Agenda packet, special meeting — Glendale City Council, April 18, 2023

A G E N D A
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
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Glendale, CA 91206
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APRIL 18, 2023

ROLL CALL
-
3:00 PM
-
Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, April 18, 2023 Special Public Meeting of the City Council was posted on Thursday, April 13, 2023 on the Bulletin Board Outside City Hall.

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04 18 23
SP CC

SPECIAL PUBLIC MEETING
of the City Council is hereby called to meet at

3:00
PM
on
Tuesday, April 18, 2023
, in the Council Chamber, 613 E. Broadway, 2nd Floor
,
Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Police Department, re:

Acceptance of grant funding from the United States
Department of Homeland Security 2022 Urban Area Security Initiatives (UASI) Grant Program
a. Resolution to accept grant funds in the amount of $1,246,990 and authorize the City Manager, or a designee, to execute an agreement with the City of Los Angeles for the award of funds under the FY22 UASI grant program
b. Resolution to dispense with competitive bidding and authorizing the City Manager or a designee to execute an agreement with Flock Safety for the procurement of Automatic License Plate Reader Equipment in an amount not to exceed $157,000 c. Resolution to dispense with competitive bidding and authorizing the City Manager or a designee to execute necessary software agreements with Grayshift LLC to provide software licenses and upgrades for the life of the software, subject to Police Department budget availability
d. Resolution to appropriate $1,246,990 from the Urban Area Security Initiatives (UASI) Grant Program grant revenue

2. Management Services, re: Sustainability Commission 2023 Work Plan a. Motion for the City Council to approve the 2023 Sustainability Commission Work Plan

3. Fire Department, re: Fire Department Uniform Purchasing – Galls Uniforms a. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance – Purchasing to issue purchase order agreements with Galls Uniforms in the amount of $500,000 over 5 years

ADJOURNMENT

2 TYPED 4/13/2023 7:26:11 PM
04 18 23
SP CC

1 CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Acceptance of grant funding from the United States Department of Homeland Security 2022 Urban Area Security Initiatives (UASI) Grant Program.

1. Resolution to accept grant funds in the amount of $1,246,990 and authorize the City Manager, or a designee, to execute an agreement with the City of Los Angeles for the award of funds under the FY22 UASI grant program.

2. Resolution to dispense with competitive bidding and authorizing the City Manager or a designee to execute an agreement with Flock Safety for the procurement of Automatic License Plate Reader Equipment in an amount not to exceed $157,000.

3. Resolution to dispense with competitive bidding and authorizing the City Manager or a designee to execute necessary software agreements with Grayshift LLC to provide software licenses and upgrades for the life of the software, subject to Police Department budget availability.

4. Resolution to appropriate $1,246,990 from the Urban Area Security Initiatives (UASI) Grant Program grant revenue

COUNCIL ACTION
Item Type: Action Item
Approved for April 18, 2023 calendar

EXECUTIVE SUMMARY
This item is to request the acceptance of $1,246,990 in grant funding from the United States Department of Homeland Security 2022 Urban Area Security Initiatives (UASI) Grant Program for the grant period of September 1, 2022 to May 31, 2025 to be used for equipment, licensing, and software by the Police Department. 3 of 32

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1 2
3 COUNCIL PRIORITIES
Not applicable.

RECOMMENDATION
That City Council approve a resolution authorizing the City Manager to execute an agreement with the City of Los Angeles for the acceptance of grant funds in the amount of $1,246,990 from the 2022 Urban Area Security Initiatives (UASI) Grant Program and adopt a Resolution of Appropriation accordingly. In addition, it is recommended City Council adopt the attached Resolutions dispensing with competitive bidding and authorizing the City Manager to enter into agreements for the procurement of Automatic License Plate Reader Equipment and GrayKey Premium Software.

BACKGROUND
The City of Glendale has been successful in obtaining $1,246,990 under the 2022 Urban Area Securities Initiative (UASI) Grant Program. These grant funds are allocated between the City of Los Angeles and those cities recognized by the County of Los Angeles Operational Area (OA), which includes Glendale. The grant is administered by the City of Los Angeles. Management of the grant is the responsibility of the Police Department.

These funds are available for purchases of approved equipment and training of first responders which meet identified national, state, county, and local priorities.

The projects associated with the FY22 UASI grant program are for the purposes of continuing efforts to enhance public safety efforts within Glendale and the region. These projects are part of the Los Angeles Operational Area’s regional funding priorities and have been vetted through the Los Angeles area fire and police regional coordination agencies and the City of Los Angeles Office of Homeland Security and Public Safety. All projects have been approved by the State of California Office of Emergency Services Homeland Security authorizing branch.

ANALYSIS
In November 2021, the City of Glendale Police Department submitted a grant request for the United States Department of Homeland Security 2022 UASI Grant Program to the City of Los Angeles and was awarded $1,246,990 in grant funding. The agreement between the City of Glendale and the City of Los Angeles authorizes these funds for the following projects:

Department Project Name Project Funding
TDMA Licensing $ 1,000,000
Regional ALPR Equipment $ 155,000 Police
Forensic Software $ 91,990
Total Awarded Project Funding $ 1,246,990
UASI 2022 Police Department Projects:

Time Division Multiple Access (TDMA) Licensing
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1 2
3 The TDMA licensing project upgrades the capabilities of the ICI System core and several radio sites, resulting in increased call-carrying capacity throughout the Los Angeles Operational Area. By expanding, and up to doubling, the number of voice paths available to radio system users in these areas, the likelihood of circumstances where a user must wait to talk after pushing the button will be reduced or even eliminated.

Regional Automated License Plate Reader (ALPR) Equipment The Police Department has previously purchased and successfully implemented ALPR systems. ALPR technology consists of mounted cameras which digitally process photographs of license plates and queries those plates against multiple state and federal law enforcement databases. Sharing the information through the databases among agencies, or system interoperability, is a critical component in the success of the ALPR units as a force multiplier and one of the major reasons the Los Angeles County Police Chief’s Association (LAPCA) has strongly supported the acquisition of this technology through UASI grants. The cameras connect to the FBI’s National Crime Information Center (NCIC) hot list and are Criminal Justice Information Services (CJIS) compliant. Through these resources, the Police Department is able to use hot plate alerts, create custom alerts, and search footage to access evidence to assist with ongoing investigations, as over 70% of crime occurs with a vehicle.

The Glendale Police Department has adopted strict policies governing the use of the equipment and access to ALPR data. The images are not used to track the whereabouts of individuals or their vehicles or any occupants. The system can, however, be programmed to alert passing officers to the presence of a wanted vehicle.

The license plate information is anonymous and is generalized in a database that can later be searched with cause by plate number. The value of detecting wanted vehicles and suspects, as well as those on nationwide terrorism watch and want lists, by far outweigh concerns for collection of the anonymous data. The data is collected in open/plain public view and in public places with no expectation of privacy of one’s legally required license plate. By collecting this anonymous data (easily gathered by the average consumer with a smartphone or the police officer jotting it down on a pad), technology improves a process used by law enforcement agencies for decades by replacing the manual typing process to run license plates to an automated system that helps police immediately identify a criminal suspect's vehicle. The ALPR system has enabled law enforcement to capture innumerable wanted vehicles and suspects since its inception.

The Police Department implemented the use of Flock ALPR cameras in April 2020 and has been successful in recovering stolen vehicles and locating vehicles wanted in connection with robberies/burglaries using this technology. These cameras are solar powered, self-contained and can be mounted on power poles, light poles, or other 5 of 32

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3 fixtures. Although mounted, they can be easily relocated giving the Police Department and the community a valuable tool to address safety issues throughout the city. The Police Department continues to use Flock cameras as they are the only ALPR equipment approved to integrate into the AXON in-car camera equipment currently utilized by the department. Flock builds their own hardware, writes proprietary software, and uploads camera images to a secure encrypted cloud server. The City controls the data in accordance with current law and policy.

Forensic Software
The Verdugo Regional Crime Laboratory (VRCL) provides forensic testing services to over 30 local, regional, and federal agencies. The VRCL’s Computer Forensic Unit is comprised of examiners from partner agencies. The VRCL has previously acquired software to efficiently acquire and preserve digital evidence submitted by investigators for analysis. The software has been performance checked within the laboratory, and all examiners are competent on the use of the software. The Laboratory currently has two licenses for Grayshift’s GrayKey Premium subscription, which allows for analysis of both Android and iOS phones. The implementation of this project will continue the ability to fill capability gaps by extending service for GrayKey Premium software subscription to efficiently acquire and preserve digital evidence submitted by investigators for analysis.

In August 2022, City Council accepted Bureau of Justice Assistance (BJA) Discretionary Grant Funds to be used for extending the Laboratory’s licensing agreement with Grayshift for its GrayKey Premium software subscription package. UASI grant funds will be used in conjunction with BJA Discretionary Grant Funds to purchase four years of the software subscription, which includes software upgrades and maintenance. The Police Department also requests authorization to execute subsequent software licensing agreements with Grayshift, LLC for the life of the software, subject to budget availability.

STAKEHOLDERS/OUTREACH
The grant funds will be used to enhance public safety for the community within Glendale and the region.

FISCAL IMPACT
The $1,246,990 award to the City of Glendale Police Department for the FY2022 UASI grant was not included as part of the FY2022-23 budget. Therefore, staff is requesting an appropriation of $1,246,990 from the Federal Grant revenue. This is a reimbursement grant and requires no matching funds. The appropriation request is outlined below:
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3 Requesting Appropriation:

Amount From (Account String) To (Account String) Funding Source $1,000,000 GL: 31240-6600-GPD-
0020-P0000
PL: GPD00959AG
GL: 51000-6600-GPD-
0020-P0000
PL: GPD00959AG
Wireless Fund
$155,000 GL: 31240-2610-GPD-
0020-P0000
PL: GPD00959BG
GL: 45150-2610-GPD-
0020-P0000
PL: GPD00959BG
Police Fund
$91,990 GL: 31240-2610-GPD-
0020-P0000
PL: GPD00959BG
GL: 44700-2610-GPD-
0020-P0000
PL: GPD00959BG
Police Fund
The Grayshift LLC licenses will cost approximately $45,995 for the first year, which will be funded by the BJA Discretionary grant, UASI 2022 grant, and the general fund. The future years’ funding for the subsequent software licensing agreements with Grayshift LLC will be requested through the Citywide annual budget process and future grant applications. The City Council FY2022-23 approved funding is outlined below:

Grayshift LLC Existing Appropriation
Amount From (Account String) Funding Source
$87,182 GL: 44700-2610-GPD-0020-P0000-
PL: GPD00918AG
Police Fund - BJA
Discretionary Grant
$91,990 GL: 44700-2610-GPD-0020-P0000
PL: GPD00959BG
Police Fund – UASI
2022 Grant
$ 4,808 GL: 44700-1010-GPD-7001-P6423
PL: n/a
General Fund
The Flock Safety agreement will cost $157,000, which will be funded by the UASI 2022 grant and the general fund. The City Council FY2022-23 approved funding is outlined below:

Flock Safety Existing Appropriation
Amount From (Account String) Funding Source
$155,000 GL: 45150-2610-GPD-0020-P0000
PL: GPD00959BG
Police Fund
$ 2,000 GL: 45150-1010-GPD-7000-P6301
PL: n/a
General Fund
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3 ENVIRONMENTAL REVIEW (CEQA/NEPA)
Not applicable.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit #A, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES
Alternative 1: Approve as requested by the Police Department.

Alternative 2: Deny the Police Department’s request. If the request is denied, the City will not be able to utilize the grant funding for the approved projects.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Alison Finch, Public Safety Business Administrator
Alex Krikorian, Police Lieutenant
Catherine Nguyen, Lab Director
Gordon Arnold, Wireless Systems Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosures
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1 RESOLUTION NO. ______________

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

AUTHORIZING THE CITY MANAGER OR A DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS ASSOCIATED WITH THE 2022 URBAN AREA

SECURITY INITIATIVES GRANT PROGRAM
WHEREAS, the City of Glendale has been successful in obtaining $1,246,990 in grant funds under the 2022 Urban Area Security Initiatives (UASI) Grant Program for use by the Glendale Fire and Police Departments;
WHEREAS, these grant funds are allocated between City of Los Angeles and those cities recognized by the County of Los Angeles Operational Area which includes the City of Glendale;
WHEREAS, the grant funding is administered by the City of Los Angeles and provided to the City of Glendale under a Subaward Agreement (“Agreement”) between the City of Los Angeles and the City of Glendale;
WHEREAS, the projects associated with the FY22 UASI grant program are for the purpose of continuing efforts to enhance public safety efforts within Glendale and the region;
WHEREAS, the projects associated with the FY22 UASI grant program are part of the Los Angeles Operational Area’s regional funding priorities and have been vetted through Los Angeles area fire and police regional coordination agencies, as well as the City of Los Angeles Office of Homeland Security and Public Safety; WHEREAS, the projects associated with the FY22 UASI grant program have been approved by the State of California Office of Emergency Services Homeland Security authorizing branch;
WHEREAS, the projects associated with the FY22 UASI grant program are set forth in the Report to the City Council dated April 18, 2023, and have been approved by the State of California Office of Emergency Services Homeland Security authorizing branch;
WHEREAS, any liability arising out of the performance of the Agreement related to this grant shall be the responsibility of the City of Glendale; and WHEREAS, the grant funds provided under the FY22 UASI grant program shall not be used to supplant expenditures controlled by the City Council. 9 of 32

2 NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA AS FOLLOWS:

The City Council hereby:

SECTION 1. Finds the above recitals to be true and correct.

SECTION 2. Approves participation in the United States Department of Homeland Security 2022 UASI Grant Program and accepts the grant funds under this program in the amount of $1,246,990.

SECTION 2. Authorizes the City Manager, or a designee, to execute all necessary agreements, certifications, and documents to accept and implement the United States Department of Homeland Security 2022 UASI Grant Program.

Adopted this day of , 2023.
____________________
Mayor
ATTEST:
________________________
City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, SUZIE ABAJIAN, Ph.D, City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of , 2023, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________
City Clerk
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1 RESOLUTION NO. ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

CITY MANAGER OR A DESIGNEE TO EXECUTE AN AGREEMENT WITH FLOCK

SAFETY FOR THE PROCUREMENT OF AUTOMATIC LICENSE PLATE READER (ALPR) EQUIPMENT
WHEREAS, the City of Glendale has been successful in obtaining $1,246,990 in grant funds under the 2022 Urban Area Security Initiatives (UASI) Grant Program for use by the Glendale Fire and Police Departments;
WHEREAS, these grant funds are allocated between City of Los Angeles and those cities recognized by the County of Los Angeles Operational Area which includes the City of Glendale;
WHEREAS, the grant funding is administered by the City of Los Angeles and provided to the City of Glendale under a Subaward Agreement (“Agreement”) between the City of Los Angeles and the City of Glendale;
WHEREAS, the projects associated with the FY21 UASI grant program are set forth in the Report to the City Council dated April 18, 2023, and have been approved by the State of California Office of Emergency Services Homeland Security authorizing branch;
WHEREAS, the approved projects include the procurement of Automatic License Plate Reader Equipment;
WHEREAS, over the past ten years, the City of Glendale Police Department has purchased and successfully implemented automated license plate reader (ALPR) systems;
WHEREAS, ALPR technology consists of mounted cameras that digitally process photographs of license plates and queries those plates against multiple state and federal law enforcement databases;
WHEREAS, sharing the information through the databases among agencies, or system interoperability, is a critical component in the success of the ALPR units as a force multiplier and one of the major reasons the Los Angeles County Police Chief’s Association (LAPCA) has strongly supported the acquisition of this technology through United States Department of Homeland Security 2022 Urban Area Security Initiatives (UASI) Grant Program;
WHEREAS, the Glendale Police Department has adopted strict policies 11 of 32

2 governing the use of the equipment and access to ALPR date; WHEREAS, the Police Department has been approved to receive grant funding from the United States Department of Homeland Security 2022 UASI Grant Program; WHEREAS, the projects associated with the 2022 UASI Grant Program are for the purposes of continuing to enhance public safety efforts within Glendale and the region;
WHEREAS, the UASI Grant Program for Fiscal Year 2022 has authorized $157,000 in grant funds to purchase ALPR systems for the City of Glendale Police Department;
WHEREAS, the City of Glendale Charter, Article VI, Section 9, provides an exemption to competitive bidding where the Council determines it is in the best interest of the City; and
WHEREAS, it is in the City of Glendale’s best interest to dispense with competitive bidding and authorize the City Manager to execute an agreement with Flock Safety for the procurement of Automatic License Plate Reader (ALPR) equipment.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA AS FOLLOWS:

SECTION 1. That the foregoing facts are deemed to be a true and correct basis for dispensing with competitive bidding and authorizing the City Manager to execute an agreement with Flock Safety for the procurement of Automatic License Plate Reader (ALPR) equipment.in an amount not to exceed $157,000.

SECTION 2. The Police Department is authorized to purchase, for the life of the equipment, continued maintenance, support, updates, upgrades, and licensing for the simulator if the funds are appropriated within the Police Department’s budget and approved by the City Council as part of the annual citywide budget process.

Adopted this day of , 2023.
____________________
Mayor
ATTEST:
________________________
City Clerk
12 of 32

3 STATE OF CALIFORNIA )
) SS

Ayes:

Noes:

Absent:

Abstain:
_____________________
City Clerk
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1 RESOLUTION NO. ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

CITY MANAGER OR A DESIGNEE TO EXECUTE NECESSARY SOFTWARE

AGREEMENTS WITH GRAYSHIFT LLC TO PROVIDE SOFTWARE LICENSES AND

UPGRADES FOR THE LIFE OF THE SOFTWARE
WHEREAS, the City of Glendale has been successful in obtaining $1, 246,990 in grant funds under the 2022 Urban Area Security Initiatives (UASI) Grant Program for use by the Glendale Fire and Police Departments;
WHEREAS, these grant funds are allocated between City of Los Angeles and those cities recognized by the County of Los Angeles Operational Area which includes the City of Glendale;
WHEREAS, the grant funding is administered by the City of Los Angeles and provided to the City of Glendale under a Subaward Agreement (“Agreement”) between the City of Los Angeles and the City of Glendale;
WHEREAS, the projects associated with the FY22 UASI grant program are set forth in the Report to the City Council dated April 18, 2023, and have been approved by the State of California Office of Emergency Services Homeland Security authorizing branch;
WHEREAS, the approved projects include the procurement of Grayshift software for the Verdugo Regional Crime Laboratory (VRCL);
WHEREAS, provides forensic testing services to over 30 local, regional, and federal agencies;
WHEREAS, the VCRL has previously acquired software to efficiently acquire and preserve digital evidence submitted by investigators for analysis; WHEREAS, the VCRL currently has two licenses for Grayshift’s GrayKey Premium subscription, which allows for analysis of both Android and iOS phones.

WHEREAS, the implementation of this project will continue the ability to fill capability gaps by extending service for GrayKey Premium software subscription to efficiently acquire and preserve digital evidence submitted by investigators for analysis; WHEREAS, the grant funds will be used to purchase four years of the software subscription, which includes software upgrades and maintenance; 14 of 32

2 WHEREAS, the City of Glendale Charter, Article VI, Section 9, provides an exemption to competitive bidding where the Council determines it is in the best interest of the City; and
WHEREAS, it is in the City of Glendale’s best interest to dispense with competitive bidding and authorize the City Manager to execute an agreement with Grayshift LLC to provide software licenses and upgrades because Grayshift’s subscription service in already integrated into the VCRL operation and provides integral coverage for that fills capability gaps relevant to the efficient acquisition and preservation of evidence.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA AS FOLLOWS:

SECTION 1. That the foregoing facts are deemed to be a true and correct basis for dispensing with competitive bidding and authorizing the City Manager or his designee to execute necessary software agreements with Grayshift LLC to provide software licenses and upgrades for the life of the software, subject to Police Department budget availability.

SECTION 2. That after the initial procurement, the Police Department is authorized to purchase, for the life of the equipment, continued maintenance, support, updates, upgrades, and licensing for the equipment if the funds are appropriated within the Police Department’s budget and approved by the City Council as part of the annual citywide budget process.

Adopted this day of , 2023.
____________________
Mayor
ATTEST:
________________________
City Clerk
15 of 32

3 STATE OF CALIFORNIA )
) SS

Ayes:

Noes:

Absent:

Abstain:
_____________________
City Clerk
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Exhibit A – Campaign Disclosures
Flock Safety:

Full Name Title Business
Address
City State Zip
Garrett
Langley
CEO 1170 Howell Mill
Road NW, Suite
210
Atlanta GA 30318
James
LaCamp
CFO 1170 Howell Mill
Road NW, Suite
210
Atlanta GA 30318
Mark Smith General
Counsel &
Secretary
1170 Howell Mill
Road NW, Suite
210
Atlanta GA 30318
Ownership Interest in more than 10% in Flock Safety:

Full Name Title Business Address City State Zip
Ilya Sukhar -
Matrix
Partners
Board Member 535 Mission Street,
Suite 2600
San
Francisco
CA 94105
Grayshift LLC:

Full Name Title Business
Address
City State Zip
Mark Snell Chief Financial
Officer
931 Monroe Dr.

NE Ste A102-
340
Atlanta GA 30308
David Miles Chief
Executive
Officer
931 Monroe Dr.

NE Ste A102-
340
Atlanta GA 30308
Ownership Interest in more than 10% in Grayshift LLC:

Full Name Title Business Address City State Zip
Thoma
Bravo, L.P.
600 Montgomery
Street, 20th Floor
San
Francisco
CA 94111
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2 CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Sustainability Commission 2023 Work Plan

1.Motion for the City Council to approve the 2023 Sustainability Commission Work Plan.

COUNCIL ACTION
Item Type: Action Item
Approved for April 18, 2023 calendar

EXECUTIVE SUMMARY
The Sustainability Commission was established in 2020 and as outlined in Ordinance No. 5954 (Exhibit 2), Section 2.85.100 Powers and Duties, Item H:
“The commission shall prepare and submit an annual work plan to the city council for review and approval. The annual work plan shall, among other things, set forth the goals and priorities that will guide the commission’s work during the coming year.” During the December 2022 and January 2023 Sustainability Commission meetings, the Commissioners selected the Work Plan priorities and assigned priority area projects. At the January 2023 Commission Meeting, the Commissioners voted to approve the Work Plan for submission to City Council for approval.
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1 COUNCIL PRIORITIES
Environmental Stewardship: The Sustainability Commission Work Plan details the key priorities and projects of the Sustainability Commission to enhance sustainability practices in the City of Glendale.

RECOMMENDATION
That the City Council approve the 2023 Sustainability Commission Work Plan.

BACKGROUND
The Sustainability Commission was established in 2020 as outlined in Ordinance No. 5954 (Exhibit 2), Section 2.85.100 Powers and Duties, Item H:
“The commission shall prepare and submit an annual work plan to the city council for review and approval. The annual work plan shall, among other things, set forth the goals and priorities that will guide the commission’s work during the coming year.” Before preparing the inaugural work plan, the Sustainability Commissioners asked each city department to provide an overview of their sustainability/environmental-focused practices. The Commission requested these departmental presentations to develop the work plan with knowledge of sustainability programs in place across the organization.

At the September 1, 2022, Sustainability Commission meeting, staff presented to the Commission an Information Report regarding Work Plans for the Sustainability Commission. During this item, Commissioners decided to hold a Work Plan session at the December Commission meeting to discuss and create their Work Plan on the dais.

Thus, at the December 1, 2022, Sustainability Commission discussed their 2023 Work Plan, resulting in the Commission selecting 5 priorities in addition to the Commission’s role in supporting the development of the Climate Action and Adaptation Plan.

ANALYSIS
The Commission selected the following five priorities that align with City Council 2022- 2023 Work Plan, support existing projects, and address the more pressing sustainability issues facing the City:

1.Public Outreach: Develop and participate in initiatives, activities, and educational events that inform, educate, and engage community members and Staff on relevant City and sustainability goals and issues.

2.Energy Emissions Reduction: To combat climate change and improve air quality in the City by supporting the reduction of greenhouse gases (GHG) from stationary and mobile emission sources.
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1 3.Water Conservation: To promote policies, strategies, and educational activities that conserve water resources and reduce water consumption.

4.Green Spaces/Urban Heat Island: Support the development and expansion of vegetated spaces in the City to promote connections with nature and to reduce urban temperatures due to the built environment.

5.Mobility: Promote strategies that increase access to safe, reliable, and clean transportation around the City using zero and low-emission methods.

Each priority area has a Lead Commissioner responsible for working with Staff on the associated project for each priority.

The Work Plan is attached as Exhibit 1 of this report.

STAKEHOLDERS/OUTREACH
The Sustainability Work Plan was agenized for the December 2022 Sustainability Commission meeting. The Commissioners held discussions on the dais to debate and select priority areas.

Discussions included ranking priority areas and defining the priority areas. Once discussion was completed there was opportunity for public comment on the draft Work Plan.

At the January 2023 Sustainability Commission meeting the Commissioners voted to approve the Work Plan for submission to City Council for approval.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES

1. Alternate 1: Approve the Sustainability Commission 2023 Work Plan.

2. Alternate 2: Choose to direct the Sustainability Commission to add City Council recommendations to the 2023 Work Plan.

3. Alternate 3: City Council may consider any other alternative not proposed by staff.
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1 ADMINISTRATIVE ACTION
Prepared by:

David Jones, Sustainability Officer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS

1. City of Glendale Sustainability Commission Work Plan 23 of 32

c:\inetpub\wwwroot\multitenant\temp\04182023_spcc_motion_2a.pdf MOTION
Moved by Council Member , seconded by
Council Member ______________, that the City Council hereby approves the Sustainability Commission’s 2023 Work Plan as described in the April 18, 2023 staff report from the Sustainability Officer, and subject to any City Council comments thereon.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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City of Glendale Sustainability Commission 2023 Work Plan Commission Approved:

Ayes: Werner, Pinkerton, Bartrosouf, Kartounian, Bazemore Noes: None
Abstain: None
City Council Approved:

The Sustainability Commission 2023 Work Plan sets out the priorities and projects for the Commission for 2023. As set by Ordinance No. 5954, Section 2.85.010 Sustainability Commission Establishment and Purpose, the mission and purpose the Sustainability Commission is:
“…to make advisory recommendations to the city council on the Greener Glendale Plan, Climate Action Plans, on issues relating to the environment such as GHGs, air quality, water quality, enhanced biodiversity and ecosystems, programs to increase education and awareness of economic, societal and economic sustainability issues and encourage input from all sectors of the community.”

No. Priority Projects Lead
0 Climate Action and Adaptation Plan
Support development of the Climate Action and
Adaptation Plan.

Climate Action and Adaptation Plan
Development*
All
1 Public Outreach
Develop and participate in initiatives, activities, and educational events that inform, educate, and
engage community members and staff on relevant
City and sustainability goals and issues.

Tree Planting Events*
Student Sustainability Ambassadors
Donation and E-Waste Drive
Pinkerton,
Kudo,
Borisov
2 Energy Emissions Reduction
To combat climate change and improve air quality
in the City by supporting the reduction of
greenhouse gases (GHG) from stationary and
mobile emission sources.

Reduce carbon emissions of current
buildings

Demand Response Program
Kartounian
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3 Water Conservation
To promote policies, strategies, and educational
activities that conserve water resources and reduce
water consumption.

Revisit landscaping ordinances
Reduce water usage
Bazemore,
Werner
4 Green Spaces/Urban Heat Island
Support the development and expansion of
vegetated spaces in the City to promote connections
with nature and to reduce urban temperatures due
to the built environment.

Increase urban tree canopy by 25% over
10 years* and expand mature and
indigenous tree protections Increase green
space and access to nature.

Kudo,
Werner
5 Mobility
Promote strategies that increase access to safe,
reliable, and clean transportation around the City
using zero and low-emission methods.

EV readiness and equitable access to
charging infrastructure*

Prioritize funding for Citywide Bicycle
Transportation Plan*, Pedestrian Plan*,
and Vision Zero Plan*
Bartrosouf,
Bazemore

*Projects that align with City Council’s City of Glendale Workplan FY 2022-2023. 26 of 32

3 CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Fire Department Uniform Purchasing – Galls Uniforms

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance – Purchasing to issue purchase order agreements with Galls Uniforms in the amount of $500,000 over 5 years.

COUNCIL ACTION
Item Type: Action Item
Approved for April 18, 2023 calendar

EXECUTIVE SUMMARY
The Glendale Fire Department requests to dispense with competitive bidding and authorize the Deputy Director of Finance - Purchasing to issue purchase order agreements with Galls Uniforms to be used for uniform purchases for all Fire Department employees.
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8 COUNCIL PRIORITIES
Not applicable.

RECOMMENDATION
Dispense with competitive bidding and authorizing the Deputy Director of Finance- Purchasing to issue purchase order agreements with Galls Uniforms over five years.

BACKGROUND
The Fire Department is responsible for providing safety gear, including uniform pants and shirts that meet NFPA 1975 Standard on Emergency Services Work Apparel criteria.

In 2018, the Fire Department conducted extensive research to source a vendor who could streamline our uniform ordering process for our members and reduce costly inefficiencies.

The following criteria were set forth as critical needs for the vendor to meet:
1) 24/7 online ordering portal. Due to the nature of our shift schedule, we need to ensure our employees can place orders at any time.
2) Ability to set thresholds on what members can order. 3) Online tracking ability for GFD managers to see what members have ordered. This allows the department to analyze expenditures and provide accurate budgeting forecasts. 4) Online ordering for members to purchase uniforms in excess of Fire Department purchased items with the same pricing and shipping options available to be paid by the employee.
5) Multiple brick and mortar locations, ideally in LA County, Orange County, and Riverside County to allow for sizing, order pick up or exchange, and new hire sizing.

The Fire Department met with multiple vendors to see what options they had available.

Galls Uniforms shared that they had recently worked with a large metropolitan Fire Department in Los Angeles to develop a similar online platform. Galls Uniforms made a presentation on the capabilities of their online ordering portal and said they would be able to offer the same functionality for the Glendale Fire Department and adjust to meet any needs the Fire Department had. The online ordering portal met all the criteria that the Glendale Fire Department was seeking and in 2018 the Fire Department moved our uniform purchasing to Galls. The Glendale Fire Department has found Galls Uniforms to be extremely responsive, competitive on pricing, and having multiple brick and mortar locations has proved to be valuable to our members and in our new hire process.

ANALYSIS
The Glendale Fire Department has over 260 employees, with most requiring specialized uniforms to meet NFPA 1975 Standard on Emergency Services Work Apparel criteria.

The Fire Department conducted a needs assessment and in-depth analysis to evaluate inefficiencies in our uniform supply and ordering process. Maintaining a relationship with one vendor who can meet the needs of the Fire Department and reduce unnecessary personnel hours required in additional oversight will lead to cost savings and increase efficiencies. In an effort to centralize tracking and ordering uniforms for all sections within 28 of 32

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8 the Fire Department to include Ambulance Operators, Inspectors and Dispatchers, we anticipate the budget to increasing to no more than $75,000 per fiscal year.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Galls Uniforms purchase orders are estimated at $500,000 over 5 years. This will ensure our employees have 24-7 self-automated online ordering portal capabilities. In the current fiscal year, the full $100,000 will be expended as all orders have been on hold pending a new contract. The Fire Department can absorb this cost and therefore no new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$60,000 45350-1010-GFD-4000-P0000- General Fund
$20,000 45350-1010-GFD-4001-P0000- General Fund
$8,000 45350-1010-GFD-4002-P3001- General Fund
$6,000 45350-1010-GFD-4003-P0000- General Fund
$6,000 45350-5800-GFD-4005-P0000- Fire Communications Fund For future years, the appropriation will be requested as a part of regular budget process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
There is no possibility that the acceptance of the request to dispense with competitive bidding may have a significant effect on the environment.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Dispense with competitive bidding and approve the purchase of Galls Uniform as requested by the Fire Department.

Alternative 2: Deny the Fire Department’s request.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Jeffrey Brooks, Fire Battalion Chief
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8 Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
N/A
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C:\inetpub\wwwroot\multitenant\temp\04182023_SPCC_Resolution_3a.pdf RESOLUTION NO.______________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, ESTABLISHING STANDARDIZATION OF MANUFACTURER,

DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

PURCHASING ADMINISTRATOR TO PURCHASE EQUIPMENT AND

PREVENTATIVE MAINTENANCE WITH GALLS UNIFORM
WHEREAS, the Glendale Fire Department is responsible for providing safety gear, including uniform pants and shirts that meet NFPA 1975 Standard on Emergency Services Work Apparel criteria; and
WHEREAS, in 2018, the Fire Department conducted extensive research to source a vendor who could streamline the City’s uniform ordering process for city personnel and reduce costly inefficiencies; and
WHEREAS, the following criteria were set forth as critical needs for the vendor to meet:
1) 24/7 online ordering portal.
2) Ability to set thresholds on what members can order. 3) Online tracking ability for GFD managers to see what members have ordered. This allows the department to analyze expenditures and provide accurate budgeting forecasts. 4) Online ordering for members to purchase uniforms in excess of Fire Department purchased items with the same pricing and shipping options available to be paid by the employee. 5) Multiple brick and mortar locations, ideally in LA County, Orange County, and Riverside County to allow for sizing, order pick up or exchange, and new hire sizing; and WHEREAS, the Fire Department met with multiple vendors and Galls Uniforms made a presentation on the capabilities of their online ordering portal and was able to offer the same functionality for the Glendale Fire Department and adjust to meet any needs the Fire Department had. The online ordering portal met all the criteria that the Glendale Fire Department was seeking and in 2018 the Fire Department moved our uniform purchasing to Galls. The Glendale Fire Department has found Galls Uniforms to be extremely responsive, competitive on pricing, and having multiple brick and mortar locations has proved to be valuable to our members and in our new hire process.

NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interests of the City to dispense with competitive bidding.
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///
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C:\inetpub\wwwroot\multitenant\temp\04182023_SPCC_Resolution_3a.pdf

2. The Purchasing Administrator is hereby authorized to issue purchase orders to Galls Uniforms, for purchase of safety gear, including uniform pants and shirts in an amount not to exceed $500,000 for a period of five years.

Adopted this __________ day of ______________________, 2023. _________________________________
Mayor
ATTEST:
_______________________________
City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Dr. Suzie Abajian, Clerk of the City of Glendale, certify that the foregoing Resolution No. ________________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _______ day of ____________________, 2023, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

________________________________
City Clerk
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Glendale City CouncilApril 18, 2023

Glendale City Council
April 18, 2023