Agenda packet, first session — Glendale City Council, June 27, 2023

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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JUNE 27, 2023

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 4:00 PM)
a.

Conference with Labor Negotiators. The City-designated negotiators attending the closed session are: Roubik Golanian, John Takhtalian, Gillian van Muyden, Paula Adams, Aymee Martin, Jason Bradford, Mark Young and Peter Brown. The names of the employee organizations are: Glendale City Employees’ Association, Glendale Management Association, Glendale Police Officers’ Association, Glendale Fire

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Fighters Association and I.B.E.W., Local 18, Unit 40. Unrepresented Employees:

Executives and Confidential Employees

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Dan Brotman
b.

Invocation: Rick Schechter, Temple Sinai
c.

Report of City Clerk, re: Posting of Agenda. The Agenda for the June 27, 2023 Regular Meeting of the Glendale City Council was Posted on Thursday, June 22, 2023, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, July 4, 2023

4. CONSENT ITEMS
(Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a.

City Clerk, re: Minutes of the Joint City Council and Housing Authority, Special City Council, and Regular City Council Meetings of June 13, 2023, and the Special City Council Meeting of June 20, 2023
b.

Public Works, re: Contract for Central Library Youth Spaces Renovations

1. Motion authorizing the City Manager or his designee to execute a contract with PCL Construction Services, Inc., for the Central Library Youth Services Renovation, per Specification No. 3888, in the amount of $6,527,157, plus a 10% contingency amount of $652,716

2. Resolution of appropriation
c.

Public Works, re: Contract Award for the Central Library Roof Replacement Project

1. Motion accepting Best Contracting Services, Inc.’s request to withdraw its bid and authorizing the City Manager or his designee to execute a contract with AME Builders, Inc., for the Central Library Roof Replacement Project, per Specification No. 3942, in the amount of $2,846,900, plus a 10% contingency $284,690 d.

Glendale Water and Power, re: Shifting of Funds from Glendale Water and Power’s (GWP’s) Electric Depreciation Fund - GWP Projects

1. Resolution of Appropriation to shift funds from Glendale Water & Power’s (GWP’s) Electric Depreciation Fund - GWP Projects: Project GWP00648AAES Vault Replacement to Electric Depreciation Fund; Projects GWP00642AA ES Pole Replacement Program in the amount of $150,000 and GWP00649AA ES Cable Replacement Program in the amount of $300,000 for a total amount of $450,000 e.

Human Resources, re: Contract Award for Workers’ Compensation Third Party Administrator Services and Bill Review for all the City’s work-related injuries

1. Motion Authorizing City Manager to execute a Professional Services Agreement with Adminsure Inc. to provide Third Party Administrator services and Bill Review for all the City’s work-related injuries for a period of three years with two one-year options to renew
f.

Public Works, re: Final Map for Tract No. 83215, for a 6-Unit Condominium

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Subdivision at 1029 Melrose Avenue

1. Resolution Approving the Final Map for Tract No. 83215 g.

Public Works, re: Continuation of Glendale Beeline Participation in Metro’s Student Fareless System Initiative known as GoPass

1. Motion authorizing Glendale Beeline to continue accepting Metro’s Fareless System Initiative K-14 GoPass
h.

Community Development, re: Appropriation of $500,000 in Grant Funds from California Department of Housing and Community Development, LEAP Planning Grants Program

1. Resolution of Appropriation in the amount of $500,000 i.

Public Works, re: Professional Services Agreement for Citywide Facilities Condition Assessment

1. Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement with Bureau Veritas Technical Assessments, LLC (Bureau Veritas) for the Citywide Facilities Condition Assessment in the amount of $167,593, plus a 15% contingency of $25,139
j.

Community Services and Parks, re: Supportive Services Program Grant Funds from County of Los Angeles Aging and Disabilities Department

1. Motion authorizing acceptance of grant funds from County of Los Angeles Aging and Disabilities Department in the amount of $45,087 for the Supportive Services Program for FY 2023-2024, and authorizing the City Manager or a designee to execute all agreements certifications, and documents necessary to accept and implement funding k.

Police Department, re: The County of Los Angeles Real Estate Fraud Prosecution Trust Fund, Request for Authorization to Accept Grant Funds in the amount of $16,000 for prosecution and/or investigation of real estate fraud

1. Motion to approve the Glendale Police Department’s participation in the Real Estate Fraud Prosecution Trust Fund Program and to authorize the City Manager, or his designee, to accept grant funds in the amount of $16,000, and to execute the necessary agreements, certifications, and other documents required to accept the grant funds

2. Resolution of appropriation
l.

Police Department, re: Donation of Police Tasers to the City of Arvin, California

1. Resolution Declaring Six (6) Tasers (and related equipment) Outdated and Surplus Property and Authorizing their Donation to the City of Arvin, California m.

Community Services and Parks, re: Amendment Ten for FY 2023-24 Los Angeles County Aging and Disabilities Department (AD) baseline funding allocation of $431,000 for Elderly Nutrition Program (ENP) services

1. Motion authorizing acceptance of grant funds from County of Los Angeles Aging and Disabilities Department in the amount of $431,000 for the Elderly Nutrition Program for FY2023-2024 and authorizing the City Manager or a designee to execute Amendment Ten to the County of Los Angeles Aging and Disabilities Department Contract Subaward Number ENP202106 Subaward period July 2020 – June 2024 to accept and implement Los Angeles County AD funding
n.

Community Services and Parks, re: Request for Approval of Submission of Verdugo Workforce Development Board’s Application for Approval for local area subsequent designation and local board recertification

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1. Motion to Approve submission of the Verdugo Workforce Development Board’s FY 2023-2024 and FY 2024-2025 application for local area subsequent designation and local board recertification to the Governor, State Workforce Development Board and Employment Development Department; and Authorize the Mayor and City Manager or a designee to execute all relevant agreements, amendments, certifications, and documents with contractors, vendors, the Governor, State of California, and the United States Department of Labor necessary for VWDB’s local area subsequent designation and local board recertification; and VWDB’s implementation of Career Services to residents and businesses in the Verdugo Workforce Development Area

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Community Services and Parks, re: Replacement of Gas-Powered Landscape Maintenance Equipment with Zero Emission Battery Powered Equipment for all Park Facilities in the City of Glendale to Achieve Green Zone Certification

1. Resolution establishing standardization of manufacturers, dispensing with competitive bidding and authorizing the Purchasing Administrator to issue a Purchase Order to B&M Lawn & Garden in the amount of $208,355.05 for the purchase of STIHL and Husqvarna brand battery operated landscape maintenance equipment b.

Public Works, re: North Brand Boulevard Complete Streets Demonstration Project

1. Resolution adopting the Plans and Specification for the North Brand Boulevard Complete Streets Demonstration Project, Specification No. 3942, Plan No. 1-3114; and directing the City Clerk to advertise for bids
c.

Public Works, re: Building Maintenance and Repair Services

1. Resolution Adopting Specification No. 3945, for the Citywide Repairs and Maintenance of Elevator Systems at Various Facilities Project; and Directing the City Clerk to Advertise for Bids

2. Resolution dispensing with competitive bidding and awarding a 5-year contract to Mitsubishi Electric US, Inc. for the proprietary maintenance and repairs of Mitsubishi elevators at Police Building and Central Library

3. Resolution Adopting Specification No. 3946, for the Repair and Maintenance of Industrial Doors and Gates at Various City Facilities Project; and Directing the City Clerk to Advertise for Bids

4. Resolution Adopting Specification No. 3949 for Uninterruptable Power Supply (UPS) Systems Repair and Maintenance at Various City Facilities Project; and Directing the City Clerk to Advertise for Bids

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS

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13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

14. NEW BUSINESS

15. ADJOURNMENT

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1 M I N U T E S
JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE HOUSING AUTHORITY

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
June 13, 2023
The Joint Meeting of the Glendale City Council and Glendale Housing Authority convened in the City Hal Council Chambers, in said City, at 2:05 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

June 8, 2023
Date
A JOINT PUBLIC MEETING of the City Council and Housing Authority is hereby called to meet at 2:00 PM on Tuesday, June 13, 2023, in the Council Chamber, 613 E.

Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1.Community Development, re: FY 2023-24 Glendale Housing Authority Budget with Approval of a Professional Services Contract Amendments with Emphasys Software, Kane, Ballmer and Berkman, and Heritage Housing Partners
a. Council Resolution Making Findings and Approving Expenditures of Low Moderate Income Housing Asset Funds for Administration and Planning and Expenditures Outside Redevelopment Project Areas for the FY 2023-24 Housing Authority Budget b. Housing Authority Resolution Making Findings and Approving Expenditures of Low Moderate Income Housing Asset Funds for Administration and Planning and Expenditures Outside Redevelopment Project Areas for the FY 2023-24 Housing Authority Budget and Adopting the FY 2023-24 Housing Authority Budget c. Housing Authority Motion to Approve an Amendment to the Professional Services Agreement with Emphasys Software (C105966A) to Increase the Contract Amount by $250,000 for a New “Not to Exceed” Contract of $736,425 for a Computer Software License with Maintenance and Hosting of the Housing Authority Owner Portal and to Extend the Agreement Term for One Year to End August 31, 2024 d. Housing Authority Motion to Approve an Amendment to the Professional Services Agreement with Kane, Ballmer and Berkman (C106203) to Increase the Contract Amount by $180,000 for a New “Not to Exceed” Contract of $740,000 for Affordable Housing Legal Services and to Extend the Agreement Term for Two Years to June 30, 2025
e. Council Motion to Approve Amendment to the Servicing Agreement between the Housing Authority of the City of Glendale and Heritage Housing Partners, Extending the Agreement Term for Two Years to June 30, 2025

2.Community Services and Parks, re: Grant funds from Health Net, LLC and L.A.

Care under the Housing and Homeless Incentive Program
a. Council Motion approving acceptance of grant funds in the amount of $132,334.20 from Health Net, LLC “the Health Plan” pursuant to Code of Federal Regulations, Title 42, Section 438.6(b), and funded by the California Department of Health Care Services (DHCS) Housing and Homelessness Incentive Program b. Council Motion approving acceptance of grant funds in the amount of $308,779.80 from the Local Initiative Health Authority for Los Angeles County, operating and 6 of 177

2 doing business as L.A. Care Health Plan (L.A. Care) for the Homelessness Incentive Program Investment
c. Council Resolution of Appropriation to appropriate grant funds totaling $441,114 from Health Net LLC and L.A. Care Health Plan
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Robert Adjinian at 5:00 p.m. June 8, 2023 Glendale, CA Upon Elen Asatryan at 5:00 p.m. June 8, 2023 Glendale, CA Upon Paula Devine at 5:00 p.m. June 8, 2023 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. June 8, 2023 Glendale, CA Upon Ara Najarian at 5:00 p.m. June 8, 2023 Glendale, CA Upon Laura Parazian at 5:00 p.m. June 8, 2023 Glendale, CA Upon Dan Brotman at 5:00 p.m. June 8, 2023 Glendale, CA Mayor Brotman called the meeting to order at 2:05 p.m.

ROLL CALL
- Absent-Kassakhian
- Report of the City Clerk of the City Council and Housing Authority, re: Posting of Agenda.

The Agenda for the Tuesday, June 13, 2023 joint public meeting of the City Council and Housing Authority was posted on Thursday, June 8, 2023, on the Bulletin Board outside City Hall.

Roubik Golanian, City Manager
Presenting:

Peter Zovak, Assistant Director of Community Development a. Council Resolution 23-77 Making Findings and Approving Expenditures of Low Moderate Income Housing Asset Funds for Administration and Planning and Expenditures Outside Redevelopment Project Areas for the FY 2023-24 Housing Authority Budget
Moved: Asatryan Seconded: Devine
Vote as Follows
a. Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Najarian, Brotman
None
Kassakhian
None
7 of 177

3 b. Housing Authority Resolution H-532 Making Findings and Approving Expenditures of Low Moderate Income Housing Asset Funds for Administration and Planning and Expenditures Outside Redevelopment Project Areas for the FY 2023-24 Housing Authority Budget and Adopting the FY 2023-24 Housing Authority Budget
Moved: Brotman Seconded: Devine
Vote as Follows
c. Housing Authority Motion to Approve an Amendment to the Professional Services Agreement with Emphasys Software (C105966A) to Increase the Contract Amount by $250,000 for a New “Not to Exceed” Contract of $736,425 for a Computer Software License with Maintenance and Hosting of the Housing Authority Owner Portal and to Extend the Agreement Term for One Year to End August 31, 2024 Moved: Brotman Seconded: Devine
Vote as Follows
d. Housing Authority Motion to Approve an Amendment to the Professional Services Agreement with Kane, Ballmer and Berkman (C106203) to Increase the Contract Amount by $180,000 for a New “Not to Exceed” Contract of $740,000 for Affordable Housing Legal Services and to Extend the Agreement Term for Two Years to June 30, 2025
Moved: Brotman Seconded: Devine
Vote as Follows
e. Council Motion to Approve Amendment to the Servicing Agreement between the Housing Authority of the City of Glendale and Heritage Housing Partners, Extending the Agreement Term for Two Years to June 30, 2025 Moved: Asatryan Seconded: Devine
Vote as Follows
f.

Ayes:

Noes:

Absent:

Abstain:

Adjinian, Asatryan, Devine, Parazian, Brotman, Najarian None
Kassakhian
None
Ayes:

Noes:

Absent:

Abstain:

Adjinian, Asatryan, Devine, Parazian, Brotman, Najarian None
Kassakhian
None
Ayes:

Noes:

Absent:

Abstain:

Adjinian, Asatryan, Devine, Parazian, Brotman, Najarian None
Kassakhian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Najarian, Brotman
None
Kassakhian
None
8 of 177

4 2. Community Services and Parks, re: Grant funds from Health Net, LLC and L.A.

Care under the Housing and Homeless Incentive Program
Staff Comment:

Roubik Golanian, City Manager
Presenting:

Arsine Isayan, Homeless Programs Manager, Community Services & Parks a. Council Motion approving acceptance of grant funds in the amount of $132,334.20 from Health Net, LLC “the Health Plan” pursuant to Code of Federal Regulations, Title 42, Section 438.6(b), and funded by the California Department of Health Care Services (DHCS) Housing and Homelessness Incentive Program Moved: Devine Seconded: Asatryan
Vote as Follows
g.
b. Council Motion approving acceptance of grant funds in the amount of $308,779.80 from the Local Initiative Health Authority for Los Angeles County, operating and doing business as L.A. Care Health Plan (L.A. Care) for the Homelessness Incentive Program Investment
Moved: Devine Seconded: Asatryan
Vote as Follows
h.
c. Council Resolution 23-78 of Appropriation to appropriate grant funds totaling $441,114 from Health Net LLC and L.A. Care Health Plan
Moved: Devine Seconded: Asatryan
Vote as Follows
i.

ADJOURNMENT– 2:28 p.m.
- City Council
Moved: Najarian Seconded: Devine
- Housing Authority
Moved: Brotman Seconded: Devine
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Najarian, Brotman
None
Kassakhian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Najarian, Brotman
None
Kassakhian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Najarian, Brotman
None
Kassakhian
None
9 of 177

5 Mayor of the City of Glendale
Chair of the Glendale Housing Authority
Clerk of the Glendale Housing Authority
City Clerk of the City of Glendale
10 of 177

1 M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
JUNE 13, 2023
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 2:27 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

June 8, 2023
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 2:00 PM on Tuesday, June 13, 2023, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1.Community Development, re: Adopt Plans and Specification and Advertise for Bids for the Artsakh Avenue Arts & Entertainment District Improvement Project, or Direct Staff to Negotiate an amendment to the Professional Services Agreement with Studio 111
a.Resolution adopting the Plans and Specification No. 3893 for the Glendale Arts and Entertainment District Improvements on Artsakh Avenue Project and directing the City Clerk to advertise for bids
b.Motion authorizing staff to negotiate a professional services agreement amendment with Studio 111 in order to incorporate new design and construction documents to accommodate expanding the sidewalk on the westside of Artsakh, north of Harvard Street, and to implement a plaza design involving closure of Artsakh between the Exchange parking structure entrances north of Broadway
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Elen Asatryan at 5:00 p.m. June 8, 2023 Glendale, CA Upon Paula Devine at 5:00 p.m. June 8, 2023 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. June 8, 2023 Glendale, CA Upon Ara Najarian at 5:00 p.m. June 8, 2023 Glendale, CA Upon Dan Brotman at 5:00 p.m. June 8, 2023 Glendale, CA Mayor Brotman called the meeting to order at 2:27 p.m.

ROLL CALL
- Absent: Kassakhian
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, June 13, 2023 Special Public Meeting of the City Council was posted on Thursday, June 8, 2023, on the Bulletin Board Outside City Hall. 11 of 177

2 Asatryan, Devine, Najarian, Brotman
None
Kassakhian
None
Ayes:

Noes:

Absent:

Abstain:

Roubik Golanian, City Manager
Presenting:

Bradley Calvert, Director of Community Development
a. Resolution 23-76 adopting the Plans and Specification No. 3893 for the Glendale Arts and Entertainment District Improvements on Artsakh Avenue Project and directing the City Clerk to advertise for bids Moved: Asatryan Seconded: Najarian
Item 1b not voted on.
b. Motion authorizing staff to negotiate a professional services agreement amendment with Studio 111 in order to incorporate new design and construction documents to accommodate expanding the sidewalk on the westside of Artsakh, north of Harvard Street, and to implement a plaza design involving closure of Artsakh between the Exchange parking structure entrances north of Broadway ADJOURNMENT- 2:47 p.m.

Moved: Devine Seconded: Najarian
Mayor of the City of Glendale
City Clerk of the City of Glendale
12 of 177

1 M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
June 13, 2023
ROLL CALL-All Present

1.CLOSED SESSION – 2:47 p.m.
a. Conference with Legal Counsel - Pending Litigation: California Rifle & Pistol Association, Incorporated, et al., v. City of Glendale, et al., USDC Case No. 2:22- cv- 07346-SB-JC
b. Conference with Legal Counsel - Pending Litigation: Khorshidian v. City of Glendale, L.A.S.C. Case No. 20STCV14608
c. Conference with Legal Counsel - Pending Litigation: Manimtim v. City of Glendale, L.A.S.C. Case No. 21STCV36187
d. Public Employee Performance Evaluation: City Manager e. Public Employee Performance Evaluation: City Attorney f. Conference with Legal Counsel - Pending Litigation: Bagdassar v. City of Glendale, L.A.S.C Case No. 20STCV01045
g. Conference with Legal Counsel – Anticipated Litigation: Significant exposure litigation pursuant to paragraph subdivisions (d)(2) and (e)(5) of Section 54956.9: One (1) potential case
City Attorney Mike Garcia indicated that action is not anticipated. Items 1d and 1e moved to next week’s meeting. Council recessed to closed session at 2:50 p.m.

2.REGULAR BUSINESS AGENDA – 6:04 PM
Roll Call- All Present
a. Flag Salute: Mayor Dan Brotman
b. Invocation: Todd Leonard, Glendale City Church of Seventh-day Adventists c. Report of City Clerk, re: Posting of Agenda. The Agenda for the June 13, 2023 Regular Meeting of the Glendale City Council was Posted on Thursday, June 8, 2023, on the Bulletin Board Outside City Hall.

3.PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, June 20, 2023 Regular meetings for June 20th have been cancelled. The next regular meeting will be on June 27, 2023. On June 20, 2023 there is Council In Your Neighborhood meeting at the Pacific Community center.
b. World Elder Abuse Awareness Day – June 15, 2023
Andrew Jenks, Police Captain
Aylin Isayan, Community Services Supervisor
Dr. Adrian Navarro, USC Verdugo Hills Hospital

4.CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
13 of 177

2 Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:
a. City Clerk, re: Minutes of the Special City Council Meeting of June 1, 2023 and Joint City Council and Housing Authority, Special City Council, and Regular City Council Meetings of June 6, 2023
Moved: Devine Seconded: Najarian
b. City Clerk, re: Award of Contract for FY 2023-2024 Legal Advertising for the City of Glendale

1. Motion Awarding a Contract to HLR Media, LLC DBA Glendale Independent, sole responsible bidder, Specification No. 3944
Moved: Devine Seconded: Najarian
c. Finance, re: Escheatment for Unclaimed Checks and Deposits

1. Motion to escheat unclaimed checks and deposits held by various funds of the City pursuant to Government Code Sections 50050-50057
Moved: Devine Seconded: Najarian
d. Public Works, re: Contract Award for the Elevator Renovations at Various Facilities

1. Motion authorizing the City Manager or his designee to execute a contract with Total Access Elevator Corporation, for the Elevator Renovations at Various Facilities per Specification No. 3937, in the amount of $1,623,000, plus a 10% contingency $162,300
Moved: Devine Seconded: Najarian
e. Public Works, re: Final Map for Tract No. 83492, for a Two-Unit Condominium Subdivision at 2652 Manhattan Avenue

1. Resolution 23-90 Approving the Final Map of Tract No. 83492, for a two-unit Condominium Subdivision, at 2652 Manhattan Avenue
Moved: Devine Seconded: Najarian
14 of 177

3 5.CITY COUNCIL/STAFF COMMENTS
Councilmember Kassakhian attended the International Children’s Day Festival at Verdugo Park. He congratulated the organizers for a successful event. He attended the Glendale High School graduation and was impressed by the graduates.

Mayor Brotman announced that the City of Glendale is now part of the City Data Alliance Accelerator Program. A group called Bloomberg Center for Government of Excellence (GovEx) organized a meeting here in Glendale and city staff and GovEx agreed on a vision statement which Brotman will share in two weeks.

City Manager Roubik Golanian announced there will be a “Council in Your Neighborhood” meeting next week on June 20, 6pm at Pacific Community Center. Items for discussion will be Council Districting, Summer Programs, and Public Arts updates.

Councilmember Najarian announced that this Friday will be the opening of the new Metro Regional Connector Subway line which ties all rail lines through Downtown Los Angeles.

The Metro Rail System is offering free rides this Friday to Sunday. Najarian stated that the US Federal Government will issue a grant for $38.3M going towards the San Fernando and Doran Street rail crossing. He also stated that funds will roll in for the Glendale Beeline Plan which will be used for operations, electrification, and improvement of building structures.

Najarian attended the International Transit Conference last week where discussions were held about zero-emission vehicles, equity, and environmental justices throughout the world.

Councilmember Najarian read his statement on the protest that happened last Tuesday at the Glendale Unified School Board meeting. Mayor Brotman thanked the Glendale Police Department for keeping the community safe especially during the protest. Councilmember Asatryan condemned the extremist outside agitators and groups including Antifa and the Proud Boys who ventured into the City of Glendale with the intent to disrupt and instigate violence. She went on to confirm, following discussion with Glendale Police Chief Manny Cid, that these outside groups did come in and none of the arrests made included Glendale parents, a fact she wants widely recognized and acknowledged. She emphasized that it's every citizen's right, parents included, to voice their concerns and opinions without fear.

Furthermore, she noted, it is the duty of leaders to establish and maintain an environment safe for such discourse in a civil manner. Addressing the recent wave of hate crimes in the city that have targeted various communities including the Armenian, LGBTQ+, and Jewish populations, Councilmember Asatryan underscored that the Armenian community continues to be a specific target of hate.

6.COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)
Jordan Henry
Council recessed at 6:50 p.m. for five minutes.

7.ADOPTION OF ORDINANCES

8.ACTION ITEMS
a. Public Works, re: Levy of Annual Assessment and Preparation of the Engineer’s Report for Fiscal Year 2023-24 for the North San Fernando Road Corridor Landscape Maintenance District
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None
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None
None
None
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Asatryan, Devine, Kassakhian, Najarian, Brotman
None
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Asatryan, Kassakhian, Najarian, Brotman
Devine
None
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Staff Comment:

Roubik Golanian, City Manger
Presenting:

Shea Eccleston, Senior Public Works Manager

1. Resolution 23-71 Initiating the Fiscal Year 2023-24 Levy of Annual Assessment and Ordering the Preparation of the Engineer’s Report
Moved: Devine Seconded: Najarian

2. Resolution 23-72 Preliminarily Approving the Engineer’s Report for the Fiscal Year 2023- 24 Levy and Collection of Annual Assessments
Moved: Devine Seconded: Najarian

3. Resolution 23-73 Declaring the City Council’s Intention to Levy and Collect the Annual Assessment for Fiscal Year 2023-24
Moved: Devine Seconded: Najarian
b. Public Works, re: Award of Contract for the Beeline fixed-route and Dial-A-Ride Transit Services Contract
Staff Comments:

Roubik Golanian, City Manager
Yazdan Emrani, Public Works Director
Mike Garcia, City Attorney
Presenting:

Martha D’Andrea, Transit Manager, Public Works
Motion to direct staff to negotiate an extension and to provide additional information.

Item to continue the item on June 27, 2023
Moved: Asatryan Seconded: Kassakhian
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Asatryan
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1. Resolution dispensing with competitive bidding and authorizing the City Manager, or his designee, to execute a contract with MV Transportation, Inc. for the operation and maintenance of the City’s Beeline fixed-route and Dial-A-Ride transit services in a not to exceed amount of $76,506,800 for a six-year term, with two, two-year extension options; if the 1st option to extend is exercised, the amount will not exceed $106,245,519 for a total eight-year term; and, if the 2nd option to extend is exercised, the amount will not exceed $137,828,127 for a total ten-year term c. Glendale Water and Power, re: Glendale Water & Power Annual Authority for the Purchase or Sale of Energy Commodities and Services Staff Comment:

Roubik Golanian, City Manager

1. Resolution 23-79 approving renewal of annual authorization for the City Manager or GWP General Manager, or designees, to enter into contracts for the purchase or sale of energy commodities and services, including the transfer of initiating and clearing brokers services, not to exceed five years in duration, and dispensing with competitive bidding
Moved: Devine Seconded: Kassakhian
d. Finance, re: Adoption of the City’s FY 2023-24 Gann Appropriations Limit Staff Comment:

Roubik Golanian, City Manager

1. Resolution 23-80 Adopting FY 2023-24 Gann Appropriations Limit Moved: Najarian Seconded: Kassakhian
e. Finance, re: Annual Glendale Water and Power Transfer Staff Comment:

Roubik Golanian, City Manager
Jason Bradford, Director of Finance/Information Technology

1. Resolution 23-81 Reducing the Percentage of Operating Revenues to be Transferred from Glendale Water and Power (Electric) to the General Reserve Fund for Fiscal Year 2022-23
Moved: Najarian Seconded: Kassakhian
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9.HEARINGS
a. Finance, re: FY 2023-24 Budget Hearing and Adoption
Staff Comment:

Roubik Golanian, City Manager
Presenting:

Jason Bradford, Director of Finance/Information Technology

1. Hold a Public Hearing on the FY 2023-24 Proposed Citywide Budget Hearing opened at 7:53 p.m. and closed at 8:12 p.m.

2. Resolution 23-82 Adopting the FY 2023-24 City of Glendale Budget Moved: Najarian Seconded: Devine

3. Resolution 23-83 Providing for the Establishment of Classification Titles and Compensation for Employees of the City of Glendale Covered by the Glendale Management Association Memorandum of Understanding, Including Employee Relations Exempt Classifications
Moved: Najarian Seconded: Devine

4. Resolution 23-84 Providing for the Establishment of Classification Titles and Compensation for Employees of the City of Glendale Covered by the Glendale City Employees’ Association Memorandum of Understanding, Including Confidential and Hourly Classifications
Moved: Najarian Seconded: Devine

5. Resolution 23-85 Providing for the Establishment of Classification Titles and Compensation for Appointed and Elected Executive Level Employees of the City of Glendale
Moved: Najarian Seconded: Devine
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6. Resolution 23-86 Providing for the Establishment of Classification Titles and Compensation for Employees of the City of Glendale Represented by the International Brotherhood of Electrical Workers, Local 18 Moved: Najarian Seconded: Devine

7. Resolution 23-87 Adopting the Glendale Water & Power Public Benefit Programs Plan and the Low Carbon Fuel Standard Programs Plan for Fiscal Years 2023-24 and 2024-25 and Authorize Agreements to Implement Said Programs Moved: Najarian Seconded: Devine

8. Resolution 23-88 of Appropriation for FY 2022-23 to transfer funds in the amount of $7.8 million from the General Fund to the Fleet Management Fund Moved: Najarian Seconded: Devine
b. City Attorney, re: First Public Hearing Regarding the Composition of Council Districts Related to the City's Proposed Transition to District-Based Councilmember Elections
Hearing opened at 8:13 p.m. and closed at 9:21 p.m.

Staff Comment:

Mike Garcia, City Attorney
Presenting:

Doug Johnson, President of National Demographics Corporation Public Comments:

Vartan Gharpetian
David Gevorkian
Mike Mohill
Lauren Rosen
Shirley Graham
Alexander Yassayan
Vahan Aladadi
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1. Resolution 23-89 Revising the Timeline for Conducting Public Hearings, Formulating Proposed District Maps, and Presenting Proposed Ballot Language for Council Consideration for Placement of Adoption of Council Districts on the Ballot for the March 2024 General Municipal Election
Moved: Kassakhian Seconded: Asatryan

10.REPORTS – INFORMATION

11.WRITTEN COMMUNICATIONS

12.DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a. Request to agendize consideration of the launching of a City initiative to address dangerous, divisive and hate speech in Glendale (Brotman) Brotman asked to reestablish a Human Relations Committee to assist in bringing our community together and to assist in resolving some issues; he asked to work together with LA County Human Relations Commission and what elements they have that council can adopt in Glendale. Asatryan and Kassakhian stated their support.

Moved: Brotman Seconded: Asatryan
Staff Comments:

Mike Garcia, City Attorney
Roubik Golanian, City Manager
Public Comments:

Allen Dish
Rob Shapiro
Jordan Henry
Alex Balikian
Ed Torosian
Hasmik Bezirdjyan
Ray Shelton
Anahid Yahjian
Lisa Cusack
Margarit V
C. Messa
Joseph Marashlian
Gev Chimayan
Gayane T.

Lauren Rosen
Karen Kachler
Mike Mohill
Alec Derhovanessian
Monica Corrales
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Angie Burger
Cheryl Schmidt
Najarian asked to agendize to condemn the interference of outside agitators including Antifa, The Revolutionary Communist Party, and the Proud Boys. Asatryan seconded.

Council took a short recess at 10:47 p.m. and returned at 10: 58 p.m. b. Request by the Jewish Federation of the Greater San Gabriel and Pomona Valleys to adopt a resolution opposing anti-semitism (Brotman) Moved: Devine Seconded: Asatryan
c. Request to agendize review of the Zoning Code provisions pertaining to fences in single family zones (Devine)
Councilmember Devine rescinded her request at this moment as Community Development staff are currently looking into zoning codes.

13.ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Gayane T.

Sarah Morrison
Elen Davityan

14.NEW BUSINESS

15.ADJOURNMENT– 11:21 p.m.

Moved: Kassakhian Seconded: Asatryan
Mayor of the City of Glendale
City Clerk of the City of Glendale
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1 A G E N D A
SPECIAL MEETING: GLENDALE CITY COUNCIL

PACIFIC COMMUNITY CENTER
501 SOUTH PACIFIC AVENUE
Glendale, CA 91204
JUNE 20, 2023
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 6:02 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

June 15, 2023
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 6:00 PM on Tuesday, June 20, 2023, in the Pacific Community Center at 501 S. Pacific Ave., Glendale, CA 91204 to consider the following item(s) of business, to wit;

1.ITEMS FOR DISCUSSION:
a.Council Districting Process
b.Summer Recreation Programs
c.Public Arts
d.Glendale Water & Power Incentive Programs

2.ORAL COMMUNICATIONS
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Elen Asatryan at 5:00 p.m. June 15, 2023 Glendale, CA Upon Paula Devine at 5:00 p.m. June 15, 2023 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. June 15, 2023 Glendale, CA Upon Ara Najarian at 5:00 p.m. June 15, 2023 Glendale, CA Upon Dan Brotman at 5:00 p.m. June 15, 2023 Glendale, CA Mayor Brotman called the meeting to order at 6:02 p.m.

ROLL CALL
- All Present
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, June 20, 2023 Special Public Meeting of the City Council was posted on Thursday, June 15, 2023, on the Bulletin Board Outside City Hall.

1. Items for Discussion
a. Council Districting Process
Staff Comments:

Roubik Golanian, City Manager
Mike Garcia, City Attorney
Presenting:

Stephanie Mkhlian, Sr Administrative Analyst, Management Services 22 of 177

2 Public Comment:

Allen Duram

b. Summer Recreation Programs
Staff Comment:

Roubik Golanian, City Manager
Presenting:

Onnig Bulanikian, Director of Community Services and Parks c. Public Arts
Staff Comment:

Roubik Golanian, City Manager
Presenting:

Gary Shaffer, Director of Library, Arts & Culture
d. Glendale Water and Power Incentives program
Staff Comment:

Roubik Golanian, City Manager
Presenting:

Herbert Garcia, Public Benefits Charge Marketing Manager, Glendale Water and Power Public Comment:

Karen Kwak

2. Oral Communications
Jennie Quinonez-Skinner
Ramella Eragi
Karen kwak
Shemena
Allen Duram
Adjournment by Consensus – 8:05 p.m.

Mayor of the City of GlendaleCity Clerk of the City of Glendale 23 of 177

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Contract for Central Library Youth Spaces Renovations

2. Resolution of appropriation

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
The scope of work for the Central Library Youth Services Renovation Project, recommended to be awarded to PCL Construction, Inc., includes the complete renovation of approximately 11,000 square feet of space on the second floor of the library. The Children’s Room improvements features the creation of spaces for toddlers, preschoolers, and elementary-aged children. The newly created Teen’s Space includes study areas, audio-visual areas and a recording studio. Four new restrooms will be created: two adult restrooms that will serve the auditorium and general areas of the second floor, and two restrooms that will serve the Children’s Room. 24 of 177

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COUNCIL PRIORITIES
Infrastructure: Provide modern space for Children and Teens including new restroom facilities for staff the public.

RECOMMENDATION
That the City Council authorize the City Manager or his designee to execute a contract with PCL Construction Services, Inc., for the Central Library Youth Services Renovation in the amount of $6,527,157, plus a 10% contingency amount of $652,716 and approve the resolution of appropriation.

BACKGROUND
In 2017, Central Library re-opened after an extensive renovation. While the renovation created many beloved and vibrant community spaces, funding was not available to fully address all spaces, most notably the teens and children’s areas. The planned design addresses the teen and children’s spaces comprehensively and in collaboration with the community and staff.

Teens, children, and their families make up a large portion of Glendale Library users, and library spaces are needed to support them at every stage of life. The Central Library Children’s Room is always busy with the Preschool Play Area being filled with parents and children. Teens currently have an area in the library that houses teen collections, but there are few seats in that space, and they are rarely used by teens. Teens make use of every area of the library, and sometimes their use interferes with patrons who are looking for a quiet space to work. Glendale teens rely on the library as a safe space after school, and these active, engaged library users need designated spaces for them to study, socialize, create, explore, and learn.

The 2017 renovation eliminated the second-floor adult restrooms adjacent to the auditorium. The remaining public restrooms on the second floor of the library are the girls and boys restrooms which are accessible only from the Children’s Room, which creates problems for adults utilizing the auditorium space, or other second floor areas. The planned improvements will include two new restrooms within the Children’s Room and two new restrooms for general use that are outside of and separate from the Children’s Room.

November 2020, the Public Works Department solicited Requests for Qualifications and Proposals (RFQ/RFP from professional design firms to provide architectural and engineering services for the Central Library Youth Spaces.

February 2021, the Public Works and Library, Arts & Culture Departments conducted interview with three firms and determined that Johnson Favaro was the most compatible with the defined scope of work and provided the lowest pricing while meeting all requirements of the RFQ/RFP.

March 2021, City Council approved a Professional Services Agreement with Johnson Favaro to provide Architectural/Engineering, Interior Design, and Construction Administration services.
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Staff from Library, Arts & Culture and Public Works Departments worked collaboratively with Johnson Favaro through the design development phase of the project, collected enthusiastic community input, and adjusted plans accordingly. The majority of feedback addressed interior design choices. On December 7, 2021, Johnson Favaro presented the conceptual design plans to City Council and received addition feedback that they incorporated in the final design.

On December 13, 2023, the City Council accepted $5,670,328 in Building Forward grant funds from the California State Library to support the Central Library Youth Spaces project, and appropriated required matching funds. This funding will also support the roof repair work, air handler replacement and solar panel installation, which will all be handled separately from this project. Additionally, on April 18, 2023, the City Council accepted $6,095,000 in funding for Glendale Central Library Capital Outlay and Maintenance from the California State Library Targeted Grant, which was appropriated in the FY22-23 State Budget by Assemblymember Friedman. This funding will support the Central Library Youth Spaces project, as well as other needed building improvements.

On January 24, 2023, City Council adopted the plans and specifications and directed the City Clerk to advertise for bids. In addition to City advertisement, Public Works staff invited six contractors directly that were recommended by Johnson Favaro. The project was also advertised at several online publications including Construct Connect, Ebid Board, and Plan Hub.

On February 9, 2023, The Public Works Department hosted a mandatory job walk and five contractors attended.

On April 26, 2023, the City received three bids. The lowest bid was from PCL Construction Services, Inc., in the amount of $6,527,157. Staff contacted the contractors that participated in the job walk but did not submit a bid, and they responded that they were too occupied with other work to participate in a new project of this size and complexity.

ANALYSIS
Following extensive review, Public Works’ staff found PCL Construction Services, Inc., has submitted a responsive bid and they are a responsible bidder. The recommended contract with PCL Construction Services, Inc., is $6,527,157, plus a 10% contingency amount of $652,716, due to the complexities of the site and designs. This contract amount is in line with the estimate received from the architect and consistent with current market prices seen on other capital improvement projects.

PCL Construction Services, Inc., has a current State of California General Contractors License that is active and in good standing.

PCL Construction Services, Inc., has been based in Glendale for the past 30 years, and in business for over 100 years. The contractor’s proximity provides convenient access to the company’s full range of resources and allows them to closely monitor the construction activities. Their local presence also allows them to easily collaborate with the City’s project team, subcontractors, and ensures good communication and ultimately a successful project.
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PCL Construction Services, Inc., has successfully completed several large library renovation projects such as CSU Channel Islands John Spoor Broome Library and San Diego Country Lakeside Branch Library.

The Central Library Youth Services Renovation construction phase is tentatively scheduled for eight months. All work will be phased and coordinated to minimize impacts to users of the Glendale Central Library.

Project Description: Central Library Youth Services Renovation Plans/Specs Adopted: January 24, 2023
Advertisement Method: City website, press release, direct invitation Specs Issued: January 24, 2023
Bids Opened Date: April 26, 2023
Company Name(s) and
Bid Amount(s):

1. PCL Construction Services, Inc. $6,527,157

2. Archico Design Build, Inc. $6,995,616

3.Dorado Design & Construction, Inc. $9,738,630
Contractor: PCL Construction Services, Inc.

New / Existing Contractor: New
Procurement Method
(Bid / SS):

Bid

Contract Term: 1 YEAR
Construction Phase
Begins:

August 2023
Construction Phase
Ends:

March 2024

STAKEHOLDERS/OUTREACH
Public Works Department staff will collaborate with Library, Arts & Culture staff to minimize the disruption this construction will cause to Central Library operations. Staff and the architect have held multiple meetings with the community and City Council.

During these meetings Council’s and community’s feedback were incorporated into the design.

FISCAL IMPACT
The Central Library Youth Services Renovation will cost $6,527,157 plus 10% for contingencies or $652,716 for total cost of $7,179,873, which was approved as part of the FY 2022-23 budget. City Council accepted the Building Forward State Grant Revenue in the amount of $5,670,328 at the December 13, 2022 Council meeting, and appropriated the required one-to-one matching funds for the Youth Services Renovation, as well as roof repair and solar installation, which will be bid separately. A portion of that funding was designated to fund this however, more funding is needed to bridge the gap. The City Council approved funding is outlined below:
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Existing Appropriation
Amount Account String Funding Source
$5,483,666 GL: 51200-2750-LAC- 0020-P0000
PL: LAC00942AG
Library Fund - State Grant
Revenue
$2,380,790 GL: 51200-4011-LAC-0020-P0000
PL: LAC00942DN
Measure S Capital Improvement
Fund
$1,937,266 GL: 51200-4010-PWD- 0020-P0000
PL: LAC00942EN
Capital Improvement Fund
$777,709 GL: 43110-5830-GWP-0020-P0000
PL: LAC00942BN
GWP Electric Depreciation
Fund – Solar Design Built
Program
$376,619 GL: 51000-4070-LAC-0020-P0000
PL: LAC00942CN
Library Mitigation Fee Fund
Additional appropriation will be required in the amount of $1,290,000. City Council accepted the Targeted State Grant Revenue in the amount of $6,095,000 at the April 18, 2023 Council meeting for Glendale Central Library Capital Outlay and Maintenance costs. Therefore, staff is requesting for an appropriation of $1,290,000 to be shifted from the Targeted State Grant project which is State Grant Revenue to the Central Building Forward project. The appropriation request is outlined below:

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is Categorically Exempt under California Environmental Quality Act (CEQA) Guidelines §15301, existing facilities. The existing facilities exemption applies to “the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$1,290,000 GL: 43110-2750-LAC
0020-P0000
PL: LAC00988AG
GL:
43110-2750-LAC-0020
-P0000
PL: LAC00942FG
Library Fund - State
Grant Revenue
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features, involving negligible or no expansion of existing or former use.” (CEQA Guidelines §15301). Here, there is no expansion of use, the Project entails the renovation of approximately 11,000 square feet of interior space on the second floor of the existing library and is essentially a tenant improvement.

CAMPAIGN DISCLOSURE
Not Applicable.

ALTERNATIVES
Alternative 1: Authorize the City Manager to execute the contract with PCL Construction Services, Inc. as recommended in the amount of $6,527,157 including a contingency of $652,716 and a resolution of appropriation.

Alternative 2: Don’t approve the Motion, which would defer the improvements at the Central Library’s Youth Services Renovation, increase project costs and possibly lose the grant funding.

Alternative 3: Consider any other alternative not proposed by Staff.

ADMINISTRATIVE ACTION
Prepared by:

Arthur Asaturyan, Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale finds that, PCL Construction Services, Inc., has provided the lowest responsive bid, and they are a responsible bidder, for the Central Library Youth Services Renovation, as described in Specifications No. 3888, and that the bid of PCL Construction Services, Inc. for the amount of $6,527,157, is hereby accepted and approved, as recommended by the Director of Public Works, and that all other bids be, and are, hereby rejected. The Council authorizes the City Manager or his designee to execute a contract, subject to approval as to form by the City Attorney, with PCL Construction Services, Inc., in the amount of $6,527,157. The Council further approves a reserve for contingencies in the amount of $652,716.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Contract Award for the Central Library Roof Replacement Project

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 Calendar

EXECUTIVE SUMMARY
A new roof is needed for Glendale Central Library. This contract with AME Builders, Inc., is to remove the existing faulty roof system at Central Library and install a new (approx. 45,000 sq.ft.), engineered roof system with a 30-year warranty.

COUNCIL PRIORITIES
Infrastructure: A new roof system provides protection from elements, energy efficiency, a substate for photovoltaic installation, and preserves the facility for future generations. 32 of 177

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RECOMMENDATION
That City Council accept Best Contracting Services, Inc.’s request to withdraw its bid and authorize the City Manager or his designee to execute a contract with AME Builders, Inc., for the Central Library Roof Replacement Project in the amount of $2,846,900, plus a 10% contingency $284,690.

BACKGROUND
The Glendale Central Library underwent a substantial renovation in 2017 and the contractor failed to install the roof per plans. In general, the installed roof did not have the required slope to move water toward the drain inlets. Since 2017, the roof has experienced several leaks and maintenance staff must regularly pump standing-water from the roof during each rainfall. The city subsequently filed a construction defect action against the contractor and its roofing subcontractor.

In November 2021, the city settled a claim against the contractor and roofing subcontractor, resulting in a net recovery to the city of approximately $2 million dollars.

On November 22, 2022, the City executed a contract with 19six Architects to design and engineer a new roofing system. In January 2023, staff consulted and coordinated the design with the Planning Department to meet the historical building requirements.

The scope of roof replacement includes the removal and reinstallation of all rooftop equipment. A new, fully tapered, roofing system will be installed that will replace the existing defective roof. The new system will include a high reflectance surface meeting Title 24 regulations, a 30-year warranty, and will be coordinated with Glendale Water and Power to accept a photovoltaic system installed by a separate contractor once the roof system installation is completed.

On March 7, 2023, City Council adopted the plans and specifications and directed the City Clerk to advertise for bids from contractors. On April 6, 2023, the Public Works Department hosted a mandatory job walk where twelve contractors attended.

On May 3, 2023, the city received three bids. The lowest bid was from Best Contracting Services, Inc. in the amount of $1,877,900; however, Best Contracting Services, Inc. submitted a “Letter of Withdrawal”.

Public Contract Code Section 5101 and 5103 allows for bidder relief from its bid by consent of the awarding authority if the bidder can prove that (a) a mistake was made; (b) the City was given written notice of the mistake within five days of the bid opening; (c) the mistake made the bid materially different; and (d) the mistake was made in filling out the bid and not due to error in judgment or carelessness in inspecting the project site.

On May 5, 2023, two days after the bid opening, Best Contracting Services, Inc. submitted a letter of withdrawal due to clerical error in the preparation of the bid documents which rendered their pricing incorrect. One of the bid items in the Schedule of Values was off by one-million dollars. Staff reviewed the bids for all three contractors and found them to be similar in pricing when the million dollars was added to Best Contracting Services, Inc., bid amount.
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Staff recommends approval of the request for relief because of the mistake and award of the contract to the second lowest bidder, AME Builders, whose bid was responsive and who is a responsible bidder, in its bid amount of $2,846,900.

ANALYSIS
Considering the $1-million bid error made by Best Contracting Services, Inc., the three bids received were competitively grouped and were evaluated to represent the current market price for completing the work.

The Public Works Department project staff found AME Builders, Inc., to have submitted a responsive bid and they are a responsible bidder. AME Builders, Inc., is a qualified bidder and they have provided the lowest bid price of $2,846,900.

AME Builders, Inc., has a current State of California Contractors License that is active and in good standing and they have successfully completed projects of similar size, scope, and complexity.

The Central Library Roof Replacement Project is expected to take two-months to complete, pending materials availability. All work will be scheduled and coordinated to minimize impacts to patrons and staff of the Glendale Central Library. .

Project Description: Central Library Roof Replacement Project Plans/Specs Adopted: March 7, 2023
Advertisement Method: City website, press release, direct invitation Specs Issued: March 8, 2023
Bids Opened Date: May 3, 2023
Company Name(s) and
Bid Amount(s):

1. Best Contracting Services, Inc. $1,877,900
(withdrawn)

2. AME Builders, Inc. $2,846,900

3. Dorado Design & Construction, Inc. $3,294,389
Contractor: AME Builders, Inc.

New / Existing Contractor: Existing
Procurement Method
(Bid / SS):

Bid

Contract Term: 1 YEAR
Construction Phase
Begins:

August 2023
Construction Phase
Ends:

October 2023

STAKEHOLDERS/OUTREACH
The Public Works Department staff will coordinate with Library, Arts & Culture staff to minimize the disruption this construction may cause to Central Library operations. 34 of 177

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FISCAL IMPACT
The contract with AME Builders, Inc. will cost $2,846,900 plus a 10% contingency of $284,690 and $18,000 for project management and inspection for a total potential cost of $3,149,590, which was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$1,574,795 GL: 51200-4010-LAC-0020-P0000
PL: LAC00942EN
Capital Improvement Fund
$1,574,795 GL: 51200-2750-LAC-0020-P0000
PL: LAC00942AG
Library Fund – State Grant
Revenue

ENVIRONMENTAL REVIEW
This project is Categorically Exempt under California Environmental Quality Act (CEQA) Guidelines as a Class 31 (Historical Resource Restoration/ Rehabilitation) exemption pursuant to the California Code of Regulations, Title 14, Section 15331, which provides:
“Class 31 consists of projects limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of historical resources in a manner consistent with the Secretary of the Interior’s standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring and Reconstructing Historic Buildings (1995), Weeks and Grimmer.”

CAMPAIGN DISCLOSURE
Not Applicable.

ALTERNATIVES
Alternative 1: Accept Best Contracting Services, Inc.’s request to withdraw its bid and authorize the City Manager to execute the contract with AME Builders, Inc., in the amount of $2,846,900, plus a contingency of $284,690.

Alternative 2: Do not approve the Motion, in doing so would require the Public Works Department to continue to commit resources to patch and repair the existing roofing systems as needed.

Alternative 3: Consider any other alternative not proposed by Staff.

ADMINISTRATIVE ACTION
Prepared by:

Arthur Asaturyan, Project Manager
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
None.

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MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale accepts Best Contracting Services, Inc.’s request to withdraw its bid finds that, AME Builders, Inc., has provided the lowest responsive bid, and they are a responsible bidder, for the Central Library Roof Replacement Project, as described in Specification No. 3942, and that the bid of AME Builders, Inc. for the amount of $2,846,900, is hereby accepted and approved, as recommended by the Director of Public Works, and that all other bids be, and are, hereby rejected. The Council authorizes the City Manager or his designee to execute a contract, subject to approval as to form by the City Attorney, with AME Builders, Inc., in the amount of $2,846,900. The Council further approves a reserve for contingencies in the amount of $284,690.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Shifting of Funds from Glendale Water and Power’s (GWP’s) Electric Depreciation Fund - GWP Projects.

1. Resolution of Appropriation to shift funds from Glendale Water & Power’s (GWP’s) Electric Depreciation Fund - GWP Projects: Project GWP00648AA ES Vault Replacement to Electric Depreciation Fund; Projects GWP00642AA ES Pole Replacement Program in the amount of $150,000 and GWP00649AA ES Cable Replacement Program in the amount of $300,000 for a total amount of $450,000.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
The Electrical Services division of GWP has taken measures to enhance system reliability by addressing identified risks in electrical facilities and infrastructure. These measures include conducting detailed assessments and inspections of all electrical facilities, with a focus on power poles and aging cables. The inspection results have provided a record of aging power poles, prompting the issuance of work orders for their replacement. Additionally, aging cables within the distribution system, which have been in service for over 30 years, have been identified and replaced to minimize the risk of power outages caused by cable failure. These efforts have resulted in increased expenditures, exceeding the project budgets for both the power pole and cable replacement programs. However, the Electric Depreciation Fund has sufficient remaining balance to cover the budget shortfalls.

Therefore, the intent of this report is to ask to shift funds to address the budgetary gaps and ensure the successful completion of these projects. By proactively replacing at-risk electrical facilities, GWP aims to enhance system reliability and mitigate potential issues that could disrupt power supply. As inspections are performed, additional work may emerge during this fiscal year that may require additional funds. 38 of 177

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COUNCIL PRIORITIES
Infrastructure:

This appropriation to reallocate funds will provide resources to increase system reliability by upgrading the electrical infrastructures and replacing aging GWP infrastructure.

RECOMMENDATION
Authorize a Resolution of Appropriation to reallocate funds from Glendale Water & Power’s Electric Depreciation Fund - GWP Projects to Electric Depreciation Fund in the amount of $150,000 and GWP00649AA ES Cable Replacement Program in the amount of $300,000 for a total amount of $450,000.

BACKGROUND
The Electrical Services division of GWP enhanced the transmission distribution inspection program to conduct detailed assessments and inspections of all electrical facilities, including power poles. The results of the inspection established a record of the aging power poles. Staff released a large amount of work orders to replace the power poles to address the inspection findings. During the current fiscal year, GWP Electrical Services has replaced more than 56 power poles of as part of their Pole Replacement Program. This activity resulted in increased expenditures for the current fiscal year and exceeded the project budget by $110,713, that requires additional funds to cover future increases in expenses not budgeted.

After the peak load summer months of 2022, Electrical Services staff also researched, identified, and replaced several ageing cables within the distribution system that have been in service for more than 30 years. The replacement of these cables improves system reliability and minimizes the risk of power outages and fire ignition as a result of cable failure. These cable replacements were part of the Capital Project GWP00649AA ES Cable Replacement Program and resulted in increased expenditures. This activity exceeded the project budget by $175,475, that requires additional funds to cover future increases in expenses not budgeted.

ANALYSIS
Although the expenditures in Projects GWP00642AA and GWP00649AA exceeded the appropriated project budget for each in Fiscal Year 2022-23 to address deferred improvements; the total budget appropriation in Electric Depreciation Fund (5830) has adequate remaining balance. Therefore, the requested action will not result in additional appropriation from Net positions, Electric Fund Balance; rather it is to reallocate funds within GWP Projects (Cost Center 0020), Electric Depreciation Fund (5830) to cover the budget shortfall in the noted projects, as described in the Fiscal Impact portion of this report. For these reasons, GWP staff respectfully recommends that the City Council authorize a Resolution of Appropriation to reallocate funds within GWP’s Electric Depreciation Fund - GWP Projects, for a total amount of $450,000. 39 of 177

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CONTRACT DASHBOARDS
Not applicable.

STAKEHOLDERS / OUTREACH
Not applicable.

FISCAL IMPACT
Due to the increased activity to ensure system reliability by replacing power poles and cables as described above, staff is requesting for an appropriation of $450,000 by shifting of appropriation from the GWP00648AA ES Vault Replacement project to Projects GWP00642AA ES Pole Replacement Program in the amount of $150,000 and GWP00649AA ES Cable Replacement Program in the amount of $300,000 for a total amount of $450,000. This action does not increase current level of appropriation for the Electric Depreciation Fund 5830.

The appropriation request is outlined below:

ENVIRONMENTAL REVIEW
This item is considered a ministerial activity and is not a project for the purposes of California Environmental Quality Act (CEQA) and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURES
Not applicable.

ALTERNATIVES
Alternative 1: Approve a Resolution of Appropriation to shift funds from GWP’s existing Electric Depreciation Fund - GWP Projects: to Electric Depreciation Fund; Pole Replacement Program in the amount of $150,000 and ES Cable Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source
$150,000 GL: 53300-5830-GWP-0020
PL: GWP00648AA
Vault Replacement
GL: 53300-5830-GWP-0020
PL: GWP00642AA
Pole Replacement Program
Electric
Depreciation
Fund
$300,000 GL: 53300-5830-GWP-0020
PL: GWP00648AA
Vault Replacement
GL: 53300-5830-GWP-0020
PL: GWP00649AA
Cable Replacement
Program
Electric
Depreciation
Fund
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Replacement Program in the amount of $300,000 for a total amount of $450,000.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Daniel Scorza, P.E., Chief Assistant General Manager - Electric Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Not applicable.
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Contract Award for Workers’ Compensation Third Party Administrator Services and Bill Review for Citywide work-related claims.

1. Motion Authorizing City Manager to execute a Professional Services Agreement with Adminsure Inc. to provide Third Party Administrator services for Citywide workers’ compensation claims for a period of three years with two one-year options to renew.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
Workers’ Compensation benefits are State mandated and required by law. Prior to 2016, the City handled all worker’s compensation claims in house. In 2016, following an RFP process, the City contracted with Adminsure Inc. to administer workers’ compensation claims for current police and fire employees and to handle future medical care claims for all retired sworn employees. Adminsure Inc. currently has 532 open claims. Adminsure Inc. current contract includes all services relating to administering the claims, including bill review and utilization review.

The City continued to administer all non-police and fire workers’ compensation claims. In 2016, City staff had approximately 350 open claims; they currently handle 150 open claims and future medical claims for current employees. The City’s in-house claims team is comprised of three full-time employees. In addition to the costs of in-house staff, the City also had separate costs (and contracts) for bill review, utilization review, claim software and Medicare reporting software.

The City’s current contract with Adminsure Inc. is set to expire on June 30, 2023. A Request for Proposal process was recently undertaken seeking bids from third party administrators to handle (1) police and fire claims and future medical claims and/or (2) all City claims and all future medical claims. After reviewing all of the submittals and interviewing the three firms who submitted a proposal, staff determined that Adminsure 43 of 177

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Inc. was the most qualified and best suited based on price and experience to continue the program and to take on the remaining 150 claims that are being handled in house.

Therefore, staff requests the City Council authorize the City Manager to enter into a new contract with Adminsure Inc. that will allow for them to handle all of the City’s workers’ compensation claims and all future medical claims. The contract will also have two one- year options to renew.

COUNCIL PRIORITIES
N/A

RECOMMENDATION
Staff Recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement (PSA) with Adminsure Inc. to provide Third Party Administrator services for all City worker’s compensation claims for a period of three years with two one-year options to renew.

BACKGROUND
Ongoing Cost Reduction Efforts
Staff has worked to find ways to reduce costs associated with the City’s Self-Administered Workers’ Compensation program.

In 2016, when the Fire and Police Workers’ Compensation claims were transferred to Adminsure Inc. the self-insured Workers’ Compensation program was left with approximately 350 open claims. Over the years, there has been a consistent decrease in the total number of claims being handled in-house. Currently, there is approximately 150 claims being handled in-house, which include indemnity, medical-only, and future medical care claims. Administering 150 claims in-house has proven to be more costly as it requires at least three full time City employees, annual costs of claims administration systems through a third party, electronic claims data reporting fees, and additional City resources.

Transferring the in-house claim inventory to Adminsure Inc. will result in significant savings (over $400,000 per year).

Adminsure Inc. focuses on customer care, client, and injured worker, by providing timely customer service through their senior level-indemnity adjusting team, which consists of two full-time dedicated claims adjusters assigned to the City’s account, and a claims supervisor. The claims benefits delivery processes for injured workers and medical providers are timely in a combined effort with the Claims Team, Utilization Review and Bill Review departments. Strong communication and collaboration with all the parties involved in the claims process has increased injured worker satisfaction.

Currently, the cost per indemnity claim by Adminsure is $136.12 and the cost per-claim for medical only and future medical claims is $68.06. Our current claims inventory with Adminsure Inc. is approximately 263 indemnity claims, 261 future medical care claims 44 of 177

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and 8 medical only claims. Our current inventory for the self-insure program is approximately 74 indemnity claims, 12 medical only claims, and 64 future medical care claims.

As part of the claims handling process, an essential component is Bill Review, which consists of examining provider bills in accordance with The Official Medical Fee Schedule (OMFS) promulgated by the Division of Workers’ Compensation’s administrative director under Labor Code Section 5307.1 and can be found in Section 9789.10 et seq. of Title 8, California Code of Regulations. It is used for payment of medical services required to treat work related injuries and illness (definition from the Department of Industrial Relations).

The Bill Review process also relies on network contracted discounts through Preferred Provider Organization (PPO) networks. In 2021, City staff conducted a benchmarking analysis to compare our Bill Review performance and cost with two sister-cities, City of Burbank, and City of Pasadena. The benchmarking Bill Review results noted that City of Glendale was receiving the highest total gross savings through the Bill Review services provided by Adminsure/MedReview. The results were presented by staff to City Manager, Roubik Golanian.

Since 2016, Adminsure Inc. has also been successfully administering the City’s Alternative Dispute Resolution ADR process or “Carve Out” with the Glendale Police Officer’s Association (GPOA) which provides an alternative means of expediting the Workers’ Compensation process and facilitating medical treatment and the return to work.

Physician appointments are scheduled within 30 days of request, and complete medical reports within 30 days. Adminsure Inc., has solid experience executing this program on behalf of the City.

During the pandemic, Adminsure’s staff was able to deliver timely and efficient customer service involving Covid19 claims. They immediately implemented the newly enacted State mandated laws in their claim’s investigation process. They directly conducted the initial level claim investigation to meet the 30-day compensability deadline. Our injured workers were provided with timely medical treatment, and workers’ compensation paid leave benefits when applicable. The Covid19 claims were managed in a smooth and well- organized claims process. Adminsure maintained a positive, results-based relationship with the City’s program during the Covid-19 pandemic.

ANALYSIS
RFP for Third Party Administrator
In a further attempt to improve the system, a Request for Proposal (RFP) was issued in January of 2023 for Third Party Administrator services. It was noted that it was the intent of the City to either continue with a hybrid system or to transition into a full Third-Party Administrator workers’ compensation program.

Proposers were asked to submit bids addressing two possible scenarios: (1) handling all Police and Fire claims and future medical care claims for former employees; including bill review, utilization review, and medical case management, and (2) handling all the City’s 45 of 177

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workers’ compensation claims; including bill review, utilization review and medical case management.

Three proposals were received and underwent thorough evaluation by both City Staff and an external panelist. The review process involved assessing the proposals according to the criteria outlined in the RFP, as indicated below:

Evaluation Criteria
Maximum
Points
Cost of Service 30
Prior experience providing Third Party Administration services to government agencies in California with Public Safety personnel 30
Quality, ability, capacity, and skill of the firm to perform the contract. 15 Qualifications of the firm’s “key” claims administration personnel 10 The character, integrity, reputation, judgment, experience, and efficiency of the firm 10
Completeness, clarity, and accuracy of RFP response 5
100
The proposers gave a 20-minute presentation to the RFP panel. At the end of their presentation, they were asked a few prepared questions. The panel’s scoring resulting in the following ranking:

Name of Company Average Score
Adminsure, Inc. 98
LWP Claim Solutions 66
Innovative Claim
Solutions 60
Based on the proposals and the interviews, the RFP panel concluded that Adminsure Inc. continues to be the best fit for the City. Adminsure Inc. currently handles claims for numerous cities in Southern California. They have a philosophy which is in line with the City’s desire to reduce costs while not sacrificing customer service. They have aggressive case handling procedures which ensure that employees move as swiftly as possible through the process, and they are committed to expediting employee’s return to work.

Adminsure Inc. not only has the best proposal for the service, but they also have the lowest cost of service among all three vendors.
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After discussing with staff and the RFP panel, it is recommended to also transfer 150 claims from our in-house self-insured program into a full Workers’ Compensation Third- Party Administrator program. It is the most efficient and cost-effective process for the City.

In addition, at the same time, the City also conducted an RFP for Bill Review services (in the event the City elected to maintain its hybrid program). Six proposals were received, and a preliminary review was conducted by the RFP panel. However, because it was determined that going with a full-service TPA, rather than a hybrid program, would be more cost effective for the City, the process did not proceed beyond that initial phase, and no interviews were conducted with the bill review providers.

It should be noted that in 2021, City staff conducted a benchmarking analysis to compare our Bill Review performance with two sister-cities, City of Burbank, and City of Pasadena.

The benchmarking Bill Review results showed that the City of Glendale was receiving the highest total gross savings through the Bill Review services provided by Adminsure Inc./MedReview.

Based on the above, Staff recommends that Adminsure Inc., be awarded the PSA to handle all of the City’s worker’s compensation claims.

STAKEHOLDERS/OUTREACH
The RFP was posted on City of Glendale’s website

FISCAL IMPACT
The professional services agreement for Workers’ Compensation Third Party Administrator services will cost $867,656 for fiscal year 2023-2024. The cost for fiscal year 2023-2024 was requested as part of the FY 2023-24 budget. The total cost for all three years of the contract is $2,650,474. Future years’ costs will be requested as a part of the annual budget process. No new appropriation is being requested at this time. The City Council requested funding is outlined below:

FY 23-24 Requested Appropriation
Amount Account String Funding Source
$867,656 43110-6140-HRD-5002-P0000-
T0000-F0000-0000
Compensation Insurance
Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is not subject to CEQA review.
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CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names of business addressed of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interests in the company proposed for contract in this Agenda Item Report:

Alithia Vargas-Flores CEO/President
Business Address: 3380 Shelby Street, Ontario, CA 91764

ALTERNATIVES
Alternative 1: Authorize the City Manager or his designee to enter into a Professional Services Agreement with Adminsure, Inc., for Third Party Workers’ Compensation Administrator services for all of the City’s Workers’ Compensation claims and all costs related thereto.

Alternative 2: The City Council may consider other alternatives not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Paula Adams, Chief Human Resources Officer
Dania Portillo, Workers’ Compensation Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A- Scope of Work and Obligations of the Parties

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M O T I O N
Moved by City Council Member ______________________, seconded by City Council Member ___________________, that the City Manager is hereby is authorized to execute a professional services agreement between the City and Adminsure Inc., for a period of three years, with two one-year options to renew, for an amount not to exceed $2,650,474 for the first three years subject to approval by the City Attorney. For the optional years, costs will be requested as part of the annual budget process.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:

THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF: ________________ 49 of 177

EXHIBIT “A”
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EXHIBIT "A"
SCOPE OF WORK AND OBLIGATIONS OF THE ꢀAꢁIES
I. PER[ODIC MEETINGS: FIRM's management and sꢇaﬀ includinꢅ examꢂners shaꢁl be available ꢇo aꢇꢇend all meeꢇings aꢇ CITY, including buꢇ noꢇ ꢄimiꢇed ꢇo, CITY's periodic ꢀciꢁꢂty ꢇours, cꢁaims revꢂews, and claims ꢇeam meeꢇings, WCAB Heaꢉꢂngs, or any meetꢂng oꢉ case involvinꢅ W/C cꢁaꢂm and shall work wiꢇh CITY ꢇo do ꢇhe ꢃꢄlowꢂnꢅꢆ
A. Assisꢇ in deveꢄopinꢅ ꢂnꢇeꢈal proceduꢉes.

B. Pꢉovꢂde orienꢇaꢇion and ꢇrainꢂng ꢇo personnel involved in ꢇhe adminisꢇraꢇion of ꢇhe Pꢉogram.

C. Discuss speciﬁc claꢂms and ꢅeneral ꢇrends in ꢇhe Proꢅꢉam.

2. ADVISORY SERVICES: FIRM shalꢁprovideꢇhe CITY information ꢉegardꢂngꢇheadoption, amendmenꢇ or ꢉepeal ofaꢄl Sꢇaꢇutes, Rules and Reꢅulaꢇions, eꢇ ceꢇera, which may dꢂrecꢇly aﬀecꢇ ꢇhe Proꢅram.

3. REQUIRED FORMS AND REPORTS: FIRM shaꢁl provide ꢇhe CITY wiꢇh all foꢉms required by ꢇhe Sꢇate ꢂn connection with the Program, includinꢅ the OSHA 300 ꢄoꢅ or ꢂts equivalenꢇ.

4. COMPLIANCE WITH LAW: FIRM shalꢄ adminꢂsꢇer ꢇhe Program in fuꢄl compliance wiꢇh alꢄ ꢄaws, rules and reꢅuꢁatꢂons governing Woꢉkers' Compensaꢇion and Self-Insuꢉance.

A. FIRM shall be versed in peꢉsonnel managemenꢇ as well as employmenꢇ ꢄaw, andꢇhe overlap of various federal and sꢇaꢇe laws, including ADA, FMLA/CFRA, Leave Laws, and have expeꢉience ꢉeviewing and incorporaꢇinꢅ coꢄlecꢇꢂve bargaꢂning agꢉeemenꢇs (memorandum of understanding) inꢇo ꢇhe pꢉovꢂsion of woꢉkers' compensaꢇion beneﬁts pꢉogram management. FIRM shaꢄꢄ be required to paꢉꢇicipate in varꢂous aspecꢇs of FMLA/CFRA, ꢄeave adminisꢇꢉaꢇꢂon, ADA/ADAAA, oꢉ oꢇheꢉ fedeꢉal and sꢇaꢇe ꢄaw ꢂssues relaꢇing ꢇo each W/C claim ﬁle, and shall be incoꢉporaꢇed ꢂnꢇo ꢇhe FIRM wꢉitꢇen ꢉepoꢊ on each cꢄaim and Toꢇal Exposure
B. Pursuanꢇ ꢇo Section 111 of ꢇhe Medicare, Medicaid, and Staꢇe Chiꢄdꢉen's Healꢇh Insurance Pꢉoꢅram (SCHIP) Extension Acꢇ of2007 (MMSEA), FIRM wiꢁl fully comply 1 51 of 177

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Final Map for Tract No. 83215, for a 6-Unit Condominium Subdivision at 1029 Melrose Avenue

1. Resolution Approving the Final Map for Tract No. 83215.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
The intent of this staff report is to request the approval of a Final Map for Tract No. 83215 to create a new 6-unit condominium at 1029 Melrose Ave. for the Subdivider: My California, LLC.
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COUNCIL PRIORITIES
Housing: Approval of the Final Map will create additional housing units to help provide more housing throughout the City.

RECOMMENDATION
Adopt the Resolution approving the Final Map for Tract No. 83215, for a 6-unit Condominium Subdivision, at 1029 Melrose Avenue.

BACKGROUND
On July 7, 2021, the Tentative Map for Tract No. 83215 for a proposed 6-Unit Condominium Subdivision at 1029 Melrose Avenue was approved by the Planning Commission of the City of Glendale subject to compliance with the State Subdivision Map Act, Chapters 16.16 and 16.32 of Title 16 of the Glendale Municipal Code, Title 30 of the Glendale Municipal Code, as well as forty-three conditions of approval.

The conditional approval given by the Planning Commission on this Tentative Map expires on July 7, 2024, thirty-six months from the date of the Planning Commission’s action.

Americans with Disabilities Act (ADA)
Not applicable.

ANALYSIS
The Final Map for Tract No. 83215 is now ready for approval by the City Council. The City has received a copy of the Title Report and the Declaration of Covenants, Conditions and Restrictions establishing a Homeowner’s Association, all of which are in acceptable form.

All conditions of approval of the Tentative Map have been met and the Final Map has been found by the Planning Division to be in general conformance with the Tentative Map. Accordingly, the Director of Community Development and the Deputy Director of Public Works/City Engineer recommend the approval of the Final Map.

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This development is exempt from CEQA review as a Class 32 “Infill Development” exemption pursuant to Section 15332 of the State CEQA Guidelines, because the project meets all the required conditions of an in-fill development project. 60 of 177

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CAMPAIGN DISCLOSURE
Not Applicable

ALTERNATIVES
Alternative 1: Approve the Final Map for Tract No. 83215.

Alternative 2: Do not approve the Final Map for Tract No. 83215. The availability of additional housing will not be increased.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Ruel M. Villaluna, P.E., Senior Civil Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Vicinity Map
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA APPROVING THE FINAL MAP OF TRACT NO. 83215, FOR A 6-UNIT CONDOMINIUM SUBDIVISION, AT 1029 MELROSE AVENUE.

WHEREAS, the Final Map of Tract No. 83215 has been submitted and meets the requirements as set forth in California Government Code Sections 66433, et seq. and is now ready for approval by the City Council; WHEREAS, the City has received a copy of the Title Report and the Declaration of Covenants, Conditions and Restrictions establishing a Homeowner’s Association and same has been reviewed and found to be in an acceptable form; WHEREAS, the Director of Community Development and the Deputy Director of Public Works/City Engineer have found said Final Map to be in general conformance with the tentative map and have certified same as meeting all conditions of approval of the tentative map;
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.Based on the staff report of the Director of Public Works dated June 27, 2023, the certifications of the Director of Community Development and Deputy Director of Public Works/City Engineer; the written and oral testimonies and exhibits thereto, the City Council hereby finds that the Final Map of Tract No. 83215 meets all the conditions of approval of the tentative map, is in general conformance with said tentative map, and as such is hereby approved.

SECTION 2.The City Clerk is hereby instructed to endorse in due form, such approval upon said Map and affix a City seal thereto, and certify the passage of this Resolution.

Adopted this _____ day of ____________, 2023.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
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2 I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2023, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain: ___________________________
City Clerk
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64 of 177

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Continuation of Glendale Beeline Participation in Metro’s Student Fareless System Initiative known as GoPass

1. Motion authorizing Glendale Beeline to continue accepting Metro’s Fareless System Initiative K-14 GoPass

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
In 2021, the Los Angeles County Metropolitan Transportation Authority (Metro) Board approved a two-year Fareless System Initiative (FSI) GoPass pilot program. The FSI program allows K-14 students to ride free on participating transit agencies. Community colleges and school districts pay a per-student charge per year to participate, and transit agencies share in the revenue based on usage. Glendale Community College (GCC) joined the program for the second pilot year. On August 16, 2022, Glendale City Council authorized the Beeline to accept Metro’s K-14 GoPass until the pilot program’s conclusion on June 30, 2023. On April 27, 2023, the Metro Board extended the pilot program for an additional year as they explore funding sources to continue the K-14 free fare program. With GCC’s continued participation, Public Works staff requests on-going authority to accept the FSI GoPass on Beeline transit services for the duration of this program.
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COUNCIL PRIORITIES
Mobility/Connectivity/Safety: Accepting the GoPass provides continued safe, efficient, and reliable transportation services to a greater number of riders.

RECOMMENDATION
Authorize the continued acceptance of Metro’s K-14 GoPass for the duration of this program.

BACKGROUND
On May 27, 2021, the Metro Board approved the countywide FSI pilot program for a two-year period concluding on June 30, 2023. Metro believes a fareless transit system in Los Angeles County is both an investment in social mobility and an important tool to assist in the fight against income inequality. For students, access to free transit improves school attendance and academic performance, increases participation in extracurricular activities and employment, and increases the probability of students becoming long-term transit riders. Fareless transit also advances equity and improves life outcomes by removing the financial barrier allowing access to opportunities.

After much discussion, the FSI program shifted from expanding Metro’s existing student pass program to partnering with school districts and community colleges which pay a $7 per student cost share fee per year for all students enrolled in the school. The revenue from the school districts and community colleges minus $2 cost for the TAP card administrative fees would be distributed back to participating transit agencies at the end of each pilot year.

GCC joined the FSI GoPass program for the second program year and asked Glendale Beeline to participate. On August 16, 2022, Glendale City Council authorized the Beeline transit service to accept the FSI GoPass until the anticipated conclusion of the program on June 30, 2023. Council recognized the benefits of the program for GCC students and the opportunity to promote sustainability and combat climate change.

Metro had encouraged transit agencies to use their allocations of American Recovery Plan Act (ARPA) funding to offset the remaining lost fare revenue. For FY 2022-23, Glendale used its Beeline service ARPA allocation to offset lost fare revenue.

ANALYSIS
On April 27, 2023, the Metro Board extended the FSI GoPass program for an additional year while they continue to identify and pursue funding. GCC is continuing its participation in the program. Public Works staff is seeking Council approval to continue accepting the GoPass on the Beeline transit service for as long as the program continues. That includes if the program is extended again beyond the currently- anticipated year, in which case staff requests that the Beeline continue to participate so long as the revenue loss is accounted and approved as part of the annual budget.

For FY 2022-23, Beeline fare revenue loss was estimated to be $87,000 and ARPA funding was allocated to offset fare revenue loss. Since the fiscal year and second 66 of 177

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GoPass pilot year have not concluded, actual fare revenue loss is not yet determined.

Due to the slow pandemic recovery and less in-person classes at GCC than pre- pandemic, actual fare revenue loss may be less than this $87,000 estimate.

Public Works Transit staff anticipate a similar decrease in fare revenue, approximately $87,000, for FY 2023-24. The anticipated lost revenue for FY 2023-24 can be absorbed and will be off set with Proposition A Local Return funding.

STAKEHOLDERS/OUTREACH
GCC student’s transportation options will increase with use of the GoPass. Students will have access to Metro’s extensive bus and rail system as well as Beeline services for their transportation needs including school, internships, and employment.

Public Works Transit staff participates in weekly Metro FSI Ad Hoc meetings and continues to support GCC in the GoPass program.

FISCAL IMPACT
There is a potential reduction in projected Beeline farebox revenue of approximately $87,000, for FY 2023-24 and annually, should the Metro FSI GoPass program continue, and other funding is not made available. Staff plans to offset the revenue loss with Proposition A Local Return funding received to cover transportation services, which has been accounted for as a part of the FY 2023-24 budget outlined below:

Existing Revenue Budget
Amount Account String Funding Source
$6,000,000 GL: 34801-2580-PWD-
0000-P0000-
Subsidy Prop A Local
Return -Transit Utility Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA/NEPA review.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Authorize Glendale Beeline to continue accepting the Metro Student GoPass on Glendale Beeline Services for as long as the program continues.

Alternative 2: Elect not to authorize Glendale Beeline to continue accepting the Metro Student GoPass on Glendale Beeline services.

Alternative 3: The City Council may consider any other alternative not proposed by staff. 67 of 177

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ADMINISTRATIVE ACTION
Prepared by:

Martha D’Andrea, Transit Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
N/A
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MOTION
Moved by Council Member _______________________________, seconded by Council Member ________________________________, that the Council of the City of Glendale hereby authorizes the City of Glendale, Glendale Beeline Transit System to continue to accept the Los Angeles County Metropolitan Transportation Authority issued Fareless System Initiative Program GoPass for rider fares as long as the program is continued, so long as the revenue loss is accounted for and authorized as part of the annual budget.

Votes as Follows:

Ayes:

Noes:

Absent:

Abstain:

THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF: ______________. 70 of 177

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE GLENDALE CITY COUNCIL

AGENDA ITEM
Report: Appropriation of $500,000 in Grant Funds from California Department of Housing and Community Development, LEAP Planning Grants Program. 1) Resolution of Appropriation in the amount of $500,000.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
Community Development Department secured a $500,000 grant from the California Department of Housing and Community Development, LEAP Planning Grants Program in 2022. This appropriation will help fund work on Planning projects such the Land Use Element update.
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COUNCIL PRIORITIES
Fiscal Responsibility.

RECOMMENDATION
Appropriate the grant funding for use on Planning Land Use Element Update.

BACKGROUND
In January 2020, the California Department of Housing and Community Development (HCD) announced the release of a Notice of Funding Availability for approximately $119 million as part of the Local Early Action Planning Grants Program (LEAP). This amount was almost half of the $250 million that Governor Newsom allocated as part of the 2019-20 Budget Act for all regions, cities, and counties to help meet identified housing needs of every community by prioritizing planning activities that accelerate housing production. The LEAP program provides one-time grant funding to cities and counties to update their planning documents and implement process improvements that will speed up housing production and help local governments address their Regional Housing Needs Assessment (RHNA).

Eligible applicants for the non-competitive LEAP grants were limited to local governments, i.e., cities and counties. Maximum award amounts were determined based on population estimates as of January 1, 2019. Because Glendale had a population between 100,000 and 299,000 people at that time, per the guidelines, the city was eligible for a maximum grant amount of $500,000.

Per the HCD guidelines, awarded grants may only be used for the following eligible planning documents, activities and strategies that demonstrate an increase in housing related planning activities and facilitate accelerated housing production, such as:
• Rezoning and encouraging development by updating planning documents and zoning ordinances, such as General Plans, community plans, specific plans, or local planning related to implementation of sustainable communities’ strategies; • Performing infrastructure planning, including for sewers, water systems, transit, roads, or other public facilities necessary to support new housing and new residents;
• Revamping local planning processes to speed up housing production; • Preparing planning documents for a smaller geography (less than jurisdiction- wide) with a significant impact on housing production, including an overlay district, project level specific plan, or development standards modifications proposed for significant areas of a locality, such as corridors, downtown or priority growth areas; and other such activities.

Based on Department’s application to HCD, as reviewed and approved by City Council at the July 27, 2021, the City received the $500,000 LEAP grant for the following:
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• Complete the Land Use and Housing Element Updates. These General Plan Element updates are part of the De Novo Planning Group contract for the “Glendale Land Use, Housing and Circulation Elements Update, SB 743 Implementation and Transportation Impact Fee Analysis,” as approved for execution by City Council on December 3, 2019. The majority of this contract is budgeted using Measure M funds, while a portion of the Housing Element and Land Use Element updates utilize SB 2 grant funding. The LEAP grant award would pay for any remainder not covered by the SB 2 grant for the Housing Element, and all of the Land Use Element update, including the environmental review. The Housing Element Update has been completed and staff is now working with De Novo on the Land Use Element Update.
• Research, develop and implement a Specific Plan for the area identified in the South Glendale Community Plans as “Pacific Avenue Gateway,” an approximately 30-acre area directly adjacent to the 134 Freeway off-ramp at Pacific Avenue and within walking distance of Downtown Glendale. This area would encompass the 2.8 acre AT&T Site (515 Pioneer Drive) that was acquired by the City to develop a 100% affordable housing project involving a density bonus. The specific plan would consider upzoning sites to strategically provide for higher density housing allowed by right within this area located near transit, jobs and other civic amenities. Objective design standards would be included in the proposed specific plan. This Planning project, however, is only a minor part of the grant award and will move forward only as staffing and timing permit.

ANALYSIS
Staff pursues grant opportunities that further the City’s priorities and providing a fiscally responsible avenues for accomplishing those goals.

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
HCD’s LEAP Planning Grants Program was not included as part of the FY 2022-23 budget or FY 2023-24 budget. The grant amount totals $500,000 and will help cover the cost of updating various Planning elements. Staff requests an appropriation of $500,000 from grant revenue. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account
String)
Funding Source
$500,000 32610-2160-CDD-
0020-P0000-
CDD01002AG
43110-2160-CDD-
0020-P0000-
CDD01002AG
Grant Fund
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ENVIRONMENTAL REVIEW (CEQA/NEPA)
This is exempt from further environmental review under the California Environmental Quality Act ("CEQA") pursuant to Title 14 of the California Code of Regulations ("CEQA Guidelines") Section because it is not a project under CEQA Guidelines Section 15060(c)(3) and 15378(b)(4) because it constitutes a governmental fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. Furthermore, this action is exempt from further environmental review under CEQA pursuant to CEQA Guidelines Section 15262 because it involves only feasibility or planning studies for possible future actions which the City has not yet approved, adopted, or funded.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Approve the appropriation of $500,000 from the California Department of Housing and Community Development, LEAP Planning Grants Program. This will provide funding to updating Planning documents.

Alternative 2: Do not approve appropriation. Staff will need to terminate the agreement with the California Department of Housing and Community Development, LEAP Planning Grants Program. This will result in the General Fund having to absorb the costs of these projects.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Tamar Sadd, Deputy Director of Community Development
Vilia Zemaitaitis, Principal Planner
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
No Exhibits
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Professional Services Agreement for Citywide Facilities Condition Assessment 1) Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement with Bureau Veritas Technical Assessments, LLC (Bureau Veritas) for the Citywide Facilities Condition Assessment in the amount of $167,593, plus a 15% contingency of $25,139.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2022 calendar

EXECUTIVE SUMMARY
A professional services agreement is needed for a consultant to provide a comprehensive assessment of 35 of the City’s primary facilities including structural and architectural reviews and documenting all maintainable assets at each facility. The data the city will garner from this assessment will assist with optimal planning and budgeting for annual maintenance, capital improvements, and daily maintenance efforts. 76 of 177

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COUNCIL PRIORITIES
Infrastructure: The comprehensive assessment will allow for better planning and improved allocation of staff, contractual and other resources used for maintaining city facilities.

RECOMMENDATION
Approve the motion authorizing the City Manager to execute a professional services agreement with Bureau Veritas to provide a Citywide Facilities Condition Assessment in the amount of $167,593 plus a 15% contingency of $25,139, for a total of $192,732.

BACKGROUND
The city owns and operates over one million square feet of occupied facility space.

These facilities are maintained by the Public Works Department using a strategic combination of inhouse trades staff and contracted services. The adopted budget for Facilities Management for FY 2022-23 is $11,388,717 and includes day-to-day building maintenance and repair services, custodial services, building security, furniture and building maintenance projects. The Public Works Department completes approximately 1,000 facility service requests monthly on a wide range of building maintenance issues.

In addition, the department oversees a robust Capital Improvement Program for buildings as well as similarly large-scale building maintenance projects.

Throughout 2022, the Public Works Department developed a Request for Proposal (RFP) for professional services for assessing city facilities. The scope of assessment includes the thorough investigation, evaluation and documentation of various fundamental building aspects including structural, architectural, accessibility, energy, systems, and components.

On December 14, 2022, the Public Works Department issued the RFP for the Citywide Facilities Condition Assessment and on January 31, 2023, three proposals were received:

Bureau Veritas $167,592.77
Marx / Okubo $218,616.00
Huitt-Zollars $1,360,917.00
A review committee was established, and the proposals were ranked using pre- established criteria including: Experience and Qualifications; Understanding of Project Scope; Project Budget; Delivery Schedule; and References.

This was followed up by in-person interviews with all three firms and included the firm’s presentation and pre-established questions asked by the Public Works review committee.
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The overall ranking for the three firms are as follows:

1. Bureau Veritas

2. Marx/Okubo

3.Huitt-Zollars

ANALYSIS
The Citywide Facilities Condition Assessment will provide comprehensive guidance for department management staff to optimally use financial and staffing resources for building maintenance services at city facilities over the next 20-years. The assessment will provide a plan for annual budgeting of projects, maintenance and repair costs.

Additionally, the scope requires the consultant to provide recommendation for introducing a new work order system that will integrate their facility assessment data.

Based upon the review committee’s extensive efforts in evaluating the three qualified firms participating in the RFP process, the proposal submitted by Bureau Veritas best meets all RFP criteria and they have demonstrated their competence in completing facilities condition assessments for other organizations like Glendale. Additionally, Bureau Veritas has provided the lowest cost and the shortest duration for completing the assessments.

Based upon the requirements of the RFP, the information presented by Bureau Veritas, and the review committee’s consensus, Bureau Veritas is a capable firm and has provided the city with the “best value” proposal.

Project Description: Citywide Facilities Condition Assessment RFP Approved: N/A
Advertisement Method: City Website, Direct Solicitation RFP Issued: December 14, 2022

RFP Due Date: January 27, 2023

Company Name(s): 1. Bureau Veritas

2. Marx / Okubo

3. Huitt-Zollars
Selection Criteria
(If SS, list applicable
Provision):

Experience and Qualifications; Understanding of Project Scope; Project Budget; Delivery Schedule; and
References.

Recommended
Consultant(s):

Bureau Veritas
New / Existing
Consultant(s):

Existing
Procurement Method
(RFP / SS):

RFP
Contract Term: 1 year
Project Begins: Summer 2023
Project Ends: Summer 2024
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STAKEHOLDERS/OUTREACH
One of the main purposes of the facility condition assessment is to properly maintain the city’s building inventory which serve tenants and the community. The onsite assessments will be performed in a manner as to not to disturb municipal operations, staff or patrons.

FISCAL IMPACT
The Citywide Facilities Condition Assessment will cost $192,732 ($167,593, plus a 15% contingency of $25,139), which was approved as a part of the FY 2022-23 budget. No new appropriation is being requested at this time. Remaining funds in this project are anticipated to be used to address future facility upgrade needs which are identified through this assessment.

The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$1,500,000 GL: 43110-6070-PWD-0020-P0000
PL: PWD00373AN
Building Maintenance Fund

ENVIRONMENTAL REVIEW
N/A.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit A, in accordance with the City Campaign Finance Ordinance No. 5744

ALTERNATIVES
Alternative 1: Authorize the City Manager to execute a professional services agreement with Bureau Veritas to provide the Citywide Facilities Condition Assessment in the amount of $167,593, plus a 15% contingency of $25,139.

Alternative 2: Do not award the professional services agreement as recommended herein.

Staff will continue to plan for and manage building maintenance activities without data and guidance from a comprehensive assessment.

Alternative 3: Consider any other alternative not proposed by staff. 79 of 177

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ADMINISTRATIVE ACTION
Prepared by:

Kevin C. Todd, Assistant Director of Public Works
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Exhibit A – Campaign Finance Disclosure Form
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MOTION
Moved by Council Member __________________________________________, seconded by Council Member __________________________________________, that the Council of the City of Glendale hereby:

1. Authorizes the City Manager, or a designee, to execute a professional services agreement – subject to approval by the City Attorney – with Bureau Veritas Technical Assessments, LLC to provide the Citywide Facilities Condition Assessment in the amount of $167,593.

2. Authorizes a 15% reserve for contingencies of $25,139.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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PWD-2022-205
Campaign Finance Ordinance Disclosure
Page No. 1

ATTACHMENT L

CAMPAIGN FINANCE ORDINANCE DISCLOSURE
City of Glendale
Disclosure - Campaign Finance Ordinance

In August 2011, City Council adopted Ordinance No. 5744, Campaign Finance Ordinance, which became effective on September 9, 2011 and amended it with Ordinance No. 5768 in February 2011. The Ordinance prohibits campaign contributions from parties who contract/subcontract with the City of Glendale (City), Glendale Redevelopment Agency (GRA), or the Housing Authority (HA) of the City of Glendale and prohibits Council Members from voting on matters pertaining to contracts with persons who have provided campaign contributions.

The Ordinance requires disclosure in staff reports providing the following information for the contractor and it’s subcontractor(s) receiving a contract, or a series or combination of contracts, from the City with a total value of $50,000 or more and $25,000 or more, respectively, in a fiscal year (July 1-June 30), excluding competitively bid contracts awarded to the lowest responsible Proposer:

• Name of the entity
• Name of the Chief Executive Officer/President
• Chief Operating Officer
• Chief Financial Officer
• Chairperson
• Any member of the board of directors
• Any person or entity that owns more than 10% of the contracting party or any subcontractor • Name of any campaign committee controlled or sponsored by the contracting party

Please complete the following Information for contractors & subcontractors (including Consultants & Sub-consultants):

Contractor(s) *
Name Address
Company
Full Name Title Business Address City State Zip
Shawn Till General Manager 500 7th Avenue New York NY 10018 Riad Habib President 8180 Greensboro Dr # 700 McLean VA 22102 82 of 177

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Campaign Finance Ordinance Disclosure
Page No. 2

Heather Bush Vice President and Secretary
1601 Sawgrass Corporate
Parkway, Suite 400 Ft. Lauderdale FL 33323
Hilaire Fournier Deputy CFO and Deputy Treasurer 16110 Peninsula St Houston TX 77015 Shawn Till General Manager 500 7th Avenue New York NY 10018

* For purposes of the Ordinance, the Contractor is any “person” who is the party or prospective party to the contract with the City, GRA or HA or any member of that party’s Board of Directors, its Chairperson, Chief Executive Office, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in the party, and any campaign committee, that is sponsored or controlled by the party. Please disclose th e name and addresses of these persons above.

Subcontractor(s) **
Name Address

Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer/President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” means a person who has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. For purposes of the “subcontractor”, “Person” includes the subcontracting party as well as any member of that party’s Board of Directors, its Chairperson, Chief Executive Office, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in the party, and any campaign committee, that is sponsored or controlled by the party. Please disclose the names and addresses of these persons above.

Campaign Committee Controlled/Sponsored by

Title Business Address City State Zip
ERIK PILLER, SVP 220 Technology Drive Irvine CA 92618
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Campaign Finance Ordinance Disclosure
Page No. 3

Certification
I hereby certify, on behalf of the above-named contractor, that the names of all “person” of the contractor and subcontractor under the contract are fully set forth above. I further acknowledge that the applicant has a continuing obligation to update this disclosure form if the applicant selects additional or substitute architects, design professionals, contractor or subcontractors within ten (10) days of the selection or change. I hereby certify that I have been legally authorized by the contractor to submit this disclosure form and certify to the content hereof.

Executed on June 2, 2023 at Irvine, California

Contractor’s Signature , Print Applicants’ Full Name Erik Sven Piller

Contractor’s Address 220 Technology Drive | Irvine, CA 92618

Contractor’s Contact Phone Number: 800-733-0660 x7292704 Contractors’ E-mail Address: [email protected]

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PWD-2022-205
Campaign Finance Ordinance Disclosure
Att L 4

CERTIFICATION

On behalf of the above-named Contractor Subcontractor:

• I acknowledge that I have a continuing obligation to update this disclosure form if I substi tute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and
• I hereby certify that:
 I have identified all persons for which the Ordinance requires disclosure;  The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and
 I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is 4 pages.

Executed on: June 2nd , 2023, at: Irvine , California.

Signature: Print Full Name: Erik Sven Piller

Address: 220 Technology Drive | Irvine, CA 92618

Phone Number: 800-733-0660 x7292704 E-mail Address: [email protected]

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Supportive Services Program Grant Funds from County of Los Angeles Aging and Disabilities Department

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
The Community Services & Parks Department was awarded $45,087 in baseline funding from the County of Los Angeles County Aging and Disabilities Department (Los Angeles County AD) for the Supportive Services Program (SSP) to provide senior case management to 80 unduplicated seniors in FY2023-2024. The grant award is a non- competitive process where the City will enter into a subaward agreement for a one-year term, commencing on July 1, 2023, through June 30, 2024, with three additional options to renew annually for an anticipated total subaward term of four years. 86 of 177

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COUNCIL PRIORITIES
N/A

RECOMMENDATION
Authorize acceptance of grant funds from County of Los Angeles Aging and Disabilities Department in the amount of $45,087 for the Supportive Services Program for FY 23-24, and authorize the City Manager to execute all agreements certifications, and documents necessary to accept and implement funding.

BACKGROUND
Community Services & Parks has been providing the SSP program, better known as senior case management since 1992. Supportive Services Program (SSP) provides comprehensive, long-term services to seniors 60 years and older, that utilize a case manager’s professional skills and competence to serve senior clients and link them to a full range of appropriate services including service coordination, care planning, purchase of services, benefits enrollment, and referral services. The primary goal is to assist the elderly in maintaining their independence and living in their own home. The SSP program is operated through the Senior Services Unit which also provides long term services that include the Elderly Nutrition Program and Caring Caller Program.

CSP has been awarded an SSP grant from Los Angeles County AD through a noncompetitive process where the City enters into a subaward agreement for a one-year term, commencing July 1, 2023 through June 30, 2024 with three additional options to renew annually for an anticipated total subaward term of four years. FY 23-24 is year one of the four-year subaward term.

The SSP helps to pay a portion for one full time equivalent (FTE) administrative support staff to assist with the daily operations of the program including planning, monitoring, contract compliance, invoicing, purchase of service, and data tracking and direct assistance to seniors for case management services. Examples of direct assistance include: payment of a utility bill, purchase of small appliances, home cleaning, clothing, medical equipment/supplies, etc.

Each fiscal year, the SSP assists up to 80 unduplicated seniors sixty years of age and older in the following senior case management services: Intake screening, in-home assessment, care planning, service authorization, case monitoring and interagency coordination. Program service areas include the greater Glendale area, La Crescenta, Montrose, and Verdugo City.

ANALYSIS
CSP has been awarded $45,087 in noncompetitive grant funds from SSP baseline funding through LA County AD for FY 23-2024. The grant award is for one year, with a 3-year option to renew, commencing July 1, 2023 through June 30, 2024, and requires a 15% cash match. The SSP grant is a reimbursable grant. The reimbursement rate for 87 of 177

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SSP is $50 per hour for service delivery for FY 2023-2024.

$50,000 was approved and appropriated by Council for the FY 2023-2024 SSP Program as part of the 2023-2024 budget process. However, on May 19, 2023, Los Angeles County AD notified the City of the final SSP allocation of $45,087, which is $4,913 less than the original budget appropriation. Staff will administratively adjust the budget to the grant award amount.

STAKEHOLDERS/OUTREACH
The Supportive Services Program is part of the Senior Services Unit which operates out of the Adult Recreation Center. Program services are advertised quarterly in the CSP Leisure Guide, periodically in the CSP Newsletter, on the department website and outreach is conducted with other community agencies to ensure the public is aware of the available services.

FISCAL IMPACT
The grant funds were estimated and budgeted as part of the FY 2023-2024 budget process in the amount of $50,000.

The funding is outlined below:

Existing Appropriation
Budgeted
Amount
Account String Funding Source
$49,528 41300-2700-CSP-0020-P0000
G65010
Nutritional Meals Grant Fund
$472 45350-2700-CSP-0020-P0000
G65010
Nutritional Meals Grant Fund
Since there is a reduction in grant funding from LA County AD from the estimated SSP grant appropriation of $50,000 to actual award of $45,087, staff will administratively reduce the budget.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (accepting grant funding for senior case management) may have a significant effect on the environment, the activity is not subject to CEQA review under the commonsense exemption set forth in 14 Cal.

Code Regs. § 15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements. 88 of 177

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ALTERNATIVES
Alternative 1: Accept $45,087 in grant funding from County of Los Angeles AD for the SSP program for FY23-24; and authorize the City Manager to execute all agreements, certifications, and documents necessary to accept and implement funding.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Aylin Isayan, Community Services Supervisor
Maggie Kavarian, Community Services Manager
Tereza Aleksanian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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MOTION
Moved by Council Member _______________________, seconded by Council Member ____________________________, that the City Council hereby accepts grant funds the County of Los Angeles Aging and Disabilities Department in the amount of $45,087 for the Supportive Services Program for FY 2023-2024, and authorize the City Manager or a designee to execute all agreements certifications, and documents necessary to accept and implement funding.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: The County of Los Angeles Real Estate Fraud Prosecution Trust Fund, Request for Authorization to Accept Grant Funds in the amount of $16,000 for prosecution and/or investigation of real estate fraud.

2. Resolution of appropriation

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
The intent of this report is to accept $16,000 in grant funds from The County of Los Angeles Real Estate Fraud Prosecution Trust Fund.
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
That the City Council adopt a motion to approve the participation of the Glendale Police Department in the Los Angeles County Real Estate Fraud Prosecution Grant Program, authorize the City Manager to accept grant funds made available thereunder in the amount of $16,000, and approve a resolution of appropriation.

BACKGROUND
The Los Angeles County Real Estate Fraud Prosecution Trust Fund was established to assist the District Attorney’s Office and local law enforcement by providing the necessary funding to investigate and prosecute these complex cases that take between six to eighteen months to complete.

In 1995, the Legislature enacted Chapter 942, Statutes of 1995 (SB 537, Hughes), which created the Real Estate Fraud Prosecution Trust Fund Program. Initially, the program allowed counties to establish a fee of up to $2 for the filing of certain real estate documents with the county. These revenues were dedicated to support local law enforcement activities to fight real estate fraud. Currently, counties are allowed to charge a fee of up to $10 for these purposes when these documents are filed. Counties that opt into the program are required to deposit any fee revenues into a Real Estate Fraud Prosecution Trust Fund for use by local police, sheriffs, and district attorneys to deter, investigate, and prosecute real estate fraud crimes. Local law enforcement agencies receive 40 percent and district attorneys receive 60 percent of program allocations from the fund.

ANALYSIS
The Glendale Police Department has had the privilege of participating in this program since 2009. The department’s participation in this program allows for the investigation of real estate fraud cases within our jurisdiction. Funding will be used for costs associated with compensation related to the investigations and training to stay abreast of current practices. The funding allows our agency to partner with professionals in the field of real estate to create “best practices” which deter fraud and ultimately protect consumers. It also allows investigators to educate the public through town hall forums where valuable information can be shared with members of our community. The Glendale Police Department’s Financial Crimes Unit currently consists of four detectives and a supervisor.

Real Estate fraud cases are investigated by all detectives in the Financial Crimes Unit.

This allows for all the detectives to gain valuable experience in the investigation of these complex cases.
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Although the Glendale Police Department has been committed to investigating and prosecuting real estate fraud since 2004, we have only received the assistance of grant funding through the Los Angeles County Real Estate Fraud Prosecution Trust Fund since 2009.

The grant has provided the Glendale Police Department with $1,277,934 between FY 2009-2010 and FY 2023-2024.
•FY 2009-2010 Award - $ 33,000
•FY 2010-2011 Award - $150,000
•FY 2011-2012 Award - $189,934
•FY 2012-2013 Award - $200,000
•FY 2013-2014 Award - $189,000
•FY 2014-2015 Award - $120,000
•FY 2015-2016 Award - $ 50,000
•FY 2016-2017 Award - $ 75,000
•FY 2017-2018 Award - $ 50,000
•FY 2018-2019 Award - $ 50,000
•FY 2019-2020 Award - $ 40,000
•FY 2020-2021 Award - $ 39,000
•FY 2021-2022 Award - $ 45,000
•FY 2022-2023 Award - $ 31,000
•FY 2022-2023 Award - $ 16,000

STAKEHOLDERS/OUTREACH
Participation in this program provides the Glendale Police Department with valuable resources necessary to forge partnerships with the community, professionals, and other law enforcement agencies to combat the crime of real estate fraud.

FISCAL IMPACT
The FY2023-24 Real Estate grant award in the amount of $16,000 was not included as part of the FY2022-23 approved budget. Therefore, staff is requesting for an appropriation of $16,000 from Local Grant Revenue. The appropriation request is outlined below:

Requesting Appropriation:

Amount From (Account
String)
To (Accounting
String)
Funding Source
$16,000 GL: 34301-2610-
GPD-0020-P0000
PL: GPD01001AG
Police Fund – Local
Grants
$11,510 GL: 41100-2610-GPD-
0020-P0000
PL: GPD01001AG
Police Fund - Labor
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$ 4,490 GL: 44550-2610-GPD-
0020-P0000
PL: GPD01001AG
Police Fund – Travel

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subjected to CEQA/NEPA review. There is no possibility that the acceptance of this award may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3))

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Approve as requested by the Police Department.

Alternative 2: Deny the Police Department’s request. If the request is denied, the Police Department will not be able to utilize the grant funding for the investigations of real estate fraud cases within our jurisdiction and will have to utilize the general fund to investigate the fraud cases.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Joshua Wofford, Police Lieutenant
Brian Young, Police Sergeant
Alison Finch, Public Safety Business Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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MOTION
Moved by Council Member ________________________________, seconded by Council Member ___________________________________, that the Council of the City of Glendale hereby:

1. Approves the Glendale Police Department’s participation in the Los Angeles County Real Estate Fraud Prosecution Trust Fund Program (“Program”); and

2. Authorizes the City Manager or a designee to accept grant funds from the Program in the amount of $16,000, as more particularly discussed in the report by the Police Chief to the City Council dated June 27, 2023, and to execute the necessary agreements, certifications, and other documents to implement the funding of said grant funds.

Vote as follows:

Ayes:

Noes:

Abstain:

Absent:
96 of 177

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Donation of Police Tasers to the City of Arvin, California

1. Resolution Declaring Six (6) Tasers (and related equipment) Outdated and Surplus Property and Authorizing their Donation to the City of Arvin, California.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
The intent of this report is to allow the donation of outdated police equipment to the City of Arvin Police Department.
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COUNCIL PRIORITIES
N/A

RECOMMENDATION
That the City Council authorize the donation of six outdated tasers (and related equipment) to the City of Arvin Police Department.

BACKGROUND
The Glendale Police Department has recently received a request from the City of Arvin Police Department for tasers that are no longer used or needed by the Department. (City of Arvin is in Kern County.)
In reviewing its inventory, the Glendale Police Department has determined that it has six tasers that are outdated and no longer needed. The Taser X26P is outdated and has been replaced by the updated Taser 7 which was completely redesigned with new features that dramatically improve its effectiveness for law enforcement purposes. The Department has transitioned away from the Taser X26P and has outfitted its personnel with the Taser 7. In addition to the tasers, the Department seeks approval to donate six Blackhawk left-handed holsters, two Blackhawk right-handed holsters, two nylon ambidextrous holsters, fifty live cartridges, and one Evidence Sync Cable.

ANALYSIS
Glendale Municipal Code section 4.68.030 provides:

The city manager is authorized to sell or exchange from time to time any and all equipment, materials, fixtures and other personal property having salvage value which is obsolete or no longer useful or surplusage to the city, or for the place of which similar property is to be purchased. The city manager may sell the same for the best price obtainable in the open market or, when deemed advisable, to the highest bidder at a public sale; or the city manager may exchange the same for other property or for credit on other property.

Although this section discusses the sale of obsolete city property, the City Council may authorize the donation of such property. If the City Council adopts the resolution to donate the tasers to the City of Arvin such donation will be “AS IS” with no warranties of any kind.

The donation will also include a waiver of liability.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
There is no fiscal impact associated with this report since the items are no longer being used by the Police Department and replacements are not requested at this time. 98 of 177

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ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is not subject to CEQA/NEPA review. There is no possibility that this donation may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3))

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Adopt the resolution to donate tasers and related equipment as outdated property to the City of Arvin.

Alternative 2: Decline to adopt a resolution to donate tasers and related equipment as outdated property to the City of Arvin.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Manuel Cid, Police Chief
Danny Carver, Police Lieutenant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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1 RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA, DECLARING SIX (6) TASERS AND RELATED EQUIPMENT OUTDATED PROPERTY

AND AUTHORIZING THEIR DONATION TO THE CITY OF ARVIN
WHEREAS, the City of Glendale has received a request from the City of Arvin, California for police tasers that are no longer used or needed by the Glendale Police Department;
WHEREAS, the Glendale Police Department has determined that it has six (6) outdated tasers that are no longer needed and related equipment as follows: six (6) Blackhawk left-handed holsters, two (2) Blackhawk right-handed holsters, two (2) nylon ambidextrous holsters, fifty (50) live cartridges, and one (1) Evidence Sync Cable; WHEREAS, these particular police tasers are considered outdated because the Department has switched to a new model which is incompatible with the six (6) outdated tasers;
WHEREAS, as with many kinds of specialized equipment, these particular tasers and related equipment have been used over the years and thus have been subjected to normal wear and tear;
WHEREAS, these particular police tasers are outdated and surplus property as they are no longer used by the Glendale Police Department;
WHEREAS, pursuant to Glendale Municipal Code section 4.68.030, the City Manager is authorized to sell or exchange personal property of the City having salvage value which is obsolete or no longer useful; and
WHEREAS, the City Council desires to donate the outdated tasers and related equipment to the City of Arvin, California.
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2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council declares six (6) outdated police tasers (Serial #s:

X12008A8V, X12007F13, X120063EM, X12007Y3X, X12009HWF and X12009F39) and six (6) Blackhawk left-handed holsters, two (2) Blackhawk right-handed holsters, two (2) nylon ambidextrous holsters, fifty (50) live cartridges, and one (1) Evidence Sync Cable to be outdated and surplus property pursuant to Glendale Municipal Code section 4.68.030.

SECTION 2. The City Council does hereby authorize the City Manager to donate the outdated tasers and related equipment to the City of Arvin, California. Said donation shall be subject to “AS IS” conditions with no warranties of any kind as well as a waiver of liability. The City of Arvin shall take possession of the vests within 30 days of the effective date of this resolution. The City Manager, or his designee, shall and is hereby directed to take any and all actions necessary to effectuate the intent of this resolution.

SECTION 3. If, for any reason, the City of Arvin fails to take possession of the six (6) police tasers and related equipment within 30 days of the effective date of this resolution, then this resolution shall be null and void, and the ownership rights to the expired vests shall revert back to the City of Glendale.

Adopted this _____ day of ______________, 2023.

By:

Mayor
ATTEST:

City Clerk
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3 STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California at a regular meeting held on the day of ____________ 2023, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

City Clerk
102 of 177

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Amendment Ten for FY 2023-24 Los Angeles County Aging and Disabilities Department (AD) baseline funding allocation of $431,000 for Elderly Nutrition Program (ENP) services.

1.Motion authorizing acceptance of grant funds from County of Los Angeles Aging and Disabilities Department in the amount of $431,000 for the Elderly Nutrition Program for FY2023-2024 and authorizing the City Manager or a designee to execute Amendment Ten to the County of Los Angeles Aging and Disabilities Department Contract Subaward Number ENP202106 Subaward period July 2020 – June 2024 to accept and implement Los Angeles County AD funding.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
The Community Services & Parks Department was awarded $431,000 in baseline funding from County of Los Angeles County Aging and Disabilities Department for the Elderly Nutrition Program to provide congregate and home delivered meal to over 500 unduplicated seniors 60 years and older.

Amendment Ten represents year four of a four-year subaward agreement commencing on July 1, 2023, through June 30, 2024.

Staff estimated an award of $436,000 and budgeted that amount during the 2023 budget process, however since the actual award is $431,000, staff will reduce the budget appropriation for the grant award by $5,000, $1,000 from the congregate meals program and $4,000 from the home delivered meals program.

COUNCIL PRIORITIES
N/A
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RECOMMENDATION
That the City Council authorize the acceptance of grant funds from County of Los Angeles Aging and Disabilities Department in the amount of $431,000 for the Elderly Nutrition Program for FY2023-2024 and, authorize the City Manager to execute Amendment Ten to the County of Los Angeles Aging and Disabilities Department Contract Subaward Number ENP202106 Subaward period July 2020 – June 2024 to accept and implement Los Angeles County AD funding.

BACKGROUND
Community Services & Parks (CSP) has been providing meal service to seniors 60 years and older in the Greater Glendale area since 1979 with grant funding administered from County of Los Angeles Aging and Disabilities Department (LA County AD) through the federal Older Americans Act. The Elderly Nutrition Program (ENP) provides an important opportunity for social contact and is the only meal many seniors receive in a day.

The ENP program is operated through the Senior Services Unit which provides comprehensive, long-term services that include: Congregate Meals (C-1), Home Delivered Meals (C-2), Emergency Meals, Telephone Reassurance and Supportive Services. The primary goal of these services is to assist the elderly in maintaining their independence and live in their own home.

From May 2022, the Congregate Meal program has been operating on a hybrid plan where clients may attend one of the three community center meal sites or opt for a Grab and Go lunch. Home Delivered Meals clients participate in the program due to physical and/or medical reasons which make them homebound, and their status is substantiated by a doctor’s order before beginning program services. Program services include a weekly delivery of seven frozen meals that include bread, fruit, milk, and dessert. The Emergency Meals Program is part of the Home Delivered Meals program and provides three days’ worth of shelf stable meals to all unduplicated clients enrolled in the program.

Telephone Reassurance Program is also a part of the Home Delivered Meals program, which ensures seniors who are shut-in receive a weekly well-being phone call to check on their status.

Traditionally, the City’s ENP program operates three congregate meal sites (dining rooms) serving lunch seven days per week at the Adult Recreation Center, five days per week at Sparr Heights Community Center, and 3 days per week at Pacific Community Center. Currently, an average of 4,800-5,000 meals are served each month in the congregate meal program and 1,800-2,000 meals are delivered each month in the home delivered meals program.

Since May 16, 2022 as part of the LA County Reopening Plan, the ENP congregate meal program has operated on a hybrid plan, where clients are able to return to in-person dining at a meal site or pick up a Grab and Go lunch.

In July 2023, the ENP program will revert back to the traditional in-person dining schedule and Grab and Go option will no longer be available.
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An approximate 500 unduplicated seniors are enrolled in the ENP program’s C1 and C2 programs. Post pandemic home delivered meal requests continue to increase from historically serving 11,000 meals annually to over 20,000 meal delivery requests annually.

The City has a contract with TRIO Community Living, LLC to provide congregate and home delivered meal services for the ENP program. The contract is from December 1, 2022 through November 30, 2026.

ANALYSIS
CSP was originally awarded an ENP grant award from LA County AD through the federal Older Americans Act in FY 20-21 through a noncompetitive process where the City entered into a subaward agreement for a one-year term, commencing July 1, 2020, through June 30, 2021, with three additional options to renew annually for an anticipated total subaward term of four years. Amendment Ten with LA County AD is part of year four of the four-year subaward term for FY2023-2024. Baseline funds require a 15% match.

During the 2023 budget process, staff anticipated $436,000 in baseline funding from LA County AD. On May 18, 2023, LA County AD informed the City that baseline funding in the amount of $431,000 is allocated in FY2023-2024 for C1, C2, and Telephone Reassurance programs, which is lower than staff estimated by $5,000.

The reimbursement rate from LA County AD for ENP funding for meal service for FY 2023-2024 is as follows:

Meal Type Funding Source Reimbursement Rate
Per Meal
Congregate Meals Baseline $7.08
Home Delivered Meals Baseline $7.39
Staff will reduce the ENP budget by $5,000 for FY 2023-2024. The reduction will be from general supplies and hourly wages and will not impact the number of meals served.

STAKEHOLDERS/OUTREACH
The Elderly Nutrition Program is part of the Senior Services Unit which operates out of the Adult Recreation Center and has two (2) additional meal sites at Sparr Heights Community Center and Pacific Community Center. Program services are advertised quarterly in the CSP Leisure Guide, periodically in the CSP Newsletter, on the department website and outreach is conducted with other community agencies to ensure the public is aware of the available services.

FISCAL IMPACT
The ENP grant award from LA County AD for FY 2023-24 was budgeted at an estimated $436,000 as part of the budget process.
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The funds are appropriated in the following accounts:

Existing Appropriation
ENP C1 Expense
Amount Account String Funding Source
$80,720 41100-2700-CSP-0020-P0000
G65009
Nutritional Meals Grant
Fund
$257,184 43110-2700-CSP-0020-P0000
G65009
Nutritional Meals Grant
Fund
$15,596 46008-2700-CSP-0020-P0000
G65009
Nutritional Meals Grant
Fund
$500 44800-2700-CSP-0020-P0000
G65009
Nutritional Meals Grant
Fund
$1,000 45350-2700-CSP-0020-P0000
G65009
Nutritional Meals Grant
Fund
ENP C2 Expense
Amount Account String Funding Source
$10,000 41300-2700-CSP-0020-P0000
G65011
Nutritional Meals Grant
Fund
$67,000 43110-2700-CSP-0020-P0000
G65011
Nutritional Meals Grant
Fund
$3,000 45682-2700-CSP-0020-P0000
G65011
Nutritional Meals Grant
Fund
ENP Telephone Reassurance Expense
Amount Account String Funding Source
$936 41100-2700-CSP-0020-P0000
G65012
Nutritional Meals Grant
Fund
$64 45350-2700-CSP-0020-P0000
G65012
Nutritional Meals Grant
Fund
The actual grant award is $431,000; thus staff will reduce the budget by $5,000.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (accepting grant funding and providing meals to seniors) may have a significant effect on the environment, the activity is not subject to CEQA review under the commonsense exemption set forth in 14 Cal.

Code Regs. § 15061(b)(3).
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CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Approve a motion to accept grant funds from County of Los Angeles Aging and Disabilities Department in the amount of $431,000 for the Elderly Nutrition Program FY 2023-24; and authorize the City Manager to execute Amendment Ten to the LA County AD Contract Subaward Number ENP202106 Subaward period July 2020 – June 2024 to accept and implement AD funding.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Aylin Isayan, Community Services Supervisor
Maggie Kavarian, Community Services Manager
Tereza Aleksanian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
N/A
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MOTION
Moved by Council Member _______________________, seconded by Council Member ____________________________, that the City Council hereby accepts grant funds from County of Los Angeles Aging and Disabilities Department in the amount of $431,000 for the Elderly Nutrition Program for FY2023-2024 and authorizes the City Manager or a designee to execute Amendment Ten to the County of Los Angeles Aging and Disabilities Department Contract Subaward Number ENP202106 Subaward period July 2020 – June 2024 to accept and implement the Los Angeles County AD funding.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Request for Approval of Submission of Verdugo Workforce Development Board’s Application for Approval for local area subsequent designation and local board recertification

1. Motion to:
(1) Approve submission of the Verdugo Workforce Development Board’s FY 2023- 2024 and FY 2024-2025 application for local area subsequent designation and local board recertification to the Governor, State Workforce Development Board and Employment Development Department; and
(2) Authorize the Mayor and City Manager or a designee to execute all relevant agreements, amendments, certifications, and documents with contractors, vendors, the Governor, State of California, and the United States Department of Labor necessary for:
a. VWDB’s local area subsequent designation and local board recertification; and
b. VWDB’s implementation of Career Services to residents and businesses in the Verdugo Workforce Development Area.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
The Verdugo Workforce Development Board (VWDB) is the planning and policy body of the Verdugo Consortium JPA. Its purpose is to provide employment and training programs within the three cities of Glendale, Burbank, and La Cañada Flintridge, and to allocate and award all Workforce Innovation and Opportunity Act (WIOA) funds.

WIOA Section 107 requires the Governor to certify one Local Board for each Local Area in the state once every two years. In order to be recertified, the Local Board must have met WIOA membership requirements, met or exceeded performance accountability 109 of 177

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measures, and achieved sustained fiscal integrity as well as participation in Regional Planning activities.

The VWBD has successfully been certified as a local area and local board since July 1, 2015. The most recent certification is set to expire on June 30, 2023. This application will allow the VWDB to continue to operate as a board over the local VWDA from July 1, 2023- June 30, 2025.

COUNCIL PRIORITIES
NA

RECOMMENDATION
(1) Approve submission of the Verdugo Workforce Development Board’s FY 2023- 2024 and FY 2024-2025 application for local area subsequent designation and local board recertification to the Governor, State Workforce Development Board and Employment Development Department; and
(2) Authorize the Mayor and City Manager or a designee to execute all relevant agreements, amendments, certifications, and documents with contractors, vendors, the Governor, State of California, and the United States Department of Labor necessary for:
a. VWDB’s local area subsequent designation and local board recertification; and
b. VWDB’s implementation of Career Services to residents and businesses in the Verdugo Workforce Development Area.

BACKGROUND
The Verdugo Consortium is a Joint Powers Agreement (JPA) comprised of the Cities of Glendale, Burbank, and La Cañada Flintridge. The Verdugo Workforce Development Board (VWDB) is the planning and policy body for the Consortium. Its purpose is to provide employment and training programs within the three cities and to allocate and award all Workforce Innovation and Opportunity Act (WIOA) funds toward its goals.

Through the JPA, the City of Glendale (City) is given responsibility for the administration of all Consortium activities, including approving federal WIOA requirements such as the submission of the Local Area Subsequent Designation and Local Board Recertification application which allows the VWDB to continue to provide Career Services to residents and businesses in the Verdugo Workforce Development Area (VWDA) consisting of the Cities of Glendale, Burbank and La Cañada Flintridge.

WIOA Section 107 provides criteria for the recertification of Local Boards. Specifically, it requires the Governor to certify one Local Board for each Local Area in the state once 110 of 177

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every two years. It states that, in order to be recertified, the Local Board must have met WIOA membership requirements, met or exceeded performance accountability measures, and achieved sustained fiscal integrity as well as participation in Regional Planning activities. In accordance with WIOA Section 107(c)(2), the State Board will recommend recertification of a Local Board if these requirements are met.

ANALYSIS
The VWBD has successfully been certified as a local area and local board since July 1, 2015. The most recent certification is set to expire on June 30, 2023. This application will allow the VWDB to continue to operate as a board over the local VWDA from July 1, 2023- June 30, 2025.

The State Board, in coordination with Employment Development Department (EDD), will verify the information provided in the application and determine whether to recommend approval or denial of the application.

Submission of an application is a mandatory requirement of the state and the federal government for the Verdugo region (Glendale, Burbank, and La Cañada Flintridge) to remain a certified board. Non-approval of the submission of this application would result in the revocation of the VWDB board structure and certification.

STAKEHOLDERS/OUTREACH
The VWDB assists the most vulnerable populations. The VWDB and its partners promote WIOA services to the Verdugo region. With established partnerships with organizations in the region, the VWDB will work collaboratively to promote WIOA services to those with limited access to services and with multiple barriers, so they are connected to WIOA programs offered

FISCAL IMPACT
There is no fiscal impact to the general fund as a result of approving this item. Approval of the plan enables the VWDB and the City to continue to receive WIOA funds and continue providing the needed services to residents.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (approval, signing, and submission of the local area subsequent recertification and local board recertification) may have a significant effect on the environment, the activity is not subject to CEQA review under the commonsense exemption set forth in 14 Cal. Code Regs. § 15061(b)(3).

CAMPAIGN DISCLOSURE
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44n
4 3
2 0
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Consider submission of VWDB’s FY 2023-24 and FY 2024-25 application for local area subsequent designation and local board recertification to the Governor, State Workforce Development Board and Employment Development Department; and authorize the Mayor or City Manager to execute all relevant agreements, amendments, certifications, and documents with contractors, vendors, the State of California and the U.S. Department of Labor necessary for:
a. VWDB’s local area subsequent designation and local board recertification; and
b. VWDB’s implementation of Career Services to residents and businesses in the Verdugo Workforce Development Area.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Judith Velasco, Workforce Development Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Minutes of the meeting of Verdugo Workforce Development Board Full Board Meeting, April 26, 2023.

Exhibit 2: Verdugo Workforce Development Board Local Area Subsequent Designation and Local Board Recertification Application
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MOTION
Moved by Council Member _______________________, seconded by Council Member ____________________________, that the City Council hereby:

1. Approves submission of the Verdugo Workforce Development Board’s FY 2023- 2024 and FY 2024-2025 application for local area subsequent designation and local board recertification to the Governor, State Workforce Development Board and Employment Development Department, as more particularly described in the Director of Community Services and Parks’ June 27, 2023 Report to the City Council; and

2. Authorizes the Mayor, City Manager, or a designee to execute all relevant agreements, amendments, certifications, and documents with contractors, vendors, the State of California, and the United States Department of Labor necessary for:

A. VWDB’s local area subsequent designation and local board recertification; and
B. VWDB’s implementation of Career Services to residents and businesses in the Verdugo Workforce Development Area.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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VERDUGO WORKFORCE DEVELOPMENT BOARD

FULL BOARD MEETING MINUTES
4/26/2023
9:00 a.m. to 9:45 a.m.

VWDB Full Board Minutes 4/26/2023 Page 1 of 3
MEMBERS PRESENT: Ara Aslanian, Onnig Bulanikian, Alexis Carter, Lee Casady, Marisol Espinoza, Nick Hacopian, Debbie Kukta,
Stephanie O’Keefe, Michael Ritterbrown, Veronica
Romero, Teresa Sánchez, Soua Vang
MEMBERS ABSENT: Greg Astorian, Mary Hamzoian, Pamela Marcello, Steve Kaplan, Julio Ruiz, Terry Walker

COMMUNITY &

OTHER AGENCY
REPRESENTATIVES:

Luiza Balyan, Vicki Brannock, Eliza Dzhaneryan, Brenda
Flores, Karine Grigoryan,
STAFF PRESENT: Judith Velasco, Diana Montecino, MaryAnn Pranke, Melissa Younesian
CALL TO ORDER: 9:05 am by Chair Ara Aslanian via WebEx

I. Introductions
A. Chair Ara Aslanian welcomed Luiza Balyan-Rodriguez and Vicki Brannock to the VWDB.

II. Minutes of February 15, 2023
A. Minutes presented and reviewed. MOTION: Lee Casady 2nd: Debbie Kukta Action: APPROVED

III. Action Items
A. Approval to use Workforce Innovation and Opportunity Act (WIOA) funds for rental payments as specified in the lease agreement between the City of Glendale and the property owner, Babak B. Golbahar for the Verdugo Jobs Center facility located at 1255 South Central Avenue, Glendale, CA 91204 for a 3-year period, April 1, 2023 to March 31, 2026

B. Approval to submit the Verdugo Workforce Development Board’s final Local Workforce Development Plan 2021-2024 Modification to Verdugo Consortium’s Chief Elected Official and Approval of the Los Angeles Basin Regional Planning Unit Regional Plan Modification for Board Chair signature

C. Approval of contract amendment to add funding of $133,341 to the LIFERAP agreement with Glendale Youth Alliance for a total contract amount not to exceed $408,393 and extend the contract period from June 30, 2023 to June 30, 2024

D. Approval of contract amendment to the FY 22-23 Workforce Innovation and Opportunity Act (WIOA) Out-of- School (OSY) Program with Glendale Youth Alliance (GYA) to extend the contract end date from June 30, 2023 to December 31, 2023

E. Approval to accept $387,805 of State of California funds administered and awarded by the California Workforce Development Board, to implement the Regional Equity and Recovery Partnership initiative to assist underserved populations in entering or reentering the workforce and to enter into contract for stipend and work experience services as required by the grant

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VERDUGO WORKFORCE DEVELOPMENT BOARD

FULL BOARD MEETING MINUTES
4/26/2023
9:00 a.m. to 9:45 a.m.

VWDB Full Board Minutes 4/26/2023 Page 2 of 3
F. Approval to accept funding from Glendale Community College in the amount of $500,000 to implement the California Adult Education Program and enter into contract with Glendale Youth Alliance, College & Career Engagement LLC, Bloom Strategic Solutions LLC, Glendale Library Arts & Culture, Armenian Relief Society, PARS Equality Center, RxResearch, Copy&Design, and Professional Development Trainers for the period of July 1, 2023 through June 30, 2024

G. Approval of the Verdugo Workforce Development Board’s Preliminary Budget for Fiscal Year 2023-2024

H. Approval of the allocation of $140,500 to Job Connect to provide services in the City of Burbank as the Verdugo Jobs Center Affiliate Site for Fiscal Year 2023-2024

I. Approval to enter into contract with Glendale Youth Alliance for Fiscal Year 2023-2024 in an amount not to exceed $50,000 in Workforce Innovation and Opportunity Act funding for One-Stop Operator services

J. Approval to accept anticipated funds from the Los Angeles County Department of Economic Opportunity for Fiscal Year 2023-2024 in the estimated amount of $268,800 for Youth Employment Services and to enter into contract with Glendale Youth Alliance, in an estimated amount of $244,608 to provide Youth Services

K. Approval to accept Student Training and Employment Program funds of $450,000 from the California Department of Rehabilitation and to Award Funds of $206,941 to Glendale Youth Alliance and $13,600 to Glendale Community College’s Professional Development Center for Fiscal Year 2023-2024

L. Approval to enter into a two-year contract with Copy & Design for Fiscal Years 2023- 2024 and 2024-2025 in an amount not to exceed $100,000 to provide outreach and communications strategies in grant programs

M. Approval of the Verdugo Workforce Development Board’s Designation and Recertification Application for the Period of July 1, 2023 - June 30, 2025 to the California Workforce Development Board and the Employment Development Department

N. Approval of the recommendation to renew the appointment of Julio Ruiz, Lee Cassady, Steven Kaplan, Teresa Sanchez, and Onnig Bulanikian to the Verdugo Workforce Development Board for additional three-year terms ending April 26, 2026

O. Approval of the recommendation for Luiza Balyan-Rodriguez to be appointed to the Verdugo Workforce Development Board, in compliance with State and Federal requirements under the Workforce Innovation and Opportunity Act of 2014

P. Approval of the recommendation for Vicki Brannock to be appointed to the Verdugo Workforce Development Board, in compliance with State and Federal requirements under the Workforce Innovation and Opportunity Act of 2014

MOTION FOR CONSENT ITEM A-P: Motion: Lee Casady 2nd: Alexis Carter

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VERDUGO WORKFORCE DEVELOPMENT BOARD

FULL BOARD MEETING MINUTES
4/26/2023
9:00 a.m. to 9:45 a.m.

VWDB Full Board Minutes 4/26/2023 Page 3 of 3
IV. Director’s Report
A. Executive Director Judith Velasco introduced the two new board members to the VWDB, Luiza Balyan-Rodriguez from Pacific Clinics Head Start and Vicki Brannock from Biocom.

B. The VWDB will submit an application to be considered for High Performing Board certification. The application highlights how the VWDB engages with businesses, and the partnerships that have been developed to establish career pathways.

C. The lease for the Verdugo Jobs Center (VJC) has been executed. A copy of the draft lease is included in the packet. The lease has been signed and executed. The sublease agreement with the State of California Employment Development Department is now under development.

D. The VWDB is actively looking for one additional business board member to be in compliance with WIOA policies. Any referrals should be directed to Ms. Velasco.

V. Presentation – The Verdugo Report
A. Ms. Velasco presented The Verdugo Report: The Verdugo Jobs Center is shifting its focus to career pathways to algin with state goals.

1. Ealy Childhood Education Pre-Apprenticeship was formed in a project led by Pacific Clinics Head Start. The classroom training is done through Los Angeles Mission College (LAMC).
a. Participants compromise part of the VJC’s target populations: low-income, CalWORKs recipients, and English Language Learners.

2. The BioTC Collaborative, led by Grifols Biologicals, now has two additional members, Citrus and Glendale Community Colleges. Also, Gilead and Prolacta have become active members of the collaborative to increase contribution to the project and be involved in decision making related to the BioTC.

3. Future projects include designing a high-tech career pathway for people with disabilities in Avionics and Security Systems, and expanding Bio training in partnership with Cedars Sinai and LAMC for a Cell Gene Therapy Pre-Apprenticeship.

4. Board members that know of opportunities where programs can be developed that assist both the business and clients with barriers to employment are encouraged to reach out to Ms. Velasco.

B. Ms. Velasco also presented data from the U.S. Bureau of Labor Statistics for the month of March.

1. The current unemployment is at 3.5%, which is unchanged from February. The inflation rate is at 6.0%, which is a decline from the November presentation of 8%.

2. Average hourly earnings have slightly increased to 4.2% over the year. Employers have increased wages to retain current employees and encourage them to return to the physical locations.

VI. Other Business and Announcements
A. The June 28
th board meeting will be held in-person at the VJC.

B. Board member, Soua Vang, announced that under the Glendale’s City Council’s leadership, the City’s Economic Development Division will be launching a Small Business Summit from Tuesday, May 16 through Thursday, May 18. There is a website with all the details and the link will be emailed to the board members.

C. The City of Glendale is sponsoring a free HR Hotline that Glendale employers can call to receive advise on hiring and firing best practices, wage and hour laws, and much more.

VII. Public Comments: None

VIII. Adjournment: 9:35 am
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Page 1 of 12 ends

Local Area Subsequent Designation
and
Local Board Recertification Application
for
Program Year 2023-25

Local Workforce Development Area

Verdugo Workforce Development Board

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Page 2 of 12 ends

Application for Local Area Subsequent Designation and Local Board Recertification
This application will serve as your request for Local Workforce Development Area (Local Area) subsequent designation and Local Workforce Development Board (Local Board) recertification for Program Year (PY) 2023-25 under the Workforce Innovation and Opportunity Act (WIOA).

If the California Workforce Development Board (CWDB) determines the application is incomplete, it will either be returned or held until the necessary documentation is submitted.

Please contact your Regional Advisor for technical assistance or questions related to completing and submitting this application.

Completed applications must be submitted by 5 p.m. on Friday, May 26, 2023, to the CWDB at [email protected].

Verdugo Workforce Development Board______________
Name of Local Area
1255 South Central Avenue_________________________
Mailing Address
Glendale, CA 91204_______________________________
City, State, ZIP

May 25, 2023__________________________________________
Date of Submission
Judith Velasco, Executive Director___________________
Contact Person
818-937-8031___________________________________
Contact Person’s Phone Number

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Page 3 of 12 ends

Local Board Membership
The WIOA Section 107(b)(2)(A) through (E) states the requirements for nominating and selecting Local Board members.

1. Provide the names of the individuals appointed for each membership category listed below.

2. Attach a roster for the current Local Board.

Category: Business – WIOA Section 107(b)(2)(A) requires that business members constitute a simple majority of the Local Board, and WIOA Section 107(b)(3) states that the chairperson shall also be a member under this category. Specifically, a majority of the Local Board’s business members shall constitute the following representatives under this membership category:

• Owners of businesses, chief executives or operating officers of businesses, or other business executives or employers with optimum policymaking or hiring authority; • Representatives of businesses, including small businesses or business organizations; and • Individuals appointed by those who have been nominated by local business organizations and business trade associations.

Please list the Local Board’s business members and identify the chairperson by typing CHAIR after their name:

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Page 4 of 12 ends

Local Board Business Members
Name Title Entity Appointment
Date
Term End
Date
Ara Aslanian -
CHAIR
President Inverselogic, Inc. 5/16/22 5/16/25
Greg Astorian Sr. Vice President ReMax Tri-City Realty 7/21/22 7/21/25 Luiza Balyan-
Rodriguez
Assistant Director Pacific Clinics Head
Start
4/26/23 4/26/26
Vicki Brannock Sr. Director,
Workforce
Strategy &
Innovation
Biocom California
Institute
4/26/23 4/26/26
Marisol
Espinoza
Public Affairs
Manager
Southern California
Gas Company
7/9/21 7/9/24
Nicholas
Hacopian
President Glen West
Management Co
6/29/22 6/29/25
Debbie Kukta President KO Properties, Inc. 6/29/22 6/29/25 Pamela Marcello Sr. Director,
Government &
Public Affairs
Hollywood Burbank
Airport
2/4/21 2/4/24
Veronica
Romero
Manager, Client
Services
PacFed Benefits
Administrators
2/3/22 2/3/25
Julio Ruiz Owner LiquidSky Sports 6/20/17 4/29/26
Terry Walker Director Providence Saint
Joseph Medical Center
7/31/21 7/31/24
Pending
Approval*
Pending Pending 6/30/23 6/30/25
*Please Note: We have identified an additional business representative that will be going through the nomination/appointment process. We expect the new member to be appointed in the upcoming Board meeting.

Category: Labor – At least 20 percent of the Local Board members shall be labor representatives from the Local Area’s workforce. Specifically, the Local Board shall have labor representatives under this membership category from the following entities (WIOA 107[b][2][B]):

• Labor organizations (for a Local Area in which employees are represented by labor organizations) and who have been nominated by local labor federations, or (for a Local Area in which no employees are represented by such organizations) other representatives of employees.

• A member of a labor organization or a training director from a joint labor-management apprenticeship program, or if no such joint program exists in the area, such a representative of an apprenticeship program in the area, if such a program exists.

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Page 5 of 12 ends

Members may be representatives from community-based organizations with demonstrated experience and expertise in addressing the employment needs of individuals with barriers to employment, veterans, or individuals with disabilities; and organizations with demonstrated experience and expertise in addressing the employment, training, or education needs of eligible youth and/or out-of-school youth.

California Unemployment Insurance Code (CUIC) Section 14202(b)(1) further requires and specifies that at least 15 percent of Local Board members shall be representatives of labor organizations unless the local labor federation fails to nominate enough members. For a Local Area in which such organizations represent no employees, other representatives of employees shall be appointed to the Local Board, but any Board that appoints representatives of employees not nominated by local labor federations must demonstrate that no employees are represented by such organizations in the Local Area.

List the Local Board’s labor members:

Local Board Labor Members
Name Title Entity Appointment
Date
Term End
Date
Jose Barba
Business
Representative
Operating Engineers,
Local 501
11/9/22

11/9/25
Lee Casady Vice President IATSE Local 33 7/25/18 4/29/26 Steve Kaplan
Field
Representative
The Animation Guild,
IATSE Local 839
7/9/19 4/29/26
Stephanie
O’Keefe
President Professional Musicians
Local 47
6/3/21 6/3/24
Teresa Sanchez
Business
Representative
SEIU Local 721 4/9/19 4/29/26

Category: Education – WIOA Section 107[b][2][C] requires that each Local Board include members who represent entities that administer education and training activities in the Local Area. Specifically, the Local Board shall have education representatives under this membership category from the following entities:
• Eligible Title II adult education and literacy providers. • Institutions of higher education providing workforce investment activities.

Members may be representatives from local educational agencies and community-based organizations with demonstrated experience and expertise in addressing the education or training needs of individuals with barriers to employment.

List the Local Board’s education members:

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Page 6 of 12 ends

Local Board Education Members
Name Title Entity Appointment
Date
Term End
Date
Michael
Ritterbrown1
Vice President,
Instructional
Services
Glendale Community
College
7/31/21 7/31/24

1Michael Ritterbrown serves a dual role representing Adult Education & Literacy as well as Higher Education.

Glendale Community College serves as the Adult School in Glendale.

Category: Economic and Community Development – WIOA Sections 107[b][2][D] and [E] require each Local Board to include governmental, economic, and community development representatives under this membership category from the following entities:
• Economic and community development organizations.
• The state’s employment service office under the Wagner-Peyser Act. • Programs carried out under Title I of the federal Rehabilitation Act.

A Local Board may have representatives from transportation, housing and/or public assistance agencies; philanthropic organizations; and/or an individual or representatives of entities determined to be appropriate by the local CEO.

List the Local Board’s economic and community development members:

Local Board Economic and Community Development Members

Name Title Entity Appointment
Date
Term End
Date
Onnig
Bulanikian
Director City of Glendale,
Community
Services & Parks
1/20/20 4/29/26
Alexis Carter Deputy Division Chief Employment
Development
Department
7/6/22 7/6/25
Mary
Hamzoian
Manager City of Burbank,
Economic
Development
2/27/22 2/27/25
Iskra Martinez Manager Department of
Rehabilitation
11/9/22 11/9/25
Soua Vang Deputy Director of
Community
Development/Economic
Dev.

City of Glendale,
Economic
Development
4/13/22 4/13/25
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Page 7 of 12 ends

Performed Successfully
The Local Area hereby certifies that it has performed successfully, defined as having an Individual Indicator Score of 50% or higher in PY 20-21 or PY 21-22, as described in Workforce Services Directive WSD20-02, Calculating Local Area Performance and Nonperformance (September 18, 2020), for the following primary indicators of performance:
• Employment Rate 2nd Quarter After Exit
• Median Earnings

PY 20-21 Individual Indicator Scores
Indicators of Performance Adults Dislocated Workers
Employment Rate 2nd Quarter
After Exit

57.2%

55.0%
Median Earnings 2nd
Quarter After Exit

$6,640

$9,444

PY 20-21 Individual Indicator Scores
Indicators of Performance Youth
Employment or Education Rate
2nd Quarter after Exit

84.5%

Median Earnings $4,733

PY 21-22 Individual Indicator Scores

Indicators of Performance Adults Dislocated Workers
Employment Rate 2nd Quarter
After Exit

67.6%

76.7%
Median Earnings 2nd
Quarter After Exit

$ 7,976

$8,190

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Page 8 of 12 ends

PY 21-22 Individual Indicator Scores
Indicators of Performance Youth
Employment or Education Rate
2nd Quarter after Exit

69.6%

Median Earnings $3,900

Sustained Fiscal Integrity
The Local Area hereby certifies that it has not been found in violation of one or more of the following during PY 20-21 or PY 21-22:

• Final determination of significant finding(s) from audits, evaluations, or other reviews conducted by state or local governmental agencies or the Department of Labor identifying issues of fiscal integrity or improperly expended funds due to the willful disregard or failure to comply with any WIOA requirement.

• Gross negligence – defined as a conscious and voluntary disregard of the need to use reasonable care, which is likely to cause foreseeable grave injury or harm to persons, property, or both.

• Failure to observe accepted standards of administration – Local Areas must have adhered to the applicable uniform administrative requirements set forth in Title 2 Code of Federal Regulations (CFR) Part 200.

Certify No Violation: ☒

Engaged in Regional Planning
Engaged in regional planning is defined as participating in and contributing to regional planning, regional plan implementation, and regional performance negotiations. The Local Area herby certifies that it has participated in and contributed to regional planning and negotiating regional performance measures in the following ways:

▪ The Verdugo Workforce Development Board’s (VWDB), Executive Director, Judith Velasco participates on all scheduled Los Angeles Basin Regional Planning Unit (LABRPU) meetings. If Ms. Velasco cannot participate, a Verdugo staff participates on behalf of the organization. This allows the VWDB to keep updated on regional planning activities and opportunities for participation in those activities.

▪ The VWDB and its partners participate in all regional planning activities and provide data and information to assist the writer of the regional plan. The VWDB also includes information about the regional plan in its public forums held to gather 124 of 177

Page 9 of 12 ends

information for its local plan and modifications, as well as CAEP (California Adult Education Program) plans. Information gathered is submitted to the regional plan writer to assist in developing the regional plan as well as its modifications.

Contributions to the regional planning activities include information on industry sector strategies and career pathways in the Verdugo region and their alignment with the plan.

▪ The VWD B and Verdugo Jobs Center (VJC) staff participate on task forces in efforts to work with the LABRPU to align projects to the regional plan. The VWDB took the lead in establishing a strategic co -enrollment system that facilitates enrolling of participants i n career pathways available through any WDB in the LABRPU. Using Slingshot funds, the strategic co -enrollment system was developed by a task force led by VWDB and modeled after the VWDB co - enrollment system.

▪ The VWDB and the VJC participate in multiple regional projects to serve priority of service participants , in alignment with the regional plan priorities . The VWDB contributed to the Prison to Employment (P2E) regional planning grant and its service plan. The VJC also participated in the P2E implementation grant by serving participants that were justice involved and is now preparing for additional enrollments now that a second implementation grant has been awarded to the region. An additional regional grant has been awarded and will be launching in the next few weeks. The Regional Equity and Recovery Partnership (RERP) will also be implemented as a regional project focusing on serving low -income, English Language Learners, first -generation college attendees and other underserved populations. The VWDB wil l focus on expanding BioManuf acturing and BioTechnology career pathway enrollments to meet the hiring needs of the BioScience companies

▪ The VWDB is the lead board to coordinate the Communication Strategy on behalf of the LABRPU. This includes managing the procurement process for selecting a communication consultant to work with all boards and ensure a consistent and effective messaging for the region. Responsibilities include, but not limited to, identifying the appropriate marketing tools to ensure the region’s promotion of regional workforce development activities to all stakeholders. Currently the VWDB is managing the regional website: https://www.labwn.com.

▪ The VWDB staff provide writing support to regional grants including not limited to P2E and Slingshot 2.0, 3.0 and 4.0. For the P2E grant, VWDB staff reviewed the grant application and wrote sections of the grant and revised other sections accordingly, in the spirit of regional collaboration and investment in regional success. These contributions continue to be used by the region to access additional grants for the region and local boards have used excerpts for accessing additional local grants as well.

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▪ The VWDB has participated and referred clients to regional grant initiatives such as the regional apprenticeship programs called “Aeroflex” that allows for manufacturing and aerospace companies to participate in identifying local talent that can help them with their job needs, as well as meeting LABRPU Regional Plan goals.

Local Area Assurances
Through PY 23-25, the Local Area assures that:

A. It will comply with the applicable uniform administrative requirements, cost principles, and audit requirements (WIOA Section 184[a][2] and [3]).

Highlights of this assurance include:
• The Local Area’s procurement procedures will avoid acquisition of unnecessary or duplicative items, software, and subscriptions (in alignment with Title 2 CFR Section 200.318).

• The Local Area will maintain and provide accounting and program records, including supporting source documentation, to auditors at all levels, as permitted by law (Title 2 CFR Section 200.508).

Note that failure to comply with the audit requirements specified in Title 2 CFR Part 200 Subpart F will subject the Local Area to potential cash hold (Title 2 CFR Section 200.338).

B. All financial reporting will be done in compliance with federal and state regulations and guidance.

Highlights of this assurance include the following:
• Reporting will be done in compliance with Workforce Services Directive WSD19-05, Monthly and Quarterly Financial Reporting Requirements, (December 4, 2019).

• All close out reports will comply with the policies and procedures listed in WSD16- 05, WIOA Closeout Requirements (July 29, 2016).

Note that failure to comply with financial reporting requirements will subject the Local Area to potential cash hold. (Title 2 CFR Section 200.338)

C. Funds will be spent in accordance with federal and state laws, regulations, and guidance.

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Highlights of this assurance include the following:
• The Local Area will meet the requirements of the CUIC Section 14211, to spend a minimum of 30 percent of combined total of WIOA Title I adult and dislocated worker formula fund allocations on training services.

• The Local Area will not use funds to assist, promote, or deter union organizing (WIOA Section 181[b][7]).

D. The Local Area will select the America’s Job Center of CaliforniaSM operator(s) through a competitive procurement process, such as a Request for Proposals, unless designated or certified as an operator with the agreement of the local CEO and the Governor (WIOA Section 121[d][2][A] and 107[g][2]).

E. The Local Area will collect, enter, and maintain data related to participant enrollment, activities, and performance necessary to meet all CalJOBSSM reporting requirements and deadlines.

F. The Local Area will comply with the nondiscrimination provisions of WIOA Section 188 and 29 CFR Part 38, including the collection of necessary data.

G. The Local Area will engage in and contribute to, regional planning and regional plan implementation (for example, the Local Area has participated in regional planning meetings and regional plan implementation efforts, and the Local Board and local CEO have reviewed and approved the regional plan and two-year modifications).

H. The Local Area will participate in regional performance negotiations.

I. The Local Area will comply with CWDB policies and guidelines, legislative mandates and/or other special provisions as may be required under federal law or policy, including the WIOA or state legislation.

J. Priority shall be given to veterans, recipients of public assistance, other low-income individuals, and individuals who are basic skills deficient for receipt of career and training services funded by WIOA Adult funding (WIOA Section 134[c][3][E] and Training and Employment Guidance Letter [TEGL] 10-09, and TEGL 19-16). 127 of 177

Page 12 of 12 ends

Application Signature Page
Instructions – The local CEO and Local Board Chair must sign and date this form. Electronic signatures are permitted for the PY 23-25 application.

By signing the application below, the local CEO and Local Board Chair request subsequent designation of the Local Area and recertification of the Local Board. Additionally, they agree to abide by the Local Area assurances included in this application.

Local Workforce Development Board Chair Local Chief Elected Official

Signature Signature
Ara Aslanian Daniel Brotman
Name Name
Chair Mayor, City of Glendale
Title Title

Date Date

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Replacement of Gas-Powered Landscape Maintenance Equipment with Zero Emission Battery Powered Equipment for all Park Facilities in the City of Glendale to Achieve Green Zone Certification.

COUNCIL ACTION
Item Type: Action Item
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
At the direction of City Council, the Community Services & Parks Department is expanding its Green Zone Certification program to all 47 parks and recreational facilities.

To that end, CSP will be replacing all gas-powered handheld landscape maintenance equipment with zero emission battery powered equipment. In consultation with American Green Zone Alliance, staff established a list of equipment necessary for the continued success of the operation, identified the ideal manufacturer based on results from field crews, and narrowed down the list of vendors based on availability and support finalizing the purchase utilizing the Air Quality Management District (AQMD) Exchange Program.

The use of this program will result in $138,202.48 in savings for the purchase of the equipment.

COUNCIL PRIORITIES
Environmental Stewardship: Conversion of gas-powered landscape equipment to battery powered zero emission equipment will result in the removal of pollutants from the air and carbon sequestration, with an estimated 63 tons of pollutant reduction to the Environmental Landscape Footprint (ELF) in Glendale annually. 129 of 177

28a
4 3
0 7

RECOMMENDATION
Adopt a Resolution establishing standardization of manufacturer, dispensing with competitive bidding and authorizing the Purchasing Department to issue a Purchase Order to B&M Lawn & Garden in the amount of $208,355.05 for the purchase of STIHL and Husqvarna brand battery operated landscape maintenance equipment.

BACKGROUND
In our continued effort to reduce carbon emissions, run a sustainable operation, and be environmentally friendly, the Community Services and Parks Department (CSP) entered into a Professional Services Agreement with the American Green Zone Alliance (AGZA) to develop “Green Zones” within the City’s Park system. In order to achieve the Green Zone Certification, facilities must remove the routine / more frequently used gas-powered equipment and replace them with zero emission battery powered equipment.

For the initial phase of the certification process completed in April 2020, CSP carefully selected eight city properties to substantially reduce noise and air pollution:

1. Casa Adobe de San Rafael

2. City Hall Complex

3. Doran Mini Park

4. Harvard Mini Park

5. Heritage Garden

6. Maryland Ave Park

7. Verdugo Adobe

8. Wilson Mini Park
The final phase of the certification process will include all park and recreation facilities under CSP oversight. All gas-powered equipment used for routine grounds maintenance have been inventoried by tool, hours used per year, and confirmed by physical verification and property assessments. An initial impact report, generated by AGZA, measures ground ozone criteria pollution and CO2 resulting from gas equipment use. Said report estimates that replacement of these equipment will result in the reduction of 63 tons of airborne pollutants per year, including 50 tons of CO2 and 13 tons of smog forming criteria pollutants (CO, HC, PM, NOx). In addition, it is estimated that the use of battery powered equipment will reduce noise pollution by 40-70%, depending on tool type used, with blowers and trimmers resulting in the higher percentage reduction. The impact report is attached hereto as Exhibit 1.

Training and Education
Park Services staff were initially educated and trained on commercial electric equipment through several AGZA visits and equipment demos and workshops, as well as allowing staff to use a variety of different commercial tool platforms for extended periods of time.

Upon council approval to purchase the equipment for all parks, a more in-depth session for optimal operation, including safe battery management and charging procedures and environmental benefits will be scheduled prior to commencing operations in the field. 130 of 177

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ANALYSIS
To achieve efficiency within the operation, it is critical to standardize the equipment. In 2020, staff asked Council approval to standardize with STIHL Brand products while informing council the need to return for a revision of said equipment list if better products became available. At that time, the gas-powered equipment were assessed and commercial-grade STIHL electric equipment were specified based on the workload capability. Upon diligent review and testing in the field, CSP has revised its original tool platform to add Husqvarna brand mowers and blowers while maintaining council’s original adopted platform of STIHL brand products for hedge sheers, string trimmers (weed eaters), edgers, and chainsaws. The main reason for the change of brands: Husqvarna mowers are self-propelled and as such easier to use; the backpack blowers are ergonomically efficient as compared to other products.

To complete the transition process to battery equipment, some park sites required infrastructure upgrades. The new battery powered equipment, battery bank, and charging infrastructure were specified in conjunction with AGZA. New sheds were purchased and installed to accommodate the infrastructure / housing needs. Modest updates to electrical outlets and panel breakers were completed with the support of Public Works Facilities Maintenance Division. CSP is now ready to receive the battery-operated equipment.

Pricing and Purchase of the Equipment
The Southern California Air Quality Management District (SC-AQMD) released its equipment exchange program in March 30, 2023. Through this program, public agencies may exchange gas powered landscape equipment with battery operated equipment at significant reductions on the Manufacturers Suggested Retail Price (MSRP). This was the same program CSP utilized in 2020 to realize savings on the purchase of mowers and blowers during the first phase of certification.

The recently released program has additional requirements as compared to the previous version. Mainly, to realize the savings, only like for like items can be exchanged. For example, blowers can only be exchanged for blowers, mowers for mowers, etc. To this regard, staff worked with AGZA and a local vendor B&M Lawn and Garden to determine product availability, best available product, faster charging stations, longer battery life, as well as evaluate the cost utilizing the AQMD Exchange Program. This quote is attached to this report as Exhibit 2.

If the City proceeded with purchasing the equipment without the exchange program, the cost to transition to battery powered equipment would be estimated at $346,557.53.

Under this program, the purchase price for all necessary equipment for the CSP Department to convert to battery operated program will be $208,355.05, a savings of $138,202.48.

Staff, in working with AGZA, determined that there are limited number suppliers that can fulfill the order necessary for a full transition to battery operated equipment. B&M Lawn & Garden is prepared to meet the City’s needs, has the ability to navigate through the AQMD Exchange Program, and is considered one of the most experienced battery / 131 of 177

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electric and after-market support / dealer in the southland. Furthermore, B&M Lawn & Garden has agreed to allow for a transitional period of one week in exchanging the equipment to allow continuity of maintenance services, while CSP staff inventory the equipment in the order, assign it to appropriate park/ routes /staff, have the proper charging stations created, and train the staff. As such, staff recommends that council dispense with the traditional bidding process and authorize the Purchasing Department to issue a Purchase Order to B&M Lawn & Garden.

Upon Council approval, staff will work with the Purchasing Department to procure the equipment.

STAKEHOLDERS/OUTREACH
Conversion to battery operated landscape maintenance equipment has been a long- standing goal established by the City Council and supported by the Sustainability Commission as well as the Parks, Recreation, & Community Services Commission.

Members of the community have also expressed support and appreciation of the conversion at current Green Zones, citing positive results for noise and pollutant reduction from the environment and their neighborhoods.

FISCAL IMPACT
The cost to purchase the necessary equipment to transition the CSP maintenance operation to battery powered equipment under the AQMD Exchange Program is $208,355.05, which is a savings of $138,202.48.

Funding for the purchase of these equipment is available as follows:

Existing Appropriation
Amount Account String Funding Source
$208,355.05 4011-CSP-0020-P0000-T0000-F0000
Project CSP00688AN
Measure S

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (purchase of battery powered equipment) may have a significant effect on the environment, the activity is not subject to CEQA review under the commonsense exemption set forth in 14 Cal. Code Regs. § 15061(b)(3).

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more 132 of 177

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than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 3, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES
Alternative 1: Dispense with competitive bidding and authorize the Purchasing Department to issue a Purchase Order to B&M Lawn & Garden in the amount of $208,355.05.

Alternative 2: Do not dispense with competitive bidding, and authorize the Purchasing Administrator to proceed with a traditional bid process. This option may result in delays in the transition process.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Koko Panossian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Environmental Landscape Footprint Report
Exhibit 2: Quote from B&M Lawn and Garden
Exhibit 3: Campaign Disclosure Form
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RESOLUTION NO.______________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, ESTABLISHING STANDARDIZATION OF

MANUFACTURER, DISPENSING WITH COMPETITIVE BIDDING AND

AUTHORIZING THE PURCHASING ADMINISTRATOR TO PURCHASE

STIHL AND HUSQVARNA BATTERY OPERATED LANDSCAPE

MAINTENANCE EQUIPMENT
WHEREAS, the Parks Services Section of the Community Services and Parks Department (“CSP”), in a continued effort to reduce carbon emissions, run a sustainable operation, and be environmentally friendly; and
WHEREAS, in order to achieve Green Zone Certification, must remove the routine or more frequently used gas-powered equipment at certain City facilities and replace them with zero emission battery powered equipment; and
WHEREAS, CSP will be expanding its Green Zone Certification program from 8 parks to all 47 park and recreational facilities; and
WHEREAS, on March 30, 2023, the Southern California Air Quality Management District (SCAQMD) released its equipment exchange program (SCAQMD Exchange Program), in which public agencies may exchange gas powered landscape equipment with battery operated equipment at significant reductions on the manufacturers suggested retail price, and imposed a new like for like requirement; and WHEREAS, CSP staff established a list of equipment necessary for the continued success of the operation, identified the ideal manufacturer based on results from field use by staff, and narrowed down the list of vendors based on availability and support finalizing the purchase utilizing the SCAQMD Exchange Program; and WHEREAS, the CSP staff determined that under the SCAQMD Exchange Program, the purchase price for all necessary equipment for the CSP Department to convert to battery operated program will be $208,355.05, a savings of $138,202.48.

WHEREAS, CSP staff, working in conjunction with the American Green Zone Alliance (“AGZA”), determined that there are a limited number of suppliers able to fulfill the necessary order for a full transition to battery operation equipment; and WHEREAS, B&M Lawn & Garden, a local vendor, is prepared to meet the City’s needs, has the ability to navigate through the SCAQMD Exchange Program, and is considered one of the most experienced battery / electric and after-market support / dealer in the southland; and
WHEREAS, B&M Lawn & Garden has agreed to allow for a transitional period of one week for exchange of the equipment to allow continuity of maintenance services, 134 of 177

while CSP staff inventory the equipment in the order, assign it to appropriate park/ routes /staff, have the proper charging stations created, and train the staff; and WHEREAS, the City of Glendale has a policy of competitive purchasing practices wherever practicable and the purchasing policy recognizes that in some cases, there is a need for standardization on the purchase of some specialized items; and WHEREAS, STIHL and Husqvarna brand products are the only brands through B&M Lawn & Garden that has all the equipment with appropriate power readily available to support the City’s landscape maintenance needs.

NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the City Council hereby approves the standardization of the manufacturer of battery-operated equipment for landscape maintenance to STIHL and Husqvarna to ensure efficiency, with the understanding that reasonable effort will be made in the purchase of such equipment to obtain competitive pricing.

2. That the determination to standardize STIHL and Husqvarna will be reviewed by the Parks Services Section of the Community Services and Parks Department and Purchasing Section at least every five years and the Parks Services Section will seek approval from City Council at least every ten years.

3. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interests of the City to dispense with competitive bidding.

4. The Purchasing Administrator is hereby authorized to issue a Purchase Order to B&M Lawn & Garden in the amount of $208,355.05 for the purchase of STIHL and Husqvarna brand battery operated landscape maintenance equipment.

Adopted this __________ day of ______________________, 2023. _________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian Ph.D., Clerk of the City of Glendale, certify that the foregoing Resolution No. ________________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _______ day of ____________________, 2023, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

________________________________
City Clerk
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Environmental Landscape Footprint (ELF®)
City of Glendale

March 26, 2023

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I. INTRODUCTION
The City of Glendale, CA is working with the American Green Zone Alliance (AGZA) to transition maintenance of several municipal properties from gas-powered equipment to battery electric equipment, to the extent allowed by advanced battery technology and has met AGZA’s criteria for certification as an AGZA Green Zone® City. An AGZA Green Zone is a defined area of land on which all routine maintenance is performed with battery electric equipment and/or manual tools (Appendix A). The minimal requirement for an AGZA Certified Green Zone is the elimination of all two-stroke equipment for routine grounds maintenance. AGZA is a recognized certification agency in zero emissions, low noise land care practices.

Gas-powered landscape maintenance equipment account for considerable amounts of noise, emissions, and waste affecting the health of workers, the public, and the environment. Zero emissions, low noise battery electric equipment can substantially reduce many of these impacts. A successful transition would result in a quieter, cleaner, and healthier city.

Quiet Communities, Inc, a national nonprofit organization, works with AGZA to implement the AGZA Green Zone program and quantify the impacts of maintaining land with gas-powered equipment and translating those impacts to their health and environmental consequences using ELF® (Environmental Landscape Footprint) methodology.

This ELF quantifies the beneficial reductions in toxic and carcinogenic emissions, greenhouse gas emissions, noise, and other impacts that will result from the equipment transition that began in late 2020/early 2021 as well as additional impact reductions from equipment transitions anticipated in 2023.

II. TECHNOLOGY
Advances in battery technology have enabled the development of zero emissions, low noise battery electric equipment. These advances have resulted in equipment with run times, charge times, and performance that make it practical to perform commercial scale work cost-effectively with electric equipment for all but the heaviest maintenance work. Currently, lithium battery technology has proven itself to be a comparable alternative to gas powered equipment for 100% of Routine commercial grounds maintenance and Special Tasks, like shrub and tree pruning. The tasks include:
• Mowing • Leaf/debris blowing
• String/line trimming • Hedge trimming
• Edging • Light to medium tree work
Tasks for which gas-powered equipment is still needed include heavy clean-ups, dethatching, aeration, heavy tree trimming, rototilling compacted areas, heavy seasonal workloads, pressure washing, and contracted enhancement work.

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III. PROPERTY AND MAINTENANCE OVERVIEW
In 2020, Glendale replaced a set of gas equipment used to maintain approximately 4 acres of City properties (see Appendix B). The number and type of equipment are shown in Table 1A.

Table 1A
Gas Maintenance Equipment Replaced in 2020

Non-Handheld Equipment Handheld Equipment
2, Walk behind mowers 3, String trimmers 3, Hedge trimmers 4, Backpack blowers

In 2023, Glendale hopes to replace a set of gas equipment used to maintain many more City properties (see Appendix B). The number and type of equipment are shown in Table 1B.

Table 1B
Gas Maintenance Equipment Replacements Anticipated in 2023

Non-Handheld Equipment Handheld Equipment
12, Walk behind mowers 20, String trimmers 14, Hedge trimmers 18, Wheeled edgers 21, Backpack blowers 3, Chainsaws
1, Handheld blower

IV. METHODOLOGY
In 2020 and 2022 inventories of gas-powered equipment were conducted estimate their impacts and the benefits of replacing them with battery electric and other less polluting equipment. The inventory involved identifying equipment by brand, model number, and other characteristics and documenting their frequency and duration of use on City properties.

Emissions impacts were calculated for all gas equipment used for the designated routes. The impacts were analyzed in the aggregate and by tool category (non-handheld vs handheld) and within each category by tool type. Noise levels were derived from product specifications and trade sources.

Information on each of the quantified impacts is provided below.

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Toxic and Carcinogenic Exhaust
The exhaust emissions below were quantified in pounds-per-year (and tons-per-year, where appropriate) using validated equations from the US Environmental Protection Agency. • Ozone-forming emissions: Non-methane hydrocarbons (HC), also known as volatile organic compounds, include benzene, 1,3 butadiene, formaldehyde, and acetaldehyde, all of which are potent carcinogens (Loh, 2007). These compounds combine with Nitrogen Oxides (NOx) in warm season months to form ground level ozone, a cause of lung disease, heart disease, and premature death. • Carbon monoxide (CO) is a toxic gas which can harm health when people are in close proximity and which can accumulate in enclosed settings (sheds, trailers) and result in death. • Fine particulate matter (PM2.5) is a cause of cancer, lung disease, heart disease, and premature death (IARC, 2012; US EPA).

Greenhouse Gases
• Carbon dioxide (CO2) emissions were quantified in pounds-per-year and also expressed in terms of equivalent “trees planted.” CO2 is a major greenhouse gas.

Noise
Transitioning away from gas-powered equipment will result in a very substantial reduction in noise experienced by workers, children, faculty, staff and visitors. • Studies show that noise can adversely affect children’s cognition, learning, behavior, productivity, and health (Basner 2017; Stansfeld 2015; Klatte 2013).
• Children and those with autism spectrum disorders, sensory processing disorders, and other conditions may be especially affected (van Kamp 2013).

The American National Standard Institute (ANSI) and World Health Organization threshold for background noise in classrooms is 35 A-weighted decibels (dBA). Gas-powered landscape maintenance equipment are very loud – 85-115 dBA at ear of the operator and 55-85 dBA at 50 feet. These levels far exceed those known to be safe for worker health (PLANET, 2012) and public health (WHO Guidelines, 1999; EPA Levels, 1974).

Loud noise is particularly problematic around classrooms and playgrounds for children trying to learn and play, and teachers trying to teach and manage their classes. Moreover, noise from some types of gas equipment, e.g., lawn mowers, leaf blowers, has a strong low frequency component that allow it to travel over long distances and readily penetrate through windows into classrooms and offices, making it difficult for faculty to teach and for students to concentrate and learn.

Battery electric tools substantially reduce noise relative to gas-powered equipment and largely eliminate the low frequency component responsible for carrying loud noise over long distances (e.g., 400 feet) and through walls and windows (Pollock, 2019; Walker, 2017; Pasanen, 2004).

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V. RESULTS
Exhaust Emissions
The following sections present the exhaust emissions that would result once all the gas tools used on the routes indicated in the equipment inventory are replaced with battery electric tools in 2023.

Toxic and Carcinogenic Exhaust
Approximately 25,412 pounds (12.7 tons) of toxic and carcinogenic exhaust would be avoided each year.

Contributions of specific exhaust components are in Table 2 below.

Table 2. Annual Toxic and Carcinogenic Emissions Avoided Category Volume (Pounds)
2020 2023 (E) Total (E)
Ozone-forming exhaust 712 1,982 2,694
Carbon monoxide 5,024 17,191 22,215
Fine particulate matter 147 356 503

Once the transitions to electric tools are made in 2023, the relative contributions of handheld vs. non- handheld tools to toxic and carcinogenic emission reductions will be as shown below in Exhibit 1. Handheld tools will account for the majority of reductions in each emissions category: ozone-forming emissions (93%), carbon monoxide (63%), and PM2.5 (>99%).

Exhibit 1. Relative Contribution to Total Toxic Emissions, by Tool Category

0%
20%
40%
60%
80%
100%
120%
O3 CO PM2.5
Handheld vs Non-Handheld
Handheld Non-Handheld
CO: carbon monoxide; O3: ozone; PM2.5 fine particulate matter Note: The amount of emission is not indicative of toxicity or carcinogenicity. Rather, the potency or strength of the emission in causing disease must be considered. As a hypothetical example, small amounts of PM2.5 may be more toxic than large amounts of ozone.

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Among the handheld tools (leaf blowers, string trimmers, hedge trimmers, and saws), leaf blowers are estimated to account for the majority of all toxic and carcinogenic emissions (Exhibit 2). This is due in large part due to the much greater amount of annual runtime amongst this category of tools (Exhibit 3).

Exhibit 2. Amounts of Toxic and Carcinogenic Exhaust by Handheld Tool Type

Amongst all tools – Handheld and Non-Handheld – differences in emission levels are based mainly on three factors: 1) annual runtimes - Exhibit 3 below; 2) engine type (4-stroke for Non-Handheld tools vs 2-stroke for Handheld tools) and 3) engine power.

Exhibit 3. Annual Runtime by Tool

23.1 135.3
325.2
2032.9

0.0 500.0 1000.0 1500.0 2000.0 2500.0
Chainsaws
Hedge trimmers
String trimmers
Blowers
Ozone-Forming Emissions, Lbs/Yr

0.1 0.3

0.9 5.7

0.0 1.0 2.0 3.0 4.0 5.0 6.0
Chainsaws
Hedge trimmers
String trimmers
Blowers
Carbon Monoxide Emissions,
Tons/Yr

0.0 100.0 200.0 300.0 400.0
Chainsaws
Hedge trimmers
String trimmers
Blowers
PM2.5 Emissions, Lbs/Yr

0 1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
Chainsaws Hedge
trimmers
Mowers Edgers String
trimmers
Blowers
Hours/Year
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Greenhouse Gases
Replacement of the gas equipment with battery electric equipment purchased through 2023 will eliminate close to 50 tons of CO2 per year (Table 3).

Table 3. Carbon Dioxide Emissions Avoided, Lbs/Tons
2020 2023 (E) Total (E)
24,532/12.3 73,866/36.9 98,398/49.2

The contribution of tool category and tool type to those potential reductions is shown in Exhibits 4 - 5 below.

Exhibit 4. Amount of Greenhouse Gases Avoided by Tool Category

Exhibit 5 shows that blowers and non-handheld equipment will account for the majority of CO2 emissions, accounting for 81% of the total.

Exhibit 5. Amount of Greenhouse Gases Avoided by Tool Type

0%
10%
20%
30%
40%
50%
60%
70%
Handheld Non-Handheld
Handheld vs Non-Handheld: CO2

0.0 5.0 10.0 15.0 20.0 25.0
Chainsaws
Hedge trimmers
String trimmers
Edgers
Mowers
Blowers
CO2 Emissions, Tons/Yr
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Tree Equivalents
The 49 tons of carbon dioxide that would be avoided annually by the continued replacement of gas equipment with battery electric equipment through 2023 will be equivalent to the amount that would be absorbed by 2,029 trees (European Environment Agency) as illustrated in Exhibit 6 below.

Exhibit 6. Tree Equivalents

Car Equivalents
The 49 tons of carbon dioxide that would be avoided annually by the continued replacement of gas equipment with battery electric equipment through 2023 will be roughly equivalent to taking ten cars off the road each year (EPA, 2018) as illustrated in Exhibit 7 below.

Exhibit 7. Car Equivalents

49.2 tons of CO2 avoided = amount of CO2 absorbed by 2,029 trees each year. 1,000
100
10 10
1,000

49.2 tons of CO2 avoided yearly is roughly equivalent to removing 10 cars from the road every year.
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Noise
The loudness of battery electric equipment is generally 10−20 dBA lower than that of their gas counterparts. In some cases, the difference is even greater. As a rule of thumb, each 10-decibel decrease in noise level translates to a halving of loudness as perceived by the human ear. • Mowers: At the source, sound from battery electric mowers is 10 decibels or more below the average of 94 decibels for large gas-powered mowers. For workers, that means the loudness of the mowers is cut in half. Because of the absence of a strong low frequency component, the difference in sound between battery electric mowers and gas mowers becomes even greater over distance. For students, teachers, and staff, the sound at a distance from the electric mowers may be hardly detectable. • Leaf blowers: For large blowers, the difference in sound level between a powerful commercial gas backpack blower like the Echo PB-770 and a powerful commercial battery electric blower is estimated around 10 decibels or higher with blowers like the Husqvarna 550iBTX (rated at 73 decibels at the source) (Pollock, 2019; opereviews.com, 2019). For the operator, a 10-decibel difference means the electric blower will be half as loud and a 20 to 30 decibel difference would mean a quarter to an eighth as loud. For the public in the immediate vicinity, the difference in sound may range from 13-24 decibels or more at 50 feet, translating to a 2x to 4x reduction (or greater) in loudness. As for the electric mowers, the reduction in low frequency sound when using the electric vs gas blower substantially lessens the ability of noise to penetrate through walls and windows (Pollock, 2019). • String trimmers, hedge trimmers: At the source, sound levels of commercial string trimmers and hedge trimmers, like the and Echo SRM2620, are 100 decibels or higher compared with 76 decibels for a battery/electric trimmer (like the Husqvarna 520IL). That 24-decibel difference alone would translate to a 4-fold reduction in loudness for workers and a substantial reduction in loudness for people outdoors and indoors.

VI. OTHER IMPACTS AND BENEFITS
The results of this ELF indicate that continuing transition to battery electric equipment will result in substantial reductions in toxic emissions, greenhouse gases, and noise exposure to the benefit of worker health, public health and environment.
• AFTC (AGZA Field Tested Certified) battery electric equipment can reduce sound levels 45% – 70%, relative to gas equipment.
• Battery electric equipment and manual tools produce no toxic and carcinogenic exhaust emissions at point of operation.
• Battery electric equipment and manual tools produce no carbon dioxide at point of operation.

In addition:
• Idling of gas engines is eliminated.
• Push button starts for battery electric equipment can be less tedious than pull cord starts for gas equipment.
• Battery electric equipment eliminates the need for carrying and mixing the gas and oil used in many gas-powered handheld tools.
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• Fuel spillage is eliminated, and the amount of solid and toxic waste associated with maintenance of gas equipment are reduced.
• Equipment vibration may be reduced.

For the City of Glendale, a transition may lead to other important benefits:
• A heightened awareness in the region of how the City is creating a healthier environment for workers, residents, and visitors, and one that enhances quality of life. • Recognition of the City as a leader in low impact, low noise maintenance and a model for area businesses, institutions, and municipalities.

VII. CLOSING STATEMENT
The transition to low impact land care practices by the City of Glendale promises substantial benefits for health and environment. Further, the City stands to realize long-term savings accruing from eliminated fuel consumption and reduced maintenance required by battery electric equipment. In addition, work crews benefit from healthier working conditions and from recognition and pride in the work they do. AGZA and QC congratulate the City of Glendale on its leadership!

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Appendix A: AGZA Certified Green Zone® Levels

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Appendix B: Route Inventory

Routes Transitioned in 2020
Casa Adobe Route
City Hall
Harvard Route
Project Crew
Verdugo Adobe

Routes Expected to Transition in 2023
Arc Lower Scholl
BRAND Office Maple
BRAND Right Cage Mayors
BRAND Tea House Montrose
Carr Park New York
Cerritos Nibley
Duekmejain Pac Ed
Dunsmore Palmer Park
Emerald isle Pelanconi
Fremont Scholl Ballfields
Glenoaks Verdugo Park
Glorietta Verdugo South
Griffith Manor

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1 CP: JoeH

Q U O T A T I O N
DATE:

CUSTOMER #:

P.O.#:
111527

AQMD TRADE-IN
TERMS: 0% 0, Net 30
5/5/2023B & M LAWN AND GARDEN CENTER
2801 E. Miraloma Ave
Anaheim, CA 92806 USA
Phone #: (714)996-5490
Fax #: (714)414-1127
PHONE #:

ALT. #:
(818)548-3738 Ext: kimo
(818)548-2102
LOCATION: 1
STATUS: Active
PAGE:

ORDER #: 1416401
SALES TYPE: Quote
CELL #:

City Glendale-Purchasing
141 N.Glendale Ave
Rm 346
Glendale, CA 91206-4499
City Glendale-Purchasing
141 N.Glendale Ave
Rm 346
Glendale, CA 91206-4499
111527BILL TO SHIP TO

MFR PRODUCT NUMBER DESCRIPTION QTY PRICE NET TOTAL
STI HLA135KITAP500S $969.97 $969.97 $19,399.4020HLA 135 0-145, AL 300/301, AP500S $0.00HLA 135 145 EXT CRDLS AP HDGE TRMR UNIT ONLYHLA135STI 20 $0.00 $0.00Fast ChargerAL300STI 20 $0.00
$0.00Battery 36V 9.2ahAP500SSTI 20 $0.00
**** SCAQMD $.00 -$700.00 ($14,000.00)20SCAQMD VOUCHER AMOUNT STI FSA135RKITAP500S $1,139.97 $1,139.97 $43,318.8638FSA 135 R, AL 300-4, AP 500 S $0.00Battery Trimmer AP Series (w/o Battery) FSA135RSTI 38 $0.00 $0.00Battery 36V 9.2ahAP500SSTI 38 $0.00
$0.004 Battery Multi-ChargerAL301STI 38 $0.00
**** SCAQMD $.00 -$700.00 ($26,600.00)38SCAQMD VOUCHER AMOUNT STI FCA140KITAP500S $1,179.97 $1,179.97 $24,779.3721FCA 140, AL 300-4, AP 500 S $0.00AP Series Stick Edger straight shaftFCA140STI 21 $0.00 $0.00Battery 36V 9.2ahAP500SSTI 21 $0.00
$0.004 Battery Multi-ChargerAL301STI 21 $0.00
**** SCAQMD $.00 -$700.00 ($14,700.00)21SCAQMD VOUCHER AMOUNT STI HTA135KIT $1,049.97 $1,049.97 $1,049.971HTA135 KIT AL300 & AP300S $0.00BATTERY POLE PRUNERHTA135STI 1 $0.00
$0.00AP300S Battery Pack 36V 7.8AhAP300SSTI 1 $0.00
$0.00Fast ChargerAL300STI 1 $0.00
**** SCAQMD $.00 -$700.00 ($700.00)1SCAQMD VOUCHER AMOUNT STI MSA300KIT $1,309.97 $1,309.97 $5,239.884MSA 300 20, AL 300/301, AP 500 S $0.00MSA 300 20L 23RS3 3321 (5811 PHMSA300STI 4 $0.00
$0.00Battery 36V 9.2ahAP500SSTI 4 $0.00
$0.00Fast ChargerAL300STI 4 $0.00
**** SCAQMD $.00 -$700.00 ($2,800.00)4SCAQMD VOUCHER AMOUNT STI MSA220CBKIT $829.97 $829.97 $3,319.884MSA 220 C 16, AL 300/301, AP 300 S $0.00MSA 220 C-B Battery Chainsaw 16" BarMSA220CB 16"STI 4 $0.00 $0.00Fast ChargerAL300STI 4 $0.00
$0.00AP300S Battery Pack 36V 7.8AhAP300SSTI 4 $0.00
**** SCAQMD $.00 -$700.00 ($2,800.00)4SCAQMD VOUCHER AMOUNT STI AR 3000L KIT $1,529.99 $1,223.99 $14,687.8812AR3000L Battery with Carrying System, Adapter, Cable
STI AP500S $379.99 $303.99 $20,975.3169Battery 36V 9.2ah STI AL500 $179.99 $152.99 $7,649.5050High Speed Charger HUS 550IBTX $499.99 $499.99 $17,999.643640V Li-Ion backpack blower, w/o batt&cger HUS BLI950X $1,149.99 $919.99 $33,119.643640v Battery Backpack 31Ah HUS QC500 $179.99 $152.99 $5,507.6436QC 500 BATTERY CHARGER **** SCAQMD $.00 -$1,336.18 ($48,102.48)36SCAQMD VOUCHER AMOUNT HUS W520I $1,299.99 $1,299.99 $24,699.8119COMMERCIAL BATTERY MOWER HUS BLI300 $349.99 $279.99 $10,639.6238LITHIUM-ION 40 VOLT 9AH **** SCAQMD $.00 -$1,500.00 ($28,500.00)19SCAQMD VOUCHER AMOUNT HUS 970621903 $439.99 $339.99 $3,059.919Rail Charger Kit - Aluminum Rail mount for 149 of 177

2 CP: JoeH

Q U O T A T I O N
DATE:

CUSTOMER #:

P.O.#:
111527

AQMD TRADE-IN
TERMS: 0% 0, Net 30
5/5/2023B & M LAWN AND GARDEN CENTER
2801 E. Miraloma Ave
Anaheim, CA 92806 USA
Phone #: (714)996-5490
Fax #: (714)414-1127
PHONE #:

ALT. #:
(818)548-3738 Ext: kimo
(818)548-2102
LOCATION: 1
STATUS: Active
PAGE:

ORDER #: 1416401
SALES TYPE: Quote
CELL #:

MFR PRODUCT NUMBER DESCRIPTION QTY PRICE NET TOTAL
40-c80 chargers,
HUS BLI950X $1,149.99 $919.99 $4,599.95540v Battery Backpack 31Ah TOWATTPDM120SC $650.00 $585.00 $37,440.00644-Channel 120V/20A PDM – Smart Charger TOWATTPLNK120V $15.00 $14.25 $912.0064TOWA TOOLS 1-FT POWERLINK CORD IEC C19 TO NEMA5-20P
TOWATTRJ45PC $10.00 $9.50 $608.0064TOWA TOOLS 1-FT RJ45 PATCH CABLE TOWATTPCA15 $16.00 $15.20 $972.8064TOWA TOOLS 20A TO 15A NEMA5-20R TO NEMA5-15P ADAPTER
STI HLA135 $479.99 $383.99 $5,759.8515HLA 135 145 EXT CRDLS AP HDGE TRMR

UNIT ONLY
STI FSA135R $409.99 $327.99 $1,639.955Battery Trimmer AP Series (w/o Battery) STI FCA140 $449.99 $359.99 $4,319.8812AP Series Stick Edger straight shaft STI HTA135 $639.99 $511.99 $2,559.955BATTERY POLE PRUNER STI MSA220CB 16" $419.99 $335.99 $1,007.973MSA 220 C-B Battery Chainsaw 16" Bar HUS 550IBTX $499.99 $399.99 $1,599.96440V Li-Ion backpack blower, w/o batt&cger HUS W520I $1,299.99 $1,039.99 $15,599.8515COMMERCIAL BATTERY MOWER HUS BLI300 $349.99 $279.99 $8,399.7030LITHIUM-ION 40 VOLT 9AH HUS QC500 $179.99 $152.99 $764.955QC 500 BATTERY CHARGER **** REB-Bid $.00 $.00 $0.001AGZA Greenzone Discount APPLIED Prices reflected on this quote are valid for 30 days.
$208,355.05ORDER TOTAL:
$24,926.41TAX:

SUBTOTAL: $183,428.64
Authorized By:
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City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
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&RXQFLO(''RU+$ʊIURPPDNLQJDFRQWULEXWLRQWRD&LW\&RXQFLOPHPEHU(''PHPEHU+$PHPEHU&LW\&OHUNRU&LW\7UHDVXUHU DQG

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PHPEHUVDQG+$PHPEHUVIURPYRWLQJRQPDWWHUVFRQFHUQLQJDFRQWUDFWZLWKDSHUVRQZKRKDVSURYLGHGDFDPSDLJQFRQWULEXWLRQ 7KH2UGLQDQFHDSSOLHVWRDFRQWUDFWRUZKRVHFRQWUDFWUHTXLUHVWKH&LW\&RXQFLO¶V('' VRU+$¶VDSSURYDO$FRQWUDFWZLWKWKH&LW\(''RU+$LVNQRZQDVD³&LW\ &RQWUDFW´7KH2UGLQDQFHDOVRDSSOLHVWRDVXEFRQWUDFWRUZKRKDVDVXEFRQWUDFWWKURXJKD&LW\&RQWUDFW7KH2UGLQDQFHH[FOXGHVDFRPSHWLWLYHO\ELGFRQWUDFWDZDUGHGWR WKHORZHVWUHVSRQVLEOHELGGHU
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A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
x The City Contract has a total anticipated or actual value of $50,000 or more; or x The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
x A combination or series of City Contracts have a value of $50,000 or more. x A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: Ɣ Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) Ɣ Name of the Chief Executive Officer/President
Ɣ Chief Operating Officer
Ɣ Chief Financial Officer
Ɣ Chairperson
Ɣ All members of the Board of Directors
Ɣ All persons who own more than 10% of the person, entity, or organization Ɣ Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, ('', or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operat ing Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is o wned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. contract awarded to the lowest responsible bidder.

B & M Lawn and Garden, Inc. 2801 E Miraloma Ave., Anaheim, CA 92806 Not Applicable
Marc Paquet 2801 E Miraloma Ave Anaheim CA 92806
Lisa Dokter 2801 E Miraloma Ave Anaheim CA 92806
Marie Holper 2801 E Miraloma Ave Anaheim CA 92806
Marc Paquet, Lisa Dokter, and Marie Holper 2801 E Miraloma Ave Anaheim CA 92806 Marc Paquet 2801 E Miraloma Ave Anaheim CA 92806
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Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contrac tor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financ ial Officer, Chief Operating Officer, any person with an ownership intere st of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
x I acknowledge that I have a continuing obligation to update this disclosure form if I substitute ʊ or if I select additional ʊ architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and x I hereby certify that:
I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:

Not Applicable
Not Applicable.
2 June 20 23 Anaheim
Marie Holper
2801 E Miraloma Ave, Anaheim, CA 92806
714-996-5490 [email protected]
152 of 177

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: North Brand Boulevard Complete Streets Demonstration Project 1) Resolution adopting the Plans and Specification for the North Brand Boulevard Complete Streets Demonstration Project, Specification No. 3942, Plan No. 1-3114; and directing the City Clerk to advertise for bids.

COUNCIL ACTION
Item Type: Action
Approved for June 13, 2023 calendar

EXECUTIVE SUMMARY
The plans and specification have been completed for the North Brand Boulevard Complete Streets Demonstration Project. This project will pilot temporary infrastructure improvements to improve active transportation and safety throughout the project corridor.

The intent of this item is for the City Council to adopt the project plans and specification and authorize the City Clerk to advertise for bids.
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COUNCIL PRIORITIES
Infrastructure: This project will pilot temporary infrastructure improvements to accommodate additional active transportation modes.

Mobility/Connectivity/Safety: This project will improve pedestrian safety with the implementation of various safety elements. Furthermore, the installation of protected bike lanes will significantly improve bicycle safety along the corridor and connectivity throughout the neighborhood.

RECOMMENDATION
That the City Council approve the Resolution to adopt the project Plans and Specification for the North Brand Boulevard Complete Streets Demonstration Project, Specification No. 3942, Plan No. 1-3114.

BACKGROUND
A complete street is an active transportation promoting policy and design approach that requires streets to be planned, designed, operated, and maintained to enable safe, convenient, and comfortable travel and access for users of all ages and abilities regardless of their mode of transportation. According to the Center of Disease Control and Prevention, active transportation infrastructure encourages people to be physically active improving health and quality of life.

On September 6, 2018, the Regional Council of the Southern California Association of Governments (SCAG) approved the guidelines and scoring criteria for the 2018 Sustainable Communities Program (SCP). The SCP is a multi-year program designed to support and implement the policies and initiatives of the 2016 Regional Transportation Plan and Sustainable Communities Strategy (RTP/SCS), with the primary item of the strategic plan being to produce innovative solutions that improve the quality of life for Southern Californians, primarily through active transportation and complete streets.

SCAG released the SCP Call for Proposals and received a total of 61 project proposals valued at approximately $12 million dollars across all project categories and types by the December 14, 2018 deadline. An additional 19 projects requesting approximately $15.5 million were submitted through the State Active Transportation Program (ATP), and these were considered as part of the SCP as well. After ranking the proposals, SCAG identified 41 top ranked projects out of a total of 80 for funding recommendations, with $500,000 being the maximum amount awarded for any one project.

The City of Glendale was awarded $500,000 to fund a quick-build project for the Brand Boulevard Complete Street Demonstration Project, located on Brand Boulevard between Glenoaks Boulevard and Mountain Street, to improve active transportation along the corridor. The design of the project is administered and managed by SCAG through their consultant, KOA Corporation, with design input and direction from the City of Glendale. Once a quick-build design alternative has been selected, the construction of the project will be bid out and managed by the City of Glendale. 154 of 177

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The project limits are Brand Boulevard between Glenoaks Boulevard and Mountain Street. The corridor is approximately a half-mile-long and the street contains two travel lanes in each direction with a center two-way left-turn lane and an on-street diagonal parking lane in each direction. There are signalized intersections at Glenoaks Boulevard, Dryden Street, and Stocker Street, as well as a marked crossing currently controlled by a Rectangular Rapid Flashing Beacon system at Fairview Avenue. Land uses along the corridor consist of a mix of retail, industrial/office, place of worship, a school south of Stocker Street, and heavy multi-family residential north of Stocker Street. Most retail use include dedicated off‐street parking and the diagonal on-street parking is used during daytime hours south of Stocker Street and has high turnover, while the diagonal on-street parking north of Stocker Street is used all day for multi- family residential users. The speed limit on Brand Boulevard is posted at 30 mph, and a recently completed Engineering and Traffic Survey confirmed the average 85th percentile speed for both directions at 36 mph.

ANALYSIS
The multi-modal benefits to the community because of this project will include the following:
•More livable communities;
•Improved safety for all users;
•More walking and bicycling to improve public health;
•Increased transportation choices; and
•Greenhouse gas reduction and improved air quality.

The final pilot project design, otherwise known as Alternative 1A, after a series of community outreach events, advisory committee discussions, commission and council direction, will include the removal of one travel lane in each direction, the installation of a protected curb-running bicycle lane on both sides of the roadway, increase of on- street parking spaces along the corridor through shifting and realigning of the diagonal parking stalls, and the installation of painted bump outs and creative crosswalks at signalized intersections.

To successfully implement the project design and to ensure competitive bids, the City will advertise the project on multiple plan holders’ web sites who publish project bidding documents and distribute the information to their extensive network of contractor, and construction industry contacts.

The project will also be advertised in a local newspaper, the Glendale Independent, prior to bid opening, as well as on BidNet, which is a web enabled data service to the public sector, for the dissemination of the building and construction project proposals to their large number of member contractors and consultants.

Finally, the project bidding documents will also be posted on the City’s website.

The construction of this project is anticipated to begin in September 2023 and is scheduled for completion by January 2024.
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STAKEHOLDERS/OUTREACH
In January of 2022, the project formed a Technical Advisory Committee (TAC) and a Community Advisory Committee (CAC) to help further guide the project through the design and outreach phases. The TAC is comprised of a team of City professional staff from multiple departments who collect existing project data, evaluate the data, and suggest improvements for each quick-build alternative. The CAC is comprised of a team of community representatives from nearby corridor businesses and residents, the Incarnation Parish School, the Downtown Glendale Association, the Walk/Bike Glendale community group, the Community Development Department, and the Rossmoyne Neighborhood Association.

In addition to the advisory committee guidance and support, various outreach efforts, including community touchpoint events and engagement surveys were conducted to receive feedback directly from the community. The following is a summary of the outreach efforts to date:
•Bike Audit:
oSunday, May 1, 2022
oBiked the project corridor with the community on a weekend to determine feasibility and viability of a new active transportation mode in the project vicinity
•Walk Audit:
oThursday, May 19, 2022
oWalked the project corridor on a busy weekday afternoon to share project details, identify areas of improvement, and solicit community feedback from active participants who routinely walk the project corridor •Community Touchpoint No. 1:
oWednesday, May 25, 2022 through Tuesday, May 31, 2022
oCommunity response tags were left at the light poles at the northwest and northeast corner of Brand Avenue and Glenoaks Boulevard, and the northeast and southwest corner of Brand Avenue and Dryden Street to encourage residents to share their ideas on how to make the street safer to walk, bike, and drive
•Transportation and Parking Commission
oMonday, June 27, 2022
oShared project details and alternatives with commission members and commission voted unanimously to support Alternative 1A
•In-Person Canvassing Touchpoint No. 2
oWednesday, July 27, 2022
oUsing a door-to-door strategy, project staff spoke directly to businesses and residents along the project corridor to inform them of the Quick Build project. Project factsheets were distributed to residents and businesses in English, Spanish, and Armenian. A Spanish speaker communicated with residents who did not speak English.
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•Dedicated Project Website
oOutreach on this project continues to occur through the dedicated website for the project that is hosted through the City of Glendale domain, as well as the consultant’s domain. The website page introduces the public to the project and to the project team, explains the scope of work and project locations, and provides the public with staff contact information for questions, discussion and/or input.
•City Council Meeting
oTuesday August 23, 2022
oShared project details and alternatives with Council members and Council voted unanimously to support Alternative 1A
At the August 23, 2022 Council meeting, City Council provided additional feedback and direction to Public Works staff, including coordination with the Glendale Fire Department (GFD), project website related concerns, the volume of the participants in the engagement surveys, and continuation of effective public outreach during the implementation phase.

To address the concerns of the Council, follow-up meetings with GFD staff were conducted to ensure resolution of their comments. The final design plans have addressed these issues.

Additionally, staff directed the consultant design team to make updates to the project website to make it more user-friendly. The website improvements ensure viewers could access the necessary information without being redirected to an external website to review alternatives. Moreover, staff further reviewed the public feedback received from the engagement surveys and noted an increase in feedback regarding the project after conducting in-person canvasing at the project site. This demonstrated the positive impact of the interactions in generating interest and gathering feedback from the community as well as the importance of continued outreach efforts for the project's success.

Furthermore, to continue engaging the public effectively, outreach efforts will include additional community touchpoints and physical project signage to receive public feedback before, during, and after the implementation of the demonstration project as follows:
•Community Touchpoint No. 3
oWill occur before official construction groundbreaking oIntended to remind the community, businesses, and residents along the project corridor about the upcoming construction and reintroduce the project design elements and detail the construction process •Community Touchpoint No. 4
oOfficial ribbon-cutting event at the completion of construction 157 of 177

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•Project Signage
oFour physical project signs will be installed at the northerly and southerly end of the project on Brand Boulevard
oThe project signs will be maintained during the construction of the project oProject signs will include brief information about the quick build project and will include a QR code to direct public to the project website for more information and to provide feedback
These additional community touchpoints and project signs will help facilitate effective communication, gather feedback, raise awareness about the quick build project, develop relationships, and drive continuous public feedback on the project during and after the implementation.

Public feedback is one of several factors that will determine if the quick-build project is eventually made permanent. Quick-build projects extend the public comment period beyond implementation. While the design is implemented using “temporary” materials, such as colored paint, soft-hit bollards, or planter boxes, they may end up becoming permanent by replacing them with hardscapes, permanent irrigated landscaping, and more durable thermoplastic pavement striping.

By effectively engaging with the community, the project team can create a positive impact and ensure the long-term success and acceptance of the quick build project and ultimately transitioning into a permanent improvement.

The quick-build construction of this project is anticipated to begin in September 2023.

Since the measures are temporary, they are designed to be removed or modified in response to on-the-ground feedback.

FISCAL IMPACT
There is no fiscal impact associated with this report. The Engineers estimate for the construction of this project is $750,000. Funding for this project has been budgeted from the Measure S CIP Fund (4011) and State Gas Tax Fund (4020).

ENVIRONMENTAL REVIEW
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.

CAMPAIGN DISCLOSURE
Not Applicable

ALTERNATIVES
Alternative 1: Approve the Resolution adopting the project Plans and Specification for the North Brand Boulevard Complete Streets Demonstration Project and directing the City Clerk to advertise for bids.

Alternative 2: Do not adopt the Resolution adopting the Plans and Specifications for the North Brand Boulevard Complete Streets Demonstration Project. Doing so, however, will halt the construction of new active transportation modes 158 of 177

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throughout the corridor.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Armen Avazian, P.E., Principal Civil Engineer
Saumil Mody, Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map
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88b
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

ADOPTING THE PLANS AND SPECIFICATION FOR THE NORTH BRAND

BOULEVARD COMPLETE STREETS DEMONSTRATION PROJECT,
SPECIFICATION NO. 3942, PLAN NO. 1-3114; AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.The Plans and Specification on file in the City Clerk’s office for the North Brand Boulevard Complete Streets Demonstration Project, including the various documents incorporated therein, are hereby approved, adopted, designated, and shall hereafter be known as Specification No. 3942 and Plan No. 1-3114.

SECTION 2.The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in these Plans and Specifications adopted by this Resolution.

Adopted this _____ day of ____________, 2023.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2023, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain: ___________________________
City Clerk
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8b
RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

ADOPTING THE PLANS AND SPECIFICATION FOR THE NORTH BRAND

BOULEVARD COMPLETE STREETS DEMONSTRATION PROJECT,
SPECIFICATION NO. 3942, PLAN NO. 1-3114; AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 2.The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in these Plans and Specifications adopted by this Resolution.

Adopted this _____ day of ____________, 2023.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

Ayes:

Noes:

Absent:

Abstain: ___________________________
City Clerk
161 of 177

N CAMPBELL ST

DWIGHT DR

CUMBERLAND RD

E DRYDEN ST

N CAMPBELL ST N ISABEL STN HOWARD STN LOUISE STN CENTRAL AV

SHERMAN LN

LORAINE ST

E FAIRVIEW AV

VIOLA AV

DOROTHY DR

N COLUMBUS AV

MERRIMAN PL

PALM DR

PARKWOOD LN

N COLUMBUS AV

W DRYDEN ST N GENEVA ST

PIONEER DR

MAURITA PL

MELWOOD DR

HARRINGTON RD

BOHLIG RD

HOWARD STROSS ST

CAVANAGH RD

N JACKSON ST

MOUNTAIN ST

E STOCKER ST

N EVERETT ST

N HOWARD ST

N JACKSON STN ISABEL ST

MONTEREY RDPACIFIC AVE

JACKSON PL

GOODE AV

SANCHEZ DR

MARYLAND PL

ARDEN AVE

COLUMBUS AV

PARKWOOD DR

KENNETH RD

MERRIMAN PL

CEDAR HILL RD

DARRELL DR

HAZBETH LN

VALLEY VIEW RD

SPENCER ST

MOUNTAIN ST

N CENTRAL AV

DWIGHT DR

LOUISE TER

N BRAND BLVD

N MARYLAND AV

N LOUISE ST

N CAMPBELL ST

RANDOLPH ST

LORAINE ST

W STOCKER ST

MELROSE AV

W FAIRVIEW AV

CAMERON PL

SAN RAFAEL AV

GLENOAKS BLVD

ARDEN AVE

BURCHETT ST

N MARYLAND AV
CA-134 (VENTURA FWY)

FREEWAY

PROJECT LIMITS

NORTH BRAND BOULEVARD

COMPLETE STREETS DEMONSTRATION PROJECT

PROJECT LOCATION MAP

NOT TO SCALE

PRIVATE ELEMENTARY SCHOOL
FIRE STATION 26
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Building Maintenance and Repair Services
1) Resolution Adopting Specification No. 3945, for the Citywide Repairs and Maintenance of Elevator Systems at Various Facilities Project; and Directing the City Clerk to Advertise for Bids.
2) Resolution dispensing with competitive bidding and awarding a 5-year contract to Mitsubishi Electric US, Inc. for the proprietary maintenance and repairs of Mitsubishi elevators at Police Building and Central Library.
3) Resolution Adopting Specification No. 3946, for the Repair and Maintenance of Industrial Doors and Gates at Various City Facilities Project; and Directing the City Clerk to Advertise for Bids.
4) Resolution Adopting Specification No. 3949 for Uninterruptable Power Supply (UPS) Systems Repair and Maintenance at Various City Facilities Project; and Directing the City Clerk to Advertise for Bids.

COUNCIL ACTION
Item Type: Action
Approved for June 27, 2023 calendar

EXECUTIVE SUMMARY
The Public Works Department uses a strategic combination of maintenance staff and contracted services to provide timely building maintenance services for the City at a minimal cost. The contracted services described in this report are specialized services that are not performed by staff. They include elevator systems, Mitsubishi elevators, industrial doors, and uninterruptable power supply systems.

COUNCIL PRIORITIES
Infrastructure: The requested services will ensure proper upkeep of city assets and reliability of elevators, industrial doors, and uninterruptable power supply systems.

RECOMMENDATION
The Public Works Department respectfully requests City Council approve the four Resolutions related to various building maintenance and repair services. Three resolutions are to release specifications and direct the City Clerk to advertise for bids, and one is to dispense with 163 of 177

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competitive bidding and award a maintenance and repair contract for proprietary Mitsubishi elevators.

BACKGROUND
The Public Works Department is responsible for the maintenance and repair of all City buildings and associated systems at: Fire Stations, Police Station, Libraries, Parks, Civic Center, Utility sites, Corporation Yards, and Parking Garages, totaling over 200 facilities and 1,250,000 occupied square feet. Maintenance and repair responsibilities are addressed with a strategic combination of in-house staff and contracted services.

This strategy allows for sufficient and available resources to address regular assignments and emergency services.

To best maintain the integrity of the City's facilities and address tenant and public needs, it is necessary for the Public Works Department to always have sufficient resources available to address all types of building related issues. Historically, the Public Works Department competitively bids the required maintenance services on a regular cycle and recommends awarding five-year contracts.

The existing conveyance systems maintenance contract (repair and maintenance of elevators throughout the City) was established in September 2018 and will expire on August 31, 2023. The continuity of conveyance systems maintenance is required by the State to continue the operation of these units. Due to the specialized training, certifications, liabilities, and resources, these services are best provided by a specialty contractor. The City also owns and operate three Mitsubishi elevators that are proprietary and require specialized support that only Mitsubishi can provide.

The existing Industrial Doors and Gates maintenance contract was established in November 2021 and is set to expire October 31, 2026. The Public Works Department is recommending rebidding this work due to extensive costs and inadequate services provided by the incumbent contractor. Specifically, the incumbent contractor is located too far from the City to be adequately responsive plus they are charging exorbitant travel time to each work order. In addition, the incumbent contractor is frequently called back after repairs to resolve the same and/or closely associated issues. Public Works staff has met with this contractor on many occasions to resolve these issues, yet the challenges persist. Upon award of a new five-year Industrial Doors Contract, the existing contract will be cancelled.

Historically, the Public Works and Information Services Departments have shared an annual Purchase Order with a combined annual maximum limit of $50,000 for the maintenance of Uninterruptable Power Supply (“UPS”) systems across all City facilities. Over recent years, the City has deployed a significant amount of new equipment in support of data management, communications, emergency lighting, and other systems requiring uninterrupted power. Due to the amount of equipment and need for regular servicing, it is now prudent to execute a multi-year contract to ensure the needed maintenance and repairs to these systems.

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ANALYSIS
To provide safe and reliable services, it is essential for the Public Works Department to maintain resources for preventive maintenance and repairs to all serviceable assets.

ELEVATOR SYSTEMS
The Public Works Department is responsible for the maintenance and repair of conveyance systems including elevators and wheelchair lifts at City facilities. The specifications for maintenance services include labor, materials, equipment, and other related needs for conveyance system maintenance and repair services for 46 units at 24 City facilities. Based upon historical contract costs, the anticipated five-year contract value is approximately $1,000,000.

In addition, the City owns and operates three Mitsubishi Elevators (two at Police Building and one at Central Library) that are proprietary and must be maintained and repaired by Mitsubishi. Staff has successfully negotiated new rates for the next five-year term including a fixed rate for the duration of the contract. The proposed term is a five-year contract for this service, for the total not-to-exceed amount of $200,000.

INDUSTRIAL DOORS
The Public Works Department is responsible for the repair and maintenance of 247 industrial doors including: roll-up doors, sliding gates, fire curtain doors, and operable walls throughout the City. These assets require regular inspection and repair including emergency callout services. The Glendale Police Station and Fire Stations contain many critical industrial doors that experience heavy use and require immediate attention should they fail. The proposed Specification includes preventive maintenance, as-needed repairs and replacements, and emergency response for these critical systems. Based upon historical contract costs, the anticipated five-year contract value is approximately $1,200,000.

UN-INTERUPTABLE POWER SUPPLIES
The Public Works and Information Services Departments collectively have responsibility for the management of twelve UPS systems at various facilities including Police, Fire, Data Centers, etc. These assets require regular inspection, testing, and repair including emergency callout service. The proposed contract would be shared between the two departments. The proposed Specification includes preventive maintenance, testing, as-needed repairs and replacements, and emergency response for these critical systems. Based upon historical and anticipated service costs, the 5-year contract value is estimated at approximately $400,000.

Plans, Specifications & Estimates
Project Description: Public Works Department Building Maintenance Contracts
Specification Nos.

Plans/Specs Adopted: June 13, 2023
Advertisement Method: City website, eBidBoard, press release, direct invitation Specs Issued: TBD
Bids Opened Date: TBD
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Company Name(s) and
Bid Amount(s):

TBD
Contractor: TBD
New / Existing
Contractor:

TBD
Procurement Method
(Bid / SS):

Bid/SS

Contract Term:

5-Years
Construction Phase
Begins:

N/A
Construction Phase
Ends:

N/A

STAKEHOLDERS/OUTREACH
Building Maintenance and Repair Services contracts will augment Public Works maintenance staff services to increase the reliability and condition of all City facilities. By combining contractors’ access to sophisticated tools and training with staff’s onsite experience and availability, Public Works is able to keep City facilities in a safe, reliable, and positive aesthetic state.

FISCAL IMPACT
No new appropriation is being requested at this time.

The contract with Mitsubishi Electric US, Inc. for 5 years will cost a total not-to-exceed amount of $200,000. The cost for Year 1 was requested as a part of the FY 2023-24 budget process and will be requested in subsequent years budgets.

Proposed FY 2023-24 Appropriation
Amount Account String Funding Source
$35,700 43110-6070-PWD-7508-P0000 Building Maintenance Fund The remaining Building Maintenance and Repair Services contracts that will be advertised for bids will cost approximately $520,000 annually, which was requested as part of the FY 2023- 24 budget process in the Building Maintenance Fund, and will be requested in subsequent years budgets as well.

ENVIRONMENTAL REVIEW
This item includes routine maintenance and repairs activities and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
See attached.
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ALTERNATIVES
Alternative 1: The City Council may adopt the Resolution(s) adopting Specification No. 3945 for Citywide Repairs and Maintenance of Elevator Systems; Specification No. 3946 for Repair and Maintenance of Industrial Doors and Gates; and Specification No. 3949 for Uninterruptable Power Supply Systems Repair and Maintenance; and dispensing with competitive bidding and awarding a contract to Mitsubishi Electric US, Inc., for five-years in the not-to-exceed amount of $200,000.

Alternative 2: The City Council may choose to approve fewer services than recommended by staff. Deferring approval would delay essential maintenance and repair services and require certain systems to be taken out of service. This is not a recommended alternative.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Kevin C. Todd, Assistant Director of Public Works
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Mitsubishi Campaign Finance Form
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA ADOPTING SPECIFICATION NO. 3945 FOR THE CITYWIDE REPAIRS AND MAINTENANCE OF ELEVATOR SYSTEMS AT VARIOUS FACILITIES PROJECT; AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.The Specification No. 3945 is on file in the City Clerk’s office for the Citywide Repairs and Maintenance of Elevator Systems at Various Facilities Project including the various documents incorporated therein, are hereby approved, adopted, and designated SECTION 2. The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in this Specification adopted by this Resolution.

Adopted this _____ day of ____________, 2023.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was Adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2023, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_________________________
City Clerk
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A 5-YEAR CONTRACT TO MITSUBISHI ELECTRIC US, INC., FOR THE PROPRIETARY MAINTENANCE AND

REPAIRS OF MITSUBISHI ELEVATORS AT THE POLICE BUILDING AND CENTRAL LIBRARY.

WHEREAS, the Public Works Department is responsible for the maintenance and repair of over 200 City facilities including: Parks, Civic Center, Police, Fire, Libraries, Water and Power, Public Works, and various street medians and common areas; and WHEREAS, currently two Mitsubishi elevators are operating at the Police Building and one at Central Library; and
WHEREAS, Mitsubishi elevators and its parts are proprietary equipment and Mitsubishi technicians are uniquely qualified to service Mitsubishi elevators; WHEREAS, previous maintenance and repair contracts for these three elevators were executed following dispensing with competitive bidding; and WHEREAS, Glendale Charter Art. VI, Sec. 9 provides an exemption to competitive bidding where the Council determines it is in the best interests of the city to dispense with competitive bidding; and
WHEREAS, given the foregoing need for quality service, it appears adequate justification exists and it is in the best interests of the City, upon recommendation of the Director of Public Works, to dispense with competitive bidding and to authorize the City Manager or his designee to execute a 5-year contract for proprietary maintenance and repairs of two Mitsubishi elevators at the Police Building and one at the Central Library with Mitsubishi Electric & Electronics USA, Inc. for a not-to-exceed amount of $200,000.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding and authorizing the execution of a contract for proprietary maintenance and repairs of two Mitsubishi elevators at the Police Building and one at the Central Library with Mitsubishi Electric US, Inc.

2. The Council hereby dispenses with competitive bidding and authorizes the City Manager, or his designee, to execute a five-year contract for proprietary maintenance and repairs of two Mitsubishi elevators at the Police Building and one at the Central Library with Mitsubishi Electric US, Inc. for a not-to-exceed amount of $200,000, subject to approval as to form by the City Attorney.
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Adopted this _____ day of ____________, 2023.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

Ayes:

Noes:

Absent:

Abstain:
_________________________
City Clerk
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA ADOPTING THE SPECIFICATION NO. 3946, FOR THE REPAIR AND MAINTENANCE OF INDUSTRIAL DOORS AND GATES AT VARIOUS CITY FACILITIES PROJECT; AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.The Specification No. 3946 is on file in the City Clerk’s office for the Repair and Maintenance of Industrial Doors and Gates at Various City Facilities Project including the various documents incorporated therein, are hereby approved, adopted, and designated.

SECTION 2. The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in these Specifications adopted by this Resolution.

Adopted this _____ day of ____________, 2023.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

Ayes:

Noes:

Absent:

Abstain:
_________________________
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City Clerk
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA ADOPTING THE SPECIFICATION No. 3949, FOR UNINTERRUPTABLE POWER SUPPLY (UPS) SYSTEMS REPAIR AND MAINTENANCE AT VARIOUS CITY FACILITIES PROJECT; AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.The Specification No. 3949 on file in the City Clerk’s office for the Uninterruptable Power Supply (UPS) Systems Repair and Maintenance at Various City Facilities Project including the various documents incorporated therein, are hereby approved, adopted, and designated.

SECTION 2. The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in these Specifications adopted by this Resolution.

Adopted this _____ day of ____________, 2023.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

Ayes:

Noes:

Absent:

Abstain:
_________________________
City Clerk
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Glendale City CouncilJune 27, 2023

Glendale City Council
June 27, 2023