) as the Cal Cities President deems necessary to achieve geographic and population balance, as well as recognize the multiplicity of city functions not represented by the other appointments, including, but not limited to, the perspectives of board and commission members as well as professional staff.

(b) Presidential Appointments. In the event a regional division, policy committee, functional department, or caucus does not make its appointment to the Resolutions Committee, the Cal Cities President may make the appointment on the regional division’s, policy committee’s, functional department’s, or caucus’s behalf.

(c) Chair. The Cal Cities President shall also appoint to the Resolutions Committee a committee chair and vice chairSecond Vice-President shall serve as committee chair. The Cal Cities President shall also appoint to the Resolutions Committee a vice chair.

(d) Minimum Committee Size and Composition. In the event the full committee is not in attendance at the Annual Conference, the Cal Cities President shall appoint a sufficient number of city officials in attendance to achieve a total of thirty. No less than two-thirds of the members of the Resolutions Committee shall be elected officials.

8 34 of 118

(e) Committee Consideration of Proposed Resolutions. Except for resolutions of courtesy, commendation, appreciation or condolence, no resolution expressing the opinion or policy of Cal Cities on any question may be considered or discussed by Cal Cities’ General Assembly, unless it has been first submitted to, and reported on, by the Resolutions Committee. …
Article VII: Board of Directors
…
Section 2: Composition.

The Cal Cities Board is composed of the following:

(a) A President, First Vice-President and Second Vice-President/Treasurer, who each serve a term of one year;

(b) The Immediate Past President who serves for a term of one year, immediately succeeding his or her term as President;

(i) Who serve staggered two-year terms, and

(ii) At least one of whom is a representative of a small city with a population of 10,000 or less;

(d) One Director to be elected from each of the regional divisions, functional departments, and caucuses of Cal Cities, each of whom serves for a term of two years; and

(e) Ten Directors that may be designated by the mayors of each of the ten largest cities in California to serve two-year terms.

(f) For purposes of this section, the population of each city is the most current population as determined by the California Department of Finance, Demographic Research Unit, or its successor agency or unit. If no successor agency or unit is named, the most current population used to determine these dues shall be used to determine future dues until such time as these bylaws are amended to designate a new source for determining city population.

(g) Directors hold office until their successors are elected and qualified.

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Section 5: Nomination Process.

(a) Timing. The Cal Cities President, with the concurrence of the Cal Cities Board, shall establish a nominating committee at the first Board meeting of the calendar year in which the election is to occur.

(b) Composition. The nominating committee shall be comprised of eleven thirteen Board membersDirectors. ThreeTwo nominating committee members shall be At-Large Directors, and one shall represent a functional department, and one shall represent a caucus. Regional divisions shall be represented on the nominating committee on the following rotating basis:

(i) Even-Numbered Years: In even-numbered years, the Central Valley, Imperial County, Monterey Bay, North Bay, Orange County, Redwood Empire, Sacramento Valley and San Diego County
Regional Divisions shall be represented on the nominating committee.

(ii) Odd-Numbered Years: In odd-numbered years, the Channel Counties, Inland Empire, Desert-Mountain, East Bay, Los Angeles County, Peninsula, Riverside County, and South San Joaquin Regional Divisions shall be represented on the nominating committee.

(d) Candidates for Positions Ineligible. Candidates for officer and at-large positions on the Cal Cities Board are not eligible to serve on the nominating committee. In the event a regional division representative on the nominating committee wishes to be a candidate for an officer or at-large position, the Cal Cities President will appoint a substitute nominating committee member from the same regional division, if available. If one is not available, the President shall appoint a substitute from a nearby regional division.

(e) Duties. The duties of the nominating committee are to:

(i) Member Outreach. Publicize the qualifications for the offices of Second Vice Vice-President/Treasurer and the at-large members of the Cal Cities Board to Cal Cities’ Member Cities;

(ii) At-Large and Second Vice-President Recommendations. Make recommendations to the Cal Cities Board on the following year’s Cal Cities officers and at-large board membersDirectors; and

(iii) President and First Vice President Recommendation.

Recommend whether the previous year’s First Vice President 10 36 of 118

becomes President and the previous year’s Second Vice-
President/Treasurer becomes First Vice President.

(f) Notice to Members. An explanation of the nomination process and relevant deadlines for submitting nominations to the nominating committee shall be publicized in Cal Cities publications and communications throughout the year, along with the identity of nominating committee members once such members are appointed. In addition, the nominating committee shall inform the membership of the opening of the nominations for the following year when it makes its report to the general membership as provided in Article VI, Section 5(g) below.

(g) Decision and Report. The nominating committee’s recommendations shall be communicated to the Cal Cities Board not later than 30 days prior to the date of Cal Cities’ Annual Conference and again at the Annual Conference.

In addition, the nominating committee shall make its report to the membership at the opening general session of the Annual Conference.

(h) Election. The election of Cal Cities Board officers and Directors-at-Large shall occur at a Cal Cities Board meeting at the Annual Conference as provided in Article VII, Section 4(c) and Article VII, section 3.

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Section 8: Meetings and Meeting Notice.

(a) Regularly Scheduled Board Meetings. The Cal Cities Board shall meet no fewer than four times a year. Notice of regularly scheduled Board meetings shall be mailed to each Director at least 14 days before any such meeting.

(b) Emergency Board Meetings. A good faith effort shall be made to provide notice of any emergency board meetings (for example, by first-class mail, personal or telephone notification, including a voice messaging system or other system or technology designed to record and communicate messages, telegraph, facsimile, electronic mail, or other electronic means).

(c) Telephonic or Electronic Participation. Members of the Cal Cities Board may participate in any meeting through the use of conference telephone or similar communications equipment, so long as all members participating in such meeting can hear one another. Participation in a meeting by this means constitutes presence in person at such meeting.

(d) Notice Content. All meeting notices shall include the meeting date, place, time, and, as applicable, the means by which a Cal Cities Board memberDirector may participate electronically.
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Section 10: Committees.

(a) General. The Cal Cities Board may establish committees to study city problems, advise on Cal Cities educational efforts, make recommendations with respect to Cal Cities advocacy efforts, or to engage in other appropriate Cal Cities service.

(b) Executive Committee.

(i) Composition. The Executive Committee of the Cal Cities Board consists of the following: the Cal Cities President, First Vice- President, Second Vice-President/Treasurer, Immediate Past President and Executive Director.

(ii) Authority. The Executive Committee has authority to act for the Cal Cities Board between Board meetings, provided that no action of the Executive Committee is binding on the Cal Cities Board unless authorized or approved by the Board.

(i) Charge. Cal Cities shall have a series of standing policy committees, whose charge shall be to make recommendations to the Cal Cities Board on matters within the committees’ jurisdiction, as well as fulfill other duties specified in these bylaws (see, for example, Article VI, section 4(b)).

(ii) Membership. Each Cal Cities Policy Committee shall be comprised of the following:

• Two members appointed by each regional division president;

• One member appointed by each functional department president;

• One member appointed by each caucus president;

• No more than 16 members appointed by the Cal Cities President, to provide population and geographic balance, as well as expertise; and

• Such representatives of affiliate organizations in the capacity authorized by the Cal Cities Board.

(iii) Feedback. Policy committees shall receive information on actions taken on committee recommendations and the reasons for those actions.

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(d) Committee Chairs and Vice Chairs. Unless the Cal Cities Board establishes otherwise, Tthe Cal Cities President appoints the chair of all Cal- Cities-wide committees. The term of such appointments coincides with the Cal Cities President’s term. The Cal Cities President may appoint vice chairs for such committees, as the Cal Cities President deems necessary. …

Article VIII: Officers

Section 1: Identity.

The officers of Cal Cities are a President, a First Vice-President, a Second Vice- President/Treasurer, an Immediate Past President, and an Executive Director.

Section 2: Duties of Cal Cities Officers.

(a) President. The President presides at all Cal Cities Board meetings and all General Assemblies. The President has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.

(b) First Vice-President. The First Vice-President carries on the duties of the President in the President’s temporary absence or incapacity. The First Vice- President has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.

(c) Second Vice-President/Treasurer. The Second Vice-President/Treasurer carries on the duties of the President in the President’s and First Vice- President’s temporary absence or incapacity. The Second Vice- President/Treasurer has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.
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Section 4: Vacancies.

A vacancy in the office of President is filled by the Immediate Past President who shall serve for the unexpired term of office and, upon election of a new President at the next Annual Conference, shall subsequently serve a full term as Immediate Past President.

In the event the Immediate Past President is not available to fill the vacancy in the office of the President, or declines in writing, it shall be filled by the succession of the First Vice-President to that office. A vacancy in the office of First Vice-President, or Second Vice-President/Treasurer, is filled for the un-expired term by appointment by the Cal Cities Board of a member of the Cal Cities Board. A vacancy in the office of the Immediate Past President is filled for the un-expired term by the last Past President continuing to hold a city office.
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Article XII: Voting
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Section 5: Mail Balloting.

In addition to voting at Cal Cities meetings, Cal Cities may solicit member input by mail ballot.

(a) Mailing.
10 The question(s) to be voted upon, along with explanatory materials and a ballot, shall be mailed by first class mail to each Member City for consideration and action.

(b) Time Frame for Action. Member Cities shall have at least 45 days to cast their vote. Ballots shall be cast by returning the Member City’s ballot to Cal Cities’ principal office in Sacramento.

(c) Ballot Tabulation and Results Announcement. The Cal Cities President will appoint a counting committee of three board membersDirectors to count the votes cast by mail ballot. The counting committee will submit its count to the Cal Cities Board, which shall canvass the vote and announce the results.

(d) Functional Departments, Regional Divisions, and Caucuses.

Departments, divisions, and caucuses may also use mail balloting under procedures specified in their respective bylaws.
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Article XV: Prohibited Transactions
…

Section 4: Ethical Considerations.

These restrictions, of course, represent the floor, not the ceiling, for ethical conduct as a Cal Cities board memberDirector or policy committee member. If a board memberDirector or policy committee member believes that there are circumstances under which Cal Cities’ members might reasonably question the board member’sDirector’s or policy committee member’s ability to act solely in the best interests of Cal Cities and its member cities, the prudent course is to abstain. As an example, typically Cal Cities board membersDirectors have abstained from participating in decisions on legislation that would affect organizations for which they work. Another example is legislation that would uniquely benefit a board member’sDirector’s city.

Policy committee members should also consider abstaining in similar circumstances.

10 The Administrative Services Committee recommends Cal Cities also include notice of the upcoming ballot in a variety of Cal Cities communications to alert Member Cities to make inquiry in the event a city’s ballot is lost in the mail.

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Consideration of Establishing a Sister City Relationship with the City of Martuni in the Republic of Artsakh

1. Resolution Establishing a Glendale Sister City Program with the City of Martuni in the Republic of Artsakh

COUNCIL ACTION
Item Type: Action
Approved for August 23, 2022 calendar

EXECUTIVE SUMMARY
This report requests City Council’s consideration of establishing the tenth Sister City for the City of Glendale with the City of Martuni in the Republic of Artsakh. Establishing Martuni as a Sister City would provide for a critical exchange of ideas to further Glendale’s support of economic stability, cultural preservation, and strong social ties in Artsakh. 41 of 118

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COUNCIL PRIORITIES
N/A

RECOMMENDATION
Consider the resolution to establish a Sister City relationship between the City of Glendale and the City of Martuni in the Republic of Artsakh.

BACKGROUND
Sister Cities Program Overview
A community of any size can decide to join with a community in another nation to learn more about one another. Therefore, a sister city, county, province, region, state, territory, town, or village relationship is a broad-based, officially approved, long-term partnership between two municipalities in two countries. A sister city, county, or state relationship is officially recognized after the highest elected or appointed official from both communities sign off on an agreement.

Sister city relationships begin for a variety of reasons. These relationships offer the flexibility to allow connections to form between communities that are mutually beneficial and take on issues that are most relevant for the partners. Generally, sister city partnerships share similar demographics and town size. Partnerships may arise from business connections, travel, similar industries, diaspora communities, or shared history.

Glendale's Sister Cities Program
The goals of the City of Glendale’s Sister City Program are to exchange cultural, educational, and professional programs in each city and to share common problems and solutions to daily activities. The program also promotes interest and good will, sharing attractions and ideas about natural resources with one another. These relationships are mutually beneficial to the economic well-being of each city.

The selection of a sister city is based upon several guidelines, including similarities in cultural activities, economics, size, businesses, manufacturing, entertainment venues, and accessibility/transportation. Exhibit 1 of this report provides the objectives and guidelines for Sister Cities that past City Councils have been presented with when considering the establishment of a Sister City.

The City of Glendale has the following nine Sister City relationships around the world:

1. Higashiosaka, Japan

2. Tlaquepaque, Mexico

3. Rosartio, Mexico

4. Ghapan, Armenia

5. Goseong, South Korea

6. Gimpo, South Korea

7. Gyumri, Armenia
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8. Santiago de los Caballeros, Dominican Republic

9. Boeun-gun, South Korea
At a recent Council meeting, Mayor Kassakhian requested consideration of establishing a Sister City relationship between the Cities of Glendale and Martuni in the Republic of Artsakh. Azatoohi Simonian, Adviser to the President of the Artsakh Republic, has extended this invitation to the City of Glendale to consider entering into a formal Sister City agreement.

ANALYSIS
Martuni is a city in the Republic of Artsakh, approximately 25 miles east of the regional capital, Stepanakert; and 42 miles from Yerevan, the capital of Armenia. According to the Government of the Artsakh Republic’s website, the territory consists of 367 square miles. As of July 1, 2016, the Martuni region boasts a population of 24,341. Martuni has an ethnic Armenian-majority population.

Martuni has a large agricultural area, including plant cultivation, cattle breeding, and bee-keeping. The main rivers that run through Martuni are Varanda, Khonasen, and Chalun. Notable structures in Martuni include the Martuni Museum, the Martuni House of Culture (Opera House), the Martuni Municipal Building, and the Church of St. Nerses the Great.

The Martuni region is also home to the Amaras Monastery, an Armenian Monastery founded by Saint Gregory the Illuminator at the start of the fourth century. St. Gregory is the patron saint and evangelizer of Armenia. At the beginning of the fifth century, Mesrop Mashtots, the inventor of the Armenian alphabet, established the first-ever school in Amaras that used his script.

Just recently, the TUMO Center for Creative Technologies, a free educational program for teens, opened a TUMO box in Martuni. A TUMO box is a transportable and fully- equipped mini-TUMO, where students can participate in TUMO’s programs. This will allow thousands of teens in Artsakh the ability to access self-learning in tech and design without commuting to the TUMO center in Stepanakert. Providing the TUMO education program in the regions of Artsakh allows teens to receive a modern education in their own communities without having to relocate.

Establishing Martuni as a Sister City would provide for a critical exchange of ideas to further Glendale’s support of economic stability, cultural preservation, and strong social ties in Artsakh.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
There is no fiscal impact associated with this report.
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ENVIRONMENTAL REVIEW (CEQA/NEPA)
The establishment of a Sister City relationship with the City of Martuni in the Republic of Artsakh is exempt from environmental review because it can be seen with certainty that the act of entering into this agreement would not have any effect on the environment, pursuant to CEQA Guidelines Section 15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Pass the resolution in support of the establishment of a Sister City relationship with Martuni, Artsakh.

Alternative 2: Choose to not enter into this agreement.

Alternative 3: City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Christine Powers, Senior Executive Analyst
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Sister City Objectives and Guidelines
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RESOLUTION NO. ___________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

ESTABLISHING A SISTER CITY RELATIONSHIP BETWEEN THE CITY OF

GLENDALE AND THE CITY OF MARTUNI IN THE REPUBLIC OF ARTSAKH WHEREAS, President Eisenhower, in 1956, inaugurated the "People-to-People" program to establish greater friendship and understanding between the peoples of the United States and other nations through the medium of direct personal contact; and WHEREAS, the City of Glendale's objectives of its sister city program include establishing relationships to exchange cultural, educational and professional programs of each city and to share common problems and solutions to daily city activities; and WHEREAS, Mayor Kassakhian has initiated a request to form a Sister City relationship with the City of Martuni in the Republic of Artsakh; and WHEREAS, the Council of the City of Glendale desires to engage in a critical exchange of ideas to further Glendale’s support of economic stability, cultural preservation, and strong social ties in Artsakh.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

SECTION 1. That the Council, on behalf of the people of the City of Glendale, hereby establish a Glendale Sister City relationship with the City of Martuni in the Republic of Artsakh for the purpose of creating goodwill and understanding between the peoples of our two great nations, and to exchange cultural, educational and professional programs of each city.

SECTION 2. That the Mayor is hereby authorized to execute a Sister City agreement with Martuni and to complete the formal process for establishing and implementing the program to include Martuni as a Sister City of Glendale.

Approved and adopted the ___ day of _______2022.
_____________________________
Mayor
_____________________________________
City Clerk
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STATE OF CALIFORNIA )
)

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing resolution was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _________________ day of _________________________, 2022 and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
____________________________
City Clerk
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EXHIBIT 1
Sister City Objectives and Guidelines
Objectives of the Sister City Program:

1. To formally initiate an ongoing communication between the above cities where they can exchange cultural, educational, professional programs of each City

2. To find solution to common challenges faced by both cities.

3. To promote good will.

4. To promote various aspect of each community such as business and natural resources.

5. To also establish not only cultural exchanges but relationships that will benefit the economic well-being of Glendale and the other cities.

Selection of a new sister City will require several steps. Community members will first need to form an organizing committee. Any community members who would like to participate on the committee must live, work or attend school in the City of Glendale.

Once selected, the committee members will become official representatives of the sister City program. These committee members will manage the program with minimal City staff support.

Sister City Guidelines:

1. Cultural: The City should have an identified cultural organization that promotes the heritage of their City.

2. Economic: The City should have a stable economy with viable sources of income.

3. Size: The City should be of medium size, comparable with the status of Glendale within the County of Los Angeles and the State of California.

4. Business: The City should have some industrial base, but must have commercial and retail businesses producing income for the City.

5. Manufacturing: The City should have products being manufactured that could conceivably be exported to other countries, such as the United States.

6. Entertainment Venues: The City should have sites where tourists and residents alike can enjoy themselves.

7. Accessibility/Transportation: The City should have a modern transportation system and accessibility by road, train and/or air.

8. Resorts/Hotels: The City should have modern hotels and/or resort locations where tourists can stay to enjoy the area.
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Brand Boulevard Complete Streets Demonstration Project

1. Motion recommending a quick-build alternative for the Brand Boulevard Complete Streets Demonstration Project

COUNCIL ACTION
Item Type: Action Item
Approved for August 23, 2022 calendar

EXECUTIVE SUMMARY
The Department of Public Works received grant funding to complete active transportation improvements on Brand Boulevard through a quick-build Demonstration Project. Several alternatives have been designed and staff is seeking City Council direction on their preferred alternative to proceed with finalizing quick-build design plans for implementation.
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COUNCIL PRIORITIES
Environmental Stewardship: Additional active transportation modes of travel improve overall health and safety by reducing greenhouse gases and improving air quality.

Mobility/Connectivity/Safety: The addition of new or improvement to existing active transportation modes increases the safety of pedestrians and bicyclists throughout the project corridor.

Infrastructure: Transportation infrastructure is improved with new active transportation modes.

RECOMMENDATION
Recommend a quick-build alternative for the Brand Boulevard Complete Streets Demonstration Project.

BACKGROUND
A complete street is an active transportation policy and design approach that requires streets to be planned, designed, operated, and maintained to enable safe, convenient and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. Active transportation allows people to be physically active in everyday life by enabling them to walk or bike to their destinations to improve both physical and mental health.

On September 6, 2018, the Regional Council of the Southern California Association of Governments (SCAG) approved the guidelines and scoring criteria for the 2018 Sustainable Communities Program (SCP). The SCP is a multi-year program designed to support and implement the policies and initiatives of the 2016 Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS), with the primary item of the strategic plan being to produce innovative solutions that improve the quality of life for Southern Californians, primarily through active transportation and complete streets.

SCAG released the SCP Call for Proposals and received a total of 61 project proposals valued at approximately $12 million dollars across all project categories and types by the December 14, 2018 deadline. An additional 19 projects requesting approximately $15.5 million were submitted through the State Active Transportation Program (ATP), and these were considered as part of the SCP as well. After ranking the proposals, SCAG identified 41 top ranked projects out of a total of 80 for funding recommendations, with $500,000 being the maximum amount awarded for any one project.

The City of Glendale was awarded $500,000 to fund a quick-build project for the Brand Boulevard Complete Street Demonstration Project, located on Brand Boulevard between Glenoaks Boulevard and Mountain Street, to improve active transportation along the corridor. The design of the project is administered and 49 of 118

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managed by SCAG through their consultant, KOA Corporation, with design input and direction from the City of Glendale. Once a quick-build design alternative has been selected, the construction of the project will be bid out and managed by the City of Glendale.

The project limits are Brand Boulevard between Glenoaks Boulevard and Mountain street. The corridor is approximately a half-mile-long and the street contains two travel lanes in each direction with a center two-way left-turn lane and an on-street diagonal parking lane in each direction. There are signalized intersections at Glenoaks Boulevard, Dryden Street, and Stocker Street, as well as a marked crossing currently controlled by a Rectangular Rapid Flashing Beacon system at Fairview Avenue. Land uses along the corridor consist of a mix of retail, industrial/office, place of worship, and a school south of Stocker Street, and heavy multi-family residential north of Stocker Street. Most retail use include dedicated off‐street parking and the diagonal on-street parking is used during daytime hours south of Stocker Street and has high turnover, while the diagonal on-street parking north of Stocker Street is used all day for multi-family residential users. The speed limit on Brand Boulevard is posted at 30 mph, and a recently completed Engineering and Traffic Survey confirmed the average 85th percentile speed for both directions at 36 mph.

ANALYSIS
The process for design and construction of transportation infrastructure is laborious and expensive. Quick-build street design projects are an ideal approach to deliver active transportation improvements fast and affordably. Quick-builds are more vital than ever since the COVID-19 pandemic as cities and towns need to reallocate street space quickly to allow businesses to reopen safely, protect workers, and meet the rising demand for safe biking and walking. Additionally, quick-build projects implement active transportation improvements using low-cost materials, such as traffic marking paint, flexible delineators, planters and signage, on a compressed timeline.

The project goals are to re-envision the North Brand Boulevard corridor and incorporate active transportation improvements and bicycle and pedestrian connectivity to achieve the following:
•Promote walking and bicycling through traffic calming; •Improve access to transit;
•Encourage shared mobility;
•Improve ADA access and safety at intersections; and
•Gather feedback from stakeholders on treatments
Bicycle infrastructure improvements will include either Class II bike lanes or Class IV protected bike lanes on both sides of Brand Boulevard between the project limits, including bicycle boxes and detection, for a total length of approximately half a mile in each direction. Pedestrian connectivity improvements will include painted intersection curb extensions and high visibility and creative crosswalks. Additional improvements will 50 of 118

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include paint and planter boxes to create boundaries where bikes can ride through and pedestrians can comfortably walk adjacent to, and will be further aligned to have no impact to transit stops.

Furthermore, the corridor is also identified in the City’s Bicycle Transportation Plan for the installation of a bicycle lane in this corridor, maintaining four travel lanes and reducing them to 11-feet wide, and converting the head-in diagonal parking to back-in diagonal parking only. The installation of a bicycle lane in this corridor has the potential to provide an important bike network connection to existing and planned bikeways.

Creating a network of bike facilities within the City of Glendale can provide enhanced safety and comfort for people biking or scootering while potentially reducing Vehicle Miles Traveled (VMT).

Quick-Build Design Alternatives
A variety of treatments to improve safety have been proposed for the corridor. The City is considering implementing crossing improvements, bicycle facilities, landscaping options, and other treatments along the North Brand Boulevard Corridor. Below are the six alternatives being explored:

The quick-build design alternatives have resulted from City staff and consultant staff working collaboratively.

STAKEHOLDERS/OUTREACH
The multi-modal benefits to the community stakeholders as a result of this project will include the following:
•More livable communities;
•Improved safety for all users;
•More walking and bicycling to improve public health;
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•Increased transportation choices; and
•Greenhouse gas reduction and improved air quality
In January of 2022, the project formed a Technical Advisory Committee (TAC) and a Community Advisory Committee (CAC) to help further guide the project through the design and outreach phases. The TAC is comprised of a team of City professional staff from multiple departments who collect existing project data, evaluate the data, and suggest improvements for each quick-build alternative. The CAC is comprised of a team of community representatives from nearby corridor businesses and residents, the Incarnation Parish School, the Downtown Glendale Association, the Walk/Bike Glendale community group, the Community Development Department, and the Rossmoyne Neighborhood Association.

In addition to the advisory committee outreach and guidance, various community touchpoints and engagement efforts were held to receive feedback directly from the community. The following is a summary of the community engagement efforts to date:
•Bike Audit:
oSunday, May 1, 2022
o12 participants
oOverall support for Alternative 1A
•Walk Audit:
oThursday, May 19, 2022
o13 total participants
oGenerally supportive of the project, one person was vehemently against reduction of lanes, but others were supportive that something is being done •Community Touchpoint No. 1:
oWednesday May 25, 2022 through Tuesday, May 31, 2022
o12 responses
o71 percent support Alternative 1A
•Transportation and Parking Commission
oMonday, June 27, 2022
oUnanimous support for Alternative 1A
•In-Person Project Corridor Canvasing
oLate July 2022
oProject information handouts provided by the consultant team who went door-to-door to introduce the project and answer any questions Finally, another five community touchpoints are planned to further bring awareness about the project to businesses, residents, and visitors of the corridor by the end of Fall 2022.
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The quick-build construction of this project is anticipated to begin in January 2023. The measures are also temporary, designed to be removed or changed. Quick-build street elements can be changed in response to on-the-ground feedback.

That feedback to the actual temporary design becomes the public input process for the eventual project, if the public supports making it permanent. Quick-build projects extend the public comment period beyond implementation. While the design is implemented using “temporary” materials, such as colored paint, soft-hit bollards, or planter boxes, they may end up becoming permanent by replacing them with hardscapes, permanent irrigated landscaping, and more durable thermoplastic pavement striping.

Furthermore, ongoing outreach on this project will continue to occur through a dedicated website for the project that is hosted through the City of Glendale domain, as well as the consultant’s domain. The website page introduces the public to the project and to the project team, explains the scope of work and project locations, and provides the public with staff contact information for questions, discussion and/or input.

FISCAL IMPACT
The engineer’s estimate for the design and construction of this project is $600,000.

Funding for this project in the amount of $500,000 was received through an SCP grant, which will be administered and encumbered by SCAG, and the City will be contributing $100,000 of local match funds from the State Gas Tax Fund to fully fund the project.

During Council award of a construction contract, staff will return with a request to appropriate funding, if applicable.

ENVIRONMENTAL REVIEW
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.

CAMPAIGN DISCLOSURE
Not Applicable

ALTERNATIVES
Alternative 1: Recommend a quick-build alternative for the Brand Boulevard Complete Streets Demonstration Project.

Alternative 2: Do not recommend a quick-build alternative for the Brand Boulevard Complete Street Demonstration Project. Doing so, however, will not install new active transportation modes of travel.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
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Prepared by:

Sarkis Oganesyan, P.E., Deputy Director of Public Works/City Engineer Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Exhibit 1: Roadway Repurposing, Installation of Class IV protected bicycle lane with

7.5-foot wide diagonal stalls, installation of two-way center turn lane (Alternative 1A)
Exhibit 2: Roadway Repurposing, Installation of Class IV protected bicycle lane with

7.5-foot wide diagonal stalls, installation of median (Alternative 1B) Exhibit 3: Roadway Repurposing, Installation of Class IV protected bicycle lane with 8- foot wide diagonal stalls, installation of two-way center turn lane (Alternative 2A)
Exhibit 4: Roadway Repurposing, Installation of Class IV protected bicycle lane with 8- foot wide diagonal stalls, installation of median (Alternative 2B) Exhibit 5: Maintain 2 travel lanes in each direction but reduce to 11-foot lanes, installation of Class IV protected bicycle lane with 8.5-foot wide back-in diagonal stalls, installation of two-way center turn lane (Alternative 3) Exhibit 6: Maintain 2 travel lanes in each direction, installation of Class IV protected bicycle lane with parallel parking, installation of two-way center turn lane (Alternative 4)
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MOTION
Moved by Council Member , seconded
by Council Member , that the Council of the City of
Glendale hereby recommends Alternative No. ____ for the Brand Boulevard Complete Streets Demonstration Project.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:

City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Allocation from the Board of State and Community Corrections, Request to Accept the Disbursement of $1,000,000 as Approved by the Amended Budget Act of 2021.

1. Motion to accept the disbursement of $1,000,000 as approved by the amended Budget Act of 2021 that is to be allocated by the Board of State and Community Corrections.

2. Resolution of Appropriation in the amount of $1,000,000.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for August 23, 2022 calendar

EXECUTIVE SUMMARY
To accept $1,000,000 disbursement to the City of Glendale Police Department through the amended Budget Act of 2021 that is to be allocated by the Board of State and Community Corrections (BSCC).
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
Approve the resolution of appropriations and attached motion accepting $1,000,000 from the BSCC to be used to create the Glendale Police Department’s mental health and drug intervention pilot program.

BACKGROUND
On September 23, 2021, the Governor approved California Senate Bill 170 (SB 170) which amended the Budget Act of 2021. The Budget Act of 2021 made appropriations for the support of state government for the 2021–22 fiscal year. SB 170 amended the Budget Act of 2021 by amending, adding, and repealing items of appropriation and making other changes. This bill became effective immediately upon approval as an urgency measure.

The amended Budget Act of 2021 approved for the BSCC to allocate a disbursement in accordance with Senate Bill 170, Chapter 240, Statutes of 2021, Control Section

19.56(e), (225), to the City of Glendale in the amount of $1,000,000 for the Glendale Police Department’s Mental Health and Drug Intervention Pilot Program. The Police Department is able to utilize the funding for the stated purpose through the end of the funding period which is June 30, 2026.

ANALYSIS
The supply, distribution, and potency of illicitly manufactured fentanyl and fentanyl analogs in the U.S. drug market is continuously evolving. As a result, the nation’s drug overdose epidemic continues to change and worsen. Unfortunately, the City of Glendale is not immune to these dangers, which affect all ages and socioeconomic statuses.

Overdose deaths involving synthetic opioids other than methadone, including fentanyl and fentanyl analogs, increased nationally by over 56% from 2019 to 2020. Glendale saw fifteen deaths in 2019 and twenty-seven in 2020, an 80% increase yearly. Los Angeles County has not yet released 2021 statistics.

The increase in overdose deaths highlights the need to ensure that people most at risk of overdose can access care, as well as the need to expand prevention and response activities. Senator Anthony Portantino garnered a one-million-dollar disbursement for a unique mental health and drug intervention program built and managed by the Glendale Police Department. After careful research with medical and public health professionals, harm reduction organizations, first responders, experts in the area of addiction, and other community partners, staff recommends the following for a five-year plan as appropriate based on local needs and characteristics:
•Labor – Staff needed for an intervention team of qualified individuals to provide resources for those experiencing addiction and/or mental health dual diagnoses and to provide resources to them and their families. Administer measures to collect data specific to the program and ensure meaningful linkages are complete 77 of 118

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with community resources. Establish community relationships with organizations that provide psychosocial services.

•Contractual – Working with various vendors to produce and market media-based education to the community. Strategic efforts will focus on literature, social media, and film documentaries.

•General supplies – General supplies needed for successful operations of staff and vendors.

•Printing and Graphics – Literature and marketing needed to reach and educate Glendale’s broad community of all socioeconomic statuses, languages, and age- appropriate content.

STAKEHOLDERS/OUTREACH
The disbursement will be used to pilot a mental health and drug intervention program focusing on early education, prevention, and intervention for those already suffering from addiction. The program’s goal is intended to stop substance abuse with an emphasis on the dangers of fentanyl and accidental overdose and death.

Numerous entities were consulted to include: third party counseling/rehabilitation providers, clinicians, doctors, local hospitals, County Health Departments, youth groups, community foundations, experts in the field of drug addiction, and the Glendale Unified School District.

FISCAL IMPACT
The $1,000,000 disbursement to the City of Glendale Police Department for a mental health and drug intervention pilot program was not included as part of the FY2022-23 budget. Therefore, staff is requesting for an appropriation of $1,000,000 from State Grant Revenue. The appropriation request is outlined below:

Requesting Appropriation:

Amount From (Account
String)
To (Accounting
String)
Funding Source
$1,000,000 GL: 32610-2610-
GPD-0020-P0000-
T0000-F0000-0000-
0000-
PL: GPD00759AG

Police Special Grant
Fund – State Grants
$500,000 GL: 41100-2610-GPD-
0020-P0000-T0000-
F0000-0000
Police Special Grant
Fund - Labor
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PL: GPD00759AG
$250,000 GL: 43110-2610-GPD-
0020-P0000-T0000-
F0000-0000
PL: GPD00759AG
Police Special Grant
Fund – Contractual
Services
$150,000 GL: 45350-2610-GPD-
0020-P0000-T0000-
F0000-0000
PL: GPD00759AG
Police Special Grant
Fund – General
Supplies
$100,000 GL: 45450-2610-GPD-
0020-P0000-T0000-
F0000-0000
PL: GPD00759AG
Police Special Grant
Fund –
Printing/Graphics

ENVIRONMENTAL REVIEW (CEQA/NEPA)
There is no possibility that the acceptance of this disbursement may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3))

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Approve as requested by the Police Department.

Alternative 2: Deny the Police Department’s request.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Alex Krikorian, Police Lieutenant
Alison Finch, Public Safety Business Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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RESOLUTION NO. ___________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE

MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1: That the sum of $1,000,000 is hereby appropriated and/or transferred from the following accounts to the following accounts:

ACCOUNTS DESCRIPTION FROM TO
32610-2610-GPD-0020-P0000-
T0000-0000-0000-
GPD00759AG
41100-2610-GPD-0020-P0000-
T0000-0000-0000-
GPD00759AG
43110-2610-GPD-0020-P0000-
T0000-0000-0000-
GPD00759AG
45350-2610-GPD-0020-P0000-
T0000-0000-0000-
GPD00759AG
45450-2610-GPD-0020-P0000-
T0000-0000-0000-
GPD00759AG
State Grants, Police Special Grant Fund,
Glendale Police, Projects,
CA Senate Bill No. 170
Salaries, Police Special Grant Fund,
Glendale Police, Projects,
CA Senate Bill No. 170
Contractual Services, Police Special Grant
Fund, Glendale Police, Projects,
CA Senate Bill No. 170
General Supplies, Police Special Grant
Fund, Glendale Police, Projects,
CA Senate Bill No. 170
Printing and Graphics, Police Special Grant
Fund, Glendale Police, Projects,
CA Senate Bill No. 170
$1,000,000
$500,000
$250,000
$150,000

$100,000

To appropriate funds from the Board of State and Community Corrections to be used to create the Glendale Police Department’s mental health and drug intervention pilot program.

SECTION 2: The Director of Finance / Information Technology is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.

SECTION 3: The City Clerk shall certify to the adoption of this Resolution.

Adopted this________day of _______________, 2022.
_______________________________
Mayor
ATTEST:
07/26/2022
_____________________________________
City Clerk 1,000,000
Director of Finance / Information Technology
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STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF GLENDALE )
I, Suzie Abajian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No._________was adopted by the Council of the City of Glendale, California, at a regular meeting held on the__________ day of _______________, 2022, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
________________________________
City Clerk
/
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MOTION
Moved by Council Member , seconded by Council Member , that the Council of the City of Glendale hereby:

1. Accepts the disbursement in the amount of $1,000,000, as approved by the Amended Budget Act of 2021, to be allocated by the Board of State and Community Corrections, for the Glendale Police Department’s Mental Health and Drug Intervention Pilot Program, as more fully outlined in the Report to the City Council dated August 9, 2022; and

2. Authorizes the City Manager, or a designee, to execute all agreements, amendments, certifications, and documents necessary to accept and implement the disbursement.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: BJA FY22 Byrne Discretionary Grants Program

2. Resolution to appropriate $700,000 in BJA 2022 Byrne Discretionary Grants Program funds.

COUNCIL ACTION
Item Type: Action
Approved for August 23, 2022 calendar

EXECUTIVE SUMMARY
The Glendale Police Department requests acceptance of $700,000 in grant funds from the BJA FY22 Byrne Discretionary Grants Program for the grant period of March 15, 2022 to March 31, 2024, to be used for equipment, contract services, laboratory supplies and training for the Verdugo Regional Crime Laboratory (VRCL). 83 of 118

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COUNCIL PRIORITIES
N/A

RECOMMENDATION
Accept the BJA FY22 Discretionary Program Grant funds in the amount of $700,000, authorize the City Manager or designee to execute the necessary agreements, certification, and other documents required to implement the Grant, and adopt a resolution of appropriations in the amount of $700,000 for equipment, contract services, laboratory supplies, and training. In addition, adopt the attached resolutions to dispense with competitive bidding and authorize the Deputy Director of Finance-Purchasing to issue purchase order agreements with West Technology Forensics, Inc., Life Technologies, and QIAGEN, Inc.

BACKGROUND
In 2009 and 2010, the City of Glendale was awarded a total of $1.5 million in federal grant funds to establish a regional DNA laboratory through the support of Congressman Adam Schiff. In 2012, the City of Glendale Police Department established the Verdugo Regional Crime Laboratory, which combined existing forensic and digital evidence examination services with the newly formed DNA testing laboratory.

In 2018, following the validation and establishment of DNA testing procedures, the Laboratory sought to establish multi-year purchase orders with its two primary vendors, Life Technologies and QIAGEN, Inc. in the amount of $1.4 million and $400,000, respectively. These contracts allow issuance of routine annual purchases of specialized testing equipment, supplies, software, and maintenance services. The Laboratory has encumbered or expended approximately $1.2 million of the Life Technologies purchase order and approximately $260,000 of the QIAGEN, Inc. purchase order.

Forensic DNA testing laboratories must adhere to the FBI’s Quality Assurance Standards for DNA Testing Laboratories and follow National DNA Index System (NDIS) DNA Data Acceptance Standards for all profiles uploaded into the national DNA database (CODIS).

There are only three vendors of STR typing kits that are currently approved by the FBI/CODIS for DNA analysis: one is supported by Life Technologies, the second is supported by Promega, and the third is supported by QIAGEN, Inc. Of the three vendors, Life Technologies and QIAGEN, Inc. are the only providers of approved DNA analysis equipment in the Police Department’s Forensic Biology Unit. The Life Technologies DNA testing kits have been designed to perform optimally on current laboratory platforms.

National DNA quality assurance standards require that laboratories validate their entire DNA testing procedure. This includes testing protocols, STR testing kits, supplies equipment and software used in the analysis of casework samples. Any significant changes to the validated procedure must in turn be validated. The QIAGEN, Inc. and Life Technologies testing kits, supplies, equipment and software have been validated by the Laboratory at considerable cost in supplies, time, and personnel resources. The Laboratory standard operating procedures, analyst training program and quality assurance/quality control procedures were developed based on the result of these validations, a process that took more than a year. Accordingly, Life Technologies and 84 of 118

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QIAGEN, Inc. are the only vendors that can provide the required items in order for the Laboratory to meet project goals and to maintain compliance with accreditation standards and national DNA quality assurance guidelines.

With the majority of DNA testing equipment purchased at the start of the Laboratory in 2011, the Laboratory has sought funds from multiple grants to replace equipment that has reached its end of useful life cycle. In April 2021, Congressman Adam Schiff’s Office solicited applications within his district for funding of community projects through the congressional appropriations process. The City of Glendale submitted an application on behalf of the Verdugo Regional Crime Laboratory requesting equipment, contract services, laboratory supplies and training which would expand and improve forensic testing services. In July 2021, the Laboratory’s forensic testing improvement project was selected as one of ten community projects supported by Congressman Schiff. Congress approved the FY21-22 congressional omnibus bill in March 2022, and the City of Glendale was invited to apply for funding under the FY22 Byrne Discretionary Community Project Grants/Byrne Discretionary Grants Program. On July 26, 2022, the City of Glendale’s grant application was approved by the Bureau of Justice Assistance, which requires acceptance of the grant within 45 days of notification.

ANALYSIS
In applying for the community project funding, the Laboratory conducted a needs assessment and identified equipment and contract services that could not be funded by other means (e.g. general fund, Paul Coverdell Forensic Science Improvement Grant Program, DNA Capacity Enhancement for Backlog Reduction (CEBR) Program Grant, etc.) due to grant program requirements or the overall cost. The community project funding provides an opportunity to expand current forensic testing services without the limitations in other grant programs.

BJA Discretionary Grant Funds will be used for the following forensic science improvement projects:

1. Extend the Laboratory’s current licensing agreement with Grayshift for its GrayKey Premium software. The two-year GrayKey Premium software subscription package allows for processing of both iOS and Android phones and includes software upgrades and maintenance. The GrayKey Premium Package is proprietary to GrayShift, Inc.

2. Purchase of a VMD560 vacuum metal deposition chamber through West Technology Forensics, Inc., which will develop latent fingermarks on wide ranging evidence types at a much higher definition with superior contrast to current latent print processing techniques. West Technology Forensics, Inc. is the proprietary distributor of the VMD560 chamber, which is used in forensic laboratories nationwide. This equipment is exclusively sold, distributed, and serviced by West Technology Forensics, Inc. Further, West Technology Forensics, Inc. maintains all copyright privileges for their range of VMD products and supplies. The cost includes annual equipment maintenance and software upgrades for the first year 85 of 118

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and is not to exceed $211,480.

3. Replace aging DNA testing equipment and establish a more efficient DNA testing workflow.

At present, the remaining funds on the Laboratory’s existing purchase order with Life Technologies are insufficient to meet the programmatic goals outlined within the Laboratory’s BJA Discretionary Grant application or current DNA CEBR program grants.

With the current purchase orders set to expire in May 2023, the Laboratory requests a resolution to dispense with competitive bidding and authorize the Deputy Director of Finance – Purchasing to issue purchase order agreements with Life Technologies in the amount of $2,500,000 and with QIAGEN, Inc. in the amount of $400,000 over 5 years.

While the previous Life Technologies 5-year purchase order was for $1.4 million, the Laboratory is accounting for an additional $1.1 million due to current encumbered purchase orders and anticipated purchases of equipment, supplies, contract services, and maintenance agreements through the BJA Discretionary Grant Program and DNA CEBR program grant funds.

There are no matching funds required for the BJA Discretionary Grant Program.

STAKEHOLDERS/OUTREACH
Grant funds will be used to improve the quality of forensic testing services provided to customer agencies and the public.

FISCAL IMPACT
The BJA Discretionary Grant Program award of $700,000, which will fund the West Technology Forensics, Inc. equipment within the capital outlay appropriation, was not included as part of the FY2022-23 approved budget. Therefore, staff is requesting for an appropriation of $700,000 from Grant Revenue. Future costs for the continued maintenance, support, and updates for the West Technology Forensics, Inc. equipment will be requested by the Police Department in its budget and approved by the City Council as part of the annual citywide budget process. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$700,000 GL: 31240-2610-
GPD-0020-P0000-
PL: GPD00918AG
Police Grant Fund
– Federal Funding
$281,772 GL: 43110-2610-
GPD-0020-P0000-
PL: GPD00918AG
Police Grant Fund
– Contractual
Services
$8,788 GL: 45350-2610-
GPD-0020-P0000-
Police Grant Fund
– Supplies
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PL: GPD00918AG
$409,440 GL: 51000-2610-
GPD-0020-P0000-
PL: GPD00918AG
Police Grant Fund
– Capital
Funding for the Life Technologies and QIAGEN, Inc. agreements is multifaceted and includes Police General Fund and Federal Grants. Future years funding will be requested through the Citywide annual budget process and future grant applications. The City Council FY2022-23 approved funding is outlined below:

Life Technologies Existing Appropriation
Amount From (Account String) Funding Source
$170,000 GL: 43110-1070-GPD-8510-P8032
PL: N/A
Police Measure S
General Fund –
Contractual
Services
$4,709 GL: 45350-1010-GPD-7001-P6238
PL: N/A
Police General
Fund – Supplies
$162,354 GL: 51000-2610-GPD-0020
PL: GPD00517AG
Police Special
Grants Fund -
Capital
QIAGEN, Inc. Existing Appropriation
Amount From (Account String) Funding Source
$35,000 GL: 43110-1070-GPD-8510-P8032
PL: N/A
Police Measure S
General Fund –
Contractual
Services
$4,546 GL: 45350-1010-GPD-7001-P6238
PL: N/A
Police General
Fund – Supplies

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subjected to CEQA/NEPA review. There is no possibility that the acceptance of this award may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3)).

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit A, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES
Alternative 1: Approve as requested by the Police Department.

Alternative 2: Deny the Police Department’s request. Expenses for capital outlay, 87 of 118

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furniture, equipment and training would be absorbed by the Police Department budget.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Catherine Nguyen, Lab Director
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A: Campaign Disclosures for West Technology Forensics, Inc., QIAGEN, Inc., and Life Technologies.
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MOTION
Moved by Council Member , seconded by Council Member , that the Council of the City of Glendale hereby:

1. Accepts the grant funds in the amount of $700,000 from the BJA 2022 Byrne Discretionary Grants Program, as more fully outlined in the Report to the City Council dated August 23, 2022; and

2. Authorizes the City Manager, or a designee, to execute all agreements, amendments, certifications, and documents necessary to accept and implement the grant.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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RESOLUTION NO. ______________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE PURCHASE

OF SPECIALIZED TESTING EQUIPMENT, SUPPLIES, SOFTWARE, AND

MAINTENANCE FROM LIFE TECHNOLOGIES AND QIAGEN FOR THE DNA

LABORATORY AT THE GLENDALE POLICE DEPARTMENT
WHEREAS, the City of Glendale City Charter, in Article VI, Section 9 provides, in part, “Upon recommendation of the city manager, the council may dispense with competitive bidding for any contract when it determines that it is in the best interests of the City to do so and acts by resolution setting forth the reasons for such action”; WHEREAS, the City of Glendale has received federal grants for the establishment and operation of the Verdugo Regional Crime Laboratory (“DNA Laboratory”) at the Glendale Police Department;
WHEREAS, in 2018, following the validation and establishment of DNA testing procedures, the DNA Laboratory and the Police Department established multi-year purchase orders with two primary vendors, namely Life Technologies and QIAGEN, in the amount of $1.4 million and $400,000, respectively, for the purchase of specialized testing equipment, supplies, software, and maintenance services; WHEREAS, to date, the DNA Laboratory has encumbered or expended approximately $1.2 million of the amount for Life Technologies and approximately $260,000 for QIAGEN;
WHEREAS, forensic DNA testing laboratories must adhere to the Federal Bureau of Investigation’s (FBI) Quality Assurance Standards and follow the National DNA Index System’s (NDIS) DNA Acceptance Standards for all profiles uploaded into the national DNA database (CODIS);
WHEREAS, there are only three vendors of STR (short tandem repeat) typing kits that are currently approved by the FBI/CODIS for DNA analysis, namely Life Technologies, Promega, and QIAGEN;
WHEREAS, of the three vendors, Life Technologies and QIAGEN are the only providers of approved DNA analysis equipment in the Police Department’s DNA Laboratory;
WHEREAS, the Life Technologies DNA testing kits have been designed to perform optimally on current DNA Laboratory platforms and have been validated; 92 of 118

2 WHEREAS, national DNA quality assurance standards require that laboratories validate their entire DNA testing procedure including testing protocols, STR testing kits, supplies, equipment, and software used in the analysis of casework samples; WHEREAS, any significant changes to the validated procedure must in turn be validated;
WHEREAS, the Life Technologies and QIAGEN testing kits, supplies, equipment, and software have been validated by the DNA Laboratory at considerable cost in supplies, time, and personnel resources;
WHEREAS, the DNA Laboratory’s standard operating procedures, analyst training program, and quality assurance/quality control procedures were developed based on the results of these validations, a process that took over a year; WHEREAS, Life Technologies and QIAGEN are the only vendors that can provide the required items in order for the DNA Laboratory to meet project goals and maintain compliance with accreditation standards and national DNA quality assurance guidelines;
WHEREAS, the City Council finds there is a need to ensure that the DNA Laboratory complies with the established accreditation standards; and WHEREAS, due to the validation process and the stringent requirements for DNA Laboratory accreditation, the City Council finds that it is appropriate and in the best interests of the City of Glendale to dispense with competitive bidding and to authorize the Deputy Director of Finance - Purchasing to issue purchase order agreements with the Life Technologies and QIAGEN.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

1. That the foregoing facts are deemed to be a true and correct and a basis for dispensing with competitive bidding;

2. That the City Council hereby dispenses with competitive bidding and authorizes the Deputy Director of Finance - Purchasing to issue purchase orders with Life Technologies in the amount of $2,500,000 and with QIAGEN in the amount of $400,000, over 5 years, for testing kits, equipment, supplies, contract services, software, and maintenance, including maintenance for the life of the software, for the DNA Laboratory, as more specifically set forth above and in the report to the City Council dated August 23, 2022; and 93 of 118

3. The Deputy Director of Finance - Purchasing is authorized to approve and execute necessary agreements to implement this resolution.

Adopted this ______ day of ______________________, 2022. _________________________
Mayor

ATTEST:

City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution was adopted by the Council of the City of Glendale, California, at a regular meeting held on the __________ day of ________________, 2022, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_________________________
City Clerk
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RESOLUTION NO. ______________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE PURCHASE OF A VMD560 VACUUM METAL DEPOSITION CHAMBER FROM WEST
TECHNOLOGY FORENSICS, INC. FOR THE LABORATORY AT THE GLENDALE

POLICE DEPARTMENT
WHEREAS, the City of Glendale has been awarded grant funds under the BJA FY 2022 Byrne Discretionary Grants Program in the amount of $700,000 for use by the Verdugo Regional Crime Laboratory (“Laboratory”) at the Glendale Police Department; WHEREAS, the BJA FY2022 Byrne Discretionary Grant Funds will be used for forensic science improvement projects in the Laboratory; WHEREAS, the Laboratory desires to use a portion of said grant funds to purchase a VMD560 vacuum metal deposition chamber from West Technology Forensics, Inc.;
WHEREAS, the VMD560 vacuum metal deposition chamber from West Technology Forensics, Inc. develops latent fingermarks on wide ranging evidence types at a much higher definition with superior contrast to current latent print processing techniques;
WHEREAS, West Technology Forensics, Inc. is the proprietary distributor of the VMD560 metal deposition chamber which is used in forensic laboratories nationwide; WHEREAS, the VMD560 metal deposition chamber is exclusively sold, distributed, and serviced by West Technology Forensics, Inc. which also maintains all copyright privileges for their range of VMD products and supplies; and WHEREAS, the City of Glendale City Charter, in Article VI, Section 9 provides, in part, “Upon recommendation of the city manager, the council may dispense with competitive bidding for any contract when it determines that it is in the best interests of the City to do so and acts by resolution setting forth the reasons for such action.”

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

1. That the foregoing facts are deemed to be a true and correct and a basis for dispensing with competitive bidding;

2. That the City Council hereby dispenses with competitive bidding and authorizes the Deputy Director of Finance - Purchasing to issue a purchase order with West Technology Forensics, Inc. in an amount not to exceed $211,480 for the purchase of a VMD560 metal deposition chamber, including first year annual maintenance and software upgrades, for the Laboratory, as 95 of 118

2 more specifically set forth above and in the report to the City Council dated August 23, 2022; and

3. The Deputy Director of Finance - Purchasing is authorized to approve and execute necessary agreements to implement this resolution.

Adopted this ______ day of ______________________, 2022. _________________________
Mayor

ATTEST:

City Clerk

STATE OF CALIFORNIA )
) SS

Ayes:

Noes:

Absent:

Abstain:
_________________________
City Clerk
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EXHIBIT A
Officers of West Technology Forensics Inc.,:

Full Name Title Business Address City State Zip
Ian Harris Managing
Director / CEO Dalton House at Armstrong Way Bristol, Yate United Kingdom BS375NG Officers of Thermo Fisher Scientific Inc., the parent company of Life Technologies:

Full Name Title Business Address City State Zip
Marc N. Casper President and Chief Executive Officer,
Thermo Fisher Scientific 5790 Van Allen Way Carlsbad CA 92008 Mark P. Stevenson Executive Vice President and President, Life Sciences Solutions 5790 Van Allen Way Carlsbad CA 92008 Peter M. Wilver Executive Vice President and Chief
Administrative Officer 5790 Van Allen Way Carlsbad CA 92008 Stephen Williamson Senior Vice President and Chief Financial Officer 5790 Van Allen Way Carlsbad CA 92008
Patrick M. Durbin Senior Vice President and President,
Specialty Diagnostics 5790 Van Allen Way Carlsbad CA 92008 Gregory J. Herrema Senior Vice President and President, Customer Channels 5790 Van Allen Way Carlsbad CA 92008
Thomas W. Loewald Senior Vice President and Chief Commercial Officer 5790 Van Allen Way Carlsbad CA 92008
Frederick M. Lowery Senior Vice President and President, Laboratory Products 5790 Van Allen Way Carlsbad CA 92008 Dan Shine Senior Vice President and President,
Analytical Instruments 5790 Van Allen Way Carlsbad CA 92008 Andrew J. Thomson Senior Vice President and President, EMEA 5790 Van Allen Way Carlsbad CA 92008 Seth H. Hoogasian Senior Vice President and General Counsel 5790 Van Allen Way Carlsbad CA 92008 Officers of QIAGEN, Inc.,:

Full Name Title Business Address City State Zip
Roland Sackers Chief Financial Officer 27220 Turnberry Lane, Ste 200 Valencia CA 91355 Peer Schatz Chief Executive Officer 27220 Turnberry Lane, Ste 200 Valencia CA 91355 97 of 118

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Resolution to Accept State of California Grant in the amount of $8 Million for Rockhaven

2. Resolution of Appropriation in the amount of $8 million

3. Motion directing staff to install super heavy duty vinyl tarps at the eleven Rockhaven structures

COUNCIL ACTION
Item Type: Action Item
Approved for August 23, 2022 calendar

EXECUTIVE SUMMARY
State Senator Anthony Portantino secured $8 million grant through the California Natural Resource Agency for the preservation of Rockhaven and the creation of an onsite museum. The State grant offers an opportunity to energize the City’s efforts to preserve Rockhaven. Following direction from Council, staff has developed a project scope and is ready to submit the documents to the State for the execution of the grant agreement. 98 of 118

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COUNCIL PRIORITIES
Infrastructure: Completion of a schematic plan for the Rockhaven site that includes a museum dedicated to Agnes Richards is an identified project in the FY 2022-23 Workplan.

RECOMMENDATION
Authorize the Director of Community Development or designee to execute the Rockhaven Sanitarium Grant with the State of California, appropriate the grant funding, and provide direction on roof replacement options.

BACKGROUND
The Rockhaven Sanitarium consists of 3.4 acres and fifteen buildings occupying 22,000 SF located in the Crescenta Valley. The City acquired the Rockhaven Site (“Site”) in April 2008 for $8.25M. The former women’s sanitarium was subsequently listed on the National Registry of Historic Places.

The site has remained vacant since the closure of the Sanitarium in 2006 with the condition of the site’s improvements steadily worsening.

On June 29, 2021, State Senator Anthony Portantino announced that his office secured $8 million for the preservation of Rockhaven and the creation of an onsite museum. The State grant offers an opportunity to energize the City’s efforts to preserve Rockhaven and consider alternatives that may have not been previously feasible.

On May 3, 2022 the City Council provided specific direction to staff on the project scope and improvements to be made with the $8M grant. Staff has completed the necessary documentation to submit to the State and is ready to formalize the grant agreement pending Council’s resolution.

ANALYSIS
Application of Grant Funding
Once the grant documents are completed, the project will focus on the following scope of work:
- The creation of a museum
- Stabilization and renovation of existing historic structures - Affordable housing feasibility study
- Site and landscape improvements
- Parking analysis and improvements
The 3,550 SF Pines Cottage has been identified for a future museum space. The conversion to a museum will require numerous improvements addressing the change of use and to meet current Building and Fire Codes. The City expects extensive utility improvements, updated heating and air conditioning systems, new fire sprinkler and alarm systems, roof replacement, and structural upgrades. ADA upgrades will be required to address severe grade changes limiting access to the building and circulation within the building.
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The Site’s buildings have been in ad-hoc suspension since the Sanitarium closure. More permanent safeguards such as water-tight roofs, effective drainage, and secure windows and doors were not in place to counteract continual deterioration endemic to vacant buildings. The scope of work will focus on addressing this deferred maintenance with priority placed on weatherproofing, roof replacements, and gutter repairs for buildings with “high” historic/architectural integrity. Based on budget, further improvements may be completed to allow the limited public occupancy of certain buildings.

Rockhaven’s landscape was a significant part of its original design and a contributor to the site’s historic designation. The buildings were set within a landscaped garden with mature oak and other trees, and connected by landscaped pathways, gardens, patios, and courtyards. The scope of work will address master planning and implementation of improvements to restore the landscape areas in a historically sensitive manner and address drainage and ADA issues created by the grade changes across the site. This initial phase would focus on planning studies and options; any implementation of work would first be approved by Council.

Affordable housing remains a city priority. Vacant land on the western and southern ends of the site are potentially suitable for appropriately scaled affordable housing that protects the Site’s historic integrity. In addition, existing buildings may be suitable for supportive housing or congregate care housing. As part of the stabilization of the site buildings, the feasibility of developing new affordable housing and repurposing some of the existing buildings for housing will be addressed.

Rockhaven lacks on-site parking. The rehabilitation of the site and introduction of a museum will likely require on-site parking for ADA access. The scope of project will include an analysis of parking requirements and demand, and the provision of additional parking that is considerate of the sites historical setting. Solutions may include off-site improvements on the periphery to increase the supply of parking. Similar to the landscape, this initial phase would focus on planning studies and options; any implementation of work would first be approved by Council.

Roof Replacement Update
On November 2, 2021, in order to expedite the procurement process, Council approved a Resolution to dispense with the bidding procedures and authorized the Deputy Director of Finance/Purchasing to solicit competitive bids and execute a contract for the Removal and Replacement of Roofing Systems at Rockhaven. As work has been conducted on- site to further develop the needs for the grant’s project scope, it was determined that the structural improvements which are needed in each building would undermine the roof replacements; therefore, any work on the roof should not come before other improvements are first made. As rain continues to be a primary cause of further deterioration to the buildings, staff has evaluated three options for preserving the existing structures as follows:

Option 1 - Full removal and replacement of the eleven existing roofing systems, including restoration/reinstallation of existing “historic” roof tiles. This option would provide a 100 of 118

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permanent solution that is in compliance with the historical requirements of these facilities. Due to the aforementioned structural modifications that are necessary to preserve the buildings, this permanent solution may be premature at this time given that subsequent improvements are expected to adversely impact the completed improvements. Option 1 is estimated at $1,300,000.

Option 2 - Full removal of the eleven existing roofing system, preservation of the existing “historic” roof tiles, and installation of a temporary roofing system. This options would provide a long-term solution for mitigating rain damage and allow for subsequent improvements without damaging or requiring future modifications to a permanent roof as described in Option 1. For this option, the historic roof tiles would be reinstalled after the completion of all other improvements to the facilities. This option, while very effective, will require a more extensive and expensive interim solution than is necessary. Option 2 is estimated at $850,000. The completion of these roofs, after all future structural improvements have been implemented, would cost an additional estimated $800,000, for a total of approximately $1,650,000.

Option 3 - Installation of super heavy duty vinyl tarps at eleven structures. Tarping the leaking facilities has been performed in the past using medium grade materials and has proven to be an effective short-term solution; however, their longevity has been short- lived due to wind and sun quickly deteriorating the tarps. Option 3 would instead utilize super heavy duty tarps, similar to those used for residential home fumigation. The professional installation of heavy duty tarps would provide the needed interim protection for several years (if needed), and would allow for future improvements without undoing any permanent improvements as described in Options 1 and 2. This tarping method would ultimately preserve the structures and provide a semi long-term solution at the lowest cost. This option would be the fastest of the three to implement and could be completed before the next rainy season. Option 3 is estimated to cost $220,000. The future cost to complete these roofs, after all other improvements have been implemented, would be similar to Option 1.

The Public Works Department recommends Option 3 due to its offering of substantial protection at the lowest cost, as well as its lack of interference on or future duplication of future improvements. The Public Works Department anticipates, that with the proper materials and installation methods, the tarping solution will provide the needed protection until subsequent plans are developed and permanent improvements implemented.

STAKEHOLDERS/OUTREACH
Once the grant funding is in place, staff and consultants will work with The Glendale Historical Society and the Friends of Rockhaven to ensure the historic context and integrity of the property is properly maintained, enhanced, and the finished museum, retail and community spaces, and landscaping serves the community’s vision for the space.

FISCAL IMPACT
The project scope for the listed Rockhaven improvements will cost $8 million, which was not included as a part of the FY 2022-23 approved budget. Therefore, staff is requesting 101 of 118

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for an appropriation of $8,000,000 from grant revenue. This grant will be dispensed on a reimbursement basis. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$8,000,000 GL: 32610-4090-
CDD-0020-P0000-
PL: CDD00921AG
CIP
Reimbursement
Grant
$8,000,000 GL: 43110-4090-
CDD-0020-P0000-
PL: CDD00921AG
CIP
Reimbursement
Grant

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review pursuant to CEQA Guidelines §§ 15301 and 15331, which exempts projects that are limited to the maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring and Reconstructing Historic Buildings. The Project is also statutorically exempt from environmental review pursuant to CEQA Guidelines §§ 15262, which exempts projects involving only feasibility or planning studies for possible future actions which the agency, board, or commission has not approved, adopted, or funded.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Approve the resolutions authorizing the Director of Community Development or designee to execute Grant Agreement GF2104-0 with the California Natural Resources Agency for Rockhaven Sanitarium in the amount of $8 million, and the appropriation of $8 million to the grant fund. Direct staff to pursue Option option 3 to install super heavy duty vinyl tarps on the elevens structures which will ultimately preserve the structures, provide a semi long-term solution at the lowest cost, and with the quickest implementation.

Alternative 2: Do not approve the resolutions authorizing the Director of Community Development or designee to execute Grant Agreement GF2104-0 with the California Natural Resources Agency for Rockhaven Sanitarium. Doing so will prohibit the City from accessing the $8 million grant made available for Rockhaven. Direct staff to pursue an alternative other than Option 3. Alternatively, Options 1 and 2 are costlier, will take additional time, and may ultimately be at the detriment of the historic tiles.

Alternative 3: Consider any other alternative not proposed by staff. 102 of 118

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ADMINISTRATIVE ACTION
Prepared by:

Bradley Calvert, Assistant Director of Community Development

Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Not applicable.
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RESOLUTION NO.____________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

APPROVING THE ACCEPTANCE OF GENERAL FUND GRANT FUNDS FOR ROCKHAVEN SANITARIUM GF2104-0
WHEREAS, the Legislature and Governor of the State of California have approved a grant for the project shown above; and
WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of the grant project, setting up necessary procedures; and
WHEREAS, said procedures established by the California Natural Resources Agency require the Grantee to certify by resolution the approval of the Project Information Package before submission of said package to the State; and WHEREAS, the Grantee will enter into an agreement with the State of California for subject project(s):

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA that the Council:

1. Approves the acceptance of general fund allocation for local assistance for the above project(s); and

2. Certifies that said agency understands the assurances and certification in the Project Information Form; and

3. Certifies that said agency will have sufficient funds to develop, operate and maintain the project(s) consistent with the land tenure requirements; or will secure the resources to do so; and

4. Certifies that said agency will comply with the provisions of Section 1771.5 of the California Labor Code.

5. If applicable, certifies that the project will comply with any laws and regulation including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, disabled access laws, environmental laws and, that prior to commencement of construction, all applicable licenses and permits will have been obtained.

6. Certifies that said agency has reviewed and understands the General Provisions contained in the Project Agreement shown in the Procedural Guide; and

7. Appoints the Director of Community Development or designee as agent to conduct all negotiations, execute and submit all documents including, but not limited to Project Information Form, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s). 104 of 118

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Approved and adopted the ___ day of _______2022.
_____________________________
Mayor
_____________________________________
City Clerk

STATE OF CALIFORNIA )
)

Ayes:

Noes:

Absent:

Abstain:
____________________________
City Clerk
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RESOLUTION NO.____________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA that the Council:

1. Approves the acceptance of general fund allocation for local assistance for the above project(s); and

2. Certifies that said agency understands the assurances and certification in the Project Information Form; and

3. Certifies that said agency will have sufficient funds to develop, operate and maintain the project(s) consistent with the land tenure requirements; or will secure the resources to do so; and

4. Certifies that said agency will comply with the provisions of Section 1771.5 of the California Labor Code; and

6. Certifies that said agency has reviewed and understands the General Provisions contained in the Project Agreement shown in the Procedural Guide; and

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Approved and adopted the ___ day of _______2022.
_____________________________
Mayor
_____________________________________
City Clerk

STATE OF CALIFORNIA )
)

Ayes:

Noes:

Absent:

Abstain:
____________________________
City Clerk
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C:\inetpub\wwwroot\multitenant\temp\CC_08232022_Motion_8e3.pdf

M O T I O N
Moved by Council Member _________________________, seconded by Council Member ___________________________, that the Council hereby directs staff to install super heavy duty vinyl tarps at the eleven Rockhaven structures, as outlined in the Report to Council dated August 23, 2022.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Recommendations to Modify and Improve the Zoning Code and Entitlement Review Processes

1. Motion Initiating Amendments to the Zoning Code to Address Improvements to the Design Review and Entitlement Process

2. Motion to Note and File

COUNCIL ACTION
Item Type: Action Item
Approved for August 23, 2022 calendar

EXECUTIVE SUMMARY
In an effort to create a more streamlined process, staff is providing recommendations on Zoning Code improvements and review processes that could facilitate a simpler, more predictable, and faster process for many review projects. The recommended improvements could expand Design Review Board exemptions with clearer standards for projects that do not have an impact to neighborhood design and character, modifications to the Design Review Board process that focuses on objective design standards, and changes to standards regarding non-conforming elements. Staff believes that the improvements outlined in this report will maintain the City’s commitment to design and neighborhood integrity, but will assist in making a simpler and more understandable process for applicants, particularly those with smaller projects. 109 of 118

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COUNCIL PRIORITIES
Housing: The recommended improvements will assist in reducing review times for all projects as it will reduce the overall review timeline for smaller projects, creating more time to review more complicated applications.

RECOMMENDATION
Direct staff to make the recommended changes to the Zoning Code and Design Review process.

BACKGROUND
In recent months, staff has been working to identify opportunities to make the entitlement review process simpler, more predictable and more efficient. Several new staff members have joined the team, beginning April of 2022, assisting in alleviating some of the backlog that was created from months of being understaffed and the Covid-19 pandemic. A temporary contract planner was also brought on board to assist in alleviating the backlog of projects, particularly less complex applications. Review times have begun to return to pre-pandemic levels, and staff is working to identify other opportunities to improve efficiencies.

Upon review of the Zoning Code and review processes, staff have formulated a list of potential changes that aim to reduce overall review times, create a process that is more efficient, as well as more predictable. Improvements have been identified as they relate to smaller projects, that are less consequential or often have minimal impact to the existing integrity and design of a neighborhood or specific development, but are often subjected to the same review process as projects that are substantially more complicated and impactful. While there are likely opportunities to improve the Code and processes, staff has so far identified the following improvements as those that will be relatively simple and quick to implement, will not dilute or diminish the value of the review process, and will assist in expediting the review of all projects, in which case staff will commit less time to less complicated and challenging projects. The following are the recommended improvements:

Modifications to Buildings that are not Visible or Hold no Impact to the Curbside Design and Character
Currently, improvements to a home or building can require Design Review if the proposed modifications are “visible from the street.” This term can often be subjective depending on viewing angle, extent of improvements, or specific conditions of a site or building. Staff proposes that this be modified to be inapplicable to the rear 50 percent of an existing building, establishing a clear boundary of what modifications would require a Design Review and which do not. If an addition or modification is proposed at the rear 50 percent of a home (not including any façade that faces a right-of-way), then a project could be exempt from Design Review provided that materials and design are consistent with the existing structure regardless of the size of the addition. This change would continue to be governed by existing regulations related to Floor Area Ratio (FAR), lot coverage, landscaping, setback requirements, and existing building height. Any new addition would 110 of 118

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need to be consistent with the existing building height, and no taller than the existing roofline. This would include projects that are over one-story in height. The 50 percent would be defined by either the length of the building, where both side facades are of equal length, or an average when the two side facades are not of equal length.

Staff believes that this would substantially reduce the review time for projects that are typically minor in nature, but are currently subjected to the Design Review process. It would also facilitate improved review times for other entitlement applications, as these projects would no longer be subjected to the same lengthy review times as other more substantial and impactful entitlements.

Authority for Administrative Design Review (ADR)
Staff proposes that a project that proposes a second story addition at the rear 50 percent of the building be allowed for Administrative Design Review, provided that the proposed addition is consistent in façade and style of the existing building, and is not deemed historic or a historic contributor. This change would continue to be governed by existing regulations related to FAR, lot coverage, landscaping, setback requirements, and existing building height. The rear 50 percent would be defined by either the length of the building, where both side facades are of equal length, or an average when the two side facades are not of equal length. Projects that propose an additional story at the front 50 percent of the façade would still be subject to Design Review.

Staff believes that this would substantially reduce the review time for projects that are less impactful to neighborhood design, but are subject to the Design Review process. It would also facilitate improved review times for other entitlement applications, as these projects would no longer be subjected to the same lengthy review times as other more substantial and impactful entitlements.

Design Review Meetings and Recommendations
Staff is proposing improvements to the Design Review process as a means to reduce conflicts in conditions and recommendations, as well as streamlining Design Review Board meetings. Currently, staff works to achieve a design result that is believed to be acceptable for the Design Review Board. This often includes a series of conditions or recommendations that are readily provided to the Board. In order to achieve these conditions, recommendations, and design it often leads to an extended period of resubmittals, and at times requires additional revisions and changes. Additionally, the recommendations or conditions may not always be accepted by the Board, and has shown in the past that it can create conflicts of opinion between staff, the Board, the applicant, and the general public, which can include confusion for the public as to the origin of conditions, as well as inconsistent direction. Furthermore, the composition of meetings includes a presentation by staff, which includes an overview of the project as well as the conditions and recommendations, followed by a presentation by the applicant.

This leads to redundancy as well as meetings that are extended longer than necessary. 111 of 118

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Staff proposes that planners no longer provide recommendations or conditions (unless conditions are proposed as necessary to mitigate environmental impacts under the CEQA process). Rather, as part of the agenda packet, would provide a summary of the project and in instances of design discrepancy, highlight an area of focus during the meeting.

This would ensure that unresolved issues are given priority and attention during the meetings, and that the Board’s expertise is best utilized to resolve challenging design issues. Additionally, the staff presentation would be removed from the Design Review Board meeting, to avoid redundancy and create better efficiency in the meeting. This could lead to hearing additional cases in a single meeting, and reduction of conflicting points regarding a project.

During the meetings, staff’s role would be to assist in guiding the Board’s discussion and to ensure that they remain within their purview and the goals of the meeting. As part of the updates and changes, staff would create a new checklist for Board members to categorize their comments, and ensure they remain on topic. During the meeting, staff would assist in directing the conversation towards the relevant points so that feedback, conditions, and recommendations are within the goals and objectives of the design guidelines and development standards, rather than on comments that may not be pertinent or relevant.

Staff believes that these changes will help reduce contradictions or conflicting opinions between the various parties involved in a project, while also leading to consistent direction being provided directly from the Board. Modifying staff’s role in the meeting shall reduce the length of time taken to review each project while also ensuring that the meetings stay on the appropriate topic and schedule.

Eliminate 4/5/6 Rule – Interior Setbacks in Residential Zones Current Zoning Code requires a 10-foot interior setback for new houses in the R1R Zones and a 6-foot interior setback for new houses in the R1 Zone. However, pre-May 2, 1991 houses in the R1R and R1 Zones are allowed to have interior setbacks of 4, 5, or 6 feet (depending on building height). The interior setback for a house 20 feet or less in height is 4 feet. The interior setback for a house over 20 feet to 30 feet in height is 5 feet. The interior setback for a house more than 30 feet in height is 6 feet.

Staff is proposing that the existing 4-5-6-foot rule be eliminated because:
a. The rule is complex without providing sufficient benefit to justify the complexity. The minor difference in additional setback distance between 4, 5, and 6 feet does little to minimize the visual impact of a taller house.
b. The rule encourages additions to houses to be built in line with the existing nonconforming interior setback of a house, often resulting in long, straight sections of walls. This is a design feature that is usually discouraged as part of the design review process. c. Second story house additions are made more difficult by this rule, even if the addition is in a location that is distant from the portion of the house that has the 4-foot or less existing interior setback. The rule requires that any existing portion of a house be removed if it does not have a 5 or 6-foot setback and the house is being changed from one that has a 112 of 118

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height of 20 feet or less to one that has a height greater than 20 feet or greater than 30 feet.
d. Many property owners must file variance application which are routinely granted. e. The rule creates a double standard for newer versus older houses. f. This rule was eliminated from the ROS Zone in 1993 with the adoption of the “hillside ordinance”.

With this proposed change, all additions to houses in the R1R zone would be set back 10 feet from an interior property line, or, in the R1 zone, 6 feet.

Allow Larger Additions to Occur with Non-Conforming Garage Currently, minor additions will trigger a project to bring any non-conformance of parking and garages to current standards. This applies to any small addition to an existing house, regardless of use and size. Recognizing that this may cause challenges for proposed additions, as well as changes in transportation and travel behavior, staff proposes to change this requirement to create a threshold that would trigger the need for parking and garages to be updated. Staff proposes that this threshold allow for a maximum of 300 square feet to be added, before triggering the need to modify parking and garages. This would be allowed up to one time in a 10-year period, to avoid incremental additions over time that may justify the need for parking to meet current standards. This change would continue to be governed by existing regulations related to FAR, lot coverage, landscaping, setback requirements, and existing building height. This provision will eliminate the time need to process any additional planning entitlements as well as the additional cost associated with updating a legal non-conforming garage.

Staff believes that this will alleviate frustration when modest modifications are made to smaller homes with non-conforming garages and parking, often prohibiting smaller additions or requiring a greater scope of work. Staff also believes that by limiting the square footage over a specified period of time will prevent multiple additions that may necessitate additional parking.

Non-Conforming Design
Over the years, development and design standards are modified. This can be done to prevent an undesirable outcome or to better implement community goals and objectives.

When these codes and standards change, an existing property that does not meet the new requirements is considering to be legal non-conforming. This can also present a challenge for any property seeking to make any form of modification to existing development on a site, including, minor additions, replacement of existing features such as stairs and decks, or any other improvement. The legal non-conforming status would require a property to be in full compliance with standards in order to make minor modifications or to replace and renovate any part of the structure. This can present a significant time and cost challenge for applicants that may have a structural, safety, or hazardous condition. Staff proposes that this requirement be modified so that replacements, when like-for-like in regards to material, design, and dimensions are maintained. An example could be in instances where a deck may be failing or structurally 113 of 118

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compromised, an applicant would be allowed to replace the deck, provided it is the same as the existing structure, without triggering the need to make improvements to existing non-conforming elements.

Staff believes that this will assist in alleviating frustration when applicants are attempting to replace damaged or compromised elements to their homes, and may find that there are more significant changes that would need to be made in order to bring the entire property into conformance.

Parking for Auto Retailers
Currently, the code requires that inventory space, such as within an above ground parking garage, for auto retailers is counted as square footage that has a parking requirement.

New or renovated projects are required to provide parking spaces for this area, as they are currently treated as an extension of the show room or retail space. As such, the code is written in a manner where additional parking is required for the area where dealers are parking their inventory. Typically, this requires more parking than is actually needed, and many auto retailers request a parking reduction permit. In order to eliminate the need for the reduction permit, staff proposes that the parking requirement for inventory be eliminated for vehicle dealerships.

Staff believes that this will eliminate additional time and cost needed to apply for a parking reduction permit, and will discourage the creation or more parking than is necessary.

Concurrent Review
For projects that require a Design Review approval and/or planning entitlement, the process does not allow for concurrent review. Applicants are required to submit their application for Design Review and/or planning entitlement and must earn the approval of the Board and/or Commission prior to submitting for building permits in addition to waiting for the 15-day appeal process to end. In many cases this is an important measure to ensure that prior to submitting for building review, projects meet all of the necessary requirements and design guidelines. But for other projects there can be minimal or no changes to the proposed design. Staff have received requests from applicants to be able to submit for both Design Review Board, planning entitlements and building permits, concurrently. This would be done at the risk of the applicant, understanding that if major changes or conditions are applied at the Design Review Board meeting, it may lead to resubmittal and additional cost for building permits. But for those that have met design and development requirements, it could lead to a reduction in permit review time.

If implemented, applicants would be required to complete a hold harmless agreement, recognizing that by submitting for all applications concurrently there could be design changes that will require new submittals or additional fees. Staff believes that for applicants that successfully meet design and development standards, this could lead in a reduction of overall review times to successful permit issuance. 114 of 118

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ANALYSIS
The combination of the recommended changes presents an opportunity to create more efficiencies within the City’s entitlement process, and are also representative of simple changes that do not compromise the integrity of design and development standards. For smaller applications and additions that have minimal impact on the character of a neighborhood, it will lead to an easier process and not subject minor modifications to a process that is more consistent with large-scale projects. Additionally, changes such as those recommended to Design Review Board meetings and concurrent review could serve as an incentive for projects that consistently meet the City’s design and development requirements with streamlined meetings and the opportunity for concurrent review.

Staff anticipates that these changes will lead to less frustration and conflict, while also creating a simpler and more predictable process for smaller projects. In addition to these recommended changes, staff will also be updating checklists and submittal application information as a means to create more accessible and understandable information for applicants that will lead to improved submittal packages and greater consistency and predictability. In addition to these changes, staff will continue to evaluate the existing Zoning Code and development and design standard requirements to identify additional efficiencies in the future.

STAKEHOLDERS/OUTREACH
To develop these recommended changes, staff met with a number of stakeholders to identify inefficiencies and challenges that they encountered as designers and applicants.

These meetings assisted in developing this list of recommendations.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
No environmental review is required for City Council to initiate code changes.

Environmental review will be conducted prior to scheduling any hearings should the Council initiate code changes.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES

1. Direct staff to initiate amendments to the Zoning Code in order to create a simpler and more efficient Design Review and Entitlement process.

2. Note and file this Report and decline to direct staff to begin the process of modifying the Zoning Code and Design Review process.

3. City Council may consider any other alternative not provided by staff. 115 of 118

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ADMINISTRATIVE ACTION
Prepared by:

Bradley Calvert, Assistant Director of Community Development Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
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C:\inetpub\wwwroot\multitenant\temp\CC_08232022_Motion_8f1.pdf

M O T I O N
Moved by Council Member , seconded by Council Member , that the Council hereby initiates amendments to the Zoning Code, Title 30 of the Glendale Municipal Code, 1995, to address improvements to the Design Review and Entitlement Process, as outlined in the Report to Council dated August 23, 2022.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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C:\inetpub\wwwroot\multitenant\temp\CC_08232022_Motion_8f2.pdf

M O T I O N
Moved by Council Member , seconded by Council Member , that the Council hereby notes and files the Report to Council dated August 23, 2022, pertaining to Recommendations to Modify and Improve the Zoning Code and Entitlement Review Processes.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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Glendale City CouncilAugust 23, 2022

Glendale City Council
August 23, 2022