Agenda packet — Glendale City Council, January 10, 2023

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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JANUARY 10, 2023

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 4:00 PM)
a.

Conference with Legal Counsel - Pending Litigation: F.E. & M. Inc. Employee’s Defined Contribution Plan Trust dated July 10, 1984 v. City of Glendale et al., L.A.S.C. Case No. BS16989

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Conference with Legal Counsel - Pending Litigation: Smith v. City of Glendale, L.A.S.C. No. 20STCV20181
c.

Conference with Legal Counsel - Pending Litigation: Abrahamian v. City of Glendale, LASC Case No. BC708092
d.

Public Employment – Attorn
eys
e.

Public Employment – Chief of Police

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Ardy Kassakhian
b.

Invocation: Suzie Abajian, City Clerk
c.

Report of City Clerk, re: Posting of Agenda. The Agenda for the January 10, 2023 Regular Meeting of the Glendale City Council was Posted on Wednesday, January 4, 2023, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, January 17, 2023

4. CONSENT ITEMS
(Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a.

City Clerk, re: Minutes of the Regular City Council, Special City Council, and Joint City Council and Housing Authority Meetings of December 13, 2022; and Special City Council Meeting of December 16, 2022
b.

Glendale Water and Power, re: Alternative Project Delivery Method for the Design- Build of the Pipeline Management Program FY 2022-23, Phase I Project

1. Resolution authorizing the General Manager of Glendale Water & Power, or his designee, to issue a Request for Proposals (RFP) using the Design-Build Project Delivery Method for Phase I of the Pipeline Management Program for FY 2022-23, RFP No. 3938, and authorizing the City Clerk to solicit proposals c.

Glendale Water and Power, re: Contract Award for the Rehabilitation of the Emerald Isle 1666 and Glendale Recycled Water Tanks

1. Motion authorizing the City Manager, or his designee, to enter and execute a contract with Advanced Industrial Services, Inc., of Los Alamitos, California for the Emerald Isle 1666 Tank and Glendale Recycled Water Tank Rehabilitation Project (Specification No. 3934 and Plan No. 6960-E), in the amount of $1,375,800 plus a ten percent (10%) contingency of $137,580

2. Resolution of Appropriation for $925,000
d.

Public Works, re: Contract Award for the Design and Removal of Underground Storage Tanks at the Ginger Bremberg Integrated Waste Management Yard, per Specification No. 3918

1. Motion authorizing the City Manager or his designee to execute a contract with Fleming Environmental, Inc., for the Design and Removal of Underground Storage Tanks at the Ginger Bremberg Integrated Waste Management Yard, in the amount of $395,343, plus a 10% contingency ($39,534)

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Public Works, re: Elevator Renovations at Various Facilities, per Specification No. 3937

1. Resolution adopting Specifications No. 3937 for the Elevator Renovations at Various Facilities, and directing the City Clerk to advertise for bids

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Management Services, re: Ordinance Amending Glendale Municipal Code, 1995, By Replacing Chapter 8.42 In Its Entirety, Pertaining to Plastic Waste Reduction

1. Ordinance for Introduction
b.

Public Works, re: Dunsmore Park Improvements Project

1. Motion awarding a construction contract to All American Asphalt, in the amount of $741,260.50, approving a 15 percent contingency in the amount of $111,189.08, rejecting all other bids, and authorizing the City Manager or his designee to execute the contract
c.

Public Works, re: Fiscal Year 2023 Americans with Disabilities Act (ADA) Curb Ramp Installation and Sidewalk Repair Program

1. Resolution rejecting all bids, dispensing with competitive bidding, and authorizing the Director of Public Works or his designee to directly negotiate with one or more bidders for the Fiscal Year 2023 Americans with Disabilities Act (ADA) Curb Ramp Installation and Sidewalk Repair Program, Specification No. 3913

9. HEARINGS
a.

Public Works, re: Public Hearing Regarding Restructuring and Increase of Solid Waste Collection Rates

1. Motion to Open and Continue Public Hearing to January 31, 2023

2. Resolution Restructuring and Increase of Solid Waste Collection Rates

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

13. NEW BUSINESS

14. ADJOURNMENT

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M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
DECEMBER 13, 2022
ROLL CALL – All Present

1. CLOSED SESSION – 4:39 p.m.
a. Conference with real property negotiators: Property location – Real property generally located at the terminus of New York Avenue near Park Vista Drive, commonly referred to as “Mountain Oaks.” Negotiating parties: F.E. & M. Inc.

Employee’s Defined Contribution Plan Trust dated July 10, 1984. Agency negotiators attending the closed session are: Roubik Golanian, John Takhtalian, Michael J. Garcia, Gillian van Muyden, Bradley Calvert, Jason Bradford and Onnig Bulanikian. Instructions to the negotiator(s) will concern the price and terms for the acquisition of property
b. Conference with Legal Counsel - Pending Litigation: F.E. & M. Inc. Employee’s Defined Contribution Plan Trust dated July 10, 1984 v. City of Glendale et al., L.A.S.C. Case No. BS16989
c. Conference with Legal Counsel - Pending Litigation: International Brotherhood of Electrical Workers, Local 18 v. City of Glendale Case No: LA-CE-805-M, PERB Decision No. 2694-M
City Attorney Mike Garcia read item 13a into the record and indicated that action is not anticipated on any items. Council recessed to closed session at 4:45 p.m.

2. REGULAR BUSINESS AGENDA – 6:04 PM
Roll Call – All Present
a. Flag Salute: Glendale Fire Department
b. Invocation: Rev. Dr. Shane Kinnison, Senior Pastor, First Baptist Church of Glendale
c. Report of City Clerk, re: Posting of Agenda. The Agenda for the December 13, 2022 Regular Meeting of the Glendale City Council was Posted on Thursday, December 8, 2022, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, December 20, 2022 City Manager Roubik Golanian announced that the regular meetings for December 20 and 27, 2022 and January 3, 2023 are cancelled. The next regular meetings will be on January 10, 2023.

4. CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.

Items 4b and 4c pulled for separate consideration.
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a. City Clerk, re: Minutes of the Special City Council and Regular City Council Meetings of December 6, 2022
Moved: Brotman Seconded: Devine
b. Public Works, re: Plans and Specification for the Brand Park Motorway Improvements Project
Public Comment:

Stephen Meek

1. Resolution 22-179 adopting the Plans and Specification for the Brand Park Motorway Improvements Project, Specification No. 3940, Plan No. 1-3111; and directing the City Clerk to advertise for bids
Moved: Brotman Seconded: Devine
c. Libraries, Arts, and Culture, re: Library, Arts & Culture, re: Acceptance of Grant Funds for Glendale Central Library Critical Maintenance, Sustainability and Youth Spaces Renovation
Staff Comment:

Nicole Pasini, Assistant Director of Library, Arts & Culture

1. Motion accepting $5,670,328 in Building Forward grant funds from the California State Library to support the Glendale Central Library Critical Maintenance, Sustainability and Youth Spaces Renovation project; and authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding Moved: Brotman Seconded: Devine

2. Resolution 22-180 of Appropriation
Moved: Brotman Seconded: Devine
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d. Community Development, re: 2022 Historic Preservation Fund Grant in the amount of $4,000 to support Glendale’s Local Preservation Program

1. Resolution 22-181 authorizing the Director of Community Development or designee to execute Grant Agreement C08422007 with the California State Office of Historic Preservation in the amount of $4,000
Moved: Brotman Seconded: Devine

2. Resolution 22-182 of Appropriation in the amount of $4,000 Moved: Brotman Seconded: Devine

5. CITY COUNCIL/STAFF COMMENTS
Councilmembers wished everyone happy and safe holidays.

Councilmember Asatryan announced that the Republic of Artsakh had been landlocked for several days and called it a humanitarian crisis because there is no way for the people of Artsakh to get medical supplies, food, gas, and utilities at this time. Given that the City of Glendale already passed a Resolution in support of Artsakh back in December of 2020, Asatryan asked Council to put out a statement joining in solidarity with the people of Artsakh and condemning Azerbaijan’s actions in keeping the people of Artsakh landlocked. Brotman seconded.

Councilmember Najarian provided his comments regarding the internal memo Council received on the removal of the traffic calming measures placed in Adams Hill. He stated that this should be brought to Council for a discussion on why those measures were installed and why they are being considered for removal. He indicated that it would be helpful for the Council to access what worked and what did not work to make improvements for future measures and processes. Asatryan stated that she met with a resident who spoke to her on behalf of several residents with language barriers, who had these traffic calming measures were installed right in front of their homes. The residents were complaining that these traffic calming measures were causing them sleepless nights due to the noise they created. She also received similar complaints from other residents via emails. Since Council will not meet again until January, Asatryan asked staff to provide a remedy until this item is agenized for the January 2023 Council meeting. City Manager Roubik Golanian indicated that these traffic calming measures were a pilot program and were not intended to be placed or installed on a permanent basis. He stated that the purpose of the pilot program was to assess the impacts of these measures on calming traffic while also getting input from the community. He also reiterated that there will be an opportunity for staff and the Council to reassess these measures.

Mayor Kassakhian urged residents to be careful while driving during the holidays, as there are many distracted drivers, and to be kind to one another. He also asked the public to take precautions regarding package deliveries to their homes because there is often an uptick in 6 of 347

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the rate of mail and package thefts during this time of year. Mayor Kassakhian thanked his colleagues and Mayor Pro Tem, Dan Brotman, for running the meetings while he was out last week as he was recovering from a fall. He thanked the kind individuals who stopped to make sure he was okay. Kassakhian asked staff to provide a status on the Rockhaven Sanitarium after the recent inclement weather. Kassakhian said he received emails from the public regarding the condition of the building and asked whether staff can comment about what is being done to prevent the building from further deterioration. Director of Public Works Yazdan Emrani stated that the city advertised for bids to replace the roofs, place tarps and also remedy some of hazardous materials. The bids they received for the remediation of hazardous materials were reasonable. However, the bids on the other two items that they received were a bit excessive. The city followed up with the contractor to find out why the price was so high, and the contractor stated that it was due to the historic nature of the buildings and the amount of work that it would take to mitigate the issues. Emrani stated that the Department of Public Works is asking to go out for new bids and they would like to have separate bids for the different projects - one for the removal of hazardous materials and the other for the roofing and the tarps. Kassakhian asked if something could be done soon since the project is already delayed, and the wet season is already here.

Kassakhian thanked Stephen Meek for bringing up the issue of paving certain streets. He asked staff to provide a report on when the streets were last redone and paved and have that information for public viewing on the city website. Kassakhian attended several events including Glendale Arts Open House Holiday event, Salvation Army’s Kettle Kickoff, and the Glendale Rotary Noon’s 100th Anniversary.

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)
Tamara Movsesyan
Patrick Murphy
Herbert Molano
Mike Mohill
Ramella Eraghi

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a. Community Development, re: Authorization to Request and Appropriation of $300,000 in Transportation Development Act (TDA) Funds
Presenting:

Bradley Calvert, Director of Community Development

1. Motion Authorizing Staff to Request $300,000 of Transportation Development Act (TDA) Funds from Los Angles Metro for Pedestrian Safety Improvement on Brand Blvd., Citywide Pedestrian and Bicycle Counts, and the Purchase of Necessary Equipment for Planning and Design of Bicycle and Pedestrian Facilities
Moved: Devine Seconded: Asatryan
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2. Resolution 22-183 of Appropriation of $300,000 of Transportation Development Act (TDA) Grant Funds
Moved: Devine Seconded: Asatryan
b. Finance, re: FY 2021-22 Annual Financial Report, FY 2022-23 First Quarter Financial Status Report, Employee Medical Stipend, Inflation Relief and Retention Pay, and Class & Compensation Adjustments
Presenting:

Roubik Golanian, City Manager
Jason Bradford, Director of Finance/CIO
Daphnie Munoz, Clifton, Larsen, Allen
Paula Adams, Chief Human Resources Officer
Staff Comments:

Mike Garcia, City Attorney
Mark Young, General Manager of GWP
Public Comments:

Herbert Molano
Police Officer Josh Luna, VP of GPOA
Public Safety Business Admin Allison Finch, President of GMA Fire Captain Paramedic Ara Zakarian, VP of GFFA
Public Works Assistant Orlando Urquidez, President of GCEA

1. Motion to accept City of Glendale’s Annual Comprehensive Financial Report, Report on Internal Control over Financial Reporting, and Communication with Those Charged with Governance for the fiscal year ended June 30, 2022 Moved: Devine Seconded: Asatryan

2. Motion to note and file the Financial Status Report for the year ended June 30, 2022 Moved: Devine Seconded: Asatryan
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3. Motion to note and file the Financial Status Report for the period ending September 30, 2022
Moved: Devine Seconded: Asatryan

4. Motion to Increase the Citywide Authorized Salaried Position Count Moved: Devine Seconded: Asatryan

5. Motion to approve a one-time Medical Stipend, Inflation Relief and Retention Pay for City of Glendale Employees
Moved: Devine Seconded: Asatryan

6. Resolution 22-184 Providing for the Establishment of Classification Titles and Compensation for Employees of the City of Glendale Covered by the Glendale Management Association - Memorandum of Understanding, Including Employee Relations Exempt Classifications
Moved: Devine Seconded: Asatryan

7. Resolution 22-185 Providing for the Establishment of Classification Titles and Compensation for Employees of the City of Glendale Covered by the Glendale City Employees’ Association Memorandum of Understanding, Including Confidential and Hourly Classifications
Moved: Devine Seconded: Asatryan
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8. Resolution 22-186 Providing for the Establishment of Classification Titles and Compensation for Appointed Executive Level Employees of the City of Glendale Moved: Devine Seconded: Asatryan

9. Resolution 22-187 Providing for Supplementary Benefits and Compensation of Certain Officers and Executive Employees of the City of Glendale to Supplement the Classification and Compensation Resolution of Said City Moved: Devine Seconded: Asatryan

10. Resolution 22-188 of appropriation
Moved: Devine Seconded: Asatryan
c. Glendale Water and Power, re: Grayson Repowering Project and GWP Power Supply Planning
Staff Comments:

Roubik Golanian, City Manager
Mark Young, General Manager of GWP
Mike Garcia, City Attorney
Presenting:

Scott Mellon, Asst. General Manager of GWP
Public Comments:

Kate Unger
Cole Bazemore
David Eisenberg
Glenn Webb
Mike Borisov
Stephanie Schus
Karen Lowe
Elise Kalfayan
Irene Varjabedian
Morgan Goodwin
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John Charles Meyer
Jacke Eco
Monica Campagna
Owen Lewis
Jackie Gish
Katy Kasfler
Debra Burchett
Danielle Lemone
Erik Hovland
Vickie Kaplan
Patrick Dinan
Kourtney Smith
Nat Yonce
Burt Culver
Jack Walworth
Karin Kachler
Erin Dinan
Emily Mirzakhan
Rachel Pringle
Bryan Ellin
Samantha Ebrahini
Greg Astoryan
Edwin

1. Resolution of the City Council of the City of Glendale, California, amending Resolution 22-34 to provide direction to staff regarding the implementation of the Grayson Repowering Project utilizing five Wartsila engines; amending Resolution 22-127 to add the procurement of Battery Energy Storage System to the scope of the Request For Proposals for the Balance of Site work; and authorizing the City Manager or his designee to execute a contract, and all related and necessary documents, for the engineering, procurement, and construction of five Wartsila engines and associated Power Island Equipment and Facilities

2. Resolution 22-189 of the City Council of the City of Glendale, California, amending Resolution 22-34 to provide direction to staff regarding the implementation of the Grayson Repowering Project utilizing three Wartsila engines; amending Resolution 22 127 to add the procurement of Battery Energy Storage System to the scope of the Request For Proposals for the Balance of Site work; and authorizing the City Manager or his designee to execute a contract, and all related and necessary documents, for the engineering, procurement, and construction of three Wartsila engines and associated Power Island Equipment and Facilities Moved: Brotman Seconded: Devine
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3. Motion authorizing the City Manager, or his designee, to enter into a Collectible Work Authorization (CWA) agreement with the Southern California Gas Company, in the not to exceed amount of $400,000 for services related to the improvement and upgrade of Southern California Gas Company facilities related to the Grayson Repowering Project. The form of said agreement shall be subject to the approval of the City Attorney
Moved: Devine Seconded: Brotman

9. HEARINGS
a. Community Development, re: Revisions to Chapter 30.26 Advertising Signage Overlay Zone (“ASOZ”) relating to expanding and further defining the number and types of signs permitted in the ASOZ and other miscellaneous text amendments.

Introduction of an Ordinance approving a First Amendment to the 2020 Statutory Development Agreement with the Americana at Brand, LLC, in accordance with Glendale Municipal Code Chapter 30.26.100 for ASOZ Non- Accessory Signs and Sign Structures and Animated Signs and Sign Structures at the Americana at Brand
Hearing opened at 10:35 p.m. and closed at 10:50 p.m.

Presenting:

Roger Kiesel, Senior Planner
Public Comment:

Chris Robertson, Caruso Affiliated

1. Introduction of Ordinance amending Title 30
Ordinance introduced by: Devine

2. Introduction of Ordinance adopting a First Amendment to the 2020 Development Agreement with the Americana at Brand, LLC
Ordinance introduced by: Devine

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Brotman requested staff a report on the other conditions he brought up during item 8c discussion. Najarian seconded.
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13. NEW BUSINESS
a. Motion that the City Council hereby finds there is an immediate need to take action on an item that arose after the posting of the agenda for the December 13, 2022 City Council meeting. The item in question involves the need to discuss possible resolution of the litigation entitled Papikyan v. Martinez, el al., L.A.S.C. Case No. 21STCV13642, to which the City of Glendale is a party. Subsequent to the posting of the agenda, additional information has been provided which requires discussion by the Council prior to the next Council meeting on January 10, 2023 Moved: Najarian Seconded: Devine

14. ADJOURNMENT – 10:57 p.m.

Moved: Devine Seconded: Brotman
Mayor of the City of Glendale
City Clerk of the City of Glendale
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4A

M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
DECEMBER 13, 2022
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 3:10 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

December 8, 2022
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 3:00 PM on Tuesday, December 13, 2022, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1.City Manager, re: Update to City Council Adopted Work Plan a. Motion to Note and File Report

2.Community Development, re: Community Development Annual Update

3.Public Works, re: Sanitary Sewer CCTV Assessment Project Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Elen Asatryan at 5:00 p.m. December 8, 2022 Glendale, CA Upon Dan Brotman at 5:00 p.m. December 8, 2022 Glendale, CA Upon Paula Devine at 5:00 p.m. December 8, 2022 Glendale, CA Upon Ara Najarian at 5:00 p.m. December 8, 2022 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. December 8, 2022 Glendale, CA Mayor Kassakhian called the meeting to order at 3:10 p.m.

ROLL CALL
-All Present
-Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, December 13, 2022, Special Public Meeting of the City Council was posted on Thursday, December 8, 2022, on the Bulletin Board Outside City Hall.

1. City Manager, re: Update to City Council Adopted Work Plan Presenting:

Roubik Golanian, City Manager
a. Motion to Note and File Report
Moved: Devine Seconded: Asatryan
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2 2. Community Development, re: Community Development Annual Update Staff Comment:

Roubik Golanian, City Manager
Presenting:

Bradley Calvert, Director of Community Development

3. Public Works, re: Sanitary Sewer CCTV Assessment Project Staff Comment:

Roubik Golanian, City Manager
Presenting:

Yazdan Emrani, Director of Public Works
ADJOURNMENT- 4:38 p.m.

Moved: Najarian Seconded: Devine
Mayor of the City of Glendale
City Clerk of the City of Glendale
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1 4A

M I N U T E S
JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE HOUSING AUTHORITY

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
DECEMBER 13, 2022
The Joint Meeting of the Glendale City Council and Glendale Housing Authority convened in the City Hal Council Chambers, in said City, at 3:04 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

December 8, 2022
Date
A JOINT PUBLIC MEETING of the City Council and Housing Authority is hereby called to meet at 3:00 PM on Tuesday, December 13, 2022, in the Council Chamber, 613 E.

Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Community Development, re: Request to Note and File the FY 2021-22 Low and Moderate Income Housing Asset Fund (LMIHAF) Annual Report a. Council Motion to Note and File the FY 2021-22 LMIHAF Annual Report in accordance with California Health & Safety Code 34176.1(f) Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Robert Adjinian at 5:00 p.m. December 8, 2022 Glendale, CA Upon Elen Asatryan at 5:00 p.m. December 8, 2022 Glendale, CA Upon Dan Brotman at 5:00 p.m. December 8, 2022 Glendale, CA Upon Paula Devine at 5:00 p.m. December 8, 2022 Glendale, CA Upon Ara Najarian at 5:00 p.m. December 8, 2022 Glendale, CA Upon Laura Parazian at 5:00 p.m. December 8, 2022 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. December 8, 2022 Glendale, CA Mayor Kassakhian called the meeting to order at 3:04 p.m.

ROLL CALL
- All Present
- Report of the City Clerk of the City Council and Housing Authority, re: Posting of Agenda. The Agenda for the Tuesday, December 13, 2022 joint public meeting of the City Council and Housing Authority was posted on Thursday, December 8, 2022, on the Bulletin Board outside City Hall.

1. Community Development, re: Request to Note and File the FY 2021-22 Low and Moderate Income Housing Asset Fund (LMIHAF) Annual Report Staff Comment:

Roubik Golanian, City Manager
Presenting:

Pamela Jackson, Housing Coordinator

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2 a. Council Motion to Note and File the FY 2021-22 LMIHAF Annual Report in accordance with California Health & Safety Code 34176.1(f) Moved: Devine Seconded: Brotman
Vote as Follows
ADJOURNMENT – 3:09 p.m.
- City Council
Moved: Devine Seconded: Brotman
- Housing Authority
Moved: Kassakhian Seconded: Parazian
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian, Najarian
None
None
None
Mayor of the City of Glendale
Chair of the Glendale Housing AuthorityClerk of the Glendale Housing Authority City Clerk of the City of Glendale
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M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
DECEMBER 16, 2022
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 4:00 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

December 15, 2022
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 4:00 PM on Friday, December 16, 2022, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1.Closed Session
a.Conference with Legal Counsel - Pending Litigation: F.E. & M. Inc. Employee’s Defined Contribution Plan Trust dated July 10, 1984 v. City of Glendale et al., L.A.S.C. Case No. BS16989
b.Conference with Legal Counsel - Pending Litigation: Case name unspecified as disclosure would jeopardize existing settlement negotiations Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Elen Asatryan at 5:00 p.m. December 15, 2022 Glendale, CA Upon Dan Brotman at 5:00 p.m. December 15, 2022 Glendale, CA Upon Paula Devine at 5:00 p.m. December 15, 2022 Glendale, CA Upon Ara Najarian at 5:00 p.m. December 15, 2022 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. December 15, 2022 Glendale, CA Mayor Pro Tem Brotman called the meeting to order at 4:00 p.m.

ROLL CALL
- Absent: Kassakhian arrived late
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Friday, December 16, 2022 Special Public Meeting of the City Council was posted on Thursday, December 15, 2022, on the Bulletin Board Outside City Hall.

1.Closed Session
a.Conference with Legal Counsel - Pending Litigation: F.E. & M. Inc. Employee’s Defined Contribution Plan Trust dated July 10, 1984 v. City of Glendale et al., L.A.S.C. Case No. BS16989
b.Conference with Legal Counsel - Pending Litigation: Case name unspecified as disclosure would jeopardize existing settlement negotiations City Attorney Mike Garcia indicated that action is anticipated on item 1b. Council recessed to closed session at 4:02 p.m.
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2 Asatryan, Brotman, Devine, Najarian, Kassakhian
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Motion to resolve the lawsuit entitled Murphy v. City of Glendale, L.A.S.C. Case No. 20STCV296777 in the amount of $1,450,000, in exchange for a full settlement and release of all claims, with the City to be reimbursed by its insurance carrier for all settlement proceeds, fees and costs in excess of its self-insured retention of $500,000.

This settlement is not an admission of any liability whatsoever for any wrongdoing with respect to Plaintiff by Defendant or by any person or department, but is the compromise of a disputed claim.

Moved: Brotman Seconded: Devine
ADJOURNMENT – 5:00 p.m.

Moved: Najarian Seconded: Devine
Mayor of the City of Glendale
City Clerk of the City of Glendale
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Alternative Project Delivery Method for the Design-Build of the Pipeline Management Program FY 2022-23, Phase I Project.

1. Resolution authorizing the General Manager of Glendale Water & Power, or his designee, to issue a Request for Proposals (RFP) using the Design- Build Project Delivery Method for Phase I of the Pipeline Management Program for FY 2022-23, RFP No. 3938, and authorizing the City Clerk to solicit proposals.

COUNCIL ACTION
Item Type: Action Calendar
Approved for January 10, 2023 calendar

EXECUTIVE SUMMARY
GWP requests Council adopt a Resolution authorizing the General Manager of GWP, or his designee, to issue an RFP to use the recommended alternative project delivery method for the design-build of the Pipeline Management Program FY 2022-23, Phase 1 Project and authorizing the City Clerk to solicit proposals.

COUNCIL PRIORITIES
Infrastructure: The Water Division of GWP has the responsibility to provide safe, clean, and reliable water delivery to all its water customers and at all times. Replacement of old deteriorated water mains, as part of the ongoing Pipeline Management Program, is consistent with these goals and responsibilities.

RECOMMENDATION
Adopt a resolution authorizing the General Manager of GWP, or his designee, to issue an RFP using the design-build Alternative Project Delivery Method for Phase 1 of the Pipeline Management Program FY 2022-23, and authorizing the City Clerk to solicit proposals.
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BACKGROUND
There are over 380 miles of pipelines in GWP’s service area. The pipelines vary by material type, size or diameter, year of installation and current condition. Many miles of pipelines have been replaced or cleaned and relined as part of GWP’s past Capital Improvement Programs. In order to prioritize the required pipeline replacements, a significant amount of discussion and research was conducted during the 2016 Water Master Plan process. This process allowed the development of the Pipeline Management Program Phases in the ten-year Capital Improvement Program.

Pipeline Management Program projects include small diameter replacements, age replacements, fire flow improvements, system optimization and capacity improvements.

These replacements address service life and condition issues, as well as improving the level of service by improving flow during high demands or fires. The Pipeline Management Program for the ten-year Capital Improvement Program is generally prioritized in the following way: Replace all four-inch pipelines (29.7 miles), replace all six-inch pipelines installed before 1945 (18.4 miles), replace all six-inch pipelines installed between 1945 and 1970 (66.7 miles), and replace all six-inch pipelines relined after 1970 (25.5 miles). The goal of the program is to complete as many feet of water mains per year within that year’s budget, in a physically efficient way by grouping mains by area, when possible, even if some larger mains are replaced before some smaller mains. Some mains are more expensive to replace than others if they are under a channel crossing, for instance, and in those cases the number of feet replaced will be less for that year’s program.

The Pipeline Management Program FY 2022-23, Phase 1 Project consists of the design and construction of approximately 11,745 lineal feet of new eight-inch ductile iron pipeline at various streets in the City (see Exhibit A). Below is the tentative schedule for the proposed project:

Activity Projected Date of Completion
Project Award April 2023
Design and Engineering September 2023
Construction August 2024
Project Closeout Activities March 2025
On December 13, 2022, the General Manager of GWP obtained the City Manager’s approval for the proposed procurement method for the Project, as required by Glendale Municipal Code (GMC), Section 4.13.070 (see Exhibit B).

With Council approval, staff will issue an Alternative Project Delivery Method RFP for the design-build of the Pipeline Management Program FY 2022-23 Phase 1 Project, RFP No. 3938. The design-build project delivery method is the preferred method for delivering this project due to the reduced time frame for completing the Project and because of the City’s recent successes using the design-build project delivery method on several similar pipeline projects like the Pipeline Management Program FY 2021-22, Phase I Project, for example. To date, approximately 78,000 feet (or 14.8 miles) of pipe 21 of 347

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and associated appurtenances, like valves and fire hydrants, have been replaced in the City in a timely and efficient manner using the design-build project delivery method.

GWP staff has found that it is more efficient to use the design-build project delivery method for most pipeline installation projects because research and design phases can be reduced with a similar outcome in the final construction. Since pipelines are buried in existing streets with other underground utilities, there are invariably items discovered once the excavation is made to install the main that were not known prior to construction. By using the design-build method, these items can be addressed as they come up by the design-build entity without the need for delays in engineering and construction that occur using the traditional design-bid-build project delivery method.

ANALYSIS
Construction costs have substantially increased in the past year and continue to increase. Staff is anticipating a 15% increase in cost for this project from the previous Pipeline Management Program FY 2022-23, Phase 1 Project that received bids in December 2021. Therefore, an anticipated 15% increase in cost has been included in the engineer’s estimate.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The engineer’s estimate of total project cost including design and construction is between $7,800,000 and $8,300,000, of which a portion of the funding was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time.

When a design-build contract is to be awarded to the selected proposer, a request will be made to appropriate the additional funds needed. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Account Name
$230,000 GL: 52100-5930-GWP-0020-P0000-T0000-F4300-
PL: GWP00670AA-CONSTRUCT- 4310
Water Depreciation
Fund - Pipeline
Management
Program

ENVIRONMENTAL REVIEW
This project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA).

CAMPAIGN DISCLOSURE
Not applicable.
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ALTERNATIVES
Alternative 1: Adopt a Resolution authorizing the General Manager of GWP, or his Designee, to issue an RFP to use the recommended alternative project delivery method for the design-build of the Pipeline Management Program FY 2022-23, Phase I Project. and authorize the City Clerk to solicit proposals.

Alternative 2: Do not authorize the issuance of an RFP using the recommended alternative project delivery method for the design-build of the Pipeline Management Program FY 2022-23, Phase I Project, resulting increased costs and time delays required to design, bid, and then build the needed pipeline replacements.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Michael E. De Ghetto, Chief Assistant General Manager - Water Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Exhibit A: Pipeline Management Program FY 2022-23, Phase I Project Location Map.

Exhibit B: Memo dated December 9, 2022, and approved by the City Manager on December 13, 2022 for the Design-Build of the Pipeline Management Program FY 22-23, Phase I Project.
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1 RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

AUTHORIZING THE GENERAL MANAGER OF GLENDALE WATER & POWER

DEPARTMENT, OR HIS DESIGNEE, TO ISSUE A REQUEST FOR PROPOSALS

USING THE DESIGN-BUILD ALTERNATIVE PROJECT DELIVERY METHOD FOR PHASE I OF THE PIPELEINE MANAGEMENT PROGRAM FOR FY 2022-23, RFP NO. 3938, AND AUTHORIZING THE CITY CLERK TO SOLICIT PROPOSALS WHEREAS, the General Manager of Glendale Water & Power Department (“GWP”) has proposed the design and construction of the Pipeline Management Program which consists of the design and replacement of small diameter pipe replacements, fire flow improvement projects, and capacity improvement projects to address service life and condition issues in order to improve the level of service by improving flow during high demand or fires (“Project”) using Design-Build, an alternative project delivery method authorized under Chapter 4.13 of the Glendale Municipal Code (“GMC”); and
WHEREAS, on December 9, 2022, the General Manager of GWP prepared a memorandum to the City Manager, as required by GMC Section 4.13.070(A)(1), describing the Project’s attributes and stating the reasons and justifications for proposing the Design-Build method of project delivery; and WHEREAS, the memorandum, which is attached as an exhibit to the General Manager of GWP’s January 10, 2023 report to the City Council, states that:

1.The utilization of an alternative project delivery method for the Project will meet the Project’s need for overall schedule acceleration [GMC Section 4.13.060(A)(7)], due to GWP’s obligation to maintain, and improve, the level of service it provides to its customers, as well as the Project benefitting from early contractor involvement by avoiding delays and engineering and construction [GMC Section 4.13.060(A)(4); and

2.The Design-Build delivery method achieves or improves the Project by:

A. Minimizing the Project delivery time, [GMC 4.13.060(B)(1)(a)], by enabling early contractor involvement to allow design and construction schedules to overlap and reduce the research and design phase durations with a similar outcome in the final construction, as well as addressing items discovered during excavation quickly as such items come up, without the need for delays in engineering and construction which occur using the traditional design-bid-build method; and B. Minimizing the Project’s overall cost [GMC Section 4.13.060(B)(2)], by minimizing through:
i. The Project designer and builder team having early
coordination of the construction means, methods, and
materials, thereby minimizing Project costs and maximizing its budget; and
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2 ii. Constant communication and coordination between the team members to have fewer design errors, construction
mistakes, and change orders, thereby enabling them to
complete the Project on budget; and
WHEREAS, the City Manager, as required by GMC Section 4.13.070(A)(2), reviewed the Project and, on December 13, 2022 approved the use of Design-Build; and WHEREAS, having received the City Manager’s approval and having satisfied one or more reasons under GMC Section 4.13.060(A), and one or more justifications under GMC Section 4.13.060(B), the Project meets the procedural and substantive requirements for using an alternative project delivery method.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

1. The foregoing facts are deemed to be true and correct, and are a basis for authorizing the use of the Design-Build delivery method on this Project.

2. The Request for Proposals (RFP) for the design and construction of the Pipeline Management Program FY 2022-23 Phase 1 Project is hereby approved and adopted and will be known as RFP No. 3938.

3. The City Clerk is hereby directed to advertise for proposals for the project’s design, work, equipment, and materials, as described in RFP No. 3938.

4. The General Manager of GWP is directed to return to the Council for the Council’s award of a contract.

Adopted this _____________ day of __________________________, 2022. ___________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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3 STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian PhD, City Clerk of the City of Glendale, do certify that the foregoing Resolution No. __________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the ________ day of __________________, 2022, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_______________________________
City Clerk
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EXHIBIT B
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Contract Award for the Rehabilitation of the Emerald Isle 1666 and Glendale Recycled Water Tanks.
1) Motion authorizing the City Manager, or his designee, to enter and execute a contract with Advanced Industrial Services, Inc., of Los Alamitos, California for the Emerald Isle 1666 Tank and Glendale Recycled Water Tank Rehabilitation Project (Specification No. 3934 and Plan No. 6960-E), in the amount of $1,375,800 plus a ten percent (10%) contingency of $137,580.
2) Resolution of Appropriation for $925,000.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for January 10, 2023 calendar

EXECUTIVE SUMMARY
Glendale Water & Power (GWP) is seeking the City Council authorization to execute a contract with Advanced Industrial Services, Inc. to rehabilitate the Emerald Isle 1666 Potable Water Tank and Glendale Recycled Water Tank, and to approve a Resolution of Appropriation for $925,000 to fund the project. On November 2, 2022, GWP received two bid proposals. After thorough review of the two bid proposals, GWP staff found Advanced Industrial Services, Inc. to be the lowest responsive bidder.

COUNCIL PRIORITIES
Environmental Stewardship: The Glendale Recycled Water Tank Rehabilitation improves reliability of the recycled water supply to the community, which allows GWP to continue serving recycled water to customers and continue conservation of potable water.

Infrastructure: Aging infrastructure in the City’s water system is replaced or rehabilitated on a planned and ongoing basis. The Emerald Isle 1666 Tank and Glendale Recycled Water Tanks Rehabilitation Project is part of the Water Storage Facility Rehabilitation Program that ensures reliable service now and for future generations. The updated safety features at the water storage tanks also improves safety for City staff when they access the tanks.
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RECOMMENDATION
Authorize the City Manager to enter into and execute a contract with Advanced Industrial Services, Inc., of Los Alamitos, California for the Emerald Isle 1666 Tank and Glendale Recycled Water Tanks Rehabilitation Project in the amount of $1,375,800 plus a ten percent contingency of $137,580 and approve a Resolution of Appropriation for $925,000 to fund the project.

BACKGROUND
The City of Glendale owns and operates 28 potable water reservoirs/tanks and five recycled water tanks in the water system. During regular inspections, some tanks are found to need repairs to extend their service life and comply with current safety standards.

In July 2016, the City hired Harper & Associates Engineering (Harper) to evaluate a number of welded steel water storage tanks for both the potable and recycled water systems. Harper prepared evaluation reports outlining the condition of the tank coating systems and with recommendations to repair and/or upgrade structural and safety deficiencies. The evaluation reports also included interior and exterior photographic surveys and laboratory analysis on the chemical components of the existing coatings.

Based on the findings and recommendations, the GWP Water Division has implemented a capital improvement program to systematically rehabilitate these water storage tanks. Emerald Isle 1666 Potable Water Tank and Glendale Recycled Water Tank have been selected for rehabilitation in Fiscal Year 2022-2023.

The proposed work at the selected tanks includes abrasive removal of existing paint, application of new coating systems, structural repairs, and installation of new safety features.

On September 27, 2022, the City Council adopted Specification No. 3934 and Plan No. 6960-E for the Emerald Isle 1666 and Glendale Recycled Water Tanks Rehabilitation Project (Project) and directed the City Clerk to advertise for bids.

On October 19, 2022, a mandatory Pre-Bid Meeting and Job Walk were conducted at both project sites. GWP staff explained the scope of the project and answered questions from prospective bidders. There were five prospective bidders in attendance at the mandatory Pre-Bid Meeting.

During the bidding period, one addendum was issued to address bidders’ questions and to clarify requirements in the specifications.

ANALYSIS
To ensure competitive bids, the Notice Inviting Bids (NIB) for the Project was published in the Glendale Independent Newspaper on October 13, 2022, and October 17, 2022, prior to bid opening. The project was also advertised on the eBidBoard, a construction services company, from October 10, 2022, to November 2, 2022. In turn, eBidBoard sent the project advertisement to several other project posting sites that do not require a subscription (i.e., Bid America, Blueprint Express, Construction Data Corp, Direct Connection, F.W. Dodge, etc.) The project was also posted on the GWP website and City’s BID webpage.
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On November 2, 2022, the City received two bids for the Project under Specification No. 3934.

Rank Bidder Bid Amount
1 Advanced Industrial Services, Inc. $1,375,800
2 Utility Service Co., Inc. $1,482,960
Upon review of the bid documents, GWP staff found Advanced Industrial Services, Inc., of Los Alamitos, California, to be the lowest responsive bidder. Their bid amount of $1,375,800 is above the updated Engineer’s Estimate $950,000 due to substantial increase in materials, fuel, and labor costs. From the review of the two bid proposals, GWP observed that the major price increases occur at the interior coating and exterior painting which drove up the cost on both Bid Schedule A and C. Both Advanced Industrial Services, Inc. and Utility Service Co., Inc. pricing are very close to each other.

It shows that both bidders provided competitive pricing that reflects the current market trend, and the interior coating and exterior painting costs have increased significantly, even higher than what GWP estimated in the updated engineer’s estimate.

Advanced Industrial Services, Inc.’s bid has been checked for completeness and found to be in compliance with the bidding requirements set forth in Specification No.3934 and Plan No. 6960-E.

Staff checked the State of California Contractor’s License Board and confirmed that Advanced Industrial Services, Inc., of Los Alamitos, California has a license that is current, active and in good standing.

The construction of the project is anticipated to begin in March 2023 and is to be completed by February 2024. Temporary water tanks will be placed at the Glendale Recycled Water Tank site and utilized during construction to avoid service interruption.

CONTRACT DASHBOARDS
Project Description: Emerald Isle 1666 Potable Water Tank and Glendale Recycled Water Tank Rehabilitation
Plans/Specs Adopted: September 27, 2022
Advertisement Method: Glendale Independent newspaper and online bidding distribution website eBidBoard.com, GWP website, City’s BID webpage
Specs Issued: October 10, 2022
Bids Opened November 2, 2022
Company Name(s) and
Proposal Amount(s):
•Advanced Industrial Services, Inc.
•Utility Service Co., Inc.

Recommended
Contractor(s):
•Advanced Industrial Services, Inc.

New / Existing
Contractor(s):

New
Procurement Method
(Bid / SS):

Bid
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Contract Term: One Year
Construction
Phase Begins: March 2023
Construction
Phase Ends: February 2024

STAKEHOLDERS/OUTREACH
During construction there will be some noise and minor ground vibration from the movement of construction vehicles. Water service to customers will not be interrupted throughout the construction phase. GWP will reach out to the residents adjacent to the project sites via letter to inform them about the project and potential impacts.

FISCAL IMPACT
The original engineer’s estimate for the construction work of this project at the planning stage was between $400,000 and $500,000, which was approved as a part of the Fiscal Year 2022-23 budget. The additional appropriation to the budget will fund this contract, as well as internal labor and outside consulting assistance that needs to be capitalized as part of this project.

As stated in the report to the City Council on September 27, 2022, GWP staff re- evaluated and updated the engineer’s estimate for construction work to $950,000 due to the COVID-19 pandemic impact to the construction costs. However, the lowest responsive bid amount is $1,375,800. Due to the substantial increase in material and labor costs, additional cost for inspection services, and the finalization of the scope during the design phase, staff is requesting for an appropriation of $925,000 from the Water Surplus Fund Balance to fund the contract amount and specialized consultants.

The existing appropriation and request for appropriation is outlined below:

Existing Appropriation
Amount Account String Funding Source
$599,137 GL:52100-5930-GWP-0020-P0000-
PL:GWP00669AA
Water Depreciation Fund
Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $925,000 GL:27900-5910-GWP-
0000-P0000-
GL:52100-5930-
GWP-0020
PL:GWP00669AA
Water Surplus Fund
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ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act (CEQA) review as a Class 1: Existing Facilities pursuant to the California Code of Regulations, Title 14, Section 15301.

CAMPAIGN DISCLOSURE
Not Applicable.

ALTERNATIVES
Alternative 1: Authorize the City Manager to enter into and execute a contract with Advanced Industrial Services, Inc., for the Emerald Isle 1666 and Glendale Recycled Water Tanks Rehabilitation Project in the amount of $1,375,800 plus a ten percent contingency of $137,580 and approve a Resolution of Appropriation for $925,000 to fund the project.

Alternative 2: Do not award the contract as recommended herein, which will result in postponement of the project, with the probable impact of increasing the risk of further protective coating deterioration, structural failure, and potentially increasing the cost of the project when it is completed in the future.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Michael E. De Ghetto, Chief Assistant General Manager – Water Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
None.
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M O T I O N
Moved by Council Member ________________________________, seconded by Council Member __________________________________, that the Council of the City of Glendale finds that Advanced Industrial Services, Inc. of Los Alamitos, California is the lowest responsive bidder to furnish labor, equipment and materials for the Emerald Isle 1666 Tank and Glendale Recycled Water Tank Rehabilitation Project, Specification No. 3934 and Plan No. 6960-E, and that the bid of Advanced Industrial Services, Inc. of Los Alamitos, California is hereby accepted and approved as recommended by the General Manager of Glendale Water & Power in the Report dated January 10, 2023, and that all other bids be, and are, hereby rejected.

The City Manager, or his designee, is authorized to execute a contract with Advanced Industrial Services, Inc. of Los Alamitos, California for a not-to-exceed amount of $1,375,800 plus a ten percent (10%) contingency in the amount of $137,580. Said contract shall be subject to approval by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Contract Award for the Design and Removal of Underground Storage Tanks at the Ginger Bremberg Integrated Waste Management Yard, per Specification No. 3918. 1) Motion authorizing the City Manager or his designee to execute a contract with Fleming Environmental, Inc., for the Design and Removal of Underground Storage Tanks at the Ginger Bremberg Integrated Waste Management Yard, in the amount of $395,343, plus a 10% contingency ($39,534).

COUNCIL ACTION
Item Type: Consent Calendar
Approved for January 10, 2023 Calendar

EXECUTIVE SUMMARY
The Ginger Bremberg Integrated Waste Management Yard has three Underground Storage Tanks (UST) that previously stored diesel fuel for fueling the city’s refuse collection trucks. The project will include the removal of three USTs, two diesel fuel dispensers, one hydraulic fluid tank, fuel island with canopy, and the TLS-350 Veeder Root tank monitoring system. This equipment is no longer needed since the Public Works Department retired the last of its diesel-fueled refuse collection trucks in 2018. All refuse trucks have been replaced with cleaner, State-mandated, compressed natural gas (CNG) trucks. Due to the obsolescence and lack of need the USTs have previously been decommissioned and it is recommended to permanently remove them.

COUNCIL PRIORITIES
Infrastructure: Removal of the USTs and above-ground accessories will alleviate possible environmental impacts, allow for maximum use of the available yard space, and eliminate the ongoing maintenance and regulatory costs of keeping these systems.

RECOMMENDATION
Approve the Motion authorizing the City Manager or his designee to execute a contract with Fleming Environmental, Inc., for the Design and Removal of Underground Storage Tanks at the Ginger Bremberg Integrated Waste Management Yard, in the amount of $395,343, plus a 10% contingency.

BACKGROUND
The Public Works Integrated Waste Management Yard (IWM) is located at 548 W. Chevy Chase Drive. IWM is responsible for the collection, transportation, and disposal of solid 38 of 347

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waste materials across the City in accordance with regulations and in a manner that protects public health. IWM is the exclusive service provider for the City's single family residential sector for refuse, recycling, and yard trimming collection. In addition, IWM oversees the commercial franchise hauler program, street sweeping operation, recycling programs, and bulky and abandoned item collection program for single-family residential customers. The city’s 48 collection vehicles, which includes seven street sweepers, are all now operating on CNG. All of these vehicles are dispatched daily from the IWM Yard.

Removal of the tanks will alleviate the future possibility for ground contamination and will allow for better site circulation.

On April 12, 2022, the City Council approved a Resolution authorizing the Director of Public Works to issue a Request for Proposals using the Design-Build Project Delivery Method for the Design and Removal of Underground Storage Tanks at Ginger Bremberg Integrated Waste Management Yard Project. The design-build project delivery method was justified due to the high level of project complexity, specialized expertise required and high level of risk management among other reasons outlined in a memorandum from the Director of Public Works to City Manager dated on March 17, 2022 and attached to the April 12, 2022 staff report.

On October 12, 2022, the Public Works Department issued a Request for Proposals to four environmental contractors specializing in UST removal. A mandatory job walk was held on October 24, 2022, where three of the contractors attended. On November 16, 2022, the City received one proposal, from Fleming Environmental, Inc. The proposal submitted by Fleming Environmental, Inc., is below the initial project estimate of $400,000.

ANALYSIS
Project Description: Removal of Underground Storage Tanks at the Ginger Bremberg Integrated Waste Management Yard
Plans/Specs Adopted: January 24, 2023
Advertisement Method: Direct Invitation
Specs Issued: 3918
Bids Opened Date: November 16, 2022
Company Name(s) and
Bid Amount(s):
$395,343
Contractor: Fleming Environmental, Inc.

New / Existing Contractor: Existing
Procurement Method
(Bid / SS):

Proposal
Contract Term: 1 YEAR
Construction Phase
Begins:

April 2023
Construction Phase
Ends:

June 2023

STAKEHOLDERS/OUTREACH
The Ginger Bremberg Integrated Waste Management Yard is the base location of the 39 of 347

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Public Works Department waste management operation. The Public Works Department staff will manage the work to minimize any interruptions to IWM programming.

Additionally, staff will work extensively with the California Water Board, and City Fire Department to ensure the project complies with all State and local regulatory requirements.

FISCAL IMPACT
The contract with Fleming Environmental, Inc. will cost $395,343, plus a 10% contingency of $39,534, which was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below.

Existing Appropriation
Amount Account String Funding Source
$500,000 GL: 52100-5300-PWD-0020-P0000-
PL: PWD00378AN
Refuse Fund

ENVIRONMENTAL REVIEW
The contractor must notify the State and Certified Unified Program Agencies (CUPA) 30 days prior to removal. These agencies will supervise and clear all work.

CAMPAIGN DISCLOSURE
Not applicable.

ALTERNATIVES
Alternative 1: Approve the Motion authorizing the City Manager to execute a contract with Fleming Environmental, Inc., for Design Removal of Underground Storage Tanks at the Ginger Bremberg Integrated Waste Management Yard, in the amount of $395,343, plus a 10% contingency ($39,534). This project will result in the removal of obsolete and unneeded fueling infrastructure from the IWM yard.

Alternative 2: Do not authorize the Motion for the Design and Removal of the Underground Storage Tanks at the Integrated Waste Management Yard. Doing so, would increase the potential for future environmental impacts, cause additional ongoing maintenance and permitting costs, and constrain site use.

Alternative 3: Consider any other alternative nor proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Arthur Asaturyan, Project Manager
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
NA.
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MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale finds that, Fleming Environmental, Inc., has provided the lowest responsive proposal, and they are a responsible contractor, for the Design and Removal of Underground Storage Tanks at the Ginger Bremberg Integrated Waste Management Yard, as described in Specification No. 3918, and that the proposal from Fleming Environmental, Inc., for the amount of $395,343, for the Design and Removal of Underground Storage Tanks at the Ginger Bremberg Integrated Waste Management Yard Project, is hereby accepted and approved, as recommended by the Director of Public Works. The Council authorizes the City Manager or his designee to execute a contract, subject to approval as to form by the City Attorney, with Fleming Environmental, Inc., in the amount of $395,343. The Council further approves a reserve for contingencies in the amount of $39,534.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Elevator Renovations at Various Facilities, per Specification No. 3937. 1) Resolution adopting Specifications No. 3937 for the Elevator Renovations at Various Facilities, and directing the City Clerk to advertise for bids.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for January 10, 2023 Calendar

EXECUTIVE SUMMARY
The scope of work for the Elevator Renovations at Various Facilities includes performing a complete overhaul of six existing elevators including replacing a variety of components such as motors, controllers, counterweights, wiring, communication equipment, refurbishing existing car enclosures, car frames and platforms, and guide rails. Other upgrades will include the installation of emergency lighting and seismic rupture pit valves.

Staff will use this opportunity to improve and install handrails, braille signage, and call buttons in compliance with ADA requirements.

COUNCIL PRIORITIES
Infrastructure: Provide safe and operational elevators for staff and patrons alike and preserve city assets.

RECOMMENDATION
Approve the Resolution Adopting Specification’s No. 3937 for the Elevator Renovations at Various Facilities, and direct the City Clerk to advertise for bids. 43 of 347

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BACKGROUND/ANALYSIS
The Public Works Department is responsible for the upkeep of 43 elevators city-wide and as part of the ongoing effort to maintain and improve the conditions of city facilities, specifications have been prepared for the Elevator Renovations at Various Facilities Project. This project involves extensive upgrades to six elevators at the following locations:
oThe Marketplace Parking Structure located at 120 Artsakh Avenue – Three elevators; over 1-Million visitors per year
oOrange Street Parking Structure located at 250 N. Orange Street – Two elevators; over 250-Thousand visitors per year
oBrand Library & Art Center located at 1601 W. Mountain Street – One elevator; Freight Elevator for staff use only
Over the past several years, the conditions of these elevators have deteriorated and they are now frequently out of service. Many of the essential components have reached the end of their useful life and some are no longer available. In addition, the maintenance costs have continued to increase due to the age and condition of the elevators. Overall, the systems are now unreliable, outdated, and in need of replacement.

With the upgrade of these elevators there will be significant technological and regulatory advances incorporated that will improve reliability, accessibility, reduce operation costs, and improve functionality. The work will be phased to ensure continuous access to each facility to the greatest extent possible. These six elevator renovations are tentatively scheduled to be completed within one year of Notice to Proceed.

On November 12, 2020, a Professional Services Agreement was executed with HKA Elevator Consulting, Inc., (HKA) to perform a comprehensive maintenance and condition audit of city elevators. The audit evaluated the current conditions, the most cost effective and efficient means of improvement, and investigated equipment and systems options for improvements. The audit identified eight elevators in need of upgrade; the six listed in the scope of this project and two at Central Library that are currently under construction.

In October 2021, the City received a bid for renovating all eight elevators that was far in excess of the anticipated bid cost. At the time, Council authorized staff to proceed with just two of the eight elevators; giving priority to the two elevators at Central Library since one was completely out of service and the other had no spare parts available. In addition, the Public Works Department recommended to re-advertise and seek further competitive bids at a later time. The six elevators were re-budgeted for the FY 2022-23. 44 of 347

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STAKEHOLDERS/OUTREACH
The Public Works Department staff will coordinate with the Library Arts & Culture staff and Parking Management to minimize the disruption to the public and operations.

FISCAL IMPACT
The Elevator Renovations at Various Facilities will cost $2,425,000, a portion of which was approved as a part of the FY 2022-23 Budget. New appropriation will be requested to cover the entire project cost at contract award. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$351,387 GL: 52100-4010-PWD-0020-P0000
PL: PWD00368AN
General Fund CIP
$1,327,278 GL: 52100-2210-PWD-0020-P0000
PL: PWD000093N
Parking Fund

ENVIRONMENTAL REVIEW
This project is Categorically Exempt under California Environmental Quality Act (CEQA) Guidelines as a Class 1 Exemption pursuant to the California Code of Regulations, Title 14, Section 15301 as well as Class 31 (Historical Resource Restoration/ Rehabilitation) exemption pursuant to the California Code of Regulations, Title 14, Section 15331, which provides: “Class 31 consists of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of the Interior’s standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring and Reconstructing Historic Buildings (1995), Weeks and Grimmer.”

CAMPAIGN DISCLOSURE
Not Applicable.

ALTERNATIVES
Alternative 1: Approve a Resolution to adopt Specifications No. 3937 for Elevator Renovations at Various Facilities, and direct the City Clerk to advertise for bids.

Alternative 2: Don’t approve the Resolution. Public Works will continue to service the aged elevators and/or take them out of service as-needed.

Alternative 3: Consider any other alternative nor proposed by staff. 45 of 347

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ADMINISTRATIVE ACTION
Prepared by:

Arthur Asaturyan, Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
None.
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

ADOPTING THE PLANS AND SPECIFICATIONS FOR THE
ELEVATOR RENOVATIONS AT VARIOUS FACILITIES, PHASE 2,
SPECIFICATIONS NO. 3937 AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.The Specifications on file in the City Clerk’s office for the Elevator Renovations at Various Facilities including the various documents incorporated therein, are hereby approved, adopted, designated, and shall hereafter be known as Specifications No. 3937.

SECTION 2.The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in this Specifications adopted by this Resolution.

Adopted this _____ day of ____________, 2023.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was Adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2023, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain: _________________
_ City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Ordinance Amending Glendale Municipal Code, 1995, By Replacing Chapter 8.42 In Its Entirety, Pertaining to Plastic Waste Reduction

1.Ordinance for Introduction

COUNCIL ACTION
Item Type: Action Item
Approved for January 10, 2023 calendar

EXECUTIVE SUMMARY
Staff respectfully recommend that the Glendale City Council introduce the Plastic Waste Reduction Regulations ordinance. The proposed ordinance would effectively introduce a ban on the use, distribution, and sale of polystyrene products and the distribution and use of plastic straws, stirrers, and utensils starting in April 2023. Starting April 2024, the proposed ordinance will establish standards for disposable foodware, where disposable foodware and foodware accessories must be accepted in the City’s recycling or compost collection programs and be free of all intentionally added fluorinated chemicals. Further, in 2024 a disposable cup charge and regulations that reusable foodware is used for dining on premises will go into effect. Finally, starting in 2024, restrictions would go into effect on using single-use plastic beverage bottles for the City of Glendale operations. 48 of 347

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COUNCIL PRIORITIES
Environmental Stewardship: Polystyrene products do not biodegrade and instead break down into smaller pieces and remain in the environment for an extended time.

Polystyrene products take up space in landfills and causes litter in our cities. Animals often mistake these smaller pieces of polystyrene for food, causing harm or death.

Prohibiting the use of polystyrene products may reduce the quantities of these products in our city and reduce the negative impacts associated with them.

RECOMMENDATION
Staff recommends the City Council introduce an ordinance to regulate plastics wastes in the City of Glendale.

BACKGROUND
The City Council adopted two ordinances tackling the use and distribution of single-use plastics. Ordinance No. 5964, adopted in April 2021, prohibits using single-use plastic products to serve prepared foods at certain City-managed, City-run concessions or City- sponsored events located in City-owned or controlled facilities. That Ordinance requires all disposable food service ware used by food or beverage providers to serve prepared food and beverages at a City event to be marine-biodegradable. The City, its contractors, agents, and employees acting in their official capacity are not permitted to purchase, acquire or distribute for public use non-marine-biodegradable food service ware for use at City events.

Ordinance No. 5973, adopted in September 2021, regulates the distribution of disposable food ware accessories. This Ordinance prohibits food and beverage facilities from providing self-serve disposable foodware accessory dispensers or providing or offering disposable foodware accessories to a dine-in or a take-out customer, except upon customer request. However, a food and beverage facility may ask a drive-through or delivery customer if the customer wants any disposable foodware accessories. In addition, prepared food facilities that use online food ordering platforms are required to provide options on the online ordering platform that enable customers to choose which disposable foodware accessories to include with each online order via an opting-in option.

Adopting these ordinances has reduced plastic use and raised awareness of the impact of plastic waste on our environment. Locally, single-use plastics is a significant source of litter and contamination in recycling programs as confusion abounds around which forms of plastic are acceptable to discard in recycling bins. Littered plastic products continue to cause significant environmental harm and burden governments with considerable cleanup costs.
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On March 22, 2022, City Council approved a motion directing staff to prepare a report on the validity of prohibiting polystyrene, foodware, the use of single-use plastic straws, stirrers and utensils, a disposable cup charge, and reusable foodwares for dining on premises.

On November 29, 2022, City Council directed staff to prepare an ordinance regulating plastic waste. City Council provided direction that the Ordinance prohibits polystyrene products, single-use plastic straws, stirrers, and utensils. The proposed Ordinance should also establish disposable foodware standards, disposable cup charges, reusable foodware dining on-premises standards, and the prohibition of single-use beverage bottles.

ANALYSIS
Staff reached out to several Cities that had or are implementing plastic waste reduction regulations to review the scope and scale of such regulations, and to determine the requirements to be included in the proposed ordinance on plastic waste reduction. Staff also obtained input from external organizations, the Sustainability Commission, and the Glendale City Council.

Staff recommends that Chapter 8.42, regulating polystyrene and single-use plastic products (ordinance 5964), be repealed and replaced with a new Chapter of the Glendale Municipal Code, 1995. The proposed Plastic Waste Reduction Regulations are intended to be citywide and, as such, pertain to all City of Glendale operations. Staff recommend that all sections of the proposed ordinance, where appropriate, apply to City operations in its entirety upon adoption of the ordinance.

Staff recommend that the proposed Plastic Waste Reduction Regulations include the following requirements:

1. Polystyrene Prohibition
The proposed ordinance prohibits the use, distribution, and sale of polystyrene foodware, polystyrene coolers, polystyrene packing materials, polystyrene egg cartons, polystyrene produce trays, and polystyrene meat and fish trays. The polystyrene prohibition would go into effect on April 22, 2023, and would impact all food and beverage providers and vendors using, distributing, or selling polystyrene products and include the following requirements:
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A. No Food or Beverage Provider shall use, distribute, or sell any Polystyrene Foodware in conjunction with the sale of Prepared Food, Raw Food, or Beverages at any location within the City.

B. No Person shall sell or distribute any Polystyrene Foodware or Polystyrene Coolers at any location within the City.

C. No Vendor in the City shall sell, distribute or use Polystyrene Packing Material, including, but not limited to, foam peanuts, packing peanuts, foam popcorn, or packing noodles within the City.

D.No Person may sell, distribute or use within the City any Meat and/or Fish Trays, Produce Trays, and/or Egg Cartons made, in whole or in part, from Polystyrene.

E. Food and Beverage Providers that distribute Prepared Food, Raw Food or Beverages in Disposable Foodware or Disposable Foodware Accessories shall: (1) Not distribute Disposables that exhibit Resin Code ”No. 6” or ”PS”.

F. City employees, contractors, agents, and officers acting in their official capacity, shall not purchase, use, or distribute Polystyrene Foodware.

2. Staff recommends prohibiting the use and distribution of single-use plastic straws, stirrers, and utensils.

Single-use plastic straws, stirrers, and utensils are notoriously difficult to recycle and often end up as litter. Additionally, there are many alternate cost completive products that are made of paper, metal, and wood that can enter the composting or recycling processes. Staff recommends that the prohibition of single-use plastic straws, stirrers, and utensils go into effect on April 22, 2023.

Food and beverage providers may retain and dispense plastic straws available upon request to accommodate people with disabilities to provide equal access to food and beverage services within the City of Glendale.

3. Establish standards for disposable foodware to take effect in 2024 where disposable foodware and foodware accessories must be accepted in the City’s recycling or compost collection programs and be free of all intentionally added fluorinated chemicals, as certified by the Biodegradable Product Institute (BPI) or other independent third-party certifying organization or agency recognized by the 51 of 347

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City. Non-compostable foil wrappers that are accepted in the City of Glendale recyclable collection programs may be used for burritos, wraps, and other items that require foil to contain and form the food item.

4. To drive behavior change and raise awareness of using single-use disposal items, starting in 2024, institute a $0.25 charge when providing disposable cups for beverages. Food and beverage providers shall retain all income from the disposable cup charge.

All Customers demonstrating, at the point of sale, a payment card or voucher issued by the California Special Supplemental Food Program for Women, Infants, and Children (WIC) or an electronic benefit transfer card (EBT) shall be exempt from the disposable cup charge.

5. Starting in 2024, establish requirements for reusable foodware for dining on premises. Prepared food or raw food or beverages served for consumption on the premises of the food and beverage providers shall only be served using reusable foodware. Except for that, disposable paper food wrappers, sleeves, and bags; foil wrappers; paper napkins; straws and paper trays, and plate-liners shall be allowed for dining on the premises, so long as they meet the disposable foodware standards.

An extension or exemption process shall be in place for food and beverage providers that do not have on-site or off-site dishwashing capacity or cannot contract for services to wash, rinse and sanitize reusable foodware in compliance with the California State Health Code.

6. Starting in 2024 establish restrictions on the use of single-use plastic beverage bottles for City of Glendale operations, where no City officer, official, employee, representative, contractor or agent, shall use, sell, distribute or otherwise provide any single-use plastic beverage bottle or aseptic paper packaging while acting on behalf of the City or while acting pursuant to a contract or agreement with the City.

7. Staff recommends that an extension or exemption process is developed. The food or beverage provider would have to show that complying with the requirements of the proposed regulations would cause either a significant undue hardship or contravine governmental requirements, including food safety laws that mandate the use of single-use plastics, or which disallow a substitution to items conforming to the disposable foodware standards outlined in this report.

Undue hardship includes, but is not limited to:
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•Where no alternative to using single-use plastics exists; •Where an alternative to single-use plastics is unavailable at a commercially reasonable price;
•Where compliance with the proposed ordinance is unduly burdensome to the food or beverage provider; or
•Where other regulations, including food safety laws, conflict with the implementation of these regulations.

Citywide, food brought by individuals for personal consumption would be exempt from the regulations.

8.Enforcement. If the City Council adopts these regulations, they will be enforced through the administrative citation process set forth in GMC Chapter 1.24. The Glendale enforcement process will consist of issuance of warning notices for a first and second violation, thereafter violators would be subject to administrative fine of $25 per day for a third violation and each subsequent violation, up to a maximum of $300 per calendar year. The proposed fines will be set forth in the fee resolution that will be submitted when the Ordinance comes back for adoption.

9. Implementation Schedule:

Timing/Proposed
Dates
Item
1/10/2023 Ordinance is introduced or modified per Council direction.
1/24/2023 Ordinance adopted.
4/22/2023 Ordinance comes into effect

STAKEHOLDERS/OUTREACH
A public outreach campaign and education program will be implemented following the adoption of this ordinance regulating plastic waste. The public outreach campaign will last 90 days after the ordinance takes effect. The City Manager may extend the Education Program for an additional 90-day period up to one-hundred and eighty (180) days. During the Education Program period the City may promulgate rules and establish guidelines for implementing and enforcing this Chapter. Any such rules or guidelines shall become effective May 10, 2023. The City’s Sustainability Officer, or his or her designee, shall post any such rules or guidelines in an easily accessible physical location at City Hall, shall also post them on the City’s website and provide copies to any person upon request.
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FISCAL IMPACT
The fiscal impact on the City from ordinance implementation will be associated with the desired levels and duration of outreach, community education, and enforcement.

Community outreach and education will be handled by existing City staff; therefore, no new cost will be associated with staffing this aspect of implementation. The Education Program will include but is not limited to, webinars and electronic media campaign.

Concerning enforcement, Staff will follow up with the LA County Department of Public Health Environmental Health Division (DPH-EH) to assist with enforcing any potential ordinances through their food establishment inspection program. The Los Angeles County Department of Public Health's Environmental Health Division (DPH-EH) has identified about 668 sites in the City that are inspected and permitted by DPH-EH based on the definitions provided by Staff. DPH-EH has also determined that it will cost $30 per site for DPH-EH to conduct the outreach and provide the City with the information if establishments comply with any proposed ordinance.

An essential aspect of these regulations is the impact on food or beverage facility operators and others subject to the ordinance. The cost to food or beverage facility operators is expected to be varied depending on substitute materials required for compliance with the ordinance. For regulated entities to plan for changes in operation that this ordinance may require, Staff recommended that several requirements in the proposed ordinance take effect in April 2024 described herein.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Staff conducted environmental review and determined the ordinance does not require review under the California Environmental Quality Act (“CEQA”) and that this ordinance is exempt from CEQA pursuant to Section 15061(b)(3) of Division 6 of Title 14 of the California Code of Regulations (the CEQA Guidelines) because the adoption of this ordinance is covered by the commonsense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment and where it can be seen with certainty that there is no possibility that the activity in question may be a significant effect of the environment, therefore the activity is not subject to the requirements of CEQA. Further the action is exempt pursuant to CEQA Guidelines section 15308 (Actions by Regulatory Agencies for the Protection of the Environment), because these regulations involve the imposition of regulations for the protection of the environment through the reduction of plastic wastes, which include polystyrene, polystyrene packaging materials, single use plastics, from entering the waste stream, and from entering the environment.

CAMPAIGN DISCLOSURE
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ALTERNATIVES
Alternative 1: Staff recommends that the City Council introduce an Ordinance for Plastic Waste Reduction prohibiting polystyrene products, single use plastic straws, stirrers and utensils, establishing disposable foodware standards, disposable cups charges, reusable foodware dining on premises standards and the prohibition of single-use beverage bottles.

Alternative 2: Do not introduce or adopt the Ordinance for Plastic Waste Reductions in whole and select certain requirements as described in the report.

Alternative 3: City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

David Jones, Sustainability Officer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS

1. Ordinance for Plastic Waste Reduction Regulations
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ORDINANCE NO. _____________

AN ORDINANCE OF THE CITY OF GLENDALE REPEALING
CHAPTER 8.42 OF THE GLENDALE MUNICIPAL CODE ENTITLED
“POLYSTYRENE AND SINGLE-USE PLASTIC PRODUCTS” AND
REPLACING IT WITH A NEW CHAPTER 8.42 ENTITLED “PLASTIC
WASTE REDUCTION”
WHEREAS, in 2021, the City Council adopted Ordinance No. 5964 regulating the use of polystyrene and single-use plastics which was principally focused on prohibiting the use of non-marine degradable disposable food service ware in city departments, and by city contractors, agents and employees at certain city events; and
WHEREAS, Ordinance No. 5964 also required food and beverage providers serving food at a city event to provide marine degradable disposable straws and utensils upon request only, and allowed food and beverage providers to dispense plastic straws as an accommodation to people with disabilities who request them to enjoy equal access to food and beverage services at city events; and WHEREAS, the Plastic Waste Reduction regulations promulgated to replace the prior regulation of polystyrene and single-use shall apply to City of Glendale operations on adoption of the ordinance-and will apply city-wide in recognition of the fact that plastic waste products have caused, and will continue to cause, significant environmental harm and burdens local governments with disposal and cleanup costs; and
WHEREAS, the state Legislature has declared its intent to ensure that environmental marketing claims, including claims of biodegradation of plastics, do not lead to an increase in environmental harm associated with plastic waste disposal by providing consumers with a false belief that certain plastic products are less harmful to the environment; and
WHEREAS, plastics synthesized from petroleum and natural gas do not biodegrade, and even with the emergence of bioplastics, which are derived from renewable biomass sources, such as plants and microorganisms, there is no certified bioplastic that biodegrades in a marine environment; and WHEREAS, despite the current availability of non-plastic, compostable alternatives, the city continues to see pervasive use of non-marine biodegradable 56 of 347

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products; and
WHEREAS, regulating plastic waste will help serve the City’s goal of improving waste management, reducing disposal costs, and reducing the amount of plastic waste that ends up in our waterways and the ocean; and WHEREAS, the City Council recognizes that purchasing and consumption habits are difficult to change and therefore will provide public education and guidance on the impact of plastic waste and appropriate ways to reduce and avoid using plastics; and
WHEREAS, in connection with implementation of the plastic waste reduction regulations the City will undertake outreach and education programs to ensure compliance with the waste reduction regulations; and
WHEREAS, food and beverage providers will also be required to comply with the existing City regulation of “Disposable Foodware Accessories” and with Assembly Bill 1276 governing “Single-use foodware accessories and standard condiments”; and WHEREAS, in the interest of ensuring effective implementation and compliance with the Plastic Waste Reduction Ordinance, regulations that prohibit the use, distribution, or sale of Polystyrene Foodware, Polystyrene Coolers, Polystyrene Packing Materials, Polystyrene Egg Cartons, Polystyrene Produce Trays, and Polystyrene Meat and Fish Trays, as well as the regulations prohibiting use or distribution of Single-use Plastic Straws, Stirrers, and Utensils, will take effect ninety (90) days after the adoption of the Plastic Waste Reduction Ordinance. The recycling standards, disposable cup charges, regulations on the use of plastics in on-premises dining, and regulations on use of disposal plastic bottles will take effect on Earth Day, April 22, 2024.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Existing Glendale Municipal Code Chapter 8.42 regulating polystyrene and single-use plastic products is hereby repealed and replaced in its entirety with a Chapter

8.42 of Title 8 of the Glendale Municipal Code, 1995, entitled “Plastic Waste Reduction”, which reads as follows:
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Glendale Municipal Code
Title 8 HEALTH AND SAFETY
Chapter 8.42 PLASTIC WASTE REDUCTION
Sections:

8.42.010 – Purpose and Findings

8.42.020 – Definitions

8.42.022 – Prohibition on the Use, Distribution or Sale of Polystyrene Foodware, Polystyrene Coolers, Polystyrene Packing Materials, Polystyrene Egg Cartons, Polystyrene Produce Trays, and Polystyrene Meat and Fish Trays

8.42.024 – Prohibition on Use and or Distribution of Single-Use Plastic Straws, Stirrers and Utensils

8.42.026 – Disposable Foodware Recycling Standards

8.42.028 – Disposable Cup Charge

8.42.030 – Reusable Foodware for Dining on Premises

8.42.032 – Single-Use Beverage Bottles

8.42.040 – Exemptions

8.42.050 – Certification of Compliance

8.42.060 – Education Program

8.42.070 – Violations and Penalties

8.42.010 – Purpose and Findings.

The City Council finds and declares that:

A. As set forth in California Public Resources Code Section 42355, the State Legislature recognized that the use and disposal of plastic products have caused and continue to cause significant environmental harm and have burdened local governments with significant environmental cleanup costs.

B. The State Legislature further declared its intent to ensure that environmental marketing claims, including claims of biodegradation of plastics, do not lead to an increase in environmental harm associated with plastic litter by providing consumers with a false belief that certain plastic products are less harmful to the environment.

C. Plastics synthesized from petroleum and natural gas do not biodegrade. Even with the emergence of bioplastics, which are derived from renewable biomass sources, 58 of 347

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such as plants and microorganisms, there is no certified type of bioplastic that biodegrades in a marine environment.

D. Despite continued efforts, and the current availability of non-plastic, compostable alternatives, the City continues to see pervasive use of non-marine biodegradable products and to see littered plastic, namely plastic straws, stirrers, take-out containers, cups, lids, and cutlery. Plastic straws, stirrers, take-out containers, cups, lids and cutlery are generally made from polystyrene or polypropylene.

E. In order to provide sufficient time for public education and outreach, the Plastic Waste Reduction Ordinance regulations that prohibit distribution of Polystyrene Foodware, Polystyrene Coolers, Polystyrene Packing Materials, Polystyrene Egg Cartons, Polystyrene Produce Trays, and Polystyrene Meat and Fish Trays, and the regulations prohibiting use or distribution of Single-use Plastic Straws, Stirrers, and Utensils, will take effect ninety (90) days after the adoption of the plastic waste reduction ordinance. The recycling standards, disposable cup charges, regulations on the use of plastics in on-premises dining, and regulations on use of disposal plastic bottles will take effect on Earth Day, April 22, 2024.

8.42.020 – Definitions.
"Affected Retail Establishment" means any retail establishment located within or doing business within the geographical limits of the City. "Aseptic Paper Packaging" means shelf-safe packaging that typically contains layers of paper, plastic, and aluminum.
“Beverage” means a consumable drink in a sealed box, bag, can, bottle, or other container of any size. Beverages include, but are not limited to, alcohol, coffee, energy drinks, milk, soy milk, nut milk, juice, soda, soft drinks, sports drinks, tea, yogurt drinks, water, carbonated water, and flavored water.
"Beverage Provider" means any business, organization, entity, group, or individual that offers liquid, slurry, frozen, semi-frozen, or other forms of beverages to the public for consumption. Beverage Provider also includes any organization, group or individual that regularly provides beverages to its members or the public as a part of its activities or services.
“Bioplastic” means a type of biodegradable plastic derived from biological substances rather than from petroleum.
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“City” means the Ccity of Glendale, California, a municipal corporation. “Citywide” means including or involving all parts of the City. "Compostable" means Disposable Foodware and Disposable Foodware Accessories that are accepted by the City municipal compost collection program and are free of all intentionally added Fluorinated Chemicals, as certified by the Biodegradable Product Institute (BPI) or other independent third party certifying organization or agency recognized by the City.
"Customer" means any Person obtaining goods from an Affected Retail Establishment, vendor or Non-Profit Vendor.
“Disposable Foodware” or “Disposables” means single-use, products used for serving, consuming or transporting Prepared Food or Raw Food or Beverage, including, but not limited to, plates, bowls, trays, wrappers or wrapping, platters, cartons, condiment containers, cups or drink ware, straws, lids, cutlery, utensils, stirrers, lid plugs (splash sticks), or any container in or on which Prepared Food or Raw Food or Beverages are placed, packaged or served for consumption. "Egg Carton" means a carton for raw eggs sold to consumers from a refrigerator case or similar appliance.
“Fluorinated Chemical” means a class of fluorinated organic compounds containing at least one fully fluorinated carbon atom, also known as perfluoroalkyl and polyfluoroalkyl substances, or PFAS chemicals.
“Fluorinated Chemical Free” means an item (1) certified by the Biodegradable Product Institute (BPI) or other third party as recognized by the City, or (2) is a napkin, stirrer, splash stick, cocktail stick, toothpick, or utensil made entirely of Natural Fiber, containing no intentionally added Fluorinated Chemicals. “Food or Beverage Provider” means any business, organization, entity, group or individual, that provides or sells Prepared Food or Raw Food or Beverages Citywide. "Meat and Fish Tray" means a tray for raw meat, fish, or poultry sold to consumers from a refrigerator case or similar retail appliance.
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"Non-Profit Vendor" means a recognized tax exempt organization which provides goods as a part of its services.
"Person" means any person, business, corporation, or event organizer or promoter; public, non-profit or private entity, agency or institution; or partnership, association, or other organization or group, however organized.
“Plastic Beverage Bottle” means any formed or molded Beverage container comprised predominantly of plastic resin, having a relatively inflexible fixed shape or form, having a neck that is smaller than the container body, and intended primarily as a single-service container.
“Plastic Stirrer” means a plastic device that is used to mix beverages and/or plug the opening of a beverage lid, and intended for only one-time use. Plastic Stirrer includes compostable, petroleum-based, or a biologically based polymer stirrers and lid plugs (splash sticks) but does not include stirrers that are made from non-plastic materials, including, but not limited to, paper, pasta, sugar cane, wood, bamboo, metal, or glass. "Plastic Straw" means a tube made predominantly of plastic derived from either petroleum or a biologically-based polymer, such as corn or other plant sources, used to transfer a beverage from its container to the mouth of the drinker. Plastic Straw includes compostable, petroleum-based or a biologically based polymer straw, but does not include straws that are made from non-plastic materials, including, but not limited to, paper, pasta, sugar cane, wood, bamboo, glass, or metal. “Plastic Utensil” means any plastic utensil, including, but not limited to, forks, spoons, sporks, knives, cutlery, and disposable flatware intended for only one time use. A plastic utensil includes petroleum-based, or biologically based polymer forms of utensils, but does not include forms of utensils that are made from non-plastic materials, including, but not limited to, paper, sugar cane, wood, bamboo, metal, or glass. “Polystyrene” means a thermoplastic petrochemical material utilizing the styrene monomer, including, but not limited to, rigid polystyrene and expanded polystyrene, processed by any number of techniques, including, but not limited to, fusion of polymer spheres (expandable bead polystyrene), injection molding, expanded polystyrene molding, or extrusion-blow molding (extruded polystyrene), and clear or solid polystyrene (oriented polystyrene). The Resin Code for polystyrene is “6” or “PS,” either alone or in combination with other letters. This definition applies to all polystyrene food service ware, regardless of whether it exhibits a Resin Code. “Prepared food and 61 of 347

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beverages” means any food or beverage prepared using any cooking or food preparation technique and which is offered for consumption Citywide. "Polystyrene Cooler" means any cooler or ice chest made of polystyrene foam (expanded polystyrene), where such foam is not fully encased in another more durable material.
"Polystyrene Foodware" means Disposable Foodware that contains or utilizes polystyrene.
“Polystyrene Packing Material" means polystyrene material used to hold, cushion, or protect items packed in a container for shipping, transport, or storage, including shipping boxes and packing peanuts.
“Prepared Food and Beverages” means any food or beverage prepared using any cooking or food preparation technique and which is offered for consumption Citywide. "Produce Tray" means any tray or carton for vegetable, fruit, or eggs sold to consumers from a refrigerator case or similar retail appliance. "Raw Food" means any uncooked meat, fish, poultry, vegetable, fruit, or egg. “Recyclable” means material that can be sorted, cleansed, and reconstituted using Glendale’s available recycling collection programs for the purpose of using the altered form in the manufacture of a new product. Recycling does not include burning, incinerating, converting, or otherwise thermally destroying solid waste. "Resin Code" means a resin identification code placed on plastics to identify the material composition for separation of different types of plastics for recycling. "Retail Establishment" means any commercial business facility that sells goods directly to the ultimate consumer including, but not limited to, grocery stores, pharmacies, liquor stores, "mini-marts," and retail stores and vendors selling clothing, food and personal items.
“Reusable or Durable Foodware and Foodware Accessories”, including plates, bowls, cups, jars, trays, glasses, straws, stirrers, condiment cups, utensils etc. that are manufactured of durable materials and specifically designed and manufactured to be washed and sanitized and to be used repeatedly over an extended period of time. 62 of 347

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“Single-use plastics” means any single-use plastics and goods that are made primarily from petroleum-based, or biologically based polymers and are meant to be disposed of right after use.
“Utensil” means a fork, spoon, spork, knif, chopstick, or other implement used to serve a Person, or to eat food.
“Vendor” means any store, shop, restaurant, sales outlet, mobile food vendor, pushcart, or other commercial establishment located within or doing business within the city of Glendale, which provides perishable or nonperishable goods.

8.42.022 – Prohibition of use, distribution, and sale of Polystyrene Foodware, Polystyrene Coolers, Polystyrene Packing Materials, Polystyrene Egg Cartons, Polystyrene Produce Trays, and Polystyrene Meat and Fish Trays.

Commencing ninety (90) days after the adoption of the Plastic Waste Reduction Ordinance, prohibitions on the use, distribution, and sale of Polystyrene Foodware, Polystyrene Coolers, Polystyrene Packing Materials, Polystyrene Egg Cartons, Polystyrene Produce Trays, and Polystyrene Meat and Fish Trays shall take effect as follows:

A. No Food or Beverage Provider shall use, distribute, or sell any Polystyrene Foodware in conjunction with the sale of Prepared Food, Raw Food, or Beverages at any location within the City.

B. No Person shall sell or distribute any Polystyrene Foodware or Polystyrene Coolers at any location within the City.

C. No Vendor in the City shall sell, distribute or use Polystyrene Packing Material, including, but not limited to, foam peanuts, packing peanuts, foam popcorn, or packing noodles within the City.

D.No Person may sell, distribute, or use within the City any Meat and/or Fish Trays, Produce Trays, and/or Egg Cartons made, in whole or in part, from Polystyrene.

E. Food and Beverage Providers that distribute Prepared Food or Raw Food or Beverages in Disposable Foodware or Disposable Foodware Accessories shall: (1) Not distribute Disposables that exhibit Resin Code “No. 6” or “PS”; and (2) maintain documentation about the composition of the Disposable Foodware or Disposable Foodware Accessories. Such documentation shall include information from the 63 of 347

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either the supplier, the manufacturer, or bulk packaging for the Disposables, and information which demonstrates the disposable material is not composed of Polystyrene.

F. City employees, contractors, agents, and officers acting in their official capacity, shall not purchase, use, or distribute Polystyrene Foodware.

8.42.024 – Single-use Plastic Straws, Stirrers, and Utensils Prohibition.

Commencing ninety (90) days after the adoption of the Plastic Waste Reduction Ordinance, prohibitions on the use, distribution, and of Single-use Plastic Straws, Stirrers, and Utensils shall take effect as follows:

A. Prohibition on Single-Use Plastic. Food and Beverage Providers shall not use or distribute plastic straws, stirrers or utensils, whether for use on-site, to-go, or delivery. Disposable straws, stirrers, and utensils must be non-plastic, made from non-plastic materials, such as paper, pasta, sugar cane, bamboo, or wood.

B. Use Accommodation. Food and Beverage Providers Citywide, may retain and dispense plastic straws available upon request as an accommodation to people with disabilities in order to provide equal access to food and beverage services within the City.

8.42.026 – Disposable Foodware Recycling Standards
Commencing on April 22, 2024, Disposable Foodware Recycling Standards shall take effect as follows:

A. Disposable Foodware and Disposable Foodware Accessories shall be disposed of at City recycling collection programs and compost collection programs that are accepted at those programs, and where the disposal of such Disposable Foodware and Disposable Foodware Accessories are certified as free of all fluorinated chemicals by the Biodegradable Product Institute (BPI) or other independent third- party certifying organization or agency that is recognized by the City. Provided, however, non-compostable foil wrappers that are accepted in City recyclable collection programs may be used for food items that require foil in order to contain and form the food item.
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B. The City shall maintain on its website a list of suppliers that sell Disposable Foodware and Disposable Foodware Accessories that comply with the Disposable Foodware Standards.

C. Food and Beverage Providers may request an extension or exemption from these regulations pursuant to Glendale Municipal Code section 8.42.040.

8.42.028 – Disposable Cup Charge
Commencing on April 22, 2024, a Disposable Cup Charge shall take effect as follows:

A. Food and Beverage Providers shall charge customers twenty-five cents ($0.25) for every Disposable Cup provided.

1. Income from the Disposable Cup charge shall be retained by Food and Beverage Providers for purposes of funding compliance with City waste reduction regulations.

2. All Customers demonstrating, at the point of sale, a payment card or voucher issued by the California Special Supplemental Food Program for Women, Infants, and Children (WIC) pursuant to Article 2 (commencing with Section 123275) of Chapter 1 of Part 2 of Division 106 of the California Health and Safety Code and as amended, or an electronic benefit transfer card (EBT) issued pursuant to Section 10072 of the California Welfare and Institutions Code, shall be exempt from the Disposable Cup charge.

3. Food and Beverage Providers shall separately identify charges for Disposable Cups on any post-sale receipt provided.

4. Food and Beverage Providers shall identify the disposable cup charge on any menu, ordering platform and/or menu board.

5. Food and Beverage Providers shall inform Customers placing telephone orders of the Disposable Cup Charge.

8.42.030 – Reusable Foodware for Dining on Premises
Commencing on April 22, 2024, requirements for the use of Reusable Foodware for On- Premises Dining shall take effect as follows:

A. Prepared Food or Raw Food or Beverages served for consumption on the premises of Food and Beverage Providers shall only be served using Reusable Foodware, except that disposable paper food wrappers, sleeves, and bags; foil wrappers; paper 65 of 347

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napkins; straws and paper tray and plate-liners shall be allowed for dining on the premises, so long as they meet the Disposable Foodware Standards in Section

8.42.026.

B. Notwithstanding the requirements at Section 8.42.030.A, Food and Beverage Providers that do not have on-site or off-site dishwashing capacity or are unable to contract for services to wash, rinse and sanitize Reusable Foodware in compliance with the California State Health Code may request an extension or exemption pursuant to Section 8.42.040. To obtain an extension or exemption, the Food or Beverage Provider must demonstrate inability to comply due to insurmountable space constraints, undue financial hardship and/or other extraordinary, insurmountable circumstances.

C. All Disposable Foodware and Disposable Foodware Accessories used on the premises by Food and Beverage Providers that are operating under full or partial extension or exemption obtained pursuant to Section 8.42.040 shall conform to the Disposable Foodware Standards in Section 8.42.026.

8.42.032 – Single-Use Beverage Bottles
Commencing on April 22, 2024, prohibitions on the use, sale, distribution, or provision of single-use Plastic Beverage Bottles or Aseptic Paper Packaging shall take effect as follows:

A. No City employee, representative, contractor, agent, or official shall use, sell, distribute, or otherwise provide any single-use Plastic Beverage Bottle or Aseptic Paper Packaging while acting on behalf of the City or while acting pursuant to a City contract or agreement.

8.42.040 – Exemptions.

A. The City Manager or designee may exempt a Food or Beverage Provider, the City, or a Vendor from the requirements of this Chapter, in whole or in part, upon a showing that complying with the requirements of this Chapter would cause either a significant undue hardship as defined in section 8.42.040.B.

B. Undue hardship includes, but is not limited to, where no alternative to using single- use plastics exists; where an alternative to single-use plastics is unavailable at a commercially reasonable price; where compliance with this title is unduly burdensome to the Food or Beverage Provider, or where other regulations, including food safety laws conflict with implementation of these regulations. 66 of 347

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C. Food brought by individuals for personal consumption.

D. Food and beverage providers that have entered into contract to purchase items not conforming to the Disposable Foodware Standards in Section 8.42.026 within the year prior to the operative date of the ordinance codified in this chapter are exempt from the provisions of this chapter for four (4) months following its effective date.

8.42.050 Certification of Compliance
All businesses that are subject to this Chapter shall certify compliance with this chapter on the annual Business Registration Certificate (BRC) renewal.

8.42.060 Education Program.

A public outreach campaign and education program will be implemented during the 90- day period following the adoption the Waste Reduction Ordinance (the “Education Program”). The City Manager may extend the Education Program for an additional 90- day period up to one-hundred and eighty (180) days. During the Education Program period the City may promulgate rules and establish guidelines for implementing and enforcing this Chapter. The City’s Sustainability Officer, or his or her designee, shall post any rules or guidelines in an easily accessible physical location or locations in the City, shall also post them on the City’s website and provide copies to any person upon request.

8.42.070 Enforcement.

A. Administrative fines, penalties and costs may be imposed as follows, subject to Chapter 1.24 of the Glendale Municipal Code (Administrative Enforcement Remedies), which includes, among other applicable provisions and procedures, service of notice of violation (GMC section 1.24.050), authority to inspect (GMC Section 1.24.060), administrative citations (GMC section 1.24.190), administrative citation fines; assessment and amounts (GMC section 1.24.220), (GMC section 1.24.330) administrative costs, administrative civil penalties enforcement order (1.24.350).

B. Enforcement shall be suspended during the 90-day period following the adoption the Waste Reduction Ordinance, or to the end of any extended Education Program.

Compliance with the Plastic Waste Reduction Ordinance regulations implementing recycling standards, imposing disposable cup charges, regulating the use of plastics in on-premises dining, and regulating the use, sale, distribution or provision of single-use plastic beverage bottles or aseptic paper packaging will take effect on Earth Day, April 23, 2024.
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C. Written notice of a violation of this Chapter shall be served on the Food or Beverage Provider and Vendor by either First-Class mail, or by personal service as specified in GMC section 1.24.050 (Service of Notice).

D. A Food or Beverage Provider shall be subject to the following:

1. A written notice for a first and second violation.

2. An administrative fine of $25 for the third violation and for each subsequent violation. The administrative fine of $25 shall be imposed for each day the Food or Beverage Provider but shall not exceed $300 per calendar year.

3. An administrative fine shall be due and payable to the city within thirty (30) calendar days from the date the written notice of violation is served. Failure to timely pay a fine will result in the assessment of penalties and related costs, assessed daily at a rate of 7 percent per annum of the outstanding amount of the fine and late fees, if any, which interest shall be calculated from the thirty (30) days after the first billing, or from the date the order becomes final, whichever is later. The City may collect any unpaid fine, including the late fees pursuant to GMC section 1.24.100 (Collection of unpaid fines, penalties, and related costs), which unpaid fines or penalties and their related costs arising from administrative citations, administrative civil penalties actions or other administrative enforcement actions as provided by this code shall be a debt to the city and subject to all remedies for debt collection allowed by law.

4. A Food or Beverage Provider who receives a written notice of violation pursuant to this Chapter may request an administrative enforcement hearing pursuant to the procedures set forth in GMC section 1.24.110 (Administrative enforcement and appeal hearings).

SECTION 3. Compliance with California Environmental Quality Act.

The City Council finds and determines that this ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Division 6 of Title 14 of the California Code of Regulations (the CEQA Guidelines) because the adoption of this ordinance is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment and where it can be seen with certainty that there is no possibility that the activity in question may be a significant effect of the environment, therefore the activity is not subject to the requirements of CEQA. Further the action is exempt pursuant to CEQA Guidelines section 15308 (Actions by Regulatory Agencies for the Protection of the Environment), 68 of 347

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because this ordinance imposes regulations for the protection of the environment through the reduction of plastic waste, including non-biodegradable single use plastics, from entering the waste stream, and from entering and harming the environment.

SECTION 4. Severability.

This Ordinance is adopted under the authority of the Charter of the City of Glendale and State law. If any section, subsection, clause, or phrase is declared invalid or otherwise void by a court of competent jurisdiction, it shall not affect any remaining provision hereof.

In this regard the City Council finds and declares that it would have adopted this measure notwithstanding any partial invalidity hereof.

SECTION 5. Effective Date.

This Ordinance shall take effect and be in force thirty (30) days after the date of its passage.
____________________________
Mayor
ATTEST:
______________________________
City Clerk
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.

CITY OF GLENDALE )
I, DR. SUZIE ABAJIAN, City Clerk of the City of Glendale, certify that the foregoing Ordinance No. was passed by the Council of the City of Glendale, California, at a regular meeting held on the ________ day of __________________, 2023, and that the same was passed by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_________________________________
City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Dunsmore Park Improvements Project
1) Motion awarding a construction contract to All American Asphalt, in the amount of $741,260.50, approving a 15 percent contingency in the amount of $111,189.08, rejecting all other bids, and authorizing the City Manager or his designee to execute the contract.

COUNCIL ACTION
Item Type: Consent Item
Approved for January 10, 2023 calendar

EXECUTIVE SUMMARY
On November 16, 2022, three bids were received for the Dunsmore Park Improvements Project, and after a thorough review, staff found All American Asphalt’s bid to be the lowest responsive bid from a responsible bidder. The recommended contract with All American Asphalt will cost $741,260.50 with 15 percent contingency of $111,189.08, totaling $852,449.58.
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COUNCIL PRIORITIES
Infrastructure: This project will significantly improve the condition of the parking lot of Dunsmore Park and improve access and safety for all users of the park to the different amenities available.

RECOMMENDATION
Approve the motion authorizing the City Manager, or his designee, to enter into and execute a construction contract with All American Asphalt for the Dunsmore Park Improvements Project in the amount of $741,260.50 plus a 15 percent contingency of $111,189.08.

BACKGROUND
As part of Public Works and Community Services and Parks’ ongoing efforts to improve the condition of the City’s parks, the plans and specification have been prepared for the Dunsmore Park Improvements Project.

Parking lot pavement resurfacing and reconstruction involves the rehabilitation of existing pavement that has deteriorated beyond routine maintenance strategies. It typically consists of the removal of the existing Asphalt Concrete (AC) pavement, followed by placement a new AC pavement. This method improves the ride parking lot, the structural integrity of the pavement, and begins a new service life.

The Dunsmore Park parking lot serves multiple stakeholders, including the park patrons and visitors, the park facilities and operations personnel and events, and is also the pickup and drop-off for the Dunsmore Elementary School across the street during the morning and afternoon peak hours. Ensuring this park operates with minimal interruption during the improvements project is a critical component of this construction project.

Project Location
•Dunsmore Park located at 4700 Dunsmore Avenue
Project Scope of Work
•AC Pavement Removal and Grinding of Various Thickness (54,000 square feet);
•AC Surface Course Placement of Various Thickness (54,000 square feet); •Selective removal and reconstruction of concrete curbs (100 linear feet) and sidewalks (510 square feet)
•Installation of new striping, signing, and pavement markings in the parking lot.

ANALYSIS
On November 16, 2022, the City received three bids for all required items, and upon 72 of 347

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review of the bid documents and after consultation with the City Attorney’s office found Access Pacific, Inc.’s bid to be non-responsive in accordance with the bidding requirement as follows:
a. Contractor’s References - City of Glendale Projects: Bidder fails to identify at least two City of Glendale projects, a minimum qualification.

Upon review of the second lowest bidder All American Asphalt’s bid documents, Staff finds the bid of All American Asphalt to be the lowest responsive bid from a responsible bidder. The bid of All American Asphalt in the amount of $741,260.50 is approximately 13 percent below the Engineer’s estimate of $850,000.

In addition, Staff recommends a reserve for contingencies in the amount of $111,189.08 or 15 percent of the bid amount. The contingency is based on previous experience and is commensurate with the nature of the project. This will allow us to account for any incidental work, unforeseen field conditions that could be encountered during construction, underground utilities issues that could arise because of the nature of the project, and any resulting field modifications that may be necessary, including repairing additional asphalt concrete pavement, sidewalks, curbs, gutters, and cross gutters.

The State of California Contractor’s State License Board website confirms that the licenses of All American Asphalt and their subcontractors are current, active and in good standing. Additionally, Staff contacted the references provided by All American Asphalt and found they had satisfactorily completed the projects. All American Asphalt has also worked with the City of Glendale on the Montrose Community Park Project, Traffic Signal Installations and Modifications at Various Locations Phase 2 Project, and various other City of Glendale projects, and satisfactorily completed these projects.

Furthermore, staff has budgeted approximately 10 percent of the construction amount, or $74,100..

Project Description: Dunsmore Park Improvements Project Plans/Specs Adopted: October 25, 2022
Advertisement
Method:

Bid America, The Blue Book, Construction Bid Board,
Construct Connect, Direct Connection, PlanIT
Reprographics, Dodge Data & Analytics, Glendale
Independent Newspaper, City’s website
Specs Issued: October 26, 2022 – November 16, 2022
Bids Opened: November 16, 2022
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Company Name
and Bid Amount:

Access Pacific, Inc. - $614,743.98
All American Asphalt - $741,260.50
CS Legacy Construction, Inc. - $792,039.00
Recommended
Contractor(s)
All American Asphalt
New / Existing
Contractor(s):

Existing
Procurement Method
(Bid / SS):

Bid
Contract Term: 1 year
Construction
Phase Begins:

March 2023
Construction
Phase Ends:

July 2023

STAKEHOLDERS/OUTREACH
The Dunsmore Park Improvements Project benefits to the community will include the following:
•Improved safety for all users; and,
•Improved recreational experience at the park and service to the community.

Furthermore, outreach on this project continues to occur through a dedicated website for the project. The website page introduces the public to the project and to the project team, explains the scope of work and project locations, highlights the project phase, and provides the public with Staff contact information for questions, discussion and/or input.

FISCAL IMPACT
The construction of the Dunsmore Park Improvements Project will cost $852,450 in addition to $74,100 for staff who will provide construction management and engineering support services such as project management, project engineering, and construction inspection., which was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$ 1,063,597 GL: 52100-4010-CSP-0020-P0000
PL: CSP00138AN
Capital Improvement
Fund
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ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.

Moreover, conventional AC is composed of aggregate and emulsified liquid asphalt.

The aggregate is allowed to contain up to 20 percent recycled AC, which extends the life of both landfills and quarries. Finally, as part of this project, up to 250 tons of asphalt concrete will be diverted from the landfills and used in the roadway structures.

CAMPAIGN DISCLOSURE
Not Applicable

ALTERNATIVES
Alternative 1: Authorize the City Manager or his designee to execute a contract with All American Asphalt for the Dunsmore Park Improvements Project.

This will significantly improve the safety of the park by improving the parking lot and surrounding sidewalk access.

Alternative 2: Do not authorize the City Manager or his designee to execute a contract for the Dunsmore Park Improvements Project. Doing so, however, will not improve the safety and condition of the park.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Marc David, Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map
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COMMUNITY AVABELLA ST

MEVEL PL

FINEHILL AV TER
AV
LN
ST
PL
DUNSMORE AVEdunsmoreelementaryschool
210 FWY

NOT TO SCALE
EXHIBIT 1: PROJECT LOCATION MAPDUNSMORE PARK IMPROVEMENTS PROJECTSPECIFICATION NO. 3840

LEGENDPROJECT LOCATIONSCHOOLCITY LIMITS
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MOTION
Moved by Council Member , seconded
by Council Member , that the Council of the City of
Glendale hereby:

1. Authorizes the City Manager, or his designee, to execute a construction contract – subject to approval by the City Attorney – with All American Asphalt for the Dunsmore Park Improvements Project, Specification No. 3840, for the amount of $741,260.50.

2. Authorizes a 15 percent reserve for contingency, equal to $111,189.08.

3. Rejects all other bids for the project.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:

City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Fiscal Year 2023 Americans with Disabilities Act (ADA) Curb Ramp Installation and Sidewalk Repair Program
1) Resolution rejecting all bids, dispensing with competitive bidding, and authorizing the Director of Public Works or his designee to directly negotiate with one or more bidders for the Fiscal Year 2023 Americans with Disabilities Act (ADA) Curb Ramp Installation and Sidewalk Repair Program, Specification No. 3913.

COUNCIL ACTION
Item Type: Action Item
Approved for January 10, 2023 calendar

EXECUTIVE SUMMARY
On November 16, 2022, two bids were received for the Fiscal Year 2023 Americans with Disabilities Act (ADA) Curb Ramp Installation and Sidewalk Repair Program, and after a thorough review, staff found that both the bids were considerably higher than the Engineer’s estimate of $1,650,000 and wish to reject both and open negotiations with both bidders.
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COUNCIL PRIORITIES
Infrastructure: This project will significantly improve the condition of sidewalks in the City’s Maintenance Districts 4, 5, and 7.

Mobility/Connectivity/Safety: This project will replace damaged sidewalks, construct new ADA compliant curb ramps where none existed and will reconstruct existing curb ramps to comply with the latest ADA requirements. This will significantly improve pedestrian access and safety in the project neighborhoods.

RECOMMENDATION
Reject all bids, dispense with competitive bidding, and authorize the Director of Public Works to directly negotiate with one or more bidders for the Fiscal Year 2023 ADA Curb Ramp Installation and Sidewalk Repair Program.

BACKGROUND
As part of the Public Works Department ongoing efforts to improve the condition of the City’s sidewalks, the plans and specification have been prepared for the Fiscal Year 2023 ADA Curb Ramp Installation and Sidewalk Repair Program.

The project locations for ADA Improvements are as follows:
•Maintenance District 4, 5, and 7
•Intersections of Lexington Drive at Kenwood Street and Howard Street The project location for concrete pavement repairs are as follows:
•Country Club Drive between Valene Drive and Beaudry Boulevard •San Gabriel Avenue between Country Club Drive and Beaudry Boulevard •Kirkby Road between North Verdugo Road and Easterly terminus •Glenoaks Boulevard west side of the intersection at Chevy Chase Drive •Madison Way between South Glendale Avenue and easterly terminus •Roads End Drive between South Glendale Avenue and Madison Way •Mission Road between South Glendale Avenue and easterly terminus •Colby Drive between Heminger Street and Roads End Drive •Alley 74 between West Palmer Avenue and East Chevy Chase Drive •Alley 41 between West Cypress Street and Magnolia Avenue •Alley 39 between West Eulalia Street and West Laurel Street •Alley 38 between West Cerritos Avenue and West Eulalia Street •Alley 02 between East Harvard Street and East Broadway The scope of work includes the following:
•Selective removal, repair, and reconstruction of damaged curbs, gutters, sidewalks, driveways, cross gutters, and alley aprons;
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•Selective removal, repair, and reconstruction of damaged asphalt and Portland cement concrete pavements;
•Installation of new ADA compliant curb ramps where none existed; and •Modification and reconstruction of existing ramps to meet current ADA standards.

ANALYSIS
On October 25, 2022, the City Council approved the Plans and Specifications for the Fiscal Year 2023 ADA Curb Ramp Installation and Sidewalk Repair Program, Specification No. 3913, and directed the City Clerk to advertise for bids.

On November 16, 2022, the City received two bids as follows:

Contractor Bid Amount

1. Access Pacific, Inc. (Pasadena, CA) $2,090,718.03

2. Toro Enterprises, Inc. (Glendale, CA) $2,336,871.00
Upon review of the bid documents, Staff found that all bids were higher than the original Engineer’s estimate of $1,650,000. Additionally, the administrative costs, staff time, and likely cost increases due to current inflation concerns mean that re-bidding the project is unlikely to realize substantial cost savings.

After consultation with the City Attorney’s office and determining that it is in the best interest of the City to do so, Staff recommends rejecting all bids received, as they were above the Engineer’s Estimate of $1,650,000. Article IV, Section 9 of the City Charter authorizes the City Council, after rejecting bids, to have the contract negotiated without further bidding.

Project Description: Fiscal Year 2023 Americans with Disabilities Act (ADA) Curb Ramp Installation and Sidewalk Repair Program
Plans/Specs Adopted: October 25, 2022
Advertisement
Method:

Bid America, The Blue Book, Construction Bid Board,
Construct Connect, Direct Connection, PlanIT
Reprographics, Dodge Data & Analytics, Glendale
Independent Newspaper, City’s website
Specs Issued: October 25, 2022 – November 16, 2022
Bids Opened: November 16, 2022
Company Name
and Bid Amount:

Access Pacific, Inc . - $2,090,718.03
Toro Enterprises, Inc. - $2,336,871.00
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STAKEHOLDERS/OUTREACH
The project benefits to the community include the following:
•Improved safety for all users;
•Improved Accessibility and walkability throughout the project neighborhoods. •More walking to improve public health;
•Reduced fuel consumption and vehicle emissions; and,
Furthermore, outreach on this project continues to occur through a dedicated website for the project. The website page introduces the public to the project and to the project team, explains the scope of work and project locations, and provides the public with staff contact information for questions, discussion and/or input.

FISCAL IMPACT
Due to the increase in the cost of materials and labor because of inflation, the revised engineer’s estimate for the construction of this project is $1,800,000, with a 10% contingency not-to-exceed $180,000 and an estimated project management and engineering support staff time cost of $180,000, which were all approved as part of the FY 2022-23 budget. The existing appropriations are outlined below:

Existing Appropriation
Amount Account String Funding Source
$2,777,712 GL: 52100-4011-PWD-0020-P0000
PL: PWD00596AN Measure S CIP Fund
$1,699,724 GL: 52100-4020-PWD-0020-P0000
PL: PWD00823AN State Gas Tax Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review because of CEQA Recommended
Contractor(s)
TBD
New / Existing
Contractor(s):

TBD
Procurement Method
(Bid / SS):

Bid
Contract Term: 1 Year
Construction
Phase Begins:

March 2023
Construction
Phase Ends:

August 2023
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Guidelines §§ 15301.

ALTERNATIVES
Alternative 1: Approve the attached Resolution and authorize the Director of Public Works to negotiate with one or more bidders. The condition of City’s sidewalks will be improved.

Alternative 2: Do not approve attached Resolutions or authorize the Director of Public Works to negotiate. The project will not be constructed.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Armen Avazian, P.E. Senior Civil Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map for Fiscal Year 2023 ADA Curb Ramp Installation and Sidewalk Repair Program
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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA,

REJECTING ALL BIDS, DISPENSING WITH COMPETITIVE BIDDING,

AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS OR HIS

DESIGNEE TO NEGOTIATE WITH ONE OR MORE BIDDERS FOR THE
FISCAL YEAR 2023 AMERICANS WITH DISABILITIES ACT (ADA)

CURB RAMP INSTALLATION AND SIDEWALK REPAIR PROGRAM,
SPECIFICATION NO. 3913
WHEREAS, on October 25, 2022, Council approved and adopted Specification No. 3913 for the Fiscal Year 2023 Americans with Disabilities Act (ADA) Curb Ramp Installation and Sidewalk Repair Program (“Project”); and WHEREAS, the Public Works Department received 2 bids for the Project; and WHEREAS, a detailed review of the bids revealed that both bids exceeded the estimate anticipated by the Public Works Department staff; and WHEREAS, the administrative costs, staff time, and likely cost increases due to current inflation concerns mean that re-bidding the project is unlikely to realize substantial cost savings; and
WHEREAS, Public Works Department staff believes a collaborative negotiation with one or more of the contractors that submitted bids would allow the contractor(s) to better understand the project requirements and eliminate excessive contingencies that the contractor(s) may have included in their initial submittal; and WHEREAS, it is staff’s expectation that a negotiated bid will provide further opportunities for value engineering and partnering with the contractor; both of which will reduce the overall cost and allow the City to construct the best possible improvement within the available funds; and
WHEREAS, the Project currently has significant momentum due to the Public Works Department staff’s efforts and in order to maintain the progress of this project and funding, staff believes it is in the City’s best interest to negotiate with one or more of the contractors that submitted responsive bids on November 16, 2022; and WHEREAS, Glendale City Charter, Article IV, Section 9 authorizes the City Council, after rejecting bids, to dispense with competitive bidding and to have the contract negotiated without further bidding.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

1. The foregoing facts are deemed to be true and correct, and are a basis for rejecting the bids and dispensing with competitive bidding.

2. The Council hereby:

A. Rejects all bids for the Project;
B. Dispenses with competitive bidding for the Project; and C. Authorizes the Director of Public Works or his designee to negotiate with one or more bidders for the Project, Specification No. 3913.

Adopted this _____________ day of __________________________, 2023 ___________________________________
Mayor
ATTEST:
_______________________________
City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, do certify that the foregoing Resolution No. __________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the ________ day of __________________, 2023, by the following vote:

Ayes:

Noes:

Absent:
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Abstain:
_______________________________
City Clerk
85 of 347

GLENCREST TER

BEAUDRY BLVD

CANADA BLVD
CLUB

SAN GABRIEL AV

HERMOSITA DR

SANTA ROSA AV

SANTA MARIA AV

SOMBRA DR

OPECHEE WY

CAPISTRANO AV

HERMOSITA DR

CAMULOS AV

EL RITO AV

MENLO DR
RD

CANYON RD

GLEN DR

RISA DR
BROOK

CORO TER

CATHAY ST

HILLSIDE DR

VERDUGO KNOLL PL

LOMA VISTA DR

TAMBOR DR

SHERER LN

VIRDEN DR

HILLFAIR DR

CRESTSHIRE DR

CM SAN RAFAEL

CL CANTA

CL LA COSTA

CL SIRENA

CL FORTUNA

CL SUENOS

CL LA PRIMAVERA

CL DEL SOL

CMTO DE LA NARCISACMTO DE LA PLAYA

CMTO DEL CIELOMONTANA

CMTO DE LA VALLE

CMTO DE LA ESTRELLACMTO DE LA LUNA

CMTO DEL PILAR

CL SIMPATICO

CL BELLA

CL SONRISA

CM SAN RAFAEL

CL CONTENTO

CL DEL PACIFICOCL AZUL

CL ALLEGRE

CL AMABLE

KNOLL PL

FLINTRIDGE DR

EMERALD ISLE DR

LINDA VISTA RD

FIGUEROA ST

LINDA VISTA RDBUCKINGHAM RD

ARUNDLE PL

KENNINGTON DR

CASCADIA DR

GLENFLOW CT

VALLE VISTA DRHOLLISTER TER

MOUNT CARMEL DR

E GLENOAKS BLVD

SUNSHINE DR

TRAFALGER DR

CATALINA DR

ESMERALDA DR

PUEBLA DR

E CALIFORNIA AV

ZERR CT

SINCLAIR AV

BARRINGTON WY

GLENMORE BLVD

CORWIN AV

ACADEMY PLKIMLIN DR

LILAC LNELEANORE DR

LILAC LN

EDEN AV

HARVEY DR

HILL DR

OAK VISTA DR

SOLWAY ST

PENNERTON DR GARDNER PL

E GLENOAKS BLVD

PERSKIN CIR

HAVERKAMP DR

FERGUS DR

GARDNER LNSTORY PL

ARCADE PL

DELCOURT PL

SUNCOURT TER

BRADEN DR

GARDNER PL

ARCH PL

HOLLISTER TERHOLLISTER TER

SCHOLL DRELVINA DRWALTONIA DR

GLEN IVY DR

BLACKMORE DR

TRYON PL

EDWARDS PL

SLEEPY HOLLOW TER

BAILEY PL

BYWOOD DR
HARLOW
DR

SLEEPY HOLLOW DR

VALLE VISTA DR

SLEEPY HOLLOW PL
PL

CORLINGTON RDWYNDALE PL

ASHBURTON PL

DEVONSHIRE LNCOUTIN LN GLENOAKS CANYON DR

ORCHARD AV

HARVEY DR

VALLEJO DR

HOLLY DR

WILSON TERR

CALIFORNIA AV

E HARVARD STCAMPUS ST

CARR DR

MAYNARD ST

SINCLAIR AV

LUKENS PL

WILSON AV

N VERDUGO RD

CARLTON DR

OLIVE ST

CARLA DR

MILDRED DRFAY DR

GLENMORE BLVD

MOUNTAIN ST

FOXKIRK RD

PARCHER PL

SOLWAY ST

EASTEDGE DR
CHEVY

ARUNDLE PL

ANNITA DR

SHERIDAN RD

BELLEAU RD

THURLENE RD

BOUQUETE ST

CORNWALL DR

HOLLYWELL PL

ST GREGORY RD

EDGEWICK RD

PADDINGTON RD

GOLF CLUB DR

CHEVY KNOLL DR

GOLF CLUB DR

PARWAY DR

GRACELAND WY

CHEVY OAKS CR

RIDGE DR

CHEVY OAKS

HAWKDEN CT

PENHILL CT

NORSSALL CT

BARMORE CT

FAIRCLIFF CT

MAYGREEN CTALLER CT

GLENFLOW CT

CAPROCK CT

EDMONTON RD

LAIRD DR

CHANCERY LN

OLYMPIC DR

KENNINGTON DR

GREENWICH RD

CHEVY CHASE DR

GRACELAND WY

STUART WK

SOMERSET RD
MARTIN

LARKSTONE LN

OUTLOOK LN

ST ANDREWS DRRAMSAY DR

BARNETT DR

CASCADIA DRLEITH RDDRURY LN

CHEVY CHASE DR

GLENOAKS BLVD

MARENGO DR

THORNWOOD ST

FALLEN LEAF PL

HOLLYBURNE CT

PHEASANT ST

DRAGONFLY ST

FOX GLOVE ST

FIGUEROA ST

CORNWALL DR

TYRRELL PL

DUNSMERE RDCHARING CROSS RD

SUSSEX CT

COVENTRY PL

LINDA VISTA RD

BALEGH PL

FULLBROKE RD

BUCKINGHAM RD

BUCKINGHAM PL

KAREN LYNN DR

SAN AUGUSTINE DR

NORHAM PL

FULLMOON DR

ST ELIZABETH RD

FIGUEROA ST

CHEVY CHASE

WELSH WY

ERIN CT

DUBLIN DR

ERIN WY

SHANNON WY

SHERWOOD

LENORE DR

CRAIL WY

CM SAN RAFAEL

PASEO DE CIMA

FLINTRIDGE DR

ASHINGTON DR

BALMAIN WY

EMERALD ISLE
RD

GRANGEMOUNT RD

CHADNEY DR

KINGRIDGE WY

KIRKHAM DR

HAMPSTEAD RD

DELISLE CT

EASTGATE PL

FLORENA CTALLENJAY PL

CARRIE LN

POSITAS RD

BAGDAD PL

EL ARBOLITA DR

PAULA PL

WILLOW DR

ATWATER

LOCKWOOD RDMARCIA RD
RD

AMARILLO DR

RAFAEL TER

BAY BERRY DR

SPARR BLVD

OAKWOOD

RUSTIC LN

VERDUGO RD

ALPHA RD

LOS ENCINOS AV

VISTA DEL VERDEPASA

MIRA VISTA DR

BOUGE DR

GLORIETTA AV

SANTA BARBARA AV

RAMONA AV

GLORIETTA AV

DON CARLOS AV

WESTON PL

DEL VALLE AVBLANCHARD DR

VERDUGO

ARMOUR PL

LA VISTA

OPECHEE WY

HERMOSITA DR

RISA PLRISA DR

FERN LN

CONCITA ST

RISA DRCALAFIA ST

BARA RD

BONITA DR

JUNE LN

OPECHEE WY

SYLVAN LN

EL RITO AV

CAPISTRANO AVE

SELVAS PL

ANDENES DR

DESCANSO

FREEMONT PL

OPECHEE WY

SAN LUIS REY DR

SUNSHINE CT

COLINA DR

BONITA DR

COLINA DR

CAMULOS AV

BONITA DR

ROSITA DR HAVEN ST

HILLSIDE DR

WABASSO WY

SIERRA PL

HILLSIDE DR

POLARIS DR

HILLSIDE DR

BRANTA DR

FERNBROOK PL

HIAWATHA DR

COLINA DR

ESSEX LN

SANDRINGHAM DR

NIODRARA DR

OAKMONT TER

SAMARKAND PLTAMERLANE DR

VERDUGO KNOLL DR

OAK KNOLL

CRESTMONT CT

SHERER LN

ARVIN DR

KIRKBY RD

VERDUGO VISTA DR

VERDUGO LOMA DRTHE MIDWAY

ALCALDE WYALCALDE DR
PL
TER
CT

OAKGLEN
AV

OAKGLEN
DR DR
PL
DR

SLEEPYHOLLOW

EDWARDS

VALLE VISTA
DR
CA-2
(GLENDALE

COUNTRY CLUB DR
DRIVE

SAN GABRIEL

CANADA BLVD

SINCLAIR AV

WOODBURY RD

N VERDUGO RD

LAS FLORES DR

IMPERIAL DR

N VERDUGO RD

VERDUGO CIRCLE DR

SINCLAIR AV

N CHEVY CHASE DR

WOODBURY RD

HERBERT AV

CORWIN AV

ATKINS DR

TRENTON AV

RICHARD AV LEERIDGE TERLYNGLEN DR

AVONGLEN TER

MERRILL AV

E GLENOAKS BLVD

LORINDA DR

MILLAR DR

LUTON DRCANYON DR

LA LOMA RD

RICHARD PL

SYLVANOAK DR

GLENVISTA DR

BRIARWOOD LN

AVONOAK TER

PRINCIPIA DR

FURMAN PL

GLADYS DR

AVONOAK TER

SWARTHMORE DR

SWEETBRIAR DR

INA DRLURING DR

GLAN AV

ATKINS DRGLENANDALE TER

CANADA BLVD

N VERDUGO RD

DELMONTE DR

MOUNTAIN ST

ALAMO DR

LAS FLORES DR

PRINCES DR

AROBLES DR

MORENO DR

OROSCO DRPUEBLA DR

MAJESTIC WY

ROYAL BLVD

TOLEDO DR

TORRES DR

GREENBRIAR RD

LA ZANJA DR

DON JOSE DR

HILLCROFT RD

MOUNTAIN ST

VERDUGO CIRCLE DR
4 5

KIRKBY RD

TOWNE ST
LN
RD
EXHIBIT 1: PROJECT LOCATION MAP
FISCAL YEAR 2023 ADA CURB RAMP INSTALLATION

AND SIDEWALK REPAIR PROGRAM

MAINTENANCE

DISTRICT BOUNDARY

NOT TO SCALE

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

PROJECT LOCATION

PROJECT LOCATION
(ADA and Sidewalk Repair)
LEGEND

CONCRETE PAVEMENT
REPAIR

CITY BOUNDARY
PAGE 1 OF 3
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OPECHEE WY

CAPISTRANO AV

HERMOSITA DR

CAMULOS AV

EL RITO AV

RISA DR
BROOK

CORO TER

CATHAY ST

VERDUGO KNOLL PL

MOUNT CARMEL DR

E GLENOAKS BLVD

SUNSHINE DR

BALMORAL DR

TRAFALGER DRDOVERWOOD DR

MOUNTBATTEN DR

KILDONAN DR

WOLVERTON RD

BRAMFORD DR

KILMARY LN

STEWARTON WY

PENSHORE TER

WHITEHAVEN TER

MOORSIDE DR

BRIARRIDGE

KIRKTON PL

PEBBLESHIRE RD

CHUDLEIGH LN

CATALINA DR

ESMERALDA DR

PUEBLA DRRIDGEVIEW DR

WOODHOLLY DEERMONT RD

CIELITO DR

RAMS HORN

STARVALE RD

RIMCREST DR

CANYONWOOD DR

RIMCREST DR

CANYONWOOD

OAK LNASPEN

WONDERVIEW DR

MAGINN DR

CARDIGAN AV

MAGINN DR

NESMUTH RD

DOROTHY DR

VALLEY VIEW RD

MERRIMAN PL

PALM DR

DRYDEN ST

E CALIFORNIA AV

ZERR CT

SINCLAIR AV

E CALIFORNIA AV

N EVERETT ST

N KENWOOD ST

E CALIFORNIA AV

SALEM ST

W CALIFORNIA AV

MYRTLE ST

N BRAND BLVD

GLENMORE BLVD

CORWIN AV

ACADEMY PLKIMLIN DR

ELEANORE DR

LILAC LN

EDEN AV

HARVEY DR

HILL DR

OAK VISTA DR

ORCHARD AV

HARVEY DR

VALLEJO DR

HOLLY DR

WILSON TERR

CALIFORNIA AV

N CHEVY CHASE DR

STANLEY AV

CARLA DR

MILDRED DRFAY DR

GLENMORE BLVD

MOUNTAIN ST

FOXKIRK RD

PARCHER PL

SOLWAY ST

EASTEDGE DR

RIDGE DR

HAWKDEN CT

PENHILL CT

NORSSALL CT

POSITAS RD

VIA SALDIVAR

WESTON PL

DEL VALLE AVBLANCHARD DR

VERDUGO

ARMOUR PL

LA VISTA

OPECHEE WY

HERMOSITA DR

RISA PLRISA DR

FERN LN

CONCITA ST

RISA DRCALAFIA ST

BARA RD

BONITA DR

JUNE LN

OPECHEE WY

SYLVAN LN

EL RITO AV

CAPISTRANO AVE

SELVAS PL

ANDENES DR

DESCANSO

FREEMONT PL

OPECHEE WY

SAN LUIS REY DR

SUNSHINE CT

COLINA DR

BONITA DR

COLINA DR

CAMULOS AV

BONITA DR

ROSITA DR HAVEN ST

HILLSIDE DR

WABASSO WY

SIERRA PL

HILLSIDE DR

POLARIS DR

HILLSIDE DR

BRANTA DR

FERNBROOK PL

HIAWATHA DR

COLINA DR

ESSEX LN

SANDRINGHAM DR

NIODRARA DR

OAKMONT TER

SAMARKAND PLTAMERLANE DR

VERDUGO KNOLL DR

OAK KNOLL

CRESTMONT CT

SHERER LN

ARVIN DR

KIRKBY RD

VERDUGO VISTA DR

VERDUGO LOMA DRTHE MIDWAYMELWOOD DR

CIELITO DR
DR

RASICRIDGE RD

HEATHER RIDGE DR

ALCALDE WYALCALDE DR

ROYAL BLVD

THORNCREST

OLD PHILLIPS RD

IVY BRIDGE RD

GREENBRIAR

COLUMBUS AV

MERRIMAN PL

CUMBERLAND RD

LAWSON PL

CUMBERLAND TER

LARCO WY

ARBOR DR

KEMPTON RD

BROCKMONT
DR

PARK RIDGE DR

GLEN AIRE DR

VIEW CREST RD

W STOCKER ST

NOLAN AV

GANGI LN

MAGINN PL

N MARYLAND AV

BENOWE SCOTIA DR
RD RD
PL
TER
CT
DR
CT
TER
CT

CANADA BLVD
8 SINCLAIR AV

WOODBURY RD

GALLER PL

N VERDUGO RD

BONNYBROOK

LAS FLORES DR

IMPERIAL DR

N VERDUGO RD

N CAMPBELL ST

DWIGHT DR

CUMBERLAND RD

CARMEN DR

DEL REY DR

VERDUGO CIRCLE DR

E GLENOAKS BLVD

E DRYDEN ST
FOX PL
BALBOA

N CAMPBELL

N ISABEL ST

N HOWARD ST

N LOUISE ST

N BRAND BLVD

SHERMAN LN

LORAINE ST

E FAIRVIEW AV

VIOLA AV

N COLUMBUS AV

PARKWOOD LN

N COLUMBUS AV

W DRYDEN ST

N BELMONT ST

SINCLAIR AV

N CHEVY CHASE DR

N ADAMS ST
McHENRY RD

PIEDMONT AV

NARANJAI DRNARANJAI DR

E DORAN ST
E. LEXINGTON DRN. GLENDALE AV

BALBOA AV

N GENEVA ST
N. EVERETT ST

GLENVIA ST

E DORAN ST

N GENEVA ST

N HOWARD ST

N ISABEL ST

N JACKSON ST

E LEXINGTON DRW LEXINGTON DR

W MILFORD ST

W DORAN ST

PIONEER DR

GROVE PLWOODBURY RD

HERBERT AV

CORWIN AV

ATKINS DR

TRENTON AV

RICHARD AV LEERIDGE TERLYNGLEN DR

AVONGLEN TER

MAURITA PL

MERRILL AV

E GLENOAKS BLVD

LORINDA DR

MILLAR DR

LUTON DRCANYON DR

LA LOMA RD

RICHARD PL

SYLVANOAK DR

GLENVISTA DR

BRIARWOOD LN

AVONOAK TER

PRINCIPIA DR

FURMAN PL

GLADYS DR

AVONOAK TER

SWARTHMORE DR

SWEETBRIAR DR

INA DRLURING DR

GLAN AV

ATKINS DRGLENANDALE TER

CANADA BLVD

N VERDUGO RD

DELMONTE DR

MOUNTAIN ST

ALAMO DR

LAS FLORES DR

PRINCES DR

AROBLES DR

MORENO DR

OROSCO DRPUEBLA DRMISTY ISLE DR

REMAH VISTA DR

MELWOOD DR

IMPERIAL DR

MAJESTIC WY

ROYAL BLVD

OAKENGATE DR

MELWOOD DR HARRINGTON RD

BOHLIG RD

HOWARD ST

ROSS ST

TOLEDO DR

TORRES DR

GREENBRIAR RD

LA ZANJA DR

LORETO DR

SINALOA DR

ROSEMOUNT RD

CORDOVA AV

CEDAR RD
RD

CAVANAGH

CAVANAGH RD

N JACKSON ST

MONCADO DR

DON JOSE DR

HILLCROFT RD

MOUNTAIN ST

E STOCKER ST

CORTEZ DR

VISCANO DR

ROSSMOYNE AV

CORDOVA AV

N CEDAR STN EVERETT ST

N HOWARD STN JACKSON STN ISABEL ST

VERDUGO CIRCLE DR

N ADAMS ST

PORTOLA AV

CORDOVA AV

CORONADO DRMONTEREY RD

N GLENDALE AV

E GLENOAKS BLVD

CABRILLO DR

MONTEREY RD

JACKSON PL

GOODE AV

SANCHEZ DR

MARYLAND PL

PARKWOOD DR

KENNETH RD

CEDAR HILL RD

DARRELL DR

HAZBETH LN

VALLEY VIEW RD

SPENCER ST

MOUNTAIN STN CENTRAL AV

DWIGHT DR

LOUISE TER

GLENMONT DR

N MARYLAND AV

N LOUISE ST

CAMPBELL ST

RANDOLPH ST

LORAINE ST

MELROSE AV

W FAIRVIEW AV

CAMERON

SAN RAFAEL AV
TER
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AV

N COLUMBUS AV

N CENTRAL AV

W STOCKER ST
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N GENEVA ST

KIRKBY RD

TOWNE ST
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MAINTENANCE

DISTRICT BOUNDARY

NOT TO SCALE

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

PROJECT LOCATION

PROJECT LOCATION
(ADA and Sidewalk Repair)
LEGEND

CONCRETE PAVEMENT
REPAIR

CITY BOUNDARY
PAGE 2 OF 3

PROJECT LOCATION
EXHIBIT 1: PROJECT LOCATION MAP
FISCAL YEAR 2023 ADA CURB RAMP INSTALLATION

AND SIDEWALK REPAIR PROGRAM
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SANTA FE RAILROAD
S. GLENDALE AV

SAN FERNANDO RD

ROSSLYN ST

DOLORES ST

CARMEL ST

FORREST AV

E EULALIA ST

E CERRITOS AV

S BRAND BLVD

GARDENA AV

S CENTRAL AV

W CYPRESS ST

MAGNOLIA AV

S MARYLAND AVE CYPRESS ST

W LOS FELIZ RD
E LAUREL STS. BRAND BLVD

S GLENDALE AV

E CYPRESS ST

HAGUE CT
S. CENTRAL AV

MARIPOSA ST

E PALMER AV

W PALMER AV MAGNOLIA AV

E PALMER AV

E CHEVY CHASE DR

PEPPER WY

E GARFIELD AV

E ACACIA AVE ACACIA AV

E GARFIELD AV

E WINDSOR RD

W WINDSOR RDS CENTRAL AV

W GARFIELD AV

W ACACIA AV

W WINDSOR RD

SAN FERNANDO RD

W GARFIELD AV

S COLUMBUS AV

CATHEDRAL DR

MARIPOSA ST

W CERRITOS AV

MIRA LOMA AV

E LOS FELIZ RD
W. LAUREL ST
W. EULALIA ST

W CERRITOS AV

W CYPRESS ST

MAGNOLIA AV

W PALMER AV

EL BONITO AV

RAILROAD

FERNANDO CT

LOS ANGELES ST

GARDENA AV

RAILROAD

S ORANGE ST

MADISON WY

HEMINGER ST

ROADS END

MISSION RD

COLBY DR

W CHEVY CHASE DR

W GARFIELD AV

W WINDSOR RD

FLORENCE PL

VIRGINIA PL

S MARYLAND AV

PRINCETON ST

TOPOCK ST

VASSAR AV
ST
ST

W PALMER AV

E GARFIELD AV
ALLEY 39
ALLEY 41
ALLEY 79

CITY OF GLENDALE

CITY OF LOS ANGELES

MISSION RD
ALLEY 38
ALLEY 74

E HARVARD ST

E BROADWAY

E WILSON AV

E CALIFORNIA AVN ADAMS STS ADAMS ST

FRANKLIN CT

S EVERETT STN EVERETT ST

S CEDAR ST

S BELMONT STN BELMONT ST

S CEDAR ST N CEDAR ST

S GLENDALE AV

N EVERETT ST

E WILSON AV

N CHEVY CHASE DR

STANLEY AV

CARLTON DR

OLIVE ST

ORANGE GROVE AV

N BELMONT ST
McHENRY RD
ALLEY 02

MOUNT CARMEL DR

E GLENOAKS BLVD

SINCLAIR AV

GLENMORE BLVD

CORWIN AV

ACADEMY PLKIMLIN DR

ELEANORE DR

EDEN AV

HARVEY DR

HILL DR

OAK VISTA DR

ORCHARD AV

HARVEY DR

VALLEJO DR

HOLLY DR

WILSON TERR

CALIFORNIA AV

SINCLAIR AVSINCLAIR AV

N CHEVY CHASE DR

HERBERT AV

CORWIN AV

ATKINS DR

TRENTON AV

RICHARD AV LEERIDGE TERLYNGLEN DR

AVONGLEN TER

MERRILL AV

E GLENOAKS BLVD

MILLAR DR

AVONOAK TER

ATKINS DRGLENANDALE TER

STEPHENS CIR

DEER CREEK LNPETERS CIR

GLENCREST TER

GLENCREST DR

BEAUDRY SAN GABRIEL AVSHADY GLEN

LEE CIR

DAILY CIR

BARNES CIR

DORA VERDUGO DR

GREENMONT DR

STARVIEW DR

VALANE DR

BEAUDRY BLVD

CANADA BLVD
CLUB

SAN GABRIEL AV

HERMOSITA DR

SANTA ROSA AV

SANTA MARIA AV

VERDUGO RD

EL VISTA CT

EL TOVAR DRMENLO DR

EL ARBOLITA

N VERDUGO RD

MENLO DR
RD

CANYON RD

DOWNING AV

LA CRESCENTA AV

GLENCOE WY

VICKERS DR

CASTERA AV

SPARR BLVD

MENLO DR
DR
MAR
DEL

HARMON PL

BAGDAD PL

EL ARBOLITA DR

EL ARBOLITA

ATWATER

LOCKWOOD RDMARCIA RD

AMARILLO DR

RAFAEL TER

BAY BERRY DR

SPARR BLVD

OAKWOOD

VERDUGO RD

OAKGLEN

OAKGLEN
N
DR
DR
BLVD
VISTA

COUNTRY CLUB DR
DRIVE

SAN GABRIEL

COUNTRY CLUB DR

VERDUGO KNOLL PL

LOMA VISTA DR

TAMBOR DR

CMTO DE LA NARCISA

SHERER LN

ARVIN DR

KIRKBY RD

VERDUGO VISTA DR

VERDUGO LOMA DRTHE MIDWAY

CANADA BLVD

N VERDUGO RDKIRKBY RD

TOWNE ST

NOT TO SCALE

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION
LEGEND
PAGE 3 OF 3

MAINTENANCE

DISTRICT BOUNDARY

PROJECT LOCATION
(ADA and Sidewalk Repair)

CONCRETE PAVEMENT
REPAIR

CITY BOUNDARY
EXHIBIT 1: PROJECT LOCATION MAP
FISCAL YEAR 2023 ADA CURB RAMP INSTALLATION

AND SIDEWALK REPAIR PROGRAM
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Solid Waste Collection Rates
(1) Public Hearing Regarding Restructuring and Increase of Solid Waste Collection Rates
(2) Motion to Open and Continue Public Hearing to January 31, 2023 (3) Resolution Restructuring and Increase of Solid Waste Collection Rates

COUNCIL ACTION
Item Type: Action Item
Approved for January 10, 2023 calendar

EXECUTIVE SUMMARY
Solid waste collection rates in the City were last revised twelve years ago in 2010. In consideration of significant factors driving cost increases, including China’s ban on recyclables, state mandates under SB 1383 and the pending closure of Scholl Canyon Landfill, as well as increases in projected operating and capital expenses, additional revenues from solid waste collection rates are necessary. To fully fund the City’s solid waste operations over the next five years, the City’s collection rates must be increased over a number of years, as detailed in the Analysis section.

Although the City’s solid waste collection rates need to be increased, the same trends that are creating upward pressure on the City’s rates are also impacting all other jurisdictions in California. Even with the proposed rate adjustments, Glendale’s new rates for residential and multi-family of less than 5 units, will be lower than a large number of cities within Los Angeles County, for similar solid waste collection services.

COUNCIL PRIORITIES
Environmental Stewardship: Establishment of solid waste collection rates commensurate with the cost of operations and regulatory compliance ensures resources are available to sustain optimum integrated waste services to the community and achieve compliance with State regulations and laws. These rates fund programs that divert recyclable and organic materials from the landfill, as well as edible food recovered for the food insecure members of the community.
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RECOMMENDATION
That the City Council conduct the public hearing and approve the attached Resolution adopting new solid waste collection rates for single-family and small multi-family customers.

Due to the anticipated lack of attendance by all City Councilmembers on January 10, 2023, it is recommended to open and conduct the hearing on said date and continue the public hearing to January 31, 2022 when it is anticipated that all Councilmembers will be present. Comments by members of the public may be made on both hearing dates.

BACKGROUND
Since 2010, Public Works Department Integrated Waste Division has experienced significant increases in general operational costs, including substantial costs associated with the unfunded mandates required with the implementation and ongoing management of recent State laws; most notably the SB 1383 compliance demands.

Over the last twelve years, these additional costs including overall expenditures for general integrated waste operations, have increased over 46 percent (approximately $8 million/year). Along with the general cost of providing solid waste collection services going up over this twelve-year period, the Scholl landfill tipping fee has only increased by 25 percent over this time frame.

Further, over the past five years, a volatile recycling market has resulted in the City having to move from the paradigm of being paid for recyclable commodities, which resulted in an approximate annual revenue of $345,600, to one where the City is having to pay for the processing of the recyclable materials that costs an average of $518,400 annually, resulting in a net annual cost impact of approximately $864,000.

Compounding the general increases in expenditures over the past twelve years and the cumulative impact of annual inflation, was the impact of franchising the City’s commercial services while continuing to provide service for the remaining single-family residential customers, and multi-family customers with two to four dwelling units. While discontinuing municipal services to commercial customers reduced operational costs, it also reduced revenue. The reduction in the City’s overall solid waste customer base brought about by franchising the business and large multi-family customer sectors has resulted in the City having fewer customers over which it is able to allocate its fixed costs.

Moreover, in addition to the major factors above driving the need for a rate increase, the City is in the midst of complying with the most sweeping changes to State solid waste regulations in the last thirty years. Among several new laws that have impacted the City’s general operations, administrative duties and regulatory responsibilities, including AB 341, AB 1826, and AB 1594. The latter of which, for example, began effective January 1, 2020, and mandated that California could no longer consider the use of green material as alternative daily cover for diversion credit, so the City had to begin hauling these 90 of 347

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materials to a separate location and paying to have this material recycled.

Most significantly, SB 1383 is bringing about several fundamental changes to municipal solid waste management.

Under SB 1383, all local jurisdictions must arrange for the collection of organics, ensure that edible food is recovered, conduct education and outreach, purchase a certain amount of organic content products, secure access to organic processing capacity, and conduct extensive monitoring, compliance, and enforcement activities. As a result, solid waste rates throughout the State are increasing significantly. Glendale is no exception as projected expenditures associated with these unfunded mandates have and will continue to rise.

Historically, State mandates have burdened Glendale’s municipal waste management operations. The requirements to divert green waste, and now organic waste materials as part of SB 1383, has resulted in daily service routes that take substantially longer to complete, requiring additional overtime and staff fatigue. Public Works recently embarked upon a program to optimize and right-size routes under a one pass system, where refuse, recycling and organics are serviced separately by drivers specifically assigned to collect and directly haul that solid waste commodity for processing at a respective facility. While this program will solve many operational programs attributable to overly long routes, it will also increase the number of weekly routes and need for additional drivers and side- loading refuse trucks.

Further, staff is preparing for the imminent closure of the Scholl Canyon Landfill, which is expected to take place within the next three years. Once the Landfill is closed, the reuse collected in the City will also have to be diverted to another location within the region for processing and disposal. In anticipation of this, staff has been examining several options and alternative destinations for this displaced waste stream. Preliminary analysis of the costs associated with this transition are anticipated to result in an operational increase of over $1.4 million per year and an initial capital expense of $640,000 (to purchase two new vehicles). Operational costs are expected to include an estimated 68% per ton increase in tipping fees for refuse material, two additional daily routes to accommodate the increased distance to the refuse processor, which will result in the need for two additional truck operators, and increased fuel, maintenance and depreciation costs for the aforementioned vehicles. See Table 1 below:

Table 1 – Rate impacts of SCLF closure
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In April 2022, the City authorized MSW Consultants, a solid waste consultant, to prepare a detailed Cost of Services Study (COSA) to determine a rate structure that accurately reflects the cost of providing these waste management services including collection, diversion programs, outreach and disposal. The final COSA is attached as Exhibit 1 and demonstrates the need for proposed waste adjustments.

On September 13, 2022, the City Council authorized staff to commence public notification and public hearing process to act on a resolution regarding fees for the collection of refuse in the City. In accordance with the provisions of Proposition 218, the City set the public hearing at least 45 days before the implementation of the fee increase. A notice of the public hearing was mailed to all recorded owners of parcels and current customers in Glendale following Council approval of the public hearing.

In accordance with the provisions of Proposition 218, the City mailed an announcement of the public hearing at least 45 days before implementing a fee increase of this type. The announcement was mailed to property owners and current customers notifying them of the January 10, 2023, public hearing date.

ANALYSIS
The City’s refuse collection rates, which were last increased in 2010, do not accurately reflect the City’s current cost of service. As a result, the initial rate adjustment on February 1, 2023, will restructure the rate schedule to ensure that they more accurately reflect the City’s actual cost of service for each service type. Not all City customers will receive the same initial rate adjustment. For example, single family residential customers with a 64- gallon container will initially receive a $16.04 increase. However, single-family customers with a 96-gallon container will initially receive an $13.33 increase. After the rates are restructured in February 2023, customer rates will be adjusted across the board by the same percent each year thereafter on July 1st.

The Rate Adjustment Table (Exhibit 2) shows the current and proposed rates for customers with most common levels of service. The proposed rates are the result of an FY 2025 FY 2026 FY 2027 FY 2028 TotalIncremental Landfill Disposal Cost: $717,174 $1,434,347 $1,434,347 $3,585,868Cost of 2 new trucks $640,000 $640,000Total Incremental Cost $4,225,868 Residential Rate Revenue $21,190,542 $23,115,219 $25,213,044 $69,518,805 Incremental Cost as Percent of Revenue 6.1%
Projected 96 gal SFR rate $53.44 $57.72 $62.34
Incremental Cost as Percent of Revenue 6.1% 6.1% 6.1%
Impact on Rates $3.25 $3.51 $3.79
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evaluation of the current and future financial performance of the City’s solid waste operations, as reflected in the COSA prepared by MSW consultants.

The same trends that are creating upward pressure on the City’s rates are also impacting all other jurisdictions in California. Even after the City’s rates are adjusted, they are expected to be lower than many other jurisdictions within LA County, for similar solid waste collection services. A comparison of the City’s proposed initial single-family rate to those in other jurisdictions in the region is shown below in Chart 1.

Chart 1 – Rate Comparison – Monthly Rate for Single-family Collection Service

Proposition 218 requires the City to satisfy various requirements on the use and collection of solid waste rates, and sets procedural requirements that must be met in order to increase said rates. Prop. 218 imposes substantive restrictions on the imposition and use of property-related fees, where the revenues derived from the fee or charge cannot exceed the funds required to provide the property-related service; the revenues derived from the fee or charge cannot be used for any purpose other than that for which the fee or charge was imposed; and the amount of the fee upon any parcel or person cannot exceed the proportionate cost of the services attributable to that parcel. Cal. Const., Art. 130, Sec. 6(b)(1)- (3).

Prop. 218 requires that written notice of the proposed property-related fee or charge (Prop. 218 Notice) be mailed to the record owner of each identified parcel within the jurisdiction. Prop. 218's definition of property ownership includes tenants where the tenant is directly liable to pay the fee or charge at issue. The Prop 218 Notice must state: that a fee increase is proposed; the amount of the proposed increase; the basis for the calculation of the proposed fee; the reason for the fee. The Prop. 218 Notice must also provide the date, time and location of the proposed public hearing on the proposed fee or charge (Prop. 218 Hearing).
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If written protests to the proposed fee or charge are received by a majority of the parcels prior to the date and time of the Prop. 218 Hearing, the rates at issue will not increase. If written protests are not received by a majority of the parcels, the City Council may adopt the proposed rate changes. If adopted, the proposed rates will go into effect thirty days after the date of adoption.

The Prop. 218 Notice was mailed to all City residential customers and multi-family residences of less than five units on October 24, 2022, which set forth the hearing date of January 10, 2023. Due to the anticipated lack of attendance by all City Councilmembers on January 10, 2023, it is recommended to open and conduct the hearing on said date and continue the public hearing to January 31, 2022 when it is anticipated that all Councilmembers will be present. Comments by members of the public may be made on both hearing dates.

After the Council’s September 13, 2022, meeting and the mailing out of the Prop. 218 Notices, the City received a one-time refund of $3,292,610 from the Los Angeles County Sanitation Districts that is the operator of SCLF for Host Fee payments from the City.

These funds were integrated into the COSA Final Report and resulted in an across the board decrease in all of the proposed rates reflected in the Rate Adjustment Table.

STAKEHOLDERS/OUTREACH
Following City Council approval at the September 13, 2022, meeting, staff commenced the Proposition 218 Notice and Public Hearing Process for the purpose of adopting new solid waste collection rates for single-family and small multi-family customers. The official Prop. 218 Notice was mailed to all City residential customers and multi-family residences of less than five units. The Prop. 218 Notice was sent on October 24, 2022, and included versions of same information translated into English, Armenian and Spanish. In addition, all three versions of the letter were made available on the City’s website along with the final COSA Report, the Agenda Report from the City Council September 13, 2022, meeting, and FAQs on the rate adjustments and public notice process.

FISCAL IMPACT
Prior to the franchising of commercial waste hauling services, the City built up a fund balance in the Refuse Fund of over $30 million due to savings from positions being held vacant and vehicle replacements delayed in anticipating of the transition to services to private haulers. After commercial franchising was implemented on December 1, 2021, service for single-family and multi-family 2-4 units has been covered by this fund balance despite the cost of these services far exceeding current rates. As shown in the COSA, without a rate adjustment this fund balance is projected to be depleted in 2024.

Staff recommends the fee increases presented on the Rate Adjustment Table (Exhibit 2). The justifications for these increases are demonstrated in the Exhibit 1 of the COSA. Once implemented, based upon projected revenues relative to O&M and necessary capital expenditures, staff estimates this rate increase will result in the cash balance in the Refuse Fund balancing out with a revenue reserve of $11.1 million 94 of 347

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projected for FY 2024, and remain balanced at an average of approximately $6.5 million over the following fiscal years through FY 2028.

This action is necessary to address rising operational costs and to ensure that revenues are keeping pace with required capital expenditures.

ENVIRONMENTAL REVIEW
This item is not subject to the California Environmental Quality Act (“CEQA”) and, therefore, an environmental review is not required pursuant to Section 21080(b)(8) of the California Public Resources Code and Sections 15272(a) and 15061(b)(3) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3 because CEQA does not apply to the establishment, modification, restructuring, or approval of rates and other charges by public agencies for purposes such as those set forth herein.

CAMPAIGN DISCLOSURE
This item is considered a ministerial activity and therefore, not subject to Campaign Disclosure.

ALTERNATIVES
Alternative 1: Conduct the public hearing and approve the attached Resolution adopting new solid waste collection rates for single-family and small multi-family customers.

Alternative 2: Do not approve the attached Resolution, which will result in depletion of the cash balance in the Refuse Fund by early FY 2024, and Glendale’s solid waste management service will be operating in a deficit.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Dan Hardgrove, Assistant Director of Public Works
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS

1. Cost of Service Analysis by MSW Consultants for the City of Glendale

2. Rate Adjustment Table
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MOTION
Moved by Council Member ,
seconded by Council Member , following opening
of the public hearing for the proposed rate restructuring and increase of residential solid waste collection rates on January 10, 2023 hereby continues the hearing to January 31, 2023.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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0 RESOLUTION NO. _________________

A RESOLUTION OF THE CITY COUNCIL OF GLENDALE, CALIFORNIA, SETTING

FORTH RESIDENTIAL SOLID WASTE COLLECTION RATES FOR THE NEXT FIVE YEARS BEGINNING FEBRUARY 1, 2023
WHEREAS, Section 8.44.110 of the Glendale Municipal Code, 1995, provides for establishing or modifying solid waste collection rates by resolution of the Council of the City of Glendale;
WHEREAS, the City has not increased residential solid waste collection rates since 2010; and
WHEREAS, in April 2022, In April 2022, the City retained the services of MSW Consultants (“MSW”) for the purposes of conducting a detailed Cost of Services Analysis and rate study for residential solid waste collection rates; and WHEREAS, MSW performed a COSA and developed a residential solid waste collection rate structure to meet the revenue requirements for the solid waste enterprise fund; and
WHEREAS, MSW, through the COSA, has concluded that the City’s current rate schedule must be restructured to accurately reflect the City’s current cost of service, resulting in an initial rate adjustment on February 1, 2023 by approximately 85% on average; and
WHEREAS, MSW has also concluded that a proposed five-year rate plan is necessary to fully fund the City’s solid waste operations, beginning on February 1, 2023, followed by annual increases of 25% in July 1, 2023 and 2024, respectively, and 8% in July 1, 2025, 2026, and 2027, respectively; and
WHEREAS, on January 10, 2023, the City of Glendale opened and conducted a noticed public hearing regarding the proposed residential solid waste collection rates and considered the reports and testimony of staff and the comments of the public regarding the same; and
WHEREAS, said public hearing remained open and continued to January 31, 2023; and
WHEREAS, on January 31, 2023, the public hearing was closed and there was deliberation on the proposed residential solid waste collection rates; and WHEREAS, the proposed residential solid waste collection rates have been calculated on the basis of the actual and proportionate costs to provide solid waste collections services to the City’s customers; and
WHEREAS, the proposed residential solid waste collection rate restructuring and increases constitute charges for a property related service (California Constitution, Article XIIID, Section 6), the revenue derived from the residential solid waste collection 97 of 347

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0 rate increases will not exceed the funds required to provide the residential solid waste customers with solid waste collection service,(California Constitution, Article XIIID, Section 6(b)(1)), the revenue derived from the residential solid waste collection rates not be used for any other purpose than that for which they are imposed (California Constitution, Article XIIID, Section 6(b)(2)), and the amount of fee or charge imposed upon the parcels or sewer customers do not exceed the proportional cost of the service attributable to the parcels or sewer customers (California Constitution, Article XIIID, Section 6(b)(3)), and for services which are actually used by or immediately available to sewer customers (California Constitution, Article XIIID, Section 6(b)(4)), and the solid waste collection rate increases are not being imposed for general governmental services, where the service is available to the public at large (California Constitution, Article XIIID, Section 6(b)(4)).

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. Notice of the public meeting at which this Resolution was considered was properly given, and all oral and written presentations made to and heard by the City Council, as well as protests to the proposed residential solid waste collection rates were properly considered.

SECTION 2. There is a reasonable relationship between the residential solid waste collection rates to be charged and the City’s costs in providing residential solid waste collection service.

SECTION 3. Compliance with California Environmental Quality Act. The City Council finds and determines that this Resolution is not subject to the California Environmental Quality Act (“CEQA”) and, therefore, an environmental review is not required pursuant to Section 21080(b)(8) of the California Public Resources Code and Sections 15272(a) and 15061(b)(3) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3 because CEQA does not apply to the establishment, modification, restructuring, or approval of rates and other charges by public agencies for purposes such as those set forth herein.

SECTION 4. The residential solid waste collection rates attached hereto as Exhibit “A”:
a) Do not exceed the actual or estimated reasonable costs incurred for providing residential solid waste collection services to its customers; b) Are reasonable and necessary to enable the City to provide benefit or privilege, service or product to which they relate; and c) Have been allocated in a manner such that the costs to the customer payer are proportional to the payer’s burden on, or benefits received, for residential solid waste collection service.

SECTION 5. The City Council hereby adopts the residential solid waste collection rate schedule as set forth in Exhibit “A”, attached hereto and incorporated herein by reference.

SECTION 6. The residential solid waste collection rate schedule set forth in Exhibit “A” shall take effect on February 1, 2023.
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0 SECTION 7. Severability. If any Section, subsection, clause, phrase, sentence or word of this Resolution or the application thereof to any person or circumstance is for any reason held invalid, the validity of the remainder of the Resolution or the application of such provision to other persons or circumstances shall not be affected thereby and shall not affect any other Section, subsection, clause, phrase, sentence or word of the Resolution that can be given effect without the invalid Section, subsection, clause, phrases, sentence, or word of this Resolution.

The City Council hereby declares that it would have passed this Resolution and each Section, subsection, clause phrase, sentence and word hereof, irrespective of the fact that one or more Sections, subsection, clauses, phrases, sentences or words or the application hereof to any person or circumstance is held invalid.

Adopted by the Council of the City of Glendale on this _______ day of _________, 2023.
____________________________
Mayor
ATTEST:

City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
I, Suzie Abajian, Ph.D, Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No. _________ was adopted by the City Council of the City of Glendale, California, at a regular meeting held on the __________ day of ____________, 2023, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_________________________
City Clerk
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0 A. Report-Common Rates
Description Current Rate
Proposed Rate Effective February 1, 2023
Proposed Rate Effective July 1, 2023
Proposed Rate Effective July 1, 2024
Proposed Rate Effective July 1, 2025
Proposed Rate Effective July 1, 2026
Proposed Rate Effective July 1, 2027
Automated Cart Service - Single Family
Monthly Rate Standard 64 gallon cart $11.72 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Adjustment Amount $16.04 $6.94 $8.68 $3.47 $3.75 $4.05
Adjustment Percent 137% 25% 25% 8% 8% 8%
Monthly Rate - Standard 96 gallon cart $18.34 $31.67 $39.58 $49.48 $53.44 $57.72 $62.34 Adjustment Amount $13.33 $7.91 $9.90 $3.96 $4.28 $4.62
Adjustment Percent 73% 25% 25% 8% 8% 8%
Automated Cart Service - Multi-family 2-4 unts
Monthly Rate - Standard 64 gallon cart $14.82 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Adjustment Amount $12.94 $6.94 $8.68 $3.47 $3.75 $4.05
Adjustment Percent 87% 25% 25% 8% 8% 8%
Monthly Rate - Standard 96 gallon cart $18.34 $31.67 $39.58 $49.48 $53.44 $57.72 $62.34 Adjustment Amount $13.33 $7.91 $9.90 $3.96 $4.28 $4.62
Adjustment Percent 73% 25% 25% 8% 8% 8%
Monthly Rate - Additional 64 gallon cart $11.72 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Adjustment Amount $16.04 $6.94 $8.68 $3.47 $3.75 $4.05
Adjustment Percent 137% 25% 25% 8% 8% 8%
Front Loading Bin Service - MFR 2-4 units
Monthly Rate - One cubic yard bin 1/week $33.00 $84.50 $105.63 $132.04 $142.60 $154.01 $166.33 Adjustment Amount $51.50 $21.13 $26.41 $10.56 $11.41 $12.32 Adjustment Percent 156% 25% 25% 8% 8% 8%
Monthly Rate - Two cubic yard bin 1/week $45.35 $109.15 $136.44 $170.55 $184.19 $198.93 $214.84 Adjustment Amount $63.80 $27.29 $34.11 $13.64 $14.74 $15.91 Adjustment Percent 141% 25% 25% 8% 8% 8%
Monthly Rate - Three cubic yard bin 1/week $58.15 $133.80 $167.25 $209.06 $225.78 $243.84 $263.35 Adjustment Amount $75.65 $33.45 $41.81 $16.72 $18.06 $19.51 Adjustment Percent 130% 25% 25% 8% 8% 8%
Front Loading Bin Service - MFR 2-4 units - Additional PickupsMonthly Rate - One cubic yard bin 1/week $22.63 $84.50 $105.63 $132.04 $142.60 $154.01 $166.33 Adjustment Amount $61.87 $21.13 $26.41 $10.56 $11.41 $12.32 Adjustment Percent 273% 25% 25% 8% 8% 8%
Monthly Rate - Two cubic yard bin 1/week $22.63 $109.15 $136.44 $170.55 $184.19 $198.93 $214.84 Adjustment Amount $86.52 $27.29 $34.11 $13.64 $14.74 $15.91 Adjustment Percent 382% 25% 25% 8% 8% 8%
Monthly Rate - Three cubic yard bin 1/week $22.63 $133.80 $167.25 $209.06 $225.78 $243.84 $263.35 Adjustment Amount $111.17 $33.45 $41.81 $16.72 $18.06 $19.51 Adjustment Percent 491% 25% 25% 8% 8% 8%
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SOLID WASTE COST OF SERVICE STUDY

NOVEMBER 19, 2022

PREPARED BY

SOLID WASTE CONSULTANTS

TO LOCAL GOVERNMENT
Exhibit 1
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PAGE INTENTIONALLY LEFT BLANK
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SOLID WASTE RATE STUDY

TABLE OF CONTENTS

1. EXECUTIVE SUMMARY 1

2. APPROACH AND LIMITATIONS 6

2.1 STUDY APPROACH 6

2.2 LIMITATIONS 6

3. FINANCIAL PLAN 7

3.1 COMPARISON OF PROJECTED REVENUES WITH REVENUE REQUIREMENT 7

3.2 PROJECTED OPERATING RESULTS IF RATES ARE NOT ADJUSTED 7

3.3 PROJECTED OPERATING RESULTS WITH PROPOSED RATE ADJUSTMENTS 9

3.4 PROJECTED LONG-TERM OPERATING RESULTS WITH PROPOSED RATE ADJUSTMENTS 10

4. RATE DESIGN 12

4.1 REVENUE REQUIREMENT 12

4.2 RATE DESIGN METHOD 12

4.3 RATE DESIGN CALCULATIONS 13

4.4 PROJECTED RATE REVENUE BASED ON PROPOSED RATE ADJUSTMENTS 17

5. PERCENT OF CUSTOMERS AFFECTED 21

Appendix A- Revenue and Expense Detail
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Table of Tables

Table 1 – Proposed Monthly Rates .................................................................................................... 4 Table 2 – Projected Operating Results – Without Rate Adjustments .............................................. 7 Table 3 – Projected Capital Expenditures .......................................................................................... 8 Table 4 – Analysis of Cash Without Rate Adjustments ..................................................................... 8 Table 5 – Projected Operating Results – With Rate Adjustments .................................................. 10 Table 6 – Analysis of Cash With Proposed Rate Adjustment ......................................................... 10 Table 7 – Projected Revenue Requirements ................................................................................... 12 Table 8 – Allocated Rate Revenue Target ........................................................................................ 13 Table 9 –Operating Cost Statistics ................................................................................................... 15 Table 10 – Direct Cost for Each Level of Service ............................................................................. 16 Table 11 – Indirect Cost and Sum of Total Cost for Each Level of Service ..................................... 17 Table 12 – Summary of Automated Cart Rate Revenue ................................................................. 18 Table 13 – Summary of Frontload Bin Rate Revenue ..................................................................... 19 Table 14 – Summary of Rate Revenue and Reconciliation to Revenue Requirement .................. 20 Table 15 – Percent of Customers Affected ...................................................................................... 21

Table of Charts

Chart 1 – Rate Comparison – Monthly Rate for Single-family Collection Service ........................... 5 Chart 2 – Projected Operating Results Without Rate Adjustments ................................................. 9 Chart 3 – Projected Operating Results With Rate Adjustments .................................................... 11

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1. EXECUTIVE SUMMARY
The City generates revenue to pay for its solid waste collection service costs through rates charged to its residential customers. The City separately records its revenues and expenses for its solid waste operations in the solid waste enterprise fund. The solid waste enterprise fund maintains a cash balance to fund its ongoing operations. The revenues of the solid waste enterprise fund are intended to fully cover the City’s current and future solid waste operating and capital costs, and maintain its cash balance. Although the City’s operating costs have increased due to inflation, and other significant factors, the City has not increased the solid waste rates it charges to its customers since 2010.

Significant Factors Driving Cost Increases
China Ban on Recyclables

At the beginning of 2018, China reduced the level of acceptable contamination in the recyclable material it received, and limited the type of recyclable materials it would accept. As a result, the worldwide market value of recyclables decreased significantly, reducing the revenue that solid waste service providers (including the City) previously used to offset their operating costs. This market disruption continues to create upward pressure on the City’s operating costs.

Commercial Franchising

The City re cently implemented significant changes to the solid waste collection services it provides in the City . In December 2021, the City implemented a franchise system for businesses, and for large multi -family complexes with five (5) or more units. Under the franchise system, four (4) private haulers now provide exclusive collection service in four (4) separate geographic areas of the City. The City is now only responsible to collect waste and recyclables from single -family customers, and from small multi -family customers with two (2) to four (4) dwelling units.

In previous years, rates for residential collection services have not been set at a rate to fully recover costs associated with those services. Furthermore, the rates for residential and multi-family of 2-4 units have not changed since 2010. The reduction in the City’s overall solid waste customer base brought about by franchising the business and large multi-family customer sectors has resulted in the City having fewer customers over which it is able to allocate its fixed costs. This has resulted in additional upward pressure on the cost per unit for the remaining residential customers.

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SB 1383

In addition to the significant change brought about by the franchising of the commercial waste sector, the City is in the midst of complying with the most sweeping changes to State solid waste regulations in the last thirty years. SB 1383 establishes statewide methane reduction targets, and is bringing about several fundamental changes to municipal solid waste management.

Under SB 1383, all local jurisdictions must arrange for the collection of organics, ensure that edible food is recovered, conduct education and outreach, purchase a certain amount of organic content products, se cure access to organic processing capacity, and conduct extensive monitoring, compliance and enforcement activities. As a result, solid waste rates throughout the State are increasing significantly.

Closure of Scholl Canyon Landfill

The Scholl Canyon Landfill is expected to permanently close around December 2025. After the landfill closes, the City’s trucks will be required to travel farther to empty their loads, and may be required to use a disposal facility with a higher tipping fee. As a result, the City expects it will be required to purchase two additional route vehicles, and incur additional operating costs to use a more distant landfill. These expected additional operating costs will create additional upward pressure on the City’s solid waste rates.

Industry Trends

Additionally, there are several current trends in the solid waste industry that are creating extraordinary cost increases. These trends include shortages of refuse truck drivers, supply chain delays in the purchase of trucks, and increased costs for raw materials such as steel used to manufacture trucks and containers.

Required Rate Adjustments
Operating Cash

As a result of the impact of these industry trends, the China Ban, the cost of complying with SB 1383, and the divestiture of its business and large multi-family operations, the revenue and cost structure of the City’s solid waste enterprise fund has changed significantly. To meet the current and future financial obligations of the solid waste enterprise fund, the City must increase the rates it charges to its single family and small multi-family residential customers. If the City does not increase current collection rates, and rates remain at their current levels, the cash balance in the enterprise fund will be completely depleted in early FY 2024 (July to September 2023). 106 of 347

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Collection Rates

To fully fund the City’s solid waste operations over the next five years, the City’s collection rates must be increased on average by approximately 85% on February 1, 2023, followed by annual increases of 25% and 25% in July of 2023, and July 2024, respectively. In July 2025, 2026 and 2027, collection rates will need to be increased by 8% each year.

In addition, the City’s rates, which have not increased since 2010, do not accurately reflect the City’s current cost of service. As a result, the initial rate adjustment on February 1, 2023, will restructure the rate schedule to ensure that the rates more accurately reflect the City’s actual cost of service. As a result, not all customers will receive the same initial rate adjustment. For example, as shown in Table 1 on page 4, single-family residential customers with a 64-gallon container will initially receive a 137% increase. However, single-family customers with a 96- gallon container will initially receive a 73% increase. After the rates are restructured in February 2023, customer rates will be adjusted across the board by the same percent each year on July 1st. Table 1 on page 4 shows the current and proposed rates for customers with most common levels of service. The City is seeking approval of these rates for the next five years.

Although the City’s rates need to be significantly increased, the same trends that are creating upward pressure on the City’s rates are also impacting all other jurisdictions in California. Even after the City’s rates are adjusted, they are expected to be reasonable in relation to rates for similar solid waste collection service in other jurisdictions. A comparison of the City’s single- family rate to those in other jurisdictions is shown in Chart 1 on page 5.

Proposition 218

The City’s collection rates are subject to Article XIII D, Section 6 of the California Constitution (Proposition 218). When setting property-related user fees (such as solid waste collection rates), local jurisdictions must satisfy the following requirements:

• Revenues derived from the fee or charge must not exceed the funds required to provide the property-related service;
• Revenues derived from the fee or charge must not be used for any purpose other than that for which the fee is imposed;
• The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel.

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The City is required to set a public ‘majority protest’ hearing, and provide all customers and property owners with at least 45 days prior notice of the proposed rates. Unless a majority of customers object to the proposed rates, the City Council may adopt the proposed rates at the public hearing upon a majority vote.

Table 1 – Proposed Monthly Rates

Description Current Rate
Proposed
Rate Effective
February 1,
2023
Proposed
Rate Effective
July 1, 2023
Proposed
Rate Effective
July 1, 2024
Proposed
Rate Effective
July 1, 2025
Proposed
Rate Effective
July 1, 2026
Proposed
Rate Effective
July 1, 2027
Automated Cart Service - Single Family
Monthly Rate Standard 64 gallon cart $11.72 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Adjustment Amount $16.04 $6.94 $8.68 $3.47 $3.75 $4.05
Adjustment Percent 137% 25% 25% 8% 8% 8%
Monthly Rate - Standard 96 gallon cart $18.34 $31.67 $39.58 $49.48 $53.44 $57.72 $62.34 Adjustment Amount $13.33 $7.91 $9.90 $3.96 $4.28 $4.62
Adjustment Percent 73% 25% 25% 8% 8% 8%
Automated Cart Service - Multi-family 2-4 unts
Monthly Rate - Standard 64 gallon cart $14.82 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Adjustment Amount $12.94 $6.94 $8.68 $3.47 $3.75 $4.05
Adjustment Percent 87% 25% 25% 8% 8% 8%
Monthly Rate - Standard 96 gallon cart $18.34 $31.67 $39.58 $49.48 $53.44 $57.72 $62.34 Adjustment Amount $13.33 $7.91 $9.90 $3.96 $4.28 $4.62
Adjustment Percent 73% 25% 25% 8% 8% 8%
Monthly Rate - Additional 64 gallon cart $11.72 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Adjustment Amount $16.04 $6.94 $8.68 $3.47 $3.75 $4.05
Adjustment Percent 137% 25% 25% 8% 8% 8%
Front Loading Bin Service - MFR 2-4 units
Monthly Rate - One cubic yard bin 1/week $33.00 $84.50 $105.63 $132.04 $142.60 $154.01 $166.33 Adjustment Amount $51.50 $21.13 $26.41 $10.56 $11.41 $12.32 Adjustment Percent 156% 25% 25% 8% 8% 8%
Monthly Rate - Two cubic yard bin 1/week $45.35 $109.15 $136.44 $170.55 $184.19 $198.93 $214.84 Adjustment Amount $63.80 $27.29 $34.11 $13.64 $14.74 $15.91 Adjustment Percent 141% 25% 25% 8% 8% 8%
Monthly Rate - Three cubic yard bin 1/week $58.15 $133.80 $167.25 $209.06 $225.78 $243.84 $263.35 Adjustment Amount $75.65 $33.45 $41.81 $16.72 $18.06 $19.51 Adjustment Percent 130% 25% 25% 8% 8% 8%
Front Loading Bin Service - MFR 2-4 units - Additional Pickups Monthly Rate - One cubic yard bin 1/week $22.63 $84.50 $105.63 $132.04 $142.60 $154.01 $166.33 Adjustment Amount $61.87 $21.13 $26.41 $10.56 $11.41 $12.32 Adjustment Percent 273% 25% 25% 8% 8% 8%
Monthly Rate - Two cubic yard bin 1/week $22.63 $109.15 $136.44 $170.55 $184.19 $198.93 $214.84 Adjustment Amount $86.52 $27.29 $34.11 $13.64 $14.74 $15.91 Adjustment Percent 382% 25% 25% 8% 8% 8%
Monthly Rate - Three cubic yard bin 1/week $22.63 $133.80 $167.25 $209.06 $225.78 $243.84 $263.35 Adjustment Amount $111.17 $33.45 $41.81 $16.72 $18.06 $19.51 Adjustment Percent 491% 25% 25% 8% 8% 8%
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Chart 1 – Rate Comparison – Monthly Rate for Single-family Collection Service

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2. APPROACH AND LIMIT A TIONS

2.1 Study Approach

This cost of service study consists of a financial plan analysis, and a rate design analysis.

• Financial Plan Analysis – The ‘big picture.’ This analysis considers the total amount of current and projected operating and capital expenditures, available cash, any planned debt financing, and required debt service coverage requirements. The result of this analysis is the projected revenue requirement, which is matched with the projected rate revenues from the proposed rates. This ensures that the City will generate sufficient revenues to meet its financial obligations.

• Rate Design Analysis – This analysis identifies the cause-and-effect relationship between the activities undertaken and resources used to provide various levels of service. Rates are designed to reflect the cost of service and proportionality requirements of Proposition 218.

2.2 Limitations

The financial plan analysis is subject to certain limitations. The pro-forma projections in the financial plan are based on assumptions regarding future inflation, and planned capital expenditures, etc. There will usually be differences between projected and actual results, because events and circumstances frequently do not occur as expected, and those differences may be material. Moreover, these projections were prepared for the sole use of the City for the purpose of analyzing the City’s solid waste rates. They are not intended to be used for any other purpose.

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3. FINANCIAL PLAN

3.1 Comparison of Projected Revenues with Revenue Requirement

The financial plan for the solid waste enterprise fund compares the projected rate revenues with the projected revenue requirement (the enterprise fund’s projected operating expenses net of any use of cash balance). The enterprise fund’s projected operating results were projected over a five-year period under two scenarios. Section 3.2 below shows the projected operating results assuming that rates are not adjusted and remain at current levels. Section 3.3 further below shows the projected operating results assuming that rates are adjusted to generate revenue that will meet the enterprise fund’s financial obligations over a five-year period.

3.2 Projected Operating Results if Rates are Not Adjusted

Table 2 below shows the operating results for the solid waste enterprise fund if rates are not adjusted. Table 2 shows that the enterprise fund is currently experiencing an annual shortfall, which is expected to grow significantly over the next five years, if rates are not adjusted.

Table 2 – Projected Operating Results – Without Rate Adjustments

Table 3 on the following page shows a breakdown by asset type of the projected capital expenditures included in the projected operating results.

Description Actual
FY 2020
Actual
FY 2021
Pre-audited
Actual
FY 2022
Projected
FY 2023
Projected
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
FY 2027
Projected
FY 2028
Revenues:

Rate Revenue $17,397 $17,347 $11,404 $6,589 $6,654 $6,721 $6,788 $6,855 $6,923 Other Revenue 7,808 6,409 5,837 4,940 4,531 4,850 4,481 4,097 4,257 Total $25,204 $23,756 $17,241 $11,528 $11,185 $11,570 $11,268 $10,952 $11,181 Expenditures:

Labor $9,955 $8,649 $6,107 $9,147 $7,776 $7,907 $8,040 $8,175 $8,313 Vehicles 4,100 3,635 3,584 3,723 3,656 3,950 4,013 4,077 4,143 Disposal/Processing 4,729 6,577 5,138 7,168 7,613 9,724 10,231 10,416 10,604 Overhead 5,547 6,820 5,268 3,864 2,953 3,059 3,164 3,204 3,558 Total Operating Expenses $24,330 $25,681 $20,098 $23,903 $21,998 $24,639 $25,448 $25,873 $26,618 Operating Surplus/(Shortfall) 874 (1,925) (2,857) (12,374) (10,812) (13,069) (14,180) (14,921) (15,438) Capital Expenditures (111) 0 4,735 1,220 5,406 3,165 466 4,387 3,320 Total Expenditures $24,219 $25,681 $24,832 $25,123 $27,404 $27,804 $25,914 $30,259 $29,939 Total Surplus/(Shortfall) $985 ($1,925) ($7,591) ($13,594) ($16,219) ($16,234) ($14,646) ($19,307) ($18,758) (in 000s)
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Table 3 – Projected Capital Expenditures

Table 4 below analyzes the annual change in cash resulting from the projected annual shortfalls in the enterprise fund. Table 4 shows how the beginning cash balance is reduced by the annual shortfall. Table 4 shows that without adjusting its current rates, the enterprise fund is expected to deplete its cash balance sometime in early fiscal 2024.

Table 4 – Analysis of Cash Without Rate Adjustments

Chart 2 on the following page shows how the annual operating results are projected to change the balance in the enterprise fund’s operating cash over the next five years if rates are not adjusted.

Description
Pre-audited
Actual
FY 2022
Projected
FY 2023
Projected
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
FY 2027
Projected
FY 2028
Sweepers $834 $1,244 $911
Route Vehicles 1,655 830 1,516 640 434 3,476 3,198
Medium Duty Vehicles 50 40 122 32 123
Containers 1,546 350 2,525 2,525 0 0 0
Land Improvements 650 0 0 0 0 0 0
Total Capital Expenditures $4,735 $1,220 $5,406 $3,165 $466 $4,387 $3,320 (in 000s)
Description Actual
FY 2020
Actual
FY 2021
Pre-audited
Actual
FY 2022
Projected
FY 2023
Projected
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
FY 2027
Projected
FY 2028
Cash Reserve:

Beginning Cash $38,763 $35,621 $31,258 $26,199 $15,897 ($322) ($16,556) ($31,202) ($50,509) Operating Surplus/(Shortfall) 874 (1,925) (2,857) (12,374) (10,812) (13,069) (14,180) (14,921) (15,438) Capital Expenditures 111 0 (4,735) (1,220) (5,406) (3,165) (466) (4,387) (3,320) Other Changes to Cash (4,127) (2,438) 2,533 3,293 0 0 0 0 0 Ending Cash $35,621 $31,258 $26,199 $15,897 ($322) ($16,556) ($31,202) ($50,509) ($69,267) (in 000s)
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Chart 2 – Projected Operating Results Without Rate Adjustments

The red and blue bars in Chart 2 represent the relationship between operating expenses and current revenues, respectively. These show how the annual shortfall reduces the operating cash (green line) over time. Chart 2 graphically shows how, if rates are not adjusted, the cash balance in the solid waste enterprise fund will be completely depleted sometime during fiscal 2024.

3.3 Projected Operating Results with Proposed Rate Adjustments

Table 5 on the following page shows the operating results for the solid waste enterprise fund if rates are adjusted. (Table 5 is comparable to Table 2, which shows the projected operating results without the rate adjustments). The detailed amounts for the revenue and expenditures shown in Table 5 are shown in Appendix A. Table 5 shows that, if rates are adjusted, the enterprise fund will generate a surplus in fiscal 2026.

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Table 5 – Projected Operating Results – With Rate Adjustments

Table 6 below analyzes the annual change in operating cash resulting from the projected annual shortfalls and surpluses in the enterprise fund assuming that rates are adjusted. Table 6 is comparable to the analysis of cash balances in Table 4, which shows the impact on cash balances if rates were not adjusted). Table 6 shows that, if rates are adjusted, the cash balance in the enterprise fund is expected to decrease significantly in fiscal years 2023 and 2024, and range between approximately $8 million and $5 million over the following fiscal years.

Table 6 – Analysis of Cash With Proposed Rate Adjustment

3.4 Projected Long-term Operating Results with Proposed Rate Adjustments

Chart 3 on the following page shows how the annual operating results are projected to change the balance in the enterprise fund’s operating cash over the next five years if rates are adjusted.

Description Actual
FY 2020
Actual
FY 2021
Pre-audited
Actual
FY 2022
Projected
FY 2023
Projected
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
FY 2027
Projected
FY 2028
Revenues:

Rate Revenue $17,397 $17,347 $11,404 $8,922 $15,387 $19,427 $21,191 $23,115 $25,213 Other Revenue 7,808 6,409 5,837 4,940 4,979 5,169 4,803 4,306 4,455 Total $25,204 $23,756 $17,241 $13,862 $20,366 $24,597 $25,994 $27,421 $29,668 Expenditures:

Labor $9,955 $8,649 $6,107 $9,147 $7,776 $7,907 $8,040 $8,175 $8,313 Vehicles 4,100 3,635 3,584 3,723 3,656 3,950 4,013 4,077 4,143 Disposal/Processing 4,729 6,577 5,138 7,168 7,613 9,724 10,231 10,416 10,604 Overhead 5,547 6,820 5,268 3,864 2,953 3,059 3,164 3,204 3,558 Total Operating Expenses $24,330 $25,681 $20,098 $23,903 $21,998 $24,639 $25,448 $25,873 $26,618 Operating Surplus/(Shortfall) 874 (1,925) (2,857) (10,041) (1,632) (43) 546 1,548 3,050 Capital Expenditures (111) 0 4,735 1,220 5,406 3,165 466 4,387 3,320 Total Expenditures $24,219 $25,681 $24,832 $25,123 $27,404 $27,804 $25,914 $30,259 $29,939 Total Surplus/(Shortfall) $985 ($1,925) ($7,591) ($11,261) ($7,038) ($3,208) $79 ($2,838) ($270) (in 000s)
Description Actual
FY 2020
Actual
FY 2021
Pre-audited
Actual
FY 2022
Projected
FY 2023
Projected
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
FY 2027
Projected
FY 2028
Cash Reserve:

Beginning Cash $38,763 $35,621 $31,258 $26,199 $18,231 $11,192 $7,985 $8,064 $5,226 Operating Surplus/(Shortfall) 874 (1,925) (2,857) (10,041) (1,632) (43) 546 1,548 3,050 Capital Expenditures 111 0 (4,735) (1,220) (5,406) (3,165) (466) (4,387) (3,320) Other Changes to Cash (4,127) (2,438) 2,533 3,293 0 0 0 0 0 Ending Cash $35,621 $31,258 $26,199 $18,231 $11,192 $7,985 $8,064 $5,226 $4,956 (in 000s)
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(Chart 3 is comparable to Chart 2, which showed the projected operating results if rates and tip fees were not adjusted). Chart 3 shows how, if rates are adjusted, the cash balance in the solid waste enterprise fund will be positive over the next five years. Chart 3 shows that, assuming rates are adjusted, the enterprise fund will be able to meet its current and future financial obligations.

Chart 3 – Projected Operating Results With Rate Adjustments

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4. RA TE DESIGN
In this analysis, cost-based collection rates were designed for each level of service to achieve the revenue requirement. Rates were designed by identifying the ‘cause-and-effect’ relationship between the activities or use of resources (cost drivers), and the resulting costs incurred. As a result, the individual customer rates reflect the cost of service and proportionality requirements of Proposition 218.

4.1 Revenue Requirement

The revenue requirement is the total rate revenue that the enterprise fund must generate to meet its annual financial obligations. These obligations include covering its operating and capital expenditures, and maintaining its cash balance. The revenue requirement is comprised of operating and maintenance costs, and rate-funded capital expenditures, net of any other or non- rate revenues. Non-rate revenues include items such as grants, interest income, and AB 939 Fees, etc. The revenue requirement is decreased in years when the City uses its cash balance to help fund its operations; the revenue requirement is increased in years when the City increases its cash balance. Table 7 below shows the enterprise fund’s projected revenue requirements over the next five years. The annual revenue requirements in Table 7 are derived using the total annual expenditures and other revenue in Table 5, and the annual change in cash in Table 6.

Table 7 – Projected Revenue Requirements

4.2 Rate Design Method

Cost-based collection rates were designed by identifying the cost types associated with each of these cost ‘drivers’:

• Route Operating Cost - the time it takes to travel from stop to stop in the service area.

This cost was allocated among customers based on the number of pickups. For example, a multi-family customer with three bin pickups per week is allocated three times as much of this cost as a customer with one pickup per week.

Description Actual
FY 2020
Actual
FY 2021
Pre-audited
Actual
FY 2022
Projected
FY 2023
Projected
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
FY 2027
Projected
FY 2028
Revenue Requirement
Total Expenditures $24,219 $25,681 $24,832 $25,123 $27,404 $27,804 $25,914 $30,259 $29,939 Total Surplus/(Shortfall) ($11,261) ($7,038) ($3,208) $79 ($2,838) ($270) Other Revenue (4,940) (4,979) (5,169) (4,803) (4,306) (4,455) Total Rate Revenue Requirement $8,922 $15,387 $19,427 $21,191 $23,115 $25,213 (in 000s)
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• Disposal/Processing Tip Fee Cost – the cost of fees per ton incurred at disposal and processing sites. This cost was allocated among customers based on the amount of container capacity serviced per week. This is because the amount of container capacity serviced per week is a reasonable measure of the relative weight of waste collected and delivered to the landfill.

• Overhead – Indirect costs such as buildings, utilities, general and administrative costs were allocated proportionately based on the amount of direct cost allocated to each level of service.

4.3 Rate Design Calculations

Table 8 below, and Table 9, on the following pages show the 10 steps used to calculate the proposed cost-based rates according to the rate design method.

Table 8 – Allocated Rate Revenue Target

Column A B
Description Projected
FY 2023
Percent of
Total
Expenditures
Total Expenditures:
1 Labor $9,146,655
2 Vehicles 4,943,469
3 Subtotal - Route Operating Cost 14,090,124 56.08%
4 Disposal/Processing 7,168,400 28.53%
5 Overhead 3,864,342 15.38%
6 Total Expenditures $25,122,866 100.00%
7 Total Expenditures $25,122,866
8 Deduct Other Income (4,939,631)
9 Total Surplus/(Shortfall) (11,260,969)
10 Subtotal - Revenue Requirement 8,922,266
11 Add new rate revenue due to mid year rate
adjustment 7/12ths 3,266,922
12 Total Annual Rate Revenue Target $12,189,188
Allocated Revenue Requirement:
13 Route Operating Cost $6,836,289 56.08%
14 Disposal/Processing 3,477,986 28.53%
15 Overhead 1,874,913 15.38%
16 Total Allocated Rate Revenue Target $12,189,188 100.00% Step 3 - Allocate Total Revenue Target to Cost Pools based on Percent of Total Expenditures
Row
Step 1 - Organize Total Cost into Cost Pools (Route Operating; Disposal/Processing; and Overhead)
Step 2 - Determine Total Annual Revenue Target
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Table 8 shows how the rate revenue target for the initial rates is calculated. For the initial rates only, the rate revenue target is different from the revenue requirement. The revenue requirement is the total amount of rate revenue needed for the enterprise fund to meet its financial obligations. For fiscal 2023, the revenue requirement is the $8,922,266 shown in Table

7. The annual rate revenue target that the initial rates are designed to generate is the $12,189,188 shown on Row 16 in Table 8.

Step 1 in Table 8 organizes the enterprise fund’s total expenditures for the base year (FY 2023) into three pools of cost: 1) Route Operating Cost, 2) Disposal/Processing Cost, and 3) Indirect Costs.

Step 2 in Table 8 shows the total amount of targeted annual rate revenue that the initial rates are designed to generate. However, because the initial rates will be implemented midway during the fiscal year (February 1, 2023), this total annual targeted revenue amount will not be fully achieved. It is an annual target amount of revenue the initial rates are designed to achieve. To determine the annual revenue target amount for the first adjustment, an amount equal to 7/12ths (which represents the revenue foregone during the seven months from July 1, 2022 through January 31, 2023) of the new rate revenue is added to the revenue requirement for fiscal 2023. This is the $3,266,922 amount on Row 11 in Table 8. The total annual rate revenue target is $12,189,188 shown in Row 12 and in Row 16 in Table 8.

Step 3 in Table 8 shows how the annual rate revenue target is allocated among the three cost pools based on their proportionate share of total expenditures. Table 8 also shows that Indirect Costs are 15.38% of total cost. This percentage will be used further below to assign indirect costs to the rates in Step 9 in Table 11.

Table 9 on the following page shows the operating cost statistics used to calculate the rates. Step 4 in Table 9 shows the calculation of the total number of gallons (on which Disposal/Processing Cost is assigned to the rates), and the total number of stops (on which Route Operating Cost is assigned to the rates). An equivalent stop factor was used to increase the weight of the stops for front loading bin service to reflect the fact that front loader routes take more time per stop than automated side loader routes.

Step 5 in Table 9 shows the calculation of the average Disposal/Processing Cost per Gallon, and the average Route Operating Cost per stop. The average Disposal/Processing Cost per Gallon is derived by dividing the Annual Disposal/Processing Cost Revenue Target (from line 14 of Table 8) by the total number of gallons per year. The average Route Operating Cost per stop is derived by dividing the Annual Route Operating Cost (from line 13 of Table 8) by the total number of stops per year.
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Table 9 –Operating Cost Statistics

Table 10 on the following page shows the calculation of the Disposal/Processing Cost, and the Route Operating Cost, for each level of service. Step 6 in Table 10 calculates the monthly Disposal/Processing Cost per unit for each level of service by multiplying the average Disposal/Processing Cost per gallon by the gallons per month.

Step 7 in Table 10 calculates the monthly Route Operating Cost per unit for each level of service by multiplying the average Route Operating Cost per Stop by the stops per month. Step 8 in Table 10 calculates the direct cost per unit by combining the Disposal/Processing Cost per unit and the Route Operating Cost per unit.

Column A B C D E F G
Description Gallons
per Unit
Number
of Units
Gallons per
Month
Gallons per
Year
Number
of Stops
per Month
Stop
Adjustment
Factor
Stops per
Year
Automated Cart Service - Single Family
1 Standard 64 gallon cart 64 5,333 1,479,019 17,748,224 23,110 1 277,316 2 Standard 96 gallon cart 96 18,691 7,775,456 93,305,472 80,994 1 971,932 Automated Cart Service - Multi-family 2-4 unts
3 Standard 64 gallon cart 64 8,594 2,383,403 28,600,832 37,241 1 446,888 4 Standard 96 gallon cart 96 266 110,656 1,327,872 1,153 1 13,832 5 Additional 64 gallon cart 64 194 53,803 645,632 841 1 10,088 Front Loading Bin Service - MFR 2-4 units
6 One cubic yard bin 1/week 202 56 49,019 588,224 243 3 8,736 7 Two cubic yard bin 1/week 404 123 215,332 2,583,984 533 3 19,188 8 Three cubic yard bin 1/week 606 24 63,024 756,288 104 3 3,744 Front Loading Bin Service - Additional Pickups
9 One cubic yard bin 1/week 202 6 5,252 63,024 26 3 936 10 Two cubic yard bin 1/week 404 6 10,504 126,048 26 3 936 11 Three cubic yard bin 1/week 606 7 18,382 220,584 30 3 1,092 12 Total 33,300 12,163,849 145,966,184 144,300 1,754,688 Step 5 - Use Allocated Revenue Requirement to Calculate Average Disposal Cost per Gallon; Average Route Operating Cost per Stop Average Disposal Cost per Gallon
13 Annual Disposal/Processing Revenue Requirement $3,477,986 (from Row 13 in Step 3)
14 Gallons per Year 145,966,184
15 Disposal/Processing Revenue Requirement per Gallon $0.0238 Average Route Operating Cost per Stop
16 Annual Route Operating Revenue Requirement $6,836,289 (from Row 12 in Step 3)
17 Stops per Year 1,754,688
18 Annual Route Operating Revenue Requirement per Stop $3.90 Step 4 - Calculate Total Number of Annual Gallons and Stops Row
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Table 10 – Direct Cost for Each Level of Service

Table 11 on the following page calculates the indirect cost per unit, and summarizes the cost per unit of all three types of cost to arrive at the cost-based rate for each level of service. Step 9 calculates the indirect cost per unit based on indirect cost as a proportionate share of total cost from Row 15 of Table 8. Step 10, the final step, combines the cost per unit of the Disposal/Processing Cost, Route Operating Cost, and the Indirect Cost to arrive at the cost per unit for each level of service. These cost per unit amounts are found in the proposed monthly rates in Table 1, and are used to recalculate the annual rate revenue in Table 12 and Table 13.

Column A B C D E F G H I
Description Gallons
per Unit
Gallons
per Month
per Unit
Cost per
Gallon
Disposal
Processing
Cost per
Month
Equivalent
Stops per
Unit
Stops per
Unit per
Month
Cost per
Stop
Route
Operating
Cost per
Month
Total Direct
Costs
Step 8 - Sum
of Disposal
and Route
Operating
Cost per
month
Automated Cart - Single Family
1 Standard 64 gallon cart 64 277 $0.0238 $6.61 1 4.33 $3.90 $16.88 $23.49 2 Standard 96 gallon cart 96 416 0.0238 9.91 1 4.33 3.90 16.88 26.79 Automated Cart - Multi-family 2-4 units
3 Standard 64 gallon cart 64 277 0.0238 6.61 1 4.33 3.90 16.88 23.49 4 Standard 96 gallon cart 96 416 0.0238 9.91 1 4.33 3.90 16.88 26.79 5 Additional 64 gallon cart 64 277 0.0238 6.61 1 4.33 3.90 16.88 23.49 Front Loading Bin - MFR 2-4 units
6 One cubic yard bin 1/week 202 875 0.0238 20.86 3 13.00 3.90 50.65 71.51 7 Two cubic yard bin 1/week 404 1,751 0.0238 41.71 3 13.00 3.90 50.65 92.36 8 Three cubic yard bin 1/week 606 2,626 0.0238 62.57 3 13.00 3.90 50.65 113.22 Front Loading Bin - Additional Pickups
9 One cubic yard bin 1/week 202 875 0.0238 20.86 3 13.00 3.90 50.65 71.51 10 Two cubic yard bin 1/week 404 1,751 0.0238 41.71 3 13.00 3.90 50.65 92.36 11 Three cubic yard bin 1/week 606 2,626 $0.0238 $62.57 3 13.00 $3.90 $50.65 $113.22 Row
Step 6 - Calculate Disposal/Processing cost per
month for each level of service
Step 7 - Calculate Route Operating Cost per
Month for each level of service
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Table 11 – Indirect Cost and Sum of Total Cost for Each Level of Service

4.4 Projected Rate Revenue based on Proposed Rate Adjustments

Table 12 on the following page, Table 13 on page 19, and Table 14 on page 20 show how the proposed rates, when extended by the number of customers at each level of service, meet the City’s annual projected revenue requirements in Table 7. Table 12 shows the recalculation of the revenue requirement for automated cart rates, Table 13 shows the recalculation of the revenue requirement for frontload bin rates, and Table 14 summarizes the total revenue requirement from each of these tables.

Table 12, Table 13, and Table 14 show that the rates implemented on February 1, 2023 would typically generate approximately $12,189,188 in annual revenue. However, because they are being implemented at the midpo int in the fiscal year, they are projected to only generate approximately $8,922,266 during fiscal 2023. This amount corresponds with the 2023 revenue requirement in Table 7. Table 14 shows the average increase in revenue in each year. In FY 2023, the proposed rates are projected to increase annual revenue an average of 85%. In each of the fiscal years after FY 2023, the average annual growth in revenue includes an additional 1% to reflect the volume growth in the number of customers.

A B C D E F G
Total Direct
Costs
Indirect
cost as
percent of
total cost
Indirect
Cost per
month
Disposal
Processing
Cost per
Month
Route
Operating
Cost per
Month
Indirect
Cost per
month
Total Cost
of Service
per month

23.49 15.38% $4.27 $6.61 $16.88 $4.27 $27.76

26.79 15.38% 4.87 9.91 16.88 4.87 31.67

23.49 15.38% 4.27 6.61 16.88 4.27 27.76

26.79 15.38% 4.87 9.91 16.88 4.87 31.67

23.49 15.38% 4.27 6.61 16.88 4.27 27.76

71.51 15.38% 13.00 20.86 50.65 13.00 84.50

92.36 15.38% 16.79 41.71 50.65 16.79 109.15
113.22 15.38% 20.58 62.57 50.65 20.58 133.80

71.51 15.38% 13.00 20.86 50.65 13.00 84.50

92.36 15.38% 16.79 41.71 50.65 16.79 109.15
113.22 15.38% $20.58 $62.57 $50.65 $20.58 $133.80
Step 9 - Calculate Indirect cost per
month for each level of service
Step 10 - Summarize Dispoal/Processing,
Route Operatng and Indirect Cost per month
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Table 12 – Summary of Automated Cart Rate Revenue

Current
Rates
Proposed
Rates
Effective
February 1,
2023
Proposed
Rates
Effective
July 1, 2023
Proposed
Rates
Effective
July 1, 2024
Proposed
Rates
Effective
July 1, 2025
Proposed
Rates
Effective
July 1, 2026
Proposed
Rates
Effective
July 1, 2027
FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Customer Count
Automated Cart Service - Single Family
Standard 64 gallon cart 5,333 5,333 5,386 5,440 5,494 5,549 5,604 Standard 96 gallon cart 18,691 18,691 18,878 19,067 19,258 19,451 19,646 Automated Cart Service - Multi-family 2-4 unts
Standard 64 gallon cart 8,594 8,594 8,680 8,767 8,855 8,944 9,033 Standard 96 gallon cart 266 266 268 270 272 274 276
Additional 64 gallon cart 194 194 196 198 200 202 204
Monthly Rates
Automated Cart Service - Single Family
Standard 64 gallon cart $11.72 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Standard 96 gallon cart 18.34 31.67 39.58 49.48 53.44 57.72 62.34 Automated Cart Service - Multi-family 2-4 unts
Standard 64 gallon cart 14.82 27.76 34.70 43.38 46.85 50.60 54.65 Standard 96 gallon cart 18.34 31.67 39.58 49.48 53.44 57.72 62.34 Additional 64 gallon cart $11.72 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Annual Rate Revenue
Automated Cart Service - Single Family
Standard 64 gallon cart $750,033 $1,776,591 $2,242,730 $2,831,846 $3,088,727 $3,369,353 $3,675,103 Standard 96 gallon cart 4,113,515 7,102,349 8,966,295 11,321,222 12,349,770 13,472,541 14,696,780 Automated Cart Service - Multi-family 2-4 unts
Standard 64 gallon cart 1,528,357 2,862,934 3,614,352 4,563,750 4,978,281 5,430,797 5,923,841 Standard 96 gallon cart 58,541 101,077 127,289 160,315 174,428 189,783 206,470 Additional 64 gallon cart 27,284 64,628 81,614 103,071 112,440 122,654 133,783 Total Annual Automated Cart Rate Revenue $6,477,731 $11,907,578 $15,032,281 $18,980,204 $20,703,646 $22,585,128 $24,635,978 Description
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Table 13 – Summary of Frontload Bin Rate Revenue

Current
Rates
Proposed
Rates
Effective
February 1,
2023
Proposed
Rates
Effective
July 1, 2023
Proposed
Rates
Effective
July 1, 2024
Proposed
Rates
Effective
July 1, 2025
Proposed
Rates
Effective
July 1, 2026
Proposed
Rates
Effective
July 1, 2027
FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Customer Count
Front Loading Bin Service - MFR 2-4 units
One cubic yard bin 1/week 56 56 57 58 59 60 61
Two cubic yard bin 1/week 123 123 124 125 126 127 128
Three cubic yard bin 1/week 24 24 24 24 24 24 24
Front Loading Bin Service - Additional Pickups
One cubic yard bin 1/week 6 6 6 6 6 6 6
Two cubic yard bin 1/week 6 6 6 6 6 6 6
Three cubic yard bin 1/week 7 7 7 7 7 7 7
Total Customers 222 222 224 226 228 230 232
Monthly Rates
Front Loading Bin Service - MFR 2-4 units
One cubic yard bin 1/week $33.00 $84.50 $105.63 $132.04 $142.60 $154.01 $166.33 Two cubic yard bin 1/week 45.35 109.15 136.44 170.55 184.19 198.93 214.84 Three cubic yard bin 1/week 58.15 133.80 167.25 209.06 225.78 243.84 263.35 Front Loading Bin Service - Additional Pickups
One cubic yard bin 1/week 22.63 84.50 105.63 132.04 142.60 154.01 166.33 Two cubic yard bin 1/week 22.63 109.15 136.44 170.55 184.19 198.93 214.84 Three cubic yard bin 1/week $22.63 $133.80 $167.25 $209.06 $225.78 $243.84 $263.35 Annual Rate Revenue
Front Loading Bin Service - MFR 2-4 units
One cubic yard bin 1/week 22,176 56,786 72,251 91,900 100,961 110,887 121,754 Two cubic yard bin 1/week 66,937 161,107 203,023 255,825 278,495 303,169 329,994 Three cubic yard bin 1/week 16,747 38,534 48,168 60,209 65,025 70,226 75,845 Front Loading Bin Service - Additional Pickups
One cubic yard bin 1/week 1,629 6,084 7,605 9,507 10,267 11,089 11,976 Two cubic yard bin 1/week 1,629 7,859 9,824 12,280 13,262 14,323 15,468 Three cubic yard bin 1/week $1,901 $11,239 $14,049 $17,561 $18,966 $20,483 $22,121 Total Annual Frontload Bin Rate Revenue $111,019 $281,610 $354,920 $447,282 $486,975 $530,177 $577,158 Description
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Table 14 – Summary of Rate Revenue and Reconciliation to Revenue Requirement

Description Projected
FY 2022
Projected
FY 2023
Projected
FY 2024
Projected
FY 2025
Projected
FY 2026
Projected
FY 2027
Projected
FY 2028
Annual Automated Cart Rate Revenue $6,477,731 $11,907,578 $15,032,281 $18,980,204 $20,703,646 $22,585,128 $24,635,978 Annual Frontload Bin Rate Revenue 111,019 281,610 354,920 447,282 486,975 530,177 577,158 Total Annual Rate Revenue $6,588,750 $12,189,188 $15,387,201 $19,427,486 $21,190,621 $23,115,305 $25,213,136 Average Percent Increase in Rate Revenue
(includes 1% for customer growth after FY 2023 85% 26% 26% 9% 9% 9% Reconcile to Revenue Requirement:

Annual Rate Revenue Target $12,189,188 $15,387,201 $19,427,486 $21,190,621 $23,115,305 $25,213,136 Less: Revenue attributable to mid-year rate adjustment ($3,266,922) Revenue Requirement $8,922,266 $15,387,201 $19,427,486 $21,190,621 $23,115,305 $25,213,136 124 of 347

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5. PERCENT OF CUSTOMERS AFFECTED
Table 15 below shows the current rate, and the rate proposed to become effective February 1, 2023 along with the amount of the increase and percent change. The right-hand column shows the portion of total customers that will be affected by each percent change of rate adjustment.

Table 15 – Percent of Customers Affected

Description Current Rate
Proposed Rate
Effective
February 1,
2023
Adjustment
Amount per
Month
Percent
Adjustment
Number of
Customers
Affected
Percent of Total
Customers
Affected
Automated Cart Service - Single Family
Standard 64 gallon cart $11.72 $27.76 $16.04 137% 5,333 16.0% Standard 96 gallon cart $18.34 $31.67 $13.33 73% 18,691 56.1% Automated Cart Service - Multi-family 2-4 unts
Standard 64 gallon cart $14.82 $27.76 $12.94 87% 8,594 25.8% Standard 96 gallon cart $18.34 $31.67 $13.33 73% 266 0.8% Additional 64 gallon cart $11.72 $27.76 $16.04 137% 194 0.6% Front Loading Bin Service - MFR 2-4 units
One cubic yard bin 1/week $33.00 $84.50 $51.50 156% 56 0.2% Two cubic yard bin 1/week $45.35 $109.15 $63.80 141% 123 0.4% Three cubic yard bin 1/week $58.15 $133.80 $75.65 130% 24 0.1% Front Loading Bin Service - Additional Pickups
One cubic yard bin 1/week $22.63 $84.50 $61.87 273% 6 0.0% Two cubic yard bin 1/week $22.63 $109.15 $86.52 382% 6 0.0% Three cubic yard bin 1/week $22.63 $133.80 $111.17 491% 7 0.0% Total 33,300 100.0%
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Appendix A – Revenue and Expenditure Detail
A-1

Actual Actual Pre-audited
Actual Projected Projected Projected Projected Projected Projected FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Rate Revenue
Residential refuse fees $12,986,604 $12,989,259 $9,437,437 $8,922,266 $15,387,142 $19,427,412 $21,190,542 $23,115,219 $25,213,044 Commercial bin srv multi units 3,472,044 3,500,923 1,577,316 - - - - - - Commercial bin srv business 902,808 831,148 358,048 - - - - - - Refuse bin drop off fees 35,430 25,273 31,278 - - - - - - Subtotal - Rate Revenue 17,396,886 17,346,603 11,404,079 8,922,266 15,387,142 19,427,412 21,190,542 23,115,219 25,213,044 Other Revenue
Disaster relief reimb federal - - - - - - - - - Recyclables state grant 108,024 (50,104) 5,053 - 50,000 50,000 50,000 50,000 50,000 State grants 88,214 100,623 389,357 - - - - - - Collectible jobs overhead - - - - - - - - - Merchant fee charges (5,805) (10,904) (8,396) (5,000) - - - - - Commercial refuse fees 2,787,201 2,772,163 1,215,336 - - - - - - Bin Rental Fee (324) - - - - - - - - Sale of recyclables 367,379 370,024 72,461 - - - - - - AB 939 fees 2,836,900 2,317,607 3,080,449 3,402,831 3,538,944 3,680,502 3,827,722 3,980,831 4,140,064 Private hauler permit fees 33,144 37,152 41,304 10,000 44,000 44,880 45,778 46,693 47,627 Vehicle charges - - - - - - - - - Equipment usage charges - - - - - - - - - Rebate revenue - - - - - - - - - Unclaimed money and property 11 338,456 603,549 - - - - - - Miscellaneous revenue 51,264 578,707 6,000 362,800 3,000 3,060 3,121 3,184 3,247 Misc. revenue - Host Fees - - - 800,000 880,000 1,056,000 538,560 - - Citywide collection revenue - - - - - - - - - Interest income 762,098 454,002 369,662 369,000 447,689 319,385 322,564 209,027 198,219 Interest GASB31 686,921 (514,303) (1,595,208) - - - - - - Sales of property 92,550 16,000 1,657,135 - 15,000 15,300 15,606 15,918 16,236 Subtotal - Other Revenue $7,807,577 $6,409,423 $5,836,702 $4,939,631 $4,978,633 $5,169,127 $4,803,351 $4,305,653 $4,455,393 Total Revenue $25,204,463 $23,756,026 $17,240,781 $13,861,897 $20,365,775 $24,596,539 $25,993,893 $27,420,872 $29,668,437 Expenses
Labor
Salaries 4,012,860 3,993,128 3,684,504 4,723,117 4,014,649 4,074,869 4,135,992 4,198,032 4,261,003 Additional pay persable 16,357 19,621 11,142 7,362 6,258 6,352 6,447 6,544 6,642 Additional pay non-pers 88,341 85,741 78,119 78,011 66,309 67,304 68,314 69,338 70,378 Overtime 1,119,485 1,063,669 1,067,264 586,470 498,500 505,977 513,567 521,270 529,089 Hourly wages 119,480 98,538 132,152 219,062 186,203 188,996 191,831 194,708 197,629 Vacation and compensatory time 105,052 46,247 42,105 89,005 75,654 76,789 77,941 79,110 80,297 Sick leave 50,425 30,751 20,512 33,722 28,664 29,094 29,530 29,973 30,423 OPEB Funding Exp 29,267 16,456 21,166 26,482 22,510 22,847 23,190 23,538 23,891 Other benefits 38,289 40,547 36,990 14,375 12,219 12,402 12,588 12,777 12,969 Life insurance 6,400 7,575 6,313 8,090 6,877 7,014 7,154 7,297 7,443 Disability insurance 17,025 16,970 14,992 19,516 16,589 16,920 17,259 17,604 17,956 Vision insurance 14,376 14,135 11,710 13,111 11,144 11,367 11,595 11,826 12,063 Medical insurance 594,000 627,269 639,145 955,912 812,525 828,776 845,351 862,258 879,503 Dental insurance 31,465 30,682 26,388 29,368 24,963 25,462 25,971 26,491 27,021 Unemployment insurance 1,605 2,620 9,891 11,242 9,556 9,747 9,942 10,141 10,343 Workers compensation insurance 747,543 616,594 410,349 417,249 354,662 361,755 368,990 376,370 383,897 Medicare 71,946 70,123 67,392 76,422 64,959 66,258 67,583 68,935 70,313 Social security and PARS 3 18 - - - - - - - PERS retirement 1,442,152 1,553,697 1,585,685 1,979,881 1,682,899 1,716,557 1,750,888 1,785,906 1,821,624 PERS cost sharing (172,693) (171,430) (140,571) (148,533) (126,253) (128,778) (131,354) (133,981) (136,660) PERS funding reversal (1,251,351) (1,372,518) (1,731,653) - - - - - - PERS GASB 68 expense 2,628,901 1,614,173 (198,168) - - - - - - PERS vacant positions 238,572 239,369 305,846 - - - - - - Auto allowance 5,113 5,418 5,957 6,791 6,791 6,927 7,065 7,207 7,351 Subtotal - Labor 9,954,613$ 8,649,393$ 6,107,230$ 9,146,655$ 7,775,678$ 7,906,635$ 8,039,844$ 8,175,344$ 8,313,175$ Description
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Appendix A – Revenue and Expenditure Detail
A-2

Actual Actual Pre-audited
Actual Projected Projected Projected Projected Projected Projected FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Vehicles
Repairs to equipment 58,339 113,157 440 77,500 - - - - - Vehicle maintenance - - - - - - - - - Fuel natural gas - - - - - - - - - Fuel gasoline - - - - - - - - - Fuel diesel - - - - - - - - - Fleet equipment rental 3,814,650 3,337,149 3,337,149 3,337,148 3,403,891 2,893,307 2,951,173 3,010,197 3,070,401 Liability Insurance 226,749 184,767 246,751 308,821 251,686 256,720 261,854 267,092 272,433 Subtotal - Vehicles 4,099,738$ 3,635,073$ 3,584,340$ 3,723,469$ 3,655,577$ 3,150,027$ 3,213,027$ 3,277,289$ 3,342,834$ Disposal/Processing
Disposal/Processing 4,729,014 6,576,683 5,137,696 7,168,400 7,613,000 8,723,761 9,231,239 9,415,863 9,604,180 Landfill Sinking fund - - - - - 1,000,000 1,000,000 1,000,000 1,000,000 Subtotal - Disposal/Processing 4,729,014$ 6,576,683$ 5,137,696$ 7,168,400$ 7,613,000$ 9,723,761$ 10,231,239$ 10,415,863$ 10,604,180$ Overhead
Repairs to buildings and grounds - - 15,443 - 15,752 16,067 16,388 16,716 17,050 Contract Services:

Billing Services 16,821 50,848 12,443 20,000 15,000 15,000 15,000 15,000 15,000 Landfill Maintenance 158,306 172,842 169,710 875,000 375,000 400,000 400,000 400,000 400,000 Outreach 144,233 556,062 135,797 394,491 402,000 410,000 418,000 426,000 435,000 Recycling Center Operations 55,804 33,829 17,358 185,000 185,000 185,000 205,000 215,000 230,000 Regulatory Compliance 113,690 246,481 203,620 556,548 572,500 572,500 572,500 597,500 612,500 Right--of-Way Cleaning 221,829 302,193 113,291 360,000 375,000 400,000 405,000 420,000 425,000 Temporary Labor 1,083,703 1,644,013 1,351,635 360,000 400,000 400,000 400,000 400,000 400,000 Waste Reduction Programs 80,174 137,416 230,997 405,000 300,000 325,000 350,000 375,000 545,000 Other Contract Services 151,913 48,144 32,082 38,350 39,000 40,000 41,000 42,000 43,000 Subtotal - Contract Services 2,026,473 3,191,828 2,266,933 3,194,389 2,663,500 2,747,500 2,806,500 2,890,500 3,105,500 Advertising - - 25,000 - 25,500 26,010 26,530 27,061 27,602 Janitorial Services 981 2,689 1,979 - - - - - - Postage 946 1,143 6,310 4,700 4,794 4,890 4,988 5,087 5,189 Travel 916 - - 2,000 2,040 2,081 2,122 2,165 2,208 Laundry and towel service 1,493 12,240 14,308 18,500 14,594 14,886 15,184 15,488 15,797 Training 8,547 7,229 10,056 76,500 10,257 10,462 10,672 10,885 11,103 Computer software 685 4,735 3,319 - 3,386 3,453 3,522 3,593 3,665 Regulatory 33,356 28,061 35,421 132,200 36,130 36,852 37,589 38,341 39,108 Membership and dues 5,873 937 1,623 6,000 1,655 1,689 1,722 1,757 1,792 Periodicals and newspapers - 445 450 - 459 468 478 487 497 Books - - - - - - - - - Furniture and equipment 2,101 858 12,418 10,000 12,667 12,920 13,178 13,442 13,711 Computer hardware 36,316 - - - - - - - - Office supplies 7,442 5,282 8,111 10,000 8,273 8,438 8,607 8,779 8,955 Small tools - 869 - 1,000 - - - - - General supplies 292,042 372,216 89,901 330,000 91,699 93,533 95,404 97,312 99,258 Printing and graphics - 1,139 2,593 6,000 2,645 2,697 2,751 2,806 2,863 Uncollectable accounts 55,864 84,957 243,345 60,000 248,211 253,176 258,239 263,404 268,672 Business meetings 2,364 555 1,240 1,200 1,265 1,290 1,316 1,343 1,369 Miscellaneous 827 12,408 9,747 3,100 9,942 10,141 10,344 10,551 10,762 Discount earned and lost - - - - - - - - - Utilities 49,921 47,669 58,012 65,618 59,173 60,356 61,563 62,794 64,050 Rent - - 8,114 - 8,277 8,442 8,611 8,783 8,959 Cost allocation charge 789,494 803,711 829,498 896,279 914,205 777,074 792,615 808,468 824,637 ITD service charge 521,078 540,933 581,687 708,445 722,614 614,222 626,506 639,036 651,817 Building maint service charge 78,699 74,029 82,049 78,175 79,739 81,333 82,960 84,619 86,312 GWP municipal billing 481,553 481,553 481,553 481,553 491,184 501,008 511,028 521,248 531,673 Contractual cost reduction - (5,926) - - - - - - - Electrice Vehicles and Infrastructure - - 800,000 800,000 800,000 800,000 Street sweeping offset (221,317) (474,490) (230,258) (234,863) (330,612) (244,351) Transfer to general fund 1,150,000 1,150,000 479,167 - - - - - - Projected Underexpenditures - - - (2,000,000) (2,000,000) (2,000,000) (2,000,000) (2,000,000) (2,000,000) Subtotal - Overhead $5,546,971 $6,819,560 $5,268,277 $3,864,342 $2,953,471 $3,858,730 $3,963,954 $4,004,053 $4,358,198 Total Operating Expenses $24,330,336 $25,680,709 $20,097,543 $23,902,866 $21,997,726 $24,639,153 $25,448,064 $25,872,549 $26,618,387 Description
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Appendix A – Revenue and Expenditure Detail
A-3

Actual Actual Pre-audited
Actual Projected Projected Projected Projected Projected Projected FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Capital Expenditures
Asset Capitalization Adjustment (111,169)
Subtotal - FY 2022
Street Sweeper 445,000
Street Sweeper 388,571
Automated Sideloader 325,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
Automated Sideloader 365,000
2011 Ford F350 Stake Bed with Liftgate 50,000
Asset Capitialization (1,503,848)
Underground Tank Removal 500,000
Temporary CNG Station 150,000
Subtotal - FY 2022 4,734,723
Pickup Truck 40,000
Mini rear loader 225,000
Mini rear loader 225,000
Mini Automated Sideloader 380,000
Containers 350,000
Subtotal - FY 2023 1,220,000
Street Sweeper 414,578
Containers 412,531
Street Sweeper 416,626
Frontloader 287,524
Automated Sideloader 412,274
Automated Sideloader 408,222
Automated Sideloader 408,222
Utility Truck 15,345
Track Loader 106,177
Containers 2,525,000
Subtotal - FY 2024 5,406,499
Description
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Appendix A – Revenue and Expenditure Detail
A-4

Actual Actual Pre-audited
Actual Projected Projected Projected Projected Projected Projected FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Automated Sideloader 320,000
Automated Sideloader 320,000
2,525,000
Subtotal - FY 2025 3,165,000
Automated Sideloader 434,157
Refuse-Bin Truck 32,200
Containers 0
Subtotal - FY 2026 466,357
Street Sweeper 455,258
Street Sweeper 455,258
Rearloader 390,460
Rearloader 398,230
Automated Sideloader 447,182
Automated Sideloader 447,182
Automated Sideloader 447,182
Automated Sideloader 448,289
Automated Sideloader 449,396
Automated Sideloader 448,289
Containers 0
Subtotal - FY 2027 4,386,726
Automated Sideloader 468,578
Automated Sideloader 468,578
Rolloff Truck 404,349
Automated Sideloader 464,018
Automated Sideloader 464,018
Automated Sideloader 464,018
Automated Sideloader 464,018
Flatbed Trucks, Single-Axle 87,992
Compact Pickup 34,672
Containers 0
Subtotal - FY 2028 3,320,241
Total Capital Expenditures (111,169) 0 4,734,723 1,220,000 5,406,499 3,165,000 466,357 4,386,726 3,320,241 Total Expenditures 24,219,167 25,680,709 24,832,266 25,122,866 27,404,225 27,804,153 25,914,421 30,259,275 29,938,628 Total Surplus/(Shortfall) 985,296 (1,924,683) (7,591,485) (11,260,969) (7,038,450) (3,207,614) 79,472 (2,838,403) (270,191) Description
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Exhibit 2 – Rate Adjustment Table
A. Report-Common Rates
Description Current Rate
Proposed Rate Effective February 1, 2023
Proposed Rate Effective July 1, 2023
Proposed Rate Effective July 1, 2024
Proposed Rate Effective July 1, 2025
Proposed Rate Effective July 1, 2026
Proposed Rate Effective July 1, 2027
Automated Cart Service - Single Family
Monthly Rate Standard 64 gallon cart $11.72 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Adjustment Amount $16.04 $6.94 $8.68 $3.47 $3.75 $4.05
Adjustment Percent 137% 25% 25% 8% 8% 8%
Monthly Rate - Standard 96 gallon cart $18.34 $31.67 $39.58 $49.48 $53.44 $57.72 $62.34 Adjustment Amount $13.33 $7.91 $9.90 $3.96 $4.28 $4.62
Adjustment Percent 73% 25% 25% 8% 8% 8%
Automated Cart Service - Multi-family 2-4 unts
Monthly Rate - Standard 64 gallon cart $14.82 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Adjustment Amount $12.94 $6.94 $8.68 $3.47 $3.75 $4.05
Adjustment Percent 87% 25% 25% 8% 8% 8%
Monthly Rate - Standard 96 gallon cart $18.34 $31.67 $39.58 $49.48 $53.44 $57.72 $62.34 Adjustment Amount $13.33 $7.91 $9.90 $3.96 $4.28 $4.62
Adjustment Percent 73% 25% 25% 8% 8% 8%
Monthly Rate - Additional 64 gallon cart $11.72 $27.76 $34.70 $43.38 $46.85 $50.60 $54.65 Adjustment Amount $16.04 $6.94 $8.68 $3.47 $3.75 $4.05
Adjustment Percent 137% 25% 25% 8% 8% 8%
Front Loading Bin Service - MFR 2-4 units
Monthly Rate - One cubic yard bin 1/week $33.00 $84.50 $105.63 $132.04 $142.60 $154.01 $166.33 Adjustment Amount $51.50 $21.13 $26.41 $10.56 $11.41 $12.32 Adjustment Percent 156% 25% 25% 8% 8% 8%
Monthly Rate - Two cubic yard bin 1/week $45.35 $109.15 $136.44 $170.55 $184.19 $198.93 $214.84 Adjustment Amount $63.80 $27.29 $34.11 $13.64 $14.74 $15.91 Adjustment Percent 141% 25% 25% 8% 8% 8%
Monthly Rate - Three cubic yard bin 1/week $58.15 $133.80 $167.25 $209.06 $225.78 $243.84 $263.35 Adjustment Amount $75.65 $33.45 $41.81 $16.72 $18.06 $19.51 Adjustment Percent 130% 25% 25% 8% 8% 8%
Front Loading Bin Service - MFR 2-4 units - Additional PickupsMonthly Rate - One cubic yard bin 1/week $22.63 $84.50 $105.63 $132.04 $142.60 $154.01 $166.33 Adjustment Amount $61.87 $21.13 $26.41 $10.56 $11.41 $12.32 Adjustment Percent 273% 25% 25% 8% 8% 8%
Monthly Rate - Two cubic yard bin 1/week $22.63 $109.15 $136.44 $170.55 $184.19 $198.93 $214.84 Adjustment Amount $86.52 $27.29 $34.11 $13.64 $14.74 $15.91 Adjustment Percent 382% 25% 25% 8% 8% 8%
Monthly Rate - Three cubic yard bin 1/week $22.63 $133.80 $167.25 $209.06 $225.78 $243.84 $263.35 Adjustment Amount $111.17 $33.45 $41.81 $16.72 $18.06 $19.51 Adjustment Percent 491% 25% 25% 8% 8% 8%
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Glendale City CouncilJanuary 10, 2023

Glendale City Council
January 10, 2023