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FEBRUARY 14, 2023
ROLL CALL
-
3:00 PM
-
Report of the City Clerk of the City Council and Housing Authority, re: Posting of Agenda.
The Agenda for the Tuesday, February 14, 2023 joint public meeting of the City Council and Housing Authority was posted on February 8, 2023 on the Bulletin Board outside City Hall.
1 TYPED 2/8/2023 7:25:24 PM
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CC HA
A
JOINT PUBLIC MEETING
of the City Council and Housing Authority is hereby called to meet at
3:00 PM
on
Tuesday, February 14, 2023
, in the Council Chamber, 613 E.
Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;
1. Community Services and Parks, re: FY 2019-2020 Annual Action Plan Substantial Amendment related to the CARES Act funding for ESG-CV1 and ESG-CV2 a. City Council Motion approving the Glendale Continuum of Care (CoC) Board’s recommendation of funding reallocation for the Emergency Solutions Grant – Coronavirus Round 1&2 (ESG-CV1 and CV2) in the amount of $358,000, funded by the U.S.
Department of Housing and Urban Development (HUD); authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding recommendations; and authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to the U.S.
Department of Housing and Urban Development
b. Housing Authority Motion approving the Glendale Continuum of Care (CoC) Board’s recommendation of funding reallocation for the Emergency Solutions Grant – Coronavirus Round 1& 2 (ESG-CV1 and CV2) in the amount of $358,000, funded by the U.S.
Department of Housing and Urban Development (HUD); authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding recommendations; and authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to the U.S.
Department of Housing and Urban Development
ADJOURNMENT
2 TYPED 2/8/2023 7:25:24 PM
02 14 23
CC HA
1 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: FY 2019-2020 Annual Action Plan Substantial Amendment related to the CARES Act funding for ESG-CV1 and ESG-CV2.
1. City Council Motion approving the Glendale Continuum of Care (CoC) Board’s recommendation of funding reallocation for the Emergency Solutions Grant – Coronavirus Round 1&2 (ESG-CV1 and CV2) in the amount of $358,000, funded by the U.S. Department of Housing and Urban Development (HUD); authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding recommendations; and authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development.
2. Housing Authority Motion approving the Glendale Continuum of Care (CoC) Board’s recommendation of funding reallocation for the Emergency Solutions Grant – Coronavirus Round 1& 2 (ESG-CV1 and CV2) in the amount of $358,000, funded by the U.S. Department of Housing and Urban Development (HUD); authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding recommendations; and authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development.
COUNCIL ACTION
Item Type: Action Calendar
Approved for February 14 , 2023 calendar
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6 EXECUTIVE SUMMARY
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) made available a total of $4 billion in Emergency Solutions Grant- Coronavirus (ESG-CV) funds to be used to prevent, prepare for, and respond to the coronavirus pandemic and to support additional activities to mitigate the impacts of COVID-19. In total, the City of Glendale (City) received $3,674,278 in ESG-CV funds through U.S. Department of Housing and Urban Development (HUD). With the use of ESG-CV and CV2 funds, the Glendale Continuum of Care (CoC) opened and operated Glendale Hotel Programs, Project Roomkey, mobile showers, washing stations, expanded homeless prevention/rental assistance programs and provided extensive outreach and case management on the streets to our most vulnerable chronically homeless persons. The CARES Act funds were set to expire on September 30, 2022, but have now been extended to September 30, 2023. Glendale CoC is requesting to reprogram a total of $358,000 in ESG-CV and CV2 unspent funds primarily from City Projects that have come to an end to current ESG-CV sub-recipients in order to meet the CoC’s current homeless programming needs.
COUNCIL PRIORITIES
Housing-the Reallocation of Cares Act funding through a Substantial Amendment to the FY 20-21 CDBG, ESG, HOME Annual Action Plan promotes community-wide commitment to quickly re-housing homeless individuals and families.
RECOMMENDATION
Glendale CoC recommends that City Council and Housing Authority approve the CoC Board’s proposed funding reallocation for the ESG-CV and ESG-CV2 Program in the amount of $358,000, authorize the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding recommendations; and authorize the submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development.
BACKGROUND
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) made available a total of $4 billion in Emergency Solutions Grant- Coronavirus (ESG-CV) funds to be used to prevent, prepare for, and respond to the coronavirus pandemic and to support additional activities to mitigate the impacts of COVID-19. In total, the City of Glendale (City) received $3,674,278 in ESG-CV funds and $2,258,049 through U.S. Department of Housing and Urban Development (HUD). With the use of ESG-CV and CV2 funds, the Glendale Continuum of Care (CoC) opened and operated Glendale Hotel Programs, Project Roomkey, mobile showers, washing stations, expanded homeless prevention/rental assistance programs and provided extensive outreach and case management on the streets to our most vulnerable chronically homeless persons. 4 of 19
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6 ESG-CV1 (Round 1)
On April 2, 2020, HUD awarded the City CARES Act funding in the amount of $569,417 for Emergency Solutions Grant- Coronavirus Round 1 (ESG-CV1). On November 13, 2020, the City issued a Request for Proposal (RFP) from eligible agencies and City Departments. The $569,417 of ESG-CV1 funding was approved by City Council on June 9, 2020, for supportive services and activities that were being executed in the Glendale Continuum of Care (CoC).
ESG-CV1 Program Components and Budget Amount:
ESG-CV1 Program Components Budget
Emergency Shelter/Hotel Programs/Street Outreach $364,623 Rapid Rehousing $0
Homelessness Prevention $85,429
Portable Showers/Washing Stations/Andy Gump $67,047
Homeless Management Information System (HMIS) $0
Agency Administration (less than 10%) $28,469
Administration City (Less than 10%) $23,849
Total funding: $569,417
ESG-CV2 (Round 2)
In June 2020, the City received a second allocation of funding in the amount of $3,104,861 for ESG Round 2 (ESG-CV2). The ESG-CV2 funding aims to prevent, prepare for, and respond to COVID-19 among individuals and families who are homeless or receiving homeless assistance; and to support additional homeless assistance and homelessness prevention activities to mitigate the impact of COVID-19. On October 20, 2020, City Council and Housing Authority approved the FY 2019-2020 CDBG, ESG, and HOME Annual Action Plan Substantial Amendment totaling $3,104,861 for the ESG-CV2 Project; and authorized the submission of the Annual Action Plan Substantial Amendment to HUD.
ESG-CV2 Program Components and Budget Amount:
ESG-CV2 Program Components Budget
Street Outreach $543,628
Emergency Shelter $690,277
Rapid Rehousing $688,045
Homelessness Prevention $683,036
Portable Showers/Washing Stations/Andy Gump $94,000
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6 Homeless Management Information System (HMIS) $100,000 Administration (less than 10%) $305,875
Total funding: $3,104,861
From the total funding award, the City allocated $702,076 to directly support homeless services (e.g. hotel/motel projects such as Project Roomkey, Glendale Cares, as well as Andy Gump washing and sanitation stations), and to provide HMIS support, grant administration and technical assistance to agencies.
On January 8, 2021, the Glendale CoC Board convened to review funding proposals and conduct interviews with agencies. Considering the available ESG-CV2 funding balance after the initial round of awards, the City issued an Addendum in February 2021, with CoC Board approval, to extend the initial RFP for a second round of submissions. For this second round of the RFP in March 2021, the City received funding applications from four (4) agencies: Adventist Health Glendale Foundation, Ascencia, Family Promise of the Verdugos, and Glendale Police Foundation. The CoC Board convened on April 29, 2021, to review proposals and conduct interviews with representatives of the four agencies and funding was awarded to all 4 (four) agencies.
In light of the remaining balance of $480,935 in ESG-CV2 funding after the second round of awards, and the continued need for homeless services in prevention and rapid re- housing, during its session of April 29, 2021, the CoC Board recommended to City staff to explore a sole-source option of services by identifying an eligible agency that could be invited to submit a proposal addressing an identified need in the Glendale CoC. Based on this recommendation, the Glendale Chapter of the Armenian Relief Society of Western USA, Inc. (ARS, local non-profit) was invited to submit a proposal by May 21, 2021, to provide homeless services addressing a service need in the CoC. ARS submitted a proposal and was awarded $410,382 in the components of Rapid Re-housing and Homelessness prevention. The remaining $70,553 was to be used to pay for administrative costs associated with the implementation and ongoing management of the ESG-CV2 program by City staff.
ANALYSIS
The ESG-CV and ESG CV-2 funds were originally set to expire on June 30, 2022 (CV1) and September 30, 2022 (ESG-CV2). In April of 2022, the CoC was notified by HUD of a grant extension to September 30, 2023. In response to the extension, the CoC completed an analysis of unspent funds from City projects that have come to end such as Project Roomkey, Portable Restrooms & Washing Stations, Shower Program and Administrative costs for staffing including for the ongoing Homeless Management Information System (HMIS). In addition to City programs, funding was returned by various sub-recipients to be included as part of the ESG-CV1 and CV2 reallocation process. 6 of 19
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6 Based on this reconciliation, the City has a total of $358,000 in unspent funds to be re- programmed to new/existing projects that prevent, prepare for, and respond to COVID-19 among individuals and families who are homeless or receiving homeless assistance; and to support additional homeless assistance and homelessness prevention activities to mitigate the impact of COVID-19. Funding must be exhausted by September 30, 2023.
ESG-CV1 & CV2 Sub-Recipient Funds Returned
Sub-recipients returned a total of $51,790 under for ESG-CV1 (Table 1). A total $92,160 was returned by the YWCA of Glendale and Pasadena under ESG-CV2. (Table 2). Lastly, a total of $214,050 was returned by the City and incorporated as part of the reallocation process to fund new/existing projects at greater capacity.
Table 3. ESG CV1 & CV2 City Projects Budget Expenditure Balance Glendale CoC Administrative Costs $249,329 $189,278 $60,051 First to Serve LA (Project Roomkey) $191,700 $176,976 $14,724 Andy Gump/United Site Services Portable
Restrooms
$131,047 $95,125 $35,922
Portable Showers $30,000 $23,360 $6,640
Homeless Management Information
System (HMIS)
$100,000 $3,286 $96,713
Total funding: $702,076 $488,025 $214,050
On November 14, 2022, the CoC met with the service providers as part of the Homeless Action Plan Stakeholder kick-off meeting. Agencies were asked to provide a list of funding priorities/gaps that should be considered with the use of the ESG-CV1 and CV2 unspent funds. The top three funding priorities were as follows: Rapid Re-housing, Outreach, and Hotel Motel Vouchers. The City issued a “Funding Plan” Request on January 10, 2023 asking agencies to submit a request for the following categories:
Table 1. ESG-CV1 City/Sub-Recipient Funds Returned
Catholic Charities $3,993
YWCA of Glendale & Pasadena $36,376
Home Again LA $3,823
Ascencia $7,598
Total Funding $51,790
Table 2. ESG-CV2 Sub-Recipient Funds Returned
YWCA of Glendale & Pasadena $92,160
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6 ESG Program Activities Funding Available
Rapid Rehousing (Families & Individuals) $ 128,000 Outreach $ 35,000
Hotel Vouchers DV Only $ 30,000 Hotel Vouchers Families $ 35,000 Hotel Vouchers for Individuals (Shelter overflow) $ 30,000 Total $ 258,000
Weekend and Evening Outreach PD $ 100,000 Total $ 358,000
Funding Requests were received by four (4) agencies: Ascencia, Home Again LA, Armenian Relief Society and Glendale Adventist. Funding Plans were reviewed and approved by CoC Board on February 1, 2023. (Exhibit 1)
ESG-CV2
AGENCY
FY 22-23
REQUESTED
FUNDING
FY 22-23
RECOMMENDED
FUNDING
1 Home Again Los Angeles $ 95,000 $ 95,000 2 Adventist Health $ 59,305 $ 28,000 3 Ascencia $ 34,239 $ 20,000 4 Armenian Relief Society of
Western USA, Inc. $ 125,610 $ 115,000 TOTAL PUBLIC SERVICES $ 314,154 $ 258,000 FUNDS AVAILABLE $ 358,000 $ 358,000 DEFICIT/SURPLUS $ 43,846 $ 100,000
Glendale Police Department
Weekend Evening Outreach $ 100,000
The current CoC Board is comprised of the following members:
Board Member Agency
Melissa Younesian, Chair Verdugo Jobs Center
Vice Chair Vacant
Lt. Alex Krikorian Glendale Police Department
Baron Hopkins Homeless Alumni
Following Council/Housing Authority Approval, the City will submit a Substantial Amendment to the FY 2019-2020 CDBG, ESG, and Home Annual Action Plan to re- program a total of $358,000 from existing projects that have expired to new projects serving 8 of 19
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6 those experiencing homelessness to ensure that the Community has sufficient rehousing resources to prevent residents in Glendale from returning to congregate shelter or unsheltered situations.
STAKEHOLDERS/OUTREACH
Per CPD Notice 21-08, ESG-CV and CV2 funds used to prevent, prepare for, or respond to coronavirus and not subject to the citizen participation requirements of §91.115. Each recipient is required by the CARES Act to publish how it has used and will use its allocation, at a minimum, on their government website or through other electronic media.
After approval from City Council and Housing Authority, the final ESG-CV and ESG-CV2 funding recommendations will be posted on the City’s website. Agencies will be informed of formal approval and will be instructed to prepare communication materials regarding projects and expected services. Agencies will promote available services via Internet, radio spots, local newspapers and through periodic virtual and in-person meetings with community groups and stakeholders.
FISCAL IMPACT
The revised ESG-CV1 and ESG-CV2 Funding Allocation Plan for City and community agencies totals $358,000. The City has a total of $358,000 in unspent funds to be re- programmed to various Homeless Program Providers as recommended by the CoC Board. Therefore, no new appropriation is being requested at this time. The funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$61,616 43112-2050-CSP-0020-P0000-CSP00287AG Emergency Solutions Grant Fund $296,384 43112-2050-CSP-0020-P0000-CSP00477AG Emergency Solutions Grant Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
A Negative Declaration was prepared for the FY 2019-20 CDBG, ESG and Home Program and was adopted by City Council on May 14, 2019.
CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 2, in accordance with the City Campaign Finance Ordinance No. 5744.
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6 ALTERNATIVES
City Council:
Alternative 1: Approve 1) CoC Board’s recommendation of funding reallocation for the ESG-CV1 and CV2 grants in the amount of $358,000, 2) authorize the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding recommendations; and 3) authorize the submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to the U.S.
Department of Housing and Urban Development.
Alternative 2: Do not authorize the CoC Board’s recommendation of funding reallocation for the ESG-CV1 and ESG-CV2 grants or the submission of the Substantial Amendment to HUD for FY 2019-2020
Alternative 3: The City Council and Housing Authority may consider any other alternative not proposed by staff.
Housing Authority:
Alternative 1: Approve 1) CoC Board’s recommendation of funding reallocation for the ESG-CV1 and CV2 grants in the amount of $358,000, 2) authorize the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding recommendations; and 3) authorize the submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban
Development.
Alternative 2: Do not authorize the CoC Board’s recommendation of funding reallocation for the ESG-CV1 and ESG-CV2 grants or the
submission of the Substantial Amendment to HUD for FY 2019-2020 Alternative 3: Consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Arsine Isayan, Homeless Programs Manager
Approved by:
Roubik R. Golanian, P.E., City Manager
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6 EXHIBITS/ATTACHMENTS
Exhibit 1: ESG-CV1 and CV2 Board’s Proposed Funding Recommendations Exhibit 2: Campaign Finance Disclosure
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MOTION
Moved by Council Member , seconded by
Council Member , that the City Council of the City of
Glendale:
1. Has reviewed and approves the Glendale Continuum of Care (CoC) Board’s recommendation of funding reallocation for the Emergency Solutions Grant – Coronavirus Round 1&2 (ESG-CV1 and CV2) in the amount of $358 000, funded by the U.S. Department of Housing and Urban Development (HUD) and authorizes the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding recommendations thereto.
2. Authorizes staff to submit the FY 2019-2020 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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MOTION
Moved by Housing Authority Member ,
seconded by Housing Authority Member , that the
Housing Authority of the City of Glendale:
1. Has reviewed and approves the Glendale Continuum of Care (CoC) Board’s recommendation of funding reallocation for the Emergency Solutions Grant – Coronavirus Round 1&2 (ESG-CV1 and CV2) in the amount of $358 000, funded by the U.S. Department of Housing and Urban Development (HUD) and authorizes the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding recommendations thereto.
2. Authorizes staff to submit the FY 2019-2020 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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ԸՆԿԵՐԱՅԻՆ ԾԱՌԱՅՈՒԹԵԱՆ ԳՐԱՍԵՆԵԱԿ
ARMENIAN RELIEF SOCIETY
OF WESTERN USA, INC.
SOCIAL SERVICES
ARS Regional Executive Board
2022-2024
• Vicky Marachelian, Chairperson
• Zharmen Mirzakhanyan, Vice-Chairperson
• Maral Kouyoumdjian Manokian, Secretary
• Christina Khanjian, Treasurer
• Haigo Barsamian, Advisor
• Anush Chalian, Advisor
• Emma Garabetian, Advisor
• Seda Khojayan, Advisor
• Shoushan Tashjian, Advisor
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Exhibit 1
ESG-CV1 AND CV PROPOSED FUNDING RECOMMENDATIONS
COC Board Approved on 2/1/2023
ESG-CV2
AGENCY
FY 22-23
REQUESTED
FUNDING
FY 22-23
RECOMMENDED
FUNDING
1 Home Again Los Angeles $ 95,000.00 $ 95,000 2 Adventist Health $ 59,305.00 $ 28,000 3 Ascencia $ 34,239.08 $ 20,000 4 Armenian Relief Society of
Western USA, Inc. $ 125,610.00 $ 115,000 TOTAL PUBLIC SERVICES $ 314,154 $ 258,000 FUNDS AVAILABLE $ 358,000 $ 358,000 DEFICIT/SURPLUS $ 43,846 $ 100,000
Glendale Police Department
Weekend Evening Outreach $ 100,000
Approved by all Members:
11:11AM
Motion: Hopkins
2nd Motion: Kirkorian
Motion Approved: 11:26AM
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