Agenda packet, first session — Glendale City Council, November 29, 2022

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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NOVEMBER 29, 2022

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 3:00 PM
)
a.

Public Employment – Principal Assistant City Attorney
b.

Public Employment – Attorneys
c.

Conference with real property negotiators: Property location – Real property

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generally located at the terminus of New York Avenue near Park Vista Drive, commonly referred to as “Mountain Oaks.” Negotiating parties: F.E. & M. Inc.

Employee’s Defined Contribution Plan Trust dated July 10, 1984. Agency negotiators attending the closed session are: Roubik Golanian, John Takhtalian, Michael J. Garcia, Gillian van Muyden, Bradley Calvert, Jason Bradford and Onnig Bulanikian. Instructions to the negotiator(s) will concern the price and terms for the acquisition of property
d.

Conference with Legal Counsel - Pending Litigation: F.E. & M. Inc. Employee’s Defined Contribution Plan Trust dated July 10, 1984 v. City of Glendale et al., L.A.S.C. Case No. BS16989

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Ardy Kassakhian
b.

Invocation: Rev. Cassie McCarty, Director of Mission Integration and Spiritual Care Services, Glendale Memorial Hospital
c.

Report of City Clerk, re: Posting of Agenda. The Agenda for the November 29, 2022 Regular Meeting of the Glendale City Council was Posted on Tuesday, November 22, 2022, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, December 6, 2022

4. CONSENT ITEMS
(Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a.

City Clerk, re: Minutes of the Joint City Council and Housing Authority and Regular City Council Meetings of November 15, 2022
b.

Public Works, re: Final Map for Tract No. 82878, for a 6-Unit Condominium Subdivision at 1212 Viola Avenue

1. Resolution Approving the Final Map of Tract No. 82878, for a 6-Unit Condominium Subdivision, at 1212 Viola Avenue
c.

Public Works, re: Professional Services Agreements for Professional Engineering Services for San Fernando Road Beautification Project and Maintenance District 6 Phase 2 Pavement Rehabilitation Project

1. Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement with Mark Thomas and Company, Inc. to provide Professional Engineering Services for the San Fernando Road Beautification Project in the amount of $1,471,898, plus a 10 percent contingency of $147,190.

2. Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement with Nichols Consulting Engineers, CHTD to provide Professional Engineering Services for the Maintenance District 6 Phase 2 Pavement Rehabilitation Project in the amount of $255,845, plus a 10 percent contingency of $25,585.

3. Motion executing a change order to contract 8001420 with W.A. Rasic Construction Company, Inc. for sewer upgrades, increasing the contract amount by $350,000, and

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authorizing the City Manager or his designee to execute the contract change order

4. Motion executing a change order to contract 8001367 with Elecnor Belco Electric, Inc. for fiber optic upgrades, increasing the contract amount by $350,000, and authorizing the City Manager or his designee to execute the contract change order

5. Resolution of appropriation to appropriate and transfer funds in the amount of $2,466,278 for the San Fernando Road Beautification Project

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Police Department, re: Police Department In-Car Video System Addition, Interview Room Camera Modernization, and Digital Evidence Migration

1. Resolution to dispense with competitive bidding and authorize the City Manager or a designee to execute an amendment to the agreement with Axon Enterprise, Inc. for the purchase of camera equipment, related software, maintenance and storage, parts, and professional services for the life of the equipment, adding $230,000 to the contract for a new not to exceed amount of $1,980,000
b.

Public Works, re: Professional Services Agreement for Professional Engineering Services for Central Park Block Project

1. Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement with David Volz Design Landscape Architects, Inc. to provide Professional Engineering Services for the Central Park Block Project in the amount of $1,394,571, plus a 10 percent contingency of $139,457 c.

Public Works, re: Professional Services Agreement for Mobile Payment Solutions to PayByPhone

1. Motion awarding a professional services agreement to PayByPhone including a $0.30 per transaction convenience fee and authorizing the City Manager, or his designee, to execute the agreement
d.

Public Works, re: Creative Crosswalks Update

1. Motion to Note and File Creative Crosswalk design updates for Capital Improvement Projects
e.

Management Services, re: Appointment of One City of Glendale Member to the Burbank-Glendale-Pasadena Airport Authority Commission

1. Motion appointing one individual to the vacant seat as a Glendale member on the Airport Authority Commission for the remainder of the unexpired term through May 31, 2025
f.

Management Services, re: Development of plastic waste reduction regulations

1. Motion providing direction to staff on elements to be included in plastics waste reduction regulations prohibiting the use, distribution, and sale of polystyrene foodware, polystyrene coolers, polystyrene packaging materials, polystyrene egg cartons, polystyrene produce trays, meat and fish trays, single-use plastic straws, stirrers and utensils, disposable cup charges, and reusable foodwares for dining on premises

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9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

13. NEW BUSINESS

14. ADJOURNMENT

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1 4A

M I N U T E S
JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE HOUSING

AUTHORITY COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
NOVEMBER 15, 2022
The Joint Meeting of the Glendale City Council and Glendale Housing Authority convened in the City Hal Council Chambers, in said City, at 3:12 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

November 8, 2022
Date
A JOINT PUBLIC MEETING of the City Council and Housing Authority is hereby called to meet at 3:00 PM on Tuesday, November 15, 2022, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to Consider the Following Item(s) of Business, to wit;

1. Community Development, re: Authorization of Permanent Local Housing Allocation (PLHA) Application and Adoption of PLHA Plan
a. Council Resolution Authorizing the Application and Adopting the PLHA Plan for the Permanent Local Housing Allocation Program

2. Community Development, re: Affordable Housing Agreement and Ground Lease Associated with Linc-CORE Pioneer LP, created by LINC Housing Corporation and National Community Renaissance of California, for a Proposed 100% Affordable Senior and Small Family Housing Project on Housing Authority Owned Land at 515 Pioneer Drive
a. Housing Authority Resolution Approving an Affordable Housing Agreement and Ground Lease with Linc-CORE Pioneer LP for Housing Authority Owned Land at 515 Pioneer Drive in Glendale, California 91203
b. Council Resolution of Appropriation in Support of 515 Pioneer Drive, a 100% Affordable Rental Senior and Small Family Housing Project

3. Community Services and Parks, re: Status of Program Planning for the FY 2023-24 CDBG, ESG and HOME Annual Action Plan
a. Council Motion approving the FY 2023-24 CDBG program priorities; a FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG Public Social Services, and to community agencies for CDBG Capital Improvement Projects
b. Housing Authority Motion approving the FY 2023-24 CDBG program priorities; a FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG Public Social Services, and to community agencies for CDBG Capital Improvement Projects Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Robert Adjinian at 5:00 p.m. November 8, 2022 Glendale, CA Upon Elen Asatryan at 5:00 p.m. November 8, 2022 Glendale, CA Upon Dan Brotman at 5:00 p.m. November 8, 2022 Glendale, CA Upon Paula Devine at 5:00 p.m. November 8, 2022 Glendale, CA Upon Ara Najarian at 5:00 p.m. November 8, 2022 Glendale, CA Upon Laura Parazian at 5:00 p.m. November 8, 2022 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. November 8, 2022 Glendale, CA Mayor Kassakhian called the meeting to order at 3:12 p.m. 5 of 120

2 ROLL CALL
- Absent: Najarian
- Report of the City Clerk of the City Council and Housing Authority, re: Posting of Agenda. The Agenda for the Tuesday, November 15, 2022 joint public meeting of the City Council and Housing Authority was posted on Tuesday, November 8, 2022, on the Bulletin Board outside City Hall.

1. Community Development, re: Authorization of Permanent Local Housing Allocation (PLHA) Application and Adoption of PLHA Plan
Staff Comments:

Roubik Golanian, City Manager
Bradley Calvert, Director of Community Development
Presenting:

Pam Jackson, Housing Coordinator
a. Council Resolution 22-165 Authorizing the Application and Adopting the PLHA Plan for the Permanent Local Housing Allocation Program
Moved: Devine Seconded: Asatryan
Vote as Follows

Roubik Golanian, City Manager
Presenting:

Mike Fortney, Principal Housing Project Manager
a. Housing Authority Resolution H-527 Approving an Affordable Housing Agreement and Ground Lease with Linc-CORE Pioneer LP for Housing Authority Owned Land at 515 Pioneer Drive in Glendale, California 91203
Moved: Kassakhian Seconded: Devine
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Adjinian, Asatryan, Devine, Kassakhian, Parazian, Brotman None
Najarian
None
6 of 120

3 b. Council Resolution 22-166 of Appropriation in Support of 515 Pioneer Drive, a 100% Affordable Rental Senior and Small Family Housing Project Moved: Devine Seconded: Asatryan
Vote as Follows

3. Community Services and Parks, re: Status of Program Planning for the FY 2023-24 CDBG, ESG and HOME Annual Action Plan
Presenting:

Maggie Kavarian, Community Services Manager
a. Council Motion approving the FY 2023-24 CDBG program priorities; a FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG Public Social Services, and to community agencies for CDBG Capital Improvement Projects
Moved: Devine Seconded: Brotman
Vote as Follows

4. 5.
a. Housing Authority Motion approving the FY 2023-24 CDBG program priorities; a FY 2023-24 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG Public Social Services, and to community agencies for CDBG Capital Improvement Projects Moved: Kassakhian econded: Asatryan
Vote as Follows

6. 7.

ADJOURNMENT – 4:03 p.m.
- City Council
Moved: Brotman Seconded: Asatryan
- Housing Authority
Moved: Kassakhian Seconded: Devine
Ayes:

Noes:

Absent:

Abstain:

Adjinian, Asatryan, Devine, Kassakhian, Parazian, Brotman None
Najarian
None
Mayor of the City of Glendale
Chair of the Glendale Housing AuthorityClerk of the Glendale Housing Authority Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
City Clerk of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
7 of 120

1 Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:
4A

M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
NOVEMBER 15, 2022
ROLL CALL – Absent: Najarian

1. CLOSED SESSION – 4:03 p.m.
a. Public Employment – Attorneys
b. Public Employee Appointment – Chief of Police
c. Public Employee Appointment – Assistant City Manager d. Conference with Legal Counsel – Pending Litigation: Glenoaks Canyon Homeowners Association v. City of Glendale, L.A.S.C. Case No. 22STCP0011
e. Conference with Legal Counsel – Pending Litigation: Claim of Horace Mann Insurance, Claim No. 22-0109
City Attorney Mike Garcia indicated that action is anticipated on items 1a, 1c and 1e. Council recessed to closed session at 4:04 p.m.

2. REGULAR BUSINESS AGENDA – 6:08 PM
Roll Call – Absent: Najarian
a. Flag Salute: Girl Scouts Troop 71234
b. Invocation: Suzie Abajian, City Clerk
c. Report of City Clerk, re: Posting of Agenda. The Agenda for the November 15, 2022 Regular Meeting of the Glendale City Council was Posted on Tuesday, November 8, 2022, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, November 22, 2022 Meetings have been cancelled and will resume on November 29, 2022 b. Reappointment of Sevana Zadorian to the Arts and Culture Commission (Brotman, 10/25/2022)

4. CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.

Item 4e pulled for separate consideration.
a. City Clerk, re: Minutes of the Special City Council Meeting of October 27, 2022 and the Special City Council and Regular City Council Meetings of November 1, 2022
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2 Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Moved: Brotman Seconded: Asatryan
b. Glendale Water and Power, re: Adoption of Specification for Transformer(s) Oil Testing, and Advertising for Bids

1. Resolution 22-167 adopting Specification No. 3931 to furnish materials, equipment, and labor for testing transformer, load tap changer, regulator, and circuit breaker oil for Glendale Water & Power (GWP), and directing the City Clerk to advertise for bids
Moved: Brotman Seconded: Asatryan
c. Fire Department, re: CalOES Funding for High-Frequency Radio for the Emergency Operations Center

1. Motion authorizing the City Manager to accept High-Frequency Communications Equipment Program Grant funds in the amount of $59,770, and to execute the necessary agreements, certifications, and other documents to receive the grant funds
Moved: Brotman Seconded: Asatryan

2. Resolution 22-168 of Appropriation
Moved: Brotman Seconded: Asatryan
d. Fire Department, re: Peraton Contract amendment to add funds for Automatic Voice Dispatch (AVD) Connection and Computer Aided Dispatch (CAD) Hardware Refresh and Maintenance

1. Motion to approve an amendment to an existing professional services agreement between City of Glendale and Peraton/Northrop-Grumman Systems Corporation in the amount of $160,296
Moved: Brotman Seconded: Asatryan
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None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:
e. Public Works, re: Traffic Signal Synchronization project including optimized traffic signal timing and synchronization of 50 signalized intersections in downtown Glendale
Staff Comments:

Roubik Golanian, City Manager
Yazdan Emrani, Director of PW
Pastor Casanova, Principal Traffic Engineer

1. Motion authorizing staff to implement the Traffic Signal Synchronization Project Moved: Brotman Seconded: Devine
f. Public Works, re: Authorization to set the time, date and place for a public hearing concerning the Vacation of a portion of the First Alley Easterly of Cedar Street, Southerly of Broadway

1. Motion authorizing the City Clerk to set the time, date and place for a public hearing concerning Vacation Case No.187V; being the vacation of the First Alley Easterly of Cedar Street, Southerly of Broadway (Alley 502) for the Citrus Crossing affordable housing project
Moved: Brotman Seconded: Asatryan

5. CITY COUNCIL/STAFF COMMENTS
Councilmember Devine attended several events these past few days including the 100th Anniversary of the YMCA. She also attended the Flag Retirement Ceremony which was held by the Girl Scouts of Greater Los Angeles at the Montrose Program Center.

Councilmember Asatryan also attended the Flag Retirement Ceremony and one of her favorite things about the ceremony was that the girl scouts had invited Glendale’s women police officers to participate in the ceremony. She stated that she personally learned a lot on how to properly retire an American flag and honor it. Asatryan thanked everyone who was involved in hosting the Glendale Health Festival which was much more comprehensive than in years past. She thanked the Parks Department, the Armenian American Medical Society, Glendale Hospitals and everyone who was involved. Councilmember Asatryan wished everyone a Happy Thanksgiving.

Councilmember Brotman invited the public to attend a presentation on December 1st at the Brand Library called “Made Out of What?! Trash and Transformation” which is a collaboration between Brand Associates and various artist in the community addressing the subject of art and sustainability. Councilmember Brotman stated that it was a great relief to all of us that democracy prevailed and there was no violence during the election last week. 10 of 120

4 Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Mayor Kassakhian and Councilmember Brotman, together with City staff, took a tour of the water sources for Glendale that are located out in Nevada, Arizona, through the desert and Colorado river aqueduct. Mayor Kassakhian attended St. Martin’s festival with the first German United Methodist Church. He stated that it was a great way to kick-off the season of giving as we give thanks next week and look forward to what comes afterwards with the different holidays that we will be celebrating in our community. He thanked Pastor Poland and the church community for inviting him. Mayor Kassakhian wished everyone a Happy Thanksgiving.

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)
Mike Mohill
Tom O’Shaughnessy
Kathleen Strinz

7. ADOPTION OF ORDINANCES
a. Community Development, re: ORDINANCE 5997 AMENDING SECTIONS 30.11.020,

30.11.050 AND 30.34.080, AND REPEALING AND REPLACING 30.34.110 OF TITLE 30 TO THE GLENDALE MUNICIPAL CODE, 1995 ESTABLISHING STANDARDS

AND MINISTERIAL PROCESSES FOR REVIEWING AND APPROVING ELIGIBLE SB 9 PROJECTS, MINIMUM FLOOR AREA RATIO STANDARDS FOR CERTAIN MULTI- FAMILY HOUSING DEVELOPMENT PROJECTS (SB 478) AND

INCORPORATION OF STATE LAW AMENDMENTS AND MINOR MODIFICATIONS

AND CLARIFICATIONS RELATED TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS (CASE NO. PZC-0001-2022) (Devine, 11/01/22)
Moved: Devine Seconded: Brotman
Staff Comments:

Bradley Calvert, Director of PW
Yvette Neukian, Principal Assistant City Attorney
b. Community Development, re: ORDINANCE 5998 ADOPTING THE 2022 CALIFORNIA BUILDING CODE AS VOLUME IA, THE 2022 CALIFORNIA RESIDENTIAL CODE AS VOLUME IB, THE 2022 CALIFORNIA EXISTING BUILDING CODE AS VOLUME IC, THE 2022 CALIFORNIA PLUMBING CODE AS VOLUME II, THE 2022 CALIFORNIA MECHANICAL CODE AS VOLUME III, THE 2022 CALFORNIA ELECTRICAL CODE AS VOLUME IV, THE 1997 UNIFORM HOUSING CODE AS VOLUME V, THE 2022 CALIFORNIA FIRE CODE AS VOLUME

VI, THE GLENDALE SECURITY CODE AS VOLUME VII AND THE GLENDALE

COMMERCIAL, INDUSTRIAL PROPERTY MAINTENANCE CODE AS VOLUME VIII AND THE 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE AS VOLUME

IX ALL OF WHICH COMPRISE THE BUILDING AND SAFETY CODE OF THE CITY OF GLENDALE, 2023 (Najarian, 11/01/22)
11 of 120

5 Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Moved: Devine Seconded: Brotman
c. Management Services, re: ORDINANCE 5999 AMENDING THE GLENDALE

BUILDING AND SAFETY CODE VOLUME IX TO ADOPT LOCAL AMENDMENTS TO THE 2022 EDITION OF THE CALIFORNIA BUILDING AND ENERGY CODE

PERTAINING TO BUILDING ELECTRIFICATION, SOLAR PHOTOVOLTAIC AND ELECTRIC VEHICLE CHARGING INSTALLATIONS (Brotman, 11/01/22) Moved: Brotman Seconded: Asatryan
Staff Comment:

David Jones, Sustainability Officer
Public Comments:

Kim Orbe
Kate Unger

8. ACTION ITEMS
a. Community Services and Parks, re: Award of Contract for Catering Services for the City's Elderly Nutrition Program
Staff Comment:

Maggie Kavarian, Community Services Manager

1. Resolution 22-169 dispensing with competitive bidding for catering services for the City’s Elderly Nutrition Program (ENP), and authorizing the City Manager or a designee to execute a contract with TRIO Community Meals, LLC in an amount not to exceed $2,000,000 to provide regularly scheduled and emergency congregate meals and home-delivered meals from December 1, 2022 to November 30, 2026 (initial term), with the City’s having an option to renew the contract for two additional years (renewal term) in an amount not to exceed $1,100,000, for a total amount not to exceed $3,100,000 for the combined initial and renewal terms
Moved: Devine Seconded: Brotman
12 of 120

6 b. Community Development, re: Verdugo Wash Visioning Report Staff Comment:

Roubik Golanian, City Manager
Presenting:

Bradley Calvert, Director of Community Development
Public Comments:

Cheryl Wales
Judy Schlegel
David Eisenberg
Penny Keaton
Heidi Clark
Genae Murphy
Kent Clark
Mr. Court
Alice Headley
Elizabeth Annin
April Trejo
Chris Ryder
Alan Levis
Nathalie Levis
Hugo Urrutia
Isaac Lee
Kathy Krause
Paul Day
Sarah Kevorkian
Anna Marie Brechin
Mary Ann Anderson
Jacqueline Boone
Dave Gallagher
Lynn Aldrich
Julia Leeper
Mike Mohill
David Tralongo
Virginia Smith
Paul Rabinov
Diane Lombard
Donna Libra
Allen Dish
Vartan Gharpetian
Lisa Kuta
Cassandra Chowdhury
Mike Borisov
Peter Hebert
Karen Betzold
Kim Arnold
Monica Campagna
Patrick Murphy
Dianne Martin
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7 Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Martha Sensel
Jack Walworth
Lois Nichols
Danielle Trujillo
Tim Oppelt
Travis Brown
Rob Montgomery
Jim Passon
Ana Tabuena-Ruddy
Jenny Morataya
Hilda Savadian
Alek Bartrosouf

1. Motion to Note and File and provide direction regarding design concepts and next steps
Moved: Brotman Seconded: Asatryan
Council recessed for five minutes at 10:30 p.m.
c. Glendale Water and Power, re: Request for Proposal for Development of a Plan for Clean Energy Studies per Council Resolution No. 22-125 Staff Comments:

Roubik Golanian, City Manager
Mike Garcia, City Attorney
Mark Young, General Manager of GWP
Presenting:

Herbert Garcia, Public Benefits Charge Marketing Manager Public Comments:

Kate Unger
David Eisenberg

1. Resolution 22-170 directing staff to issue a Request for Proposals (RFP) for development of a Plan to Increase Solar Penetration and Develop Additional Distributed Energy Resources (DER), Consistent with Council Resolution No. 22- 125
Moved: Brotman Seconded: Asatryan
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8 Asatryan, Brotman, Devine, Najarian, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

2. Motion to Note and File Report
Moved: Brotman Seconded: Asatryan
Item 8d moved to November 29 Council Meeting.
d. Management Services, re: Appointment of One City of Glendale Member to the Burbank-Glendale-Pasadena Airport Authority Commission

1. Motion appointing one individual to the vacant seat as a Glendale member on the Airport Authority Commission for the remainder of the unexpired term through May 31, 2025

9. HEARINGS
a. Community Development, re: Public Hearing on Appeal of Design Review Board’s Case No. PDR 2002198, located at 3035 Edgewick Road Presenting:

Milca Toledo, Senior Planner
Staff Comments:

Mike Garcia, City Attorney
Erik Krause, Deputy Director of Community Development/Planning Yazdan Emrani, Director of Public Works
Public Comments:

Wesley Avery, Appellant
Roland Feuer, Appellant
Joe Abelar
Beth Tapper
Viviana Garcia
Raymond Sohrabian, Property Owner
Hearing opened at 11:01 p.m. and closed at 12:34 a.m.

1. Motion to sustain the Design Review Board’s decision to approve the Design Review Board application with conditions, as presented in the revised plans Moved: Asatryan Seconded: Brotman

2. Motion to continue, directing City Attorney to draft findings supporting denial of the Design Review Board application

3. Motion to remand the case to the Design Review Board for further consideration 15 of 120

9 Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Mayor of the City of Glendale

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

13. NEW BUSINESS
a. Motion to approve the City Manager’s appointment of John Takhtalian as the Assistant City Manager for the City of Glendale
Moved: Devine Seconded: Brotman
Public Comment:

Mike Mohill
b. Motion to approve the Claim for Damages of Horace Mann for the total sum of $27,629.78. The Director of Finance is authorized to issue a warrant in said sum for delivery by the City Attorney upon the receipt of a properly execute release Moved: Brotman Seconded: Devine
c. Motion to execute a professional services agreement for legal investigative services with the Law Office of Donna Evans
Moved: Asatryan Seconded: Brotman

14. ADJOURNMENT – 12:52 a.m.

Moved: Brotman Seconded: Devine
City Clerk of the City of Glendale
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Final Map for Tract No. 82878, for a 6-Unit Condominium Subdivision at 1212 Viola Avenue.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for 11/29/22 calendar

EXECUTIVE SUMMARY
Staff is recommending the approval of a Final Map for the subdivision of Tract Map No. 82878 for the following applicant to create a new 6-unit condominium:

Subdivider: Viola Partners, LLC
Attn: Armen Hartootun
520 N. Central Avenue, Suite 650
Glendale, CA 91203
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COUNCIL PRIORITIES
Housing: Approval of the Final Map will create additional housing units to help provide more housing throughout the City.

RECOMMENDATION
Approve the Resolution recommending the Final Map for Tract No. 82878, for a 6-unit Condominium Subdivision, at 1212 Viola Avenue.

BACKGROUND
On May 6, 2020, the Tentative Map for Tract No. 82878 for a proposed 6-Unit Condominium Subdivision at 1212 Viola Avenue was approved by the Planning Commission of the City of Glendale subject to compliance with the Subdivision Map Act, other applicable State statutes, Chapters 16.32 (Final Maps) and 16.16 (New Condominiums) of Title 16 and Title 30 of the Glendale Municipal Code, as well as forty- seven (47) conditions of approval.

The conditional approval given by the Planning Commission on this Tentative Map expires on May 6, 2023, thirty-six (36) months from the date of the Planning Commission’s action.

Americans with Disabilities Act (ADA)
Not applicable.

ANALYSIS
The Final Map for Tract No. 82878 is now ready for approval by the City Council. The City has received a copy of the Title Report and the Declaration of Covenants, Conditions and Restrictions establishing a Homeowner’s Association, all of which are in acceptable form.

All conditions of approval of the Tentative Map have been met and the Final Map has been found by the Planning Division to be in general conformance with the Tentative Map. Accordingly, the Director of Community Development and the Deputy Director of Public Works/City Engineer recommend the approval of the Final Map.

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW
This development is exempt from environmental review in accordance with the California Environmental Quality Act, as a Class 3 under a Categorical Exemption (New Construction or Conversion of Small Structures), pursuant to Section 15303(b) of the State CEQA Guidelines because the development results in six or fewer units.

CAMPAIGN DISCLOSURE
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Not Applicable

ALTERNATIVES
Alternative 1: Approve the Final Map for Tract No. 82878.

Alternative 2: Do not approve the Final Map for Tract No. 82878. The availability of additional housing will not be increased.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Jesus Pua, Civil Engineering Associate
Reviewed by:

Yazdan T. Emrani, P.E., Director of Public Works
Bradley Calvert, Director of Community Development
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Vicinity Map
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA APPROVING THE FINAL MAP OF TRACT NO. 82878, FOR A 6-UNIT CONDOMINIUM SUBDIVISION, AT 1212 VIOLA AVENUE.

WHEREAS, the Final Map of Tract No. 82878 has been submitted and meets the requirements as set forth in California Government Code Sections 66433, et seq. and is now ready for approval by the City Council; WHEREAS, the City has received a copy of the Title Report and the Declaration of Covenants, Conditions and Restrictions establishing a Homeowner’s Association and same has been reviewed and found to be in an acceptable form; WHEREAS, the Director of Community Development and the Deputy Director of Public Works/City Engineer have found said Final Map to be in general conformance with the tentative map and have certified same as meeting all conditions of approval of the tentative map;
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.Based on the staff report of the Director of Public Works dated November 29, 2022, the certifications of the Director of Community Development and Deputy Director of Public Works/City Engineer; the written and oral testimonies and exhibits thereto, the City Council hereby finds that the Final Map of Tract No. 82878 meets all the conditions of approval of the tentative map, is in general conformance with said tentative map, and as such is hereby approved.

SECTION 2.The City Clerk is hereby instructed to endorse in due form, such approval upon said Map and affix a City seal thereto, and certify the passage of this Resolution.

Adopted this _____ day of ____________, 2022.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
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I, Suzie Abajian, Ph.D, City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2022, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain: ___________________________
City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Professional Services Agreements for Professional Engineering Services for San Fernando Road Beautification Project and Maintenance District 6 Phase 2 Pavement Rehabilitation Project
1) Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement with Mark Thomas and Company, Inc. to provide Professional Engineering Services for the San Fernando Road Beautification Project in the amount of $1,471,898, plus a 10 percent contingency of $147,190.
2) Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement with Nichols Consulting Engineers, CHTD to provide Professional Engineering Services for the Maintenance District 6 Phase 2 Pavement Rehabilitation Project in the amount of $255,845, plus a 10 percent contingency of $25,585.
3) Motion executing a change order to contract 8001420 with W.A. Rasic Construction Company, Inc. for sewer upgrades, increasing the contract amount by $350,000, and authorizing the City Manager or his designee to execute the contract change order.
4) Motion executing a change order to contract 8001367 with Elecnor Belco Electric, Inc. for fiber optic upgrades, increasing the contract amount by $350,000, and authorizing the City Manager or his designee to execute the contract change order.
5) Resolution of appropriation to appropriate and transfer funds in the amount of $2,466,278 for the San Fernando Road Beautification Project

COUNCIL ACTION
Item Type: Consent Calendar
Approved for November 29, 2022 calendar

EXECUTIVE SUMMARY
Professional services agreements are needed for consultants to provide professional engineering services for two critical Capital Improvement Program (CIP) projects, the San Fernando Road Beautification Project and Maintenance District 6 Pavement Rehabilitation Phase 2 Project. The consultants will complete the design plans, 23 of 120

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specifications, and estimates needed to advertise and award a construction contract for these projects and assist in as-needed bidding and construction support services.

Following a Request for Proposals (RFP) process, the consulting team of Mark Thomas and Company, Inc. (MT) is recommended to perform the work for the San Fernando Road Beautification Project. The proposed professional services agreement with MT will cost $1,471,898 plus a 10 percent contingency of $147,190, for a total of $1,619,088.

Additionally, following the same RFP process, the consulting team of Nichols Consulting Engineers, CHTD (NCE) is recommended to perform the work for the Maintenance District 6 Pavement Rehabilitation Phase 2 Project. The proposed professional services agreement with NCE will cost $255,845 plus a 10 percent contingency of $25,585, for a total of $281,430.

Moreover, sewer and fiber optic upgrades are required on this project, and staff is recommending a change order to increase the existing as-needed sewer and storm drain repair services contract with W.A. Rasic Construction Company, Inc. by $350,000, as well as a change order to the existing as-needed fiber optic design and installation services contract with Elecnor Belco Electric, Inc. by $350,000.

COUNCIL PRIORITIES
Environmental Stewardship: These projects will supply greening to provide shade, reduce the urban heat island effect, capture and treat storm water runoff, and use native drought-tolerant plants in improve health, reduce pollution, recharge aquifers, and save water.

Infrastructure: These projects will improve the infrastructure for various modes of travel, neighborhood streets will be repaved, storm water capture infrastructure will be implemented, and public transit infrastructure will be upgraded.

Mobility/Connectivity/Safety: These projects will improve access to public spaces by improving walking paths, installing shade trees, and implementing traffic calming measures to improve safety for various modes of travel.

RECOMMENDATION
1) Approve the motion authorizing the City Manager or a designee to enter into and execute a professional services agreement with Mark Thomas and Company, Inc. to provide Professional Engineering Services for the San Fernando Road Beautification Project in the amount of $1,471,898 plus a 10 percent contingency of $147,190, for a total of $1,619,088.
2) Approve the motion authorizing the City Manager or a designee to enter into and execute a professional services agreement with Nichols Consulting Engineers, CHTD to provide Professional Engineering Services for the Maintenance District 6 Pavement Rehabilitation Phase 2 Project in the amount of $255,845 plus a 10 percent contingency of $25,585, for a total of $281,430. 3) Approve the motion executing a change order to contract with W.A. Rasic 24 of 120

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Construction Company, Inc. for sewer upgrades, increasing the contract amount by $350,000, and authorizing the City Manager or his designee to execute the contract.
4) Approve the motion executing a change order to contract with Elecnor Belco Electric, Inc. for fiber optic upgrades, increasing the contract amount by $350,000, and authorizing the City Manager or his designee to execute the contract.
5) Approve the resolution of appropriation to appropriate and transfer funds in the amount of 2,466,278 from the State Gas Tax Fund, Measure W Fund, and Sewer Fund, for the San Fernando Road Beautification Project.

BACKGROUND
The Public Works Department maintains a robust CIP that is guided by multiple action plans accepted or adopted by the city, as well as the Pavement Management Program (PMP), that is certified and updated every three to five years and was most recently completed in 2021 following a comprehensive and automated analysis.

San Fernando Road Beautification Project
The San Fernando Road corridor is included in the upcoming CIP because it is included in the Pedestrian Master Plan for pedestrian safety improvements, the southern portion of the corridor is need of beautification and was awarded Clean California Local Grant Program (CCLGP) funds that need to be used in a very timely manner, and the roadway is due for preventative maintenance and rehabilitation.

Therefore, the project will be constructed in two phases on San Fernando Road, with the first phase located between Grandview Avenue and Elk Avenue, alongside the railroad tracks, and the second phase located between the City of Burbank limit at Alameda Avenue to Grandview Avenue. New drought-tolerant, native landscaping will provide ground cover and new plantings will be added on the west side of the roadway.

Improved sidewalks will be provided on the east side of the roadway, providing uninterrupted access and larger areas for plantings, increasing pervious surfaces, and reducing storm water runoff to improve water quality. Additional improvements will include high visibility and creative crosswalks at intersections, bus stop amenity and bus shelter improvements, as well as median islands with bioswales between Grandview Avenue and Elk Avenue, drywells, curb bulb-outs, and ADA ramps at roadway intersections. All project improvements will be located within city-owned public right-of- way on the western and eastern sides of San Fernando Road.

Furthermore, as part of this project, a Traffic Corridor Study (TCS) will be completed before any design plans are prepared to study the existing conditions of the roadway segments, including the lane configurations and pedestrian and bikeway facilities, and recommend at least two design alternatives that will be shared with the community and city for discussion and final decision to then progress to the construction document phase. The TCS will study the feasibility of modifying turn lanes, implementing new bicycle facilities, installing raised medians, conducting a level of service and vehicle miles traveled analyses, and parking utilization analysis. 25 of 120

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Maintenance District 6 Pavement Rehabilitation Phase 2 Project The Maintenance District 6 Pavement Rehabilitation Phase 2 Project is part of the city’s annual effort to rehabilitate roadway pavements in residential neighborhoods using various pavement treatment methods. The various treatment methods will consist of low-cost roadway maintenance strategies, standard street rehabilitation methods, and full-depth reconstruction practices. This project will prolong the service life of the pavement, prevent further deterioration, seal aged and cracked pavements, restore skid resistance, improve the ride characteristic of the roadway, reinforce the street structural integrity, and extend or begin a new service life of the neighborhood’s streets.

The project will also construct new compliant curb ramps, remove and replace damaged concrete pavements, including sidewalks, curb and gutter, driveways, cross gutters, plant trees in empty and new tree wells to expand the urban forest and street shade structures, and install new traffic striping, pavement markings and signage, including bicycle facility improvements per the current approved Bicycle Transportation Plan.

ANALYSIS
To ensure proper design and construction documents, staff recommends using a professional engineering services firm.

An RFP was issued on July 6, 2022, for Professional Engineering Services for both projects. On August 3, 2022, a virtual proposer conference was held to share details of the RFP with interested consultants.

To further ensure competitive proposals, the city advertised the project on the following plans holders’ web sites:

1. Bid America 4. Construct Connect 7. Dodge Data & Analytics

2. The Blue Book 5. Direct Connection

3. Construction Bid Board 6. PlanIT Reprographics
These plan holders’ websites publish requests for proposals for projects and distribute the information to their extensive network of consultant, contractor, and construction industry contacts.

The project was also advertised in the Glendale Independent, prior to the receipt of the proposals. Lastly, the RFP was also posted on eBidboard, which is a web enabled data service to the public sector, for the dissemination of the building and construction project proposals to their large number of member contractors and consultants and was also posted on the city’s website.

On August 26, 2022, the city received three proposals from consulting teams for the San Fernando Road Beautification Project and four proposals for the Maintenance District 6 Pavement Rehabilitation Phase 2 Project under RFP #2022-101. 26 of 120

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San Fernando Road Beautification Project
An evaluation team of staff from Public Works reviewed the proposals. The proposals were all ranked based on the following criteria: proposer’s experience, measurable and trackable results, quality of submittal, and cost/budget control. All the proposers for each project were then interviewed.

Based on the combination of written submittals and the results of the interviews, the MT team was determined to be the top ranked firm for the San Fernando Road Beautification Project. Staff then held a negotiation conference with MT on October 24, 2022, and following an additional three negotiation sessions, were successfully able to reduce the schedule of fees with MT from the original $1,969,178 to the final fee of $1,471,898, which translates to a 25 percent reduction, without any modifications to the required scope of services.

MT’s primary responsibilities will include pre-design development plans, design development plans, and as-needed bidding and construction support assistance.

MT has recent experience on a variety of Public Works projects of similar scope and cost. They have successfully delivered similar projects, including the Doran Street Active Transportation Improvements in Glendale and Los Angeles, Long Beach Boulevard Green Street Improvements, Garden Grove Complete Streets, and are currently working on the design of the Doran Street Grade Separation Project, and the Glendale-Los Angeles Garden River Bridge Project in the nearby vicinity of this project.

They also completed numerous projects in southern California and Los Angeles County.

City staff also checked MT’s references, which were all positive.

The construction cost for the project is estimated at $11,800,000. The expected range for professional engineering services for these types of improvement projects, that include extensive studies and analyses is 10 percent to 15 percent of the total construction cost. The proposed cost by MT ($1,471,898) is approximately 12.5 percent, which is well within the accepted range of industry standards.

Additionally, the budget includes approximately 10 percent of the contract amount, or $147,190 for staff who will provide project management and consultant oversight services and 10 percent or $147,190 for contract contingency.

Therefore, the total costs for the Professional Engineering Services for the San Fernando Road Beautification Project is as follows:

Base Professional Services Agreement $1,471,898
Agreement 10% Contingency $147,190
Staff Time $147,190
Total: $1,766,278
Additionally, existing as-needed contracts that construct sewer and fiber optic upgrades do not have sufficient funds to complete the necessary upgrades to Phase 1 of the San 27 of 120

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Fernando Road Beautification Project and are outside of the grant funded scope. To make sure the project is constructed within the grant timeline, staff is recommending to increase the existing as-needed sewer and storm drain repair services via a change order to contract No. 8001420 with W.A. Rasic Construction Company, Inc. by $350,000, as well as the existing as-needed fiber optic design and installation services via a change order to contract No. 8001367 with Elecnor Belco Electric, Inc. by $350,000. The on-call contracts for W.A. Rasic Construction Company, Inc. and Elecnor Belco Electric, Inc. were both approved by City Council on June 8, 2021 and June 29, 2021, respectively, and both companies are determined to be the most qualified to perform the sewer and fiber optic upgrades on this project as the work is within the citywide scope of their on-call contracts.

Maintenance District 6 Pavement Rehabilitation Phase 2 Project An evaluation team of staff from Public Works Department reviewed the proposals. The proposals were all ranked based on the following criteria: proposer’s experience, measurable and trackable results, quality of submittal, and cost/budget control. All the proposers for each project were then interviewed.

Based on the combination of written submittals and the results of the interviews, the NCE team was determined to be the top ranked firm for the Maintenance District 6 Pavement Rehabilitation Phase 2 Project. Staff then held a negotiation conference with NCE on October 24, 2022, and following an additional two negotiation sessions, were successfully able to reduce the schedule of fees with NCE from the original $316,963 to the final fee of $255,845, which translates to a 19 percent reduction, without any modifications to the required scope of services.

NCE’s primary responsibilities will include pre-design development plans, design development plans, and as-needed bidding and construction support assistance.

NCE has recent experience on a variety of Public Works projects of similar scope and cost. They have successfully delivered similar projects, including the Valley View Avenue in the City of La Mirada Pavement Rehabilitation Project, San Marino Street Rehabilitation and Pavement Management Program, and 2018-2023 San Leandro Annual Overlay and Rehabilitation Program. They have also completed numerous projects in southern California and Los Angeles County. City staff checked NCE’s references which were all positive.

The construction cost for the project is anticipated at approximately $3,500,000. The expected range for professional engineering services for these types of standard improvement projects is 7 percent to 10 percent of the total construction cost. The proposed cost by NCE ($255,845) is approximately 7.3 percent, which is well within the accepted range of industry standards.

Finally, staff has budgeted approximately 10 percent of the contract amount, or $25,585 for staff who will provide project management and consultant oversight services and 10% or $25,585 for contract contingency.
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Therefore, the total costs for the Professional Engineering Services for the Maintenance District 6 Pavement Rehabilitation Phase 2 Project is as follows:

Base Professional Services Agreement $255,845
Agreement 10% Contingency $25,585
Staff Time $25,585
Total: $307,015
Table 1
Project Description: Professional Engineering Services for the San Fernando Road Beautification Project
RFP Approved: N/A
Advertisement Method: Bid America, The Blue Book, Construction Bid Board, Construct Connect, Direct Connection, PlanIT
Reprographics, Dodge Data & Analytics, eBidBoard,
Glendale Independent Newspaper, City’s website
RFP Issued: July 6, 2022

RFP Due Date: August 26, 2022

Company Name(s): 1. Mark Thomas and Company, Inc.

2. David Evans and Associates, Inc.

3. JMDiaz, Inc.

Selection Criteria
(If SS, list applicable
Provision):

Proposer’s experience; measurable and trackable
results; quality of submittal; cost/budget control
Recommended
Consultant(s):

Mark Thomas and Company, Inc.

New / Existing
Consultant(s):

Existing

Procurement Method
(RFP / SS):

RFP
Contract Term:

2 years

Project Begins:

Upon signing of contract
Project Ends:

Upon the expiration date of the contract

Change Orders
Company name: W.A. Rasic Construction Company, Inc.

Original Approved
Contract Amount:
$900,000
Approved Contingency: $0
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Change Order History: $0
This Change Order
(Increase):
$350,000 (39% increase)
New Contract Total
(If Approved):
$1,250,000
Company name: Elecnor Belco Electric, Inc.

Original Approved
Contract Amount:
$500,000
Approved Contingency: $0
Change Order History: $0
This Change Order
(Increase):
$350,000 (70% increase)
New Contract Total
(If Approved):
$850,000
Table 2
Project Description: Professional Engineering Services for the Maintenance District 6 Pavement Rehabilitation Phase 2 Project
RFP Approved: N/A
Advertisement Method: Bid America, The Blue Book, Construction Bid Board, Construct Connect, Direct Connection, PlanIT
Reprographics, Dodge Data & Analytics, eBidBoard,
Glendale Independent Newspaper, City’s website
RFP Issued: July 6, 2022

RFP Due Date: August 26, 2022

Company Name(s): 1. Nichols Consulting Engineers, CHTD

2. Infrastructure Engineers

3. Onward Engineering

4. NV5, Inc.

Selection Criteria
(If SS, list applicable
Provision):

Proposer’s experience; measurable and trackable
results; quality of submittal; cost/budget control
Recommended
Consultant(s):

Nichols Consulting Engineers, CHTD
New / Existing
Consultant(s):

New

Procurement Method
(RFP / SS):

RFP
Contract Term:

2 years

Project Begins:

Upon signing of contract
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Project Ends:

Upon the expiration date of the contract

STAKEHOLDERS/OUTREACH
San Fernando Road Beautification Project
Since the City of Glendale was awarded CCLGP funds to beautify and improve the San Fernando Road corridor, a project-specific community engagement effort has already been conducted to collect feedback on the project prior to the application for grant funds. As part of the public information campaign, a factsheet was prepared that summarized key components of the project with a link to a brief online survey. This information was provided to the public through an email blast to stakeholder groups and posted on the city’s website and social media platforms (e.g., Twitter, Facebook, etc.).

The Public Works department also created a project webpage, which included a brief description of the project and images representing potential improvements for the corridor. Furthermore, the San Fernando Road Beautification Project is an implementation step that was identified from public involvement obtained in completing the South Glendale Community Plan and supports the goals of other city planning efforts.

Public engagement materials included a fact sheet which provided an overview of the project’s improvements and benefits. It also illustrated examples of several infrastructure elements like curb bulb outs, planted medians and sidewalk plantings.

The fact sheet also included links to the project website and project survey. The project survey also included background information on the project, with questions given to stakeholders for public input that focused on the following topics:

1. The type of improvements that would be supported;

2. Input on landscape improvements;

3. Information on how respondents first heard of project; and

4. Requested contact information to keep respondents informed of the project’s; progress and other related information.

The public was overwhelming in support of the project due to the multiple benefits to the community which will include the following:
•More livable;
•Improved safety for all users;
•More walking to improve public health;
•Increased transportation choices; and
•Greenhouse gas reduction and improved air quality.

During the pre-design development phase at the onset of the project, stakeholder and public outreach will include the development of a key stakeholder database, updated fact sheets, a dedicated project webpage and storymap, electronic surveys, stakeholder briefings, door-to-door business canvassing, and project kickoff community meetings. 31 of 120

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Due to the fast-tracked nature of the project to meet outside funding deadlines, stakeholder outreach and feedback will be conducted and finalized before summer 2023 for two design alternatives.

Maintenance District 6 Pavement Rehabilitation Phase 2 Project In March 2022, a virtual community meeting was conducted informing the community about the phase 1 project currently under construction in Maintenance District 6, and also notified the community about the upcoming phase 2 project. The virtual community meeting was broadcasted on the city’s YouTube channel. During the meeting, the public was informed of the project details, construction schedule, future city and contractor notifications, and the impacts of the construction work in their neighborhood.

Participants also had the opportunity to phone in and provide their comments and/or ask questions regarding the project.

Additionally, outreach on these projects will continue to occur through dedicated websites for the projects. The webpages will introduce the public to the project and to the project team, explain the scope of work and project locations, project phases, upcoming outreach events, and provide the public with staff contact information for questions, discussion and/or input.

FISCAL IMPACT
San Fernando Road Beautification Project
The overall design development phase and initial infrastructure upgrade cost for the San Fernando Road Beautification Project will cost $2,466,278, which was not included as a part of the FY 2022-23 budget. Therefore, staff is requesting for an appropriation of $1,196,278 from the State Gas Tax Fund, a shift in appropriation of $850,000 from the Measure W Fund CIP to Capture & Treat Stormwater Project, and $420,000 from the Sewer Fund Wastewater Capacity Improvement Project. The new appropriation requests are outlined below:

Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $ 846,278 GL: 24219-4020-NON-
0000-P0000
GL: 43110-4020-PWD-
0020-P0000
PL: PWD00937BN
State Gas Tax
Mandates – State
Gas Tax Fund
$ 350,000 GL: 24219-4020-NON-
0000-P0000
GL: 52100-4020-PWD-
0020-P0000
PL: PWD00937BN
State Gas Tax
Mandates – State
Gas Tax Fund
$ 850,000 GL: 43110-2260-PWD-
0020-P0000
PL: PWD00848AA
GL: 43110-2260-PWD-
0020-P0000
PL: PWD00937AN
Measure W Fund
$ 350,000 GL: 43110-5250-PWD-
0020-P0000
PL: 51511
GL: 52100-5250-PWD-
0020-P0000
PL: PWD00937CN
Sewer Fund
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$ 70,000 GL: 43110-5250-PWD-
0020-P0000
PL: 51511
GL: 43110-5250-PWD-
0020-P0000
PL: PWD00937CN
Sewer Fund
Maintenance District 6 Pavement Rehabilitation Phase 2 Project The overall design development phase for the Maintenance District 6 Pavement Rehabilitation Phase 2 Project will cost $307,015, which was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time for this project. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$4,934,055 GL: 52100-4020-PWD-0020-P0000
PL: PWD00379AN
State Gas Tax
Fund

ENVIRONMENTAL REVIEW
These projects are categorically exempt from environmental review because of CEQA Guidelines §§ 15301.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10 percent interest in the company proposed for contract in this Agenda Item Report are attached in Exhibits 3 and 4, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES
Alternative 1: Authorize the City Manager or a designee to execute a Professional Services Agreement with MT to provide Professional Engineering Services for the San Fernando Road Beautification Project in the amount of $1,471,898, plus a 10 percent contingency of $147,190. Additionally, authorize the City Manager or a designee to execute change orders to Contract with W.A. Rasic Construction Company, Inc. and Elecnor Belco Electric, Inc.; respectively, and approve a resolution of appropriation to provide adequate funding for this professional services agreement and staff resources. Finally, authorize the City Manager or a designee to execute a Professional Services Agreement with NCE to provide Professional Engineering Services for the Maintenance District 6 Pavement Rehabilitation Phase 2 Project in the amount of $255,845, plus a 10 percent contingency of $25,585.

Alternative 2: Do not award the professional services agreements and contract change orders as recommended herein. This would result in the delay of the 33 of 120

124c
3 8
1 1
construction of the CIP improvements and would result in the forfeiture of grant funding.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Sarkis Oganesyan, P.E., Deputy Director of Public Works/City Engineer Reviewed by:

Yazdan T. Emrani, P.E., Director of Public Works
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Exhibit 1: San Fernando Road Beautification Project Location Map Exhibit 2: Maintenance District 6 Pavement Rehabilitation Phase 2 Project Exhibit 3: MT Campaign Disclosure Forms
Exhibit 4: NCE Campaign Disclosure Forms
34 of 120

MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale hereby:

1. Authorizes the City Manager, or his designee, to execute a contract – subject to approval by the City Attorney – with Mark Thomas and Company, Inc. for Professional Engineering Services for the San Fernando Road Beautification Project, in the amount of $1,471,898.

2. Authorizes a 10 percent reserve for contingency, equal to $147,190.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
35 of 120

MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale hereby:

1. Authorizes the City Manager, or his designee, to execute a contract – subject to approval by the City Attorney – with Nichols Consulting Engineers, CHTD for Professional Engineering Services for the Maintenance District 6 Phase 2 Pavement Rehabilitation Project, in the amount of $255,845.

2. Authorizes a 10 percent reserve for contingency, equal to $25,585.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
36 of 120

7 4
1 3
MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale authorizes the City Manager, or his designee, to execute a contract change order – subject to approval by the City Attorney – to Contract No. 8001420 with W.A. Rasic Construction Company, Inc. for Sewer and Storm Drain Repair On-Call Services related to the San Fernando Road Beautification Project, as follows:

1. Increase the contract amount by three hundred fifty thousand dollars ($350,000), for a total not-to-exceed amount of one million two hundred fifty thousand dollars ($1,250,000).

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
37 of 120

7 4
1 4
MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale authorizes the City Manager, or his designee, to execute a contract change order – subject to approval by the City Attorney – to Contract No. 8001367 with Elecnor Belco Electric, Inc. for Fiber Design and Installation On-Call Services related to the San Fernando Road Beautification Project, as follows:

1. Increase the contract amount by three hundred fifty thousand dollars ($350,000), for a total not-to-exceed amount of eight hundred fifty thousand dollars ($850,000).

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
38 of 120

39 of 120

40 of 120

PROJECT LOCATION MAP

SAN FERNANDO ROAD

BEAUTIFICATION PROJECT
PHASE 1 (FAST-TRACK CCLGP PROJECT)

SAN FERNANDO ROAD BEAUTIFICATION PROJECT LIMIT
PHASE 2

SAN FERNANDO ROAD MULTI MODAL IMPROVEMENTS LIMIT
L:.:.:_:_:i SEWER IMPROVEMENTS LIMIT
- • - CITY LIMITS
41 of 120

EXHIBIT

PROJECT LOCATION MAP
MAINTENANCE DISTRICT 6 PAVEMENT

REHABILITATION PROJECT (PHASE II)
- FULL DEPTH RECONSTRUCTION
- ARAM III
- OVERLAY/RESURFACING
- SLURRY SEAL

CITY LIMITS

NOT TO SCALE
' <.
42 of 120

IV. DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor * (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

T
he provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies to a contractor whose contract requires the City Council’s, GSA’s, or HA’s approval, and specified subcontractors. A contract with the City, GSA, or HA is known as a “City Contract.” The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

T
o assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

I
nformation that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization P
lease complete the following disclosure form:

Contractor(s)*:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* “C ontractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person’s, entity’s, or orga nization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign commit tee that is owned or controlled by that person, entity, or organization. Please disclose these persons’ name and bus
iness address.

Mark Thomas & Company, Inc.
4010 Watson Plaza Drive, Suite 240 Lakewood, CA 90712
N/A
Zach Siviglia, PE, QSD
701 University Avenue, Suite 200
Sacramento
CA
95825
Jim Howells
2833 Junction Avenue, Suite 110
San Jose
CA
95134
N/A
Rob Himes, PE
2833 Junction Avenue, Suite 110
San Jose
CA
95134
N/A
EXHIBIT 3

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s u bcontractor(s )**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer I President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
*"' "Subcontractor" is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor's Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons' name and business address.

Cam ai n Committee owned or controlled b : N/ A
Title Business Address
On behalf of the above-named [j] Contractor D Subcontr actor:

Cl State Zi

CERTIFICATION
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute - or if I select additional- architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
■ I have identified all persons for which the Ordinance requires disclosure; • The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and ■ I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is 3 pages.

Signature: Lr:::� ----P-ri-nt_F_ u_ll_N_a_m_e_: =□�a�r�in��J�o�h�n�s�o�n�,�P�_E-_________ _ Executed on�gust 11
�
, 20 22 , at: Lakewood , California.

Address: 4010 Watson 1aza0rive, Suite 240 Lakewood, CA 90712 Phone Number: (805) 701-9427 E-mail Address: [email protected] EXHIBIT 3

Page 2 of 9 ends

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Name Address
Mark Thomas & Company, Inc. 4010 Watson Plaza Drive, Suite 240 Lakewood, CA 90712 Full Name Title Business Address City State Zip
N/A Chairperson
Zach Siviglia, PE Chief Executive Officer / President 701 University Avenue, Suite 200 Sacramento CA 95825 Jim Howells Chief Operating Officer 2833 Junction Avenue, Suite 110 San Jose CA 95134 N/A Chief Financial Officer
Rob Himes, PE Board of Directors 2121 Alton Parkway, Suite 210 Irvine CA 92606 Matt Brogan, PE Board of Directors 701 University Avenue, Suite 200 Sacramento CA 95825 Sasha Dansky, PE Board of Directors 2121 N California Boulevard, Suite 260 Walnut Creek CA 94596 Shawn O’Keefe, PE, QSD, Alyson
Watson
Board of Directors 2833 Junction Avenue, Suite 110 San Jose CA 95134 N/A More than 10% interest owner
EXHIBIT 3

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Contractor(s)*:

Name Address

Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* “C ontractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person’s, entity’s, or orga nization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign commit tee that is owned or controlled by that person, entity, or organization. Please disclose these persons’ name and bus
iness address.

LaBelle Marvin, Inc.
2700 S. Grand Ave., Santa Ana, CA 92705
Steven R. Marvin
2700 S. Grand Ave.

Santa Ana
CA
92705
EXHIBIT 3

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46 of 120

Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons’ name and business address.

Campai
gn Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf
of the above-named Contractor Subcontractor:
• I ack
nowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I her
eby certify that:
 I have identified all persons for which the Ordinance requires disclosure;  The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and  I have been legally authorized to submit this disclosure form.

In t
otal, this disclosure form (including attachments) is pag es.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:
2 August 18
22 Santa Ana
2700 S. Grand Ave., Santa Ana, CA 92705
714-546-3468
[email protected]
Carly Marvin
EXHIBIT 3

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47 of 120

IV. DISCLOSURE - CAMPAIGN FINANCE ORDINANCE - CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, "Campaign Finance Ordinance," which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 ("the Ordinance"). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)- who has a contract with the City of Glendale ("City"), Glendale Successor Agency or Glendale Redevelopment Agency ("GSA"), or the Housing Authority of the City of Glendale ("HA") and that contract is subject to approval by the City Council, GSA, or HA- from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

The provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies to a contractor whose contract requires the City Council's, GSA's, or HA's approval, and specified subcontractors. A contract with the City, GSA, or HA is known as a "City Contract." The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and specified subcontractor( s) working under the City Contract.

Information that must be disclosed: • Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) • Name of the Chief Executive Officer/President
• Chief Operating Officer
• Chief Financial Officer
• Chairperson
• All members of the Board of Directors
• All persons who own more than 10% of the person, entity, or organization • Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor s *:

Chairperson
Chief Executive Officer / President
Chief Operatin Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* "Contractor" is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person's, entity's, or organization's Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclose these persons' name and business address.

EXHIBIT 3

Page 6 of 9 ends

48 of 120

6 EXHIBIT 3

Page 7 of 9 ends

49 of 120

Contractor(s)*:

EXHIBIT 3

Page 8 of 9 ends

50 of 120

Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I
acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I
hereby certify that:
 I have identified all persons for which the Ordinance requires disclosure;  The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and  I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E -mail Address:

Andrade Riehle Land Surveying, LLP
343 3rd Street, Suite 201, Laguna Beach, CA 92651
Christopher Riehle, Anthony Andrade
same as above
343 3rd Street, Suite 201, Laguna Beach, CA 92651
949.494.3388
[email protected]
Christopher Lee Riehle
Laguna Beach
X
2 August 22
22 Managing Partners
EXHIBIT 3

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51 of 120

³+$´
DQGWKDWFRQWUDFWLVVXEMHFWWRDSSURYDOE\WKH&LW\&RXQFLO*6$RU+$ʊIURPPDNLQJDFRQWULEXWLRQWRD&LW\&RXQFLO member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

The provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies to a contractor whose contract requires the City Council’s, GSA’s, or HA’s approval, and specified subcontractors. A contract with the City, GSA, or HA is known as a “City Contract.” The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

Information that must be disclosed: Ɣ Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) Ɣ Name of the Chief Executive Officer/President
Ɣ Chief Operating Officer
Ɣ Chief Financial Officer
Ɣ Chairperson
Ɣ All members of the Board of Directors
Ɣ All persons who own more than 10% of the person, entity, or organization Ɣ Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person’s, entity’s, or organization’s Board of Dir ectors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten per cent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclo se these persons’ name and business address.

Nichols Consulting Engineers, Chtd (NCE) 17050 Bushard Street, Suite 200, Fountain Valley, CA 92708 Margot Yapp 501 Canal Blvd, Suite I Richmond CA 94804
Darren Leitzke (Director of Finance) 1885 S. Arlington Ave, Suite 111 Reno NV 89509 Margot Yapp 501 Canal Blvd, Suite I Richmond CA 94804
See next page for add'l info See next page for add'l info See Next Page EXHIBIT 4

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52 of 120

Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
x I acknowledge that I have a continuing obligation to update this disclosure form if I substituteʊ or if I select additionalʊ architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and x I hereby certify that:
I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:
l, this disclosure form (including att
ted oooon:n:n
ture:
ss:

See additional attachments on following pages
Not Applicable / None
3 August 24 22 Sacramento
Michael J. Leacox
8795 Folsom Blvd, Suite 250, Sacramento, CA 95826
(916) 388-5655 [email protected]
✔
EXHIBIT 4

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53 of 120

IV. DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRAC TORS AND SUBCONTRACTORS Please complete the following disclosure form:

Contractor(s)*:

Name Address
Nichols Consulting Engineers, Chtd (NCE) 17050 Bushard Street, Suite 200, Fountain Valley, CA 92708 Full Name Title Business Address City State Zip
Michael J. Leacox Board of Directors 8795 Folsom Blvd, Suite 250 Sacramento CA 95826 Gregory Fasiano Board of Directors 8795 Folsom Blvd, Suite 250 Sacramento CA 95826 J. Ryan Shafer Board of Directors 501 Canal Blvd, Suite I Richmond CA 94804 Jason Drew Board of Directors 224 Kingsbury Grade, Suite 203 Stateline NV 89449 Margot Yapp More than 10% interest owner 501 Canal Blvd, Suite I Richmond CA 94804 Michael J. Leacox More than 10% interest owner 8795 Folsom Blvd, Suite 250 Sacramento CA 95826 Gregory Fasiano More than 10% interest owner 8795 Folsom Blvd, Suite 250 Sacramento CA 95826 Kevin Senn More than 10% interest owner 1885 South Arlington Ave, Suite 111 Reno NV 89509 * “Contra ctor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA , or HA. In addition to the name of the person, or entity, the Contra ctor must also disclose the name(s) of that pe rson’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or co ntrolled by that person, entity, or organization. Please disclos e these persons’ name and business address.

EXHIBIT 4

Page 3 of 6 ends

54 of 120

Subcontractor( s )'/rlr:
, . .,
Name ..
' '!· .' '\ •. ,[_' ;;-·Address
' •·
' .. .... " ..

LIN Consulting, Inc. 21660 Copley Drive, Suite 270, Diamond Bar, CA 91765 Full Name Title
.. ?
Business Address .,. City State ZiD .,,.; ;, fa � ' ;_:1-:.': ...

Chairperson
Denwun Lin Chief Executive Officer / President 21660 Copely Drive, Suite 270 Diamond Bar CA 91765 Chief Operating Officer
Ling Ling Lin Chief Financial Officer 21660 Copley Drive, Suite 270 Diamond Bar CA 91765 William Sun/Sandy Hou Board of Directors 21660 Copley Drive, Suite 270 Diamond Bar CA 91765 More than 10% interest owner
* "Subcontractor'' is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor's Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons' name and business address.

Cam ai n Committee owned or controlled b : Not Appl icable Title
On behalf of the above-named D Contractor al] Subcontractor:
·state

CERTIFICATION
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute- or if I select additional- architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
■ I have identified all persons for which the Ordinance requires disclosure; ■ The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and ■ I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is O pages. ' 20..::.__, at: _D _ia_m_o_nd_B_a_r ---------------' California. " ·•
Executed on: AuguSt 1
�
Signature: /£:!-��-- Print Full Name: SandY Hou--------------------- Address: 21660 Copley Drive, Suite 270, Diamond Bar, CA 91765 Phone Number: ( 9o9)396-6850--------------- E-mail Address: [email protected] EXHIBIT 4

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55 of 120

Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:

Coast Surveying, Inc. 15031 Parkway Loop, Suite B, Tustin, CA 92780 Ruel del Castillo 15031 Parkway Loop, Suite B Tustin CA 92780 Ruel del Castillo 15031 Parkway Loop, Suite B Tustin CA 92780 Ruel del Castillo 15031 Parkway Loop, Suite B Tustin CA 92780 Not Applicable / None
1 August 17 22 Tustin
Ruel del Castillo
15031 Parkway Loop, Suite B, Tustin, CA 92780
714-918-6266 [email protected]
✔
EXHIBIT 4

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Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:
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VDPHDVDERYH
VDPHDVDERYH
Not Applicable
1 August 19, 22 Irvine
Tetsuo Ted Miyake
17991 Fitch, Irvine, CA 92614
949-442-2442 [email protected]
✔
NMG Geotechnical, Inc. 17991 Fitch, Irvine, CA 92614
EXHIBIT 4

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Police Department In-Car Video System Addition, Interview Room Camera Modernization, and Digital Evidence Migration.

COUNCIL ACTION
Item Type: Action Item
Approved for November 29, 2022 calendar

EXECUTIVE SUMMARY
The Police Department requests authorization to purchase 16 additional in-car-video camera sets, 9 interview room cameras and the migration of photo / video evidence from Caseworks software to our evidence software manager, Evidence.com. All products are Axon Enterprise Inc.’s (Axon) hardware and software.

This request addresses the modernization of legacy systems which are no longer supported, and mitigates the cumbersome processes required to use them which impacts staff productivity. The additional in-car video cameras address the need to outfit Police Department vehicles and provides spares to replace camera systems while in repair.

COUNCIL PRIORITIES
N/A

RECOMMENDATION
Approve the attached resolution dispensing with competitive bidding and authorizing the City Manager or a designee to execute a contract amendment with Axon to provide camera equipment, related software, maintenance and storage, parts, and professional services for the life of the equipment, adding $230,000 to the contract for a new not to exceed amount of $1,980,000.

BACKGROUND
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The Glendale Police Department currently employs products and software developed by Axon throughout the organization. The complementary products allow for an efficient and cost-effective service delivery model. The Police Department currently has contracts with Axon for fleet in-car video cameras, body worn cameras, Taser 7’s, and drones. All evidence gathered by the equipment is stored and managed in Evidence.com.

In April 2019, City Council approved a resolution to dispense with competitive bidding and enter into a contract with Axon for 5 years to provide in-car video cameras and related hardware and software to include Evidence.com. The approval also gave the Police Department the option to purchase body worn cameras with a total amount not to exceed $1,700,000.

In October 2019, Amendment No. 1 to the contract was executed to procure additional hardware to support the in-car video systems.

In December 2020, Amendment No. 2 was executed for the early adoption of body worn cameras.

In December 2020, the City Council authorized Amendment No. 3 to provide hardware and software related to the unmanned aerial system program. Approval was also given for a new maximum cost not to exceed $1,750,000.

In June 2021, Amendment No. 4 was executed by the Parties to update the equipment list with cameras more suitable for motor officers.

ANALYSIS
As of late 2019, all new digital evidence is housed in Evidence.com. Approval of this request will allow the migration of existing evidence which is still needed and will discontinue service with the Caseworks vendor. Caseworks is a legacy software program which has housed digital media evidence submitted by officers and personnel from the Verdugo Regional Crime Laboratory. Migrating this data to Evidence.com allows all evidence to be housed there, allowing for digital sharing with the Los Angeles District Attorney’s office as well as other law enforcement partners as appropriate.

The Police Department’s nine interview rooms are monitored and recorded by a legacy system that is no longer supported by the vendor. In use for over ten years, the hardware and software have reached its end of life. Additionally, transferring recorded evidence to Evidence.com is time consuming for staff. By utilizing Axon supported interview room cameras, the evidence can be easily viewed by supervisors and managers in real-time and then transferred to Evidence.com seamlessly when the recording has ended.

In an effort to have all front-line enforcement vehicles outfitted with the new in-car-video cameras, the department requires ten new systems. The new systems will be installed on unmarked enforcement vehicles which are assigned throughout the department. The additional cameras will address the gap in capturing all officer interactions, which is critical to fostering transparency and trust with the public. The six additional cameras will be used 59 of 120

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as spares if a system needs to be repaired.

By housing all digital evidence in Axon’s Evidence.com platform, staff can provide discovery for criminal and civil proceedings in a more efficient manner. Once in Evidence.com, the digital evidence is easily viewed and can be shared with law enforcement partners and the Los Angeles County District Attorney’s Office.

The two-year contract amendment would align with the duration of the term in the original contract. The amendment adds $230,000 to the contract for a new not to exceed amount of $1,980,000.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The in-car video system expansion, interview room camera modernization, and professional services for digital evidence migration, maintenance and storage will cost $230,000, which was approved as part of the FY 2022-23 ITD budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$230,000 GL: 43110-6040-ISD-0020-P0000
PL: ISD00886AN
ITD Applications Fund
Future year costs of the on-going related software, maintenance, parts, and professional services will be budgeted as part of the Citywide Annual Budget process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The proposed action is exempt in that the procurement of the items requested in this report do not constitute a project under CEQA Guidelines section 15061(b)(3) as it can be seen with certainty that it will have no significant impact on the environment. (Cal.

Code Regs. Title 14 § 15061)

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit A, in accordance with the City Campaign Finance Ordinance No. 5744. 60 of 120

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ALTERNATIVES
Alternative 1: Approve the resolution dispensing with competitive bidding and authorizing the purchase of 16 new fleet in-car video systems, 9 interview room camera upgrades, and the data migration of Caseworks to Evidence.com.

Alternative 2: Deny the Police Department’s request. The Police Department will maintain evidence in legacy systems with expected failures, and some police enforcement interactions will not be memorialized.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Sean Riley, Police Lieutenant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign disclosures
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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

TO DISPENSE WITH COMPETITIVE BIDDING AND AUTHORIZE THE CITY

MANAGER OR A DESIGNEE TO EXECUTE AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY AND AXON ENTERPRISE, INC. FOR THE PURCHASE OF

CAMERA EQUIPMENT, RELATED SOFTWARE, MAINTENANCE AND STORAGE,

PARTS, AND SERVICES
WHEREAS, in April 2019, the City Council approved a resolution to dispense with competitive bidding and enter into a contract with Axon Enterprise, Inc. (“Axon”) for 5 years to provide in-car video cameras and related hardware and software to include Evidence.com;
WHEREAS, the City Council’s approval also gave the Police Department the option to purchase body worn cameras with a total amount not to exceed $1,700,000; WHEREAS, in October 2019, Amendment No. 1 to the contract with Axon was executed to procure additional hardware to support the in-car video systems; WHEREAS, in December 2020, Amendment No. 2 was executed for the early adoption of Axon’s body worn cameras;
WHEREAS, in December 2020, the City Council authorized Amendment No. 3 to the contract to provide hardware and software related to the unmanned aerial system program; approval was also given for a new maximum cost not to exceed $1,750,000; WHEREAS, in June 2021, Amendment No. 4 to the City’s contract with Axon was executed to update the equipment list with cameras more suitable for motor officers; WHEREAS, on November 29, 2022, the Police Department presented a report to the City Council requesting authorization to purchase sixteen (16) additional in-car-video camera sets, nine (9) interview room cameras, and the migration of photo / video evidence from the Police Department’s legacy system to Axon’s Evidence.com platform; WHEREAS, as of late 2019, all new digital evidence is housed in Axon’s Evidence.com platform and thus migration of data in the Police Department’s legacy system to Evidence.com is needed for efficiency and to allow for digital sharing with the Los Angeles District Attorney’s office as well as other law enforcement partners as appropriate;
WHEREAS, the camera systems in the Police Department’s interview rooms must be replaced because they are no longer supported by the vendor; 62 of 120

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WHEREAS, in an effort to have all front-line enforcement vehicles outfitted with the new in-car-video cameras, the Police Department requires new systems for unmarked enforcement vehicles;
WHEREAS, purchasing the additional cameras and migration of digital data to Axon’s Evidence.com will maintain compatibility of systems currently used by the Police Department; and
WHEREAS, Glendale City Charter, Article VI, Section 9 provides an exemption to competitive bidding when the Council determines it is in the best interest of the City to dispense with competitive bidding.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA THAT:

1. The foregoing facts are deemed to be a true and correct and a basis for dispensing with competitive bidding;

2. The City Council hereby dispenses with competitive bidding and authorizes the City Manager, or a designee, to execute an amendment to the contract between the City and Axon Enterprise, Inc. for the purchase of camera equipment, related software, maintenance and storage, parts, and professional services for the life of the equipment, adding $230,000 to the contract for a new not to exceed amount of $1,980,000, as more specifically discussed in the report to the City Council dated November 29, 2022.

3. The foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interests of the City to dispense with competitive bidding.

APPROVED AND ADOPTED this _______ day of ________________, 2022. _________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., Clerk of the City of Glendale, certify that the foregoing Resolution No. ________________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _______ day of ____________________, 2022, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
________________________________
City Clerk
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EXHIBIT A
Officers of Axon Enterprise Inc.:

Full Name Title Business Address City State Zip
Michael
Garnreiter
Chairperson of the
Board
17800 N 85th St Scottsdale Arizona 85255
Patrick Smith CEO/President 17800 N 85th St Scottsdale Arizona 85255 Luke Larson President 17800 N 85th St Scottsdale Arizona 85255 Jim Zito Chief Financial
Officer 17800 N 85th St Scottsdale Arizona 85255
Joshua Isner Chief Operating
Officer 17800 N 85th St Scottsdale Arizona 85255
Isaiah Fields General Counsel
Corporate Sec. 17800 N 85th St Scottsdale Arizona 85255 Dr. Matthew R.

McBrady
Board of
Directors 17800 N 85th St Scottsdale Arizona 85255
Mark Kroll, Ph. D Board of Directors 17800 N 85th St Scottsdale Arizona 85255 Hadi Partovi Board of
Directors
17800 N 85th St Scottsdale Arizona 85255
Adriane Brown Board of Directors 17800 N 85th St Scottsdale Arizona 85255 Caitlin Kalinowski Board of Directors 17800 N 85th St Scottsdale Arizona 85255 Julie Cullivan Board of
Directors
17800 N 85th St Scottsdale Arizona 85255
Ownership Interest in more than 10% in Axon Enterprise Inc.:

None
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE SPECIAL CITY COUNCIL

AGENDA ITEM
Report: Professional Services Agreement for Professional Engineering Services for Central Park Block Project
1) Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement with David Volz Design Landscape Architects, Inc. to provide Professional Engineering Services for the Central Park Block Project in the amount of $1,394,571, plus a 10 percent contingency of $139,457.

COUNCIL ACTION
Item Type: Action Item
Approved for November 29, 2022 calendar

EXECUTIVE SUMMARY
A professional services agreement is needed for a consultant to provide professional engineering services for the Central Park Block Project. This consultant will complete the design plans, specifications, and estimate needed to advertise and award a construction contract for this project, and also assist in as-needed bidding and construction phases of the project.

Following a Request for Proposals process, the consulting team of David Volz Design Landscape Architects, Inc. (DVD) is recommended to perform the work. The proposed professional services agreement with DVD would cost $1,394,571 plus a 10 percent contingency of $139,457, for a total of $1,534,028 and is funded by the Parks Mitigation Fee Fund.
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COUNCIL PRIORITIES
Infrastructure: Retaining a consultant for preparation of plans and specifications for Central Park will ensure access to well-maintained parks and community facilities tailored to the City’s diverse needs.

RECOMMENDATION
Approve the motion authorizing the City Manager or a designee to enter into and execute a professional services agreement with David Volz Design Landscape Architects, Inc. to provide Professional Engineering Services for the Central Park Block Project in the amount of $1,394,571 plus a 10 percent contingency of $139,457, for a total of $1,534,028.

BACKGROUND
On March 22, 2016, the City and the Armenian American Museum and Cultural Center of California (AAMCCC) entered into an Exclusive Negotiation Agreement (ENA) for a ground lease of City property within Central Park for a museum and educational center (Museum). On July 31, 2018, the City Council approved the Museum’s entitlements including the Stage II design, a standards variance (for loading), and approved the ground lease agreement between the City and AAMCCC. On January 12, 2021, the City Council approved revised land use entitlements reducing the Museum’s height, floor area, and parking area, and approved an amended and restated ground lease updating certain lease provisions. On July 31, 2021, the permits for the Museum parking garage were issued and construction was recently completed in late summer of 2022. The Museum is expected to obtain ready to issue construction permits in mid-2023, with construction expected to be completed by early 2025.

The Museum’s development within the Central Park Block provided an opportunity for the City to visit wider issues within the block to improve the integration of its civic, cultural, and senior facilities, and create new public spaces and recreational opportunities. The development of the Museum also presented a challenge to design and build a park that complemented the new facility and allowed both to work together or stand on their own. Towards that end, the City Council approved the following steps to improve the Central Park Block:
•December 6, 2016: City Council authorized the retention of SWA to complete the conceptual and schematic design services for the Central Park Block. •December 5, 2017: City Council approved a framework of eleven design principles to guide the conceptual design phase and community outreach workshops (held in January 2018).
•April 17, 2018: City Council considered three conceptual designs and selected the “Grand Steps” concept for development into a schematic design. •June 4, 2019: City Council approved the Central Park Block Schematic Design and directed staff to release a request for proposals for design development, construction documents, bidding, and construction administration. 67 of 120

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•March 22, 2022: City Council approved the Adult Recreation Center Scope Reduction scheme to reduce the estimated construction costs to $18.4M and directed staff to proceed with releasing a request for proposals for professional engineering services and return to the City Council with a recommended consultant for these services.

The “Grand Steps” concept emphasizes an entry to the park from the Brand Boulevard paseo with grand steps leading up from the Parking Lot 10 to the great lawn. A second lawn between the library and ARC is included that increases the functionality of the great lawn. The desire for greater activation of the park and programming for all ages is accommodated by areas dedicated to children’s play, a multi-generational game plaza, and a peaceful forest park. In response to community concern over the loss of open space, by converting on-site parking lots into park space the Grand Steps concept increased the amount of open space within the block from 47,630 SF to 92,590 SF.

The following is a summary of the primary design elements of the modified “Grand Steps” design:
1)Grand Steps Entry Plaza: a formal entry from the Brand Boulevard paseo providing a transition between Parking Lot 10 and the park through a series of long steps and an accessible sloping walkway.
2)Great Lawn: flexible green open space in the Great Lawn anchors the largest open area of the park.
3)Lawn Amphitheater and Event Stage: a smaller setting for special events is provided by the Lawn Amphitheater. A low stage with canopy provides a platform for special functions.
4)Library Steps: a patio is provided at the library’s south entry, with steps that give access to the building and a place to sit and look out over the park. 5)Tree Grove and Activity Plaza: the tree grove provides a backdrop to the event stage and shades an outdoor lounge area for ARC visitors and the community at- large. Beyond the trees, catenary lighting provides a festive atmosphere for the programmable activity plaza.
6)Children’s Playground and Splash Pad: year-round imaginative play is encouraged with signature, custom play equipment and a splash pad. A new restroom building is located nearby for convenience.
7)Forest Walk: existing trees between the library and Louise Street are preserved to contribute to a forest-like setting within the park. Boardwalk paths beneath the canopy help reduce impacts to the trees and contribute to the sense of place. 8)Library Lawn and Wood Deck: small lawn adjacent to the playground and forest walk for a children’s free play area. A deck with seating beneath a large, existing tree will be a restful place to read outdoors or observe the children playing nearby.
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9)ARC Entry Plaza: a newly reconfigured drop-off and accessible parking area provides convenient access to the ARC’s front door. Specialty paving indicates arrival and signals the presence of pedestrians and park activity in the vicinity. 10)South Entry Plaza at Colorado: a sloping path from Colorado Street between the Museum and ARC. Sculptural walls retain planting areas and frame a small pocket plaza. The existing large oak tree will be a stately gateway to the park.

ANALYSIS
To ensure proper design and construction documents, staff recommends using a professional engineering services firm.

An RFP was issued on July 21, 2022, for Professional Engineering Services for the Central Park Block Project. On May 24, 2021, a virtual proposer conference was held to share details of the RFP with interested consultants.

To further ensure competitive proposals, the City advertised the Project on the following plans holders’ web sites:

1. Bid America 4. Construct Connect 7. Dodge Data & Analytics

2. The Blue Book 5. Direct Connection

The Project was also advertised in the Glendale Independent, prior to the receipt of the proposals. Lastly, the RFP was also posted on eBidboard, which is a web enabled data service to the public sector, for the dissemination of the building and construction project proposals to their large number of member contractors and consultants and was also posted on the City’s website.

On August 26, 2022, the city received two proposals from consulting teams for the Project under RFP #2022-001.

An evaluation team of staff from Public Works, Community Development, and Community Services and Parks reviewed the proposals. The proposals were all ranked based on the following criteria: proposer’s experience, measurable and trackable results, quality of submittal, and cost/budget control.

Based on the written submittals, the DVD team was determined to be the top ranked firm. Staff then successfully negotiated with DVD to reduce the fees from the original $1,468,522 to the final fee of $1,394,571, which translates to a five percent reduction, without compromising the required scope of services.

DVD’s primary responsibilities will include pre-design development plans, design 69 of 120

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development plans, bidding assistance, and construction support assistance.

DVD has recent experience on a variety of Public Works projects of similar scope and cost. They have successfully completed design of the Fremont Park Project for the City.

They also completed projects for the Cities of Gardena, Buena Park, South Gate, Stanton, Costa Mesa, as well as the County of Los Angeles. City staff checked DVD’s references which were all positive.

The construction cost for the council approved Adult Recreation Scope Reduction option is anticipated at approximately $18,400,000. The expected range for professional engineering services for these types of improvement projects is 7 percent to 12 percent of the total construction cost. The proposed cost by DVD ($1,394,571) is approximately

7.6 percent, which is well within the accepted range of industry standards.

Table 1
Project Description: Professional Engineering Services for the Central Park Block Project
RFP Approved: N/A
Advertisement Method: Bid America, The Blue Book, Construction Bid Board, Construct Connect, Direct Connection, PlanIT
Reprographics, Dodge Data & Analytics, eBidBoard,
Glendale Independent Newspaper, City’s website
RFP Issued: July 21, 2022

RFP Due Date: August 26, 2022

Company Name(s) and
Original Proposal
Amount(s):

1. David Volz Design Landscape Architects, Inc.

2. Ray Lombera and Associates, Inc.

Selection Criteria
(If SS, list applicable
Provision):

Proposer’s experience; measurable and trackable
results; quality of submittal; cost/budget control
Consultant(s): David Volz Design Landscape Architects, Inc.

New / Existing
Consultant(s):

Existing

Procurement Method
(RFP / SS):

RFP
Contract Term:

2 years

Project Begins:

Upon signing of contract
Project Ends:

Upon the expiration date of the contract

STAKEHOLDERS/OUTREACH
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Community workshops were held in January 2018. SWA completed a Summary Report presenting the narrative of what the community indicated were the most important elements to form the block’s design. The feedback was incorporated into the three concept designs considered by the City Council in April 2018.

Furthermore, outreach on this project will also occur through a dedicated website for the project. The website page will introduce the public to the project and to the project team, explain the scope of work and project locations, highlight the current and overall project phases, and provide the public with Staff contact information for questions, discussion and/or input.

FISCAL IMPACT
The Professional Services Agreement for the Central Park Block Project will cost $1,534,028 which was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$2,105,177 GL: 52100-4050-CSP-0020-P0000
PL: 51892
Parks Mitigation Fee Fund

ENVIRONMENTAL REVIEW
The project was originally determined to be exempt from CEQA pursuant to State CEQA Guidelines Section 15332, Class 32 “In-fill Development Projects”. If approved, the proposed design changes will not result in significant environmental impacts and the same categorical exemption would be applicable since there is no reasonable possibility that the proposed changes will have a significant effect on the environment due to unusual circumstances.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10 percent interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 2, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES
Alternative 1: Authorize the City Manager or a designee to execute a Professional Services Agreement with DVD to provide Professional Engineering Services for the Central Park Block Project in the amount of $1,394,571, plus a 10 percent contingency of $139,457.
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Alternative 2: Do not award the professional services agreement as recommended herein. This would result in the delay of the construction of the vital improvements within the block to improve the integration of its civic, cultural, and senior facilities, and create new public spaces and recreational opportunities once the construction AAMCCC is complete.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Sarkis Oganesyan, P.E., Deputy Director of Public Works/City Engineer Reviewed by:

Yazdan T. Emrani, P.E., Director of Public Works
Onnig Bulanikian, Director of Community Services and Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Exhibit 1: Glendale Central Park Design Options
Exhibit 2: Campaign Disclosure Forms
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MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale hereby:

1. Authorizes the City Manager, or his designee, to execute a contract – subject to approval by the City Attorney – with David Volz Design Landscape Architects, Inc. for Professional Engineering Services for the Central Park Block Project, in the amount of $1,394,571.

2. Authorizes a 10 percent reserve for contingency, equal to $139,457.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
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30’

GLENDALE

CENTRAL

LIBRARY
FFE +536.11
AAM
FFE +532.50
E Colorado St.

S Louise St.

S Brand Blvd
E Harvard St.
+531.0+531.0
+(524.7)+(524.7)
+521.8+521.8
+520.0+520.0
+(524.2)+(524.2)
+526.5+526.5
+530.5+530.5
+(531.3)+(531.3)
+533.5+533.5
+534+534
+(525.7)+(525.7)
+536.0+536.0
+533.5+533.5
+528.5+528.5
+533.0+533.0
+(535.4)+(535.4)
ARC
FFE +533.52
1 2
5 8
12 17
17 3
6 9
18 24
23 20
4 7
11 16
19 10
15 14
+533.0+533.0
MONA

LANDSCAPE LEGEND
+531.0+531.0
1 2
5 8
12 17
20 3
6 9
18 23
24 4
7 11
16 19
10 15
14 0 15 30 60
1” = 50’
N
Existing Tree
Spot Elevation
Great Lawn
Grand Steps
East Paseo Entry
Library Steps
Sloped Lawn/Amphitheater
Event Stage & Canopy
Tree Grove with Seating
East Paseo(Programmable Open Plaza)
East Paseo Entry Plaza
Splash Pad
Kid’s Playground
Outdoor Fitness Plaza
Library Lawn
Forest Boardwalk
Wood Deck/Outdoor Reading Slanted
Wall
Pocket Plaza
Terraced Planter
Sister’s City Plaza & Sculptural Steps
Public Restroom
Sycamore Promenade
Limit of Work
EXHIBIT 1: PROJECT LOCATION MAP

CENTRAL PARK BLOCK PROJECT
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Central Park Block Project | Exhibit 2 | 05.10.22 3 "GRAND STEPS" SCHEMATIC DESIGN
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4 Existing Site
"GRAND STEPS" SCHEMATIC DESIGN
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5 - TOTAL OPEN SPACE : 76,675 ft2
EXISTING DECEMBER 2017
- TOTAL OPEN SPACE : 48,130 ft2
- MUSEUM BUILDING FOOTPRINT : 28,545 ft2
EXISTING DECEMBER 2017 WITH MUSEUM
AAM
- CENTRAL PARK: 42,910 ft2
- FOREST PARK: 18,874 ft2
- COLORADO PARK: 53,661 ft2
- TOTAL OPEN SPACE : 115,445 ft2

PROPOSED LANDSCAPE DESIGN WITH MUSEUM

CENTRAL PARK

FOREST PARK

COLORADO
PARK
AAM
Open Space"GRAND STEPS" SCHEMATIC DESIGN
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6 CENTRAL OPEN
SPACE

FOREST PARK

COLORADO GREEN

PROPOSED

ARMENIAN AMERICAN
MUSEUM
ADULT

RECREATION CENTER

LOUISE STREET

BRAND BOULEVARD

HARVARD STREET

COLORADO STREET

CENTRAL

LIBRARY

BLOCK OUTLINE
Site building near street
Program 4th corner
Expand central paseo
Enter garage from Colorado
Create a large forest park
& playground
Keep sycamore Promenade
Locate paseo drop-off
Integrate terrace with
paseo design
Establish secondary paseo
Create central open space
Preserve large existing pine
trees
West of the libray at most
protected corner of the block.

Located at east end of Paseo
to frame Forest Park.

Create new designed drop-off area
to south of the Paseo for access
to surrounding buildings & Central
Park Paseo.

Reprogram under-utilized space to
unify with the new design program
& expand the paseo.

Remove existing shed and extend
park to Southeast corner of the
block. Possible area for additional
program.

Locate parking garage to take
advantage of grading.
11 5
10 4
9 8
3 7
2 61
Provide a ~200’ x 200’ square
Central Open Space as the focal
heart of the block that ties together
the various paseos and links the
surrounding public programs. Size
for variety of diverse events &
programming.

Continue the existing Paseo,
originating at Brand Boulevard,
through the entire block.

Maintain a 30’ minimum offset from
ARC terrace & sidewalk for a Paseo
between buildings connecting
Colorado Street to Central Park.

Maintain a row of Sycamores along
sidewalk.

Maintain a 30’ offset from curb to
bring the building closer to Colorado
Street, focusing open space in the
central area.
80’ 120’40’0’
N
Design Principles"GRAND STEPS" SCHEMATIC DESIGN
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7 Community Engagement Summary
Open space recommendations to be considered during
the PS&E Phase:

Most-to-least important

1. The open space concept should provide places
where one can experience all the community,
culture, and activity of city life, as well as places
where one can feel a connection with nature and an
escape from the stressful aspects of
city living.

2. Art and culture should be a priority in the concept.

3. Provide open, flexible green space that can
accommodate events with large numbers of
attendees.

4. Encourage consistent, positive use of the park
through programming that appeals to all types of
people, throughout the day
, week and year.

5. Regarding play and active recreation, consider
providing an area that is dedicated to play features
for children, and a flexible open green lawn area that
is multi-functional.

6. Regarding food and eating opportunities, consider
a more flexible, open space that can accommodate
seating/dining on a regular basis, as well as
temporary market-type food offerings.

7. The Central Park Block project should serve the
entire community of Glendale, not just those who
live in close proximity to it.

8. Evaluate potential crime and safety issues, and
police department recommendations.

9. Continue to evaluate parking availability and
demand. Ensure there is adequate accessible
parking within the block to support the library,
recreation center
, park, and museum.

10. Look for opportunities to incorporate a multi-purpose water feature, but its inclusion should not be a
priority
.
"GRAND STEPS" SCHEMATIC DESIGN
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CENTRAL PARK BLOCK PROJECT, CITY OF GLENDALE
RFQ No. PWA 2022-100
87 IV. DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor * (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

The provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies to a contractor whose contract requires the City Council’s, GSA’s, or HA’s approval, and specified subcontractors. A contract with the City, GSA, or HA is known as a “City Contract.” The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

David Volz Design Landscape Architects, Inc.

David Volz
151 Kalmus Drive, Suite M8, Costa Mesa, CA 92626
151 Kalmus Drive, Suite M8 Costa Mesa CA 92626 EXHIBIT 2
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CENTRAL PARK BLOCK PROJECT, CITY OF GLENDALE
RFQ No. PWA 2022-100
88 Subcont
ractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons’ name and business address.

Cam
paign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behal
f of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
 I have identified all persons for which the Ordinance requires disclosure;  The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and  I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:

David Volz
151 Kalmus Drive, Suite M8, Costa Mesa, CA 92626
714-641-1300 [email protected]
August 17 22 Costa Mesa
1 X
EXHIBIT 2
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Professional Services Agreement for Mobile Payment Solutions to PayByPhone

1. Motion awarding a professional services agreement to PayByPhone including a $0.30 per transaction convenience fee and authorizing the City Manager, or his designee, to execute the agreement.

COUNCIL ACTION
Item Type: Action Item
Approved for November 29, 2022 Calendar

EXECUTIVE SUMMARY
The City’s parking meter operation is in need of a mobile payment solution that will offer additional payment options for customers utilizing existing parking meter pay stations or coin operated meters.

Following a Request for Proposals (RFP) process, PayByPhone was selected as the highest ranked respondent to provide this mobile payment solution. The cost for this service is paid by the customer directly to PayByPhone through a convenience fee of $0.30 per transaction.

COUNCIL PRIORITIES
Infrastructure: The addition of a mobile payment solution to the City’s parking program will provide additional payment options for parking customers.

RECOMMENDATION
Approve the motion authorizing the City Manager, or his designee, to enter into and execute a professional services agreement for mobile payment solutions with PayByPhone for five years, with an option to renew the agreement for one additional two-year term, in the amount not to exceed $80,000 for the City’s parking meter operation.
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BACKGROUND
On November 5, 2019, City Council adopted the parking management strategies outlined in the Downtown and Montrose Comprehensive Parking Analysis. One of the strategies is to implement a mobile payment solution for all 2,500 metered parking spaces. This payment solution was requested and supported by the Greater Downtown Merchants Association and the Montrose Shopping Park Association. One of the impacts of Covid-19 was the desire to limit customer contact points such as paying at a parking meter. A mobile payment solution will allow the customer to pay for parking with a credit/debit card using their cell phone, thereby creating a “touchless” payment experience. In addition, there has been a significant increase in requests from customers to pay for parking with a credit/debit card, as many customers no longer carry coins.

ANALYSIS
On April 26, 2022, the Public Works Department (PWD) released an RFP for mobile payment solutions. The RFP was posted on the National Parking Association, International Parking & Mobility Institute, California Mobility and Parking Association, and the City of Glendale’s websites. The mobile payment solutions will allow customers to pay for parking at existing pay stations and coin operated meters with a credit/debit card using their cell phone. This is a more efficient and economical option than replacing the coin-only parking meters with an improved version that accepts credit cards. All companies were encouraged to showcase any technical or procedural innovations that have been successful in other endeavors that may provide the City with improved services.

On June 3, 2022, the City received nine proposals. An evaluation team of staff from PWD reviewed the proposals and six companies were then invited to participate in a virtual product demonstration and interview.

On August 2, 2022, all six companies demonstrated their mobile payment solution capabilities, customer transaction processes, parking enforcement interaction, and answered questions regarding their proposed solutions. On August 9, 2022, the evaluation team held virtual interviews with all six companies. All companies were scored based on the criteria described in the RFP including: project/service description, project cost, proposer key attributes, implementation/project plan and references.

Upon review of the proposals, the evaluation team determined PayByPhone to be the highest ranked proposer in the RFP process. PayByPhone provided exceptional product capabilities in their product demonstration and interview and provided examples that showcased how their product meets and exceeds the requirements outlined in the RFP.

PayByPhone provides an easy-to-use mobile payment solution that is customizable to the City of Glendale, available in eleven different languages, has progressive adoption rates, and has a strong project team with municipal experience and operational staff that is familiar with the City of Glendale. PayByPhone utilizes data analytics, demographic information, marketing campaigns, quarterly business reviews, year over year adoption review, and goal setting to achieve a successful mobile payment solution for their clients. They proposed a detailed implementation plan and marketing campaign 83 of 120

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to ensure a successful program in Glendale.

PayByPhone has also committed to adding Armenian to their language options at no additional cost to the City. While this service will not be offered at the program onset, the vendor will begin to develop this option as soon as the professional services agreement is approved by the city.

The mobile payment solutions offered by PayByPhone include a variety of options for customers to choose from when paying for parking. Some of these options include the PayByPhone mobile phone app, a quick response (QR) code option, calling a toll-free number, or using the PayByPhone website. Public Works staff will evaluate these options and consult with PayByPhone to determine which features best meet the needs of our customers.

PayByPhone was founded in Vancouver, BC in 2001, and their sole purpose was to create a frictionless and enjoyable parking experience for customers using mobile and web technologies. PayByPhone offers its clients several mobile payment solutions with 55 million users around the world. Their customers include San Francisco, Inglewood, Redondo Beach, Redwood City, San Mateo, San Luis Obispo, Richmond and Newport Beach. They also provide services to colleges such as UC Berkley, CSULA, Sacramento State, SDSU, Cal Poly Pomona, and UC San Francisco.

The mobile payment solution is funded by a $0.30 convenience fee per transaction that customers pay directly to PayByPhone to use the service. Once PayByPhone has collected the parking charges and convenience fee, they will remit to the City the parking charges to be deposited to the Parking Fund on a monthly basis. Since PayByPhone does not charge the City for their services, the convenience fee serves as their charge to parking customers for their services. This fee covers the entire package of services to be provided by PayByPhone to Glendale parking customers including the Armenian language option.

The City is responsible for paying PayByPhone for marketing and maintenance costs supporting the program such as signage, decals and marketing materials.

Table 1
Project Description: A mobile payment solution that provides customers additional payment methods for parking.

RFP Approved: N/A
Advertisement Method: National Parking Association, International Parking & Mobility Institute, California Mobility and Parking
Association and City of Glendale’s websites.

RFP Issued: April 26, 2022
RFP Due Date: June 3, 2022
Company Name(s) Flowbird
IPS Group
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Pango
ParkHub
ParkMobile
Passport
PayByPhone
T2 Systems
Yodel
Selection Criteria
(If SS, list applicable
Provision):

Project/service description; project cost; proposer key attributes; implementation/project plan, and references.

Recommended
Consultant(s):

PayByPhone
New / Existing
Consultant(s):

New
Procurement Method
(RFP / SS):

RFP
Contract Term:

5 Years with one time renewal for additional 2 years
Project Begins:

Upon execution of contract
Project Ends:

Upon the expiration date of the contract

STAKEHOLDERS/OUTREACH
The Downtown and Montrose Comprehensive Parking Analysis completed in September 2019 by the Transpo Group recommended the installation of a mobile payment solution to provide customers with additional payment options. PayByPhone will introduce the mobile payment solution to the public by developing a customized marketing campaign that includes press releases, social media, community engagement and education, and web based and content targeted campaigns.

Engagement with the Greater Downtown Merchants Association and the Montrose Shopping Park Association will commence once the mobile payment solution is set for operational release.

FISCAL IMPACT
The proposed professional services agreement for Mobile Payment Solutions with PayByPhone will cost $80,000 over seven years, with $20,000 having been appropriated in year one for various costs to kick-off and support the program such as signage, decals, marketing materials and maintenance. In years 2-7 of the agreement, staff estimates the costs will be approximately $10,000 annually. No new appropriation is being requested at this time. The City Council approved funding is outlined on the next page.
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Existing Appropriation
Amount Account String Funding Source
$20,000 GL: 43110-2210-PWD-7518-P0000 Parking Fund
At this time, due to a variety of factors including demographics, rates and hours of operations, it is difficult for staff to determine what impact this new service may have; if any, on parking revenue levels for the city. If the program results in an increase in the use of municipal parking, revenue will increase accordingly.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 1 in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES
Alternative 1: Authorize the City Manager, or his designee, to enter into a professional services agreement with PayByPhone to implement, operate, maintain, and publicize mobile payment solutions for the City’s parking meter operation and authorize a $0.30 per transaction convenience fee to be paid by parking customers to the consultant.

Alternative 2: Do not authorize the City Manager, or his designee, to enter into an agreement as recommended herein, which will delay or end the City’s efforts to provide a mobile payment solution to parking customers.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Sarkis Oganesyan, Deputy Director of Public Works/City Engineer Tad Dombroski, Parking Manager
Reviewed by:

Yazdan T. Emrani, P.E., Director of Public Works
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Campaign Disclosure Forms
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MOTION
Moved by Council Member _____________________________________, seconded by Council Member ______________________________________, that the Council of the City of Glendale hereby:

1.Authorizes the City Manager, or his designee, to execute a professional services agreement – subject to approval by the City Attorney - with PayByPhone, as described in the report to Council dated November 29, 2022, for a five-year term, with the option to renew one time for an additional period of two years, in an amount not to exceed $80,000 for the entire term of the agreement.

2.Authorizes PayByPhone to charge parking customers a $0.30 fee per transaction charge for to use mobile payment solutions services as part of this professional services agreement.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
_________________________
City Clerk
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EXHIBIT 1
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Creative Crosswalks Update
1) Motion to Note and File Creative Crosswalk design updates for Capital Improvement Projects

COUNCIL ACTION
Item Type: Action Item
Approved for November 29, 2022 calendar

EXECUTIVE SUMMARY
A request for proposals was issued by the Library, Arts, and Culture Department, in coordination with the Department of Public Works, for the design of creative crosswalks on a pilot improvement project in the Adams Hill neighborhood, as well as for the upgrade of crosswalks on the Broadway Rehabilitation Project. The Arts and Culture Commission reviewed the finalist designs for each project at their October 20, 2022 regular meeting as recommended by the Artist Review and Selection Committee.
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COUNCIL PRIORITIES
Mobility/Connectivity/Safety: Crosswalk improvements will lead to pedestrian safety improvements and ensure the basic needs of residents and visitors are met, while allowing them to get in and around the city with ease.

RECOMMENDATION
Note and file the creative crosswalk designs for the intersection pilot improvement project in the Adams Hill neighborhood, as well as for the upgrade of crosswalks on the Broadway Rehabilitation Project.

BACKGROUND
Creative crosswalks can make tangible impacts. A painted crosswalk can benefit pedestrians by directing them to cross at locations where appropriate traffic control, including traffic signals or adult school crossing guards exist. Drivers tend to stay out of pedestrian crosswalks if the crosswalks are delineated with paint striping. Painted crosswalks serve as another reminder for motorists to stop clear of the intersection.

They also encourage pedestrians to cross at the intersection rather than risk a midblock crossing. High visibility crosswalks clearly delineate the pedestrian zone and make people crossing more visible. Installation of high-visibility crosswalks has been shown to have the following benefits:
a) Painted crosswalks are an essential tool for helping pedestrians move safely, conveniently and predictably across roadways. Crosswalks can also provide a unique streetscape design treatment to emphasize pedestrians’ presence and primacy;
b) Painted crosswalks alert drivers to expect crossing pedestrians and to direct pedestrians to desirable crossing locations. Although many motorists are unaware of their precise legal obligations at crosswalks, the California Vehicle Code requires drivers to yield to pedestrians in any crosswalk, whether marked or unmarked;
c) Streetscape design should emphasize high visible crosswalks as a fundamental part of the pedestrian realm, not as an intrusion into the roadway reserved for vehicles only;
d) Increase in the proportion of pedestrians who look for vehicles before beginning to cross;
e) Significantly increase the distance at which drivers yield to pedestrians; and f) Reduce pedestrian collisions up to 48%.

Adams Hill Neighborhood Pilot Improvements Project
The intersection of Adams Street and Palmer Avenue serves as a critical juncture in the Adams Hill Neighborhood. The intersection is offset, and has multiple approach and depart angles, creating complex travel patterns for traffic. The northwest portion of the intersection is a popular commercial destination and welcomes market and coffee shop patrons, without providing a painted crossing in the middle of the offset intersection for pedestrians, which is heavily used and often leads to jaywalking pedestrians and introduces multiple motorist and pedestrian conflict points. The southeast portion of the 92 of 120

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intersection is home to the Adams Square Mini Park and welcomes all walks of life to this activity center. Therefore, the intersection is host to popular neighborhood amenities but does present many challenges for all forms of travel through the intersection and neighborhood. Reconfiguring the intersection through pilot, quick-build elements would increase visibility of the intersection, provide additional crosswalks to improve pedestrian safety, extend art and physical planter barriers onto the sidewalks and pavement to further highlight and protect the critical zones of the intersections, enhance the neighborhood appearance, improve connectivity, introduce traffic calming methods, and foster community pride.

Broadway Rehabilitation Project
The Broadway Rehabilitation Project is located on Broadway between San Fernando Road and Central Avenue. It is a critical travel corridor for the downtown Glendale neighborhood and is host to many commercial amenities that are frequented by city patrons and visitors. The intersections of Broadway and Galleria Way, as well as Columbus Avenue, will undergo street improvements, and the existing crosswalks will be upgraded to creative crosswalks to further improve pedestrian safety through the intersections.

Americans with Disabilities Act (ADA)
The proposed project includes improvements that will comply with current Federal ADA guidelines.

ANALYSIS
The Creative Crosswalks – Request for Proposals was released on August 8, 2022 and posted onto the Arts and Culture Commission’s website. The RFP was also dispersed widely to the arts community and posted onto the following artist platforms:

Arts for LA, PublicArtist.Org and CODAworx.com. Additionally, the RFP was sent via eblast to the Arts and Culture Commission’s subscription list, and posted onto the Glendale Library, Arts & Culture social media channels. Finally, staff hosted a pre- proposal meeting with potential artists on August 29, 2022, to answer questions regarding the RFP. The meeting recording and transcript was posted on the Arts and Culture Commission’s website as reference for applicants.

The RFP closed on September 23, 2022, and staff received 54 applications for consideration. On October 11, 2022, the Artist Review & Selection Committee met to review the proposals. On October 20, 2022, during the Regular Meeting of the Arts and Culture Commission, staff shared the finalists of the Creative Crosswalks RFP opportunity and received direction to proceed with the artist and proposed artwork for each project as follows:
1) Adams Street and Palmer Avenue Intersection
“Where We Meet” by Keith & Co
2) Broadway and Galleria Way Intersection
“Chemical Stain” by APLAB
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3) Broadway and Columbus Avenue Intersection
“Fish Scales” by APLAB
For the Adams Hill Neighborhood Pilot Improvements Project, once the creative crosswalk design plans are completed, staff will return to Council to adopt the plans and specifications and authorize the City Clerk to advertise for bids. Construction is anticipated to begin in May 2023 and be completed by July 2023.

For the Broadway Rehabilitation Project, once the creative crosswalk design plans are completed, staff will coordinate the implementation with the current contractor that is constructing the active capital improvement project on Broadway. Construction is anticipated to begin in February 2023 and be completed by March 2023.

STAKEHOLDERS/OUTREACH
The pedestrian safety benefits to the community include the following:
•More livable communities;
•Improved safety for all users;
•More walking and bicycling to improve public health;
•Increased transportation choices; and
•Improved traffic safety in the vicinity of the subject intersections; Adams Hill Neighborhood Pilot Improvements Project
The Public Works Department met with an impacted property owner at the northwest corner of Adams Street and Palmer Avenue to explain the pilot project and the potential impacts to the egress/ingress of their driveway. After detailed discussion, the resident had no major concerns and was in support of the project. Furthermore, staff from Public Works also held a virtual meeting with the Adams Hills Neighborhood Association and shared the concept intersection improvements plan. The Association communicated their overall support for the pilot improvements project to improve intersection safety and operations. After a 6–12-month pilot period, staff will assess the improvements and may recommend permanent improvements in response to on the ground feedback and evaluation.

Broadway Rehabilitation Project
Approximately 4,150 notifications were sent to property owners and occupants along the Broadway project limits notifying them of a virtual community meeting on January 26, 2022, at 6:00 p.m. The virtual community meeting was broadcast on the City’s YouTube channel. During the meeting, the public was informed of the project details, construction schedule, future City and contractor notifications, and the impacts of the construction work in their neighborhood. Participants also had the opportunity to phone in and provide their comments and/or ask questions regarding the project, including the creative crosswalk upgrades.
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Furthermore, outreach on this project continues to occur through a dedicated website for the project. The website page introduces the public to the project and to the project team, explains the scope of work and project locations, and provides the public with staff contact information for questions, discussion and/or input.

FISCAL IMPACT
The design of the creative crosswalks for all the locations will cost $12,000, which was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$12,000 GL: 43110-1070-PWD-8509-P8011 General Measure S Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.

ALTERNATIVES
Alternative 1: Note and file the report on creative crosswalks update.

Alternative 2: Note and file the report and direct staff to make modifications to the crosswalk designs. Doing so may require staff to reissue an RFP for creative crosswalk designs that may delay vital capital improvement projects, and jeopardize funding allocated for these efforts.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Sarkis Oganesyan, P.E., Deputy Director of Public Works/City Engineer Jennifer Fukutomi-Jones, Principal Arts and Culture Administrator Reviewed by:

Yazdan T. Emrani, P.E., Director of Public Works
Gary Shaffer, Director of Library, Arts and Culture
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Adams Street and Palmer Avenue Intersection Creative Crosswalk Design 95 of 120

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Exhibit 2: Broadway and Galleria Way Intersection Creative Crosswalk Design Exhibit 3: Broadway and Columbus Avenue Intersection Creative Crosswalk Design 96 of 120

M O T I O N
Moved by Council Member , seconded by Council
Member , that the November 29, 2022 staff report
regarding Creative Crosswalk design updates for Capital Improvement Projects is hereby noted and filed.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain
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PROJECT #1: Adams St. & Palmer Ave.

EXHIBIT 1

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“Where We Meet” by Keith & Co.

EXHIBIT 1

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ARTful Conversation
Saturday, August 27th
at 2:00 PM
Opening Reception
Saturday, September 24th at 6:00 PM
https://www.eglendalelac.org/hispaniclatinx‐2022
EXHIBIT 1

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EXHIBIT 1

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PROJECT #2: Broadway & Columbus Ave.

EXHIBIT 2

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1st Recommendation: “Chemical Stain” by APLAB
EXHIBIT 2

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PROJECT #3: Broadway & Galleria Way
EXHIBIT 3

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ARTful Conversation
Saturday, August 27th
at 2:00 PM
Opening Reception
Saturday, September 24th at 6:00 PM
“Fish Scales” by APLAB
EXHIBIT 3

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Appointment of One City of Glendale Member to the Burbank-Glendale- Pasadena Airport Authority Commission

1. Motion appointing one individual to the vacant seat as a Glendale member on the Airport Authority Commission for the remainder of the unexpired term through May 31, 2025.

COUNCIL ACTION
Item Type: Action Item
Approved for November 15, 2022 calendar

EXECUTIVE SUMMARY
City Council is being asked to consider appointing one individual to the unexpired term (through May 31, 2025) to serve as a member representing the City of Glendale on the Burbank-Glendale-Pasadena Airport Authority Commission. Council can appoint any elected or non-elected official to fill the vacancy. Former Mayor Frank Quintero and former Chief of Police Carl Povilaitis were nominated for consideration during the September 20, 2022 City Council Meeting.
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
That Council consider appointing one individual to the unexpired term (through May 31, 2025) to serve as a member representing the City of Glendale on the Burbank- Glendale-Pasadena Airport Authority Commission.

BACKGROUND
The Hollywood Burbank Airport is owned and operated by the Burbank-Glendale- Pasadena Airport Authority (BGPAA), a government agency created and governed by a joint powers agreement (JPA) between the cities of Burbank, Glendale, and Pasadena.

The BGPAA is governed by nine Commissioners, three appointed from each city. The Commissioners serve four-year terms, with current commissioners serving until their replacements are appointed.

Under the JPA, no qualifications are established for appointment of commissioners by any of the cities (Paragraph 2.2, Commission of the Authority). Each city appoints commissioners based upon their own policies and criteria. Currently, Councilmember Paula Devine and Councilmember Ara Najarian serve as Glendale’s members on the BGPAA Commission.

Regularly scheduled meetings take place the first and third Mondays of each month at 9:00 am, with various committee meetings taking place right before or after the regularly scheduled meetings.

ANALYSIS
On September 20, 2022, City Council received a report regarding a vacancy on the BGPAA Commission. During that meeting, Former Mayor Frank Quintero and former Chief of Police Carl Povilaitis were nominated for consideration, by Councilmembers Brotman and Devine, respectively.

Mr. Quintero has indicated interest in the appointment, and will accept if selected. Mr.

Povilaitis has withdrawn his name from consideration. Nominations have not closed.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The appointment of a member to the BGPAA is exempt from environmental review because it can be seen with certainty that the act of selecting a representative member would not have any effect on the environment, pursuant to CEQA Guidelines Section 107 of 120

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15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Close nominations and appoint Mr. Frank Quintero to serve as a Glendale member of the BGPAA Commission.

Alternative 2: Accept more nominations and vote to appoint one individual to serve as a Glendale member of the BGPAA Commission.

Alternative 3: Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Christine Powers, Senior Executive Analyst
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council of the City of Glendale hereby selects and appoints _________________ to fill a vacancy on the Burbank-Glendale-Pasadena Airport Authority commission through the rest of the unexpired term, which unexpired term ends on May 31, 2025. Said appointment shall be effective immediately.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Development of plastic waste reduction regulations.

1.Motion providing direction to staff on elements to be included in plastics waste reduction regulations prohibiting the use, distribution, and sale of polystyrene foodware, polystyrene coolers, polystyrene packaging materials, polystyrene egg cartons, polystyrene produce trays, meat and fish trays, single-use plastic straws, stirrers and utensils, disposable cup charges, and reusable foodwares for dining on premises.

COUNCIL ACTION
Item Type: Action Item
Approved for November 29, 2022 calendar

EXECUTIVE SUMMARY
The City Council adopted two ordinances in 2021 tackling the use and distribution of single use plastics. Ordinance No. 5964 prohibits the use of single use plastic products in the serving of prepared foods at certain City-managed and City-run concessions, and at City-sponsored events located on City-owned or controlled facilities. Ordinance No. 5973 regulates the distribution of disposable foodware accessories.

Efforts to expand plastic waste reduction regulations could include the following elements:

➢Prohibition of use, distribution, and sale of polystyrene foodware, polystyrene coolers, polystyrene packing materials, polystyrene egg cartons, and polystyrene produce, meat and fish trays.
➢Prohibition of the use of single-use plastic straws, stirrers, and utensils. ➢Establishment of disposable foodware standards.
➢Implementation of a disposable cup charge.
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➢Use of reusable foodware for dining on premises.
➢Prohibition of any non-carbonated, unflavored drinking water in single-use plastic bottles.

COUNCIL PRIORITIES
Environmental Stewardship: Polystyrene products do not biodegrade and instead break down into smaller pieces and remain in the environment for an extended time.

Polystyrene products take up space in landfills and causes litter in our cities. Animals often mistake these smaller pieces of polystyrene for food, causing harm or death.

Prohibiting the use of polystyrene products may reduce the quantities of these products in our city and reduce the negative impacts associated with them.

RECOMMENDATION
That City Council provide direction on elements to be included in plastics waste reduction regulations prohibiting the use, distribution, and sale of polystyrene foodware, polystyrene coolers, polystyrene packaging materials, polystyrene egg cartons, polystyrene produce meat and fish trays, single-use plastic straws, stirrers and utensils, disposable cup charges, and reusable foodwares for dining on premises.

BACKGROUND
The City Council adopted two ordinances tackling the use and distribution of single-use plastics. Ordinance No. 5964, adopted in April 2021, prohibits using single-use plastic products to serve prepared foods at certain City-managed, City-run concessions or City- sponsored events located on City-owned or controlled facilities. That Ordinance requires for all disposable food service ware used by food or beverage providers to serve prepared food and beverages at a City event be marine-biodegradable. The City, its contractors, agents, and employees acting in their official capacity are not permitted to purchase, acquire or distribute for public use non-marine-biodegradable food service ware for use at City events.

Ordinance No. 5973, adopted in September 2021, regulates the distribution of disposable food ware accessories. This Ordinance prohibits food and beverage facilities from providing self-serve disposable foodware accessory dispensers or offer disposable foodware accessories to a dine-in or a take-out customer, except upon customer request. However, a food and beverage facility may ask a drive-through or delivery customer if the customer wants any disposable foodware accessories. In addition, prepared food facilities that use online food ordering platforms are required to provide options on the online ordering platform that enable customers to choose which disposable foodware accessories to include with each online order via an opting-in option.
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Adopting these ordinances has reduced the use of plastic and has raised consciousness of the impact of plastic waste on our environment. Locally, single-use plastics are a significant source of litter and contamination in recycling programs as confusion abounds around which forms of plastic are acceptable to discard in recycling bins. Littered plastic products continue to cause significant environmental harm and burden governments with considerable cleanup costs.

On March 22, 2022, City Council approved a motion directing staff to prepare a report on the validity of prohibiting polystyrene, foodware, coolers, packaging materials, egg cartons, and produce trays. City Council directed staff to address the use of single-use plastic straws, stirrers and utensils, implementation of a disposable cup charge, and reusable foodwares for dining on premises.

ANALYSIS
Staff analyzed plastic waste reduction ordinances, primarily in Southern California, to determine the scope and scale of such ordinances and identify the most common implementable elements to be included in a comprehensive plastics waste reduction ordinance for the City of Glendale.

Staff requests the City Council provide direction on the following elements that may be included in a draft ordinance to be presented to the City Council for consideration.

1. Polystyrene: A prohibition of use, distribution, and sale of polystyrene foodware, polystyrene coolers, polystyrene packing materials, polystyrene egg cartons, and polystyrene, meat and fish trays:

A. No food or beverage provider shall distribute or sell any polystyrene foodware in conjunction with the sale of prepared food, raw food, or beverages at any location within the City.

B. No person shall sell any polystyrene foodware or polystyrene cooler at any location within the City.

C. No vendor in the City shall sell, distribute, or use polystyrene packing material, including, but not limited to, foam peanuts, packing peanuts, foam popcorn, or packing noodles.

D. No person may sell, offer for sale, or otherwise distribute for compensation within the City any meat and fish trays, produce trays, or egg cartons made, 112 of 120

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in whole or in part, from polystyrene, either as separate items or as part of the sale of raw food to consumers.

E. Food and beverage providers that distribute prepared food, raw food or beverages in disposable foodware or disposable foodware accessories shall:
(1) distribute only disposables that exhibit a resin code other than “No. 6” or “PS”; and
(2) maintain documentation about the composition of the disposable foodware or disposable foodware accessories. Documentation may include information from the supplier, manufacturer, or bulk packaging for the disposables and any other relevant information demonstrating that the disposable material is not polystyrene.

Applicability of this regulation:

The polystyrene prohibition shall apply citywide, including City facilities rented, leased, or otherwise used with the City's permission. Additionally, no person shall use or distribute polystyrene foodware at city-sponsored events, city-managed concessions, and city meetings open to the public. The City, its contractors, agents, and employees acting in their official capacity on city business shall not purchase or acquire polystyrene foodware or distribute it for public use.

2. Prohibition on the use of single-use plastic straws, stirrers, and utensils, where:

Food and beverage providers shall not use or distribute plastic straws, stirrers, or utensils, whether for use on-site, to-go, or delivery. Disposable straws, stirrers, and utensils must be non-plastic, made from non-plastic materials, such as paper, pasta, sugar cane, bamboo, metal or wood.

There will be an accommodation that food and beverage providers may retain and dispense plastic straws available upon request to people with disabilities to provide equal access to food and beverage services within the City.

3. Establishment of a disposable foodware standards:

Foodware standards could be established where disposable foodware and disposable foodware accessories are of materials accepted by the City’s recycling collection programs and compost collection programs. These standards would not pertain to non-compostable foil wrappers accepted in the City’s recyclable collection programs. In addition, it is recommended that items be free of all 113 of 120

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intentionally added fluorinated chemicals, as certified by the Biodegradable Product Institute (BPI) or other independent third-party certifying organization.

To assist food providers and beverage providers, the City shall maintain a list of suppliers that offer disposable foodware and disposable foodware accessories which comply with these disposable foodware standards on its website. Staff recommends that a 12-month grace period be granted to comply with the foodware standards. After the 12-month grace period, food and beverage providers can submit a request for an extension or exemption for specific disposable foodware items. The appropriate terms and timing of such extension or exemption would need to be determined.

4. Implementation of a disposable cup charge
A disposable cup charge could be considered, which would, for example, require food and beverage providers to charge 25-cents for disposable cups. The 25-cent charge is intended to assist the business in complying with the foodware standards. The 25-cent fee will be retained by the business, similar to the plastic bag fee. At the discretion of the business, customers can avoid the charge by bringing their own cups.

Charges for disposable cups shall be identified separately on any post-sale receipt provided. Such charges shall be identified for the customer on media such as menus, ordering platforms and/or menu boards. Customers placing orders by telephone shall be informed verbally of disposable cup charges.

Exemptions will be available to all Customers demonstrating, at the point of sale, a payment card or voucher issued by the California Special Supplemental Food Program for Women, Infants, and Children (WIC) or an electronic benefit transfer card (EBT) issued.

5. Use of reusable foodware for dining on premises
To reduce the use of single-use plastics, prepared food, raw food or beverages served for consumption on the premises of food and beverage providers shall only be served using reusable foodware. Disposable paper food wrappers, sleeves, and bags; foil wrappers; paper napkins; straws, paper trays, and plate-liners shall be allowed for dining on the premises, so long as they meet the disposable foodware standards.

Food and beverage providers that do not have on-site or off-site dishwashing capacity or are unable to contract for services to wash, rinse and sanitize reusable 114 of 120

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foodware in compliance with the California State Health Code would be eligible to request an extension where they can demonstrate an inability to comply due to insurmountable space constraints, and/or other extraordinary, insurmountable circumstances.

The precise terms and conditions of such exemption and the person(s) responsible for making an exemption determination will need to be identified.

6. Single-Use Beverage Bottles
Direction could be given that no City officer, official, employee, representative, contractor, or agent, shall use, sell, distribute, or otherwise provide any non- carbonated, unflavored drinking water in single-use plastic beverage bottle or aseptic paper packaging while acting on behalf of the City or while acting pursuant to a contract or agreement with the City.

Sale or distribution of non-carbonated, unflavored drinking water in single-use plastic beverage bottle or aseptic paper packaging occurring subsequent to a declaration of emergency affecting the availability and/or quality of drinking water shall be exempt from this ordinance for the duration of the declared emergency.

7. Exemptions.

If City Council directs developing a plastics waste reduction ordinance, staff will create an exemption process. The process may exempt a food or beverage providers from the requirements, in whole or in part, upon a showing that complying with the requirements of the ordinance would cause either a significant undue hardship or contravene food safety laws or other laws. Undue hardship would include, for example, but not be limited to, where no alternative to using single-use plastics exists; where an alternative to single-use plastics is unavailable at a commercially reasonable price; where compliance with the proposed ordinance is unduly burdensome to the food or beverage provider, or where other regulations, including food safety laws conflict with the implementation of these regulations.

Exemptions would also pertain to food brought by individuals for personal consumption citywide. Additionally, food and beverage providers that have entered into a contract to purchase items not conforming to the disposable foodware standards within the year before the operative date of the ordinance will be exempt from the ordinance for four (4) months following its effective date.

8. Enforcement.

Neighborhood Services-Code Enforcement does not currently have the staffing capacity to take on additional tasks relative to the enforcement of any potential new 115 of 120

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ordinance regulating the use, sale, and distribution of single-use plastic and polystyrene products. Due to the expanded volume of work directly related to code enforcement caseloads, ordinances adopted by the City Council in the last two years, and other ordinances in the planning stage, this proposed ordinance could not be enforced in a timely and responsive manner. With that in mind, staff is in the process of examining other code enforcement options, including:
a. Ask regulated establishments to self-certify that they are complying with the ordinance through the Business Registration Certificate process, which only occurs annually, so that information and any compliance would be staggered over time.
b. Staff has contacted the LA County Department of Public Health Environmental Health Division (DPH-EH) to assist with enforcing any potential ordinances through their food establishment inspection program. The Los Angeles County Department of Public Health's Environmental Health Division (DPH-EH) has identified about 668 sites in the City that are inspected and permitted by DPH- EH, based on the definitions provided by staff. DPH-EH has also determined that it will cost $30 per site for DPH-EH to conduct the outreach and provide the City with the information if establishments comply with any proposed ordinance. c. Enforce the ordinance on a complaint-driven basis, and consider existing caseloads. The City does not have the staff capacity to enforce the ordinance proactively. Further, current caseloads have response times of 2-3 weeks from their initial filing date. To many who make an effort to report such violations, this response time is considered unacceptable and is not reflective of community expectations.

9. Impacts on Regulated Entities
An ordinance will change how food service providers handle food, take-out orders, and drink service. The primary change will be sourcing alternative products to single-use plastic straws, stirrers, and utensils.

The City will assist food and beverage providers by providing information on where alternate items may be sourced from. However, it must be recognized that alternatives to plastic, in some circumstances, come with a cost increase. Food and service providers may mitigate these costs by using reusable items and following the City regulations on the distribution of disposable food ware accessories.

The table below shows examples of cost differences between plastic and alternative items.
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Item Polystyrene
cost/1000
Alternative
cost/1000
Differential
Egg carton $357.00 $196.00 -45%
Meat trays $40.00 $85.00 112%
Straws $6.00 $12.00 100%
9” Plates $60.00 $80.00 33%
Bowls $42.00 $46.00 9%
Cold- cups $51.00 $72.00 41%
Utensils $66.00 $100.00 51%
Stirrers $2.49 $2.89 16%
Coolers (each) $9.93 $9.08 -8%
Packing peanuts $22/7 cu ft. bag $18/7 ci ft. bag -18%
For operations using Styrofoam packaging materials, there should be no change in required processes as the alternative products behave in the same way.

For on-premises dining, using reusable food service ware is seen as a cost- effective option for the operators. Other benefits include:
➢Reduce disposable food service ware costs
➢Improve customer dining experience
➢Prevent litter near business
➢Lower waste collection service costs

STAKEHOLDERS/OUTREACH
To gain an understanding of how implementing a prohibition on the use and distribution of polystyrene materials, plastic straws, utensils and stirrers city wide would affect the community, staff asked food and beverage providers to respond to a survey. The survey asked responders to provide information on their current practices regarding on premises dining and their use and distribution of single use plastic food service ware. Key takeaways from the survey are:
a) A majority of establishments are likely to offer reusable food service ware to dine in customers
b) 70% of establishments have dishwashing appliances
c) Disposable food service are items offered to customers are:
a. To-go containers 75%
b. Straws 50%
c. Utensils 50%
d. Cups. Plates, stirrers 25%
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d) Alternatives to single use plastics used are:
a. PLA Plastics food service ware
b. Fiber based food service ware
c. Paper/edible food service ware
e) Only 25% of respondents indicated they are working toward eliminating or reducing the use or distribution of single use plastics in their establishments Implementation Schedule
A public outreach campaign and education program will be implemented if City Council directs staff to prepare an ordinance. The outreach and education program will be focused on two campaigns.
a. January, 2023 – March, 2023. Based on direction from City Council on items to be included in an ordinance, staff will undertake an eight (8) week stakeholder engagement campaign. This campaign will focus on acquainting impacted organizations with the proposed ordinance. At a minimum this outreach would include:

1. Informational webinars

2. Virtual Workshops
i. Providing information on alternative products
ii. Presentations from entities that have implemented similar ordinances
b. After the ordinance effective date, a 90-day compliance window will focus on assisting organizations with compliance issues.

Proposed Timeline
➢January, 2023 – March 2023 stakeholder engagement
April, 2023 – Ordinance for introduction
April, 2023 – Ordinance for adoption
April, 2023 - July 2023 compliance assistance

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is not subject to CEQA as it is not a project approval.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements. 118 of 120

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ALTERNATIVES
Alternate 1: Provide direction to include elements in plastics waste reduction regulations include; prohibiting of the use, distribution, and sale of polystyrene foodware, polystyrene coolers, polystyrene packaging materials, polystyrene egg cartons, polystyrene produce, meat and fish trays, prohibit single-use plastic straws, stirrers and utensils, implement a disposable cup charge, and reusable foodwares for dining on premises.

Alternate 2: Do not provide direction on the proposed plastic waste reduction regulations or direct staff to make changes to the proposed plastic waste reduction regulations.

Alternate 3: City Council may consider any other alternative not presented by staff.

ADMINISTRATIVE ACTION
Prepared by:

David Jones, Sustainability Officer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
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C:\inetpub\wwwroot\multitenant\temp\CC_11292022_Plastic_Waste_Reduction_Regulations.pdf MOTION
Moved by Council Member ____________________________, seconded by Council Member ____________________________, that the Council directs staff on elements to be included in plastics waste reduction regulations prohibiting the use, distribution, and sale of polystyrene foodware, polystyrene coolers, polystyrene packaging materials, polystyrene egg cartons, polystyrene produce trays, meat and fish trays, single-use plastic straws, stirrers and utensils, disposable cup charges, and reusable foodwares for dining on premises, as outlined in the Report to Council dated November 29, 2022.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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Glendale City CouncilNovember 29, 2022

Glendale City Council
November 29, 2022