A G E N D A
SPECIAL MEETING: GLENDALE CITY COUNCIL
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Glendale, CA 91206
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JUNE 27, 2023
ROLL CALL
-
3:00 PM
-
Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, June 27, 2023 Special Public Meeting of the City Council was posted on Thursdsay, June 22, 2023, on the Bulletin Board Outside City Hall.
A
SPECIAL PUBLIC MEETING
of the City Council is hereby called to meet at
3:00
1 TYPED 6/22/2023 4:45:00 PM
06 27 23
SP CC
PM
on
Tuesday, June 27, 2023
, in the Council Chamber, 613 E. Broadway, 2nd Floor
,
Glendale, CA 91206 to consider the following item(s) of business, to wit;
1. City Attorney, re: Authorization to Join Public Risk Innovation, Solutions, and Management (PRISM) Joint Powers Authority and Annual Insurance Policy Renewals for Fiscal Year 2023-2024
a. Resolution authorizing the City Manager or designee to execute a Joint Powers Agreement (JPA) with PRISM and memoranda of understanding for PRISM’s General Liability Program 2 and its Excess Workers’ Compensation Program b. Motion authorizing the annual renewal of liability insurance policies for the City's property, excess liability, workers' compensation, cyber liability, and other miscellaneous coverages for 2023-24 fiscal year, in an amount not-to-exceed $7,724,283.97
2. Public Works, re: Professional Services Agreement for Parking Management Services
a. Resolution dispensing with competitive bidding and authorizing the City Manager or his designee to execute an amendment to professional services agreement (PSA) #C105715A with Modern Parking, Inc. for parking management services for four downtown Glendale parking facilities, extending the PSA duration for one year, and increasing the amount by $2,869,524
b. Resolution of appropriation for parking management services
ADJOURNMENT
2 TYPED 6/22/2023 4:45:00 PM
06 27 23
SP CC
1 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Authorization to Join Public Risk Innovation, Solutions, and Management (PRISM) Joint Powers Authority and Annual Insurance Policy Renewals for Fiscal Year 2023-2024
1. Resolution authorizing the City Manager or designee to execute a Joint Powers Agreement (JPA) with PRISM and memoranda of understanding for PRISM’s General Liability Program 2 and its Excess Workers’ Compensation Program.
2. Motion authorizing the annual renewal of liability insurance policies for the City's property, excess liability, workers' compensation, cyber liability, and other miscellaneous coverages for 2023-24 fiscal year, in an amount not-to-exceed $7,724,283.97.
COUNCIL ACTION
Item Type: Action Calendar
Approved for June 27, 2023 calendar
EXECUTIVE SUMMARY
The City is self-insured for various losses with self-insured retention amounts ranging from $10,000 to $5 million. Due to changing market conditions affecting the insurance industry in California and nationwide, the City has seen and likely will continue to see increases in premiums. Additionally, the City’s retention for its excess coverage for general liability has increased from $2 million to $5 million starting in the 2022-23 fiscal year. As a result, the City researched the feasibility of joining an insurance risk sharing pools. After working with the City’s broker, Alliant Insurance Services, staff is seeking Council’s approval to enter into the joint powers agreement with the Public Risk Innovation, Solutions, and Management (PRISM) Joint Powers Authority and enter into memoranda of understanding (MOUs) for its General Liability and Workers Compensation Programs. This will allow the City to reduce its retention to $2 million for its excess policy for general liability and allow the City to maintain direct control over its claims processing and litigation management. Staff also seeks Council approval for annual renewal of excess insurance policies for general liability, property, workers’ compensation, employment practices and other miscellaneous policies as described in this Report. 3 of 26
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1 COUNCIL PRIORITIES
Financial Sustainability – Having excess insurance coverage to insure against risk of damage, loss and liability is critical to the City’s financial sustainability.
RECOMMENDATION
Authorize the City Manager to execute a JPA and MOUs with PRISM for its General Liability Program 2 and Excess Workers’ Compensation Program. Staff further recommends the renewal of the excess insurance policies for the City’s general liability, property, workers’ compensation, employment practices and other miscellaneous coverages for a total “not-to-exceed” amount of $7,724,283.97.
BACKGROUND
The City is currently self-insured for various losses with self-insured retention (SIR) amounts ranging from $10,000 to $5,000,000. In order to protect against additional losses, the City purchases excess insurance policies for these risks. The City utilizes two insurance brokers to assist in the purchase of the various lines of insurance. Arthur J.
Gallagher handles the insurance transactions for property owned by Glendale Water and Power and Alliant Insurance Services manages the transactions for all other policies. The brokers are responsible for soliciting quotes from the various insurance carriers and proposing recommendations to staff for evaluation.
The following is a brief description of the various lines of insurance coverages:
Property
Property insurance covers loss, theft, or damage to City-owned property. An example of this type of loss includes damages caused by fire, wind, vandalism, etc. In order to secure the most advantageous rates for this insurance, the City purchases two separate policies.
The first policy covers property owned by Glendale Water & Power because of the nature of the property and equipment. The broker for this policy specializes in utility operations and is able to obtain a lower price for this insurance. The second policy provides coverage for all other City property.
Excess Liability
The excess liability policy provides coverage for damages for a loss as a result of an act, or failure to act, by a City of Glendale employee. Examples of this type of loss include automobile accidents, dangerous conditions of public property, police liability, , etc.
Employment Practices
This insurance covers losses from claims made by employees for alleged violations of employment laws such as, discrimination, sexual harassment, retaliation, etc.
Fine Arts
The fine art insurance covers losses to artwork owned by the City, as well as the periodic art exhibitions held at the Brand Library and Art Center. 4 of 26
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1 Aviation
Aviation coverage provides protection for the City's liability due to the Police Department’s Helicopter Operations.
Employee Dishonesty
Employee dishonesty or “crime coverage” would cover losses associated with employee theft, fraudulent activity, and other criminal acts.
Verdugo Crime Lab
This insurance covers losses from a claim in the event an error or omission was made by an employee working at the Verdugo Crime Lab.
Cyber Liability
The cyber liability policy is designed to cover the costs associated with a compromise of electronic data. Examples of this could include unauthorized access to sensitive data, information released as a result of human error or equipment malfunction, intentional theft of data, etc. Recoverable costs include the costs to retrieve lost or stolen data as well costs associated with assessments and training to prevent future losses.
Workers’ Compensation
This coverage pays costs for Workers’ Compensation claims that exceed the City’s SIR.
ANALYSIS
Public Risk Innovation, Solutions, and Management (PRISM) In recent years, the City has seen significant increases in premiums along with an increase in the SIR for the City’s excess liability policy. In 2022, the SIR increased from $2 million to $5 million although the City was able to buy down the SIR for exposure arising out of law enforcement activity to $2 million through payment of an additional premium. These adjustments reflect market conditions and an increase in liability claims which continue to drive the rates higher on these lines of insurance. Significant rate increases in property insurance are mainly due to wildfires, floods caused by significant events, and property damage caused by social unrest etc. and high jury verdicts in California.
Due to the impacts these changed market conditions have had on the City’s insurance coverage, the City has explored alternatives to the current procurement of excess insurance. Of primary focus is the exploration of joining an insurance risk sharing pool.
As the name suggests, an insurance risk sharing pool pools the claims and liabilities of its member agencies to spread the risk among multiple agencies. Also, due to their market strength, many insurance risk pools have access to or can provide a wider variety of insurance products.
The City worked with its insurance broker, Alliant Insurance Services, to identify an insurance risk sharing pool that meets the City’s needs. The key considerations for 5 of 26
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1 identifying and joining a risk insurance pool include flexibility in selecting appropriate SIRs, broad coverage, insurance coverage on a variety of lines of coverage, including excess liability, law enforcement, workers’ compensation and employment practices and ability to control and manage claims and litigation. Alliant identified Public Risk Innovation, Solutions, and Management (PRISM) as the risk insurance pool best suited to the City’s insurance needs. PRISM is the largest public entity risk insurance pool in the country and its membership includes 95% of the counties and 70% of the cities in California, as well as a wide variety of educational organizations, special districts, housing authorities, fire districts, and 27 other joint powers authorities. The PRISM program permits the City to retain control over the management of claims and litigation (rather than dictating they be managed by a third-party claims administrator or litigation management firm). Earlier this fiscal year, the City commenced the application process to become a member of PRISM, formally submitting its application in January 2023. After completing PRISM’s thorough application process, PRISM’s General Liability 2 (GL2) Committee unanimously approved Glendale’s application on May 24, 2023. The City was also approved for PRISM’s Excess Workers’ Compensation Program.
Under the JPA, premiums assessed by PRISM are based on a cost allocation plan and rating formula developed by PRISM. In the event there are unusually high and unexpected losses under a program in a given policy year that exceed the premiums paid by its members, then the JPA would have the right to assess a surcharge premium.
However, the GL2 program is secured by reinsurance so all claims would have to exceed the pooled premiums and the reinsurance to trigger any surcharge assessment, which is considered an extremely unlikely event and indeed has not happened in the history of GL2.
Staff recommends the Council authorize the City to execute a JPA and MOUs with PRISM and to enter the GL2 program for excess liability and the Excess Workers’ Compensation Program. Besides being the largest risk insurance pool in California, it has a wide presence in Southern California and Los Angeles County in particular. The PRISM programs provide broad coverage, with access to a lower SIR for its excess liability policy.
Additionally, going with PRISM allows the City to maintain direct control over its claims process and management of litigation. This benefits the City by allowing the City Attorney’s Office to closely manage claims and litigation in coordination with its carrier to minimize exposure, risk and expense.
Policy Renewals
Some premium amounts are listed below as “not to exceed” amounts and the final cost may be less than the maximum quote. In addition to quotes from PRISM for liability coverages, the City also received quotes from its incumbent carriers. Of note, the incumbent’s quote for excess liability is $4,900,000 compared to $5,600,000 for PRISM.
However, PRISM’s coverage is for a $2 million SIR whereas the SIR for the incumbent carrier is $5 million. Having a $2 million SIR greatly reduces the City’s exposure.
Additionally, the City has had to “buy down” the SIR for law enforcement liability which would cost an additional $226,000. Because PRISM’s SIR will already be at $2 million, 6 of 26
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1 the City will avoid this additional premium. For these reasons, staff is of the opinion that it is prudent to select PRISM for excess liability and the other liability coverages below.
Broker Coverage
SIR
Amount
Policy
Limits
Existing
Premiums
Incumbent
Proposed
Premiums
PRISM Proposed
Premium
Alliant
Insurance
Services
Property (Non-
GWP)
$25K $400M $ 292,898.00 $ 418,657.96 $ 418,657.96 Excess Liability $5M
Incumbent
or
$2M PRISM
$25M
various
layers
$ 4,237,593.00 Not to exceed
$ 4,900,000
Not to Exceed
$ 5,600,000
Public Officials
& Employment
Practice
$350K (Non
Safety)
$500K
(Safety)
$2M $ 237,734.00 $ 270,952.00 $ 165,000.00 Law
Enforcement
Liability Buy-
Down
$2M $3M $ 241,400.00 $ 226,910.00 N/A Fine Arts $1K $3M $ 8,690.00 $ 9,001.00 $ 9,001.00 Aviation N/A $50M $ 63,363.04 $ 63,363.04 $ 63,363.04 Crime $25K $5M $ 64,000.00 $ 60,800.00 $ 60,800.00 Verdugo Crime
Lab
$10K $2M $ 24,935.00 $ 24,917.97 $ 24,917.97 Cyber Liability $100K $5M $ 142,818.00
(for $2M Limit)
$ 147,463.00
(for $2M Limit)
$ 260,007
(for $5M Limit)
Excess Workers'
Compensation
$2M $5M $ 697,043.00 $ 757,806.00 $ 684,247.00 Total $ 6,010,474.04 $ 6,879,870.97 $ 7,285,993.97 Broker Coverage SIR Amount
Policy
Limits Existing Premiums
Proposed Premiums
Arthur J.
Gallagher
Insurance
Brokers
GWP Property $250K $400M $ 432,000.00 $ 438,290.00 7 of 26
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1 STAKEHOLDERS/OUTREACH
N/A
FISCAL IMPACT
The annual renewal of liability insurance policies for the City's property, excess liability, workers' compensation, cyber liability, and other miscellaneous coverages will cost a not-to-exceed amount of $7,724,283.97, which was approved as a part of the FY 2023- 24 budget. Additional appropriation of funds is not necessary. The City Council approved funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$6,976,673.93 45630-6120-CAD-1004-P0000 Liability Fund
$63,363.04 46012-6020-GPD-7004-P0000 Joint Air Support Fund $684,247.00 45630-6140-HRD-5004-P0000 Workers’ Compensation Insurance Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
The purchase of excess insurance policies is a governmental fiscal and administrative activity that is not a project under CEQA. CEQA Guidelines §15378.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements. PRISM is a joint powers governmental entity and the purchase of insurance renewals is not a contract subject to the campaign disclosure ordinance.
ALTERNATIVES
1. Choose to join the PRISM GL2 and Excess Workers’ Compensation Liability Programs and authorize renewals (Recommended).
2. Authorize the annual renewals of the City’s insurance through its incumbent carriers.
3. Choose not to authorize renewals, but in such event the City would be without insurance and is therefore not recommended.
4. The Council can choose an alternative not identified by staff.
ADMINISTRATIVE ACTION
Prepared by:
Michael J. Garcia, City Attorney
Veronika Padron, Risk & Insurance Service Analyst
Approved by:
Roubik R. Golanian, P.E., City Manager
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1 EXHIBITS/ATTACHMENTS
N/A
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RESOLUTION NO. ___________
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE THE
JOINT POWERS AGREEMENT FOR THE CITY OF GLENDALE TO JOIN
PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT (PRISM)
AND TO EXECUTE MEMORANDUMS OF UNDERSTANDING TO JOIN
PRISM’S GENERAL LIABILITY PROGRAM 2 AND EXCESS WORKERS’
COMPENSATION PROGRAM
WHEREAS, Article 1, Chapter 5, Division 7, Title 1 of the California Government Code (Section 6500 et seq.) permits two or more public agencies by agreement to exercise jointly powers common to the contracting parties; and WHEREAS, the City of Glendale desires to join together with the members of the Public Risk Innovation, Solutions, and Management (PRISM) Joint Powers Authority for the purpose of jointly funding and/or establishing excess and other insurance programs as determined; and
WHEREAS, PRISM has determined that it is necessary for each member of PRISM to delegate to a person[s] or position[s] the authority to act on the member’s behalf in matters relating to the member and PRISM; and WHEREAS, the Council of the City of Glendale has determined it is in the City’s best interest to join PRISM’s General Liability Program 2 and Excess Workers’ Compensation Program.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA THAT:
1. The Council does hereby approve becoming a member of the Public Risk Innovation, Solutions, and Management (PRISM) Joint Powers Authority and authorizes the City Manager or his designee to execute the PRISM Joint Powers Agreement; and
2. Except as to actions that must be approved by the Council, the City Attorney or his or her designee is hereby appointed to act in all matters relating to the City of Glendale, as a member, and PRISM; and
3. The Council authorizes the City Manager or his designee to enter Memorandums of Understanding with PRISM with respect to PRISM’s General Liability Program 2 and Excess Workers’ Compensation Program 10 of 26
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Adopted by the Council of the City of Glendale, California this ____ day of _______, 2023.
_______________________________
Mayor
ATTEST:
___________________________________
City Clerk
STATE OF CALIFORNIA)
COUNTY OF LOS ANGELES) SS
CITY OF GLENDALE)
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No._________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the__________ day of June, 2023 and that the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
________________________________
City Clerk
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council authorizes the annual renewal of excess insurance policies for the City’s property, general liability, workers’ compensation, cyber liability, employment practices and other miscellaneous coverages for the 2023-24 fiscal year, as outlined in the Report to Council dated June 27, 2023. The total amount of premiums authorized by this motion shall not exceed $7,724,283.97.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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2 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Professional Services Agreement for Parking Management Services 1) Resolution dispensing with competitive bidding and authorizing the City Manager or his designee to execute an amendment to professional services agreement (PSA) #C105715A with Modern Parking, Inc. for parking management services for four downtown Glendale parking facilities, extending the PSA duration for one year, and increasing the amount by $2,869,524. 2) Resolution of appropriation for parking management services.
COUNCIL ACTION
Item Type: Action Item
Approved for June 27, 2023 calendar
EXECUTIVE SUMMARY
A contractor manages the City’s parking structures under a PSA for parking management services. The existing PSA is set to expire on June 30, 2023.
The intent of this item is for the City Council to dispense with competitive bidding and award an extension to Modern Parking, Inc. (MPI) to provide these services for one additional year. This will afford staff adequate additional time to select a new long-term contractor. A resolution of appropriation is needed from the Parking Fund to cover the cost for these services.
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4 COUNCIL PRIORITIES
Infrastructure: Parking management by a qualified contractor will help maintain and operate the City’s four critical downtown parking structures.
Mobility/Connectivity/Safety: Parking management of City assets is essential to provide opportunities for customers to visit local establishments, supply employee parking, reduce traffic congestion, and assist with overall parking management and safety.
RECOMMENDATION
That the City Council approve the resolution dispensing with competitive bidding and authorizing the City Manager or his designee to:
- Execute an amendment to an existing PSA with MPI for parking management services for four downtown Glendale parking facilities; - Extend the PSA duration for one year;
- Increase the contract amount by $2,869,524, and
- Approve the resolution of appropriation to appropriate funds in the amount of $180,524 for parking management services.
BACKGROUND
On June 30, 2009, following a request for proposals (RFP) process, the City Council awarded MPI a PSA to provide parking management services for four downtown Glendale parking facilities in an amount not to exceed $5,321,544 for three years, including an additional option of two one-year extensions. The four City-owned parking facilities include the Exchange Parking structure at 115 North Artsakh Avenue, Marketplace Parking Structure at 120 South Artsakh Avenue, Orange Street Parking Structure at 222 North Orange Street and Civic Center Parking Structure at 650 East Wilson Avenue.
On February 11, 2014, the City Council authorized the City Manager to dispense with competitive bidding and execute a five-year extension, with two, one-year extension options with MPI in an amount not to exceed $18,507,048. This PSA started on July 1, 2014 and included the parking operation and property management services of all four City-owned parking facilities, the Larry Zarian Transportation Center, as well as the purchase and installation of the modernized Parking Access and Revenue Control System (PARCS). The installation of PARCS was completed at the Marketplace, Exchange, and Orange Street parking structures on February 21, 2019.
On June 15, 2021, the City Council authorized the City Manager to dispense with competitive bidding and execute an additional two-year PSA extension in the amount of $5,858,904 with MPI due to the impacts of the COVID-19 pandemic and the uncertainty on the maintenance and operational impacts on parking management services at that time. The current PSA is set to expire on June 30, 2023.
ANALYSIS
With more certainty of the required parking management services needed, staff recently started preparing an updated RFP for these services. However, to fully advertise the 14 of 26
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4 RFP industry-wide and conduct a thorough RFP process, additional time will be required past the expiration of the current PSA.
Additional improvements and upgrades to the PARCS, including contactless ticket issuance and upgrading of the credit card systems, have only been recently completed.
Parking revenues are only now beginning to return to pre-pandemic levels, and the parking management maintenance and operations efforts are finally back in full operation. Additionally, the COVID-19 State of Emergency in California ended on February 28, 2023 making in person site visits and facility tours possible. Now that these efforts have been completed and issues resolved, staff is prepared to release the RFP.
On April 26, 2023, the City submitted a revised scope of services (SOS) to MPI and requested pricing for one additional year. This revised SOS included several changes and improvements, including operational changes adopted during the COVID-19 pandemic that proved beneficial, as well as improvements recommended by Internal Audit. Most of the Internal Audit recommendations were incorporated into this one-year extension, and any long-term recommendations will be incorporated into the new RFP, expected to be released later this calendar year. MPI has submitted a cost proposal based on the revised SOS in the amount of $2,869,524 for a one-year term. This amount is approximately 10% higher than the previously approved yearly extension cost for these downtown parking structures of $2,605,512 and is appropriate for the services being provided considering the current economic conditions.
STAKEHOLDERS/OUTREACH
Not applicable.
FISCAL IMPACT
The parking management services will cost $2,869,524, of which $2,600,000 was submitted for City Council approval as a part of the FY 2023-24 budget in the Public Works Parking Fund and $102,000 in the Community Development Air Quality Improvement Fund. However, the negotiated cost of services for the Civic Center Parking Structure funded by the Air Quality Improvement Fund is $89,000. Therefore, an appropriation of $180,524 from the Parking Fund is needed.
The City Council approved funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$2,600,000 GL: 43110-2210-PWD-7520-P0000 Parking Fund
$89,000 GL: 43110-2510-CDD-0020-P0000
PL: G65005
Air Quality
Improvement Fund
The new appropriation request is outlined below:
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4 Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $180,524 GL: 24246-2210-PWD-
0000-P0000
GL: 43110-2210-
PWD-7520-P0000
Parking Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
Not applicable.
CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for PSA in this Agenda Item Report are attached in Exhibit A in accordance with the City Campaign Finance Ordinance No. 5744.
ALTERNATIVES
Alternative 1: Approve the resolution authorizing the City Manager or his designee to execute an amendment to PSA #C105715A with MPI for parking management services for four downtown Glendale parking garages, extend the duration of the PSA for one year, increase the amount by $2,869,524, and approvethe resolution of appropriation to appropriate funds in the amount of $180,524 for parking management services.
Alternative 2: The City Council may elect not to award the PSA as recommended herein.
The existing PSA for parking management services will expire which will have an adverse impact on downtown parking garage operations.
Alternative 3: Consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Prepared by:
Tad Dombroski, Parking Manager
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
Exhibit A: Campaign Disclosure Forms
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1 RESOLUTION NO. ______ _
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE
DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE
CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT #C105715A WITH MODERN PARKING, INC.; EXTENDING THE PROFESSIONAL SERVICES
AGREEMENT FOR ONE YEAR; AND INCREASING THE AMOUNT BY $2,869,524 FOR PARKING MANAGEMENT SERVICES FOR FOUR
DOWNTOWN GLENDALE PARKING FACILITIES
WHEREAS, on July 30, 2009, following a request for proposals process, the City Council awarded a three-year contract to Modern Parking, Inc. for parking management services for four downtown Glendale parking facilities; and
WHEREAS , on February 11, 2014, the City Council authorized the City Manager to dispense with competitive bidding and execute a five-year extension, with two, one-year extension options with Modern Parking, Inc.; and WHEREAS, on June 15, 2021, the City Council authorized the City Manager to dispense with competitive bidding and execute an additional two-year professional services agreement extension due to impacts of the Covid-19 pandemic and the uncertainty on the maintenance and operational impacts on parking management services at the time; and
WHEREAS, with more certainty of the required parking management services still needed, staff recently started preparing an updated Request for Proposal (RFP) for these services; and
WHEREAS, staff determined that additional time would be required past the expiration of the current professional services agreement to complete preparation of the RFP comprehensively incorporating existing parking conditions, fully advertise the RFP industry-wide and conduct a thorough RFP process; and
WHEREAS, on April 26, 2023, the City submitted a revised scope of services to Modern Parking, Inc. including several changes and improvements, including operational changes adopted during the Covid-19 pandemic, as well as improvements recommended by Internal Audit, and requested pricing for one additional year; and
WHEREAS, In response Modern Parking, Inc. submitted to the City pricing the staff has determined to be fair and commensurate with the revised scope of 17 of 26
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WHEREAS, Glendale Charter Art. VI Section 9 provides an exception to competitive bidding where City Council determines that it is in the best interest of the City to dispense with competitive bidding; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:
1. The foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding and authorizing the execution of an amendment to contract #C105715A with Modern Parking, Inc., and that the City Council finds that it is the City's best interest for a contract amendment.
2. The City Council hereby:
A. Dispenses with competitive bidding;
B. Authorizes the City Manager or his designee to execute an amendment to the contract # C105715A with Modern Parking, Inc. for parking management services for four downtown Glendale parking facilities , increasing the contract amount by $2,869,524 , and extending the contract duration one-year to June 30, 2024.
Adopted by the Council of the City of Glendale on this _______ day of _________ , 2023.
____________________________
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
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I, Suzie Abajian, Ph.D., Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No. _________ was adopted by the City Council of the City of Glendale, California, at a regular meeting held on the __________ day of ____________, 2023, and that the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
_________________________
City Clerk
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