A G E N D A
SPECIAL MEETING: GLENDALE CITY COUNCIL
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MARCH 7, 2023
ROLL CALL
-
2:00 PM
-
Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, March 7, 2023 Special Public Meeting of the City Council was posted on Wednesday, March 1, 2023 on the Bulletin Board Outside City Hall.
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SP CC
A
SPECIAL PUBLIC MEETING
of the City Council is hereby called to meet at
2:00
PM
on
Tuesday, March 7, 2023
, in the Council Chamber, 613 E. Broadway, 2nd Floor
,
Glendale, CA 91206 to consider the following item(s) of business, to wit;
1. Community Development, re: Parklet Design and Installation for Downtown Glendale and Al Fresco Dining Program Guidelines for Private Parking Lots a. Motion approving parklet design for Downtown Glendale b. Resolution to dispense with competitive bidding and authorizing the Purchasing Administrator to issue a Purchase Order/Service Authorization in an amount not-to exceed $400,000 with VX Design Solutions for the fabrication and installation of parklets in Downtown Glendale
c. Motion providing staff direction regarding Al Fresco Dining Program for Private Parking Lots
d. Resolution of Appropriation in the amount of $146,000
2. City Attorney, re:
Revisions to Nomination and Selection Process for Boards and Commissions; Term Limits for Members of Boards and Commissions; Addition of Youth Commissioners to Arts & Culture Commission, Parks, Recreation & Community Services Commission, and Transportation & Parking Commission a. Introduction of Ordinance Amending Glendale Municipal Code Pertaining to Term Limits for Boards and Commissions and Youth Commissioners
b. Resolution Amending the Recruitment and Selection Process for Appointment of Individuals to Boards and Commissions
c. Resolution Amending the Procedure to Address Complaints or Allegations of Misconduct Against Members of Boards and Commissions
3. Community Services and Parks, re: Contract for Preparation of Design and Construction Documents for a Dog Park at Parking Lot 11, and a Feasibility Study of a Dog Park at Palmer Park, Brand Park, and Glendale Community College - Garfield Campus
a. Motion authorizing the City Manager, or a designee, to enter into and execute a Professional Services Agreement (PSA) with RJM Design Group, Inc. in the amount of $275,500 plus a 10 percent contingency of $27,550, for a total PSA amount not to exceed $303,050, to provide landscape architectural professional services for the design of a Dog Park at Parking Lot 11 and to conduct a Feasibility Study of a Dog Park at three (3) locations: Palmer Park, Brand Park, and Glendale Community College - Garfield Campus b. Resolution of Appropriation to appropriate $266,750 in LA County Measure A Technical Assistance Program (TAP) funds to cover costs associated with the design/development of the Dog Park at Lot 11 and to conduct a Feasibility Study of a Dog Park at three (3) locations: Palmer Park, Brand Park, and Glendale Community College - Garfield Campus, and shift $40,000 in Development Impact Fees funds from the Dog Park at Lot 11 project to the Feasibility Study of a Dog Park project
ADJOURNMENT
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SP CC
1 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE SPECIAL CITY COUNCIL
AGENDA ITEM
Report: Parklet Design and Installation for Downtown Glendale and Al Fresco Dining Program Guidelines for Private Parking Lots
1. Motion approving parklet design for Downtown Glendale.
2. Resolution to dispense with competitive bidding and authorizing the Purchasing Administrator to issue a Purchase Order/Service Authorization in an amount not-to- exceed $400,000 with VX Design Solutions for the fabrication and installation of parklets in Downtown Glendale.
3. Motion providing staff direction regarding Al Fresco Dining Program for Private Parking Lots.
4. Resolution of Appropriation in the amount of $146,000.
COUNCIL ACTION
Item Type: Action Item
Approved for March 7, 2023 calendar
EXECUTIVE SUMMARY
As part of Council’s directive to advance the Al Fresco dining parklet program into a long- term placemaking strategy, staff is presenting a design alternative for Downtown Glendale, requesting authorization to dispense with competitive bidding in order to use a purchase order/service process to obtain a vendor to fabricate and install parklets, and requesting direction on additional program guidelines/parameters for outdoor dining in private parking lots. Staff is also requesting an appropriation of funding to fund the balance of the parklets.
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2 COUNCIL PRIORITIES
Not applicable.
RECOMMENDATION
That the City Council dispense with competitive bidding and authorize the Purchasing Administrator to issue a purchase order/service authorization with VX Design Solutions for the fabrication and installation of parklets in Downtown Glendale in an amount not to exceed $400,000. Staff also recommends the approval of parklet design for Downtown Glendale. Staff is requesting a $146,000 appropriation to fund the balance of the parklets.
Additionally, staff requests direction from Council regarding the Al Fresco Dining Program for private parking lots to continue as outdoor dining.
BACKGROUND
Since the City declared a state of emergency on March 16, 2020 in response to the COVID-19 pandemic, the City has undertaken a number of regulatory actions, economic development efforts, and tenant protections to assist businesses during ongoing closures and operational reductions. Through a $3.65M Business Recovery Strategy, the City Council provided direct funding to the business community. The Strategy also included funding for the Al Fresco Program, which allowed businesses to operate outdoors while indoor activities were limited or not allowed. This was accomplished through the creation and use of parklet areas in on-street parking spaces primarily in the Montrose Shopping Park and in Downtown Glendale on Brand Boulevard. Fees were also waived for sidewalk dining permits and temporary certificate of occupancy for private parking lots which provided outdoor dining.
While the direct dollars through grant programs and emergency orders related to eviction moratoriums had direct positive impacts on business operations, the Al Fresco program has had farther reaching benefits in that it has also provided a direct benefit to patrons and the business district as a whole. While it initially provided a space for businesses to operate when indoor activity was limited, it has evolved into a component of the Downtown and Montrose Shopping Park which activates, by providing vibrancy, and enhancing the pedestrian-oriented nature that has infused new energy into Downtown and Montrose.
While emergency orders related to Covid-19 came to an end on February 28, 2023, the placemaking enhancements of the parklets continue. In October of 2021, City Council approved the design of the Montrose Parklets for the fabrication and installation of the Al Fresco parklets totaling $400,000.
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2 ANALYSIS
The Studio 111 design consulting firm has been instrumental in shaping the Al Fresco Program in Glendale, and various cities throughout Southern California. As an expert on the outdoor parklet experience, Studio 111 provided a framework for Glendale to model its Al Fresco program and assisted in the site-selection and foundational elements of the temporary program. As the Council directed the consideration of a long-term Al Fresco program, staff used VX Design Solution a design firm who already possessed intimate knowledge of Glendale’s goals and the interest of business. Having already implemented the Al Fresco Parklets in Montrose, Studio 111 was able to rely on VX Design Solution’s experience to expedite the design process. The resulting designs of Downtown Glendale (Exhibit 1) are consistent with installations that have been successfully deployed in other communities such as Long Beach. Likewise, this design has been reviewed by the Downtown Glendale Association who enthusiastically supported the design concept for Council’s consideration and approval.
For Downtown Glendale, Studio 111 has previously used a prefabricated kit of parts by VX Design Solutions to design a parklet which meets Downtown’s aesthetic desires and functional needs. These prefabricated kits fit together to create the parklet seen in Exhibit
1. This product is unique and allows for quick deployment of the long-term installations, and as such, staff recommends dispensing with competitive bidding and authorize a purchase order/service authorization with VX Design Solutions, a qualified vendor with specialized product that fits Glendale’s immediate need.
City of Glendale Charter, Art. VI, Sec. 9 requires competitive bids for the construction, improvement, repair, or maintenance of public works (e.g., installations on the public right of way) be authorized by the City Council following Council approval of plans and specifications for public works contracts for over $50,000 that include onsite services. A contract can only be awarded to the lowest responsible bidder after competitive bidding. The City Council may reject any and all bids and authorize re-bidding.
However, upon recommendation of the city manager, the City Council may dispense with competitive bidding for any contract when it determines that it is in the best interests of the city so to do and acts by resolution setting forth the reason for such action. Here, as noted above, it is in the best interests of the City to dispense with the competitive bidding process in order to expeditiously obtain a specialized vendor already qualified to fabricate and install two parklets on Brand Boulevard that meet the aesthetic and functional expectations for the Downtown without having to obtain the City Council’s pre-approval of plans and specifications.
The Scope of Work for the contract with VX Design Solutions would include the fabrication and installation of two parklets along Brand Boulevard which would serve a total of six restaurants. The proposed timeline would install the parklets in Downtown in June 2023.
It should be noted that the design is a schematic concept. Community Development Department staff will continue to work with Studio 111 and Public Works to prepare construction drawings specific for the placements identified taking into account:
•Public safety and ADA compliance; and
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2 •Maintenance of the installations.
Currently, the Public Works Department’s maintenance of Brand Blvd. does not include these installations; however, they will need to continue to be able to maintain the street around the parklet as well as the gutter line and trees in the parkways. Having general access to perform these tasks would need to be assured. In addition to maintenance access, the design will ensure that water can continue to flow along the gutter line for proper drainage.
The preparation of specific construction drawings will take these factors into account while maintaining the general aesthetic design represented here. Should there be the need to drastically change the design to ensure our ability to maintain safety, ADA compliance and/or maintenance access, staff will return to the City Council with those considerations.
Additional direction regarding other Al Fresco dining parameters:
When the Al Fresco program was originally presented to Council during the emergency orders, Council waived all sidewalk dining fees for participants and allowed for Temporary Certificate of Occupancy (TCO) for expanded outdoor dining use in private parking lots.
Staff is seeking guidance on allowing private parking lots to permanently be utilized as outdoor dining. Staff will work with various departments, specifically Planning and Building & Safety, to ensure that all entitlements and permits are applied for, approved, and issued to ensure the safety of the outdoor dining experience. Staff at first, will work directly with those restaurants that had TCO’s during the pandemic to assist them with acquiring permits necessary to make the outdoor dining use permanent. If any new private parking lots apply to proceed with outdoor dining, staff will review on a case-by- case basis.
As the benefits of an expanded sidewalk program have been recognized and businesses have continued to utilize sidewalk dining beyond the initial restricted indoor dining, staff recommends reinstating sidewalk dining permit fees (sidewalk dining permits are issued on an annual calendar basis). Any new businesses that apply for sidewalk dining fees will pay $224 permit fee + $2.24/sf of sidewalk. The sidewalk dining permit also needs to be renewed at a fee of $82.
Staff is also requesting direction regarding fees for businesses which utilize the parklets.
As the parklets are located within parking stalls which would otherwise generate parking revenue, staff recommends the fee for parklet utilization be commiserate with the loss of parking revenue, in addition to the cost of a sidewalk dining permit. The total number of parking spaces to be used to construct the parklets are 15 which would equate to a loss to the Parking Fund of approximately $115,000.
Project Description: Fabrication and installation of two parklets in the Downtown Glendale along Brand Boulevard
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2 Plans/Specs Adopted: Construction drawings forthcoming, refer to Draft Concept Package (Exhibit 1)
Advertisement Method: N/A
Specs Issued: Forthcoming
Bids Opened: N/A
Company Name
and Bid Amount:
VX Design Solutions
$400,000 maximum
Selection Criteria: Sole Source
Contractor: VX Design Solutions
New / Existing Contractor: N/A
Procurement Method (Bid /
SS):
SS
Contract Term: 1.5 - 2 months pending design, budget, and contract approval
Construction Phase Begins: June 1, 2023 pending design, budget and contract approval
Construction Phase Ends: July 30, 2023 pending design, budget and contract approval
FISCAL IMPACT
The VX Design Solutions purchase order/service authorization will cost $400,000, which was not approved as a part of the FY 2022-23 budget. The original appropriation to the Economic Development Recovery Strategy has approximately $254,000 remaining, which will be used for the fabrication and installation of the parklets. Therefore, staff is requesting for an appropriation of $146,000 from Measure S Fund Balance to cover the remaining amount. Additionally, there is an anticipated additional $50,000 cost for maintenance that will be requested annually from Measure S as a part of the Citywide budget process. The appropriation request is outlined below:
Existing Appropriation
Amount Account String Funding Source
$254,867 43110-1070-CDD-8503-P8007 General Fund – Measure S Requesting Appropriation
Amount From (Account To (Account String) Funding Source 7 of 95
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2 String)
$146,000 24275-1070-NON-
0000-
43110-1070-CDD-8503-
P8007
Measure S Fund
Balance
The parklets are located within parking stalls, which would otherwise generate parking revenue. Therefore, the installation of the parklets will result in a loss to the Parking Fund of approximately $115,000.
ENVIRONMENTAL REVIEW
The proposal installation of two parklets on Brand Boulevard (the “Project”) is exempt from further review under the California Environmental Quality Act Guidelines section 15304 (e), because it is a temporary minor alteration to land that will have negligible or no permanent effect on the environment. The project is also exempt pursuant to CEQA Guidelines section 15303 (d), because it involves minor temporary improvement to a street area.
CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 2, in accordance with the City Campaign Finance Ordinance No. 5744.
ALTERNATIVES
Alternative 1. Approve the design of the Downtown Glendale Parklets, dispense with competitive bidding and authorize the purchase order/service authorization with VX Design Solutions for a not to exceed amount of $400,000 for the fabrication and installation of the Al Fresco parklets, and appropriate $146,000.
Alternative 2. Reject or modify design of the Downtown Glendale Parklets, forego the fabrication and installation of the Al Fresco parklets in Downtown Glendale by VX Design Solutions, and reject the allocation of funds to the Al Fresco Program. It would end the parklet component of the Al Fresco program following the removal of k-rails.
Alternative 3. Consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Allen Castillo, Principal Development Officer
Tamar Sadd, Principal Administrative Officer
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2 Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS / ATTACHMENTS
Exhibit 1: Downtown Glendale Parklet Design
Exhibit 2: Campaign Disclosure Form
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c:\inetpub\wwwroot\multitenant\temp\spcc_03072023_motion_1a.pdf
M O T I O N
Moved by Council Member _______________________, seconded by Council Member ____________________________, that the City Council hereby approves the parklet design for Downtown Glendale along Brand Boulevard as more particularly described in the March 7, 2023, staff report from the Director of Community Development, and subject to any Council comments or recommendations thereon.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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1 RESOLUTION NO. ___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GLENDALE, CALIFORNIA, DISPENSING WITH COMPETITIVE
BIDDING PROCESS REUQIRED BY CITY CHARTER, ARTICLE VI,
SECTION 9, AND AUTHORIZING THE PURCHASING
ADMINISTRATOR TO RETAIN A SPECIALIZED VENDOR QUALIFIED
TO UNDERTAKE THE FABRICATION AND INSTALLATION OF
PARKLETS ON BRAND BOULEVARD
WHEREAS, on March 16, 2020 the City declared a state of emergency in response to the COVID-19 pandemic and commenced undertaking regulatory actions, economic development efforts, and tenant protections to assist businesses during stay-at- home orders, business closures and operational reductions which included funding outdoor dining vis a vis the Al Fresco Program, which allowed businesses to operate outdoors while indoor activities were limited or not allowed; and WHEREAS, the Al Fresco Program allowed for the creation of parklet areas within on-street parking spaces primarily in the Montrose Shopping Park and in Downtown Glendale on Brand Boulevard and provided for the waiver of sidewalk dining permits fees and temporary certificates of occupancy for private parking lots; and WHEREAS, the City retained the Studio 111 design consulting firm to implement the Al Fresco Program, and as an expert on the outdoor parklet experience, Studio 111 provided a framework for Glendale to model its Al Fresco program and assisted in the site- selection and foundational elements of the temporary program; and WHEREAS, following the City Council’s direction to implement a long-term Al Fresco program, staff used VX Design Solution a specialized firm that designed parklet kits that were successfully implemented in the Montrose Shopping Park and are consistent with other successful parklet installations deployed in other communities such as Long Beach; and
WHEREAS, the City seeks to implement the parklet designs along Brand Boulevard in Downtown Glendale; and
WHEREAS, the Greater Downtown Glendale Association, the Business Improvement District for the Downtown Glendale area, has reviewed the proposed parklet installations and they have voiced their support for the parklet design and installations along Brand Boulevard as proposed; and
WHEREAS, the City desires to use VX Design Solution a design firm with unique qualifications to implement parklets along Brand Boulevard not only because they are a known vendor who successfully implemented the parklets in Montrose, but also because they produce specialized, well-designed, and quickly deployable prefabricated parklet kits and on that basis staff recommends dispensing with competitive bidding and authorizing a purchase order/service contract with VX Design Solutions; and WHEREAS, Glendale City Charter, Article VI, Sec. 9 requires competitive public bidding for defined public works projects, but provides an exemption to competitive bidding when the City Council determines it is in the best interest of the City to dispense with 11 of 95
2 competitive bidding; and
WHEREAS, it is in the best interests of the City to dispense with the competitive bidding process here in order to expeditiously obtain a specialized vendor qualified to fabricate and install parklets that fulfill the Downtown’s aesthetic and functional needs and will not require staff to obtain the City Council’s pre-approval of plans and specifications for the fabrication of the kits, or require staff to return to Council to select another vendor in the event a vendor replacement is necessary, and will instead authorize the City’s Purchasing Administrator to negotiate a contract directly with this vendor; and WHEREAS, based on the foregoing findings and facts, it appears that adequate justification exists, and that it is in the City’s best interest to (1) dispense with competitive bidding, and (2) authorize the City’s Purchasing Administrator to execute a contract with VX Design Solution to undertake the fabrication and installation of parklets along Brand Boulevard as part of the City’s Al Fresco Program; and
WHEREAS, the retention of this vendor and the installation of parklets along Brand Boulevard are exempt from further review under the California Environmental Quality Act Guidelines section 15304 (e) and section 15303 (d) because this project involves minor temporary improvements to a street area that will have negligible or no permanent effect on the environment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:
1. The foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding.
2. The Council hereby dispenses with competitive bidding and authorizes the City’s Purchasing Administrator to negotiate directly with VX Design Solution for fabrication and installation of parklets along Brand Boulevard.
Adopted this _____________ day of __________________________, 2023. ___________________________
Mayor
ATTEST:
____________________
City Clerk
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3 STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
I, Dr. Susie Abajian, City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was adopted by the City Council of the City of Glendale, California, at a special meeting held on the day of , 2023, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
____________________
City Clerk
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c:\inetpub\wwwroot\multitenant\temp\spcc_03072023_motion_1c.pdf
M O T I O N
Moved by Council Member _______________________, seconded by Council Member ____________________________, that following a presentation and information provided in the March 7, 2023, staff report from the Community Development Director on implementation of the City’s Al Fresco Dining Program in private parking lots, the City Council hereby provides staff with the following direction regarding such implementation ______________________________________.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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Glendale, CA
Brand Ave Parklets
208 and 308-318 N Brand Boulevard, CA
Concept Design Package August 23, 2022
REVISED PRICING PACKAGE
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Parklet Location Plan
Scale: N.T.S.
ALL
INDIA
CAFE
PHO HUT
VIETNAMESE
CUISINE
JIN
COOKE
BRAND
OPTOMETRY
HOT
WINGS
CAFE
OISHI
SUSHI
SEAWEED
HAND
ROLL
BAR
A
CAROUSEL
RESTAURANT
N BRAND BLVD.
B
TAVERN
ON
BRAND
ALEX THEATER
EDEN ON
BRAND
WEST CALIFORNIA AVE.
STYLUX
BEAUTY
SALON
FRENCH
FUSION
208 N Brand Boulevard308 - 318 N Brand Boulevard
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Precedent Imagery
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Larger sized parklet seats 45-50 people
3'-0"
5'-0"
TYP.
Site Plan | Parklet A
Key Map | Scale: N.T.S.
Design Vignette
(For reference only. Size per plan.)
SCALE 1” = 10’
0 20 40105
1 Overhead steel trellis structure
w/ shade fabric and string lights
2 not used
3 K-rated barricade - wood w/internal 2"x6"
wood frame
4 18" deep planter at top of steel barricade
5 T enant divider rail: 3"x1" steel flat bar rail
6 Pour-over concrete paving
Steel ABC rail - 3"x1" steel flat bar
and post
Side shade panels: perforated metal
with custom graphic
Keynotes
7 Note:
• All dimensions to be field verified
prior to construction
• See Materials Palette page for
imagery.
• overhead trellis steel posts and
frame shown at 5"x5". Size to be
reduced if cost savings
ALL
INDIA
CAFE
PHO HUT
VIETNAMESE
CUISINE
JIN
COOKE
BRAND
OPTOMETRY HOT
WINGS
CAFE
OISHI
SUSHI
SEAWEED
HAND
ROLL
BAR
A
CAROUSEL
RESTAURANT
N BRAND BLVD.
WEST CALIFORNIA AVE.
1 4
4 6
3 5 5 5 5
7 PHO HUT
VIETNAMESE
CUISINE
JIN
COOKE
HOT
WINGS
CAFE
OISHI
SUSHI
SEAWEED
HAND
ROLL BAR
CAROUSEL
RESTAURANT ALL INDIA CAFE
8 8
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Street View
Larger sized parklet, seats 45-50 people
5 August 23, 2022 | Glendale Parklet Program | Brand Ave Parklets 20 of 95
Sidewalk View
Larger sized parklet, seats 45-50 people
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Larger sized parklet Option, seats 45-50 people
Aerial View
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Smaller sized parklet, seats 24-26 people
5'-5"
5'-0"
TYP.
Site Plan | Parklet B
Key Map | Scale: N.T.S.
Design Vignette
(For reference only. Sized per plan.)
SCALE 1” = 10’
0 20 40105
B
TAVERN
ON
BRAND
EDEN ON
BRAND
STYLUX
BEAUTY
SALON
FRENCH
FUSION
N BRAND BLVD.
WEST CALIFORNIA AVE.
1 4
4 6 7
TAVERN ON
BRAND
EDEN ON BRAND STYLUX
BEAUTY
SALON
FRENCH
FUSION
ALEX THEATER
1 Overhead steel trellis structure w/ shade fabric and string lights 2 not used
3 K-rated barricade - wood w/ internal 2"x6" wood frame 4 18" deep planter at top of steel barricade
5 Side shade panels: perforated metal with custom graphic 6 Pour-over concrete paving
Steel ABC rail - 3"x1" steel flat bar and post
Keynotes
7 Note:
• All dimensions to be field verified prior to construction • See Materials Palette page for imagery.
• Overhead trellis steel posts and frame shown at 5"x5", size to be reduced if cost savings
5 8
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Street View
Smaller sized parklet, seats 24-26 people
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Sidewalk View
Smaller sized parklet, seats 24-26 people
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Aerial View
Smaller sized parklet, seats 24-26 people
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Materials Palette
McNichols Perforated Metal Panels - 40% opening
Pour over concrete paving slab over 1/4" foam - Parklet Walking Surface (Wood to be sealed)
Metal horizontal railing.
Glendale Stencil Painted Graphic with City Approved Colors Barricade with planted edge. Barricade with planted edge.
Wood Barricade. 2x6" Douglas Fir with stain.
Painted Metal - Color Glendale
White and Glendale Blue
Bistro Lights
Shade Fabric - Upholstery Canvas
True Blue and Skyline
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Planting Palette
Aeonium 'Mint Saucer'
Green Aeonium
Lomandra longifolia
Platinum Beauty Lomandra
Senecio radicans
String of Bananas
Scenecio serpens
Blue Chalksticks
Sedum nussbaumerianum
Coppertone Sedum
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2 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE SPECIAL CITY COUNCIL
AGENDA ITEM
Report: Revisions to Nomination and Selection Process for Boards and Commissions; Term Limits for Members of Boards and Commissions; Addition of Youth Commissioners to Arts & Culture Commission, Parks, Recreation & Community Services Commission, and Transportation & Parking Commission
1. Introduction of Ordinance Amending Glendale Municipal Code Pertaining to Term Limits for Boards and Commissions and Youth Commissioners
2. Resolution Amending the Recruitment and Selection Process for Appointment of Individuals to Boards and Commissions
3. Resolution Amending the Procedure to Address Complaints or Allegations of Misconduct Against Members of Boards and Commissions
COUNCIL ACTION
Item Type: Action Item
Approved for March 7, 2023 calendar
EXECUTIVE SUMMARY
Staff presents an ordinance that will amend the Glendale Municipal Code (“Code”) to amend the term limits for boards and commissions to two terms per board or commission. The Code amendment will also add up to two youth/student seats to the Arts & Culture Commission, the Parks, Recreation & Community Services Commission, and the Transportation & Parking Commission.
Staff also presents a resolution to amend the nominating process for boards and commissions to reinstitute the interview panel process. The interview panel process will take effect immediately for nominations to the Civil Service Commission, and in 90 days for all other boards and commissions. Staff also presents a resolution to revise the procedure to address complaints and allegations against members of the boards and commissions.
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3 COUNCIL PRIORITIES
N/A.
RECOMMENDATION
That the Council adopt a proposed ordinance revising term limits for boards and commissions and adding student commissioner seats to the Arts & Culture Commission, Parks, Recreation & Community Services Commission and the Transportation & Parking Commission. Further, that the Council adopt the proposed resolutions revising the recruitment and selection process for members of the boards and commissions and revising the procedure for addressing complaints and allegations against members of the boards and commissions.
BACKGROUND
On January 31, 2023, the Council provided direction to staff to prepare the necessary Code amendments to revise term limits for boards and commissions, from three 4-year terms in the aggregate (all boards and commissions) to two 4-year terms per board or commission. The Council also directed staff to prepare a Code amendment to add up to two student commissioners to the Arts & Culture Commission, Parks, Recreation & Community Services Commission and the Transportation & Parking Commission.
Additionally, the Council directed staff to prepare the necessary resolutions to: (1) reinstitute the interview panel system for nominations to the City’s boards and commissions, and (2) amend the procedure to address complaints and allegations against the members of the boards and commissions.
ANALYSIS
Terms and Term Limits
In accordance with the Council’s direction, the proposed ordinance amends Section
2.36.010 addressing term limits for the members of the boards and commissions as follows:
•Amends the term limits from three (3) 4-year terms in the aggregate (all boards and commissions) to two (2) 4-year terms per board or commission. •Provides that the two-term limit applies regardless of whether or not a commissioner’s or board member’s service of a term has commenced or occurred prior to the effective date of the ordinance.
•Will allow board members and commissioners who have commenced a term which exceeds the term limit to complete their term.
•To address partial terms, keeps in place an existing provision that a board member or commissioner who serves twenty-four (24) months or more of a term shall be deemed to have served a full term.
•Will provide four-year terms from the date of appointment and removes the 30 of 95
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3 provision that terms are coterminous with an individual nominating councilmember since the Council is proposing
Nomination Process
As directed by Council on January 31, 2023, a proposed resolution is submitted for Council that would implement an interview panel system for the nomination of members to the boards and commissions. The panels would be selected on a rotating basis as set forth in the resolution and would implement the panel system as follows:
•There will be only one panel assigned to each vacant/open board or commission seat.
•With the exception of appointments to the Civil Service Commission, from the time the Council adopts a resolution reestablishing the panel system, individual councilmembers will have three months (90 days) to nominate individuals to fill vacancies or open seats assigned to them under the current nominating system. •Thereafter, vacancies or open seats will be filled by nomination through the panel system through attrition, as seats became vacant or subject to replacement due to expiration of a term.
•From the time of adoption of a resolution approving the panel system, nominations to the Civil Service Commission shall be made through the panel system.
Procedure for Reviewing Complaints or Allegations
Pursuant to Resolution Numbers 99-141 and 07-184, the City has established a procedure to address written and verbal complaints against members of the boards and commissions. Serious complaints are to be investigated and addressed through a committee of the city manager, department head and councilmembers. Under the practice after the institution of the single nominating councilmember, serious issues related to commissioner misconduct were addressed through the nominating councilmember. With the return to the interview panels, serious issues will be addressed to a review committee of the city manager, department head, mayor and a councilmember selected by the mayor, with a reporting to the full council as appropriate. The policy is intended to guide the review but does not prevent the Council from removing a board member or commissioner when it finds it is in the City’s best interests to do so.
Youth/Student Seats on Boards and Commission
The Council also directed staff to prepare a Code amendment to add student commissioners to the Arts & Culture Commission, the Parks, Recreation & Community Services Commission, and the Transportation & Parking Commission. The proposed 31 of 95
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3 ordinance will amend the Code to add up to two student commissioner seats to these commissions as follows:
•The student commissioners will be nonvoting members of the commissions. •The student commissioners will be enrolled in high school or college and may not be older than 25 years old at the time of appointment. •The student commissioners must be residents of Glendale. •The commissions with student commissioners will have the responsibility delegated to it to select and appoint its student commissioners, including developing procedures to select the student commissioners. •To the extent that there are two student commissioners on a commission, the commissions with student commissioners will endeavor to appoint one high school student and one college student.
With respect to the Arts & Culture Commission, the current Code provides for one of the commissioners to be an employee, student or volunteer at GUSD, and another to be an employee, student or volunteer at a community college, state university, University of California, a private higher education institution or a trade/vocational school. The other three positions are required to be filled by an artist, designer, or arts administrator in the fields of the performing, visual folk or literary arts, or architecture; or a community leader with an acknowledged record of stewardship of the arts.
In conjunction with adding specific student commissioners to the Arts & Culture Commission, staff recommends removing the GUSD and college representatives. The Council could also revise them to remove these categories altogether and simply require the specified arts background (as detailed above) for three of the voting positions, and general interest and knowledge in the arts for the other two voting positions. Sample language for both options is provided in the draft ordinance.
STAKEHOLDERS/OUTREACH
N/A.
FISCAL IMPACT
There is no fiscal impact associated with this item.
ENVIRONMENTAL REVIEW (CEQA/NEPA)
This matter is exempt from CEQA under State CEQA Guidelines §15378(b)(5) as an organizational or administrative activity that will not result in direct or indirect significant physical impact in the environment.
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3 CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES
1.Introduce and adopt the ordinance that will amend the Glendale Municipal Code to amend the term limits for board and commissions to two (2) terms per board or commission and add youth/student seats to three boards and commissions; the Council may also adopt the resolutions to reinstate the interview panel selection system for boards and commissions and revise the complaints procedure.
2.Do not to introduce the ordinance or adopt the resolutions.
3.Select another alternative not identified by staff.
ADMINISTRATIVE ACTION
Prepared by:
Michael J. Garcia, City Attorney
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
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ORDINANCE NO. ____________
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA AMENDING SECTIONS 2.36.010, 2.60.020, 2.60.30, 2.60.050,
2.60.060, 2.60.070, 2.60.080, 2.60.100, 2.60.110, 2.62.020, 2.62.030, 2.62.040,
2.62.070, 2.62.080, 2.62.090, 2.62.100, 2.62.110, 2.64.020, 2.64.030, 2.64.060,
2.64.070, 2.64.080 and 2.64.090 OF THE GLENDALE MUNICIPAL CODE, 1995, PERTAINING TO THE LIMIT OF TERMS OF MEMBERS OF THE CITY’S
BOARDS AND COMMISSIONS AND YOUTH COMMISSIONER SEATS ON
CERTAIN BOARDS AND COMMISSIONS
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1. Section 2.36.010 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
2.36.010 Appointment—General ly; terms of office.
A. No person may serve , in the aggregate, more than three two (23) four- (4) year terms on a single boards orand commissions. This section shall apply regardless of whether or not a commissioner ’s or board member’s service of a term has commenced or occurred prior to the effectiv e date of the ordinance imposing the three two (23) term aggregate limit established by this section ; provided nothing herein shall require the removal of a commissioner who has exceeded two (2) terms by virtue of the adoption of the ordinance enacting the two-term limit set forth herein. Notwithstanding the foregoing, any person who is serving his or her thir d term on boards or commissions, in the aggregate, as of the effective date of the ordinance enacting the three (3) term aggregate term limit in this section, and who was appointed by a councilmember elected in 2015 or 2017, may be appointed to one (1) additional term beyond a third aggregate term in the event that: (a) he or she has co mpleted two (2) terms prior to the effective date of this ordinance, and (b) there has been a period of at least one (1) year in between the second and third terms of service.
B. No person may serve on a board or commission under this title while concurrently serving on another board or commission under this title , or the civil service commission, Alex Regional Theatre Board, or the Burbank Glendale Pasadena Airport 34 of 95
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Authority. Elected officials shall not serve on any board or commission under this title, or the civil service commission, Alex Regional Theatre Board, or the Burbank Glendale Pasadena Airport Authority except where an ordinance specifically permits or requires a member to be an elected official.
C. The terms of office for all voting members of boards and commissions under this title shall be four (4) years or unt il their successors are appointed and qualified.
Notwithstanding the foregoing, the term of any person appointed to a board or commission created under this title and who was appointed by a councilmember elected in 2015 or 2017 shall be permitted to se rve until March 2020 and March 2022, respectively, or until the successors are appointed and qualified, and such term shall be deemed to be a four (4) year term under this section. The term of each member shall be coterminous with the council member that nominates that mem ber to a board or commission regardless of when nominated and appointed. Vacancies for any unexpired term of membership on any board or commi ssion under this title shall be filled by appointment by a majority of the council. An appointment to fill a vacancy of a partial term shall be coterminous with the term of the council member making the nomination. For purposes of the limit of terms as set forth in subsection A of this section, a board member or commissioner who serves twenty-four (24) months or more of a term shall be deemed to have served a full term. Notwithstanding the preceding sentence, any term that is less than four (4) years as a result of a delay by the council in nom inating and appointing a board member or commissioner during a councilmember’s term (in contrast to a removal, resignation or incapacitation) shall nevertheless constitute a full term.
SECTION 2. Section 2.60.010 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
2.60.020 Composition—Appoi ntment—Compensation.
The parks, recreation and community services commission shall consist of five (5) voting members and up to two (2) Glendale students wh o shall be non-voting members. 35 of 95
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The voting members of the par ks, recreation and community services commission, who shall be appointed by the council. to serve without compens ation.The nonvoting student members of the parks, recreation and community services commission shall be appointed by a majority vote of its voting members. The parks, recreation and community services commission shall, by resolution, establish th e qualifications, term, procedure, standards and rules for the appointment of the nonvoting student me mbers to the commission subject to the limitations of this chapter ; provided that the pa rks, recreation and community services commission shall hav e at least one student commissioner.
Members of the parks, recreation and community services commission shall serve without compensation
SECTION 3. Section 2.60.030 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
2.60.030 Qualifications.
Each voting member of the parks, recreation and community services commission shall be a qualified elector of the city at the time of appointment and during incumbency.
Each nonvoting student member shall be a resident of Glendale at the time of appointment and during incumbency. Each nonvoting student member shall be enrolled in high school level or college and shall not be older than 25 y ears of age at the time of appointment. To the extent the parks, recr eation and community services commission appoints two student nonvoting me mbers, it shall endeavor to appoint one high school student and one college student.
SECTION 4. Section 2.60.050 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
2.60.050 Removal of members.
Whenever, in the discretion of the council, the best interests of the city shall be served, any member of t he parks, recreation and comm unity services commission , including a student nonvoting member, may be removed from office by a majority vote of 36 of 95
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the council. In addition, any nonvoting student member of the commission may be removed by a majority of the voting mem bers of the parks, recr eation and community services commission when they determine it is in the City’s best interests to do so.
SECTION 5. Section 2.60.060 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
2.60.060 Election of president and secretary.
Within ten (10) days after their appointment, Tt he voting members of the parks, recreation and community services commission shall meet in regular session and organize by electing from their members a president and a secretary, who shall each hold office for one (1) year.
SECTION 6. Section 2.60.070 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
2.60.070 Regular meetings.
The parks, recreation and community servic es commission shall meet in regular session at least once a month at a time and place selected by vote of its voting members. (Prior code § 3-67)
SECTION 7. Section 2.60.080 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
Section 2.60.080 President to preside— Election of president pro tempore.
It shall be the duty of the pr esident to preside over al l meetings of the parks, recreation and community services commission. In the president’s absence, a president pro tempore may be elected by the voting members to preside.
SECTION 8. Section 2.60.100 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
2.60.100 Special meetings.
Special meetings of the parks, recreation and communi ty services commission may be called by the president or by any three (3) voting members by providing notice in 37 of 95
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the manner required by the Ralph M. Brown Act. Written notice of each special meeting must be given not less than seventy-two (72) hours before such meeting to all members not joining in the call who are in the county.
SECTION 9. Section 2.60.110 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
2.60.110 Quorum.
Three (3) voting members of the parks, recrea tion and community services commission shall constitute a quorum, but a lesser number may adjourn from time to time to a day certain.
SECTION 10. Section 2.62.020 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.62.020 Composition.
The arts and culture commission shall consist of five (5) voting members and up to two (2) students who shall be nonvoting members.
SECTION 11. Section 2.62.030 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.62.030 Appointment—Compensation.
The voting members of the arts and culture commission shall be appointed by the council. The nonvoting student members of the arts and culture commission shall be appointed by a majority vote of its voting members. The arts and culture commission shall, by resolution, establish the qualifications, term, procedure, standards and rules for the appointment of the nonvot ing student members to the commission subject to the limitations of this chapter; provided that the arts and cu lture commission shall have at least one student commissioner. Members of the arts and culture commission shall serve without compensation. and shall be appointed by a minimum of three (3) affirmative votes of the council.
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SECTION 12. Section 2.62.040 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.62.040 Qualifications.
A. For two (2) voting members of the arts and culture commission, the following qualifications are desirable, but are not a requirement, for serving on the commission:
1. One (1) voting commission member is an employee, student, or volunteer of the Glendale Unified School District; and
2. One (1) voting commission member is an employee , student, or volunteer of:
a. A community college, state universit y, the University of California education system, or a private institution which provides instruction at the college level or higher, or b. A trade or vocational school.
B. For the other three (3) voting members of the arts and culture commission, the individuals must have substantial professional expertise as:
1. An artist, designer, arts educator, or arts administrator in the fields of the performing, visual folk or literary arts, or architecture; or 2 . A business community leader with an acknowledged record of stewardship of the arts.
[Alternative to subsections A and B above:
A. At least three (3) voting members of the arts and culture commission must have substantial professional expertise as:
1. An artist, designer, or arts educator, or arts administrator in the fields of the performing, visual folk or literary arts, or architecture; or
2. A community leader with an ackno wledged record of stewardship of the arts.
B. All members must have a demons trated interest, competency and knowledge of the arts.]
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C . Except for a student of a school, eE ach voting member of the arts and culture commission must be a qualified elector of the city at the time of appointment and during incumbency. Each nonvoting student member must be a resident of Glendale at the time of appointment and during incumbency. Each nonv oting student member shall be enrolled in high school level or college and shall not be older than 25 years of age at the time of appointment. To the extent the arts and culture commission appoints two nonvoting student members, it shall endeavor to appoint one high school student and one college student.
SECTION 13. Section 2.62.070 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.62.070 Removal of members.
Any member of the arts and culture commission, including a student member, may be removed by a majority of the council when, in the discretion of the council, the best interests of the city will be served. In addition, any student member of the commission may be removed by a majority vote of the commission when, in the discretion of the commission, the best interests of the city will be served.
SECTION 14. Section 2.62.080 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.62.080 Chairperson and chairperson pro tem.
The arts and culture commission s hall select one (1) of its voting members as chairperson of the commission. In the case of the absenc e of the chairperson, the members present at any meeti ng shall select one (1) of the voting members present to act as chairperson pro tem. The individual selection as c hairperson shall serve for one (1) year.
SECTION 15. Section 2.62.090 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.62.090 Meetings.
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A. The commission shall meet at l east once a month at such time and place as the commission may fix by resolution.
B. Special meetings of the commission may be ca lled at any time by the chairperson, or three (3) voting members thereof by wri tten notice served upon each member as required by the Ralph M. Brown Act.
C. All meetings of the commission shall be open to the public and held in compliance with the provisions of the Ra lph M. Brown Act. The arts and culture commission shall keep a record of minutes of all its proceedings and actions which shall be available for public inspection.
SECTION 16. Section 2.62.100 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.62.100 Quorum.
Three (3) voting members of the arts and cultur e commission shall constitute a quorum for the purpose of conducting business, but a lesser number may adjourn from time to time.
SECTION 17. Section 2.62.110 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.62.110 Record of proceedings-Secretary.
The commission shall cause a record to be k ept of all of its proceedings, and for that purpose may select one (1) of its voting members as secretary or may delegate that responsibility to the director of library, arts and culture or his/her designate to provide such stenographic, tape recording or other a ssistance as is necessa ry in keeping the records of the proceedings.
SECTION 18. Section 2.64.020 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.64.020 Composition—Appoi ntment—Compensation.
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The transportation and parking commission shall consist of five (5) voting members and up to two (2) students who shall be nonvo ting members. The voting members of the transportation and parking commission sha ll be appointed by the council. The nonvoting student members of the transportation and parking commission shall be appointed by its voting members. The trans portation and parking commission shall, by resolution, establish the qualifications, term, procedure, standards and rules for the appointment of the nonvoting student members to the commission subject to the limitations of this chapter; provided that the transportation and parking commission shall have at least one student commissioner.who shall be appointed by the council to serve Members of the transportation and parking commission shall serve without compensation.
SECTION 19. Section 2.64.030 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.64.030 Qualifications.
A. Each appointed voting member of the trans portation and parking commission shall be a qualified el ector of the city at the time of appointment and during incumbency.
B. Each nonvoting student member of the transportation and parking commission shall be a resident of Glendale at the time of appoi ntment and during incumbency. Each nonvoting student member shall be enrolled in high school level or college and shall not be older t han 25 years of age at the time of appointment. To the extent the transportation and parking co mmission appoints two nonvoting student members, it shall endeavor to appoint one high school student and one college student.
CB. At least three (3) voting members of the trans portation and parking commission shall be persons who either currently or previously as a result of their training, experience and attainments ar e qualified to analyze and in terpret transportation and parking information including, but not limited to , transportation planning, transportation 42 of 95
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program management, transportation and advisory agency, civil engineering, transportation, traffic engineering or urban planning.
SECTION 20. Section 2.64.060 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.64.060 Removal of members.
Whenever in the sole discretion of the council determines, in its sole discretion, the council believes that the best interests of the city shall be served, any member of the transportation and parking commission , including a student member, may be removed from office by a majority vote of the council. In addition, any student member of the transportation and parking commission may be re moved by a majority vote of the commission when it determines the best interests of the city will be served.
SECTION 21. Section 2.64.070 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.64.070 Chairperson—Chai rperson pro tempore.
The transportation and parking commissi on shall select one (1) of its voting members as chairperson of the commission. The chairperson so appointed shall serve in such capacity for one (1) year unless reappoint ed for a further term by the commission.
It shall be the duty of the chairperson to pres ide over all meetings of the commission. In case of the absence of the chairperson, the voting members present at any meeting shall select one (1) of their number to act as chairperson pro tempore.
SECTION 22. Section 2.64.080 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.64.080 Meetings.
A. The transportation and parking commissi on shall meet in regular session at least once every two (2) months at a time and place selected by a vote of its members.
B. Special meetings of the transportation and parking commission may be called by the chairperson or any three (3) voting members. Written notice of each special 43 of 95
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meeting shall be given pursuant to the Ral ph M. Brown Act, Government Code Section 54950 et seq. All meetings of the transportation and parking commission shall be open and public pursuant to state law.
SECTION 23. Section 2.64.090 of the Gl endale Municipal Code, 1995, is hereby amended to read as follows:
2.64.090 Meetings—Quorum—Adjournment.
Three (3) voting members of the transportation and parking commission shall constitute a quorum, but a lesser number may adjourn from time to time to another place or at another time.
Adopted by the Council of the City of Glendale, California on the _____ day of _________________________, 2023.
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
) S S .
COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, hereby certify that the foregoing Ordinance No. ______ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of ____________, 2023, and that the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
______________________________
C i t y C l e r k
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C:\INETPUB\WWWROOT\MULTITENANT\TEMP\SPCC_03072023_RESOLUTION_2B.PDF RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE
ESTABLISHING A RECRUITMENT AND SELECTION PROCESS FOR
APPOINTMENT OF INDIVIDUALS TO BOARDS AND COMMISSIONS
WHEREAS, the City of Glendale has a number of boards and commissions to which individuals are appointed by the City Council; and WHEREAS, the Council adopted Resolution No. 07-183 in 2007, establishing a formal policy for the recruitment, selection, and appointment of individuals to boards and commissions; and
WHEREAS, the policy set forth in Resolution No. 07-183 provided for each councilmember to nominate one member to each board and commission; and WHEREAS, the Council desires to amend the recruitment, selection, and appointment process to reinstitute an interview panel process, whereby two councilmembers are selected to nominate an individual to fill a vacancy on a board or commission similar to the process established by Resolution No. 02-80.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA AS FOLLOWS:
Section 1. Resolution No. 07-183 is hereby repealed except as set forth in Section 2, subsection G below.
Section 2. The following procedure for recruitment, selection and appointment of individuals to boards and commissions is hereby established:
A. SELECTION OF INTERVIEW PANEL
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When there exists a vacancy on a board or commission or the term of a member of a board or commission is near expiration, a panel of two council members shall be selected, in accordance with the procedure herein, to act as an interview panel.
The selection of the panel will involve an alphabetic rotation of the council as follows: the first member shall be in a vertical column (Column One) which shall have the council members’ names listed alphabetically. The second member of the panel shall be in a vertical column (Column Two) with the first council member being the individual who is the second council member listed in Column One. The next three council members will follow in alphabetical order, with the first council member in Column One being last in Column Two. Column One shall always remain alphabetical, Column Two will rotate after all council members have an opportunity to serve on a panel. The rotation process will have the council members in Column Two moving up the column with the council member at the top rotating to the bottom. This process of “rotation” will thereafter be repeated after five (5) panels are selected. The two council members who match up horizontally on the columns will constitute the panel to interview candidates who have applied to serve on a board or commission. Each panel shall interview candidates, and make nomination selections, for a single position on a board or commission.
B. FILING PERIOD
Once the interview panel is selected the filing period for candidates will open for a minimum of two weeks unless a shorter time is ordered by the Council. The two- week filing period may be extended by the interview panel where it determines that such an extension is necessary for any reason, including, but not limited to, 46 of 95
increasing the number of qualified candidates.
C. VACANCY NOTICE - DISSEMINATION
The notice of vacancy or upcoming opening on a board or commission should be widely disseminated, including but not limited to, the City’s government access channel, the City website, community organizations, homeowners coordinating council, chambers of commerce, religious institutions, and the City’s social media accounts.
D. APPLICABLE BOARDS AND COMMISSIONS
The recruitment, selection and appointment process outlined herein shall apply to all boards and commissions created by the City Charter, as established under Title 2 of the Glendale Municipal Code, or as designated by the Council.
E. INTERVIEW PANEL - RECOMMENDATION PROCESS
Interview panels are encouraged to reach consensus on the candidate they would recommend for appointment to a board or commission. Should the panel be unable to reach agreement on the candidate to recommend to the entire council, the panel members should determine the action necessary to resolve their differences. If the panel cannot recommend an appointment or cannot determine the appropriate procedure to resolve its differences, the panel shall report same to the Council at a public meeting. The Council may, among other things, refer the matter back to the panel for further consideration, or designate the appointment of a new panel – in accordance with the selection process designated in Section 2, Subsection A of this Resolution - to select a nominee for the board or commission.
When a panel has concluded the interview process and is prepared to provide a 47 of 95
recommendation to the full Council, the panel shall announce its recommendation at the next regular Council meeting. No action shall be taken by the Council to appoint the recommended candidate at such meeting and the matter shall be placed on the following agenda, including the name of the recommended candidate, for consideration and action by the Council.
F. AUTHORIZATION TO MODIFY PROCEDURE - APPOINTMENT VALIDITY The Council may, in its sole discretion, deviate from the procedure set forth herein in any instance for the recruitment, selection and appointment of an individual to a board or commission. Failure to comply with any of the procedures set forth herein shall not void or otherwise affect the validity of any appointment made by the Council.
G. TIMING OF IMPLEMENTATION. With the exception of appointment of individuals to the Civil Service Commission, individual councilmembers who have board or commission positions to submit for individual nominations under Resolution No. 07-183 will have ninety (90) days from the effective date of this Resolution to make said individual nominations under the procedure set forth in Resolution No. 07-183. Thereafter, board or commission seats will be filled utilizing the procedure set forth in this Resolution. Upon the adoption of this Resolution, seats on the Civil Service Commission shall be filled utilizing the panel interview process set forth herein.
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Adopted this ______ day of ______________________, 2023. ________________________________
Mayor
ATTEST:
______________________________
City Clerk
STATE OF CALIFORNIA )
)SS
COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, California certify that the foregoing Resolution No.__________ was adopted by the City Council of the City of Glendale, California, at a special meeting held on the __________ day of ________________, 2023, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
__________________________________
City Clerk
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RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GLENDALE AMENDING THE PROCEDURE TO
ADDRESS COMPLAINTS OR ALLEGATIONS OF
MISCONDUCT AGAINST MEMBERS OF BOARDS AND
COMMISSIONS
WHEREAS, the Council of the City of Glendale (“Council”) adopted Resolution 99- 141 which established a formal procedure to address complaints or allegations of misconduct against members of boards and commissions; and WHEREAS, the Council adopted Resolution No. 07-184 to amend the procedure to add an informal process for addressing performance and other issues which are not the result of an actual complaint filed against a member of a board or commission.
WHEREAS, the Council desires to amend the procedure to address complaints and allegations to coincide with the change in the nomination process back to nomination panel in part by reinstituting the review committee to address serious complaints.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA that Resolution Nos. 99-141 and 07-184 are hereby amended as follows:
The following procedure for addressing complaints or allegations of misconduct raised against a member of certain boards and commissions is hereby approved and adopted:
A.Written Complaint: In the event a written complaint or allegation of misconduct is filed with a Department Head, a member of the City Council, the City Manager or the City Attorney, the complaint will be forwarded to and reviewed by the City Manager to initially make a threshold determination of 50 of 95
2 whether same warrants an informal investigation or review by the Department Head with staffing authority over the particular board or commission or whether the matter is of such a serious nature as to require an investigation by the City Attorney.
B. Verbal Complaint: Verbal complaints shall be addressed by the Department Head with staffing responsibility for the board or commission. If a verbal complaint is found by the Department Head to be of a serious nature or is evidence of a pattern of inappropriate conduct, the Department Head shall seek to obtain the complaint in writing. If the person lodging the complaint cannot or will not reduce the complaint to writing, the Department Head shall prepare and provide a written summary of the verbal complaint to the City Manager.
C.Process for Review of Complaints or Allegations of Minor Violations of Code of Conduct or other Improper Behavior: If a complaint is referred or assigned to the Department Head for review, the Department Head will conduct a review, determine the validity and severity of the complaint or allegation, and if minor or the result of a miscommunication or misunderstanding, shall meet with the subject of the complaint or allegation, discuss same and provide suggestions for avoiding the issue, miscommunication or misunderstanding in the future. The Department Head will also inform the City Manager and City Attorney of the outcome of the review and the action taken, if any.
D.Process for Review of Complaints or Allegations of Serious or Repeated Violations of Code of Conduct or Other Improper Behavior:
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3 (1) In the event a complaint is determined to be of sufficient severity, or the matter involves a complaint against an individual who has previously been counseled for a complaint or allegation of misconduct which was found to be true, the matter will be referred by the City Manager to the City Attorney for an investigation and report.
(2) At the conclusion of the investigation, and the receipt of a report from the City Attorney, the Mayor, a Councilmember selected by the Mayor and the City Manager and relevant Department Head (the review committee) shall meet with the board or commission member who is the subject of the complaint to discuss the complaint or allegations, the severity thereof and what action, if any, will be recommended to the entire Council. The Council will be informed if no action is recommended.
E. Notice to Affected Board or Commission Member: The subject of a written complaint will be notified of the complaint during the review process at a time determined appropriate by the Department Head or City Manager. In the event the complaint is verbal, the subject will be notified by the Department Head at a time as determined appropriate by the Department Head.
G.City Council Consideration: Should the matter be recommended to the City Council for action, the matter will be placed on the next available City Council agenda for discussion and determination by the City Council regarding the appropriate level of discipline up to and including removal.
H.Invalidity of Action–No New Rights: The process herein creates no property or other interest in a position on a board or commission. The process 52 of 95
4 established by this Resolution is for administrative convenience and consistency. Appointees to Boards and Commissions serve solely at the pleasure of the Council, and the Council retains the absolute right to remove a member of a board or commission at any time, for any reason. Failure to follow the procedure(s) set forth herein in any respect shall not invalidate any action by the Council to discipline or remove a member of a board or commission.
I. Handling of Performance and other issues: Should issues arise which are not in the nature of a "complaint" under paragraphs A or B herein, but arise from performance issues such as non-participation in meetings, the Department Head may request the City Manager to convene the review committee [see paragraph F(2)] to meet with the member of the board or commission to discuss the issue (s). At the conclusion of the meeting the review committee may make a recommendation to the council regarding further action.
J.Rights of Council to Retain Original Jurisdiction: In any case other than a referral to the entire City Council, any individual council member (subject to a concurrence from a second councilmember) or subject of a complaint (subject to the concurrence of two councilmembers) may at any time, publicly request that the item be agendized for discussion and action by the entire council.
Nothing herein requires the Council to agendize a request by the subject of a complaint.
K.Applicability–Generally: The procedure outlined herein shall apply to all boards and commissions created by Charter or ordinance of the City. 53 of 95
5 Adopted this ______ day of ______________________, 2023. ________________________________
Mayor
ATTEST:
______________________________
City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No.__________ was adopted by the City Council of the City of Glendale, California, at a special meeting held on the __________ day of ________________, 2023, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
__________________________________
City Clerk
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3 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Contract for Preparation of Design and Construction Documents for a Dog Park at Parking Lot 11, and a Feasibility Study of a Dog Park at Palmer Park, Brand Park, and Glendale Community College - Garfield Campus.
1. Motion authorizing the City Manager, or a designee, to enter into and execute a Professional Services Agreement (PSA) with RJM Design Group, Inc. in the amount of $275,500 plus a 10 percent contingency of $27,550, for a total PSA amount not to exceed $303,050, to provide landscape architectural professional services for the design of a Dog Park at Parking Lot 11 and to conduct a Feasibility Study of a Dog Park at three (3) locations: Palmer Park, Brand Park, and Glendale Community College - Garfield Campus.
2. Resolution of Appropriation to appropriate $266,750 in LA County Measure A Technical Assistance Program (TAP) funds to cover costs associated with the design/development of the Dog Park at Lot 11 and to conduct a Feasibility Study of a Dog Park at three (3) locations: Palmer Park, Brand Park, and Glendale Community College - Garfield Campus, and shift $58,150 in Development Impact Fees funds from the Dog Park at Lot 11 project to the Feasibility Study of a Dog Park project.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for March 7, 2023 calendar
EXECUTIVE SUMMARY
City Council directed staff to explore the possibility of developing a dog park at a city- owned park or open space area. On April 5, 2022, Council approved City Parking Lot 11 as the location for a Dog Park and directed staff to engage the services of a design consultant to prepare design alternatives and cost estimates.
A Request for Proposal (RFP) was released inviting consulting firms to submit a proposal to provide landscape architectural professional services for the preparation of design and construction documents for a Dog Park at Parking Lot 11, and a Feasibility Study of a Dog Park at Palmer Park, Brand Park, and Glendale Community College – Garfield Campus. A total of four proposals were received. Upon thorough review of the proposals 55 of 95
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2 staff is recommending awarding a Professional Services Agreement (PSA) to RJM Design Group, Inc. in the amount of $275,500 plus a 10 percent contingency of $27,550, for a total PSA amount not to exceed $303,050.
COUNCIL PRIORITIES
Environmental Stewardship: A dog park will provide an opportunity for planting new trees and other urban greening benefits, such as stormwater capture and infiltration.
RECOMMENDATION
That the City Council authorize the City Manager to execute a PSA with RJM Design Group, Inc. in the amount of $275,500 plus a 10 percent contingency for a total amount not to exceed $303,050, to provide landscape architectural professional services for the design of a Dog Park at the City Parking Lot 11, and for a Feasibility Study for potential dog parks at Palmer Park, Brand Park, and Glendale Community College - Garfield Campus; and appropriate $266,750 in TAP funds.
BACKGROUND
On April 5, 2022, the City Council approved City Parking Lot 11 as the location for a Dog Park in Glendale and directed staff to engage the services of a design consultant to prepare design alternatives and cost estimates; and appropriated $350,000 from the Parks Mitigation Fee fund balance to the Dog Park Project to begin designing the park.
On August 9, 2022 and October 26, 2022, City Council asked staff to provide a report to utilize small unused portions of Palmer Park community garden and Brand Park to be used as dog parks. Glendale Community College - Garfield campus was also viewed as a potential dog park site since the school has expressed interest in developing a park on their site in partnership with the City.
ANALYSIS
On December 21, 2022, a Request for Proposal (RFP) was released inviting consulting firms to submit a proposal to provide landscape architectural professional services for the preparation of design and construction documents for a dog park at Parking Lot 11, and a Feasibility Study of a Dog Park at Palmer Park, Brand Park, and Glendale Community College – Garfield Campus. A total of four proposals were received by the deadline:
1. David Volz Design
2. EPT Design
3. RHA Landscape
4. RJM Design Group, Inc.
The Evaluation Committee made of CSP staff reviewed and evaluated the proposals and conducted interviews with four consulting firms. The proposals were ranked based on the following criteria: proposer’s experience and understanding of the project; project implementation plan and approach; proposed staffing and capability of the project team; and proposal price. The four consulting firms were then scheduled interviews via Microsoft Teams.
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2 Based on the combination of written submittals and the results of the interviews, RJM Design Group, Inc. (RJM) was determined to be the top ranked firm due to their comprehensive work plan, cost of services and experience developing dog parks.
RJM has recent experience on a variety of park projects of similar scope and cost. They have successfully completed dog parks for LA County Department of Parks and Recreation, Lake Forest, and Encinitas. Staff conferred with two of RJM’s references and both spoke highly and positively about the success of their completed dog parks and to RJM’s extensive experience designing dog parks.
RJM’s primary responsibilities will include: Feasibility Studies at 3 locations, as well as Concept Design, Schematic Design, Design Development, Construction Drawings, Community Engagement, Cost Estimating, Quality Assurance/Quality Control, Bidding Assistance, Permitting Assistance, and Construction Administration for a Dog Park at Parking Lot 11.
The City was allocated $285,0000 in Technical Assistance Program funds for South Glendale from Los Angeles County Regional Park and Open Space District (RPOSD).
These funds were allocated to agencies serving high and very-high park-need areas, which allows us to “tap” into the technical assistance funding pot to initiate and/or support park development projects. CSP has applied for TAP funds for the Dog Park projects, which the County has tentatively approved, and is recommending appropriating $266,750 in TAP funds to cover costs associated with the design/development of the Dog Park at Lot 11 and to conduct a Feasibility Study of a Dog Park at three (3) locations: Palmer Park, Brand Park, and Glendale Community College - Garfield Campus. The City’s remaining TAP balance will be applied to other park projects in the future.
Staff is also requesting to shift $58,150 in Development Impact Fees funds from the Dog Park at Lot 11 project to the Feasibility Study of a Dog Park project. Additional DIF funds are being requested just in case LA County Measure A does not approve the use of TAP funds for the Feasibility Study.
Project Description: Preparation of Design and Construction Documents for a Dog Park at Parking Lot 11, and a Feasibility Study of a Dog Park at Palmer Park, Brand Park, and Glendale
Community College, Garfield Campus
RFP Approved: N/A
Advertisement Method: City’s RFP Website and direct email notices to 11 Landscape Architecture firms.
RFP Issued: December 21, 2022
RFP Due Date: January 18, 2023
Company Name(s) and
Proposal Amount(s):
David Volz Design, $300,661.00
EPT Design, $372,825.00
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2 RHA Landscape, $447,800.00
RJM Design Group, Inc, $275,500.00
Selection Criteria
(If SS, list applicable
Provision):
Proposer’s experience and understanding of the
project; project implementation plan and approach;
proposed staffing and capability of the project team;
and proposal price.
Recommended
Consultant(s):
RJM Design Group, Inc.
New / Existing
Consultant(s):
Existing
Procurement Method
(RFP / SS):
RFP
Contract Term:
Two years
Project Begins:
April 2023
Project Ends:
April 2025
STAKEHOLDERS/OUTREACH
Building off of the community engagement City staff has already performed, RJM will conduct two workshops using the information synthesized from city’s engagement and their project familiarization phase and provide the community with the opportunity to select the features and design the layout of the park. Additionally, RJM will balance outreach methods beyond the in-person meetings with paper and online surveys, flyers, provide social media packages for the City to share on social media channels, and develop a website for the project to better engage people at a broader scale.
Following initial community engagement, the design team will then produce three (3) conceptual design layouts based off the community comments that are received from the meeting. To accomplish this, the design team will overlay the concept plans produced in the workshop and from survey feedback to create a composite conceptual plan.
After the completion of the three conceptual design layouts, the design team will meet with City staff, the community, and Parks, Recreation & Community Services Commission to review the plans to provide the opportunity to discuss further refinement and definitively select the preferred layout of the conceptual layouts.
Once the preferred layout is selected, RJM will incorporate final comments on the conceptual design, and prepare a preliminary cost estimate. Concurrently, the design team will begin the preparation of a PowerPoint slide show for public/community presentation to the City Council and/or the Parks, Recreation & Community Services Commission. Following the approval of the Finalized Design, the design team will commence design development of the construction documents, specifications, and an itemized cost estimate.
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2 For the feasibility study, RJM will assist the City with two community meetings to solicit feedback and gain a consensus. One meeting will occur in North Glendale (for Brand Park) and the other in South Glendale (for Palmer Park and GCC Garfield Campus). It is anticipated that these meetings will be an opportunity to obtain community input regarding the desired facilities of the dog park, using a design charette format. Attendees will be given the opportunity to “design” the dog park on a project site plan with their desired amenities in a layout that best serves their needs as community members, which will be summarized with the study’s results.
FISCAL IMPACT
The PSA with RJM Design Group, Inc. will cost $275,500 plus a 10 percent contingency ($27,550), for a total to not exceed amount of $303,050, of which $248,600 will be for the landscape architectural professional services for the design of a Dog Park at Parking Lot 11 and $54,450 will be for the Feasibility Study of a Dog Park at Palmer Park, Brand Park, and Glendale Community College - Garfield Campus will cost. The PSA was not included as a part of the FY 2022-23 budget. Therefore, staff is requesting for an appropriation of $266,750 from the LA County Measure A TAP to cover design/development costs associated with these projects and shifting $58,150 in Development Impact Fees Fund from the Dog Park at Parking Lot 11 project to the Feasibility Study of a Dog Park, inclusive of $3,700 for project management costs. Staff is requesting to appropriate more DIF funds at this time just in case LA County Measure A does not approve the use of TAP funds for the Feasibility Study.
The appropriation request is outlined below:
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$58,150 51200-4050-CSP-
0020-P0000
CSP00791AN
51200-4050-CSP-
0020-P0000
CSP00956AN
Parks Mitigation
Fee Fund
$18,150 34301-4130-CSP-
0020-P0000
CSP00956BG
51200-4130-CSP-
0020-P0000
CSP00956BG
Measure A Fund
$248,600 34301-4130-CSP-
0020-P0000
CSP00791BG
51200-4130-CSP-
0020-P0000
CSP00791BG
Measure A Fund
Staff anticipates a total project cost for the Dog Park at Parking Lot 11, inclusive of all City and Consultant soft costs and construction costs, to be approximately $2.5 million. Staff will return to Council to appropriate additional funds as necessary for both projects as we move forward to the next phases.
ENVIRONMENTAL REVIEW (CEQA/NEPA)
Appropriate environmental review will be conducted once project plans are prepared. 59 of 95
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2 CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 2, in accordance with the City Campaign Finance Ordinance No. 5744.
ALTERNATIVES
Alternative 1: Authorize the City Manager to execute a PSA with RJM Design Group, Inc. in the amount of $ $275,500, plus a 10 percent contingency of $27,550, for a total PSA amount not to exceed $303,050, to provide landscape architectural professional services for the design of a Dog Park at Parking Lot 11 and Feasibility Study of a Dog Park at three locations: Palmer Park, Brand Park, and Glendale Community College - Garfield Campus and appropriate $266,750 in TAP funds..
Alternative 2: Do not to authorize the City Manager to execute a PSA with RJM Design Group, Inc.
Alternative 3: Consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Joseph Gonzalez, Park Planner, Community Services & Parks Koko Panossian, Deputy Director of Community Services & Parks Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
1) Exhibit 1 – RJM Design Group, Inc. Proposal
2) Exhibit 2 – Campaign Finance Disclosure Form
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MOTION
Moved by Council Member , seconded by
Council Member , authorizes the City Manager or a
designee to enter into and execute a Professional Services Agreement (PSA), subject to approval as to form by the City Attorney, with RJM Design Group, Inc. in the amount of $275,500 plus a 10 percent contingency of $27,550, for a total amount not to exceed $303,050, to provide landscape architectural professional services for the design of a Dog Park at Parking Lot 11 and to conduct a Feasibility Study of a Dog Park at three (3) locations: Palmer Park, Brand Park, and Glendale Community College - Garfield Campus.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 1 Professional Landscape Architectural
Services for Dog Park Design
City of Glendale
January 18, 2023
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2 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design Cover Letter | 1
Firm Profile | 2
Qualifications | 3
Project Understanding | 4
Scope of Services | 5
Key Personnel | 10
Project Experience | 15
References | 21
Cost Proposal | 22
Table of Contents
Maggie Houlihan Memorial Dog Park • Encinitas, CA (RJM Project) 65 of 95
City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 1 January 18, 2023
Joseph Gonzalez
Park Planner, Community Services & Parks
City of Glendale
Community Services & Parks (CSP)
613 E. Broadway, Room 110
Glendale, CA 91206
Re: P rofessional Landscape Architectural Services for Dog Park Design and A Feasibility Study of a Dog P ark at Palmer Park, Brand Park, & Glendale Community College Dear Mr. Gonzalez:
On behalf of RJM Design Group, Inc., we are pleased to submit this proposal for Professional Landscape Architectural Services for Dog Park Design and Feasibility Studies. We are very excited about the impact this dog park will have across the Glendale community for decades to come.
This project requires a team with ample experience who will ultimately ensure that the City of Glendale receives a dog park that is well-designed and within budget. With RJM’s extensive experience in dog park design, we have the skills and knowledge necessary to execute this project successfully. This year, we are celebrating 36 years of successful business. As an established house of design, our team has a proven track record of managing highly sophisticated, multipurpose projects with excellent attention to detail. Our Scope of Work is based upon the background information provided and also outlines our robust and efficient community outreach services. Our goal is to prepare a functional design that will inspire the community and provide a place for the betterment of health and wellness for dogs and dog owners.
Thank you providing us the exciting opportunity to present our team and methodology for your consideration. We would be honored to help the City of Glendale bring this project to life. If you have any questions or comments after reviewing this proposal, please do not hesitate to contact us.
Sincerely,
RJM Design Group, Inc.
Zachary Mueting, LLA
Principal
[email protected]
31591 Camino Capistrano
San Juan Capistrano, CA 92675
www.RJMdesigngroup.com
(949) 493-2600 phone
(949) 493-2690 fax
www.RJMdesigngroup.com website
Cover Letter
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2 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design RJM Design Group, Inc.
California Corporation, SBE
36 Years (Since 1987)
(949) 493-2600
Larry P . Ryan — President, [email protected]
Z achary Mueting — Secretary, [email protected]
Zachary Mueting / [email protected]
3 1591 Camino Capistrano, San Juan Capistrano, CA 92675 17 Personnel
(10) Licensed Landscape Architects, Project Managers
( 4) Technical Support
( 3) Administrative Support
( 3) LEED Accredited Professionals
( 2) Certified Arborists
( 2) FAA Part 107 Licensed Pilots
Firm Legal Name
Type of Business
Number of Years in Business
Contact Information
List of Owners
Principal Contact
Office Location
Firm Size
Personnel
Established in 1987, RJM Design Group has evolved into a multi-disciplinary landscape architectural, planning, and design firm committed to serving the needs of cities, public agencies, and organizations throughout California. RJM is comprised of talented individuals with varied backgrounds and interests. Among these dynamic professionals are licensed landscape architects, designers, and planners, most of whom are LEED Accredited Professionals. Each person brings a unique, yet complementary experience and passion to the firm, who will be dedicated to the duration of the project as needed.
Firm Profile
RJM Office | San Juan Capistrano, CA
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 3 Firm Qualifications
As a well-established design firm, RJM Design Group has maintained a financial status of strength and stability, with positive cash flow, ample financing capabilities, and long-term banking relationships. RJM Design Group, Inc. has never been involved in any bankruptcy or re-organization proceedings, and the firm is not subject to any pending litigation. RJM Design Group, Inc. is not presently debarred, suspended, or otherwise prohibited from professional practice or working with any federal, state, local or public agency, and the firm is not subject to any pending actions.
RJM Design Group has over 35 years of award-winning experience in park design and renovation, including dog parks. Our process, from site analysis and evaluation through to construction administration, is always executed thoroughly and thoughtfully. We strive to develop facilities that meet the needs of the community and stakeholders. RJM Design Group is well-prepared to evaluate existing site conditions, anticipate conflicts, and develop a dog park design that successfully fuses with existing infrastructure. Our goal is to create a functional dog park with multiple amenities that is sustainable and can be enjoyed by the community (and dogs!) for years to come.
Noteworthy to our proposal, and unique when compared to other firms, is that RJM holds long term relationships with our internal staff and our subconsultants. Many of our senior staff members who pioneered the start of RJM are still with our company today. Our senior staff members come with decades of industry experience and are considered to be experts in their field of work. Similarly, we’ve established longevity with our subconsultants and have worked with many of them for over 20 years. Additionally, our team has worked closely with many municipalities, school districts, and other public organizations over the course of the last 35 years.
At RJM Design Group, we pride ourselves on projects that are delivered on-time and within budget. We produce coordinated and detail-oriented plans and specifications in order to succeed in this public bid arena.
The vast majority of our project experience is designing and building projects for the public sector. In turn, the majority of our clients are long term relationships that are the bi-product of our commitment to service and our proven record of performance. As such, we are extremely aware of the public bid process and proven methods for how to best deal with “low bid” public works contractors.
RJM Design Group is dedicated to creating spaces that are community inspired, which is why we have developed an effective and flexible public engagement strategy for our clients. We will assist the City with the development of a communications plan with easy-to-deploy tools that enable a two-way dialogue with the community. Our goal is to bring the community together by providing a comprehensive community outreach process that establishes the vision and fulfills the community’s expectations, while adhering to the project’s established budget.
At RJM, we understand the importance of creating designs that are both innovative and flexible. With trends in outdoor activities changing year over year, it is essential to incorporate flexible and multi-functional amenities into our designs. Not only does this keep a community engaged in an environment, but it also allows for easier conversion/ transformation with minimal effort by the City and/or stakeholders. Our goal is to fuse innovative design with what the public wants, ultimately creating a space that can be enjoyed for years to come.
FIRM STABILITYFIRM STABILITY
DOG PARKDOG PARK
EXPERIENCEEXPERIENCE
SEASONED SEASONED
STAFFSTAFF
BUDGET & BUDGET &
SCHEDULESCHEDULE
COMMUNITY COMMUNITY
ENGAGEMENTENGAGEMENT
INNOVATIVE INNOVATIVE
DESIGNDESIGN
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RJM Design Group’s design approach is based upon our growing experience in successful dog park design projects, including:
• La Paws Park in the City of Mission Viejo
2 014 APWA Project of the Year
2 015 OC Register Peoples Choice Award for Best Dog Park in Orange County 2 019 Los Angeles Times Reader Choice Award for Favorite Dog Park • Portola Dog Park in Lake Forest
• Stanton Dog Park in Stanton
• Dali Dog Park in Los Angeles
• College Park Dog Park in Oxnard
• Redhawk Community Park Dog Park in Temecula
• Pooch Park Renovation in Laguna Niguel
• Maggie Houlihan Memorial Dog Park in Encinitas
Our approach in providing dog park design services to meet the client’s needs focuses on an interactive process between City staff, the dog owning community, and RJM Design Group.
Our proposed methodology is both efficient and effective, and our key team members are well- equipped to undertake the work proposed in this RFP . RJM Design Group is in good financial standing, with no record of bankruptcy, pending litigation, or other adverse conditions.
La Paws Dog Park • Mission Viejo, CA (RJM Project)
The design elements described below highlight our current dog park design thought process. We are open to new ideas and input based on the needs of the City of Glendale and the specific needs of your dog park site.
• Me et with City staff, residents, and representatives of special interest groups to discuss and gather information on park wants and needs.
• R eview City park planning, policies, and regulations. • D evelop list of dog park site design and improvement criteria based on input from City staff and community groups.
• E valuate potential site amenities such as large vs. small dog areas, fencing, surfacing, site furnishings, dog play equipment, and walking path.
• P rovide double entry/exit gate system to minimize pet confrontations. • L ocate “center of activity areas” away from entry/exit gate. • P rovide shade, seating areas, posted park rules, signage and lighting. • A ssess site design compliance with ADA rules and regulations. • R eview site maintenance program (i.e. waste pick up, dust control, surfacing issues, landscaping)
Project Understanding
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 5 Scope of Services
PART I — DOG PARK AT PARKING LOT 11
TASK 1 – PROJECT FAMILIARIZATION
Phase I provides for the research and inventory phase of the project and the development of the design alternatives from which community meetings and subsequent design decisions will be based.
a. Conduct kick-off meeting with the City of Glendale to review project scope and objectives, and to refine time schedules. Discuss the project’s unique site features, adjacent development, and community sensitivities.
b. Prepare site base for the project area in the AutoCAD program, with an aerial photo, providing one-foot contour intervals, and identifying the existing conditions of the site. c. Conduct a visual field investigation to photo document existing conditions including public entry points, potential parking areas, use analysis and an overall site layout in relation to the proposed preliminary dog park plan.
d. Conduct field borings and collect soil samples. Prepare Geotechnical Report.
Meetings: One (1) Kick-off Meeting with City Staff
One (1) Sit e Visit/Field Investigation
Deliverables: Site Base Plan, Site Analysis Exhibit, Opportunities & Constraints Exhibit, Geotechnical Report
TASKS 2 & 3 – COMMUNITY INPUT & CONCEPTUAL DESIGN
As part of our outreach with residents, RJM will conduct two (2) in-person workshops using the information synthesized from our project familiarization phase and provide the community with the opportunity to select the features and design the layout of the park. Information gathered by the City during the initial public outreach efforts will be presented at the community workshop. a. Assist the City of Glendale with the facilitation of a community meeting to solicit feedback and gain a consensus. We anticipate this meeting to be an opportunity to obtain community input regarding the desired facilities of the dog park, using a design charette format. Attendees will be given the opportunity to “design” the dog park on a project site plan with their desired amenities in a layout that best serves their needs as community members.
b. The design team will then produce three (3) conceptual design layouts based off the community comments we received from the meetings. To accomplish this, the design team will overlay the concept plans produced in the workshop to create a composite conceptual plan. This composite plan be used to identify common themes when it comes to the types of features and amenities to be included in the plan, as well as their location, and relationship to other spaces within the site and adjacent existing park features. c. After the completion of the three (3) conceptual design layouts, the design team will meet with City staff and a City Council appointed ad-hoc committee to review the plans to provide the opportunity to discuss further refinement and definitively select the preferred layout of the two conceptual layouts.
d. Once the preferred layout is selected, we will incorporate final comments on the conceptual design, and prepare a preliminary cost estimate. Concurrently, the design team will begin the preparation of a PowerPoint slide show for public/community presentation to the City Council or the Parks, Recreation & Community Services Commission.
Meetings: Two (2) In-person Community Workshops
One (1) R eview Meeting with City Staff and Ad-Hoc Committee One (1) P resentation to City Council or PRCS Commission 70 of 95
6 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design Scope of Services (continued)
Deliverables: One (1) Composite Plan
Thr ee (3) Color Rendered Conceptual Designs
One (1) R efined Schematic Plan
One (1) C ost Estimate
One (1) P owerPoint Presentation
TASKS 4 & 5 – SCHEMATIC DESIGN
a. Develop Refined Concept Plan based on the preferred plan selected by the City. b. Schematic plan will include an analysis study, demolition and grading concept, as well as landscape, lighting, furnishings, etc.
c. Cost estimate will be prepared based on the refined schematic plan d. Final report summarizing the costs and feasibilities of the refined schematic plan will be prepared
Meetings:
One (1) Progress Review Meeting with the City
One (1) Final P resentation with the City
Deliverables: One (1) Schematic Plan
One (1) C ost Estimate
One (1) Summary R eport
TASK 6 – DESIGN DEVELOPMENT
After the review meeting with City staff, RJM will incorporate comments and revisions into the Finalized Colored Conceptual Design on the City selected layout. Following the approval of the Finalized Design, the design team will commence design development of the construction documents, specifications, and an itemized cost estimate. a. Initiate the creation of design development plans which will include the layout of all onsite amenities, signage, lighting locations, landscape areas, as well as the infrastructure and utility locations and routing. These plans will be treated as the progress set for the formulation of the finalized construction documents to be used for contractor bidding. b. Development of conceptual grading plans by the civil engineer on the design team. This will include all drainage infrastructure necessary to retain all stormwater within the park site.
c. Begin the preparation of the technical specifications outline and cost estimate for the construction of all on-site elements to coincide with the finalized construction documents issued for bidding.
Meetings: One (1) Review Meeting with City Staff at 50% progress of Design De velopment documents
One (1) Review Meeting with City Staff at 100% progress of Design De velopment documents
One (1) Final R eview Meeting with the City
Deliverables: One (1) Design Development 50% Progress Set One (1) Design De velopment 100% Progress Set
One (1) An ticipated Use Study
One (1) CSI Specific ation Outline
One (1) C ost Estimate
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 7 TASK 7 – CONSTRUCTION DOCUMENTS / BUILDING & SAFETY APPROVAL Following the complete review of the Design Development 100% Progress Set, the design team will incorporate all comments received to finalize the completion of the Construction Documents.
A biddable set of documents will be presented to the City, including plans, technical specifications and an itemized cost estimate. RJM will provide the complete set of electronic native files and PDF versions, along with signed mylars with full approval from the City.
Meetings:
Two (2) Review Meetings with City Staff
Thr ee (3) Plan Check Meetings with Building & Safety
Deliverables: Three (3) 100% Complete Construction Document Plan Sets T wo (2) Full-sized Drawing Sets, Stamped & Signed
One (1) 100% Complete Technical Specifications
One (1) It emized Cost Estimate
C omplete Set of Electronic Files in PDF & Native Formats TASKS 8 & 9 – BIDDING SUPPORT & CONSTRUCTION ADMINISTRATION Once the City is ready to take the project out to bid, RJM will assist the City in providing the required technical information within the scope of work prepared by the design team. In the bid package, a date will be set for all questions concerning the project from perspective bidders to be received, and the Design Team will prepare answers for questions related to the design to be distributed to bidders a minimum of 5 days before construction bids are due. If necessary, the design team will prepare project addendums during the bid period to clarify design issues for distribution to perspective bidders.
After the construction contract has been awarded to a general contractor, RJM will provide construction administration services to ensure the project is installed as designed. The design team will respond to requests for information (RFI’s) and review the required project material submittals from the contractor for conformance to the project and City’s requirements.
Depending upon the schedule and frequency of construction meetings, RJM will attend on a regular basis to confirm the project is installed with the same design intent in order to protect the City’s interests in the finished quality of their newest public amenity. These services will be provided on an hourly, as needed basis. Anticipating 6 months of construction.
Meetings:
One (1) Construction Kick-Off Meeting
Six (6) Onsite Construction Progress Meetings
T wo (2) Pre-Final and Final Installation Review Walk-throughs Deliverables: One (1) Set Electronic As-Builts Drawings Eigh t (8) Meeting Minutes
One (1) Oper ation and Maintenance Manual
T wo (2) Punch List Review Items
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8 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design PART II — FEASIBILITY STUDIES
In collaboration with City staff, our design team will review and provide feasibility studies for a dog park at Palmer Park, Brand Park, and Glendale Community College Garfield Campus (GCC). Our intent at the project’s outset is to verify the project goals and criteria to be met within each of the project’s scope.
TASKS 1 & 2 – COMMUNITY WORKSHOPS & OVERALL LAYOUT CONCEPT Phase I provides for the research and inventory phase of the project and the development of the design alternatives from which community meetings and subsequent design decisions will be based.
T ask 1: Project Familiarization
a. Conduct kick-off meeting with the City of Glendale to review project scope and objectives, and to refine time schedules. Discuss the project’s unique site features, adjacent development, and community sensitivities.
b. Prepare site base for the project area with an aerial photo identifying the existing conditions of the site.
c. Conduct a visual field investigation with City staff to photo document existing conditions at each park location including public entry points, potential parking areas, and overall park layout in relation to the proposed dog park site. d. Prepare site analysis exhibit including all opportunities and constraints Task 2: Community Input & Concept Design
a. Assist the City of Glendale with facilitation of two (2) community meetings to solicit feedback and gain a consensus. We anticipate the first of these meetings to be an opportunity to obtain community input regarding the desired facilities of the dog park, using a design charette format. Attendees will be given the opportunity to “design” the dog park on a project site plan with their desired amenities in a layout that best serves their needs as community members.
TASK 3 – WORKSHOP SUMMARY REPORT
a. Prepare workshop summary report that includes information gathered at the public workshops
Meetings: One (1) Kick -off Meeting with City Staff
One (1) Sit e Visit/Field Investigation for All (3) Sites T wo (2) Community Meetings - (1) for Palmer and Brand Park, (1) for Glendale C ommunity College
One (1) R eview Meeting with City Staff
Deliverables: W orkshop Summary Report
One (1) C ost Estimate for Each Park Site
Scope of Services (continued)
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 9 Project Schedule
CITY of GLENDALE
PROJECT SCHEDULE
GLENDALE DOG PARK & FEASIBILITY STUDIES 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 PART I: DOG PARK AT PARKING LOT 11
Task 1: Project Familiarization
A Conduct Kick-off Meeting with City to Review Project Scope/Objectives B Site Base Plan Preparation
C Visual Field Investigation
A Community Meeting - Design Charette
B Preparation of Three (3) Color Conceptual Designs
C Review Meeting with City Staff and Ad-Hoc Committee
D Incoporate Final Comments on Conceptual Design, Prepare Cost Estimate A Develop Refined Concept Plan Based on Preferred City Plan B Schematic Plan to include analysis study, demolition / grading, etc.
C Prepare Cost Estimate Based on Refined Schematic Plan D Final Report Summarizing Costs / Feasibilities
A Preparation of Design Development 60% Progress Set
B 60% Progress Set Review Meeting with City Staff
C Preparation of Design Development 90% Progress Set
D 90% Progress Set Review Meeting with City Staff
A Completion of 100% Construction Document Set, Specifications & Estimate B City Approval of Complete Project Plan Set
A Bidding
B Construction Kick Off
C Construction Period
D Final Work / As-Builts (March/April 2024)
PART II: FEASIBILITY STUDIES
A Project Familiarization
B Community Input & Concept Design
C Refine Concept Plans
A Prepare Workshop Summary Report
City Plan Check Submittal
OCT NOV DEC
Tasks 8 & 9: Bidding Support & Construction Administration
AUG SEP
Tasks 1 & 2: Community Workshops & Overall Layout Concept Task 3: Workshop Summary Report
Task 7: Construction Documents
JUN JUL
Tasks 4 & 5: Schematic Design
Tasks 2 & 3: Community Input & Conceptual Design
FEB MAR APR MAY
Task 6: Design Development
6 MONTHS CONSTRUCTION
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Key Personnel
City of
Glendale
Zachary Mueting
Principal
RJM Design Group
Eric Chastain
Principal
Project Manager
RJM Design Group
Tom Carcelli
Civil Engineer
civTEC
Bill Zavrsnick
Electrical
Engineer
FBA
Chris Curry
Irrigation
Glasir
Greg Mitchell
Geotechnical
SoCalGeo
C-Below
Utility
Consultants
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 11 Zachary Mueting, LLA, LEED AP (BD+C)
Principal-in-Charge
RJM Design Group, Inc.
Zachary has been with RJM Design Group since 2005. Zachary is a licensed landscape architect, a strong background in recreation planning and design. His experience is unique having developed proficiency in all areas of RJM’s business capacity including construction documentation, construction observation, facility design, as well as community outreach and facilitation. This experience, along with his education, professional accreditation, and publication of community consensus building techniques enables him to fulfill his role in leading many different types of project development.
Licenses
• Landscape Architect / CA 5731
• Legacy LEED AP Building Design + Construction
• FAA 107 Licensed Remote Drone Pilot
Education
• Masters Degree, Landscape Architecture, California Polytechnic State University, Pomona • Bachelor of Science, Information Technology, Colorado Technical University • Bachelor of Science, Information Systems Management, Colorado Technical University Parks
• Bartlett Park, Huntington Beach, CA
• Central Park Playground, Huntington Beach, CA
• Cherry Park, Lake Forest, CA
• Cordova Park Renovation, Mission Viejo, CA
• Evans Park & Lyle Marsh Park, Menifee, CA
• Grant Howald Park, Newport Beach, CA
• Heroes Park, Lake Forest, CA
• Irby Park, Huntington Beach, CA
• Murdy Park, Huntington Beach, CA
• North Park, Inglewood, CA
• O’Neill Regional Park Amphitheater Replacement,
Trabuco Canyon, CA
• Pavion Park, Mission Viejo, CA
• Peace Park Playground, Long Beach, CA
• Pinehurst Park, Chino Hills, CA
• Portola Park, Lake Forest, CA
• RC Central Park Pier, Rancho Cucamonga, CA
• San Carlo & Valencia Parks Playground
Rehabilitation, Irvine, CA
• Seaside Park, Long Beach, CA
• Sea Terrace Park, Dana Point, CA
• Serrano Creek Park, Lake Forest, CA
• Tewinkle Park, Costa Mesa, CA
• Whispering Hills Park, Lake Forest, CA
• Worthy Park Renovation, Huntington Beach, CA
• Yarborough Park Renovation, Lake Elsinore, CA
Dog Parks
• La Paws Dog Park, Mission Viejo, CA
• Pooch Park Renovation, Laguna Niguel, CA
• Portola Dog Park, Lake Forest, CA
Sports Facilities
• Costa Mesa Skate Park, Costa Mesa, CA
• Edison Skate Spot, Huntington Beach, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Lake Forest Sports Park, Lake Forest, CA
• Ontario Soccer Complex, Ontario, CA
• RC Sports Center, Rancho Cucamonga, CA
• San Juan Capistrano Skate Park, San Juan
Capistrano, CA
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12 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design Key Personnel (continued)
Eric Chastain, LLA, LEED AP (BD+C)
Principal Project Manager
RJM Design Group, Inc.
Eric Chastain is experienced in all phases of the design process from program development and site analysis, to conceptual design, construction documentation and construction observation. Eric’s experience in planning and landscape architecture includes; urban design and rehabilitation, streetscape master planning and final development, park design, aquatic facilities, multi-density residential housing and commercial development.
As a Principal Project Manager and lead designer, he will apply his extensive experience and background on a variety of projects types. His management of projects large and small have focused on design-oriented solutions that accommodate challenges and opportunities, while meeting the needs of clients and community members.
Licenses
• Landscape Architect / CA 3411
• LEED Accredited Professional
Education
• Bachelor of Science, Landscape Architecture, California Polytechnic State University, Pomona, CA • Minor in Irrigation Design, California Polytechnic State University, Pomona, CA Parks
• Alicia Park, Mission Viejo, CA
• Amelia Mayberry Skate Park, Whittier, CA
• Aurora Park, Mission Viejo, CA
• Ayala Park Master Plan, Chino, CA
• Central Park, Santa Clarita, CA
• Cesar E. Chavez Park , Long Beach, CA
• Chino Hills Community Park/Community Center,
Chino Hills, CA
• Col. Bill Barber Marine Corps Memorial Park, Irvine, CA • College Park, Oxnard, CA
• College Park, Oxnard, CA
• Cordova Park, Mission Viejo, CA
• East Chino Park Site, Chino, CA
• Elijah “Lige” Morris Memorial Park, Tehachapi, CA
• Encinitas Community Park, Encinitas, CA
• Eucalyptus Business Park, Chino, CA
• Flamenco/Pinecrest Parks, Mission Viejo, CA
• Florence Joyner Olympiad Park, Mission Viejo, CA
• Foxfield Park, Westlake Village, CA
• Hart Memorial Park, Bakersfield, CA
• Heritage Way Park, Tustin, CA
• Mariners Park Improvements, Newport Beach, CA
• Mission Viejo Core Area Vision Plan, Mission Viejo, CA • San Gabriel Riverview Park, Bellflower, CA
• Sea Terrace Park, Dana Point, CA
• The Park at Riverwalk, Riverside, CA
• Veterans Memorial Park, Carlsbad, CA
• Von Ruiten Pocket Park, Bellflower, CA
• Yorba Linda Adventure Playground, Yorba Linda, CA
Dog Parks / Animal Facilities
• Big Bear Alpine Zoo, Big Bear, CA
• Dali Dog Park, Rowland Heights, CA
• Dog Park at College Park Community Park, Oxnard,
CA
• La Paws Dog Park, Mission Viejo CA
• Maggie Houlihan Memorial Dog Park, Encinitas, CA
• Mission Viejo Animal Shelter, Mission Viejo, CA
• OC Animal Care Facility, Tustin, CA
• OC Zoo General Development Plan, Orange County,
CA
• Orchard Park Dog Run, Irvine, CA
• Palmdale Animal Care Facility, Palmdale, CA
• Trabuco Canyon Equestrian Center, Trabuco Canyon
Water District
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 13 William Zavrsnick LEED
APLLA, ASLA
Electrical Engineer
FBA Engineering
William Zavrsnick has 30 years of experience and has
been active in the electrical engineering field since
joining FBA in 1985. His experience includes the
electrical design of Public Works, Parks and Recreation Facilities. He is particularly experienced in the design and development of electrical power distribution,
general, specialized and event power systems,
outdoor, security and sports field lighting systems,
lighting photometric studies, phased construction
projects and familiar with public bid type projects and construction.
Education
• BS Civil Engineering/Mount Hood College, Oregon
Certifications
• LEED Accredited Professional — LEED AP
• Illuminating Engineering Society — IES
• Institute of Electrical and Electronic Engineers –
IEEE American Institute of Architects — AIA
• Electrical Engineering — Los Angeles County
Relevant Project Experience
• Adventure Play Area, Yorba Linda, CA
• Anthony Munoz Community Park, Ontario, CA
• Bommer Park Rehabilitation, Irvine, CA
• Esencia Sports Park and Aquatic Recreational Facility, Rancho Mission Viejo, CA
• Ford Park Aquatic Center, Bell Gardens, CA
• Fullerton Community Center, Fullerton, CA
• Laguna Hills City Parks, Laguna Hills, CA
• Los Serranos Park, Chino Hills, CA
• Portola Dog Park, Lake Forest, CA
• Rynerson Dog Park, Lakewood, CA
• Whittier Dog Park, Whittier, CA
• Worthy Park Renovation, Huntington Beach, CA
Tom Carcelli
Civil Engineer
civTEC
Tom Carcelli has over 25 years of experience in
the civil engineering field with particular emphasis
on parks and recreation, commercial/industrial,
education and public works projects. His extensive
design and management experience in all phases
of civil engineering for land development projects
throughout Southern California includes grading,
water quality, hydrology, hydraulics, storm drain,
water/sewer, survey/mapping and street design.
Tom has been in charge as a project manager
on over 100 projects from master planning to
construction with RJM Design Group over the past
20 years.
Education
• BS, Civil Engineering, University of California,
Irvine, 1988
• Masters in Architecture, California State
Polytechnic U niversity, Pomona,
1994
Licenses
• Registered Civil Engineer/CA #81640
• Qualified SWPPP Developer (QSD) — C-81640
Dog Parks
• Dali Dog Park, Rowland Heights, CA
• La Paws Dog Park, Mission Viejo CA
• Portola Dog Park, Lake Forest, CA
Parks
• Bommer Canyon Community Park, Irvine, CA
• Cordova Park, Mission Viejo, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• Grand Avenue Park, Chino Hills, CA
• Grant Howald Park, Newport Beach, CA
• Joe Balderrama Park, Oceanside, CA
• Los Serranos Park, Chino Hills, CA
• Multiple Park Improvements, Lake Forest, CA
• Murdy Park, Huntington Beach, CA
• Santa Clarita Central Park, Santa Clarita, CA
• Santa Monica Sports Field, Santa Monica, CA
• Veterans Memorial Park, Carlsbad, CA
• Yorba Linda Adventure Playground, Yorba Linda,
CA
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14 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design Chris Curry
Irrigation
Glasir Design
Chris Curry has over 15 years experience in irrigation design, landscape architecture, and landscape construction. His focus is on the efficient use of water in the landscape. He has been rewarded for his efforts by being chosen by the United States Environmental Protection Agency as the WaterSense Irrigation Partner of the year for 2011. The fact that he is only the second irrigation design consultant chosen for this award is a testament to his commitment to the environment through sound water conservation practices.
Mr. Curry is a leader in the irrigation industry; his expertise is called upon by manufactures, cities, and water districts. He has designed irrigation systems ranging from custom residential to multi-phase master planned communities containing over 2,200 homes. His designs have included low flow drip irrigation; high flow sports fields with pumps; slopes for Caltrans; and temporary irrigation systems for wetlands reclamation. Mr. Curry’s experience also includes in-house irrigation design and construction oversight for a large design build contractor in Southern California.
Education
• B.S. Landscape Irrigation Science / California
Polytechnic University, Pomona, California
Licenses
• US Environmental Protection Agency (EPA)
WaterSense Irrigation Partner – Selected the 2011 EPA
WaterSense Irrigation Partner of the year
• Professional Member of the American Society of
Irrigation Consultants – 2011 Southern California
Chapter President
• Irrigation Association (IA) Certified Irrigation Designer (CID) Landscape and Golf Sections
• IA Certified Landscape Irrigation Auditor (CLIA)
Related Project Experience
• Fillmore Aquatics & Tennis Complex, Fillmore, CA
• Santa Clarita Sports Complex & Aquatic Center, Santa
Clarita, CA
• Redhawk (Dog) Park Improvements, Temecula, CA
• Central Park Master Plan Revision, Rancho
Cucamonga, CA
• Lake Forest Sports Park, Lake Forest, CA
• Willow Heights Residential in Diamond Bar, Lennar
Homes
• Drake Soccer Field, Long Beach, CA
• Bonita Creek Field Renovation, Newport Beach, CA
• North Beach Improvements, Lake Mission Viejo
Association, CA
• Central Park Tennis Complex, Santa Clarita, CA
• Worthy Park Renovation, Huntington Beach, CA
• Admiral Kidd and Seaside Park Field Renovations, Long Beach, CA
• Los Amigos Park, Rancho Cucamonga, CA
• Portola Park & Dog Park, Lake Forest, CA
• Santa Monica Civic Center Sports Fields, Santa Monica, CA
GLASIR DESIGN
Key Personnel (continued)
Gregory K. Mitchell
Southern California
Geotechnical,
Principal Engineer
SCG is a consulting engineering firm providing
geotechnical consulting services to a variety
of clients, including commercial, industrial,
and residential developers as well as municipal
agencies. SCG will be conducting a preliminary
geotechnical investigation and infiltration
testing during the design phase, and earthwork
observation and testing during the construction
phase of the project.
Education
• BSCE, University of New Mexico, Albuquerque,
NM
Registrations
• Registered Geotechnical Engineer, CA
• Registered Civil Engineer, CA
Project Experience
• Adventure Play Area, Yorba Linda, CA
• Ted Craig Regional Park, Fullerton, CA
• Bommer Park Rehabilitation, Irvine, CA
• Norwalk Golf Center, Norwalk CA
• Amelia Mayberry Skate Park, Whittier, CA
• Admiral Kidd Park, Long Beach, CA
• Marshall Canyon Park, County of Los Angeles,
CA
• Norwalk Golf Course, County of Los Angeles,
CA
• Pacific Electric Park, Santa Ana, CA
• Seaside Park, Long Beach, CA
• Castaic Sports Park, County of Los Angeles, CA
• George Lane Skate Park, County of Los
Angeles, CA
• Woodfield Park, Aliso Viejo, CA
• Oregon Park, Long Beach, CA
• Yorba Linda High School, Yorba Linda, CA
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 15 Project Summary
The City of Stanton began the process of beautifying the City with the creation of new parks and recreation facilities in 2021. The City explored the idea of using right-of-way property owned by the Orange County Transportation Authority (OCTA) that was the former railway of the historic Red Car Trolley system. In this proposed conversion of the “rails to trails” the City sought to fulfill the community’s request of creating the City’s first dog park.
The Dog Park was designed to have multiple areas that would allow for the separation of small and large dogs, and an area for beginners that would introduce puppies to the dog park concept. The various areas were also incorporated to allow the City’s maintenance team to rest and heal the natural turf areas to prevent the need for costly re-sodding of the site. The site is complete with a small parking lot to allow residents from outside the adjacent neighborhood to visit while meeting accessibility requirements for those visitors with disabilities. The central trail allows for the connection to other parcels that could develop into a larger trail system that could potentially reach the San Gabriel River in Los Angeles just like the historic trolley system.
Stanton Dog Park
Stanton, CA
Completion Date: In P rogress
Project Size: 1.25 A cres
Design Cost: $ 178 ,962
Construction Cost: $ 1. 7M+/-
Client Reference
Zenia Bobadilla, Community Services Director
City of Stanton
7800 Katella Avenue
Stanton, CA 90680
[email protected] | (714) 890-4247
Project Team
Principal: L arry P . Ryan
Project Manager: Andy St een
Project Experience
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16 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design Project Summary
La Paws Dog Park, Mission Viejo’s signature dog park, is six-acres and boasts three separate areas for large, small and single dog areas. The park also includes a gravel parking lot that accommodates up to 42 vehicles.
Dogs can run freely on the large, flat expanses of turf within each area or be led by their humans on the decomposed granite paths along the fences. The areas are divided by 4-rail lodgepole fencing, covered with steel mesh.
Seating areas and shade structures throughout the park offer venues for socialization and relaxation. The main entry plaza has an open, decomposed granite multi-use area for special events. A walking trail circles the perimeter of the dog park, offering views into the park as well as panoramic vistas of the mountains and naturally vegetated slopes and ravines.
La Paws Dog Park
Mission Viejo, CA
Start/End Dates: Jan 2012 - Jan 2014
Project Size: 6 acr es
Design Cost: $35,500
Construction Cost: $1.1M
Client Reference
Keith Rattay, Assistant City Manager
City of Mission Viejo
200 Civic Center Drive
Mission Viejo, CA 92692
(949) 470-3018
[email protected]
Project Team
Principal: L arry P . Ryan
Project Manager: P amela Burton
Project Experience
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 17 Project Summary
The Portola Park Dog Park is an approximately 37,000 square foot dog recreation area, accessed via a meandering pathway from the larger Portola Park. The dog park is split into three separate areas for large, small, and single dog use. Decomposed granite paths circle the perimeter of the play areas for easy access and viewing opportunities for pets and owners alike.
Each section of the dog park contains shaded bench seating centrally located for optimal viewing.
A drinking fountain and waste receptacle is also provided in each area. The park includes large open play space with plenty of shaded rest spots along the perimeter. Agility equipment allows dog owners to exercise their dogs mentally as well as physically.
Portola Dog Park
Lake Forest, CA
Completion Date: 2020
Project Size: 1.4 acr es
Design Cost: $312,500
Construction Cost: $1M
Client Reference
Debra Rose, City Manager
City of Lake Forest
25550 Commercentre Drive, Suite 100
Lake Forest, CA 92630
(949) 461-3414
[email protected]
Project Team
Principal: L arry P . Ryan
Project Manager: Cr aig Sensenbach
Andrew Steen
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18 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design Project Summary
Maggie Houlihan Dog Park was named after Maggie who was a Mayor and Councilmember who was adamant about the dog park. It is located in the 44 acre Encinitas Community Park in San Diego County.
Several community workshops were held to develop this large park and having a dog park was essential to the community. During the design phase, RJM met with several members of P .A.W.S. to develop a list of criteria that was important to them. One item was a multi-functional 100’ x 100’ turf area that could be used for dog events. The dog park includes a water treatment area to cleanse the storm water before going down stream. Other amenities including wayfinding dog paws of different sizes that lead visitors to the dog’s respective areas: large dogs, small dogs, and first timers. The three different areas provide dog owners with options that are best for their dogs.
Entry vestibules made to look like dog houses help secure the leashing event, near these are drinking fountains, dog waste stations and rules for the dog park. There is an information kiosk just outside the entrance where news and information can be posted. Inside the big dogs area there is a looped walkway complete with a dog bone finish line, a dog playground, benches, and large gazebo type structure for social gathering.
Maggie Houlihan Memorial Dog Park
Encinitas, CA
Completion Date: 2015
Project Size: 2 A cres
Design Cost: $ 66, 000
Construction Cost: $608 ,000
Client Reference
Chris Hazeltine
Director Currently at the City of Poway
(858) 668-4501
Project Team
Principal: L arry P . Ryan
Project Manager: Eric Chastain
Project Experience
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 19 Project Summary
Out of all the overwhelming requests from the community of Rowland Heights, the Dog Park at L.A. County’s Peter S. Schabarum Regional Park was put up front on the list of park improvements requested of the L.A. County Parks & Recreation Department. Through extensive planning, the dog park location was selected on the northwest side of the 575 acre park. Conceptual design was formulated during planning review with RJM Design Group. A 3-dimensional graphic of the dog park area was then presented to the community and was well-perceived. One request from the community was to name the park “Dali Dog Park” .
Construction documents were prepared and expedited to meet a park opening date of December 2021. Construction began in June 2021 and is on schedule to be delivered by the end of the year.
Design enhancements include a small and large dog park area with similar amenities in both such as: shade covers, seating areas, benches, dog agility equipment, large boulders for dog play, as well as drinking fountains (for both dogs and owners), waste stations, real grass, decomposed granite, play spaces, and separate vestibules for arriving and exiting the dog park areas.
Dali Dog Park at Schabarum Regional Park
Los Angeles, CA
Completion Date: 2021
Project Size: 2 A cres
Design Cost: $148 ,000
Client Reference
Diane Silva, Park Project Coordinator
LA County Department of Parks and Recreation
1000 S. Fremont Ave., Unit #40
Alhambra, CA 91803
(626) 588-5331 | [email protected]
Project Team
Principal: Eric Chastain
Project Manager: T yler Page
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20 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design Project Summary
This large-scale community park project is located in the new planned-unit development community of Mira Mesa within the greater City of San Diego. This community park, once complete, will serve the entire Mira Mesa region, providing overlapped lighted fields for underserved local sports leagues.
The park is currently in the preliminary planning stages, and is intended to be constructed in phases, as funding allows. The comprehensive park will include multiple baseball and softball fields, multi-use fields for soccer, football, and lacrosse, basketball courts, multiple play areas, sectioned dog parks, comfort and concession stations, as well as a complete 20,000 square foot Recreation/Community Center with ample parking for visitors.
With limited space and an irregular shaped parcel, RJM masterfully weaved the much desired dog park into the overall design, separating large and small dogs, as well as providing a run for high energy, playful canines. The dog park amenity was planned with a plaza for small ceremonies and events, controlled access into each area, and dog agility features throughout.
Mira Mesa Community Park
San Diego, CA
Completion Date: Januar y 2022 (tentatively)
Project Size: 25.24 acr es
Design Cost: $113,400
Construction Cost: TBD
Client Reference
Ryan Green
VP of Land Acquisition
Cal Atlantic Homes
(858) 618-4933
Project Team
Principal: L arry P . Ryan
Project Manager: Andr ew Steen
Project Experience
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 21 RJM Design Group, Inc. offers its clients personalized service that is delivered on time and within budget. The principals of RJM maintain personal involvement in all aspects of the project. Our success is based on our ability to perform, meeting the needs of the client and the project.
Please feel free to contact all our references as we are sure they will share their success stories of projects we have helped them accomplish.
Eric Lopez
Public Works Director
CITY OF LONG BEACH
333 W. Ocean Blvd
Long Beach, CA 90802
(562) 570-6256 | [email protected]
Years RJM has worked with contact: 25
Services Provided:
Plan Check, On-Call Landscape
Architecture Services,
Conceptual Design, Design
Development, Construction
Documents, Construction
Administration
Keith Rattay
Assistant City Manager, Director of Public
Services
CITY OF MISSION VIEJO
200 Civic Center
Mission Viejo, CA 92691
(949) 470-3018 | [email protected]
Years RJM has worked with contact: 30
Services Provided:
Plan Check, On-Call
Landscape Architecture
Services, Conceptual Design,
Design Development,
Construction Documents,
Construction Administration
Chris Slama
Director of Community & Library Services
CITY OF HUNTINGTON BEACH
2000 Main Street
Huntington Beach, CA 92648
(949) 536-5495 | [email protected]
Years RJM has worked with contact: 12
Services Provided:
Plan Check, On-Call Landscape
Architecture Services,
Conceptual Design, Design
Development, Construction
Documents, Construction
Administration
Grissel Chavez
Director of Public Works
CITY OF BELL GARDENS
7100 Garfield Avenue
Bell Gardens, CA 90201
(562) 806-7770 | [email protected]
Years RJM has worked with contact: 10
Services Provided:
Landscape Architecture
Services, Conceptual Design,
Design Development,
Construction Documents,
Construction Administration
Jennifer Taylor
Senior Project Manager
RANCHO MISSION VIEJO
28811 Ortega Highway
San Juan Capistrano, CA 92693
(949) 240-3363 | [email protected]
Years RJM has worked with contact: 8
Services Provided:
Landscape Architecture
Services, Conceptual Design,
Design Development,
Construction Documents,
Construction Administration
References
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22 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design It is the objective of our Design Team to provide the most comprehensive, yet efficient, approach to the development of the Glendale Dog Park Design and Feasibility Studies. The fees below include all costs to be incurred by RJM Design Group, Inc. and an allowance for reimbursable expenses.
*Note: This f ee summary represents our current understanding of the project scope and complexity associated with an estimated total project development budget for all City and Consultant soft costs and construction costs to not exceed $2.5M.
REIMBURSABLE EXPENSES (Estimated Allowance for Part I = $12,000 and Part II = $3,000) When incurred, the following project expenses will be billed at cost plus 15% administrative fee in addition to the above professional services fee:
• P rinting, plotting, copying, scanning, photography, graphic expenses • Deliv ery, shipping, and handling of documents
• P ermits, plan check, and inspection fees
• City business lic ense
• Soils t esting
PAYMENTS
Payments are due and payable on a monthly basis following the completion of any substantial phase of work. Carrying charges for overdue accounts beyond 30 days of billing date are charged at 1½% of the amount due, compounded monthly.
ADDITIONAL SERVICES
Professional services not specifically identified in the scope of work will be considered additional services and may be performed at Client’s request, reimbursable at Consultant’s standard hourly rates. Additional services may include, but are not limited to:
• Additional meetings, presentations, or site visits beyond those identified in the scope of work.
PART / TASK FEE
PART I — DOG PARK AT PARKING LOT 11
Task 1 — Project Familiarization $32,500
Tasks 2 & 3 — Community Input & Conceptual Design $38,300 Tasks 4 & 5 — Schematic Design $29,700
Task 6 — Design Development $36,700
Task 7 — Construction Documents $49,200
Tasks 8 & 9 — Bidding Support & Construction Administration $27,600 TOTAL FOR PART I: TASKS 1-9 $214,000
Reimbursable Expenses for Part I: Tasks 1-9 $12,000
PART II — FEASIBILITY STUDIES
Tasks 1 & 2 — Community Workshops & Overall Layout Concept $33,800 Task 3 — Workshop Summary Report $12,700
TOTAL FOR PART II: TASKS 1-3 $46,500
Reimbursable Expenses for Part II: Tasks 1-3 $3,000
TOTAL FEE*: $275,500
Fee Proposal
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City of Glendale • Professional Landscape Architectural Services for Dog Park Design | 23 CONSULTANTS’ HOURLY RATES
Compensation for additional services will be billed hourly at our standard rates* below:
RJM DESIGN GROUP , INC.
Principal Landscape Architect $190 - $210 per hour
Associate Landscape Architect $170 - $180 per hour
Landscape Architect $155 - $165 per hour
Job Captain / Landscape Designer $140 - $150 per hour
CADD Technician / Graphics $125 - $135 per hour
Clerical $95 per hour
CIVTEC (CIVIL ENGINEER)
Principal $185 per hour
Project Manager $150 per hour
Project Engineer $125 per hour
Project Surveyor $120 per hour
Design Engineer $100 per hour
Draftperson $75 per hour
Project Assistant $60 per hour
2-Man Survey Crew $275 per hour
3-Man Survey Crew $355 per hour
GLASIR (IRRIGATION)
On-Site Consulting $135 per hour
Irrigation Designer $110 per hour
Plan Check $110 per hour
FBA ENGINEERING (ELECTRICAL ENGINEERING)
Principal / Project Director $210 per hour
V.P . / Senior Associate $160 per hour
Associate / Project Manager $160 per hour
Construction Support $135 per hour
Electrical Designer $110 per hour
CAD / BIM Designer $90 per hour
Technical Typist $50 per hour
• Exhibit preparation beyond that identified in the scope of work. • Revisions to documents required as a result of changes in Client’s direction and/or subsequent to Client’s approval, or changes in governmental codes or regulations. • Design of improvements beyond the designated project site, or due to changes in project phasing schedule.
• Environmental documentation / investigation
• Our Proposal has assumed that geotechnical site observation and special inspections during construction will be provided for by the City.
• Specialized billing or accounting forms, invoices, spreadsheets. 88 of 95
24 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design Contract Exceptions
RRJJMM DDEESSIIGGNN GGRROOUUPP,, IINNCC.. has established a reputation of integrity and professionalism within our industry. Our due diligence in performing client services begins with our proposal preparation, contract review and negotiation, and carries through to project completion.
We have reviewed the professional services agreement for the Feasibility Study of a Dog Park at Palmer Park, Brand Park, and Glendale Community College - Garfield Campus project with the City of Glendale. As part of this review, we identify items which may not conform to the terms of our insurance coverage and/or to California Civil Code section 2782.8 which regulates contracts between public agencies and design professionals. Upon selection for this project, we would like to discuss the following requested changes pertaining to the professional services agreement . All suggested additions and/or deletions to the contract language are in blue.
33..00 SSeerrvviicceess,, 33..33.. PPrrooffeessssiioonnaall SSttaannddaarrdd ooff CCaarree,, ((CC)),, ((lliinneess 33--44))::
… including without limitation: site conditions; existing facilities; seismic, geologic, soils, hydrologic, geographic, climatic conditions; applicable…
SOUTHERN CALIFORNIA GEOTECHNICAL
Principal Engineers / Geologists $260 per hour
Senior Engineers / Geologist $210 per hour
Project Engineers / Geologist $180 per hour
Staff Engineers / Geologists $150 per hour
Deputy Grading Inspector / Deputy Soils Technician $160 per hour Senior Technician $110 per hour
Technician $100 per hour
Laboratory Services $100 per hour
Drafting $105 per hour
Clerical $100 per hour
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Dog Park at College Park • Oxnard CA (RJM Project)
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26 | City of Glendale • Professional Landscape Architectural Services for Dog Park Design RJM Design Group, Inc.
31591 Camino Capistrano
San Juan Capistrano, CA 92675
[email protected]
www.RJMdesigngroup.com
[949] 493-2690
fax
[949] 493-2600 phone
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Campaign Finance Ordinance Disclosure
CAMPAIGN FINANCE ORDINANCE DISCLOSURE
City of Glendale
DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.
The provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies to a contractor whose contract requires the City Council’s, GSA’s, or HA’s approval, and specified subcontractors. A contract with the City, GSA, or HA is known as a “City Contract.” The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.
To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.
Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization
Please complete the following disclosure form:
Contractor(s)*:
Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclose these persons’ name and business address. 94 of 95
Campaign Finance Ordinance Disclosure
Subcontractor(s)**:
Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usuall y by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.
Campaign Committee owned or controlled by:
Title Business Address City State Zip
CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
▪ I have identified all persons for which the Ordinance requires disclosure; ▪ The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and ▪ I have been legally authorized to submit this disclosure form.
In total, this disclosure form (including attachments) is pages.
Executed on: , 20 , at: , California.
Signature: Print Full Name:
Address:
Phone Number: E-mail Address:
civTEC
999 Corporate Dr., Suite 100, Ladera Ranch, CA 92694
Thomas Edward Carcelli
None
999 Corporate Dr., Suite 100 Ladera Ranch CA 92694 x
2 999 Corporate Dr., Suite 100, Ladera Ranch, CA 92694
Thomas Edward Carcelli
Feb. 15 23 Ladera Ranch 949-463-8822
[email protected]
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