Glendale City Council
September 27, 2022

A G E N D A
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
Meetings are broadcast live on Glendale TV, viewable on Spectrum Cable, channel 6, and AT&T Uverse, channel 99. Meetings are also streamed live in high definition (HD) on the city's webpage, glendaleca.gov/live, on YouTube.com/myglendale, and on Apple TV, Roku, and Amazon Fire devices usinga free app called Screenweave and choosing “Glendale TV” from the menu. Meetings are also archived on the City Website for viewing anytime at glendaleca.gov/agendas. Call (818) 548-4013 for program schedules. DVDs of the proceedings are available for purchase in the City Clerk's Office. For public comments and questions during the meeting, call (818) 937-8100. Public comments ona specific agenda item will be taken when that agenda item is discussed. If you have any question about matters on the agenda, or requests for assistance, please contact the City Clerk at (818) 548-2090 during regular business hours.

PLEASE TURN OFF CELLULAR PHONES WHILE INSIDE THE MEETING LOCATION In compliance with the Americans with Disabilities Act (ADA) of 1990, auxiliary hearing aids, sign language translation, and Braille transcripts are available upon request. Assisted listening devices are available same-day upon request. At least 48 hours (or two business days) notice is required for requests regarding sign language translation and Braille transcription services. All documents related to open session items on this agenda that are received less than 72 hours prior to this meeting, and are public records, will be available for review in the Office of the City Clerk, 613 E.

Broadway, RM 110, Glendale, CA 91206.

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SEPTEMBER 27, 2022
ROLL CALL - 2:00 PM - Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, September 27, 2022 Special Public Meeting of the City Council was posted on September 22, 2022 on the Bulletin Board Outside City Hall. 1 TYPED 9/23/2022 8:38:44 AM
09 27 22
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A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 2:00 PM on Tuesday, September 27, 2022, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Management Services, re: Professional Services Agreements with Rincon Consultants, Inc. (Rincon) for the development of a Climate Action and Adaptation Plan (CAAP) for the City of Glendale
a. Motion authorizing the City Manager, or his designee, to execute an 18-month Professional Services Agreement (PSA) with Rincon, to develop a “Qualified” CAAP for the City of Glendale for a total not to exceed amount of $320,000

2. Management Services, re: Environmental Preferable Purchasing a. Motion providing direction on key policy principles to incorporate into the City’s Environmental Preferable Purchasing Policy

3. Police Department, re: Jail Security System - Request to Dispense with Competitive Bidding and Authorize the Execution of an Amendment to the City’s Agreement with Birdi Systems Inc. in the amount not to exceed $600,000 for the completion of the Jail Security System for a total contract amount not to exceed $1,013,518 a. Resolution to dispense with competitive bidding and authorize the City Manager, or a designee, to execute an amendment to the City’s Agreement with Birdi Systems Inc. in the amount not to exceed $600,000 for the completion of the Jail Security System for a total contract amount not to exceed $1,013,518

4. Libraries, Arts, and Culture, re: City-Wide Public Art Landmarks: Glenoaks Blvd.

Median Public Art Piece
a. Motion authorizing the City Manager, or a designee, to enter into an Agreement for Commission of Artwork— subject to approval by the City Attorney— with Forma Studio, in an amount not to exceed $100,000 dispersed from the Urban Art Fund, to design, engineer, fabricate, deliver, and supervise the City’s installation of a public art piece entitled, “Hahamongna,” for the Glenoaks Blvd. Ground level Sculpture Public Art Piece

5. Libraries, Arts, and Culture, re: City-Wide Public Art Landmarks: Verdugo Park Mural Ground level Public Art Piece
a. Motion authorizing the City Manager, or a designee, to enter into an Agreement for Commission of Artwork— subject to approval by the City Attorney— with Erin Miller Wray, in an amount not to exceed $50,000 dispersed from the Urban Art Fund, to design, fabricate, and install a public art piece entitled, “Verdugo Park Mural,” for the Verdugo Park Mural Ground level Public Art Piece

ADJOURNMENT
2 TYPED 9/23/2022 8:38:44 AM
09 27 22
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1 CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Professional Services Agreements with Rincon Consultants, Inc. (Rincon) for the development of a Climate Action and Adaptation Plan (CAAP) for the City of Glendale.

1. Motion authorizing the City Manager, or his designee, to execute an 18-month Professional Services Agreement (PSA) with Rincon, to develop a “Qualified” CAAP for the City of Glendale for a total not to exceed amount of $320,000.

COUNCIL ACTION
Item Type: Action Item
Approved for September 27, 2022 Calendar

EXECUTIVE SUMMARY
The Request for Proposal (RFP) process for developing a CAAP has concluded. City of Glendale Office of Sustainability staff now seek Council’s authorization to award an 18- month Professional Services Agreement (PSA) to Rincon, to develop a “Qualified” CAAP for the City of Glendale for a total not to exceed contract amount of $320,000.

COUNCIL PRIORITIES
Environmental Stewardship: Rincon will develop a CAAP plan for the City of Glendale.

The CAAP will serve as the roadmap for the City to equitably achieve carbon neutrality by the year 2050, or sooner.

Infrastructure: The CAAP will outline climate adaptation measures to reduce the physical impacts of climate variability and change and build resilience to those impacts. 3 of 279
21 RECOMMENDATION
Authorize the City Manager, or his designee, to execute an 18-month PSA with Rincon, to develop a “Qualified” CAAP for the City of Glendale for a total not to exceed contract amount of $320,000.

BACKGROUND
The Sustainability Officer facilitates sustainability planning and action for the City of Glendale, striving to foster a more livable, sustainable, and equitable community. In 2020, City of Glendale launched its first Office of Sustainability and established a Sustainability Commission. The Office looks to adopt relevant sustainability policies and programs, as well as outreach and education on climate change for Glendale residents. Paramount to this effort is the development of a new CAAP to assess the impact of climate change and create climate change adaptation solutions.

In 2012, the City adopted the “Greener Glendale Plan,” (GGP) a sustainability and climate action plan addressing municipal operations and community activities. The GGP outlined a catalog of potential municipal and community sustainability programs. The plan included sustainability and climate action targets through 2020 and 2035 and requires updating.

The City of Glendale has sought a consultant to develop an original CAAP that envisions an equitable and sustainable future through a bold, innovative, and inclusive vision enabling the achievement of carbon emission reductions. The objective of the CAAP is to set desired Greenhouse Gas (GHG) reduction goals for 2030 and a net zero emissions target by 2050 and provide a framework to track and monitor the progress of strategic measures.

The consultants will perform work on a per-task basis and shall include the following deliverables:
➢ Develop a current GHG Inventory based on the latest available data to measure the City’s progress in reducing GHG emissions;
➢ Incorporate innovative strategies and solutions for both climate action and adaptation and develop a pathway to deliver an emissions-neutral city by 2050 or sooner and set out methodologies for prioritizing transformational actions; ➢ Outline the current climate challenges in Glendale’s communities and the opportunities for climate and greenhouse gas reduction goals; ➢ Serve as a mechanism to tie together the City’s existing and developing sustainability initiatives, strategies, and plans with the community’s goals; ➢ Establish a set of cohesive sustainability strategies, implementation plans, and metrics for measuring progress and for improving Glendale’s sustainability and its 4 of 279
31 contribution to regional and state initiatives;
➢ Prepare a qualified CAAP that may be used for future tiering and project streamlining;
➢ Demonstrate how Glendale will adapt and improve its resilience to climate change that impacts the City now and respond to future climate change scenarios; and ➢ Engage with the community to communicate the climate challenges, and identify opportunities for change in response to these challenges.

On May 9, 2022, Staff issued an RFP containing detailed instructions on the requested services, the desired qualifications and experience, and a section specifying how the proposals should be submitted and what information to provide. The RFP also indicated that the submissions would be reviewed and ranked before award, and proposers were given a time window to prepare questions for a Q&A conference call with staff. The solicitation was made to thirteen qualified consulting firms.

The criteria and basis of selection for the consultants were as follows:

Criteria Maximum
Points
Experience in sustainability-related projects or plans, general plan development, climate action plan development, carbon neutrality, community engagement
30 Understanding of the project’s scope through the proposed work plans, and adherence to the schedule
20 Qualifications of the project team 20
Value & cost efficiency of the plan 15
Flexibility, creativity, innovation 10
Inclination to conform to City’s contractual template 5 Total Points 100
On June 30, 2022, nine proposals were received by the Office of Sustainability from Buro Happold, Eco Motion, Eco Shift, ICF, Kimley Horn, Lotus Engineering & Sustainability, Map Collective, Rincon Consultants, Inc. and Sustainability Solutions Group.

ANALYSIS
A review committee consisting of representatives from Community Development, Office of the City Attorney, Innovation and Performance, GWP, Public Works and the Office of 5 of 279
41 Sustainability reviewed each proposal and individually ranked them based on the evaluation criteria cited in the RFP.

The review process included interviewing the top three scoring submissions. The interviews focused on three aspects of the RFP:

1. The ability of the consultant to adhere to the City of Glendale’s contractual obligations

2. Performing CEQA analysis

3. Outreach and engagement strategies proposed in the RFPs Based on this thorough review and selection process, the Office of Sustainability staff recommends the selection of Rincon because they are evaluated as the highest qualified for the services stated in the RFP. The consultant presented unique project approaches and significantly understood the City's needs.

For these reasons, it is recommended that the City Council authorize the City Manager or his designee to execute an 18-month PSA with Rincon, to develop a “Qualified” CAAP for the City of Glendale for a total not to exceed contract amount of $320,000.

CONTRACT DASHBOARDS
Project Description: Develop a Climate Action and Adaptation Plan for the City of Glendale
Advertisement
Method
E-mail & City Website
RFP Issued May 9, 2022
RFP Due Date June 30,2022
Company Name(s) Buro Happold; Eco Motion; Eco Shift; ICF; Kimley Horn, Lotus Engineering & Sustainability, Map Collective, Rincon
Consultants and Sustainability Solutions Group.

Selection Criteria Experience in sustainability-related projects or plans, general plan development, climate action plan development, carbon neutrality, and community engagement - 30%
Understanding of the project’s scope through the proposed work plans, and adherence to schedule – 20%
Qualifications of project team – 20%
Value & cost efficiency of the plan – 15%
Flexibility, creativity, innovation -10%
Inclination to conform to City’s contractual template – 5% 6 of 279
51 Recommended
Consultant(s):

Rincon
New / Existing
Consultant(s):

New
Procurement
Method (RFP / SS):

RFP
Contract Term 18 months
Project Begins Upon signing of contract
Project Ends Upon the expiration date of the contract

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Climate Action and Adaptation Plan cost is $320,000 and was approved as a part of the FY 2022-23 budget. No new funding is being requested at this time. The City Council approved funding is outlined in the table below:

Existing Appropriation
Amount Account String Funding Source
$320,000 43110-1070-MSD-8509-P8020- General Fund (Measure S)

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than ten percent interest in the company proposed for contract in this agenda item report:

Officers of Rincon Consultants, Inc.

Full
Name
Title Business
Address
City State Zip Ownership
John
Dreher
Chief Executive
Office/President
180 North
Ashwood
Avenue
Ventura CA 93003 More than
10%
Lacrissa
David
Chief Financial
Officer/Vice
President
180 North
Ashwood
Avenue
Ventura CA 93003 More than
10%
7 of 279
61 Rich
Daulton
Secretary 180 North
Ashwood
Ave
Ventura CA 93003 More than
10%
Jennifer
Haddow
Vice President 180 North
Ashwood
Ventura CA 93003 More than
10%

ALTERNATIVES
Alternative 1: Authorize the City Manager, or his designee, to execute an 18-month PSA with Rincon, for the development of a CAAP as recommended herein.

Alternative 2: Not authorize the execution of the contract requested herein.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

David Jones, Sustainability Officer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS

1. Rincon – City of Glendale Climate Action & Adaptation Plan Proposal

2. Campaign Disclosure Form
8 of 279
c:\inetpub\wwwroot\multitenant\temp\spcc_09272022_motion_1a.pdf MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Manager is hereby authorized to execute an 18-month Professional Services Agreement with Rincon Consultants, Inc., for professional services pertaining to the development of a qualified Climate Action and Adaptation Plan (“CAAP”) for the City of Glendale as more particularly outlined in the September 27, 2022 report from the City’s Sustainability Office. The Professional Services Agreement will be for a not-to-exceed contract amount of $320,000, and shall be subject to review and approval as to form by the City Attorney prior to execution by the City Manager.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
9 of 279
Rincon Consultants, Inc.
250 East 1st Street, Suite 1400
Los Angeles, California 90012
June 30, 2022
Contact Information
City of Glendale
Climate Action & Adaptation Plan
Proposal
Hannah Mize
CAAP Project Manager
213-788-4842
[email protected]
10 of 279
www.rinconconsultants.com
RINCON CONSULTANTS, INC.
250 East 1st Street, Suite 1400 • Los Angeles, California 90012 • 213-788-4842 June 30, 2022
David Jones
Office of Sustainability
Glendale City Hall
613 E. Broadway
Glendale, California 91206
Email: [email protected]
Subject: Proposal to Prepare the City of Glendale Climate Action and Adaptation Plan (CAAP) Dear Mr. Jones:

Rincon understands that the City of Glendale is preparing a new Climate Action and Adaptation Plan (CAAP) to coordinate the City’s sustainable initiatives in a streamlined way to demonstrate both how far the City has come over the past decade, and prepare a thoughtful roadmap to achieve carbon neutrality by the middle of the century. Rincon has extensive experience in developing both climate action and adaptation plans and implementing climate mitigation and resilience programs. We leverage this experience to combine time tested and defensible methodologies with innovative tools and approaches to develop climate action and adaptation plans. Our work is founded in science and built on the recognition that implementation is contingent on the communities buy-in and long-term participation, thus it is critical that the communities voices be heard during this important planning process. Rincon’s team is committed to serve as an extension of City staff with the necessary technical, managerial, and strategic thinking skills to successfully complete the project.

Rincon has extensive experience with climate action and adaptation across the state and particularly in the region surrounding Glendale. We have recently completed adopted CAPs and CAAPs for Burbank, Pasadena, La Cañada Flintridge, and South Pasadena. We are also currently working with the City of Glendale on climate mitigation by assisting with the development of Reach codes associated with electrifying new construction, photovoltaic installations and electric vehicle charging which provides our team an excellent foundation to mitigate GHG emissions in the city. This experience provides Rincon with a clear understanding of the city’s progress, infrastructure, and needs and will provide time and cost efficiencies while developing new measures in the CAAP.

We believe the combination of our statewide experience with climate action and resilience planning, our existing and ongoing work with the City of Glendale inform our unique understanding of and sensitivity to the broad range of issues that will be important to this project. To maximize the benefits of Rincon’s proven CAAP expertise, we have developed a team of strategic partners including Here LA, a renowned Los Angeles County design firm focused on active transportation and adaptation strategies in the public realm, and engaging the community through tactile and experiential engagement strategies. Here LA has extensive climate related community engagement experience in the greater Los Angeles region, including recent work on Glendale’s Pedestrian Plan, SCAG’s Regional Climate Adaptation Framework, and the Burbank Golden State Specific Plan. To help the community visualize the strategies being promoted in the CAAP, we have partnered with Virtual Planet Technologies as an optional task to create virtual reality 3-D models to be deployed as an interactive and fun engagement and education tool to help increase the accessibility of technical aspects of the project. Virtual Planet Technologies excel at contextualizing abstract concepts into day-to-day lived experiences. Our team is also supplemented by HIP Investors who will identify equitable funding and financing mechanisms to support the City with implementation of GHG-reduction and adaptation measures. Iteris will support the transportation emissions calculations for the GHG emission inventory based on cellular data from Replica and help identify innovative transportation 11 of 279
www.rinconconsultants.com
RINCON CONSULTANTS, INC.
250 East 1st Street, Suite 1400 • Los Angeles, California 90012 • 213-788-4842 measure opportunities. Advisian/Worley is part of the team to provide engineering expertise on energy needs for the City, to better inform decarbonization strategies related to Glendale’s Grayson Power Plant.

Advisian/Worley currently serve as Glendale Water and Power engineer of record on the Scholl Canyon Landfill Biogas Renewable Energy project. Rincon has also partnered with EcoDataLabs to provide an optional expansion of the consumptive based inventory task. This multi-disciplinary team is specifically designed to provide CAAP expertise, leverage stakeholder and community relationships, and identify funding for CAAP implementation, all of which are critical to the success of the CAAP program.

Located less than 10 miles from Glendale, Rincon is a California “S” Corporation with an office in Little Tokyo at 250 East 1st Street. Rincon has a long and successful track record working with municipal clients and has played a prominent role in California’s sustainability and climate action environment, providing strategic consulting on decarbonization and adaptation plans to public and private clients for more than a decade. We believe that Rincon’s clear understanding of Glendale’s operations and community values and our proven track record on other complex sustainability and climate action related programs across the state make us uniquely qualified to assist Glendale with the development of a CAAP.

We are confident that you will find the Rincon Team to be uniquely suited and highly qualified in the technical and management areas required for successful execution of this program. The work program outlined herein is fully negotiable to meet Glendale’s needs for this exciting assignment The proposal provided herein shall remain valid for 12 months. We welcome the opportunity to meet with you to discuss this submittal. Please do not hesitate to contact us if you have questions or need additional information.

Sincerely,
Rincon Consultants, Inc.

Hannah Mize
CAAP Project Manager
[email protected]
Erik Feldman, LEED-AP
Principal-in-Charge
[email protected]
12 of 279
13 of 279
Table of Contents
Executive Summary.......................................................................................................................................1 Key Components of a CAAP........................................................................................................................................3 Rincon Qualifications & Background............................................................................................................. 5 Subcontractors........................................................................................................................................................10 Response to Scope of Work .........................................................................................................................13 Approach..................................................................................................................................................................13 Scope of Work..........................................................................................................................................................16 Estimated Project Timeline..................................................................................................................................... 55 Example References of Past Climate Action or Sustainability Plans....................................................................... 56 Organizational Chart ................................................................................................................................................67 Key Personnel ......................................................................................................................................................... 68 Statement of Insurance Compliance........................................................................................................................74 Indemnity .................................................................................................................................................................74 Minimum Insurance Statement................................................................................................................................74 References...............................................................................................................................................................74 Price Proposal ............................................................................................................................................ 77 *This Table of Contents as well as additional content throughout the proposal are hyperlinked for your convenience. 14 of 279
It has been such a great pleasure
working with the Rincon
Team. From the interview to
implementation, city staff had
the greatest of confidence in
their ability to execute and
meet our specific needs. We
are thrilled at the creation
of a Climate Action Plan tool
that now helps us track actual
emissions reductions associated
with implementation measures
over time.

Robyn Eason, City of West Hollywood
Long-Range Planning Manager
15 of 279
1 Introduction &
Executive Summary
16 of 279
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17 of 279
City of Glendale | Climate Action and Adaptation Plan | 1 Executive Summary
Rincon is a leading climate action and resilience
planning firm in California with extensive
experience working with cities across the state to
develop plans that address both GHG emissions
and climate resilience. Rincon has supported
dozens of jurisdictions throughout the state to
identify, plan for, and implement creative, yet
feasible solutions to climate change in order
to reduce emissions and increase our adaptive
capacity. These jurisdictions include the cities
of Pasadena, South Pasadena, Walnut, Burbank,
La Canada Flintridge, Beverly Hills, Monterey
Park, Ojai, Ventura, Oxnard, and Port Hueneme.

Leading the Rincon team, Erik Feldman, LEED-AP,
will serve as the Principal-in-Charge. Mr. Feldman
oversees Rincon’s statewide climate action,
climate adaptation, and climate investment grant
program and is responsible for the leadership
and development of Rincon’s climate action and
sustainability services. Mr. Feldman has extensive
experience in and around Glendale and has led or
overseen preparation of Climate Action Plans for
La Canada Flintridge, Pasadena, South Pasadena,
and Burbank. Hannah Mize will serve as the Project
Manager and Point-of-Contact for the City of
Glendale. Ms. Mize served as the project manager
for the adopted Climate Action Plans for the
Cities of Burbank, South Pasadena, Walnut, and
Pasadena. Two program managers will be part of
the management team. Ryan Gardner, LEED AP,
ENV SP who serves as Rincon’s Climate Action
Plan and Implementation Program Manager and
current project manager for Glendale’s Reach
Code development, will be responsible for the
technical oversite of the greenhouse gas inventory
and development of mitigation measures. Mr.

Gardner has extensive regional sustainability
and climate experience, including the recent
management and development of adopted climate
action plans for the Metropolitan Water District
of Southern California, and Berkeley’s City-Wide
Equitable Electrification Plan, the first such plan
in the nation. Ryan is also a CARB accredited Lead
Verifier and has extensive experience working on
GHG projects for power producers and sellers such
as Pacific Gas & Electric (PG&E). Reema Shakra,
AICP, who serves as Rincon’s Climate Adaptation
Program Manager, will be responsible for the
climate change vulnerability assessment and
development of adaptation measures. Ms. Shakra
co-authored the Southern California Association
of Governments (SCAG) Adaptation Planning
Guide which established a climate adaptation
planning process, along with tools and resources,
for all 198 member cities, counties and tribes
in the SCAG region. She is currently managing
18 of 279
2 | Rincon Consultants, Inc.

Introduction & Executive Summary
the City of Beverly Hills CAAP, which identifies
key climate risks and resilience policies and
programs. This structure will provide an efficient
parallel track approach to complete the climate
action and resilience phases of the project.

Rincon is excited to present what we believe is
a blueprint to develop a truly innovative climate
action and adaptation plan for the City of Glendale.

Our approach combines time tested, highly
defensible methodologies with cutting edge
technologies that include big data and machine
learning driven VMT models, options for the
inclusion of augmented reality to visualize climate
changes, and the best in online and in-person
outreach and engagement. Geared toward
equitability, our approach sets aside budget to
directly pay community organizations or provide
stipends for childcare and transportation.

An equitable approach to engagement will be key
as Glendale’s population is diverse, with over 67
percent of the population speaking a language
other than English at home. Glendale also has a
vulnerable population to consider, with over 35
percent of the population under 18 or over 65 years
old, nearly 14 percent of residents living in poverty,
and approximately 9 percent of residents under 65
being uninsured. Additionally, like many cities in
Southern California, Glendale is nearly built-out.

Therefore, sustainable development includes
rethinking how the system works. This will require
public outreach and education to effect change.

To reach the community directly and design a plan
that is ambitious, yet realistic solutions, we will
build off of our robust experience completing over
45 climate action plans and more than 20 climate
vulnerability assessments to help Glendale set
realistic goals and then establish a path to achieve
them in a fair, equitable, and transparent manner.

All of this planning and effort is nothing without
the ability to implement the programs and
policies developed for the CAAP. The newest
round of Climate Action and Adaptation Plans
and updates face more challenging GHG targets
(40% below 1990 levels by 2030 and carbon
neutrality) and increasingly acute climate impacts.

These challenges require more transformative
action to address and demand higher levels
of detail than previous CAAP’s. Rincon differs
from many other planning firms in that we have
direct implementation experience in each of
the key areas for GHG reduction and adaptation.

Rincon, supported by our specialized team,
brings the technical expertise to develop a
feasible and implementable CAAP. We have
gone through the steps necessary to implement
these actions and will provide the level of detail
required to meet today’s climate challenges.

City of Glendale Demographics
Data Sources 1-6: https://www.census.gov/quickfacts/fact/table/glendalecitycalifornia,US/PST045221 and 7: https://archive.ph/PsCyd 19 of 279
City of Glendale | Climate Action and Adaptation Plan | 3 Mobility
Rincon has worked
collaboratively with
regional transit
providers on
multiple CAAPs,
contributed to the
coastal corridor
project, and brings
the innovative
Replica software to
provide
unprecedented
levels of mobility
data to the CAAP
planning space.

All-Electric New
Construction
Rincon is currently
supporting Glendale in
their reach codes and
has drafted ordinances
for the cities of
Sacramento,
Livermore, Pleasanton,
and Dublin.

Existing Building
Electrification
Rincon developed the
first existing building
electrification
strategy with detailed
cost analysis in the
State for the City of
Berkeley and we have
recently started
existing building
strategies with the
cities of Dublin and
Sacramento.

SB-1383
Rincon led the
program
development and
grant application
for a regional
compost trading
program for San
Mateo’s Regional
Climate Action
Planning Suite
(RICAPS) Program.

Electric Vehicles
Rincon completed a
successful grant
application for Solano
Transit Authority for
over $20 Million to
electrify their bus fleet.

Rincon has also
developed electric
vehicle ordinances for
the City of Pleasanton
and EV strategies for the
County of Tuolumne and
currently completing
both for the City of
Dublin.

Wildfire Prevention
Rincon assists agencies
with acquiring CAL FIRE
grant funds to execute
fuel management and
fire mitigation
programs. Rincon
helped the City of Goleta
procure $1.7 Million to
create a defensible
space buffer, conduct a
community firesafe
education campaign,
and protect sensitive
coastal species from
wildfire.
`
Climate Action and
Adaptation Plan
Implementation requires
detailed analysis and
real-world experience
Equitable Implementation
and Community
Engagement
Equity needs to be centered
throughout any CAAP for
implementation plan to be
successful.

Key Components of a CAAP
20 of 279
Rincon helped the City of
Carmel-by-the-Sea develop its
first Climate Adaptation Plan.

The Rincon team provided
excellent support throughout
the planning process, providing
creative solutions tailored to
the specific needs of our town,
including the use of effective
technology for community
engagement during the COVID
shutdown, and responding
thoughtfully to the community
feedback received. The team also
stayed on task and on schedule,
providing an attractive,
easy-to-read, and actionable
Adaptation Plan that will make
Carmel a more resilient place.

Rincon did a fantastic job on this
project, providing invaluable
support to our limited staff and
Climate Committee.

Agnes Martelet, City of Carmel-by-the-Sea
Environmental Compliance Manager
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2 Rincon Background
& Company
Qualifications
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City of Glendale | Climate Action and Adaptation Plan | 5 Rincon Consultants, Inc. (Rincon) is a multi-disciplinary environmental science, planning, and engineering consulting firm that provides professional services to both government and industry. Our skilled professionals have decades of combined of experience in climate action, adaptation, and resilience planning, greenhouse gas (GHG) emissions inventorying and analysis, vulnerability assessment, California Environmental Quality Act (CEQA) compliance and streamlining, energy conservation and electrification, green building, and public engagement related to these services. Our approach focuses on well-designed solutions that respond to our clients’ specific needs in a cost-effective manner.

Over a decade ago, Rincon’s Climate Action and Sustainability Group grew out of our CEQA planning practice, making technical analysis and CEQA defensibility a core focus of our plans. Since its creation in 2010, Rincon’s Climate Action and Sustainability Group has evolved into a core service with a team more than 20 dedicated, and creative climate experts. Additionally, our work specializing in CAAPs and greenhouse gas (GHG) inventories across the State as well as our experience as a California Air Resources Board (CARB)-accredited Lead Verifier for the California Cap-and-Trade and Low Carbon Fuel Standard
programs provides us with the technical skills and understanding of the importance of transparent and consistent GHG inventories for target setting and future progress tracking.

When it comes to climate action, we do not take a one-sizefits-all approach. We are constantly looking for ways to tailor policies and incorporating innovations as a means of developing more progressive objectives and implementing change. The strategy for the Glendale CAAP will be no different.

Rincon has extensive experience in climate action and resilience planning as well as implementation and monitoring. We have assisted numerous counties and cities throughout the state with climate action, adaptation, and implementation and have built cutting-edge tools, such as the Climate Action Planning Dashboard, CAPDash. CAPDash, a proprietary tool, that is compliant with the Local Governments for Sustainability (ICLEI) U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions (U.S. Community Protocol),
and is used for calculating GHG inventories and tracking implementation of GHG and climate-related policies over time.

We have also prepared GHG inventories and developed CEQA Guidelines Section 15183.5 qualified CAPs and associated CAP/CAAP compliance checklists and CEQA GHG thresholds
for purposes of CEQA tiering. We have worked on the ground with developers and contractors to design highly efficient all electric buildings utilizing the newest technology including solar photovoltaic, solar thermal, air and water source heat pumps, Rincon was
founded in 1994
Legal Name
Rincon Consultants, Inc.

Legal Form
California "S" Corporation
Rincon is a leading environmental
consulting firm with
12 offices
throughout California
Professional Staff: 400+
Our
Core Values
hold strong to this day
Rincon Qualifications & Background
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6 | Rincon Consultants, Inc.

Background & Compnay Qualifications
and battery storage. Rincon prepares cutting edge climate vulnerability assessments and develops effective adaptation and resilience plans at local, district, and regional scales either as stand-alone documents or as part of Climate Action and Adaptation Plans, Local Coastal Programs, General Plans, and Local Hazard Mitigation Plans.

Through our extensive CAAP experience, we have gained an understanding of the variety of goals that drive the development of a CAAP, such as GHG reduction, local climate vulnerabilities, CEQA streamlining for future development, grant funding and co-benefits such as improved economy, cleaner air, more resilient communities, and improved public health. We work with communities to help guide CAAP development to meet the needs of the community and establish measures that are implementable within the local political context. Similar to Glendale, Rincon recently oversaw the completion and adoption of the City of Burbank’s qualified Greenhouse Gas Reduction Plan, which was completed through a collaborative process with City staff from all Departments, including Burbank Water and Power; the City Council; various Boards and Commissions, including the Sustainable Commission; and the community; and was designed to support the six pillars of climate action and adaptation. Additionally, Rincon completed the Climate Action Plans for the local cities of Pasadena, South Pasadena, and La Cañada Flintridge, as well as Metropolitan Water District, which supplies water to much of Southern California. Our core team is rooted locally, and we have participated in the climate plannings evolution over the past decade, especially in Southern California
The Rincon Team knows that fostering a workplace where diversity of thought and opinion, and people who are celebrated will lead to a smarter, more creative, aligned, and socially aware team. These values are built into our project approach by incorporating use of equity guardrails in our planning practice.

Equity guardrails are evaluation tools that are generally defined for each project through working group and community feedback to be used to review each measure and its associated actions to provide equitable solutions to climate action planning in each jurisdiction that is specific to the needs of the community. The guardrails help ensure that the measures and actions avoid undue burdens on the most vulnerable populations. These values are also carried through our corporate approach where our Diversity, Equity, and Inclusion Committee is working to recruit diverse talent, partner with more diverse business enterprises, and provide high-quality environmental education in the communities in which we live and work. We operate in this capacity because we truly love what we do and want to build the most sustainable future by regularly applying our knowledge and experiences in achieving the highest levels of sustainability in our business operations, as well as our daily lives. We look forward to the opportunity to continue working with Glendale and the local community to identify a CAAP strategy that fits the local perspective and derives equitable benefits for the entire community.

Project History - Climate Action & Adaptation Planning
Rincon has a team of more than 400 staff, making us large enough to provide the expertise needed to successfully support our clients plan for and execute meaningful, innovative, and complex projects, yet flexible enough to quickly respond to changes in direction or special challenges that may emerge.

Our broad experience in climate action and resilience planning, as well as implementation of the related measures and the advanced experience of key staff in past projects establishes us as particularly well-suited for this project. We have developed policies and ordinances for sustainability measures relating to buildings, energy, water, waste, and transportation as part of our work developing CAAPs and CAAP implementation for clients across California. Our Rincon Team not only develops plans but also works with our clients to implement those plans to create real change. We work with developers to create all-electric buildings, internally with municipalities like our work with the San Mateo Regional Climate Action Planning Suite program implementing Select project
experience, which
include the website
where each document
is available, are
featured further in this
section under Example
References of Past
Climate Action
or Sustainability Plans.
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City of Glendale | Climate Action and Adaptation Plan | 7 measures and actions, and
recently with the City of Berkeley
on a first-of-its-kind analysis and
plan for citywide electrification.

Our unique combination of policy
and implementation experience
allows us to craft real world
solutions to some of California’s
most difficult climate-related
challenges.

The image to the right
demonstrates the breadth of the
climate action, adaptation, and
resilience work that the Rincon
has completed for various
jurisdictions throughout the
state, with Specific projects
discussed under Example
References of Past Climate
Action or Sustainability Plans.

Rincon recognizes the role that
climate action planning plays
in achieving California’s GHG
reduction targets and resilience
strategies and has made it a
priority in our practice. As such,
this program will be among
the firm’s highest priorities.

Our references will attest to
Rincon’s demonstrated ability to respond on short notice to our clients’ needs and our proven track record of innovative and completion of highly complex assignments on time and within budget. To do so, we have developed web-based tools to analyze key emission sectors, develop emission reduction and resilience measures, determine implementation feasibility, and track of implementation over time, as detailed to the right. Rincon also has extensive experience in CEQA for plan adoption and as well as in implementation and monitoring of CAAPs after adoption. We have also developed qualified CAAPs and associated project-level CAAP compliance checklists, as well as GHG thresholds for CEQA tiering.

Climate Action Plans & Greenhouse Gas Inventories
Rincon has prepared CAPs/CAAPs, GHG Reduction Strategies, Sustainability Plans, and GHG Reduction Scorecards, as well as the associated GHG inventories, for municipalities, special districts, universities, and private clients throughout California. Specifically, our team has prepared over 50 CAPs/CAAPs and GHG Reduction Strategies throughout the state. None of the CAPs prepared by Rincon have been legally challenged. Our team is comprised of California Air Resources Board (CARB) -Accredited Lead Verifiers who specialize in understanding the intersection of emissions across the state. Cumulatively, we have audited approximately 40 percent of the state’s Cap-and-Trade covered GHG emissions, giving us unparalleled experience with a wide variety industries and inventory methodologies and a comprehensive understanding of best practices. The table below includes Rincon’s recent climate action planning and GHG inventory experience. Rincon has also prepared the associated CEQA assessments for the majority of our climate action planning efforts and recognizes the benefits of establishing a qualified GHG Reduction Plan framework, which provides the City with the ability to streamline future CEQA GHG analyses by being able to tier off the CAAP. This unique combination of expertise allows us to develop accurate and defensible CEQA documents in a cost-effective manner.

Rincon
has 10+ years of
experience preparing
and implementing
sustainability and climate
action surveys, outreach,
and CAAPs to 53
municipalities
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8 | Rincon Consultants, Inc.

Background & Compnay Qualifications
Outreach - Collaboration with Community & Stakeholders
Community engagement and ultimately buy-in is
at the heart of successful City planning, and the
Rincon Team excels at creating and implementing
tailored, community-focused engagement and
outreach plans. We specialize in presenting
technical information and processes in a clear
way, which provides opportunities for relationship
building and meaningful input. Our approach
also provides the client with the opportunity to
address issues directly and enhance community
decision making. Our experienced facilitators
have managed public outreach campaigns
for CAAPs, General Plans, land development,
transportation projects, and other planning
efforts throughout California since 1994. Through
our planning expertise and in-house graphics and
design capabilities, we help clients connect with their communities and enhance project outcomes.

Climate Adaptation Plans, Vulnerability Assessments &
Resilience
Rincon prepares cutting edge climate vulnerability assessments and develops effective adaptation and resilience policies and plans across local and regional scales. At the local level, Rincon prepares climate vulnerability assessments and adaptation plans as a component of CAAPs, Local Coastal Programs, General Plan updates, and Local Hazard Mitigation Plans. The following list shows Rincon’s climate adaptation planning experience.

Agencies that Rincon has Assisted with GHG Inventories and/or CAPs • Berkeley College • City of La Cañada • City of Pismo Beach • City of South Pasadena • Calaveras County • City of Lake Elsinore • City of Pittsburg • Imperial County • City of Albany • City of Livermore • City of Pleasanton • Kings County • City of Arroyo Grande • City of Madera • City of Port Hueneme  • Merced County • City of Atascadero • City of Montclair • City of Sacramento • Metropolitan Water District of Southern California 
• City of Beverly Hills • City of Morro Bay • City of San Luis Obispo • Oxnard College • City of Burbank • City of Pasadena • City of San Marcos • Peralta Community College District
• City of Camarillo • City of Paso Robles • City of Santa Barbara • San Mateo County • City of Chico • City of Vista • City of Santa Cruz • Santa Clara County • City of Cupertino • City of Walnut • City of West Hollywood • Santa Cruz County • City of Dublin • City of Pinole • County of Santa Barbara • City of Grover Beach • City of West Hollywood • California State University, Channel Islands
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City of Glendale | Climate Action and Adaptation Plan | 9 The City of Port Hueneme General Plan Update and EIR received the 2022 Award of Excellence from the APA Central Coast and the 2022 Award of Merit from AEP Agencies that Rincon has Assisted with Climate Adaptation and Resilience Planning • Calaveras County • City of Cupertino • Pajaro Valley Water Management Agency • City of Calabasas • El Dorado County • San Bernardino Valley Municipal Water District
• City of Carmel • Nevada County
Agencies Where Rincon has Developed Climate Change Vulnerability Assessments • City of Avalon • City of Ojai • City of South Pasadena • City of Beverly Hills • City of Oxnard • City of Ventura • City of Burbank • City of Pasadena • City of Walnut
• City of Carlsbad • City of Port Hueneme  • Fresno County • City of Hayward • City of Rolling Hills • San Mateo County • City of La Cañada Flintridge • City of San Leandro • Santa Cruz County • City of Livermore • City of Santa Barbara • Stanislaus County • City of Monterey Park • City of Simi Valley • Trinity County • City of Nevada City
Agencies Where Rincon has Developed Resilience Policies • City of American Canyon • City of Monterey Park • City of Santa Maria • City of Bakersfield • City of Nevada City • City of Sierra Madre • City of Beaumont • City of Ojai • City of Simi Valley • City of Brea • City of Palmdale • City of Solvang
• City of Burbank • City of Palo Alto • City of Saint Helena • City of Calabasas • City of Petaluma • City of Thousand Oaks • City of Camarillo • City of Piedmont • City of Ukiah
• City of Carlsbad • City of Port Hueneme  • City of Ventura • City of Claremont • City of Rolling Hills • Fresno County • City of Duarte • City of San Fernando • Stanislaus County • City of Hayward • City of San Leandro • Trinity County • City of Lompoc • City of San Ramon
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10 | Rincon Consultants, Inc.

Background & Compnay Qualifications
Subcontractors
Rincon has long standing relationships with each of our teaming partners that have been identified for this project.

Rincon has worked with Iteris successfully on
numerous projects throughout the state for
decades and were recently teamed together on
the Burbank Greenhouse Gas Reduction Plan.

During this project, Iteris utilized the appropriate
traffic modeling mechanisms and establishing
the necessary data (e.g., VMT, trip distance, etc.)
for the Rincon team to quantify the emissions
associated with transportation and then develop
appropriate measures that aim to reduce the VMT
in a meaningful way through deliberate design and
innovative thinking. Additionally, Rincon and HIP
have a longstanding relationship and have teamed
on climate planning documents for the cities of
Burbank, Livermore, Chico, and Beverly Hills.

Understanding the cost implications and potential
funding strategies for specific measures sets a
path forward towards successful implementation.

Rincon is also currently teamed with Advisian/
Worley on the Glendale Scholl Canyon Landfill
biogas to energy project where the team is
providing engineering and permitting support. We
have again teamed for this project to incorporate
best practices for energy decarbonization into
the CAAP strategies related to Glendale’s Grayson
Power Plant. Virtual Planet, who specializes
in augmented reality visualizations, adds an
additional level of innovation and allows the
community to see firsthand the impacts of
climate change in Glendale. Research has shown
that using virtual reality engages people and
helps change behavior. For example, Stanford
University’s Virtual Human Interaction Lab[1] found
that people who experienced things virtually,
such as the vibration and noise of a chainsaw as
they virtually cut down a tree were more likely to
conserve paper. The idea behind this is that people
who have lived experiences are more aware and
are more likely to understand the interactions
of the planet holistically and take action.

Here LA has contributed to several innovative
projects in the LA region including Glendale’s
Pedestrian Master Plan. They use innovative
strategies for engagement around urban planning
which have garnered awards for their approach
and impact. Other interesting projects include the
Climate Talks Box developed for SCAG, Blue Line
Planning stations for LA Metro, and card games
developed for the City of Long Beach. Finally,
EcoDataLabs brings an optional approach to
expand on the City of Glendale’s consumptivebased inventory to provide a repeatable and comparable consumptive based inventory for
the City which uses economic data paired with
local census data to provide a more detailed
picture of Glendale’s consumptive emissions.

Here LA | Community Engagement
Here LA was founded in 2015 in Los Angeles by
Amber Hawkes and Shannon Davis, designers
who have overseen a number of private,
public, and non-profit sector urban design and
planning projects throughout Los Angeles and
around the nation. Amber and Shannon speak
at conferences, forums, and universities about
positive urbanism, visual communication, equity,
and good design, and both have been instructors
at the UCLA Luskin School of Public Affairs in
the Graduate School of Urban Planning. Their
work spans the fields of urban design, urban
planning, and communications, and includes:
• Conceptual design of public spaces, parks, and
streets
• Strategic planning for public and private
clients, relating to growth and change, mobility,
equity, and sustainability in the urban context
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City of Glendale | Climate Action and Adaptation Plan | 11 Iteris, Inc. | Transportation Emissions
Iteris, Inc. (Iteris), a Delaware corporation
founded in 1987, is the market leader in providing
Traffic Information Management Solutions to the
Intelligent Traffic Management Industry. Decades
of expertise in traffic management, along with
superior services and patented products help
detect, measure, and manage traffic and vehicular
performance; minimize traffic congestion; and
empower Iteris’ clients with solutions to better
manage their transportation networks. The firm
is headquartered in Santa Ana, California with
offices nationwide. Iteris’ 425+ staff are experts
in transportation planning, traffic engineering,
and Intelligent Transportation Systems.

Iteris has performed vehicle miles traveled
analysis for the Climate Action Plans of the County
of Los Angeles and the Cities of Los Angeles,
La Canada Flintridge, Industry, Inglewood, and
Walnut. As part of the greenhouse gas inventory
for on-road transportation, the vehicle miles
traveled of trips originating or destined for the
jurisdictions was calculated using the regional
travel demand model, with additional off-model,
local street estimates. To estimate the ability to
reduce vehicle miles traveled, city policies related
to transportation were reviewed and the team
worked with the Cities to develop strategies to
further reduce Greenhouse Gas (GHG) emissions
from transportation sources by assessing and
quantifying the greenhouse gas reduction potential
of various policies, projects, and programs.

Hip Investor | Funding and Financing
HIP Investor Inc. (HIP) is a globally recognized,
multi-sector firm serving sustainable, responsible,
and impact investors and investees. Founded
in 2006, HIP produces and licenses 125,000
sustainability ratings of investments of all types
– including more than 100,000+ municipal bond
issuers. HIP’s clients include institutional investors
and fund managers, as well as family offices,
foundations, and endowments, along with hedge
funds and retirement plans. HIP’s investment
methodologies are used by investees to quantify
and communicate the level of sustainability and
impact, including climate action and energy
efficiency. HIP Investor’s team of professionals
are based in San Francisco, Oakland, Los Angeles,
New York City, Copenhagen, and Berlin.

HIP has worked with more than 21 cities and
counties, and their sustainability leaders, via the
Urban Sustainability Directors Network (USDN), to
identify climate-action initiatives that reduce GHG
emissions and have a positive return on investment
(ROI). These GHG-ROI projects and programs can
be financed by sustainability-focused impact
investors and fund managers. HIP created, with
the City of Palo Alto and USDN, a Scan and Toolkit
for Financing Sustainable Cities. HIP’s three
centers of expertise include: (1) rating investments
on sustainability, (2) advising investors seeking
impact and profit, and (3) recommending to
investees on how to pursue higher impact that
can be financed by investors, including climate
action plans. HIP authors how-to guides and books,
including The HIP Investor: Make Bigger Profits by
Building a Better World (John Wiley & Sons, 2010),
which is included in the curricula of 27 universities,
colleges, and graduate degree programs for
MBAs and MPAs, as well as Executive Education.

Advisian Group LLC | Energy Engineering
Advisian Group LLC (Advisian/Worley) brings a
combination of proven commercial and technical
expertise from initial concepts, through to delivery,
operation and post-closure. Their consultants
add value at all stages of the asset and business
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12 | Rincon Consultants, Inc.

Background & Compnay Qualifications
lifecycle. They have a global reach and provide
local delivery. With over 2,100 consultants in 23
countries around the world, they have the right
person for every job. They draw upon these
global skills, experiences and Worley’s expertise
to deliver projects locally to our clients.

Advisian works closely with licensors in early
phases by evaluating and optimizing their
designs, ultimately resulting in eliminating
redundant equipment and reducing overall
costs. Their knowledge is backed by realworld experience to meet the needs of debt providers to major capital projects.

Virtual Planet Technologies LLC | Virtual Reality
Virtual Planet Technologies LLC (Virtual Planet)
produces immersive experiences that support
community engagement, outreach, and science
and policy communication to diverse audiences.

Their goal is to educate, start dialog, drive action,
and inspire hope for the future of our planet.

As communities worldwide face climate impacts
including more frequent flooding, heatwaves,
and wildfires, a critical piece of the puzzle
has become educating stakeholders in highly
creative, insightful, and practical ways. Virtual
Planet’s immersive stories allow anyone to
actually experience climate impacts through
hyper realistic 3D models and 360° views of their
communities. These experiences convey complex
concepts in simple ways, including climate impacts
and possible solutions to reduce future and
current risks. Our team has a range of expertise
including climate scientists, filmmakers, script,
communications experts, 3D artists, software
developers, and drone pilots. Our applications
support planning, management and monitoring
activities related to flooding, coastal erosion,
heatwaves, wildfire, mental health, and more.

Virtual Planet aims to create accessible,
experiential VR products that allow its users—
everyone from elementary school students to
policy makers—to better grasp the implications of
climate change, the long-term timelines around
coastal impacts, and experience educational
story materials while immersed in VR. In our
tools, users interact with 3D models and can
raise sea levels to observe potential flooding in
real-time and understand the trade-offs between
nature-based vs hard engineering solutions;
they can watch a firestorm consume several
acres per second in California and visualize
the benefits of safety buffers and vegetation
management to reduce risks; experience an
urban heat island being transformed to include
more trees and bike lanes. Equity and inclusion
are in the forefront of their minds and is
reflected in their core team and collaborators.

EcoDataLab | Expanded Consumptive Based Inventory & Forecast EcoDataLab, a California LLC, was launched in
2020 with the mission to address climate change
by massively scaling data science solutions.

We apply research and technology to provide
policymakers with reliable, actionable data and
strategies. EcoDataLab is the first (and only)
firm to offer consumption-based emissions
inventories for US communities using the best-inclass methodology developed by the CoolClimate Network at UC Berkeley. EcoDataLab is made up
of its two owners and co-founders: Ben Gould
serves as President of EcoDataLab, while Chris
Jones serves as Chief Science Officer. EcoDataLab
is headquartered in Berkeley, California.
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The Rincon Team made the
development of our updated
Greenhouse Gas Reduction
Plan simple and designed
the Plan to provide a set of
implementable measures that
reflect the diverse voices in our
community in order to reduce
emissions, mitigate and adapt to
climate change risks, establish
resilient neighborhoods, and
lead the way toward a more
sustainable future. They were
very responsive collaborator in
the development of the plan with
City staff and were mindful of
budget and timelines.

Karen Pan, City of Burbank
Administrative Officer
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3 Scope of Work
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City of Glendale | Climate Action and Adaptation Plan | 13 Response to Scope of Work
Approach
1 https://www.sacbee.com/news/california/article260436327.html Rincon has over 400 professional staff and
has the resources to manage and successfully
assist Glendale with its CAAP, as well as execute
a number of projects concurrently, including
the sustainability reach codes currently
underway with the city. If selected, the City’s
interconnected planning efforts will be one of
the Rincon Team’s top priorities. We achieve
cost, schedule, and resource control utilizing
the following three-step process – (1) cost and
schedule baselines are established; (2) cost and
schedule data are collected and reported on
a monthly basis to the project managers; and
(3) deviations in cost or schedule performance
are discussed internally, and if necessary, with
City staff, and corrective actions are taken. We
recognize our obligation to anticipate, identify,
and resolve all problems – technical, managerial,
and financial – as early as possible. We identify
and avoid problems by thoroughly planning the
project; realistically budgeting time, labor, and
costs; clearly communicating with the City,
and closely monitoring the performance of
staff and any associated subcontractors. Our
goal is to develop meaningful products that
will aid the City in effectively implementing
sustainability and adaptation measures and
achieving the goals established in the CAAP.

The flow chart depicted on the next page presents
the approach we anticipate using to prepare
the CAAP. We propose to undertake community
engagement early and throughout the project to
generate input that can meaningfully influence
the planning process and generate communitysupported adaptation and mitigation measures.

The CAAP process begins with data gathering
and technical assessments (GHG emissions
inventory, climate vulnerability assessment,
GHG forecasting) followed by engagement
both internally and externally to define project
goals as well as the equity guardrails which
are a set of community driven outcomes that
provide a framework around which measures
and actions can be developed. The engagement
activities will also gather input to round out our
understanding of climate impacts and the ability
for the community to adapt and prepare. These
steps are followed by a highly collaborative
measure development phase which will include
each City department, followed by input from key
stakeholders and the community. The measures
will then be incorporated into a draft CAAP and
presented to the Planning Commission and City
Council for discussion. After the completion of
the environmental review and a public comment
period, a final CAAP and final environmental
document is presented for recommendation by
the Sustainable Commission and adoption by the
City Council. Rincon’s collaborative approach to
CAAP development and highly specialized team will
allow us to provide the technical support to deliver
a highly polished and community driven CAAP.

The primary objectives of the project are to
reduce Glendale’s fair share of GHG emissions and
increase the City’s resilience through an inclusive
process that provides a space for members of
the community to have their voices heard and to
ultimately see their priorities incorporated into the
City’s long-range planning initiatives in a culturally
informed way. The intent of this plan is to provide
a realistic, action-specific roadmap towards a
more sustainable and resilient City. Rincon will
support Glendale in the development of a plan
the community can be proud of and invested
in, reflecting the true character of what makes
Glendale great, the people, the culture, and rich
history. Rincon will build on Glendale’s existing
successes such as being ranked the fifth safest
city in the nation1, despite being at the epicenter of
the most populous counties in the United States.

This plan will build on this foundation to help
Glendale meet the challenge of climate change to
remain a safe, strong, and resilient City. The future
is bright, and we are excited to work together on
this crucial project and support the City highlight
the hard work that’s been done and will continue
to be done to reduce emissions and improve
the City’s response to our changing climate.
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14 | Rincon Consultants, Inc.

Scope of Work

MEASURE

ENGAGEMENT
Provisional measure
development
Interactive visioning
workshop with Sustainability
Working Group and External
Working Group
Innovative community
pop-up event
Focus groups interviews
Sustainability Commission
Presentation

FINAL CAAP

AND CEQA

DRAFT CAAP AND

CEQA DEVELOPMENT

BACKGROUND

ANALYSIS

ESTABLISH
TEAM
Kick-off
Identify community
groups and
stakeholders
Develop Stakeholder
Education and
Engagement Plan
Project website
and logo
BUILD

AWARENESS
Inventory, forecast,
and climate change
community assessment
Sustainability Working
Group Meeting
External Working
Group Meeting
Focus groups interviews
MAST Tool

INTERNAL

ALIGNMENT
Feasibility analysis with
Sustainability Working Group
Workshop with External
Working Group
Innovative community
pop-up event
Focus groups interviews
Scenario Planning (SPARQ)
Financing and Cost
Effectiveness Planning

DOCUMENT

PREPARATION
Website updates
Internal reviews of CAAP
Municipal and Community
Implementation Plan
Sustainability
Commission
Presentation

ADOPTION AND

CERTIFICATION
Sustainability
Commission
Presentation
City Council
Presentation
CAPDash
CAAP Adoption and
CEQA Certification
Celebration!

GOAL SETTING INITIATE PROJECT
REFINED MEASURES +

SCENARIO PLANNING
CAAP Process Flow Diagram
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City of Glendale | Climate Action and Adaptation Plan | 15 Community Engagement
We understand that the City is seeking an inclusive
planning process that reflects and celebrates
the diversity of the City. Equity is critical to
planning and government processes, and the
Rincon Team will work closely with City staff
and the community to develop and implement
engagement methods that include—and
elevate—voices traditionally under-represented
in communities historically disadvantaged.

One of the most critical aspects to planning is
effectively involving the public in the decisionmaking process. We understand that the most successful plans are developed through a rich
community dialogue, involving all segments of
the population using innovative methods that
garner diverse, meaningful participation.

Engagement will be clear and visual, allowing
complex concepts to be understood by all
members of the community, and feedback will be
recognized by clearly illustrating how community
input shaped the proposed goals and policies.

Our approach to engagement reflects our
understanding of both the City’s Request for
Proposals and our experience working in the
city. However, upon contract execution we
will work closely with City staff to develop an
engagement strategy that reflects the needs of
the community and project that may incorporate
other engagement activities. Key engagement and
outreach techniques that will be deployed include:
• Identify communities of focus. We must
first identify and characterize through an
equity-driven process the demographic
characteristics of the community to ensure
consideration of broad and diverse audiences.
• Forge partnerships. We will immediately need
to begin (or continue) building relationships
with community leaders and trusted partners
and rely on this partnership to both identify
and overcome barriers or obstacles for underrepresented community members to engage in the planning process.
• Tailor methods. Through consultation with our
community partners and consideration of past
City approaches, we will develop a detailed
and customized plan for engaging target
communities, considering how people gain and
share information in their day-to-day lives.
• Monitor and adapt. We will continually track
and assess our engagement efforts and adapt
methods as needed to make sure we are
gaining a range of perspectives reflective of
the county’s multiracial character.
• Simple and culturally informed
communications. In our communications, we
will prioritize clean, high-quality infographics
and figures, avoid jargon, relate concepts
to the day-to-day lived experiences of the
community, and tailor culturally informed
messages that are accessible across all
communities.
• Recognize other priorities. Engagement must
recognize the history of exclusion as well as
many other priorities in peoples’ lives and busy
schedules that leave little time for engaging in
civic processes and find approaches that fits
into and around those priorities.
• Engage early and consistently. A frequent
fatal flaw we see in many planning processes
is a lack of early and consistent engagement,
leaving people with the impression the plan
is already “baked” before they have a chance
to provide input. We must reach out early
in the process and keep people informed
and engaged all the way through plan
implementation to allow for input that informs
and directs the shape of the plan.
• Learn and Reflect. We must learn from
communities’ direct knowledge and reflect
their wisdom in our framing, development and
outcomes.
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Scope of Work
Workload Coordination
The Rincon Principal-in-Charge and Project
Manager involved in this contract are technical
experts in the environmental industry. As a
member of Rincon's Board of Directors, Principal in
the firm and leader of the statewide sustainability
and climate adaptation planning service line, Erik
Feldman has the ability and company authority to
direct and commit staffing resources towards the
CAAP, allowing for the timely delivery of critical
work products throughout the full length of the
planning process. As an additional level of internal
coordination, the Rincon Team meets bi-weekly
to discuss and allocate work, as necessary. Our
quality control procedures are also well established
and are integrated into all aspects of our
professional practice. These techniques include
careful management of workload commitments.

Our reputation is founded on providing highquality products, on time and within budget.

Most of our projects are performed by small
teams of specialists within short time frames
characterized by intensive activity. That includes
working intimately with subconsultants, including
Here LA, Iteris, HIP Investors, Virtual Planet
Technologies, EcoDataLab and Advisian/Worley
such that they act as an extension of Rincon’s
overall team with seamless integration.

Scope of Work
Task 1: Project Orientation and Management
High-quality project management is integral to
the success of the CAAP. The first deliverable
under this task will be an in-depth review of
the project work scope, schedule, and budget
with City staff and other key stakeholders,
such as the Sustainability Working Group
Staff and Sustainability Commission, to
allow for work scope refinement. This phase
will also be used to identify specific goals
and required background information.

Rincon will also work with City staff to organize an
initial kick-off meeting with the City’s Project Team
and discuss project goals and objectives. Rincon’s
Principal, Erik Feldman, Project Manager, Hannah
Mize, and Program Managers, Ryan Gardner and
Reema Shakra, will attend the virtual kick-off
meeting. Additionally, because outreach is such an
important part of this plan, our partners at Here LA
would also attend the kick-off meeting to provide
additional insight gleaned from their recent work
in the City. The kick-off meeting will provide an
opportunity to present the draft Project Work
Plan and refine the scope of work and proposed
schedule, as well as identify existing documents,
existing policies, and key stakeholder groups. This
meeting will also serve to establish the project
management procedures, including invoicing
terms and communication protocols. Following this
kick-off meeting, the Rincon Team will provide a
finalized Project Work Plan, including final scope of
work and deliverables such as the adjusted project
schedule with proposed dates of City meetings
and City Council/Sustainability Commission
update sessions; project organizational chart
and contact list; and a final list of existing
applicable documents, data, and policies.

Throughout the project Rincon will provide robust
project management with a team experienced
in the development of CAAPs. In addition to the
meetings and deliverables outlined in Task 2
Rincon will also provide biweekly check-ins with
meeting notes and action items summarized
after each meeting. Our teaming partners from
Here LA may attend these additional meetings
in order to align the outreach and engagement
throughout the process. Rincon’s project
management structure includes the Principal,
Project Manager, and Assistant Project Manager
being available directly for questions or other
needs. This robust project team not only provides
a high level of experience to the City, but also
provides for quick turn arounds when questions
arise and continuity throughout the project.
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City of Glendale | Climate Action and Adaptation Plan | 17 Conduct Literature Review and Develop MAST Tool
Immediately upon notice-to-proceed, the Rincon
Team will begin reviewing relevant City documents
and begin preparation of our Measure Analysis
and Success Tracking (MAST) tool, which will
summarize and grade the success of, as well as
identifies hurdles to, the City’s existing climate
mitigation and adaptation policies and programs.

The MAST tool will form the foundation of the CAAP
update. The MAST tool allows the consultant team
to familiarize themselves with the previous and
ongoing work within the City related to reducing
GHG emissions and increasing resilience to
better inform the development of new measures
and actions. This exercise also evaluates the
City’s successes and identifies hurdles such as
lack of funding or staffing in implementing past
efforts. Additionally, the MAST tool provides an
opportunity to consolidate all existing efforts
in one place, as well as review the most current
state and regional plans to ensure consistency.

Rincon intends to review the following plans
and programs/policies, at a minimum:
• Greener Glendale
• Bicycle Transportation Plan
• General Plan – Circulation Element
• Downtown Mobility Study
• Glendale Safe & Healthy Street Plan
• Los Angeles County Vulnerability Assessment
• Glendale Recycles Program
• Glendale Water and Power (GWP) In-Home
Display & Thermostat Program and Large
Business Incentives Program
• GWP 2020 Annual Efficiency Report
• LED Street Light Conversion
• 2019 Integrated Resource Plan
• The Biogas Renewable Generation Project
• No Water Waste Policy – Glendale Municipal
Code
• 2020 Urban Water Management Plan
• Water Quality Reports
• Transportation Demand Management
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Scope of Work
• Safe Routes to School Program
• Building Energy Use Benchmarking and Public
Disclosure Program
• Wildfire Mitigation Plan
• Zero Waste Strategic Plan Update
• Be Street Smart Glendale
After populating the MAST tool with existing
policies and programs, the tool will be provided to
the City to identify the status of each policy and
program. The MAST tool includes a drop-down
menu to select the status of the measures as
either completed, underway, or not yet started.

Other drop-down menus allow for ranking
effectiveness of the policies and programs,
including clear metrics, responsible parties,
and identified funding. This process allows both
the consulting team and City to gain insights
into hurdles to implementation, be it funding,
staff time, or other items, that we can focus on
overcoming during the CAAP update process.

Rincon proposes to provide this analysis
along with a summary presentation of key
findings at an orientation meeting/workshop
with the Sustainability Working Group
Staff and the Sustainable Commission.

Assumptions
• Rincon will host a (one-hour) virtual kick-off
meeting with the Principal-in-Charge and the
Project Manager
• Bi-weekly project meetings will be attended by
Rincon’s Project Manager and Assistant Project
Manager
• Principal or Program Managers will attend as
necessary based on the phase of the project
• The project has an 18-month timeline
• City will provide relevant data and background
documents for review
• The City will host the virtual project kick-off
meeting as well as the orientation meeting/
workshop between the consultant team and
key stakeholders, such as the Sustainability
Working Group and the Sustainability
Commission
Deliverables
• Project Work Plan, including final scope of
work and deliverables
• Project organizational chart and contact list
• Adjusted project schedule with proposed
dates of City meetings and City Council/
Sustainability Commission update sessions
• Virtual kick-off meeting
• Bi-weekly (30-minute calls) coordination calls
and related meeting agendas/minutes
• Monthly Progress Reports and Invoices
• MAST Tool
Task 2: Stakeholder and Community Engagement
Rincon will work with City staff to raise awareness
about and solicit input on the CAAP through a
variety of stakeholder and community outreach
and engagement efforts, which will be outlined in
the Stakeholder Education and Engagement Plan
(Task 2.1) and are discussed more below in Tasks

2.2 – 2.8. The Plan will outline each of the main
outreach tasks and provide a schedule outlining
when the events would occur and the role of each
participant in order to clearly set expectations
from the beginning and build a safe and structured
mechanism for the CAAP Team to receive feedback
from the stakeholders and community throughout
the planning process.
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City of Glendale | Climate Action and Adaptation Plan | 19 Task 2.1 Stakeholder Education and Engagement Plan
Communication and engagement both internally
(between departments) as well as with external
stakeholders, such as the Sustainability
Commission and Glendale Water & Power, and
the broader community are critical to developing
an equitable and implementable CAAP that is
reflective of community values and priorities.

Rincon and our teaming partners have extensive
experience conducting engagement both
virtually and in person. We prioritize engagement
that is action-oriented, builds off a common
community vision, and encourages sustained
involvement after adoption of the CAAP into
implementation. We know that an engaged and
excited community enhances the planning process
and provides opportunities for initiatives to be
championed by community leaders. We strive
to equitably reach community members using
a variety of methods through the languages,
spaces, and practices the community is most
comfortable using, and by working closely
with local community groups, organizations,
and City staff who know Glendale best.

Rincon will work with the City, including the City
Public Information Officer (PIO), Glendale TV
(GTV), and Glendale’s Graphic’s Team to develop
a systematic Education and Engagement Plan
that outlines a transparent process, identifies key
stakeholders, their roles in preparing the CAAP,
and their space in an equitable landscape, as
well as populations historically underrepresented
in the City. The Plan will also aim to strengthen
existing bridges between residents and decision
makers and promotes community ownership of the
CAAP moving into the future. The Plan will clearly
identify consultant and City roles for all related
engagement and notification activities and will
also outline the activities and initiatives that the
Rincon Team would use to obtain feedback from
community groups, organizations, and individuals.

Once we have a clear vision of the different
audience types we are targeting, we will tailor
our tactics and messages to meet them on
their terms. Several engagement methods will
be included in the Stakeholder Education and
Engagement Plan, as presented in more detail
below in Tasks 2.2-2.8. These will include pop-up
events, convening an internal and external working
group, preparing an engagement toolkit for
use by City staff and partners, providing minigrants to engage hard to reach communities, conducting stakeholder focus group interviews,
hosting an interactive project website, and
presenting at Sustainability Commission
and City Council meetings. The Stakeholder
Education and Engagement Plan will also include
a schedule for engagement activities with
timelines, milestones, and an evaluation matrix.

In general, we recommend a first phase of
engagement early in the project to build awareness
of climate change issues and help define the goals
of the planning process and further develop the
equity guardrails, and a second engagement phase
once the project team has developed an initial
list of CAAP measures to gather community and
stakeholder input and ideas. Our goal is to design
the community outreach to engage the public and
community leaders in a fun and interactive way
that will create a common vision and facilitate
informed input into the CAAP process.

Assumptions
• City will provide one consolidated set of
comments on the Draft Stakeholder Education
and Engagement Plan
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Scope of Work
Deliverables
• Draft and Final Stakeholder Education and
Engagement Plan with timelines, milestones,
and an evaluation matrix
Task 2.2 Project Website, Branding, and Logo
Rincon will develop and maintain a website for the
project which will enable community members
and stakeholders to offer suggestions, exchange
ideas, and learn about issues unique to the CAAP.

The website will be easy to navigate and contain
information important to the community such
as the project schedule, ways to be involved,
relevant documents, and upcoming community
events. The website will be updated at three major
project milestone with information and documents
provided by the Rincon Team and approved by
City staff. It is assumed that the website would
be created at the beginning of the project, once
the Stakeholder Education and Engagement Plan
is complete, then updated after the vulnerability
assessment (Task 3) is complete. The second
update is anticipated to occur after the draft
inventory and forecast analysis is complete,
with the third update after the Draft CAAP is
complete. The website will be structured so that
the most readily available information is simple
and easy to understand for a wide audience.

The website will include a Google plugin to allow
for auto-translation into different languages,
including Spanish and Armenian. The website will
also include a survey that will be updated with
each iteration (3) of the website to allow consistent
feedback from the community in a central location.

Story Maps: Vision, Issues, and Priorities
To best present the information on the website,
the Rincon Team will design an online ArcGIS Story
Map that educates and informs residents and
stakeholders about climate change, community
contributions to greenhouse gas (GHG) emissions,
implications of climate change on the community,
and critical services based on the technical
reports created in Tasks 3 and 4. Story Maps are an
educational tool to help guide the viewer through
data rich content and easily provide information
in a spatial format. Story Maps, which allow us to
transcend language barriers, are clearly organized,
visually appealing, and easy to use as well as allow
us to tell the story of Glendale’s climate footprint
and potential approaches to increase its resilience
in preparation for climate impacts in culturally
appropriate ways. The Story Map will be broken
into specific topics and summarize a variety of
content generated from the technical scope to
help educate stakeholders about that topic.

Example Project Websites:
• https://9021zeroemissions.
rinconconsultants.com/
• http://southpasadenacap.
rinconconsultants.com/
Monterey Park Housing Element Website - Climate Change Section 43 of 279
City of Glendale | Climate Action and Adaptation Plan | 21 Project Branding Logo
Rincon’s graphic designers will create a unique
logo and project branding that reflects Glendale’s
identity and culture, creating a recognizable
brand for the project to garner enthusiasm
and unity. This process will translate the local
personality and culture into a graphic language of
fonts, images, colors, and layout concepts. This
logo will then be used for all project products,
including the website, meeting materials,
technical reports, and the CAAP. Additionally, as
part of this task, the Rincon Team will prepare
project templates (e.g., PowerPoint), which
will be used throughout the duration of the
project for all presentations or discussions.

Assumptions
• Rincon will provide one draft and one final
logo, which the City will review and provide one
consolidated set of comments on
• Rincon would develop and prepare a website,
which will be updated three times throughout
the project duration. Any additional updates
would be made on a time and materials basis, in
accordance with our standard fee schedule.
• Rincon will be responsible for developing the
content of up to five StoryMap themes and
will include imagery, graphic, and interactive
mapping. Any additional features such as
surveys, videos, etc. would be provided on a
time and materials basis, in accordance with
our standard fee schedule.
• StoryMap and data will be hosted in ArcGIS
Online by Rincon for the duration of the project
or up to 2 years and will then be transferred to
the City’s ArcGIS account. Rincon can host and
provide maintenance beyond this time frame
for an additional cost.
• Any additional data management or
functionality expansion beyond the allotted 123
hours can be provided on a time and material
basis, in accordance with our standard fee
schedule
Deliverables
• Website wireframing
• Website draft content
• Website, including ArcGIS StoryMap (to be
updated up to three times throughout the
project, specifically after deliverables for
Tasks 3, 4 and 5, and 9 are complete)
• Draft and Final CAAP logo
• Report and PowerPoint branded templates
• Website based surveys
Task 2.3 City Staff Sustainability Working Group (3 Sessions) Rincon has found the best CAAP’s are developed
in close collaboration with City staff from all
departments. Because many of the actions
identified in the CAAP will impact and augment
the various City departments operations, a critical
part of the work scope will be engagement with
staff, in addition to external stakeholders that
would be involved in the implementation process
(See Task 2.4 for more information on external
stakeholder engagement). For example, the City
of Burbank’s Greenhouse Gas Reduction Plan
was designed through an incredibly collaborative
process that cultivated trust and accountability
across the City departments. The Rincon Team
worked closely with the City to share information
throughout the process transparently with
staff from each department and truly foster
a space that welcomed people with different
opinions to speak up and build a path forward
that worked for the entire City. The plan was
adopted unanimously, with City representation
and support in attendance at the final City Council
meeting from all departments – team members
who stepped up and identified themselves as
advocates and “Chief Reminding Officers,” who
are excited, engaged, and empowered by the
process and the final plan. Collectively, the City
has a shared vision and working together through
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Scope of Work
this process helped elevate the importance of
coming together for a collective purpose that is
bigger than the sum of its parts. We understand
how crucial it is to have City staff involved directly
in the process from the beginning and therefore,
Rincon proposes to hold three workshops
with the Sustainability Working Group to:
• Workshop 1: Review the inventory, forecast,
and climate vulnerability analysis
• Workshop 2: Review draft GHG reduction and
adaptation measures
• Workshop 3: Refine the draft GHG reduction
and adaptation measures
In addition to these three core workshops,
Rincon has also set aside time for 10 department
specific virtual calls/meetings to discuss more
in depth measure and action specifics during the
measure and action development phase. Rincon
also understands that additional meetings with
specific departments may be needed and has
included Optional Task A, which outlines the cost
for each additional meeting, should the City elect
to complete more than three workshops with
the City Staff Sustainability Working Group.

Assumptions
• The City will schedule the meetings and send
invites
• Workshops will be up to two hours in length,
and occur virtually
• Calls/meetings (10) will be an hour or less and
occur virtually
• Two Rincon staff members will attend each
meeting
Deliverables
• Materials and presentations for up to three City
Staff Sustainability Working Group meetings,
including PowerPoint presentations and
exhibits/handouts.
• Summaries/notes from each workshop
Task 2.4 Community Workshops (2 Sessions) - Broad Based Community Engagement
Continual and engaging stakeholder outreach is
best practice throughout the project development,
including at the project initiation in order to
achieve support for the Engagement Plan and to
define what equity means in the context of the
CAAP. Rincon has found that providing two widely
advertised community workshops creates a strong
foundation on which to build additional community
outreach and engagement from. Rincon proposes
to conduct two community workshops via online
platform such as Teams or Zoom in with added
tools such as surveys and mural boards to reach
a large amount of individuals and both provide
information on key findings and solicit feedback
on potential mitigation and adaptation strategies.

The proposed workshop topics are as follows:
• Workshop 1: Results of Inventory, Forecast,
Targets, and Vulnerability Analysis Introduction
on the CAAP and the overall process and
Discussion around Equity Guardrails, Project
Goals, and Desired Outcomes, Brainstorming
on Measures and Actions
• Workshop 2: Draft Measures and Actions (both
adaptation and mitigation)
The Rincon Team will lead both workshops, develop
presentations, and create interactive activities to
engage participants. Rincon will also document
the process and provide a summary memorandum
to the City upon completion of the workshops.

Assumptions
• Workshops will be up to 1.5 hours in length, and
occur virtually
• Two Rincon staff members will attend each
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City of Glendale | Climate Action and Adaptation Plan | 23 Deliverables
• Agendas
• Presentations
• Meeting Notes
• Hosting up to 2 workshops
• Summaries/notes of each workshop
Task 2.5 Focus Groups (4 Sessions) - Specific Topics with Key Stakeholders Rincon recognizes that the City engages with
a wide variety of stakeholders, including but
not limited to the Glendale Fire Department,
Glendale Water & Power Commission, Glendale
Beeline, Glendale Community College, Glendale
Unified School District, Glendale Association
of Realtors, Glendale Chamber of Commerce,
Rotary Club of Glendale, Community Foundation
of the Verdugos, Metro, Southern California
Association of Governments, and local tribes,
among others. These stakeholders often have
specific concerns related to major actions
that drive the largest proportion of change.

Some topics, such as electrification of
existing buildings, the impacts of the Glendale
Power Plant, and the identification of climate
vulnerable populations will be important topics
for further discussion with these stakeholders
to alleviate concerns and build consensus.

Focus groups interviews are an important
tool in delving deeper into these topics.

Interviews will be conducted in one-on-one or
small group format and may include regional
agencies, advocacy nonprofits, tribal groups,
and key community representatives. The
interviews will help inform the climate change
vulnerability assessment and the CAAP measures
development. Rincon has budgeted for up to
four virtual stakeholder focus group interviews
via one-hour long video calls. The specific
topics and stakeholders to be invited will be
determined during the development of the climate
vulnerability assessment and CAAP measures.

Assumptions
• City will identify stakeholders to attend each
focus group
• Focus groups will be up to 1.5 hours in length,
and occur virtually
• Two Rincon staff members will attend each
focus group
Deliverables
• Agendas
• Presentations
• Meeting Notes
Example outreach materials prepared by Rincon for the City of Lemon Grove CAP 46 of 279
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Scope of Work
Task 2.6 Mini-Grants — Incorporating Feedback from Hard to Reach Communities
Rincon has found that setting aside budget
specifically for the community is a good way to
solicit feedback from hard to reach communities
in an equitable way. Rincon has put aside $4,000
to be provided to community leaders, used for
covering childcare or transportation costs, or
distributed to community partners to complete
outreach projects of their own design.

The mini-grant process allows the City to show
the value they put on the communities’ feedback
in real terms and make it easier for disadvantaged
communities to participate. Rincon can either
partner with an existing trusted community
partner, or seek out new relationships to meet
specific needs during the course of the project.

Assumptions
• City will buy off on use of all funds
• Funds will be distributed using Visa gift cards
Deliverables
• Final deliverables (if applicable) will be
determined prior to fund disbursement to each
community group/individual
• Summaries/notes of the use of all funds and
outcomes
Task 2.7 Mobile Workshop Series (2 Sessions)
Meeting people where they are is critical in gaining
feedback from hard-to-reach communities.

To accomplish this, Rincon has teamed with
Here LA to conduct in person events within the
local community. Engaging with stakeholders
where they already gather, such as markets and
festivals, religious centers, and schools, is ideal
for reaching diverse and often less represented
community members. To accomplish this, Rincon
has teamed with Here LA to conduct in person
events within the local community. Here LA will
lead two pop-ups (“Touchpoints”) at existing
community events in the City to get feedback
from non-traditional audiences and passersby,
inviting them to learn more and provide input.

These creative touchpoints will be designed to
break down complex topics into digestible pieces,
with an emphasis on clear visual communication
and simple text, to help address language barriers
and make it more inviting to participate. During
these touchpoints, we can use color and tactile
activities to learn about people’s goals, concerns,
and elements that they’d like to see integrated
into the Plan. We will focus on creating a positive
atmosphere and constructive dialogue and will
aim to generate quantifiable feedback that can
be measured. In place of one pop-up, if desired,
we can also install an arts-based touchpoint
on an existing blank wall, fence, or sidewalk to
push out information and teach people about the
project. We will design and procure all needed
materials, which could include elements like
large-format posters, wood playing chips, a
custom card game, colorful paper tags, interactive
maps, DIY sculpture components, community
mural making supplies, etc. The timing for the
touchpoints will be identified within Rincon’s
Engagement Plan and likely will coincide with
target and measurement development, as this
is typically a good time to get a wide range of
feedback and this sort of feedback works well in
a pop-up format. To further facilitate climateaction storytelling and visualization of CAAP measures, we have partnered with Virtual Planet
Technologies to create virtual reality 3-D models to
be deployed as an interactive and fun engagement
tool as an optional task (see Optional Task B).
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City of Glendale | Climate Action and Adaptation Plan | 25 Assumptions
• The City will secure the booth or location,
coordinating directly with the venue and
community organizers, and paying applicable
fees.
• In-person translation services to be provided
by the City, if desired.
• Here LA will translate all materials and the
announcements into Spanish and Armenian, as
needed and directed by City staff.
• The City is responsible for preparing noticing
materials, including social media posts, email
blasts, project website updates, mailers, and
newsletters, for all engagement events.

Deliverables
• Mobile workshop promotional materials (to be
modified prior to each event):
◦ Two flyer designs (digital)
◦ Up to three social media language blurbs
• Materials for mobile workshops:
◦ Workshop Logistics Plan (digital)
◦ Materials for two Touchpoints
◦ Sign-in sheets, comment cards, nametags
• Up to two Here LA Team members at each
mobile workshop
Task 2.8 Engagement Toolkit
The Rincon Team will create a set of materials for
Glendale staff to use for additional opportunities
for pop-up events, booths, or other community
meetings. These materials may also be shared
with partner organizations to conduct their own
engagement and share feedback with the project
team, if desired. One opportunity to use a flier
or handout is through the Glendale Water and
Power mailers which have the potential to reach
a wide swath of the public and communicate
CAAP actions or opportunities to get involved.

The engagement toolkit will include:
• Up to two poster designs, to be printed by the
City at a printer of choice
• One informational slideshow template, to be
modified by staff as needed
• Template for a sign-up sheet and comment
cards
• One postcard design and one flyer design
with information on the project. Information
contained on these handouts will include
direction to the project website for information
on additional engagement opportunities.

All materials will be prepared in English, Spanish,
and Armenian. Written translation services
will be provided by a third-party such as Lazar
Translating & Interpreting, which has a unique,
full-service interpreting and translation agency
specializing in translating and interpreting
in over 150 languages, including Spanish and
Armenian. The cost for translation services
would be provided on a time and materials
One of the key issue areas for the City of Glendale will be communication around the upgrades of the Greyson Power Plant. While the City and GWP understand the importance of reliable power and the current limitations of 24 hour renewable energy, the community has concerns over air pollution and extended use of fossil fuels. Bringing these two sides together will take clear communication and storytelling. Together the community can work to identify strategic measures for carbon-free electricity and the co-benefits of cleaner air quality
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Scope of Work
basis and costs $0.15 per word per language.

We have budgeted $340 as part of this task.

Assumptions
• The City will secure the pop-up booth,
coordinating directly with the venue and
community organizers, and paying applicable
fees
• Material would be provided by Rincon and the
City would attend the events in-person. If
desired, Rincon staff can also attend events on
a time and materials basis, in accordance with
our standard fee schedule attached.
• Rincon has budgeted $340 for translation
services. If additional services are needed,
Rincon would complete them upon approval
from the City on a time and materials basis, in
accordance with our standard fee schedule
(Section 4).
• The City will print materials for all in-person
events
Deliverables
• Roadshow materials for City use:
◦ Up to two poster designs, to be printed by
the City at a printer of choice
◦ One informational slideshow template, to be
modified by staff as needed
◦ Template for a sign-up sheet and comment
cards
◦ One postcard design and one flyer design
with information on the project
◦ All materials will be provided in English,
Spanish, and Armenian
Task 2.9 Sustainability Commission Meetings (3)
The Rincon Team recognizes the importance
of working closely with the City’s Sustainability
Commission throughout the project. Specifically,
we anticipate that they would review the Draft
CAAP and provide feedback that the Rincon Team
will incorporate into the final document (See Task
9 for Draft and Final CAAP). A similar process
was completed for both the South Pasadena and
Burbank climate planning documents, where
the City’s Sustainability Commissions worked
intimately with the Rincon Team throughout the
process to provide insight into the communities
needs and desired through a sustainable lens and
review the plans to provide insight. Additionally,
the Sustainability Commissions recommended
that the plans be adopted to Council, further
bolstering the overall support at meetings. In order
to incorporate regular communications with the
Sustainability Commission, Rincon will attend up to
three Commission meetings to present information
at key milestones in the project and to solicit input.

Rincon will prepare a draft and final PowerPoint
and attend the meetings virtually. It is anticipated
that the City would coordinate meeting invitations
and Rincon would draft PowerPoints presentations
to the City ahead of time for review and feedback,
which would be incorporated into final versions
that would be presented during the meetings.

Assumptions
• All Sustainability Commission Meetings
would be virtual and would be attended by
two Rincon staff members. If desired, Rincon
staff can attend in-person events on a time
and materials basis, in accordance with our
standard fee schedule
• PowerPoint presentations would be provided
by Rincon
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City of Glendale | Climate Action and Adaptation Plan | 27 Deliverables
• Participation in three Sustainability
Commission Meetings
• Materials and presentations for up to three
Sustainability Commission meetings, including
PowerPoint presentations and exhibits/
handouts
Task 2.10 City Council Hearings (2)
As part of this scope of work, two staff members
from the Rincon Team will participate in up to
two public hearings with the City Council to
review the Draft CAP measures and adopt the
Final CAP. This scope of work assumes that
City staff will be responsible for preparing the
agenda and staff report. Rincon will provide
a draft and final PowerPoint presentation.

Assumptions
• The City will print materials for all in-person
events
• Two Rincon staff members will attend and
present at up to two virtual public hearings
Deliverables
• Attendance and participation at two City
Council hearings
Cards Against Catastrophe — Gaming
as a Public Engagement Tool
Cards Against Catastrophe is a public
engagement tool developed by Rincon to
increase awareness about the interplay between
mitigation and adaptation strategies, and
costs of implementation. The game is highly
interactive and fun and helps stakeholders
and the public learn about the challenges
of addressing climate change with a limited
budget while still seeking to meet resilience and
greenhouse gas reduction goals.

Funding Gained:
$150,000

EMISSIONS

REDUCTION
GRANT
Cards
Against
Catastrophe
$150,000
-4
4 Create a
Local Funding Program
to Incentivize
Private Adaptation and
Emissions Reduction
$3,000,00
-3
5 Develop Renewable
Microgrids
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Scope of Work
Mapping Social Sensitivity
Rincon prepared a social sensitivity index score for Fresno County as part of the Climate Change Vulnerability Assessment report that we prepared. The social sensitivity index was developed using 22 data indicators that represented characteristics that increases a person’s sensitivity to climate hazards, including characteristics that increase a person’s physiological sensitivity to climate hazards, as well as socioeconomic characteristics impacting the ability of an individual to prepare for, cope with or recover from climate hazards. Census tracts in unincorporated areas of Fresno County were ranked as high, moderate, or low depending on the proportions of sensitive populations. 51 of 279
City of Glendale | Climate Action and Adaptation Plan | 29 Task 3: Climate Change Community Assessment
Rincon will prepare a climate change vulnerability
analysis (CCVA) which will detail the anticipated
climate impacts in Glendale, including increases
in temperature, more intense and frequent heat
waves, more intense and frequent drought,
increased localized flooding, worsening air
quality, and more severe and frequent wildfires.

This step will help the City with meeting the
Senate Bill 379 requirement associated with its
upcoming Safety Element Update. Rincon has
extensive experience supporting municipalities
with meeting the requirements of Senate Bill 379
having worked on over 30 Safety Element updates
throughout California, including supporting
two jurisdictions that are under the focused
scrutiny of the Attorney General’s office.

The CCVA will be prepared consistent with the
latest (2020) California Adaptation Planning
Guide, as described in California Government
Code 65302(g) and the Office of Planning
and Research’s General Plan Guidelines. The
CCVA will also be prepared consistent with the
Southern California Adaptation Planning Guide,
an award-winning guidebook that provides
planning tools and resources to advance climate
adaptation for SCAG member agencies which
Ms. Shakra co-authored. Rincon will utilize
maps and data from existing plans and available
sources of geospatial data, including:
• Information from the internet-based Cal-Adapt
tool.
• Information from the internet-based Healthy
Places Index tool to identify vulnerable
populations.
• Information from the Glendale Hazard
Mitigation Plan.
• Information from the Los Angeles County
Climate Vulnerability Assessment.
• Information from California’s Fourth Climate
Change Assessment.
• Historical data on natural events and hazards,
including locally prepared maps of areas
subject to previous risk, areas that are
vulnerable, and sites that have been repeatedly
damaged.
• Existing and planned development in identified
at-risk areas, including structures, roads,
utilities, and essential public facilities.

Social Vulnerability Assessment
A key component of the CCVA will be an
evaluation of the potential for climate change
to disproportionately impact vulnerable
population groups (e.g., seniors, children, lowincome communities, linguistically isolated populations, etc.). This information will be used
to help the City develop targeted policies and
programs that support a more equitable and
effective distribution of resilience benefits. The
presence and overall distribution of vulnerable
populations in Glendale will be identified based
on the California Healthy Places Index Tool which
was prepared by the Public Health Alliance of
Southern California, a collaborative of local
health departments in Southern California, as
well as CalEnviroScreen, and U.S. Census data.

Rincon is familiar with the Los Angeles County
Climate Vulnerability Assessment having
integrated its findings into multiple Safety
Elements and Climate Action and Adaptation
Plans, including San Fernando, Monterey Park,
Beverly Hills, and Calabasas. We have also
employed a similar method of ranking sensitivity
of community groups to climate change as
utilized in the Los Angeles Climate Vulnerability
Assessment, including evaluation of the same
indicators as identified on page 36 of the Los
Angeles Climate Vulnerability Assessment.

A critical aspect of identifying social vulnerability
is engagement with community leaders and
community-based organizations to establish
an informed understanding of the nuances of
vulnerability specific to climate change in Glendale.

The engagement process establishes a working
relationship with stakeholder and the public for
implementation work, provide valuable ‘groundtruthing’ of climate impacts in the community, and helps to connect climate impacts with the primary
issues of concern in different communities. This
information will be solicited via Tasks 2.4 and 2.7.
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Scope of Work
Physical Vulnerability Assessment
Rincon will evaluate the locations of the City’s
critical facilities and services (such as for
emergency response, water, power, sewer,
evacuation, etc.) in relation to potential climate
change impacts based on readily available
geospatial data. Rincon will tabulate the assets at
risk and identify assets at highest risk based on
a scoring methodology described below. Rincon
has sophisticated GIS tools and experience
evaluating large infrastructure datasets for
efficiently identifying assets at risk to multiple
climate factors, such as assets at risk under
different climate change scenarios to post-wildfire
debris, flooding, landslide, and liquefaction.

Cascading Impacts Assessment
Rincon consistently integrates the risk of
cascading impacts in vulnerability assessments
that we prepare as climate change has the
potential to generate impacts across multiple
sectors at a scale we have not yet experienced.

Climate hazard caused impacts that compromise
infrastructure or disrupt critical services will
be evaluated for Glendale based on established
literature citations, along with interviews and
meetings conducted with service providers as
part of the engagement process. The Cascading
Impact Assessment prepared for the Los Angeles
Climate Vulnerability Assessment will also be
utilized, particularly as it relates to the finding that ensuring access to critical facilities for essential
workers is a key consideration for maintaining
service during and after extreme events. Having
direct control over water and power services,
the City may be in a unique position to develop
and implement adaptive investment strategies
in its infrastructure (utility undergrounding, for
example). Rincon will identify opportunities to
incorporate resilience-building opportunities
into existing plans (i.e. capital improvement,
master planning, maintenance procedures, etc.)
for services that become more reliable over time
and more supportive when disasters occur.

Methodology
The CCVA will employ existing climate model
data per state guidance provided in California
Government Code 65302(g) and the Office of
Planning and Research’s General Plan Guidelines.

Cal-Adapt is an online tool that presents ensemble
historic and modeled projections based on 10
different global climate models in association with
California’s Fourth Climate Change Assessment.

The tool was developed and is maintained by the
University of California with oversight from the
California Energy Commission (CEC). The Los
Angeles Climate Vulnerability Assessment relied
on this tool to generate the projected conditions
for the region. It also relied on projections under
the RCP 8.5 GHG scenario for mid-century. This
will be the approach utilized for the Glendale
CCVA. Per the RFP, the CCVA will be comprised
of the following four primary components:

1. A Climate Hazard Assessment to
identify climate hazards and evaluate
present day and projected changes in
exposure where data are available

2. A Social Vulnerability Assessment to
evaluate the climate vulnerabilities
of different population groups and
communities across the City of Glendale

3. A Physical Vulnerability Assessment
to evaluate the climate vulnerability of
different physical infrastructure and
facilities across the City of Glendale

4. A Cascading Impacts Assessment to
evaluate the ripple effects of climaterelated infrastructure disruption Rincon will employ the vulnerability scoring
system recommended by state guidance and
used by Los Angeles to identify which populations
and assets face are at greatest risk to climate
hazards. Rincon will organize populations and
assets as indicated in the RFP, which is consistent
with our standard approach. The vulnerability
assessment will also incorporate feedback
collected through the stakeholder engagement
process (Task 2). The incorporated community
feedback will be accounted for in final scoring
so that adaptation strategies reflect community
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City of Glendale | Climate Action and Adaptation Plan | 31 experiences and priorities. The scoring process
will be used to prioritize a set of adaptation actions
for inclusion in the CAAP. The vulnerability score
is a combination of the impact and adaptive
capacity score (adaptive capacity is an evaluation
of existing plans and programs in place that serve
to improve the ability to prepare and response
to climate change). The impact and adaptive
capacity scores, which are developed using
a qualitative methodology outlined in the Cal
APG and SCAG Climate Adaptation Framework,
will be identified for each asset and population
evaluated in the Glendale CCVA. Adaptation
strategies included in the CAAP will be focused on
addressing the impacts to the assets of vulnerable
populations that have the highest vulnerability.

Report Preparation
Rincon anticipates up to one round of review of the
CCVA. The administrative draft will be submitted
electronically only (Word), and we will respond
to compiled, tracked changes from the County.

Before Rincon moves forward with the overall
analysis, it will submit a Climate Risk Outline for
review by City staff. The final version of the CCVA
will be provided as electronic copies (Word and
PDF), and no hard copies have been assumed.

Rincon will create an executive summary with
high-quality graphics, bullets, and takeaways
for ease of various City departments and public
consumption of the information. Rincon will also
incorporate key findings, including maps, into the
StoryMap website under Task 2.2. The stakeholder
engagement component will be reflected in the
overall Stakeholder Engagement Plan (Task 2.1).

Assumptions
• The Climate Change Vulnerability Assessment
will be based on readily available information,
such as from Cal-Adapt
Deliverables
• Climate Risk Outline (interim deliverable)
• CCVA Stakeholder Engagement Plan (included
as part of the Task 2.1 deliverable)
• Climate Change Vulnerability Assessment (one
round of review) to be appended to the Safety
Element
• Administrative Draft (Word Document)
• Final Draft as an appendix to the CAAP (Word
Document and PDF)
• Executive Summary with high-quality graphics
(Word Document and PDF)
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Scope of Work
Task 4: Inventory Analysis/Forecast
Task 4.1 GHG Emissions Inventories
The foundation of Rincon’s climate action
practice is our technical experience in GHG
emissions quantification and verification.

Our team has completed GHG inventories
and forecasts for cities throughout the state
including for communities with municipal water
and power agencies such as Pasadena and
Burbank. Based on this experience we have
developed methodologies and tools to streamline
the data collection process and increase
transparency and defensibility for our clients.

Existing GHG Inventory Review
Rincon understands that Glendale has GHG
inventories for 2005, 2009, and 2015. However,
the 2015 inventory was completed as part of the
LA County based Our Plan. A key component of
GHG inventories is consistency in methodologies
and data sources over time. In our experience, the
greatest deficiencies with GHG inventories are
often due to the use of different methodologies,
missing data sources, or other inconsistencies
that can make comparison of emissions between
years difficult, and in some situations, it can cause
artificial increases or decreases in emissions.

These inconsistencies are also a legal liability
for a qualified greenhouse gas reduction plan.

Therefore, Rincon will begin the inventory process
by reviewing historical municipal and community
inventories and providing a consistency review
memo that outlines any potential data issues
or inconsistencies. Rincon does not include
budget to correct these inconsistencies if
they do exist and can correct them on a time
and material basis if desired, in accordance
with our standard fee schedule (Section 4).

Data Collection
Once the historical methodologies and data
sources are understood, Rincon will begin the
data collection process. In our experience, the
data collection process can take the greatest
amount of time because data comes from multiple
sources such as the various utility providers and
city departments. Therefore, to streamline the
data collection process and reduce any delays,
Rincon has developed specific tools, including
detailed data request documents and tracking
mechanisms. The City’s specific data request
would be developed and refined after the kick-off
meeting and existing inventory review once
the Rincon Team has confirmed the preferred
approach and necessary data required. The data
request will include a summary of the data set
that is needed and specific points of contact to
retrieve the data. It is anticipated that the primary
community inventory data sources would include:

Glendale Water and Power (GWP) for electricity
usage and water consumption data and Southern
California Gas Company (SCG) for natural gas
usage data. Waste data would be retrieved by
Rincon from CalRecycle. Rincon assumes all
necessary data for the municipal inventory will
be provided by the City. For community vehicle
miles traveled (VMT) data, Rincon proposes to
utilize the Replica big data model to provide
next generation VMT data along with our
partners from Iteris, who will provide QA/QC and
forecasting support (See VMT Data Collection).

VMT Data Collection
Rincon understands that Glendale, like most cities,
has historically used a regional transportation
demand model. These regional models were
developed to model long-term growth impacts on
roads and highways. While they can provide total
VMT numbers, they are not updated often (~5-10
years), and they are not sensitive to local VMT
changes. They also don’t provide much benefit
for understanding transit or active transportation
mode share. Therefore, Rincon proposes to utilize
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City of Glendale | Climate Action and Adaptation Plan | 33 the Replica software system. Replica uses big
data sources such as GPS, cell phone, credit card
transactions, real estate data, and ground truthing
along with powerful machine learning techniques
to generate a statewide land use and VMT model
that is then scaled with census data and updated
on a quarterly basis. This model provides several
key benefits for climate action planning that
greatly exceed the capabilities of standard
regional transportation models, which include:
• Quarterly VMT updates show progress over
time
• VMT data at the street level which allows for
more specific policy development
• Transit and active transportation mode shares
• Ability to model trips starting or ending
anywhere in the state
• Ability to quantify impacts of specific VMT
reduction projects more accurately
• Descriptions of “why” each trip was made will
allow the project team to craft more impactful
actions
• Demographic data of who is traveling
GHG Inventory and Tool Development
Consistent with the Local Government Operations
Protocol (LGOP), we assume that the municipal
inventory will account for GHG emissions
associated with electricity, natural gas, and other
fuel usage in/for City buildings and facilities;
gasoline, diesel and compressed natural gas (CNG)
fuel used in City fleet vehicles and equipment;
municipal solid waste; water delivery and
wastewater management; employee commute;
and other applicable sectors. Consistent with
the Global Protocol for Community-Scale GHG
Emissions, the community-wide GHG emissions
inventory will account for GHG emissions
resulting from residential and non-residential
energy usage; VMT; off-road equipment; water
usage; community-generated wastewater; and
community-generated solid waste. Transparency
and consistency are of the utmost importance
to Rincon when completing GHG inventories and
forecasts. Therefore, Rincon has developed clear
and easy to follow calculation tools and reports
that allow our inventories to be replicated in the
future by referencing all our data, assumptions,
and methodologies. As part of the inventory
update Rincon will provide a completed copy of
our inventory tool which will contain all activity
data, emissions factors, emissions data, and
references for methodologies as well as easy to
read summary tabs. As part of this task Rincon
assumes a draft inventory tool and technical
report will be provided to the City for a round of
review before a final tool and report are provided.

Assumptions
• Rincon will review the existing municipal
and community inventories and provide a
consistency review memo that outlines any
potential data issues or inconsistencies.

Rincon has not included time or budget to
correct these inconsistencies if they do exist
and can correct them on a time and material
basis if desired, in accordance with our
standard fee schedule (Section 4)
• Rincon will calculate a current (e.g., 2019)
emissions inventory
• The current baseline emissions inventory year
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Scope of Work
will be determined through consultation with
the City based on available and reliable data
• Rincon anticipates that the City Project
Manager will be responsible for working with
internal departments to retrieve the data
requested in order to complete the current
inventory
• One of the monthly check-in meetings included
in Task 8 may be used to invite additional
2 Rincon also understands the City requested a 2050 horizon year, however, based on the recent State Scoping Plan, Rincon recommends using a carbon neutrality target of 2045. The actual horizon year can be decided during the kick-off meeting.

Department Leads who are collecting data
to address any specific questions or provide
additional clarity
• Rincon has budgeted for receipt of one set of
consolidated comments on each deliverable.

Any additional revisions will be completed on
a time and materials basis in accordance with
our standard fee schedule (Section 4).

Deliverables
• Existing GHG Inventory Review Memo
• Data Request Form
• Data Evaluation Memo
• VMT Analysis Memo
• Replica Tool Access
• Draft and Final Inventory Tool (community and
municipal)
• Draft and Final Inventory Memo (community
and municipal)
Task 4.2 Community GHG Emissions Forecasts
Once the inventory has been completed and
reviewed by City staff, the Rincon Team will utilize
our forecasting tool to draft both a business-asusual (BAU) forecast and an adjusted forecast (which includes reductions from state legislation)
of expected emissions broken down by emissions
sector for 2030 and 20452. These years are
suggestions based on the major milestone years
of Senate Bill 32 and the 2022 Scoping Plan. The
business-as-usual forecast will include only
population growth and projected land use changes.

Rincon will work with the City to identify the best
source for population, jobs, and land use change
data and could include LA County data, Dept of
Finance and RHNA housing considerations.

Following calculation of the BAU forecasts, we
will also calculate an “adjusted” forecast, which
will account for expected changes in regulations
affecting the federal, state, and local level which
include, emission factor changes due to increased
carbon free electricity in GWP’s grid mix, Low
Carbon Fuel Standard, Pavley Clean Car Standards,
Advanced Clean Cars Program, Renewables
Portfolio Standard, Senate Bill 100, and Title

24. The Rincon Team will calculate how these
regulations will affect the selected future year
GHG emissions levels and produce a GHG emission
forecast that accurately portrays future emissions
growth and the quantity of GHG emissions that
the City will be responsible for reducing to meet
GHG reduction targets, which will be established
as part of Task 5. Rincon will provide a draft of the
forecast tool and a detailed technical report for
review to the City before incorporating feedback
and developing a final of each deliverable.
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City of Glendale | Climate Action and Adaptation Plan | 35 Assumptions
• Rincon has budgeted for receipt of one set of
consolidated comments on each deliverable.

Any additional revisions will be completed on
a time and materials basis in accordance with
our standard fee schedule (Section 4)
• Rincon will work with the City to identify the
best source for population, jobs, and land
use change data and could include LA County
data, Dept of Finance and RHNA housing
considerations
Deliverables
• Draft Forecast Tool (excel)
• Draft Forecast Tool and Technical Memo
• Update to the Inventory Memo with Forecast
results and Final Forecast Tool
Task 4.3 Consumptive Based Inventory Review
Rincon has significant experience completing life
cycle analysis and understands the complexities
and nuance of consumptive-based inventories.

Many jurisdictions are interested in better
understanding the emissions associated with
the goods and services consumed within their
boarder reach as a way of engaging their citizens
and lowering their full climate impacts. However,
generating individual, consumptive-based
inventories is challenging and requires navigating
several hurdles. These include high costs to
complete the calculations due to the time it takes
to track down, review, and validate the robust
amount of data required to complete accurate
analysis; a lack of standardized methodologies and
a lack of accurate data to collect and utilize, in part due to the high use of online retail that escapes
documentation through most data sources like
economic input output tables. Furthermore,
most datasets available will be based at a state or
regional scale and then downscaled to Glendale
based on population. That being said, Rincon
Direct Emissions
Indirect Emissions
Transportation
Airtravel
Cereals
Other Food Other Goods
Clothing
Small Appliances +
Entertainment Equip.

Dairy
Meat
Services
Recycling
Composting
Waste
Construction
Electricity
Natural Gas
Motor Vehicle
Mfg. + Repairs
Vehicle Fuel Production
Vehicle Fuel Direct
0 5
10 15
Housing Food Goods Services
Average 45.7 Metric Tons CO2e Per Household
Energy - Indirect
Home Furnishings +
Large Appliances
Fruit/Veggies
California Average Household GHG Footprint
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Scope of Work
understands the City’s desire to complete a
consumptive based inventory is grounded in the
idea of educating the community about how their
day-to-day activities, including where people buy
things from and how we live and operate, plays a
role in both generating and reducing emissions
in an effort to demonstrate that we’re all in this
together. Therefore, instead of recreating this data
for a small gain in accuracy, Rincon proposes to
leverage statewide average consumption data.

This consumptive-based inventory approach will
provide a cost-effective consumptive inventory
that Glendale can use to better understand their
consumptive-based emissions and relative
magnitudes. This information can be leveraged
in the CAAP in a special section dedicated to
community actions. Furthermore, the project team
could also use the carbon footprint calculator as
an outreach tool and could leverage the results
from the communities self-reported carbon
footprints to further refine the consumptive-based
inventory results. This process will provide most
of the value of a full scale consumptive based
inventory without the high costs and difficult to
acquire data sets. Rincon would also complete
a BAU forecast based on population growth
projections as part of the scope. Rincon will
summarize the Cool Climate Calculator results as
part of the inventory and forecast memo complete
with consumptive-based emissions results.

Rincon will also integrate consumptive based
emissions data into the measures and actions
within the CAAP in two ways. The first is through
policies and actions that align with both the
geographic and consumptive based inventories,
specifically in the transportation, energy, and
waste sectors. The second is through a community
action section that will provide specific actions
for different community members including
renters, homeowners, and business owners. The
actions will provide a clear connection between
the community and the City’s overall goals,
demonstrating the need for the community to
work together to achieve carbon neutrality.

If the City desires a more in-depth approach,
Rincon has teamed with EcoDataLab to provide
a more detailed census based approach to
consumptive based inventories as an Optional
Task. EcoDataLabs approach would fine
tune the consumptive based inventory and
allow for progress tracking over time.

Assumptions
• Rincon will summarize the Cool Climate
Calculator results as part of the Inventory and
Forecast Memo complete with consumptivebased emissions results • Rincon has budgeted for receipt of one set of
consolidated comments on each deliverable.

Any additional revisions will be completed on
a time and materials basis in accordance with
our standard fee schedule (Section 4).

Deliverables
• Update to the Inventory and Forecast Memo
with consumptive based inventory results
• Consumptive based forecast
• Consumptive inventory related policies and
actions for the community
Task 5: GHG Reduction Targets & Proposed List of Mitigation & Adaptation Measures
This task includes the development of policies
and strategies to achieve the established
emissions reduction targets, as well as the
identification of high-level funding pathways
for a select group of measures that outlines a
pathway towards implementation. Environmental
justice and social equity are integrated into the
design of the emission reduction measures in
order to address underlying historic and current
inequities, avoid impacting disadvantaged
communities with the implementation of
measures, and distributing the benefits of the
mitigation measures in an equitable fashion.
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City of Glendale | Climate Action and Adaptation Plan | 37 Electrification,
Renewable
Power, Energy
Efficiency
Electric
Vehicles,
Active
Transportation
& Transit
Resource
Management
Wildfire
Prevention
Natural
Working
Lands
Climate Change Adaptation Measures
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Scope of Work
Task 5.1 Target Setting
Rincon will leverage the existing GHG emissions
inventories to generate SB 32 and B-55-18 related
GHG reduction targets. Rincon will produce both
per capita and mass emission-based targets for
the City to review. Per capita emissions targets
are well established by the state through the 2017
and 2022 Scoping Plans and may provide a more
accurate portrayal of Glendale’s emission changes
over time due to the ability to normalize population
fluxes. These per person estimates can also be
translated into per service person (employees +
population). A complete analysis of both options
will be conducted and presented to the City
for approval. Rincon will generate minimum
reduction targets for a qualified GHG reduction
plan which includes a 40% reduction below 1990
levels by 2030 (SB-32) and carbon neutrality by
2045 (B-55-18 and the 2022 Scoping Plan). These
goals also align with the Paris Climate Change
Agreement and the latest Intergovernmental
Panel on Climate Change (IPCC) projections for
remaining under 1.5 degrees C (carbon neutrality
by midcentury). These science-based targets
are currently considered best practice, and the
minimum GHG reduction targets for consistency
with the state. In addition, the City may wish
to adopt more stringent targets based on the
feasibility of the GHG reduction strategies. Rincon
sees the goal setting process as iterative and to
be informed by the strategy development phase.

In addition to GHG reduction targets, Rincon
will work with the City to develop goals around
adaptation and resilience which will serve to
guide the development of more quantitative
and implementable measures and actions.

Task 5.2 Draft and Final CAAP Strategy Selection
Once the GHG emission reduction targets have
been established, the Rincon Team will shift to
developing specific measures that will allow the
City to reach these targets. We will leverage our
existing climate action planning toolkit to conduct
this analysis. To support this process, Rincon
has developed a suite of tools and assessment
strategies to support what we have found to be the
most critical portion of the work plan. As a first
step, Rincon will conduct a review of the City’s
existing plans and initiatives to extract the current
mitigation, adaptation, and resilience measures.

Draft CAAP Strategy Selection
Drawing on the collective outputs of the MAST
Tool, GHG inventory, forecast, and feedback from
the community and stakeholders, the Rincon
Team will identify and recommend strategies
which will have the greatest positive impact on
GHG emissions and climate resilience Citywide.

Specifically, we have designed the Climate
Policy Scorecard which we recently used for the
cities of Burbank, San Luis Obispo, Ventura, and
Thousand Oaks. The Scorecard was developed to
clearly evaluate the quality of emission reduction
measures by qualitatively assessing a variety of
measure components, including the status of
past legacy measure implementation, reductions
potential, progress quantification methodology
and appropriateness of the metrics, wording and
enforcement of the measure language, available
co-benefits and improvement opportunities. This
tool allows customization with a weighting scale
that the City can fine tune to promote measures
that perform well in general or in specific criteria
(e.g., if the City is looking for measures that
have the highest emissions reductions or the
lowest community cost). Rincon will work with
City staff to create an agreed upon indicator
format and targets for each respective emission
reduction measure (metric, relative factor,
time dimension, e.g. gallons/person/year).

During this phase, the Project team will draw on our
Example MAST Scorecard
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City of Glendale | Climate Action and Adaptation Plan | 39 experience developing CAPs for other neighboring
communities like Pasadena, South Pasadena,
Burbank, and Beverley Hills. Advisian/Worley will
attend up to 2 virtual meetings to work with Rincon
and GWP to help identify potential decarbonization
strategies for the Grayson Power Plant. Through
these experiences we have identified the
key measures that will allow the City to make
substantial progress towards GHG reductions.

These include:
• Carbon free electricity
• New and existing building electrification
• VMT reduction through transit and active
transportation
• Electric vehicles
• Organics diversion
• Carbon sequestration

As natural gas is phased out, GHG
emissions decrease. Emission
decreases increase over time due
to SB100 and 100% carbon free
electricity.

Electrification Benefits for
the Community
Incentives, direct
install, or on-bill
financing can
significantly increase
electrification of
existing buildings.

As natural gas is phased
out, electricity demand
increases, raising revenue.

Air Quality - Improvements both inside and
outside the home. In California, buildings
emit over 80 tons of Nox per day compare to
only 12 from power plants burning gas.

Equity - Direct install and other electrification
programs have the potential to lower energy bills
and increase investment directly to communities
who have been historically under invested. .

Resilience - Electrification can add
cooling, improve air quality, and when
paired with a battery, ensure power
through power shut off events.

Increased demand
of electricity from
electrification
generally increases
during off-peak
times like during
the winter,
improving the use of
current electricity
infrastructure.

Benefits of Electrification for Municipal Power Owners
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Scope of Work
These strategies have emerged as critical in the
achievement of nearly all GHG reduction goals.

Existing building electrification in particular
may provide a wide range of benefits to the City
of Glendale given the benefits to municipally
owned utilities and the ability to improve indoor
air quality, a key co-benefit given the concern in
the community over the Greyson Power Plant.

Rincon will begin with these strategies and
develop our in-house Scenario Planning and
Reduction Quantification (SPARQ) tool. The SPARQ
tool will allow Rincon and the City to quickly
iterate on potential levels of implementation
for each of the above strategies to find a level
of implementation that will allow the County to
meet its long term GHG reduction targets.

Scenario-Planning for CAAP GHG Reduction Strategies
Once the key strategies and level of reduction
required in each sector is identified, Rincon
will begin developing a suite of actions that
can be implemented to achieve the required
reductions. The development of actions is
the most complex portion of the work scope,
requiring a careful balance between stakeholder
feedback, cost-effectiveness, progression
and feasibility. To aid in this process, Rincon
has developed the following frameworks:

Equity Guardrails
Rincon worked with the numerous cities, such
as Berkeley and Santa Cruz, to develop equity
guardrail framework to assure equity analysis
of all measures and actions and promote
holistic implementation. This framework
requires collaboration with the community and
stakeholders to identify the core impacts on equity
that may be seen due to the implementation of
GHG reduction and adaptation actions. Issues like
increased costs, inequitable access to benefits,
displacement, and others have been identified
in other communities. These concerns are then
distilled into four or five equity guardrails that
then serve as requirements against which GHG
reduction and adaptation actions are analyzed
against. The equity guardrails approach helps
to ensure equity is included throughout the
CAAP update in a transparent and holistic way.

Example SPARQ Tool
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City of Glendale | Climate Action and Adaptation Plan | 41 Key Pillars to Successful Climate Action and Adaptation Rincon has also developed several key pillars for which each strategy must address in order to have the highest chance of being implemented. The key pillars include:

Education: engage and empower residents
Structural Change: set institutional and policy framework to support proposed changes Associated GHG Reductions: target emissions reductions for long-term sustainability and short-term air quality improvements
Equity: ensure inclusive participation in decision making and equitable distribution of benefits across the community
Connectivity: promote access to community groups and resources that are best positioned to lead implementation actions
Economical: cost-effective efforts that benefit resilience and sustainability Every measure identified for the City should strive to have an action that aligns with each of the key pillars to maximize the implementation of the CAAP.

Community Feedback
Rincon has a strong relationship with Here LA.

This strong working relationship allows us to
seamlessly align the outreach and measure/action
development to ensure we balance community
priorities with the development of implementable
and impactful GHG reduction and adaptation
measures and actions. Additionally, Here LA will
work collaboratively with Rincon to propose a list
of climate mitigation and adaptation strategies.

Updated Measures and Action List
Based on the criteria above, Rincon will develop
a draft list of GHG reduction measures and
actions that will align with the City’s GHG
reduction targets for 2030 and 2045. Rincon
assumes this list of actions will go through one
round of City staff and Sustainability Working
Group review before being shared with the
Sustainability Commission and Glendale Water
and Power Commission, and then the community
and other key stakeholders. Once comments
are received from the identified stakeholders,
Rincon will assess any policy or program gaps
and identify additional opportunities for emission
reductions and conduct an in-depth analysis of
each strategy to quantify the GHG reduction,
co-benefits, approximate implementation costs,
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Scope of Work
and potential funding sources. This will also
include the recommended City involvement (e.g.,
role, department lead), linkages to exiting City
plans, codes, or activities, and the identification
of stakeholders and partners essential to the
successful implementation. Once the initial
analysis is completed, we will work with the City
to refine and prioritize the emission reduction
measures and use them to develop the Draft CAAP.

The CAAP will need to be flexible to enable the
City to respond to changes in state and federal
GHG policy, the introduction of new technologies,
and changes in energy supply, among others.

Rincon will provide suggestions on the final
list of strategies and the associated metrics of
success including a timeline and actionable steps.

However, using our quantification and scenarioplanning tools, the City will have the ability to fine-tune these suggestions and settle on a list
that can be feasibly implemented but also achieve
the desired results of overall GHG reduction and
support of regional stakeholder initiatives.

Assumptions
• Rincon has budgeted for receipt of one set of
consolidated comments on each deliverable.

Any additional revisions will be completed on
a time and materials basis in accordance with
our standard fee schedule (Section 4)
• The City will select measures and actions that
can be supported by substantial evidence to
achieve their goals
• Rincon has budgeted for the time it takes
to incorporate edits from one round of
community feedback on the draft measures
and actions, which would be received via
workshops/website
• Rincon anticipates that the targets
will be consistent with current state
recommendations, including SB 32 and
Executive Order B-55-18
Replica will help our project team change the game on mobility and transportation action development. While traditional models only provide one high level VMT number, Replica provides street by street VMT data, trip specific destinations, and mode share.

This data will allow Rincon and the City to develop more specific implementation actions and more accurately calculate their potential GHG reduction benefits. 65 of 279
City of Glendale | Climate Action and Adaptation Plan | 43 Deliverables
• Analysis of CAAP Strategies/Measures
Scenarios
• Measure Quantification Spreadsheet
• Final List of CAAP Strategies
Task 5.3 Measure Technical Appendix
The CEQA Guidelines Section 15183.5(b) establishes
criteria to guide the preparation of a “plan for
the reduction of greenhouse gas emissions.”
Subsection (D) notes that a CEQA Guidelineconsistent GHG reduction plan must include, “measures or a group of measures, including
performance standards, that substantial evidence
demonstrates, if implemented on a project-byproject basis, would collectively achieve the specified emissions level.” Thus, the primary
distinction between a qualified CAAP and one that
isn’t considered qualified is the level of substantial
evidence that clearly demonstrates that the
GHG reduction claimed in the CAP is achievable.

This technical appendix would clearly detail all
the evidence to demonstrate that the measures
and actions included in the Glendale CAAP can
achieve the City’s emission reduction targets
for 2030. The GHG reductions from the specific
measures would be calculated using published
third-party evidence provided through controlled
investigations, studies, and articles carried out by
qualified experts that establish the effectiveness
for measures and actions. The appendix will
clearly display the estimates and work through the
underlying calculations that would be provided in
this report would include the substantial evidence
and a transparent approach to achieving the City’s
GHG emissions reduction target. Rincon would
complete the draft and provide it to the City for
review and then address one set of consolidated
comments on the document. After the comments
are addressed, a finalized version would be
provided to the City for inclusion in the Final CAP.

Assumptions
• Rincon has budgeted for receipt of one set of
consolidated comments on each deliverable.

Any additional revisions will be completed on
a time and materials basis in accordance with
our standard fee schedule (Section 4)
Deliverables
• Draft and Final Qualified CAP Technical Appendix
Task 6: Develop Near-and Long-Term Funding and a Municipal and Community Implementation Plan (MCIP)
Rincon’s clients have repeatedly identified three
main issues as a key hurdle to implementing their
current climate action plans. These include:

1. A lack of clear implementation
actions and timelines

2. A lack of staff and/or community buy in

3. A lack of funding
To help solve these problems, Rincon has
developed a clear implementation Municipal and
Community Implementation Plan (MCIP) section
for each of our climate planning documents.

Our solution to each issue area
is summarized below.
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Scope of Work
Clear Implementation
As part of the MCIP, Rincon will work closely with
the City, the Sustainability Working Group, and
other internal staff as needed to develop clear and
implementable mitigation and adaptation actions.

Guided by the pillars setup in Task 5, Rincon will
work with the City to provide the data and
examples needed to commit to clear language in
the CAAP so that each step required for
implementation will be clearly laid out. In addition,
each action will be provided with a timeline and
responsible parties. Designing a comprehensive,
yet succinct MCIP will provide the City with a
tracking mechanism that can be used overtime as
progress is made on individual measures and be
updated in future iterations of the CAAP as
necessary, to ensure that the City reaches its
long-term goals.

Staff & Community Buy In
Too often CAAPs and other planning documents
are developed in a vacuum without discussion and
collaboration from key stakeholders, including the
City staff who may be required to implement
initiatives down the line. This can create a space
where there is no ownership over the plan and
progress is stalled or halted entirely. Creating
holistic plans and programs requires collaboration
from all departments and bridging communication
gaps that may exist between teams in order to
establish a plan where everyone can compromise
on a sustainable and realistic path forward. The
reality is that when it comes to climate action and
adaption, the easy work has already been done and
the next phase in climate action will require a
greater level of commitment and support. We are
all in this together, and we must collectively act in
order to make the most livable future. In order to
garner buy in from each department and the
community in general, Rincon will leverage our
outreach and engagement plan and our
partnership with Here LA to work with
stakeholders throughout the development of the
CAAP to have these complex conversations up
front. It is essential to be transparent and navigate
these discussions thoughtfully in order to mediate
any concerns and design a plan that is
representative of the concerns from those that it
may impact most. While this can require additional
meetings and resources during CAAP
development, the result is a plan which already has
buy in from staff and the community alike. A
tangible example of this is the City of Burbank’s
Greenhouse Gas Reduction Plan, which included
multiple meetings throughout with various
departments and stakeholders in order to create a
robust plan that represented all stakeholders and
synthesized their concerns holistically.

Funding & Financing
Rincon’s clients have repeatedly identified a
lack of funding as a key hurdle to implementing
emissions reduction and adaptation measures. To
help solve this problem, Rincon has teamed with
HIP Investor who will leverage their experience
with cutting edge funding and financing vehicles
including public private partnerships, energy
savings contracts, private investments, public
loan programs, non-predatory on bill financing,
incentive programs targeting disadvantaged
communities, and more. Rincon will quantify
the anticipated costs for each measure and HIP
Investor will provide potential funding sources
for the recommended measures. The results
of this funding analysis will be summarized in a
matrix provided by HIP and incorporated into the
draft and final CAAP by Rincon. The Funding and
Financing Map and financing matrix is valuable
as both an external communication tool, as well
as an internal road map to implementation.

Assumptions
• Upon finalization of the GHG emissions
reduction and adaptation measures, Rincon
will complete an Implementation Plan that can
be used by the City to track progress over time
• Rincon will establish approximate
implementation costs and HIP will identify
potential funding sources for up to four primary
measures
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City of Glendale | Climate Action and Adaptation Plan | 45 • Rincon has budgeted for receipt of one set of
consolidated comments on each deliverable.

Any additional revisions, including updates to
the measures throughout the draft and final
CAP development process, will be completed
on a time and materials basis in accordance
with our standard fee schedule
• Upon finalization of the GHG emissions
reduction and adaptation measures, Rincon
will complete an Implementation Plan that can
be used by the City to track progress over time
Deliverables
• Funding and Financing Matrix
Task 7: Develop Nexus of Related Projects/Local Organizations Climate action and adaptation must happen at
a regional scale in order to be successful. The
City’s Climate Action and Adaptation Plan will
exist within a larger ecosystem of plans, policies,
and programs. Developing interconnectivity
between these external initiatives and the
actor’s responsible for them is essential to the
Plan’s success. These interconnections provide
opportunities to extract value from existing
efforts and add value to shared interests.

Rincon proposes a three-step process for
aligning the Plan with related project and local
organizations. First, Rincon will conduct a
stakeholder mapping exercise. The exercise
will be organized thematically from mitigation
and adaptation perspective and look across
state, regional, and local scales. For example,
the Los Angeles County Metropolitan
Transportation Authority’s (Metro’s) Long
Range Transportation Plan contains strategies
and actions that will likely support the City’s
Climate Action and Adaptation priorities.

1. Conduct a stakeholder mapping exercise
to identify relevant actors and initiatives
at state, regional, and local scales. The
mapping exercise will identify actors by
sector (i.e., transportation, power, waste,
water) and by adaptation category (green
infrastructure, energy, health, disaster
preparedness, ecosystem services, etc.).

2. The stakeholder mapping exercise will
inform the Engagement Plan (Task 2.1),
Engagement with identified actors will be
built into engagement activities (Task 2). The
information collected through desk-based
research and engagement activities will be
organized into a Nexus Crosswalk Tool.

3. Identified actors and initiatives will inform
mitigation and adaptation strategies and
actions that are placed into the Plan.

Assumptions
• Climate action and adaptation must happen
at a regional scale in order to be successful.

The City’s Climate Action and Adaptation
Plan will exist within a larger ecosystem of
plans, policies, and programs. Developing
interconnectivity between these external
initiatives and the actor’s responsible for
them is essential to the Plan’s success. These
interconnections provide opportunities to
extract value from existing efforts and add
value to shared interests.
• Rincon proposes a three-step process for
aligning the Plan with related project and local
organizations. First, Rincon will conduct a
stakeholder mapping exercise. The exercise
will be organized thematically from mitigation
and adaptation perspective and look across
state, regional, and local scales. For example,
the Los Angeles County Metropolitan
Transportation Authority’s (Metro’s) Long
Range Transportation Plan contains strategies
and actions that will likely support the City’s
Climate Action and Adaptation priorities.
• Conduct a stakeholder mapping exercise
to identify relevant actors and initiatives at
state, regional, and local scales. The mapping
exercise will identify actors by sector (i.e.,
transportation, power, waste, water) and by
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Scope of Work
adaptation category (green infrastructure,
energy, health, disaster preparedness,
ecosystem services, etc.).
• The stakeholder mapping exercise will
inform the Engagement Plan (Task 2.1),
Engagement with identified actors will be
built into engagement activities (Task 2). The
information collected through desk-based
research and engagement activities will be
organized into a Nexus Crosswalk Tool.
• Identified actors and initiatives will inform
mitigation and adaptation strategies and
actions that are placed into the Plan.

Deliverables
• List of Key Mitigation and Adaptation
Stakeholders and Initiatives (interim
deliverable)
• Nexus Crosswalk Tool (interim deliverable)
Task 8: Develop Tools for Monitoring Tracking & Activation CapDash Implementation and Monitoring Software
Rincon offers the City the ability to utilize the
Climate Action Planning Dashboard, CAPDash,
our specialized in-house inventory calculation
and implementation monitoring dashboard
tool. Rincon’s fully automated web application,
CAPDash, serves three purposes. First, to
generate a transparent GHG inventory that
is compliant with the Local Governments for
Sustainability (ICLEI) U.S. Community Protocol
for Accounting and Reporting of Greenhouse Gas
Emissions (U.S. Community Protocol) and can be
updated on an annual basis by simply uploading
activity data. This allows the City to actively track
progress towards GHG reduction goals. Secondly,
to track the implementation status of CAP
measures. We can upload all final CAP measures
into the tool and allow City staff to track activity
data (kW of solar installed, etc.) for each measure
and monitor progress over time. Finally, the tool
acts as an automatically updating dashboard
which can be used internally to display data and
generate reports for staff, but also to the public
through a web-based dashboard. CAPDash allows
City staff to evaluate real-time progress towards
its CAP goals and provide the implementation
transparency to optimize CEQA streamlining
under CEQA guidelines Section 15183.5.

This tool was developed to streamline the GHG
inventory process and provide a way for agencies
to publicly display the inventory results, a key
part of maintaining a defensible CAP. CAPDash
also minimizes the burden of monitoring and
reporting while enabling City Staff to effectively
utilize limited resources to implement CAP
policies. The cost for CAPDash includes fully
populating the CAPDash tool with GHG inventory
data, CAAP measure and action data, a training
session on CAPDash, and five years of server
hosting. The Rincon Team will hold one virtual staff
training on how to use the CAPDash to effectively
monitor CAP implementation and progress over
time. This training will focus on reviewing the
implementation and monitoring tables of the
CAP, confirming department leads, and clarifying
roles and responsibilities for measures and
actions that overlap multiple departments.
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City of Glendale | Climate Action and Adaptation Plan | 47 CAPDash Implementation and Monitoring Dashboard Example Assumptions
• Rincon will populate CAPDash with all activity
data from the current inventory
• Rincon will provide one virtual CAPDash
training (up to two hours)
Deliverables
• Web-based Implementation Monitoring Tool
and automated report template
• Staff training for Implementation Monitoring
Tool
Task 9: Develop Draft and Final Climate Action and Adaptation Plan (CAAP)
Once a complete list of measures is reviewed
and approved and community and stakeholder
feedback has been incorporated, the Rincon Team
will begin work on a draft CAAP. Rincon proposes
to develop a user friendly and readable CAAP
which leverages infographics, photos, and other
visuals whenever possible and leaves all technical
documentation to the appendix. The CAAP will
include both near-term and long-term reduction
measures as well as the municipal and community
implementation plan discussed in Task 7. The CAP
will also set key performance indicators (KPI) which
will help define a successful implementation of
the CAP strategy as well as measure progress over
time. These KPI’s will also be tracked via CAPDash.

One of the greatest challenges of designing
a climate action planning document format
is the simultaneous need for both clarity and
complexity. The document needs to be easily
accessible to a wide range of stakeholders,
while also containing detailed analysis, data,
and specific actions. To solve this problem,
the consultant team proposes to:

CAP.rinconconsultants.com
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Scope of Work
• Create a virtual Executive Summary
which will contain interactive
elements as well as infographics,
photos, and high-level goals and
projects associated with the CAAP.

The virtual executive summary will
take the form of a website and have
links to both the main document and
the CAPDash monitoring dashboard.
• The main CAAP document will also
be visually driven, but also include
the robust text necessary for a clear,
implementable, and defensible CAAP.
• The third document is the technical
appendix which will include a highly
transparent review of the data,
methodologies, and assumptions
that went into the development of the
forecast and measure quantification.

Together, these documents will provide
actionable next steps and a long-term
strategic framework for the City of Glendale
to reach their GHG reduction targets.

The team will prepare a comprehensive plan that
will be consistent with the State Attorney General’s
recommendations and the CEQA Guidelines’
definition of a “Qualified Green- house Gas
Reduction Strategy” (Section 15183.5). The CAAP
will also align with the City’s existing policies. The
plan will provide a framework that re-imagines the
current systems – built, natural, and behavioral – as
ones that are interconnected and mutually
beneficial. The plan will also integrate measures
that improve quality of life, build prosperity, and
enhance community resilience. Specifically, the
CAAP will:
• Clearly explain the community’s climate
challenges, and the challenges and
opportunities it faces in meeting more
ambitious climate adaptation and GHG
reduction goals
• Serve as a mechanism to tie together the
City’s existing and developing sustainability
initiatives, strategies, and plans with the
community’s goals
• Establish a set of cohesive and specific
sustainability strategies, implementation
plans, and metrics for regional and state
strategies and initiatives
• Activate and engage residents, businesses,
and institutions with positive actions and
tangible benefit
• Be optimized for online viewing on the
City’s website In accordance with current
requirements for public agencies, the CAAP will
also be Section 508 compliant. The Americans
with Disabilities Act of 1990 (ADA) Title II and
California Government Code 7405 require all
government public entities to make their digital
content accessible prior to posting content
online for public viewing. Essentially, any local
body that is offering public services on behalf
of the government must make their digital
content accessible to people with disabilities.

Throughout the CAAP development
process Rincon will work to find
synergies between adaptation and
mitigation measures. Many actions
including electrification, urban
greening, and local energy and water
use can help reduce GHG emissions
and make Glendale more resilient to
climate impacts. Within the CAAP we
will work to tie these benefits
together to provide an integrated
plan that maximizes co-benefits.
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City of Glendale | Climate Action and Adaptation Plan | 49 Rincon understands the accessibility requirements
and the impact such requirements have on
governmental entities. While immediate overall
compliance of an entity’s web-based materials
may be cost prohibitive, step-by-step progression
towards compliance is viewed affirmatively by
the California Department of Justice and the
California Governor’s Office. To meet our public
clients’ accessibility goals, Rincon provides
a variety of solutions to choose from to help
our clients to meet their budget, needs, and
requirements. Rincon has included our basic
accessibility package as a starting place for the
City. As an optional task, Rincon can provide a
more advanced accessibility remediation service.

Our Accessibility Compliance Team is led by Zong
Moua, Digital Accessibility Manager. Mr. Moua is one
of the state’s leading digital accessibility experts
as his previous experience includes developing the
state requirement guidelines at the Department
of Rehabilitation as a digital accessibility
specialist and state agency trainer. Zong was also
at the Department of Housing and Community
Development as a project manager, subject matter
expert, and digital accessibility trainer responsible
for bringing HCD's website, documents, and staff
into accessibility compliance. Rincon strives
to ensure that its documents meet the basic
requirements of accessibility compliance. We
will work to achieve these standards within the
time and conditions agreed upon but cannot
anticipate every situation that may arise related
to the accessibility and usability of a document.

Assumptions
• Response to comment of up to five substantive
public comment letters and emails
• All comments on the Draft CAP will be provided
to Rincon in one consolidated set from the City
and Sustainability Commission
• No hard copies will be provided
• Accessibility completed for ~150 pages at 2
minutes per page
Deliverables
• Word Based Screencheck Draft
• InDesign Admin Draft
• InDesign Final CAP
• Draft Website/Executive Summary
• Final Website/Executive Summary
Task 10: CEQA Compliance
In general, an Initial Study Negative Declaration
(IS-ND) is sufficient CEQA documentation for
a Climate Action Plan due to the generally
beneficial environmental impacts associated
with the project. In our experience, it is rare
that a more in depth CEQA document is required
for a CAP update. However, if it is determined
that implementation measures may result in
potentially significant environmental impacts,
a programmatic Environmental Impact Report
(EIR) may be required and has been included in
this proposal as an optional task. Examples of
measures that may result in potential significant
impacts resiliency measures for infrastructure
construction, shifting of housing patterns, or
large-scale renewable energy facilities. The need
for a programmatic EIR will ultimately depend
on the measures chosen for the CAP 2.0 as well
as the response by the community. Therefore,
Rincon proposes to start with an IS-ND and
provide an optional task of a more in depth EIR
analysis, if necessary. Rincon assumes that the
City will prepare the Notice of Intent (NOI) to
adopt an IS-ND form and will e-file the NOI and
NOC forms with the State Clearinghouse and file
the NOI form with the County Clerk. In addition,
the City will prepare the Notice of Determination
(NOD) form and e-file the NOD form with the
State Clearinghouse and file the NOD form with
the County Clerk and pay associated fees.
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Scope of Work
In addition, Rincon will create a project
streamlining checklist that will allow development
projects within the City to tier off of the CAP
to show consistency with the state reduction
targets and CEQA. Rincon has completed
3 Calil, J.; Fauville, G.; Queiroz, A.C.M.; Leo, K.L.; Mann, A.G.N.; Wise-West, T.; Salvatore, P.; Bailenson, J.N.

Using Virtual Reality in Sea Level Rise Planning and Community Engagement—An Overview. Water 2021, 13, 1142. https://doi.org/10.3390/w13091142
4 Shriram, K.; Oh, S.Y.; Bailenson, J. Virtual reality and pro-social behavior. Soc. Signal Process. 2017, 304–316, doi:10.1017/9781316676202.022.
5 Zaalberg, R.; Midden, C.J.H. Living behind dikes: Mimicking flooding experiences. Risk Anal. 2013, 33, 866–876, doi:10.1111/j.1539-6924.2012.01868.x
some of the first CAP checklists in California
and will leverage our deep bench of in-house
environmental planners to ensure consistency
with the CEQA regulations under Section 15183.5.

Assumptions
• All comments on the Draft CEQA document will
be provided to Rincon in one consolidated set
• No hard copies will be provided
• The City will prepare and e-file the NOI and NOC
forms with the State Clearinghouse and file
the NOI form with the County Clerk. If desired,
the City will also coordinate and pay for local
newspaper notification of the Draft IS-ND
• The City will prepare the Notice of
Determination (NOD) form and e-file the NOD
form with the State Clearinghouse and file
the NOD form with the County Clerk and pay
associated fees
Deliverables
• IS-ND CEQA Documentation
Optional Tasks
Optional Task A — Additional Meeting Attendance ($1,400 per meeting) Rincon understands that additional meetings with
the City Staff Sustainability Working Group, the
External Working Group, and/or the Sustainability
Commission may be necessary to work through
input on CAAP measures and implementation.

Assuming each meeting is up to two hours in
length and occurs virtually, the cost for Rincon
attendance would be $1,400 per meeting.

Optional Task B — Virtual Reality Community Engagement Tool ($28,750 to $46,000)
Emerging research is showing that virtual
reality experiences can promote pro-social
behavior change, and increase knowledge and
preparation for natural disasters.3,4 A recent
study showed that subjects who experienced
flooding in 3D declared a higher intent to purchase
flood insurance and to evacuate from at-risk
areas when compared with videos or slides. The
idea behind this is that people who have lived
experiences are more aware and are more likely
to understand the interactions of the planet
holistically and take action. Another recent study
proposed that the use of compelling images such
as animated maps in conjunction with effective
textual frames can weaken science politicization,
restoring the impact of textual frameworks.5
Therefore, as an optional task, Rincon has
partnered with Virtual Planet Technologies
LLC (Virtual Planet Technologies) to provide
an urban heat virtual reality experience for the
City of Glendale, which, if selected, would be
incorporated into Task 2, Stakeholder Education
and Engagement Plan. We have included this
optional task to include state-of-the-art virtual
reality tools that might attract and invite
residents, who may otherwise not be effectively
engaged, to participate in the planning process.
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City of Glendale | Climate Action and Adaptation Plan | 51 The scope of work for this task includes two
options.
• The first option would be to produce a 360-
degree film that is fully immersive, showing the
City of Glendale through the eyes of a resident
that represents a locally relevant demographic
group to tell the story of extreme heat through
their own lived experiences. The video would
include an aerial view of the City, followed by a
3D modeled ground view with cars, buses, and
people walking by. This image would highlight
the key issues that the City is facing that could
be further impacted by climate change, such
as housing, roadway access and usability, and
extreme heat projections. The video could then
include historical images of the area, which
allows viewers to experience the past as a way
to see what the future could look like. As we
shift back to the current time, Virtual Planet
Technologies would utilize colors and special
effects to demonstrate the warming that would
occur in the City, before transforming the
model to show a greener future with adaptation
and mitigation strategies (e.g., cool streets,
increased tree canopy, EV charging stations,
bicycle lanes) and end with a call to action.
• As second option would be to also include
custom 3D models and virtual reality headsets
that provide an opportunity for the viewers to
interact with the VR tool. A mobile application
would be created, in addition to the video.

Both options would include English and
Spanish narrations (and Armenian translations
with assistance from City staff) and closed
captioning in all three languages.

The hours required, and associated cost, to
complete the work outlined for these two options
would vary depending on the level of detail that
the City would like to include and would generally
range from approximately $28,750 - $36,800 to
produce a 3D film and up to $46,000 to produce a
3D film, develop a mobile app, and provide three
virtual reality headsets. Both options would
also include attendance of up to three events
by Virtual Planet Technologies leadership.

Optional Task C — Stakeholder-Focused Risk-Benefit Analysis ($10,350) As an optional task, HIP could provide an additional
Stakeholder-focused Risk-Benefit Analysis. This
would entail a deep dive into the implementation of
specific climate mitigation and resilience projects
through differing funding and financing pathways.

By explicitly defining project and funding
pathways, specific stakeholders, costs (and to
whom), benefit to cost savings opportunities (and
to whom), project risks and the cost and risk of
doing nothing, Glendale will be able to define shovel
ready projects that can be implemented right
away and begin making real change in the City.

Optional Task D — Grant Working Groups ($9,200)
An additional optional scope would include
HIP-led working groups and relationship-building
with grant-makers, lenders, private investors,
and community foundations. This effort would
also include hosting “online digital mixers” with
funders and financiers to explore project ready
funding opportunities. HIP would identify where
climate action measures overlap with the goals of
businesses in the community, as an opportunity
for public private partnership. This additional
scope could engage the finance department
and economic development group, possibly
including the chamber of commerce, and is
intended to result in project implementation.

Optional Task E — Traditional VMT Analysis
As an optional task Rincon and Iteris will utilize
a traditional VMT analysis approach instead of
using Replica. While our team believes Replica
provides better data and a more useful tool, we
also understand that the City may desire a more
traditional approach. There is no cost change
for this task. As part of optional Task E, Iteris
will provide community traffic data, specifically
on-road transportation-related community
vehicle miles traveled (VMT) based on the Southern
California Association of Governments (SCAG)
model. Iteris will interpolate/extrapolate VMT using
the SCAG model, which will be used in combination
with the appropriate emissions factors to calculate
GHG emissions from on road transportation.

Iteris will use GIS analysis of the model’s traffic
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Scope of Work
analysis zones that contain any portion of the
City to estimate the trips within the jurisdictional
boundary of the City of Glendale. Outputs will
include daily VMT by vehicle type (as defined in the
model). Iteris will disaggregate the VMT data to
distinguish between trips located entirely within
the City of Glendale, trips with either an origin or
destination outside the City, and pass-through
trips. Trips with both an origin and a destination
entirely within the City will be considered 100%
attributable to the City’s emissions. Trips with
either an origin or a destination within the City
(but not both) will be considered 50% attributable
to the City’s emissions. For the purposes of
the municipal inventory, it is anticipated that
waste, vehicle fleet, and employee commute
data would be provided by Public Works.

Optional Task F — EcoDataLabs Consumptive Based Inventory Tool (See subtasks below for costs)
If desired by the City of Glendale, Rincon
can include a more detailed and robust
consumptive based inventory analysis through
our partners at EcoDataLabs. EcoDataLabs
has three levels of service which they can
provide the City on an optional basis.

Optional Task F.1 — Consumption Based Inventory and Report ($14,375) As part of the base scope (Optional Task F.1)
EcoDataLabs will develop a consumptionbased emissions inventory for Glendale from 2007 through 2020 (or other most recent
year for which data is available), using the
EcoDataLab / CoolClimate consumptionbased emissions inventory approach.

The CoolClimate CBEI approach is detailed in the
Consumption Based Greenhouse Gas Inventory
of San Francisco from 1990 to 2015. EcoDataLab
has since further refined this approach, and is
using this methodology to prepare CBEIs for
Austin, TX; Seattle, WA; and King, Pierce, Kitsap,
Snohomish, and Clallam Counties in the Puget
Sound, WA region (reports forthcoming). By using
the same methodology, Glendale will be able to
make an apples-to-apples comparison of the city’s
consumption-based emissions with those of other
leading climate-friendly communities in the US.

The EcoDataLab CBEI approach is an econometric
modeling approach. National surveys (including
the Consumer Expenditures Survey, National
Household Transportation Survey, and the
Residential Energy Consumption Survey) are
used to generate predictive models of consumer
behavior. Local demographic and other data is then
fed into those models to develop the consumptionbased emissions estimates. Most of the local data is collected by the Census Bureau; our
approach supplements the census and modeled
data with real-world data wherever available.

Rincon will work with EcoDataLab to include
this data into the final CAAP Update.

Deliverables
• Memo describing why this approach is
recommended, and outline the benefits and
limitations, including the potential to influence
policy
• City- and tract-level CBEI datasets for 2007
through 2020 (or most recent available year) as
CSV files
• Draft report incorporating review, analysis, and
data outlined above
• Final report incorporating City feedback
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City of Glendale | Climate Action and Adaptation Plan | 53 Optional Task F.2 — Consumption Based Inventory Business-as-Usual Projects ($8,625) As part of this task, EcoDataLabs will develop
a “business as usual” (BAU) projection for the
consumption-based inventory out through
2050. Through collaboration with the City
and the rest of the consulting team, we will
identify an appropriate combination of local and
regional growth projections, current Census
demographic trends, and key local, state, and/
or national policy assumptions to assemble
a forward-looking BAU profile for the city.

By combining this with projected emission
factors and vehicle fuel economy out to 2050,
we will prepare BAU inventory projections
for 2021 through 2050 (including 2030).

Deliverables
• City- and tract-level CBEI datasets for 2021
through 2050 (including 2030), as CSV files
Optional Task F.3 — CBEI Policy Recommendations ($5,750) Based upon the available data, BAU projections,
and local policy environment, EcoDataLabs
will coordinate with Rincon and the rest of
the team to prepare recommendations for
consumption-based GHG reduction strategies
and pathway towards achieving the City’s GHG
reduction goals with particular focus on areas
that reduce both consumptive and geographic
emissions. EcoDataLabs will work with the City
and the rest of the consulting team to ensure
policies already enacted are incorporated
correctly into the BAU projections, and to
identify policies of interest for evaluation.

Deliverables
• City- and tract-level CBEIs with modeled policy
effects for 2021 through 2050 (including 2030),
as CSV files
• List of draft and final policies
Optional Task F.4 — EcoDataLab Dashboard ($5,000 for a 2-year subscription) Under this optional task, EcoDataLab will
provide an interactive, public-facing webbased Dashboard for the CBEI and CBEI Report, which will be active for two years (730 days)
following project completion. The Dashboard
will include the full content of the inventory
and report, including interactive charts and
maps, as well as the projected emissions
scenario, and will be updated annually.

EcoDataLab created the CBEI Dashboard
to help cities easily maintain and update
their CBEI inventory, report, and analyses.

The Dashboard is subscription-based and
updated with the latest CBEI data every year,
and includes interactive visualizations, maps,
and automated “smart” analyses to identify
key areas of emissions. The Dashboard is
designed to facilitate stakeholder outreach
and public engagement on the CBEI results.

As part of a Dashboard subscription, EcoDataLab
can also provide the city with the annually
updated data, either directly via email or via a
web interface to allow querying the EcoDataLab
database. EcoDataLab can also work with the
rest of the consulting team to incorporate the
Dashboard components and/or data feeds into
the rest of the CAAP Sustainability Dashboard.

Deliverables
• Public-facing interactive standalone CBEI
Dashboard, with all report content and data
visualizations included
• Integration of Dashboard elements and/or data
feeds with Glendale Sustainability Dashboard
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Scope of Work
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City of Glendale | Climate Action and Adaptation Plan | 55 Estimated Project Timeline
Work in Progress Final Deliverable City Review Community Review
City Staff Sustainability l Working GroupCity Council/Sustainability z Commission Meeting t Staff Meeting v Community Meeting p External Stakeholder Events h Mobile Workshop Series TASK Jul
2022
Aug
2022
Sep
2022
Oct
2022
Nov
2022
Dec
2022
Jan
2023
Task 1: Project Orientation & Management t t t t t t t
Task 2: Stakeholder & Community Engagement
Task 2.1 Stakeholder Education & Engagement
Plan
Task 2.2 Project Website, Branding & Logo
Task 2.3 City Staff Sustainability Working Group (3)
Task 2.4 Community Workshops (2)
Task 2.5 Focus Groups (4)
Task 2.6 Mini Grants
Task 2.7 Mobile Workshop Series
Task 2.8 Engagement Toolkit
Task 2.9 Sustainability Commissions (3)
Task 2.10 City Council Hearings (2)
Task 3: Climate Change Community
Assessment
Task 4: Inventory Analysis/Forecast
Task 4.1 GHG Emissions Inventories
Task 4.2 Community GHG Emissions Forecasts
Task 4.3 Consumptive Based Inventory Review
Task 5: GHG Reduction Targets & Proposed
List of Mitigation & Adaptation Measures
Task 6: Develop Near- and Long-Term Funding & a
Municipal Community Implementation Plan (MCIP)
Task 7: Develop Nexus of Related Projects/
Local Organizations
Task 8: Develop Tools for Monitoring &
Tracking Activation
Task 9: Develop Draft & Final Climate Action &
Adaptation Plan (CAAP)
Task 10: CEQA Compliance
Feb
2023
Mar
2023
Apr
2023
May
2023
Jun
2023
Jul
2023
Aug
2023
Sep
2023
Oct
2023
Nov
2023
Dec
2023
t t t t t t t t t t t
l l l
v
p p p p
h h
z z z
z z
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Scope of Work
Example References of Past Climate Action
or Sustainability Plans
Greenhouse Gas Reduction Plan Update
City of Burbank
Rincon led the preparation of a Greenhouse Gas Reduction Plan (GGRP) Update for the City of Burbank that serves as a “qualified GGRP” under CEQA. The work scope included development of an updated GHG inventory, forecast, reduction measures, and CEQA analysis with streamlining documentation. The Burbank GGRP Update builds upon the efforts of the City’s 2035 GGRP, adopted in 2013, with an updated GHG inventory and GHG-reduction targets to meet the state’s stringent 2030 reduction targets of reducing GHG emissions to 40 percent below 1990 levels.

The Rincon team worked closely with Burbank to engage all City departments, including the utility provider Burbank Water and Power, in development of GHG-reduction measures that are supported by substantial evidence. Rincon also used the unique opportunity of virtual community and stakeholder outreach to implement tools to further the reach of engagement efforts to enable a diverse and equitable community voice in plan development. Prior to adoption of the GGRP Update, Rincon developed the documentation needed to unlock the potential to use the GGRP Update as a tool for streamlining development review, including the CEQA analysis and GGRP consistency checklist.

To ensure future legal defensibility of the GGRP Update, Rincon established a streamlined implementation tracking program centered around the use of the Rincon’s proprietary CAPDash tool, which allows regular and transparent reporting of the status of the GGRP Update implementation. The Final GGRP Update was adopted unanimously in May 2022, with support from all City departments and the community.

Dates: August 2019 to October 2019
Staff: Erik Feldman (Principal-in-Charge); Hannah Mize (Sustainability Planner) Website: www.burbankca.gov/web/community-development/climate-action-plan 79 of 279 City of Glendale | Climate Action and Adaptation Plan | 57 Pathway to Clean Energy - Existing Building Electrification Strategy City of Berkeley
In support of the City of Berkeley’s carbon neutrality and fossil fuel free targets, Rincon completed an Existing Building Electrification Strategy. The strategy was a first-of-its-kind analysis of what it takes to equitably electrify the buildings stock of a City. To complete this work scope, Rincon and its team conducted an in-depth energy modeling for each of the buildings within the City using building square footage, assessors data, and permit data. Rincon also conducted interviews with local installers and contractors to identify the upfront costs of electrifying each end use in Berkeley. This analysis considered Berkeley-specific conditions including the need for panel upgrades, drop lines, and new wiring, which was found to be extensive in Berkeley’s older building stock. Once this data was collected, the Rincon team used the energy model to determine costs and paybacks for each building. Meanwhile, Rincon and Ecology Center completed extensive and targeted outreach to front line communities using the concepts of Targeted Universalism and guidelines developed by Kapwa Consulting and Greenlining Institute. The feedback received from Berkeley’s communities was then used to create the Equity Guardrails, a set of standards that helped the project team scan the electrification measures and actions to ensure they did not exacerbate inequalities within the community. Additional outreach was conducted with the technical community through a technical advisory committee who provided feedback on the modeling approach and core findings.

Using the information gained during Phase I of the project, Rincon worked collaboratively with the City, project team, and key stakeholders to craft a strategy with three distinct phases. While the initial approach was to electrify as quickly as possible, the findings of the modeling analysis showed that upfront costs are too high, especially for marginalized and front line communities. Therefore, the phases were developed with key thresholds, such as accessible funding and financing, that would allow the City to move to more aggressive electrification strategies. The findings of the analysis, equity framework, and strategies were summarized in a graphically driven final report.

The City of Berkeley Existing Building Electrification Strategy was adopted by the City Council in November 2021.
“We had an extremely positive experience
with Rincon on Berkeley’s Existing Buildings
Electrification Strategy. The team was
thoughtful, collaborative, and professional,
providing high quality deliverables on time
and within budget. They consistently went
above and beyond what was expected,
bringing technical expertise, skillful project
management and excellent graphic design
resulting in a great product. They fostered
a positive and supportive team culture and
were a pleasure to work with.

Katie Van Dycke, City of Berkeley
Climate Action Program Manager
Dates: July 2019 to May 2021
Staff: Erik Feldman (Principal-in-Charge); Ryan Gardner (Project Manager) Website: https://berkeleyca.gov/your-government/our-work/adopted-plans berkeley-existing-buildings-electrification-strategy
Award Winner
The project was awarded a
2020 Climate Change Business
Journal Award in Financing
Innovation: Low-Carbon Energy.
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Scope of Work
Climate Action Plan and CEQA Documentation
Metropolitan Water District of Southern California
As part of our multi-year service contract with Metropolitan, Rincon is developing an integrated, comprehensive, and transformative Climate Action Plan (CAP) and CEQA document. The plan is intended to be applied across all of Metropolitan’s land, facilities, and infrastructure and takes into account the greenhouse gas emissions from future capital investment projects such as the Regional Recycled Water Plant. The CAP will build on Metropolitan’s sustainability achievements to date and identify additional actions that would reduce greenhouse gas emissions and prepare Metropolitan’s facilities and operations for the impacts of climate change. Rincon recently developing a baseline greenhouse gas inventory, forecast, and analysis of greenhouse gas emissions that is being utilized to identify and evaluate feasible, cost-effective, and measurable greenhouse gas emissions reduction measures necessary to meet Metropolitan’s reduction targets. Rincon is currently working with Metropolitan teams associated with planning, engineering, facility operations, and other internal stakeholders to establish greenhouse gas emissions and reduction measures and infrastructure improvements that will be implemented through the plan. The plan is intended to serve as a qualified greenhouse gas reduction plan for Metropolitan facilities, operations, and investment decisions and meet the provisions for CEQA streamlining (per CEQA Section 15183.5). Following completion of the CAP, Rincon has is continuing its partnership with Metropolitan to implement the CAP over the next five years, including close collaboration on project prioritization, annual monitoring and reporting, and a five-year CAP update.
“The development of the Climate Action Plan
(CAP) has been a very collaborative effort.

This is the first ever of its kind for an agency
as large and as specialized as ours and, as
such, has presented a number of challenging
tasks to keep the project moving forward.
…Rincon’s team have met or exceeded our
expectations in every way. We have pushed
this team to meet schedules that would have
broken other consultants and they have
worked diligently and tirelessly to ensure that
not only are deadlines met but met with a
quality product.

Malinda Stalvey, MET
Senior Environmental Specialist
Dates: August 2018 to Present
Staff: Erik Feldman (Principal-in-Charge);
Ryan Gardner (Project Manager)
Website: https://www.mwdh2o.com/
media/12469/final-cap.pdf
Award Winner
The MET Climate Action Plan
received the Climate Change
Document Award of Merit by the
Association of Environmental
Professionals.
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City of Glendale | Climate Action and Adaptation Plan | 59 Dates: February 2021 to Present
Staff: Erik Feldman (Principal-in-Charge); Reema Shakra (Project Manager); Ryan Gardner (Sustainability Planner); Hannah Mize (Sustainability Planner) Website: 9021zeroemissions.rinconconsultants.com
Climate Action and Adaptation Plan
City of Beverly Hills
The City of Beverly Hills has been engaged in climate change mitigation and resilience for a long time, with a keen focus on maintaining economic vitality. Beverly Hills was an early member of the Clean Power Alliance, which allowed businesses and residents to purchase low carbon electricity without increasing electricity rates. Beverly Hills has also converted a portion of the City-owned vehicle fleet to renewable fuels through the assistance of the State’s Low Carbon Fuel Standards Program.

Rincon is currently preparing a Climate Action and Adaptation Plan (CAAP) to assist Beverly Hills in furthering their previous efforts in greenhouse gas mitigation, and to prepare the city’s residents and business for the current and future impacts of climate change. The CAAP will layout tiered greenhouse gas emissions reduction pathways for Beverly Hills to eventually become a carbon neutral city, with each pathway evaluating the economic impact to businesses and residents while considering priorities of their unique demographics. The CAAP includes a robust climate change vulnerability assessment which guided the development of resilience strategies. The CAAP is intended to demonstrate compliance with key state greenhouse gas reduction legislation, including Senate Bill 32 and Executive Order B-55-18, and will be supplemented with analysis under CEQA for greenhouse gas emissions streamlining purposes.

To track CAAP implementation and greenhouse gas emissions reductions tracking over time, Rincon is providing Beverly Hills with the proprietary CAPDash tool, which will allow for streamlined reporting of implementation status to stakeholders.
“Rincon has been amazing in developing the
City’s first Climate Action and Adaptation
Plan. They brought their expertise and
professionalism to navigate through the GHG
emissions inventory phase and target goal
setting and a robust community engagement
process. They were thorough in their
analyses and provided the community their
best pathway towards carbon neutrality.

Most importantly, the recommended GHG
measures were garnered from the voice of
the community and implementable. Thank
you, Rincon for being great advisors to
Beverly Hills.

Josette Descalzo,
City of Beverly Hills
Sustainabiity Program Manager
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Scope of Work
Climate Action Plan
City of Pasadena
Working collaboratively with the City of Pasadena, Rincon helped prepare a winning grant application which, in turn, funded development of one of the first post SB32 “qualified” GHG reduction plans in the state. The work scope included the development of a baseline GHG inventory, GHG forecast, GHG reduction measures, and CEQA analysis.

The Pasadena Climate Action Plan utilized a wide range of sustainability measures from the waste, water, built environment, transportation, and urban greening sectors to reduce Pasadena’s emissions to below the state target of 40% below baseline by 2030. To accomplish these stringent reduction targets, Rincon worked hand in hand with Pasadena Municipal Power District to find opportunities to increase renewable and carbon neutral power options while balancing the contractual and financial constraints inherent in utility operations. A crucial part of the project included the creation and implementation of a comprehensive public outreach program which gained feedback from the community but also from stakeholders within city departments. Rincon also developed GHG thresholds and a CAP consistency checklist for new development, allowing development projects to tier off the CAP, a key benefit considering the lack of post-2020 approved CEQA thresholds. Finally, Rincon developed an implementation and monitoring plan to ensure the City could make measurable and sustained progress towards their climate goals.

The Climate Action Plan was adopted by Pasadena’s City Council on March 5, 2018. The team worked though complex and City-specific issues, including working to evaluate municipally owned utilities progress towards renewable portfolio standard goals as well as the impact on emissions forecasts. With an eye towards implementation, Rincon worked to develop measures that not only included significant co-benefits, but that were implementable by City staff and community partners.

Dates: September 2015 to March 2018
Staff: Erik Feldman (Principal-in-Charge)
Hannah Mize (Project Manager)
Ryan Gardner (Senior Planner)
IS-ND Link: https://ww5.cityofpasadena.net/
planning/wp-content/uploads/
sites/56/2017/12/E-Draft-InitialStudy-Negative-Declaration.pdf CAP Link: https://ww5.cityofpasadena.net/
planning/wp-content/uploads/
sites/56/2017/12/Draft-PasadenaClimate-Action-Plan.pdf 83 of 279
City of Glendale | Climate Action and Adaptation Plan | 61 “First of all, thank you Rincon for the great
work done throughout the preparation of the
CAP. It was not always easy but we got it done
and adopted! Congratulations on the adoption
of yet another CAP for California.

Anita Cerna, City of Pasadena
Senior Planner
Award Winner
The City of Pasadena Climate
Action Plan was awarded
an Award of Excellence for
Innovation in Green Community
Planning by the American
Planning Association,
Los Angeles.

The City of Pasadena’s CAP was one of the first to be drafted and adopted under SB 32, which required significant emissions reductions extending out to 2045 and an updated goal of reducing emissions 40 percent below 1990 by 2030. Implementable emission reduction measures and actions were established to reach the 2030 emissions reduction goal and put the City on track to provide substantial progress towards the 2045 emissions reduction goals. The CAP was also designed to be a qualified GHG emissions Reduction Plan per the requirements of the CEQA Section 15183(b), allowing the document to be used as a streamlining tool for applicable development projects.
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Scope of Work
Dates: February 2021 to Present
Staff: Erik Feldman (Principal-in-Charge); Hannah Mize (Project Manager); Ryan Gardner (Senior Planner)
Website: http://southpasadenacap.rinconconsultants.com/ (Project) http://southpasadenacap.rinconconsultants.com/wp-content/uploads/2020/12/ South-Pas_CAP_Final_12222020.pdf (CAP)
Climate Action Plan
City of South Pasadena
Rincon led a team of consultants to complete the Southern California Association of Governments City of South Pasadena CAP. The South Pasadena CAP aims to reduce GHG emissions through equitable, achievable, and implementable actions that equally benefit all South Pasadenans. This CAP is the City’s roadmap to exceed the City’s 2030 target and state mandated goal of 40% below 1990 levels by 2030 and demonstrates substantial progress toward achieving carbon neutrality by 2045. Primary emission reductions in the energy sector through 2030 would be attributable to the renewable energy used by the city. Additionally, as new buildings are built and existing buildings are retrofit, further energy emission reductions would be achieved through electrification. Emissions from the transportation sector would be reduced through the reduction of VMT, increased use of alternate transportation modes, and through changing the fleet to electric vehicles. Additionally, the plan is a qualified GHG Reduction Plan and meets the requirements of CEQA 15183.5(b).

When the severe acute respiratory syndrome corona virus 2 (SARS-CoV-2) and spread of the associated corona virus disease (COVID-19) hit in the middle of the CAP-development process, the intersection between human health and climate change rose to a new precipice and amplified the importance of acting now to reduce emissions and protect those who are most vulnerable. The team acted swiftly and instead of postponing project deliverables and timeframes, adjusted the approach to community outreach to establish an equal seat at the table for everyone, despite our varying circumstances around the pandemic.

The transition included hosting virtual open-house meetings where people were invited to attend and hear an update on the CAP, including a discussion of each Play and Move (Measures and Actions), and then the floor was open to accept and receive feedback. This was coupled with a community survey that was released for a month and advertised regularly on various City outlets, including social media.

Robust and meaningful community and stakeholder engagement are at the core of any successful climate action planning document, because the measures will be implemented by a variety of people and will require buy-in from across the board. The virtual meetings completed as part of the South Pasadena CAP were recorded and posted on the City’s website for additional review. This outreach approach was incredibly successful and provided an equitable opportunity for people to engage in a way that worked best for them.
“We developed a great partnership with
Rincon during the climate action planning
process. Rincon ensured that, at its core,
the City’s Climate Action Plan reduced
greenhouse gas emissions through
equitable, achievable, and implementable
actions that equally benefit all South
Pasadenans. We consider them trusted
advisors and look forward to working
together again in the future!
Arpy Kasparian, City of South
Pasadena Water Conservation
and Sustainability Analyst
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City of Glendale | Climate Action and Adaptation Plan | 63 “Rincon did an outstanding job guiding the
city through the Safety Element update
process. Attention to detail and interagency
coordination proved especially helpful,
particularly in regard to wildfire risk
assessment and emergency evacuation
analyses. Overall project management by
the Rincon team was also exceptional – they
communicated effectively and regularly
with the city staff, ensured participation
and input from the general public, city
commissions, and elected officials, and
provided consistent follow-through.

Tom Bartlett, City of Calabasas
City Planner
Climate Change Vulnerability Assessment and Safety Element City of Calabasas
Rincon is currently assisting the City of Calabasas with preparing updates to their Land Use, Safety and Circulation Elements of the General Plan in compliance with new State rules as part of the 6th Cycle Housing Element Update. The Safety Element Update will address requirements pertaining to climate change, wildfire risk, and evacuation routes including SB 99, SB 379, AB 2140, and AB 3065, and OPR’s Fire Hazard Planning Technical Advisory Update (Draft). Calabasas is located entirely within a very high fire hazard severity zone, has over 15 residential neighborhoods with less than two emergency evacuation routes, and numerous residential communities with gated secondary access. Policies and implementation programs are being developed in consultation with Los Angeles County Fire Department, Los Angeles County Office of Emergency Management, Los Angeles County Sheriff Department, CAL FIRE, and the City of Calabasas Transportation department.

As part of the Safety Element Update, Rincon prepared a map that identifies residential development that do not have at least two emergency evacuation routes in accordance with SB 99 requirements and recommended policies to address the lack of evacuation routes in these areas.

The Safety Element Update will include a robust suite of wildfire hazard policies that address emergency evacuation and fire hazard risk based on findings associated with Fehr and Peers and TSS Consultants technical analyses.

In addition to the Safety Element update, Rincon has prepared updates to the Land Use Element to maintain consistency with the newly updated Housing Element. In collaboration with Fehr and Peers, Rincon prepared updates to the Circulation Element to meet new state rules regarding vehicle miles traveled. Rincon also prepared an Environmental Impact Report evaluating the potential impacts associated with the updated Housing Element, and updates to the Safety, Circulation and Land Use Elements.

Dates: April 2020 to Present
Staff: Reema Shakra (Project Manager); Camila Bobroff (Sustainability Planner); Emily Gaston (GIS)
Website: https://www.cityofcalabasas.com/government/
community-development/2021-2029-housing-element-update/resources-and-documents 86 of 279
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Scope of Work
Teaming Partner Experience
Creative Outreach Oversight for Climate Talks Box - Here LA Southern California Association of Governments (SCAG)
The Climate Talks Box is an innovative, interactive,
‘room’ that engages the community in a dialogue
about climate change and adaptation. The Climate
Talks Box popped-up at events in Redondo
Beach, Baldwin Park, Pacoima, Glendale and
Long Beach during the fall of 2019, and now
resides at the Southern California Association
of Governments (SCAG) headquarters.

The box tests four messaging strategies, in
order to understand what climate change and
adaptation messaging resonates with people
living and working throughout the SCAG region.

Feedback gathered during the pop-up help
informed the Regional Climate Adaptation
Framework, with the data helping to create a set of
communication tools for municipalities to connect
with their constituencies on climate policy.

Urban Design, First/Last Mile Lead & Creative Outreach
Oversight for Glendale Pedestrian Plan – Here LA
City of Glendale
Here LA worked as part of a multi-disciplinary
team on this Master Pedestrian Plan for the City of
Glendale, which focused on encouraging behavior
change relating to pedestrian and driver safety.

Here LA contributed on both the urban design and
community engagement sides of the project.

First, Here LA conducted streetscape and
connectivity analysis via a First/Last Mile
study which identified design strategies to
improve walking and biking in the area along
key corridors throughout the City. The Here LA
team produced design vignettes and placespecific connectivity recommendations.

Second, Here LA oversaw pop-ups and an
interactive arts activity that engaged community
members in the process of Plan creation. A
colorful mural evolved over the life of the project,
showcasing community sentiment about street
safety, through the use of color and texture. The
mural roved around the City to teach people
about the plan. Our team also designed and
installed a temporary educational wayfinding
program that provided directions on signage to
local destinations for pedestrians, along with
fun stats about walking, to raise the visibility of
the project and encourage walking in the City.
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City of Glendale | Climate Action and Adaptation Plan | 65 Funding & Financing Strategy for Climate Action Plan Update Hip Investor
City of Livermore
Hip Investor is leveraging its research experience
with cutting edge funding and financing vehicles,
including public private partnerships, green
bonds, and more, to help the City identify funding
for purposes of implementing the updated CAP.

In working with Rincon, we are now refining
the draft Funding & Financing Climate
Action Map for Livermore to demonstrate
the breadth of funding approaches available
to fund both city and community costs to
implement target climate action measures.

This work shall result in both a roadmap for
financing climate action, but also a communication
tool to demonstrate the breadth of funding
opportunity. This map conveys the feasibility of
financing strategies, with real-life examples of
similar cities implementing similar projects. As well
as providing relevant case studies and examples of
each funding type, HIP is also proposing potential
partners/investors/funders that would match the
updated CAP strategies, actions, and projects.

Climate Action Plan – Iteris
City of Industry
Iteris assisted the City of Industry in developing a
Climate Action Plan as part of a multidisciplinary
team. Iteris reviewed the GHG inventory for
on-road transportation, forecast baseline and
future vehicle miles traveled, reviewed current
City policies related to transportation and worked
with the City to develop strategies to reduce
GHG emissions from transportation sources.

All city travel demand management and active
transportation investments were analyzed for
their potential to reduce vehicle miles traveled.

Vehicle miles traveled were forecasted using the
Southern California Associations of Governments
Regional Transportation Plan/Sustainable
Communities Strategy travel demand model
and utilized methodologies recommended
by the Regional Targets Advisory Committee
pursuant to California Senate Bill 375. As part
of this effort, the GHG reduction potential
of various policies, projects, and programs
was assessed and quantified to demonstrate
the potential amount of GHG reduction from
transportation system improvements.

Rincon + Hip
Rincon and Hip’s successful relationship
is demonstrated through our work
together for various public agencies
including the City of Chico, the City of
Livermore, and the County of Santa
Clara.
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Scope of Work
Biogas Renewable Generation Project - Advisian/Worley
City of Glendale Water & Power
The City of Glendale has retained the Advisian/
Worley Group Inc. as the City’s Owner Engineer
to assist with the engineering and permitting
of the Scholl Canyon Landfill Biogas Renewable
Electricity Generation Project. The city
has executed a Major Equipment Purchase
Agreement for the supply of the power island
and major equipment for the Proposed Project.

The project consists of a 12 MW power plant
to be located at Glendale’s existing Scholl
Canyon Landfill. The power plant will consist of
four (4) self-enclosed GE Jenbacher JGS 620
reciprocating engine generators (REG), a biogas
and condensate treating facility, natural gas
pipeline, and electrical interconnection to the
City’s electrical distribution system. The Project
will beneficially utilize the naturally occurring
landfill gas locally without having to transport
the gas offsite and will generate 12 megawatts
of renewable energy for local consumption,
helping to reduce the GHG emissions in the city.

Currently Worley/Advisian is working to permit the
project and is coordinating with local agencies
such as California Department of Fish and Wildlife
(CDFW), US Army Corps of Engineers (USACE) and
the Regional Water Quality Control Board (RWQCB)
regarding potential jurisdictional impacts. Worley
has recently subcontracted Rincon to conduct
rare plant surveys and jurisdictional delineations.

If it is determined that there are jurisdictional
impacts, Rincon will work with Advisian/Worley
on the restoration planning phase of the project.

Rincon’s team excelled in their work with City staff to ensure a high-quality project was completed on a very tight timeframe and within budget. I look forward to continuing to work with the Rincon team on the subsequent Zoning Ordinance update and would not hesitate to reach out to Rincon for my next Planning project.”
Tony Stewart, City of Port Hueneme
Community Development Director 89 of 279
City of Glendale | Climate Action and Adaptation Plan | 67 Here LA
Engagement and Active
Transportation
Hip Investor
Funding and Financing
Iteris
Transportation Emissions
EcoDataLab
Expanded Consumptive
Inventory & Forecast
Advisian/Worley
Energy Engineering
Virtual Planet
Virtual Reality
Hannah Mize
Project Manager
Erik Feldman, LEED AP
Principal-in-Charge
Reema Shakra, AICP
Climate Adaptation Program Manager
Ryan Gardner, LEED AP, ENV SP
Climate Action Program Manager
Zachary Alter
Climate Analyst
Sarah Howland
Engagement Lead
Emily Gaston
GIS Lead
Camila Bobroff
Assistant
Project Manager
Kelsey Bennett
CEQA Lead

KEY STAFF/LEADS

SUBCONSULTANTS
Organizational Chart
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Scope of Work
Key Personnel
Erik Feldman oversees Rincon’s statewide GHG reporting, climate action planning, climate investment grant program, and carbon and Low Carbon Fuel Standards (LCSF) verification programs. Responsible for the leadership and development of Rincon’s climate action and sustainability services, Erik’s experience includes GHG modeling and auditing, climate action planning and sustainability design and program development. Additionally, he is involved in a wide range of urban planning and land use studies, sustainable development review, and CEQA environmental documentation and permitting activities. He has assisted numerous local agencies and development projects with the development of GHG thresholds, analytical methods, and reduction strategies in California. Erik has extensive experience preparing Qualified GHG Reduction Plans as defined by CEQA Guidelines 15183.5 and utilizing these plans to streamline GHG CEQA analysis for development projects. He applies this experience in the successful management of environmental and sustainability projects for variety of clients in the public and private sectors.

Hannah Mize has experience with a wide range of climate action planning as well as GHG emissions assessments. She manages climate action plans, which entail overseeing data collection; completing inventory and forecast calculations; setting targets; developing emission reduction and adaptation/resilience measures; participating in community outreach; and completing draft and final plans. She is currently managing the City of Burbank’s Greenhouse Gas Reduction Plan (GGRP) Update and worked with the City of South Pasadena to finalize and adopt their Climate Action Plan and supporting CEQA document. She has experience with urban planning and land use studies, including environmental assessments, IS-MNDs, EIRs, and technical studies such as air quality and GHG analysis. Hannah is adept at the California Emissions Estimator Model (CalEEMod) and the Emission Factors (EMFAC) model. She has also conducted GHG Verification services through the California Air Resource Board (CARB) cap-and-trade program as an Accredited Lead Verifier for electricity providers, oil and gas production facilities, refineries, mines, wastewater treatment plants, and fuel suppliers in conformance with the Assembly Bill (AB)-32 Mandatory Reporting Regulation.

Erik Feldman, LEED AP
Principal-in-Charge
Rincon
Hannah Mize
Project Manager
Rincon
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City of Glendale | Climate Action and Adaptation Plan | 69 Ryan Gardner, LEED AP, ENV SP
Climate Action Program
Manager
Rincon
Ryan Gardner is experienced in CAP development, GHG reporting and audits, life cycle analysis, green building strategies, carbon accounting, carbon sequestration and sustainable infrastructure. His responsibilities include project management of climate action plans, greenhouse gas verification for Assembly Bill 32, GHG reporting for corporate initiatives, LEED certification, energy audits, and sustainability plans. He has contributed to a variety of successful projects, including CAPs, GHG emissions inventories, energy studies, and public outreach and education programs. Ryan has experience performing ASHRAE level I and II energy audits. Using cost benefit analysis and life-cycle assessment methods, he determines which projects are economically viable for both short-term and capital investment projects. He conducts GHG verification services in conformance with AB-32 Mandatory Reporting Regulation and is adept at GHG reporting services for manufacturing facilities in conformance with the GHG protocol for corporate emissions reporting. He has experience in assessing complex operations and determining methodologies for tracking Scope I, II, and III emissions. He has experience leading public outreach for CAPs, including the creation of publicly accessible presentations and reports on technical subjects for a wide range of audiences. Additionally, he has produced white papers, presentations, and reports on multiple sustainability topics.

Reema Shakra has 17 years of consulting and public agency experience in climate action and adaptation planning and community outreach and engagement. Her wide-ranging policy background includes general plan updates, climate action plans, local coastal program updates, corridor plans, and climate adaptation plans. She co-authored a guidebook for the Southern California Association of Governments region which provides local governments with a compendium of tools, resources, and best practices to efficiently advance their climate adaptation planning process. Reema is preparing climate vulnerability assessments and adaptation policies and measures for several cities in the Los Angeles region, including for the cities of San Fernando, Calabasas, Beverly Hills, Monterey Park, and Claremont.

She is an active member of the statewide Alliance of Regional Collaboratives for Climate Adaptation, Los Angeles Regional Collaborative for Climate Action and Sustainability, and the American Society of Adaptation Professionals.

Reema Shakra, AICP
Climate Adaptation Program
Manager
Rincon
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Scope of Work
Camila Bobroff has experience with data analysis, developing climate change adaptation strategies, and climate action measures. She is currently responsible for assisting in the management and preparation of Climate Action Plans, Climate Change Vulnerability Assessments, Carbon Inventories, and Safety Elements for jurisdictions across California.

As assistant project manager of Climate Action Plans, Safety Element Updates, Climate Adaptation Plans, and Carbon Sequestration projects, Camila actively manages budgets and schedules to ensure that projects are completed within budget and on time.

Zachary Alter is a Climate Analyst with expertise in greenhouse gas (GHG) analysis, Climate Action Plan (CAP) development, Climate Vulnerability Assessments, and Safety Element updates. He has a background in climate change adaptation and mitigation research, data analysis and policy development. His experience in sustainability planning includes preparing GHG emissions and data analyses (including inventories, forecasts, reduction strategies), CAP development, and GHG reporting audits. Zachary is currently responsible for assisting in GHG analysis, Climate Action Planning, Vulnerability Assessment production and Safety Element Policy writing for clients across California.

Emily Gaston is a broadly-trained environmental scientist and spatial analyst with an emphasis in Geographic Information Sciences (GIS), remote sensing, and coastal geomorphology. She has contributed and led peerreviewed research concerning airborne microplastics, beach sustainability assessments, and micromapping of the Western Snowy Plover habitat.

These efforts combine her technical abilities in spatial analytics and remote sensing to broader discipline of environmental science. Prior to her time at Rincon, Emily mapped methane emissions for the Los Angeles County Sanitation District and worked at California State University, Channel Islands as a lab manager focused on facilitating undergraduate and faculty research across multiple disciplines. Her academic background and industry experience has provided the technical expertise to create static maps for technical reports, design field data collection tools, model land classification and climate projects, and develop new protocols utilizing drones/UAVs.

Camila Bobroff
Assistant Project Manager
Rincon
Zachary Alter
Climate Analyst
Rincon
Emily Gaston
GIS Lead
Rincon
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City of Glendale | Climate Action and Adaptation Plan | 71 Kelsey Bennett is experienced in environmental planning, research, and compliance processes, with expertise in CEQA and NEPA, as well as the Clean Water Act, Clean Air Act, Endandgered Species Act, California Coastal Act, planning/zoning laws, and various climate change legislation. For over 18 years she has managed environmental planning projects, including sustainability planning, GHG reduction, and long range, general, and specific plans. Her public outreach experience includes facilitation of the public scoping process for project-specific CEQA and NEPA documents and visioning process for general and master plan updates. Her climate-specific experience includes climate change analyses as part of environmental impact assessment and policy development in the form of Climate Action Plan and General Plan policies to reduce GHG emissions.

Sarah Howland has extensive experience crafting and facilitating creative, interactive community engagement activities, including public workshops, open-house events, stakeholder interviews, focus-group interviews, surveys, and participatory mapping activities for in-person, virtual, and hybrid arenas. Sarah has a wide-ranging policy background, having prepared or assisted with managing long-range planning, including general plan updates and local coastal program updates. She has experience in contract planning services and preparing staff reports, public meeting presentations, long-range planning documents, and environmental analysis. Her experience includes all stages of the development review and entitlement process.

Shannon Davis is Principal and Co-Director of Here LA, an interdisciplinary urban design and planning practice. She leads several private, public, and non-profit sector projects within the fields of urban design and planning, with an emphasis on visual communication and creative community engagement. Her experience includes strategic plans, street design, master planning, and active transportation planning. Shannon leads the firm’s growing civic technology segment, which applies creative technologies, applications, and programs to enhance and expand the boundaries of the urban design process. Shannon also focuses on bringing urban design solutions to life through the use of innovative, pop-up, and interactive methods throughout Southern California.

Kelsey Bennett
CEQA Lead
Rincon
Sarah Howland
Engagement Lead
Rincon
Shannon Davis
Community Engagement
Principal
Here LA
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Scope of Work
Amber Hawkes co-leads Here LA as Principal and Co-Director. Amber oversees a diverse portfolio of projects - from large-scale open space concept planning and streetscape design, to strategic planning surrounding change in the urban context. Many of the firm’s projects use out-ofthe-box strategies to design and test urban improvements, including “tactical urbanism,” pilot projects, and art-filled pop-up workshops. Amber has worked on vision and master planning projects for cities and clients throughout the US, with a focus on creative problem solving and community engagement through artful tactical urbanism, in-the-field trainings, walk and bike audits, consensus-building, and design charrettes. Amber was an instructor for almost a decade at the UCLA Luskin School of Public Affairs in the Graduate School of Urban Planning.

Paul Herman is experienced in designing strategies to fund and finance municipalities and climate action projects for investors and issuers. Climate action funding can both reduce green-house gas emissions (GHGs) and can generate a positive return on investment (ROI). Mr. Herman founded HIP (Human Impact + Profit) Investor in 2006 to serve investors seeking to build a better world via their portfolios and capital allocations. HIP rates more than 130,000 investments, including 120,000 Muni Bond Issuers and Impact Entities (Cities, Counties, States, Energy + Water Utilities, Transportation Districts, Housing Agencies, Hospitals, Universities + Community Colleges, School Districts, and Sovereigns). The HIP Ratings quantify the health, wealth, earth, equality, and trust of issuers based on actual performance metrics. HIP’s clients include several of the top 10 investment managers in muni bonds, as well as in climate action.

Nick Gower has led HIP Investor’s work designing strategies to fund and finance municipalities and climate action plans from both the investor and the project-development perspectives. These strategies can both finance equitable progress and results towards climate action goals, as well as opportunities for innovative investment and partnerships to achieve GHG reductions and potential financial return on investment. In 2012, Mr. Gower launched HIP Investor (HIP)’s data-driven municipal sustainability and impact ratings and has continued to grow and evolve them over the past eight years. HIP now rates over 120,000 Issuers and Impact Entities (cities, counties, states, energy + water utilities, transportation districts, housing agencies, hospitals, universities + community colleges, school districts, and sovereigns) and has led teams in reviewing more than 40,000 issuances, including “green bonds.”
Amber Hawkes
Lead Designer
Here LA
Paul Herman
Finance & Funding
Hip Investor
Nick Gower
Finance & Funding
Hip Investor
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City of Glendale | Climate Action and Adaptation Plan | 73 Chris Devlin has 29 years of experience in transportation planning and has managed and participated in a variety of transportation studies, including travel demand forecasting studies, travel surveys, traffic impact studies, parking studies, and corridor studies. An experienced travel demand forecaster, Chris has developed and worked on over 20 traffic models throughout the world. He is proficient in several modeling packages including TransCAD, Cube and emme2in and develops model outputs to support the economic, financial and environmental analysis of major highway, transit and aviation projects and well as VMT statistics for SB 743. Chris is proficient in the use of GIS for problem-solving, analysis, and presentation of results. He has designed and run GIS training courses specifically for transportation planners, including the design and coding of GIS utilities and scripts.

Jennifer Emerson-Martin has over 18 years of experience working in transportation forecasting and modeling, transportation planning, traffic engineering and analysis, traffic operations and management plans, and project management. Jennifer is fluent with a variety of travel demand modeling software, traffic engineering software, and traffic analysis methods. She has national experience applying, modifying, and developing travel demand models for both large and small scale projects, and has experience in evaluating outputs for environmental analysis, air quality and noise impact analyses, and traffic impact analyses. Jennifer is highly skilled in travel model performance measure output, as well as developing model analysis tools for project efficiency. She currently serves as a company resource for projects which utilize both big-data analytics and traditional planning methods.

Neera Chawla has 18 years of diversified experience in the upstream and downstream sectors of the energy industry. Her primary focus is working with clients to support their decarbonization initiatives. She specializes in developing strategies that drive the advancement of technology innovation and operational improvements towards reduced greenhouse gas emissions.

She uses her knowledge of analytical tools and financial models to provide clients with effective solutions to meet their low carbon objectives.

Chris Devlin
Senior Planner
Iteris
Jennifer Emerson-Martin, PE
Transportation Emissions
Iteris
Neera Chawla, PE
Energy Engineer
Advisian/Worley
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Scope of Work
Statement of Insurance Compliance
Rincon is willing and able to provide the required insurance coverage and Accord insurance form.

Indemnity
The parties understand, acknowledge and agree that Consultants liability and expense obligations extend only to Consultants actions under this agreement and are limited to Consultants proportional share of its negligence as determined by a court of competent jurisdiction. The parties also acknowledge and agree that Consultant has no duty to defend or indemnity for any challenge to the adequacy or validity of the CAAP and its CEQA documents.

Minimum Requirements Statement
Rincon has reviewed Section II Scope of Work and Oversight of the Request for Proposals. I certify that I meet the minimum requirements of this RFP.

Erik Feldman, LEED AP
Principal, Rincon Consultants, Inc.

References
City of Burbank - Greenhouse Gas Reduction Plan Update
Contact Responsibility and
Relationship to Project Project Manager
Address 275 East Olive Avenue, Burbank, California 91502 Phone | Email 818-238-5273 | [email protected]
Description of Services
Rincon developed a GGRP scorecard for the City that quantified the City of Burbank’s progress towards their 2020 goal by assessing progress towards achieving the 2020 performance metrics established for each GGRP measure. This project is described in detail in the Project Example References Section.

Key Personnel & Responsibilities Erik Feldman (Principal-in-Charge); Hannah Mize (Sustainability Planner)
Completion Date October 2019
Total Fees Received $16,401.37
Total Cost of Completed Project $16,405
Fred Ramirez,
Assistant
Community
Development
Director - Planning
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City of Glendale | Climate Action and Adaptation Plan | 75 City of Beverly Hills - Climate Action and Adaptation Plan Contact Responsibility and
Relationship to Project Project Manager
Address 455 North Rexford Drive, Beverly Hills, California 90210 Phone | Email 310-285-2504 | [email protected] Description of Services
Rincon is preparing a CAAP to assist Beverly Hills in furthering their previous efforts in greenhouse gas mitigation, and to prepare the city’s residents and business for the current and future impacts of climate change. This project is described in detail in the Project Example References Section.

Key Personnel & Responsibilities Erik Feldman (Principal-in-Charge); Reema Shakra (Project Manager); Camila Bobroff (Climate Vulnerability Assessment Task Lead) Completion Date Ongoing (expected completion December 2022) Total Fees Received $164,277
Total Cost of Completed Project $288,968
Josette Descalzo,
Environmental
Compliance and
Sustainability
Programs Manager
Metropolitan Water District of Southern California - Climate Action Plan and CEQA Documentation
Contact Responsibility and
Relationship to Project Project Manager
Address 700 Alameda Street, Los Angeles, California 90012 Phone | Email 213-217-5545 | [email protected]
Description of Services
Rincon is developing an integrated, comprehensive, and
transformative Climate Action Plan (CAP) and CEQA document. This project is described in detail in the Project Example References Section.

Key Personnel & Responsibilities Erik Feldman (Principal-in-Charge); Ryan Gardner (Project Manager) Completion Date Ongoing (expected completion June 2022) Total Fees Received $896,504.30
Total Cost of Completed Project $973,299
Malinda
Stalvey, Senior
Environmental
Specialist
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It took a unique team to navigate
Chico through a controversial
update of its Climate Action
Plan, especially during
COVID-19. The global pandemic
posed numerous challenges,
including ensuring a sincere
and robust public engagement
program and working with
the City’s newly created
Climate Action Commission
in a virtual space. Rincon not
only met, but exceeded, the
City’s expectations. The Rincon
Team met all deadlines and
always with quality deliverables.

I’ve worked with myriad
consultants over the past 20
years, and Rincon stands out
due to their responsiveness,
clear communication,
quality writing, focus on
problem-solving, and overall
professionalism. Bottom line -
we’ll be using them again!
Brendan Vieg, City of Chico
Community Development Director
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4 Price Proposal
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City of Glendale | Climate Action and Adaptation Plan | 77 Price Proposal
Rincon will prepare the Climate Action and Adaptation Plan in accordance with the scope of work described in Section 3 for a fee of $319,903. A detailed breakdown of costs by task, Rincon labor category, and subcontractor is provided in the table on the following pages. Rincon’s standard fee schedule is included below.

Standard Fee Schedule updated June 2022
Professional, Technical and Support Personnel* Hourly Rate Principal II/Director II $295
Principal I/Director I $285
Senior Supervisor II $258
Supervisor I $240
Senior Professional II $224
Senior Professional I $208
Professional IV $184
Professional III $170
Professional II $153
Professional I $136
Associate III $117
Associate II $102
Associate I $95
Field Technician $82
Data Solutions Architect $175
Senior GIS Specialist $164
GIS/CADD Specialist II $146
GIS/CADD Specialist I $131
Technical Editor $130
Project Accountant $110
Billing Specialist $95
Production Specialist $105
Clerical $95
* Professional classifications include environmental scientists, urban planners, biologists, geologists, marine scientists, GHG verifiers, sustainability experts, cultural resources experts and other professionals. Expert witness services consisting of depositions or in-court testimony are charged at the hourly rate of $375.

Reimbursable Expenses
Direct Cost Rates
Photocopies – Black and White $0.20 (single-sided) & $0.40 (double-sided) Photocopies – Color $1.50 (single-sided) & $3.00 (double-sided) Photocopies – 11 x 17 $0.50 (B&W) & $3.30 (color)
Oversized Maps $8.00/square foot
Digital Production $15/disc and $20/flash drive
Light-Duty and Passenger Vehicles* $88/day
4WD and Off-Road Vehicles* $140/day
* $0.65/mile for mileage over 50 and for all miles incurred in employee-owned vehicles.

Other direct costs associated with the execution of a project, that are not included in the hourly rates above, are billed at cost plus 15%. These may include, but are not limited to, laboratory and drilling services, subcontractor services, authorized travel expenses, permit charges and filing fees, mailings and postage, performance bonds, sample handling and shipment, rental equipment and vehicles other than covered by the above charges.

Annual Escalation. Standard rates subject to 3.5% annual escalation. Payment Terms. All fees will be billed to Client monthly and shall be due and payable upon receipt. Invoices are delinquent if not paid within 10 days from receipt or per the contractually required payment terms. 102 of 279
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Price Proposal
21-11575 Glendale CAP and Adaptation Plan Rate Hours Labor Budget Direct Expenses Total Budget Task 1: Project Orientation and Management 207.00 33,431.00 0.00 33,431.00 Task 1.1: Client Kickoff Mtg 7.00 1,389.00 0.00 1,389.00 Principal II 247.00 1.00 247.00
Senior Supervisor Planner II 211.00 2.00 422.00
Senior Planner II 180.00 4.00 720.00
Task 1.2: Internal Kickoff Mtg 7.00 1,224.00 0.00 1,224.00 Principal II 247.00 1.00 247.00
Senior Supervisor Planner II 211.00 2.00 422.00
Senior Planner II 180.00 1.00 180.00
Planner IV 149.00 1.00 149.00
Planner II 118.00 1.00 118.00
Planner I 108.00 1.00 108.00
Task 1.3: Biweekly Check Ins 74.00 12,596.00 0.00 12,596.00 Principal II 247.00 4.00 988.00
Senior Supervisor Planner II 211.00 12.00 2,532.00
Senior Planner II 180.00 18.00 3,240.00
Planner IV 149.00 36.00 5,364.00
Planner II 118.00 4.00 472.00
Task 1.4: Project Management 94.00 14,931.00 0.00 14,931.00 Principal II 247.00 4.00 988.00
Senior Supervisor Planner II 211.00 12.00 2,532.00
Senior Planner II 180.00 35.00 6,300.00
Planner IV 149.00 25.00 3,725.00
Project Accountant 77.00 18.00 1,386.00
Task 1.5: MAST Tool 25.00 3,291.00 0.00 3,291.00
Principal II 247.00 1.00 247.00
Senior Supervisor Planner II 211.00 2.00 422.00
Planner IV 149.00 6.00 894.00
Planner I 108.00 16.00 1,728.00
Task 2: Stakeholder Education and Engagement Plan 299.00 42,397.00 36,340.00 78,737.00 Task 2.1: Stakeholder Education and Engagement Plan 23.00 3,111.00 0.00 3,111.00 Senior Supervisor Planner II 211.00 3.00 633.00
Senior Planner II 180.00 2.00 360.00
Planner II 118.00 16.00 1,888.00
GIS/CADD Specialist I 115.00 2.00 230.00
Task 2.2: Project Website, Branding, and Logo 117.00 12,727.00 0.00 12,727.00 Principal II 247.00 1.00 247.00
Senior Planner II 180.00 4.00 720.00
Planner II 118.00 32.00 3,776.00
GIS/CADD Specialist I 115.00 48.00 5,520.00
Admin Assistant/Billing Specialist 77.00 32.00 2,464.00 Task 2.3: City Staff Sustainability Working Group (3) 36.00 6,201.00 0.00 6,201.00 Senior Supervisor Planner II 211.00 6.00 1,266.00
Senior Planner II 180.00 15.00 2,700.00
RINCON CONSULTANTS, INC.
21-11575 Glendale Climate Action and Adaptation
Plan
Cost Estimate

103 of 279
City of Glendale | Climate Action and Adaptation Plan | 79 21-11575 Glendale CAP and Adaptation Plan Rate Hours Labor Budget Direct Expenses Total Budget Planner IV 149.00 15.00 2,235.00
Task 2.4: Community Workshop Sessions (2) 24.00 4,134.00 0.00 4,134.00 Senior Supervisor Planner II 211.00 6.00 1,266.00
Senior Planner II 180.00 6.00 1,080.00
Planner IV 149.00 12.00 1,788.00
Task 2.5: Focus Groups (4) 24.00 4,072.00 0.00 4,072.00 Senior Supervisor Planner II 211.00 4.00 844.00
Senior Planner II 180.00 8.00 1,440.00
Planner IV 149.00 12.00 1,788.00
Task 2.6: Mini Grants 8.00 1,254.00 4,000.00 5,254.00
Senior Planner II 180.00 2.00 360.00
Planner IV 149.00 6.00 894.00
Task 2.7 Mobile Workshop Series 4.00 720.00 32,000.00 32,720.00 Senior Planner II 180.00 4.00 720.00
Here LA 32,000.00
Task 2.8: Engagement Toolkit 30.00 3,680.00 340.00 4,020.00 Senior Planner II 180.00 2.00 360.00
Planner III 134.00 4.00 536.00
Planner II 118.00 8.00 944.00
GIS/CADD Specialist I 115.00 16.00 1,840.00
Translation Services 340.00
Task 2.9: Sustainability Commissions (3) 21.00 4,152.00 0.00 4,152.00 Senior Supervisor Planner II 211.00 12.00 2,532.00
Senior Planner II 180.00 9.00 1,620.00
Task 2.10: City Council Hearings (2) 12.00 2,346.00 0.00 2,346.00 Senior Supervisor Planner II 211.00 6.00 1,266.00
Senior Planner II 180.00 6.00 1,080.00
Task 3: Climate Change Community Assessment 212.00 28,585.00 0.00 28,585.00 Task 5.1: Draft Vulnerability Memo 158.00 20,911.00 0.00 20,911.00 Principal II 247.00 4.00 988.00
Senior Supervisor Planner II 211.00 13.00 2,743.00
Senior Planner II 180.00 2.00 360.00
Planner IV 149.00 40.00 5,960.00
GIS/CADD Specialist I 115.00 24.00 2,760.00
Planner I 108.00 75.00 8,100.00
Task 5.2: Final Vulnerability Memo 54.00 7,674.00 0.00 7,674.00 Principal II 247.00 2.00 494.00
Senior Supervisor Planner II 211.00 10.00 2,110.00
Senior Planner II 180.00 2.00 360.00
Planner III 134.00 15.00 2,010.00
Planner I 108.00 25.00 2,700.00
Task 4: GHG Inventory-Forecast-Targets 162.00 20,601.00 16,000.00 36,601.00 Task 4.1: GHG Emissions Inventory 78.00 9,658.00 16,000.00 25,658.00 Senior Supervisor Planner II 211.00 8.00 1,688.00
Planner IV 149.00 10.00 1,490.00
Planner I 108.00 60.00 6,480.00
Replica VMT and Data Visualization Software 5,000.00

104 of 279
80 | Rincon Consultants, Inc.

Price Proposal
21-11575 Glendale CAP and Adaptation Plan Rate Hours Labor Budget Direct Expenses Total Budget Iteris 11,000.00
Task 4.2: GHG Emissions Foreacst 48.00 6,027.00 0.00 6,027.00 Senior Supervisor Planner II 211.00 5.00 1,055.00
Planner IV 149.00 8.00 1,192.00
Planner I 108.00 35.00 3,780.00
Task 4.3: Consumptive Based Inventory 36.00 4,916.00 0.00 4,916.00 Senior Supervisor Planner II 211.00 6.00 1,266.00
Planner IV 149.00 10.00 1,490.00
Planner I 108.00 20.00 2,160.00
Task 5: GHG Reduction Targets + Measures 179.00 27,016.00 16,500.00 43,516.00 Task 5.1: Target Setting 17.00 2,936.00 0.00 2,936.00
Senior Supervisor Planner II 211.00 4.00 844.00
Senior Planner II 180.00 5.00 900.00
Planner IV 149.00 8.00 1,192.00
Task 5.2: Measure Development 100.00 15,810.00 16,500.00 32,310.00 Principal II 247.00 4.00 988.00
Senior Supervisor Planner II 211.00 24.00 5,064.00
Senior Planner II 180.00 15.00 2,700.00
Planner IV 149.00 22.00 3,278.00
Planner I 108.00 35.00 3,780.00
HIP Investor 7,500.00
Advisian/Worley 9,000.00
Task 5.3: Measure Technical Appendix 62.00 8,270.00 0.00 8,270.00 Principal II 247.00 2.00 494.00
Senior Supervisor Planner II 211.00 6.00 1,266.00
Senior Planner II 180.00 4.00 720.00
Planner III 134.00 15.00 2,010.00
Planner I 108.00 35.00 3,780.00
Task 6: Implementation and Funding Plan 35.00 5,008.00 8,500.00 13,508.00 Task 6.1: Implementation Plan 35.00 5,008.00 0.00 5,008.00 Senior Supervisor Planner II 211.00 4.00 844.00
Senior Planner II 180.00 7.00 1,260.00
Planner III 134.00 12.00 1,608.00
Planner I 108.00 12.00 1,296.00
Task 6.2: Funding Matrix 0.00 0.00 8,500.00 8,500.00
HIP Investor 8,500.00
Task 7: Develop Nexus of Related Projects 31.00 3,842.00 0.00 3,842.00 Task 7: Develop Nexus of Related Projects 31.00 3,842.00 0.00 3,842.00 Senior Supervisor Planner II 211.00 2.00 422.00
Senior Planner II 180.00 4.00 720.00
Planner I 108.00 25.00 2,700.00
Task 8: CAP Monitoring and Tracking 19.00 3,544.00 7,500.00 11,044.00 Task 8.1: CAPDash Tracking Tool 0.00 0.00 7,500.00 7,500.00 CAPDash Tool 7,500.00

105 of 279
City of Glendale | Climate Action and Adaptation Plan | 81 21-11575 Glendale CAP and Adaptation Plan Rate Hours Labor Budget Direct Expenses Total Budget Task 8.2: CAPDash Training Mtg 19.00 3,544.00 0.00 3,544.00 Senior Supervisor Planner II 211.00 4.00 844.00
Senior Planner II 180.00 15.00 2,700.00
Task 9: Draft and Final Cliamte Action Plan 311.00 43,091.00 8,000.00 51,091.00 Task 9.1: Word based screencheck draft 104.00 15,108.00 8,000.00 23,108.00 Principal II 247.00 4.00 988.00
Senior Supervisor Planner II 211.00 12.00 2,532.00
Senior Planner II 180.00 21.00 3,780.00
Planner III 134.00 22.00 2,948.00
Planner I 108.00 45.00 4,860.00
Here LA 8,000.00
Task 9.2: InDesign Admin Draft 91.00 12,830.00 0.00 12,830.00 Principal II 247.00 3.00 741.00
Senior Supervisor Planner II 211.00 6.00 1,266.00
Senior Planner II 180.00 15.00 2,700.00
Planner III 134.00 22.00 2,948.00
GIS/CADD Specialist I 115.00 45.00 5,175.00
Task 9.3: Final Indesign 52.00 7,765.00 0.00 7,765.00
Principal II 247.00 3.00 741.00
Senior Supervisor Planner II 211.00 6.00 1,266.00
Senior Planner II 180.00 9.00 1,620.00
Planner III 134.00 12.00 1,608.00
GIS/CADD Specialist I 115.00 22.00 2,530.00
Task 9.4: Executive Summary 64.00 7,388.00 0.00 7,388.00 Principal II 247.00 2.00 494.00
Senior Supervisor Planner II 211.00 4.00 844.00
Senior Planner II 180.00 8.00 1,440.00
GIS/CADD Specialist I 115.00 20.00 2,300.00
Admin Assistant/Billing Specialist 77.00 30.00 2,310.00 Task 10: CEQA ISND 110.00 19,548.00 0.00 19,548.00
Task 10: CEQA ISND 110.00 19,548.00 0.00 19,548.00
Principal I 227.00 4.00 908.00
Senior Supervisor Planner II 211.00 25.00 5,275.00
Senior Planner I 165.00 81.00 13,365.00
Project Total 1,565.00 227,063.00 92,840.00 319,903.00
Direct Expenses Summary Amount
CAPDash 7,500.00
Replica 5,000.00
Mini-Grants 4,000.00
Translation Services 340.00
Direct Expenses Subtotal 16,840.00

106 of 279
107 of 279
Appendix A: Resumes
of Key Personnel
108 of 279
Erik Feldman, LEED AP
Principal-in-Charge
Erik Feldman has over 18 years of experience in the environmental science and planning field and has managed or primarily authored successful planning and environmental and planning studies on environmental assessment and climate change. He oversees Rincon’s statewide Climate Group which consults on greenhouse gas (GHG) reporting, climate action and adaptation planning, and carbon verification programs and is responsible for the leadership and development of Rincon’s climate action and adaptation services. His experience includes GHG modeling and auditing, climate action planning and sustainability design and program development. He has assisted numerous public and private sector clients with the development of GHG thresholds, analytical methods, and reduction strategies. Erik applies this experience in the successful management of environmental and sustainability projects for variety of clients in the public and private sectors and many regional agencies and special districts, including CAPs for Pasadena, Burbank, and Beverly Hills.

Select Project Experience
Principal-in-Charge
City of Burbank – Greenhouse Gas Protocol Inventory, Burbank Principal-in-Charge for the development a Greenhouse Gas Reduction Plan (GGRP) scorecard for the City that quantified the City of Burbank’s progress towards their 2020 goal by assessing progress towards achieving the 2020 performance metrics established for each GGRP measure. The GGRP scorecard included the status of measure implementation, reductions originally estimated, progress quantification methodology, actual reductions resulting from implementation to date, and improvement opportunities to improve the implementation or tracking of the City’s GHG reduction progress.

Progress towards each quantifiable measure was based on available data provided by the City that generally spanned from the start of the 2013 fiscal year to the end of the 2019 fiscal year. Although it is not possible to track the community’s contribution to overall GHG reduction without conducting a GHG inventory update, the GGRP scorecard allowed for the City’s progress toward meeting the GHG Measure Reduction 2020 target in the GGRP to be quantified showing that the City had achieved 95% of its 2020 Measure GHG reduction.

Principal-in-Charge
City of Pasadena – Climate Action Plan (CAP), Pasadena
Mr. Feldman led the project team that prepared a comprehensive inventory of GHG emissions resulting from local government and community-wide activities. Pasadena is unique because the City owns its own water and power entity (Pasadena Water and Power). Rincon worked closely with the various departments, including Pasadena Water and Power, to correctly Education
MS, Environmental Science and
Management, University of Sydney;
Sydney, Australia
BS, Business and Administration,
University of Colorado
Certifications
Accredited Lead Greenhouse Gas
Verifier, California Air Resource Board
(EO# H-10-043)
Accredited Low Carbon Fuel Standard
(LCSF) Verifier, California Air Resource
Board (EO# H3-20-054)
LEED Accredited Professional
Licensed General Engineering
Contractor (#921378)
Years of Experience
18 109 of 279
Erik Feldman, LEED AP
Principal-in-Charge
characterize emissions, apply the correct emission factor, and distribute emissions between the City and the community accurately. Rincon developed a list of best practices that was used to develop a CAP. Rincon also assisted the City in a Strategic Growth Council grant application to request funding for the City’s General Plan update and development of a CAP which was awarded. Rincon worked with the City to identify and evaluate reduction measures that would achieve the greatest reduction in the most cost-effective manner and created and implemented a comprehensive public outreach program. Rincon also developed a detailed implementation, monitoring, and maintenance plan, and GHG threshold and CAP compliance checklist to streamline future development projects under CEQA Section 15183.5.

Principal-in-Charge
Metropolitan Water District of Southern California (MET) - Climate Action Plan and CEQA Document, Los Angeles County
Principal-In-Charge for the development of an integrated, comprehensive, and transformative CAP. The plan is applied across all of Metropolitan’s land, facilities and infrastructure and takes into account the greenhouse gas (GHG) emissions from future capital investment projects such as the Regional Recycled Water Plant. Rincon developed a baseline GHG inventory, forecast, and carbon budget that is being utilized to identify and evaluate feasible, cost-effective, and measurable GHG emissions reduction measures necessary to meet Metropolitan’s reduction targets. Rincon worked closely with MET teams associated with planning, engineering, facility operations, and other internal stakeholders to establish GHG emissions and reduction measures and infrastructure improvements that will be implemented through the plan. Rincon has now transitioned to supporting MET on implementing the plan and monitoring progress through our CAPDash implementation and monitoring dashboard.

Principal-in-Charge
City of Berkeley - Pathway to Clean Energy (Existing Building Electrification), Berkeley Erik oversees a team comprised of the City of Berkeley, Rocky Mountain Institute, and the Ecology Center developing an implementation plan to electrify 100% of Berkeley’s existing buildings before 2045. Rincon completed a two-phase policy analysis and implementation plan to identify the technological, equity, and cost considerations around electrifying the current building stock based on age, class, and building type. Phase 1 of the analysis quantifies the costs and benefits of electrification for a wide range of stakeholders. The approach has been tailored to address impacts on historically marginalized and low-income people and integrates procedural, distributional, and structural equity considerations. The final report will identify the highest value and most equitable set of measures aimed at the elimination of fossil fuels in existing buildings in the near, mid, and long terms. Phase 2 includes a detailed cost-benefit analysis and a comprehensive implementation plan, including funding strategies, for each of the recommended policies.

Principal-in-Charge
City of Beverly Hills - Climate Action and Adaptation Plan, Beverly Hills Rincon is preparing a climate change vulnerability assessment which identifies wildfire risk and its impact on vulnerable populations and community assets, along with other climate change related hazards. Asset manager interviews were conducted with City Departments, Southern California Edison, and Southern California Gas to identify impacts associated with historic extreme events, adaptive capacity of managed assets, and opportunities for adaptation strategies. The project also involves preparing a greenhouse gas emissions inventory and a climate action and adaptation plan that identifies measures and actions to reduce greenhouse gas emissions and adapt to climate change hazards. 110 of 279 Hannah Mize
Project Manager
Hannah Mize has experience with a wide range of climate action planning and greenhouse gas (GHG) emissions assessments. She is adept at managing climate action plans, including overseeing data collection; completing inventory and forecast calculations; setting targets; developing emission reduction and adaptation/resilience measures; participating in community outreach; and completing draft and final plans. She currently manages the City of Burbank’s Greenhouse Gas Reduction Plan Update and worked with the City of South Pasadena to finalize and adopt their Climate Action Plan and supporting CEQA document. She is also working with the cities of Pittsburg and Pinole to draft climate action plans that reduce their emissions and align with the State’s goals. Her experience with urban planning and land use studies includes environmental assessments, IS-MNDs, EIRs, and technical studies such as air quality and GHG analysis. Hannah is experienced with the California Emissions Estimator Model (CalEEMod) and the Emission Factors (EMFAC) model. She has also conducted Greenhouse Gas Verification services through the California Air Resource Board (CARB) cap-and-trade program as an Accredited Lead Verifier for electricity providers, oil and gas production facilities, refineries, mines, wastewater treatment plants, and fuel suppliers in conformance with the Assembly Bill (AB)-32 Mandatory Reporting Regulation.

Select Project Experience
Project Manager
City of Burbank - Greenhouse Gas Reduction Plan (GGRP) Update, Burbank Hannah oversees the preparation of a GGRP Update for the City of Burbank that will serve as a “qualified GGRP” under CEQA. Work includes development of an updated GHG inventory, GHG forecast, GHG reduction measures, and CEQA analysis with streamlining documentation. The Burbank GGRP Update builds upon the efforts of the City’s 2035 GGRP, adopted in 2013, with an updated GHG inventory and GHG reduction targets to meet the state’s stringent 2030 reduction targets of reducing GHG emissions to 40% below 1990 levels.

Rincon works closely with the City to engage all departments, including the utility provider, Burbank Water and Power, in development of GHG reduction measures supported by substantial evidence. Rincon is using the unique opportunity of virtual community and stakeholder outreach to implement tools to further the reach of engagement efforts to enable a diverse and equitable community voice in plan development. To ensure future legal defensibility of the GGRP Update, Rincon is establishing a streamlined implementation tracking program centered around the use of the Rincon’s proprietary CAPDash tool, which will allow regular and transparent reporting of the status of the GGRP Update implementation.

Project Manager
City of South Pasadena - Climate Action Plan and Grant Application, South Pasadena Hannah led the effort to draft a grant application for the City of South Pasadena to complete a CAP through the Southern California Association of Education
BS, Environmental Science and
Research Management, California
State University Channel Islands
Certification
Accredited Lead Greenhouse Gas
Verifier, California Air Resource
Board (EO# H-18-103) and Washington
Department of Ecology
Corporate Communications – Cornell
Affiliations
Secretary, California State University
Alumni and Friends Board
Years of Experience
7 111 of 279
Hannah Mize
Project Manager
Governments (SCAG). The grant was funded and Hannah took the lead on the second part of the effort – completing a qualified CAP for South Pasadena. The CAP facilitates the reduction of GHG emissions throughout South Pasadena through implementation of SCAG’s 2016-2040 Regional Transportation Plan/Sustainable Communities Strategy: Towards a Sustainable Future (RTP/SCS) in a way that is practical, efficient, and beneficial to the community and enhances the City’s desirable characteristics and qualities. Completed technical analyses include a baseline GHG emission inventory, emissions forecast, and setting targets approved by the City that are the foundation of the CAP. CAP programmatic CEQA review documentation in the form of an Initial Study/Negative Declaration (IS/ND) was prepared.

The CAP is CEQA-QUALIFIED and was adopted in December 2020.

Project Manager
City of Walnut – Climate Strategy Initiative, Walnut
Ms. Mize worked with the City of Walnut to develop and adopt a Climate Strategy Initiative (CSI), which serves as an introductory guide to help the City understand and reduce GHG emissions as well as begin to mitigate the associated impacts related to climate change. The CSI was adopted in January 2020 and included completing a baseline emission inventory and forecast; setting targets; establishing emission reduction strategies; and compiling a visually pleasing, informative Plan for the community. The intent of this CSI is to introduce climate reduction strategies and build community buy in so that in future years the City can develop a Climate Action Plan that will spur substantive GHG reduction. The strategies outlined in the CSI were consistent with and build off of the City’s General Plan, which was adopted in May 2018. In the CSI, the strategies are identified and summarized with supporting actions, related co-benefits, and steps that the community can take to actively reduce emissions and increase the City’s adaptive capacity.

Lead Analyst
City of Pasadena - GHG Emissions Inventory and Climate Action Plan, Pasadena Rincon prepared a comprehensive inventory of GHG emissions resulting from local government (municipal) and community-wide activities. The inventory was prepared according to State-recommended protocols, including the Local Government Operations Protocol and the ICLEI U.S.

Community-wide Protocol. Rincon also developed a list of best practices that will be used to develop a CAP. Following completion of the GHG Emissions Inventory, Rincon assisted the City of Pasadena in a Strategic Growth Council grant application to request funding for the City’s General Plan update and development of a CAP. Ms. Mize assisted with developing reduction measures and quantifying emissions associated with the Climate Action Plan, in addition to assisting with public outreach.

Lead Analyst
City of La Cañada Flintridge - Inventory Update and Climate Action Plan, La Cañada Flintridge Lead analyst for the preparation of a CAP for the City through funding from the Southern California Association of Governments (SCAG). The goal of the project was to develop a comprehensive roadmap that outlines cost-effective actions the City can implement to reduce local GHG emissions consistent with AB 32 and Executive Order S-3-05 and mitigates the community’s contribution to global climate change. Rincon developed a baseline inventory and forecast (years 2020 and 2030) of GHG emissions from community-wide and municipal activities; establish emissions reduction targets for the years 2020 and 2030; identify and evaluate reduction measures that would achieve the greatest reduction in the most cost-effective manner; and create and implement a comprehensive public outreach program.

The CAP measures build on La Cañada Flintridge’s strengths and take into account local conditions.

Rincon also developed a detailed implementation, monitoring, and maintenance plan, and a 15183 CEQA streamlining checklist for future development projects. 112 of 279
Ryan Gardner, LEED-AP, ENV SP
Climate Action Program Manager
Ryan Gardner is experienced in climate action plan (CAP) development, greenhouse gas (GHG) reporting and audits, life cycle analysis, green building strategies, carbon accounting, carbon sequestration and sustainable infrastructure. His responsibilities include project management of climate action plans, greenhouse gas verification for Assembly Bill 32, GHG reporting for corporate initiatives, LEED certification, energy audits, and sustainability plans. He has contributed to a variety of successful projects, including CAPs, GHG emissions inventories, energy studies, and public outreach and education programs. He has experience performing ASHRAE level I and II energy audits. Using cost benefit analysis and life-cycle assessment methods, Ryan determines which projects are economically viable for both short-term and capital investment projects. He has experience in assessing complex operations and determining methodologies for tracking Scope I, II, and III emissions. He has experience leading public outreach for CAPs, including the creation of publicly accessible presentations and reports on technical subjects for a wide range of audiences. Additionally, he has produced white papers, power point presentations and reports on multiple sustainability topics.

Select Project Experience
Project Manager
City of Glendale - Reach Code Development, Glendale
Ryan currently leads a team developing a building electrification, electric vehicle charging, and solar photovoltaic reach code for the City of Glendale.

This effort coincides with adoption of the 2022 Title 24 building code adoption and will help set the City on a pathway to decarbonization in line with state targets. In addition to conducting research on best practices and developing the ordinance language, Rincon will also be conducting outreach and engagement and working collaboratively with stakeholders throughout the City and Glendale Water and Power.

Project Manager
Metropolitan Water District of Southern California (MET) - Climate Action Plan and CEQA Document, Los Angeles County
Ryan led the development of an integrated, comprehensive, and transformative Climate Action Plan (CAP) and CEQA document for MET. The plan is applied across all of Metropolitan’s land, facilities and infrastructure and takes into account the greenhouse gas (GHG) emissions from future capital investment projects such as the Regional Recycled Water Plant. Rincon developed a baseline GHG inventory, forecast, and carbon budget that is being utilized to identify and evaluate feasible, cost-effective, and measurable GHG emissions reduction measures necessary to meet Metropolitan’s reduction Education
MESM, Energy and Climate, Bren
School of Environmental Science and
Management, University of California,
Santa Barbara
BA, Biology, Kalamazoo College,
Kalamazoo, Michigan
Certification
Accredited LEED Professional for
Building Operations + Maintenance
(LEED AP O+M)
Accredited Lead Greenhouse Gas
Verifier, California Air Resource Board
and Washington Department of Ecology
40-hour Hazardous Waste Operations
Emergency Response (HAZWOPER)
Certification
Years of Experience
11 113 of 279
Ryan Gardner, LEED AP, ENV SP
Climate Action Program Manager
targets. Rincon worked closely with MET teams associated with planning, engineering, facility operations, and other internal stakeholders to establish GHG emissions and reduction measures and infrastructure improvements that will be implemented through the plan. Rincon has now transitioned to supporting MET on implementing the plan and monitoring progress through our CAPDash implementation and monitoring dashboard.

Program Manager
City of Beverly Hills - Climate Action and Adaptation Plan, Beverly Hills Rincon is preparing a climate change vulnerability assessment which identifies wildfire risk and its impact on vulnerable populations and community assets, along with other climate change related hazards. Asset manager interviews were conducted with City Departments, Southern California Edison, and Southern California Gas to identify impacts associated with historic extreme events, adaptive capacity of managed assets, and opportunities for adaptation strategies. The project also involves preparing a greenhouse gas emissions inventory and a climate action and adaptation plan that identifies measures and actions to reduce greenhouse gas emissions and adapt to climate change hazards.

Project Manager
City of Berkeley - Pathway to Clean Energy (Existing Building Electrification), Berkeley Ryan leads a team comprised of the City of Berkeley, Rocky Mountain Institute, and the Ecology Center developing an implementation plan to electrify 100% of Berkeley’s existing buildings before 2045. This first of its kind project leveraged the recent ban on natural gas in new construction recently passed by City Council. As part of the work scope, the team analyzed the technologies and policies required to electrify the existing building stock as well as the equity impacts of such an undertaking. Rincon developed a suite of equity guardrails in coordination with the community to limit the potential impacts of existing building electrification and help direct benefits to under-invested communities throughout the City. By using the tenants of targeted universalism Rincon and the project team was able to develop a plan that enjoyed unanimous support at city council and with the community.

Analyst
City of South Pasadena - Climate Action Plan, South Pasadena Ryan served as an analyst for the Southern California Association of Governments (SCAG) City of South Pasadena Climate Action Plan (CAP), which was kicked-off in July 2019. The CAP is intended to facilitate the reduction of greenhouse gas (GHG) emissions throughout South Pasadena through implementation of SCAG’s 2016-2040 Regional Transportation Plan/Sustainable Communities Strategy: Towards a Sustainable Future (RTP/SCS) in a way that is practical, efficient, and beneficial to the community and enhances the City’s desirable characteristics and qualities.

Project Manager
City of Livermore - Climate Action and Adaptation Plan Update, Livermore Ryan leads this effort assisting the City of Livermore in updating its CAP. The updated CAP will provide the basis for prioritizing, budgeting, implementing, and monitoring GHG emission reduction strategies.

Rincon’s role is focused on GHG inventory, forecasts, and targets assessment, climate action policy development, GHG emissions reduction analysis, development of GHG implementation tools, and CEQA review of the updated CAP. The team also includes experts to provide funding strategies to execute the project in an effective and dynamic manner, and to provide innovative outreach and engagement strategies to create a plan with stakeholder buy in and strategies to reduce GHG emissions over time, while improving quality of life.
114 of 279
Education
BS, Urban and Regional Planning,
California State Polytechnic University,
Pomona
Certification
Certified Planner, American Institute of
Certified Planners (no. 023226)
Years of Experience
17 Reema Shakra, AICP
Climate Adaptation Program Manager
Reema Shakra has 17 years of consulting and public agency experience in sea-level rise vulnerability and adaptation assessments, climate action and adaptation planning, and community outreach and engagement. Reema has a wide-ranging policy background, having prepared or managed general plan updates, climate action plans, local coastal program updates, corridor plans, and climate adaptation plans. She co-authored a step-by-step guidebook for the Southern California Association of Governments region which provides local governments with a compendium of tools, resources, and best practices to efficiently advance their climate adaptation planning process. Reema is currently managing the safety element updates for several cities located within or in close proximity to very high fire hazard severity zones, including the cities of Calabasas, Beaumont, and San Fernando. She is also serving as senior advisor for climate vulnerability assessments for cities that will be impacted by more frequent and extreme wildfires, including Ojai, Beverly Hills, and Cupertino.

Select Project Experience
Project Manager
City of Beverly Hills - Climate Action and Adaptation Plan, Beverly Hills Rincon is preparing a climate change vulnerability assessment which identifies wildfire risk and its impact on vulnerable populations and community assets, along with other climate change related hazards. Asset manager interviews were conducted with City Departments, Southern California Edison, and Southern California Gas to identify impacts associated with historic extreme events, adaptive capacity of managed assets, and opportunities for adaptation strategies. The project also involves preparing a greenhouse gas emissions inventory and a climate action and adaptation plan that identifies measures and actions to reduce greenhouse gas emissions and adapt to climate change hazards.

Deputy Project Manager
Southern California Association of Governments – Southern California Regional Climate Adaptation Framework, Counties and Cities of Ventura, Los Angeles, Orange, Riverside, San Bernardino, and Imperial
Reema assisted SCAG in preparing a comprehensive framework to support regional climate adaptation planning. Ms. Shakra co-authored a regional climate adaptation guidebook which provides SCAG member agencies with a compendium of tools, resources, and best practices to efficiently advance their climate adaptation planning process. She prepared a matrix that identified over 275 adaptation strategies for a variety of climate hazards, including wildfire. Ms. Shakra conducted a gap analysis of all member 115 of 279 Reema Shakra, AICP
Climate Adaptation Program Manager
agencies to identify local governments that have adopted or are in the process of adopting climate adaptation policies in their safety elements. Reema led the preparation of climate adaptation model policies for safety elements and local coastal programs. She identified metrics and indicators that local governments and regional metropolitan planning agencies can use to help track progress in adapting to Project Manager
City of Calabasas - Safety, Circulation and Housing Element Update, Calabasas Calabasas is preparing a comprehensive update to their Housing Element and related updates to the Land Use, Safety and Circulation Elements in compliance with new State rules. Ms. Shakra is serving as project manager and authoring the updates to the safety, land use and circulation elements. The safety element is being updated in compliance with recent state legislation, including SB 99, SB 379, AB 2140, and AB 3065, and OPR’s Fire Hazard Planning Technical Advisory Update (Draft). Calabasas is located entirely within a very high fire hazard severity zone, has over 15 residential neighborhoods with less than two emergency evacuation routes, and numerous residential communities with gated secondary access. Policies and implementation programs are being developed in consultation with Los Angeles County Fire Department, Los Angeles County Sheriff Department, Los Angeles County Emergency Operations Department, and CAL FIRE.

Project Manager
City of Beaumont – Safety and Housing Element Update, Beaumont Project Manager for preparing an update to the City of Beaumont Housing Element as part of the 6th Regional Housing Needs Assessment Cycle and related updates to the Safety Element. Reema served as project manager and authored the updates to the safety element in keeping with new statutory State requirements on wildfire risk and evacuation routes for residential neighborhoods. Reema worked closely with CALFIRE to review and revise the Safety Element in response to CALFIRE assessments.

Project Manager
City of Monterey Park – Safety, Environmental Justice, and Housing Element Update, Monterey Park The City of Monterey Park is preparing an update to their Housing Element as part of the 6th Regional Housing Needs Assessment Cycle. The City is also preparing an update to their Safety Element to include a climate change vulnerability assessment and climate adaptation strategies. The City is also preparing a new Environmental Justice Element to address inequitable distribution of pollution and its associated health risks. Reema serves as the project manager, managing the preparation of technical reports and policies and programs associated with the housing, safety and environmental justice elements. The project also includes a robust public engagement and outreach effort, including development of a project logo with associated project branding and public engagement plan, convening community workshops with translation services in Chinese and Spanish, facilitating focus group stakeholder meetings, hosting a project website, and presenting to the City Council. 116 of 279
Camila Bobroff
Assistant Project Manager
Camila Bobroff is a Sustainability Planner with Rincon’s Environmental Planning and Sustainability Group. Camila has substantial experience with data analysis, developing climate change adaptation strategies, and climate action measures. She is currently responsible for assisting in the preparation of Climate Action Plans, Climate Change Vulnerability Assessments, Carbon Inventories, and General Plans for jurisdictions across California.

Select Project Experience
Sustainability Planner
City of South Pasadena - Climate Action Plan, South Pasadena Camila was the sustainability planner responsible for preparing a public outreach plan for the City to use as they develop and implement their Climate Action Plan. The outreach plan discussed the types of outreach methods, number of public meetings, and the content of these meetings to gather public input regarding the draft City of South Pasadena Climate Action Plan.

Sustainability Planner
County of Merced - Climate Action Plan, Merced County
Camila is serving as a sustainability planner for the Merced County Climate Action Plan. She conducted the vulnerability assessment related to greenhouse gas emissions in Merced County. She was also responsible for preparation of mitigation measures for reducing agriculture-related greenhouse gas emissions. Camila also contributed to the quantification of future greenhouse gas emissions reductions assuming implementation of the mitigation measures proposed for the Climate Action Plan.

Environmental Planner
City of Thousand Oaks - General Plan Update. Thousand Oaks Camila was the environmental planner responsible for assisting in the development of the Thousand Oaks Background Environmental Report as part of the General Plan Update. She prepared the chapters outlining the existing conditions of greenhouse gases, climate change and climate resiliency, and public services in the City of Thousand Oaks.

Assistant Project Manager
County of Santa Barbara - 2030 County Climate Action Plan and EIR, Santa Barbara County
Camila is assistant managing the natural and working lands inventory for the Climate Action Plan. This will include emissions from the natural lands, agricultural industry, and agriculture land use types (also known as Natural and Working Lands). Rincon is working with the Bren School of Environmental Science and Management, University of California Santa Barbara (UCSB) to complete extensive research and reached out to experts in the respective fields to ensure the incorporation of the information found is appropriate Education
MESM, Energy and Climate, Bren
School of Environmental Science &
Management, University of California,
Santa Barbara
BA, Environmental Studies, BS,
Ecology and Evolutionary Biology,
University of California, Santa Cruz
Affiliations
California Association of
Environmental Professionals
Years of Experience
5 117 of 279
Camila Bobroff
Assistant Project Manager
and the methodology to calculate GHG emissions is accurate. The Climate Action Plan is intended to facilitate the reduction of GHG emissions in a way that helps improve the public health and economy of the County through partnerships with the community providing resources for a more sustainable and equitable community.

Sustainability Planner
City of Livermore - Climate Action Plan Update, Climate Vulnerability Assessment and Initial Study-Negative Declaration, Livermore
This climate action plan was prepared for the City, as required by its new General Plan Climate Change Element and set a GHG emissions reduction goal of 15 percent below 2008 levels. The CAP provided actions related to transportation, building energy use, water consumption, wastewater treatment, and waste generation that the City can implement to meet the City’s goal and the State-mandated, 2020, GHG emissions reduction goal. Camila was responsible for developing the Climate Change Vulnerability Assessment for this project, which assessed localized climate impacts, sensitive populations and assets to those climate impacts, and the City’s adaptive capacity based on current policies and programs.

Sustainability Planner
County of San Mateo - Government Operations Client Action Plan and Community Climate Action Plan, San Mateo County
Rincon and Cascadia are providing planning services for the San Mateo County Government Operations Climate Action Plan (GOCAP) and the Community Climate Action Plan (CCAP). Rincon is leading review of the County initial list of action ideas, recommending specific measures, and further defining each action item with specific targets and/or actions in order to identify potential metrics for each action item to a level that would allow for qualitative analysis. Camila conducted emissions forecasting analysis and recommended specific reduction measures to help the County reach carbon neutrality by 2035.

Sustainability Planner
City of Port Hueneme - General Plan and Housing Element Update, Port Hueneme Rincon is creating a long-range planning program for the City Port Hueneme that is innovative, practical, and facilitates the City in achieving their goals. Specifically, Rincon is developing a General Plan update that is compliant with recent State legislation and guidance. Camila is responsible for the development of the Climate Change Vulnerability Assessment for this project, which assessed localized climate impacts (including sea level rise, extreme heat, and precipitation changes), sensitive populations and assets to those climate impacts, and the City’s adaptive capacity based on current policies and programs.

Sustainability Planner
County of San Luis Obispo - Avila Community Plan Update, Avila Beach Camila assisted with the update of Avila Community Plan for the County of San Luis Obispo. The Community Plan update includes preparing and implementing a community outreach strategy, developing the land use scenario, local policies, and development standards, and resolving planning issues within the Avila community. Camila was responsible for developing environmental resource policies.
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Education
MPA, Environmental Science &
Policy, Columbia University, School of
International & Public Affairs and The
Earth Institute
BS, Biology (with minors in
Environmental Studies & Psychology),
University of California San Diego
Certification
Leadership in Energy and
Environmental Design Accredited
Professional (LEED-AP)
Water Management and Ecosystem
Restoration Certificate
Years of Experience
21 Kelsey Bennett, LEED AP
CEQA Lead
Kelsey Bennett is well-versed in sustainability and environmental planning with expertise related to climate change laws such as SB 32 and SB 375 as well as CEQA, NEPA, CAA, CWA, ESA, NHPA, CZMA, and planning/zoning laws. She has prepared, organized, and overseen climate action plan (CAP), environmental impact report (EIR), general plan and long range development plan (LRDP), environmental impact statement (EIS), initial study-mitigated negative declaration (IS-MND), environmental assessment (EA), mitigation monitoring reporting program (MMRP), climate vulnerability assessment, and CEQA GHG Threshold/Checklist documents. She has managed a broad range of multi-faceted projects, such as climate/sustainability planning, greenhouse gas (GHG) reduction, energy, water, education, health care, civic, conservation/ restoration, residential, recreation, transportation, transitoriented development, and land use/safety/climate resiliency planning.

She has prepared natural and social resources analyses in many technical areas, such as climate/GHG emissions/energy, aesthetics, hazards, geology, biological resources, and hydrology/water quality. Her climate experience includes climate change analyses (contribution to climate change and climate adaptation) as part of impact assessment and policy development via CAP and general plan policies to reduce GHG emissions.

Select Project Experience
CEQA Lead
City of South Pasadena – Climate Action Plan Update and IS-ND, South Pasadena This CAP Update provides strategies to facilitate reduction of GHG emissions in South Pasadena via implementation of the Southern California Association of Governments 2016-2040 Regional Transportation Plan/ Sustainable Communities Strategy. CAP Update CEQA assessment via an IS-ND was prepared with Kelsey as the CEQA Lead for this qualified and adopted CAP.

Author and CEQA Advisor
Metropolitan Water District of Southern California (MET) – Climate Action Plan and CEQA Document, Los Angeles County
Rincon is developing a MET regional CAP and CEQA document. The plan would be applied across all MET land, facilities, and infrastructure and takes into account GHG emissions from future capital investment projects such as the Regional Recycled Water Plant. The CAP identifies actions to reduce GHG emissions and prepare MET facilities and operations for climate change impacts. Ms. Bennett served as a primary author of the regional CAP and advisor for the CAP CEQA document.
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CEQA Lead
City of Beverly Hills – Climate Action and Adaptation Plan (CAAP) and CEQA Document, Beverly Hills Rincon is preparing a climate change vulnerability assessment which identifies wildfire risk and its impact on vulnerable populations and community assets, along with other climate change related hazards. Asset manager interviews were conducted with City Departments, Southern California Edison, and Southern California Gas to identify impacts associated with historic extreme events, adaptive capacity of managed assets, and opportunities for adaptation strategies. The project also involves preparing a greenhouse gas emissions inventory and a climate action and adaptation plan that identifies measures and actions to reduce greenhouse gas emissions and adapt to climate change hazards..

Project Manager
City of San Luis Obispo – CEQA GHG Thresholds/Guidance and CAP/GHG Thresholds IS-ND, San Luis Obispo Rincon developed defensible GHG emissions significance thresholds for use in CEQA review of projects and plans proposed in the City of San Luis Obispo. CEQA GHG emissions thresholds were developed and tailored for residential, commercial, and mixed land uses to address concerns raised in recent CEQA case law. The thresholds allow the City to streamline future CEQA GHG emissions analyses and apply a consistent approach related to CEQA analysis of GHG emissions. A guidance document was also prepared indicating when and how to tier from the City CAP vs. use of the quantitative thresholds in CEQA review and how to quantify project emissions. A CAP/GHG Thresholds IS-ND was also prepared.

Deputy Project Manager
California Air Pollution Control Officers Association (CAPCOA) – Model Policies for GHGs in General Plans: A Resource for Local Government to Incorporate General Plan Policies to Reduce GHG Emissions, California Statewide
This document provides recommendations for incorporating GHG reduction policies into general plans.

Resulting subsequent publications and analyses have greatly influenced the state of practice for how climate change is addressed in California general plans.

Project Manager
City of Cupertino – Climate Action Plan Update and IS-ND, Cupertino The Cupertino CAP has been developed in collaboration with the City, CAP subcommittee, and other identified stakeholders. Rincon reviewed the City GHG inventory and climate vulnerability assessment and developed GHG forecasts as well as GHG reduction and climate adaptation measures. Ms. Bennett also led preparation of the qualified CAP Update and CAP Update CEQA IS-ND.

Deputy Project Manager
City of Livermore – General Plan Update & Specific EIR (SEIR) for Climate Change, Livermore This general plan update focused on policies establishing a path for reduction in GHG emissions. The new climate change element built on existing general plan policies/ordinances related to energy efficiency, land use, transportation, water conservation, and waste reduction. The SEIR disclosed current GHG inventory, emissions under business-as-usual scenario, and estimate of emissions.

Kelsey Bennett, LEED AP
CEQA Lead
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Education
MS, City and Regional Planning,
California Polytechnic State University,
San Luis Obispo
BA, Political Science, Concentration in
Pre-Law, California Polytechnic State
University, San Luis Obispo
Years of Experience
5 Sarah Howland
Engagement Lead
Sarah Howland has extensive experience crafting and facilitating creative, interactive community engagement activities, including public workshops, open-house events, stakeholder interviews, focus-group interviews, surveys, and participatory mapping activities for in-person, virtual, and hybrid arenas.

In addition, she coordinates and prepares detailed, visually appealing work products, including marketing materials, staff reports, story maps, project website materials, and technical analysis reports for community engagement.

Sarah has a wide-ranging policy background, having prepared or assisted with managing long-range planning, including general plan updates and local coastal program updates. She has experience in contract planning services and preparing staff reports, public meeting presentations, long-range planning documents, and environmental analysis. Sarah has experience with all stages of the development review and entitlement process.

Select Project Experience
Outreach Specialist
City of Camarillo Safety Element Update, Camarillo
The City of Camarillo is preparing an update to their Climate Action Plan, Safety Element, and Sustainable Communities Plan. Sarah will coordinate and lead a variety of community engagement events, including virtual public workshops, community pop-up events, surveys, and stakeholder interviews. Sarah will also assist with creation of the Safety Element.

Long Range Planner
City of Bakersfield General Plan Update, Bakersfield
Sarah is assisting with the comprehensive update of General Plan for the City of Bakersfield. The General Plan update will include developing land use scenarios, resolving planning issues within the community, and introducing local policies and development standards. Sarah is responsible for preparing local policies for safety, public facilities, and environmental justice.

Assistant Project Manager
City of American Canyon General Plan Update, American Canyon The City of American Canyon is preparing a technical update to their General Plan, focusing on their Housing, Safety, and Environment Elements. Sarah coordinated and led a variety of community engagement events, including virtual public workshops, community pop-up event materials, and stakeholder interviews. Sarah will also assist with creation of the Safety Element. 121 of 279
Outreach Specialist
City of Hayward General Plan and Climate Action Plan Update, Hayward The City of Hayward is preparing an update to their Housing, Safety, and Environmental Justice Elements and Climate Action Plan. Sarah is coordinating and leading a variety of community engagement events, including an educational gallery event, virtual public workshops, and virtual stakeholder interviews.

Long Range Planner
City of Port Hueneme General Plan Update and Local Coastal Program Update, Port Hueneme Sarah assists with the update of General Plan and Local Coastal Program for the City of Port Hueneme.

The General Plan update included developing the land use scenario, resolving planning issues within the Port Hueneme community, and introducing local policies and development standards. Sarah was responsible for preparing local policies for environmental justice and economic development. Sarah is currently updating Port Hueneme’s LCP in order to conform with Coastal Commission policy directives and approaches to address climate change adaptation strategies, such as those for sea level rise (SLR).

The Port Hueneme General Plan was adopted in November 2021. The Port Hueneme General Plan was awarded the American Planning Association Award for the Central Coast region.

Outreach Specialist
City of Monterey Park Housing Element Update Community Outreach, Monterey Park The City of Monterey Park prepared an update to their Housing Element as part of the 6th Regional Housing Needs Assessment Cycle. Sarah coordinated and led a variety of community engagement events, including virtual public workshops, virtual stakeholder interviews, online participatory mapping activity, project website coordination, and a range of translation options. Sarah also assisted with creation of the Housing, Safety, and Environmental Justice Elements. The Monterey Park Housing, Safety and Environmental Justice Elements were adopted in January 2022.

Outreach Specialist
City of West Hollywood Housing Element Update Community Outreach The City of West Hollywood prepared an update to their Housing Element as part of the 6th Regional Housing Needs Assessment Cycle. Sarah coordinated and led a variety of community engagement events and online surveying techniques during the Covid-19 pandemic. Sarah prepared technical reports of community outreach results for city planning staff and decision makers. The West Hollywood Housing Element was adopted in January 2022.

Outreach Specialist and Long Range Planner
County of San Luis Obispo – Avila Community Plan Update, San Luis Obispo County Sarah assists with the update of Avila Community Plan for the County of San Luis Obispo. The Community Plan update includes preparing and implementing a community outreach strategy, developing the land use scenario, local policies, and development standards, and resolving planning issues within the Avila community. Sarah is responsible for community outreach, developing planning area standards as well as localized goals, policies, and programs for secondary access, land use planning, circulation and parking, visitor-serving, protection of environmental resources and assisting project manager.

Sarah Howland
Engagement Lead
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Zachary Alter
Climate Analyst
Zachary Alter has expertise in greenhouse gas (GHG) analysis, Climate Action Plan (CAP) development, Climate Vulnerability Assessments, and Safety Element updates. Zachary has a background in climate change adaptation and mitigation research, data analysis and policy development. His experience in sustainability planning includes preparing GHG emissions and data analyses (including inventories, forecasts, reduction strategies), CAP development, and GHG reporting audits. Zachary is currently responsible for assisting in GHG analysis, Climate Action Planning, Vulnerability Assessment production and Safety Element Policy writing for clients across California.

Select Project Experience
Sustainability Planner
County of Santa Barbara – Climate Action Plan, Santa Barbara County This project involved preparation of a GHG inventory and forecast, technical analysis of GHG reduction strategies and preparation of a Climate Action Plan for County approval. Zachary assisted in technical support and measures development for this project.

Sustainability Planner
County of San Mateo – RICAPS Program Strategic Support, San Mateo County This project involves supporting regional efforts through the County of San Mateo’s RICAPS program to reduce GHG emissions in the county through administration of monthly and quarterly working group meetings, individualized technical support to all local jurisdictions, and annual inventory updates. Responsibilities for this project have included preparation of emissions forecasts and technical analysis of GHG reduction strategies.

Sustainability Planner
City of Pinole – Climate Action Plan, Pinole
Zachary is working with the City of Pinole to prepare a Climate Action Plan for reducing GHG emissions associated with city activities. Responsibilities for this project include preparation of a GHG inventory and forecast, technical analysis of GHG reduction strategies, and preparation of the Climate Action Plan for city approval.

Sustainability Planner
City of San Leandro – Climate Vulnerability Assessment, San Leandro Zachary is the Sustainability Planner responsible for developing the Climate Change Vulnerability Assessment for this project. He prepared sections on localized climate impacts, sensitive populations and assets to those climate Education
MPA, Environmental Policy and
Management, University of Washington
BA, Sociology, Minor, Environmental
Systems and Society, University of
California Los Angeles
Years of Experience
2 123 of 279
impacts, and the City’s adaptive capacity based on current policies and programs.

Sustainability Planner
City of Carlsbad – Safety Element Update Services, Carlsbad Zachary is working with the City of Carlsbad staff to update the City’s Safety Element. He conducted the vulnerability assessment on climate hazards Carlsbad is projected to experience. The Safety Element builds off the work the City recently completed to adopt a Local Coastal Plan. Zachary is working closely with the City’s planning division to update the climate adaptation polices of the Safety Element based on the findings of the vulnerability assessment.

Sustainability Planner
San Bernardino Valley Municipal Water District – Climate Action & Resilience Plan, San Bernardino County Zachary is working with San Bernardino Valley Municipal Water District to prepare a Climate Action & Resilience Plan. This project involved preparation of a Climate Action & Resilience Plan for reducing GHG emissions associated with water district activities. Responsibilities for this project included preparation of a GHG inventory and forecast, technical analysis of GHG reduction strategies, and preparation of the Climate Action & Resilience Plan for board review and approval.

Sustainability Planner
City of Carmel – Climate Adaptation Strategy, Carmel
Zachary is assisting in developing the City of Carmel’s adaptation strategy. This includes producing adaptation-related policies and criteria for protection of the City’s most vulnerable communities and assets. Ms. Alter worked to identify measures for increasing the resilience of the City of Carmel.

Green House Gas (GHG) Verifier
California Cap and Trade Program – GHG Verification, Various Counties/Cities, California Zachary provides GHG verification services for multiple clients required to report annual GHG emissions to the California Air Resource Board under the Cap-and-Trade Program. Tasks include ensuring client data and calculations are reported according to state-established protocols and preparing verification reports.

Sustainability Planner
City of Hayward – Safety Element Update Services, Hayward Zachary is the Sustainability Planner responsible for developing the Climate Change Vulnerability Assessment for this project. He prepared sections on localized climate impacts, sensitive populations and assets to those climate impacts, and the City’s adaptive capacity based on current policies and programs.

Sustainability Planner
City of Claremont – Safety Element, Claremont
Zachary assisted in updating Claremont’s Safety Element. The project is of particular importance with the need for wildfire adaptation and mitigation policies. The Safety Element was updated to address both vulnerable populations in the region and the growing concerns with regards to Climate Change.

Zachary Alter
Climate Analyst
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Education
MS, Geographic Information Sciences,
California State University, Long Beach
BS, Environmental Science and
Resource Management, Minor in
Chemistry, California State University,
Channel Islands
Years of Experience
5 Emily Gaston
GIS Lead
Emily Gaston is a broadly-trained environmental scientist and spatial analyst with an emphasis in Geographic Information Sciences (GIS), remote sensing, and coastal geomorphology. Ms. Gaston has contributed and led peer-reviewed research concerning airborne microplastics, beach sustainability assessments, and micromapping of the Western Snowy Plover habitat. These efforts combine her technical abilities in spatial analytics and remote sensing to broader discipline of environmental science. Before her time at Rincon Consultants, Ms. Gaston mapped methane emissions for the Los Angeles County Sanitation District and worked at California State University, Channel Islands as a lab manager focused on facilitating undergraduate and faculty research across multiple disciplines. Her academic background and industry experience has provided the technical expertise to create static maps for technical reports, design field data collection tools, model land classification and climate projects, and develop new protocols utilizing drones/UAVs.

Select Project Experience
GIS Specialist
County of Santa Barbara – Natural and Working Lands Inventory, Santa Barbara County
Ms. Gaston served as a GIS analyst for the county wide natural and working lands inventory. This involved understanding the Department of Conservations TerraCount tool and ApexRMS ST-SIM tool to model different land use scenarios effect on carbon sequestration values for the next 15 years.

GIS Specialist
Ventura Port District – Ventura Harbor Dredge Material Project, Ventura Ms. Gaston served as a GIS analyst for the Ventura Harbor Dredge material.

This involved interpolating transect data by inverse distance weighting to create two surface raster datasets, to calculate total volume change post dredge in the Ventura Harbor. Additionally, Ms. Gaston helped with a new proposal to implement the use of UAVs for the next monitoring season.

GIS Analyst
City of Goleta – Ellwood Mesa Monarch Butterfly Habitat Management Plan Support Implementation of Coastal Conservancy Grant and Management of Grant Eligible Projects, Goleta
GIS analyst for the MBHMP support implementation of Coastal Conservancy Grant. She has created a variety of figures to accompany permit reports, web mapping applications across multiple agencies, and field collection tools for efficient data collection while out in the field. 125 of 279 GIS Analyst
South San Luis Obispo Sanitation District– Wastewater treatment Facility Redundancy and Improvements Project- 2021/2022 Coastal Hazards Monitoring Report, San Luis Obispo County Ms. Gaston served as a GIS analyst for the SSLOSD Coastal hazards Monitoring report. This involved raster analysis of drone imagery to analyze elevational change along the beach and lagoon mouth.

Additionally, Ms. Gaston helped with quality assurance and control of field elevation data to ensure accuracy and precision.

GIS Specialist
City of Monterey Park Housing Element Update Community Outreach, Monterey Park The City of Monterey Park prepared an update to their Housing Element as part of the 6th Regional Housing Needs Assessment Cycle. Emily contributed maps and graphics to an extensive stakeholder mapping exercise to identify community-based organizations and organizations and agencies that serve underrepresented populations to solicit input throughout the planning process. The Monterey Park Housing, Safety and Environmental Justice Elements were adopted in January 2022.

Emily Gaston
GIS Lead
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Shannon Davis co-leads Here LA, an interdisciplinary urban design and planning practice and has led a number of private, public, and non-profit urban planning and design projects. Her experience includes multi-modal strategic plans, complete streets design, master planning, and application of civic technologies. Shannon has a deep appreciation for creative civic engagement and seeks to incorporate new outreach methods that enhance and expand the boundaries of the design process, including tactical and pilot project design. She also brings many of the firm’s urban design solutions to life within Southern California, through the use of innovative, pop-up, and artful engagement methods.

SHANNON DAVIS
Principal, Urban Designer, Urban Planner
Melendrez Landscape Architecture, Planning, & Urban Design: Leadership Team, Senior Associate, Senior Urban Designer, Planning & Urban Design. (2012- February 2016) UCLA Luskin School of Public Affairs, Urban Planning Masters Program: Lecturer, Core Course, Visual Communication. (2017 - 2019)
Gwynne Pugh Urban Studio: Urban Designer & Project Manager. (2011 - 2012) Kounkuey Design Initiative: Project Manager. (2011)
Previous Positions Held
(selected)
Current Position
Relevant Project List
(selected)
Here LA, Co-Director, Founder (2015-Present)
Mobility-Related Urban Design, Streetscape, & Tactical/Creative Outreach Willoughby Greenways Pilot Project & Creative Outreach, City of West Hollywood Glendale Pedestrian Plan Streetscape & Creative Arts-Based Outreach, City of Glendale GoMango Greenway Pilot Project & Creative Outreach, City of Santa Monica Santa Monica Pilot Art Crosswalks, City of Santa Monica Pasadena Form Based Street Guide, City of Pasadena
La Pacific Streetscape Plan & Creative Outreach, City of Huntington Park Eastside Community Plan Urban Design and Creative Outreach Festival, City of West Hollywood North Hollywood to Pasadena Urban Design Integration, LA County Little Tokyo Joint Development Design Review Community Interactive Sculpture, Metro, Los Angeles Golden State Specific Plan, Urban Design & First/Last Mile Analysis, City of Burbank Purple Line Extension First/Last Mile Streetscape Design, Metro, Los Angeles and Beverly Hills Uptown Planning, Land Use, and Neighborhood Strategy Creative Outreach, City of Long Beach Metro Complete Streets Trainings, Metro, LA County
Blue Line First/Last Mile Plan & Temporary Kit-of-Parts, Metro, Los Angeles County Inglewood First/Last Mile Plan, Metro, Inglewood
10th Street Vision Plan, Pilot Project Design, & Community Workshops, City of Long Beach Space 134 Conceptual Park Design & Creative Outreach, Paint Truck, Temporary Parklet, City of Glendale* Complete Streets Plan & Pacific Blvd Streetscape Design, City of Huntington Park* Urban Greening & Creative Placemaking Toolkit Website, Metro, Los Angeles County* Broadway Streetscape Master Plan & Pilot “Dress-Rehearsal,” CRA/LA & LADOT, Los Angeles* * Project completed while at previous firm
University of Southern California, (USC): Master of Arts - Urban Planning, Urban Design, Awarded the Deans Merit Scholarship
Chapman University: Bachelor of Arts - Sociology - Minor Political Science. Cum Laude Education
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Amber Hawkes co-leads Here LA, an interdisciplinary urban design and planning practice. Amber works on a diverse portfolio of projects - from large-scale open space concept planning, to the design and temporary installation of “tactical” improvements and multi-modal streetscape design. Amber has worked on strategic, vision, and master planning projects for cities and clients throughout the US, with a focus on creative problem solving and community engagement through arts-based interactions, walk and bike audits, consensus-building, and design charrettes. For a decade, Amber was an instructor at the UCLA Luskin School of Public Affairs, Graduate School of Urban Planning.

AMBER HAWKES
Principal, Urban Designer, Urban Planner, Lecturer
Melendrez Landscape Architecture, Planning, & Urban Design: Leadership Team, Associate Principal, Associate, Senior Project Manager, Planning & Urban Design. (2011 - February 2016) UCLA Luskin School of Public Affairs, Urban Planning Masters Program: Lecturer, Core Course, Visual Communication. (2010 - 2019)
Torti Gallas and Partners: Urban Designer & Project Manager. (2007 - 2011) Previous Positions Held
(selected)
Current Position
Relevant Project List
(selected)
Here LA, Co-Director, Founder (2015-Present)
Mobility-Related Urban Design, Streetscape, & Tactical/Creative Outreach Glendale Pedestrian Plan Streetscape & Creative Arts-Based Outreach, City of Glendale SCAG Pilot Project in Glendale, Creative Outreach & Pilot Project Design, City of Glendale/SCAG Pasadena Form Based Street Guide, City of Pasadena
One Arroyo Creative Communtiy Engagement, City of Pasadena North Hollywood to Pasadena Urban Design Integration Guide, LA Metro, LA County Willoughby Greenways Pilot Project & Creative Outreach, City of West Hollywood GoMango Greenway Pilot Project & Creative Outreach, City of Santa Monica COAST Culture Wall, Creative Community Interaction, City of Santa Monica Santa Monica Pilot Creative Crosswalks, City of Santa Monica Golden State Specific Plan, Urban Design & First/Last Mile Analysis, City of Burbank Little Tokyo Joint Development Design, Community Interactive Sculpture, Metro, Los Angeles Eastside Community Plan Urban Design and Creative Outreach Festival, City of West Hollywood La Pacific Streetscape Plan & Creative Outreach, City of Huntington Park Uptown Planning, Land Use, and Neighborhood Strategy Creative Outreach, City of Long Beach Purple Line Extension First/Last Mile Streetscape Design, Metro, Los Angeles & Beverly Hills Metro Complete Streets Trainings, Metro, LA County
Blue Line First/Last Mile Plan, Metro, Los Angeles County 10th Street Vision Plan & Community Workshops, City of Long Beach Brea Connecting the Core, Creative Pop-Ups & Installation, City of Brea Space 134 Conceptual Park Design & Creative Outreach, Paint Truck, Temporary Parklet, City of Glendale* * Project completed while at previous firm
University of California, Los Angeles (UCLA): Master of Arts - Urban Planning, Urban Design, and Physical Planning, Awarded the Departmental Fellowship. Conflict Mediation Study.

Vassar College: Bachelor of Arts - Urban Studies, Poughkeepsie, NY.

Cum Laude & Departmental Honors.

Education
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JENNIFER EMERSON-MARTIN, PE
Senior Manager
Iteris, Inc. | 1
Ms. Emerson-Martin serves as a Senior Manager for Iteris’ Mobility Consulting Solutions and has been with the firm since 2014. She has over 18 years of experience working in transportation forecasting and modeling, transportation planning, traffic engineering and analysis, traffic operations and management plans, and project management. Ms. Emerson-Martin is fluent with a variety of travel demand modeling software, traffic engineering software, and traffic analysis methods. She has national experience applying, modifying, and developing travel demand models for both large and small scale projects, and has experience in evaluating outputs for environmental analysis, air quality and noise impact analyses, and traffic impact analyses. Ms. Emerson-Martin is highly skilled in travel model performance measure output, as well as developing model analysis tools for project efficiency. She currently serves as a company resource for projects which utilize both big-data analytics and traditional planning methods.

Jennifer has lived in four states: Washington, Idaho, Alaska and California. She has many hobbies, including cooking, sewing and wine-making.

Project Experience

TRAVEL DEMAND MODELING & MICROSIMULATION
Travel Demand Modeling – National
As a Senior Engineer, Ms. Emerson-Martin has experience applying, modifying, developing, and analyzing multiple travel demand models nationally. She is experienced with many Southern California models (SCAG, OCTA, RivTAM, SBTAM, VCTM, and other subregional travel models). She developed the City of Columbus, NE model in 2019, and most recently has been updating the City of Hayden, ID model. She has used these models to support various projects, including general plan updates, long-range planning efforts, transportation strategic plans, environmental project support, traffic impact analysis, fee nexus and traffic impact fee studies, corridor studies, and local development projects.

City of Hayden Travel Demand Model Update – Hayden, ID
As Project Manager and Task Lead, Ms. Emerson-Martin leading the development of the City of Hayden sub-regional travel demand model (in VISUM software). The primary task for the update is ensuring consistency with the current regional Kootenai County MPO travel demand model. The major tasks required the splitting of zones and growth of land use consistent with the concurrent Comprehensive Plan, while remaining controlled to regional growth forecasts. The project began in April 2019 and is expected to be complete in October 2020.

Division Street Corridor Study & Division High Performance Transit Implementation Study, Spokane Regional Transportation Council (SRTC) – Spokane, WA
Ms. Emerson-Martin serves as Project Engineer on a multidisciplinary team providing travel demand modeling, signal timing and operations, and other traffic engineering support services. The Study focuses on Division Street opportunities and challenges with completion of the North Spokane Corridor

EDUCATION
BS, Civil Engineering, University of
Idaho, Moscow, ID, 2003

YEARS OF EXPERIENCE
With Iteris: 7 Total: 18

REGISTRATIONS
Civil Engineer (PE)
ID #18578, 2019
NE #E17065, 2018
WA #54719, 2017
TX #128405, 2017
AK #11998, 2008

CORE DISCIPLINES
Travel Demand Modeling &
Forecasting
Transportation Planning
Traffic Impact Analysis
Peer Review

AFFILIATIONS
Institute of Transportation Engineers
(ITE)
Women's Transportation Seminar
(WTS)
WTS Spokane/Coeur d’Alene
Chapter Board Member (Treasurer)
Did you
know?
129 of 279

JENNIFER EMERSON-MARTIN, PE
Senior Manager
Iteris, Inc. | 2
and implementation of High Performance Transit (HPT)
by STA. The Study will result in recommendations that
address transit operations, multimodal planning,
geometrics, safety, and land use opportunities in the
corridor study area. The project began in May 2019 and
will be completed in May 2021.

US-101 High Occupancy Vehicle (HOV) / Project
Approval and Environmental Document (PA&ED) –
Ventura County, CA
Ms. Emerson-Martin serves as Task Lead for travel
demand modeling. In addition to modeling and
forecasting, she was responsible for providing postprocessed travel model outputs (including turning movements) for over 140 intersections along the 20+
mile corridor between SR-23 and SR-33 in Ventura
County. The project began in June 2018, is ongoing,
and is scheduled to be completed in June 2023.

City of Simi Valley Nexus Fee Impact and Travel
Demand Model Update, City of Simi Valley, CA
Ms. Emerson-Martin updated the of a city-wide
windowed travel demand model to a base year of
2019, TransCAD Version 6.0, updated the
geographical user interface to a singular model addin, and developed standard SB 743 VMT model outputs for project analysis. In addition, Jennifer
updated the model documentation and developed a
stand-alone model analysis spreadsheet for the
City’s SB 743 analysis use. The project began in
December 2018 and completed in September 2020.

City of El Centro Modeling – VMT
Ms. Emerson-Martin acted as the project manager
and task lead for the use of the Imperial County
Travel Demand Model (a SCAG 2016 RTP/SCS subregional model in TransCAD) to produce model outputs as well as VMT for the development of a
regional mall. This project began in June 2020 and is
completed in December 2020.

Citywide Traffic Model Development and On-Call
Modeling and Planning – City of Anaheim, CA
As Ongoing Model Support, Ms. Emerson-Martin is
responsible for modifying and running the Anaheim
Traffic Analysis Model (ATAM) model for on-call
modeling requests. Her tasks include compiling zone
level trips to be used in the fee assessment and
reviewing model inputs and outputs for land use
development projects. She has also managed a
significant number of traffic impact studies, traffic
impact analysis, peer reviews, and trip generation
studies. The project began in 2009 and will conclude
in 2021.

Camarillo Traffic Impact Fee Update – City of
Camarillo, CA
As the lead Transportation Modeler, Ms. EmersonMartin was responsible for validating and updating the travel demand model to verify previously
calculated traffic impact fees based on the updated
project set including the US-101 auxiliary lanes
through the City of Camarillo. The project began in
April 2018 and completed in September 2020.

City of Murrieta General Plan Update, City of
Murrieta, CA
Ms. Emerson-Martin serves as task lead for the
development of a city-wide windowed travel
demand model using the SMDT process for the SCAG
2016 RTP/SCS regional model. On this project, Iteris
is responsible for developing the circulation portion
of the General Plan Update. The project began in
December 2018 and completed in December 2019.

Ventura County Travel Model (VCTM) Update –
Ventura County, CA
As the lead Transportation Modeler, Ms. EmersonMartin is responsible for utilizing the SCAG 2016 Regional travel demand model (TransCAD) and
subarea modeling tool for use in the development of
a subarea model specifically designed to meet the
needs of Ventura County. Scripting for the travel
model includes the development of additional add-in
support for conversion from land use to
socioeconomic data, as well as post-processing
results in the required format for NEPA/CEQA
analysis. The project began in April 2016 and
completed in December 2018.

I-10/I-110 Express Lanes Microsimulation, Los
Angeles County Metropolitan Transportation
Authority (Metro) – Los Angeles, CA
Ms. Emerson-Martin served as the Project Manager
and Task Lead for the microsimulation and data
collection efforts for the fast-paced express-lane to
HOT lane microsimulation analysis for two major
corridors within Los Angeles County. She was
primarily responsible for verifying data collection
efforts for the entire project, as well as verifying
Origin-Destination inputs from the 2016 RTP/SC travel
demand model into the VISSIM microsimulation
software analysis. The project began in May 2018 and
completed in December 2018.

MicroTransit Pilot Project, Los Angeles County
Metropolitan Transportation Authority (Metro) –
Los Angeles, CA 130 of 279

JENNIFER EMERSON-MARTIN, PE
Senior Manager
Iteris, Inc. | 3
Ms. Emerson-Martin served as the Project Manager
and technical lead for the microtransit zone
definitions and analysis efforts for the microtransit
pilot project within Los Angeles County. She was
primarily responsible for obtaining useable data
from the 2016 RTP/SCS travel demand model, as
well as directing the project team in brainstorming
sessions for preferred pilot program evaluation. The
project began in May 2018 and completed in
December 2018.

Inglewood Transit-Oriented Development – City of
Inglewood, CA
As Lead Transportation Modeler, Ms. EmersonMartin was responsible for modifying the SCAG 2012 Regional travel demand model (TransCAD) for use in
the analysis of transit-oriented development
centering on newly developed rail stations in the City
of Inglewood. Her tasks included land use
modifications, network editing and producing travel
model outputs for intersection and roadway
analysis. The project began in September 2017 and
completed in September 2018.

Cajalco Road Widening – Riverside County, CA
Ms. Emerson-Martin served as Lead Transportation
Modeler responsible for developing opening year
and forecast year forecasts for traffic operations at
intersections, arterial roadway segments, freeway
segments, and ramps. She evaluated multiple
alternatives that propose the widening of existing
Cajalco Road between I-15 and I-215 in Riverside
County. The project began in September 2011 and
completed in December 2018.

Mountain Area Transportation Study (MATS) – San
Bernardino County, CA
As the Lead Transportation Modeler, Ms. EmersonMartin created a modeling tool utilizing the quick response model method to design and evaluate the
existing and forecast roadway network in the San
Bernardino Mountain area. The integration of visitor
information was required to develop the tool,
including capacity assumptions for rural facilities.

Jennifer developed the post-processing evaluation to
determine locations of impact during peak visitor
events, and was heavily involved in stakeholder
involvement and reporting. The project began in
September 2015 and completed in December 2017.

Indio General Plan Update – City of Indio, CA
Ms. Emerson-Martin served as Lead Transportation
Modeler responsible for modifying the RivTAM
travel demand model (TransCAD) for use in the
general plan update. Her tasks included zone
splitting, land use modifications, network editing,
and producing travel model outputs for NEPA/CEQA
analysis. The project consisted of over 50
intersections for analysis and over 50 roadway
segments, including interstates. The project began in
October 2014 and completed in May 2016.

United Technologies Corporation (UTC) Traffic
Model Development – City of Los Angeles, CA
Ms. Emerson-Martin served as Lead Transportation
Modeler responsible for developing forecasts for the
proposed transit-oriented site development. She
split the zones in the Warner Center model (a
modification of the SCAG 2008 Regional Travel
Demand model), and maintained modified land uses
and network assumptions. Ms. Emerson-Martin was
also responsible for producing model outputs for
intersection analysis at 45 intersections, as well as
representing the trip distribution patterns for sitebased trips. The project began in February 2015 and completed in February 2016.

SR-710 EIR/EIS, Los Angeles Metropolitan
Transportation Authority (Metro) – Los Angeles, CA
Ms. Emerson-Martin served as Transportation
Planner and provided traffic engineering services for
the alternatives analysis and Draft Environmental
Impact Report phases of the SR 710 North Study. As
a Transportation Modeler, Ms. Emerson-Martin was
responsible for using the SCAG 2012 travel demand
model for coding and developing analysis tools. She
is also heavily involved in public outreach as a
technical expert on the travel modeling and planning
aspects of the project. The project began in
December 2011 and completed in January 2015.
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CHRIS DEVLIN
Senior Planner
Iteris, Inc. | 1
Mr. Devlin has served as a Senior Planner of Iteris’ Mobility Consulting Solutions since 2013. He has 29 years of experience in transportation planning and has managed and participated in a wide variety of transportation studies. These include travel demand forecasting studies, travel surveys, traffic impact studies, parking studies, and corridor studies.

Mr. Devlin is an experienced travel demand forecaster having developed and worked on over twenty different traffic models throughout the world.

He is proficient in several modeling packages including TransCAD, Cube and emme2in . He has developed model outputs to support the economic, financial and environmental analysis of major highway, transit and aviation projects and well as VMT statistics for SB 743. Mr. Devlin is also proficient in the use of Geographic Information Systems (GIS) for problem-solving, analysis, and presentation of results. He has designed and run GIS training courses specifically for Transportation Planners, including the design and coding of GIS utilities and scripts. Mr. Devlin has also performed several large-scale transportation surveys from the survey design stage, through implementation, data cleaning, database population, and reporting.

Chris enjoys mountain biking in the Santa Ana Mountains and other scenic areas.

Project Experience

TRANSPORTATION PLANNING & ANALYSIS
Senate Bill 73 (SB 743) Implementations – Cities of Irvine, Glendora, Laguna Niguel, and Seal Beach, CA
Mr. Devlin is assisting several jurisdictions with the implementation of SB 743, a law that involves transitioning away from Level of Service (LOS) to the use of Vehicle Miles Travelled (VMT) for assessing transportation impacts. In this role, Mr. Devlin has supported City staff from both a technical and policy standpoint including presenting at public meetings and stakeholder outreach events. The projects started in June 2019 and are ongoing.

Carson Neighborhood Mobility Plan, Southern California Association of Governments (SCAG) – Carson, CA
Mr. Devlin was part of a multidisciplinary team under contract with SCAG, assisting the development of the City of Carson’s Neighborhood Mobility Plan. Using performance measures derived from the 2016 Regional Transportation Plan/Sustainable Communities Strategy, scenarios of neighborhood mobility improvements such as bike share, bicycle paths, NEV lanes, and pedestrian improvements and land use changes were modeled to demonstrate their changes to forecasted travel patterns. The project team coordinated with the City’s General Plan Update effort to ensure consistency with the scenario and citywide planning. The project started in July 2018 and completed in June 2019.

Climate Action Plan Vehicle Miles Traveled (VMT) Analysis – Various Cities Mr. Devlin served as a Task Lead for VMT analysis for the Climate Action Plans of the County of Los Angeles and the Cities of Los Angeles, La Canada Flintridge, Industry, and Inglewood. As part of the Greenhouse Gas (GHG)

EDUCATION
MSc, Transportation Planning and
Engineering, University of Leeds, UK,
1991
BA, Economics, Durham University,
UK, 1987

YEARS OF EXPERIENCE
With Iteris: 8 Total: 29

CORE DISCIPLINES
Transportation Planning & Analysis
Travel Demand Forecasting
Geographic Information Systems
Transportation Surveys
Traffic Asset Management Systems

AFFILIATIONS
Institute of Transportation Engineers
(ITE)
Orange County Traffic Engineering
Counsel (OCTEC)
Did you
know?
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CHRIS DEVLIN
Senior Planner
Iteris, Inc. | 2
inventory for on-road transportation, the VMT of
trips originating or destined for the jurisdictions was calculated using the regional travel demand model,
with additional off-model, local street estimates. To
estimate the ability to reduce VMT, city policies
related to transportation were reviewed and Mr.

Devlin worked with the Cities to develop strategies
to further reduce GHG emissions from
transportation sources by assessing and quantifying
the GHG reduction potential of various policies,
projects, and programs. The Inglewood Energy and
Climate Action Plan project received the Award of
Merit in the Innovation in Green Community
Planning category at the 2014 APA LA Awards.

On-Call Transportation Engineering Services – City
of Buena Park, CA
Mr. Devlin served as part of the Iteris team acting as
On-Call Transportation Engineer for the City of
Buena Park. He supported City Staff with completion
of transportation engineering functions within the
City’s Public Works Department. Mr. Devlin
periodically worked on-site at City Hall, providing asneeded services to support City services in the Public Works, Planning, and Police Departments. He
supported the review of new development plans,
the completion of new traffic signal installations or
signal upgrades, and the response to citizen inquiries
regarding traffic flow and safety conditions. Mr.

Devlin’s involvement was from January 2018 through
January 2019.

I-405 Design-Build Improvement Project, Orange
County Transportation Authority (OCTA) – Orange
County, CA
Mr. Devlin serves as a Transportation Planner as part
of a multidisciplinary design and construction team
on this $1.2 billion dollar design build project in
Orange County California. The project will improve
16 miles of the I-405 between the SR-73 freeway in
Costa Mesa and the I-605 near the Los Angeles
County line. The project includes adding one regular
lane in each direction from Euclid Street to I-605,
making improvements to freeway entrances, exits
and bridges, and will also implement Express Lanes
that expands the existing HOV lane from one lane to
two lanes in each direction from SR-73 to I-605. Mr.

Devlin is providing review of the TMP and MOT
components. The TMP includes detour routes and
supporting traffic analysis for partial or complete
closures for 17 arterial overcrossings and over 35
freeway ramps. The project began in February 2017
and is ongoing.

Las Vegas Raiders NFL Stadium Site Report
Comparison, Event Traffic Impact Study Peer
Review – Clark County, NV
Mr. Devlin served as a Transportation Planner
responsible for conducting a review of two traffic
studies documenting the multi-modal traffic impacts
of the proposed NFL Stadium within the Las Vegas
Resort Corridor. Main tasks included verifying mode
choice and trip generation and evaluating the
adequacy of the study area, analysis methodologies
and the effectiveness of the proposed mitigation.

The project began in June 2017 and completed in
October 2017.

Master Plan of Arterial Highways (MPAH)
Reclassification Study – County of Orange, CA
Mr. Devlin managed this project involving three
potential MPAH amendments in the County of
Orange. These are Santiago Canyon Road widening,
and the proposed extensions of Jeffrey Road and
Blackstar Canyon Road. The project involved a traffic
study to assess the traffic impacts of removing these
future improvements from The Orange County
MPAH and identify any potential mitigation
measures. The project required co-ordination with
several stakeholders including local jurisdictions,
OCTA, Caltrans and the Transportation Corridor
Authority (TCA). The project began in June 2016 and
completed in July 2017.

Transportation and Mitigation Improvement
Programs (TIMPS), South/Southeast Los Angeles
New Community Plans, City of Los Angeles
Department of City Planning – Los Angeles, CA
Mr. Devlin served as Project Manager on this TIMP
for South and Southeast Los Angeles community
plan areas within the City of Los Angeles. The TIMP
identified transportation system deficiencies
resulting from traffic generated by projected land
use patterns, employment and population growth
and reduction of vehicular roadway capacity. The
program was developed through a systematic
process that included the evaluation of five land use
scenarios utilizing the SCAG travel demand model.

Mr. Devlin was responsible for evaluating potential
TIMP impacts on the transportation system based on
VMT, VHT, V/C ratios and arterial LOS. He also
participated in community outreach events for
residents of the South and Southeast community
plan area. This component of the project began in
April 2016 and completed in December 2017.
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Paul Herman | CEO, Founder, CIO | HIP Investor
Education: B.Sci., Finance and Entrepreneurship, The Wharton School at the University of Pennsylvania (Philadelphia PA)
Certification: Series 65 Investment Advisor
Fundamentals of Sustainability Accounting (FSA) Credential I Role: Project Consultant
Mr. Herman is experienced in designing strategies to fund and finance municipalities and climate action projects for investors and issuers. Climate action funding can both reduce green-house gas emissions (GHGs) and can generate a positive return on investment (ROI).

Herman founded HIP (Human Impact + Profit) Investor in 2006 to serve investors seeking to build a better world via their portfolios and capital allocations. HIP rates more than 130,000 investments, including 120,000 Muni Bond Issuers and Impact Entities (Cities, Counties, States, Energy + Water Utilities, Transportation Districts, Housing Agencies, Hospitals, Universities + Community Colleges, School Districts, and Sovereigns). The HIP Ratings quantify the health, wealth, earth, equality, and trust of issuers based on actual performance metrics. HIP’s clients include several of the top 10 investment managers in muni bonds, as well as in climate action.

Nick Gower | SVP, Municipal Analytics | HIP Investor
Education: BA, Economics and Psychology, University of North Carolina, CH Certification: Series 65 Investment Advisor Candidate
Fundamentals of Sustainability Accounting (FSA) Credential I Role: Project Consultant
Mr. Gower has lead HIP Investor’s work designing strategies to fund and finance municipalities and climate action plans (CAPs) from both the investor and the project-development perspectives. These strategies can both finance equitable progress and results towards climate action goals, as well as opportunities for innovative investment and partnerships to achieve greenhouse gas (GHG) reductions and potential financial return on investment.

In 2012, Mr. Gower launched HIP Investor (HIP)’s data-driven municipal sustainability and impact ratings and has continued to grow and evolve them over the past eight years. HIP now rates over 120,000 Issuers and Impact Entities (cities, counties, states, energy + water utilities, transportation districts, housing agencies, hospitals, universities + community colleges, school districts, and sovereigns) and has led teams in reviewing more than 40,000 issuances, including “green bonds.” 134 of 279
Curriculum Vitae Neera Chawla Advisian
Commercial in Confidence
Neera Chawla, P. Eng.

Senior Consultant
Overview
Ms. Chawla has 18 years of diversified experience in the upstream and downstream sectors of the energy industry. Her primary focus is working with clients to support their decarbonization initiatives.

She specializes in developing strategies that drive the advancement of technology innovation and operational improvements towards reduced greenhouse gas emissions. She uses her knowledge of analytical tools and financial models to provide clients with effective solutions to meet their low carbon objectives.

Areas of Expertise
 Technology Evaluation
 Configuration
 Strategic Planning
 Economic Analysis
 Environmental
 Regulations Compliance
 Safety
Relevant Experience
Environmental
Decarbonization
Study lead in which opportunities were assessed, including pre combustion and post combustion solutions, to decarbonize the SAGD process.

Developed a net zero decarbonization strategy roadmap for onshore and offshore facilities located in the US and Far East.

Blue Hydrogen
Conducted study of integrated world-scale development of blue hydrogen production.

Low Intensity Electricity, Heat and Hydrogen
Established baseline technical and economic performance for electricity, heat, and hydrogen generation processes to serve as points of reference for the development of novel technologies to reduce the GHG emissions intensity of these commodities. 135 of 279
Curriculum Vitae Neera Chawla Advisian
Commercial in Confidence
Energy Efficiency
Performed a variety of studies for the Alberta Government and several oil producers to determine the optimal means to reduce greenhouse gas emissions in the production of crude from the oil sands via technological and operational improvements with minimal capital investments.

Climate Change and Emissions Management
Participated in an investigation of clean technology projects to advance carbon capture and storage efforts, enhance energy efficiency and reduce emissions in the oil sands.

Water Conservation
Analyzed a range of water qualities in the Northern Alberta region to identify appropriate water treatment techniques to achieve compliance with the Alberta Energy Regulator; created HYSYS water models of which fundamentals were developed using OLI.

Lifecyle Analysis
Created a lifecycle crude model to estimate energy requirements for crude production in an effort to quantify and reduce GHG emissions.

Technology Evaluation
Molten Carbonate Fuel Cell Technology
Assessed the benefits of integrating a Steam Assisted Gravity Drainage (SAGD) facility with fuel cell technology coupled with carbon capture and compression.

Direct Contact Steam Generation
Evaluated the use of novel steam generation technology and non-commercial air membrane separation technology for use in a SAGD facility followed by potential carbon capture.

Boiler Blowdown Reduction Technologies
Investigated innovative and commercially available boiler blowdown technologies within a SAGD facility, to reduce water disposal and meet Directive 81 regulated by the Alberta Energy Regulator (AER).

Water Conservation Techniques
Assessed various water treatment technologies in terms of environmental performance and economic returns for the purposes of water conservation as part of a Joint Industry Project.

Hot Solvent Injection Technology
Conducted a preliminary design study on a developing oil sands recovery method based on hot solvent injection as an alternative to conventional SAGD processes. Evaluated the effect of the technology on energy consumption and capital costs.
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www.rinconconsultants.com
Office Locations
Carlsbad
2215 Faraday Avenue
Suite A
Carlsbad, California 92008
760-918-9444
Fresno
7080 N. Whitney Avenue
Suite 101
Fresno, California 93720
559-228-9925
Los Angeles
250 East 1st Street
Suite 1400
Los Angeles, California 90012
213-788-4842
Monterey
2511 Garden Road
Suite C-250
Monterey, California 93940
831-333-0310
Oakland
449 15th Street
Suite 303
Oakland, California 94612
510-834-4455
Redlands
1980 Orange Tree Lane
Suite 105
Redlands, California 92374
909-253-0705
Sacramento
4825 J Street
Suite 200
Sacramento, California 95819
916-706-1374
San Diego
8825 Aero Drive
Suite 120
San Diego, California 92123
760-918-9444
San José
99 South Almaden Boulevard
San José, California 95113
408-577-3008
San Luis Obispo
1530 Monterey Street
Suite D
San Luis Obispo, California 93401
805-547-0900
Santa Barbara
209 East Victoria Street
Santa Barbara, California 93101
805-319-4092
Ventura (headquarters)
180 N Ashwood Avenue
Ventura, California 93003
805-644-4455
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City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Economic Development Department (“EDD”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, EDD, or HA― from making a contribution to a City Council member, EDD member, HA member, City Clerk, or City Treasurer; and (2) Council members, EDD members, and HA members from voting on matters concerning a contract with a person who has provided a campaign contribution.The Ordinance applies to a contractor whose contract requires the City Council’s, EDD's, or HA’s approval. A contract with the City, EDD, or HA is known as a “City Contract.” The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.To assist members of the City Council, EDD, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) working under the City Contract.

A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:• The City Contract has a total anticipated or actual value of $50,000 or more; or • The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
• A combination or series of City Contracts have a value of $50,000 or more. • A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President● Chief Operating Officer● Chief Financial Officer ● Chairperson
● All members of the Board of Directors● All persons who own more than 10% of the person, entity, or organization● Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form: Contractor(s)*:

Name Address
Full Name Title Business Address City State Zip
Chairperson Chief Executive Officer / PresidentChief Operating Officer Chief Financial Officer Board of Directors More than 10% interest owner * “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, EDD, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. contract awarded to the lowest responsible bidder. John Dreher John Dreher Lacrissa Davis Rincon Consultants, Inc. 180 N. Ashwood Avenue, Ventura, CA 93003 180 N. Ashwood Ave. Ventura CA 93003 - 180 N. Ashwood Ave. Ventura CA 93003 180 N. Ashwood Ave. Ventura CA 93003 180 N. Ashwood Ave. Ventura CA 93003 180 N. Ashwood Ave. Ventura CA 93003 please see attachment please see attachment 138 of 279
Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson Chief Executive Officer / PresidentChief Operating Officer Chief Financial Officer Board of Directors More than 10% interest owner ** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute ― or if I select additional
― architects, design
professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
ƒ I have identified all persons for which the Ordinance requires disclosure;ƒ The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; andƒ I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address: Phone Number: E-mail Address:
x
3 September 8 22 Ventura Kelly Harant 180 N. Ashwood Ave., Ventura, CA 93003 805-586-3230 [email protected] 139 of 279
Board of Directors
John Dreher
Jeff Belanger
Richard Daulton
Brenna Weatherby
Jennifer Haddow
Erik Feldman
Lacrissa Davis
More than 10% interest owner
John Dreher
Richard Daulton
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2 CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Environmental Preferable Purchasing

1. Motion providing direction on key policy principles to incorporate into the City’s Environmental Preferable Purchasing Policy.

COUNCIL ACTION
Item Type: Action Item
Approved for September 27, 2022 calendar

EXECUTIVE SUMMARY
The City of Glendale’s Recycled Products Purchasing Program has been in effect since the 1990s. This program has worked to ensure that fitness, quality, and cost being equal; recycled, reusable, recyclable products and other “green” products are purchased. The City of Glendale continues to improve its environmental performance, and as such, reviews current practices to determine opportunities for improvement.

Enhancing the City’s recycled products purchasing program will enable the City to improve its environmental performance. The goals of the Environmental Preferable Purchasing (EPP) program include the following:
a) Increase the percentage purchasing spend of environmentally preferable goods and services where governmental or other widely recognized and respected third-party authorities have established criteria, certification, and labels; b) Procure products and services in a cost-effective manner that advances the achievement of energy and environmental performance goals; c) Establish city-specific standards, policies and programs, and incentives for environmental acquisition; and
d) Comply with State requirements contained in 14 CCR Division 7, Chapter 12, Article 12 (SB 1383 procurement regulations) to procure a specified amount of 141 of 279
22 recovered organic waste products to support organic waste disposal reduction targets and markets for products made from recycled and recovered organic waste materials and to purchase recycled-content paper products and recycledcontent printing and writing paper.

The EPP Policy may be established around the seven (7) key policy principles that may be adopted by the City Council, defined below:
a) Establish minimum environmental specifications for a number of products and services that are available at a value and quality comparable to nonenvironmentally preferable counterparts; b) Implementing source reduction programs focused on increasing efficiency in the purchasing program and reducing waste, and eliminating unnecessary purchases;
c) Purchase recycled content products where the United States Environmental Protection Agency (U.S. EPA) has established minimum recycled content standard guidelines and meet the recycled content requirements of California Senate Bill 1383 to reduce emissions of short-lived climate pollutants (SLCP); d) Purchase energy-efficient and water-efficient equipment; e) Use independent, third-party social and/or environmental product or service labels (sustainability labels) when setting standards, writing specifications for, or procuring products or services;
f) Incorporate Extended Producer Responsibility (EPR) mandates into the purchasing program; and
g) Utilizing the practice of and “price preferences” to purchase recycled content products.

Staff recommend that City Council adopt a motion providing direction on the key principles from which the Environmental Preferable Purchasing Policy will be developed.

COUNCIL PRIORITIES

1. Fiscal Responsibility: Sustainable purchasing helps cities save money, primarily because sustainable products are often more resource efficient.

2. Sustainability Benefit: Sustainable purchasing will encourage the purchase products or services in a manner that protects human health and the environment.

RECOMMENDATION
Recommend that City Council adopt a motion providing directing on the key principles from which the Environmental Preferable Purchasing Policy will be developed. 142 of 279
32 BACKGROUND
At the March 2, 2021 City Council meeting, staff provided a report covering the extent of the City’s environmental purchasing practices and an overview of best practices on environmentally preferable purchasing (EPP) programs. City Council asked staff to have the Sustainability Commission review EPP programs and make recommendations on practices and procedures that may be included in a EPP program.

At the July 1, 2021 Sustainability Commission meeting, staff provided an overview of the measures to be explored to develop an EPP program. The Sustainability Commission gave input on best EPP practices that may warrant inclusion in an EPP policy. These included Extended Producer Responsibility (EPR) requirements, the use of verified Environmental Products Decelerations (EPDs), and purchasing recycled content products.

At the October 19, 2021, City Council meeting, Council authorized staff to develop an EPP policy. The report outlined strategies that staff may use to prepare an enhanced EPP policy, which include:
a) Increasing efficiency in the purchasing program to reduce waste and eliminate unnecessary purchases;
b) Purchasing products for which the U.S. EPA has established minimum content guidelines;
c) Purchasing energy-efficient equipment; and
d) Utilizing third-party environmental product or service labels and incorporating extended producer responsibility mandates for specific product categories.

At the August 4, 2022, Sustainability Commission meeting, staff provided the Commission with a draft EPP policy to replace the existing Recycled, Reusable, and Recyclable Products Policy to expand the purchase of environmentally preferable products for the City of Glendale. At the meeting, the Sustainability Commission passed a motion recommending attributes that should be included with an EPP Policy that support the City Council’s key policy principles.

ANALYSIS

1. Current City of Glendale EPP Program
The City of Glendale’s Recycled Products Purchasing Program has been in effect since the 1990s. This program has worked to ensure that fitness, quality, and cost being equal; recycled, reusable, recyclable products and other “green” products are 143 of 279
42 purchased. The purchase of these green products has contributed to creating markets for recycled products and encouraging businesses to increase the production of recyclable products, thus protecting natural resources and the environment.

Chapter 3, Section L (2) of the Administrative Policy Manual lays out the City’s environmental purchasing program as follows:

Recycled, Reusable, and Recyclable Products
a) Fitness, quality, and cost being equal, recycled, reusable, and other “green” products shall be purchased;
b) This policy shall apply to all contractors and grantees who perform contractual services for the City, produce or provide a work product to the City or on the City’s behalf, or conduct work funded by a grant from the City; and c) A statement outlining this policy concerning recycled, reusable, and recyclable products shall be included in all formal bid solicitations.

2. Purpose of the Environmentally Preferable Purchasing Program City governments are large consumers of goods and services, and these purchases have an environmental impact resulting from raw material extraction, product manufacturing, use, and disposal. Per the City of Glendale’s Greener Glendale Plan, the City recognizes its responsibility to minimize negative impacts on human health and the environment while supporting a diverse, equitable, and vibrant community and economy. The City also understands that its products and services have inherent social, human health, environmental, and economic impacts. The City should make procurement decisions that embody its commitment to sustainability.

As the City of Glendale embraces sustainability goals, there is a need to focus on procurement policy and practices that:
a) Support the City’s sustainability intentions to reduce greenhouse gas emissions, meet zero waste goals, improve air and water quality, preserve and enhance biodiversity, and phase out toxic chemicals to protect and improve the quality of life in the City;
b) Balance environmental attributes with performance, availability, and financial considerations;
c) Increase the use and availability of environmentally preferable products that protect the environment and meet social responsibility goals; d) Create and sustain environmentally sustainable jobs and encourage innovations in the green marketplace;
e) Support internal sustainability champions undertaking environmental preferable purchasing decisions;
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52 f) Encourage manufacturers and distributors to reduce environmental impacts in their production and distribution systems;
g) Provide specific guidance to purchasing agents and vendors about our policies; and
h) Communicate the City’s commitment towards sustainable purchasing to its employees, vendors, and community.

The goals of the EPP program may include the following:
a) Increase the purchasing spend of environmentally preferable goods and services where governmental or other widely recognized and respected third-party authorities have established criteria, certification, and labels; b) Procure products and services in a cost-effective manner that advances the achievement of energy and environmental performance goals; c) Establish city-specific standards, policies and programs, and incentives for environmental acquisition; and
d) Comply with State requirements contained in 14 CCR Division 7, Chapter 12, Article 12 (SB 1383 procurement regulations) to procure a specified amount of recovered organic waste products to support organic waste disposal reduction targets and markets for products made from recycled and recovered organic waste materials and to purchase recycled-content paper products and recycledcontent printing and writing paper.

Metrics to track the goals may include:
a) Percentage of contract actions containing environmental preferable purchasing requirements;
b) Percentage of spend (dollars) on environmental preferable goods and services; and
c) Increase in the contract actions and spending on environmentally preferable goods and services over the previous fiscal year.

3. Environmentally Preferable Purchasing Program Outline The EPP policy would encourage all employees to purchase products or services in a manner that protects human health and the environment, is fiscally responsible, and promotes social equity, business opportunities, and other economic benefits to the community. This EPP policy shall apply to all City departments and employees, vendors, contractors, and grantees for all products and services provided to the City.

City employees will encourage sustainability benefits to the maximum extent feasible when writing specifications, evaluating bids, and making other purchasing decisions.

Environmental and health benefits to be encouraged include, but are not limited to:
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62 a) Minimizing pollutant releases to air and water, particularly indoor air emissions; b) Avoiding products that contain toxic chemicals, especially persistent, bioaccumulative, and toxic (PBT) chemicals;
c) Preventing acute and chronic human health risks, including cancer, asthma, reproductive toxicity, obesity, ergonomic effects, etc.; d) Reducing waste generation by choosing products that are reusable, recyclable, compostable, or made with recycled content;
e) Lowering greenhouse gas (GHG) emissions associated with a product’s manufacture, transportation, and use;
f) Saving energy through purchasing energy-efficient products and increasing the use of renewable energy such as solar or wind;
g) Conserving natural resources, including water and petroleum; and h) Promoting transparency, including disclosure of environmental, health, economic and social risks using Environmental Product Declarations (EPDs), Health Product Declarations (HPDs), vendor sustainability ratings, etc.

Fiscal benefits to be encouraged include, but are not limited to:
a) Reducing consumption by choosing reusable products;
b) Ensuring performance and quality;
c) Reducing impacts on staff time and lowering maintenance costs; d) Leveraging buying power by aggregating demand, cooperative purchasing, etc.; and
e) Reducing financial risks.

The EPP policy will establish standards that guide what constitutes an EPP purchase.

These include:
a) Utilizing the US EPA Comprehensive Procurement Guidelines that establish minimum recycled content guidelines;
b) Using environmental product declarations to identify environmentally preferable products;
c) Establishing extended producer responsibility mandates in selected product categories;
d) Defining a list of minimum standards that should be considered when purchasing goods and services; and
e) Senate Bill 1383 recycled content and recovered organic waste procurement policies to meet the mandates set forth by the State of California.

The EPP policy will also set out the responsibilities of the City of Glendale departments to comply with the EPP policy and recordkeeping requirements.

4. Sustainability Commission Recommendations
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72 At the August 4, 2022, Sustainability Commission meeting, the Commissioners recommended the following be included in the City’s EPP policy:
a) A Default option: Automatic Default to a core list of EPP products when available.

Federal agencies and many state and local governments are encouraged or required to buy recycled content products that meet the recommended procurement guidelines established by the U.S. Environmental Protection Agency (U.S. EPA). The U.S. EPA Comprehensive Procurement Guide. The designated products are:
➢ construction products
➢ landscaping products
➢ non-paper office products
➢ paper and paper products
➢ park and recreation products
➢ transportation products
➢ vehicular products
➢ miscellaneous products
The guidelines must be followed by federal, state, and local agencies and contractors that use appropriated federal funds. The Sustainability Commission recommends that the City of Glendale establish a list of environmentally preferable “default” products to be incorporated into the EPP. Staff recommends that the list of default products be developed during the EPP’s one-year implementation program.
b) Mandate vendor reporting of environmental attributes of goods and services.

The Sustainability Commission recommended that, where appropriate, vendors are required to report to the City the environmental attributes of goods and services sold or provided to the City.
c) The Sustainability Commission recommended that City establish a baseline year from which to measure the effects of implementing the EPP policy. d) If advantageous, piggyback on to contracts established by other cities or counties that incorporate EPP policies.
e) Price Preferences: Price preferences enable purchasers to pay more for recycled products up to a certain threshold (e.g., within five percent of the non-recycled 147 of 279
82 product price). To obtain the desired environmental attributes indicated, providing some price flexibility may be required as part of best value procurement.

5. Policy Position
In purchasing goods and services, the City can address the City Council’s priority of Environmental Stewardship. City purchases have inherent social, human health, environmental, and economic impacts on the local and global community. Accordingly, the City should make procurement decisions that embody its commitment to sustainability.

Key policy principles that may be adopted by the City Council will be used to develop an appropriate EPP Policy. The EPP Policy will provide constant direction to employees on implementing City Council’s vision for environmental sustainability through purchasing actions.

The EPP Policy may be established around the seven (7) key policy principles defined below:
a) Establish minimum environmental specifications for a number of products and services that are available at a value and quality comparable to nonenvironmentally preferable counterparts; b) Implementing source reduction programs focused on increasing efficiency in the purchasing program and reducing waste, and eliminating unnecessary purchases;
c) Purchase recycled content products where the United States Environmental Protection Agency (U.S. EPA) has established minimum recycled content standard guidelines and meet the recycled content requirements of California Senate Bill 1383 to reduce emissions of short-lived climate pollutants (SLCP); d) Purchase energy-efficient and water-efficient equipment; e) Use independent, third-party social and/or environmental product or service labels (sustainability labels) when setting standards, writing specifications for, or procuring products or services;
f) Incorporate Extended Producer Responsibility (EPR) mandates into the purchasing program; and
g) Utilizing the practice of and “price preferences” to purchase recycled content products.

STAKEHOLDERS/OUTREACH
The Sustainability Office has consulted with the Finance and Information Technology Departments Purchasing Division on the preparation of the EPP. Staff have also received guidance from the Sustainability Commission.
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92 FISCAL IMPACT
There is no fiscal impact associated with this report. Staff recommends implementing the Environmental Purchasing Policy as a one-year pilot program. Doing so will allow staff to collect data to determine which parts of the policy work effectively and which may need adjusting and improving.

Staff will also be able to collect data to determine any negative or positive financial implications associated with implementing the policy. Staff recommends that a progress report be submitted to City Council one year after the pilot program goes into effect.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
CEQA does not apply to projects where the lead agency determines "with certainty that there is no possibility that the activity in question may have a significant effect on the environment." 14 Cal. Code Regs. § 15061(b)(3). Here, the activity is direction on development of an EPP targeted at reducing environmental impacts from the purchase of goods and services for City operations. Accordingly, there is no possibility that City Council direction to adopt an EPP will result in a significant effect on the environment as the point of the EPP is environmental impact reduction.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternate 1: Recommend that City Council provide direction on the key principles from which the Environmental Preferable Purchasing Policy will be developed.

Alternate 2: Amend the motion to include modified language on the key policies for guiding the development of an Environmental Preferable Purchasing Policy.

Alternate 3: The City Council may consider any other alternative not presented by staff

ADMINISTRATIVE ACTION
Prepared by:

David Jones, Sustainability Officer
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102
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS

1. October 19, 2021, Staff Report: Environmentally Preferable Purchasing 150 of 279
c:\inetpub\wwwroot\multitenant\temp\spcc_09272022_motion_2a.pdf MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council hereby directs staff to adopt an Environmental Preference Purchasing Policy (“EPP”) as part of the City’s Administrative Policy Manual as described in the September 27, 2022 staff report from the City’s Sustainability Officer, and that such EPP be established around the following seven (7) key policy principles, or around such other policy principals as the Council may direct:
a) Establish minimum environmental specifications for a number of products and services that are available at a value and quality comparable to nonenvironmentally preferable counterparts; b) Implementing source reduction programs focused on increasing efficiency in the purchasing program and reducing waste, and eliminating unnecessary purchases;
c) Purchase recycled content products where the United States Environmental Protection Agency (U.S. EPA) has established minimum recycled content standard guidelines and meet the recycled content requirements of California Senate Bill 1383 to reduce emissions of short-lived climate pollutants (SLCP); d) Purchase energy-efficient and water-efficient equipment; e) Use independent, third-party social and/or environmental product or service labels (sustainability labels) when setting standards, writing specifications for, or procuring products or services;
f) Incorporate Extended Producer Responsibility (EPR) mandates into the purchasing program; and
g) Utilizing the practice of “set-asides” and “price preferences” to purchase recycled content products.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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2 CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Environmentally Preferable Purchasing

1. Motion to direct staff to develop an Environmentally Preferable Purchasing Policy to set a standard of sustainable and environmentally preferable procurement and demonstrate the City’s commitment to environmental, economic and social stewardship.

COUNCIL ACTION
Item Type: Action Item
Approved for October 19, 2021 calendar

EXECUTIVE SUMMARY
The staff report outlines strategies that staff may use to prepare an enhanced environmentally preferable purchasing policy. These include; a) increasing efficiency in the purchasing program to reduce waste and eliminate unnecessary purchases; b) purchase of products for which the U.S. EPA has established minimum content guidelines; c) purchase energy efficient equipment; d) utilizing third party environmental product or service labels and incorporate extended producer responsibility mandates for certain product categories.

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22 COUNCIL PRIORITIES

1. Fiscal Responsibility: Sustainable purchasing helps cities save money, primarily because sustainable products are often more resource-efficient.

2. Sustainability Benefit: Sustainable Purchasing will encourage the purchase products or services in a manner that protects human health and the environment.

RECOMMENDATION
Recommend that City Council direct staff to develop an enhanced Environmentally Preferable Purchasing policy to set a standard of sustainable and environmentally preferable procurement and demonstrate the City’s commitment to environmental, economic and social stewardship.

BACKGROUND
At the City Council meeting of March 2, 2021 staff provided a report covering the extent of the City’s environmental preferable purchasing program and provided and overview of best practices on environmental preferable purchasing programs. City Council asked staff to have the Sustainability Commission review environmental preferable purchasing programs and make recommendations for next steps.

At the July 1, 2021 Sustainability Commission meeting, staff at the request of the Commissioners, provided an update on actions taken regarding the environmental preferable purchasing program. Staff provided an overview of the actions to be explored to develop an enhanced environmental preferable purchasing program. The Sustainability Commission offered recommendations on items that should be included in a environmental preferable purchasing policy and are contained in this report.

Current City of Glendale EPP Program
The City of Glendale’s Recycled Products Purchasing Program has been in effect since the 1990’s. This program has worked to ensure that fitness, quality and cost being equal; recycled, reusable, recyclable products and other “green” products are purchased. The purchase of these green products has contributed to creating markets for recycled products and encouraging businesses to increase the production of recyclable products, thus protecting natural resources and the environment.

Chapter 3, section L (2) of the Administrative Policy Manual lays out the City of Glendale environmental purchasing program as follows:

Recycled, Reusable and Recyclable Products
➢ Fitness, quality and cost being equal, recycled, reusable and other “green” products shall be purchased.
➢ This policy shall apply to all contractors and grantees which perform contractual services for the City, produce or provide a work product to the City or on the City’s behalf, and/or conduct work funded by a grant from the City. ➢ A statement outlining this policy concerning recycled, reusable and recyclable products shall be included in all formal bid solicitations. 153 of 279
32 Examples of the City pursuing green purchasing include:
➢ Purchase of low toxicity cleaning products;
➢ Purchasing of Energy Starr computers;
➢ Purchase of low emissions vehicles;
➢ Installation of waterless urinals in City parks;
➢ Purchase of recycled content paper;
➢ Purchase of recycled oils for fleet management.

ANALYSIS
Purpose of the EPP program
City governments are large consumers of goods and services and these purchases have an environmental impact resulting from raw material extraction, product manufacturing, use and disposal. In accordance with the City of Glendale’s Greener Glendale Plan, the City recognizes its responsibility to minimize negative impacts on human health and the environment while supporting a diverse, equitable, and vibrant community and economy.

The City also understands that the types of products and services it buys have inherent social, human health, environmental and economic impacts, and that it should make procurement decisions that embody the City’s commitment to sustainability. As the City of Glendale embraces sustainability goals there is a need to focus on procurement policy and practices that:
➢ Support the City of Glendale sustainability intentions to; reduce greenhouse gas emissions, meet zero waste goals, improve air and water quality, preserve and enhance biodiversity, and phase out toxic chemicals to protect and enhance quality of life in the City;
➢ Balance environmental attributes with performance, availability and financial considerations;
➢ Increase the use and availability of environmentally preferable products that protect the environment and meet social responsibility goals; ➢ Create and sustain environmentally sustainable jobs and encourage innovations in the green market place;
➢ Support internal sustainability champions undertaking environmental preferable purchasing decisions;
➢ Encourage manufactures and distributors to reduce environmental impacts in their production and distribution systems;
➢ Provide specific guidance to purchasing agents and vendors about our policies; ➢ Communicate the City’s commitment to sustainable purchasing to its employees, vendors, and community
The goals of the EPP program may include the following:
a) Increase the purchasing spend of environmentally preferable goods and services where criteria, certification and or labels have been established by governmental or other widely recognized and respected third party authorities. 154 of 279
42 b) Procure products and services in a cost effective manner that advance the achievement of energy and environmental performance goals. c) Establish city specific standards, policies and programs and incentives for environmental acquisition.

Metrics to track the goals may include
a) Percentage of contract actions containing environmental preferable purchasing requirements
b) Percentage of spend (dollars) on environmental preferable goods and services Performance metrics may include
a) Increase in the contract actions and spend on environmental preferable goods and services over the previous fiscal year
Environmentally Preferable Purchasing Program Outline
The environmentally preferable purchasing policy shall encourage all employees to purchase products or services in a manner that protects human health and the environment, is fiscally responsible and promotes social equity, business opportunities and other economic benefits to the community. This policy shall apply to all City departments and employees, vendors, contractors and grantees for all products and services provided to the City.

Sustainability Benefits
City employees will encourage sustainability benefits to the maximum extent feasible when writing specifications, evaluating bids, and making other purchasing decisions.

Environmental and health benefits to be encouraged include, but are not limited to:
➢ Minimizing pollutant releases to air and water, particularly indoor air emissions; ➢ Avoiding products that contain toxic chemicals, especially persistent, bioaccumulative, and toxic (PBT) chemicals;
➢ Preventing acute and chronic human health risks, including cancer, asthma, reproductive toxicity, obesity, ergonomic effects, etc.; ➢ Reducing waste generation by choosing products that are reusable, recyclable, compostable, or made with recycled content;
➢ Lowering greenhouse gas (GHG) emissions associated with a product’s manufacture, transportation and use;
➢ Saving energy through the purchase of energy-efficient products and increasing use of renewable energy such as solar or wind;
➢ Conserving natural resources including water, petroleum ➢ Promoting transparency, including disclosure of environmental, health, economic and social risks through the use of Environmental Product Declarations (EPDs), Health Product Declarations (HPDs), vendor sustainability ratings, etc. 155 of 279
52 ➢ Fiscal benefits to be encouraged include, but are not limited to:
o Reducing consumption by choosing reusable products
o Ensuring performance and quality;
o Reducing impacts on staff time and lowering maintenance costs; o Leveraging buying power by aggregating demand, cooperative purchasing, etc.;
o Reducing financial risks.

While not all factors will be incorporated into every purchase, it is the intent of such a policy that City employees will make a good faith effort to promote sustainability factors to the maximum extent feasible. At the discretion of the City, formal solicitations may offer a discount or additional points to bidders that offer sustainable goods and services or that deliver goods or services using sustainable practices.

Nothing in such a policy shall be construed as requiring a City employee or contractor to procure goods or services that do not perform adequately for their intended use, that exclude adequate competition, or that are not available at a reasonable price in a reasonable period of time.

Standards, certifications, and eco-labels are a key element of any environmentally preferable purchasing policy. Using these tools will allow the City of Glendale to easily identify important environmental attributes of a goods and services, and to substantiate and verify environmental claims about the products to purchase.

Though the eventual policy should be written in a way that gives an environmentally preferable purchasing program the authority to establish criteria for any product or service, initial efforts will be made to prioritize product categories considered to be “low hanging fruit”. Examples of product categories might include the following: appliances, automobiles, cleaning products, computers, copier machines and multi-functional devices, food, furniture, industrial supplies, landscaping, lighting, office supplies, paper, playground equipment, printing services, transportation products, and servers, etc.

Strategies for Implementation
If City Council direct staff to prepare an enhanced environmentally preferable purchasing program, the following strategies may be incorporated into the development of the policy.

A. Source Reduction
Source reduction focuses increasing efficiency in the purchasing program and reducing waste eliminating unnecessary purchases and involves actions such as:
➢ Institute practices that reduce waste, encourage reuse, and result in the purchase of fewer products.
➢ Where appropriate implement bulk purchasing of non-perishable items to reduce packaging and transportation journeys.
➢ Purchase remanufactured products such as toner cartridges, tires, furniture, equipment and automotive parts.
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62 ➢ Consider short-term and long-term costs in comparing product alternatives. This includes evaluation of total costs expected during the time a product is owned, including, but not limited to, acquisition, extended warranties, operation, supplies, maintenance and replacement parts, disposal costs and expected lifetime compared to other alternatives.
➢ Purchase products that are durable, long lasting, reusable or refillable and avoid purchasing one-time use or disposable products.
➢ Request vendors eliminate packaging or use the minimum amount necessary for product protection and. Vendors shall be encouraged to take back packaging for reuse. A vendor’s willingness to take back packaging will be used as part of the consideration in the bid process.
➢ Specify a preference for packaging that is reusable, recyclable or compostable, when suitable uses and programs exist.
➢ Encourage vendors to take back and reuse pallets and other shipping materials. ➢ Encourage suppliers of electronic equipment, including but not limited to computers, monitors, printers, and copiers, to take back equipment for reuse or environmentally sound recycling when the City discards or replaces such equipment, whenever possible. Suppliers will be required to state their take back, reuse or recycling programs during the bidding process. ➢ Consider provisions in contracts with suppliers of non-electronic equipment that require suppliers to take back equipment for reuse or environmentally sound recycling when The City of Glendale discards or replaces such equipment, whenever possible. Suppliers will be required to state their take back, reuse or recycling programs during the bidding process.

B. Recycled Content Products
The Comprehensive Procurement Guideline (CPG) program is part of EPA's Sustainable Materials Management initiative that promotes a system approach to reducing materials use and the associated environmental impacts over the materials’ entire life cycle.

CPG continues the effort to promote the use of materials recovered from the municipal solid waste stream. Buying products made with recovered materials ensures that the materials collected in recycling programs will be used again in the manufacture of new products. There are 61 products designated in eight categories.

EPA is required to designate products that are or can be made with recovered materials, and to recommend practices for buying these products. Once a product is designated, procuring agencies are required to purchase it with the highest recovered material content level practicable. EPA publishes recommended recycled-content levels in a Recovered Materials Advisory Notice (RMAN) in the Federal Register.

The City may follow the State Agency Buy Recycled program, where State agencies must purchase recycled products instead of non-recycled products whenever recycled products are available, if fitness and quality are equal, and are at the same or a lesser total cost than non-recycled products. The State Legislature has mandated that state 157 of 279
72 agencies purchase goods and materials from 11 product categories (Public Contract Code (PCC) section 12201(c).

The City may pursue a recycled content purchasing strategy where:
➢ Purchase products for which the United States Environmental Protection Agency (U.S. EPA) has established minimum recycled content standard guidelines, such as those for printing paper, office paper, janitorial paper, construction, landscaping, parks and recreation, transportation, vehicles, miscellaneous, and non-paper office products, that contain the highest post-consumer content available, but no less than the minimum recycled content standards established by the U.S. EPA Comprehensive Procurement Guidelines.
➢ Purchase multi-function devices, copiers and printers compatible with the use of recycled content and remanufactured products.
➢ In accordance with California Public Contract Code, Sec. 10409, purchase rerefined lubricating and industrial oil for use in its vehicles and other equipment, as long as it is certified by the American Petroleum Institute (API) as appropriate for use in such equipment. This section does not preclude the purchase of virgin-oil products for exclusive use in vehicles whose warranties expressly prohibit the use of products containing recycled oil.
➢ When specifying asphalt, concrete, aggregate base or portland cement concrete for road construction projects, use recycled, reusable or reground materials. ➢ Specify and purchase recycled content traffic control products, including signs, cones, parking stops, delineators, channelizers and barricades.

Ensure pre-printed recycled content papers intended for distribution that are purchased or produced contain a statement that the paper is recycled content and indicate the percentage of post-consumer recycled content.

C. Energy Efficient and Water Saving Products
Purchase energy-efficient equipment with the most up-to-date energy efficiency functions. This includes, but is not limited to, high efficiency space heating systems and high efficiency space cooling equipment.

The City may pursue an energy efficient and water savings purchasing strategy where:
➢ Replace inefficient interior lighting with energy-efficient equipment. ➢ Replace inefficient exterior lighting, street lighting and traffic signal lights with energy-efficient equipment. Minimize exterior lighting where possible to avoid unnecessary lighting of architectural and landscape features while providing adequate illumination for safety and accessibility.
➢ Purchase U. S. EPA Energy Star certified products when available. When Energy Star labels are not available, choose energy-efficient products that are in the upper 25% of energy efficiency as designated by the Federal Energy Management Program.
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82 ➢ Purchase U.S. EPA WaterSense labeled water-saving products when available.

This includes, but is not limited to, high-performance fixtures like toilets, low-flow faucets and aerators, and upgraded irrigation systems.

D. Third Party Environmental Specifications:

City employees may be encouraged to use independent, third-party social and/or environmental product or service labels (sustainability labels) when setting standards, writing specifications for, or procuring products or services as long as such labels:
➢ Were developed and awarded by an impartial third-party; ➢ Were developed in a public, transparent, and broad stakeholder process; and ➢ Represent specific and meaningful leadership criteria for that product or service category
Recommended Private Sector Standards Specify and purchase environmentally preferable products and services where criteria, certifications, and/or labels have been established by widely recognized and respected third-party authorities, such as, but not limited to, Energy Star, Green Seal, UL Ecologo, UL Greenguard, Chlorine Free Products Association (CFPA), EcoWise Certified Integrated Pest Management, Forest Stewardship Council (FSC), Sustainable Forestry Initiative (SFI), Fair Trade Certification, Fairtrade International Certification, Rainforest Alliance Certification, US EPA Safer Choice and WaterSense guidelines, Carbon Disclosure Project, BIFMA , Federal Electronic Product Environment Assessment Tool (EPEAT) program guidelines for electronics
E. Extended Producer Responsibility
EPR products Incorporate a policy of Extended Producer Responsibility (EPR), that is, shifting costs and responsibilities of end-of-life product management responsibility and costs from the City to product manufacturers and/or distributors, incorporate EPR takeback manages into purchasing and service contracting processes and specifications.

Specifications and Contracts issued by the City shall contain EPR mandates, requiring vendors providing good or services to the City to be responsible for providing the proper take-back, collection, recycling or disposal of their products, at their own cost.

EPR mandates may be applicable, but not limited to, the following products:
➢ Batteries, and products that contain batteries
➢ Carpet
➢ Fluorescent Lamps
➢ Gas Cylinders
➢ Mattresses
➢ Oil and other automotive fluids
➢ Paint
➢ Sharps
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92 In addition, service vendors, such as but not limited to, companies that maintain or repair buildings, equipment, landscapes, and provide other services to the City, shall be responsible for removing all materials and supplies that they bring onto City property, such as but not limited to, spent light bulbs and cartridges, mortar mix, paint, and packaging; these companies shall also be responsible for recycling recyclable materials brought onto City property in accordance with the City’s recycling program; and F. Price preferences:

The City may allow a price premium to be applied to environmentally preferable or green purchases. Such a premium may range from five to ten percent, or greater. Due to the disparate nature of products, not every product or service requires the application of a price preference. Such program may work where the City establishes a minimum specification with the most environmentally preferable solutions for particular products, and may also utilize a scored evaluation criteria allowing additional points for positive environmental product options, corporate practices, and other environmental solutions proposed by the Bidder.

Due to the dynamic nature of the EPP marketplace and the unique needs of product endusers, environmentally preferable purchasing policies tend to outline scenarios in which the purchase of an environmentally preferable product is not necessary. Policy language tends to identify the following as viable justification for a waiver from the EPP policy:
➢ The sustainable product does not meet the required form, functionality, or utility ➢ The sustainable product is prohibitively expensive or cannot be competitively priced
➢ An emergency or compelling public health or safety reason exists to prohibit the purchase
Policy Options
A. Mandatory EPP Specifications
The City may establish minimum environmental specifications for a number of products and services. These products/services would be selected as they would be available at a value and quality comparable to non-environmentally preferable counterparts. Example would be default to green purchases for all office products.

B. Recommended EPP Specifications
The City may determine that certain commodities are frequently available at a value and quality comparable to non-environmentally preferable counterparts and often offer a significant cost saving potential within a short period of time. The City may wish to integrate desirable specifications for these products/services into future contracts.

Next Steps
If City Council are to direct staff to prepare an expanded Environmentally Preferable Purchasing Policy, staff will undertake the following actions:
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102
➢ Draft an Environmentally Preferable Purchasing Policy. ➢ Circulate the draft EPP Policy internally and to the Sustainability Commission for review and comment.
➢ Re-draft EPP Policy based on feedback and comments.
➢ Present final EPP Policy to City Council.

STAKEHOLDERS/OUTREACH
Outreach was made to internal stakeholders in Finance.

FISCAL IMPACT
No fiscal impact associated with this report

ENVIRONMENTAL REVIEW
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternate 1: At this time City Council may not wish to direct staff to prepare and expand environmental preferable purchasing policy.

Alternate 2: City Council may direct staff to address environmental preferable purchasing policy components not addressed in this report.

Alternate 3: The City Council may consider any other alternative not presented by staff.

ADMINISTRATIVE ACTION
Submitted by:

Roubik R. Golanian, City Manager
Prepared by:

David Jones, Sustainability Officer
Reviewed by:

Michele Flynn, Director of Finance
Michael J. Garcia, City Attorney
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
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3 CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Jail Security System - Request to Dispense with Competitive Bidding and Authorize the Execution of an Amendment to the City’s Agreement with Birdi Systems Inc. in the amount not to exceed $600,000 for the completion of the Jail Security System for a total contract amount not to exceed $1,013,518.

1. Resolution to dispense with competitive bidding and authorize the City Manager, or a designee, to execute an amendment to the City’s Agreement with Birdi Systems Inc. in the amount not to exceed $600,000 for the completion of the Jail Security System for a total contract amount not to exceed $1,013,518.

COUNCIL ACTION
Item Type: Action Item
Approved for September 27, 2022 calendar

EXECUTIVE SUMMARY
The Glendale Police Department requests approval to dispense with competitive bidding and authorize the City Manager, or a designee, to execute an amendment to the agreement between the City and Birdi Systems Inc. The amendment is needed to complete the replacement of the Jail Security System.
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23 COUNCIL PRIORITIES
N/A

RECOMMENDATION
Dispense with competitive bidding and authorize the City Manager, or a designee, to execute an amendment to the agreement between the City and Birdi Systems Inc. in the amount not to exceed $600,000 for completion of the Jail Security System for a total contract amount not to exceed $1,013,518.

BACKGROUND
The Glendale City Jail is a modern 21st century jail facility that utilizes state-of-the-art computer software, communication intercoms and prisoner monitoring systems. The City Jail is consistently recognized as the third busiest and exceptionally efficient jail operation in Los Angeles County. The Glendale City Jail is the first Type 1 Jail Facility in Los Angeles County to use video technology for judicial arraignment processes, without having to transport inmates to court, and inmate visitations locally. The use of all of this technology aids in reducing staff involvement, minimizes inmate movement, and increases the safety and security of jail operations.

On August 7, 2017, the Glendale Police Department’s Custody Bureau requested proposals from seven qualified companies that perform jail security system services.

Two companies submitted proposals, Birdi & Associates, Inc., located in Los Angeles, California and Argyle Security, located in Texas. The proposals were reviewed by an evaluation committee comprised of the City Jail, Facilities Management, Police Facility Services, and Information Technology. Each committee member evaluated the proposals based on the following established criteria:

1. Quality and completeness of proposal;

2. Experience with similar design/scope of work;

3. Design quality, third-party integration, software development history and features;

4. Post-installation repair, maintenance, warranty and training;

5. 24/7 emergency response for service capability; and

6. Fee/Rates.

The proposed upgrade of the security system included all cameras, control systems, and integration. All of these components are inclusive and part of one comprehensive jail security operating system. The total estimated cost of the project at that time ranged from $1.2 to $1.3 million dollars.

On December 12, 2017, City Council approved the Police Department’s recommendation to award Birdi & Associates, Inc. the contract. Due to budgetary constraints at that time, the Department could only allocate $449,700 to the project. 163 of 279
33 Based on that allocated amount, the Jail prioritized the replacement of the two most crucial failing components; the computer control system and the facility monitoring cameras with the understanding that additional funding would be needed to complete the entire project.

On March 26, 2019, Birdi Systems Inc. completed the replacement and upgrade (of the Jail’s computer control system and facility monitoring cameras). The Jail’s Security System is a critical component to ensure the safety and security of the jail operation. To complete the project, the replacement and integration of the following security and control systems are required to ensure reliable and safe operations:
duress alarms, safety communications, jail door/intercom operating software, facility broadcasting, paging and audio monitoring of activity.

ANALYSIS
The Jail’s Security System consists of three vital operational components that include:

1. The control of doors, lights, alarms and security sensors;

2. Security cameras, monitoring and recording; and

3. Security intercoms, overhead paging, audio surveillance, inmate and staff communication.

This action item involves the completion of a project that was fully vetted and reviewed by a proposal process in August 2017. Lack of funding during that time led to the prioritizing of more pressing items which prevented the full allocation to appropriately complete this project. That, coupled with the financial uncertainties of the COVID pandemic, is the reason we are now addressing an item that can no longer be delayed.

Dispensing with competitive bidding would allow Birdi Systems Inc. to complete the remaining scope of the project. Contracting with another vendor will void current warranties and disrupt current security and safety systems which could result in a greater cost.

All of the new components work together under the same control system software. The components will be covered under one warranty and maintenance agreement. The maximum cost of the agreement will increase from $449,700 to $1,013,518, which is less than the original estimated cost for the project in 2017.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Jail Security System amendment will not exceed $600,000, which was approved as a part of the FY 2022-23 budget. The total cost of the project will not exceed 164 of 279
43 $1,013,518. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation:

Amount Account String Funding Source
$600,000 51000-1070-GPD-8510-P8029-
T0000-F0000-0000-0000-
Measure S – Capital Outlay

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is exempt from California Environmental Quality Act (CEQA) review as it will not have a direct physical change or reasonably foreseeable indirect physical change in the environment. (Cal. Public Resources Code §21065)

CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report:

Officers of Birdi Systems Inc.:

Full Name Title Business Address City State Zip
Moninder S.

Birdi President 723 E. Green Street Pasadena California 91101 Steve Krier Vice President 723 E. Green Street Pasadena California 91101 Gary Wood Vice President 723 E. Green Street Pasadena California 91101 Ownership Interest in more than 10% in Birdi & Associates Inc.:

Full Name Title Business Address City State Zip
Moninder S.

Birdi President 723 E. Green Street Pasadena California 91101 165 of 279
53 ALTERNATIVES
Alternative 1: Approve the Police Department’s request to authorize the execution of an amendment to the agreement between the City and Birdi Systems Inc. for the replacement of the existing failing Jail Security System. The upgrade will ensure that the Jail’s security monitoring and control systems continue to operate in an effective and efficient manner.

Alternative 2: Not approve the Police Department’s request. This alternative will result in compromising the safety and security of Jail operations thus increasing risks to staff and inmates. Additionally, this alternative could result in higher costs in the future.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Juan D. Lopez, Jail Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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1 RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND

AUTHORIZING THE CITY MANAGER, OR A DESIGNEE, TO EXECUTE AN

AMENDMENT TO THE AGREEMENT BETWEEN THE CITY AND BIRDI
SYSTEMS, INC. FOR COMPLETION OF THE JAIL SECURITY SYSTEM WHEREAS, on August 7, 2017, the Glendale Police Department’s Custody Bureau requested proposals to upgrade the Jail’s security system, including all cameras, control systems, and integration, from seven qualified companies that perform jail security system services;
WHEREAS, two companies submitted proposals, Birdi & Associates, Inc. located in Los Angeles County, California and Argyle Security, located in Texas;
WHEREAS, the two proposals were reviewed and evaluated by a committee comprised of the City Jail, Facilities Management, Police Facility Services, and Information Technology using specified criteria, and the total estimated cost of the project at that time ranged from $1.2 to $1.3 million dollars; WHEREAS, on December 12, 2017, the City Council approved the Police Department’s recommendation to award Birdi & Associates, Inc. (now Birdi Systems, Inc.) the contract;
WHEREAS, due to budgetary constraints at that time, the Police Department could only allocate $449,700 to the project and based on that allocated amount, the Jail prioritized the replacement of the two most crucial failing components: the computer control system and the facility monitoring cameras with the understanding that additional funding would be needed to complete the entire project;
WHEREAS, on March 26, 2019, Birdi Systems, Inc. completed the replacement and upgrade of the Jail’s computer control system and facility monitoring cameras;
WHEREAS, the Jail’s security system is a critical component to ensure the safety and security of the Jail operation and, in order to complete the project, the replacement and integration of the following security and control systems are required for reliable and safe operations: duress alarms, safety communications, jail door/intercom operating software, facility broadcasting, paging and audio monitoring of activity;
WHEREAS, this item involves the completion of a project that was fully vetted and reviewed by a request for proposal process in August 2017; 167 of 279 2 WHEREAS, the Jail’s security system components work together under the same control system software and contracting with another vendor to complete the project will void current warranties and disrupt the current system which could result in a greater cost;
WHEREAS, the lack of funding at that time and the financial uncertainties of the COVID-19 pandemic are the reasons the Police Department now seeks to complete the Jail’s security system project as it can no longer be delayed; WHEREAS, staff recommends that the City Council dispense with competitive bidding and authorize the City Manager, or a designee, to execute an amendment to the agreement between the City and Birdi Systems, Inc. to complete the Jail’s security system project in an amount not to exceed $600,000 for a total contract amount not to exceed $1,013,518;
WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding; and WHEREAS, the City Council finds that it is in the best interests of the City of Glendale to dispense with competitive bidding for the completion of the Jail security system project.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding; and

2. That the City Manager, or a designee, is authorized to execute an amendment to the agreement between the City and Birdi Systems, Inc. to complete the Jail’s security system project in an amount not to exceed $600,000, for a total contract amount not to exceed $1,013,518, as more particularly discussed in the report to the City Council dated September 27, 2022.

Adopted by the Council of the City of Glendale, California, on this ___ day of _________, 2022.
________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
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3 STATE OF CALIFORNIA ) SS.

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution was adopted by the Council of the City of Glendale, California, at a regular meeting held on the __________ day of ________________, 2022, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

_____________________________________
City Clerk
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4 CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: City-Wide Public Art Landmarks: Glenoaks Blvd. Median Public Art Piece

1. Motion authorizing the City Manager, or a designee, to enter into an Agreement for Commission of Artwork— subject to approval by the City Attorney— with Forma Studio, in an amount not to exceed $100,000 dispersed from the Urban Art Fund, to design, engineer, fabricate, deliver, and supervise the City’s installation of a public art piece entitled, “Hahamongna,” for the Glenoaks Blvd. Ground level Sculpture Public Art Piece.

COUNCIL ACTION
Item Type: Action Item
Approved for September 27, 2022 calendar

EXECUTIVE SUMMARY
On April 7, 2022, during the Special Meeting of the Arts and Culture Commission, Staff presented five proposals for Glenoaks Blvd. Median Ground level Sculpture Public Art Piece to be located on the Glenoaks Blvd. median between Brand Blvd. and Central Ave. The Arts and Culture Commission approved a Motion to recommend Forma Studio for the artwork entitled, “Hahamongna” for this opportunity.

Staff is now presenting to the Council for consideration a recommended piece of artwork for the Glenoaks Blvd. Median Ground level Sculpture Public Art Piece.

COUNCIL PRIORITIES
Arts and Culture:

The proposed Glenoaks Blvd. Median Ground level Sculpture Public Art Piece will advance the City’s mission of making Glendale an arts and culture destination, in addition to providing arts and cultural experiences celebrating the community’s diverse cultures, values and heritage.

Economic Vibrancy:

The proposed public art piece will encourage tourism in Glendale which potentially can increase visitation and patronage for nearby restaurants and businesses. 170 of 279
24 RECOMMENDATION
Adopt the Motion authorizing the City Manager, or a designee, to enter into an Agreement for Commission of Artwork with Forma Studio for the proposal entitled “Hahamongna,” as recommended by the Arts and Culture Commission, to design engineer, fabricate, deliver, and supervise the City’s installation of a public art piece for the Glenoaks Blvd. Median Ground level Sculpture Public Art Piece, in an amount not to exceed $100,000 dispersed from the Urban Art Fund.

BACKGROUND
On October 20, 2020, the Council approved a Motion, upon the Arts and Culture Commission’s recommendation, authorizing the Interim City Manager to enter into and execute a Professional Services Agreement with LeBasse Projects (LBP Consulting, LLC), in an amount not to exceed $300,000 dispersed throughout three fiscal years (FY 20/2021, FY 2021/22 and FY 2022/23), from the Urban Art Fund, for professional public art procurement and management services for the commission of up to ten long-term to permanent pieces of artwork in all parts of Glendale where public space may be available and/or feasible.

In February 2021, LeBasse Projects began working with Staff to develop a project plan for establishing recommendations for proposed public art locations throughout the City.

On May 20, 2021, LeBasse Projects presented their proposed strategic plan to the Arts and Culture Commission, and recommended locations for public art within the City.

During this meeting, the Commission chose 6 locations for an initial City-Wide Public Art Request for Qualifications (RFQ) process:

1. Artsakh Ave. Gateway Public Art Piece

2. Artsakh Ave. Overhead Public Art Piece

3. Artsakh Ave. Ground-level Sculpture

4. Central Park Ground-level Sculpture

5. Glenoaks Blvd. / Brand Blvd. Median Sculpture

6. Verdugo Park Ground/Building Mural
On August 16, 2021, LeBasse Projects released a City-Wide Public Art Landmarks RFQ via the online application collection website, Submittable. The RFQ’s set out the following three criteria for evaluating and scoring of Artists:
(1) Artistic Qualifications (strong artistic ability and experience); (2) Public Engagement / Community Outreach (connectivity to the community in their work); and
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34 (3) Cultural Equity (“Cultural and racial equity will be highly considered throughout the selection process. Cultural equity will be viewed through the lens of artist demographics as well through the perspectives showcased and represented through the artwork and experiences of the Artist or Artist Team.”).

LeBasse Projects also reached out to several local and international artists regarding this opportunity. The RFQ closed on October 8, 2021, and Staff received 256 applications for consideration.

On September 16, 2021, the Arts and Culture Commission appointed Chairperson Sue Bell Yank to represent the Commission on an Artist Review and Selection Committee to review applications for the City-Wide Public Art Landmarks RFQ.

In January 2022, the Committee met to review applications and discussed recommendations for finalists to submit design concept proposals for Glenoaks Blvd.

Median Ground level Public Art Piece.

In February 2022, LeBasse Projects proceeded to work with 5 artists/artist teams to submit design concept proposals for the aforementioned opportunities.

On April 7, 2022, during the Special Meeting of the Arts and Culture Commission, Staff presented five proposals for the Glenoaks Blvd. Median Ground level Sculpture Public Art Piece to be located on the Glenoaks Blvd. Median between Brand Blvd. and Central Ave. The Arts and Culture Commission approved a Motion to recommend Forma Studio for the artwork entitled, “Hahamongna” for this opportunity.

In its proposal, Forma Studio states that “‘Hahamongna” refers to the Tongva language (First Nations People who settled in Glendale) translation for “fruitful valley.” In 1884, residents of a valley in Southern California gathered to form a town and chose the name “Glendale.” This name is an anglicized version of the Gaelic “Gleann Dail,” which translates to “fertile valley.” This coincidence speaks to the character and identity of the city and how, even across centuries, it has always been associated with this idea of a fertile ground bound by the impressive backdrop of the Verdugo Mountains. While Glendale’s land use has drastically changed from its initial agrarian roots, it still remains a fertile valley, and one that now fosters innovation and cultural exchange.

Consequently, the character of Glendale is very much tied to the Verdugo Mountains and this geographic context makes it a special place apt for growth in the broader sense of the word. For this reason the proposed artwork, “Hahamongna,” pays homage to the Verdugo Mountains and is inspired by their natural beauty to create a remarkable marker for the City of Glendale.

ANALYSIS
Below are design concept renderings for “Hahamongna” by Forma Studio which include placement of the sculpture on the Glenoaks Blvd. Median between Brand Blvd. and Central Ave. If the Council approves “Hahamongna” by Forma Studio, Library, Arts & 172 of 279
44 Culture Staff will meet with Community Services & Parks and Public Works Staff, to discuss the location and maintenance of this proposed public art piece in addition to the possibility of re-locating trees currently located in the median.

In researching public art for traffic medians, Staff reviewed the City of West Hollywood’s Art on the Outside program which installs rotating artwork in traffic medians and parks throughout the City. The selected artworks are on display for 6 months to 3 years, and have aligned with the City’s goals for public beautification and traffic safety. “Hahamongna” by Forma Studio – Design Concept Renderings 173 of 279
54 Below, for the City Council’s consideration, is the finalist for the Glenoaks Median Ground level Public Art Piece opportunity which the Arts and Culture Commission evaluated:
“Vista” by Hou de Sousa (Alternate Recommendation by the Arts and Culture Commission)

STAKEHOLDERS/OUTREACH
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64 LeBasse Projects, the City’s Public Art Consultant, reached out to several artists/artist teams within their networks for these opportunities. Staff also administered direct strategic outreach to artists/artist teams for these opportunities. The RFQ also was posted on the Arts and Culture Commission’s website (www.glendaleartsandculture.org), shared via social media, and sent to the Arts and Culture Commission’s e-newsletter list.

FISCAL IMPACT
The Glenoaks Blvd. Median Ground level Sculpture will cost $100,000, which was approved as a part of the FY 2022-2023 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$100,000 43110-2100-LAC-0010-P4148 Urban Art Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Under California Code of Regulations, Title 14, Section 15301, the proposed monuments on Artsakh Avenue are categorically exempt from California Environmental Quality Act (CEQA) review as a Class 1 Existing Facilities project (Minor Alternations to Structures or Facilities) that consists of the operation or minor alteration of existing public structures, facilities, or topographical features, involving negligible or no expansion of existing or former use. Installing the monuments would not involve anything other than minor alterations to existing landscapes or hardscaped areas on existing public property.

In addition, Under California Code of Regulations, Title 14, Section 15304, the proposed monuments are categorically exempt from California Environmental Quality Act (CEQA) review as a Class 4 Existing Facilities project (Minor Alternations to Land) that entails minor public or private alterations in the condition of land, water, and/or vegetation which do not involve the removal of healthy, mature, or scenic trees. Installing the monuments would not involve the removal of any trees, and would not involve anything other than minor alterations to existing landscapes or hardscaped areas on existing public property.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: The City Council may adopt a Motion authorizing the City Manager, or a designee, to enter into an Agreement for Commission of Artwork— subject to approval by the City Attorney— with Forma Studio, in an amount not to exceed $100,000 dispersed from the Urban Art Fund, to design, engineer, fabricate, deliver, and supervise the City’s installation of a public art piece entitled, “Hahamongna,” for the Glenoaks Blvd. Median Ground level Sculpture Public Art Piece.
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74 Alternative 2: The City Council may decline to adopt the Motion.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Jennifer Fukutomi-Jones, Principal Library, Arts & Culture Administrator Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
EXHIBIT A – City-Wide Public Art Landmarks RFQ
EXHIBIT B – “Hahamongna” Design Concept Proposal by Forma Studio EXHIBIT C – Arts and Culture Commission Motion for Glenoaks Blvd. Median Ground level Sculpture Public Art Piece (4.7.22)
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C:\INETPUB\WWWROOT\MULTITENANT\TEMP\SPCC_09272022_MOTION_4A.PDF MOTION
Moved by Council Member ______________________, seconded by Council Member ___________________, that the Council of the City of Glendale hereby authorizes the City Manager, or a designee, to enter into and execute an Agreement for Commission of Artwork— subject to approval by the City Attorney— with Forma Studio, in an amount not to exceed $100,000 dispersed from the Urban Art Fund, to design, engineer, fabricate, deliver, and supervise the City’s installation of a public art piece entitled, “Hahamongna,” for the Glenoaks Blvd. Median Ground level Public Art Piece, as more fully described in the Director of Library, Arts and Culture’s September 27, 2022 Report to the City Council.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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CITYWIDE PUBLIC ART LANDMARKS RFQ

OVERALL PROJECT OPPORTUNITY
The City of Glendale aims to become an arts and culture destination in the Los Angeles metropolitan region. Reflecting on its diverse population, history and innovation in public spaces, the City seeks to further enrich the day-to-day experiences of the community with its emphasis on the importance of arts and culture. The Arts and Culture Commission (ACC) realizes this vision by consciously integrating arts and culture into the daily life of the people of Glendale. As community stewards of the arts, the ACC is responsible for advising City Council on the use of the City’s Urban Art Fund, and recommending how the City should invest in the Arts.

As part of the City of Glendale’s initiative to become a prime arts and culture destination, up to ten long-term to permanent artwork installations will be commissioned, developed and established over the course of the next few years. These landmark installations will be strategically placed throughout the City in locations that focus on public accessibility and encourage public engagement and interactivity.

We envision a public art program that draws in the local community and is highly alluring to the greater LA area and visitors/tourists.

This call for artists will reach out for multiple unique project opportunities. The aim across the various artwork opportunities is to create world-class public artwork in a diverse range of mediums that are designed to engage the community, showcase the cultural diversity of the City and enhance the various civic and public spaces.

Each location is different and asks for its own unique mediums utilizing highly imaginative and forward-thinking approaches. Selected artists and artist teams will be asked to demonstrate creative applications to support the building and activation of a city and community interconnected by its public art.

GLENDALE
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We encourage Artists and Artist Teams to review the opportunities and consider how their own practice relates to the conceptual and visual demands and how their art practice might address the stated project goals. When applying to the RFQ, Artists and Artist Teams may apply for one or multiple opportunities that they feel they can develop strong concepts and visions for.

UNDERSTANDING THE CITY OF GLENDALE
Glendale has a wealth of assets that can be amplified through visual arts and cultural activities. The City, founded in 1906, evokes specific images for its residents and people who visit it. Glendale is bordered by the Verdugo Mountains and surrounded by other mountain ranges. It boasts gracious hillside homes that reflect a diverse architectural heritage, lush landscape, freeways, and the large flat expanse of South Glendale that was once rich farm and ranchland but now contains modest homes, apartments and condominiums. Glendale was originally populated by the Tongva people. Glendale is also notable for its remarkable accessibility to key Los Angeles neighborhoods and other municipalities.

Glendale has a large Armenian population, in addition to Black, Latinx, Korean, and Filipino communities. Glendale has openly acknowledged its unfortunate history of racial discrimination, apologizing and committing to atone for these practices in a formal resolution issued in September 2020 - making it the first city in California and third city in the nation to do so. Additionally, in 2017 the City Council passed a resolution against LGBT discrimination. The
City’s recognition of its diversity is reflected in its arts and cultural offerings, its political life, its neighborhoods and its many language-immersion programs. Glendale is also
a regional shopping destination, with the Glendale
Galleria, The Americana at Brand, the Brand Boulevard of Cars. Downtown Glendale contains a mix of department
stores, chains, and small independent businesses. Lastly, San Fernando Boulevard is a media-tech corridor for
many film- related businesses including DreamWorks
Animation and Walt Disney Studios. Glendale’s Tech
Strategy provides a road map for growing Glendale’s
technology-based business sector.
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Over the last decade, Downtown Glendale has been transforming with the creation of the Downtown Strategic Plan and the support of the former Redevelopment Agency and the Department of Community Development. Condominiums and apartment buildings have joined the already bustling retail environment. The presence of more and more people living downtown, particularly Millennials, has led Glendale toward envisioning an “18-hour downtown.” The City recognizes the need to provide more arts and cultural activities to encourage activity day and night.

The City of Glendale’s position as an arts and cultural destination has been bolstered by Redevelopment Agency and City investments in cultural infrastructure including:
• The Alex Theatre
• Brand Library & Art Center
• The Japanese Tea House and Garden
• The Doctor’s House
• Verdugo Adobe
• ReflectSpace exhibits in the Downtown Central Library • Antaeus Theatre
• ACE 121 Gallery and artist live/work space
• Museum of Neon Art
• Casa Adobe de San Rafael
In addition, there are numerous multi-cultural organizations and a sprinkling of art galleries located around the City. Outdoor performing arts events, including summer concerts in Verdugo Park and the Brand Library Plaza Series, have become more popular every year. And, while Glendale’s Redevelopment Agency no longer exists, it left an indelible legacy of arts infrastructure and urban design.

All these assets contribute to the City’s cultural potential. Now is the time to look at Glendale’s arts and cultural activities and find ways to support them, amplify them and make them more visible.
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CURATORIAL EXPECTATIONS
This program is searching for innovative Artists and Artist Teams with an ability to creatively approach engaging and active public art, and a deep understanding of how public art complements and challenges our community and civic environment.

Artists or Artist Teams shortlisted through this RFQ will be asked to address the selected locations as landmark visual opportunities and to create an engaging and dynamic element inviting residents and visitors to the City to interact, connect and utilize the spaces around the art.

Each of the individual locations demand unique approaches and creative uses of materials and sustainability and we invite Artists and Artist Teams to offer their approaches to attaining the project goals. Artist and Artist Teams should take the following under consideration across each of the opportunities:
• Physical engagement with the public
• Creating multiple visual angles and approaches
• All day activation - Day and night
• Utilization of creative mediums
• Artwork sustainability and conservation

ELIGIBILITY
Artists age 18 or older may apply as an individual or as a team. The RFQ is open to all and not restricted to any geographic location but the following considerations will be strongly considered:
• Artists who can demonstrate the ability to oversee the design, fabrication and installation of public works - or who have a history of working with design/build/engineering//fabrication teams to accomplish these needs. • Artists without previous public art experience that demonstrate an ability to manage a team to accomplish the goals are still strongly encouraged to apply.
• Artists in traditionally and historically underrepresented groups are strongly encouraged to apply.
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SELECTION PROCESS
The Art Consultant (LeBasse Projects) for the City will evaluate all responses to this RFQ and present a short list for review by the Artist Review and Selection Committee for selection.

Selected Artists or Artist Teams will then be invited to create a RFP (Request for Proposal) and tasked with delivering site specific concepts and designs. These invited Artists will be provided a stipend upon submitting responses. The stipend totals will depend on their individual location opportunities. Invited Artists and Artist Teams will be given additional site details as well as sample contracts to review during this process.

The Art Consultant and the Artist Review and Selection Committee will then make recommendations to the Arts and Culture Commission on which Artists will be awarded the individual commissions.

The evaluation and scoring of Artists submitting an RFQ will center around the following criteria:

1. ARTISTIC QUALIFICATIONS
Based on written response and examples of prior work submitted:
• The Artist can display a strong artistic ability based on their past work. • The Artist has a proven ability to successfully execute the project within the timeline and budgets provided.
• The Artists past work shows an appropriate connection to the art opportunity.

2. PUBLIC ENGAGEMENT / COMMUNITY OUTREACH
Based on past work and written responses:
• The Artist shows a strong sense of public engagement and connectivity to the community in their work.
• The Artists past work shows a level of activation with the viewer/audience.

3. CULTURAL EQUITY
Based on application responses:
• Cultural and racial equity will be highly considered throughout the selection process. Cultural equity will be viewed through the lens of artist demographics as well through the perspectives showcased and represented through the artwork and experiences of the Artist or Artist Team.
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BUDGET
Each of the 10 artwork locations has an allocated budget ranging from $75,000 to $750,000.

The exact final commission contracts will be determined based on the approved and selected proposals and the needs of each.

Commission budgets are to be inclusive of Artist fees, artwork fabrication and installation costs, insurance, engineering and any transportation costs as well as any other costs associated with creating the artwork including foundations, footings, lighting or signage.

APPLICATION REQUIREMENTS

1. Letter of Interest: Include the Proposer’s name, address, phone number, and email. Compose a statement (maximum 1000 words) outlining relevant experience completed within the past five years and your interest in developing a public art proposal that would positively impact the City of Glendale.

2. Detailed Resume and CV

3. Samples of Past Projects (Up to 5): Showcase up to 5 relevant past projects.

Details must include appropriate images and photography as well as information including - Title, budget, client, location, media/materials, year completed and a short description of the project.

A pdf and details may be uploaded to the submission platform.

4. References: Submit two references that include client name and contact person along with title, contact details, and specific project information associated with the listed reference. References will only be contacted if the candidate meets the qualifications to continue on in the selection process. 183 of 279

RFQ TIMELINE
The following schedule may be updated by the City at any point, but the below is the intended RFQ timeline:

RFQ released: August 16th, 2021 (9am PST)
Deadline for questions: August 27th, 2021 (5pm PST)
Response to questions posted: August 31st, 2021 (5pm PST) Deadline to apply: October 8th, 2021 (5pm PST)
Shortlist Selected: October 29th, 2021
• Shortlisted Artists start on conceptual designs to present in December Shortlisted Artists present concepts at Arts and Culture Commission Meeting:

December 2021
Finalists Selected: January 2021

HOW TO APPLY
Applications will be received via Submittable:
https://lebasseprojects.submittable.com/submit
Installation deliveries estimated April through December 2022. 184 of 279
3 2
4 1

ARTS AND ENTERTAINMENT DISTRICT
Gateway Installation - $550,000

ARTSAKH AVE
Overhead Installation - $500,000

ARTSAKH AVE
Ground Level Installation - $100,000

CENTRAL PARK / ARMENIAN MUSEUM
Ground Level Installation - $100,000
1 2
3 4
5 6

VERDUGO PARK
Ground / Building Mural - $50,000

GLENOAKS / BRAND BLVD
Median Installation - $100,000
5 6

LOCATIONS
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OPPORTUNITY 1 | ARTS AND ENTERTAINMENT

DISTRICT

GATEWAY INSTALLATION
Budget $550,000
Located near the intersection of E Broadway and Artsakh Ave within Glendale’s Arts and Entertainment District, this large installation will be a bold gateway along Artsakh Ave. The installation will be featured in the upcoming remodeled Artsakh Ave streetscape, placing it in the center of outdoor dining spaces, public gathering areas, local businesses, retail and restaurants.

This location and project is calling for an Artist or Artist Team to deliver a monumental and iconic gateway installation or sculpture that would potentially span the street.
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OPPORTUNITY 2 | ARTSAKH AVE

OVERHEAD INSTALLATION
Budget $500,000
Placeholder rendering of installation
The overhead installation will be located within Artsakh Ave, as both an active and engaging art piece and a shade structure for the public to enjoy in the future outdoor plaza. Due to the location of the installation, the design must be in compliance with Glendale Fire Code. The plaza will include outdoor seating, gathering areas, and nearby businesses, encouraging heavy foot traffic and creating a space the overhead installation will be highly visible.

This location and project is calling for an Artist or Artist Team to deliver an overhead installation that can potentially act as a landmark to the area. Options that provide some potential shade or lighting are highly desirable.
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OPPORTUNITY 3 | ARTSAKH AVE

GROUND LEVEL INSTALLATION
Budget $100,000
This ground level installation will be located within the upcoming remodeled Artsakh Ave streetscape, featured in the public outdoor plaza. The plaza will include outdoor seating, gathering areas, and nearby businesses, encouraging heavy foot traffic and creating a space the ground level installation will be highly visible and interacted with.

This location and project is calling for an Artist or Artist Team to deliver a ground level sculpture that can be directly viewed by the public. Options including new media, lighting elements or interactivity are highly recommended. 188 of 279
OPPORTUNITY 4 | CENTRAL PARK /

ARMENIAN MUSEUM

GROUND LEVEL INSTALLATION
Budget $100,000
Located between Glendale Central Library and the upcoming Armenian Museum, the art installation at Glendale Central Park will be an iconic and stimulating art piece for the community and visitors. With many people passing by, coming to and from the Museum and Library, or enjoying the open greenery of the Park, this location is perfect for an active installation for the public to engage with.

This location and project is calling for an Artist or Artist Team to deliver a ground level sculpture that can be directly viewed by the public. Options including new media, lighting elements or interactivity are highly recommended. Cultural connection and dialogue with the Armenian Museum will be strongly considered. 189 of 279
OPPORTUNITY 5 | VERDUGO PARK

GROUND / BUILDING MURAL
Budget $50,000
Verdugo Park is located near Glendale Community College in northern Glendale. It features a playground, skatepark, and facilities for baseball and basketball. The mural at Verdugo Park could be a bright and vibrant addition to the ground plane of the basketball court or the bathroom facilities in the park.

This location and project is calling for an Artist or Artist Team to deliver a painted or surface applied installation.
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OPPORTUNITY 6 | GLENOAKS / BRAND

MEDIAN INSTALLATION
Budget $100,000
Glenoaks Blvd is a roadway spanning across Glendale from its east end in Burbank through Glenoaks Canyon to the west. In North Glendale, near the intersection with N Brand Blvd, W Glenoaks Blvd sports wide medians that make great locations for an art installation. Being at a busy intersection and frequented route into Glendale, the median installation will be a bold, enjoyable statement for those driving past.

This location and project is calling for an Artist or Artist Team to deliver a sculpture that would sit within the median but provide enough visibility to create a gateway or marker to the entrance to Glendale.
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FAQS

1. Who can apply to the Glendale Citywide Public Landmarks RFQ? Practicing artists or artist teams over the age of 18 can apply. The RFQ is open to all and is not restricted to any geographic location.

2. What qualifies as an eligible artist or artist team? The following considerations will be strongly noted:
• Artists who can demonstrate the ability to oversee the design, fabrication and installation of public works - or who have a history of working with design/ build/engineering//fabrication teams to accomplish these needs. • Artists without previous public art experience that demonstrate an ability to manage a team to accomplish the goals are still strongly encouraged to apply.
• Artists in traditionally and historically underrepresented groups are strongly encouraged to apply.

3. Will artists need to propose a concept to apply?
No, this RFQ is for qualifications only. A shortlist of artists will be selected from the applicants to move on to the next stage of developing concepts to present to the Glendale Arts and Culture Commission. These finalists will receive a stipend for their concept design work. Applicants should not propose a concept when applying to the RFQ.

4. Can artists apply for multiple installation locations? Yes, artists are encouraged to apply for the installation opportunities that best fit their qualifications. Please apply only for opportunities best reflected by past work and practices.

5. Will artists need to submit an application for each location? No, artists will only need to submit one application. The application will allow artists to check each location they are interested in applying for. 192 of 279

6. Will artists receive a stipend for their work?
Selected finalists will be asked to create site-specific concept designs to present to the Glendale Arts and Culture Commission. These selected artists will receive a stipend for their concept work.

7. Will all artists be able to look at the city contract when applying to the RFQ?
No, only the selected finalists will be sent examples of the final contract.

8. When is the deadline to apply?
The deadline to apply to the RFQ is October 8, 2021 at 5pm PST.

9. How should artist teams submit their CVs?
Artists can combine their CVs into a single PDF for submission.

10. Is there a maximum word count for providing the associated project information under References?
There is no maximum word count, but a short description of the project and artwork done is preferred.

11. If applying as an artist team, will the collective experiences of the artist team be considered, or will selection be based primarily on the work of one artist?
Selection will be based on the collective experience of an artist team. It is more advantageous to provide experience of the team as a whole in order to showcase the work of the group.

12. How can artists submit the descriptions of the five work examples? Artists can submit five different files, one for each work example, with the description of that artwork in each of those files. Artists can also combine all work examples and descriptions into a single PDF.
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1315 Preston Way, Venice, CA 90291, cliffgartenstudio.com 1 Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
Hahamongna
A Sculpture for Glendale
forma studio
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Team
Project Narrative
Context
Sculpture Concepts
Renderings
Schedule + Budget + Maintenance
3 6
8 11
21 41
Index
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Fountain Valley CA, 92708
formastudio.net
Glendale Citywide Public Art Landmarks
Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
Hahamongna
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Team
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Fountain Valley CA, 92708
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Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
Hahamongna
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Team- Forma Studio
forma studio was founded in 2013 by MIT alumni, Karen Kitayama and Sixto Cordero. Together we share an interest and a passion for public art and collectively we have many years of experience in the field. Our practice is interested in a contextual approach to the spaces and objects we design and build. We strive to create elements that elicit an emotional response from the public and engage it on many levels.

As you can see from our work sample we have experience working in a variety of contexts and mediums. Collectively we have collaborated with non profits to design and built schools in Kenya, we have exhibited work at the Chicago Architecture Biennial, and we have worked on a significant number of large scale projects as project managers, designers, art consultants and fabricators. Recently we completed a Public Art project for the City of Santa Clarita and we are currently designing and managing various architecture projects.

We have been working and collaborating with many fields relevant to our public art practice and forma studio’s work is enriched by the vast network of consultants and industry experts we collaborate with, which include manufacturers, engineers and other designers.

Karen Kitayama, received her Master of Architecture from the Massachusetts Institute of Technology. While at the School of Architecture and Planning, she focused on the design degree as well as a concentration in History, Theory and Criticism. She received her B.A. in Architectural Studies and Art History at UCLA. During her undergraduate studies, she participated in organizing the exhibition, “California Design, 1930-1965: Living in a Modern Way” at LACMA.

While at MIT, she participated as a researcher for OfficeUS, the US pavilion at the 14th International Architecture Exhibition in Venice. Previously, she has also worked at several international firms including Kengo Kuma in Tokyo. Her interests include architecture’s relationship to cultural institutions and architectural drawings and representations as they pertain to history and their role in the profession’s future.

Her thesis explored architectural drawings and representations and their relationship to the description of forms and spaces in zero and artificial gravity. Her research attempted to test different ways of representing perception and experience based on the parameters of the human body and its visualization of orientation and movement. Her theoretical perspective is of paramount importance to forma studio as it helps to conceptualize and contextualize the work within the fabric of history.

Karen Kitayama + Sixto Cordero
Sixto Cordero Maisonet is an artist, architect, designer and scholar. Born in Puerto Rico, he graduated from the Massachusetts Institute of Technology. He has worked for SelgasCano, Zaha Hadid Architects, Matter Design, CPArchitects, Cliff Garten Studio and ODB Engineering as well as serving as a consultant for the Norman Foster Foundation. His first architecture practice helloeverything (co-founded with two partners, Austin Smith and Julian Ocampo) exhibited work in the Louisiana Museum of Modern Art. Helloeverything and also produced large scale built work, including a prototype house which will be fabricated and sold by Revolution Pre-Crafted Properties.

Sixto’s work both in architecture and design employs digital technologies and attempts to coalesce these with social, environmental and cultural parameters. His work explores methods of geometric discretization as well as critical approaches to the social function of art and architecture. He formed forma studio out of Los Angeles with Karen Kitayama to explore the potentials of public art as potential social points of convergence. 4 17273 Los Pintos Cir
Fountain Valley CA, 92708
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Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
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Kevin Maag began working for Wasatch Bronzeworks in 1977. He worked in all areas of the fine arts casting foundry until 1990 when he purchased the business and renamed it Metal Arts Foundry. Maag has over 42 years of metal working experience. He is passionate about finely crafted work and enjoys the challenge of difficult technical problems. A natural problem solver Kevin can build almost anything. Metal Arts Foundry has been as longtime collaborator of Cliff Garten Studio for the last 20 years, 1997-2020.

Metal Arts Foundry has completed hundreds of large-scale public arts projects across the United States and Canada and are a highly capable fabricator well versed in all kinds of metal fabrication from lost wax casting to steel and bronze fabrication. They often work with architects and artists from the conception of the artwork through final fabrication and installation. Their range of experience between hands on craft, digital engineering and CNC fabrication makes them capable of resolving complex fabrication and construction problems in any type of metal. Digital and hand fabrication go hand in hand toward the resolution of innovative fabrication solutions, in highly crafted solutions for artists and designers.

The foundry team consists of approximately 25 employees. This includes in-house artists who work in clay molding, casting and patination as well as team members that take care of everything from metal shaping, welding, shipping and installation in the field. Most of the current foundry team has been with the business for over 20 years with a few key artisans exceeding 30 years.

The foundry facility is a 25,000 square foot facility with a complete range of molding, casting, forming, bending, welding, surfacing equipment to facilitate the fabrication of sculptures of any size. The foundry will often build and alter equipment to perform specialized forming processes for specific projects. Highly specialized equipment of scale is sourced through their long-term relationships with fabricators in the Salt Lake area and throughout the United States. Metal Arts Foundry considers itself a partner and collaborator to their clients and enjoys working with creative teams, of engineers, artists and architects, facing the unique challenges of each artwork.

Team- Metal Arts Foundry (Fabircator)
Kevin Maag, President
5 17273 Los Pintos Cir
Fountain Valley CA, 92708
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Glendale Citywide Public Art Landmarks
Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
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Project Narrative
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Fountain Valley CA, 92708
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Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
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Inspiration
We often find inspiration in nature and extract
geometry from natural imagery and its
geographical representations. In the case of
Hahamonga, the overall form of the artwork
is derived from the elevation change across
the longest traversing path through the
Verdugo Mountains. This sine curve has been
reinterpreted to create a beautiful geometry
while remaining true to its origin.

Introduction
In 1884, residents of a valley in Southern
California gathered to form a town and
chose the name “Glendale.” This name is
an anglicized version of the Gaelic “Gleann
Dail,” which translates to “fertile valley.” The
selection of this name is remarkable and
presents an astonishing coincidence. The
Tongva people, who had inhabited the area
for centuries prior, referred to their home as
“Hahamongna” which means “fruitful valley”
in the Tongva language. This “coincidence”
speaks to the character and identity of the city
and how, even across centuries, it has always
been associated with this idea of a fertile
ground bound by the impressive backdrop
of the Verdugo Mountains. While Glendale’s
land use has drastically changed from its
initial agrarian roots, it still remains a fertile
valley, and one that now fosters innovation
and cultural exchange.

Consequently, the character of Glendale is
very much tied to the Verdugo Mountains and
this geographic context makes it a special
place apt for growth in the broader sense
of the word. For this reason our artwork,
Hahamongna, pays homage to the Verdugo
Mountains and is inspired by their natural
beauty to create a remarkable marker for the
City of Glendale.

Another element we have included in our
design is the appropriation of one of the
existing palm trees on the site. Making the
tree a part of the art piece is once again a nod
to the concept of the “fruitful valley” and a way
of directly borrowing from the dynamic beauty
of nature itself into our art.

Pattern and Lighting
The laser cut pattern that covers the piece is
an abstraction of topographical lines extracted
from the terrain of the Verdugo Mountains,
projected onto the surface of the artwork.

The goal of this pattern is two-fold: during
the day, it creates a texture that, when seen
from below, allows rays of sunlight to shine
through; at night, these openings create a
dazzling display illuminated by LED lights.

Conclusion
Hahamongna is meant to create a sense of
wonder and place and serve as a marker that
informs the viewer they have arrived to the
city of Glendale. The design of the piece has
been carefully considered and its scale and
orientation are meant to provide a remarkable
experience for motorists and pedestrians
alike. The artwork presents a dynamic form
offering completely different geometries from
each different vantage point.

Hahamongna
Project Narrative
7 17273 Los Pintos Cir
Fountain Valley CA, 92708
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Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
Hahamongna
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Context
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Fountain Valley CA, 92708
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Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
Hahamongna
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Site: W Glenoaks Blvd
Site Context
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Artwork Location
Site Context
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Sculpture Concept
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Fountain Valley CA, 92708
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Glendale Citywide Public Art Landmarks
Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
Hahamongna
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12’-0”
11’-0”
30’-0”
Sculpture Drawings
Sculpture
(E) Palm tree
(E) Palm tree
Sculpture
Sculpture
(E) Palm tree
Aprox. 120 Panels
preassmbled and
riveted on site
Footing (by others)
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Inspiration- Natural Context
Glendale with the Verdugo Mountains in the background
Glendale [Gaelic] Gleann Dail- Fertile Valley
Hahamongna [Tongva]- Fruitful Valley
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Inspiration- Verdugo Mountains
Verdugo Mountains
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Inspiration- Verdugo Mountains Skyline
Elevation change across the Verdugo Mountains
Traverse Trail
Hahamongna an iconic homage to the Verdugo Mountain and Glendale as a Fruitful Valley, its form is inspired by the elevation change across the verdugo Mountains
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Pattern Inspiration- Terrain Textures of Verdugo
Verdugo Mountains Texture Hahamongna Pattern Texture
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Pattern Inspiration- Terrain Textures of Verdugo (Continued) Terrain Lines of the Verdugo Mountains being projected
onto the Artwork
Hahamongna Lasercut Hole Pattern
Detail
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Assembly Methodology
Lasercut Top Panel
Side walls Riveted together
Panels are prefabricated and partially assembled at the foundry. Depending on further structural evaluation the panels would be made of stainless steel, powder coated aluminum or a combination of the two . 17273 Los Pintos Cir Fountain Valley CA, formastudio.net forma studio 18 forma studio
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Hahamongna Sculpture Precedent- I Am A Man Sculpture (Cliff Garten Studio) A Glowing Beacon for Glandale
Integrated into the sculpture,
the pattern cut through the
metal will form a beautiful
texture comprised of a surface
derived from the landscape of
the Verdugo Mountains that
becomes illuminated at night.

The quality of this light cannot
be properly captured in a
rendering, But the precedents
shown give a broad idea of what
this effect may look like
Lighting Narrative
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Lighting Diagram
Sculpture Lighting Plan Fixture Specs
Lighting Diagram
Light Locations
- The K-Series Luminaire adapts simple design and outstanding performance
- Excellent rigid structure made from die cast ADC12 aluminum for excellent thermal management and durability
- Factory pre-treated and powder-coated to meet the most rugged industry standards
- Available in Square reflector for maximum light distribution - Yoke Mount Bracket - lockable and adjustable for 220 degree overall
- Built-in surge protection up to 4kV
- IP65 Rated suitable for outdoor / wet application
- UL / cUL Listed , DLC 4.2 Listed
Input Voltage AC 110~277V
Frequency 50~60HZ
Color Temperature 5000K, 4000K, 3000K
Efficacy 95 lm/W
Color Rendering Index 80
Distrubution 110° Square Reflector
IP Rating IP65
Operating Temperature -30℃~+55℃
Life Span 50,000 hrs
Application
General Purpose Outdoor Lighting, Workshop Lighting,
Warehouse Lighting
Specifications
Power A B C D
Dimensions
30W
50W
217mm
(8.54〃)
197mm
(7.76〃)
59mm
(2.32〃)
273mm
(10.75〃)
241mm
(9.49〃)
190mm
(7.48〃)
218mm
(8.58〃)
72mm
(2.83〃)
Part #
K 30 - 30W (2850 lm) U - 110-277V
50 - 50W (4750 lm)
Wattage CCT Input
Order Code ( Example: K-3050W-YMDBU )
D
C
A
B
Distribution Mounting Finish
50 - 5000K
40 - 4000K
30 3000K
W - 110° (Wide) YM - Yoke
KN - Knuckle
DB - Dark Bronze
K series LED FLOOD LIGHT
30W / 50W
Product Features
Light Locations =
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Renderings
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Fountain Valley CA, 92708
formastudio.net
Glendale Citywide Public Art Landmarks
Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
Hahamongna
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View 1
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View 2
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View 2 dusk
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View 2 night
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View 3
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View 4
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View 4 dusk
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View 4 night
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View 5
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View 5 night
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View 6
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View 6 dusk
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View 6 night
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View 7
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View 7 night
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View 8
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View 9
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View 9 night
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View 8 night
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Schedule + Budget + Maintenance
41 17273 Los Pintos Cir
Fountain Valley CA, 92708
formastudio.net
Glendale Citywide Public Art Landmarks
Glendale Arts and Culture Commission
222 E. Harvard St.

Glendale, CA 91205
Hahamongna
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Schedule
Signed Contract
Design Development
Final Design and Approvals Process
Shop Drawings + Construction
Documents
Artwork Engineering
1 Month
1 Month
1 Month
1 Month
4 Months
1 Month
1 Months
Fabrication
Site Work Coordination +
Pre-Construction
Artwork Installation
Month 0 Signed Contract
Design Development
Final Design and Approvals Process
Shop Drawings +
Construction Documents
Artwork Engineering
Fabrication Completed
Artwork Installation
Site Work Coordination
+ Pre Construction
Fabrication [ [ Concurrent Activities
Month 1
Month 2
Month 3
Month 4
Month 5
Month 9
Month 10 Project Completion *Time-line is dependent on construction schedule and approvals process. 42 17273 Los Pintos Cir
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222 E. Harvard St.

Glendale, CA 91205
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Glenoaks Blvd Glendale - Public Art, Cost Estimate
No. Unit Cost Cost
Fabrications of sculptures 1 $62,000.00
Installation 1 $15,000.00
Sales Tax California n/a n/a
Total Sculpture Fabrication and Installation and Sales Tax $77,000.00 Poured in place concrete footing and pedistal W/ conduit, wiring and data, Electrical and Drainage Install and elecrical stubin to pedestal by Pubic Works 1 By Others $0.00
LED Light Fixtures
Lights Inside Sculpture (8 lights inside) 6 $120.00 $720.00 Astronomical Time Clock (Public works to tie in to Street Lighting) By others Cables between Fixtures $155.00 $155.00
Leader Cable (120 volt) $170.00 $170.00
Sub-Total Cost Electrical Fixtures and Equipment $1,045.00 Tax 9.5% $99.28
Shipping $176.05
Sub-Total Tax and Shipping $275.33
Total Light Fixtures and Electrical,Tax and Shipping $1,320.33 Structural Engineering for Sculpture and Footing/Pedestal (does not include soils report or borings) 1 $0.00 $3,500.00
Total Engineering $3,500.00
Travel n/a
Total Miscellaneous $0.00
Artist Fee 15% $15,000.00
Sub-Total Project Costs $96,820.33
Artist Fee
Sculptures
Sculpture Foundation and Pedestal
Engineering Fees
Miscellaneous
Travel n/a
Total Miscellaneous $0.00
Artist Fee 15% $15,000.00
Sub-Total Project Costs $96,820.33
Contingency 3% $3,179.68
Total Project Costs plus Contingency $100,000.00
Total Project Budget $100,000 $100,000.00
Artist Fee
Miscellaneous Budget
43 17273 Los Pintos Cir
Fountain Valley CA, 92708
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222 E. Harvard St.

Glendale, CA 91205
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Maintenance
We understand that maintenance is one of our client’s primary concerns. Our goal is to establish a beautiful image that takes as little maintenance as possible. Sound maintenance procedures begin with good decisions on materials and structure. We exclusively work with materials that are low maintenance. Our fabricator, Metal Arts Foundry in Utah has fabricated Public art sculptures for over 20 years. We employ a high level of craft in fabrication of the sculptures and build things to last. The LED lighting we use is low voltage and low energy consumption.

Once the installation is complete, a detailed maintenance manual will be provided.

Sculpture
Medium/Materials: The Sculpture will made from laser cut sheet metal. After engineering has taken place the specific metal selection will take place. The laser cut sheets will be rolled and fabricated in sections to be shipped to the site. Each section will begin and end at a mounting post to facilitate the ease of installation while keeping each prefabricated assembly a closed and protected unit.

The sculptures will be finished with a maroon Scotch Brite pad number 7447. When stainless steel is cleaned with 77 Cleaner and Passivator Spray and washed (see maintenance below) the original finish will return. If the surface is damaged or scratched the scratches can be buffed out. We do not recommend
a graffiti coating or clear lacquer for stainless steel as the Passivator Cleaner works better directly on the stainless steel itself. Touching the sculptures will not change the surface.

Maintenance
For routine maintenance the sculpture should be dusted
annually, biannually or ever five years, depending on the environment. This can be done using compressed air, or the sculptures can also be cleaned using long handled feather dusters, which is a more hypo-allergenic option. No refinishing is necessary for the sculptures and no additional cleaning or maintenance should be necessary. Should there be any issues with the sculpture contact Forma Studio or Metal Arts Foundry for maintenance questions.

Installation
Maintenance of your sculptures begins with sound and
controlled fabrication methods. We consult with a metallurgist to ensure that our fabrication procedures for stainless steel and or aluminum are the highest standards for the industry. Before fabrication begins the shop areas where the material is stored or fabricated are cleaned so they are free of mild steel debris or iron bearing dust. Surface rusting of stainless can be caused by unclean shops and mild steel (chains, tools, etc.) contacting the surface of the stainless steel during fabrication. Surface spotting or rust on our sculptures is always the result of airborne chemicals or particulate that is inherent in site conditions and is not part of the controlled fabrication environment. If such conditions are present in the sculpture site, then regular cleaning will ensure that there is not a buildup of chemical air pollutants or airborne particulate.

Stainless steel sculptures can be cleaned using a common garden hose or pressure washer with Stellar Solutions Ready to Use 77+ Passivator Cleaner and Rust Remover citrus spray.

This product will restore the stainless steel to a new luster. It is recommended to not exceed 1400 psi at no more than 4 CFM is using a power washer. Use a 40 degree fan tip and working distance of 12 inches or greater. For instructions on where to order and on using the Citrisurf 77, Stellar Solutions Plus, Passivating Solution consult Section 7. Pages 391 through 393, in product information.

Abrasive cleaners or pads other than Scotch Brite pad number 7447 should not be used on the stainless steel. If there is defacement with graffiti, it should be removed by sparingly applying paint thinner to the affected area and scrubbing with Scotch Brite 7447 and/or a soft cloth. Spray wash with citrus spray followed by water or just water following application of paint thinner.

The sculptures should be watched carefully to check for environmental build-up of dirt, dust, and/or staining from airborne particulate and/or chemicals. The frequency of cleaning and a cleaning schedule should be based upon these environmental observations. It is best to watch the sculptures during the first 3 years and establish a cleaning regimen based on this observation. We recommend that the sculptures
should be cleaned at least once every year. If maintenance is postponed cleaning may become more difficult. We need to emphasize that every site has inherent environmental conditions and that you must adapt your cleaning frequency to these conditions.

Warranty
The Sculptures will be warrantied for material defects and workmanship for one year. The LED lights usually carry a five, year warranty with the manufacturer from the time of purchase. All lighting components are covered by the manufacturer’s warranty and are not covered by the artist. 17273 Los Pintos Cir
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Glendale Citywide Public Art Landmarks
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Glendale, CA 91205
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MOTION
Moved by Commissioner Vidor, seconded by Commissioner Zadorian, that the Arts and Culture Commission hereby recommends that the City Council authorize the City Manager, or a designee, to enter into an Agreement for Commission of Artwork with one of the artists/artist teams listed below to design, fabricate, and install a public art piece for the Glenoaks Blvd. Median Groundlevel Sculpture in an amount not to exceed $100,000 dispersed from the Urban Art Program Fund, as more fully outlined in the April 7, 2022 Report by the Library, Arts & Culture’s Principal Arts & Culture Administrator:

First Recommendation: Forma Studio, for the artwork entitled, “Hahamonga.” Alternate Recommendation: Hou de Sousa, for the artwork entitled, “Vista.” Vote as Follows:

Ayes: Commissioners Tufenkian, Vidor, Zadorian, Vice-Chair Viar, Chairperson Yank
Noes:

Absent:

Abstain:

THE MOTION WAS ADOPTED BY THE ARTS AND CULTURE COMMISSION AT ITS SPECIAL MEETING HELD ON: Thursday, April 7, 2022.
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5 CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: City-Wide Public Art Landmarks: Verdugo Park Mural Ground level Public Art Piece

1. Motion authorizing the City Manager, or a designee, to enter into an Agreement for Commission of Artwork— subject to approval by the City Attorney— with Erin Miller Wray, in an amount not to exceed $50,000 dispersed from the Urban Art Fund, to design, fabricate, and install a public art piece entitled, “Verdugo Park Mural,” for the Verdugo Park Mural Ground level Public Art Piece.

COUNCIL ACTION
Item Type: Action Item
Approved for September 27, 2022 calendar

EXECUTIVE SUMMARY
On June 30, 2022, during the Special Meeting of the Arts and Culture Commission, Staff presented four proposals for the Verdugo Park Mural Ground level Public Art Piece to be located at Verdugo Park on the South Facility (Staff/Restroom) Building directly next to the skate park. The Arts and Culture Commission approved a Motion to recommend Erin Miller Wray for the artwork entitled, “Verdugo Park Mural” for this opportunity.

Staff is now presenting to the Council for consideration a recommended piece of artwork for the Verdugo Park Mural Ground level Public Art Piece.

COUNCIL PRIORITIES
Arts and Culture:

The proposed Verdugo Park Mural Ground level Public Art Piece will advance the City’s mission of making Glendale an arts and culture destination, in addition to providing arts and cultural experiences celebrating the community’s diverse cultures, values and heritage.

Economic Vibrancy:

The proposed public art piece will encourage tourism in Glendale which potentially can increase visitation and patronage for nearby restaurants and businesses. 239 of 279
25 RECOMMENDATION
Adopt the Motion authorizing the City Manager, or a designee, to enter into an Agreement for Commission of Artwork with Erin Miller Wray for the proposal entitled “Verdugo Park Mural,” as recommended by the Arts and Culture Commission, to design, fabricate, and install a public art piece for the Verdugo Park Mural Ground level Public Art Piece, in an amount not to exceed $50,000 dispersed from the Urban Art Fund.

BACKGROUND
On October 20, 2020, the Council approved a Motion, upon the Arts and Culture Commission’s recommendation, authorizing the Interim City Manager to enter into and execute a Professional Services Agreement with LeBasse Projects (LBP Consulting, LLC), in an amount not to exceed $300,000 dispersed throughout three fiscal years (FY 20/2021, FY 2021/22 and FY 2022/23), from the Urban Art Fund, for professional public art procurement and management services for the commission of up to ten long-term to permanent pieces of artwork in all parts of Glendale where public space may be available and/or feasible.

In February 2021, LeBasse Projects began working with Staff to develop a project plan for establishing recommendations for proposed public art locations throughout the City.

On May 20, 2021, LeBasse Projects presented their proposed strategic plan to the Arts and Culture Commission, and recommended locations for public art within the City.

During this meeting, the Commission chose 6 locations for an initial City-Wide Public Art Request for Qualifications (RFQ) process:

1. Artsakh Ave. Gateway Public Art Piece

2. Artsakh Ave. Overhead Public Art Piece

3. Artsakh Ave. Ground-level Sculpture

4. Central Park Ground-level Sculpture

5. Glenoaks Blvd. / Brand Blvd. Median Sculpture

6. Verdugo Park Ground/Building Mural
On August 16, 2021, LeBasse Projects released a City-Wide Public Art Landmarks RFQ via the online application collection website, Submittable. The RFQ’s set out the following three criteria for evaluating and scoring of Artists:
(1) Artistic Qualifications (strong artistic ability and experience); (2) Public Engagement / Community Outreach (connectivity to the community in their work); and
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35 (3) Cultural Equity (“Cultural and racial equity will be highly considered throughout the selection process. Cultural equity will be viewed through the lens of artist demographics as well through the perspectives showcased and represented through the artwork and experiences of the Artist or Artist Team.”).

LeBasse Projects also reached out to several local and international artists regarding this opportunity. The RFQ closed on October 8, 2021, and Staff received 256 applications for consideration.

On September 16, 2021, the Arts and Culture Commission appointed Chairperson Sue Bell Yank to represent the Commission on an Artist Review and Selection Committee to review applications for the City-Wide Public Art Landmarks RFQ.

In January 2022, the Committee met to review applications and discussed recommendations for finalists to submit design concept proposals for Glenoaks Blvd.

Median Ground level Public Art Piece.

In April 2022, LeBasse Projects proceeded to work with 4 artists/artist teams to submit design concept proposals for the aforementioned opportunities.

On June 30, 2022, during the Special Meeting of the Arts and Culture Commission, Staff presented four proposals for the Verdugo Park Mural Ground level Public Art Piece to be located in Verdugo Park on the South Facility (Staff/Restroom) Building directly next to the skate park. The Arts and Culture Commission approved a Motion to recommend Erin Miller Wray for the artwork entitled, “Verdugo Park Mural” for this opportunity.

As a Glendale resident, Erin Miller Wray draws inspiration from the City of Glendale as a multicultural city that thrives through its celebration of diversity, culture and creativity.

In an exploration of color and scale, Ms. Wray intends to create an experiential piece that turns the South Facility Building into a vibrant sculpture in the outdoor park setting.

With paint covering the building from top to bottom, the structure now exists as a fully immersive piece of art challenging how we look at painted designs and murals. Ms.

Wray’s hope is that the Verdugo Park Mural surprises people with a bold, punch of color that serves as a pillar for community and engagement, drawing people in and evoking a sense of exciting playfulness with its vibrancy and size.

On August 15, 2022, during the Regular Meeting of the Community Services and Parks Commission, Staff presented the design concept proposal recommendations for the Verdugo Park Mural Ground level Public Art Piece, and the Community Services and Parks Commission received, noted and filed the Staff Report. The Community Services and Parks Commission agreed with the Arts and Culture Commission’s First Recommendation of “Verdugo Park Mural” by Erin Miller Wray as the finalist for this opportunity.
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45 ANALYSIS
Below are design concept renderings for “Verdugo Park Mural” which include view points of the rendering from the North Wall, West Wall and South Wall perspectives:
“Verdugo Park Mural” by Erin Miller Wray – Design Concept Renderings North Wall Perspective
West Wall Perspective
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55 South Wall Perspective
Below, for the City Council’s consideration, is the Alternate Recommendation for the Verdugo Park Mural Ground level Public Art Piece opportunity which the Arts and Culture Commission evaluated:
“You Belong” by Ndubisi Okoye (Alternate Recommendation by the Arts and Culture Commission)

STAKEHOLDERS/OUTREACH
LeBasse Projects, the City’s Public Art Consultant, reached out to several artists/artist teams within their networks for these opportunities. Staff also administered direct strategic outreach to artists/artist teams for these opportunities. The RFQ also was posted on the Arts and Culture Commission’s website (www.glendaleartsandculture.org), shared via social media, and sent to the Arts and Culture Commission’s e-newsletter list. 243 of 279
65 FISCAL IMPACT
The Verdugo Park Mural Ground level Public Art Piece will cost $50,000, which was approved as a part of the FY 2022-2023 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$50,000 43110-2100-LAC-0010-P4148 Urban Art Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Under California Code of Regulations, Title 14, Section 15301, the proposed mural on the South Facility Building in Verdugo Park is categorically exempt from California Environmental Quality Act (CEQA) review as a Class 1 Existing Facilities project (Minor Alternations to Structures or Facilities) that consists of the operation or minor alteration of existing public structures, facilities, or topographical features, involving negligible or no expansion of existing or former use. Placing the proposed mural on the South Facility (Staff/Restroom) Building would not involve anything other than minor alterations to the existing public structure on existing public property.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: The City Council may adopt a Motion authorizing the City Manager, or a designee, to enter into an Agreement for Commission of Artwork— subject to approval by the City Attorney— with Erin Miller Wray, in an amount not to exceed $50,000 dispersed from the Urban Art Fund, to design, fabricate, and install a public art piece entitled, “Verdugo Park Mural,” for the Verdugo Park Mural Ground level Public Art Piece.

Alternative 2: The City Council may decline to adopt the Motion.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Jennifer Fukutomi-Jones, Principal Library, Arts & Culture Administrator Approved by:

Roubik R. Golanian, P.E., City Manager
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75 EXHIBITS/ATTACHMENTS
EXHIBIT A – City-Wide Public Art Landmarks RFQ
EXHIBIT B – “Verdugo Park Mural” Design Concept Proposal by Erin Miller Wray EXHIBIT C – Arts and Culture Commission Motion for Verdugo Park Mural Ground level Mural Public Art Piece (6.30.22)
EXHIBIT D – Community Services & Parks Commission Motion for Verdugo Park Mural Ground level Mural Public Art Piece (8.15.22)
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C:\INETPUB\WWWROOT\MULTITENANT\TEMP\SPCC_09272022_MOTION_5A.PDF MOTION
Moved by Council Member _______ _______________, seconded by Council Member ______ _____________, that the Council of the City of Glendale hereby authorizes the City Manager, or a designee, to enter into and execute an Agreement for Commission of Artwork— subject to approval by the City Attorney— with Erin Miller Wray, in an amount not to exceed $50,000 dispersed from the Urban Art Program Fund, to design, fabricate, and install a public art piece entitled, “Verdugo Park Mural,” for the Verdugo Park Mural Ground level Public Art Piece, as more fully described in the Director of Library, Arts and Culture’s September 27, 2022 Report to the City Council.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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CITYWIDE PUBLIC ART LANDMARKS RFQ

OVERALL PROJECT OPPORTUNITY
The City of Glendale aims to become an arts and culture destination in the Los Angeles metropolitan region. Reflecting on its diverse population, history and innovation in public spaces, the City seeks to further enrich the day-to-day experiences of the community with its emphasis on the importance of arts and culture. The Arts and Culture Commission (ACC) realizes this vision by consciously integrating arts and culture into the daily life of the people of Glendale. As community stewards of the arts, the ACC is responsible for advising City Council on the use of the City’s Urban Art Fund, and recommending how the City should invest in the Arts.

As part of the City of Glendale’s initiative to become a prime arts and culture destination, up to ten long-term to permanent artwork installations will be commissioned, developed and established over the course of the next few years. These landmark installations will be strategically placed throughout the City in locations that focus on public accessibility and encourage public engagement and interactivity.

We envision a public art program that draws in the local community and is highly alluring to the greater LA area and visitors/tourists.

This call for artists will reach out for multiple unique project opportunities. The aim across the various artwork opportunities is to create world-class public artwork in a diverse range of mediums that are designed to engage the community, showcase the cultural diversity of the City and enhance the various civic and public spaces.

Each location is different and asks for its own unique mediums utilizing highly imaginative and forward-thinking approaches. Selected artists and artist teams will be asked to demonstrate creative applications to support the building and activation of a city and community interconnected by its public art.

GLENDALE
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We encourage Artists and Artist Teams to review the opportunities and consider how their own practice relates to the conceptual and visual demands and how their art practice might address the stated project goals. When applying to the RFQ, Artists and Artist Teams may apply for one or multiple opportunities that they feel they can develop strong concepts and visions for.

UNDERSTANDING THE CITY OF GLENDALE
Glendale has a wealth of assets that can be amplified through visual arts and cultural activities. The City, founded in 1906, evokes specific images for its residents and people who visit it. Glendale is bordered by the Verdugo Mountains and surrounded by other mountain ranges. It boasts gracious hillside homes that reflect a diverse architectural heritage, lush landscape, freeways, and the large flat expanse of South Glendale that was once rich farm and ranchland but now contains modest homes, apartments and condominiums. Glendale was originally populated by the Tongva people. Glendale is also notable for its remarkable accessibility to key Los Angeles neighborhoods and other municipalities.

Glendale has a large Armenian population, in addition to Black, Latinx, Korean, and Filipino communities. Glendale has openly acknowledged its unfortunate history of racial discrimination, apologizing and committing to atone for these practices in a formal resolution issued in September 2020 - making it the first city in California and third city in the nation to do so. Additionally, in 2017 the City Council passed a resolution against LGBT discrimination. The
City’s recognition of its diversity is reflected in its arts and cultural offerings, its political life, its neighborhoods and its many language-immersion programs. Glendale is also
a regional shopping destination, with the Glendale
Galleria, The Americana at Brand, the Brand Boulevard of Cars. Downtown Glendale contains a mix of department
stores, chains, and small independent businesses. Lastly, San Fernando Boulevard is a media-tech corridor for
many film- related businesses including DreamWorks
Animation and Walt Disney Studios. Glendale’s Tech
Strategy provides a road map for growing Glendale’s
technology-based business sector.
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Over the last decade, Downtown Glendale has been transforming with the creation of the Downtown Strategic Plan and the support of the former Redevelopment Agency and the Department of Community Development. Condominiums and apartment buildings have joined the already bustling retail environment. The presence of more and more people living downtown, particularly Millennials, has led Glendale toward envisioning an “18-hour downtown.” The City recognizes the need to provide more arts and cultural activities to encourage activity day and night.

The City of Glendale’s position as an arts and cultural destination has been bolstered by Redevelopment Agency and City investments in cultural infrastructure including:
• The Alex Theatre
• Brand Library & Art Center
• The Japanese Tea House and Garden
• The Doctor’s House
• Verdugo Adobe
• ReflectSpace exhibits in the Downtown Central Library • Antaeus Theatre
• ACE 121 Gallery and artist live/work space
• Museum of Neon Art
• Casa Adobe de San Rafael
In addition, there are numerous multi-cultural organizations and a sprinkling of art galleries located around the City. Outdoor performing arts events, including summer concerts in Verdugo Park and the Brand Library Plaza Series, have become more popular every year. And, while Glendale’s Redevelopment Agency no longer exists, it left an indelible legacy of arts infrastructure and urban design.

All these assets contribute to the City’s cultural potential. Now is the time to look at Glendale’s arts and cultural activities and find ways to support them, amplify them and make them more visible.
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CURATORIAL EXPECTATIONS
This program is searching for innovative Artists and Artist Teams with an ability to creatively approach engaging and active public art, and a deep understanding of how public art complements and challenges our community and civic environment.

Artists or Artist Teams shortlisted through this RFQ will be asked to address the selected locations as landmark visual opportunities and to create an engaging and dynamic element inviting residents and visitors to the City to interact, connect and utilize the spaces around the art.

Each of the individual locations demand unique approaches and creative uses of materials and sustainability and we invite Artists and Artist Teams to offer their approaches to attaining the project goals. Artist and Artist Teams should take the following under consideration across each of the opportunities:
• Physical engagement with the public
• Creating multiple visual angles and approaches
• All day activation - Day and night
• Utilization of creative mediums
• Artwork sustainability and conservation

ELIGIBILITY
Artists age 18 or older may apply as an individual or as a team. The RFQ is open to all and not restricted to any geographic location but the following considerations will be strongly considered:
• Artists who can demonstrate the ability to oversee the design, fabrication and installation of public works - or who have a history of working with design/build/engineering//fabrication teams to accomplish these needs. • Artists without previous public art experience that demonstrate an ability to manage a team to accomplish the goals are still strongly encouraged to apply.
• Artists in traditionally and historically underrepresented groups are strongly encouraged to apply.
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SELECTION PROCESS
The Art Consultant (LeBasse Projects) for the City will evaluate all responses to this RFQ and present a short list for review by the Artist Review and Selection Committee for selection.

Selected Artists or Artist Teams will then be invited to create a RFP (Request for Proposal) and tasked with delivering site specific concepts and designs. These invited Artists will be provided a stipend upon submitting responses. The stipend totals will depend on their individual location opportunities. Invited Artists and Artist Teams will be given additional site details as well as sample contracts to review during this process.

The Art Consultant and the Artist Review and Selection Committee will then make recommendations to the Arts and Culture Commission on which Artists will be awarded the individual commissions.

The evaluation and scoring of Artists submitting an RFQ will center around the following criteria:

1. ARTISTIC QUALIFICATIONS
Based on written response and examples of prior work submitted:
• The Artist can display a strong artistic ability based on their past work. • The Artist has a proven ability to successfully execute the project within the timeline and budgets provided.
• The Artists past work shows an appropriate connection to the art opportunity.

2. PUBLIC ENGAGEMENT / COMMUNITY OUTREACH
Based on past work and written responses:
• The Artist shows a strong sense of public engagement and connectivity to the community in their work.
• The Artists past work shows a level of activation with the viewer/audience.

3. CULTURAL EQUITY
Based on application responses:
• Cultural and racial equity will be highly considered throughout the selection process. Cultural equity will be viewed through the lens of artist demographics as well through the perspectives showcased and represented through the artwork and experiences of the Artist or Artist Team.
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BUDGET
Each of the 10 artwork locations has an allocated budget ranging from $75,000 to $750,000.

The exact final commission contracts will be determined based on the approved and selected proposals and the needs of each.

Commission budgets are to be inclusive of Artist fees, artwork fabrication and installation costs, insurance, engineering and any transportation costs as well as any other costs associated with creating the artwork including foundations, footings, lighting or signage.

APPLICATION REQUIREMENTS

1. Letter of Interest: Include the Proposer’s name, address, phone number, and email. Compose a statement (maximum 1000 words) outlining relevant experience completed within the past five years and your interest in developing a public art proposal that would positively impact the City of Glendale.

2. Detailed Resume and CV

3. Samples of Past Projects (Up to 5): Showcase up to 5 relevant past projects.

Details must include appropriate images and photography as well as information including - Title, budget, client, location, media/materials, year completed and a short description of the project.

A pdf and details may be uploaded to the submission platform.

4. References: Submit two references that include client name and contact person along with title, contact details, and specific project information associated with the listed reference. References will only be contacted if the candidate meets the qualifications to continue on in the selection process. 252 of 279

RFQ TIMELINE
The following schedule may be updated by the City at any point, but the below is the intended RFQ timeline:

RFQ released: August 16th, 2021 (9am PST)
Deadline for questions: August 27th, 2021 (5pm PST)
Response to questions posted: August 31st, 2021 (5pm PST) Deadline to apply: October 8th, 2021 (5pm PST)
Shortlist Selected: October 29th, 2021
• Shortlisted Artists start on conceptual designs to present in December Shortlisted Artists present concepts at Arts and Culture Commission Meeting:

December 2021
Finalists Selected: January 2021

HOW TO APPLY
Applications will be received via Submittable:
https://lebasseprojects.submittable.com/submit
Installation deliveries estimated April through December 2022. 253 of 279
3 2
4 1

ARTS AND ENTERTAINMENT DISTRICT
Gateway Installation - $550,000

ARTSAKH AVE
Overhead Installation - $500,000

ARTSAKH AVE
Ground Level Installation - $100,000

CENTRAL PARK / ARMENIAN MUSEUM
Ground Level Installation - $100,000
1 2
3 4
5 6

VERDUGO PARK
Ground / Building Mural - $50,000

GLENOAKS / BRAND BLVD
Median Installation - $100,000
5 6

LOCATIONS
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OPPORTUNITY 1 | ARTS AND ENTERTAINMENT

DISTRICT

GATEWAY INSTALLATION
Budget $550,000
Located near the intersection of E Broadway and Artsakh Ave within Glendale’s Arts and Entertainment District, this large installation will be a bold gateway along Artsakh Ave. The installation will be featured in the upcoming remodeled Artsakh Ave streetscape, placing it in the center of outdoor dining spaces, public gathering areas, local businesses, retail and restaurants.

This location and project is calling for an Artist or Artist Team to deliver a monumental and iconic gateway installation or sculpture that would potentially span the street.
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OPPORTUNITY 2 | ARTSAKH AVE

OVERHEAD INSTALLATION
Budget $500,000
Placeholder rendering of installation
The overhead installation will be located within Artsakh Ave, as both an active and engaging art piece and a shade structure for the public to enjoy in the future outdoor plaza. Due to the location of the installation, the design must be in compliance with Glendale Fire Code. The plaza will include outdoor seating, gathering areas, and nearby businesses, encouraging heavy foot traffic and creating a space the overhead installation will be highly visible.

This location and project is calling for an Artist or Artist Team to deliver an overhead installation that can potentially act as a landmark to the area. Options that provide some potential shade or lighting are highly desirable.
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OPPORTUNITY 3 | ARTSAKH AVE

GROUND LEVEL INSTALLATION
Budget $100,000
This ground level installation will be located within the upcoming remodeled Artsakh Ave streetscape, featured in the public outdoor plaza. The plaza will include outdoor seating, gathering areas, and nearby businesses, encouraging heavy foot traffic and creating a space the ground level installation will be highly visible and interacted with.

This location and project is calling for an Artist or Artist Team to deliver a ground level sculpture that can be directly viewed by the public. Options including new media, lighting elements or interactivity are highly recommended. 257 of 279
OPPORTUNITY 4 | CENTRAL PARK /

ARMENIAN MUSEUM

GROUND LEVEL INSTALLATION
Budget $100,000
Located between Glendale Central Library and the upcoming Armenian Museum, the art installation at Glendale Central Park will be an iconic and stimulating art piece for the community and visitors. With many people passing by, coming to and from the Museum and Library, or enjoying the open greenery of the Park, this location is perfect for an active installation for the public to engage with.

This location and project is calling for an Artist or Artist Team to deliver a ground level sculpture that can be directly viewed by the public. Options including new media, lighting elements or interactivity are highly recommended. Cultural connection and dialogue with the Armenian Museum will be strongly considered. 258 of 279
OPPORTUNITY 5 | VERDUGO PARK

GROUND / BUILDING MURAL
Budget $50,000
Verdugo Park is located near Glendale Community College in northern Glendale. It features a playground, skatepark, and facilities for baseball and basketball. The mural at Verdugo Park could be a bright and vibrant addition to the ground plane of the basketball court or the bathroom facilities in the park.

This location and project is calling for an Artist or Artist Team to deliver a painted or surface applied installation.
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OPPORTUNITY 6 | GLENOAKS / BRAND

MEDIAN INSTALLATION
Budget $100,000
Glenoaks Blvd is a roadway spanning across Glendale from its east end in Burbank through Glenoaks Canyon to the west. In North Glendale, near the intersection with N Brand Blvd, W Glenoaks Blvd sports wide medians that make great locations for an art installation. Being at a busy intersection and frequented route into Glendale, the median installation will be a bold, enjoyable statement for those driving past.

This location and project is calling for an Artist or Artist Team to deliver a sculpture that would sit within the median but provide enough visibility to create a gateway or marker to the entrance to Glendale.
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FAQS

1. Who can apply to the Glendale Citywide Public Landmarks RFQ? Practicing artists or artist teams over the age of 18 can apply. The RFQ is open to all and is not restricted to any geographic location.

2. What qualifies as an eligible artist or artist team? The following considerations will be strongly noted:
• Artists who can demonstrate the ability to oversee the design, fabrication and installation of public works - or who have a history of working with design/ build/engineering//fabrication teams to accomplish these needs. • Artists without previous public art experience that demonstrate an ability to manage a team to accomplish the goals are still strongly encouraged to apply.
• Artists in traditionally and historically underrepresented groups are strongly encouraged to apply.

3. Will artists need to propose a concept to apply?
No, this RFQ is for qualifications only. A shortlist of artists will be selected from the applicants to move on to the next stage of developing concepts to present to the Glendale Arts and Culture Commission. These finalists will receive a stipend for their concept design work. Applicants should not propose a concept when applying to the RFQ.

4. Can artists apply for multiple installation locations? Yes, artists are encouraged to apply for the installation opportunities that best fit their qualifications. Please apply only for opportunities best reflected by past work and practices.

5. Will artists need to submit an application for each location? No, artists will only need to submit one application. The application will allow artists to check each location they are interested in applying for. 261 of 279

6. Will artists receive a stipend for their work?
Selected finalists will be asked to create site-specific concept designs to present to the Glendale Arts and Culture Commission. These selected artists will receive a stipend for their concept work.

7. Will all artists be able to look at the city contract when applying to the RFQ?
No, only the selected finalists will be sent examples of the final contract.

8. When is the deadline to apply?
The deadline to apply to the RFQ is October 8, 2021 at 5pm PST.

9. How should artist teams submit their CVs?
Artists can combine their CVs into a single PDF for submission.

10. Is there a maximum word count for providing the associated project information under References?
There is no maximum word count, but a short description of the project and artwork done is preferred.

11. If applying as an artist team, will the collective experiences of the artist team be considered, or will selection be based primarily on the work of one artist?
Selection will be based on the collective experience of an artist team. It is more advantageous to provide experience of the team as a whole in order to showcase the work of the group.

12. How can artists submit the descriptions of the five work examples? Artists can submit five different files, one for each work example, with the description of that artwork in each of those files. Artists can also combine all work examples and descriptions into a single PDF.
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VERDUGO PARK
SOUTH FACILITY mural
design package

ERIN MILLER WRAY
Erin Miller Williams, LLC
May 18, 2022
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CONCEPT

INSPIRATION

ALL IMAGES FOR RERFERENCE ONLY

NOT THE WORK OF ERIN MILLER WRAY
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NORTH WALL PERSPECTIVE

PROPOSED DESIGN
design + color scheme subject to change
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west WALL PERSPECTIVE

PROPOSED DESIGN
design + color scheme subject to change 267 of 279

SOUTH WALL PERSPECTIVE

PROPOSED DESIGN
design + color scheme subject to change
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North WALL ELEVATION
design + color scheme subject to change

WEST WALL ELEVATION

PROPOSED DESIGN
design + color scheme subject to change 269 of 279

PROPOSED DESIGN

SOUTH WALL ELEVATION
design + color scheme subject to change

EAST WALL ELEVATION
270 of 279 design + color scheme subject to change
ground mural DESIGN
plaN view
271 of 279 design + color scheme subject to change
Proposed additional installations:
basketball court mural
benches and seating sculptures
projects that can be added to the installation with additional budget to enhance the facility design
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basketball couRt
mural CONCEPT
























 













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all images for reference only
EMW will create original design
once budget is approved
mock-up for inspiration only
PROPOSED ADDITIONAL INSTALLATION:
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BENCHES + SEATING SCULptURES
Original custom seating designs to add additional shapes and dimension to the murals all images for reference only
artist will create original designs
once budget is approved
PROPOSED ADDITIONAL INSTALLATION:
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I recently visited Verdugo Park to take in the surroundings and I talked with several young adults who were playing basketball there. We chatted about how much they love coming to the park to play ball and had been doing so for years. I shared with them my dream of painting a mural on the court and was met with huge enthusiasm. I asked what they would want to see in the artwork and one of them responded, “Cover it in color! Color everywhere!” We also discussed their hope to get court lines on the ground and nets on the goals since there had not been any in years.

That is my hope for these courts – to cover them in color! I believe that through this additional mural installation we can bring more people together to inspire hope, creativity and community through art and athletics.
“color everywhere”
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E R I N M I L L E R W RAY
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THANK YOU
Erin miller wray




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MOTION
Moved by Commissioner Zadorian, seconded by Commissioner Vidor, that the Arts and Culture Commission hereby recommends that the City Council authorize the City Manager, or a designee, to enter into an Agreement for Commission of Artwork with one of the artists/artist teams listed below to design, fabricate, and install a public art piece for the Verdugo Park Mural in an amount not to exceed $50,000 dispersed from the Urban Art Fund, as more fully outlined in the June 30, 2022 Report by the Library, Arts & Culture’s Principal Arts & Culture Administrator:

First Recommendation: Erin Miller Wray, for the artwork entitled, “Verdugo Park Mural.”
Alternate Recommendation: Ndubisi Okoye, for the artwork entitled, “You Belong.” Vote as Follows:

Ayes: Commissioner Vidor, Commissioner Zadorian, Chairperson Yank Noes:

Absent:

Abstain:

Vice-Chair Viar, Commissioner Tufenkian

THE MOTION WAS ADOPTED BY THE ARTS AND CULTURE COMMISSION AT ITS SPECIAL MEETING HELD ON: Thursday, June 30, 2022.
6-30-2022
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MOTION
Moved by Commissioner Alcazar, seconded by Commissioner Kalfayan, that the Parks, Recreation and Community Services Commission hereby notes and files the report regarding the Verdugo Park mural, and recommends that City Council approve a mural installation at Verdugo Park, as more particularly outlined in the August 15, 2022 Report by the Library, Arts & Culture’s Principal Arts & Culture Administrator.

Vote as Follows:

Ayes: Alcazar, Kalfayan, Meek, Sardarbeghian
Noes: None

Absent:

Abstain:

Wolfson
None
Motion passed by the Parks, Recreation and Community Services Commission at its regular meeting held on August 15, 2022.
9-7-2022
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