regulations adopted and publications promulgated pursuant to said laws. Other capitalized terms used in this Indemnity will have the meanings ascribed to them in the Affordable Housing Agreement with the same force and effect as if set forth in full below.
Section 2. COVENANTS AND INDEMNITY
The following covenants and indemnities are hereby given and made by Borrower:
2.1 Covenants.
(a) Borrower covenants that it will comply with any and all laws, regulatio ns, and/or orders which may be promulgated, from time to time, with respect to the discharge and/or removal of Hazardous Materials, to pay immediately when due the costs of the removal of, or any other action required by law with respect to, any such Hazar dous Materials, and to keep the Property free of any lien imposed pursuant to any such laws, regulations, or orders. (b) Borrower covenants that the Property will not, while Borrower is the owner thereof, be used for any activities involving, directly or indirectly, the use, generation, treatment, storage, release, or disposal of any Hazardous Materials, except for de minimis quantities used at the Property in compliance with all applicable environmental laws and required in connection with the routine construction, operation and maintenance of the Property. (c) Borrower further agrees that Borrower will not release or dispose of any Hazardous Materials at the Property without the express written approval of the Authority and that any such release or disposal will be effected in strict compliance with all applicable laws and all conditions, if any, established by the Authority.
(d) The Authority will have the right, at any time, to conduct an environmental audit of the Property at the Authority’s expense, unless Hazardous Materials are found, then at Borrower’s sole cost and expense, and Borrower will cause Borrower to cooperate in the conduct of any such environmental audit but in no event will such audit be conducted unless the Authority believes that such audit is warranted. Other than in an emergency, such audit will be conducted only after reasonable prior notice has been given to Borrower and onl y in the presence of a representative of Borrower. Borrower will give the Authority and its agents and employees access to the Property at all reasonable times to remove, or otherwise to mitigate against the effects of, Hazardous Materials.
(e) Borrowe r will not install, or permit to be installed, on the Property friable asbestos or any substance containing asbestos and deemed hazardous by federal or state regulations respecting such material, and, with respect to any such material currently present in the Property, Borrower will promptly either (i) remove or cause to be removed any material that such regulations deem hazardous and require to be removed, or (ii) otherwise comply with such federal and state regulations, at Borrower’s sole cost and expense . If Borrower will fail to so do within the cure 373 of 545
515 Pioneer
Attachment No 18 - Environmental Indemnity
period permitted under applicable law, regulation, or order, the Authority may do whatever is necessary to eliminate said substances from the premises or to otherwise comply with the applicable law, regulati on, or order, and the costs thereof will be added to the Obligations (as hereinafter defined) of Borrower under this Section 2.
(f) Borrower will immediately advise the Authority in writing of any of the following: (i) any pending or threatened environmental claim against Borrower or the Property, (ii) any condition or occurrence on the Property that (A) results in noncompliance by Borrower with any applicable environmental law, (B) could reasonably be anticipated to cause the Property to be subject to any restrictions on the ownership, occupancy, use or transferability of the Property under any environmental law, or (C) could reasonably be anticipated to form the basis of an environmental claim against the Property or Borrower.
2.2 Indemnity. Borrower will indemnify, protect, and hold the Authority harmless from and against any and all damages, losses, liabilities, obligations, penalties, claims, litigation, demands, defenses, judgments, suits, proceedings, costs, disbursements, or expenses (including, without limitation, reasonable attorneys’ and experts’ fees and disbursements) of any kind or of any nature whatsoever (collectively, the Obligations) which may at any time be imposed upon, incurred by or asserted or awarded against the Authority and arising from or out of:
(a) The presence of any Hazardous Materials on, in, under, or affecting all or any portion of the Property or any surrounding areas;
(b) The breach of any covenant made by Borrower in Section 2.1 hereof; or (c) The enforcement by the Authority of any of the provisions of this Section
2.2 or the assertion by Borrower of any defense to its obligations hereunder.
Subject to the qualifications set forth in Section 2.3, below, Borrower will be liable for payment and performance of the Obligations to the full extent (but only to the extent) of the property and assets (including the Property) which constitute security for such Obligations. If default occurs in the timely and proper payment and performance of any such Obligations (after notice and reasonable opportunity to cure), any judicial proceedings brought by the Authority against Borrower will be limited to the protection and preservation of the Property, the preservation, enforcement and foreclosure of the liens, mortgages, assignments, rights and security interests securing such Obligations and enforcement and collection of such Obligations for which Borrower remains directly liable as provided in this Section. If there is a foreclosure of any such liens, mortgages, assignments, rights and security interests by power of sale or otherwise, no personal judgment for any deficiency thereon will be sought or obtained by the Authority against Borrower, or its officers, directors, agents, attorneys, servants or employees. In no event shall Borrower be liable for any Obligati ons resulting exclusively from the gross negligence and/or willful misconduct of the Authority.
374 of 545
515 Pioneer
Attachment No 18 - Environmental Indemnity
2.3 Exceptions to Non-Recourse Liability. Notwithstanding the foregoing provisions of Section 2.2 or any other agreements,
(a) the Authority may proceed against any other person or entity whatsoever with respect to the enforcement of any guarantees, surety bonds, letters of credit, reimbursement agreements or similar rights to payment or performance; and (b) The Authority may recover personally from any person or entity other than Borrower’s Managing General Partner and Limited Partners:
(1) any damages, costs and expenses incurred by the Authority as a result of the negligence of such person or entity, involving, directly or indirectly, the use, gener ation, treatment, storage, release, or disposal of any Hazardous Materials by such person or entity or by others; provided, however, that neither Borrower nor any officer, partner, agent, attorney, servant or employee of Borrower will have any personal liability if the act or omission complained of was performed in good faith and was not reckless, wanton, intentional or grossly negligent; (2) any damages, costs and expenses incurred by Authority as a result of fraud or any criminal act or acts of Borrowe r or any partner, shareholder, officer, director or employee of Borrower, or of any general or limited partner of Borrower; and (3) all court costs and attorneys’ fees reasonably incurred in enforcing or collecting upon any of the foregoing exceptions (provided that Authority will pay Borrower’s reasonable court costs and attorneys’ fees if Borrower is the prevailing party in any such enforcement or collection action).
Section 3. BORROWER’S UNCONDITIONAL OBLIGATIONS
3.1 Unconditional Obligations . Borrower hereby agrees that the Obligations will be paid and performed strictly in accordance with the terms of this Indemnity, regardless of any law, regulation, or order now or hereafter in effect in any jurisdiction affecting any of the Loan Documents or affecting any of the rights of the Authority with respect thereto. The obligations of Borrower hereunder will be absolute and unconditional irrespective of:
(a) The validity, regularity, or enforceability of the Loan Documents or any other instrument or document executed or delivered in connection therewith; (b) Any alteration, amendment, modification, release, termination, or cancellation of any of the Loan Documents, or any change in the time, manner, or place of payment of, or in any other term in respect of, all or any of the obligations of Borrower contained in any of the Loan Documents;
375 of 545
515 Pioneer
Attachment No 18 - Environmental Indemnity
(c) Any extension of the maturity of the Authority Loan or any waiver of, or consent to any departure from, any provision contained in any of the Loan Documents;
(d) Any ex culpatory provision in any of the Loan Documents limiting the Authority’s recourse to property encumbered by the Deed of Trust securing the Authority Loan, or to any other security, or limiting the Authority’s rights to a deficiency judgment against Borrower;
(e) Any exchange, addition, subordination, or release of, or nonperfection of any lien on or security interest in, any collateral for the Authority Loan , or any release, amendment, waiver of, or consent to any departure from any provision of, any other Borrower or guarantee given in respect of the Authority Loan; (f) The insolvency or bankruptcy of Borrower, Borrower, or of any indemnitor or guarantor under any other indemnity or guarantee given in respect of the Authority Loan; or
(g) Any other circumstance that might otherwise constitute a defense available to, or a discharge of, Borrower, Borrower, or any other indemnitor or guarantor with respect to the Authority Loan or any or all of the Obligations.
3.2 Continuation. This Indemnity (a) is a continuing indemnity and will remain in full force and effect until the satisfaction in full of all of the Obligations (notwithstanding the payment in full of the Authority Loan or the release or other extinguishment of any security for the Authority Loan); and (b) will continue to be effective or will be reinstated, as the case may be, if at any time any payment of any of the Obligations is rescinded or must otherwise be returned by the Authority upon the insolvency, bankruptcy, or reorganization of Borrower, Borrower or otherwise, all as though such payment had not been made.
3.3 Termination. Notwithstanding the payment (and performance) in full of all of the Obligations and the payment (or performance) in full of all of Borrower’s obligations under the Loan Documents, this Indemnity will not terminate if any of the following will have occurred:
(a) The Authority has at any time or in any manner participated in the management or control of, taken possession of (whether personally, by agent or by appointment of a receiver), or taken title to the Property or any portion thereof, whether by forec losure, deed in lieu of foreclosure, sale under power of sale or otherwise; or
(b) There has been a change, between the date hereof and the date on which all of the Obligations are paid and performed in full, in any Hazardous Materials laws, the effect of which may be to make a lender or mortgagee liable in respect of any 376 of 545
515 Pioneer
Attachment No 18 - Environmental Indemnity
of the Obligations, notwithstanding the fact that no event, circumstance, or condition of the nature described in paragraph (a) above ever occurred.
Section 4. WAIVER
Borrower hereby waives the following:
(a) Promptness and diligence;
(b) Notice of acceptance and notice of the incurrence of any obligation by Borrower;
(c) Notice of any action taken by the Authority, Borrower, or any other interested party under any Loan Document or under any other agreement or instrument relating thereto;
(d) All other notices, demands, and protests, and all other formalities of every kind, in connection with the enforcement of the Obligations, the omission of or delay in which, but for the provisions of this Section 4, might constitute grounds for relieving Borrower of its Obligations hereunder;
(e) The right to a trial by jury with respect to any dispute arising under, or relating to, this Indemnity;
(f) Any requirement that the Authority prote ct, secure, perfect, or insure any security interest or lien in or on any property subject thereto; (g) Any requirement that the Authority exhaust any right or take any action against Borrower or any other person or collateral; and (h) Any defense that may arise by reason of:
(1) The incapacity, lack of authority, death or disability of, or revocation hereof by, any person or persons;
(2) The failure of the Authority to file or enforce any claim against the estate (in probate, bankruptcy, or any other proceedings) of any person or persons; or (3) Any defense based upon an election of remedies by the Authority, including, without limitation, an election to proceed by nonjudicial foreclosure or which destroys or otherwise impairs the subrogation rights of the Authority or any other right of the Authority to proceed against Borrower.
377 of 545
515 Pioneer
Attachment No 18 - Environmental Indemnity
Section 5. NOTICES
Any notice, demand, statement, request, or consent made hereunder will be in writing and will be personally served, mailed by first -class registered mail, return receipt requested, to the address set forth in the first paragraph of this Indemnity, above, or given by telecopier to the telecopier numbers stated below, with confirmations mailed by first class registered mail, return receipt requested to the address set forth above, of the party to whom such notice is to be given (or to such other address as the parties hereto, will designate in writing):
In the case of the Authority:
The Housing Authority of the City of Glendale
141 N. Glendale Avenue, Room 202
Glendale, California 91206
Attn: Executive Director
Facsimile: 818-548-3724
In the case of Borrower:
LINC-CORE PIONEER LP
c/o National Community Renaissance of
California
9421 Haven Avenue
Rancho Cucamonga, California 91730
Attn: Chief Financial Officer
Copy to:
LINC Housing Corporation
3590 Elm Avenue
Long Beach, CA 90807
Attn: Chief Operating Officer
With a copy to Investor Limited Partner at:
Bank of America, N.A.
MAI-225-02-02 225
Franklin Street Boston, MA 02110
Attention: Asset Management
Facsimile: 617-346-2257
378 of 545
515 Pioneer
Attachment No 18 - Environmental Indemnity
And:
Banc of America CDC Special Holding Company, Inc.
MAI-225-02-02 225
Franklin Street Boston, MA 02110
Attention: Asset Management
Facsimile: 617-346-2257
And:
Buchalter, a Professional Corporation
1000 Wilshire Boulevard, Suite 1500
Los Angeles, CA 90017
Attn: Michael A. Williamson, Esq. (Ref: B0965-0684)
Any notice that is transmitted by electronic facsimile transmission followed by delivery of a “hard” copy, will be deemed delivered upon its transmission; any notice that is personally delivered (including by means of professional messenger service, courie r service such as United Parcel Service or Federal Express, or by U.S. Postal Service), will be deemed received on the documented date of receipt; and any notice that is sent by registered or certified mail, postage prepaid, return receipt required will be deemed received on the date of receipt thereof.
Section 6. MISCELLANEOUS
6.1 Borrower will make any payment required to be made hereunder in lawful money of the United States of America, and in same day funds, to the Authority at its address specified in the first paragraph hereof.
6.2 No amendment of any provision of this Indemnity will be effective unless it is in writing and signed by Borrower and the Authority, and no waiver of any provision of this Indemnity, and no consent to any departure by Borro wer from any provision of this Indemnity, will be effective unless it is in writing and signed by the Authority, and then such waiver or consent will be effective only in the specific instance and for the specific purpose for which given.
6.3 No failure on the part of the Authority to exercise, and no delay in exercising, any right hereunder or under any other Loan Document will operate as a waiver thereof, nor will any single or partial exercise of any right preclude any other or further exercise thereof or the exercise of any other right. The rights and remedies of the Authority provided herein and in the other Loan Documents are cumulative and are in addition to, and not exclusive of, any rights or remedies provided by law. The rights of the Authority under any Loan Document against any party thereto are not conditional or contingent on any attempt by the Authority to exercise any of its rights under any other Loan Document against such party or against any other person or collateral. 379 of 545
515 Pioneer
Attachment No 18 - Environmental Indemnity
6.4 Any provision of this Indemnity that is prohibited or unenforceable in any jurisdiction will, as to such jurisdiction, be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining portions hereof and without affecting the validity or enforceability of such provision in any other jurisdiction.
6.5 This Indemnity will (a) be binding upon Borrower, and Borrower’s successors and assigns; and (b) inure, together with all rights and remedies of the Authority hereunder, to the benefit of the Authority, its respective directors, officers, employees, and agents, any successors to the Authority’s interest in the Property, any other person who acquires any portion of the Property at a foreclosure sale or otherwise through the exercise of th e Authority’s rights and remedies under the Loan Documents, any successors to any such person, and all directors, officers, employees, and agents of all of the aforementioned parties. Without limiting the generality of clause (b) of the immediately preceding sentence, the Authority may, subject to, and in accordance with, the provisions of the Loan Documents, assign or otherwise transfer all or any portion of its rights and obligations under any other Loan Document, to any other person, and such other person will thereupon become vested with all of the rights and obligations in respect thereof that were granted to the Authority herein or otherwise. None of the rights or obligations of Borrower hereunder may be assigned or otherwise transferred without the prior written consent of the Authority.
6.6 Borrower hereby (a) irrevocably submits to the jurisdiction of any California or federal court sitting, in each instance, in Los Angeles County in any action or proceeding arising out of or relating to this Indemnity, (b) waives any defense based on doctrines of venue or forum non convenient or similar rules or doctrines, and (c) irrevocably agrees that all claims in respect of any such action or proceeding may be heard and determined in such California or federal court.
Borrower irrevocably consents to the service of any and all process which may be required or permitted in any such action or proceeding to the address specified in the first paragraph of this Indemnity, above. Borrower agrees that a final judgment in any such action or proceeding will be conclusive and may be enforced in any other jurisdiction by suit on the judgment or in any other manner provided by law.
6.7 The title of this document and the captions used herein are inserted only as a matter of convenience and for reference and will in no way define, limit, or describe the scope or the intent of this Indemnity or any of the provisions hereof.
6.8 This Indemnity will be governed by, and construed and interpreted in accordance with, the laws of the State of California applicable to contracts made and to be performed therein, except to the extent that the laws of the United States preempt the laws of the State of California.
6.9 This Indemnity may be executed in any number of counterparts, each of which will constitute an original and all of which together will constitute one agreement. [Remainder of Page Intentionally Left Blank; Signatures on Following Page] 380 of 545
515 Pioneer
Attachment No 18 - Environmental Indemnity
S-1
IN WITNESS WHEREOF, Borrower has duly executed this Indemnity as of the date first set forth above.
Linc-CORE Pioneer LP,
a California limited partnership
By: NCRC Pioneer GP LLC,
a California limited liability company,
its managing general partner
By: National Community Renaissance of California,
a California nonprofit public benefit corporation,
its sole member/manager
By: __________________________________
Michael Finn
Chief Financial Officer
By: Linc Pioneer LLC,
a California limited liability company,
its co-managing general partner
By: LINC Housing Corporation,
a California nonprofit public benefit corporation,
its sole member/manager
By: __________________________________
Anders Plett
Senior Vice President of Housing Development
381 of 545
515 Pioneer
Environmental Indemnity
Exhibit A – Legal Description
Exhibit A
to Environmental Indemnity
LEGAL DESCRIPTION
Real Property in the City of Glendale, County of Los Angeles, State of California, described as follows:
A leasehold interest created by that certain Ground Lease between the Housing Authority of the City of Glendale and LINC -CORE PIONEER LP , a California limited partnership, dated as of _______________, 2022 in the real property described as follows:
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF GLENDALE
IN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
ALL OF LOTS 167 TO 176, 186 AND 187 AND THOSE PORTIONS OF LOTS 177 TO 185 INCLUSIVE AND LOT 188 OF TRACT NO. 1587, IN THE CITY OF GLENDALE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 20 PAGE 95 OF MAPS , IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, AND A PORTION OF FAIRMONT AVENUE 50 FEET WIDE, AS SHOWN ON THE MAP OF SAID TRACT NO. 1587, DESCRIBED AS A WHOLE AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF SAID LOT 176, THENCE ALONG THE WESTERLY LINE OF SAID LOTS 176 AND 177, NORTH 00° 20’ 57” WEST 185.09 FEET TO A POINT DISTANT THEREON NORTH 00° 20’ 57” WEST 64.09 FEET FROM THE SOUTHWEST CORNER OF SAID LOT 177; THENCE NORTH 89° 39’ 03” EAST 4.00 FEET; THENCE NORTH 78° 01’ 45” EAST 144.07 FEET; THENCE NORTH 83° 41’ 51” EAST 452.49
FEET TO THE INTERSECTION WITH THE NORTHERLY PROLONGATION OF THE EASTERLY LINE OF SAID LOT 188; THENCE SOUTHERLY ALONG SAID
PROLONGATION AND SAID EASTERLY LINE TO THE SOUTHERLY LINE OF THE NORTHERLY 71.5 FEET OF SAID LOT 188; THENCE WESTERLY ALONG SAID SOUTHERLY LINE TO THE EASTERLY LINE OF SAID LOT 187; THENCE SOUTHERL Y ALONG SAID EASTERLY LINE TO THE SOUTHEAST CORNER THEREOF; THENCE WESTERLY A DISTANCE OF 50 FEET ALONG THE SOUTHERLY LINE OF SAID LOT 187 TO THE NORTHEAST CORNER OF SAID LOT 167; THENCE SOUTHERLY ALONG THE EASTERLY LINE OF SAID LOT 167, A DISTANCE OF 121.00 FEET TO THE SOUTHEAST CORNER OF SAID LOT 167; THENCE WESTERLY ALONG THE SOUTHERLY LINE OF SAID LOTS 167 TO 176 INCLUSIVE, A DISTANCE OF 494.59 FEET TO THE POINT OF BEGINNING.
382 of 545
515 Pioneer
Environmental Indemnity
Exhibit A – Legal Description
TOGETHER WITH THAT PORTION OF FAIRMONT AVENUE AS VACATED BY RESOLUTION NO. 18 543, RECORDED FEBRUARY 15, 1978 AS INSTRUMENT NO. 78 - 173308 OF OFFICIAL RECORDS.
EXCEPT FROM THAT PORTION OF SAID LAND LYING WITHIN THE LINES OF LOTS 177 TO 187 INCLUSIVE, ALL MINERALS, OILS, GASES AND OTHER HYDROCARBONS
BY WHATSOEVER NAME KNOWN THAT MAY BE WITHIN OR UNDER SAID LAND,
WITHOUT, HOWEVER, THE RIGHT TO DRILL, DIG OR MINE THROUGH THE SURFACE
THEREOF AS EXCEPTED BY THE STATE OF CALIFORNIA, DEPARTMENT OF PUBLIC WORKS IN DEED RECORDED JULY 16, 1968 AS INSTRUMENT NO. 451 IN BOOK D-4066 PAGE 666, OFFICIAL RECORD.
ABOVE LEGAL DESCRIPTION IS DESCRIBED AS LOT A OF PARCEL MAP NO. 1259A AND RECORDED IN BOOK 91 PAGE 89 OF PARCEL MAPS IN THE CITY OF GLENDALE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA.
APN: 5637-023-806
383 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
DISBURSEMENT AGREEMENT
(515 Pioneer)
THIS DISBURSEMENT AGREEMENT is entered into by and among the HOUSING AUTHORITY OF THE CITY OF GLENDALE ( “Authority”), LINC-CORE PIONEER LP , a California limited partnership (“Borrower”), and BANK OF AMERICA, N.A., (“Construction Lender”), as of _______________, 2022.
R E C I T A L S
A. Authority and Borrower have heretofore entered into that certain Affordable Housing Agreement dated as of November 18, 2022 (“Affordable Housing Agreement”), relating to the real property described in Attachment No. 2 to the Affordable Housing Agreement (the “Property”). Terms not defined herein will have the meaning given to them in the A ffordable Housing Agreement.
B. In accordance with the Affordable Housing Agreement, Borrower intends to construct a multifamily rental development consisting of 340 total dwelling units (the “ Units”) and ancillary facilities , as described in the Scope of Development attached to the Affordable Housing Agreement as Attachment No. 4 (the “Project”). Three hundred thirty -seven (337) of the Units will be rented to and occupied by Extremely Low Income, Very Low Income, and Low Income Senior Citizen H ouseholds and family households . The costs of acquiring the Property and developing the Project ( the “Costs”) are set forth in the Project Budget approved by the Authority and Construction Lender as the final project budget, which is attached to this Agreement as Exhibit “A” and incorporated herein by this reference (the “ Project Budget”). The Project Budget will be subject to amendment from time to time, subject to prior written approval by the Construction Lender and the Authority Executive Director or designee, to the extent applicable, upon which approval the Project Budget will be replaced by the approved revised Project Budget.
C. Pursuant to the Affordable Housing Agreement, the Authority has agreed to make three loans to Borrower in the original principal amounts of $1,300,000 (“LMIHAF Loan”), $25,100,000 (“Measure S Loan”), and $2,000,000 (“HOME LOAN”), (collectively referred to as the “Authority Loans” and the “Authority Funds”) to be used to finance a portion of the Costs.
The Affordable Housing Agreement, the promissory notes evidencing the Authority Loans, the deed of trust securing the Authority Loans, an Agreement Containing Covenants, and an Agreement Containing HOME Program Requirements, each dated on or around the date hereof, and other instruments referred to in the Affordable Housing Agreement, are sometimes referred to collectively as the “Authority Loan Documents.”
D. California Housing Finance Agency (“Governmental Lender”) is making a loan to Borrower in the amount of $91,645,016, (the “ Construction Loan”) from proceeds of a loan made by Construction Lender to Governmental Lender in the amount of $91,645,016. The Construction Loan is evidenced by, among other things, a (“Construction Loan Note”). Pursuant to the Construction Loan Documents (as hereinafter defined) Governmental Lender has appointed Construction Lender as the “Servicer” under the Construction Loan. The Construction Loan will 384 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
be disbursed pursuant to that certain Construction Disbursement Agreement between Borrower and Construction Lenderdated on or around the date hereof (“Construction Loan Agreement”), pursuant to which Construction Lender has agreed to disburse funds in the amount of approximately $91,645,016 (variously referred to as the “Construction Loan” and the “Construction Lender Funds ”) to finance a portion of the Costs. The Construction Loan Agreement, the promissory note evidencing the Construction Loan, the deed of trust securing the Construction Loan and other instruments referred to in the Construction Loan Agreement are sometimes referred to collectively as the “Construction Loan Documents.” E. In addition, Borrower has agreed to provide at least $8,483,518 (which represents the first capital contribution of the limited partner and is su bject to adjustment as set forth in the Borrower’s amended and restated partnership agreement) in Borrower’s funds during the construction period, as set forth in subsection 1.a. below , (“Borrower’s Funds”), to pay that portion of the Costs in excess of the sum of the Authority Funds and the Construction Lender Funds.
F. The Authority Funds , Construction Lender Funds, and Borrower’s Funds are referred to collectively as the “ Project Funds.” The Authority and Construction L ender are referred to collectively as the “Lenders” or individually as a “Lender”.
G. The Lenders and Borrower desire to enter into this Disbursement Agreement solely to provide for the disbursement of the Project Funds for approved Costs and to provide for cooperation among the Lenders.
NOW, THEREFORE, the parties agree as follows:
1. Deposit and Use of Funds.
a. Borrower’s Account. The Borrower’s Funds consist of the following:
(1) Borrower will be responsible, during the construction period, to provide funds if and as needed to pay for cost overruns and contingencies not otherwise funded by other sources of construction financing, in accordance with the requirements and procedures of the Construction Loan Documents; (2) In addition, Borrower will defer $6,896,295 of the Developer Fee set forth in the Project Budget, $0 of which will be paid at Conversion, $0 to be paid upon receipt of 8609s, and the balance to be paid from the Re venue of the Project remaining after payment of operating expenses and debt service but prior to any payment of Residual Receipts to the Authority. (3) In addition, deferred accrued interest in the amount of $1,057,687 for the Authority’s development loan and $819,708 for the Authority’s Ground Lease, will be paid at Conversion.
385 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
(4) In addition, Developer will make a capital contribution in the amount of $4,957,268.
(5) In addition, General Partners will make a loan in the amount of $4,440,500 from the certificated state credit sale proceeds. In addition, Borrower’s Investor Limited Partner will disburse advances and capital contributions at closing in the approximate amount of $8,483,518. In addition, Borrower will defer to Conversion the payment of other Costs, consisting of the capitalization of the Operating Reserve and payment of the balance of capitalized developer fee, TCAC fees, and syndication costs, in the approximate amount of $3,525,764.
b. Except to the extent Borr ower’s Funds have been spent on Costs prior to the Construction Financing Event, or as otherwise agreed to between the Authority and Construction Lender, Borrower will deposit Borrowe r’s Funds (except for the deferred Developer Fee and Costs deferred until Conversion), into a fully segregated disbursement account held by a fiscal agent (“Fiscal Agent ”) (the “Borrower’s Account”), at such times as the amounts are payable by the Investor Limited Partner pursuant to the Partnership Agreement.
2. Loan Balancing.
a. If either of the Lenders reasonably determines, from time -to-time, that the combined amounts of the Authority Funds , Construction Lender Funds, and Borrower’s Funds, as set forth in the attached Project Budget, are insufficient to pay all Costs at Completion, plus payment of increased costs due to change orders, cost overruns or otherwise , which have not been funded by Borrower, then, upon ten (10) days’ advance notice from such Lender (“Balancing Call”), Borrower will deposit into the Borrower’s Account held by the Fiscal Agent such additional Borrower’s Funds as may be necessary to pay all such obligations. b. If Borrower fails to deposit such additional Borrower’s Funds into the Borrower’s Account, the Lenders, subject to the terms of applicable subordination agreements, will each have the right (but not the obligation) to exercise all rights and remedies, including, without limitation, to declare a default, to commence judicial and non - judicial foreclosure actions, to seek the appointment of a receiver or to advance additional money to pay such additional costs as such Lender may deem necessary to protect its collateral and complete construction of the Project. Additional amounts advanced by a L ender to pay such c osts will (to the extent such costs constitute Approved Costs, as hereinafter defined) be added to the stated loan amount of the applicable Loan.
c. To the extent funds from Borrower’s Account or any other Borrower Funds are used to pay such obligations, such funds will be disbursed in accordance with the terms of the Construction Loan Documents, before any further disbursement of the Authority Funds and the Construction Lender Funds.
386 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
d. As used in this Disbursement Agreement, the term “ Approved Costs” will mean all hard and soft cost line items (and modifications thereto), which were approved or deemed approved by the Authority and Fiscal Agent pursuant to this Disbursement Agreement and which are needed for the completion of the Project.
3. Amendments to Project Budget.
a. Subject to the terms and provisions of this Disbursement Agreement, the Authority Loan Documents, and the Construction Loan Documents, a change order or Project Budget amendment (collectively referred to as a “ Revision”) will require the approval of the Authority and the Construction Lender. The Authority will be deemed to have approved a requested Revision for which Construction Lender’s approval is not required under the terms of the Construction Loan Agreement, or which has been approved by the Construction Lender, if, within five (5) busines s days after receipt of the request for Revision, the Authority receives such explanation and/or back- up information as was received and relied upon by the Construction Lender in connection with its approval of the Revision, and if the following conditions are satisfied:
(1) To the extent the Revision is limited to a reallocation of budgeted funds among Project Budget line items without any increase in the total Project Budget, (a) the amount of the Revision does not exceed $ 100,000, (b) the funds in the line item(s) to be reduced remain sufficient for completion of the Project, and (c) the requested increase in one or more line item(s) is to be used to pay Approved Costs.
(2) To the extent the Revision involves an increase in the total Costs , (a) additional funds in an amount equal to the increase in the total Costs will be provided by Borrower or a Lender pursuant to the Loan Balancing procedure described in Section 2, above, and (b) the requested increase in the total Costs is to be used to pay Approved Costs.
(3) The Revision will not shorten the useful life of the Project or any element of the Project or impair the functionality of any system or component of the Project.
(4) The Revision will not reduce the quality or functionality of the fixtures, finishes, furnishings, window materials, doors, hardware or appliances in the residential units or the common use facilities.
(5) The Revision will not change the interior layout of any of the residential units.
387 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
4. Lender Funds.
a. Authority Funds . The Authority Funds will be held by the Authority as the Authority will determine, to be disbursed as provided in this Disbursement Agreement. The Authority Funds are not pledged to the Construction Lender or any other lender, nor will they constitute security for the Construction Loan or any other loan.
b. Construction Lender Funds. The Construction Lender Funds will be deposited and held by the Fiscal Agent as the Construction Lender will determine, to be disbursed as provided in the Construction Loan Agreement. The Construction Lender Funds are not pledged to the Authority or any other lender, nor will they constitute security for the Authority Loan or any other loan.
5. Use of Funds to Pay Costs.
a. Intentionally Omitted.
b. Approved Costs . The Authority Funds , Construction Lender Funds, and the Borrower’s Funds will be used exclusively for the payment of, or reimbursement for, the Costs shown in the Project Budget, as the same may be amended from time to time with the written approval of the Construction Lender and the written approval or deemed approval of the Authority (subject to paragra ph c. of this Section 5). Payment of, or reimbursement for, Approved Costs will be made only after they have been incurred by the Borrower.
c. Budget Amendments: Fiscal Agent ’s Right to Disburse Funds without Authority Approval. Notwithstanding any provision of this Disbursement Agreement requiring approval by the Authority of amendments to the Project Budget, the Fiscal Agent will have the right, without Authority approval, to disburse Borrower’s Funds and Cons truction Lender Funds (as applicable) to pay interest on the Construction Loan and Approved Costs which the Authority is deemed to have approved. The parties acknowledge and agree that the Project Budget attached to this Disbursement Agreement is approved as of the date hereof.
6. Application for Payments.
a. Applications for Payment . Disbursements of Project Funds will be made upon submission of a writ ten itemized statement or draw request in a form that is mutually acceptable to the Lenders (the “Application for Payment ”), subject to the conditions set forth below. Each Application for Payment will include a representation by Borrower that it has obtained the approval of the Investor Limited Partner, to the extent such approval is required by the Partnership Agreement. The term “disbursement” will include, without limitation, disbursement of the Authority Funds, Borrower’s Funds that have been delivered to Fiscal Agent as “Borrower’s Funds,” Borrower’s prior expenditures of Borrower’s Funds and Construction 388 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
Lender Funds. Applications for Payment may be submitted not more frequently than once monthly. Each Lender will determine whether or not the conditions precedent to its obligation to advance its funds have been satisfied or whether or not to waive a condition precedent to such obligation to advance its loan. b. Order of Disbursement. Each Lender and the Borrower will disburse its respective Project Funds as follows:
(1) First, the Authority will be deemed to have disbursed $12,400,000 of the Measure S Loan at the Construction Financing Event to pay the fully capitalized value of Borrower’s ground rent under the Lease. (2) Second, approximately $8,483,518 of the Borrower’s Funds will be disbursed to pay Approved Costs.
(3) Third, the Authority will disburse the following:
(i) $11,430,000 (consisting of the $12,700,000 balance of the Measure S Loan after the disbursement described in paragraph (1), less the hold-back of ten percent (10%) described in paragraph (4) below).
Prior to the Construction Financing Event, t he Authority has disbursed (a) $884,188.92 of the Measure S Loan for building plan check fees and (b) $1,309,167.30 of the Measure S Loan for permit fees, for a total of $2,193,356.22.
(ii) $1,170,000 (consisting of the $1,300,000 LMIHAF Loan less the hold-back of ten percent (10%) described in paragraph (5) below), and
(iii) $1,800,000 (consisting of the $2,000,000 HOME Loan less the hold- back of ten percent (10%) described in paragraph (6) below).
The Measure S Loan disbursements, the LMIHAF Loan disbursements, and the HOME Loan disbursements will each be made on a monthly draw basis prior to Fiscal Agent’s disbursement of the Construction Loan; provided, however, the first and second monthly draw of the Construction Loan may be disbursed prior to the Measure S Loan disbursements, the LMIHAF Loan disbursements, and the HOME Loan disbursements as may be required by the Authority, or on such other basis requested by Borrower as the Authority Executive Director reasonably determines protects the Authorit y’s investment of funds in the P roject and ensures the completion of construction of the Improvements.
(4) The Authority will hold back ten percent (10%) of disbursements of the $12,700,000 portion of the remaining Measure S Loan referenc ed in 389 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
paragraph (3), which will be disbursed to Borrower to pay Approved Costs as set forth in Section 8 below.
(5) The Authority will hold back ten percent (10%) of disbursements of the $1,300,000 LMIHAF Loan, which will be disbursed to Borrower to pay Approved Costs as set forth in Section 8 below.
(6) The Authority will hold back ten percent (10%) of disbursements of the $2,000,000 HOME Loan, which will be disbursed to Borrower to pay Approved Costs as set forth in Section 8 below.
(7) Disbursement of the Construction Loan will be subject to such retention as may be provided for in the Construction Loan Agreement. The Construction Loan retention will be disbursed when and as required by the Construction Loan Agreement. The Fiscal Agent will disburse to Construction Lender, from principal of the Construction Loan, on a monthly basis, an a mount equal to interest accrued on the outstanding principal of the Construction Loan during the previous month, and each amount so disbursed will reduce the undisbursed balance of the Construction Loan for purposes of calculation of any proportionate disbursement with the Measure S Loan, the LMIHAF Loan, and the HOME Loan.
c. Contents of Application for Payment . Subject to any additional requirements of the Construction Lender (which will not, in any event, apply to the disbursement of Authority Funds), each Application for Payment will set forth: (1) a description of the work performed, material supplied and/or Costs incurred or due for which disbursement is requested with respect to any Costs shown as a line item (“Item”) in the Project Budget; (2) the total amount incurred, expended and/or due for each requested Item, less prior disbursements; and (3) the percentage of completion of the portion of the work to be paid from the Item. The Authority hereby consents to the use of the form of Application for Payment attached to the Construction Loan Agreement for draw requests.
d. Delivery of Applications for Payment . Borrower will deliver copies of each Application for Payment concurrently to each of the Lenders. Each Application for Payment will be subject to the approval of the Lenders, with respect to their respective loans, in accordance with this Disbursement Agreement , and, if prevailing wage requirements are applicable, will be subject to review and approval by the Authority’s prevailing wage consultant, if needed to determine compliance with applicable state and federal prevailing wage requirements. e. Documentation. Each Application for Payment will be accompanied by the following: (i) change order(s) to the general contract , if any, (ii) copies of paid invoices and (except for the first Application for Payment) unconditional lien releases for construction costs paid with the proceeds of the prior Application for Payment, and (iii) conditional (upon receipt of payment) lien releases for 390 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
construction costs to be paid with the proceeds of the instant Application for Payment, which invoices and lien releases will be considered a part of each Application for Payment. Where Borrower is requesti ng Project Funds for Costs other than general contract payments, Borrower will attach to the Application for Payment copies of invoices or such other appropriate documentation to evidence, document, justify and support the request, which will be an amount within the amount of the applicable line item in the Project Budget. Lenders may require Borrower to separate lien waivers and hard cost invoices from the other materials provided with Applications for Payment. Each Application for Payment submitted to the Authority will be accompanied by documentation satisfactory to the Authority to demonstrate Borrower’s compliance with applicable prevailing wage requirements.
f. Submittal of Inspection Report to Authority. Immediately after each disbursement pursuant to an Application for Payment, the Construction Lender will transmit to the Authority a copy of its inspection report or other documentation indicating the determination by Construction Lender’s inspector of the percentage of work completed, pertaining to such Application for Payment. No representation or warranty of Construction Lender is made or will be implied with respect to any matter shown in such inspection report or other documentation.
7. Approval of Applications for Payment
a. General. Approval of each Application for Payment will be subject to satisfaction of the requirements of this Agreement and the Lenders’ respective Loan Documents.
b. Procedure. Except as otherwise provided in the Construction Loan Agreement with respect to the Construction Loan, e ach Lender will, within fifteen (15) business days after receipt of an Application for Payment containing all of the items described in Section
6, above, determine the amount of the Application for Payment that is approved, notify Borrower, appropriate members of the construction team and the other Lenders of such amount, and, if and as requi red by paragraph b of Section 6 above, disburse the approved amount. With respect to disbursements of Authority Funds, The Authority will promptly disburse the approved amounts , by check, in either of the following ways (as the Authority may determine in its sole discretion): (i) to Borrower, and Borrower will promptly disburse such funds as provided in the Application for Payment, (ii) to subcontractors and/or suppliers entitled to such payment as provided in the Application for Payment, or (iii) jointly to Borrower and such subcontractors and/or suppliers.
c. Disapprovals. An item in an Application for Payment which is not specifically approved within fifteen (15) business days will be deemed disapproved. On the basis of the progress of the work performed on the Project and the conditions precedent to making di sbursements contained in their respective agreements with Borrower, each Lender may disapprove all or part of an Application for Payment. 391 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
If a Lender disapproves any portion of the amount requested by Borrower in an Application for Payment, such Lender wil l promptly notify the other Lenders and the Borrower of the disapproved amount and the reason therefor. A Lender’s disapproval of an amount requested in an Application for Payment is not binding on the other Lenders.
d. Concurrent Review of Applications for Payment. If requested payment for an item in the Application for Payment is disapproved or deemed disapproved, the representatives of Borrower and the Lenders will meet promptly and in good faith to attempt to resolve the matter to their mutual satisfactio n. To effectuate this paragraph, the Lenders will review each Application for Payment concurrently, and notify the other Lenders of its approval or disapproval (in whole or in part) of such request as soon as possible. Each Lender will signify its approval of an Application for Payment by signing and transmitting to the other Lenders a copy of the Application for Payment, by hard copy or facsimile transmission. e. Disbursement of Undisputed Amounts. If there is a dispute over an item included in an Application for Payment , the Lenders and Borrower will each, if and as required by paragraph b of Section 6 above, disburse the portion of the Application for Paym ent not in dis pute, and fund the disputed amounts promptly upon resolution of the dispute. If a Lender elects to fund an amount disputed by another Lender, and the Lenders and Borrower subsequently resolve such dispute so that the Lender that disputed the amount agrees to fund the previously disputed amount, the Lender that disputed the amount will so disburse its funds to reimburse the other Lender for the amount such Lender previously funded. Disputed amounts will not be deducted from the Lenders ’ respective loans, b ut will be available for disbursement for other approved Costs in accordance with the Project Budget. f. Disbursement by Fiscal Agent to Pay Disputed Amounts . Notwithstanding any provision of this Disbursement Agreement requiring approval by all Lenders of disbursements to be made by any Lender, the Fiscal Agent will have the right, without the other Lenders ’ approval, to disburse Borrower’s Funds and Construction Lender Funds to pay Approved Costs as provided in an Application for Payment that is not approved by the Authority, including amounts to pay cost overruns, without regard to whether such advance would cause the outstanding principal amount of the Construction Loan to exceed the original stated amount thereof. With respect to disbursements by the Fiscal Agent, all such amounts so advanced to pay Approved Costs will be and remain senior to the liens of the deeds of trust securing the Authority Loan all on the terms and conditions set forth in the applicable subordination agreement. Notwithstanding any provision in this Agreement or any o ther document or instrument, disbursements of Construction Lender’s Funds pursuant to this paragraph to pay Approved Costs will be deemed approved disbursements for purposes of subordination of the Authority Loan to the Construction Loan, and the subordination of the Authority Loan to the Construction 392 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
Loan will include all such disbursements and advances by the Fiscal Agent, all on terms and conditions set forth in the respective subordination agreement. g. Right to Condition Disbursements . The Lenders will each have the right to condition a disbursement upon recei pt and approval of such documentation, evidence or information that such Lender may request, including, but not limited to, vouchers, invoices, and architect ’s inspector ’s and/or engineer’s periodic certifications of the percentage and/or stage of construction that has been completed.
h. General Conditions Applicable to Disbursements . Disbursements will be subject to the following conditions:
(1) Each Lender will use the disbursement procedures set forth in the respective Loan Documents and this Agreement; provided, however, none of the Lenders will be obligated to disburse any Project Funds until the other Lender has approved, or is deemed to have approved, all or a portion of the Application for Payment for the funds to be disbursed; and (2) The Lenders will make agreed disbursements of Project Funds: (a) to Borrower for reimbursement of soft costs incurred and paid by Borrower and for payment to third-party contractors, subcontractors or creditors of the Project, as the case may be; or (b) to Construction Lender for financing costs, including without limitation, loan fees, interest and reimbursement for Construction Lender’s costs as set forth in the Construction Loan Documents and included in the Project Budget. Notwithstanding the foregoing, the Authority and Fiscal Agent will each have the right in their sole discretion to make disbursements of Project Funds directly to third parties entitled to such payment.
8. Approval of Final Application for Payment
Subject to additional conditions set forth in the Construction Loan Agreement (which will not, in any event, apply to any disbursement of Authority Funds), the final contractor’s invoice (representing retention on the construc tion contract) will be disbursed by the Fiscal Agent to Borrower upon the submission by Borrower of documentation of the final cost of completing the Project, and the following (referred to as the “ Completion”): (a) issuance of a permanent certificate of occupancy for the Pro ject by the City of Glendale, (b) recordation of a Notice of Completion, (c) submission to the Lenders of unconditional lien releases or waivers obtained by Borrower or Borrower’s agent, (d) certification by the project architect that the Project has been completed in a good and workmanlike manner and in substantial accordance with the approved plans and specifications, (e) disposition of any mechanic’s liens that have been recorded or stop notices that have been delivered to any Lender, so that any such liens will have been paid, settled, bonded or insured around or otherwise extinguished or discharged and the Lenders have been provided satisfactory evidence of such payment, settlement, bond, title insurance or title insurance commitment or discharge, including without limit ation all statutory waivers, and (f) issuance by 393 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
the Authority of its Release of Construction Covenants pursuant to the Affordable Housing Agreement. Subject to additional conditions set forth in the Authority Loan Documents (which will not, in any event, apply to a disbursement of Construction Lender Funds), the Authority will disburse to Borrower the portion of the Authority Funds held back as retention upon Borrower’s documentation of satisfaction of all conditions precedent to Conversion.
9. Disbursement of Borrower’s Funds.
Subject to the terms of the Construction Loan Agreement, Fiscal Agent will disburse all of the Borrower’s Funds (other than the Borrower’s Funds that will be disbursed at closing) to pay Costs on the basis of Applications for Payment approved by the Construction Lender and approved or deemed approved by the Authority and the Lender in accordance with this Agreement.
10. Allocation of Cost Savings
If, there are Cost Savings with respect to the Project , the following will occur: (1) to the extent of fifty percent (50%) of the Cost Savings, any undisbursed amount of the Authority Loan plus any undisbursed capital contributions made by Borrower’s Investor Limited Partner will be released to the Authority as a payment of accrued interest on and then reduction of the principal amount of the Authority Loans; and (2) each Lender’s unfunded commitment will terminate. For purposes hereof, “Cost Savings”, shall mean the difference between the total sources of funds and the total cost of development as shown in the Borrower’s cost certification contained in Borrower’s application to the California Tax Credit Allocation Committee for a Form 8609 for the Project (“Tax Credit Report”); provided, however, the Cost Savings will be adjusted to take into account (i) the loss of any equity investment due to an adjustment in the allowable tax credits; provided that the tax credit factor applied to the required equity contribution will be as set forth in Borrower’s limited pa rtnership agreement; and (ii) any reduction in the first mortgage loan required by the Construction Loan Documents. The amount payable to Authority under this paragraph will be paid within sixty (60) days following submittal of the Tax Credit Report to the California Tax Credit Allocation Committee.
11. Inspection of the Project.
The Lenders will each have the right to inspect the Property during construction and agree, subject to the consent of such Lender’s inspector, to deliver to each other Lender copies of inspection reports created. Inspection of the Property will be for the sole purpose of protecting the respective security of the Lender and is not to be construed as a representation by such Lender or its inspector that there has been compliance with p lans or that the Property will be free of faulty materials or workmanship. The Borrower may make or cause to be made such other independent inspections as the Borrower may desire for its own protection.
12. Supervision of Construction.
Neither the Authority nor the Construction Lender will be under any obligation to perform any of the construction or complete the construction of the improvements on the Property, or to supervise any construction on the Property, and will not be responsible for inadequate or deficient 394 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
contractors, subcontractors, materials, equipment or supplies. Neither the Authority nor the Construction Lender is an agent for any other Lender or for Borrower, nor are the Authority or the Construction Lender partners or joint venturers with any other Lender or with Borrower. Neither the Authority nor the Construction Lender will have any fiduciary duty or obligation to any other Lender or to Borrower.
13. Use of Authority Funds by Construction Lender or Assignee after Foreclosure.
The Authority and Construction Lender agree as follows:
a. Construction Lender or Assignee May Assume the Affordable Housing Agreement.
If there is (1) a default by Borrower under the terms of the Affordable Housing Agreement, which remains uncured after notice to the Borrower pursuant to the Affordable Housing Agreement and which results in the termination of the Affordable Housing Agreement by the Authority, and/or (2) a foreclosure by the Construction Lender, or conveyance to Construction Lender by deed in lieu of foreclosure, the Construction Lender (and the assignee of such Lender, referred to herein as the “Assignee”) will have the right, but not the obligation, to assume the rights and obligations of Borrower under the Affordable Housing Agreement as if the Affordable Housing Agreement had not been terminated. The Construction Lender or Assignee, as the case may be, will be referred to as the “ Party in Possession”.
b. Conditions to Continued Disbursement of Authority Loan. The Authority will continue to disburse the undisbursed portion of the Authority Loan for the payment of Project Costs as provided herein, upon and subject to: (1) the execution of an Assignment and Assumption Agreement acceptable to the Authority and the Party in Possession, pursuant to which the Party in Possession agrees to construct and operate the Project in accordance with the terms and conditions of the Affordable Housing Agreement, as the Affordable Housing Agreement may be further amended by mutual agreement of the Authority and the Party in Possession; and (2) to the extent necessary, the execution or re -execution and recordation or re - recordation, of the promissory notes evidencing the Measure S Loan, the LMIHAF Loan, and the HOME Loan , the Authority Deed of T rust and other instruments securing the Authority Loans, the Agreement Containing Covenants, and the HOME Regulatory Agreement; provided, however, that nothing contained herein will obligate the Party in Possession to cure a default of Borrower under the Affordable Housing Agreement, which is not curable by the Party in Possession. c. Procedure if Party in Possession Fails to Assume Agreement. If the Authority and the Party in Possession fail to enter into an Assignment and Assumption Agreement as described in paragraph b within 90 days after termination of the Affordable Housing Agreement or Construction Lender’s foreclosure of its deed of trust (or such later date as the Party in Possession and the Authority may agree to in writing), either party may terminate this Disbursement Agreement by providing written notice of termination to the other party. Upon termination of this Disbursement 395 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
Agreement, the Authority will have no further obligation to Construction Lender or any other person to disburse the undisbursed portion of the Authority Loa ns and the Construction Lender will have no further obligation to the Authority or any other person to disburse the undisbursed portion of the Construction Loan. d. Reservation of Rights. Nothing contained herein will be construed as restricting, limiting, amending or modifying the rights of the parties in the Affordable Housing Agreement, or the Construction Loan Agreement, as they relate to defaults or remedies, including, inter alia, the right of each party under its respective security instruments to foreclose on the Property, or to seek recourse under any guaranties.
14. Integrated Agreement.
This Disbursement Agreement is made for the sole benefit and protection of the parties hereto and no other person or persons will have any right of action or right to rely hereon. As this Disbursement Agreement contains all the terms and conditions agreed upon between the parties, no other agreement regarding the subject matter thereof will be deemed to exist or bind any party unless in writing and signed by the party to be charged. Notwithstanding the foregoing sentence or any other provision of this Disbursement Agreement, this Disbursement Agreement does not supersede and will not be deemed to amend the Construction Loan Documents or the Authority Loan Documents.
15. Termination of this Disbursement Agreement.
This Disbursement Agreement will terminate when all of the Project Funds have been fully disbursed.
16. Binding Effect.
This Disbursement Agreement will be binding on and inure to the benefit of the parties hereto and their heirs, personal representatives, successors, and assigns, except as otherwise provided herein.
17. Governing Law.
This Disbursement Agreement has been negotiat ed and entered into in the State of California, and will be governed by, construed and enforced in accordance with the internal laws of the State of California, applied to contracts made in California by California domiciliaries to be wholly performed in California.
18. Titles and Captions.
Titles or captions contained herein are inserted as a matter of conveniences and for reference, and in no way define, limit, extend or describe the scope of this Disbursement Agreement or any provision hereof.
396 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
19. Interpretation.
No provision in this Disbursement Agreement is to be interpreted for or against either party because that party or his legal representatives drafted such provision.
20. Waiver; Amendments.
No breach of a provision hereof may be waived unless in writi ng. Waiver of one breach of a provision hereof will not be deemed to be a waiver of any other breach of the same or any other provision hereof. This Disbursement Agreement may be amended only by a written agreement executed by the parties to be bound at the time of the amendment.
21. Further Assurances.
The parties hereto agree to execute such other documents and to take such other action as may be reasonably necessary to further the purposes of this Disbursement Agreement.
22. Severance.
If any provision of this Disbursement Agreement is determined by a court of competent jurisdiction to be illegal, invalid or enforceable, such provision will be deemed to be severed and deleted from this Disbursement Agreement as a whole and neither such provision, nor its severance and deletion will in any way affect the validity of the remaining provisions of this Disbursement Agreement.
23. Independent Advice of Counsel.
The parties hereto and each of them, represent and declare that in executing this Disbursement Agreement they rely solely upon their own judgment, belief and knowledge, and the advice and recommendations of their own independently selected counsel, concerning the nature, extent and duration of their rights and claims, and that they have not been influenced to any extent whatsoever in executing the same by any of the parties hereto or by any person representing them, or any of them.
24. Voluntary Agreement.
The parties hereto, and each of them, further represent and declare that they carefully read this Disbursement Agreement and know the contents thereof, and that they sign the same freely and voluntarily.
25. Attorneys’ Fees.
If there is a dispute between the Lender s regarding this Disbursement Agreement, the prevailing party will be entitled to recover costs and expenses, including but not limited to reasonable attorneys’ fees.
397 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
26. Counterparts.
This Disbursement Agreement may be signed by each party on a separate signature page, and when the executed signature pages are combined, will consti tute one single instrument with the same effect as if all signatories had executed the same instrument.
[Remainder of Page Intentionally Left Blank; Signatures On Following Pages] 398 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
Page S-1
IN WITNESS WHEREOF, the Authority , Construction Lender, and Borrower have executed this Disbursement Agreement as of the date first set forth above.
“Authority”
THE HOUSING AUTHORITY OF THE
CITY OF GLENDALE
By: ____________________________
Roubik R. Golanian, P.E.
Executive Director
APPROVED AS TO FORM AND LEGALITY:
MICHAEL J. GARCIA, CITY ATTORNEY
General Counsel to the Authority
By: _____________________________
Michael J. Garcia
APPROVED AS TO FORM:
KANE, BALLMER & BERKMAN
Special Counsel to the Authority
By: ______________________________
[Signatures Continue On Following Pages]
399 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
Page S-2
“Borrower”
Linc-CORE Pioneer LP,
a California limited partnership
By: NCRC Pioneer GP LLC,
a California limited liability company,
its managing general partner
By: National Community Renaissance of California,
a California nonprofit public benefit corporation,
its sole member/manager
By: __________________________________
Michael Finn
Chief Financial Officer
By: Linc Pioneer LLC,
a California limited liability company,
its co-managing general partner
By: LINC Housing Corporation,
a California nonprofit public benefit corporation,
its sole member/manager
By: __________________________________
Anders Plett
Senior Vice President of Housing Development
[Signatures Continue On Following Page]
400 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
Page S-3
“Construction Lender”
BANK OF AMERICA, N.A.
By: ________________________________
Name: _____________________________
Title: ________________________________
401 of 545
515 Pioneer
Attachment No 19 - Disbursement Agreement
Exhibit A –Project Budget
Exhibit “A” to Disbursement Agreement
PROJECT BUDGET
[Immediately Follows This Page]
402 of 545
Exhibit A
403 of 545
404 of 545
3 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE
HOUSING AUTHORITY
AGENDA ITEM
Report: Status of Program Planning for the FY 2023-24 CDBG, ESG and HOME Annual Action Plan
1. City Council Motion approving the FY 2023-24 CDBG program priorities; a FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG Public Social Services, and to community agencies for CDBG Capital Improvement Projects.
2. Housing Authority Motion approving the FY 2023-24 CDBG program priorities; a FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG Public Social Services, and to community agencies for CDBG Capital Improvement Projects.
COUNCIL ACTION
Item Type: Action Calendar
Approved for November 15, 2022 calendar
EXECUTIVE SUMMARY
Program planning for FY 2023-24 Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG) and HOME Investment Partnership (HOME) Annual Action Plan includes determining program priorities, a proposed CDBG funding allocation plan, and a Request for Proposal (RFP) packet to issue to community agencies to apply for CDBG and ESG Public Social Services, and to community agencies for CDBG Capital Improvement project funding.
405 of 545
23 3
7 6
6 COUNCIL PRIORITIES
N/A
RECOMMENDATION
City Council:
1) Approve FY 2023-24 CDBG program priorities; a FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG Public Social Services and CDBG Capital Improvement Projects.
Housing Authority:
1) Approve FY 2023-24 CDBG program priorities; a FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG Public Social Services and CDBG Capital Improvement Projects.
BACKGROUND
Each year, the City of Glendale receives approximately $3,260,000 in formula entitlement funds from the U.S. Department of Housing and Urban Development (HUD) to administer community development, housing, and homeless programs in the community. The City is tasked with developing an annual plan for the use of these funds, consistent with a five- year strategic plan (Consolidated Plan) on file with HUD, which is based on a comprehensive community needs assessment. The most prominent program in the plan development process, with a proposed annual allocation of $1,700,000, is the Community Development Block Grant (CDBG) program. This program has the greatest level of community participation, local discretion and demand for service. Therefore, this report is focused on program planning for the FY 2023-24 CDBG program.
The City has been receiving CDBG funds from HUD since the inception of the program in 1974. The Emergency Solutions Grants (ESG) program was added in 1987, and the HOME Investment Partnerships (HOME) program was added in 1992.
The national and local objectives of the CDBG program are: 1) to eliminate conditions of slums and blight, 2) to provide programs and services that benefit low- and moderate- income persons, including the homeless, and 3) to meet an urgent need.
The primary objectives of the ESG program are to 1) engage homeless individuals and families living on the street, 2) rapidly re-house homeless individuals and families, 3) help operate and provide essential services in emergency shelters for homeless individuals and families, and (4) prevent individuals and families from becoming homeless.
The objective of the HOME program is to provide and preserve affordable housing for low-income households.
406 of 545
33 3
7 6
6 To receive CDBG, ESG, and HOME entitlement funds, the City is required by HUD to develop a Five-Year Consolidated Plan (long term, community based, strategic plan). The current Five-Year (2020-25) Consolidated Plan was approved by the City Council in June 2020 and approved by HUD. The Consolidated Plan provides a profile of the City and outlines the City’s long-term strategy for addressing identified local community development, homeless, housing and economic development needs and priorities; funding strategies; and proposed outcomes based on a comprehensive community needs assessment with extensive community input and data analysis.
CDBG ADVISORY COMMITTEE:
In developing the Annual Plan and the Consolidated Plan, HUD requires that the City involve citizens in the plan development and approval process. As a result, to achieve this goal, the City Council appoints a citizen CDBG Advisory Committee, whose responsibility is to help oversee the CDBG planning process. The Committee’s current responsibilities include:
•Reviewing and commenting on the annual community needs assessment strategy, •Recommending program priorities, based on findings from the needs assessment, as well as input from the City Council,
•Reviewing sub-recipient performance, such as site visits and outcome reviews, •Evaluating funding proposals,
•Interviewing community agencies and City departments that submit project proposals,
•Recommending projects for funding,
•Reviewing and approving revisions or amendments to projects throughout the program year, and
•Reviewing and recommending reprogramming of CDBG funds.
The current CDBG Advisory Committee is comprised of the following members:
Committee Member Appointing Council Member
1. Ronnie Gharibian (Chair) Councilmember Ara Najarian
2. Anita Quiñonez-Gabrielian (Vice Chair) Councilmember Paula Devine
3. Zanku Armenian Former Councilmember Zareh Sinanyan
4. Armik Avedisian Mayor Ardy Kassakhian
5. Marina Manoukian Councilmember Elen Asatryan
ANALYSIS
The Consolidated Plan provides a profile of the City and outlines the City’s long-term strategy for addressing identified local community development, homeless, housing and economic development needs and priorities; funding strategies; and proposed outcomes based on a comprehensive community needs assessment with extensive community input and data analysis. The CDBG Advisory Committee reviewed the results of community input, compared it with the current program priorities, and determined program priorities for FY 2023-24.
407 of 545
43 3
7 6
6 PROGRAM PRIORITIES:
Based on the CDBG Advisory Committee’s evaluation of the input received, it was determined that the needs and priorities expressed by the community and corroborated by census data continue to be consistent with current program priorities. The program priorities listed below are now recommended for Council’s approval and for publication in the RFP, listed in alphabetical order:
2023-2024 Program Priorities
Public/Community Neighborhood Improvements:
•Health Centers
•Homeless Day Centers
•Indoor Community Centers/Senior Centers
•Libraries
•Neighborhood Improvements
•Outdoor Parks & Recreation Facilities
•Youth Childcare Centers
Public Social Services Priorities:
•Employment Services
oBusiness Services
(recruitment)
oJob Search/Placement
oOn the Job
Counseling/Training Services
oSupported Employment for
Disabled
oYouth Employment
•Homeless Services
oDomestic Violence Services
oHealth/Mental Health Services
oHousing Services
oSubstance Abuse Services
•Legal Services
oClean Slate Services
oDomestic Violence/Family
Services
oFair Housing Services
oHealthcare Services
oImmigration Services
•Mental Health Services
•Services for the Disabled
•Senior Services
oSenior Continuing Education
oSenior Employment Services
oSenior Housing Services
oSenior Nutrition Services
oSenior Recreation Activities
•Youth Services
oAfter-School Programs
oChildcare Services
oSports/Recreation
Programming
oYouth Counseling Services
oYouth Employment Services
408 of 545
3 2020-2025 Consolidated Plan (ConPlan) General Program Priorities •Homeless Services
oOutreach
oCase management
oEmergency shelter
oTransitional housing
oPermanent supportive housing support
oRapid rehousing
oHomeless prevention
•Housing:
oConstruction of new affordable rental housing
oConstruction of new first time homeownership assistance, oMultifamily housing rehabilitation
oRental assistance.
•Public Facilities:
oParks & Recreation Facilities
oHealth Care Facilities
oYouth Centers
oLibraries
oMultipurpose Community Centers
oChild Care Centers
•Public/Neighborhood Improvements
oStreet/Alley Improvements
oSidewalk Improvements
oStreet Lighting
oTraffic Calming
•Public Social Services:
oYouth
oSeniors
oMental health
oEmployment
oHomeless services
HUD Eligible Target Areas:
Generally, capital and neighborhood improvement projects and social services that serve an area benefit must be located in HUD eligible, low-income areas and neighborhoods 409 of 545
63 with physical conditions of slums and blight. Therefore, in addition to resident opinion surveys, and focus groups, another aspect of the community needs assessment is a demographic analysis of the City to ascertain which area of the City has the highest concentration of low-income households and the aforementioned physical conditions that would be eligible for CDBG funds.
Based on 2016-2020 U.S. Census American Community Survey (ACS), the percentage of persons below the poverty level in Glendale is 13.9%— with certain Census Tracts containing over a third of the population under the poverty level with low-income families concentrated in certain south Glendale and west Glendale census tracts that would be considered HUD eligible target areas for public improvements, parks, and community centers. Target areas include residential zones, schools, and commercial areas. (See Exhibit 1)
As part of the program planning process, a Proposed FY 2023-24 CDBG Funding Allocation Plan by Funding Category has been developed based on a community needs assessment and the City’s best estimate of the availability of HUD entitlement funds.
FUNDING ALLOCATION PLAN
Each year CDBG staff and the CDBG Advisory Committee recommend a Proposed CDBG Funding Allocation Plan (based on the City’s best estimate of federal funding levels and available reprogrammed funds), which establishes parameters for the amount of funds available in the different funding categories to community agencies under the RFP process.
It is estimated that CDBG funds available for FY 2023-24 will include a CDBG HUD entitlement grant in the amount of $1,700,000 and $35,299 in returned funds from FY2021-2022 canceled project Armenian Cultural Foundation Afterschool Program.
The CDBG Advisory Committee reviewed staff’s proposed plan at their meeting on October 24, 2022, and recommended to City Council the FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category presented in Exhibit 2, including the recommended pre-designated City capital improvement project as proposed. A summary of the FY 2023-24 Proposed Funding Allocation Plan as recommended by the CDBG Advisory Committee is as follows:
•$340,000 (20%) for Administration (planning, program management and oversight)
•$255,000 (15%) for public social services programs
•$1,140,299 (65%) for capital improvement projects
-$400,000 FY2023-2024 Fremont Park Renovation Project
-$740,299 undesignated and available to community agencies for community capital improvement projects under a RFP
410 of 545
73 In addition, the CDBG Advisory Committee or the City Council could still revise the capital improvement funding allocations after an evaluation of capital improvement funding proposals received.
Administration - Planning, Program Management and Oversight:
It is proposed to allocate $340,000 in FY 2023-24 for planning, program management and oversight of the CDBG and ESG programs; in addition to coordination of HUD compliance with the Community Development Department-Housing Division. HUD allows jurisdictions to use 20% of their CDBG entitlement funds for administration of the CDBG program to ensure that they have the capacity to comply with the administratively laden HUD requirements and minimize financial risks, especially as it relates to working with non-profit agencies. The core functions of CDBG administration is planning (including program planning and procurement), monitoring, contract compliance, financial management and project coordination. Based on the federal administration’s emphasis on accountability and transparency, HUD is becoming stricter in requiring more low- income documentation from the City’s sub-recipients in order to show eligibility of CDBG funds. This translates to greater financial risk and need for management and oversight.
Social Services:
It is proposed to allocate $255,000 in FY 2023-24 for social services to community agencies via an RFP process. This represents approximately the same amount of funding from the current year. HUD limits the amount of funds that can be spent on social services to 15% of the entitlement amount. CDBG funds are eligible to be used for social services provided they are for a new or expanded level of service at the time an agency first applies for the funds. Services must be shown to benefit primarily low and moderate- income families. To meet this requirement, agencies are required to collect back-up income documentation on 10% of the persons served, as a sampling of income eligibility.
Capital/Neighborhood Improvement Projects:
It is proposed to allocate $1,140,299 in FY 2023-24 to capital/neighborhood improvement projects. Generally, capital improvement funds represent 65% of entitlement funds, plus any available reprogrammed funds-which can only be used for capital projects. This funding category includes: community centers, such as parks, libraries, recreation centers, senior centers, youth centers, employment centers, health centers, and social service centers; handicapped accessibility projects anywhere in the City; public improvements in low income neighborhoods, such as streets, alleys, curbs, sidewalks, parkways, lighting and traffic calming and economic development projects. Community centers, parks, health centers, and libraries must be located in low-income census tracts and, or must demonstrate that they serve primarily low and moderate income persons.
Historically, the City Council has expressed its priorities for CDBG funding which must include City capital improvement projects (CIP) pre-designated to receive funding separate from the competitive RFP process. Thus, annually, the Proposed CDBG 411 of 545
83 Funding Allocation Plan by Funding Category always identifies a City CIP project as a pre-designated project.
Total capital improvement funds available: $1,140,299
Total (undesignated) funds for community CIP projects: $740,299 Total pre-designated funds for City CIP project(s): $400,000 •FY2023-2024 Fremont Park Renovation Project
While pre-designated projects are pre-approved for funding, City departments with pre- designated projects, such as CSP, are required to make presentations to the CDBG Advisory Committee, which occurred on March 7, 2022 prior to the adoption of the Proposed CDBG Funding Allocation Plan, in order to inform the CDBG Advisory Committee regarding the full scope of the use of funds and how all of the projects (City and non-City) fit within the context of the Five-Year Consolidated Plan, the Annual Plan, and City Council priorities. The CDBG Advisory Committee approved $400,000 for FY2023-2024.
REQUEST FOR PROPOSAL (RFP) PROCESS:
Subject to approval of the program priorities and a CDBG Funding Allocation Plan by Funding Category, it is recommended that the City Council/Housing Authority authorize the issuance of a RFP for both social service programs and CIP. (See Exhibit 3) In February 2011, the City Council approved pre-qualification requirements for non-profit agencies to participate in the CDBG program, including submission of annual financial statements or audits for the past two years. In 2018, that requirement was updated to include the completion of a Ratio Calculation Tool.
Agencies applying for CIP funds are required to have deeds of trusts filed against their property by the City, and if the non-profit agencies do not own property, City Council must approve to execute a sub-recipient agreement based on a promissory note.
Further, non-profit agencies that propose matching or leveraged funding to complete their CIP projects are required to verify that funding is in place prior to beginning construction; and pre-development costs such as grant/proposal writing fees, planning studies, design, architectural and building permits prior to construction are not eligible for CDBG funding.
Any non-profit agency that meets the pre-qualification requirements is eligible to apply for and receive CDBG funds provided that project meets one of the three broad national objectives of: 1) serving low-income persons, 2) preventing or eliminating conditions of slums and blight and 3) meeting an urgent need. In addition, funded projects are required to serve primarily Glendale residents and not to discriminate in the provision of services.
Further, projects that meet the established program priorities are given preference for funding.
412 of 545
93 Staff recommends that proposals for social service funds ($255,000) be solicited to community agencies and City departments under a competitive RFP process, and that proposals for undesignated CIP funds ($740,299) be solicited to community agencies only.
Subject to City Council and Housing Authority’s approval, the RFP for the CDBG program is scheduled to be issued on November 18, 2022 with the due date of December 29, 2022. A Virtual Technical Assistance workshop will be held on November 30, 2022 for all applicants applying for CDBG social service and CIP funds.
PROPOSAL EVALUATION PROCESS:
Historically, under the open, competitive RFP process, the City receives an estimated 20 funding proposals. Of the 20 proposals received, typically 15 are for social services and 5 are for community CIP projects. Once proposals are received, a one-page staff analysis is prepared in January 2023 to indicate strengths and weaknesses or discrepancies relative to the requirements of the RFP and the evaluation criteria, including financial data and budget worksheets. An analysis is sent to each agency which then have one week to submit a written response. The written responses are then attached to the proposals.
The proposals, staff analyses, and agency responses are forwarded to the CDBG Advisory Committee members for review. In March 2023, the Committee, in one full-day and one half-day session, interviews each community agency requesting funds, then deliberates and develops funding recommendations. The funding recommendations are published in the newspaper, a public hearing is held, and then in May 2023, the recommendations are submitted to the Council and Housing Authority for final approval.
ESG PROGRAM:
The FY 2023-24 ESG Program (estimated at $160,000) follows the same process as CDBG, in terms of identification of homeless priorities, except that the ESG funding plan is a two-year plan and the funding recommendations are approved by the Continuum of Care (CoC) Board of Directors. Programs approved during the initial round of funding that meet outcomes and performance goals may be recommended for renewal for FY 2024- 25 versus having to go through another RFP process. (See Exhibit 4) The current CoC Board is comprised of the following members:
Board Member Agency
1. Melissa Younesian (Chair) - Verdugo Jobs Center
2. Vacant (Vice Chair)
3. Alex Krikorian - Glendale Police Department
4. Barron Hopkins - Homeless Alumni
5. Gabrielle Waring - Downtown Women’s Center
HOME PROGRAM:
The HOME program funding plan will be determined by the Housing Authority as part of 413 of 545
103
the Housing Authority’s review and approval of the annual affordable housing strategy, with consideration given to input received during the CDBG, ESG and HOME community needs assessment, which includes a HUD required discussion of housing needs. It is estimated that $1,600,000 in HOME funds will be available for the City in FY 2023-24.
It is important to note that the proposed funding allocation plan is preliminary. The entitlement allocation is based on the City’s best estimate of previous year’s funding.
Congress has not approved a federal budget for HUD and is operating on a Continuing Resolution until December 16, 2022; therefore, the City will not be notified of its final entitlement until approximately March or April 2023.
Summary:
When HUD issues final allocations for CDBG, ESG, and HOME programs in 2023, staff will return to City Council and Housing Authority with a final Annual Action Plan report to include the final entitlement amounts which will be part of the 2023-2024 budget process.
The City’s projected funding for the FY 2023-24 CDBG, ESG and HOME Annual Plan is as follows:
FY 2022-2023 FY 2023-2024 Inc./Dec
CDBG Entitlement: $1,731,797 $1,735,299 +0.2%
ESG Entitlement: $161,563 $160,000 -1.0%
HOME Entitlement: $1,569,833 $1,600,000 +1.9%
HOME Program Income: $129,999 $130,000 +0.0%
TOTAL: $3,593,192 $3,625,299 +0.9%
STAKEHOLDERS/OUTREACH
The Consolidated Plan is the main planning document that HUD uses to measure the City’s effectiveness and to approve the submission of Annual Plans and other funding applications to HUD. The greatest effort and emphasis to conduct a community needs assessment to gain input from the community and to identify program priorities is with the development of the Consolidated Plan.
As part of the development of the FY 2023-24 Annual Action Plan and the need to determine program priorities for the upcoming year, CDBG staff used multiple platforms to assess community need in gathering community input:
1) In-Person meeting at Pacific Community Center held on September 29, 2022 414 of 545
113
2) Virtual community meeting held on Wednesday, October 5, 2022, at 7:00 p.m. via Microsoft Teams.
3) Email comments from September 26, 2022 to October 9, 2022, and 4) Telephone call-in option from September 26, 2022 to October 9, 2022 5) Community Needs Survey available from September 26, 2022 to October 9, 2022 All the platforms included bilingual support in Armenian and Spanish.
This year, an additional method of gathering input from residents was conducted through a Community Needs Survey where respondents were able to submit program priorities in order of importance to them (Glendale residents). The Community Needs Survey was available in English, Armenian and Spanish from September 26, 2022 through October 9, 2022. The community meetings were advertised through the CSP’s newsletter, website, email blast (both CSP and CDD contacts), through community agencies, City’s social media platforms (Twitter, Facebook and Instagram) and post cards mailed to 3,000 residents in South Glendale area. The survey was advertised through the City’s website, newsletter, social media, and staff also requested GUSD to post on their social media platforms and sent the flyer through GUSD’s Peachjar system. The results of the survey are in Exhibit 6.
Six (6) people attended the in-person community meeting. Seven (7) residents participated in the virtual community meeting. Seventeen (17) email comments and five (5) telephone comments were received. 279 surveys were completed and analyzed.
Staff also conducted an analysis of 2016-2020 ACS 5-year estimates from US Census American Community Survey (ACS) data estimates, updated the summary list of key demographic indicators from a variety of sources, and reviewed available public needs assessment reports Staff evaluated the results of the community input, data estimates, survey results, compared them with the ConPlan program priorities, and determined program priorities for FY 2023-2024. The program priorities are identified in Exhibit 5, approved by the CDBG Advisory Committee, in no particular order of rank.
FISCAL IMPACT
There is no fiscal impact associated with this report.
ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (program planning future Federal grant funding) may have a significant effect on the environment, the activity is not subject to CEQA review under the common sense exemption set forth in 14 Cal. Code Regs. § 15061 (b)(3).
415 of 545
123
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES
City Council:
Alternative 1: Approve 1) FY 2023-24 CDBG program priorities, 2) FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category, 3) issuance of a CDBG and ESG RFP.
Alternative 2: Do not approve 1) FY 2023-24 CDBG program priorities, 2) FY 2023- 24 Proposed CDBG Funding Allocation, 3) issuance of a CDBG and ESG RFP.
Alternative 3: Consider any other alternative not proposed by staff.
Housing Authority:
Alternative 1: Approve 1) FY 2023-24 CDBG program priorities, 2) FY 2023-24 Proposed CDBG Funding Allocation Plan, and 3) issuance of a CDBG RFP to community agencies.
Alternative 2: Do not approve 1) the FY 2023-24 CDBG program priorities, 2) a FY 2023-24 Proposed CDBG Funding Allocation Plan, and 3) the issuance of a CDBG RFP.
Alternative 3: Consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Maggie Kavarian, Senior Community Services Supervisor
Tereza Aleksanian, Deputy Director of Community Services & Parks Arsine Isayan, Senior Administrative Analyst
Pamela Jackson, Housing Coordinator
Approved by:
Roubik R. Golanian, P.E., City Manager
416 of 545
133
EXHIBITS/ATTACHMENTS
Exhibit 1- Low-Income Census Tract Map
Exhibit 2- FY 2023-2024 CDBG Proposed Funding Allocation Plan by Funding Category Exhibit 3- FY 2023-2024 CDBG RFP for Public Social Services and Capital Improvement Instructions and Funding Application
Exhibit 4- FY 2023-2025 ESG RFP Instructions and Funding Application for Emergency Solutions Grant
Exhibit 5- FY 2023-2024 Program Priorities, Key Demographic Indicators, Public Hearing Comments
Exhibit 6- FY 2023-2024 Community Needs Survey Results
417 of 545
C:\INETPUB\WWWROOT\MULTITENANT\TEMP\JOINT_HACC_11152022_CC_MOTION.PDF MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Council of the City of Glendale has reviewed and approves the FY 2023-2024 CDBG program priorities, the FY 2023-2024 Proposed CDBG Funding Allocation Plan by funding category, and issuance of an RFP to community agencies for CDBG and ESG public social services programs and CDBG capital improvement projects, as further explained in the November 15, 2022 Report (including its attachments and exhibits) to the Joint Meeting of the City Council and Housing Authority of the City of Glendale.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
418 of 545
C:\INETPUB\WWWROOT\MULTITENANT\TEMP\JOINT_HACC_11152022_HA_MOTION.PDF MOTION
Moved by Housing Authority Member_______________________, seconded by Housing Authority Member _________________________, that the Housing Authority of the City of Glendale has reviewed and approves the FY 2023-2024 CDBG program priorities, the FY 2023-2024 Proposed CDBG Funding Allocation Plan by funding category, and issuance of an RFP to community agencies for CDBG and ESG public services programs and CDBG capital improvement projects, as further explained in the November 15, 2022 Report (including its attachments and exhibits) to the Joint Meeting of the City Council and Housing Authority.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
419 of 545
C:\INETPUB\WWWROOT\MULTITENANT\TEMP\JOINT_HACC_11152022_HA_MOTION.PDF 420 of 545
57.33%
76.62%
80.54%
74.62%
50.76%
67.98%74%
60.24%
86.63%
56.43%
74.82%
66.57% 76.24%
71.94%
56.93%
56.91%
61.45%
75.1%
65.16%
54.09%
51.72%
71.94%
70.46%
302003
300400
300701
300902
301400
301501301502
301601
301701
301602
301702
301900
302002
302202
300702
301203
300600
301000
301100301204
301300
302102
302104
302201302301
302302
300800
301206
302103
300901
302505
302506
300301
301205
301801
301802 302004
302401
302503
302504
Low-Moderate Income
Census Tracts
Legend
Census Tracts
Low Moderate Income %
(Census Tracts where atleast
51% of the population earns
a low-moderate income)
00 . 511 . 52
Miles
EXHBIT BEXHIBIT 2
421 of 545
FY 21-22
Final HUD
Allocation
FY 22-23
Final HUD
Allocation
FY 23-24
Est. HUD
Allocation
$1,921,981 $1,731,797 $1,700,000
HUD ENTITLEMENT: $1,921,981 $1,731,797 $1,700,000
CURRENT YEAR CDBG PROGRAM INCOME $0 $0 $0
UNAPPROPRIATED FUND BALANCE $18,943 $66,607
REPROGRAMMED FUNDS* $75,299 $0 $35,299
PROGRAM ACTIVITIES:
ADMINISTRATION (20% of Entitlement): $378,814 $346,359 $340,000 (planning, program management and oversight)
PUBLIC SOCIAL SERVICES (15% of Entitlement): $288,296 $259,770 $255,000 COMMUNITY PROJECTS: (100%)
•Pro Bono Legal Services- Armenian Bar Association $15,977 •Community Outreach Project-Armenian Relief Society $50,299 $50,977 •Homeless Outreach Case Management-Ascencia $8,299 $20,977 •Loaves and Fishes Homeless Prevention Program-Catholic Charities $41,409 $25,977 •Intervention/Prevention Group Counseling Program-CASPS $30,299 $30,977 •Afterschool Program for Homeless Women & Children-Door of Hope $20,299 $25,977 •Housing Support-Family Promise of the Verdugos $10,299 $10,977 •Youth Employment Program-Glendale Youth Alliance (GYA) $25,299 $20,977 •Fair Housing Program-Housing Rights Center $10,299 $10,000 •People's Choice Market -Salvation Army $20,977
•Mental Health Services for Domestic Violence- YWCA of Glendale and Pasadena $10,299 $25,977 •Youth Development Through Scouting-Boy Scouts of America Verdugo Hills Council $10,299 •Afterschool Program-Armenian Cultural Foundation $35,299 •Food for Thought- Glendale College Foundation $10,299
•AESA STEM- Armenian Engineers and Scientists of America $10,299 •Fire Burn Prevention Education-Children's Burn Foundation $10,299 •Intergenerational Experiences-ACA Hamazkayin $15,299
Public Social Services Sub-total $298,595 $259,770 $255,000 CAPITAL/NEIGHBORHOOD IMPROVEMENT PROJECTS: $1,254,871 $1,192,275 $1,140,299 PRE-DESIGNATED PROJECTS: $400,000 $225,667 $400,000
•Fremont Park Renovation Project $225,667 $400,000
•FY21-22 Pacific Park Splash Pad Project $400,000
UN-DESIGNATED COMMUNITY PROJECTS: $854,871 $966,608 $740,299 •Repiping Project- Ascencia $31,840
•First Floor All-Inclusive Locker Room Project- YMCA of Glendale $399,495 $179,000 •Hamilton House- Campbell Center $377,884
•Lexington Building #1- YWCA of Glendale and Pasadena $377,884 •Glendale Youth Center CIP- Armenian Cultural Foundation $116,000 •Restroom CIP MC-Homenetmen Ararat Chapter $206,518
•Alma House-Campbell Center $197,858
FY PROJECTED EXPENDITURES: $1,921,981 $1,798,404 $1,735,299 Balance $0 $0 $0
Uncommitted FY Grant funds
PROPOSED FY 2023-2024 CDBG FUNDING ALLOCATION PLAN BY FUNDING CATEGORY 1 3
Exhibit 2
22 of
Exhibit 3
FY 2023-2024 CDBG PUBLIC SOCIAL SERVICES
REQUEST FOR PROPOSALS
INSTRUCTIONS
I. INTRODUCTION
The City of Glendale is soliciting proposals from public and community non-profit agencies for Public Social Service projects to be funded under its FY 2023-2024 Community Development Block Grant (CDBG) program. The CDBG program is funded by the federal Department of Housing and Urban Development (HUD). Through this program, HUD provides a formula entitlement grant to the City to fund projects which aid in the development of viable urban communities and which meet one of two broad national objectives.
These objectives are:
1) To benefit low- and moderate-income persons; or
2) To aid in the prevention and elimination of slums and blighted areas.
Ineligible Costs: If funded with CDBG allocation, an agency’s proposal/grant writing fees by a consultant are not covered by the funding. The agency may use the funds for direct services only.
The total estimated amount of funding available to community non-profit agencies for Public Social Service projects through the FY 2023-2024 CDBG Request for Proposal (RFP) process is $255,000.
II. SUBMISSION INFORMATION
A. General Instructions
For funding consideration, all projects funded through the CDBG Pr ogram must meet the General Requirements and CDBG Program Guidelines defined in Sections IV and VI of the RFP Instructions.
Agencies, organizations and/or City Departments responding to this RFP must complete the attached funding application for CDBG Publ ic Social Services. A separate application must be submitted for each proposed project.
Proposals must be typed using the FY2023-24 CDBG Public Social Services Funding Application.
RFP and Application copies are available at the Community Services & Parks Department, CDBG Section public counter at 201 E. Colorado Street, Glendale, CA 91205 and on the Department’s web site at http://www.glendaleca.gov/cdbg.
423 of 545
2 All applications must be submitted in the le gal name of the organization. An authorized representative of the organization who has the legal authority to enter into an agreement with the City of Glendale must sign applications.
Applications must be typed, single-spaced and single-sided on “8 1/2 x 11” plain white paper with 1” margins on all sides. Times New Roman 12-point font or Arial 12-point font must be used.
The original and eight (8) copies of the application must be submitted to:
City of Glendale
Community Services & Parks Department/CDBG Section
201 E. Colorado Street
Glendale, CA 91205
Attention: Maggie Kavarian
HAND DELIVERY REQUIRED
Applications must be received by 5:00 p.m. on Thursday, December 29, 2022.
Applications that have an inadequa te number of copies , or are submitted after the published deadline, or do not meet the pre -qualification requirements will not be considered for funding.
Changes and/or additions to the proposal after the submission will not be accepted.
No bindings or special coverings are desired. Do not submit materials not requested.
Once all applications are received, proposals will be analyzed by City staff as to completeness in addressing questions in the Funding Application, or other funding requirements. A copy of the staff analysis of the proposal(s) will be emailed/mailed to proposing organizations and /or City Departments the week of January 20, 2023. Responses by applicants to the staff analysis must be received by 5:00 p.m. on Monday, January 30, 2023.
The original proposal, the staff analysis, and the response to the staff analysis will be reviewed and evaluated by a City Council appointed citizen CDBG Advisory Committee. In addition, representatives from proposing organizations and City Departments will be required to meet with and be interviewed by the CDBG Advisory Committee to discuss their proposals.
The date for these interviews is tentatively scheduled for Friday, March 3, 2023, from 8:00 a.m. to 5:00 p.m. and Monday, March 6, 2023 from 9:00 a.m. to 3:00 p.m. Our office will notify you of the exact time and location of your interview when we receive your funding application. Upon completion of the interviews, the Advisory Committee will make funding recommendations to the City Counc il based on a combination of the written proposal, the response to the staff analysis, and the interviews.
A public hearing on these funding recommendations will be held on approximately April 6, 2023, and the City Council/Housing Authority will vote on t he CDBG program recommend ations on approximately May 16, 2023.
424 of 545
3 B. RFP Information/Technical Assistance Workshop
A Technical Assistance Workshop will be held on Wednesday, November 30 , 20 22 via virtual workshop. The purpose of the meeting is to provide information and technical assistance to any party interested in responding to the RFP. Community agencies and Departments are highly encouraged to participate in the technical assistance meeting.
Additional technical assistance for completing CDBG Public Social Service Funding Applications may be obtained by calling Maggie Kavarian, Community Services Manager, at (818) 548-3715.
III. PRE-QUALIFICATIONS
A. Eligibility as a Sub-recipient
Applicants for CDBG Public Social Service funds must meet the CDBG definition of Sub-recipient:
a public or private nonprofit agency, authority or organization. Private non-profit applicants must be able to demonstrate proof of tax-exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code.
B. Financial Statement
Non-profit a pplicants for CDBG Public Social Service funds must submit an annual financial statement or audit for the past two years along with their funding applicatio n. The financial statement or audit shall consist of either: 1) an unaudited financial statement compilation , 2) an annual independent financial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the C omptroller General of the United States, or 3) a Single Audit under Part 200 —Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514.
Applicants without two years of financial statement compilations or independent financial audit s shall not be eligible to submit a funding application.
Applicants must include a Financial Ratio Calculator with their financial statements which must be completed and signed by their certified public accountant (firm). The link to the worksheet is on the City’s website at http://www.glendaleca.gov/cdbg
Applicants for CDBG Public Social Service funds must submit copies of official Board meetings that include documentation of submission , review and approval of year-end financial statement reports by the Board.
Applicants for CDBG Public Social Service funds shall be responsible for maintaining documentation on the finance director’s job description and/or resumes of the Chief Financial Officer of the organization and/or Board Treasurer, and identify certified public accountant (firm) responsible for preparing financial statement compilations or financial audits.
425 of 545
4 C. Quarterly Payroll Taxes
Applicants must submit a copy of receipt of payment of most recent Federal and State quarterly payroll taxes (IRS Form 941) . Please DO NOT include details of the employee social security number or information.
IV. GENERAL REQUIREMENTS
A. Operating Agreement
Applicants approved for CDBG Public Social Service funding will be required to sign a Sub -recipient Operating Agreement with the City to ensure compliance with City of Glendale, Community Development Block Grant Program, Federal Executi ve Orders, and HUD regulations. CDBG funds are subject to Federal and local regulations including, but not limited to: financial control systems, non-discrimination, equal opportunity, accessibility, lead -based paint, prevailing wages (construction only), audits, procurement and environmental review. Additional requirements can be found in the CDBG regulati ons and Uniform Administrative Guidance 2 CFR Part 200 http://www.ecfr.gov/cgi- bin/text-
idx?SID=60623b20e6213558b4aa6ab7eb76b619&node=2:1.1.2.2.1.3&rgn=div6#se2.1.200_1212
Applicants are encouraged to familiarize themselves with these requirements prior to applying for funds to ensure that their organizations have adequate administrative systems in place.
B. Non-discrimination in Services and Employment
Applicants approved for CDBG Public Social Service funding shall not, in accordance with Federal law, discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age or physical or mental disability as identified in Section 109 of the Act, Section 504 of the Rehabilitation Act, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and 24 CFR 570.602. In addition, Applicants shall not discriminate in the provision of services hereunder because of religious belief, creed, medical condition, blindness, sexual orientation, marital status, pregnancy, parenthood, citizenship, gender identity, domestic partner status or AIDS or HIV status.
Applicants approved for CDBG Public Social Service funding shall certify and agree not to discriminate against any employee or person who is emp loyed or compensated in whole or in part using funds provided under this Agreement because of race, color, creed, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, marital status, pregnancy, parenthood, medic al condition, physical or mental disability, gender identity, domestic partner status or AIDS or HIV status.
C. Insurance
Applicants approved for CDBG Public Social Service funding will be required to obtain insurance, evidenced by an original certi ficate of insurance and endorsement. The required insurance is as follows:
426 of 545
5 a. Comprehensive General Liability: The insurance must be written for the limits of liability specified below
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the fu ll per occurrence limits of the policy― whichever limit is greater― for bodily injury (including accidental death) to any one person;
(2) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for personal and advertising injury to any one person;
(3) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for property damage; and
(4) TWO MILLION DOLLARS ($2,000,000) general aggregate limit, or the full aggregate limits of the policy― whichever limit is greater.
b. Automobile Liability: Insurance coverage shall include automobile coverage for projects involving the use of automobiles. The insurance mus t not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater:
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and
(2) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or
(3) TWO MILLION DOLLARS ($2,000,000) combined single limit (“CSL”).
c. Workers’ Compensation: Insurance coverage for Workers’ Compensation shall be obtained and maintained through the duration of the project.
(1) Complete Workers’ Compensation insurance, meeting or exceeding the coverages and amounts that California law requires; and
(2) Employer’s Liability insurance in an amount not less than:
(i) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease;
(ii) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and
(iii) ONE MILLION DOLLARS ($1,000,000) policy limit.
427 of 545
6 d. Certificate and Endorsement: Awarding applicants shall provide City with a “certificate of insurance,” an “additional insured endorsement,” and a subrogation endorsement, “Waiver of Transfer to Rights of Recovery Against Others”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements.
e. Rating of Insurance Company: At all times, the insurance company issuing said policy shall be an “admitted” insurer in the State of California; shall be domiciled within, and organized under the laws of, a state of the United States; and shall carry an A.M. Best & Company minimum rating of “A:VII.”
D. Program Reporting/Monitoring
Applicants approved for CDBG Public Services Social Service funding will be required to maintain and submit to the Community Services & Parks Department adequate information necessary to mo nitor program eligibility, accountability, and progress in accordance with City of Glendale, Community Development Block Grant Program, and HUD regulations.
E. Political Activities
Applicants approved for CDBG Public Services Social Service funding shall understand that pursuant to 24 CFR 570.207 (a) (3) CDBG funds shall not be used for programs that involve the engagement of political activities, such as partisan political campaigns, candidate forums, voter transportation, or voter registration.
F. Financial Control Systems and Audits-Non-Profit Organizations
Applicants approved for CDBG Public Social Services funding (Agency) shall comply with 2 CFR 200 Subpart D-Post Federal Award Requirements, §200.300- 200.345 which include maintaining accounting principles and procedures required therein, utilizing adequate internal and budget controls, and maintaining necessary source documentation and accounting records that sufficiently identify the source and application of CDBG funds. HUD standa rds for accounting records, per §200.302 shall require that agencies have in place an accounting system that at the minimum has the following elements: chart of accounts, cash receipts journal, cash disbursements journal, payroll journal, general journal and general ledger.
Internal Controls shall refer to a combination of policies, procedures, defined job responsibilities, personnel, and records that allow the Agency to maintain adequate oversight and control of its cash, property, and other assets charg ed to CDBG funded programs. Upon receiving funding, the Agency shall maintain written policies and procedures regarding approval authority for financial transactions, accounting manuals, chart of accounts, adequate separation of duties, hiring policies and access to accounting records as specified under 2 CFR §200.303.
428 of 545
7 Budget Controls shall refer to policies and procedures that the Agency must have in place to compare and control CDBG expenditures against the approved, appropriated CDBG budget. The Agency shall have procedures to compare actual expenditures with budgeted amounts for each CDBG grant as specified under 2 CFR §200.308-200.309.
Agencies receiving CDBG funds shall comply with current City and federal procurement standards under 2 CFR §200.31 7-200.326 concerning the procurement and purchase of equipment, supplies, and services using CDBG funds to ensure that they are obtained as economically as possible through an open and competitive process.
Agencies shall maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by CDBG funds under 2 CFR §200.318(c)(1).
Agencies receiving l ess than $25,000 in CDBG funds per year shall be required to submit unaudited annual financial statements compilation for years where grant funds are received. The unaudited financial statements provided shall include an itemization of the receipt and use of the City CDBG funds. An attestation statement shall be provided by the Chief Executive Officer that the financial statements being submitted are true, correct, and free of any material misstatement and that funds were spent following the grant requirements.
Agencies receiving $25,000 or more in CDBG funds per year shall be required to obtain an annual independent financial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the Comptroller General o f the United States for each grant year they receive CDBG funds. In addition to a financial au dit, Agencies receiving over $750,000 in total federal grant funds in a year are required to conduct and file a Single Audit in accordance with financial audit re quirements under Part 200 —Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514. The Agency shall be required to co mplete the Single Audit within 270 days after the ending date of the Agency’s fiscal year.
All agencies shall be required to provide evidence on a quarterly basis verification of quarterly state and federal payroll tax payments including supporting source documentation for each employee covered by the CDBG grant.
V HUD CHURCH/STATE GUIDELINES
CDBG Public Social Service funds may be awarded to religious-based organizations performing public social service activities, provided certain contractual provisions are included in the CDBG Operating Agreement between the City and the religious entity. The grant agreement must include contract conditions stating that: the social services provided are exclusively non-religious in nature and scope; there are no religious services, proselytizing, instruction , or any other religious influences in connection with the social services.
VI CDBG PROGRAM GUIDELINES
429 of 545
8 Eligibility criteria and requirements for documentation of eligibility for program activities are described below. Each organization receiving CDBG Public Social Service funds must spend all of the grant amounts it was allocated by June 30, 2024.
PUBLIC SOCIAL SERVICES
A. Eligibility Criteria
In order to be eligible as a public social service, the following criteria must be met: 1) at least 6 0% of those persons benefiting from the service must be low- and moderate-income; 2) at least 60% of those persons benefiting from the service must be Glendale residents; and 3) for new programs, the activity must be a new service or a quantifiable increas e in the level of an existing service. Public social services are direct services provided to community residents such as, but not limited to: employment, case management, crime prevention, child care, health, drug abuse, education, recreation, and counseling. CDBG funds are intended to be used to fund services or levels of service that are not currently provided by existing public agencies, organizations and/or City Departments with other funding sources.
B. Requirements for Documentation of Eligibility
Applicants approved for funding in the Public Social Services category must document that at least 60% of persons served are low - and moderate-income persons, and that at least 60% of persons served are Glendale residents. Acceptable forms of documentation are:
1. Applicant information or registration forms (Exhibit A ) which includes name, address, income, source of income, household type, ethnicity, racial background, and signature of participant and all adult household members. In addition, agencies will be required to show adequate low-income backup data, including collecting a 10% sa mpling of income documentation of the CDBG program(s) operated by the Applicant or,
2. Location and description of service area boundaries, demonstrating t hat the project’s service area is within a low - and moderate-income block source area where not less than 51% of the residents are persons of low- and moderate-income (See Census Tract Map, Exhibit B). Location of an activity in a low-income area does not conclusively demonstrate that an activity benefits low- and moderate -income persons or Glendale residents. Hence, where applicable, records of addresses of persons utilizing the facility will be required as documentation of benefit to low - and moderate-income persons and Glendale residents. Applicants should contact Community Services & Parks CDBG staff for assistance with low-income area documentation.
VII CDBG PROGRAM PRIORITIES
A. Program priorities for the FY 2023-2024 CDBG Program have been assigned based upon findings derived from a comprehensive community needs assessment process. Although all proposals will be reviewed for consideration, see Exhibit E for the most current list of the Program Priorities.
430 of 545
9 VIII CRITERIA FOR EVALUATION OF PROPOSALS
A. Proposal evaluation criteria to be considered by the CDBG Advisory Committee in reviewing the written proposals, the response to the staff analysis, conducting oral interviews, and in developing funding recommendations to the City Council are as follows:
Program Priority
Ability to Substantiate Community Needs and How Program Addresses Those Needs Target Population and Outreach
Coordination and Collaboration
Program Goals and Outcomes
Implementation Plan
Budget, Cost Effectiveness and Leveraging of Funds
Demonstrated Experience and Capacity of Sponsoring Organization/City Department Overall Financial Health of Sponsoring Organization
Overall Likelihood of Success
For each proposal, and in consideration of the proposal’s effectiveness in meeti ng all aspects of the Evaluation Criteria, the CDBG Advisory Committee shall rate each proposal as either, GOOD, FAIR OR POOR and may provide written comments to substantiate their rating.
IX CITY OF GLENDALE RESERVATION OF RIGHTS
A. This RFP and the proposal evaluation process do not:
Obligate the City to accept or select any Proposal;
Constitute an agreement by the City that it will actually enter into any contract with any Proposer.
B. When it best serves the City’s interests, the City may do any one or more of the following:
Reject any Proposal or all Proposals at its sole discretion. Extend the deadline for accepting Proposals.
Accelerate the pace of the RFP process if only one or a handful of Proposals is received. Waive any or all information, defects, irregularities, or informalities in a Proposal. Accept amendments to Proposals after the Proposal Deadline. Amend, revise, or change the RFP’s evaluation or selection criteria. Cancel, withdraw, amend, revise, change, or negotiate the terms of this RFP, the proposed Contract, or both.
Reissue a Request for Proposals.
Conduct one or more oral interviews.
Visit a Proposer’s facilities or business.
Examine financial records of a Proposer to the extent necessary to ensure financial stability. Make a partial award.
Negotiate with one or more Proposers.
Award contracts to one or more Proposers.
431 of 545
10 Require a best and final offer from one or more Proposers.
C. Provide or perform the Services using a City officer or employee, or contract directly— without an RFP or bids— for the Services.
432 of 545
11 CITY OF GLENDALE
FUNDING APPLICATION FOR PUBLIC SOCIAL SERVICES
FY 2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PUBLIC SOCIAL SERVICES
Date_________________________
Project Name __________________________________________________________________________
Organization Name ______________________________________________________________________
Address _______________________________________________________________________________
______________________________________________________________________________________
Phone __________________________________________ Unique Entity ID#________________________
E-mail #1_____________________________________ E-mail #2 ________________________________
Contact Person/Title_____________________________________________________________________
Proposal Due Date: Thursday, December 29, 2022, 5:00 P.M.
One original and 8 copies of the Funding Application must be received by Due Date.
HAND DELIVERY REQUIRED
Estimated Total amount of CDBG funds available: $255,000
Please indicate the amount of funding requested below:
Program Activity Funding Request
CDBG PUBLIC SOCIAL SERVICES $_________________
I certify that the information in this application is true.
____________________________ _________________________ _________ Executive Director (Please Print) Signature of Executive Director Date
433 of 545
12 Application Directions
Please provide comprehensive and clear responses to each of the sections below. Respond to all questions within each section; if a question does not apply to your entity, indicate this by responding “Not Applicable.” Applications must be typed, single-spaced and single-sided on 8 1/2” x 11” plain white paper with 1” margins on all sides.
Times New Roman 12-point font or Arial 12-point font must be used. Please add the Application Heading Questions to your answers, i.e. A. Project Description.
Application Questions
A. Project Description
1. Briefly describe the proposed project, the purpose of the project, the population to be served, and the specific services to be provided. Indicate if this is a new or existing project. Specify the total number of unduplicated persons expected to be served by the project annually.
2. Identify the location of the project and the boundaries of the service area. (See Exhibit B)
3. Describe the overall goals, objectives, and activities to be accomplished by the proposed project.
4. Describe, in detail, the characteristics of the target beneficiaries that the project will serve, i.e. seniors/frail elderly, homeless, at risk youth, persons with disabilities/special needs etc. Describe how the program will conduct outreach to the target population. Attach samples of outreach materials.
5. How would you select participants from the identified population?
B. Program Priority
1. Specify which of the FY 2023-2024 CDBG program priorities the proposed project addresses. (See Section VII of the Request for Proposals and Exhibit E.) If the proposed program does not meet one of the program priorities, describe how it would result in other significant community benefits?
C. Implementation Plan
1. Describe specific steps to be taken to implement the program. Attach a proposed schedule. Identify target dates for each phase of implementation such as job recruitment, advertisement/marketing, project coordination meetings with partners (i.e. City of Glendale, GUSD), project start and end dates, etc. Please bear in mind that CDBG funds cannot be incurred before July 1, 2023.
D. Coordination and Collaboration
1. Describe your agency’s current efforts to collaborate and coordinate services with other community organizations regarding the proposed program.
2. Explain how you will develop any needed collaborative relationships that are not already in place. 434 of 545
13 3. Does any community organization other than your own offer the type of services proposed under this program design? If yes, describe how your program will enhance these efforts.
E. Program Outcomes
1. Provide two program outcomes that you will measure for your program. Outcomes should be reasonable and attainable given the population served by the program. When establishing outcomes, be mindful of the following three components:
i. You will be measuring outcomes, the end result of your service delivery process (i.e. the program participant will successfully find employment), rather than inputs (i.e. the program participant will receive job search assistance);
ii. There must be a time frame for each outcome; and
iii. There must be a measurable percentage/number indicating a level of achievement.
EXAMPLE: Of the 80 persons served by the program, 40% (32 persons) will find employment within three months of entering the program.
2. Please provide an account of the methodology that you will use to track participants’ progress toward achieving each specific outcome.
3. Actual Outcomes If this is an existing CDBG program, describe the progress in meeting your stated goals regarding each of your outcomes for Fiscal Year 2022-2023. Also describe other program accomplishments (e.g. unanticipated outcomes, awards, successful program innovations). If you are a new program, please describe any current program goals and accomplishments for the 2022-2023 fiscal year that you would like to highlight.
F. Ability to Substantiate Community Needs and How Program Addresses Those Needs
1. Identify and describe existing unmet needs in the community to be addressed by the proposed program.
2. What methods and/or data were used to identify and verify the need for this project?
3. Specifically describe how the activities to be carried out under the proposed program directly address the identified needs in the community.
4. How will you assist the targe t population in overcoming barriers to accessing services (language, transportation, accessing other mainstream resources or maintaining housing for household)?
G. Eligibility
1. Indicate and describe what form of documentation will be provided to demonstrate that at least 60% of persons served are low- and moderate-income, and that at least 60% of persons served are Glendale residents. Describe how low-and moderate-income income backup data, including collecting a 10% sampling of income documentation will be conducted. Please refer to Section VI of the Request for 435 of 545
14 Proposals. For example, do you propose to use the City’s income verification form (see Exhibit A) or do you propose to use your own form for documentation?
H. Demonstrated Experience and Capacity
1. Describe the agency’s background, social service history, and years of experience in implementing the proposed project or similar projects.
2. Using the chart provided, list CDBG social service projects funded within the last five (5) years and the current status of each project. Describe specific accomplishments, including quantitative information. Use additional pages as necessary. Please start with your most recent project.
I. Financial Audit Requirements
1. Provide the following : one copy with original application and eight copies with each funding application of:
a) the sponsoring agency’s past two years’ financial audit or financial compilation. Agencies unable to produce two consecutive years of financial statement compilations or financial audits shall not be eligible to apply for CDBG funds regardless of whether CDBG funds were provided previously. See RFP Page 3 Section III.B. regarding information on financial audits and financial statements,
b) Ratio Tool Calculation to be completed and signed by the agency’s accounting firm,
c) Board meeting minutes that include documentation of submission,
d) review and approval of the most current year-end financial statement report(s) by the Board,
ACTIVITY TITLE YEAR
FUNDED
APPROVED
CDBG
BUDGET
PROPOSED NUMBER
OF PERSONS TO BE
SERVED
ACTUAL NUMBER OF
PERSONS SERVED
436 of 545
15 e) verification of non-profit federal and state tax exemption status, and
f) receipt of payment of most recent Federal and State quarterly payroll taxes, if applicable.
J. Budget
1. Complete the 2023-2024 CDBG Project Budget Form (Exhibit C). Budgets should include only direct costs attributed directly to the proposed CDBG-funded project.
2. Provide a brief description or justification of all line items included on the CDBG Project Budget Form in a separate Budget Narrative— (Exhibit D)
Direct Personnel Costs: Identify each existing or new position that will be assigned and supports the CDBG-funded project and that has been included on the CDBG Project Budget Form. Describe the duties and activities of staff as they relate to the CDBG funded project and indicate the pay rate for each position. Indicate what percentage of time, and how many hours per week, will be devoted/charged to the CDBG funded project for each position.
Direct Operations Costs including Common Costs: Describe how total actual annual costs are calculated and the basis for the cost.
K. Leverage
1. What percentage of the total budget of the specific program (not the organizational budget) for which you are applying would the requested CDBG funding cover?
2. Does the implementation of this program depend on receiving 100% of your CDBG request?
3. If you are not approved for 100% of your CDBG request, how will you address the shortfall?
4. How will you close any funding shortfalls? Identify and list any other funding sources or funding applications the agency/Department has submitted or plans to submit pertaining to the proposed program including the amount requested.
5. Does the implementation of this project depend on receiving funds from these or any other sources?
6. What is the minimum CDBG funding amount your agency can accept and still operate the program successfully?
I. Conflict of Interest
1. Does your agency maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of , award, or administration of a contract supported by CDBG funds? If you answered YES , how often does your agency approve and update its conflict of interest policies?
437 of 545
16 Exhibit A (front)
438 of 545
17 Exhibit A (back)
439 of 545
18 Exhibit B
440 of 545
19 Exhibit C
2023-2024
441 of 545
20 EXHIBIT D
CDBG – 2023-2024 BUDGET NARRATIVE
PERSONNEL - Describe duties of each staff as they pertain to THE PROGRAM FOR WHICH FUNDING IS REQUESTED. State the number of hours and the percent of total time devoted to the project for each staff that will work on T HE PROGRAM FOR WHICH FUNDING IS REQUESTED. See example below.
1) Case Manager (40 hours /week) – Conduct a detailed needs assessment, public benefits advocacy, assist with money management, legal, immigration, employment and housing needs.
Program Cost: 100% of 12 months x $2,500/month = $30,000 plus benefits at 20%=$36,000.
CDBG Funding Request: 25% x $36,000 = $9,000. [Thus, the $27,000 from other sources can be counted as leverage.]
2) Project Director (4 hours/week) - Supervise and trains case management staff and program operations. Program Costs: 10% of 12 months $3,333/month = $4,000 plus benefits at 20% = $4,800. CDBG Funding Request: 0. [On the sample budget, the 4 hours per week the director spends on the project (at a cost of $4,800) can be counted as the actual annual cost and as leverage, since no funds for this position are being requested from CDBG. You should list all staff costs directly related to the proposed CDBG project, even if CDBG dollars are not being requested, so you can count those costs as leverage. On the other hand, in the example, the 90% of the Project Director’s time spent on other projects is neither an appropriate CDBG request nor can it be counted as leverage SINCE IT IS NOT FOR THE PROJECT FOR WHICH FUNDING IS REQUESTED.]
3) Senior Accountant - Provides direct accounting support to the program. Program Costs:
Salary & Benefits--5% (2 hours/week) of total annual salary/benefits of $48,400 = $2,420.
OPERATIONS – Describe how actual annual costs are calculated and the basis for the cost.
Rent (Common Cost)– Program Costs: $2,000/month x 12 months x 50% = $12,000.
Basis: Based on allocation of 50% of total agency office space for the project for which funding is requested. CDBG Funding Request: 0. [The $12,000 in leasing costs can be counted as leverage.
As with staffing, you should list all operations costs directly related to the proposed CDBG project, even if CDBG dollars are not being requested, so you can count those costs as leverage. If your agency operate s multiple programs, some costs such as rent and utilities should be prorated.
Funds should NOT be requested for COSTS NOT DIRECTLY RELATED TO THE PROGRAM FOR WHICH FUNDING IS REQUESTED nor can those costs be counted as leverage.]
Utilities (Common Cost)- Program Costs: $1,000/month x 12 months x 50% = $6,000.
Basis: Based on allocation of 50% of total agency office space for the project for which funding is requested. CDBG Funding Request: $4,800. [The $1,200 from other sources can be counted as leverage.]
Supplies (Direct Cost)- And so on...
442 of 545
21 EXHIBIT E
FY 2023-24 Annual Action Plan Program Priorities
Will be attached once approved by City Council.
443 of 545
22 Page Intentionally left Blank
444 of 545
23 FY 2023-2024 CDBG CAPITAL IMPROVEMENT PROJECTS
REQUEST FOR PROPOSALS
INSTRUCTIONS
I INTRODUCTION
The City of Glendale is soliciting proposals from public and community non -profit agencies for Capital Improvement Projects to be funded under its FY 2023-24 Community Development Block Grant (CDBG) program. The CDBG program is funded by the Federal Department of Housing and Urban Development (HUD). Through this program, HUD provides a formula entitlement grant to the City to fund projects which aid in the development of viable urban communities and which meet one of two broad national objectives.
These objectives are:
1) To benefit low and moderate-income persons; or
2) To aid in the prevention and elimination of slums and blighted areas.
The total estimated amount of funding available to public and community non -profit agencies for Capital Improvement Projects through the FY 2023 -2024 CDBG Request for Proposal (RFP) process based on a City Council approved preliminary funding allocation plan, is $740,299.
Eligible Capital Improvement Projects include:
A. Community Centers/Public Facilities: Eligible activities include: acquisition, relocation, rehabilitation, construction or expansion of a city-owned and sponsored, other public agency-owned and sponsored, or non-profit community agency-owned and sponsored, community center, building, housing facility or facility that is used to provide services or housing to low- and moderate-income families, youth, seniors, or persons with special needs, such as homeless, battered-spouse, or handicapped; public school facilities serving low- and moderate-income families and youth; ADA handicapped accessibility modifications to buildings; and parks and playgrounds.
B. Predevelopment costs are not eligible for CDBG funding. Predevelopment costs are defined as proposal/grant writing fees, planning studies, engineering, design, architectural and all building permits prior to construction or rehabilitation of the building.
II SUBMISSION INFORMATION
445 of 545
24 A. General Instructions
For funding consideration, all projects funded through the CDBG Program must meet the Pre - Qualifications, General Requirements and CDBG Program Guidelines defined in Sections III, IV and VI of the RFP. Public and community non-profit agencies responding to this RFP must complete the attached Funding Application for CDBG Capital Improvement Projects. A separate application must be submitted for each separate project.
Proposals must be typed using the FY2023-2024 CDBG Capital Improvement Funding Application (“Application”). RFP and Application copies are available at the Community Services & Parks Department/CDBG Section public counter and on the Departmen t’s web site at http://www.glendaleca.gov/cdbg
All applications submitted by a public or community non-profit agency, must be submitted in the legal name of the organization. An authorized representativ e of the organization who has the legal authority to enter into an agreement with the City of Glendale must sign applications.
The original and eight (8) copies of the application must be submitted to:
City of Glendale
Community Services & Parks Department/CDBG Section
201 East Colorado Street, Glendale, CA 91205
Attention: Maggie Kavarian
HAND DELIVERY REQUIRED
Applications must be received by 5:00 p.m. on Thursday, December 29, 2022.
Applications that have an inadequate number of copies, or are submitted after the published deadline or do not meet the pre-qualification requirements will not be considered for funding. Changes and/or additions to the proposal after the submission will not be accepted as part of the original proposal packet.
No bindings or special coverings are desired. Only submit materials that have been requested.
Once all applications are received, proposals will be analyzed by City staff as to completeness in addressing questions in the Funding Application, or other funding requirements. A staff analysis will be prepared identifying strengths and weaknesses. A copy of the staff analysis of the proposal(s) will be emailed/mailed to proposing organizations the week of January 20, 2023. Responses by the applicants to the staff analysis must be received by 5:00 p.m. on Monday, January 30, 2023.
The original proposal, the staff analysis, and the response to the staff analysis will be reviewed and evaluated by a City Council appointed citizen CDBG Advisory Committee. Representatives from proposing organizations will be required to attend the CDBG Advisory Committee meeting to discuss their proposal and be interviewed by the CDBG Advisory Committee.
446 of 545
25 The date for these interviews is tentatively scheduled for Friday, March 3, 2023, from 8:00 a.m. to 5:00 p.m. and Monday, March 6, 2023 from 9:00 a.m. to 3:00 p.m. Our office will notify you of the exact time and location of your interview when we receive your funding application. Upon completion of the interviews, the Advisory Committee will make funding recommendations to the City Council based on a combination of the written proposal, the response to the staff analysis, and the interviews.
A public hearing on these funding recommendations will be held on approximately April 6, 2023 and the City Council/Housing Authority will vote on the CDBG program recommendations on approximately May 16, 2023.
B. RFP Information/Technical Assistance Meeting
A Technical Assistance Workshop w ill be held on Wednesday, November 30, 2022 via virtual workshop. The purpose of the meeting is to provide information and technical assistance to any party interested in responding to the RFP. Community agencies and City Departments are highly encouraged to participate in the technical assistance meeting.
Additional technical assistance for completing the CDBG Capital Improvement Funding Application may be requested by calling Maggie Kavarian, Community Services Manager at (818) 548-3715.
C. Environmental Review and Clearance
Any applicant proposing capital improvements must contact Maggie Kavarian, Community Services Manager with the Community Services & Parks Department at (818) 548-3715, to receive information concerning the completion of an Environmental Information Checklist (EIC), for projects which may involve critical time constraints.
All approved projects will require environmental clearance from the City of Glendale Community Development Department’s Planning Division. The Plann ing Division provides environmental assessments as required under the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). All CDBG projects must undergo environmental review in accordance with NEPA and if required, the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966. The Planning Division will determine what level of environmental processing is required. The project and associated permits may also require approval from other City, State or Federal bodies such as the Environmental Planning Board, the Historic Commission, the State Office of Historic Preservation, etc.
III PRE-QUALIFICATIONS
A. Eligibility as a Sub-recipient
Applicants for CDBG Capital Improvement funds must meet the CDBG definition of Sub-recipient:
a public or private nonprofit agency, authority or organization. Community non -profit applicants must be able to demonstrate proof of tax -exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code.
447 of 545
26 B. Financial Statement
Applicants for CDBG Capital Improvement funds must submit an annual financial statement or audit for the past two consecutive years along with their fun ding application. The financial statement or audit shall consist of either: 1) an unaudited financial statement compilation, 2) an annual independent financial audit in accordance with generally accepted auditing standards and General Auditing Standards, i ssued by the Comptroller General of the United States, or 3) a Single Audit under Part 200 —Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514.
Applicants without two years of financial statement compilations or independent financial audits shall not be eligible to submit a funding application.
Applicants must include a Financial Ratio Calculator with their financial statements which must be completed and signe d by their certified public accountant. The link to the Financial Ratio Calculator worksheet is on the City’s website at http://www.glendaleca.gov/cdbg
Applicants for CDBG Capital Improvement funds must su bmit copies of official Board meetings minutes that include documentation of submission, review and approval of year -end financial statement reports by the Board.
Applicants for CDBG Capital Improvement funds shall be responsible for maintaining documentation on the resume of the Chief Financial Officer of the organization, and/or Board Treasurer, and identify a certified public accountant (firm) responsible for preparing financial statement compilations or financial audits.
C. Quarterly Payroll Taxes
Applicants must submit a copy of receipt of payment of most recent Federal and State quarterly payroll taxes (IRS Form 941). Please DO NOT include details of the employees’ social security number or information.
IV GENERAL REQUIREMENTS:
Operating Agreement
Public and community non-profit agencies approved for CDBG funding will be required to sign a Sub- recipient Operating Agreement with the City of Glendale to ensure compliance with City of Glendale, Community Development Block Grant Program, Fede ral Executive Orders, and HUD regulations.
CDBG funds are subject to federal and local regulations including, but not limited to: non - discrimination, equal opportunity, accessibility, lead -based paint, prevailing wages, Uniform Relocation Act, audits, procurement and environmental review. Additional requirements can be found in the CDBG regulations and Uniform Administrative Guidance 2 CFR Part 200 http://www.ecfr.gov/cgi-bin/text-
idx?SID=60623b20e6213558b4aa6ab7eb76b619&node=2:1.1.2.2.1.3&rgn=div6#se2.1.200_1212
448 of 545
27 Applicants are encouraged to familiarize themselves with these requirements prior to applying for funds to ensure that their organizations have adequate administrative capacity and processes in place.
Matching/Leveraged Funds:
Public and community non -profit agencies approved for CDBG funding that propose matching or leveraged funding to complete their capital improvement construction project will be required to verify that construction funding is in place prior to beginning construction as follows:
1) Private funding used as match or leverage must be deposited into a third party construction project account.
2) Bank loan funding used as match or leverage will require that a loan commitment letter be obtained and verified and funds drawn from the bank or a third party escrow account.
3) Other grant funding used as match or leverage will require award letters and receipt and deposit of funds or verification of letter of credit.
Management:
On all capital improvement projects for public and community non -profit agencies approved for CDBG funding over $15,000, the City shall record a Deed of Trust against the property that is being improved or developed, to secure the City’s interest.
Prior to the execution of any agreement, the City will obtain a market appraisal of the property and a preliminary title report to determine that the non-profit organization owns enough equity in the property for the City to be repaid its interest if it were to become necessary and to ascertain the City’s equity position in relation to all other liens on the property.
On capital improvement projects on properties not owned by the non-profit organization, the City will secure its interest by executing a Deed of Trust against another property owned by the non -profit organization. If the non -profit organization does not own other property, staff will submit a report to City Council to request approval to execute a sub-recipient agreement based on a promissory note.
D. Non-discrimination in Services and Employment
Public and community non-profit agencies approved for CDBG funding shall not, in accordance with Federal law, dis criminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age or physical or mental handicap as identified in Section 109 of the Act, Section 504 of the Rehabilitation Act, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and 24 CFR 570.602. In addition, Sub-recipients shall not discriminate in the provision of services hereunder because of religious belief, creed, medical condition, blindness, sexual orientation, mar ital status, pregnancy, parenthood, citizenship, gender identity, domestic partner status or AIDS or HIV status.
449 of 545
28 Further, public and community non-profit agencies approved for CDBG funding shall certify and agree not to discriminate against any employ ee or person who is employed or compensated in whole or in part using CDBG funds because of race, color, creed, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, marital status, pregnancy, parenthood, medical condition, physical or mental disability, gender identity, domestic partner status or AIDS or HIV status.
E. Insurance
Public and community non -profit agencies approved for CDBG funding will be required to obtain insurance, evidenced by an original certificate of insurance and endorsement. The required insurance is as follows:
a. Comprehensive General Liability: The insurance must be written for the limits of liability specified below
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for bodily injury (including accidental death) to any one person;
(2) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for personal and advertising injury to any one person;
(3) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for property damage; and
(4) TWO MILLION DOLLARS ($2,000,000) general aggregate limit, or the full aggregate limits of the policy― whichever limit is greater.
b. Automobile Liability: Insurance coverage shall include automobile coverage for projects involving the use of automobiles. The insur ance must not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater:
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and
(2) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or
(3) TWO MILLION DOLLARS ($2,000,000) combined single limit (“CSL”).
c. Workers’ Compensation: Insurance coverage for Workers’ Compensation shall be obtained a nd maintained through the duration of the project.
(1) Complete Workers’ Compensation insurance, meeting or exceeding the coverages and amounts that California law requires; and
(2) Employer’s Liability insurance in an amount not less than:
450 of 545
29 (i) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease;
(ii) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and
(iii) ONE MILLION DOLLARS ($1,000,000) policy limit.
d. Certificate and Endorsement : Awarding applicants shall provide City with a “certificate of insurance,” an “additional insured endorsement,” and a subrogation endorsement, “Waiver of Transfer to Rights of Recovery Against Others” — on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements.
e. Rating of Insurance Company : At all times, th e insurance company issuing said policy shall be an “admitted” insurer in the State of California; shall be domiciled within, and organized under the laws of, a state of the United States; and shall carry an A.M. Best & Company minimum rating of “A:VII.”
F. Program Reporting/Monitoring
a. Public and community non-profit agencies approved for CDBG funding will be required to maintain and submit to the Community Services & Parks Department adequate program or demographic data and reports necessary on an annu al basis for two years after the completion of the project to monitor program eligibility in accordance with City of Glendale, Community Development Block Grant Program and HUD regulations.
b. Public and community non-profit agencies approved for CDBG Solar Panel funding will be required to maintain and verify through an accounting system where utility cost savings from solar panel installation is being applied. This will be done annually for a five-year period post energization of the solar system, in addition to the requirements in Section F. a.
G. Political Activities
Applicants approved for CDBG capital improvement funding shall understand that pursuant to 24 CFR 570.207 (a) (3) CDBG funds shall not be used for programs that involve the engagement of political activities, such as partisan political campaigns, candidate forums, voter transportation, or voter registration. However, a facility originally assisted with CDBG funds, for acquisition or rehabilitation over time may be used on an incidental basis to hold political meetings, candidate forums, or voter registration campaigns, provided that all parties and organizations have access to the facility on an equal basis, and are assessed equal rent for use charges, if any.
451 of 545
30 H. Financial Control Systems and Audits-Non-profit Organizations
Applicants approved for CDBG Capital Improvement funding (Agency) shall comply with 2 CFR 200 Subpart D -Post Federal Award Requirements, §200.300 - 200.345 which includes maintaining accounting principles and procedures required therein, utilizing adequate internal and budget controls, and maintaining necessary source documentation and accounting records that sufficiently identify the source and application of CDBG funds. HUD standards for accounting records, per §200.302 shall require that agencies have in place an accounting system that at the minimum has the following elements: chart of accounts, cash receipts journal, cash disbursements journal, payroll journal, general journal and general ledger.
Internal Controls shall refer to a combination of policies, procedures, defined job responsibilities, personnel, and records that allow the Agency to maintain adequate oversight and control of its cash, property, and other assets charged to CDBG funded programs. Upon receiving funding, the Agency shall maintain written policies and procedures regarding approval authority for financial transactions, accounting manuals, chart of accounts, adequate separation of duties, hiring policies and access to accounting records as specified under 2 CFR §200.303.
Budget Controls shall refer to policies and procedures that the Agency must have in place to compare and control CDBG expenditures against the approved, appropriated CDBG budget. The Agency shall have procedures to compare actual expenditures with budgeted amounts for each CDBG grant as specified under2 CFR §200.308-200.309.
Agencies receiving CDBG funds shall comply with current City and federal procurement standards under 2 CFR §200.317 -200.326 concernin g the procurement and purchase of equipment, supplies, and services using CDBG funds to ensure that they are obtained as economically as possible through an open and competitive process.
Procurement transactions must be conducted in a manner providing f ull and open competition consistent with the standards of the CDBG program and federal procurement regulations under 2 CFR §200.318. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that provide bid quotes for the CDBG CIP RFP, develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements.
Agencies shall maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by CDBG funds under 2 CFR §200.318(c)(1).
Agencies receiving les s than $25,000 in CDBG funds per year shall be required to submit unaudited annual financial statements compilation for years where grant funds are received. The unaudited financial statements provided shall include an itemization of the receipt and use of the City CDBG funds. An attestation statement shall be provided by the Chief Executive Officer that the financial statements being submitted are true, correct, and free of any material misstatement and that funds were spent following the grant requirements.
452 of 545
31 Agencies receiving $25,000 or more in CDBG funds per year shall be required to obtain an annual independent financial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the Comptroller General of the United States for each grant year they receive CDBG funds.
In addition to a financial audit, Agencies receiving over $750,000 in total federal grant funds in a year are required to conduct and file a Single Audit in accordance with file a Single Audi t in accordance with financial audit requirements under Part 200 —Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514. The Agency shall be required to complete t he Single Audit within 270 days after the ending date of the Agency’s fiscal year.
All agencies shall be required to provide evidence on a quarterly basis verification of quarterly state and federal payroll tax payments including supporting source docume ntation for each employee covered by the CDBG grant.
V HUD CHURCH/STATE GUIDELINES
CDBG funding may not be used for the acquisition, construction, or rehabilitation of structures to the extent that those structures are used for inherently religious a ctivities. CDBG funds may be used for the acquisition, construction or rehabilitation of structures only to the extent that those structures are used for conducting eligible CDBG non -religious community social service programs. Where a structure is used for dual religious and non -religious community programs, the eligible use of CDBG funds shall be based on a formula resulting from the prorated use between religious and non-religious activities.
Organizations that are directly funded under the CDBG program may not engage in inherently religious activities, such as worship, religious instruction, or proselytization, as part of the CDBG eligible community programs or services.
VI CDBG PROGRAM GUIDELINES
The Eligibility criteria and requirements for documentation of eligibility for program activities and facility improvement activities are described below. Each organization receiving CDBG Capital Improvement funds must spend all of the grant amounts it was allocated within two years of award date.
A. Eligibility Criteria
In order to be eligible for funding, the project must: 1) meet one of the CDBG National Objectives listed below, and 2) have a documented, demonstrated need for physical upgrade, development or expansion.
1) National Objectives:
453 of 545
32 a) To benefit low and moderate-income persons (at least 60% of persons served by a community center, or benefiting from neighborhood revitalization activities are low and moderate -income persons), or
b) To aid in the prevention or elimination of slums and blight relative to buildings, and only to the extent necessary to eliminate severe and specific conditions detrimental to public health and safety, i.e. elimination of faulty wiring, roofing, falling plaster or other similar conditions which are detrimental to all potential occupants.
2) Demonstrated Need:
The project application must identify and describe the substandard condition(s) of the subject facility. If the project is for expansion, then the application must describe the need f or expansion and/or improvement to the existing or proposed facility to increase service levels, i.e. what programs will benefit from the project?
B. Requirements for Documentation of Eligibility
1. Community non-profit agencies approved for funding for improvements to community and public facilities must be able to document the following: 1) that at least 60% of persons attending or served by the portion of the center or public facilities improved with CDBG funds are low - and moderate-income persons or that there exists substandard conditions detrimental to public health and safety, 2) that the community center or public facility has a demonstrated need for improvement and/or expansion in order to increase service levels, and 3) that at least 60% of persons served are Glendale residents.
Acceptable forms of documentation are:
a. Applicant Information Forms (Exhibit A) which includes name, address, income, source of income, household type, ethnicity, racial background, and signature of participant and all adult household members. In addition, agencies will be required to show adequate low -income backup data, including collecting a 10% sampling of income documentation of the program(s) operated by the Applicant within the facility that will be i mproved with CDBG funds. The number of sub -recipient program clients to collect CDBG Applicant Information Forms for will be based on the CDBG Application for funding submitted to the City of Glendale.
b. Location and description of service area bou ndaries, demonstrating that the proposed improvement project service area is within a low-income area (See Census Tract Map, Exhibit B).
Location of an activity in a low -income area does not conclusively demonstrate that an activity benefits low- and moderate-income persons. Hence, where applicable, records of addresses of persons utilizing the facility will be required as documentation of benefit to low -and-moderate income persons. Applicants should contact Community Services & Parks staff for assistance with low-income area documentation.
c. Official City building inspection reports detailing deficiencies detrimental to public health and safety, and
454 of 545
33 d. General Contractor, architectural or engineering inspection reports detailing substandard conditions.
C. Eligible Improvements
Public or community non -profit agencies are eligible to receive CDBG funding for the purpose of improving public community facilities. Such facilities must be operated so as to be open for use by the general public during all normal hours of operation. CDBG funds are not eligible to pay for predevelopment costs, such as planning studies, engineering, design, and permit fees.
Eligible Capital Improvement Project activities include:
a) rehabilitation, including repair, di rected toward an accumulation of deferred maintenance, replacement of principal fixtures and components of an existing community facility,
b) installation of special features designed to promote energy efficiency or security,
c) removal of material and archit ectural barriers that restrict the mobility and accessibility of elderly or severely disabled persons,
d) construction or expansion of floor area of an existing community facility, and
e) acquisition of property for the purpose of new construction or rehabilitation of a community facility.
D. Other Federal Requirements
Public or community non-profit agencies receiving CDBG Capital Improvement Funds will be subject to comply with the following Federal regulations and requirements: Equal Opportunity Regulati ons, Disadvantaged Business Enterprise (DBE) goals, Federal Labor Standards provisions including prevailing wages, the Americans with Disability Act (ADA), Section 504 of the Rehabilitation Act of 1993, the Uniform Relocation Assistance and Real Property A cquisition Policies Act of 1970, the California Environmental Quality Act (CEQA), the National Environmental Policy Act (NEPA), and the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966.
E. Program Priorities
Although all proposals will be given consideration, preferential consideration will be given to community facility improvement projects that house and provide services in the areas of CDBG Program Priorities described on Section VII or which in any other way will facilitate meeting any of the identified (below listed) social service priorities as described below.
455 of 545
34 VII CDBG PROGRAM PRIORITIES
Program priorities for the FY2023 -2024 CDBG Program have been assigned based upon findings derived from a comprehensive community needs assessment process. This process has identified social service priorities and capital improvement priorities. (See Exhibit D)
VIII CRITERIA FOR EVALUATION AND SELECTION OF PROPOSALS
A. Proposal evaluation cr iteria to be considered by the CDBG Advisory Committee in reviewing the written proposals, the response to the staff analysis, conducting oral interviews, and in developing funding recommendations to the City Council are as follows:
Program Priority
Ability to Substantiate Community Needs and How Program Addresses Those Needs Target Population and Outreach
Coordination and Collaboration
Program Goals and Outcomes
Implementation Plan
Budget, Cost Effectiveness and Leveraging of Funds
Demonstrated Experience and Capacity of Sponsoring Organization/City Department Overall Financial Health of Sponsoring Organization
Overall Likelihood of Success
For each proposal, and in consideration of the proposal’s effectiveness in meeting all aspects of the Evaluation Criteria, the CDBG Advisory Committee shall rate each proposal as either, GOOD, FAIR OR POOR and may provide written comments to substantiate their rating.
IX CITY OF GLENDALE RESERVATION OF RIGHTS
A. This RFP and the proposal evaluation process do not:
Obligate the City to accept or select any Proposal;
Constitute an agreement by the City that it will actually enter into any contract with any Proposer.
B. When it best serves the City’s interests, the City may do any one or more of the following:
Reject any Proposal or all Proposals at its sole discretion. Extend the deadline for accepting Proposals.
Accelerate the pace of the RFP process if only one or a handful of Proposals is received. Waive any or all information, defects, irregularities, or informalities in a Proposal. Accept amendments to Proposals after the Proposal Deadline. Amend, revise, or change the RFP’s evaluation or selection criteria. Cancel, withdraw, amend, revise, change, or negotiate the terms of this RFP, the proposed 456 of 545
2 Contract, or both.
Reissue a Request for Proposals.
Conduct one or more oral interviews.
Visit a Proposer’s facilities or business.
Examine financial records of a Proposer to the extent necessary to ensure financial stability. Make a partial award.
Negotiate with one or more Proposers.
Award contracts to one or more Proposers.
Require a best and final offer from one or more Proposers.
C. Provide or perform the Services using a City officer or employee, or contract directly— without an RFP or bids— for the Services.
457 of 545
3 CITY OF GLENDALE
FUNDING APPLICATION FOR CAPITAL IMPROVEMENT PROJECTS
FY 2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CAPITAL IMPROVEMENT
Date_________________________
Project Name __________________________________________________________________________
Organization Name ______________________________________________________________________
Address _______________________________________________________________________________
______________________________________________________________________________________
Phone __________________________________________ Unique Entity ID#________________________
E-mail #1_____________________________________ E-mail #2 ________________________________
Contact Person/Title_____________________________________________________________________
Proposal Due Date: Thursday, December 29, 2022, 5:00 P.M.
One original and 8 copies of the Funding Application must be received by Due Date.
HAND DELIVERY REQUIRED
Estimated Total amount of CDBG funds available: $740,299
Please indicate the amount of funding requested below:
Program Activity Funding Request
CDBG CAPITAL IMPROVEMENT PROJECTS $_________________
I certify that the information in this application is true.
____________________________ _________________________ _________ Executive Director (Please Print) Signature of Executive Director Date 458 of 545
4 Application Directions
Please provide comprehensive and clear responses to each of the sections below. Respond to all questions within each section; if a question does not apply to your entity, indicate this by responding “Not Applicable.” Applications must be typed, single-spaced and single-sided on 8 1/2” x 11” plain white paper with 1” margins on all sides.
Times New Roman 12 -point font or Arial 12 -point font must be used. Please add the Application Heading Questions to your answers, i.e. 1. Project Description.
Application Questions
1. Project Description
A. Describe the proposed facility rehabilitation/improvements in detail. Describe the physical aspects of the facility including building size, age, and any major improvements previously completed. Provide a detailed work description from a licensed general contractor or subcontractor, engineer or a licensed architect.
Include photographs (3”x 5” or 4” x 6” color prints) of site, facility and proposed construction areas (original and 8 copies). Include renderings and/or blueprints of proposed improvements including f loor plans.
Identify the location of the existing or proposed facility and the boundaries of its service area.
B. Briefly describe the programs, population served, and services provided at the facility where improvements are proposed. Indicate if these are new or existing programs and services. Describe, in detail, the characteristics of the target beneficiaries. Describe how the program will conduct outreach to the target population.
C. Identify the annual total number of unduplicated persons or househol ds to be served in the area that is being proposed to be improved at the facility as a result of this project?
D. Provide a snapshot of which FY2023-2024 Program Priorities your improvement project will help address. (See Section VII. Program Priorities)
2. Budget/Leveraging of Funds
A. Provide a detailed, itemized project budget, including acquisition, pre-construction and construction costs.
Pre-construction costs such as environmental studies, physical inspections, architectural, engineering, design, variances, conditional use permits, plan check fees, and certain building permit fees are not eligible for CDBG funding; however, these costs should be included as part of the total project budget presented on the Required Project Budget Form (See Exhibit C). Provide a detailed itemized total construction cost estimate from a licensed general contractor or subcontractor, a licensed architect, or engineer; preferably from at least two (2) different sources. Construction costs should include development, rehabilitation hard costs, contingency (no more than 10%) and any other construction costs.
Also provide a cost per square foot estimate. Rehabilitation costs may include equipment, provided that the equipment is fixed and permanent, and is not moveable. Indicate the total construction cost, and separately identify the portion of the cost requested to be funded through CDBG and the portion that will be leveraged by the agency through internal or other grant funds.
459 of 545
5 Note: If approved for CDBG funding, all subsequent procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of the CDBG program and federal procurement regulations. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that provide said cost estimates, develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements.
B. (Mandatory) Use the Required Project Budget Form (Exhibit C) to present your proposed project line item budget with itemized construction estimates as required above.
C. Cost estimate for construction projects must be based upon current Federal Davis-Bacon prevailing wage rates. Please contact Tamar Kabanjian, Project Manager at (818) 548 -3232 or Erik Adamyan, Community Services Specialist at (818) 548-3231 for the current Federal wage rates.
Leverage- What percentage of the total construction or rehabilitation budget would the requested CDBG funds cover? How will you close any funding gaps? Provide a list of funding resources and amounts, and include the status of other funding applications and state whether or not the implementation of the project is contingent on receiving funds from other sources. Provide the date funding was secured or the estimated decision date.
Provide copies of award letters and, or loan commitment letters. If award letters are pending, award letters and receipt of funds must be obtained prior to starting construction. See Section IV.B. of the Request for Proposals for Matching/Leverage requirements.
3. Demonstrated Need for CDBG Funds and Need to Carry Out the Project - Identify and describe the substandard condition(s) or dysfunc tionality of the community center or public facility, which are negatively impacting program operations. Identify and describe the functional need for development, expansion and/or improvement to existing or proposed facility, and how will the community be nefit from the project? What methods and/or data were used to identify and verify the need for this project?
A. Has your agency thoroughly inspected, identified and resolved any facility infrastructure concerns that may impact the proposed project in the lo ng run? (i.e. Is your plumbing in good condition before a bathroom remodel is considered? Is your roof in good condition before requesting solar panels to be installed on the roof?) If so, what were the concerns identified, how was it addressed and how lon g ago was it addressed?
4. Program Priority - Specify which of the FY 2023 -2024 CDBG Program Priorities this project will meet, i.e. what social service program priority and service is provided at the subject facility? See Section VII of the Request for Proposals and Exhibit D for the list of Program Priorities. If the proposed project does not meet one of the program priorities, describe how it would result in other significant community benefits.
5. Implementation Plan
A. Provide a detailed design development and/or construction schedule listing and describing specific steps and dates to implement the project. The construction schedule shall identify specific target dates for each phase of implementation including, but not limited to, environmental re view, acquisition, design, permitting, bidding and construction. Indicate if this project is part of a larger rehabilitation or expansion project, or revitalization 460 of 545
6 project. Typically, preferential consideration is given to projects and neighborhood revitalization projects with the design phase of the project completed.
B. Indicate if the proposed use of property is allowed by the City’s zoning code, building occupancy codes, fire codes and/or State licensing codes (attach a list of all permits required for operation of the facility). The applicant is required to consult with the City of Glendale’s Permit Services Center to determine if the project requires City of Glendale plan check, building permits, zoning or standards variance, conditional use permit (CUP), Design Review Board (DRB) fire plan review, etc. Please indicate on the application which staff member you spoke with and on what date(s) regarding the proposed improvements. If City of Glendale variance, CUP, DRB, plan check and/or building permits are necessary, please include the permit, variance, CUP, DRB, cost in your project budget, and account for the time necessary to complete the approval procedures in your schedule.
C. Project proposals to undertake capital improvements to buildings must inclu de: 1) proof of legal ownership (deed/tax bill) or 2) authorization from the owner to perform the improvements along with the lease agreement of project site.
6. Eligibility Documentation
Describe in detail how the project meets one, either I or II, of the following Low and Moderate-Income Program Requirements and describe what form of documentation will be provided to demonstrate compliance with program eligibility requirements. Describe how low -and moderate -income income backup data, including collecting a 10% sampling of income documentation will be conducted. Public and community non -profit agencies approved for CDBG funding will be required to maintain and submit to the Community Services & Parks Department adequate program participant or demographic data and reports on an annual basis for two years after the completion of the project to monitor program eligibility in accordance with CDBG regulations.
Please refer to Section VI B. of the Requirement for Documentation of Eligibility for more information.
Low and Moderate Income Program Requirements:
I. To benefit low and moderate-income persons.
A. Community non-profit agencies must demonstrate that at least 60% of persons served at the community center or facility are low and moderate-income persons. 2) Public agencies, i.e. schools, must demonstrate that the community center or community facility is located and benefits a neighborhood area and/or census tract where 51% or more of the residents are low and moderate-income.
II. To aid in the prev ention or elimination of slums and blight relative to buildings, and only to the extent necessary to eliminate severe and specific conditions detrimental to public health and safety.
A. Community non-profit agencies, and public agencies must demonstrate that to aid in the prevention or elimination of slums and blight relative to buildings, improvements are necessary to eliminate severe and specific conditions detrimental to the health and safety of all potential occupants or users, such as faulty wiring, leaky roofing, inadequate heating, falling plaster or other similar conditions. 461 of 545
7 7. Demonstrated Experience and Capacity
A. Describe the agency’s background and years of experience in implementing acquisition, rehabilitation or new construction projects similar to the proposed project. Provide a concise description of your agency’s history and success in delivering services at the facility.
B. Provide the following: one copy with original application and eight copies with each application:
1. The sponsoring agency’s past two consecutive years’ financial audit or financial compilation. Agencies unable to produce two years of financial statement compilations or financial audits shall not be eligible to apply for CDBG funds. See RFP Instructions Section III.B. regard ing information on financial audits and financial statements,
2. Financial Ratio Calculator to be completed and signed by account firm,
3. Board meeting minutes that include documentation of submission, review and approval of the most current year-end financial statement report(s) by the Board,
4. Verification of non-profit federal and state tax exemption status, and receipt of payment of most recent Federal and State quarterly payroll taxes, if applicable.
8. Funding History – Using the chart provided, please list previous CDBG funded facility improvement projects from the past five (5) years and their current status. Give a detailed history and description of specific accomplishments, including quantitative and qualitative information. If your agency has a current project that required an extension, please provide explanation for the extension and the estimated date of completion.
Please begin with the most recent CIP improvement project funded by CDBG.
YEAR
FUNDED
PROJECT
TITLE
APPROVED
CDBG
BUDGET
STATUS OF PROJECT
(Include specific
accomplishments: i.e. In
Progress, Completed, # of
persons served, program
priorities)
FUNDS
EXPENDED
TO DATE
PROJECT COMPLETION
DATE/JUSTIFICATION
FOR EXTENSION
(If Project is not completed,
give reason for project
extension, and estimated
Date of Completion)
462 of 545
8 9. Conflict of Interest - Does your agency maintain written standards of conduct covering procurement and conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by CDBG funds? If so, how often does your agency approve and update its conflict of interest policies?
10. Solar Panel Systems – If the project involves installation of a solar panel system, please complete the questions below and provide the necessary documents required. (See IV. General Requirements F. Program Reporting/Monitoring)
A. In addition to the construction cost estimates required under Question 2 -Budget/Leveraging of Funds, provide a detailed technical description of each proposed solar PV system including basic location diagrams, system designs, and all components. Describe and specify the mounting equipment and installation techniques including how roof warranties will be maintained (for rooftop solar systems) and how any parking -and ground -mounted solar arrays will be maintain ed. Solar PV pricing shall be all - inclusive of system costs, installation, monitoring, labor, permits, etc.
B. Agency shall submit the last 24 months or (2) years of GWP utility bills for the building to be improved and list the amount of electrical costs. In addition, describe in detail the percentage and amount that monthly electricity costs will be reduced by the installation of the solar panel system. Provide a financial energy analysis and system electricity output schedule and supporting information directly from a software modeling tool and describe the payback period and the rate of return on cash invested in the solar system.
C. Describe in detail how the savings in electrical costs as a result of the solar panel system will benefit the organization and the clients to be served. Include in the response quantitative numbers. Describe and itemize in detail where the monthly savings from reduced energy costs will be transferred in the agency budget to improve services to the end user. The agency shoul d demonstrate that applying cost savings from solar panel installation is in a manner which is of tangible benefit to the client and makes a direct impact to the clients the agency serves.
D. If the proposed solar panels will be installed on existing struct ure/infrastructure, please provide the maintenance history of the structure/infrastructure on which the panels will be installed. (i.e. If proposing to install the solar panel on the roof, please provide the last time the roof was replaced and/or maintained and what the maintenance entailed).
11. Acquisition/Relocation – If the project involves acquisition of real property or rehabilitation of a property currently occupied by tenants or recently moved tenants in the past six months, please complete the questions below and provide the necessary documents required.
A. Under Question 2- Budget/Leveraging of Funds, in addition to the construction cost estimate if applicable, describe details regarding terms of acquisition including purchase price, loan terms, match ing funding including sources, and any other acquisition costs. Indicate all costs associated with the acquisition proposed to be paid for by CDBG funding. Include a copy of the appraisal report if available or estimated value based upon comparable market value.
463 of 545
9 Under Question 2 -Budget/Leveraging of Funds ., address the Acquisition budget in lieu of a construction budget, unless application is for both acquisition and rehabilitation, then address both construction and acquisition budget.
B. Under Question 3-Demonstrated Need for CDBG Funds and Need to Carry Out the Project describe and relate the demonstrated need for Acquisition in place of Rehabilitation/Improvements. If both acquisition and rehabilitation funding is requested, then address both construction and acquisition needs.
C. All properties proposed to be acquired with CDBG funds may be subject to the Uniform Assistance and Real Property Acquisition Policies Act of 1970 (URA) and if applicable, the one-for-one replacement of low/ moderate-income dwelling unit requirement under the Housing and Community Development Act. Indicate if the property being acquired is commercial, industrial or residential and indicate if the building is vacant, if the property is occupied identify the number of persons livin g in the property and type of occupancy, in terms of owner, tenants, or business. Projects that involve acquisition of occupied property are required by the URA to give immediate notice to tenants regarding an application to the City of Glendale for federal funding to acquire, demolish, and/or rehabilitate the buildin g in which they reside. Copies of the URA General Information Notice are available in the offices of Community Development Department’s Housing Division. These notices must be provided to tenants at the time the CDBG funding application is submitted to the City.
464 of 545
10 Exhibit A (Front)
465 of 545
11 Exhibit A (Back)
466 of 545
12 Exhibit B
467 of 545
13 Exhibit C
FY 2023-2024
468 of 545
14 Exhibit D
FY 2023-24 Annual Action Plan Program Priorities
Will be attached once approved by City Council.
469 of 545
Exhibit 4
CITY OF GLENDALE
COMMUNITY SERVICES & PARKS DEPARTMENT
REQUEST FOR PROPOSALS (RFP)
FY 2023-2025 EMERGENCY SOLUTIONS
GRANT (ESG)
R
eleased: November 14, 2022
Proposals Due: December 14, 2022
Submit all application materials via email to:
H
[email protected]
Attention: Arsine Isayan, Homeless Programs Manager
NO LA TE APPLICATIONS WILL BE ACCEPTED
Th
e City of Glendale intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, please call the Community Services & Parks Department at (818) 548-2000.
470 of 545
2 TABLE OF CONTENTS
EMERGENCY SOLUTIONS GRANT (ESG)
General Information
I. Introduction 3
II. Program Guidelines 7
III. Program Requirements 15
IV. Program Monitoring 16
V. Proposal Selection and Appeals Process 18
VI. Proposal Submission 20
VII. General Requirements 23
VIII. Conditions and Reservations 24
IX. Contract Conditions 25
471 of 545
FY 2023- 2025 ESG Request for Proposals 3
I. INTRODUCTION
EMERGENCY SOLUTIONS GRANT PROGRAM (ESG)
The United States Department of H ousing and Urban Development ( HUD) administers the Emergency Solutions Grant (ESG) Program. The City of Glendale (City) Community Services and Parks Department (CSP) anticipates receiving ap proximately $160,000 in ESG funding from HUD for FY 2023-2025 for use beginning July 1, 2023. All applicants and proposed activities m ust m eet HUD ESG eligibility guidelines to be considered for funding.
This program was previously known as the Emergency Shelter Grants Program, but its scope, eligible activities, and requirements changed significantly under the Homeless Emergency and Rapid Transition to Housing (HEARTH) Act of 2009, whose regulations were released for effect in early 2012.
Final allocation of ESG funds is contingent upon the final funding award from HUD, the Glendale Continuum of Care (CoC) Board recommendations, Glendale Housing Authority and C ity Council approval, sub mittal of all required insurance documentation, and full execution of the grantee written agreement. Completion and submission of this application does not ob ligate the City to allocate ESG funds to prospective applicants.
ESG-funded projects must comply with strict eligibility criteria. Prior to submission, please carefully review this information package to determine if your request for funds will qualify under the ESG regulations. Wh ile CSP is available to provide technical assistance, it is the responsibility of the applicant to become educated on the federal regulations that govern the ESG Program. For more detailed information on HUD guidelines, please visit https://www.hudexchange.info/programs/esg/
.
Grant Term
The initial suggested grant term is one (1) year with an anticipated start date of July 1, 2023. Budgets should reflect one year grant period. The ESG funding plan developed is a two-year plan. ESG programs that request continued funding for the subsequent year and meet their program outcomes and performance goals are allowed to be renewed for funding subject to review and approval by the CoC Board.
The total amount of funding estimated to be available for this RFP is $154,402. Proposals for each program request for funding shall not exceed the amounts listed below. Agencies may submit an application for one or more eligible component types.
472 of 545
FY 2023- 2025 ESG Request for Proposals 4
Proposer’s Indemnification of the City
At its expense, Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any and all liability, suits, actions, proceedings, judgments, claims, demands, liens, losses, damages, costs, and expenses (including attorneys’ fees, litigation, arbitration, mediation, appeal expenses) if a dispute, lawsuit, or other proceeding arises out of any one or more of the following:
• Proposer’s submitting the Proposal;
• The City’s accepting Proposer’s Proposal; or
• The City’s awarding a Contract to Proposer in compliance with this RFP, or state, federal, or local laws
City’s Project Representatives
The City Project Manager in charge of this Project is:
City of Glendale
Community Services & Parks Department
613 E. Broadway, Room 120
Glendale, CA 91206
Telephone: (818) 550-4474
Arsine Isayan Email: [email protected]
Schedule of Events
The following events will take place in this Project (See further explanation below):
Component Type ESG Program
Maximum Amount
Outreach and/or Shelter Operations/Essential Services $64,002 Homelessness Prevention and/or Rapid Rehousing $84,800
Administrative Costs $ 5,600
Total FY23 ESG Funding Available $154,402
EVENT RESPONSIBILITY DATE
RFP Distribution City 11/14/2022
Last Day to Submit Interim Questions Proposer 11/28/2022 Mandatory Technical Assistance Workshop City 11/30/2022 RFP Proposals Due by 3:00 p.m. Proposer 12/14/2022
Staff Review/Analysis City 1/31/2023
Response to Staff Analysis (if applicable) Proposer 2/6/2023 Panel Review Proposal/Candidate Interview City 3/8/2023 Public Hearing/Housing Authority & City Council Vote on ESG Recommendations
City 4/11/2023
(tentative)
473 of 545
FY 2023- 2025 ESG Request for Proposals 5
Last Day to Submit Interim Questions
Questions will be accepted via email through November 28, 2022 by 5:00 pm. The purpose is to ensure that Proposers have adequate information to respond fully and comprehensively to the City’s requirements. During this time City staff will discuss with prospective Proposers the Services to be performed and answer questions arising from Proposers’ initial review of this RFP. Before contacting the City, Proposers should review the RFP thoroughly and should be familiar with its content, as well as the City’s functional and technical requirements.
Addenda
The City will issue Addenda in writing only. The City will make reasonable efforts to deliver Addenda to all Proposers whom the City knows have received the RFP and have provided a street address for receipt of Addenda. The City cannot guarantee that all Proposers will receive all Addenda.
Proposers may also inspect the Add enda at the Community Services and Parks Department, 613 E.
Broadway Room 120, Glendale, California 91206 , during its business hours, Monday - Friday 7:30a.m. – 5:00 p.m. This RFP is also on file there.
At any time before the “Proposal Deadline”, the City may issue Addenda withdrawing the RFP or postponing the Proposal Deadline. However, if any Addenda results in a material change to this RFP, or the proposed Contract, or both, the City will extend the Proposal Deadline by not less than seventy- two (72) hours.
The City will treat transmittal of Addenda to potential Sub-Recipients by U.S. mail, fax, or e-mail as sufficient notice of the changes made by the City.
Withdrawal or Cancellation of a Proposal Before the Proposal Deadline:
A Proposer may withdraw a Proposal, by giving written notice, signed by the Proposer. A withdrawal request must be addressed as follows and delivered to:
City of Glendale
Community Services & Parks Department
Attention: Arsine Isayan, Homeless Programs Manager
613 E. Broadway, Room 120
Glendale, CA 91206
For a withdrawal to become effective, the City must receive the Proposer’s written request for withdrawal before the Proposal Deadline. The City will not accept or consider a Proposer’s verbal, telephonic, facsimile, or email request for modification or withdrawal of a Proposal.
474 of 545
FY 2023- 2025 ESG Request for Proposals 6
If a Proposer withdraws its Proposal, the withdr awal will not prejudice the Proposer’s right to submit a new Proposal, if the new Proposal is submitted: (a) in accordance with the RFP’s requirements, and (b) before the Proposal Deadline.
Withdrawal or Cancellation of a Proposal After the Proposal Deadline:
A Proposer must not withdraw, cancel, or modify its Proposal for a period of at least ninety (90) calendar days following the Proposals’ opening on 03/27/2020 subject to the exception described in the next paragraph below. The City may extend the 90-day period upon the City’s written request and upon the affected Proposers’ written approval.
The City may allow a Proposer to withdraw or cancel a Proposal after the opening of the Proposals, if the Proposer establishes, to the City’s satisfaction, that all of the following circumstances exist:
1. The Proposer made a mistake in its Proposal;
2. Within five (5) days after the Proposal’s opening, the City receives from the Proposer written notice of the mistake and the notice specifies in detail how the mistake occurred;
3. The mistake made the Proposal materially different from what the Proposer had intended it to be; and
4. The mistake was made in filling out the Proposal and was not due to error in judgment, or carelessness in reading the RFP or the proposed Contract.
Proposal Preparation Expenses
Expenses for developing the RFP response are entirely the responsibility of the Proposer and are not chargeable to the City in any manner. The City is not liable for any pre-contractual expenses, which are defined as expenses incurred by Proposer in:
• Preparing its Proposal in response to this RFP.
• Negotiating with the City any matter related to the Proposal. • Any other expense incurred by Proposer prior to the date of award of the Contract for this RFP.
Identifying Proprietary Information; Public Records Act A Proposer must identify and list all copyrighted material, trade secrets, or other proprietary information (“protectable documents”) that the Proposer included in its Proposal and believes should be exempt from disclosure under California’s Public Records Act, Government Code Section 6250, et seq. (See: PF:33).
By listing the documents, the Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any action, claim, lawsuit, or
475 of 545
FY 2023- 2025 ESG Request for Proposals 7
proceeding, including costs and expenses, arising out of or connected with the City’s refusal to disclose the protectable documents to any party making a request for those items.
The City will treat any Proposer, who fails to identify documents that the Proposer believes should be exempt from disclosure, as having waived its right to an exemption from disclosure, as the Public Records Act provides.
All Proposals and other material submitted become the property of the City and may be returned only at the City’s option. The City reserves the right to use any ideas presented in any response to the RFP. Selection or rejection of the Proposal does not affect this right.
II. ESG PROGRAM GUIDELINES
The ESG program provides funding to:
1. Engage homeless individuals and families living on the street;
2. Improve the number and quality of emergency shelters for homeless individuals and families
3. Help operate these shelters;
4. Provide essential services to shelter residents;
5. Rapidly re-house homeless individuals and families; and
6. Prevent families and individuals from becoming homeless.
ESG funds may be used for five program components: street outreach, emergency shelter, homelessness prevention, rapid re-housing assistance, and HMIS; as well as administrative activities (up to 7.5% of a recipient’s allocation can be used for administrative activities).
Eligibility as a Sub-r ecipient
A. Nonprofit Status
Applicants for ESG funds must meet the definition of Sub -recipient: a public or private nonprofit agency, authority or organization. Private non -profit applicants must be able to demonstrate proof of tax -exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code.
Note: City of Glendale departments qualify as direct grantees and are eligible to apply and receive ESG Public Social Service funding.
B. Financial Statement
Non-profit applicants for ESG funds must submit an annual financial statement or audit for the past two years along with their funding application. The financial statement or audit shall consist of either: 1) an unaudited financial statement compilation, 2) an annual independent 476 of 545
FY 2023- 2025 ESG Request for Proposals 8
financial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the Comptroller General of the United States, or 3) a Single Audit under OMB Circular A-133 or Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F- Audit Requirements §200.501 and §200.514. Applicants without two years of financial statement compilations or independent financial audits shall not be eligible to submit a funding application.
Applicants for ESG funds must submit copies of official Board meetings that include documentation of submission, review and approval of year -end financial statement reports by the Board.
Applicants for ESG funds shall be responsible for maintaining documentation on the finance director’s job description and/or resumes of the Chief Financial Officer of the organization and/or Board Treasurer, and identify certified public accountant (firm) responsible for preparing financial statement compilations or financial audits.
C. Quarterly Payroll Taxes
Applicants must submit a copy of receipt of payment of most recent Federal and State quarterly payroll taxes. Applicants approved for ESG funding shall provide on a quarterly basis verification of quarterly state and federal payroll tax payments including supporting source documentation for each employee covered by the ESG grant.
Beneficiary Eligibility
The minimum eligibility criteria for ESG beneficiaries are as follows:
• For essential services related to street outreach, beneficiaries must meet the criteria under paragraph (1)(i) of the “homeless” definition under § 576.2. • For emergency shelter, beneficiaries must meet the “homeless” definition in 24 CFR 576.2. • For essential services related to emergency shelter, beneficiaries must be “homeless” and staying in an emergency shelter (which could include a day shelter). • For homelessness prevention assistance, beneficiaries must meet the requirements described in 24 CFR 576.103par.
• For rapid re-housing assistance, beneficiaries must meet requirements described in 24 CFR 576.104.
• Further eligibility criteria may be established at the local level in accordance with 24 CFR 576.400(e).
477 of 545
FY 2023- 2025 ESG Request for Proposals 9
Eligible Program Components
https://www.hudexchange.info/programs/esg/esg-requirements/
ESG Funds may be used for any of the following component types:
1. Street Outreach
2. Emergency Shelter
3. Homelessness Prevention
4. Rapid Re-Housing
5. Data Collection (HMIS)
6. Administration
1. Street Outreach
ESG funds may be used for costs of providing essential services necessary to reach out to unsheltered homeless people; connect them with emergency shelter, housing, or critical services; and provide urgent, nonfacility-based care to unsheltered homeless people who are unwilling or unable to access emergency shelter, housing, or an appropriate health facility.
Eligible Street Outreach costs include:
• Engagement;
• Case management;
• Emergency health and mental health services;
• Transportation; and/or
• Services for special populations.
For more details, see 24 CFR 576.101.
2. Emergency Shelter
According to 24 CFR Part 91.5 and 576.2, an emergency shelter is defined as any facility, the primary purpose of which is to provide a temporary shelter for the homeless in general or for specific populations of the homeless and which does not require occupants to sign leases or occupancy agreements. ESG funds may be used for emergency shelters only.
A transitional facility will only be eligible to receive ESG funds if EITHER:
1. It meets BOTH of the following criteria under the new emergency shelter definition:
(a) its primary purpose is to provide a temporary shelter for the homeless in general or for specific populations of the homeless; and
(b) it does not require occupants to sign leases or occupancy agreements; OR
2. It received funds under a FY 2010 ESG grant and met the criteria under the former 478 of 545
FY 2023- 2025 ESG Request for Proposals 10
emergency shelter definition (“any facility, the primary purpose of which is to provide temporary or transitional shelter for the homeless”). This is yet to be determined by HUD for City of Glendale.
Emergency Shelter costs may include one or both of the following:
1. Essential Services, including case management, child care, education services, employment assistance and job training, outpatient health services, legal services, life skills training, mental health services, substance abuse treatment services, transportation, and services for special populations.
2. Shelter Operations, including maintenance, rent, repair, security, fuel, equipment, insurance, utilities, food, furnishings, and supplies necessary for the operation of the emergency shelter. Where no appropriate emergency shelter is available for a homeless family or individual, eligible costs may also include a hotel or motel voucher for that family or individual.
For more details, see 24 CFR 576.102.
3. Homelessness Prevention
Housing relocation and stabilization services and short-and/or medium-term rental assistance as necessary to prevent the individual or family from moving to an emergency shelter, a place not meant for human habitation, or another place described in paragraph (1) of the homeless definition.
The costs of homelessness prevention are only eligible to the extent that the assistance is necessary to help the program participant regain stability in their current housing or move into other permanent housing and achieve stability in that housing.
Eligible Homelessness Prevention costs include:
• Rental Assistance: short-term rental assistance and one-time payment for up to 6 months of rental arrears, including applicable late fees.
• Financial assistance: rental application fees, security and utility deposits, utility payments, last month's rent, moving costs.
• Services: housing search and placement, housing stability case management, landlord- tenant mediation, tenant legal services, credit repair.
For more details, see 24 CFR 576.103.
4. Rapid Re-Housing
Housing relocation and stabilization services and/or short-and/or medium-term rental assistance as necessary to help individuals or families living in shelters or in places not meant for human habitation move as quickly as possible into permanent housing and achieve stability in that housing.
479 of 545
FY 2023- 2025 ESG Request for Proposals 11
Eligible Rapid Re-Housing costs include:
• Rental Assistance: short term rental assistance and one-time payment for up to 6 months of rental arrears, including applicable late fees.
• Financial Assistance: rental application fees, security and utility deposits, utility payments, last month's rent, moving costs
• Services: housing search and placement, housing stability case management, landlord- tenant mediation, tenant legal services, credit repair.
For more details, see 24 CFR 576.104.
5. Data Collection (HMIS)
ESG funds may be used to pay for the costs of participating in and contributing to the Homeless Management Information System (HMIS) or comparable database (for Victim Service Providers) designated by the Continuum of Care for the area.
For more details, see 24 CFR 576.107.
6. Administration
Administrative allocation can be used for general management, oversight, coordination, and reporting on the program. This includes allocation for consolidated plan, environmental review and training on ESG requirements, reporting requirements for IDIS, and program draw down and general oversight and coordination of monitoring. Administrative costs will be shared with City and Agency. Maximum of 4% may be requested for administration, which is a formula of total requested from all eligible categories.
Evaluation of program participant eligibility and needs: 24 CFR 576.401
1. Evaluations.
The recipient or its sub recipient must conduct an initial evaluation to determine the eligibility of each individual or family’s eligibility for ESG assistance and the am ount and types of assistance the individual or family needs to regain stability in permanent housing. These evaluations must be conducted in accordance with the centralized or coordinated assessment requirements set forth under 24CFR576.400(d) and the written standards established under 24 CFR 576.400(e).
2. Re-evaluations for homelessness prevention.
a. The recipient or sub recipient must re-evaluate the program participant’s eligibility and the types and amounts of a ssistance the p rogram participant needs not less than once every 3 m onths for program participants receiving homelessness prevention assistance, and not less that once annually for program participants r eceiving rapid re-housing assistance. At a minimum, each re-evaluation of eligibility must establish that:
480 of 545
FY 2023- 2025 ESG Request for Proposals 12
i. The program participant does not have an annual income that exceeds 30 percent of median family income for the area, as determined by HUD; and
ii. The program participant lacks sufficient resources and support networks necessary to retain housing without ESG assistance.
b. The recipient or sub-recipient may require each program participant receiving homelessness prevention or rapid re-housing assistance to notify the recipient or sub- recipient regarding changes in the program participant’s income or other circumstances (e.g., changes in household composition) that affect the program participant’s need for assistance under ESG. When notified of a relevant change, the recipient or sub recipient must re -evaluate the program participant’s eligibility and the amount and types of assistance the program participant needs.
3. Annual income.
When determining the annual income of an individual or family, the recipient or sub recipient must use the standard for calculating annual income under 24 CFR 5.609.
4. Connecting program participants to mainstream and other resources.
The recipient and its sub recipients must assist each program participant, as needed, to obtain:
a. Appropriate supportive services, including assistance in obtaining permanent housing, medical health treatment, mental health treatment, counseling, supervision, and other services essential for achieving independent living; and
b. Other Federal, State, local, and private assistance available to assist the program participant in obtaining housing stability, including:
• Medicaid;
• Supplemental Nutrition Assistance Program;
• Women, Infants and Children (WIC);
• Federal-State Unemployment Insurance Program;
• Social Security Disability Insurance (SSDI);
• Supplemental Security Income (SSI);
• Child and Adult Care Food Program;
• Other assistance available under the programs listed in § 576.400(c).
5. Housing stability case management.
a. While providing homelessness prevention a program participant, the recipient or sub recipient must:
i. Require the program participant to meet with a case manager not less than once per month to assist the program participant in ensuring long-term housing stability; and ii. Develop a plan to assist the program participant to retain permanent housing after the ESG assist ance ends, taking into account all relevant considerations, such as the program participant’s current or expected income and expenses; other public or private 481 of 545
FY 2023- 2025 ESG Request for Proposals 13
assistance for which the program participant will be eligible and likely to receive; and the relative affordability of available housing in the area.
b. The recipient or sub recipient is exempt from the re quirement under paragraph (e)(1)(i) of this section if the Violence Against Women Act of 1994 (42 U.S.C. 13701 et seq.) or the Family Violence Prevention and Services Act (42 U.S.C. 10401 et seq.) prohibits that recipient or sub recipient from making its shelter or housing conditional on the participant’s acceptance of services.
Standards for Housing (Prevention): 24 CFR 576.403 (a and c)
1. Lead-based paint remediation and disclosure.
The Lead-Based Paint Poisoning Prevention Act (42U.S.C. 4821–4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851– 4856), and implementing regulations in 24 CFR part 35, subparts A, B, H, J, K, M, and R apply to all shelters assisted under ESG program and all housing occupied by program participants.
2. Minimum habitability standards for permanent housing.
The recipient or sub recipient cannot use ESG funds to help a program participant remain or move into housing that does not me et the minimum habitability standards provided in this paragraph. The recipient may also establish standards that ex ceed or add to these m inimum standards.
Documentation of Homelessness: 24 CFR Part 576.500
(for Outreach, Shelter, and Rapid Re -
Housing)
Homeless status.
The recipient must maintain and follow written intake procedures to ensure compliance with the homeless definition in § 576.2. The procedures must require documentation at intake of the evidence relied upon to establish and verify homeless status. The proc edures must establish the order of priority for obtaining evidence as third- party documentation first, intake worker observations second, and certification from the person seeking assistance third. However, lack of third -party documentation must not preven t an individual or family from being immediately admitted to emergency shelter, receiving street outreach services, or being immediately admitted to shelter or receiving services provided by a victim service provider. Records contained in an HMIS or comparable database used by victim service or legal service providers are acceptable evidence of third -party documentation and intake worker observations if the HMIS retains an auditable history of all entries, including the person who entered the data, the date of entry, and the change made; and if the HMIS prevents overrides or changes of the dates on which entries are made.
482 of 545
FY 2023- 2025 ESG Request for Proposals 14
Evaluation of Program Participant Eligibility and Needs
Eligible Participants: 24 CFR 576.2
In order for individuals and families to be eligible to receive ESG assistance, they must first meet the definition of Homelessness as defined by HUD at 24 CFR §91, 582, and 583. In addition, to be eligible to receive ESG Homelessness Prevention assistance, the At Risk of Homelessness definition at 24 CFR Part §576.2 may apply.
Subrecipients must utilize funds for individuals or families who fall into one of the following categories.
Category 1: Literally Homeless: Individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
(i) an individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for
human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground;
(ii) an individual or family living in a supervised publicly- or privately-operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state, or local government programs for low-income individuals); or
(iii) an individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution.
Category 2: Imminent Risk of Homelessness: Individual or family who will imminently lose their primary nighttime residence, provided that:
(i) the primary nighttime residence will be lost within 14 days of the date of application for homeless assistance;
(ii) no subsequent residence has been identified; and
(iii) the individual or family lacks the resources or support networks, e.g., family, friends, faith-based, or other social networks, needed to obtain other permanent housing.
Note: Do not confuse the Imminent Risk of Homelessness definition with the At-Risk of Homelessness definition. While both are very similar, there are distinct variations. See below for the At Risk of Homelessness definition.
Category 3: Homeless under other Federal Statutes: Unaccompanied youth under 25 years of age, or families with children and youth who do not otherwise qualify as homeless under this definition, but who;
(i) are defined as homeless under section 387 of the Runaway and Homeless Youth 483 of 545
FY 2023- 2025 ESG Request for Proposals 15
Act (42 U.S.C. 5732a), section 637 of the Head Start Act (42 U.S.C. 9832), section 41403 of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2), section 330(h)of the Public Health Service Act (42 U.S.C. 254b(h), section 3 of the Food and Nutrition Act of 2008 (7 U.S.C. 2013), section 17(b) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b) or section of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a);
(ii) have not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the 60 days immediately preceding the date of application for homeless assistance;
(iii) have experienced persistent instability as measured by two moves or more during the 60- day period immediately preceding the date of applying for homeless assistance; and
(iv) (can be expected to continue in such status for an extended period of time because of chronic disabilities chronic physical health or mental health conditions, substance addiction, histories of domestic violence or childhood abuse (including neglect), the presence of a child or youth with a disability, or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment.
Category 4: Fleeing/Attempting to Flee DV: Any individual or family who:
(i) is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or family member, including a child, that has either taken
place within the individual’s or family’s primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence; (ii) has no other residence; and
(iii) lacks the resources or support networks, e.g., family, friends, faith-based or other social networks, to obtain other permanent housing.
Note: Only subrecipients providing Homelessness Prevention assistance may elect to use the At Risk of Homelessness definition.
At Risk of Homelessness means an individual or family who:
(i) has an annual income below 30 percent of median family income for the area, as defined by HUD;
(ii) does not have sufficient resources or support networks, e.g., family, friends, faith- based or other social networks, immediately available to prevent them from moving to an emergency shelter or another place described in paragraph 1 of the “homeless” definition in this section; and
(iii) meets one of the following conditions:
484 of 545
FY 2023- 2025 ESG Request for Proposals 16
(A) Has moved because of economic reasons two or more times during the 60 days immediately preceding the application for homelessness prevention assistance. (B) Is living in the home of another because of economic hardship. (C) Has been notified in writing that their right to occupy their current housing or living situation will be terminated within 21 days of application for assistance. (D) Lives in a hotel or motel, and the cost of the hotel or motel stay is not paid by charitable organizations or by federal, state, or local government programs for low- income individuals.
(E) Lives in a single-room occupancy or efficiency apartment unit in which resides more than two persons or lives in a larger housing unit in which resides more than 1.5 persons per room, as defined by the U.S. Census Bureau. (F) Is exiting a publicly-funded institution or system of care (such as a health-care facility, a mental health facility, foster care of other youth facility, or correction program or institution).
(G) Otherwise lives in housing that has characteristics associated with instability and an increased risk of homelessness, as identified in the sub-recipient’s approved consolidated plan
III. PROGRAM REQUIREMENTS
1. The program will be operated in accordance with the Glendale CoC and ESG Written Standards.
2. Documentation of client eligibility must be kept in the file and meet the requirements specified in the Glendale Continuum of Care and ESG Written Standards.
3. Providers must adhere to the eligible costs requirements in 24 CFR Part 576.102;.103.105 and 106
4. Homeless Management Information System (HMIS) Participation: All ESG Program funded projects are required to participate in the Glendale HMIS, or comparable database for domestic violence providers. Program participant data entry is required daily for service coordination purposes.
5. Projects supported by the ESG Program funds must coordinate and integrate, to the maximum extent practicable, ESG Program-funded activities with other programs targeted to people experiencing homelessness in Glendale, mainstream benefits, housing, health, social services, employment, education, and other programs for which individuals and families experiencing homelessness may be eligible. Specifically, recipients must work in coordination with and prioritize referrals through the Glendale CES unless the project is a victim service agency.
6. Certification of Homelessness or at Risk of Homelessness: The Glendale CoC has standardized certification documents to obtain necessary documentation of program participant eligibility.
Funded projects are required to complete these documents as proof of program participant eligibility.
7. Confidentiality: Funded projects are required to develop and implement written policies and procedures to ensure the security and confidentiality of program participants and their protected identifying information. This includes program participant records, releases of information, and the address or location of any housing of a program participant.
485 of 545
FY 2023- 2025 ESG Request for Proposals 17
BUDGET, MATCH AND LEVERAGE REQUIREMENTS
Applicants are required to submit a competitive 12- month budget as part of the application submission.
Applicants for ESG funds must match 100 percent of the amount requested with an equal amount of funds from sources other than ESG program or McKinney funding amended by HEARTH ACT. Funds used to match a previous ESG grant may not be used to match a subsequent grant. Documentation of available matching funds must be submitted with the Funding Application and on the program budget.
REPORTING
The agency will be required to submit monthly, quarterly and annual performance reports on outputs and outcomes, including information on the number and demographics of participants served to date.
Monthly reports are due by the 5
th of each month. Quarterly reports are due within 15 days of the end of each quarter for the period of program operation, and shall include current quarter and cumulative data. An annual performance report ( will also be required within 30 days of the end of each fiscal year).
OTHER PROGRAM REQUIREMENTS
ESG amendments require that agencies “involve, to the maximum extent practicable, homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities.” Homeless programs that are funded under ESG must be consistent with the City of Glendale’s Five-Year Consolidated Plan.
Under requirements of the National Affordable Housing Act any agency receiving ESG funds must certify that it will develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or t reatment services under any project assisted under the ESG Program, and that the address or location of any family violence shelter project assisted under the ESG Program will, except with written authorization of the persons or persons responsible for the operation of such shelter, not be made public.
PARTICIPATION OF HOMELESS PERSONS IN POLICY-MAKING AND OPERATIONS Each sub-recipient must involve, to the maximum extent possible, homeless individuals and families in program policy and procedure making decisions, in the maintenance and operation of facilities and in the provision of services to residents of these facilities. This might include, for example, involvement of a formerly homeless person on the Board of Directors, Advisory Council or similar entity that considers and sets program policy or makes decisions for the grantee. This involvement may also be in the form of client employment or volunteering in agency activities such as minor construction, renovation, maintenance, general operation of facilities, or provision of services. Other methods of achieving client involvement may include having a suggestion box, using chore lists and exit interviews, conducting regularly scheduled house meetings, encouraging clients to assist with children's programs, parenting classes or vocational training programming. Sub -recipients may request a waiver from this requirement when the grantee is unable to meet this requirement, and the sub-recipient agrees to consult with homeless or formerly homeless persons in mak ing program policy or decisions.
486 of 545
FY 2023- 2025 ESG Request for Proposals 18
REALLOCATION OF FUNDS
The City continually monitors the use of all grant funds. The City reserves the right to reduce the grant award and reallocate funds to another agency. Prior to any action being taken, the sub grantee will be contacted by the assigned Program Administrator and/or Program Manager to discuss funding concerns or issues. Grant budget amendments will be used for any changes in the grant funding allocation.
HOUSING FIRST: Funded projects shall adhere to Housing First principles. Housing First is a model of housing assistance that prioritizes rapid placement and stabilization in permanent housing and does not have service participation requirements or preconditions, such as sobriety or a minimum income threshold. Projects using a Housing First approach offer supportive services to maximize housing stability and prevent returns to homelessness; however, participation in these services is based on the needs and desires of program participants.
UNIVERSAL ASSESSMENT : The agency shall utilize the universal assessment tool adopted by the Glendale CoC to assess program participants’ housing and service needs. Currently, the Glendale CoC is utilizing the Vulnerability Index-Service Prioritization Decision Assistance Tool (VI-SPDAT).
COORDINATED ENTRY SYSTEM: The agency shall work in collaboration with the broader Continuum of Care (CoC) system in Glendale, including participating in the Glendale Coordinated Entry System (CES). The agency must coordinate with the local CES to ensure that any point of entry in the CoC provides participants access to housing. The agency will participate in the Glendale CES’s intake process, which includes direct service for and referrals to appropriate homeless programs, mainstream resources, and housing. The agency will participate in CoC meetings, any relevant subcommittees, training opportunities, and technical assistance that support quality service delivery within the system of care.
IV. PROGRAM MONITORING
Applicants approve d for ESG funding will be required to maintain and submit to the Community Services & Parks Department adequate information necessary to monitor program accountability and progress in accordance with City of Glendale, Emergency Solutions Grant Program and HUD regulations.
Political Activities
Applicants approved for ESG funding shall understand that ESG funds shall not be used to finance the use of facilities or equipment for political purposes or programs that involve the engagement of political activities, such as partisan political activities, such as candidate forums, voter transportation, or voter registration.
Financial Control Systems and Audits-Non-Profit Organizations Applicants approved for ESG Public Social Services funding (Agency) shall comply with 2 CFR 200 Subpart D -Post Federal Award Requirements, §200.300 - 200.345 which include maintaining accounting principles and procedures required therein, utilizing adequate internal and budget controls, and maintaining necessary source documentation and accounting records that sufficiently 487 of 545
FY 2023- 2025 ESG Request for Proposals 19
identify the source and application of ESG funds. HUD standards for accounting records, per §200.302 shall require that agencies have in place an accounting system that at the minimum has the following elements: chart of accounts, cash receipts journal, cash disbursements journal, payroll journal, general journal and general ledger.
Internal Controls shall refer to a combination of poli cies, procedures, defined job responsibilities, personnel, and records that allow the Agency to maintain adequate oversight and control of its cash, property, and other assets charged to ESG funded programs. Upon receiving funding, the Agency shall maintain written policies and procedures regarding approval authority for financial transactions, accounting manuals, chart of accounts, adequate separation of duties, hiring policies and access to accounting records as specified under 2 CFR §200.303.
Budget Controls shall refer to policies and procedures that the Agency must have in place to compare and control ESG expenditures against the approved, appropriated ESG budget. The Agency shall have procedures to compare actual expenditures with budgeted amounts for each ESG grant as specified under 2 CFR §200.308-200.309.
Agencies receiving ESG funds shall comply with current City and federal procurement standards under 2 CFR §200.317 -200.326 concerning the procurement and purchase of equipment, supplies, and services using CDBG funds to ensure that they are obtained as economically as possible through an open and competitive process.
Agencies shall maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by ESG funds under 2 CFR §200.318(c)(1).
Agencies receiving less than $25,000 in ESG funds per year shall be required to submit unaudited annual financial statements compilation for years where grant funds are received. The unaudited financial statements provided shall include an itemization of the receipt and use of the City ESG funds.
An attestation statement shall be provided by the Chief E xecutive Officer that the financial statements being submitted are true, correct, and free of any material misstatement and that funds were spent following the grant requirements.
Agencies receiving $25,000 or more in ESG funds per year shall be required to obtain an annual independent financial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the Comptroller General of the United States for each grant year they receive ESG funds.
In addition to a financial audit, Agencies receiving over $750,000 in total federal grant funds in a year are required to conduct and file a Single Audit in accordance with financial audit requirements under Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F- Audit Requirements §200.501 and §200.514. The Agency shall be required to complete the Single Audit within 270 days after the ending date of the Agency’s fiscal year.
488 of 545
FY 2023- 2025 ESG Request for Proposals 20
All agencies shall be required to shall provide evidence on a quarterly basis verification of quarterly state and federal payroll tax payments including supporting source documentation for each employee covered by the ESG grant.
HEARTH Focus on Outcomes and ESG performance on the following measures will impact CoC performance:
• Reduction of Length of time stays at Emergency Shelter to 45 days • Recidivism (subsequent return to homelessness)
• Access/coverage (thoroughness in reaching persons who are homeless) • Overall reduction in number of persons who experience homelessness • Job and income growth for persons who are homeless
• Reduction in first time homeless
PROGRAM PRIORITIES
ESG Program Priorities have been developed based upon the City’s identified housing and homeless needs and are consistent with a "continuum of care" approach to homeless services. The City's identifies homeless needs, and an explanation of Glendale's continuum of care, are outlined in the City of Glenda le Five -Year Consolidated Plan. For more information on Glendale’s Continuum of Care, contact Arsine Isayan, Homeless Programs Manager at (818) 550-4474.
Components of the continuum of care that have been identified as funding priorities are:
• Rapid Re- Housing Program
• Housing Relocation and Stabilization Services Case management • HMIS
• Emergency Shelters
• Homeless Prevention
• Street outreach
• Support services, including mental health and substance abuse • Domestic violence programs/ shelter programming
Although all proposals will be given consideration, existing programs consistent with the continuum of care approach, or new programs which fill a gap in Glendale's continuum of care, will be given priority.
V. PROPOSAL SELECTION AND APPEALS PROCESS
1. Application Threshold Requirements
An Application must meet threshold requirements as described below to be eligible for rating and ranking:
A. The application is received by the published RFP deadline.
B. The applicant is an eligible applicant as described under Sub-Recipient Eligibility on page 7. 489 of 545
FY 2023- 2025 ESG Request for Proposals 21
An application may be deemed ineligible if the application does not meet threshold requirements or if the application is incomplete and the Department cannot determine compliance with threshold requirements. The Department may also request clarification of unclear or ambiguous statements made in the application and other supporting documents when doing so will not impact the competitive scoring of the application.
Once all applications are received, proposals will be analyzed by City staff as to completeness in addressing questions in the Funding Application, or other funding requirements. Staff will be making funding recommendations to CoC Board. CoC Board will approve final recommendations for sub - recipients.
All applications that meet threshold requirements will be rated based on the following criteria:
• Organizational capacity and experience;
• Project description and design;
• Past Performance;
• Program Readiness
• CES Alignment; and
• Budget/Cost efficiency
Each criterion will be rated separately. A composite score will be computed for each proposal based on a weighted sum of the individual ratings.
The original proposal, the staff analysis, and the response to the staff analysis will be reviewed and evaluated by the Glendale CoC Board. In addition, representatives from proposing organizations will be required to meet with and interviewed by the Glendale CoC Board to discuss their proposals.
2. Appeals
Agencies that do not meet the threshold score or who are not recommended for funding may appeal and address the members of the Glendale CoC Board Appeal Panel based only on the following guidelines (agencies recommended or only partial funding are not eligible to request an appeal):
A. If the project is not selected f or funding, the agency has the right to appeal, provided that the appeal is based upon Glendale CoC Board violations of program regulations or errors on the part of the Board or staff. For example, reviewing members did not consistently follow the scoring criteria and process, as detailed above or there was a conflict of interest that prevented a fair review of the proposal.
B. No appeals will be heard on the basis of funding level.
C. Agency’s written appeal must be submitted within the timeline indicated in the notification letter.
490 of 545
FY 2023- 2025 ESG Request for Proposals 22
D. Each agency will have the opportunity to present the appeal to the Glendale CoC Board.
E. Each agency will receive a written notification on the outcome of the appeal.
VI. PROPOSAL SUBMISSION
For funding consideration, all projects must meet the General Requirements and ESG Program Guidelines defined in the RFP. Agencies and/or organizations responding to this RFP must complete the attached funding application. A separate application must be submitted for each proposed project.
All applications must be submitted in the legal name of the organization. Applications must be signed by an authorized representative of the organization who has the legal authority to enter into an agreement with the City of Glendale.
The FY 2023-2025 proposals must be completed online and submitted via email to [email protected]
Request for Proposal and application are available on CSP’s Website:
https://www.glendaleca.gov/government/departments/community-services-parks/human- services/homeless-services
Project Application Submission Deadline: December 14, 2022 at 3:00pm
1. Required Attachments
The application must be submitted with all attachments as requested. Failure to submit any of these documents in the application may result in ineligibility of the application . Do not include any other attachments, brochures or information not requested in this application.
2. Technical Assistance
The City of Glendale Community Services & Parks Depa rtment will provide a mandatory technical assistance training via Microsoft teams. Please email Richmond Amoah at [email protected]
to be added to the Calendar invite or attend the meeting using the meeting link below. The meeting link will also be posted on CSP’s website.
Meeting ID: 271 923 066 208
Passcode: RmzcbH
Or call in (audio only)
+1 323-886-7427,,458247549# United States, Los Angeles Phone Conference ID: 458 247 549#
491 of 545
FY 2023- 2025 ESG Request for Proposals 23
Additional technical assistance for completing Homeless Program Funding Applications may be obtained by calling Arsine Isayan, Homeless Programs Manager, at (818) 550-4474.
VII. GENERAL REQUIREMENTS
1. Funds from this grant program may not replace funds from other sources.
2. Agencies contracting with the City will be subject to fiscal review prior to finalization of award. During such review, the agency must demonstrate appropriate administrative and financial controls as approved by City staff.
3. Projects supported by the City of Glendale funds must be of primary benefit to homeless persons or who are experiencing at-risk of homelessness and who are living in the City of Glendale and should be focused on providing direct services to program participants. Services under these contracts must be delivered within the city limits of Glendale.
4. Operating Agreement: Applicants approved for funding will be required to sign a Contract with the City to ensure compliance with civil rights laws, and Federal Executive Orders. Funds are subject to Federal and local regulations including, but not limited to: non- discrimination, equal opportunity, accessibility, lead-based paint, audits, procurement and environmental review. RFP and the proposal evaluation process do not constitute an agreement by the City that it will actually enter into any contract with any Proposer.
5. The City reserves the right to negotiate further the terms and conditions of the Contract.
The
Proposer whom the City Council selects must cooperate with the City in good faith to negotiate, sign, and deliver the final Contract. The City will draft the Contract and may require the selected Proposer to attend one or more Contract negotiation conferences to discuss possible:
A. Revisions to the Contract’s service-related terms, conditions, requirements, specifications, or minimum performance standards, other than the insurance and the indemnity provisions; and
B. Additions to the Contract, by the parties’ mutual agreement, or as a City Ordinance or Resolution, the City’s Charter or Municipal Code, or any other law may require.
6. OMB Administrative Requirements and Cost Principles. Contractors will ensure that an annual financial audit is performed in compliance with the Uniform Administrative Requireme nts, Cost Principles, and Audit Requirements for Federal Awards, set forth in 2 CFR part 200.
7. Non-discrimination in Services and Employment: Applicants approved for funding shall not, in accordance with Federal law, discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age or physical or mental handicap as identified in Section 109 of the Act, Section 504 of the Rehabilitation Act, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and 24 CFR § 570.602. In addition, contractor shall not discriminate in the provision of services hereunder because of religious belief, creed, medical condition, blindness, sexual orientation, marital status, pregnancy, parenthood, citizenship, gender identity, domestic partner status or AIDS or HIV status. 492 of 545
FY 2023- 2025 ESG Request for Proposals 24
8. Applicants approved for funding shall certify and agree not to discriminate against any employee or person who is employed or compensated in whole or in part using funds provided under this Agreement because of race, color, creed, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, marital status, pregnancy, parenthood, medical condition, physical or mental disability, gender identity, domestic partner status or AIDS or HIV status.
9. Funds may be awarded to faith or religious -based organizations performing public social service activities, provided certain contractual provisions are included in agreements between the City and the entity. The grant agreement must include contract conditions stating that the social services provided are exclusively non -religious in nature and scope, there are no religious services, proselytizing, instruction, or any other religious influences in connection with the public services and there is no religious discrimination in terms of employment or benefits under the social service project.
10. Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) Requirement – Any applicant seeking funding directly or indirectly from federal agencies must obtain a DUNS number. Failure to provide a DUNS number will prevent you from obtaining an award. The number can be registered or verified by calling 866 -705-571. For additional information, please visit http://fedgov.dnb.com/webform
.
11. Applicants are reminded that when registering with D&B, to be sure to use the organization’s legal name that is used when filing a return with or making payments to the Internal Revenue Service. Organizations should also provide the Zip Code, using the Zip Code plus the four additional digits. The DUNS number used in the application must be for the applicant organization.
12. Active Registration in the System for Award Management (SAM) – All applicant organizations must have an active registration in the SAM. To register, please visit https://www.sam.gov/portal/public/SAM/; you will need your DUNS number. The SAM is an ongoing project to integrate nine government wide acquisition and award support systems into one system. Currently, the SAM consolidates information from four systems: the Central Contractor Registry (CCR), Federal Agency Registration (Fedreg), Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS).
13. Safeguarding Resident/Participant Files. In maintaining resident and participant records, recipients shall observe federal, state, and local laws concerning the disclosure of records that pertain to individuals. Further, recipients are required to adopt and take reasonable measures to ensure that resident and participant records are safeguarded. This includes when reviewing, printing, or copying participant records.
VIII. CONDITIONS AND RESERVATIONS
1. The City of Glendale shall not, in any event, be liable for any costs incurred by applicants prior to entering into a formal contract. The costs of developing the proposals or any other such expenses incurred by the applicant in responding to the RFP, are entirely the responsibility of the applicant, and shall not be reimbursed in any matter by the City.
493 of 545
FY 2023- 2025 ESG Request for Proposals 25
2. The proposal must set forth full, accurate, and complete information as required by this application.
The City may accept amendments to Proposals after the Proposal Deadline if it best serves the City’s interests.
3. The City of Glendale reserves the right to retain all submitted applications and the applications shall become the property of the City of Glendale. Applications may be disclosed under the California Public Records Act at a later date. Any department or agency of the City shall have the right to use any or all ideas presented in applications submitted in response to this RFP without any change or limitation. Selection or rejection of a proposal does not affect these rights.
4. The City of Glendale reserves the right to communicate with funders or providers associated with the applicant to obtain additional clarification of design, program or agency fi scal and programmatic capacities and to utilize this information in the evaluation process. This includes verification of sources of match and leverage as stated within the application submission.
5. The City of Glendale reserves the right to conduct scheduled and unscheduled site visits of agency applicants by City staff, County, State and Federal funding entities.
6. The City of Glendale reserves the right to reject any or all applications received in answer to this RFP if deemed incomplete or inappropriate.
7. The City of Glendale makes no representation that any contract will be awarded to any applicant responding to this RFP.
8. The City of Glendale reserves the right to change application components, including services, costs, and program design, as it sees fit to better meet the City, Los Angeles County, and/or local requirements.
IX. CONTRACT CONDITIONS
1. Contractors will be required to comply with conditions set forth by the City of Glendale in this RFP.
2. The City’s policy is that the Contract be accepted as is. Contractors will be required to comply with conditions set forth by the City of Glendale in its executed contract with contractor and any conditions and requirements for subcontractors set forth by City of Glendale, Emergency Solutions Grant, Federal Executive Orders and HUD regulations in its executed contract with the City.
3. The City reserves the right to negotiate further the terms and conditions of the Contract. The Proposer whom the city council selects must cooperate with the City in good faith to negotiate, sign and deliver the final Contract. The City will draft the contract and may require the selected Proposer to attend one or more contract negotiation conferences to discuss possible:
A. Revisions to the contract’s service-related terms, conditions, requirements, specifications, or minimum performance standards, other than the insurance and the indemnity provisions; and
494 of 545
FY 2023- 2025 ESG Request for Proposals 26
B. Additions to the contract, by the parties’ mutual agreement, or as a city ordinance or resolution, the city’s charter or municipal code, or any other law may require.
4. City’s Reservation of Rights
This RFP and the proposal evaluation process do not:
A. Obligate the City to accept or select any Proposal;
B. Constitute an agreement by the City that it will actually enter into any contract with any Proposer.
When it best serves the City’s interests, the City may do any one or more of the following:
A. Reject any Proposal or all Proposals at its sole discretion.
B. Extend the deadline for accepting Proposals.
C. Accelerate the pace of the RFP process if only one or a handful of Proposals is received.
D. Waive any or all information, defects, irregularities, or informalities in a Proposal.
E. Accept amendments to Proposals after the Proposal Deadline.
F. Amend, revise, or change the RFP’s evaluation or selection criteria.
G. Cancel, withdraw, amend, revise, change, or negotiate the terms of this RFP, the proposed Contract, or both.
H. Reissue a Request for Proposals.
I. Conduct one or more oral interviews.
J. Visit a Proposer’s facilities or business.
K. Examine financial records of a Proposer to the extent necessary to ensure financial stability.
L. Make a partial award.
M. Negotiate with one or more Proposers.
N. Award contracts to one or more Proposers.
O. Require a best and final offer from one or more Proposers.
P. Provide or perform the Services using a City officer or employee, or contract directly— without an RFP or bids— for the Services.
5. T
he City must have an executed contract with the funding entity and an executed contract with each subcontractor prior to reimbursement of funded activities under this RFP. Agencies will NOT be reimbursed for eligible costs incurred prior to the operational period. The City will not reimburse any agency for incurred project costs beyond the contract operational period as detailed in an executed City contract.
6. Insurance Requirements: Public and community non- profit agencies approved for CESH Program funding will be required to obtain insurance, evidenced by an original certificate of insurance and endorsement. t
he required insurance is as follows:
A. Comprehensive General Liability: The insurance must be written for the limits of liability specified below:
495 of 545
FY 2023- 2025 ESG Request for Proposals 27
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for bodily injury (including accidental death) to any one person;
ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy―
(1) whichever limit is greater― for personal and advertising injury to any one person;
(2) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for property damage; and
(3) TWO MILLION DOLLARS ($2,000,000) general aggregate limit, or the full aggregate limits of the policy― whichever limit is greater.
b. Automobile Liability: Insurance coverage shall include automobile coverage for projects involving the use of automobiles. The insurance must not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater:
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and (2) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or (3) TWO MILLIO N DOLLARS ($2,000,000) combined single limit (“CSL”).
c. Workers’ Compensation: Insurance coverage for Workers’ Compensation shall be obtained and maintained through the duration of the project.
(1) Complete Workers’ Compensation insurance, meeting or exceeding the coverages and amounts that California law requires; and (2) Employer’s Liability insurance in an amount not less than: (i) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease; (ii) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and (iii)ONE MILLION DOLLARS ($1,000,000) policy limit.
d. Certificate and Endorsement: Awarding applicants shall provide City with a “certificate of insurance,” an “additional insured endorsement,” and a subrogation endorsement, “Waiver of Transfer to Rights of Recovery Against Others”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements.
496 of 545
FY 2023- 2025 ESG Request for Proposals 28
e. Rating of Insurance Company: At all times, the insurance company issuing said policy shall be an “admitted” insurer in the State of California; shall be domiciled within, and organized under the laws of, a state of the United States; and shall carry an A.M. Best & Company minimum rating of “A:VII.”
f. Organization shall within thirty (30) days prior to expiration of this insurance, furnish to the City certificates of insurance and endorsements evidencing renewal of the insurance. The City reserves the right to require complete certified copies of all policies of Organization and Organization’s contractors and subcontractors, at any time.
7. Financial Requirements: Agencies contracting with the City will be subject to fiscal review prior to finalization of award. The focus of the review is to verify that the accounting system is adequate. If awarded a grant, the contractor shall establish a tracking system that will clearly and distinctly identify units of services and/or direct costs applicable to the services to be rendered under this contract. The contractor shall be required to submit invoices for the funds in a format to be established by the City.
8. The City’s obligation to pay any sum for any fiscal year shall be contingent upon receipt of funds and upon appropriation by the City Council of the necessary funds for such payment by the City in each fiscal year during the term of contracts awarded. In the event that the City Council of the City of Glendale fails to appropriate the necessary funds for any fiscal year, the contracts awarded for that period will not be funded and/or renewed.
9. The following fiscal and accounting procedures shall be required:
A. Maintain a bank account and perform monthly bank reconciliation.
B. Designate specific employees to perform each of the following functions:
• Receipt for goods and services provided to Contractor. • Approve the purchase of goods and services for Contractor. • Approve employee time worked.
C. Deposit all receipts in the bank account promptly and intact. (Do not pay any expense directly out of cash receipts.)
• Maintain bank-validated copies for every deposit slip in chronological order.
Each deposit slip should include sufficient detail to explain the so urce of the funds being deposited. (This may be done by recording the details on the deposit slip or by attaching supporting documentation, which may have been received with the receipts.)
• Disburse all funds by check, preferably signed by two officers of the contractor, neither of who is the bookkeeper or the accounting clerk. • Maintain documented support for every check written, which should include:
• Original invoice from vendor.
• Indication by signature and date of an authorized employee that the goods or 497 of 545
FY 2023- 2025 ESG Request for Proposals 29
services were received by the contractor. (This may be done on a separate receiving report, a copy of the packing slip or on the invoice itself). • Indication that the goods or services were approved for purchase by an authorized individual (This should be by signature and date and should appear on the invoice or on the purchase requisition, if the contractor uses such). • Maintain and file all required tax and payroll reports with appropriate Federal and State agencies.
• Maintain the following records in an orderly fashion by contractor's fiscal year until audited by the City:
− Bank Statements and Bank Reconciliation
− Deposit slips and supports
− Checks and supports Payroll records
− Cash receipts and disbursements journals
− Monthly financial statements
− Requests for reimbursements from the City and appropriate supporting documents
• Maintain individual participant files in accordance with the Glendale CoC and ESG written standards to include, but not limited to, proof of homelessness, proof of disability, as applicable, income status, proof of resident rent calculations, program fees collected and/or savings programs, intake forms, assessments and documentation of services.
• Maintain proper tracking, documentation, management and uses for program fees, client savings programs and resident rent calculations. • Full Cooperation for an Audit by the City Auditor, as deemed necessary.
10. Contractor shall allow representatives of the City of Glendale to inspect facilities, which are used in conjunction with the contracts m ade to implement programs funded under this proposal.
11. Each contractor must comply fully with all the requirements specified in this RFP. The responsibility for accuracy rests entirely with the applicant.
12. Contractors shall make available to representatives of the City of Glendale upon reasonable notice, all documentation related to the program funded by this contract (i.e., case files, program files, policies and procedures). Demographic information about clients will be regularly transmitted to the City of Glendale Community Services & Parks Department in a manner consistent with agreements protecting client and/or agency confidentiality rights.
13. On the City’s application form, Contractor must disclose any prior or ongoing contract failures, and any civil or criminal litigation or investigation involving the Contractor. Failure to disclose the required information may disqualify a proposal. The City reserves the right to reject a proposal based upon the Contractor’s prior history with the City or with any othe r party, which documents, without limitation, unsatisfactory performance adversarial or contentious demeanor, significant failure(s) to meet contract 498 of 545
FY 2023- 2025 ESG Request for Proposals 30
milestones or other contractual failures.
14. Contractors acknowledge that, as recipients of ESG funds, they will be required to comply with regulations pertaining to the use of such funds. All regulations will be enumerated in the contract and will be incorporated by reference. It will be the contractor's responsibility to assure compliance with
applicable regulations. To the extent feasible, the City of Glendale will provide the successful bidders
with the applicable regulations.
15. Contractors will ensure an annual financial audit is performed in compliance with the Federal Single Audit Act and will submit a copy of the audit report to the City of Glendale Community Services & Parks Department, with funding application and six months after the end of the contractor’s fiscal year.
16. Contractors acknowledge that funds are NOT meant to replace or supplant other sources of funding and contractor will assure funds awarded are not used to replace or supplant other funds.
17. Contractors shall maintain any applicable licenses or permits, and meet any facilities code regulations required for the program(s) funded under this contr act at the contractor’s expense.
18. Contractors shall participate in local CoC planning, networking, training, capacity building, advisory boards and coordination meetings as appropriate.
19. Contractors shall cooperate with related research and evaluation activities.
20. Contractors will be required to sign certification on lobbying and debarment. 499 of 545
Page | 2
APPLICANT INFORMATION SHEET
Fax:
Applicant Agency/
Organization Name:
Executive Director/CEO:
E-mail Address:
Project Manager Name &Title:
E-mail
Address:
Telephone:
Applicant
Website Address:
City of Glendale HOMELESS PROGRAMS
2023 - 2025 EMERGENCY SOLUTIONS
GRANT (ESG) FUNDING APPLICATION
Organization DUNS #
(Required for
Funding)
Tax ID or EIN
500 of 545
Page | 1
APPLICATION CH ECKLIST
Please complete all applicable sections of the appli cation before submitting, and make sure that the person who signed your application is the person authorized to sign in your resolution.
Please use the following checklist to ensure that your application package is complete and includes the requested attachments. Omission of item s doe s not necessarily preclude your application from consideration but will negatively affect the application score.
Internal Revenue Service (IRS) tax-exempt determination lettter (501) c3 Most recent financial audit, including management letters and any findings or concerns Match Commitment Letters
Memorandum of Understanding (MOU) for In-Kind Match
Approved Federal Indirect Cost Rate Plan letter, if applicable Program Policies and Procedures
Acknowledgement of Required Assurances
Pre-Award Risk Assessment Worksheet
Housing First Policy
Note: You will lose 5 points for each of the items in the checklist above that are missing from your submitted application package. For more about application scoring, please see the application guide.
* Please submit an electronic copy of the completed application PDF, with all related attachments, to [email protected] *
The deadline for submitting all applications is: December 14, 2022, 3:00PM (Applications received after this date and time will not be accepted. No exceptions.) 2023 - 2025 Emergency Solutions
Grants Program Application
Racial Equity Information ‐ Form D
501 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 1
SUMMARY OF FUNDING REQUEST
Program Components / Activities Estimated Funding: Funding Request $64,002 $
$84,800 $
ESG: Street Outreach and/or Emergency Shelter
(Shelter cost, Shelter operations, Essential services)
ESG: Homelessness Prevention and/or Rapid Rehousing
ESG: Administration $5,600 $
Total Estimated ESG Funding Available: $154,402
Total ESG Funding being requested: $
I certify that the information in this application is true.
Director (Please Print) Signature Date
502 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 2
Directions for applicants
Please
provide comprehensive and clear responses to each of the sections below (A to J). Respond to all questions within each section; if a question does not apply to your entity, indicate this by responding “Not Applicable.” Applications must be typed, single-spaced.
A. Project Overview
1. Briefly describe the proposed project, the population to be served and the specific services to be provided. Indicate if this is a new or existing project. Specify the total number of unduplicated persons expected to be directly served by the project annually.
2. Does the Project use a centralized or coordinated system to initially assess the eligibility and needs of each individual or family who seeks assistance under ESG? If yes, describe your system, including the point of contact.
3. Does the Project have Written Standards including COVID procedures for providing ESG assistance? If yes, please submit as an annex to this Application. If no , your Project may be ineligible. If Written Standards are being developed for this project, please describe the activities and time plan you are developing to comply with this regulation.
503 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 3
B. Ability to Substantiate Community Needs and How Program Addresses Those Needs
1. Identify and describe existing unmet needs in the community to be addressed by the proposed project. What methods and/or data were used to identify and verify the need for this project?
2. Specifically describe how the activities to be carried out by the proposed project directly address the identified need in the community.
3. Is the organization currently at operating at full capacity? If not what is your agency’s plan to operate at full capacity?
504 of 545
4. Please describe your protocols for social distancing within shelter(s) and among staff and explain how your agency staff will provide services during the pandemic.
C. Target Population and Outreach
1. Describe, in detail, the characteristics of the target population. Describe how you will reach out to the target population. (Attach samples of outreach materials).
2. Indicate and describe what form of documentation will be provided to demonstrate that persons served by the project are homeless or at-risk for homelessness.
505 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 4
D. Continuum of Care Coordination and Collaboration
1. Describe how this project is consistent with the Continuum of Care (CoC) approach to homeless services. If this is a new project, how does your project fill a gap in the City of Glendale’s Continuum of Care?
2. Describe your organization’s current efforts to collaborate with other community organizations that provide services to the homeless and with mainstream (non -homeless) service providers. How will you develop any needed linkages that are not already in plac e? How will the project help ensure that individual and household needs are met among all the different partnering agencies?
3. Does any community organization other than your own offer this type of service in the City of Glendale? If yes, describe how the project will enhance, and is not a duplication of, these efforts. 506 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 5
E. Goals and Project Outcomes
1. Briefly describe the goal(s) of the proposed project. Please provide (at least) two outcomes that you will measure for your project. Outcomes should be appropriate and attainable given the population served by the project .
Low levels of achievement are not necessarily indicators of poor performance. When establishing outcomes, be mind
ful of the following global indicators:
i. Reduce average length of stay for Emergency Shelter to 30 days ii. Reduce first time homelessness
iii. Reduce returns to homelessness
iv. Reduce number of homeless persons
v. Improve coverage of services geared towards homeless individuals and households vi. Increase employment access to increase and normalize income by 20% vii. Rapidly re-house homeless individuals and families Example Outcome: Of the 80 persons served by the proposed project, 40% (32 persons) will find employment within three months of entering the project.
2. Please describe the methodology that the project will use to track participants’ progress toward achieving each specific outcome.
507 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 6
3. Describe how the project will reduce the lengths of stay of beneficiaries related to the services they receive (e.g.
Emergency Shelters, Rapid Rehousing) through the project and ensure positive placement in housing? F. Implementation Plan
1A. If this is a new project : Describe specific steps to be taken to implement the project and attach a proposed schedule which identifies target dates for each phase of implementation. Identify any barriers and/or difficulties related to implementing the project and explain how these barriers and/or difficulties will be overcome. 1B If this is an existing project: Identify barriers and/or difficulties in service delivery that you have encountered in the past, and explain what specific steps have or will be taken to mitigate these barriers and/or difficulties. It is assumed that all projects have challenges. Descri be the specific steps to be taken to improve the quality of services and/or expand services in this project.
508 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 7
G. Efforts to Involve Homeless Individuals and Families If funded, describe the organization’s efforts to involve, to the maximum extent practicable, homeless individuals and families in developing, constructing, renovating, maintaining, and operating facilities assisted with ESG funds, and in providing services to occupants of these facilities.
H. Budget
1. Please complete the accompanying ESG Project Budget Form (with sample budget). Budgets should include only costs attributed directly to the proposed ESG funded project.
2. Please provide a brief description or justification of all line items included in the ESG Project Budget Form in a separate Budget Description.
509 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 8
Personnel Costs: Identify each existing or new position that will be assigned to the ESG-funded project and that has been included on the ESG Project Budget Form. Describe staffs’ duties and activities as they relate to the ESG- funded project and indicate the pay rate for each position. Indicate what percent of time, and how many hours per week, will be devoted/charged to the ESG funded project for each position.
Essential Services Items : Identify each item, including any staffs’ duties and activities as they relate to the ESG- funded project; indicate the pay rate for each position. Indicate what percent of time, and how many hours per week, will be devoted/charged to the ESG-funded project for each activity/position.
Operational Costs: Describe h ow total actual operational costs per year are calculated. 510 of 545
Homeless Prevention: Itemize the approximate number of persons to be served and the expected average amount of funding per individual and/or family.
Rapid Re –Housing: Itemize the cost of security deposit and one month rent based on current Fair Market Rents.
511 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 9
Administration: Indicate if the requested amount is based on an approved cost -allocation plan of the Organization, or direct costs. If direct costs, please describe how costs are calculated.
I. Leverage and Matching Funds
1. What percentage of the total budget would the proposed ESG funding cover? Does the implementation of this project depend on receiving 100% of your ESG request?
2. How will you close any funding shortfalls? Indicate any other funding sources with whom you have pending applications, or from whom you anticipate requesting funds. Does the implementation of this project depend on receiving funds from these or any other sources?
512 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 10
3. List the amount and source of matching funds for this project. (A 100% match is a program requirement for ESG recipients). Provide copies of supporting documents describing the match/leverage contribution.
J. Demonstrated Experience and Capacity of Organization
1. Describe the proposing organization’s background and years of experience in implementing the proposed project or similar projects.
2. Describe the specific experience of the organization’s principal staff as it relates to the proposed project or similar projects. As part of this application, please provide the following:
i. List of Board of Directors;
ii. Verification of non-profit, federal tax exempt status; and iii. One copy of the organization’s most recent financial audit (not more than two years old). 513 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 11
3. Following the template below, please list ESG projects funded within the last 3 years and their current status.
Describe specific results and outcomes, including quantitative and qualitative information. Use additional pages as necessary.
The Agency’s current or prior ESG Projects funded in the last 3 years Project / Activity
Title
Year(s)
Funded
Approved
ESG
Budget
Status of Project
(Include specific results and
outcomes)
Funds
Expended to
Date
1. …
2. …
514 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2025 ESG Application 12
FORM D: RACIAL EQUITY INFORMATION
Please answer the following question and complete the table below. How is your organization and/or this project advancing racial equity?
Please complete the following table with demographic data on your Board, staff and clients/beneficiaries.
RACE Number of Board
Members
Number of Staff
Members
Number of
Clients/Beneficiaries
White
Black or African American
American Indian or Alaska Native
Asian
Native Hawaiian or Other Pacific Islander
Some other race
Two or more races
ETHNICITY
Hispanic or Latino
Not Hispanic or Latino
515 of 545
2023 - 2025 Emergency Solutions
Grants Program Application
2023-2024 ESG Application 13
AUDITED FINANCIAL STATEMENTS
(Attach most current.)
516 of 545
CITY OF GLENDALE
COMMUNITY SERVICES AND PARKS DEPARTMENT
HOMELESS PROGRAMS
FY 2023-2025 EMERGENCY SOLUTIONS GRANT (ESG)
REQUEST FOR PROPOSALS
E
xhibit A – Selection of Legal and Regulatory References Topic Regulations and References*
ESG regulations and Uniform Administrative
Guidance
- https://www.hudexchange.info/programs/esg
/esg-law-regulations-and-notices/#laws
Emergency Solutions Grants Program 24 CFR 576
Emergency Shelter/Navigation Centers 24 CFR 576.102
Street Outreach 24 CFR 576.101
Housing Relocation/Stabilization Services 24 CFR 576.105 Homelessness Prevention 24 CFR 576.103 24 CFR 578.53
24 CFR 576.403, a and c
Homelessness Definition 24 CFR 576.2
Definition of At Risk of Homelessness - https://files.hudexchange.info/resources/docu ments/AtRiskofHomelessnessDefinition_Criteri
a.pdf
Homeless participation 24 CFR 576.405
Project participant eligibility and needs 24 CFR 576.401 The McKinney-Vento Homeless Assistance Act as
amended by S. 896 The Homeless Emergency
Assistance and Rapid Transition to Housing
(HEARTH) Act of 2009
- https://www.hud.gov/sites/documents/HAAA
_HEARTH.PDF
- https://www.hudexchange.info/resource/171
5/mckinney-vento-homeless-assistance-act-
amended-by-hearth-act-of-2009/
In this table, “24 CFR” refers to Title 24 Housing and Urban Development of the Code of Federal Regulations 517 of 545
Applicants Ability to Implement Requirements
Pre-award Risk Assessment Worksheet
1. Financial Stability
YES NO NA
Comments
(Explanation of
answer/response)
a. Has the organization had changes to key
staff or positions in the past twelve (12)
months?
☐ ☐ ☐
d. What is the turnaround time for
submitting payment request to funding
entities?
☐ ☐ ☐
e. Does the organization owe any funds to
the Federal Government?
☐ ☐ ☐
g. Does agency have reserve funds? ☐ ☐ ☐
1. Management System ☐ ☐ ☐
a. Does the accounting system provide for
the recording of actual grant/contract
costs according to categories of your
approved budget, and provide for
complete disclosure?
☐ ☐ ☐
b. Has your organization had changes to
business systems in the past twelve (12)
months?
☐ ☐ ☐
c. Is there a time and effort tracking
system in place to adequately record staff
hours worked against awards?
☐ ☐ ☐
d. Describe the internal controls that are
in place to ensure compliance to contract
requirements.
☐ ☐ ☐
g. Is your organization familiar with
Federal cost principles?
☐ ☐ ☐
h. Does your organization have an
accounting manual?
☐ ☐ ☐
a. Does your organization have experience
managing grant funds, loans or other
types of financial assistance?
☐ ☐ ☐
518 of 545
ACKNOWLEDGEMENT OF REQUIRED ASSURANCES
This page must be signed and submitted with the a pplicant’s response to the 2023- 25 ESG Application. This notification must contain the signature of the person(s) authorized to execute a contract on behalf of the organization.
Responses which do not contain a signed Acknowledgement of Required Assurances are ineligible for consideration.
By submitting a response to this and by my signature on this document, I understand and agree that any contract resulting from this solicitation will require compliance with the requirements of the contract and with the statutes, regulations, requirements and policies identified below, including but not limited to:
1. Labor and Safety Standards
a. Drug-Free Workplace Act of 1988, 41 U.S.C. 701 et seq.; b. Federal Fair Labor Standards Act, 29 U.S.C. 201 et seq.; c. Work Hours and Safety Act of 1962, 40 U.S.C. 237-330; 40 U.S.C 3701-3708 and Department of Labor Regulations, 29 CFR, Part 5;
2. Anti-Discrimination
a. Age Discrimination Act of 1975, Public Law 94 -135, 42 U.S.C. 6101- 07, 45 CFR Part 90, Non-discrimination in Federally Assisted Programs;
b. Americans with Disabilities Act of 1990, Public Law 101-336; c. Equal Employment Opportunity, Executive Order 11246, as amended by Executive Order 11375 and supplemented in U.S. Department of Labor Regulations, 41 CFR Chapter 60;
d. Executive Order 11246, as amended by Executive Order 11375, 11478, 12086 and 12102;
e. Handicapped Employees of Government Contractors, Rehabilitation Act of 1973, Section 503, 29 U.S.C. 793;
f. Minority Business Enterprises, Executive Order 11625, 13170, 15 U.S.C. 631; g. Minority Business Enterprise Development, Executive Order 12432, 48 CFR 32551; h. Nondiscrimination and Equal Opportunity, 24 CFR 5.105(a); i. Nondiscrimination in benefits, Title VI of the Civil Rights Act of 1964, Public Law 88- 352;
j. Nondiscrimination in Federally Assisted Construction Contracts, Executive Order 11246, 42 U.S.C. 2000e, as amended by Executive Order 11375, 41 CFR Chapter 60; k. Section 3, Housing and Urban Development Act of 1968, 12 U.S.C. 1701u (See 24 CFR 570.607(b));
l. Compliance with Federal and State laws and regulations relating to the prevention of discriminatory employment practices;
519 of 545
3. Office of Management and Budget Circulars
a. Compliance with Uniform Guidance (2 CFR 200), Cost Principles, and Audit Requirements for Federal Awards.
a. Lobbying and Disclosure, 42 U.S.C. 3537a and 3545 and 31 U.S.C. 1352 (Byrd Anti- Lobbying amendment); 31 U.S.C. 1352
4. Fair Housing and Equal Opportunity
a. Organization will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000(d)) and 3535(d) and regulations pursuant thereto (Title 24 CFR part I), which state that no person in the United States shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance, and will immediately take any measures necessary to effectuate this agreement. With reference to the real property and structure(s) thereon which are provided or improved with the aid of Federal financial assistance extended to the applicant, this assurance shall obligate the applicant, or in the case of any transfer, transferee, for the period during which the real property and structure(s) are used for a purpose for which the Federal financial assistance is extended or for a nother purpose involving the provision of similar services or benefits.
b. It will comply with the Fair Housing Act (42 U.S.C. 3601 -19), as amended, and with implementing regulations at 24 CFR part 100, which prohibit discrimination in housing on the basis of race, color, religion, sex, disability, familial status or national origin.
Conflict of Interest:
The applicant should disclose conflicts of interest, in writing, to the evaluation committee who will consider the nature of the applicant’s responsibilities and the degree of potential or apparent conflict in deciding the course of action that the applicant needs to take to remedy the conflict of interest.
Signature of Authorized Representative: __________________________ Typed Name and Title: ___________________________
Date Signed: ___________________________
520 of 545
Attachments Checklist
Internal Revenue Service (IRS) tax-exempt determination letter (501) c3 Most recent financial audit, including management letters and any findings or concerns Cash Match Commitment Letters
Memorandum of Understanding (MOU) for In-Kind Match
Approved Federal Indirect Cost Rate Plan Letter, if applicable Program Policies and Procedures
Acknowledgement of Required Assurances
Pre-Award Risk Assessment Worksheet
Housing First Policy
521 of 545
EXHIBIT 5
FY 2023-24 ANNUAL ACTION PLAN PROGRAM PRIORITIES
Community Facilities in Alphabetical Order
o Health Centers
o Homeless Day Centers
o Indoor Community Centers/Senior Centers
o Libraries
o Neighborhood Improvements
o Outdoor Parks & Recreation Facilities
o Youth Childcare Centers
Public Social Services in Alphabetical Order
o Employment Services
Business Services (recruitment)
Job Search/Placement
On the Job Counseling/Training Services
Supported Employment for Disabled
Youth Employment
o Homeless Services
Domestic Violence Services
Health/Mental Health Services
Housing Services
Substance Abuse Services
o Legal Services
Clean Slate Services
Domestic Violence/Family Services
Fair Housing Services
Healthcare Services
Immigration Services
o Mental Health Services
o Senior Services
Senior Continuing Education Services
Senior Employment Services
Senior Housing Services
Senior Nutrition Services
Senior Recreation Activities/Services
o Services for the Disabled
o Youth Services
After-School Programs
Childcare Services
Sports/Recreation Programming
Youth Counseling Services
Youth Employment Services
522 of 545
EXHIBIT 5
2020-2025 Consolidated Plan General Program Priorities (in alphabetical order)
Homeless Services
There is great need for Homeless Services including:
o Outreach
o Case management
o Emergency shelter,
o Transitional housing
o Permanent supportive housing support
o Rapid rehousing
o Homeless prevention
Housing:
Housing priority needs include:
o Construction of new affordable rental housing
o Construction of new first time homeownership assistance, o Multifamily housing rehabilitation
o Rental assistance.
Public Facilities:
Construction and rehabilitation of public community facilities needs were established for the following:
o Parks & Recreation Facilities
o Health Care Facilities
o Youth Centers
o Libraries
o Multipurpose Community Centers
o Child Care Centers
Public/Neighborhood Improvements
Upgrade of public infrastructure in eligible low-and moderate income neighborhoods including:
o Street/Alley Improvements
o Sidewalk Improvements
o Street Lighting
o Traffic Calming
Public Social Services:
Expand public services that create conditions for eligible residents to obtain and maintain self-sufficiency, specifically in the following areas:
o Youth
o Seniors
o Mental health
o Employment
o Homeless services
523 of 545
EXHIBIT 5
Page Left Intentionally Blank
524 of 545
EXHIBIT 5
FY 2023-2024 KEY DEMOGRAPHIC INDICATORS
City of Glendale’s population as of July 2021 is 192,366.
The estimated median household income in Glendale was $70,596 compared with the LA County Median household income of $71,358. (2016-2020 ACS 5-year estimates)
13.9% of all Glendale families were below the poverty line in Glendale in 2021, while 13.2% of LA County is listed as below the poverty line. The highest concentration of persons below poverty is in the southern corridor area of Glendale bounded by South Brand to Adams Street, between Maple Street and Cypress Street with an average of 25% percent of persons below the poverty rate (2016-2020 ACS 5-year estimates)
17.7% of Glendale’s population are children under the age of 18, a lower percent than the Los Angeles County average of 21.1%. (2016-2020 ACS 5-year estimates)
There are 33,856 persons 65 years and older living in Glendale or 17.6% of all Glendale residents compared to 14.6% in Los Angeles County who are 65 years of age or older. (2016-2020 ACS 5-year estimates)
Median Rent in Glendale is $1,711 compared to $1,534 of Los Angeles County renters. (2016 -2020 ACS 5 -year estimates)
The average rent for an 859 sq. ft. apartment in Glendale as of July 2022 was $2,816, which is a 7% increase o r $200 from last year. (Rentcafe.com)
There are 78 licensed childcare facilities in Glendale for preschool ages 0 -4 years available. (State of California Department of Social Services, Community Care Licensing Division)
On any given night in Glendale the re are 225 homeless persons, compared to 169 persons in 2020. (City of Glendale 2022 Point-In-Time Homeless Count).
525 of 545
EXHIBIT 5
31 out of 225 homeless adults are chronically homeless (includes sheltered and unsheltered), and 3% of homeless adults identified themselv es as having problems with chronic substance abuse. (City of Glendale 2022 Point -In-Time Homeless Count)
20 persons identified as being homeless due to domestic violence, (City of Glendale 2022 Point -In-Time Homeless Count)
The Glendale YWCA - Domestic Violence Hotline receives 1500 + calls/year. 50% - 65% of these callers seek shelter, and 85% are women with children who fear for their lives.
100,800 Glendale residents are foreign born, representing 52.4% of the total population (the majority are from Armenia, Iran, Lebanon and Mexico). This compares to 33.7% in the County of Los Angeles. (2016-2020 ACS 5-year estimates)
89.3% of Glendale Households own a computer, while 85.1% of Glendale Households have broadband Internet subscriptions, compared to 93.6% of LA County households who own a computer and 87% have broadband Internet subscriptions. (2016-2020 ACS 5-year estimates)
67.3% of Glendale's population age 5 years and over speak a language other than English at home, compared to 56.1% of Los Angeles County population 5 years and over. (2016-2020 ACS 5-year estimates)
88% of Glendale residents hold a high school diploma (HSD) or a HSD equivalent, while 79.8% of Los Angeles County residents hold a high school diploma or HSD equivalent. (2016-2020 ACS 5-year estimates)
In Glendale, there are 47 public parks and park facilities, totaling approximately 286 acres. This represents 4,093 Glendale residents per park/park facility compared to 2,323 residents per park/park facility as the national average. This also represents 1.4 acres per 1,000 people, compared to 10.4 acres per 1,000 people as the national average.
526 of 545
EXHIBIT 5
34% of housing dwellings in Glendale are owner occupied, while 46% of dwellings in Los Angeles County are owner - occupied. (2016-2020 ACS 5-year estimates)
121,700 meals were served to seniors 60 years and older in the congregate and home delivered meal programs by the City's Senior Services Unit in FY 2021 -2022 compared to 145,987 in FY 2020 -2021, which is a 16.6% decrease. 95% of the clients served were low income. (City of Glendale, Community Services & Parks)
In 2022, Glendale ranked 81.43 on the safety index compared to 81.79 in 2021 according to numbeo.com.
Revised 10/3/2022
527 of 545
EXHIBIT 5
Page Left Intentionally Blank
528 of 545
EXHIBIT 5
FY 2023-24 Annual Action Plan Public Hearing Comments
FY 2023-24 Annual Action Plan Public Hearing Comments
Community Meeting-In-Person; Virtual; Email/Telephone Comments September 29, 2022 through October 5, 2022
(6 attendees at in-person meeting) (7 attendees at virtual meeting) 21 Residents Participated
In-Person/Virtual Meeting Comments: English, Armenian, Spanish Comments Combined I. Citizenship Participation
More widespread childcare services for working parents will be a plus if they are free or affordable.
Create space for dog parks and dog care services.
Text message alert system to notify citizens of City-related news, events, and happening. Enhance City and Citizen engagement and participation. Make information easy to access.
Create more content and make more information available via social media platforms. It is more accessible to the public.
Reexamine when to send postcards to increase the number of participants. Possibly send it ahead of time to allow participants to schedule the community meeting.
Create a Facebook group for City of Glendale residents to be more aware of the City programs and news.
Make information regarding City projects, for example, Pelanconi Park, accessible to the Public.
Information should be simplified and available with easy access for those interested in learning more about projects funded by the City.
More events to bring the community closer together. For example, Community BBQ Mixer. Use open green space, provide free entertainment, food, etc..
Community meetings should be held late afternoon and early evening on weekdays and Saturday afternoons.
Advertise community meetings in Spanish, local news channels, and Univision and Telemundo.
The postcard sent for the community meeting was helpful.
Pacific community center provides flyers on City related events and news, which is how the public gets in touch with City news.
Prefer to learn about City meetings via the local TV news.
Include incentives such as gift cards to local businesses, raffle, and food/refreshments to encourage public engagement and participation; If you feed folks they will come.
Learn more about Programs that receive funding and available programs to the community.
First time attending the community meeting, and would participate in the future.
Thursdays are the most convenient day of the week to host and participate in community events and meetings—however, the earlier in the day, the better. Avoid walking in the dark for safety reasons.
In-person meetings are preferred.
II. Housing
Too many luxury and high-end apartments are being built in Glendale. This dramatic increase in high-end apartments has significant contributions to affordable housing issues.
Downtown is more congested than ever before.
Increase in noise pollution.
529 of 545
EXHIBIT 5
Prioritize services for people in need. Assist homeless individuals such as housing lotteries and people living in cars in parks.
Law enforcement and the general public should show more empathy toward homelessness.
Better use of small vacant plots of land. Create more public space or green space.
Some homes in the City look dishelmed and are deteriorating. Assist homeowners in revitalizing their homes.
Prioritize rental housing and senior housing. Stabilize or decrease the rent prices since Glendale is too expensive, and many people are forced to downsize or relocate out of Glendale. Seniors are a vulnerable group since their income is limited.
The City should apply more restrictions on developers and make it a requirement to provide more housing at affordable rates.
The apartments are old and in need of repairs.
Rent prices are too high.
Most apartments are not built for seniors. There is a lack of wheelchair accessibility and lack of elevators.
Many apartments do not have managers on-site. When there is an urgent matter, they have to send an email. No phone number provided.
Sidewalks around Pacific Park are uneven
The City should build homes for low income individuals and families.
III. Community Development /Public Social Services
Employment - make job openings more available for the public. Create a centralized source for Glendale- related jobs for the City and private businesses.
Increase in services targeting the senior population. Seniors are a fixed-income population, and services should be available since they are considered a vulnerable group. Financial assistance, rent and bill vouchers, or coupons could tremendously assist seniors.
Legal services should be made available to the public. Pro bono legal services should be accessible to those in need. Increase marketing efforts to get the word out and reach those individuals who could benefit from these services.
Provide mental health services and clinics especially targeting homeless individuals.
Increase services for the disabled.
Increase community events to motivate citizen engagement and participation in city-related issues, and create a friendlier environment.
Provide more mental health services for the youth.
Provide more services and opportunities for Senior meals.
Increase and make available more green space for the public.
Increase in community and produce gardens for those with food insecurities.
Libraries should be open for longer hours, especially on the weekends.
More access to electric car chargers, hopefully, free or low-cost.
Designate green space for a Dog Park. The community is lacking or missing available dog parks.
Most Important: Homeless Services Mental Health Services Least Important: Employment Services
Lack of community centers
Should create space and shelter for homeless individuals. Day center for homeless.
Facility Improvement Priority: Homeless Day Centers
Park Improvements: Full of trash, not safe
530 of 545
EXHIBIT 5
IV. Economic Development
The City should create a partnership with the Small Business Administration to assist with new business development and increase jobs with Verdugo Job Center.
Expand childcare services for parents who have interviews. Child care should be more available and flexible to meet varying schedules.
Create workshops and programs to assist youth in developing their interview skills and provide career assistance to increase the likelihood of being hired.
Create workshops or programs to teach financial literacy to adults and youth.
Provide benefits and support to micro and small-sized business owners. This can be grants, loans, and other incentives to create a supportive atmosphere for business owners.
There are plenty of jobs, not enough people applying
Perhaps having job fairs 3-4 times a year around or at the Americana V. Homelessness
Expand programs to further assist the homeless. Utilize available parking spaces or vacant spaces to create homeless connecting centers. Provide mobile, on-the-go services to the homeless. The homeless connecting centers can include showers, mental health services, food pantries, etc.
Community events to encourage donating food, clothing, and other essentials to the homeless or to those in need, such as seniors.
Increase in younger homeless, which seems to be chronic homelessness— target services towards the young. Increase in new homeless as well.
Mental health is the most essential service that should be widely available to the homeless community— followed by domestic violence as the second most essential service needed in the community.
Create services for housing retention and aid in reallocating homeless individuals to living in a house.
Basic needs services should include housing, health care services, and larger expanded centers to provide essential care.
Better access to existing services provided to the community, for example, increased marketing for Verdugo Job Center.
Create opportunities such as job fairs for unemployed individuals to seek employment opportunities in the job market.
City needs to provide housing and mental health assistance for homeless, especially seniors.
As a Glendale resident, I fear for my safety, too many homeless individuals walking around Glendale w/Mental Illness.
Homelessness is getting worse in Glendale
There needs to be a place where homeless individuals can go during the day instead of taking over parks.
Email Comments (17 email comments)
Can someone check Verdugo park.
1-All bathrooms very dirty homeless people inside bathrooms doing showers cleaning themselves and also leaving the bathrooms very dirty.
2-population of bees everywhere. You can't even enjoy a BBQ without running away from aggressive bees. 3- you should definitely have 3 secretaries personal, one on top of the parking, one in the middle of park and one at the other end of the park.
531 of 545
EXHIBIT 5
It used to be very nice back in 1977 all the way to 1999. It's best if you go there on the weekend and take a look at it in person.
What would be the action plan. Are you going to be able to help fix the problem. It's a beautiful park and I think we all would benefit from it. I've been here for 46 years I know the Verdugo park is a very nice place to go to for weekends or during the week.
The last thing one needs to do is to protect itself from not being beaten from all those aggressive bees.
You wanted some community feedback. I am not sure how I'd fit in, because I don't live in Glendale; but I was born there.
I've worked on a couple of theater productions at Hoover HS for Stepping Stone Players, and I attend the Glendale Center Theater often, as well as sports events at GCC and the two high schools.
I am retired, but I do occasional sports casting for www.prepsportsnetworks.com. Mostly HS sports. •Funding for domestic violence services. Glendale has been a great partner to us, but we still see a huge level of need for transitional shelter and other supportive services for survivors of DV. We average roughly 23 inquiries for every shelter vacancy that we have, and obviously cannot keep up with the need • Related, we would like to expand our transitional housing capacity but are encountering barriers in determining whether this is feasible. The Planning Division could be very helpful here by being responsive and, where possible, flexible in reviewing plans.
• Homelessness Prevention is a need that is still growing, especially as municipal, state, and county protections begin to phase out. We have seen an increase in demand as more and more families find themselves at risk of eviction.
I have repeatedly requested for the street improvement on Kennington Dr and Cascadia and the cross street is Chevy chase.
If the city of Glendale can send someone out to Cascadia and kennington Dr off frm Chevy chase you will see how the streets are cracked and holes which made the street very bumpy. Im begging the city to repave these two streets to smooth it out not just only paving the small cracks but repave the entire streets.
My sincere appreciation in advance for taking this into consideration as a priority.
Please pay more attention to clean lawns and neighborhood. Too much trash in the lawns, big items need to get picked up. I see cigarettes buds everywhere. No enough trash cans on the streets. Even for dogs dropping need to be more so it won’t left on the streets. More free parking. And rent control since Glendale is becoming less and less affordable for housing.
First and for most I would like to thank you for the opportunity to connect and to hear us out. It would be very, very helpful for our elderly to be able to live in their beloved city Glendale, where they feel at home, at ease and safe. Where they can communicate and take care of their everyday needs and tasks. Where they feel alive and comfortable.
My parents have lived in Glendale for 26 years. 6 years ago their rent went up for $500. They no longer could afford to stay and with tears in their eyes they were forced to leave. Since then they have been depressed and unhappy. Once a week they take the bus just to visit the city. They just hang out at their 532 of 545
EXHIBIT 5
favorite spots and take the bus home. It would be out of world for them to be able to move back. Please let me know if there’s anything I can do? Thank you.
Thank you for the opportunity to provide some feedback on needs that I see in my community. * Cleanliness - If we look at the cleaning from the North of Glendale and the cleanliness of southern Glendale, there's a big difference.
How is it that we could improve the appearance of our community by implementing a maintenance program to clean up sidewalks and empty lots areas? How can we reduce or eliminate the amount of large items left on the streets? This doesn't happen in northern Glendale.
We have too many ugly/dirty areas on Colorado, south Glendale Ave and Streets around when this is also an important and central area of the city. I would really like to see improvement and beautification in our city.
I am a resident of Glendale at E. Elk St. 91205 and there are plenty of drivers who drive very fast in our street not to mention that there is a catholic church and a catholic school in the area. There are numerous drivers who does not slow down even if someone is crossing the street. I hope that this matter would be brought to higher authorities. Road humps is really needed on this street which is between Glendale Ave. and Louis Ave.
I live in East Lomita for the last 3 years from now. And it is so sad there are barely a few trees in this beautiful neighborhood. Most of the buildings here are apartments and none have trees. 500 E. Lomita to 1000 E. Lomita needs lots of trees. I have called the city of Glendale and got 1 beautiful baby tree (due to my space being so small) (I also made copies of the card and distributed them to neighbors). Please plant more trees in our beautiful Glendale.
I am a resident of Glendale. I live in an apartment building (next door to my mom) and we would like to see some kind of rules & regulations on noise and smoke pollution in place.
Many of our neighbors and myself are uncomfortable with the marijuana smoke, it stinks and although it is now legal in California, but we would like to have our right for fresh air, so we can open our windows and doors without encountering the offensive smell. My apartment smells like weed, it gives me a headache. It irritates my mother's lungs and she constantly coughs. The neighbor sits on the balcony which is less than 10 feet away from my mom's entrance door and the smoke comes directly into her apartment. I'm hoping for a solution for this because talking to the neighbor didn't do any good. We need your help.
As for other housing programs, please open the section 8 housing for the low income/elderly residents. I have heard that individuals from other cities have received some sort of emergency vouchers that they can use in Glendale, while Glendale residents don't have the same opportunity.
Thank you for listening to Glendale residents' voice.
I have been a renter in the city of Glendale for the last 8 years. I have enjoyed living in Glendale and appreciate the services the city offers. The only complaint I do have is the metered parking. I noticed majority of the metered parking near housing is coin based, and I was wondering if there was any discussion about moving towards the credit card or app based parking, as seen in other cities like 533 of 545
EXHIBIT 5
Pasadena. It’s difficult to have guests visit some apartment buildings due to the coin based parking and since there’s been a coin shortage due to covid, it would be beneficial to update the parking meters in the city Please let me know if this is something that’s already in the works or if there is someone else I should email regarding this topic.
I see a BIG NEED for ZERO TOLERANCE on reckless and speeding drivers.
Forget about DUI, you don’t have to be drunk or under the influence of something to be an irresponsible person and A THREAT to other people.
If we can start in Glendale, other cities might follow, then the state, and hopefully, why not, the whole country.
I propose a law that will punish wreck less and speeding drivers not only with a fine, or points, but with the SUSPENSION of his driver license, plus REPOSSESSION for life of the car he was using, doesn’t matter whom it belonged to. AND BANNED from being able to purchase any car in the future, which ALL dealers should know.
This punishing law should NOT require an accident to be enforced, no warnings whatsoever. You do it once, that’s it: you’re done.
Of course there should be HARD EVIDENCE, so what better evidence then videos? Would be great for everyone to have front cameras in their cars, or use smart glasses so that you could record quickly what’s happening.
Cars were made as a way of transportation, not as a fun toy / killing capable machine.
I’ve seen people speeding even in parking structures, the one on South Artsakh Ave.
We need to respect the pedestrian, specially the pregnant ladies or children on strollers.
This is a BIG CONCERN for me.
Another much smaller suggestion would be for the city to have soundproof spaces, rooms, buildings, designed especially for musicians to be able to rehearse their instruments as individuals or in a group for FREE, like the library or something very affordable. There are so many places that could be used, like schools after classes, unoccupied buildings, houses that spend months or years completely useless!!! Bars that open at night, could their space be used during the day, give them some tax benefits? Just expressing some ideas…
Thank you my dear city for letting us give you some input.
Already soundproofed places that could be used as FREE or LOW COST REHEARSAL SPACE for GLENDALE resident musicians
Gymnasiums, auditoriums, theaters, movie theaters…
Wouldn’t it be great for Glendale to become “the” city to give birth to a bunch of talented musicians? 534 of 545
EXHIBIT 5
Worried about irresponsible people? Not everyone is like that. Background and credit checks should take care of that, plus a strict control of who goes in and out.
Would really like to see this happening! I’m a drummer, with my new drum set boxed in the closet for over 2 years. Tried with an electronic one once, with no real sound coming out of it, just using headphones, but even like that, my neighbor from downstairs complained… Thinking out loud…
Also, another city has chosen to allocate some of their block grant toward household repairs for low-income renters, this is something that I and other tenants in my building are interested in, though not the only thing.
I am hoping some of the block grant will go toward some green projects, infrastructure, teen programs, etc.
I would be happy to submit a list, but regarding the first item, here is a flyer that Beverly Hills uses:
https://bhrentersalliance.org/wp-content/uploads/2019/04/Home-handyworker-flier-2019.pdf There are other cities within Los Angeles county who offer this as well. Does Glendale have a program in place for renters (and owners of single family properties)? It would really help landlords who have low income, fixed income, senior or COVID impacted renters, especially in cases where the properties are the quaint older buildings that are a large part of Glendale's aesthetic charm and history and the overall atmosphere of this city.
1. Since South Glendale no longer has Central Park at the library, what plans are there to add new green spaces? Urban green spaces have shown to have immense benefits for the individuals and communities they serve.
2. Metro Micro has been a great addition to our community. I understand that it is run by LADOT, but are there opportunities to work with them to expand access within Glendale? I am an old lady 60 yrs old and do not drive. I will love to see more tennis courts available in Glendale.
I live next to Palmer park and will love to have tennis courts around my area.
If I can share my priorities they would be city support for affordable housing for disabled residents I know there is interest and would just reiterate the importance of expanding options.
Telephone Comments (5 telephone comments)
Move the ARC Zumba Class which has 15-20 people and build an exercise room for them.
Need to hire substitute instructors for the exercise classes so students don’t miss out.
Build a room for the Day Campers because it’s hot during the Summer months and they need to have more rooms available for them to do inside activities.
Offer more day camp resources and activities.
Update the Verdugo Park restrooms. Upgrade additional amenities and check other parks for expansion of restrooms. Very important.
535 of 545