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JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE HOUSING AUTHORITY
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SEPTEMBER 27, 2022
ROLL CALL
-
2:00 PM
-
Report of the City Clerk of the City Council and Housing Authority, re: Posting of Agenda.
The Agenda for the Tuesday, September 27, 2022 joint public meeting of the City Council and Housing Authority was posted on September 22, 2022 on the Bulletin Board outside City Hall.
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A
JOINT PUBLIC MEETING
of the City Council and Housing Authority is hereby
called to meet at
2:00 PM
on
Tuesday, September 27, 2022
, in the Council Chamber, 613 E.
Broadway, 2nd Floor, Glendale, CA 91206 to Consider the Following Item(s) of Business, to wit;
1. Community Services and Parks, re:
Funding Recommendations by the Glendale
Continuum of Care (CoC) Board for the Submission of the Glendale CoC Funding Application to the U.S. Department of Housing and Urban Development as part of the 2022 CoC Notice of Funding Opportunity Competition
a. City Council Motion to approve the 2022 Continuum of Care (CoC) Program Priorities and authorize the submission of a grant application to the Federal Department of Housing and Urban Development (HUD), on behalf of the Glendale CoC, under the 2022 CoC Program Competition, as recommended by the CoC Board; and authorize the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding
b. Housing Authority Motion to approve the 2022 Continuum of Care (CoC) Program Priorities and authorize the submission of a grant application to the Federal Department of Housing and Urban Development (HUD), on behalf of the Glendale CoC, under the 2022 CoC Program Competition, as recommended by the CoC Board; and authorize the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding
ADJOURNMENT
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09 27 22
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1 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE JOINT MEETING: GLENDALE CITY COUNCIL AND
GLENDALE HOUSING AUTHORITY
AGENDA ITEM
Report: Funding Recommendations by the Glendale Continuum of Care (CoC) Board for the Submission of the Glendale CoC Funding Application to the U.S. Department of Housing and Urban Development as part of the 2022 CoC Notice of Funding Opportunity Competition.
1. City Council Motion to approve the 2022 Continuum of Care (CoC) Program Priorities and authorize the submission of a grant application to the Federal Department of Housing and Urban Development (HUD), on behalf of the Glendale CoC, under the 2022 CoC Program Competition, as recommended by the CoC Board; and authorize the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding.
2. Housing Authority Motion to approve the 2022 Continuum of Care (CoC) Program Priorities and authorize the submission of a grant application to the Federal Department of Housing and Urban Development (HUD), on behalf of the Glendale CoC, under the 2022 CoC Program Competition, as recommended by the CoC Board; and authorize the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding.
COUNCIL ACTION
Item Type: Action Item
Approved for September 27, 2022 calendar
EXECUTIVE SUMMARY
Each year, the City of Glendale (City), on behalf of the Glendale Continuum of Care (CoC), submits a grant application to the Department of Housing and Urban Development (HUD) for funding of existing and new homeless services programs. The amount requested for the proposed grant application to HUD under the 2022 CoC Program Competition is $2,741,171, and the application will be submitted no later than September 30, 2022. This year, there are eight existing projects that are eligible for renewal funding under the 2022 CoC Program Competition. The City will also be applying for a new CoC Planning Project. On September 14, 2022, the CoC Board of Directors interviewed each applicant and ranked the CoC Project Renewal applications.
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4 COUNCIL PRIORITIES
Housing - the 2022 CoC Program Competition promotes community-wide commitment to quickly re-housing homeless individuals and families.
RECOMMENDATION
That the City Council and Housing Authority approve the 2022 CoC Program Priorities and authorize the submission of a grant application to HUD, on behalf of the Glendale CoC under the 2022 CoC Program Competition, as recommended by the CoC Board; and authorize the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funds.
BACKGROUND
Each year, HUD releases a Notice of Funding Availability (NOFA)— now known as a Notice of Funding Opportunity (NOFO)— signifying the beginning of the CoC Program Competition among approximately 450 CoCs. The 2022 CoC NOFO was released on August 1, 2022, making approximately $2.7 billion of competitive grant funding available to homeless services organizations across the country for supportive services and housing programs for people experiencing homelessness.
The CoC Program (24 CFR part 578) is designed to promote a community-wide commitment with to the goal of ending homelessness; provide funding for efforts by nonprofit providers, states, Indian Tribes or tribally designated housing entities and local governments to quickly re-house homeless individuals, families, persons fleeing domestic violence, dating violence, sexual assault, and stalking, and youth while minimizing the trauma and dislocation caused by homelessness; promote access to and effective utilization of mainstream programs by homeless individuals and families; and optimize self-sufficiency among those experiencing homelessness.
Since 1996, the City has applied for and received CoC Homeless Assistance funds through the CoC Program Competition. Through this annual competitive process, over $60 million in federal funding from HUD has been awarded to the CoC exclusively for homeless programs. The City is one of three cities in the County of Los Angeles that operates its own homeless CoC and is eligible to receive CoC funds directly from HUD.
All other communities in the County fall under the jurisdiction of the Los Angeles Homeless Services Authority (LAHSA).
Collaborative Applicant
HUD encourages systems of homeless service delivery that are planned and implemented by broad-based coalitions, such as the Glendale CoC Committee, to ensure maximum coordination at the local level. Thus, HUD encourages the submission of a "Consolidated Application" in which one applicant applies on behalf of all the project sponsors in a geographic area. This approach has assisted communities in planning and providing a full range of emergency, transitional, and permanent housing, along with supportive services to address various needs of individuals and families experiencing 4 of 19
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4 homelessness. The City serves as the “Collaborative Applicant” for the Glendale CoC and submits the Consolidated Application on behalf of the Glendale CoC.
GLENDALE CoC BOARD OF DIRECTORS
The CoC Board of Directors (CoC Board) consists of representatives from agencies that do not receive CoC Homeless Assistance or Emergency Solutions Grant (ESG) funding.
The CoC Board must be representative of the relevant organizations and of projects serving homeless subpopulations and include at least one homeless or formerly homeless individual. In its deliberations, the Board must consider the following subpopulations: 1) persons suffering from Chronic Substance Abuse; 2) Chronically homeless families and individuals; 3) Persons with HIV/AIDS; 4) Individuals with serious mental illness; 5) Veterans; 6) Victims of Domestic Violence; 7) Unaccompanied Youth under Age 18; and 8) Youth Ages 18-24.
The CoC Board is comprised of the following members:
•Melissa Younesian - Chair of CoC Board, Verdugo Jobs Center •Vacant - Vice Chair of CoC Board
•Gabrielle Waring - Board Member, Downtown Women’s Center •Barron Hopkins - Board Member, Homelessness alumnus
•Lt. Alex Krikorian - Board Member, Glendale Police Department The main responsibilities of the CoC Board involve the evaluation of the CoC Renewal/or new Applications, including making funding recommendations aligned with HUD and local priorities, and ranking of the project applications.
ANALYSIS
2022 NOFO Application Process
The Glendale CoC will be submitting a grant application for a total of $2,741,171 in program funding of which $2,661,331 is the Annual Renewal Demand (ARD), representing the maximum amount the City can receive for existing CoC projects. The remaining $79,840 is funding for a new CoC Planning Project. This year, funding is divided into Tier 1 and Tier 2. HUD directed CoCs to allocate 95% of its ARD, which is $2,528,264, as Tier 1 projects; and 5% of its ARD, which is $133,067, as Tier 2 projects.
Tier 1 projects are predicated on local and federal priorities and program performance, are ranked high priority, and are more likely to be funded. This year, HUD is confident it will be able to fund all Tier 1 requests. Tier 2 projects are all other projects, which are deemed low priority projects and selected for funding based on a scoring system. The scoring is based on the following factors: overall CoC score, the project’s ranked order, project type, and “housing first” implementation. CoCs are expected to critically evaluate projects for ranking purposes. CoC boards review and rank projects based on this scoring system.
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4 The City is eligible to apply for a new CoC Bonus Project for chronically homeless persons in the amount of $133,067, and a DV Bonus Project for $141,595 for Rapid Re-Housing for victims of domestic violence, survivors of domestic violence, date violence, sexual assault, or stalking. However, upon careful consideration, the City will not be submitting new project applications during this NOFO period. Instead, the CoC is focusing on strengthening the Coordinated Entry System (CES) and establishing partnerships (local and regional) to ensure appropriate level of case management and behavioral health services for our unhoused neighbors. Once these partnerships are secured, the City will begin planning for future Permanent Supportive and Rapid Re-Housing applications in 2023. Please refer to Exhibit 1 for a list of eligible projects for the 2022 CoC Program competition.
The City released the CoC FY 2022 Letter of Intent (LOI) on August 18, 2022 to ensure sub-recipients were interested in renewing the FY 2021 CoC Projects. The LOIs were made public on the City’s Homeless Services homepage and emailed to the agencies.
Since the City will not be applying for new projects this year, a Request for Proposal (RFP) was not released. A mandatory virtual technical assistance training was provided to the agencies on August 25, 2022 to explain HUD’s CoC Program funding priorities and the City’s scoring and threshold requirements. The LOIs were due back to the City by August 30, 2022, as required by HUD.
Program Priorities
As expected, the NOFO and scoring criteria for the 2022 CoC Program Competition focus heavily on HUD’s policy priorities listed below:
1. End homelessness for all persons experiencing homelessness
2. Use a Housing First Approach
3. Reduce Unsheltered Homelessness
4. Improve System Performance
5. Partner with housing health, and services agencies
6. Advance Racial Equity and address racial disparities
7. Improving assistance to LGBT+Q Individuals
8. Engage persons with lived experience of homelessness
9. Support local engagement to increase supply of affordable housing Renewal projects are scored and ranked by evaluators from the Homeless Services team.
The scoring and ranking results for this competition were emailed to the service providers and the CoC Board on September 7, 2022. Service providers have five (5) business to file an appeal to the Board regarding project scores. On September 14, 2022, the CoC Board interviewed each applicant and finalized the ranking of the CoC Project Renewal applications based on the Program Priorities. On September 27, 2022, the CoC Board will present the recommendations to the CoC Committee for final approval and submission to the Glendale City Council and Housing Authority.
There are eight projects from three Agencies and the City that classified as Tier 1/Renewal Projects. The CoC Board must review and rank each project based on the 6 of 19
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4 CoC’s scoring criteria, which is publicly available on the City’s Homeless Services homepage. In addition to these “Tier 1/Renewal Projects”, new projects or projects that score low are automatically classified in “Tier 2”. Projects in Tier 2 are likely to be funded based on the overall CoC Consolidated Application score, project type, and “housing first” implementation. This year, the Shelter Plus Care Project was ranked in Tier 2 based on the scoring criteria. There is one non-ranked project for Planning by the City that concludes the list of projects. The total recommended funding for 2022 Glendale CoC is $2,741,171. Exhibit 1 provides a breakdown of the eight projects considered with the recommended funding and the CoC Planning Project:
Projects Not Ranked
The CoC Planning Project- One-time funding available to support CoC-wide planning committees, subcommittees and/or workgroups, to address homeless needs in the CoC’s geographic area that recommend and set policy priorities for the CoC. The CoC planning project funds the coordination of activities, project evaluation, project monitoring, participation in the consolidation application, and the development of the CoC system.
Following City Council and Housing Authority approval, staff will submit the 2022 CoC Program Consolidated Grant Application for the 2022 CoC Program no later than September 30, 2022. Once the grant is awarded, CSP staff will report to City Council and Housing Authority to request approval for the appropriation of the HUD funding.
STAKEHOLDERS/OUTREACH
After approval from City Council and Housing Authority, Agencies will be informed of formal approval and will be instructed to prepare communication materials regarding projects and expected services. Agencies will promote available services via Internet, radio spots, local newspapers and through periodic virtual and in-person meetings with community groups and stakeholders.
FISCAL IMPACT
There is no fiscal impact associated with this report. The amount requested for the proposed grant application to HUD under the 2022 CoC Program Competition is $2,741,171. All sub-recipients and City programs funded by the CoC grant must provide 25% match (cash or in-kind) in order to qualify for the competition. Staff will be returning to Council at a later date to request appropriation of $2,741,171 for the HUD funds.
ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (the City’s and Housing Authority’s (1) approving CoC Program Priorities, and (2) authorizing the submission of a grant application to HUD) may have a significant effect on the environment, the activity is not subject to CEQA review under the common sense exemption set forth in 14 Cal. Code Regs. § 15061(b)(3).
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4 CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 2, in accordance with the City Campaign Finance Ordinance No. 5744.
ALTERNATIVES
Alternative 1: Approve the 2022 CoC Program Priorities and authorize the submission of a grant application to HUD, on behalf of the Glendale CoC under the 2022 CoC Program Competition, as approved and recommended by the CoC Board; and authorize the City Manager or their designee to execute all agreements, certifications, and documents necessary to accept, and implement the funding.
Alternative 2: Do not authorize the submission of the grant application to HUD. This would prevent services being provided by the Glendale COC.
Alternative 3: The City Council and Housing Authority may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Arsine Isayan, Homeless Programs Manager
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
Exhibit 1: 2022 CoC Program Project Ranking/Scoring, Funding Recommendations Exhibit 2: Campaign Finance Disclosure
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C:\inetpub\wwwroot\multitenant\temp\JOINTCCHA_09272022_Motion_1a.pdf MOTION
Moved by Council Member _______________________________, seconded by Council Member ________________________________, that the City Council of the City of Glendale hereby:
1. Approves the 2022 Continuum of Care (CoC) Program Priorities for funding of existing and new homeless services programs, as more particularly outlined in the September 27, 2022 Report (including its attachments and exhibits) to the Joint Meeting of the Glendale City Council and Housing Authority; and
2. Authorizes the City Manager or a designee to:
A. Submit, on behalf of the Glendale Continuum of Care, an application to the U.S. Department of Housing and Urban Development (HUD) under the FY 2022 CoC Program Competition; and
B. Execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding.
Vote as Follows:
Ayes:
Noes:
Absent:
Abstain:
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C:\inetpub\wwwroot\multitenant\temp\JOINTCCHA_09272022_Motion_1b.pdf MOTION
Moved by Housing Authority Member ____________________________, seconded by Housing Authority Member ___________________________, that the Housing Authority of the City of Glendale hereby:
1. Approves the 2022 Continuum of Care (CoC) Program Priorities for funding of existing and new homeless services programs, as more particularly outlined in the September 27, 2022 Report (including its attachments and exhibits) to the Joint Meeting of the Glendale City Council and Housing Authority; and
2. Authorizes the Executive Director or a designee to:
A. Submit, on behalf of the Glendale Continuum of Care, an application to the U.S. Department of Housing and Urban Development (HUD) under the FY 2022 CoC Program Competition; and
B. Execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding.
Vote as Follows:
Ayes:
Noes:
Absent:
Abstain:
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Exhibit 1
2022 Glendale CoC Funding Recommendations
By Glendale CoC Board
RANKED: RENEWAL PROJECT APPLICATIONS
Rank Overall Score Organization Project HUD Grant Number Project Type Annual Renewal
Demand (ARD) Tier 1 (95% ARD) Tier 2 (5% ARD)
1 98.0% City of Glendale Glendale HMIS Project CA0728L9D122114 HMIS $88,577.00 $88,577.00 $0.00 2 87.3% Ascencia Scattered Site PSH Program CA1271L9D122108 PH $248,997.00 $248,997.00 $0.00 3 81.9% Home Again LA Rapid Rehousing Program CA1622L9D122105 PH $115,776.00 $115,776.00 $0.00 4 80.8% The Salvation Army Chester Street PSH Program CA0948L9D122112 PH $88,382.00 $88,382.00 $0.00 5 80.6% Ascencia Housing Now PSH Program CA0733L9D122114 PH $423,713.00 $423,713.00 $0.00 6 79.8% Ascencia Next Step PSH Program CA0731L9D122114 PH $198,923.00 $198,923.00 $0.00 7 76.0% Ascencia CES Reallocation Project CA1455L9D122106 SSO-CE $620,951.00 $620,951.00 $0.00 8 75.7% City of Glendale Consolidated Grant - Shelter Plus Care CA0724L9D122114 PH $876,012.00 $742,945.00 $133,067.00 $2,661,331.00 $2,528,264.00 $133,067.00
NOT RANKED: COC PLANNING PROJECT
Organization Project HUD Grant Number Project Type Available Funding Recommended Funding City of Glendale CoC Planning Project TBD PLANNING $79,840.00 $79,840.00 $79,840.00 $79,840.00
Glendale CoC FY22 Renewal Project Scores - Detail
All 2022 Renewal Project Applications
RENEWAL PROJECT SCORES Ascencia Ascencia City Ascencia City Ascencia Salvation Army Home Again LA SUMMARY OF FACTORS Project Type Housing Now PSH Next Step PSH Glendale HMIS CES Reallocation Shelter Plus Care Scattered Site PSH Chester Street PSH Rapid Rehousing Threshold Requirements/Compliance with HUD Requirements All Pass Pass 100% Pass Pass Pass Pass Pass HMIS Data Quality All 92.5% 92.5% n/a 75.8% 90.8% 92.5% 100.0% 100.0% Bed Utilization PH 89.5% 100.0% n/a n/a 60.0% 100.0% 77.5% 50.0% System Performance Measures PH 90.5% 85.5% n/a n/a 86.8% 98.7% 97.4% 97.4% Access to Coordinated Entry SSO-CE n/a n/a n/a 69.2% n/a n/a n/a n/a Screening and Assessment SSO-CE n/a n/a n/a 84.4% n/a n/a n/a n/a Program Design and Service Delivery PH 71.3% 71.3% n/a n/a 71.3% 71.3% 45.0% 68.8% Policies & Procedures PH 84.6% 84.6% 100.0% n/a 84.6% 84.6% 100.0% 93.3% Grant Utilization and Financial Efficiency All 49.6% 49.6% 90.0% 69.2% 46.2% 69.2% 61.5% 61.5% OVERALL SCORE: 80.6% 79.8% 98.0% 76.0% 75.7% 87.3% 80.8% 81.9% Total Funding Available:
Glendale Continuum of Care (CA-612)
City of Glendale/Glendale Housing Authority
$2,661,331
$79,840
Collaborative Applicant Name:
Renewal Projects (Annual Renewal Demand):
CoC Planning Project (not ranked):
$2,741,171
CoC Name:
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Ascencia Board of Directors 2022-23
L:\Administration\Corporate\Board\Membership\Rosters\2022-23
OFFICERS COMMITTEE CHAIRS
Bryan Longpre, President
Senior Vice President
Morgan Stanley
Grace Kang, Development Committee Chair
Site Sourcing Manager
META (Facebook)
Paulette Ramsay Wood, Vice President
Retired, Schindler Elevator Corporation
Legal Department, Contracts
Kristine Nam, Secretary
Communications Director
Glendale Unified School District
David Bolstad, Governance Committee Chair
Attorney, Partner & Head of Litigation
Safarian, Choi & Bolstad, LLP
John Sadd, Audit Committee Chair
Senior Partner, CPA, and CGMA
The Accountancy
Sue Son, Treasurer/Finance Committee Chair
Partner, CPA
Hutchinson and Bloodgood. LLP
_____________________________________
Arbella Azizian, Nominations Committee Chair
Attorney, Of Counsel Baker, Olson,
LeCroy & Danielian
__________________________________________
Kris Tate
Senior Minister
First United Methodist Church
Marvel Ford
Senior Vice President, Risk Management
California Credit Union
Kim Guard, Immediate Past President
President/Owner
Express Employment Professionals
Barbara Perrier
Vice Chairman, Industrial
(CBRE)
Terry Walker
Director Neurosciences & Community Engagement
Providence Saint Joseph Medical Center
Philip Ambrose
Battalion Chief
Glendale Fire Department
Bruce Gordon
Retired, The Walt Disney Company
Worldwide Senior Vice President and CFO
for Disney Interactive Media Group
Stuart Cano
President
Canocogroup – Financial Services
Stephen Rinka
Attorney
The Rinka Law Firm
George Assadourian
Bookkeeper/Payroll
The Counting House
Emeritus, Nicholas Lam
Vice President
Pacific BMW and Bidamar Corporation
Isabel Reyes
Chief Executive Officer
Revelation Insurance Services
Anthony Rubio
Construction Coordinator
Forest Lawn Memorial Park
Daniel Valdez
Housing Acquisitions Manager
Brilliant Corners
The last three Board meetings were held on May 10,
2022; June 28, 2022; and July 12, 2022.
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Ascencia Board of Directors 2022-23
L:\Administration\Corporate\Board\Membership\Rosters\2022-23
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