Agenda packet, first session — Glendale City Council, May 23, 2023

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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MAY 23, 2023

REVISED
- ITEMS 1E AND 1F REMOVED

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 3:00 PM
)

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Conference with Legal Counsel – Anticipated Litigation: Significant exposure litigation pursuant to paragraph subdivisions (d)(2), (e)(2) and (e)(5) of Section 54956.9: One (1) potential case
b.

Conference with Legal Counsel - Pending Litigation: California Rifle & Pistol Association, Incorporated, et al., v. City of Glendale, et al., USDC Case No. 2:22-cv- 07346-SB-JC
c.

Conference with Legal Counsel - Pending Litigation: Glenoaks Canyon Homeowners' Association v. City of Glendale, L.A.S.C. Case No. 22STCP00114 d.

Conference with Legal Counsel - Pending Litigation: Los Angeles Waterkeeper v.

California State Water Resources Control Board, et al., Case No. 23STCP01492 e.

Public Employment - Attorneys

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Dan Brotman
b.

Invocation: Suzie Abajian, City Clerk
c.

Report of City Clerk, re: Posting of Agenda. The Agenda for the May 23, 2023 Regular Meeting of the Glendale City Council was Posted on Wednesday, May 17, 2023, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, May 30, 2023 b.

Proclamation for National Public Works Week

4. CONSENT ITEMS
(Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a.

City Clerk, re: Minutes of the Special City Council Meetings of May 9, May 11, and May 16, 2023 and Regular City Council Meeting of May 9, 2023 b.

Public Works, re: City of Glendale Measure R Sub-Regional Program Update

1. Motion approving new programming and modifications to existing programming to the adopted Measure R Sub-Regional Program
c.

Human Resources, re: Contract Award for Workers’ Compensation Third Party Administrator Services and Bill Review for all the City’s work-related injuries

1. Motion Authorizing City Manager to execute a Professional Services Agreement with Adminsure Inc. to provide Third Party Administrator services and Bill Review for all the City’s work-related injuries for a period of three years with two one-year options to renew
d.

City Attorney, re: City Council Regular Meeting Schedule for the 2023-24 Fiscal Year

1. Motion Establishing City Council Regular Meeting Schedule for the 2023-24 Fiscal Year and Canceling Specified City Council Meetings

5. CITY COUNCIL/STAFF COMMENTS

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6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Fire Department, re: Ferno Washington Ambulance Gurney Purchase

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance – Purchasing to issue purchase order agreements with Ferno Washington in the amount of $84,318 over the next three years
b.

Community Services and Parks, re: Emerald Isle Playground Replacement and ADA Improvements Project

1. Motion approving the design of the playground at Emerald Isle Park and authorizing the Purchasing Administrator or a designee to execute a purchase order with PlayCore Wisconsin Inc, DBA GameTime for the purchase and installation of playground equipment and required ADA site improvements at Emerald Isle Park in the amount of $786,025 plus a 10 percent contingency of $78,603, for a total amount not to exceed $864,628

2. Resolution of Appropriation to appropriate $489,035 from Citywide Playground Equipment Project to the Emerald Isle Playground Replacement Project to cover costs associated with the purchase and installation of playground equipment and associated site improvements at Emerald Isle Park
c.

Community Services and Parks, re: Lease Agreement between the City of Glendale and Southern California Edison Company for use of real properties for the purpose of constructing a passive park

1. Motion authorizing the City Manager, or his designee, to negotiate and execute a Lease Agreement between the City of Glendale and Southern California Edison (SCE) for use of SCE-owned real properties with Assessor’s Parcel Numbers 5653 001-800 and 5616-003-800 for the purpose of developing a passive park d.

Public Works, re: City of Glendale Zero-Emission Bus Rollout Plan

1. Resolution approving the Glendale Zero-Emission Bus Rollout Plan that provides the roadmap to transition the Glendale Beeline fleet to a zero-emission battery-electric bus fleet

9. HEARINGS

10. REPORTS - INFORMATION
a.

Fire Department: Presentation of Community Emergency Preparedness

11. WRITTEN COMMUNICATIONS

12. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

13. NEW BUSINESS

14. ADJOURNMENT

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1 M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
MAY 9, 2023
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 3:20 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

May 4, 2023
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 3:00 PM on Tuesday, May 9, 2023, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Community Development, re: Resolution of Appropriation of Glendale Small Business Summit Sponsorships
a. Resolution of appropriation in the amount of $39,500 in Glendale Small Business Summit sponsorships
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Elen Asatryan at 5:00 p.m. May 9, 2023 Glendale, CA Upon Paula Devine at 5:00 p.m. May 9, 2023 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. May 9, 2023 Glendale, CA Upon Ara Najarian at 5:00 p.m. May 9, 2023 Glendale, CA Upon Dan Brotman at 5:00 p.m. May 9, 2023 Glendale, CA
Mayor Brotman called the meeting to order at 3:20 p.m.

ROLL CALL
- Absent: Kassakhian (walked in at 3:30 p.m.)
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, May 9, 2023 Special Public Meeting of the City Council was posted on Thursday, May 4, 2023 on the Bulletin Board Outside City Hall.

1. Community Development, re: Resolution of Appropriation of Glendale Small Business Summit Sponsorships
Staff Comment:

Roubik Golanian, City Manager
Presenting:

Soua Vang, Deputy Director of Community Development/Economic Development 5 of 95

2 Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:
a. Resolution 23-57 of appropriation in the amount of $39,500 in Glendale Small Business Summit sponsorships
Moved: Najarian Seconded: Asatryan
ADJOURNMENT- 3:36 p.m.

Moved: Najarian Seconded: Asatryan
Mayor of the City of Glendale
City Clerk of the City of Glendale
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M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
MAY 11, 2023
The Special Meeting of the Glendale City Council convened in the Council Chambers, in said City, at 9:04 a.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

May 9, 2023
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 9:00 AM on Tuesday, April 25, 2023, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. FY 2022-23 Budget Study Session 1 – Third Quarter Update and Proposed FY 2022-23 General Fund Budget
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Mayor Brotman called the meeting to order at 9:04 a.m.

ROLL CALL
-All Present
-Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, May 11, 2023 Special Public Meeting of the City Council was posted on May 9, 2023 on the Bulletin Board Outside City Hall.

1. Finance, re: FY 2023-24 Budget Study Session 2 – Public Safety (Fire and Police) and Glendale Water and Power
Presenting:

Roubik Golanian, City Manager
Manuel Cid, Police Chief
Tim Ernst, Fire Chief
Mark Young, General Manager
Staff Comments:

Jason Bradford, Director of Finance/CIO
Mike Garcia, City Attorney
Councilmember Najarian left the chamber at 11:40 AM
Upon Elen Asatryan at 5:00 p.m. May 9, 2023 Glendale, CA Upon Paula Devine at 5:00 p.m. May 9, 2023 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. May 9, 2023 Glendale, CA Upon Ara Najarian at 5:00 p.m. May 9, 2023 Glendale, CA Upon Dan Brotman at 5:00 p.m. May 9, 2023 Glendale, CA
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2 ADJOURNMENT – 11:44 a.m.

Moved: Asatryan Seconded: Kassakhian
Mayor of the City of Glendale
City Clerk of the City of Glendale
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1 4A

M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
MAY 16, 2023
The Special Meeting of the Glendale City Council convened in the Council Chambers, in said City, at 2:03 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

May 10, 2023
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 2:00 PM on Tuesday, May 16, 2023, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Finance, re: Budget Study Session #3 -Central Support Departments (FIN, HR, CCD,

CAD, CMD, ITD, CTD)
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Mayor Pro Tem Kassakhian called the meeting to order at 2:03 p.m.

ROLL CALL
-Absent: Brotman
-Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, May 16, 2023 Special Public Meeting of the City Council was posted on May 9, 2023 on the Bulletin Board Outside City Hall.

1. Finance, re: Budget Study Session #3 -Central Support Departments (FIN, HR, CCD,

CAD, CMD, ITD, CTD)
Presenting:

Roubik Golanian, City Manager
Staff Comments:

Suzie Abajian, City Clerk
Mike Garcia, City Attorney
Jason Bradford, Director of Finance/CIO
Paula Adams, Chief Human Resources Officer
Rafi Manoukian, City Treasurer
ADJOURNMENT – 3:42 p.m.

Moved: Devine Seconded: Asatryan
City Clerk of the City of Glendale Mayor of the City of Glendale Upon Elen Asatryan at 5:00 p.m. May 10, 2023 Glendale, CA Upon Paula Devine at 5:00 p.m. May 10, 2023 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. May 10, 2023 Glendale, CA Upon Ara Najarian at 5:00 p.m. May 10, 2023 Glendale, CA Upon Dan Brotman at 5:00 p.m. May 10, 2023 Glendale, CA 9 of 95

1 4A

M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
May 9, 2023
ROLL CALL-All Present

1.CLOSED SESSION – 3:38 p.m.
a.Public Employee Performance Evaluation: City Manager
b.Public Employee Performance Evaluation: City Attorney c.Conference with Legal Counsel - Pending Litigation: Hayrapet v. City of Glendale, L.A.S.C. Case No. 21STCV12455
d.Conference with Labor Negotiators. The City-designated negotiators attending the closed session are: Roubik Golanian, John Takhtalian, Michael J. Garcia, Gillian van Muyden, Jason Bradford, Paula Adams, Aymee Martin, Mark Young and Peter Brown. The name of the employee organization is I.B.E.W., Local 18, Unit 40.

City Attorney Mike Garcia indicated that action is not anticipated. Council recessed to Closed Session at 3:40 p.m.

2.REGULAR BUSINESS AGENDA – 6:06 PM
Roll Call– All Present
a.Flag Salute: Mayor Dan Brotman
b.Invocation: Steve Wiebe, First Presbyterian Church of Glendale c.Report of City Clerk, re: Posting of Agenda. The Agenda for the May 9, 2023 Regular Meeting of the Glendale City Council was Posted on Thursday, May 4, 2023, on the Bulletin Board Outside City Hall.

3.PRESENTATIONS AND APPOINTMENTS
a.Agenda Preview for the Meetings of Tuesday, May 16, 2023 All Regular City Council and Housing Authority Meetings are cancelled and will resume on May 23, 2023. City Manager Roubik Golanian stated the 2nd budget study will take place on Thursday, May 11th at 9 am and it will cover public safety (Police and Fire and Glendale Water and Power).
b.Mayor’s Commendation for the 2023 Children’s Bookmark Contest Winners Jennifer Driscoll, Senior Library, Arts, and Culture Supervisor Aurora Arevalo, Librarian / Children's Services
Winners of the contest from preschool to 8 Grade
c.EMS Week Proclamation
Todd Tucker, Battalion Fire Chief

4.CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
10 of 95

2 Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:
a.City Clerk, re: Minutes of the Regular City Council Meeting of May 2, 2023 Moved: Devine Seconded: Asatryan
b.Libraries, Arts, and Culture, re: Acceptance of Grant Funds for Lunch at the Library Summer 2023 and Glendale Parks and Nature Literacy Program

1. Motion accepting $54,702 in California State Library funds to support Lunch at the Library Summer 2023 program and Parks and Nature Literacy program; and authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding
Moved: Devine Seconded: Asatryan

2. Resolution 23-58 appropriating $54,702 from the California State Library Moved: Devine Seconded: Asatryan
c.Human Resources, re: Workers’ Compensation Alternative Dispute Resolution Program - Agreement Between the City and Glendale Firefighters’ Association (GFFA)

1. Resolution 23-59 approving and adopting a Labor Management Workers’ Compensation Alternative Dispute Resolution Agreement Between the City of Glendale and Glendale Firefighters’ Association (GFFA)
Moved: Devine Seconded: Asatryan

5.CITY COUNCIL/STAFF COMMENTS
Councilmember Najarian thanked everyone who attended his father’s funeral and appreciated the outpouring of compassion by the city.

Councilmembers Kassakhian and Asatryan attended SCAG (Southern California Association of Governments). Kassakhian stated that several interesting topics were discussed during the SCAG meeting including electrifying transportation and how different cities and agencies deal with the housing crisis.

Police Chief Cid provided a brief update on a significant arrest regarding a suspected fentanyl dealer for the death of Tevan Gevorkyan, a 19-year-old teen, in 2021. Kassakhian 11 of 95

3 and Asatryan thanked the Police Department for their efforts. Asatryan recognized the Police Department for their community outreach, partnership, and engagement. She also recognized the lack of updated educational curricula from the state on drug usage and overdose that families can access.

Fire Chief Ernst provided a brief report on the rescue mission of six individuals after roof beams or trusses had collapsed at a construction site. Councilmembers thanked the Fire Department for a job well done. Najarian asked that the construction site be investigated.

City Manager Golanian stated that the newly hired Building Official, Ara Sargsyan, and other city building inspectors and engineers were there to evaluate and “red tag” the site. Director of Community Development Bradley Calvert stated that once the site was deemed safe to re-enter, the site was “yellow tagged” so that clean-up efforts can proceed. Calvert explained that the construction will not be allowed to continue until safety and standard code protocols are met.

Director of Community Development Bradley Calvert announced that the city will launch its first Small Business Summit from May16-18. More information can be found at www.chooseglendale.com. Asatryan stated that the different sessions at the Small Business Summit will be available in different languages and translation devices will be available for those who have language barriers. She added that the Glendale Small Business Summit was organized to coincide with National Small Business Week.

6.COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)
Greg Blikian, Fire Engineer Paramedics
Catherine Jurca
Herbert Molano

7.ADOPTION OF ORDINANCES

8.ACTION ITEMS
a.Libraries, Arts, and Culture, re: Professional Services Agreement with The ACE Agency, Inc. to strategically perform communication, marketing, branding, and public relations services for arts and cultural events, exhibits and public art in the City of Glendale
Presenting:

Gary Shaffer, Director of Library, Arts & Culture
Ashley Paterson, CEO and founder of ACE Agency
Public Comments:

Allen Dish
Stephen Meek
12 of 95

4 Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

1. Motion authorizing the City Manager, or a designee, to enter into and execute a Professional Services Agreement— subject to approval by the City Attorney— with The ACE Agency, Inc. in an amount not to exceed $500,000 dispersed throughout four fiscal years (FY 2023/24, FY 2024/25, FY 2025/26, FY 2026/27) from the Urban Art Program Fund, to strategically perform communication, marketing, branding, and public relations services for arts and cultural events, exhibits and public art in the City of Glendale
Moved: Devine Seconded: Asatryan
b.City Manager, re: FY 2023-24 City Council Workplan and Council Follow-up List Presenting:

Roubik Golanian, City Manager
Elena Bolbolian, Chief Innovation Officer
Staff Comments:

Manuel Cid, Police Chief
Gary Shaffer, Director of Library, Arts and Culture
Yazdan Emrani, Director of Public Works
Onnig Bulanikian, Director of Community Services and Parks Bradley Calvert, Director of Community Development
Paula Adams, Chief Human Resources Officer
Mike Garcia, City Attorney
Public Comments:

Herbert Molano
Victoria Valentine

1. Motion to approve FY 2023-34 Workplan
Moved: Asatryan Seconded: Najarian

2. Motion directing staff regarding the Council Follow-up List

9.HEARINGS

10.REPORTS - INFORMATION

11.WRITTEN COMMUNICATION
13 of 95

5 12.ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Marina Vivar
Thelma Gonzales
Silvia Gonzales
Allen Dish
Rob
Steve Dunwoody
Victoria Valentine

13.NEW BUSINESS

14. ADJOURNMENT – 10:16 p.m.

Moved: Kassakhian Seconded: Najarian
Mayor of the City of Glendale
City Clerk of the City of Glendale
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: City of Glendale Measure R Sub-Regional Program Update 1) Motion approving new programming and modifications to existing programming to the adopted Measure R Sub-Regional Program.

COUNCIL ACTION
Item Type: Consent Item
Approved for 5/23/2023 calendar

EXECUTIVE SUMMARY
The list of projects requiring new programming and modifications to existing programming to the adopted Measure R Sub-Regional Program have been compiled and are ready to be presented to the Los Angeles County Transportation Authority (Metro) Board for approval.

The intent of this item is for the City Council to approve the list of projects before the City’s official approval request is considered by the Metro Board. 15 of 95

24b
4 1
7 7

COUNCIL PRIORITIES
Infrastructure: The projects listed for new programming and modifications to existing programming to the adopted Measure R Sub-Regional Program will improve the City’s roadways and their supporting infrastructures.

Mobility/Connectivity/Safety: The projects listed for new programming and modifications to existing programming to the adopted Measure R Sub-Regional Program will construct complete street elements, pedestrian safety improvements, synchronization and mobility improvements, ADA improvements, and other improvements for various modes of transportation throughout the various project corridors.

Environmental Stewardship: The project listed for new programming and modifications to existing programming will include green street infrastructure improvements that will improve the capture and treatment of stormwater runoff, demonstrating a commitment to environmental stewardship.

RECOMMENDATION
That the City Council approve the Motion requesting new programming and modifications to existing programming to the adopted Measure R Sub-Regional Program.

BACKGROUND
Measure R is a half-cent sales tax for Los Angeles County that finances new transportation projects and programs. In November 2008, Measure R was approved by two-thirds majority, committing a projected $40 billion to traffic congestion relief and transportation upgrades throughout the County over its 30-year life span. The City’s share of Measure R Sub-regional funds for Highway Operational Improvements is approximately $98.5 million.

The Public Works Department has pursued and received several Measure R transportation-related grants from Metro to improve traffic congestion and safety within the City. For Measure R Sub-regional funds, Metro requires project sponsoring agencies to execute a Memorandum of Understanding (MOU) for those projects funded with local sales tax dollars. A Funding Agreement (FA) must be executed in the first year that funds are available and prior to starting any work on the project. FAs include a general description of the project, the specific work elements to be completed, funding amounts, and the source of all funds.

Staff currently has numerous projects in planning, design, and construction. To request new programming and modifications to existing programming on the approved Sub- regional project list, we are required to submit an official request to the Planning and Programming Committee of Metro during the Board’s semi-annual meetings that take place in the fall and spring. The next meeting is expected to take place in June 2023. 16 of 95

34b
4 1
7 7

ANALYSIS

1. Completed Projects:

To date, the City has completed approximately $30.7 million (Subtotal 1), in Measure R Highway Sub-Regional Program Funds listed as follows:

Measure R
MOU # Project Name Status Measure R
Budget
MR310.01 Fairmont Ave Grade Separation
at San Fernando Rd Audit is Complete $1,659,000
MR310.04
San Fernando/Grandview At-
Grade Rail Crossing
Improvements
Audit in Progress $1,850,000
MR310.05
Central Ave Improvements/
Broadway to SR-134 EB Off
ramp
Audit is Complete $3,250,000
MR310.13 Glendale Narrows Bikeway
Culvert
Project is complete
Requested Audit $1,246,500
MR310.14 Verdugo Rd Signal Upgrades Audit is Complete $556,852 MR310.16 SR-134/Glendale Ave Traffic
Signal Mods Audit is Complete $1,444,368
MR310.17 Ocean View Blvd Project Audit is Complete $1,000,000 MR310.18 Sonora Avenue At-Grade Rail
Crossing Safety Upgrades Audit in Progress $2,700,000
MR310.19
Traffic Signal Sync Brand/
Colorado-San Fernando/
Glendale-Verdugo
Audit is Complete $340,941
MR310.20
Verdugo Rd/Honolulu
Ave/Verdugo Blvd Intersection
Modification
Audit is Complete $400,000
MR310.21 Colorado St Widening Project Audit is Complete $347,185 MR310.22 Glendale Narrows Riverwalk
Bridge Audit in Progress $600,000
MR310.24 Construction of Bicycle Facilities Audit is Complete $244,283 MR310.26 Bicycle Facilities Phase 2 (Class
III Bike. Routes)
Project is complete
Requested Audit $225,000
MR310.28 Pennsylvania Ave Signal at I-210
Fwy on/off Ramps Modification Audit is Complete $400,000 MR310.32 Regional Arterial Performance
Measures (Call Match F7321)
Project is complete
Requested Audit $100,000
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44b
4 1
7 7
MR310.35 Signal Installations at Various
Locations (Pacific Ave) Audit is Complete $1,500,000
MR310.37
Verdugo Blvd Traffic Signal
Mods at Valihi Way and SR-2
FWY
Project is complete
Requested Audit $1,450,000
MR310.40 Pacific Ave and Burchett St
Street Improvements Audit is Complete $3,315,000
MR310.41 Doran St. (From Brand Blvd to
Adams St.) Improvements
Project is complete
Requested Audit $1,450,000
MR310.42 Arden Ave (From Highland Ave
to Kenilworth St) Audit is Complete $623,204
MR310.47
Traffic Signals on Glenwood Rd
and Modifications on La
Crescenta Ave and Central Ave
Project is Complete
Requested Audit $2,025,000
MR310.48
San Fernando Rd and Los
Angeles St Traffic Signal
Installation and Intersection
Modification
Audit is Complete $400,000
MR310.52
Traffic Signal Installations on
Chevy Chase Dr at California
Ave and Sinclair Ave, Lexington
Dr and Louise St, Pacific Ave
and Arden Verdugo Blvd and
Park Ln
Project is Complete
Requested Audit $2,500,000
MR310.60
N. Verdugo Road Safety
Improvements (from Glendale
Community College to Menlo
Drive
Project is Complete
Requested Audit $1,100,000
SUBTOTAL 1 $ 30,727,333
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2. Programmed Projects with Executed FAs and/or FA Amendments in progress:

As part of the current Measure R Highway Sub-Regional Program funds, Metro’s Board approved $19.6 million (Subtotal 2) for the City’s projects in progress as follows:

Measure R
MOU # Project Name Status Measure R
Budget
MR310.25 I-210 Soundwall Project
Requested for
Proposals for
Engineering Design
Services
$8,020,000
MR310.34 Regional Bike Stations (Call
Match F7709)
Community
Development is
repurposing funds for
Bike-sharing program
$332,000
MR310.43
South Verdugo Rd Traffic Signal
Mods at Colorado St, Maple St,
and Acacia Ave
Design in Progress $1,650,000
MR310.49
Traffic Signal Modification and
Upgrades on Honolulu Ave and
Montrose Ave at Pennsylvania
Construction in
Progress $3,800,000
MR310.54
Traffic Signal Modifications on La
Crescenta Ave at Roselawn Ave
and Shirlyjean St and San
Fernando Rd at Highland Ave
Design & Construction
in Progress $1,650,000
MR310.61 Broadway Traffic Signal
Modification
Construction in
Progress $1,650,000
MR310.62 Downtown Glendale Signal and
Mobility Improvements Project Design in Progress $2,500,000 SUBTOTAL 2 $ 19,602,000
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3. Programmed Projects Without Executed FAs (Future Projects):

As part of the current Measure R Highway Sub-Regional Program funds, Metro’s Board approved $13.2 million (Subtotal 3) for the City’s projects as follows where the FAs for these projects are under development:

Measure R
MOU # Project Name Status Measure R
Budget
MR310.39 Widening of SR-2 FWY Ramps
at Mountain
Preliminary Project
Planning $1,200,000
MR310.63
S. Central Ave Traffic Signal,
Transit, and Pedestrian
Improvements Project (Colorado
St to Los Feliz Rd)
FA in Progress $3,000,000
MR310.64
N. Glendale Ave Traffic Signal,
Transit, and Pedestrian
Improvements Project
(Broadway to N. Verdugo Rd)
FA in Progress $4,000,000
MR310.65
N. Verdugo Road Traffic Signal,
Transit, and Pedestrian
Improvements Project (Canada
South Fork to Honolulu Ave)
FA in Progress $5,000,000
SUBTOTAL 3 $ 13,200,000

4. Modifications to Existing Programming Request for Existing FAs:

As part of this program update, the City is asking for an additional $8.1 million (Subtotal 4) in Measure R Highway Sub-Regional Program funds for projects with existing FAs as follows:

Measure R
MOU # Project Name Status
Additional
Programming
Request
MR310.62
Downtown Glendale Signal and
Mobility Improvements Project
Additional funding is
requested to support
additional mobility
improvements
throughout
Downtown Glendale
$4,126,736
MR310.65
N. Verdugo Road Traffic Signal,
Transit, and Pedestrian
Improvements Project (Canada
South Fork to Honolulu Ave)
Additional funding is
requested to make
multimodal
improvements for the
entire corridor
$4,000,000
SUBTOTAL 4 $ 8,126,736
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Downtown Glendale Signal and Mobility Improvements Project:

Staff completed an extensive inventory of existing downtown Glendale infrastructure and determined that additional effort and infrastructure would be required to fully support signal and mobility improvements throughout the various approved project corridors. This additional programming request will allow staff to fill in the fiber optic communication gap in downtown Glendale to support the communication of real-time traffic conditions throughout the various project corridors. Improvements will also include modernized signal systems and upgrades of flashing beacon systems to rectangular rapid flashing beacons or HAWK systems, per traffic study recommendations. Pedestrian safety improvements will include updated pedestrian push button systems to support leading pedestrian intervals (LPI) and upgrades to non- compliant ADA infrastructure at signalized intersections.

N. Verdugo Road Traffic Signal, Transit, and Pedestrian Improvements Project The original FA for N. Verdugo Road Traffic Signal, Transit, and Pedestrian Improvements Project, MR310.65, approved the use of Measure R funds to make multimodal improvements at a certain number of identified intersections up to a maximum of 50’ in each direction. This request is to also fund complete street efforts for the entire corridor. The complete street elements include pedestrian, bicyclist, motorist, and green streets improvements.

5. New Programming Request:

As part of this program update, the City is also asking for an additional $1.2 million (Subtotal 5) in Measure R Highway Sub-Regional Program funds for a new project as follows:

Measure R
MOU # Project Name Status Measure R Budget
TBD
HSIP Cycle 11 Local Match for
Local Roadway Safety
Improvements Project
New Project
Request $1,216,440
SUBTOTAL 5 $ 1,216,440
HSIP Cycle 11 Local Match for Local Roadway Safety Improvements Project:

The City of Glendale developed a Local Roadway Safety Plans (LRSP) in 2022 to improve the safety for all road users throughout the City by analyzing crash data and identifying high-risk locations. LRSPs help to prioritize strategies and countermeasures to improve safety for pedestrians, bicyclists, and transit users.

LRSPs also help to promote a more sustainable and equitable transportation system by improving access and safety for non-motorized modes of transportation, such as walking and biking. By taking a holistic approach to transportation safety, LRSPs can help local communities to create safer, more livable neighborhoods and reduce the number and severity of traffic crashes.
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The City of Glendale obtained HSIP Cycle 11 funding in the amount of $6.6 million to implement the recommendations of the recently completed LRSP and will require a local matching component from Metro to fund the entirety of the project cost.

The scope of work for the project includes the following:
a. Installing raised medians on approaches and modifying signal phasing to implement Leading Pedestrian Intervals at the following locations as applicable:
a. San Fernando Rd & Western Ave,
b. Central Ave & Los Feliz Rd
c. San Fernando Rd & Colorado St,
d. Verdugo Rd & Wilson Ave
e. Verdugo Rd and Broadview Dr
f. San Fernando Rd & Sonora Ave,
g. San Fernando Rd & California Ave,
h. Glenoaks Blvd & Alameda Ave
i. Foothill Blvd & New York Ave
b. Upgrading signs with new fluorescent sheeting (regulatory or warning) throughout Glendale
c. Installing raised pedestrian crossings, bike lanes, and raised medians on the roadway at the following locations as applicable:
a. North/South Glendale Ave: E Chevy Chase Dr to California Ave b. Verdugo Rd: E. California Ave to E Garfield Ave
c. W Colorado St: S Kenilworth Ave to S Brand Blvd
d. E Broadway: N Chevy Chase Dr to Lukens Pl
e. Montrose Ave: Pennsylvania Ave to La Crescenta Ave
f. West Los Feliz Rd: Gardena Ave to S Brand Bl
d. Enhancing pedestrian crossings with safety features, installing separated bike lanes, and dynamic/variable speed warning signs at the following locations as applicable:
a. San Fernando Rd: W California Ave to Fierro St
b. W Glenoaks Blvd: Thompson Ave to Concord St
c. Montrose Ave: Pennsylvania Ave to Ramsdell Ave
Measure R Sub-regional funds do not require a local match from the project sponsor.

Since 2009, the City’s status of Measure R Highway Sub-Regional Program funds to date are as follows:
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Project Status Measure R
Budget
Completed Projects (Subtotal 1) $ 30,727,333
Programmed Projects (Subtotal 2) $ 19,602,000
Programmed Future Projects (Subtotal 3) $ 13,200,000
Modifications to Existing Projects (Subtotal 4) $ 8,126,736 New Projects (Subtotal 5) $ 1,216,440
TOTAL $ 72,872,509

STAKEHOLDERS/OUTREACH
During the design phase of all these projects, staff conducts community outreach with the property owners, occupants, and businesses along the project limits and the public is informed of the project details, construction schedule, future City and contractor notifications, and the impacts of the construction work in the neighborhood. The community outreach events also provide the opportunity for the public to share comments and/or ask questions regarding the project.

Outreach on these projects continues to occur through a dedicated webpage for each project. The webpages introduce the project and the project management team, explain the scope of work and project locations, highlight the project phase, and provide the public with staff contact information for questions, discussion and/or input.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW
Not Applicable

CAMPAIGN DISCLOSURE
Not Applicable
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ALTERNATIVES
Alternative 1: Approve the Motion approving new programming and modifications to existing programming to the adopted Measure R Sub-Regional Program.

Alternative 2: Do not approve the Motion approving new programming and modifications to existing programming to the adopted Measure R Sub- Regional Program. Staff will not request Measure R Sub-Regional Program funds and will seek other funds to complete the projects or remove scope from the existing projects.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Armen Avazian, P.E., Principal Civil Engineer
Ani Mayilyan, Public Works Assistant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Not Applicable
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MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale approves additional programming, modifications to existing programming, and funding changes to the adopted Measure R Sub-Regional Program as outlined in the Report to Council dated May 23, 2023.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Contract Award for Workers’ Compensation Third Party Administrator Services and Bill Review for all the City’s work-related injuries.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for May 23, 2023 Calendar

EXECUTIVE SUMMARY
Glendale self-insures workers’ compensation for all city departments with city staff handling work-related injuries and benefit delivery for all employees except the Fire and Police departments because in 2016, the City contracted with Adminsure Inc. to provide Workers’ Compensation Claims Administration Services for work-related injuries involving these two departments. Adminsure Inc. also administers future medical care claims for retired city employees, including coordination of medical treatment, payment of benefits, medical care case management, utilization review, and bill review. Workers’ compensation benefits are state-mandated and required by law.

Currently, Adminsure Inc. is managing 532 open claims, while the remaining 150 claims are being handled by city staff (in-house). However, the number of in-house claims has been decreasing in recent years, making it no longer cost-effective for Glendale’s five full- time employees to continue administering them. To address this, one employee will be retained for effective contract administration, while the other four employees will be re- trained to perform recruitments, support the health benefits section or perform other Human Resources work within the city.

To fully optimize the Workers’ Compensation Third Party Administrator (TPA) program, staff recommends transferring the remaining 150 claims to Adminsure Inc. This will bring the total number of open claims for the city to 682. A full transition to Adminsure Inc. is 26 of 95

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projected to take between three to six months, depending on the complexity of the claims involved. The transition process will also involve providing training and support to city staff to ensure a smooth handover.

It's worth noting that the current agreement between the City and Adminsure Inc. is set to expire on June 30, 2023. Therefore, the decision to fully transition to Adminsure Inc. comes at a crucial time and will require close coordination between both parties to ensure a seamless continuation of services.

COUNCIL PRIORITIES
N/A

RECOMMENDATION
Staff recommends that the Council award a Professional Services Agreement (PSA) to Adminsure Inc. to provide city-wide Third-Party Administrator services for a period of three years with two one-year options to renew.

BACKGROUND
The management of workers’ compensation claims involves a critical component known as Bill Review. This process entails reviewing medical bills from providers in accordance with The Official Medical Fee Schedule (OMFS) set forth in Section 9789.10 et seq. Title 8, California code of Regulations, and established by the Division of Workers’ Compensation under Labor Code Section 5307.1. This fee schedule determines medical service payments and incorporates network discounts offered through our Preferred Provider Organization (PPO) networks.

In 2021, City staff conducted a benchmarking analysis to compare Glendale’s Bill Review performance and out-of-pocket costs with two sister cities, Burbank and Pasadena. The analysis revealed that Adminsure Inc.’s bill review service generated higher total gross savings for Glendale than for the other two cities.

Also, Adminsure Inc. has been administering the City’s Alternative Dispute Resolution (ADR) process since 2016 for the Glendale Police Officers’ Association (GPOA). The ADR process, also known as the “carve out,” provides an alternative and efficient way of handling workers’ compensation claims and facilitating medical treatment and safe return to work. Adminsure Inc. has provided excellent service to the city by scheduling physician appointments within 30 days of a request and receiving complete medical reports within the same timeframe.

During the pandemic, Adminsure Inc.’s staff was able to deliver timely and efficient customer service involving Covid-19 claims. They immediately implemented the new State-mandated laws in their claim investigation process, conducting the initial level investigation to meet the 30-day compensability deadline. This allowed Glendale’s injured workers to receive timely medical treatment and workers’ compensation paid leave benefits when applicable. The Covid-19 claims were managed smoothly and efficiently. 27 of 95

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Adminsure Inc. currently has a cost per indemnity claim of $136.12 and a cost per claim of $68.06 for medical-only or future medical claims. The company focuses on customer care, client support, and injured worker treatment by providing timely customer service through its senior-level indemnity adjusting team, which consists of two full-time dedicated claims adjusters assigned to the City’s account, and a claims supervisor. The claims benefits delivery and medical reviews are provided in collaboration with Adminsure’s Claims Team, Utilization Review, and Bill Review departments. Consistent communication and collaboration with the City of Glendale and the injured employee during the claims process has improved the injured employee’s experience, as measured by the feedback received in the human resources department when employees return to work.

In January 2023, the City issued a Request for Proposal (RFP) for Third-Party Administrator services, noting that it would either continue with a hybrid system or transition to a full Third-Party Administrator Workers’ Compensation program. The RFP asked proposers to submit bids addressing two possible scenarios: (1) handling all Police and Fire claims and future medical claims for former employees including Bill Review, Utilization Review, and Medical Case Management, and (2) handling the entire city Workers’ Compensation claims including Bill Review, Utilization Review, and Medical Case Management. The city received three proposals.

ANALYSIS
The criteria used to review the RFP follows:

Evaluation Criteria
Maximum
Points
Cost of Service 30
Prior experience providing Third Party Administration services to government agencies in California with Public Safety personnel 30
Quality, ability, capacity, and skill of the firm to perform the contract. 15 Qualifications of the firm’s “key” claims administration personnel 10 The character, integrity, reputation, judgment, experience, and efficiency of the firm 10
Completeness, clarity, and accuracy of RFP response 5
100
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on their overall third-party administration services. At the end of each presentation, the panel asked the prosers a few prepared questions.

Based on the proposals and the interviews, the RFP panel concluded that Adminsure Inc. is the best firm to deliver this service to the city. Adminsure Inc. currently handles claims for numerous cities in Southern California and their philosophy is in line with the City’s goal to reduce costs while maintaining excellent customer service. The company employs aggressive case handling procedures that ensure that employees move as swiftly as possible though the process, and they are committed to expediting employees’ safe return to work. Adminsure Inc. not only has the best proposal for this service, but they also have the lowest cost for service among all three vendors.

In addition, during this RFP process, the Human Resources Department simultaneously conducted an RFP for Bill Review services. The panel reviewed the six proposals received, and all six proposers conducted bill review in accordance with OMFS. Each proposer performed a hypothetical bill review of the same nine bills.

After discussion with the RFP panel, it is recommended to transfer 150 claims from Glendale’s in-house self-insured program into a full Workers’ Compensation Third-Party Administrator program, which includes Bill Review. This process is the most efficient and cost-effective for the city.

Summary:

Project Description: Request for Proposal for Third Party Administration Services

RFP Approved: December 15, 2022
Advertisement Method: City of Glendale’s website
RFP Issued: January 18, 2023
RFP Due Date: January 31, 2023
Company Name(s) and
Proposal Amount(s):

Adminsure Inc., LWP Claim Solutions, and Innovative
Claim Solutions.

Selection Criteria
(If SS, list applicable
Provision):

Evaluation criteria included the cost of service, prior experience providing workers’ compensation third party
administration services to government agencies, quality and capacity, qualification of the firm’s “key” claims
administration personnel, the character, integrity,
reputation, judgment, experience, and efficiency of the firm. Completeness, clarity, and accuracy of the RFP
response.

Recommended
Consultant(s): Adminsure Inc.,
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New / Existing
Consultant(s): Adminsure Inc.,
Procurement Method
(RFP / SS): Request for Proposal

Contract Term:

Three-year contract with two one-year options to
renew.

Project Begins: July 1, 2023
Project Ends: June 30, 2026

STAKEHOLDERS/OUTREACH
The Request for Proposal was uploaded to the City of Glendale’s website for public access.

FISCAL IMPACT
The professional services agreement for Workers’ Compensation Third Party Administrator will cost $867,656 for fiscal year 2023-2024. The cost for fiscal year 2023- 2024 was requested as part of the FY 2023-24 budget. The total cost for all three years of the contract is $2,650,474. Future years’ costs will be requested as a part of the annual budget process. No new appropriation is being requested at this time. The City Council requested funding is outlined below:

FY 23-24 Requested Appropriation
Amount Account String Funding Source
$867,656 43110-6140-HRD-5002-P0000-
T0000-F0000-0000
Compensation Insurance
Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is not subject to CEQA review.

CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names of business addressed of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with mor than 10% interests in the company proposed for contract in this Agenda Item Report:

Alithia Vargas- Flores CEO/President, Adminsure Inc.

Business Address: 3380 Shelby Street, Ontario, CA 91764 30 of 95

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ALTERNATIVES
Alternative 1: Approve a professional services agreement with Adminsure, Inc., for Third Party Workers’ Compensation Administrator services for all the City’s Workers’ Compensation claims to include bill review, and utilization review.

Alternative 2: The City Council may consider other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Dania Portillo, Workers’ Compensation Administrator
Paula Adams, Chief Human Resources Officer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A- Scope of Work and Obligations of the Parties

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M O T I O N
Moved by City Council Member ______________________, seconded by City Council Member ___________________, that the City Manager is hereby is authorized to execute a professional services agreement between the City and Adminsure Inc., for a period of three years, with two one-year options to renew, for an amount not to exceed $2,650,474 for the first three years subject to approval by the City Attorney. For the optional years, costs will be requested as part of the annual budget process.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:

THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF: ________________ 32 of 95

EXHIBIT “A”
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EXHIBIT "A"
SCOPE OF WORK AND OBLIGATIONS OF THE ꢀAꢁIES
I. PER[ODIC MEETINGS: FIRM's management and sꢇaﬀ includinꢅ examꢂners shaꢁl be available ꢇo aꢇꢇend all meeꢇings aꢇ CITY, including buꢇ noꢇ ꢄimiꢇed ꢇo, CITY's periodic ꢀciꢁꢂty ꢇours, cꢁaims revꢂews, and claims ꢇeam meeꢇings, WCAB Heaꢉꢂngs, or any meetꢂng oꢉ case involvinꢅ W/C cꢁaꢂm and shall work wiꢇh CITY ꢇo do ꢇhe ꢃꢄlowꢂnꢅꢆ
A. Assisꢇ in deveꢄopinꢅ ꢂnꢇeꢈal proceduꢉes.

B. Pꢉovꢂde orienꢇaꢇion and ꢇrainꢂng ꢇo personnel involved in ꢇhe adminisꢇraꢇion of ꢇhe Pꢉogram.

C. Discuss speciﬁc claꢂms and ꢅeneral ꢇrends in ꢇhe Proꢅꢉam.

2. ADVISORY SERVICES: FIRM shalꢁprovideꢇhe CITY information ꢉegardꢂngꢇheadoption, amendmenꢇ or ꢉepeal ofaꢄl Sꢇaꢇutes, Rules and Reꢅulaꢇions, eꢇ ceꢇera, which may dꢂrecꢇly aﬀecꢇ ꢇhe Proꢅram.

3. REQUIRED FORMS AND REPORTS: FIRM shaꢁl provide ꢇhe CITY wiꢇh all foꢉms required by ꢇhe Sꢇate ꢂn connection with the Program, includinꢅ the OSHA 300 ꢄoꢅ or ꢂts equivalenꢇ.

4. COMPLIANCE WITH LAW: FIRM shalꢄ adminꢂsꢇer ꢇhe Program in fuꢄl compliance wiꢇh alꢄ ꢄaws, rules and reꢅuꢁatꢂons governing Woꢉkers' Compensaꢇion and Self-Insuꢉance.

A. FIRM shall be versed in peꢉsonnel managemenꢇ as well as employmenꢇ ꢄaw, andꢇhe overlap of various federal and sꢇaꢇe laws, including ADA, FMLA/CFRA, Leave Laws, and have expeꢉience ꢉeviewing and incorporaꢇinꢅ coꢄlecꢇꢂve bargaꢂning agꢉeemenꢇs (memorandum of understanding) inꢇo ꢇhe pꢉovꢂsion of woꢉkers' compensaꢇion beneﬁts pꢉogram management. FIRM shaꢄꢄ be required to paꢉꢇicipate in varꢂous aspecꢇs of FMLA/CFRA, ꢄeave adminisꢇꢉaꢇꢂon, ADA/ADAAA, oꢉ oꢇheꢉ fedeꢉal and sꢇaꢇe ꢄaw ꢂssues relaꢇing ꢇo each W/C claim ﬁle, and shall be incoꢉporaꢇed ꢂnꢇo ꢇhe FIRM wꢉitꢇen ꢉepoꢊ on each cꢄaim and Toꢇal Exposure
B. Pursuanꢇ ꢇo Section 111 of ꢇhe Medicare, Medicaid, and Staꢇe Chiꢄdꢉen's Healꢇh Insurance Pꢉoꢅram (SCHIP) Extension Acꢇ of2007 (MMSEA), FIRM wiꢁl fully comply 1 34 of 95

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: City Council Regular Meeting Schedule for the 2023-24 Fiscal Year

1. Motion Establishing City Council Regular Meeting Schedule for the 2023-24 Fiscal Year and Cancelling Specified City Council Meetings

COUNCIL ACTION
Item Type: Consent Calendar
Approved for May 23, 2023 calendar

EXECUTIVE SUMMARY
Every year prior to the commencement of the new fiscal year, the Council establishes a regular meeting schedule for the upcoming fiscal year. After consulting with the Mayor, the City Manager and City Attorney propose the regular meeting schedule for the 2023- 24 fiscal year as identified in this report.
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5 1

COUNCIL PRIORITIES
N/A.

RECOMMENDATION
That the Council adopt the Council regular meeting schedule for the 2023-24 fiscal year, including cancelling specified meetings.

BACKGROUND
The City Council’s regular meetings are on Tuesday evenings at 6:00 p.m. in the Council Chambers. The Council also holds special meetings from time-to-time as well as joint meetings with other City agencies, as necessary. For the past several years, Council has adopted a regular meeting schedule per fiscal year by cancelling specified regular meetings. The regular meeting schedule typically takes holidays and school calendars into consideration. It should be noted that the City Manager and staff strive to calendar Council items in a manner so that agendas are not overly light, nor overburdened in a manner that makes for excessively heavy agendas.

ANALYSIS
The City Manager and City Attorney, after consultation with the Mayor, are proposing that the regular meeting schedule for the 2023-24 fiscal year average three regular Council meetings per month. This will balance the need for a calendar sufficient to handle the Council’s robust regular business while providing breaks in the calendar to allow sufficient staff time to prepare reports and undertake other business of the City, as well to provide breaks in the Council meeting calendar to take into account holidays and winter break. If additional meetings become necessary, the Council can add meetings to the calendar or call special meetings.

Accordingly, staff proposes regular meetings on every Tuesday except on the following dates, which would be cancelled:
2023
July 5 (per the Charter, meetings that fall on a City holiday are continued to the next business day and constitute a regular meeting. This cancellation will cancel the regular meeting the day after the 4th of July.)
August 1
September 5
October 3
October 31
November 21
December 26
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2024
January 2
January 16
February 20
March 19
April 9
April 23
May 28
June 18

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this item.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is exempt from CEQA because there is no reasonable possibility that the proposed action will result in any significant environmental impact.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: The Council can adopt the proposed regular meeting schedule for fiscal year 2023-24.

Alternative 2: The Council can modify the proposed regular meeting schedule for fiscal year 2023-24.

Alternative 3: The Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Michael J. Garcia, City Attorney
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
N/A.
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C:\inetpub\wwwroot\multitenant\temp\CC_05232023_Motion_4e1.pdf MOTION
Moved by Council Member ____________________________, seconded by Council Member __________________________ that the City Council hereby establishes its regular meeting schedule for the 2023-24 fiscal year to include every Tuesday at 6 p.m., except on those dates set forth below (“Excepted Dates”):
2023
July 5
August 1
September 5
October 3
October 31
November 21
December 26
2024
January 2
January 16
February 20
March 19
April 9
April 23
May 28
June 18
The regular meetings on the Excepted Dates are hereby cancelled.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Fire Department - Ferno Washington Ambulance Gurney Purchase Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance – Purchasing to issue purchase order agreements with Ferno Washington in the amount of $84,318 over the next three years.

COUNCIL ACTION
Item Type: Action
Approved for 05/23/2023 calendar

EXECUTIVE SUMMARY
The Glendale Fire Department requests to dispense with competitive bidding and authorize the Deputy Director of Finance - Purchasing to issue a purchase order agreement with Ferno Washington (known also as Ferno) to be used to purchase one powered bariatric gurney and to maintain our fleet of standard ambulance gurneys.

COUNCIL PRIORITIES
Fiscal Responsibility
Exceptional Customer Service

RECOMMENDATION
Dispense with competitive bidding and authorizing the Deputy Director of Finance- Purchasing to issue purchase order agreements with Ferno Washington over the next three years.

BACKGROUND
The Fire Department has been engaged with a purchase order contract with Ferno Washington for ambulance gurneys for the last 23 years in our vehicle fleet. The Fire Department operates and maintains a fleet of sixteen front line Ferno PRO 28Z ambulance cots. These particular gurneys are preferred by the Glendale Fire Department due to their convertible configuration into a chair, which is routinely needed to fit into the many small apartment elevators in our city to which we respond. Gurneys made by competitors do not have this convertible chair feature, and therefore may not 46 of 95

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always fit into small elevators, causing the crews to carry patients down stairwells. This report is necessary to purchase one Ferno IN/X Bariatric Power Cot without going out to bid for another manufacturer model. This powered gurney would be assigned to our dedicated bariatric ambulance (BLS 921) and would respond to patients that exceed 500 pounds in weight and would replace our obsolete manual bariatric gurney.

Managing very large bariatric patients is challenging, and the risk of injury to emergency responders and patients increases during this management. A powered gurney reduces the level of manual manipulation required for our responders to safely transport these patients to hospitals for definitive care. There are other companies that manufacture bariatric ambulance gurneys (most prominently Stryker) and are comparable in price, but with Ferno we would be able to maintain a seamless relationship with our existing PO and be able to have consistency with gurney maintenance and operations throughout our fleet. Additionally, our Ambulance Operator Coordinator is certified as a Ferno technician, and he conducts repairs and routine maintenance on our Ferno equipment. The addition of another brand of gurney would require the cost of a third- party maintenance contract.

ANALYSIS
The Fire Department is very happy with our Ferno frontline gurneys. Their features are unique and well suited for the types of buildings to which we respond, and our certified Ferno gurney technician can maintain the equipment in-house. The Department had 26 responses that qualified for the use of the bariatric gurney in the last three years. This equipment has the potential to reduce the chance of injury to responders and patients alike and considering that the costs for workers compensation claims and employee backfill are significant, each response of this type may benefit from this powered equipment. Maintaining a fleet of gurneys from the same manufacturer carries benefits from an operational, maintenance and service perspective.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The existing PO with Ferno Washington expires in 2025. For the remainder of FY 2023 and the next two years our PO carries $28,000 in funding, and there would be a one-time purchase of a powered bariatric gurney in the amount of $56,318.29 for a grand total of $84,318.29. The Fire Department is currently budgeted to cover the cost of this purchase through the existing PO and no new appropriation is being requested.

Existing Appropriation
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Amount Account String Funding Source
$84,318.29 43110-1010-GFD-4001 General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
There is no possibility that the acceptance of the request to dispense with competitive bidding may have a significant effect on the environment.

CAMPAIGN DISCLOSURE
N/A

ALTERNATIVES
Alternative 1: Approve as requested by the Fire Department.

Alternative 2: Deny the Fire Department’s request.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Todd Tucker, Battalion Chief
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
N/A
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C:\inetpub\wwwroot\multitenant\temp\CC_05232023_Resolution_8a1.pdf RESOLUTION NO.______________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND

AUTHORIZING THE DEPUTY DIRECTOR OF FINANCE - PURCHASING TO

PURCHASE BARIATRIC GURNEY WITH FERNO WASHINGTON
WHEREAS, the Glendale Fire Department operates and maintains a fleet of 16 front line Ferno PRO 28Z ambulance cots, which has a convertible configuration into a chair, which can fit into small apartment elevators and the competitors do not have this convertible chair feature and therefore cannot fit into small elevators, causing the crews to carry patients down stairwells; and WHEREAS, the Fire Department has been utilized Ferno Washington for ambulance gurneys for the last 23 years in its vehicle fleet; and WHEREAS, the Fire Department wishes to purchase one Ferno IN/X Bariatric Power Cot, which is a powered gurney that would be assigned to our dedicated bariatric ambulance (BLS 921) and would respond to patients that exceed 500 pounds in weight and would replace our obsolete manual bariatric gurney. Managing very large bariatric patients is challenging, and the risk of injury to emergency responders and patients increases during this management. A powered gurney reduces the level of manual manipulation required for our responders to safely transport these patients to hospitals for definitive care; and WHEREAS, there are other companies that manufacture bariatric ambulance gurneys (most prominently Stryker) and are comparable in price, but with Ferno the City would be able to maintain a seamless relationship with the existing purchase order and be able to have consistency with gurney maintenance and operations throughout our fleet and the City’s Ambulance Operator Coordinator is certified as a Ferno technician, and he conducts repairs and routine maintenance on Ferno equipment and the addition of another brand of gurney would require the cost of a third- party maintenance contract;

NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interests of the City to dispense with competitive bidding.
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C:\inetpub\wwwroot\multitenant\temp\CC_05232023_Resolution_8a1.pdf

2. The Deputy Director of Finance - Purchasing is hereby authorized to issue purchase orders to Ferno Washinton for purchase of ambulance gurneys in an amount not to exceed $84,318.29 for a period of three years.

Adopted this __________ day of ______________________, 2023. _________________________________
Mayor
ATTEST:
_______________________________
City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Dr. Suzie Abajian, Clerk of the City of Glendale, certify that the foregoing Resolution No. ________________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _______ day of ____________________, 2023, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

________________________________
City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Emerald Isle Playground Replacement and ADA Improvements Project

COUNCIL ACTION
Item Type: Action Item
Approved for May 23, 2023 calendar

EXECUTIVE SUMMARY
The existing playground at Emerald Isle Park was installed over twenty years ago and needs replacement to meet the growing needs of a diverse population and comply with the current safety and accessibility standards. The City has been awarded two grants to support completion of the improvement projects, including $177,952 from the State Park’s Prop 68 Grant Program and $142,964 from the California Parks and Recreation Society (CPRS) to discount price of playground cost.

To meet the performance deadlines of June 30, 2024, staff is proposing a project delivery method through OMNIA Partners, a nationwide purchasing cooperative that allows public agencies to pool their purchasing power through nationally solicited contracts that have been competitively bid in keeping with the national and regional requirements of participating agencies. The City became a registered member of OMNIA Partners in 2012, and as such, under the City Charter, the City can choose contractors from those already preselected by OMNIA Partners without further competitive bidding.

Accordingly, as competitive bidding is not required, staff is seeking authorization for the purchase of the playground equipment and site improvements through the OMNIA 51 of 95

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Partners agreement with GameTime, a registered supplier partner under OMNIA Partners who has worked with the City, and the design and installation by Great Western Recreation, a qualified vendor and installer of Playcore/GameTime equipment.

COUNCIL PRIORITIES
Mobility, Connectivity, and Safety: The park improvements will ensure an ADA accessibility route from the parking lot to the playground and restroom. Additionally, the playground surface will be converted from wood chips to poured-in-place rubber surfacing, creating a playground space that is completely accessible.

RECOMMENDATION
Approve the design for the Emerald Isle Playground Replacement and ADA Improvement Project and authorize the Purchasing Administrator to execute a purchase order with PlayCore Wisconsin Inc, DBA GameTime for the purchase and installation of playground equipment and site improvements at Emerald Isle Park, and approve a Resolution of Appropriation in the amount of $489,034.83 from Citywide Playground Equipment Project to the Emerald Isle Playground Replacement Project.

BACKGROUND
In our ongoing effort to upgrade the City's park facilities, the Community Services & Parks Department (CSP) has committed to replacing the playground equipment at Emerald Isle Park. The existing playground was originally installed over twenty years ago, is not meeting the needs of the community, and needs replacement to meet the growing needs of a diverse population. This project is consistent with the City Council’s FY 2022-23 priority to increase mobility, connectivity, and safety by improving accessibility to and throughout Emerald Isle Park, and ensures safe, equitable access to park amenities for residents of Glendale, regardless of their physical abilities.

On June 5, 2018, California voters approved Proposition 68, the “Parks and Water Bond Act of 2018” (Senate Bill 5). The Per Capita Program under Prop 68 provides $185,000,000 to cities and counties statewide for local park rehabilitation, creation, and improvements on a per capita basis, with a maximum award of $177,952. CSP, with City Council approval, applied to CA Department of Parks and Recreation for the Proposition 68 Per Capita Program Grant on December 22, 2021, and was awarded $177,952 on May 5, 2022. The grant performance period is through June 30, 2024.

In July 2022, the CPRS announced the availability of competitive grant funds, in partnership with PlayCore and GameTime, to promote the “Statewide Healthy Play Initiative”. The purpose of this program is to provide professional development and monetary funding to assist parks with the installation of pre-approved play and recreation projects that promote best practices. Funded projects serve as National Demonstration Sites (NDS) by aligning research-based best practices to create-high quality play and recreation environments.
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On August 25, 2022, CSP submitted a grant application to the Statewide Initiatives Promote Play Funding & Impact Report Program for the replacement of the existing playground equipment at Emerald Isle Park. The grant application presented Conceptual Plans drafted by GameTime. The new research-based design will enhance the quality of life for the children and adults in the City of Glendale by incorporating elements of play, such as swinging, climbing, sliding, balancing, and spinning into all new play areas, which will promote physical activity and fitness.

On September 16, 2022, CSP was notified that our application had been selected for funding to bring a pre-approved play and recreation project to our community. In order to receive national recognition during the CPRS annual awards program for our commitment in developing play and recreation space based on design and usage best practices, and as part of the grant requirements, the City must purchase and install playground equipment by June 2024. City will be presented with a certificate from CPRS, added to a national database, and vigorously promoted in regional and national publications as an example of playgrounds that promote best practice.

OMNIA Partners is a nationwide purchasing cooperative that allows public agencies to pool their purchasing power through nationally solicited contracts that have been competitively bid in keeping with the national and regional requirements of participating agencies. GameTime is a registered supplier partner under OMNIA Partners and has an existing contract. Under the Glendale City Charter, Article VI, Section 9, subsection (h), competitive bidding shall not be required for contracts with other governmental entities, or their contractors, for labor, materials, supplies or services. The City of Glendale became a registered member of OMNIA Partners in 2012, and as such, under the City Charter, the City can choose contractors from those already preselected by OMNIA Partners without further competitive bidding.

The City’s traditional design/bid/build project delivery method would have required multiple procurement and approval processes which, along with additional administrative processes and project coordination, extends the project’s delivery date. To meet the time sensitive deadline, staff is proposing a project delivery method similar to the Carr and Nibley Park playground replacements projects completed in 2018. The Charter exemption with regard to this project will help achieve this delivery timeline and secure the available funding.

The new playground’s design, which was prepared by Great Western Recreation, meets the requests of the Emerald Isle Park community and Homeowners’ Association (HOA) board members, which included shade structures as part of the playground design, as well as play space for children ages 2 to 5. Upon finalizing the design, staff shared the concept, attached to this report as Exhibit #2, and received the support of HOA board members to proceed to the Parks, Recreation, and Community Services Commission for 53 of 95

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their review and recommendation to the City Council for approval. The Parks, Recreation, and Community Services Commission approved the recommendation using the OMNIA Partners purchasing cooperative agreement for the purchase and installation of the playground equipment at Emerald Isle at the January 23, 2023 Commission Meeting.

ANALYSIS
The estimated cost for the replacement of playground equipment at Emerald Isle Park is $786,024.39, including demolition and recycling / disposal of the existing equipment, the purchase and installation of new equipment, poured in place rubberized safety surfacing, shade structures, as well as expansion of the playground to include a play space for children ages 2 to 5, and replacing the sand box adjacent to the existing playground. As part of the project, site improvements are also required to ensure access meets ADA requirements, which can also be completed by Great Western Recreation. CSP estimates that another 10% may be necessary for contingency and soft costs associated with permits, and project management, for a total project estimated cost of $864,626.83. See a cost breakdown below:

Purchase, Installation, and Site Improvements $887,090.25 Grant Discount (Grant Funds applied directly to the invoice) $(142,963.72) Freight $16,989.00
Tax $24,908.86
Total Net Cost for Playground/Site Improvements $786,024.39 10% Contingency / Soft Costs (permits/project management) $78,602.44 Total Project Cost to the City $864,626.83
GameTime is a member of the United States Green Building Council (USGBC), a non- profit organization dedicated to expanding sustainable building practices, addressing environmental concerns, increasing energy efficiency, and reducing waste. GameTime products are made from significant percentages of pre-consumer and post-consumer recycled materials.

Americans with Disabilities Act (ADA)
The proposed project will comply with current ADA Title II guidelines—Title II of the ADA covers state and local government facilities. Title II entities must ensure that individuals with disabilities are not excluded from programs, activities, and services, and must modify its policies, practices, or procedures to avoid discrimination. Staff met with Building Official at the project site and reviewed the physical features of the site and the proposed replacement project for construction-related barriers as they relate to ADA, to ensure Title II compliance of the exterior accessibility route from the parking lot to the playground.

STAKEHOLDERS/OUTREACH
The new playground’s design, which was prepared by Great Western Recreation, meets 54 of 95

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the requests of the Emerald Isle Park community and Homeowners’ Association (HOA) board members, which included shade structures as part of the playground design, as well as play space for children ages 2 to 5.

Upon finalizing the design, staff shared the concept, attached to this report as Exhibit #2, and received the support of HOA board members to proceed to the Parks, Recreation, and Community Services Commission for their review and recommendation to the City Council for approval. The Parks, Recreation, and Community Services Commission approved the recommendation at the January 23, 2023 Commission Meeting.

FISCAL IMPACT
The playground replacement project at Emerald Isle Park will cost $864,626.83.

City Council approved funding in the amount of $375,592 is currently available as follows:

Existing Appropriation
Amount Account String Funding Source
$177,472 CSP00941AG-51200-0000-4090 CIP Reimbursement
Fund
$198,120 CSP00941BN-51200-0000-4080 Development Impact
Fee - Quimby
Staff is requesting to shift $489,034.83 from Citywide Playground Equipment Project to the Emerald Isle Playground Replacement Project. The new appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account
String)
Funding Source
$489,034.83 51844-51200-0000-
4010
CSP00941CN-51200-
0000-4010
General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is Categorically Exempt under the provisions of the California Environmental Quality Act (CEQA) as a Class 1 Exemption pursuant to the California Code of Regulations, Title 14, Section 15301. The CEQA Exemption for this project was filed with L.A. County on November 22, 2022.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit #3, in accordance with the City Campaign Finance Ordinance No. 5744.
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ALTERNATIVES
Alternative 1: Authorize the Purchasing Administrator to execute a purchase order with PlayCore Wisconsin Inc, DBA GameTime, for the purchase and installation of playground equipment and site improvements at Emerald Isle Park and approve a Resolution of Appropriation to appropriate an additional $489,035 from Citywide Playground Equipment Project to the Emerald Isle Playground Replacement Project.

Alternative 2: Direct CSP to use the traditional bidding process for equipment, installation, and site improvements at Emerald Isle Park and approve a Resolution of Appropriation to appropriate an additional $489,035 from Citywide Playground Equipment Project to the Emerald Isle Playground Replacement Project. Traditional bidding would extend the bidding schedule at least three months to release the RFP, evaluate the proposals, and award the contract, as well as additional delays for design and scoping by a consultant. Depending on the selected vendor, selection could jeopardize the CPRS grant if not a Playcore/Gametime vendor. If the timeline were to extend beyond June 2024, the delay could impact the Proposition 68 Program Grant.

Additionally, overall costs may increase to achieve the same project scope, such as from escalation.

Alternative 3: City Council may consider any other alternative not proposed by staff.

EXHIBITS/ATTACHMENTS
1) Exhibit #1 – Emerald Isle Park Site Plan
2) Exhibit #2 – Emerald Isle Park Playground Design Concept 3) Exhibit #3 – Campaign Finance Ordinance Form
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MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale hereby approves the design of the playground at Emerald Isle Park, as detailed in the May 23, 2023 Staff Report, and authorizes the Purchasing Administrator or a designee to execute a purchase order with PlayCore Wisconsin Inc., (dba GameTime) for the purchase and installation of playground equipment and required ADA site improvements at Emerald Isle Park in the amount of $786,025, and reserving a ten percent contingency ($78,603) for a total amount not-to-exceed $864,628.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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Exhibit #2
VIEW 1
VIEW 2
SITE PLAN>
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Exhibit #2
VIEW 1
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Exhibit #2
VIEW 2
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Exhibit 3 – DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and subsequently amended it with Ordinance No. 5768, which became effective on March 15, 2012 and Ordinance No. 5885, which became effective on November 3, 2016 (“the Ordinance ”). The Ordinance prohibits: (1) A contractor* (including a subcontractor** ʊZKRKDVDFRQWUDFWZLWKWKH&LW\RI*OHQGDOH
³&LW\´
the Successor Agency (“SA”), or the Housing
$XWKRULW\RIWKH&LW\RI*OHQGDOH
³HA”) and that contract is subject to approval by the City Council, SARU+$ʊIURPPDNLQJDFRQWULEXWLRQWRD&LW\&RXQFLOPHPEHU SA PHPEHU+$PHPEHU&LW\&OHUNRU&LW\7UHDVXUHU
DQG

&RXQFLOPHPEHUVSA members, and HA members from voting on matters concerning a contract with a person who has provided a campaign contribution.

The Ordinance applies to a contractor whose contract requires the City Council’s, SA’s, or HA’s approval. A contract with the City, S$RU+$LVNQRZQDVD³&LW\&RQWUDFW´ The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, SA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) ZRUNLQJXQGHU the City Contract.

A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
x The City Contract is subject to City &RXQFLODSSURYDO RU o The subcontract through a City Contract has a total anticipated or actual value RIRUPRUH
RU
o A combination or series of City Contracts totaling $50,000 or more is subject to Council approval.
o A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or more.

Information that must be disclosed: Ɣ Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) Ɣ Name of the Chief Executive Officer/President
Ɣ Chief Operating Officer
Ɣ Chief Financial Officer
Ɣ Chairperson
Ɣ All members of the Board of Directors
Ɣ All persons who own more than 10% of the person, entity, or organization Ɣ Name of any campaign committee owned or controlled by the person, entity, or organization

Please complete the following disclosure form:

Contractor(s)*:

Name Address

Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
Roger Posacki 544 Chestnut Street Chattanooga TN 37402 Richard E. Ruegger 544 Chestnut Street Chattanooga TN 37402 Playcore Wisconsin, Inc dba GameTime
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* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, SA, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in th at person, entity, or organization, and any campaign committee that is owned or controlled by th at person, entity, or organization. Above please disclose these persons’ name and business address.

Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portio QRIWKHZRUNXQGHUWDNHQXQGHUDQ agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Office r, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip
N/A
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CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
x , DFNQRZOHGJHWKDW I have a continuing obligation to update this disclosure form if I substituteʊ or if I select additionalʊ architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change DQG
x I hereby certify that:
,KDYHLGHQWLILHGDOOSHUVRQVIRUZKLFKWKH2UGLQDQFHUHTXLUHVGLVFORVXUH

The information in this disclosure form (and any attachment to this form) is true, acFXUDWHFRUUHFWDQGFRPSOHWH DQd
I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:
3 May 9 23 Chattanooga, Tennessee
150 PlayCore Drive SE, Fort Payne, AL 35967
(256) 845-5610 [email protected]
Clint Whiteside
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Lease Agreement between the City of Glendale and Southern California Edison Company for use of real properties for the purpose of constructing a passive park.

1. Motion authorizing the City Manager, or his designee, to negotiate and execute a Lease Agreement between the City of Glendale and Southern California Edison (SCE) for use of SCE-owned real properties with Assessor’s Parcel Numbers 5653-001-800 and 5616-003-800 for the purpose of developing a passive park.

COUNCIL ACTION
Item Type: Action Item
Approved for May 23, 2023 calendar

EXECUTIVE SUMMARY
The City of Glendale has received conceptual approval from SCE to enter into a lease agreement to develop a passive park on SCE-owned properties located north of Glorietta Park (see Exhibit 1 (Parcel Maps)). The lease would allow for development of a new 2.35- acre passive park (see Exhibit 2 (Concept Site Plan)).

The City has an existing lease agreement with SCE for a portion of Glorietta Park, with an annual payment of $1,134 in 2022. Community Services & Parks (CSP) staff expects a similar annual fee for this lease agreement. CSP is seeking Council’s authorization for the City Manager to negotiate and execute a lease agreement with SCE for a new park site. If Council grants such authorization, staff will bring a subsequent report related to site development. Based on the Concept Site Plan (Exhibit 2), CSP is anticipating future park development costs of approximately $1.5-$1.7 million. With a lease agreement in place, the City will be eligible to apply for grant and other funding opportunities to develop the park project.

COUNCIL PRIORITIES
Environmental Stewardship: A new, passive park will provide community members with a space for respite and an opportunity for the planting of new trees and shrubs, that will have many co-benefits, including habitat for wildlife, shade, generation of oxygen, and removal of pollutants from the air and carbon sequestration. Installation of interpretive signage offers the community opportunities to learn about and appreciate nature and to learn about environmental issues and potential sustainable solutions to those issues. 66 of 95

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RECOMMENDATION
Adopt a motion authorizing the City Manager or his designee to negotiate and execute a Lease Agreement between the City of Glendale and SCE for use of SCE-owned real properties with Assessor’s Parcel Numbers 5653-001-800 and 5616-003-800 for the purpose of developing a passive park.

BACKGROUND
The City of Glendale has an existing lease agreement with SCE for a 2.25-acre portion of Glorietta Park that was last renewed in 2018. The agreement outlines the required terms of the lease, including the purpose (for park and public recreation) and term (5 years). The current lease states that any site improvements require prior licensor approval (requiring submission of complete improvement plans within a minimum of sixty days prior to making any use of the property), and that the licensor may require modification or removal of any improvements at licensee’s risk and expense. The current lease also contains provisions related to the height limitations and vertical clearances, as well as access and horizontal clearances for the site, and provides that the licensee is responsible for weed abatement for the site. Annual payments for the lease have ranged from $1,008 in 2008 to $1,134 in 2022. Either party may terminate the agreement at any time upon thirty days’ notice in writing. The lease also states subsequent agreements for use of the site are not guaranteed. However, any future lease of property for the development of this passive park may differ from the existing lease agreement for portions of Glorietta Park, in that provisions will be requested to protect the City’s significant investment in developing the park.

SCE will not execute a lease agreement until a site plan identifying what the City is proposing on SCE property is received and approved. The City started engaging SCE regarding the subject properties in August of 2021. Based on SCE’s constraints, standards, and guidelines, the City prepared a Concept Site Plan (Exhibit 2) – a park improvement concept plan for the site. In January 2022, SCE provided conceptual approval of the Concept Site Plan.

ANALYSIS
As noted above, CSP staff developed a Concept Site Plan based on SCE lease requirements and received conceptual approval from SCE to enter into a lease agreement for the subject properties. CSP has experience managing lease agreements with SCE for park projects (i.e. Glorietta Park) and is confident in its ability to develop and maintain a passive park in line with SCE lease requirements for the public to enjoy. SCE has indicated that it will lease the properties to the City for an annual cost of $1,191.68, with 5% annual increases thereafter.
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Based on the Concept Site Plan, CSP is anticipating park development costs of approximately $1.5-$1.7 million. With a lease agreement in place, the City will be eligible to apply for grants and other funding to develop the park project.

STAKEHOLDERS/OUTREACH
While SCE has provided conceptual approval for the Concept Site Plan, CSP intends to get community input to finalize the site design within SCE development guidelines.

Several methods will be included in the outreach plan for future park development, including: social media, department newsletters and website, and public informational meetings that are concurrent with current departmental outreach, including Parks, Recreation and Community Services Commission, City Council, neighborhood associations, and other local community groups.

FISCAL IMPACT
Costs associated with entering into a lease agreement with SCE include annual payments starting at $1,191.68, with 5% annual increases thereafter. Development costs will be determined once the agreement is in place.

Funding in the amount of $1,191.68 is currently available as follows:

Existing Appropriation
Amount Account String Funding Source
$1,191.68 43070-1010-CSP-3008-P5150-T0000-
P0000
General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The execution of a lease agreement for development of a passive park is exempt from further CEQA review pursuant to Section 15316 (Transfer of Ownership of Land in Order to Create Parks) of the CEQA Guidelines (Title 14 of the California Code of Regulations) because it consists of leasing of land in order to establish a park where the land is in a natural condition or contains historical or archaeological resources and the management plan for the park has not been prepared. CEQA will apply if/when a management plan is proposed that will change the area from its natural condition or cause substantial adverse change in the significance of the historic or archaeological resource. CSP staff will conduct additional CEQA review if, when the management plan for the park is proposed, the management plan proposes changing the area from its natural condition or causes substantial adverse change in the significance of a historic or archaeological resource.

CAMPAIGN DISCLOSURE
N/A.
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ALTERNATIVES
Alternative 1: Authorize the City Manager to negotiate and execute a lease agreement with SCE for the subject parcels in order to develop a passive park.

Alternative 2: Do not authorize the City Manager to negotiate and execute a lease agreement with SCE for the subject parcels. In that case, the properties would remain as-is, and not be available for use by the community as a park.

Alternative 3: Consider any other alternative not proposed by staff.

EXHIBITS/ATTACHMENTS
Exhibit 1: Parcel Maps for properties (AP Nos. 5653-001-800 and 5616-003-800); Exhibit 2: Concept Site Plan.
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MOTION
Moved by Council Member , seconded by Council Member , that the Council of the City of Glendale hereby authorizes the City Manager, or his designee, to negotiate and execute a lease agreement between the City of Glendale and Southern California Edison (SCE) for SCE-owned real property (Assessor’s Parcel Numbers 5653-001-800 and 5616-003-800) for the purpose of developing a passive park, as set forth in detail in the May 23, 2023 staff report from the Director of Community Services and Parks, and hereby directs the Community Services and Parks Department to conduct additional CEQA review if, when the management plan for the park is proposed, the management plan proposes changing the area from its natural condition or causes substantial adverse change in the significance of a historic or archaeological resource, consistent with the requirements of Section 15316 (Transfer of Ownership of Land in Order to Create Parks) of the CEQA Guidelines (Title 14 of the California Code of Regulations).

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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Exhibit #1 - Parcel Maps for the two SCE properties with Assessor’s Parcel Numbers 5653-001-800 and 5616-003-800 71 of 95

Exhibit #1 - Parcel Maps for the two SCE properties with Assessor’s Parcel Numbers 5653-001-800 and 5616-003-800 72 of 95

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: City of Glendale Zero-Emission Bus Rollout Plan

1. Resolution approving the Glendale Zero-Emission Bus Rollout Plan that provides the roadmap to transition the Glendale Beeline fleet to a zero-emission battery- electric bus fleet

COUNCIL ACTION
Item Type: Action Item
Approved for May 23, 2023 calendar

EXECUTIVE SUMMARY
The Innovative Clean Transit (ICT) rule adopted by the California Air Resources Board (CARB) in 2018 requires all transit agencies in the state to transition to a zero-emission bus fleet by 2040. The ICT rule requires each transit agency to submit a rollout plan approved by their governing board by June 30, 2023, describing their transition plans and identifying challenges to deploying a zero-emission fleet.

The rollout plan is a living document guiding Glendale’s transition process to a zero- emission fleet. Based on the results of the Arroyo Verdugo Electrification Feasibility Study, Glendale intends to adopt battery-electric bus technology to meet the ICT rule. 74 of 95

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COUNCIL PRIORITIES
Environmental Stewardship: The conversion of the Glendale Beeline fleet to battery- electric buses will result in significant reductions in greenhouse gas emissions.

RECOMMENDATION
That the City Council approve the Resolution to adopt the Glendale Zero-Emission Bus Rollout Plan that provides the roadmap to transition the Glendale Beeline fleet to a zero- emission battery-electric bus fleet.

BACKGROUND
CARB adopted the ICT rule in December 2018, requiring all public transit operators in California to transition to 100 percent zero-emission bus (ZEB) fleets by 2040. For Glendale, the required transition milestones include the following:
•July 1, 2023: deadline to submit a ZEB Rollout Plan to CARB •2026: 25% of new bus purchases must be ZEB
•2029: All buses purchased must be ZEB
•2040: All buses must be ZEB
CARB considers the Rollout Plan to be a living document meaning it is susceptible to continuous updates. The goal of the rollout plan is to help transit agencies identify potential challenges, explore solutions, and determine the best method to move forward given their unique situations. CARB recommends transit agencies update their rollout plans as the transition to zero-emission technologies changes. The Rollout Plan (Exhibit A) identifies the proposed roadmap to transition the Glendale Beeline fleet to ZEB by 2035, five years before the 2040 deadline.

ANALYSIS
The Rollout Plan is based on the findings of the Arroyo Verdugo Transit Operators Electrification Feasibility Study, a joint study alongside the cities of Pasadena and Burbank, to explore the feasibility of adopting zero-emissions technologies. The feasibility study was funded by the Caltrans Sustainable Transportation Planning Grant and conducted by CALSTART between 2019 through 2022. For each participating city, the study assessed the existing transit services and infrastructure in place, evaluated battery- electric and hydrogen fuel cell technologies and charging alternatives, developed plans for zero-emission vehicle and infrastructure acquisition, identified power costs and power supply infrastructure upgrade needs, and performed a risk assessment and cost analysis of transitioning and deploying a zero-emission fleet.

The feasibility study evaluated battery-electric and hydrogen fuel cell bus technologies, finding both technologies to be suitable to meet the operating needs of Glendale Beeline.

The study recommended the adoption of battery-electric buses over hydrogen fuel cell 75 of 95

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buses due to the operational and maintenance costs, power consumption, and physical footprint of the utility improvements and charging infrastructure of battery-electric buses on-site at the space-constrained Transit Maintenance Facility being more cost and space efficient than adopting hydrogen fuel cell technologies.

The cost to transition to a battery-electric bus fleet is estimated at a net present value of $47,824,017 between 2021 and 2040, while the cost to transition to a hydrogen fuel cell bus fleet is estimated at $63,160,164. This cost estimate includes procuring buses and charging equipment, building a parking deck to accommodate the charging infrastructure, on-site utility upgrades, charging infrastructure installation, vehicle and charging equipment maintenance, and ongoing utility costs to charge the buses.

STAKEHOLDERS/OUTREACH
CALSTART completed the Arroyo Verdugo Transit Operators Electrification Feasibility Study with plans for an extensive outreach effort, but due to the COVID-19 pandemic, the public outreach was scaled back. CALSTART presented the findings of the transit electrification study to City Council on December 7, 2021.

FISCAL IMPACT
There is no fiscal impact associated with adopting the rollout plan.

Staff is actively seeking funding to deploy a battery-electric bus fleet. Staff has secured $40.4 million through various grants for battery-electric buses, parking deck construction, and charging infrastructure.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The adoption of the bus rollout plan is exempt from CEQA/NEPA.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Approve the Resolution approving the Bus Rollout Plan.

Alternative 2: Not approve the Resolution approving the Bus Rollout Plan. This will result in non-compliance with the ICT rule.

Alternative 3: City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Pamela Tang, Transit Analyst
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Glendale Zero-Emission Bus Rollout Plan
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RESOLUTION NO. _______

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

APPROVING THE CITY OF GLENDALE ZERO-EMISSION BUS ROLLOUT PLAN WHEREAS, in 2018, the California Air Resources Board (CARB) adopted the Innovative Clean Transit (ICT) Regulation, which requires public transit agencies to transition to 100 percent zero-emission bus (ZEB) fleet by 2040; and
WHEREAS, the ICT includes the following requirements for bus purchases for small agencies such as Glendale Beeline:
•Starting January 1, 2026, 25 percent of all new bus purchases must be zero-emission; •Starting January 1, 2029, 100 percent of all new bus purchases must be zero-emission; •By January 1, 2040, 100 percent of fleet must be zero-emission; and •Annual compliance reports must be submitted to CARB by March of every year from 2021 to 2050.

WHEREAS, the ICT regulation requires each agency to submit a ZEB Rollout Plan (Rollout Plan) to CARB by July 1, 2023 that includes the following required sections:

Section A: Transit Agency Information
Section B: Rollout Plan General Information
Section C: Technology Portfolio
Section D: Current Bus Fleet Composition and Future Bus Purchases Section E: Facilities and Infrastructure Modifications
Section F: Providing Service in Disadvantaged Communities Section G: Workforce Training
Section H: Potential Funding Sources
Section I: Start-up and Scale-up Challenges
WHEREAS, the Rollout Plan is a living document intended to guide the agency’s conversion to a ZEB fleet; and
WHEREAS, the Rollout Plan must be approved by the transit agency’s governing body through the adoption of a resolution prior to submission to CARB; and NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Glendale hereby approves the Glendale Zero-Emission Bus Rollout Plan and approves it prior to submission to CARB.
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Adopted this _ day of ____, 2023.
_________________________
Mayor
Attest:
____________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )
ss. CITY OF GLENDALE )
I, Suzie Abajajian, Ph.D., City Clerk of the City of Glendale, California do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by a vote of the Council of the City of Glendale at its regular meeting held on the _ day of ___, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
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Glendale Zero-Emission Bus Rollout Plan - 1

City of Glendale
Zero-Emission
Bus Rollout Plan

Exhibit 1
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Glendale Zero-Emission Bus Rollout Plan - 1
Table of Contents
Section A: Transit Agency Information ....................................................................................... 2 Section B: Rollout Plan General Information .............................................................................. 3 Section C: Technology Portfolio ................................................................................................. 4 Section D: Current Bus Fleet Composition and Future Bus Purchases ...................................... 5 Section E: Facilities and Infrastructure Modifications ................................................................. 8 Section F: Providing Service in Disadvantaged Communities ...................................................11 Section G: Workforce Training ..................................................................................................12 Section H: Potential Funding Sources .......................................................................................13 Section I: Start-up and Scale-up Challenges .............................................................................14 Appendix A: Approved Board Resolution ..................................................................................15

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Glendale Zero-Emission Bus Rollout Plan - 2
Section A: Transit Agency Information
The City of Glendale operates the Glendale Beeline fixed route transit service in the Arroyo Verdugo region of Los Angeles County. Glendale Beeline serves Glendale, La Cañada Flintridge, and the unincorporated Los Angeles County communities of La Crescenta and Montros e. The City of Glendale also operates Glendale Dial -A-Ride, a curb- to-curb demand-response transit service for seniors and disabled residents residing in Glendale, La Cañada Flintridge, La Crescenta, and Montrose.

The City of Glendale also manages, operates, and maintains the City of La Cañada Flintridge’s LCF Shuttle fixed route service. The LCF Shuttle service buses are owned by the City of La Cañada Flintridge and based at the City of Glendale’s Beeline Maintenance Facility.

Transit Agency City of Glendale
(Glendale Beeline)
Mailing Address 1759 Gardena Ave
Glendale, CA 91204
Transit Agency’s Air District South Coast Air Quality
Management District
Transit Agency’s Air Basin South Coast Air Basin
Total number of buses in Annual Maximum Service 33
Population of the urbanized area a transit agency is
serving as last published by the Census Bureau before
December 31, 2017
268,780
Contact information of the general manager, chief
operating officer, or equivalent
Martha D’Andrea
Transit Manager
(818) 937-8337
[email protected]
Is your transit agency part of a Joint Group (13 CCR §
2023.1(d)(3))?
No

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Glendale Zero-Emission Bus Rollout Plan - 3
Section B: Rollout Plan General Information
The California Air Resources Board (CARB) Innovative Clean Transit (ICT) regulation was adopted in 2019 and requires all California transit agencies to transition to a 100-percent zero- emission bus (ZEB) fleet by 2040. The ICT regulation mandates each transit agency to develop a ZEB Rollout Plan, approved by its board, to show how it is planning to achieve a full transition to zero-emission technologies by 2040. The board approved rollout plan must be submitted to CARB by July 1, 2023. The approved resolution is attached in Appendix A.

Glendale also operates, maintains, and administers the City of La Cañada Flintridge’s fixed route service and fleet. The La Cañada Flintridge fleet is housed and operated out of the City of Glendale’s Beeline Maintenance Facility. Glendale will operate, maintain, and administer La Cañada Flintridge’s future zero-emission buses once they are delivered. Glendale’s successful facility upgrades of the necessary infrastructure to transition to a zero-emission fleet is crucial for La Cañada Flintridge to procure and deploy their zero-emission fleet.

All buses in the existing fleet will operate their expected useful life to avoid early retirement of any vehicle. Starting in 2023, all new fixed route vehicle purchases will be zero-emission buses (ZEB).

Since each bus will operate for their entire useful life of 12 years, the last CNG buses purchased will determine the year in which the fleet is fully transitioned to zero-emission.

For additional information regarding the Rollout Plan, please contact:

Martha D’Andrea
Transit Manager
(818) 937-8337
[email protected]

The Rollout Plan was created by the City of Glendale. The Rollout Plan took approximately 100 hours to create. The Rollout Plan was based on the findings of the Arroyo Verdugo Transit Operators Electrification Feasibility Study conducted by CALSTART in collaboration with the Cities of Glendale, Pasadena, and Burbank. The LCF Shuttle fleet and service was also included in the study to comprehensively assess Glendale’s infrastructure needs. The study was funded by the Caltrans Sustainable Transportation Planning grant.

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Glendale Zero-Emission Bus Rollout Plan - 4
Section C: Technology Portfolio
Per the recommendations from the Arroyo Verdugo Transit Operators Electrification Feasibility Study conducted by CALSTART, the City of Glendale intends to transition to 100% zero-emission fleet by adopting battery -electric technology and deploying battery -electric buses. While the feasibility study assessed battery-electric and hydrogen fuel cell technologies, it recommended battery-electric over hydrogen fuel cell technologies due to the cost and the space constraints at the Beeline Maintenance Facility. Due to the space constraints at the existing facility site, Glendale must build a parking deck to accommodate charging infrastructure and bus fleet parking.

Refer to Section E for more information regarding the facility and infrastructure modification plans.

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Glendale Zero-Emission Bus Rollout Plan - 5
Section D: Current Bus Fleet Composition and Future Bus Purchases
The City of Glendale owns the fleets for the Beeline and Dial -A-Ride service. At the time of this report, the operations and maintenance of the Glendale Beeline and Glendale Dial-A-Ride services are contracted out to MV Transportation.

For fixed route service, the Glendale fleet consists of 41 CNG buses and La Cañada Flintridge’s fleet consists of three (3) CNG buses. The Glendale Dial-A-Ride fleet consists of 10 gasoline- powered vehicles: three (3) cutaway buses, two (2) raised top vans, and five (5) minivans. While the vans are not required for inclusion in the rollout plan, they have been described for context.

Table 1 shows the Glendale and La Cañada Flintridge fleets.

Table 1: Individual Bus Information of Current Bus Fleet No. of
Buses
Engine
Model Year
Bus Model
Year Fuel Type Bus Type City
2 2005 2005 CNG Standard Glendale
9 2009 2009 CNG Standard Glendale
4 2012 2012 CNG Standard Glendale
10 2013 2013 CNG Standard Glendale
9 2016 2016 CNG Standard Glendale
2 2019 2019 CNG Standard Glendale
5 2019 2020 CNG Standard Glendale
1 2016 2016 Gasoline Cutaway Glendale
2 2017 2017 Gasoline Cutaway Glendale
1 2009 2009 CNG Standard La Cañada Flintridge
1 2001 2001 CNG Standard La Cañada Flintridge
1 2016 2016 CNG Standard La Cañada Flintridge

Table 2 shows the projected schedule for Glendale and La Cañada Flintridge’s future bus purchases. To comply with the ICT ruling, Glendale and La Cañada Flintridge intends to purchase battery-electric buses moving forward. Due to the decline in Dial-A-Ride service demand, the City plans to replace the three (3) cutaway buses used for Dial-A-Ride with vans, which are not subject to the ICT regulation. Unless otherwise stated, the bus purchases are for the City of Glendale.

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Glendale Zero-Emission Bus Rollout Plan - 6
Table 2: Future Bus Purchases
Timeline
(Year)
Total No. of
Buses to
Purchase
No. of ZEB
Purchases
Percentage of
Annual ZEB
Purchases
ZEB Bus
Type(s)
ZEB
Fuel
Type(s)
No. of
Conv. Bus
Purchases
Percentage
of Annual
Conv. Bus
Purchases
Type(s)
of Conv.

Buses
Fuel
Type(s)
of Conv.

Buses
2023 5 5 100% Standard Electric N/A N/A N/A N/A
2024 8 8 100% Standard Electric N/A N/A N/A N/A
2025 10 10 100% Standard Electric N/A N/A N/A N/A
2026 2* 2 100% Standard Electric N/A N/A N/A N/A
2027 0 0 N/A N/A N/A N/A N/A N/A N/A
2028 1* 1 100% Standard Electric N/A N/A N/A N/A
2029 9 9 100% Standard Electric N/A N/A N/A N/A
2030 0 0 100% N/A N/A N/A N/A N/A N/A
2031 0 0 N/A N/A N/A N/A N/A N/A N/A
2032 9 9 100% Standard Electric N/A N/A N/A N/A
2033 0 0 N/A N/A N/A N/A N/A N/A N/A
2034 0 0 N/A N/A N/A N/A N/A N/A N/A
2035 0 0 N/A N/A N/A N/A N/A N/A N/A
* City of La Cañada Flintridge ZEB purchase
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Table 3 shows the required battery -electric bus range and estimated costs of future bus purchases. The unit of measurement for the required battery-electric bus range is the amount of energy consumed by a battery-electric bus in kilowatt-hour (kWh).

Table 3: Range and Estimated Costs of Future ZEB Purchases Timeline
(Year)
Number
of ZEBs Bus Type(s)
Required BEB
Range (kWh)
Estimated Cost
of Each Bus
2023 5 5 Standard Electric 350 $1,105,000
2024 8 8 Standard Electric 350 $1,105,000
2025 10 10 Standard Electric 350 $1,105,000
2026 2* 2 Standard Electric 350 $1,105,000
2027 0 N/A N/A N/A
2028 1* 1 Standard Electric 350 $1,105,000
2029 9 9 Standard Electric 350 $1,105,000
2030 0 N/A N/A N/A
2031 0 N/A N/A N/A
2032 9 9 Standard Electric 350 $1,105,000
2033 0 N/A N/A N/A
2034 0 N/A N/A N/A
2035 0 N/A N/A N/A
* City of La Cañada Flintridge ZEB purchase

Glendale and La Cañada Flintridge are not considering the conversion of conventional buses to zero-emission buses, so the plan is based on bus replacement only. Table 4a below is not applicable.

Table 4a: Schedule of Converting Conventional Buses to Zero-Emission Buses Timeline
(Year)
Number
of Buses
Bus
Type(s)
Removed
Propulsion
System
New
Propulsion
System

N/A N/A N/A N/A N/A

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Glendale Zero-Emission Bus Rollout Plan - 8
Section E: Facilities and Infrastructure Modifications
The Beeline Maintenance Facility was designed and constructed to accommodate an on-site CNG fueling station on a space- constrained site. The construction of the facility was well underway when the ICT ruling was passed in 2019. With the passing of the ICT ruling, the City of Glendale will need additional infrastructure modifications at the facility to deploy battery -electric buses.

Table 5 provides facility information and the construction timeline for infrastructure modifications.

Table 5: Facilities Information and Construction Timeline Division/Facility
Name Address Main Function(s)
Type(s) of
Infrastructure
Service
Capacity
Needs
Upgrade?
(Yes/No)
Estimated
Construction
Timeline
Beeline
Maintenance
Facility
1759 Gardena
Av, Glendale,
CA 91204
CNG; Battery
Electric Bus
Charging;
Maintenance
Construction
for parking
deck and
utility
upgrades to
accommodate
charging
infrastructure
(transformer,
switch gear
cabinets, etc.)
installation,
and installing
chargers
60 buses
Yes 2023-2024:
complete
parking deck
design

2024-2025:
construct
parking deck;
install charging
infrastructure

Charging infrastructure has a large physical footprint. Currently, the on- site facility bus parking capacity can accommodate 60 CNG buses. I nstalling charging infrastructure will reduce the parking to 38 buses. There are 44 buses between the Glendale and La Cañada Flintridge fleets.

In the future, Glendale and La Cañada Flintridge may expand service, so more vehicles may be added to the fleet . To accommodate all current and potential vehicles, Glendale will need to construct a parking deck. The proposed project site of the parking deck is shown in Figure 1 below. The proposed project site in red is where the current bus fleet parks.

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Glendale Zero-Emission Bus Rollout Plan -9

Figure 1. Proposed Project Site (in red) at the Beeline Maintenance Facility

The proposed parking deck will introduce an additional level on-site. In addition to accommodating bus parking, the parking deck will accommodate electrical infrastructure, charging infrastructure, photovoltaic canopy, service contractor nonrevenue vehicles, city vehicles, and employee parking. Glendale anticipates the installation of 14 chargers. Glendale intends to charge its fleet on-site at the maintenance facility during the midday and after service hours.

Charging battery-electric buses is significantly power -intensive. There are currently two feeders that serve the facility; however, the amount of power distributed by these feeders is insufficient to power the entire fleet. Currently, there is enough power available to charge 9 buses at the Beeline Maintenance Facility at 150 kW. Glendale Water and Power (GWP), the city’s utility company, is in the process of a city -wide modernization and upgrade of utility infrastructure, which includes upgrading their current and aging 4 kV distribution system to a 12 kV distribution s ystem. This upgrade will allow the power lines to carry more electricity to its customers. GWP is also working on upgrading their substations from a 34 kV system to a 69 kV system. Currently, there is no funding available to prioritize the substation upgrades that serve the Beeline Maintenance Facility.

The successful transition and deployment of battery-electric buses is contingent upon these utility upgrades, so Glendale is exploring methods to finance utility upgrades, such as seeking grant funding and leveraging Low Carbon Fuel Standard (LCFS) credits, to accelerate the substation upgrades.

The maintenance facility will also need to undergo modifications to step down the voltage from the distribution system so the bus chargers can use the power. GWP offers two options for stepping down the power. The first option is for GWP to provide power at a secondary voltage 89 of 95

Glendale Zero-Emission Bus Rollout Plan -10
and then step down with its own utility transformers on-site at the facility. Constructing an on-site transformer would require space for the transformer, vault room, and switchgear. Battery-electric bus charging consumes a large load of power, so multiple vault rooms and switchgears would be needed. This takes up a large physical footprint since vault rooms need to be spaced apart for ventilation purposes. For this option, GWP would be responsible for obtaining funding, approval, and installing the transformers and vault rooms, which can delay the fleet transition process.

The second option is for GWP to deliver primary voltage at 12 kV and have the City to procure its own transformer to step down the voltage and manage the power. The City will need to hire a third-party contractor to install the transformer. This option would allow the City to avoid the need for multiple vault rooms and switchgears, thus have a smaller physical footprint than the first option. The City is having ongoing discussions with GWP to determine which option is most feasible to move forward with.

Table 6 provides a summary of the types of bus propulsion systems deployed at each of the transit agency’s facilities. Since the battery-electric bus transition process is based on the existing fleet’s replacement schedule, Glendale and La Cañada Flintridge will continue to operate both CNG and battery-electric buses until the transition process is complete. The Beeline Maintenance Facility is not located in a NOx-exempt area.

Table 6: NOx-Exempt Area and Electric Utilities' Territories Division’s Name
Type(s) of Bus
Propulsion System
Located in NOx
Exempt Area?
(Yes/No) Electrical Utility
Beeline Maintenance
Facility CNG; Battery Electric No Glendale Water
and Power

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Glendale Zero-Emission Bus Rollout Plan - 11
Section F: Providing Service in Disadvantaged Communities Glendale Beeline is committed to providing service to disadvantaged communities. Beeline operates 7 days a week, serving major destinations in the region such as Glendale Galleria, the Americana, Glendale College, and the Jet Propulsion Laboratory. All Beeline routes serve disadvantaged communities, as seen in Figure 2 below. Beeline also completes the regional transit network by serving as a connection to major regional transit services such as Metrolink , Amtrak, and LA Metro. Beeline also connects to neighboring community transit services such as Pasadena Transit, BurbankBus, and LADOT.

Figure 2. CalEnviroScreen 4.0 results for Glendale Beeline and LCF Shuttle

The Glendale city center is surrounded by three major freeways, I -5, SR-2, and SR-134, that exacerbate pollution in the area where the greatest concentration of disadvantaged communities in the service area resides. Additionally, Glendale is impacted by emissions from commercial fleets, industrial discharge, container trucks, and highway traffic as are many surrounding communities. Switching to battery electric buses would help improve air quality. Glendale City Council has made transitioning its municipal fleet to zero-emission a priority.

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Glendale Zero-Emission Bus Rollout Plan - 12
Section G: Workforce Training
Glendale intends to have its service contractor retrain and reskill the current workforce on how to operate and maintain zero- emission vehicles and related infrastructure as new equipment is deployed to avoid displacement of the existing workforce. Glendale will also require the service contractor to retrain and reskill the current workforce to support deploying La Cañada Flintridge’s transit services as they transition to a zero-emission fleet.

Glendale’s transit service contractor, MV Transportation, has implemented various training programs for its bus operators and mechanics. Various trainings and refresher courses are conducted throughout the year to ensure that operations staff are up to date. Additionally, manufacturers of ZEB equi pment such as bus, charge management software, and charging equipment offer training courses that can be purchased during the bus and equipment procurement process.

Glendale intends to continue to leverage training offered by vehicle OEMs and infrastructure providers wherever possible to support the vehicles that Glendale and La Cañada Flintridge will purchase. In addition, Glendale plans to provide additional training where necessary, with courses offered by other transit agencies and outside programs, such as the West Coast Center of Excellence in Zero Emission Technology (CoEZET) hosted by SunLine Transit Agency. Funded by the FTA, this center serves to bring education to transit agencies looking to establish or increase their zero-emission fleets and technologies. Instruction will cover topics that address in- service management of zero- emissions technologies, which includes fueling systems and fleet operations. The Center has also been funded for a dedicated zero emissions maintenance facility which will be used to demonstrate many of the diagnostic tools necessary to maintain zero- emission fleets. Glendale is committed to investing in the development of the current workforce to support the zero-emission fleet conversion.

With the additional electrical components in battery-electric buses, Glendale intends to have its service contractor receive electrical safety training as well. Glendale is requiring its service contractor maintenance staff to obtain the National Fire Protection Association (NFPA) 70E:

Standards for Electrical Safety in the Workplace and High Voltage Occupational Safety and Health Administration (OSHA) 1910.269 Electric Power Generation, Transmission, and Distribution certifications. The City will continue to look for any new training and certification opportunities related to battery-electric bus deployment that arise in the upcoming years and have its service contractor staff participate in them.

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Glendale Zero-Emission Bus Rollout Plan - 13
Section H: Potential Funding Sources
The City of Glendale will need a financing strategy to transition to a zero -emission fleet. Since Glendale already has a transit maintenance facility , the city can focus its attention on procuring funding for charging infrastructure, facility modifications, bus procurement, and utility upgrades.

Glendale’s transit service is solely funded by local sales tax measures. Glendale does not receive state funding such as State Transit Assistance ( STA), Transportation Development Act ( TDA), SB-1, and State of Good Repair (SGR). Glendale also does not receive a federal allocation of the Federal Transit Administration’s (FTA) 5307 capital and operating funds.

To comply with the ICT ruling, Glendale actively seeks various grant funding opportunities for battery-electric buses and infrastructure improvements. The Federal Transit Administration (FTA) offers Bus and Bus Facilities and the Low or No Emission grant programs. The State also offers a few funding programs such as the Transit Intercity Rail Capital Program (TIRCP), Low Carbon Transit Operations Program (LCTOP), Carl Moyer Program, Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project (HVIP), and EnergIIZE Jump Start Funding Lane Program.

Regional funding opportunities include LA Metro’s Call for Projects.

Most of the funding opportunities available are for one-time capital projects. There are limited funding opportunities for ongoing operating and maintenance costs. Operating and maintenance costs associated with the deployment of battery-electric bus technologies will be higher than using conventional buses due to how much power will be consumed to charge the vehicles. Regardless, Glendale anticipates that new funding opportunities will be created to accelerate the deployment of zero-emission technologies.

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Section I: Start-up and Scale-up Challenges
The City of Glendale faces various start -up and scale- up challenges for battery -electric bus deployment. The costs associated with battery-electric bus deployment is the greatest challenge.

As stated in the previous section, Glendale is solely funded by local sales tax measures. For large capital projects such as bus procurement and facility modifications , Glendale relies on grant funding to supplement the costs. Grants can cover one- time c apital costs , e.g., buses and charging equipment ; however, the operational and maintenance costs associated with the adoption of battery -electric technologies, such as cost of utilities and dedicated battery-electric bus maintenance equipment, are new ongoing costs that the City will have to consider.

Deploying battery-electric buses is immensely power-intensive. The current am ount of power supplied by the two feeders that serve the maintenance facility is insufficient for future needs .

Currently, there is only enough power to charge 9 buses at 150 kW. Glendale Water and Power (GWP), the City of Glendale’s municipal utility company, has plans for substation upgrades throughout the city; however, the substations serving the maintenance facility do not have dedicated funding yet. The substation upgrades timeline does not align with the City’s fleet replacement plan. This will delay Glendale’s transition to a zero-emission bus fleet.

Small municipal utility companies like GWP are limited in resources compared to large neighboring utility providers like Southern California Edison. To further the state’s commitment to accelerate zero-emission vehicle deployment, the City recommends that CARB advocate for state funding for utility upgrades, especially substation upgrades and feeder lines, for small municipal utility companies.

CARB’s assistance with capital and operating funding opportunities would greatly help alleviate the financial burden for small local transit agencies like Glendale, that are solely funded by local sales tax measures, to successfully deploy zero-emission buses. Establishing ongoing funding dedicated to zero- emission bus deployment is crucial to ensure that the state meets its zero- emission goals.
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Appendix A: Approved Board Resolution
Glendale City Council resolution to be attached after approval. 95 of 95

Glendale City CouncilMay 23, 2023

Glendale City Council
May 23, 2023