Agenda packet, first session — Glendale City Council, April 4, 2023

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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APRIL 4, 2023

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 3:00 PM)
a.

Conference with Legal Counsel – Anticipated Litigation: Significant exposure litigation pursuant to paragraph subdivisions (d)(2) and (e)(2) of Section 54956.9:

One (1) potential case

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Conference with Legal Counsel - Pending Litigation: Karapetian v. City of Glendale, L.A.S.C. Case No. 19STCV17066
c.

Conference with Legal Counsel - Anticipated Litigation: Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9:

One (1) potential case
d.

Public Employee Performance Evaluation: City Manager and City Attorney e.

Conference with Legal Counsel - Pending Litigation: Aghazarian v. City of Glendale, L.A.S.C. Case No. 19STCV45225

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Ardy Kassakhian
b.

Invocation: Poet Laurete Raffi Joe Wartanian
c.

Report of City Clerk, re: Posting of Agenda. The Agenda for the April 4, 2023 Regular Meeting of the Glendale City Council was Posted on Thursday, March 30, 2023, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, April 11, 2023 b.

Outgoing Mayor’s Comments
c.

Selection of a New Mayor
d.

New Mayor’s Comments
e.

Identification of Nominating Panel for Civil Service Commission Appointment to Reappoint/Replace Mark MacCarley - Asatryan/Brotman
f.

Identification of Nominating Panel for the Civil Service Commission Appointment to Fill Vacancy Created by Resignation of Albert Abkarian - Brotman/Devine g.

Identification of Nominating Panel for the Civil Service Commission Appointment to Fill Vacancy Created by Resignation of Greg Astorian – Devine/Kassakhian

4. CONSENT ITEMS
(Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a.

City Clerk, re: Minutes of the Joint City Council and Supervisor Kathryn Barger, Joint City Council and Housing Authority, and Regular City Council Meetings of March 28, 2023
b.

Public Works, re: Brand Park Motorway Improvements Project

1. Motion awarding a construction contract to Access Limited Construction, in the amount of $1,096,192, approving a 15 percent contract contingency in the amount of $164,430, and authorizing the City Manager or his designee to execute the contract

2. Resolution of appropriation to appropriate funds in the amount of $1,370,222 for the Brand Park Motorway Improvements Project
c.

Community Services and Parks, re: Amendment Nine for FY 22-23 Los Angeles County Aging and Disabilities Department (AD) Revised Federal American Rescue

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Plan Act (ARPA) and Home and Community Based Services (HCBS) Nutrition Infrastructure funding allocation of $245,980 for Elderly Nutrition Program (ENP) services

1. Motion to reprogram unused FY 2022-2023 Federal American Rescue Plan Act (ARPA) Congregate Meals Services (C1) funding in the amount of $100,000 to Home Delivered Meals Services (C2) and accept $245,980 in FY2022-2023 Home and Community Based Services (HCBS) Nutrition Infrastructure (NI) funding for the purchase of approved equipment/fleet to be used for the provision of Elderly Nutrition Program from County of Los Angeles Aging and Disabilities Department for; and authorize the City Manager or a designee to execute Amendment Nine to the County of Los Angeles Aging and Disabilities Department Contract Subaward Number ENP202106 Subaward period July 2020 – June 2023 to accept and implement Los Angeles County AD funding

2. Resolution of Appropriation to reprogram FY 2022-2023 unused ARPA C1 congregate meals funds in the amount of $100,000 to ARPA C2 home delivered meals and to appropriate $245,980 in HCBS Nutrition Infrastructure funding for FY 2022-2023 for the purchase of equipment/fleet for the ENP Program
d.

Public Works, re:

Contract Award for the Glendale Transportation Center
Renovation Project

1. Motion authorizing the City Manager or his designee to execute a contract with ARC Construction, Inc., for the Glendale Transportation Center Renovation Project, per Specification No. 3926, in the amount of $1,306,350, plus a 10% contingency $130,635

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

13. NEW BUSINESS

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a. Discussion of Request by Councilmember Asatryan to Agendize a Report and Discussion of Family Leave for City Employees Including Adoption, Fostering, Bonding Leave, Lactation Accommodations and Similar Categories Identified by the Human Resources Department, With a Discussion of Fiscal Impacts

1. Motion to Agendize the Item
b. Discussion of Request by Councilmember Asatryan to Agendize a Report and Discussion of a Menstrual Leave Policy for Employees, to Include a Discussion of Fiscal Impacts, Different Models to Address Leave Days, Hybrid Leave Days/Remote Work, and Remote Work Only Alternatives, Phasing Alternatives, Wellness Programs and Analyses of Programs Offered by Other Employers

1. Motion to Agendize the Item

14. ADJOURNMENT

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1 4A

M I N U T E S
JOINT MEETING: GLENDALE CITY COUNCIL

AND GLENDALE HOUSING AUTHORITY

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor, Glendale, CA 91206
MARCH 28, 2023
The Joint Meeting of the Glendale City Council and Glendale Housing Authority convened in the City Hal Council Chambers, in said City, at 3:02 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

March 23, 2023
Date
A JOINT PUBLIC MEETING of the City Council and Housing Authority is hereby called to meet at 3:00 PM on Tuesday, March 28, 2023, in the Council Chamber, 613 E.

Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Community Development, re: Establishment of the Burbank-Glendale- Pasadena Regional Housing Trust, a Joint Powers Agency, Created Pursuant To Senate Bill No. 1177, and Appointment of Council Member to Serve as a Representative to the Burbank-Glendale-Pasadena Regional Housing Trust Board, Along with a Designated Alternate
a. City Council Resolution Approving the Establishment of the Burbank-Glendale- Pasadena Regional Housing Trust, a Joint Powers Authority, Created Pursuant To Senate Bill No. 1177
b. City Council Motion Appointing a Council Member to Serve as a Board of Director Representative to the Burbank-Glendale-Pasadena Regional Housing Trust Board Along with a Designated Alternate

2. Community Development, re: Public Hearing on Submission of Substantial Amendment to the CDBG, ESG, and HOME 2021-2022 Annual Action Plan, allocating HOME-ARP funds in the amount of $5,109,346
a. City Council Motion to approve a Substantial Amendment to CDBG, ESG, and HOME Annual Action Plan for Program Year 2021-2022, allocating HOME-ARP funds in the amount of $5,109,346, and to authorize submission of the FY 2021-22 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development
b. Housing Authority Motion to approve a Substantial Amendment to CDBG, ESG, and HOME Annual Action Plan for Program Year 2021-2022, allocating HOMEARP funds in the amount of $5,109,346, and to authorize submission of the FY 2021-22 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development
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2 Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Robert Adjinian at 5:00 p.m. March 23, 2023 Glendale, CA Upon Elen Asatryan at 5:00 p.m. March 23, 2023 Glendale, CA Upon Dan Brotman at 5:00 p.m. March 23, 2023 Glendale, CA Upon Paula Devine at 5:00 p.m. March 23, 2023 Glendale, CA Upon Ara Najarian at 5:00 p.m. March 23, 2023 Glendale, CA Upon Laura Parazian at 5:00 p.m. March 23, 2023 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. March 23, 2023 Glendale, CA Mayor Kassakhian called the meeting to order at 3:02 p.m.

ROLL CALL
- Absent: Najarian
- Report of the City Clerk of the City Council and Housing Authority, re: Posting of Agenda. The Agenda for the Tuesday, March 28, 2023 joint public meeting of the City Council and Housing Authority was posted on Thursday, March 23, 2023, on the Bulletin Board outside City Hall.

Peter Zovak, Asst. Director of Community Development – Housing a. City Council Resolution 23-31 Approving the Establishment of the Burbank- Glendale- Pasadena Regional Housing Trust, a Joint Powers Authority, Created Pursuant To Senate Bill No. 1177
Moved: Devine Seconded: Brotman
Vote as Follows
b. City Council Motion Appointing a Council Member (Brotman) to Serve as a Board of Director Representative to the Burbank-Glendale-Pasadena Regional Housing Trust Board Along with a Designated Alternate (Asatryan) Moved: Devine Seconded: Brotman
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
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3 2. Community Development, re: Public Hearing on Submission of Substantial Amendment to the CDBG, ESG, and HOME 2021-2022 Annual Action Plan, allocating HOME-ARP funds in the amount of $5,109,346
Hearing opened and closed at 3:52 p.m.

Presenting:

Pam Jackson, Housing Coordinator
Staff Comments:

Mike Fortney, Principal Housing Project Manager
Peter Zovak, Asst. Director of Community Development – Housing a. City Council Motion to approve a Substantial Amendment to CDBG, ESG, and HOME Annual Action Plan for Program Year 2021-2022, allocating HOME-ARP funds in the amount of $5,109,346, and to authorize submission of the FY 2021-22 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development
Moved: Asatryan Seconded: Devine
Vote as Follows
b. Housing Authority Motion to approve a Substantial Amendment to CDBG, ESG, and HOME Annual Action Plan for Program Year 2021-2022, allocating HOMEARP funds in the amount of $5,109,346, and to authorize submission of the FY 2021-22 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development
Moved: Devine Seconded: Asatryan
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Adjinian, Asatryan, Devine, Kassakhian, Parazian, Brotman None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Devine, Kassakhian
None
Najarian
None
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4 ADJOURNMENT – 3:53 p.m.
- City Council
Moved: Asatryan Seconded: Brotman
- Housing Authority
Moved: Kassakhian Seconded: Asatryan
Mayor of the City of Glendale
Chair of the Glendale Housing Authority
Clerk of the Glendale Housing Authority
City Clerk of the City of Glendale
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M I N U T E S
JOINT MEETING: GLENDALE CITY COUNCIL AND SUPERVISOR KATHRYN BARGER

GLENDALE CENTRAL LIBRARY AUDITORIUM
222 E. HARVARD STREET, GLENDALE, CA 91205
MARCH 28, 2023
The Joint Meeting of the Glendale City Council and Glendale Housing Authority convened in the City Hal Council Chambers, in said City, at 8:00 a.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

March 23, 2023
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 8:00 AM on Tuesday, March 28, 2023, in the Glendale Central Library, 222 E. Harvard Street, Glendale, CA 91205 to consider the following item(s) of business, to wit; AGENDA
•Homelessness:
◦Measure H Funding
◦Mental Health Services
•County Support for:
◦Park Space in South Glendale beyond Measure A
◦Rockhaven
◦Small Business Week & Glendale Tech Week
◦Women’s Equality/Equity Day
•2030 Census:
◦Request for Armenian Checkbox to be added under Middle Eastern or North African (MENA) category
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Elen Asatryan at 5:00 p.m. March 23, 2023 Glendale, CA Upon Dan Brotman at 5:00 p.m. March 23, 2023 Glendale, CA Upon Paula Devine at 5:00 p.m. March 23, 2023 Glendale, CA Upon Ara Najarian at 5:00 p.m. March 23, 2023 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. March 23, 2023 Glendale, CA Mayor Kassakhian called the meeting to order at 8:00 a.m.

ROLL CALL
- All Present
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, March 28, 2023 Special Public Meeting of the City Council was posted on Thursday, March 23, 2023, on the Bulletin Board Outside City Hall. 9 of 32

AGENDA

1. Welcome by City of Glendale Mayor Ardy Kassakhian

2. Opening Comments by Los Angeles County Supervisor Kathryn Barger

3. Public Comments

4. Presentations/Discussion

5. presentation was made by Arsine Isayan, Homeless Services Manager on:
a. Homelessness:
i. Measure H funding
ii. Mental Health Services

6. Comments were made by Roubik Golanian, City Manager on:
a. County Support for:
i. Park Space in South Glendale beyond Measure A
ii. Rockhaven
Public comments: Arlene Vidor, Stephen Meek, Donna Libra, Susan Bolan
iii. Small Business Week
iv. Women’s Equity/Equality Day

7. A presentation was made by Dr. Suzie Abajian, City Clerk on:
a. 2030 Census:
i. Request for Armenian Checkbox to be added under Middle Eastern or North African (MENA) category

8. Closing Comments by City of Glendale Mayor Ardy Kassakhian Adjournment – 9:18 a.m.

Moved: Asatryan Seconded: Brotman
Mayor of the City of Glendale
City Clerk of the City of Glendale
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Brand Park Motorway Improvements Project
1) Motion awarding a construction contract to Access Limited Construction, in the amount of $1,096,192, approving a 15 percent contract contingency in the amount of $164,430, and authorizing the City Manager or his designee to execute the contract.
2) Resolution of appropriation to appropriate funds in the amount of $1,370,222 for the Brand Park Motorway Improvements Project.

COUNCIL ACTION
Item Type: Consent Item
Approved for 4/4/2023 calendar

EXECUTIVE SUMMARY
On February 22, 2023, one bid was received for the Brand Park Motorway Improvements Project, and after a thorough review, staff found Access Limited Construction’s bid to be a responsive bid from a responsible bidder. The recommended contract with Access Limited Construction will cost $1,096,192 with 15 percent contract contingency of $164,430, totaling $1,260,622. A resolution of appropriation is needed to appropriate Measure S CIP Funds for these trail access and motorway improvements. 11 of 32

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COUNCIL PRIORITIES
Infrastructure: This project will significantly improve the condition of Brand Park Motorway and allow the trail to be reopened for access.

RECOMMENDATION
Approve the motion authorizing the City Manager, to enter into and execute a construction contract with Access Limited Construction for the Brand Park Motorway Improvements Project in the amount of $1,096,192 plus a 15 percent contract contingency of $164,430, and the resolution of appropriation to appropriate funds in the amount of $1,370,222 from Measure S CIP Funds for the Brand Park Motorway Improvements Project.

BACKGROUND
The Brand Park Motorway is a 7.2-mile out-and-back trail located behind Brand Park.

The trail is considered a moderately challenging route and takes an average of four hours to complete with an approximate 2000-foot elevation gain. It is a very popular area for hiking, mountain biking, and running and is open year-round. During springtime, the trail is used for the annual Verdugo Mountains 10K Trail Run and Hike. The trail is also used to access electrical power lines for maintenance.

In early 2022, a section of the motorway trail experienced rockfalls and the annual 10k was cancelled and the trail was closed off until the rockfall concern could be resolved.

Staff hired an on-call geotechnical and materials testing consultant to study the area of concern and develop recommendations for implementation of mitigation measures to protect the trail users from rockfalls and shallow landslides within the area of concern, including plans and specifications for construction ready documents.

The portion of motorway trail evaluated for the preparation of plans and specifications is located on the western flank of the Verdugo Mountains that are oriented in a northwest to southeast directions. The rockfall hazards addressed are located approximately 1.6 miles from the base of Brand Canyon (Brand Park), in three separate areas of the motorway which are along a continuous length of trail of approximately 425 linear feet.

The portion of the motorway trail addressed in the plans and specifications sits at approximate elevations ranging from 1680 to 1740 feet above mean sea level (MSL).

Project Scope of Work
The scope of work includes clean-up of existing rockfall; removal of existing rockfall debris and scaling of hillside slopes in affected area; and installation of high-strength steel mesh system anchored to the slope face.

ANALYSIS
The City received one bid for all required items, and upon review of the bid documents, staff finds the bid of Access Limited Construction’s bid of $1,096,192 to be the lowest responsive bid from a responsible bidder. The bid of Access Limited Construction in the amount of $1,096,192 is approximately 9% below the Engineer’s Estimate of $1,200,000.
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In addition, staff recommends a reserve for contingencies in the amount of $164,430.

The contingency is based on previous experience with projects, and this is in conformance with the nature of this project. This will also allow staff to account for any incidental work, unforeseen field conditions that could be encountered during construction, underground utilities issues that could arise because of the nature of the project, and any resulting field modifications that may be necessary.

The State of California Contractor’s State License Board website confirms that the license of Access Limited Construction is current, active and in good standing.

Additionally, Staff contacted the references provided by Access Limited Construction and found they had satisfactorily completed the projects.

Furthermore, staff is requesting to budget approximately 10 percent of the construction amount, or $109,600 for staff who will provide construction management and engineering support services such as project management, project engineering, and construction inspection.

A resolution of appropriation of $1,370,222 is needed to provide adequate funding for this project and is recommended to be newly appropriated from the Measure S CIP Fund. This will allow Measure S CIP funds to be used to make safety improvements to the motorway and pedestrian trail area. The construction of this project is anticipated to begin in June 2023 and is scheduled for completion by July 2023.

Project Description: Brand Park Motorway Improvements Project Plans/Specs Adopted: December 13, 2022
Advertisement Method: Bid America, The Blue Book, Construction Bid Board, Construct Connect, Direct Connection, PlanIT
Reprographics, Dodge Data & Analytics, ebidboard,
Glendale Independent Newspaper, City’s website
Specs Issued: December 13, 2022 – February 22, 2023
Bids Opened: February 22, 2023
Company Name
and Bid Amount:

Access Limited Construction
$1,096,192
Recommended
Contractor(s)
Access Limited Construction
New / Existing
Contractor(s):

New
Procurement Method
(Bid / SS):

Bid
Contract Term:

40 Working Days

Construction
Phase Begins:

June 2023
Construction
Phase Ends:

July 2023

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44b
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STAKEHOLDERS/OUTREACH
The Brand Park Motorway Improvements Project benefits to the community will include the following:
•Improved safety for all users; and,
•Improved accessibility and walkability throughout the Brand Park Motorway trail.

Furthermore, outreach on this project continues to occur through a dedicated website for the project. The website page introduces the public to the project and to the project team, explains the scope of work and project locations, highlights the project phase, and provides the public with staff contact information for questions, discussion and/or input.

FISCAL IMPACT
The construction of the Brand Park Motorway Improvements Project will cost $1,370,222, of which was not part of the FY 2022-23 budget. Therefore, staff is requesting for an appropriation of $1,370,222 from the Measure S CIP Fund Balance.

The new appropriation request is outlined below:

Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $1,370,222 GL: 24274-4011-0000
GL: 52100-4011-
PWD-0020-P0000
PL: PWD00957AN
Measure S CIP
Fund

ENVIRONMENTAL REVIEW
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.

CAMPAIGN DISCLOSURE
Not Applicable

ALTERNATIVES
Alternative 1: Authorize the City Manager to execute a construction contract with Access Limited Construction and a resolution of appropriation to provide adequate funding for the Brand Park Motorway Improvements Project. This will improve the condition of the Brand Park Motorway and allow the trail to be reopened to the public.

Alternative 2: Do not authorize the City Manager to execute a contract for the Brand Park Motorway Improvements Project. Doing so, however, will not improve condition of the Brand Park Motorway and will not allow the trail to be reopened.

Alternative 3: The City Council may consider any other alternative not proposed by staff.
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54b
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ADMINISTRATIVE ACTION
Prepared by:

Saumil Mody, Project Manager
Reviewed by:

Yazdan T. Emrani, P.E., Director of Public Works
Onnig Bulanikian, Director of Community Services and Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map
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4b
MOTION
Moved by Council Member , seconded
by Council Member , that the Council of the City of
Glendale hereby:

1. Authorizes the City Manager, or his designee, to execute a construction contract – subject to approval by the City Attorney – with Access Limited Construction for the Brand Park Motorway Improvements Project, Specification No. 3940, for the amount of $1,096,192.

2. Authorizes a 15 percent reserve for contingency, equal to $164,130.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:

City Clerk
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NOT TO SCALE
EXHIBIT 1: PROJECT LOCATION MAPBRAND PARK MOTORWAY IMPROVEMENTS PROJECTSPECIFICATION NO. 3940

LEGENDPROJECT LOCATION
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Amendment Nine for FY 22-23 Los Angeles County Aging and Disabilities Department (AD) Revised Federal American Rescue Plan Act (ARPA) and Home and Community Based Services (HCBS) Nutrition Infrastructure funding allocation of $245,980 for Elderly Nutrition Program (ENP) services.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for April 4, 2023 calendar

EXECUTIVE SUMMARY
The Community Services & Parks Department is requesting to reprogram unused FY 22- 23 Federal American Rescue Plan Act (ARPA) funds in the amount of $100,000 from congregate meal services program (C1) to home delivered meals program (C2) where there is currently increased demand for home delivered meals.

The City was also awarded additional LA County AD grant funding in the amount of $245,980 from HCBS Nutrition Infrastructure (NI) funding to purchase equipment and fleet for the Elderly Nutrition Program (ENP).
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
Approve a Motion to reprogram unused FY 22-23 ARPA Congregate Meals Services funding in the amount of $100,000 to Home Delivered Meals Services and accept $245,980 in HCBS Nutrition Infrastructure (NI) funding for the purchase of approved equipment/fleet to be used for the provision of Elderly Nutrition Program from County of Los Angeles Aging and Disabilities Department for; and authorize the City Manager to execute Amendment Nine to the County of Los Angeles Aging and Disabilities Department Contract Subaward period July 2020 – June 2023 to accept and implement Los Angeles County AD funding.

Adopt a Resolution of Appropriation to reprogram FY 22-23 unused ARPA C1 congregate meals funds in the amount of $100,000 to ARPA C2 home delivered meals and to appropriate $245,980 in HCBS Nutrition Infrastructure funding for FY 22-23 for the purchase of equipment/fleet for the ENP Program.

BACKGROUND
The Community Services & Parks (CSP) has been providing meal service to seniors 60 years and older in the Greater Glendale area since 1979 with grant funding administered from LA County AD through the federal Older Americans Act. The ENP provides an important opportunity for social contact and is the only meal many seniors receive in a day.

The ENP program is operated through the Senior Services Unit which provides comprehensive, long-term services that include: Congregate Meals (C-1), Home Delivered Meals (C-2), Emergency Meals, Telephone Reassurance and Supportive Services. The primary goal of these services is to assist the elderly in maintaining their independence and live in their own home.

Currently, the Congregate Meal program is operating on a hybrid plan where clients may attend one of the three community center meal sites or opt for a Grab and Go lunch.

Home Delivered Meals clients participate in the program due to physical and/or medical reasons which make them homebound, and their status is substantiated by a doctor’s order before beginning program services. Program services include a weekly delivery of seven frozen meals that include bread, fruit, milk, and dessert. The Emergency Meals Program is part of the Home Delivered Meals program and provides three days’ worth of shelf stable meals to all unduplicated clients enrolled in the program. Telephone Reassurance Program is also a part of the Home Delivered Meals program, which ensures seniors who are shut-in receive a weekly well-being phone call to check on their status.

Traditionally, the City’s ENP program operates three congregate meal sites (dining rooms) serving lunch seven days per week at the Adult Recreation Center, five days per 20 of 32

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week at Sparr Heights Community Center, and three days per week at Pacific Community Center. Currently, an average of 4,800-5,000 meals are served each month in the congregate meal program and 1,800-2,000 meals are delivered each month the home delivered meals program.

Since May 16, 2022 as part of the LA County Reopening Plan, the ENP congregate meal program has operated on a hybrid plan, where clients are able to return to in-person dining at a meal site or pick up a Grab and Go lunch.

Currently, an approximate 500 unduplicated seniors are enrolled in the ENP program’s C1 and C2 programs. Post pandemic home delivered meal requests continue to increase from historically serving 11,000 meals annually to over 20,000 meal delivery requests annually.

The City has a contract with TRIO Community Living, LLC to provide congregate and home delivered meal services for the ENP program. The contract is from December 1, 2022 through November 30, 2026.

ANALYSIS
CSP was originally awarded an ENP grant award from LA County AD through the federal Older Americans Act in FY 20-21 through a noncompetitive process where the City entered into a subaward agreement for a one-year term, commencing July 1, 2020, through June 30, 2021, with three additional options to renew annually for an anticipated total subaward term of four years. Baseline funds require a 15% cash match with funding in the amount of $431,000 currently allocated in FY 22-23 for C1, C2, and Telephone Reassurance programs. Additional funding in the amount of $247,000 from ARPA was allocated to allow the City to serve more C1 and C2 meals due to the pandemic.

American Rescue Plan Act Funding:

ARPA funding in the amount of $247,000 was allocated as part of the 2022-2023 budget process available from July 1, 2022 through June 30, 2023 with a required 12% cash match. Amendment Nine with LA County AD is part of year three of the four-year subaward term for FY2022-2023 which will move $100,000 from the C1 program to the C2 program.

The reimbursement rate from LA County AD for ENP funding for meal service for FY 2022-2023 is as follows:

Meal Type Funding Source Reimbursement Rate
Per Meal
Congregate Meals Baseline/ARPA $7.08
Home Delivered Meals Baseline/ARPA $7.39
On June 29, 2022, staff appropriated $247,000 in ARPA Funding as part of the FY 2022- 2023 budget process.
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ENP Congregate C1 - $ 203,000
ENP Home Delivered C2- $ 44,000
Total $ 247,000
At the December 2022 midyear point, staff evaluated that the total ARPA C1 funding in the amount of $203,000 would not be expended by the June 30, 2023 deadline; however additional funding would be necessary for the C2 home delivered meals program.

Therefore, staff requested from LA County AD that $100,000 from ARPA C1 program funds be transferred to ARPA C2 program to help offset the request for additional C2 meals.

ENP Congregate C1 - $ 103,000 (-$100,000)
ENP Home Delivered C2- $ 144,000 (+$100,000)
Total $ 247,000
Reprogramming of $100,000 from C1 to C2 will enable the City to serve an additional 13,531 home delivered meals and includes 200 emergency meals to homebound clients.

Home and Community Based Services (HCBS) Nutrition Infrastructure Funding:

In Spring 2022, LA County AD requested the City provide a list of “wish list” items for the ENP program to be considered for HCBS Nutrition Infrastructure (NI) grant funding. The Adult Recreation Center’s central kitchen, which is where the onsite congregate meals are prepared, is over 13 years old. Staff submitted a wish list for kitchen equipment that were old and constantly breaking down, so that funds can be secured to replace old equipment. Fortunately, the list was approved by LA County AD and with the additional funding, costly equipment repair requests can be alleviated with the purchase of new equipment. The list of kitchen equipment approved for purchase include: food processor, blender, can opener, scale, mixer, steamer, refrigerator rack, and convection oven.

In addition, staff evaluated the current fleet for the ENP program and requested two electric vehicles. An E-Cargo Van for meal deliveries and a Hyundai Iconic for case manager home visits to client homes for assessment and enrollment.

On March 15, 2023, LA County AD sent the City an allocation letter notifying the City of an award in the amount of $245,980 in grant funds from HCBS NI funding. A stipulation for the grant award is to purchase/order items no later than the June 30, 2023, and the items must be received no later than December 31, 2023.

As a note, vehicle purchases can take much longer to order and receive therefore, staff is requesting approval from City Manager to purchase the two vehicles in the current FY 22-23.

STAKEHOLDERS/OUTREACH
The ENP is part of the Senior Services Unit which operates out of the Adult Recreation Center and has two additional meal sites at Sparr Heights Community Center and Pacific 22 of 32

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Community Center. Program services are advertised quarterly in the CSP Leisure Guide, periodically in the CSP Newsletter, on the department website and outreach is conducted with other community agencies to ensure the public is aware of the available services.

FISCAL IMPACT
The reprogramming of unused ARPA C1 congregate meals program funds and the HCBS Nutrition Infrastructure Grant award were not included as a part of the FY 22-23 budget. Therefore, staff is requesting to reprogram $100,000 by shifting of appropriation from ARPA C1 to ARPA C2 and to appropriate $245,980 from grant revenue for the purchase of equipment/fleet for the ENP program. The appropriation requests are outlined below:

ARPA Funding Shift:

Requesting Appropriation
Amount From (Account String) Amount To (Account String) Funding Source
$27,874 41300-2700-CSP-0020-P0000
CSP000805AG
$13,154 41300-2700-CSP-0020-P0000
CSP00806AG
Nutritional
Meals Grant
Fund
$70,766 43110-2700-CSP-0020-P0000
CSP00805AG
$61,846 43110-2700-CSP-0020-P0000
CSP00806AG
Nutritional
Meals Grant
Fund
$1,000 45350-2700-CSP-0020-P0000
CSP00805AG
$23,000 45350-2700-CSP-0020-P0000
CSP00806AG
Nutritional
Meals Grant
Fund
$360 44650-2700-CSP-0020-P0000
CSP00805AG
$2,000 45682-2700-CSP-0020-P0000
CSP00806AG
Nutritional
Meals Grant
Fund
HCBS Nutrition Infrastructure Grant Award:

Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source
$224,870 31240-2700-CSP-0020-P0000
CSP00953AG
51000-2700-CSP-0020-P0000
CSP00953AG
Nutritional
Meals Grant
Fund
$21,110 31240-2700-CSP-0020-P0000
CSP00953AG
45350-2700-CSP-0020-P0000
CSP00953AG
Nutritional
Meals Grant
Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (accepting grant funding and providing meals to seniors) may have a significant effect on the environment, the activity is not subject to CEQA review under the commonsense exemption set forth in 14 Cal. 23 of 32

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Code Regs. § 15061(b)(3).

CAMPAIGN DISCLOSURE
N/A

ALTERNATIVES
Alternative 1: Approve a motion to reprogram FY 22-23 unused ARPA C1 congregate meals program funds in the amount of $100,000 to ARPA C2 home delivered meals program; and accept HCBS funding for the purchase of equipment/fleet used for the provision of ENP services in the amount of $245,980 from LA County AD for FY 22- 23; and authorize the City Manager to execute Amendment Nine to the LA County AD Contract Subaward period July 2020 – June 2023 to accept and implement AD funding; and a resolution to appropriate FY 22-23 unused ARPA C1 congregate meal funds in the amount of $100,000 to ARPA C2 home delivered meals and appropriate $245,980 in HCBS funding for FY 22-23 for the purchase of equipment/fleet for the ENP Program.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Maggie Kavarian, Community Services Manager
Tereza Aleksanian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
N/A
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council authorizes the reprogramming of unused FY 2022-23 Federal American Rescue Plan Act (ARPA) Congregate Meals Services (C1) funding in the amount of $100,000 to Home Delivered Meals Services (C2) and accept $245,980 in FY2022-2023 Home and Community Based Services (HCBS) Nutrition Infrastructure (NI) funding for the purchase of approved equipment/fleet to be used for the provision of Elderly Nutrition Program from County of Los Angeles Aging and Disabilities Department as set forth in the Report to Council dated April 4, 2023; and authorizes the City Manager or a designee to execute Amendment Nine to the County of Los Angeles Aging and Disabilities Department Contract Subaward Number ENP202106 Subaward period July 2020 – June 2023 to accept and implement Los Angeles County AD funding.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Contract Award for the Glendale Transportation Center Renovation Project

COUNCIL ACTION
Item Type: Consent Calendar
Approved for April 4, 2023 Calendar

EXECUTIVE SUMMARY
Several elements at the Glendale Transportation Center (GTC) are in urgent need of repair due primarily to weather and pest damage. The scope of work for the proposed project incudes the repairs and reconditioning of the wood framed windows and doors, stucco, entry trellis, roof, and landscaping.

COUNCIL PRIORITIES
Infrastructure: The Glendale Transportation Center exterior features will be repaired or replaced to preserve the historic facility for the community and future generations.

RECOMMENDATION
That City Council authorize the City Manager to execute a contract with ARC Construction, Inc., for the GTC Renovation Project in the amount of $1,306,350, plus a 10% contingency $130,635.
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BACKGROUND
Originally known as the Glendale Southern Pacific Railroad Depot, the 6,000 square foot Spanish Colonial Revival structure was built in 1924. In the year 2000 it received a much- needed renovation that sought to maintain the building’s historic integrity as well as the introduction of modern amenities, such as computerized check-in service and Wi-Fi.

Currently, GTC is home to the Southern California Regional Rail Authority, including Metropolitan Transit Authority's Metrolink system, Amtrak, Greyhound and the Glendale Beeline. In addition, the GTC links to the City of Los Angeles' Union Station to the south and to the City of Burbank and its entertainment center to the north.

On February 14, 2022, the Public Works Department authorized Architectural Resources Group (ARG) to provide professional architectural and engineering design services for the GTC building and site improvements.

On January 24, 2023, the City Council adopted the plans and specifications and directed the City Clerk to advertise for bids. On February 8, 2023, Public Works hosted a mandatory job walk and twelve contractors attended. On March 8, 2023, the city received five bids; the lowest bid is from ARC Construction, Inc., in the amount of $1,306,350.

ANALYSIS
Several elements at the GTC are in urgent need of repair due primarily to weather and pest damage. The scope of this project includes the rebuild and recondition these elements with consideration to the historical significance of the facility. All work will be like-for-like and will restore and preserve this iconic landmark for many years.

Public Works staff found ARC Construction, Inc., (ARC) to have submitted a responsive bid and that they are a responsible bidder. The recommended contract with ARC is $1,306,350 with a 10% contingency of $130,635 due to the complexity of the planned work. Project Management services are estimated to cost $20,000.

ARC has a current State of California Contractors License that is active and in good standing and has satisfactorily completed projects within the city such as the City Hall Front Steps and Façade Restoration Project and the Palmer Park Renovation Project.

The GTC Renovation Project construction duration is estimated at three months. All work will be scheduled and coordinated to minimize impacts to patrons of the GTC.

Project Description: Glendale Transportation Center Renovation Project Plans/Specs Adopted: January 24, 2023
Advertisement Method: City website, press release, direct invitation Specs Issued: January 24, 2023
Bids Opened Date: March 8, 2023
Company Name(s) and
Bid Amount(s):

1. ARC Construction, Inc. $1,306,350

2. Bedrock Group, Inc. $1,389,000

3. Simgel Company, Inc. $1,472,000

4. Dorado Design & Construction, Inc. $1,927,729
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5. MCM Construction, Inc. $1,997,000
Contractor: ARC Construction, Inc.

New / Existing Contractor: New
Procurement Method
(Bid / SS):

Bid

Contract Term: Three months
Construction Phase
Begins:

June 2023
Construction Phase
Ends:

August 2023

STAKEHOLDERS/OUTREACH
The Glendale Transportation Center is a multi-modal facility designed to aid the casual train rider and the regular commuter. The project scope is solely to repair and preserve the existing structure and finishes. The Project Manager will work with onsite staff to minimize any interruptions to daily operations.

FISCAL IMPACT
The GTC Renovation Project will cost $1,456,985, which was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$1,459,715.43 GL: 43110-2570-PWD-0020-P0000
PL: 51950
Prop. C Local Return

ENVIRONMENTAL REVIEW
This project is Categorically Exempt under California Environmental Quality Act (CEQA) Guidelines as a Class 31 (Historical Resource Restoration/ Rehabilitation) exemption pursuant to the California Code of Regulations, Title 14, Section 15331, which provides:
“Class 31 consists of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of the Interior’s standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring and Reconstructing Historic Buildings (1995), Weeks and Grimmer.”

CAMPAIGN DISCLOSURE
Not Applicable.

ALTERNATIVES
Alternative 1: Authorize the City Manager to execute the contract with ARC Construction, Inc., in the amount of $1,306,350 including a contingency of $130,635. 30 of 32

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Alternative 2: Elect not to award the contract as recommended herein. In doing so would delay the maintenance required to repair the exterior features and preserve the integrity of the building.

Alternative 3: Consider any other alternative not proposed by Staff.

ADMINISTRATIVE ACTION
Prepared by:

Arthur Asaturyan, Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
None.

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MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale finds that, ARC Construction, Inc., has provided the lowest responsive bid, and they are a responsible bidder, for the Glendale Transportation Center Renovation Project, as described in Specifications No. 3926, and that the bid of ARC Construction, Inc. for the amount of $1,306,350, is hereby accepted and approved, as recommended by the Director of Public Works, and that all other bids be, and are, hereby rejected. The Council authorizes the City Manager or his designee to execute a contract, subject to approval as to form by the City Attorney, with ARC Construction, Inc., in the amount of $1,306,350.00. The Council further approves a reserve for contingencies in the amount of $130,635.00.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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Glendale City CouncilApril 4, 2023

Glendale City Council
April 4, 2023