Agenda packet, joint meeting — Glendale City Council, November 14, 2023

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JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE HOUSING AUTHORITY

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NOVEMBER 14, 2023

ROLL CALL
-
2:00 PM
-
Report of the City Clerk of the City Council and Housing Authority, re: Posting of Agenda.

The Agenda for the Tuesday, November 14, 2023 joint public meeting of the City Council and Housing Authority was posted on November 9, 2023, on the Bulletin Board outside City Hall.

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JOINT PUBLIC MEETING
of the City Council and Housing Authority is hereby called to meet at

2:00 PM
on
Tuesday, November 14, 2023
, in the Council Chamber, 613 E.

Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Community Services and Parks, re:

Reprogramming of Community Development
Block Grant (CDBG) City Capital Improvement Project (CIP) funds from program years 2018 and 2021
a. City Council Motion to reprogram CDBG City CIP funding in the amount of $370,000 from the 2018 Pacific Natural Grass Project to the 2021 Pacific Park Splash Pad Project b. City Council Motion to approve a substantial amendment to CDBG, ESG, and HOME Annual Action Plans for program years 2018-2019 and 2021-2022; authorize submission of the substantial amendments to the Annual Action Plans to the U.S. Department of Housing and Urban Development (HUD), and authorize the City Manager, or a designee, to redirect excess, cancelled, or unused program funds under $50,000 from one project to another with CDBG Advisory Committee approval
c. Housing Authority Motion to approve a substantial amendment to CDBG, ESG, and HOME Annual Action Plans for program years 2018-2019 and 2021-2022; authorize submission of the substantial amendments to the Annual Action Plans to the U.S.

Department of Housing and Urban Development (HUD), and authorize the City Manager, or a designee, to redirect excess, cancelled, or unused program funds under $50,000 from one project to another with CDBG Advisory Committee approval d. Resolution of Appropriation to reprogram CDBG City CIP funds in the amount of $370,000 from the 2018 Pacific Natural Grass Project to the 2021 Pacific Park Splash Pad Project

2. Community Services and Parks, re:

Status of Program Planning for the FY 2024-2025
Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Act (HOME) Annual Action Plan a. City Council Motion approving the FY 2024-2025 CDBG program priorities; a FY 2024- 2025 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG
b. Housing Authority Motion approving the FY 2024-2025 CDBG program priorities; a FY 2024-2025 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG

3. Community Services and Parks, re:

Regarding FY 2019-2020 Annual Action Plan
Substantial Amendment for Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Act (HOME) to reprogram $169,290.27 in undesignated fund balance from CDBG Coronavirus Aid, Relief, and Economic Security Act (CARES) Act to various food assistance programs
a. City Council Motion approving the reprogramming of $169,290.27 in U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant– Coronavirus Round 1 and Round 3 (CDBG-CV1/CV3) funds, received under the CARES Act of 2020, returned from various programs, as recommended by the CDBG Advisory Committee; authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to HUD; and authorizing City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to carry out the reprogramming of the funds
b. Housing Authority Motion approving the reprogramming of $169,290.27 in U.S.

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Department of Housing and Urban Development (HUD) Community Development Block Grant–Coronavirus Round 1 and Round 3 (CDBG-CV1/CV3) funds, received under the CARES Act of 2020, returned from various programs, as recommended by the CDBG Advisory Committee; and authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to HUD
c. City Council Resolution of Appropriation to appropriate undesignated fund balance from CDBG-CV1/CV3 totaling $169,290.27 to the following:

1. $49,290.27 City of Glendale-Senior Nutrition/Services Program

2. $40,000.00 Armenian Relief Society Food Pantry Services

3. $40,000.00 Salvation Army of Glendale People’s Choice Market

4. $40,000.00 Catholic Charities of LA-Glendale Loaves & Fishes CARES

ADJOURNMENT

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1 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE JOINT MEETING: GLENDALE CITY COUNCIL AND

GLENDALE HOUSING AUTHORITY

AGENDA ITEM
Report: Reprogramming of Community Development Block Grant (CDBG) City Capital Improvement Project (CIP) funds from program years 2018 and 2021

1. City Council Motion to reprogram CDBG City CIP funding in the amount of $370,000 from the 2018 Pacific Natural Grass Project to the 2021 Pacific Park Splash Pad Project.

2. City Council Motion to approve a substantial amendment to CDBG, ESG, and HOME Annual Action Plans for program years 2018-2019 and 2021-2022; authorize submission of the substantial amendments to the Annual Action Plans to the U.S. Department of Housing and Urban Development (HUD), and authorize the City Manager, or a designee, to redirect excess, cancelled, or unused program funds under $50,000 from one project to another with CDBG Advisory Committee approval.

3. Housing Authority Motion to approve a substantial amendment to CDBG, ESG, and HOME Annual Action Plans for program years 2018-2019 and 2021-2022; authorize submission of the substantial amendments to the Annual Action Plans to the U.S. Department of Housing and Urban Development (HUD), and authorize the City Manager, or a designee, to redirect excess, cancelled, or unused program funds under $50,000 from one project to another with CDBG Advisory Committee approval.

4.Resolution of Appropriation to reprogram CDBG City CIP funds in the amount of $370,000 from the 2018 Pacific Natural Grass Project to the 2021 Pacific Park Splash Pad Project.

COUNCIL ACTION
Item Type: Action Item
Approved for November 14, 2023 calendar

EXECUTIVE SUMMARY
Staff is recommending reprogramming $370,000 from current CDBG City CIP 2018 Pacific Natural Grass Project to 2021 Pacific Splash Pad Project. This is in response to HUD requesting the City to prepare and submit a CDBG Workout Plan to demonstrate 4 of 124

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5 timeliness in spending down funding by the April 30, 2024 deadline. HUD’s determination of timeliness is based on whether a City CDBG entitlement community has more than 1.5 times the current entitlement remaining in the Line of Credit (LOC) balance.

HUD has a longstanding policy of reducing future year grant allocations from cities that continue to be untimely, which may impact capital projects, public social services, and program administration. As of October 1, 2023, the City of Glendale is considered untimely with 3.55 times the amount in the LOC. The CDBG Workout Plan sets forth an expenditure plan to demonstrate how the City will expend its entitlement funds in the next year to ensure it will meet the timeliness requirement. As part of that plan, staff is proposing to shift funds from a City CIP project which is just starting design to a project that is starting construction to ensure the funds are expended faster.

The 2021 Pacific Park Splash Pad will start construction this month and able to draw down funds before April 30, 2024, while the 2018 Pacific Natural Grass Project is currently in design phase and will not be ready for construction until FY 2024-25. Therefore, moving $370,000 to the faster moving Pacific Park Splash Pad Project will reduce the LOC balance.

The CDBG Advisory Committee approved the recommendation to shift the $370,000 from the 2018 Pacific Natural Grass Project to the 2021 Pacific Splash Pad Project at their October 23, 2023, meeting, and also recommended backfilling the $370,000 for Pacific Natural Grass by pre-designating $370,000 for the project in the proposed FY 2024-25 Funding Allocation Plan.

RECOMMENDATION
That City Council approve the following:

1. A Motion to reprogram CDBG City CIP funding in the amount of $370,000 from 2018 Pacific Natural Grass Project and reprogram to 2021 Pacific Park Splash Pad Project.

2. A Motion to approve a substantial amendment to CDBG, ESG, and HOME Annual Action Plans for program years 2018-19 and 2021-22; authorize submission of the substantial amendments to the Annual Action Plans to HUD, and authorize the City Manager, or a designee, to redirect excess, cancelled, or unused program funds under $50,000 from one project to another with CDBG Advisory Committee approval.

3. A Resolution of Appropriation to reprogram CDBG City CIP funds in the amount of $370,000 from 2018 Pacific Natural Grass Project to 2021 Pacific Park Splash Pad Project.

That Housing Authority approve the following:

1. A Motion to approve a substantial amendment to CDBG, ESG, and HOME Annual Action Plans for program years 2018-19 and 2021-22; authorize submission of the substantial amendments to the Annual Action Plans to HUD, and authorize the City Manager to redirect excess, cancelled, or unused program funds under $50,000 5 of 124

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5 from one project to another with CDBG Advisory Committee approval.

ANALYSIS
On September 13, 2023, the City received a letter from HUD requesting a CDBG Workout Plan to address the City’s untimeliness in spending down funds in the CDBG Line of Credit (LOC) balance.

For two consecutive years, the City has not been able to meet the timeliness requirement set forth by HUD. This is measured by the rate of expenditure of funds from the City’s LOC. The City must have a balance no greater than 1.5 times its annual grant remaining in the LOC, 60 days prior to the end of the program year. The next deadline where timeliness will be measured is April 30, 2024.

Untimely expenditure delays have been partially outside the City’s control. Pandemic delays, closure of facilities, staffing changes/retirements, LA County permit delays, design/redesign efforts, increases in bid estimates, bid rejections and other factors have caused a backlog of projects on both the City and community agency side.

HUD requires that the City submit a CDBG Workout Plan which describes a plan of action and a timeline to demonstrate how the City plans to meet the timeliness requirement by next year’s deadline. Aside from the current CIP projects which are now in construction and expected to expend funds, staff is working diligently to also drawdown public social services and program administration funds.

As part of this plan, staff evaluated funds that are currently appropriated to City CIP projects that may not expend as quickly and hence is recommending shifting funds to a project that is starting construction to help expedite the expenditure. Thus, as part of the CDBG Workout Plan, staff proposes to shift $370,000 from 2018 Pacific Natural Grass Project to the 2021 Pacific Park Splash Pad Project to help reduce the City’s LOC balance at a faster rate.

The 2021 Pacific Park Splash Pad Project is starting construction in November 2023 and able to draw down funds before the HUD deadline of April 30, 2024. The 2018 Pacific Natural Grass Project is still in design phase and won’t be able to expend the funds by the deadline.

The CDBG Advisory Committee approved the recommendation to shift the funds at their October 23, 2023, meeting as well as to backfill the $370,000 for the Pacific Natural Grass Project by proposing to allocate $370,000 to the project in the proposed FY 2024-2025 CDBG Funding Allocation Plan
2018 Pacific Natural Grass Project
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5 The Pacific Natural Grass Project is currently in its design phase with an estimated project cost of $1.5 million with a scope of work which includes excavating the existing grass and 8 inches of soil, installing a new drainage system, adding new catch basins for water percolation, importing new balanced soil, installing a new irrigation system, complete laser grading, sod installation, installation of new bases, and completion of ballfield layout.

The Pacific Natural Grass Project is currently funded with $1,387,042 in CDBG dollars in various program years:
2021 Pacific Park Splash Pad Project:

The Pacific Park Splash Pad is part of the greater Pacific Park Playground and Pool Shade Structure Project which is going into construction in November 2023.

Due to its prime location and numerous amenities, the park is very popular and experiences heavy and constant use by the community, especially the swimming pool, playground, and water play feature areas during the summer months.

The existing Pacific Park splashpad feature has been a welcome and fun reprieve from the heat for many children for nearly 20-years and needs replacement. Due to its extensive use and age, the feature has significant calcium buildup, corrosion, and requires valve replacements annually to repair leaks. The project will replace the existing splashpad water play feature and expand it towards the playground area southwest of the current location. The new design will not only increase the capacity, functionality and sustainability of the water play feature, but will also include a recycling system required by regulations. The existing restrooms will also be renovated to comply with current Americans with Disabilities Act (ADA) standards and to meet the demand at the park.

The Pacific Park Playground & Pool Shade Structure Project has a total project cost of $2,665,692 funded by Parks Mitigation Fee Fund balance, Capital Improvement Fund, Measure S, and $1,074,199 in CDBG dollars.

Project funding for Pacific Park Playground & Pool Shade Structure Project is outlined below:

Program Year Funding
Amount
Project Title
2018-2019 ($370,000) Pacific Natural Grass Project (Pending Approval) 2019-2020 $350,000 Pacific Natural Grass Project
2023-2024 $667,042 Pacific Natural Grass Project
2024-2025 $370,000 Pacific Natural Grass Project (Pending Approval) Amount Program Year/Project Title Funding
Source
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5 Since an additional $370,000 is being appropriated to the Pacific Splash Pad Project, staff is recommending reducing $370,000 in Development Impact Fee Funds and returning the funds back to the fund balance to be programmed towards another south Glendale project in the future.

Community Services & Parks and Public Works are working together to prioritize expending all CDBG funds first as part of the Pacific Park Splash Pad Project, and Pacific Park Playground and Pool Shade Structure project.

Staff is requesting City Council/Housing Authority to approve the proposed substantial amendment for CDBG, ESG, and HOME Annual Action Plans for program years 2018- 19 and 2021-2022, which include reprogramming funds as proposed above and recommended by the CDBG Advisory Committee, for submission to HUD for final approval. These efforts are being made to ensure that the City meets its timeliness requirement so HUD does not reduce future CDBG entitlement amounts in future years.

STAKEHOLDERS/OUTREACH
A Public Notice will be published in the newspaper informing the public of the Substantial Amendment to the CDBG, ESG, and HOME Action Plans for program years 2018-19 and $45,067 2017 Pacific Park Playground & Pool Shade Structure CDBG $370,000 2017 Pacific Park Splash Pad CDBG
$13,320 2018 Pacific Park Playground & Pool Shade Structure CDBG $60,638 2019 Pacific Park Splash Pad CDBG
$435,299 2021 Pacific Park Splash Pad CDBG
$149,875 2022 Pacific Park Splash Pad CDBG
$370,000 2021 Pacific Park Splash Pad CDBG (pending
approval)
($370,000) Pacific Park Playground & Pool Shade Structure Parks Mitigation Fee Fund
$1,101,322 Pacific Park Playground & Pool Shade Structure Parks Mitigation Fee Fund
$202 Pacific Park Playground & Pool Shade Structure Capital Improvement
Fund
$189,967 Pacific Park Playground & Pool Shade Structure Capital Improvement
Fund
$300,000 Pacific Park Playground & Pool Shade Structure Measure S Fund 8 of 124

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5 2021-22 for a 30-day comment period before submitting the final approved Substantial Amendment Action Plans to HUD.

FISCAL IMPACT
The proposed Substantial Amendments to the CDBG, ESG, HOME Annual Action Plans for program years 2018-19 and 2021-22 were not included as a part of the FY 2023-24 budget. Therefore, staff is proposing to reprogram CDBG City CIP funds by shifting of appropriation between projects.

The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$370,000 52100-2010-CSP-
0020-P0000-
CSP00950AG
52100-2010-CSP-
0020-P0000-
CSP00709AG
CDBG Fund
To offset the request of $370,000 in CDBG Funds for the Pacific Park Playground & Pool Shade Structure project, staff will reduce the existing project appropriation in the Parks Mitigation Fee Fund by the same amount of $370,000.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is Categorically Exempt under the provisions of the California Environmental Quality Act (CEQA) as a Class 2 exemption pursuant state CEQA Guidelines, Section 15302.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
City Council:

Alternative 1: Do not approve the motion to reprogram $370,000 from 2018 Pacific Natural Grass Project to 2021 Pacific Park Splash Pad Project or the substantial amendment for program years 2018-2019 and 2021- 2022, which will not allow the City to meet its timeliness requirement by April 30, 2024 and may impact the City’s ability to get future HUD funding.

Alternative 2: Consider any other alternative not proposed by staff. 9 of 124

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5 Housing Authority:

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

Maggie Kavarian, Community Services Manager
Tereza Aleksanian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1 – CDBG Workout Plan
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1 MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Council of the City of Glendale has reviewed and approves to reprogram CDBG City CIP funding in the amount of $370,000 from 2018 Pacific Natural Grass Project to 2021 Pacific Park Splash Pad Project, as further explained in the November 14, 2023 Report (including its attachments and exhibits) to the Joint Meeting of the City Council and Housing Authority of the City of Glendale.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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1 MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Council of the City of Glendale has reviewed and approves a substantial amendment to CDBG, ESG, and HOME Annual Action Plans for program years 2018-2019 and 2021-2022; authorizes submission of the substantial amendments to the Annual Action Plans to the U.S. Department of Housing and Urban Development (HUD), and authorizes the City Manager, or a designee, to redirect excess, cancelled, or unused program funds under $50,000 from one project to another with CDBG Advisory Committee approval, as further explained in the November 14, 2023 Report (including its attachments and exhibits) to the Joint Meeting of the City Council and Housing Authority of the City of Glendale.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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MOTION
Moved by Housing Authority Member ____________________________, seconded by Housing Authority Member ___________________________, that the Housing Authority of the City of Glendale has reviewed and approves a substantial amendment to CDBG, ESG, and HOME Annual Action Plans for program years 2018-2019 and 2021-2022; authorizes submission of the substantial amendments to the Annual Action Plans to the U.S. Department of Housing and Urban Development (HUD), and authorizes the City Manager, or a designee, to redirect excess, cancelled, or unused program funds under $50,000 from one project to another with CDBG Advisory Committee approval, as further explained in the November 14, 2023 Report (including its attachments and exhibits) to the Joint Meeting of the City Council and Housing Authority of the City of Glendale.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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EXHIBIT 1
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CDBG Workout Plan
Funds Projected/Funds Drawn
Cumulative
as of
Prep. Date
Undrawn
Balance
as of
Amount
Drawn
as of 10/3/23
Balance
as of
10/1/23
Draw down
October 2023
Draw down
November 2023
Draw down
December 2023
Draw down
January 2024
Draw down
February 2024
Draw down
March 2024
Draw down
April 2024Activity
Name/#
Amount
Budgeted Project Actual Project Actual Project Actual Project Actual Project Actual Project Actual Project Actual Project Actual Prep. Date Pacific Park Playground/Pool Shade Structure
Pacifc Park Splash Pad
$166,842 $58,390 $58,390 $58,390
$1,385,812
$643,505
$200,000
$542,401
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$58,390
$1,385,812
$643,505
$200,000
$542,401
$0
$1,385,812
$1,125,000
$200,000
$542,401
$116,000
$497,858
$377,884
$51,841
$264,747
$352,996
$120,000
$92,696
$1,385,812
$643,505
$200,000
$542,401
$116,000
$497,858
$377,884
$51,841
$264,747
$352,996
$120,000
$92,696
$100,000
$500,000
$100,000
$100,000
$400,000
$112,500
$50,000
$400,000 $400,000
$42,401
$85,812
Locker Room CIP-YMCA 21/22
HVAC at MC-Home Ararat 19/20
Roofing Project-MC-Home Ararat 20/21
Glendale Youth Center CIP-ACF 21/22
Alma House-Campbell Center 21/22
Lexington CIP-YWCA 22/23
Repiping Project-Ascencia 22/23
Public Social Services
Program Administration
$31,005
$50,000
$200,000$200,000
$181,769 $280,000 $36,089 $497,858 $497,858
$0
$0
$132,374
$235,330
$132,374
$235,330
$132,374
$235,330
$0Parking Lot CIP-NLSLA 23/24
Boy Scouts- Comm Center CIP 23/24
Pacific Natural Grass
$0
$0
$0
$0
$1,017,042
$546,574
$1,017,042
$546,574
$0
Undesignated Fund Balance (capital projects)
TOTAL $6,857,692 $0 $6,267,744 $212,774 $0 $1,138,390
$4,916,580
$0 $798,589 $0 $650,000 $0 $810,105 $0 $85,812 $0 $0 $0 $3,695,670 $3,695,670 LOC Balance
Current Grant
Current Grant * 1.5x
Ratio of Balance to Grant
$
$
$
6,267,744.00
1,764,982.00
2,647,473.00

3.55 $6,054,970 $4,117,991 $3,467,991 $2,657,886 $2,572,074 $2,572,074

3.43 2.79 2.33 1.96 1.51 1.46 1.46
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2 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE JOINT MEETING: GLENDALE CITY COUNCIL AND

GLENDALE HOUSING AUTHORITY

AGENDA ITEM
Report: Status of Program Planning for the FY 2024-2025 Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Act (HOME) Annual Action Plan

1. City Council Motion approving the FY 2024-2025 CDBG program priorities; a FY 2024-2025 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG.

2. Housing Authority Motion approving the FY 2024-2025 CDBG program priorities; a FY 2024-2025 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG.

COUNCIL ACTION
Item Type: Action Item
Approved for November 14, 2023 calendar

EXECUTIVE SUMMARY
Program planning for FY 2024-2025 Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG) and HOME Investment Partnership (HOME) Annual Action Plan includes determining program priorities (Exhibit 1), a proposed CDBG Funding Allocation Plan (Exhibit 3), and a Request for Proposal (RFP) to issue to community agencies for CDBG Public Social Services and CDBG Capital Improvement project funding (Exhibit 4). The ESG Funding Allocation Plan is included in the report as Exhibit 5.
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6 RECOMMENDATION
City Council and Housing Authority approve:

FY 2024-2025 CDBG program priorities; a FY 2024-2025 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG Public Social Services and CDBG Capital Improvement Projects.

ANALYSIS
Each year, the City of Glendale receives approximately $3,460,000 in formula entitlement funds from the U.S. Department of Housing and Urban Development (HUD) to administer community development, housing, and homeless programs in the community. The City is tasked with developing an annual plan for the use of these funds, consistent with a five- year strategic plan (Consolidated Plan) on file with HUD, which is based on a comprehensive community needs assessment. The most prominent program in the plan development process, with a proposed annual allocation of $1,700,000, is the Community Development Block Grant (CDBG) program. This program has the greatest level of community participation, local discretion, and demand for service. Therefore, this report is focused on program planning for the FY 2024-2025 CDBG program.

The City has been receiving CDBG funds from HUD since the inception of the program in 1974. The Emergency Solutions Grants (ESG) program was added in 1987, and the HOME Investment Partnerships (HOME) program was added in 1992.

The national and local objectives of the CDBG program are: 1) to eliminate conditions of slums and blight, 2) to provide programs and services that benefit low- and moderate- income persons, including the homeless, and 3) to meet an urgent need.

The primary objectives of the ESG program are to 1) engage homeless individuals and families living on the street, 2) rapidly re-house homeless individuals and families, 3) help operate and provide essential services in emergency shelters for homeless individuals and families, and 4) prevent individuals and families from becoming homeless.

The objective of the HOME program is to provide and preserve affordable housing for low-income households.

To receive CDBG, ESG, and HOME entitlement funds, the City is required by HUD to develop a Five-Year Consolidated Plan (long term, community based, strategic plan). The current Five-Year (2020-25) Consolidated Plan was approved by the City Council in June 2020 and approved by HUD. The Consolidated Plan provides a profile of the City and outlines the City’s long-term strategy for addressing identified local community development, homeless, housing and economic development needs and priorities; funding strategies; and proposed outcomes based on a comprehensive community needs assessment with extensive community input and data analysis. 24 of 124

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6 CDBG ADVISORY COMMITTEE:

In developing the Annual Plan and the Consolidated Plan, HUD requires that the City involve citizens in the plan development and approval process. As a result, to achieve this goal, the City Council appoints a citizen CDBG Advisory Committee, whose responsibility is to help oversee the CDBG planning process. The Committee’s current responsibilities include:
•Reviewing and commenting on the annual community needs assessment strategy, •Recommending program priorities, based on findings from the needs assessment, as well as input from the City Council,
•Reviewing sub-recipient performance, such as site visits and outcome reviews, •Evaluating funding proposals,
•Interviewing community agencies and City departments that submit project proposals,
•Recommending projects for funding,
•Reviewing and approving revisions or amendments to projects throughout the program year, and
•Reviewing and recommending reprogramming of CDBG funds.

The current CDBG Advisory Committee is comprised of the following members:

Committee Member Appointing Council Member

1. Anita Quiñonez-Gabrielian (Chair) Councilmember Paula Devine

2. Armik Avedisian (Vice Chair) Councilmember Ardy Kassakhian

3. Zanku Armenian Mayor Brotman

4. Ronnie Gharibian Councilmember Ara Najarian

5. Marina Manoukian Councilmember Elen Asatryan
The CDBG Advisory Committee reviewed the results of community input, compared it with the current program priorities, and determined program priorities for FY 2024-2025.

PROGRAM PRIORITIES:

Based on the CDBG Advisory Committee’s evaluation of the input received, it was determined that the needs and priorities expressed by the community and corroborated by census data continue to be consistent with current program priorities. The program priorities as presented in Exhibit 1 are now recommended for Council’s approval and for publication in the RFP.

HUD Eligible Target Areas:

Generally, capital and neighborhood improvement projects and social services that serve an area benefit must be in HUD eligible, low-income areas and neighborhoods with physical conditions of slums and blight. Therefore, in addition to resident opinion surveys, and focus groups, another aspect of the community needs assessment is a demographic analysis of the City to ascertain which area of the City has the highest concentration of low-income households and the physical conditions that would be eligible for CDBG funds.
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6 Based on 2022 1-year estimates U.S. Census American Community Survey (ACS), the percentage of persons below the poverty level in Glendale is 13.9%— with certain census tracts containing over a third of the population under the poverty level with low-income families concentrated in certain south Glendale and west Glendale census tracts that would be considered HUD eligible target areas for public improvements, parks, and community centers. Target areas include residential zones, schools, and commercial areas. (See Low-Income Census Tract Map Exhibit 2)
As part of the program planning process, a Proposed FY 2024-2025 CDBG Funding Allocation Plan by Funding Category has been developed based on a community needs assessment and the City’s best estimate of the availability of HUD entitlement funds.

FUNDING ALLOCATION PLAN
Each year CDBG staff and the CDBG Advisory Committee recommend a Proposed CDBG Funding Allocation Plan (based on the City’s best estimate of federal funding levels and available reprogrammed funds), which establishes parameters for funds available in the different funding categories to community agencies under the RFP process.

It is estimated that CDBG funds available for FY 2024-2025 will include a CDBG HUD entitlement grant in the amount of $1,700,000, $380,788 in returned funds from FY 2019 and FY2022 canceled Catholic Charities of Los Angeles Community Center and Roofing projects, and $146,795.13 in undesignated fund balance from program years 2020 and 2021.

The CDBG Advisory Committee reviewed the proposed plan at their meeting on October 23, 2023, and recommends City Council approval of the FY 2024-2025 Proposed CDBG Funding Allocation Plan by Funding Category presented in Exhibit 3, including the recommended pre-designated City CIP as proposed. A summary of the FY 2024-2025 Proposed Funding Allocation Plan as recommended by the CDBG Advisory Committee is as follows:
• $1,632,583.13Capital Improvement Projects
o$762,583.13 Community Organizations CIP
o$500,000 Pre-designate to City CIP Pac/Ed Artificial Turf Replacement o$370,000 Pre-designated to City CIP Pacific Natural Grass •$255,000Public Social Service Programs (15% of FY24-25 entitlement) •$340,000 Program Administration (20% of FY24-25 entitlement) The CDBG Advisory Committee or City Council could still revise the capital improvement funding allocations after an evaluation of capital improvement funding proposals received. 26 of 124

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6 Program Administration:

HUD allows jurisdictions to use 20% of their CDBG entitlement funds for administration of the CDBG program to ensure that they have the capacity to comply with the administratively laden HUD requirements and minimize financial risks, especially as it relates to working with non-profit agencies. The core functions of CDBG administration is planning (including program planning and procurement), monitoring, contract compliance, financial management and project coordination. Based on the federal administration’s emphasis on accountability and transparency, HUD is becoming stricter in requiring more low-income documentation from the City’s sub-recipients to show eligibility of CDBG funds. This translates to greater financial risk and need for management and oversight.

It is proposed to allocate $340,000 in FY 2024-2025 for planning, program management and oversight of the CDBG and ESG programs; in addition to coordination of HUD compliance with the Community Development Department-Housing Division.

Public Social Services:

HUD limits the amount of funds that can be spent on social services to 15% of the entitlement amount. CDBG funds are eligible to be used for social services provided they are for a new or expanded level of service at the time an agency first applies for the funds.

Services must be shown to benefit primarily low and moderate-income families. To meet this requirement, agencies are required to collect back-up income documentation on 10% of the persons served, as a sampling of income eligibility. It is proposed to allocate $255,000 in FY 2024-2025 for social services to community agencies via an RFP process.

This represents approximately the same amount of funding as the current year.

Capital/Neighborhood Improvement Projects:

Generally, capital improvement funds represent 65% of entitlement funds, plus any available reprogrammed funds-which can only be used for capital projects. This funding category includes community centers, such as parks, libraries, recreation centers, senior centers, youth centers, employment centers, health centers, and social service centers; handicapped accessibility projects anywhere in the City; public improvements in low income neighborhoods, such as streets, alleys, curbs, sidewalks, parkways, lighting and traffic calming and economic development projects. Community hearts, parks, health centers, and libraries must be located in low-income census tracts and/or must demonstrate that they serve primarily low- and moderate-income persons.

Historically, the City Council has expressed its priorities for CDBG funding which must include City capital improvement projects (CIP) pre-designated to receive funding separate from the competitive RFP process. Thus, annually, the Proposed CDBG Funding Allocation Plan by Funding Category always identifies a City CIP project as a pre-designated project. It is proposed to allocate $1,632,583.13 in FY 2024-2025 for capital improvement projects to City and community agencies.

Total capital improvement funds available:$1,632,583.13 Total (undesignated) funds for community CIP projects: $762,583.13 27 of 124

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6 Total pre-designated funds for City CIP project(s): $870,000.00 •Pac/Ed Artificial Turf Replacement Project $500,000.00 •Pacific Natural Grass Project $370,000.00

Historically, the City Council has expressed its priorities for CDBG funding. As a result, the Proposed CDBG Funding Allocation Plan by Funding Category includes City capital improvement projects pre-designated to receive funding separate from the competitive RFP process. $500,000 is pre-designed for Pac/Ed Artificial Turf Replacement Project.

As presented in the earlier staff report, staff recommended shifting $370,000 in CDBG funds from program year 2018 Pacific Natural Grass Project to 2021 Pacific Splash Pad Project as a proactive measure for HUD timeliness requirement. Therefore, $370,000 is being requested to backfill the funds for FY 2024-2025 for Pacific Natural Grass. A total of $870,000 is being requested to fund City CIP projects in FY 2024-2025.

REQUEST FOR PROPOSAL (RFP) PROCESS:

Subject to approval of the program priorities and a CDBG Funding Allocation Plan by Funding Category, it is recommended that the City Council/Housing Authority authorize the issuance of a RFP for both social service programs and CIP. (See Exhibit 4) Any non-profit agency that meets the pre-qualification requirements is eligible to apply for and receive CDBG funds provided that project meets one of the three broad national objectives of: 1) serving low-income persons, 2) preventing or eliminating conditions of slums and blight and 3) meeting an urgent need. In addition, funded projects are required to serve primarily Glendale residents and not to discriminate in the provision of services.

Further, projects that meet the established program priorities are given preference for funding.

At the August 28, 2023, meeting of the CDBG Advisory Committee, policy recommendations were introduced to address the HUD CDBG Timeliness requirement.

As a requirement of being timely, the City cannot have more than 1.5 times its current annual CDBG entitlement 60 days prior to the end of the fiscal year. The City has not been able to meet this requirement to expend funds for two program years and had to submit a CDBG Workout Plan to HUD.

To reduce the chance of not meeting the timeliness requirement in the future, staff proposed five new policy recommendations that were approved by the CDBG Advisory Committee and incorporated in the RFP. Two of the policy recommendations were also included in the RFP packets for Public Social Services.

The recommendations are as follows:

Recommendation #1(both Public Social Services/CIP)
Disqualify incomplete community agency proposals where an agency fails to properly respond and correct for the weaknesses in their application which were identified on the Strength and Weakness Analysis.
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Agencies cannot be funded for more than two CIP projects at any one time, can only apply for one project at a time in any given program year, and can only submit a proposal for a second capital improvement project if their first funded project is already in construction and will be completed within a year of the application date.

Recommendation #3
Proposals must include one General Contractor estimate that reflects prevailing wage rates, but a minimum of two General Contractor estimates are strongly recommended.

Recommendation #4
A commitment to the timely completion of CIP projects reflected in the necessary completion of Project Planning and Design Phases. The proposal should reflect project readiness and completion, or near completion, of the following pre-construction activities:
• Feasibility studies
• Conceptual designs
• Pre-schematic work
• Schematic documents and plan documentation
• Technical consulting
• Construction Documents and/or specifications
• Permits (status of plan check)
Recommendation #5 (both Public Social Services/CIP)
Agencies must attend the Mandatory CDBG Technical Support Meeting as a requirement of submitting a CDBG Request for Proposal for Capital Improvement Projects.

Staff recommends that proposals for social service funds ($255,000) be solicited to community agencies and City departments under a competitive RFP process, and that proposals for undesignated CIP funds ($762,583) be solicited to community agencies only.

New Online Grant Management System
In recent years, staff has wanted to move away from the traditional hard copy grant application submission process to an online submission system for community agencies.

In 2022-2023, staff met with various vendors who offer online grant management systems and selected ZoomGrants to provide services to the City using an online web-based system. ZoomGrants was chosen because of their extensive knowledge in working with CDBG entitlement jurisdictions, federal, state, and local agencies, and foundations. Staff is currently in the process of setting up ZoomGrants Online Application Management System and will begin to conduct trainings with community agencies and CDBG Advisory Committee members in the coming months ahead. ZoomGrant is contracted with the City for 36 months (3 years). During the contract period the City will go through 2-3 grant cycles to properly evaluate the system and will seek feedback from community agencies and CDBG Advisory Committee members as end users.
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6 The RFP packets, which are included as Exhibit 4, are redlined for information that will be revised once an online system is implemented through ZoomGrants.

Subject to City Council and Housing Authority’s approval, the RFP for the CDBG program is scheduled to be issued on November 17, 2023, with the due date of December 28, 2023. A mandatory Technical Assistance Meeting will be held on November 29, 2023, for all applicants applying for CDBG social service and CIP funds.

PROPOSAL EVALUATION PROCESS:

Historically, under the open, competitive RFP process, the City receives an estimated 20 funding proposals. Of the 20 proposals received, typically 15 are for social services and 5 are for community CIP projects. Once proposals are received, a staff analysis is prepared in January 2024 to indicate strengths and weaknesses or discrepancies relative to the requirements of the RFP and the evaluation criteria, including financial data and budget worksheets. The analysis is then sent to each agency and they have one week to submit a response to each weakness. The responses are then attached to the proposals.

The proposals, staff analyses, and agency responses are forwarded to the CDBG Advisory Committee members for review. In March 2024, the Committee, in one full-day and one half-day session, interviews each community agency requesting funds, then deliberates and develops funding recommendations. The funding recommendations are published in the newspaper, a public hearing is held, and then in May 2024, the recommendations are submitted to the Council and Housing Authority for final approval.

ESG PROGRAM:

The FY 2024-25 ESG Program (estimated at $160,000) follows the same process as CDBG, in terms of identification of homeless priorities, except that the ESG funding plan is a two-year plan and the funding recommendations are approved by the Continuum of Care (CoC) Board of Directors. FY 2024-2025 is Year Two of a two-year plan (FY2023- 2025). Programs approved during the initial round of funding (FY 2023-204) that meet outcomes and performance goals may be recommended for renewal for FY 2024-25 versus having to go through another RFP process. Exhibit 5 reflects FY 2023-2025 ESG Funding Allocation Plan.

The current CoC Board is comprised of the following members:

Board Member Agency

1. Melissa Younesian (Chair) - Verdugo Jobs Center

2. Vacant (Vice Chair)

3. Alex Krikorian - Glendale Police Department

4. Barron Hopkins - Homeless Alumni

5. Vacant
HOME PROGRAM:

The HOME program funding plan will be determined by the Housing Authority as part of the Housing Authority’s review and approval of the annual affordable housing strategy, with consideration given to input received during the CDBG, ESG and HOME community 30 of 124

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6 needs assessment, which includes a HUD required discussion of housing needs. It is estimated that $1,600,000 in HOME funds will be available for the City in FY 2024-25.

It is important to note that the proposed funding allocation plan is preliminary. The entitlement allocation is based on the City’s best estimate of previous year’s funding.

Congress has not approved a federal budget for HUD and is operating on a Continuing Resolution until November 17, 2023; therefore, the City will not be notified of its final entitlement until approximately March 2024.

Summary:

When HUD issues final allocations for CDBG, ESG, and HOME programs in 2024, staff will return to City Council and Housing Authority with a final Annual Action Plan report to include the final entitlement amounts, which will be part of the 2024-2025 budget process.

The City’s projected funding for the FY 2024-2025 CDBG, ESG and HOME Annual Plan is as follows:

FY 2023-2024 FY 2024-2025 Inc./Dec
CDBG Entitlement: $1,764,982 $1,700,000 - 3.7%
ESG Entitlement: $152,207 $160,000 + 5.1%
HOME Entitlement: $1,576,169 $1,600,000 + 1.5%
HOME Program Income: $130,000 $130,000 +/- 0%
TOTAL: $3,623,358 $3,590,000 - 0.9%

STAKEHOLDERS/OUTREACH
The Consolidated Plan is the main planning document that HUD uses to measure the City’s effectiveness and to approve the submission of Annual Plans and other funding applications to HUD. The greatest effort and emphasis to conduct a community needs assessment to gain input from the community and to identify program priorities is with the development of the Consolidated Plan.

As part of the development of the FY 2024-2025 Annual Action Plan and the need to determine program priorities for the upcoming year, CDBG staff used multiple platforms to assess community need in gathering community input:
1) In-Person meeting at Pacific Community Center held on October 4, 2023 2) Virtual meeting held on October 5, 2023, at 7:00 p.m. via Microsoft Teams. 3) Email comments from October 2, 2023 to October 6, 2023. 4) Telephone call-in option from October 2, 2023 to October 6, 2023 All the platforms included bilingual support in Armenian and Spanish. 31 of 124

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The community meetings were advertised through the newspaper, CSP’s newsletter, website, email blast to community agencies, and the City’s social media platforms (Twitter, Facebook, Instagram and Nextdoor).

Three people attended the in-person community meeting. One resident participated in the virtual community meeting. Two (2) email comments were received.

Staff also conducted an analysis of 2022 ACS 1-year estimates from US Census American Community Survey (ACS) data estimates, updated the summary list of key demographic indicators from a variety of sources, and reviewed available public needs assessment reports.

Staff evaluated the results of the community input and data estimates, compared them with the ConPlan program priorities, and determined program priorities for FY 2024-2025.

The Key Demographic Indicators and Public Hearing Comments are included as part of Exhibit 6.

FISCAL IMPACT
There is no fiscal impact associated with this report at this time. When HUD issues the final allocations for CDBG, ESG, and HOME programs, staff will return to City Council and Housing Authority with a final Annual Action Plan report to include the final entitlement amounts, which will be included as a part of the FY 2024-25 budget process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (program planning future Federal grant funding) may have a significant effect on the environment, the activity is not subject to CEQA review under the commonsense exemption set forth in 14 Cal. Code Regs. § 15061 (b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
City Council:

Alternative 1: Do not approve 1) FY 2024-25 CDBG program priorities, 2) FY 2024- 25 Proposed CDBG Funding Allocation, 3) issuance of a CDBG RFP, which will risk the City losing HUD funds.

Alternative 2: Consider any other alternative not proposed by staff.

Housing Authority:
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Alternative 1: Do not approve 1) the FY 2024-25 CDBG program priorities, 2) a FY 2024-25 Proposed CDBG Funding Allocation Plan, and 3) the issuance of a CDBG RFP, which will risk the City losing HUD funds.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

Maggie Kavarian, Community Services Manager
Tereza Aleksanian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1- FY 2024-2025 Program Priorities
Exhibit 2- Low-Income Census Tract Map
Exhibit 3- FY 2024-2025 CDBG Proposed Funding Allocation Plan by Funding Category
Exhibit 4- FY 2024-2025 CDBG RFP for Public Social Services and Capital Improvement Instructions and Funding Application
Exhibit 5- FY 2023-2025 Funding Decisions by Glendale Continuum of Care Board Exhibit 6- Key Demographic Indicators and Public Hearing Comments 33 of 124

1 MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Council of the City of Glendale has reviewed and approves the FY 2024-2025 CDBG program priorities, the FY 2024-2025 Proposed CDBG Funding Allocation Plan by funding category, and issuance of an RFP to community agencies for CDBG public social services and capital improvement projects, as further explained in the November 14, 2023 Report (including its attachments and exhibits) to the Joint Meeting of the City Council and Housing Authority of the City of Glendale.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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MOTION
Moved by Housing Authority Member ____________________________, seconded by Housing Authority Member ___________________________, that the Housing Authority of the City of Glendale has reviewed and approves the FY 2024-2025 CDBG program priorities, the FY 2024-2025 Proposed CDBG Funding Allocation Plan by funding category, and issuance of an RFP to community agencies for CDBG public social services and capital improvement projects, as further explained in the November 14, 2023 Report (including its attachments and exhibits) to the Joint Meeting of the City Council and Housing Authority of the City of Glendale.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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Exhibit 1
PROPOSED FY 2024-25 ANNUAL ACTION PLAN PROGRAM PRIORITIES (In Alphabetical Order)

Community Facilities

1. Health Centers

2. Homeless Day Centers

3. Indoor Community Centers/Senior Centers

4. Libraries

5. Neighborhood Improvements

6. Outdoor Parks & Recreation Facilities

7. Youth Childcare Centers
Public Social Services

1. Employment Services
a. Job Search/Placement
b. On the Job Counseling/Training Services
c. Youth Employment
d. Supported Employment for Disabled
e. Business Services (recruitment)

2. Homeless Services
a. Health/Mental Health Services
b. Housing Services
c. Substance Abuse Services
d. Domestic Violence Services

3. Legal Services
a. Fair Housing Services
b. Healthcare Services
c. Domestic Violence/Family Services
d. Immigration Services
e. Clean Slate Services

4. Mental Health Services

5. Senior Services
a. Senior Housing Services
b. Senior Nutrition Services
c. Senior Recreation Activities/Services
d. Senior Employment Services
e. Senior Continuing Education Services

6. Services for the Disabled

7. Youth Services
a. After-School Programs
b. Childcare Services
c. Youth Counseling Services
d. Sports/Recreation Programming
e. Youth Employment Services

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2020-2025 Consolidated Plan General Program Priorities

Homeless Services
There is great need for Homeless Services including:
• Case management
• Emergency shelter,
• Homeless prevention
• Outreach
• Permanent supportive housing support
• Rapid rehousing
• Transitional housing

Public Facilities:

Construction and rehabilitation of public community facilities needs were established for the following:
• Child Care Centers
• Health Care Facilities
• Libraries
• Multipurpose Community Centers
• Parks & Recreation Facilities
• Youth Centers

Public Social Services:

Expand public services that create conditions for eligible residents to obtain and maintain self-sufficiency, specifically in the following areas:
• Employment
• Homeless services
• Mental health
• Seniors
• Youth

Public/Neighborhood Improvements
Upgrade of public infrastructure in eligible low-and moderate income neighborhoods including:
• Sidewalk Improvements
• Street/Alley Improvements
• Street Lighting
• Traffic Calming

Housing:

Housing priority needs include:
• Construction of new affordable rental housing
• Construction of new first time homeownership assistance, • Multifamily housing rehabilitation
• Rental assistance.

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Exhibit 2
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FY 22-23
Final HUD
Allocation
FY 23-24
Final HUD
Allocation
FY 24-25
Est. HUD
Allocation
$1,731,797 $1,764,982 $1,700,000
HUD ENTITLEMENT: $1,731,797 $1,764,982 $1,700,000
CURRENT YEAR CDBG PROGRAM INCOME $0 $0 $146,795
UNAPPROPRIATED FUND BALANCE $0
REPROGRAMMED FUNDS* $0 $0 $380,788
PROGRAM ACTIVITIES:

ADMINISTRATION (20% of Entitlement): $346,359 $352,997 $340,000 (planning, program management and oversight)
PUBLIC SOCIAL SERVICES (15% of Entitlement): $259,770 $264,747 $255,000 COMMUNITY PROJECTS: (100%)
•Pro Bono Legal Services- Armenian Bar Association $15,977 $20,000 •Community Outreach Project-Armenian Relief Society $50,977 $60,000 •Homeless Outreach Case Management-Ascencia $20,977 $25,000 •Loaves and Fishes Homeless Prevention Program-Catholic Charities $25,977 $35,000 •Intervention/Prevention Group Counseling Program-CASPS $30,977 $33,000 •Afterschool Program for Homeless Women & Children-Door of Hope $25,977 $22,000 •Housing Support-Family Promise of the Verdugos $10,977 $15,000 •Youth Employment Program-Glendale Youth Alliance (GYA) $20,977 $20,000 •Fair Housing Program-Housing Rights Center $10,000 $10,150 •People's Choice Market -Salvation Army $20,977
•Mental Health Services for Domestic Violence- YWCA of Glendale and Pasadena $25,977 $24,597 Public Social Services Sub-total $259,770 $264,747 $255,000 CAPITAL/NEIGHBORHOOD IMPROVEMENT PROJECTS: $1,192,275 $1,147,238 $1,632,583 PRE-DESIGNATED PROJECTS: $149,875 $667,042 $870,000
•Pacific Park Splash Pad 21/22 $149,875
•Pacific Natural Grass Project $667,042 $370,000
•Pac/Ed Artificial Turf Replacement Project $500,000
UN-DESIGNATED COMMUNITY PROJECTS: $975,793 $480,196 $762,583 •Repiping Project- Ascencia $31,840 $20,000
•Community Service Center-Verdugo Hills Council Boy Scouts $92,696 •Homenetmen Ararat- Repairing and Repaving of the Parking Lot $247,500 •Neibhborhood Legal Services of LA-Public Safety Improvement Parking Lot $120,000 •First Floor All-Inclusive Locker Room Project- YMCA of Glendale $266,070 •Alma House- Campbell Center $300,000
•Lexington Building #1- YWCA of Glendale and Pasadena $377,884 FY PROJECTED EXPENDITURES: $1,798,404 $1,764,982 $2,227,583 Balance $0 $0 $0
Uncommitted FY Grant funds
PRELIMINARY PROPOSED FY 2024-2025 CDBG FUNDING ALLOCATION PLAN BY FUNDING CATEGORY 1 2
Exhibit 3

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FY 2024-2025 CDBG PUBLIC SOCIAL SERVICES

REQUEST FOR PROPOSALS

INSTRUCTIONS
NOTE: The City of Glendale is moving to ZoomGrants, an online grant management system in FY 2024 -2025.

Updated instructions will become available, and training will be provided to community agencies seeking to apply for FY2024-2025CDBG funding. All Sections in RED are subject to change.

I. INTRODUCTION
The City of Glendale is soliciting proposals from public and community non-profit agencies for Public Social Service projects to be funded under its FY 2024-2025 Community Development Block Grant (CDBG) program. The CDBG program is funded by the federal Department of Housing and Urban Development (HUD). Through this program, HUD provides a formula entitlement grant to the City to fund projects which aid in the development of viable urban communities, and which meet one of two broad national objectives.

These objectives are:
1) To benefit low- and moderate-income persons; or
2) To aid in the prevention and elimination of slums and blighted areas.

Ineligible Costs: If funded with CDBG allocation, an agency’s proposal/grant writing fees by a consultant are not covered by the funding. The agency may use the funds for direct services only.

The total estimated amount of funding available to community non-profit agencies for Public Social Service projects through the FY 2024-2025 CDBG Request for Proposal (RFP) process is $255,000.

II. SUBMISSION INFORMATION
A. General Instructions
For funding consideration, all projects funded through the CDBG Program must meet the General Requirements and CDBG Program Guidelines defined in Sections IV and VI of the RFP Instructions.

Agencies, organizations and/or City Departments responding to thi s RFP must complete the attached funding application for CDBG Public Social Services. A separate application must be submitted for each proposed project.

Exhibit 4
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Proposals must be typed using the FY2024-2025 CDBG Public Social Services Funding Application.

RFP and Application copies are available at the Community Services & Parks Department, CDBG Section public counter at 201 E. Colorado Street, Glendale, CA 91205 and on the Department’s web site at http://www.glendaleca.gov/cdbg.

All applications must be submitted in the legal name of the organization. An authorized representative of the organization who has the legal authority to enter into an agreement with the City of Glendale must sign applications.

New Policy: Agencies must attend the Mandatory CDBG Technical Support Meeting as a requirement of submitting a CDBG Request for Proposal for Capital Improvement Projects.

Applications must be typed, single-spaced and single-sided on “8 1/2 x 11” plain white paper with 1” margins on all sides. Times New Roman 12-point font or Arial 12-point font must be used.

The original and eight (8) copies of the application must be submitted to:

City of Glendale
Community Services & Parks Department/CDBG Section
201 E. Colorado Street
Glendale, CA 91205
Attention: Maggie Kavarian

HAND DELIVERY REQUIRED
Applications must be received by 5:00 p.m. on Thursday, December 28, 2023.

Applications that have an inadequate number of copies , or are submitted after the published deadline, or do not meet the pre -qualification requirements will not be considered for funding.

Changes and/or additions to the proposal after the submission will not be accepted as part of the proposal packet.

No bindings or special coverings are desired. Do not submit materials not requested.

Once all applications are received, proposals will be analyzed by City staff as to completeness in addressing questions in the Funding Application, or other funding requirements. A staff analysis will be prepared identifying strengths and weaknesses (Strength & Weakness Analysis). A copy of the staff Strength & Weakness Analysis of the proposal(s) will be emailed/mailed to proposing organizations and/or City Departments the third week of January 2024. Responses by applicants to the staff Strength & Weakness Analysis must be received by the last week of January 2024. 41 of 124

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New Policy: The City will disqualify incomplete proposals where an agency fails to properly respond and correct for the weaknesses in their application which were identified on the Strength and Weakness Analysis.

The original proposal, the staff Strength & Weakness Analysis, and the response to the staff Strength & Weakness A nalysis will be reviewed and evaluated by a City Council appointed citizen CDBG Advisory Committee. Representatives from proposing organizations will be required to attend the MANDATORY CDBG Advisory Committee meeting to present their proposal and be interviewed by the CDBG Advisory Committee.

The date for these interviews is tentatively scheduled for Friday, March 1, 2024, from 8:00 a.m. to 5:00 p.m. and Monday, March 4, 2024 from 9:00 a.m. to 3:00 p.m. Our office will notify you of the exact time and location of your interview after we receive your funding application. Upon completion of the interviews, the Advisory Committee will make funding recommendations to the City Council based on a combination of the written proposal, the response to the staff analysis, and the interviews.

A public hearing on these funding recommendations will be held approximately the first week in April 2024 and the City Council/Housing Authority will vote on the CDBG program recommend ations on May 7, 2024.

B. RFP Information/Technical Assistance Meeting
A MANDATORY Technical Assistance Meeting will be held on Wednesday, November 29, 2023.

The purpose of the meeting is to provide information and technical assistance to any party interested in responding to the RFP. Community agencies and City departments MUST attend the Technical Assistance Meeting in order to submit a grant application for FY 2024-2025.

Additional technical assistance for completing CDBG Public Social Service Funding Applications may be obtained by calling Maggie Kavarian, Community Services Manager, at (818) 548-3715.

III. PRE-QUALIFICATIONS
A. Eligibility as a Sub-recipient
Applicants for CDBG Public Social Service funds must meet the CDBG definition of Sub-recipient:
a public or private nonprofit agency, authority or organization. Private non-profit applicants must be able to demonstrate proof of tax-exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code.

B. Financial Statement
Non-profit a pplicants for CDBG Public Social Service funds must submit an annual financial statement or audit for the past two years along with their funding application . The financial statement or audit shall consist of either: 1) an unaudited financial statement compilation, 2) an annual independent financial audit in accordance with generally accepted auditing standards and 42 of 124

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General Auditing Standards, issued by the Comptroller General of the United States, or 3) a Single Audit under Part 200 —Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514.

Applicants without two years of financial statement compilations or independent financial audit s shall not be eligible to submit a funding application.

Applicants must include a Financial Ratio Calculator with their financial statements which must be completed and signed by their certified public accountant (firm). The link to the worksheet is on the City’s website at http://www.glendaleca.gov/cdbg.

Applicants for CDBG Public Social Service funds must submit copies of official Board meeting minutes that include documentation of submission, review and approval of year -end financial statement reports by the Board.

Applicants for CDBG Public Social Service funds shall be responsible for maintaining documentation on the finance director’s job description and/or resumes of the Chief Financial Officer of the organization and/or Board Treasurer and identify certified public accountant (firm) responsible for preparing financial statement compilations or financial audits.

C. Quarterly Payroll Taxes
Applicants must submit a copy of receipt of payment of most recent Federal and State quarterly payroll taxes (IRS Form 941) . Please DO NOT include details of the employee social security number or information.

IV. GENERAL REQUIREMENTS
A. Operating Agreement
Applicants approved for CDBG Public Social Service funding will be required to sign a Sub -recipient Operating Agreement with the City to ensure compliance with City of Glendale, Community Development Block Grant Program, Federal Executi ve Orders, and HUD regulations. CDBG funds are subject to Federal and local regulations including, but not limited to: financial control systems, non-discrimination, equal opportunity, accessibility, lead -based paint, prevailing wages (construction only), audits, procurement and environ mental review. Additional requirements can be found in the CDBG regulati ons and Uniform Administrative Guidance 2 CFR Part 200 http://www.ecfr.gov/cgi- bin/text-
idx?SID=60623b20e6213558b4aa6ab7eb76b619&node=2:1.1.2.2.1.3&rgn=div6#se2.1.200_1212 Applicants are encouraged to familiarize themselves with these requirements prior to applyin g for funds to ensure that their organizations have adequate administrative systems in place.

B. Non-discrimination in Services and Employment
Applicants approved for CDBG Public Social Service funding shall not, in accordance with Federal law, discriminate in the provision of services hereunder because of race, color, religion, national origin, 43 of 124

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ancestry, sex, age or physical or mental disability as identified in Section 109 of the Act, Section 504 of the Rehabilitation Act, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and 24 CFR 570.602. In addition, Applicants shall not discriminate in the provision of services hereunder because of religious belief, creed, medical condition, blindness, sexual orientation, marital status, pregnancy, parenthood, citizenship, gender identity, domestic partner status or AIDS or HIV status.

Applicants approved for CDBG Public Social Service funding shall certify and agree not to discriminate against any employee or person who is employed or compensated in whole or in part using funds provided under this Agreement because of race, color, creed, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, marital status, pregnancy, parenthood, medical condition, physical or mental disability, gender identity, domestic partner status or AIDS or HIV status.

C. Insurance
Applicants approved for CDBG Public Social Service funding will be required to obtain insurance, evidenced by an original certificate of insurance and endorsement. The required insurance is as follows:
a. Comprehensive General Liability: The insurance must be written for the limits of liability specified below
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for bodily injury (including accidental death) to any one person;
(2) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for personal and advertising injury to any one person; (3) ONE MILLION DOLLARS ( $1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for property damage; and (4) TWO MILLION DOLLARS ($2,000,000) general aggregate limit, or the full aggregate limits of the policy― whichever limit is greater.
b. Automobile Liability: Insurance coverage shall include automobile coverage for projects involving the use of automobiles. The insurance must not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater:
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and
(2) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or 44 of 124

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(3) TWO MILLION DOLLARS ($2,000,000) combined single limit (“CSL”). c. Workers’ Compensation: Insurance coverage for Workers’ Compensation shall be obtained and maintained through the duration of the project.
(1) Complete Workers’ Compensation insurance, meeting or exceeding the coverages and amounts that California law requires; and
(2) Employer’s Liability insurance in an amount not less than:
(i) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease; (ii) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and (iii) ONE MILLION DOLLARS ($1,000,000) policy limit.
d. Certificate and Endorsement: Awarding applicants shall provide City with a “certificate of insurance,” an “additional insured endorsement,” and a subrogation endorsement, “Waiver of Transfer to Rights of Recovery Against Others”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements.
e. Rating of Insurance Company: At all times, the insurance company issuing said policy shall be an “admitted” insurer in the State of California; shall be domiciled within, and organized under the laws of, a state of the United States; and shall carry an A.M. Best & Company minimum rating of “A:VII.”
D. Program Reporting/Monitoring
Applicants approved for CDBG Public Services Social Service funding will be required to maintain and submit to the Community Services & Parks Department adequate information necessary to monitor program eligibility, accountability, and progress in accordance with City of Glendale, Community Development Block Grant Program, and HUD regulations.

E. Political Activities
Applicants approved for CDBG Public Services Social Service funding shall understand that pursuant to 24 CFR 570.207 (a) (3) CDBG funds shall not be used for programs that involve the engagement of political activities, such as partisan political campaigns, candidate f orums, voter transportation, or voter registration.
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F. Financial Control Systems and Audits-Non-Profit Organizations

Applicants approved for CDBG Public Social Services funding (Agency) shall comply with 2 CFR 200 Subpart D-Post Federal Award Requirements, §200.300- 200.345 which include maintaining accounting principles and procedures required therein, utilizing adequate internal and budget controls, and maintaining necessary source documentation and accounting records that sufficiently identify the source and application of CDBG funds. HUD standa rds for accounting records, per §200.302 shall require that agencies have in place an accounting system that at the minimum has the following elements: chart of accounts, cash receipts journal, c ash disbursements journal, payroll journal, general journal and general ledger.

Internal Controls shall refer to a combination of policies, procedures, defined job responsibilities, personnel, and records that allow the Agency to maintain adequate over sight and control of its cash, property, and other assets charged to CDBG funded programs. Upon receiving funding, the Agency shall maintain written policies and procedures regarding approval authority for financial transactions, accounting manuals, chart of accounts, adequate separation of duties, hiring policies and access to accounting records as specified under 2 CFR §200.303.

Budget Controls shall refer to policies and procedures that the Agency must have in place to compare and control CDBG expenditures against the approved, appropriated CDBG budget. The Agency shall have procedures to compare actual expenditures with budgeted amounts for each CDBG grant as specified under 2 CFR §200.308-200.309.

Agencies receiving CDBG funds shall comply with cur rent City and federal procurement standards under 2 CFR §200.317 -200.326 concerning the procurement and purchase of equipment, supplies, and services using CDBG funds to ensure that they are obtained as economically as possible through an open and competitive process.

Agencies shall maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by CDBG funds under 2 CFR §200.318(c)(1).

Agencies receiving less than $25,000 in CDBG funds per year shall be required to submit unaudited annual financial statements compilation for years where grant funds are received. The unaudited financial statements provided shall include an itemization of the receipt and use of the City CDBG funds. An attestation statement shall be provided by the Chief Executive Officer that the financial statements being submitted are true, correct, and free of any material misstatement and that funds were spent following the grant requirements.

Agencies receiving $25,000 or more in CDBG funds per year shall be required to obtain an annual independent f inancial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the Comptroller General of the United States for each grant year they receive CDBG funds. In addition to a financial au dit, Agencies receiving over $750,000 in total federal grant funds in a year are required to conduct and file a Single Audit in accordance with financial audit requirements under Part 200 —Uniform Administrative 46 of 124

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Requirements, Cost Principles, and Audit Requirements for Federal Aw ards, Subpart F -Audit Requirements §200.501 and §200.514. The Agency shall be required to co mplete the Single Audit within 270 days after the ending date of the Agency’s fiscal year.

All agencies shall be required to provide evidence on a quarterly basis verification of quarterly state and federal payroll tax payments including supporting source documentation for each employee covered by the CDBG grant.

V HUD CHURCH/STATE GUIDELINES

CDBG Public Social Service funds may be awarded to religious-based organizations performing public social service activities, provided certain contractual provisions are included in the CDBG Operating Agreement between the City and the religious entity. The grant agreement must include contract conditions stating that: the social services provided are exclusively non-religious in nature and scope; there are no religious services, proselytizing, instruction, or any other religious influences in connection with the social services.

VI CDBG PROGRAM GUIDELINES

Eligibility criteria and requirements for documentation of eligibility for program activities are described below. Each organization receiving CDBG Public Social Service funds must spend all of the grant amounts it was allocated by June 30, 2025.

PUBLIC SOCIAL SERVICES

A. Eligibility Criteria

In order to be eligible as a public social service, the following criteria must be met: 1) at least 60% of those persons benefiting from the service must be low- and moderate-income; 2) at least 60% of those persons benefiting from the service must be Glendale residents; and 3) for new programs, the activity must be a new service or a quantifiable increase in the level of an existing service. Public social services are direct services provided to community residents such as, but not limited to: employment, case management, crime prevention, child care, health, drug abuse, education, recreation, and counseling. CDBG funds are intended to be used to fu nd services or levels of service that are not currently provided by existing public agencies, organizations and/or City Departments with other funding sources.

B. Requirements for Documentation of Eligibility

Applicants approved for funding in the Pu blic Social Services category must document that at least 60% of persons served are low - and moderate-income persons, and that at least 60% of persons served are Glendale residents. Acceptable forms of documentation are:

1. Applicant information or registration forms (Exhibit A ) which includes name, address, income, source of income, household type, ethnicity, racial background, and signature of participant and 47 of 124

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all adult household members. In addition, agencies will be required to show adequate low-income backup data, including collecting a 10 % sa mpling of income documentation of the CDBG program(s) operated by the Applicant or,

2. Location and description of service area boundaries, demonstrating that the project’s service area is within a low- and moderate-income block source area where not less than 51% of the residents are persons of low - and moderate-income (See Census Tract Map, Exhibit B ). Location of an activity in a low-income area does not conclusively demonstrate that an activity benefits low- and moderate-income persons or Glendale residents. Hence, where applicable, records of addresses of persons utilizing the facility will be required as documentation of benefit to low - and moderate- income persons and Glendale residents. Applicants should contact Community Services & Parks CDBG staff for assistance with low-income area documentation.

VII CDBG PROGRAM PRIORITIES

A. Program priorities for the FY 2024-2025 CDBG Program have been assigned based upon findings derived from a comprehensive community needs assessment process. Although all proposals will be reviewed for consideration, see Exhibit E for the most current list of the Program Priorities.

VIII CRITERIA FOR EVALUATION OF PROPOSALS

A. Proposal evaluation criteria to be considered by the CDBG Advisory Committee in reviewing the written proposals, the response to the staff analysis, conducting oral interviews, and in developing funding recommendations to the City Council are as follows:

• Program Priority
• Ability to Substantiate Community Needs and How Program Addresses Those Needs • Target Population and Outreach
• Coordination and Collaboration
• Program Goals and Outcomes
• Implementation Plan
• Budget, Cost Effectiveness and Leveraging of Funds
• Demonstrated Experience and Capacity of Sponsoring Organization/City Department • Overall Financial Health of Sponsoring Organization
• Overall Likelihood of Success

For each proposal, and in consideration of the proposal’s effectiveness in meeting all aspects of the Evaluation Criteria, the CDBG Advisory Committee shall rate each proposal as either, GOOD, FAIR OR POOR and may provide written comments to substantiate their rating.

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CITY OF GLENDALE

FUNDING APPLICATION FOR PUBLIC SOCIAL SERVICES
FY 2024-2025 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PUBLIC SOCIAL SERVICES Date_________________________
Project Name __________________________________________________________________________ Organization Name ______________________________________________________________________ Address _______________________________________________________________________________ ______________________________________________________________________________________ Phone __________________________________________ Unique Entity ID#________________________ E-mail #1_____________________________________ E-mail #2 ________________________________ Contact Person/Title_____________________________________________________________________ Proposal Due Date: Thursday, December 28, 2023, 5:00 P.M.

One original and 8 copies of the Funding Application must be received by Due Date.

HAND DELIVERY REQUIRED
Estimated Total amount of CDBG funds available: $255,000 Please indicate the amount of funding requested below:

Program Activity Funding Request
CDBG PUBLIC SOCIAL SERVICES $_________________
I certify that the information in this application is true. ____________________________ _________________________ _________ Executive Director (Please Print) Signature of Executive Director Date 49 of 124

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Application Directions
Please provide comprehensive and clear responses to each of the sections below. Respond to all questions within each section; if a question does not apply to your entity, indicate this by responding “Not Applicable.” When finished, refer to Exhibit F- City of Glendale Grant Proposal Checklist for Public Social Services to ensure all items are properly completed and ready for submission. Applications must be typed, single-spaced and single-sided on 8 1/2” x 11” plain white paper with 1” margins on all sides. Times New Roman 12-point font or Arial 12-point font must be used. Please add the Application Heading Questions to your answers, i.e. A. Project Description.

Application Questions

A. Project Description

1. Briefly describe the proposed project, the purpose of the project, the population to be served, and the specific services to be provided. Indicate if this is a new or existing project. Specify the total number of unduplicated persons expected to be served by the project annually.

2. Identify the location of the project and the boundaries of the service area. (See Exhibit B)

3. Describe the overall goals, objectives, and activities to be accomplished by the proposed project.

4. Describe, in detail, the characteristics of the target beneficiaries that the project will serve, i.e. seniors/frail elderly, homeless, at risk youth, persons with disabilities/special needs etc. Describe how the program will conduct outreach to the target population. Attach samples of outreach materials.

5. How would you select participants from the identified population?

B. Program Priority

1. Specify which of the FY 2024-2025 CDBG program priorities the proposed project addresses. (See Section VII of the Request for Proposals and Exhibit E.) If the proposed program does not meet one of the program priorities, describe how it would result in other significant community benefits?

C. Implementation Plan

1. Describe specific steps to be taken to implement the program. Attach a proposed schedule. Identify target dates for each phase of implementation such as job recruitment, advertisement/marketing, project coordination meetings with partners (i.e. City of Glendale, GUSD), project start and end dates, etc. Please bear in mind that CDBG funds cannot be incurred before July 1, 2024.

D. Coordination and Collaboration

1. Describe your agency’s current efforts to collaborate and coordinate services with other community organizations regarding the proposed program.
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2. Explain how you will develop any needed collaborative relationships that are not already in place.

3. Does any community organization other than your own offer the type of services proposed under this program design? If yes, describe how your program will enhance these efforts.

E. Program Outcomes

1. Provide two program outcomes that you will measure for your program. Outcomes should be reasonable and attainable given the population served by the program. When establishing outcomes, be mindful of the following three components:
i. You will be measuring outcomes, the end result of your service delivery process (i.e. the program participant will successfully find employment), rather than inputs (i.e. the program participant will receive job search assistance);
ii. There must be a time frame for each outcome; and
iii. There must be a measurable percentage/number indicating a level of achievement.

EXAMPLE: Of the 80 persons served by the program, 40% (32 persons) will find employment within three months of entering the program.

2. Please provide an account of the methodology that you will use to track participants’ progress toward achieving each specific outcome.

3. Actual Outcomes If this is an existing CDBG program, describe the progress in meeting your stated goals regarding each of your outcomes for Fiscal Year 2023-2024. Also describe other program accomplishments (e.g., unanticipated outcomes, awards, successful program innovations). If you are a new agency applying for a program you are currently operating, please describe any current program goals and accomplishments for the 2023-2024 fiscal year that you would like to highlight.

F. Ability to Substantiate Community Needs and How Program Addresses Those Needs

1. Identify and describe existing unmet needs in the community to be addressed by the proposed program.

2. What methods and/or data were used to identify and verify the need for this project?

3. Specifically describe how the activities to be carried out under the proposed program directly address the identified needs in the community.

4. How will you assist the target population in overcoming barriers to accessing services (language, transportation, accessing other mainstream resources or maintaining housing for household)? G. Eligibility

1. Indicate and describe what form of documentation will be provided to demonstrate that at least 60% of persons served are low- and moderate-income, and that at least 60% of persons served are Glendale 51 of 124

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residents. Describe how low-and moderate-income income backup data, including collecting a 10% sampling of income documentation will be conducted. Please refer to Section VI of the Request for Proposals. For example, do you propose to use the City’s income verification form (see Exhibit A) or do you propose to use your own form for documentation?
H. Demonstrated Experience and Capacity

1. Describe the agency’s background, social service history, and years of experience in implementing the proposed project or similar projects.

2. Using the chart provided, list CDBG social service projects funded within the last five (5) years and the current status of each project. Describe specific accomplishments, including quantitative information. Use additional pages as necessary. Please start with your most recent project.

I. Financial Audit Requirements

1. Provide the following: one copy with original application and eight copies with each funding application of:
a) the sponsoring agency’s past two years’ financial audit or financial compilation. Agencies unable to produce two consecutive years of financial statement compilations or financial audits shall not be eligible to apply for CDBG funds regardless of whether CDBG funds were provided previously. See RFP Page 3 Section III.B. regarding information on financial audits and financial statements, b) Ratio Tool Calculation to be completed and signed by the agency’s accounting firm,

ACTIVITY TITLE YEAR
FUNDED

APPROVED
CDBG
BUDGET

PROPOSED NUMBER

OF PERSONS TO BE
SERVED

ACTUAL NUMBER OF

PERSONS SERVED
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c) Board meeting minutes that include documentation of submission, review and approval of the most current year-end financial statement report(s) by the Board, d) verification of non-profit federal and state tax exemption status, and

e) receipt of payment of most recent Federal and State quarterly payroll taxes, if applicable.

J. Budget

1. Complete the 2024-2025 CDBG Project Budget Form (Exhibit C). Budgets should include only direct costs attributed directly to the proposed CDBG-funded project.

2. Provide a brief description or justification of all line items included on the CDBG Project Budget Form in a separate Budget Narrative— (Exhibit D)

Direct Personnel Costs: Identify each existing or new position that will be assigned and supports the CDBG-funded project and that has been included on the CDBG Project Budget Form. Describe the duties and activities of staff as they relate to the CDBG funded project and indicate the pay rate for each position. Indicate what percentage of time, and how many hours per week, will be devoted/charged to the CDBG funded project for each position.

Direct Operations Costs including Common Costs: Describe how total actual annual costs are calculated and the basis for the cost.

K. Leverage

1. What percentage of the total budget of the specific program (not the organizational budget) for which you are applying would the requested CDBG funding cover?

2. Does the implementation of this program depend on receiving 100% of your CDBG request?

3. If you are not approved for 100% of your CDBG request, how will you address the shortfall?

4. How will you close any funding shortfalls? Identify and list any other funding sources or funding applications the agency/Department has submitted or plans to submit pertaining to the proposed program including the amount requested.

5. Does the implementation of this project depend on receiving funds from these or any other sources?

6. What is the minimum CDBG funding amount your agency can accept and still operate the program successfully?

I. Conflict of Interest

1. Does your agency maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by CDBG funds ? If you answered YES , how often does your agency approve and update its conflict of interest policies? 53 of 124

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Exhibit A (front)

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Exhibit A (back)

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Exhibit B
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Exhibit C

2024-2025
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EXHIBIT D

CDBG – 2024-2025 BUDGET NARRATIVE

PERSONNEL - Describe duties of each staff as they pertain to THE PROGRAM FOR WHICH FUNDING IS REQUESTED. State the number of hours and the percent of total time devoted to the project for each staff that will work on THE PROGRAM FOR WHICH FUNDING IS REQUESTED. See example below.

1) Case Manager (40 hours /week) – Conduct a detailed needs assessment, public benefits advocacy, assist with money management, legal, immigration, employment and housing needs.

Program Cost: 100% of 12 months x $2,500/month = $30,000 plus benefits at 20%=$36,000.

CDBG Funding Request: 25% x $36,000 = $9,000. [Thus, the $27,000 from other sources can be counted as leverage.]

2) Project Director (4 hours/week) - Supervise and trains case management staff and program operations. Program Costs: 10% of 12 months $3,333/month = $4,000 plus benefits at 20% = $4,800. CDBG Funding Request: 0. [On the sample budget, the 4 hours per week the director spends on the project (at a cost of $4,800) can be counted as the actual annual cost and as leverage, since no funds for this position are being requested from CDBG. You should list all staff costs directly related to the proposed CDBG project, even if CDBG dollars are not being requested, so you can count those costs as leverage. On the other hand, in the example, the 90% of the Project Director’s time spent on other projects is neither an appropriate CDBG request nor can it be counted as leverage SINCE IT IS NOT FOR THE PROJECT FOR WHICH FUNDING IS REQUESTED.]

3) Senior Accountant - Provides direct accounting support to the program. Program Costs:

Salary & Benefits--5% (2 hours/week) of total annual salary/benefits of $48,400 = $2,420.

OPERATIONS – Describe how actual annual costs are calculated and the basis for the cost.

Rent (Common Cost)– Program Costs: $2,000/month x 12 months x 50% = $12,000.

Basis: Based on allocation of 50% of total agency office space for the project for which funding is requested. CDBG Funding Request: 0. [The $12,000 in leasing costs can be counted as leverage.

As with staffing, you should list all operations costs directly related to the proposed CDBG project, even if CDBG dollars are not being requested, so you can count those costs as leverage. If your agency operates multiple programs, some costs such as rent and utilities should be prorated.

Funds should NOT be requested for COSTS NOT DIRECTLY RELATED TO THE PROG RAM FOR WHICH FUNDING IS REQUESTED nor can those costs be counted as leverage.]

Utilities (Common Cost)- Program Costs: $1,000/month x 12 months x 50% = $6,000.

Basis: Based on allocation of 50% of total agency office space for the project for which funding is requested. CDBG Funding Request: $4,800. [The $1,200 from other sources can be counted as leverage.]

Supplies (Direct Cost)- And so on...

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EXHIBIT E (Page 1)
FY 2024-25 Annual Action Plan Program Priorities

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EXHIBIT E (Page 2)

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EXHIBIT F (Page 1)

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EXHIBIT F (Page 2)
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FY 2024-2025 CDBG CAPITAL IMPROVEMENT PROJECTS

REQUEST FOR PROPOSALS

INSTRUCTIONS
NOTE: The City of Glendale is moving to ZoomGrants, an online grant management system in FY 2024-2025.

Updated instruction will become available, and training will be provided to community agencies seeking to apply for FY 2024-2025 CDBG funding. All Sections in RED are subject to change.

I INTRODUCTION
The City of Glendale is soliciting proposals from public and community non -profit agencies for Capital Improvement Projects to be funded under its FY 2024-25 Community Development Block Grant (CDBG) program. The CDBG program is funded by the federal Department of Housing and Urban Development (HUD). Through this program, HUD provides a formula entitlement grant to the City to fund projects which aid in the development of viable urban communities and which meet one of two broad national objectives.

These objectives are:
1) To benefit low and moderate-income persons; or
2) To aid in the prevention and elimination of slums and blighted areas.

The total estimated amount of funding available to publ ic and community non -profit agencies for Capital Improvement Projects through the FY 2024-2025 CDBG Request for Proposal (RFP) process based on a City Council approved preliminary funding allocation plan, is $762,583.

Eligible Capital Improvement Projects include:

A. Community Centers/Public Facilities: Eligible activities include: acquisition, relocation, rehabilitation, construction or expansion of a city-owned and sponsored, other public agency-owned and sponsored, or non-profit community agency-owned and sponsored, community center, building, housing facility or facility that is used to provide services or housing to low- and moderate-income families, youth, seniors, or persons with special needs, such as homeless, battered-spouse, or handicapped; public school facilities serving low- and moderate-income families and youth; ADA handicapped accessibility modifications to buildings; and parks and playgrounds.

B. Predevelopment costs are not eligible for CDBG funding. Predevelopment costs are 66 of 124

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defined as proposal/grant writing fees, planning studies, engineering, design, architectural and all building permits prior to construction or rehabilitation of the building.

II SUBMISSION INFORMATION

A. General Instructions
For funding consideration, all projects funded through the CDBG Program must meet the Pre- Qualifications, General Requirements and CDBG Program Guidelines defined in Sections III, IV and VI of the RFP. Public and community non-profit agencies responding to this RFP must complete the attached Funding Application for CDBG Capital Improvement Projects.

Proposals must be typed using the FY2024-2025 CDBG Capital Improvement Funding Application (“Application”). RFP and Application copies are available at the Community Services & Parks Department/CDBG Section public counter and on the Department’s web site at http://www.glendaleca.gov/cdbg

All applications submitted by a public or community non-profit agency, must be submitted in the legal name of the organization. An authorized representative of the organization who has the legal authority to enter into an agreement with the City of Glendale must sign applications.

New Policy: Agencies must attend the Mandatory CDBG Technical Support Meeting as a requirement of submitting a CDBG Request for Proposal for Capital Improvement Projects.

New Policy: Agencies cannot be funded for more than two (2) CIP projects at any one time, can only apply for one project at a time in any given program year, and can only submit a proposal for a second capital improvement project if their first funded project is alre ady in construction and will be completed within a year of the application date.

New Policy: A commitment to the timely completion of CIP projects reflected in the necessary completion of Project Planning and Design Phases. The proposal should reflect project readiness and completion, or near completion, of the following pre-construction activities:
• Feasibility studies
• Conceptual designs
• Pre-schematic work
• Schematic documents and plan documentation
• Technical consulting
• Construction Documents and/or specifications
• Permits (status of plan check)

The original and eight (8) copies of the application must be submitted to:

City of Glendale
Community Services & Parks Department/CDBG Section
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201 East Colorado Street, Glendale, CA 91205
Attention: Maggie Kavarian

HAND DELIVERY REQUIRED

Applications must be received by 5:00 p.m. on Thursday, December 28, 2023.

Applications that have an inadequate number of copies, or are submitted after the published deadline or do not meet the pre-qualification requirements will not be considered for funding. Changes and/or additions to the proposal after the submission will not be accepted as part of the original proposal packet.

No bindings or special coverings are desired. Only submit materials that have been requested.

A copy of the staff Strength & Weakness A nalysis of the proposal(s) will be emailed/mailed to proposing organizations the third week of January 2024. Responses by the applicants to the staff Strength & Weakness Analysis must be received by the last week of January 2024.

New Policy: The City will disqualify incomplete proposals where an agency fails to properly respond and correct for the weaknesses in their application which were identified on the Strength an d Weakness Analysis.

The original proposal, the staff analysis, and the response to the staff Strength & Weakness Analysis will be reviewed and evaluated by a City Council appointed citizen CDBG Advisory Committee.

Representatives from proposing organizations will be required to attend the MANDATORY CDBG Advisory Committee meeting to discuss their proposal and be interviewed by the CDBG Advisory Committee.

The date for these interviews is tentatively scheduled for Friday, March 1, 2024, from 8:00 a.m. to 5:00 p.m. and Monday, March 4, 2024 from 9:00 a.m. to 3:00 p.m. Our office will notify you of the exact time and location of your interview after we receive your funding application. Upon completion of the interviews, the Advisory Committee will make funding recommendations to the City Co uncil based on a combination of the written proposal, the response to the staff analysis, and the interviews.

A public hearing on these funding recommendations will be held approximately the first week of April 2024 and the City Council/Housing Authority will vote on the CDBG program recommendations on May 7, 2024.

B. RFP Information/Technical Assistance Meeting

A MANDATORY Technical Assistance Meeting will be held on Wednesday, November 29, 2023. 68 of 124

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The purpose of the meeting is to provide information and technical assistance to any party interested in responding to the RFP. Community agencies and City departments must attend the Technical Assistance Meeting in order to submit a grant application for FY 2024-2025.

Additional technical assistance for completing the CDBG Capital Improvement Funding Application may be requested by calling Maggie Kavarian, Community Services Manager at (818) 548-3715.

C. Environmental Review and Clearance

All approved projects will require environmental clearance from the City of Glendale Community Development Department’s Planning Division. The Planning Division provides environmental assessments as required under the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). All CDBG projects must undergo environmental review in accordance with NEPA and if required, the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966. The Planning Divis ion will determine what level of environmental processing is required. The project and associated permits may also require approval from other City, State or Federal bodies such as the Environmental Planning Board, the Historic Commission, the State Office of Historic Preservation, etc.

Applicants proposing to submit a capital improvement proposal should refer to Exhibit E - CDBG CIP Checklist as a readiness tool for the proposed project.

III PRE-QUALIFICATIONS

A. Eligibility as a Sub-recipient

Applicants for CDBG Capital Improvement funds must meet the CDBG definition of Sub-recipient:
a public or private nonprofit agency, authority or organization. Community non-profit applicants must be able to demonstrate proof of tax -exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code.

B. Financial Statement

Applicants for CDBG Capital Improvement funds must submit an annual financial statement or audit for the past two consecutive years along with their funding application. The financial statement or audit shall consist of either: 1) an unaudited financial st atement compilation, 2) an annual independent financial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the Comptroller General of the United States, or 3 ) a Single Audit under Part 200 —Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514.

Applicants without two years of financial statement compilations or independen t financial audits shall not be eligible to submit a funding application.

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Applicants must include a Financial Ratio Calculator with their financial statement s which must be completed and signed by their certified public accountant. The link to the Financial Ratio Calculator worksheet is on the City’s website at http://www.glendaleca.gov/cdbg

Applicants for CDBG Capital Improvement funds must submit copies of official Board meeting minutes that include documentation of submission, review and approval of year -end financial statement reports by the Board.

Applicants for CDBG Capital Improvement funds shall be responsible for maintaining documentation on the resume of the Chief Financial Officer of the organization , and/or Board Treasurer, and identify a certified public accountant (firm) responsible for preparing financial statement compilations or financial audits.

C. Quarterly Payroll Taxes

Applicants must submit a copy of receipt of payment of most recent Federal and State quarterly payroll taxes (IRS Form 941). Please DO NOT include details of the employees’ social security number or information.

IV GENERAL REQUIREMENTS:

A. Operating Agreement

Applicants approved for CDBG funding will be required to sign a Sub -recipient Operating Agreement with the City of Glendale to ensure compliance with City of Glendale, Community Development Block Grant Program, Federal Executive Orders, and HUD regulations. CDBG funds are subject to federal and local regulations including, but not limited to: non-discrimination, equal opportunity, accessibility, lead-based paint, prevailing wages, Uniform Relocation Act, audits, procu rement and environmental review. Additional requirements can be found in the CDBG regulations and Uniform Administrative Guidance 2 CFR Part 200 http://www.ecfr.gov/cgi-bin/text- idx?SID=60623b20e6213558b4aa6ab7eb76b619&node=2:1.1.2.2.1.3&rgn=div6#se2.1.200_1212

Applicants are encouraged to familiarize themselves with these requirements prior to applying for funds to ensure that their organizations have adequate administrative capacity and processes in place.

B. Matching/Leveraged Funds:

Applicants approved for CDBG funding that propose matching or leveraged funding to complete their capital improvement construction project will be required to verify that construction funding is in place prior to beginning construction as follows:

1) Private funding used as match or leverage must be deposited into a third party construction project account.

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2) Bank loan funding used as match or leverage will require that a loan commitment letter be obtained and verified and funds drawn from the bank or a third party escrow account.

3) Other grant funding used as match or leverage will require award letters and receipt and deposit of funds or verification of letter of credit.

C. Management:

On all capital improvement projects for public and community non-profit agencies approved for CDBG funding over $15,000, the City shall record a Deed of Trust against the property that is being improved or developed, to secure the City’s interest.

Prior to the execution of any agreement, the City will obtain a market appraisal of the property and a preliminary title report to determine that the non-profit organization owns enough equity in the property for the City to be repaid its interest if it were to become necessary and to ascertain the City’s equity position in relation to all other liens on the property.

On capital improvement projects on properties not owned by the non -profit organization, the City will secure its interest by executing a Deed of Trust against another property owned by the non -profit organization. If the non -profit organization does not own other property, staff will submit a report to City Council to request approval to execute a sub-recipient agreement based on a promissory note.

D. Non-discrimination in Services and Employment

Applicants approved for CDBG funding shall not, in accordance with Federal law, discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age or physical or mental handicap as id entified in Section 109 of the Act, Section 504 of the Rehabilitation Act, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and 24 CFR 570.602. In addition, Sub -recipients shall not discriminate in the provision of service s hereunder because of religious belief, creed, medical condition, blindness, sexual orientation, marital status, pregnancy, parenthood, citizenship, gender identity, domestic partner status or AIDS or HIV status.

Further, public and community non-profit agencies approved for CDBG funding shall certify and agree not to discriminate against any employee or person who is employed or compensated in whole or in part using CDBG funds because of race, color, creed, religion, religious belief, national origin , ancestry, citizenship, age, sex, sexual orientation, marital status, pregnancy, parenthood, medical condition, physical or mental disability, gender identity, domestic partner status or AIDS or HIV status.

E. Insurance

Applicants approved for CDBG funding will be required to obtain insurance, evidenced by an original certificate of insurance and endorsement. The required insurance is as follows:

a. Comprehensive General Liability: The insurance must be written for the limits of liability specified below

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(1) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for bodily injury (including accidental death) to any one person;

(2) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for personal and advertising injury to any one person;

(3) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for property damage; and

(4) TWO MILLION DOLLARS ($2,000,000) general aggregate limit, or the full aggregate limits of the policy― whichever limit is greater.

b. Automobile Liability: Insurance coverage shall include automobile coverage for projects involving the use of automobiles. The insurance must not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater:

(1) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and

(2) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or

(3) TWO MILLION DOLLARS ($2,000,000) combined single limit (“CSL”).

c. Workers’ Compensation: Insurance coverage for Workers’ Compensation shall be obtained and maintained through the duration of the project.

(1) Complete Workers’ Compensation insurance, meeting or exceeding the coverages and amounts that California law requires; and

(2) Employer’s Liability insurance in an amount not less than:

(i) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease;

(ii) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and

(iii) ONE MILLION DOLLARS ($1,000,000) policy limit.

d. Certificate and Endorsement: Awarding applicants shall provide City with a “ certificate of insurance,” an “additional insured endorsem ent,” and a subrogation endorsement, “Waiver of Transfer to Rights of Recovery Against Others” — on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements.

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e. Rating of Insurance Company : At all times, the insurance company issuing said policy shall be an “admitted” insurer in the State of California; shall be domiciled within, and organized under the laws of, a state of the United States; and shall carry an A.M. Best & Company minimum rating of “A:VII.”

F. Program Reporting/Monitoring

a. Applicants approved for CDBG funding will be required to maintain and submit to the Community Services & Parks Department adequate program or demographic data and reports necessary on an annual basis for two years after the completion of the project to monitor progr am eligibility in accordance with City of Glendale, Community Development Block Grant Program and HUD regulations.

b. Applicants approved for CDBG Solar Panel funding will be required to maintain and verify through an accounting system where utility cost savings from solar panel installation is being applied. This will be done annually for a five-year period post energization of the solar system, in addition to the requirements in Section F. a.

G. Political Activities

Applicants approved for CDBG capital improvement funding shall understand that pursuant to 24 CFR 570.207 (a) (3) CDBG funds shall not be used for programs that involve the engagement of political activities, such as partisan political campaigns, candidate forums, vo ter transportation, or voter registration. However, a facility originally assisted with CDBG funds, for acquisition or rehabilitation over time may be used on an incidental basis to hold political meetings, candidate forums, or voter registration campaigns, provided that all parties and organizations have access to the facility on an equal basis, and are assessed equal rent for use charges, if any.

H. Financial Control Systems and Audits-Non-profit Organizations

Applicants approved for CDBG Capital Improvement funding (Agency) shall comply with 2 CFR 200 Subpart D -Post Federal Award Requirements, §200.300 - 200.345 which include s maintaining accounting principles and procedures required therein, utilizing adequate internal and budget controls, and maintaining necessary source documentation and accounting records that sufficiently identify the source and application of CDBG funds. HUD standards for accounting records, per §200.302 shall require that agencies have in place an accounting system that at the minimum has the following elements: chart of accounts, cash receipts journal, cash disbursements journal, payroll journal, general journal and general ledger.

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financial transactions, accounting manuals, chart of accounts, adequate separation of duties, hiring policies and access to accounting records as specified under 2 CFR §200.303.

Budget Controls shall refer to policies and procedures that the Agency must have in place to compare and control CDBG expenditures against the approved, appropriated CDBG budget. The Agency shall have procedures to compare actual expenditures with budgeted amoun ts for each CDBG grant as specified under2 CFR §200.308-200.309.

Agencies receiving CDBG funds shall comply with current City and federal procurement standards under 2 CFR §200.317 -200.326 concerning the procurement and purchase of equipment, supplies, an d services using CDBG funds to ensure that they are obtained as economically as possible through an open and competitive process.

Procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of the CDBG program and federal procurement regulations under 2 CFR §200.318 . In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that provide bid quotes for the CDBG CIP RFP, develop or dr aft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements.

Agencies receiving less than $25,000 in CDBG funds per year shall b e required to submit unaudited annual financial statements compilation for years where grant funds are received. The unaudited financial statements provided shall include an itemization of the receipt and use of the City CDBG funds. An attestation statement shall be provided by the Chief Executive Officer that the financial statements being submitted are true, correct, and free of any material misstatement and that funds were spent following the grant requirements.

In addition to a financial audit, Agencies receiving over $750,000 in total federal grant funds in a year are required to conduct and file a Single Audit in accordance with financial audit requirements under Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514. The Agency shall be required to com plete the Single Audit within 27 0 days after the ending date of the Agency’s fiscal year.

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V HUD CHURCH/STATE GUIDELINES

CDBG funding may not be used for the acquisition, construction, or rehabilitation of structures to the extent that those structures are used for inherently religious activities. CDBG funds may be used for the acquisition, construction or rehabilitation of structures only to the extent that those structures are used for conducting eligible CDBG non -religious community social service programs. Where a structure is used for dual religious and non -religious community programs, the el igible use of CDBG funds shall be based on a formula resulting from the prorated use between religious and non-religious activities.

Organizations that are directly funded under the CDBG program may not engage in inherently religious activities, suc h as worship, religious instruction, or proselytization, as part of the CDBG eligible community programs or services.

VI CDBG PROGRAM GUIDELINES

The Eligibility criteria and requirements for documentation of eligibility for program activities and facility improvement activities are described below. Each organization receiving CDBG Capital Improvement funds must spend all of the grant amounts it was allocated within three years of award date.

A. Eligibility Criteria

In order to be eligible for funding, the project must: 1) meet one of the CDBG National Objectives listed below, and 2) have a documented, demonstrated need for physical upgrade, development or expansion.

1) National Objectives:

a) To benefit low and moderate-income persons (at least 60% of persons served by a community center, or benefiting from neighborhood revitalization activities are low and moderate -income persons), or

b) To aid in the prevention or elimination of slums and blight relative to buildings, and only to the extent necessary to eliminate severe and specific conditions detrimental to public health and safety, i.e. elimination of faulty wiring, roofing, falling plaster or other similar conditions which are detrimental to all potential occupants.

2) Demonstrated Need:

The project application must identify and describe the substandard condition(s) of the subject facility. If the project is for expansion, then the application must describe the need for expansion and/or improveme nt to the existing or proposed facility to increase service levels, i.e. what programs will benefit from the project?

B. Requirements for Documentation of Eligibility
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1. Applicants approved for funding for improvements to community and public facilities must be able to document the following: 1) that at least 60% of persons attending or served by the portion of the center or public facilities improved with CDBG funds are low - and moderate-income persons or that there exists substandard conditions detrimental to public health and safety, 2) that the community center or public facility has a demonstrated need for improvement and/or expansion in order to increase service levels, and 3) that at least 60% of persons served are Glendale residents.

Acceptable forms of documentation are:

a. Applicant Information Forms (Exhibit A) which includes name, address, income, source of income, household type, ethnicity, racial background, and signature of participant and all adult household members. In addition, agencies will be required to show adequate low -income backup data, including collecting a 10% sampling of income documentation of the program(s) operated by the Applicant within the facility that will be improved with CDBG funds . The number of sub-recipient program clients to collect CDBG Applicant Information Forms for will be based on the CDBG Application for funding submitted to the City of Glendale.

b. Location and description of service area boundaries, demonstrating that the proposed improvement project service area is within a low-income area (See Census Tract Map, Exhibit B).

Location of an activity in a low -income area does not conclusively demonstrate that an activity benefits low- and moderate-income persons. Hence, where applicable, records of addresses of persons utilizing the facility w ill be required as documentation of benefit to low -and-moderate income persons. Applicants should contact Community Services & Parks staff for assistance with low-income area documentation.

c. Official City building inspection reports detailing deficiencies detrimental to public he alth and safety, and

d. General Contractor, architectural or engineering inspection reports detailing substandard conditions.

C. Eligible Improvements
Applicants are eligible to receive CDBG funding for the purpose of improving public community facilities. Such facilities must be operated so as to be open for use by the general public during all normal hours of operation. CDBG funds are not eligible to pay for predevelopment costs , such as planning studies, engineering, design, and permit fees.

Eligible Capital Improvement Project activities include:

a) rehabilitation, including repair, directed toward an accumulation of deferred maintenance, replacement of principal fixtures and components of an existing community facility,

b) installation of special features designed to promote energy efficiency or security, 76 of 124

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c) removal of material and architectural barriers that restrict the mobility and accessibility of elderly or severely disabled persons,

d) construction or expansion of floor area of an existing community facility, and

e) acquisition of property for the purpose of new construction or rehabilitation of a community facility.

D. Other Federal Requirements

Applicants receiving CDBG Capital Improvement Funds will be subject to comply with the following Federal regulations and requirements: Equal Opportunity Regulations, Disadvantaged Business Enterprise (DBE) goals, Federal Labor Standards provisions including prevail ing wages, the Americans with Disability Act (ADA), Section 504 of the Rehabilitation Act of 1993, the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, the California Environmental Quality Act (CEQA), the National Environme ntal Policy Act (NEPA) , and the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966.

New Policy: Proposals must include one (1) General Contractor estimate that reflects prevailing wage rates, but a minimum of two (2) general contractor estimates are strongly recommended.

Build America, Buy America (BABA) Act -On November 15, 2021, the Build America, Buy America Act (the Act) was enacted as part of the Infrastructure Investment and Jobs Act (IIJA). Pub. L. 117 -

58. The Act establishes a domestic content procurement preference, the Buy American Preference (BAP), for Federal programs that p ermit Federal financial assistance to be used for infrastructure projects. In Section 70912, the Act further defines a project to include “the construction, alteration, maintenance, or repair of infrastructure in the United States” and includes within the definition of infrastructure those items traditionally included along with buildings and real property. Starting May 14, 2022, new awards of Federal financial assistance (FFA) from a program for infrastructure, and any of those funds obligated by the gran tee, are covered under the Build America, Buy America (BABA) provisions of the Act, 41 U.S.C. 8301 note. The waiver, published March 15, 2023, establishes a phased implementation schedule for application of the BAP to covered materials and HUD programs. The BAP is applicable now to iron and steel used in covered CDBG projects, i.e. for projects using funds obligated on or after November 15, 2022. For CPD, the BAP will apply next to iron and steel used in covered Recovery Housing Program (RHP) projects for funding obligated on or after August 23, 2023. The Phased Implementation waiver established the following implementation schedule for HUD programs:

BAP will
apply to...

Iron and
Steel
Specifically Listed
Construction Materials
All Other Construction
Materials
Manufactured Products
CDBG
Formula
Grants
All funds
obligated
on or after
November
15, 2022
As of the date HUD
obligates new FFA from
FY24 appropriations
As of the date HUD
obligates new FFA from
FY25 appropriations
As of the date HUD
obligates new FFA from
FY25 appropriations

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E. Program Priorities

Although all proposals will be given consideration, preferential co nsideration will be given to community facility improvement projects that house and provide services in the areas of CDBG Program Priorities described on Section VII or which in any other way will facilitate meeting any of the identified social service priorities as described below.

VII CDBG PROGRAM PRIORITIES

Program priorities for the FY2024-2025 CDBG Program have been assigned based upon findings derived from a comprehensive community needs assessment process . This process has identified social service priorities and capital improvement priorities. (See Exhibit D)

VIII CRITERIA FOR EVALUATION AND SELECTION OF PROPOSALS

A. Proposal evaluation criteria to be considered by the CDBG Advisory Committee in reviewing the proposals, the response to the staff analysis, conducting oral interviews, and in developing funding recommendations to the City Council are as follows:

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CITY OF GLENDALE

FUNDING APPLICATION FOR CAPITAL IMPROVEMENT PROJECTS

FY 2024-2025 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

CAPITAL IMPROVEMENT

Date_________________________

Project Name __________________________________________________________________________

Organization Name ______________________________________________________________________

Address _______________________________________________________________________________

______________________________________________________________________________________

Phone __________________________________________ Unique Entity ID#________________________

E-mail #1_____________________________________ E-mail #2 ________________________________

Contact Person/Title_____________________________________________________________________

Proposal Due Date: Thursday, December 28, 2023, 5:00 P.M.

One original and 8 copies of the Funding Application must be received by Due Date.

HAND DELIVERY REQUIRED

Estimated Total amount of CDBG funds available: $762,583

Please indicate the amount of funding requested below:

Program Activity Funding Request

CDBG CAPITAL IMPROVEMENT PROJECTS $_________________

I certify that the information in this application is true.

____________________________ _________________________ _________ Executive Director (Please Print) Signature of Executive Director Date 79 of 124

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Application Directions
Please provide comprehensive and clear responses to each of the sections below. Respond to all questions within each section; if a question does not apply to your entity, indicate this by responding “Not Applicable. When finished, refer to Exhibit F - City of Glendale Grant Proposal Checklist for Capital Improvement Projects to ensure all items are properly completed and ready for submission. Applications must be typed, single-spaced and single-sided on 8 1/2” x 11” plain white paper with 1” margins on all sides. Times New Roman 12-point font or Arial 12- point font must be used. Please add the Applic ation Heading Questions to your answers, i.e. 1. Project Description.

Application Questions

1. Project Description

A. Describe the proposed facility rehabilitation/improvements in detail. Describe the physical aspects of the facility including building size, age, and any major improvements previously completed. Provide a detailed work description from a licensed general contractor or subcontractor, en gineer or a licensed architect.

Include photographs (3”x 5” or 4” x 6” color prints) of site, facility and proposed construction areas (original and 8 copies). Include renderings and/or blueprints of proposed improvements including floor plans.

Identify the location of the existing or proposed facility and the boundaries of its service area.

B. Briefly describe the programs, population served, and services provided at the facility where improvements are proposed. Indicate if these are new or existing programs and services. Describe, in detail, the characteristics of the target beneficiaries. Describe how the program will conduct outreach to the target population.

C. Identify the annual total number of unduplicated persons or households to be served in the area that is being proposed to be improved at the facility as a result of this project?

D. Provide a snapshot of which FY2024-2025 Program Priorities your improvement project will help address. (See Section VII. Program Priorities)

2. Budget/Leveraging of Funds

A. Provide a detailed, itemized project budget, including acquisition, pre-construction and construction costs.

Pre-construction costs such as environmental studies, physical inspections, architectural, engineering, design, variances, conditional use permits, plan check fees, and certain building permit fees are not eligible for CDBG funding; however, these costs should be included as part of the total project budget presented on the Required Project Budget Form (See Exhibit C) . Provide a detailed itemized total construction cost estimate from a licensed general contractor or subcontractor, a licensed architect, or engineer.. New Policy: Proposals must include one (1) General Contractor estimate that reflect s prevailing wage rates, but a minimum of two (2) general contractor estimates are strongly recommended.

Construction costs should include development, rehabilitation hard costs, contingency (no more than 10%) and any other construction costs. Also provide a cost per square foot estimate. Rehabilitation costs may include equipment, provided that the equipment is fixed and permanent, and is not moveable. 80 of 124

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Indicate the total construction cost, and separately identify the portion of the cost requested to be funded through CDBG and the portion that will be leveraged by the agency through internal or other grant funds.

Note: If approved for CDBG funding, all subsequent procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of the CDBG program and federal procurement regulations. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that provide said cost estimates, develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements.

B. (Mandatory) Use the Required Project Budget Form (Exhibit C) to present your proposed project line item budget with itemized construction estimates as required above.

C. Cost estimate for construction projects must be based upon current Federal Davis-Bacon prevailing wage rates. Please contact Tamar Kabanjian, Administrative Associate at (818) 548-3232 for the current Federal wage rates.

Leverage- What percentage of the total construction or rehabilitation budget would the requested CDBG funds cover? How will you close any funding gaps? Provide a list of funding resources and amounts and include the status of other funding applications and state whether or not the i mplementation of the project is contingent on receiving funds from other sources. Provide the date funding was secured or the estimated decision date.

Provide copies of award letters and, or loan commitment letters. If award letters are pending, award lett ers and receipt of funds must be obtained prior to starting construction. See Section IV.B. of the Request for Proposals for Matching/Leverage requirements.

3. Demonstrated Need for CDBG Funds and Need to Carry Out the Project - Identify and describe the substandard condition(s) or dysfunctionality of the community center or public facility, which are negatively impacting program operations. Identify and describe the functional need for development, expansion and/or improvement to existing or proposed facility, and how will the community benefit from the project? What methods and/or data were used to identify and verify the need for this project?

A. Has your agency thoroughly inspected, identified and resolved any facility infrastructure concerns that may impact the proposed project in the long run? (i.e. Is your plumbing in good condition before a bathroom remodel is considered? Is your roof in good condition before requesting solar panels to be installed on the roof?) If so, what were the concerns identified, how was it addressed and how long ago was it addressed?

4. Program Priority - Specify which of the FY 2024-2025 CDBG Program Priorities this project will meet, i.e. what social service program priority and service is provided at the subject facility? See Section V II of the Request for Proposals and Exhibit D for the list of Program Priorities. If the proposed project does not meet one of the program priorities, describe how it would result in other significant community benefits.

5. Implementation Plan

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New Policy: A commitment to the timely completion of CIP projects reflected in the necessary completion of Project Planning and Design Phases. The proposal should reflect project readiness and completion, or near completion, of the following pre-construction activities:
• Feasibility studies
• Conceptual designs
• Pre-schematic work
• Schematic documents and plan documentation
• Technical consulting
• Construction Documents and/or specifications
• Permits (status of plan check)
A. Provide a detailed design development and/or construction schedule listing and describing specific steps and dates to implement the project. The construction schedule shall identify specific target dates for each phase of implementation including, but not limited to, environmental review, acquisition, design, permitting, bidding and construction. Indicate if this project is part of a larger rehabilitation or expansion project, or revitalization project. Typically, preferential consideration is given to projects and neighborhood revitalization projects with the design phase of the project completed.

Refer to Exhibit E CDBG CIP Checklist for a Sample Implementation Plan/Construction Schedule.

Applicants must provide completion dates for each applicable phase.

B. Indicate if the proposed use of property is allowed by the City’s zoning code, building occupancy codes, fire codes and/or State licensing codes (attach a list of all permits required for operation of the facility). The applicant is required to consult with the City of Glendale’s Per mit Services Center to determine if the project requires City of Glendale plan check, building permits, zoning or standards variance, conditional use permit (CUP), Design Review Board (DRB) fire plan review, etc. Please indicate on the application which s taff member you spoke with and on what date(s) regarding the proposed improvements. If City of Glendale variance, CUP, DRB, plan check and/or building permits are necessary, please include the permit, variance, CUP, DRB, cost in your project budget, and a ccount for the time necessary to complete the approval procedures in your schedule.

C. Project proposals to undertake capital improvements to buildings must include: 1) proof of legal ownership (deed/tax bill) or 2) authorization from the owner to perform the improvements along with the lease agreement of project site.

6. Eligibility Documentation
Describe in detail how the project meets one, either I or II, of the following Low and Moderate-Income Program Requirements and describe what form of documentation will be provided to demonstrate compliance with program eligibility requirements. Describe how low -and moderate -income income backup data, including collecting a 10% sampling of income documentation will be conducted. Public and community non -profit agencies approved for CDBG funding will be required to maintain and submit to the Community Services & Parks Department adequate program participant or demographic data and reports on an annual basis for two 82 of 124

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years after the completion of the project to monitor program eligibility in accordance with CDBG regulations.

Please refer to Section VI B. of the Requirement for Documentation of Eligibility for more information.

Low and Moderate Income Program Requirements:

I. To benefit low and moderate-income persons.

A. Community non-profit agencies must demonstrate that at least 60% of persons served at the community center or facility are low and moderate-income persons. 2) Public agencies, i.e. schools, must demonstrate that the community center or community facility is located and benefits a neighborhood area and/or census tract where 51% or more of the residents are low and moderate-income.

II. To aid in the prevention or elimination of slums and blight relative to buildings, and only to the extent necessary to eliminate severe and specific conditions detrimental to public health and safety.

A. Community non-profit agencies, and public agencies must demonstrate that to aid in the prevention or elimination of slums and blight relative to buildings, improvements are necessary to eliminate severe and specific conditions detrimental to the health and safety of all potential occupants or users, such as faulty wiring, leaky roofing, inadequate heating, falling plaster or other similar conditions.

7. Demonstrated Experience and Capacity

A. Describe the agency’s background and years of experience in implementing acquisition, rehabilitation or new construction projects similar to the proposed project. Provide a concise description of your agency’s history and success in delivering services at the facility.

B. Provide the following: one copy with original application and eight copies with each application:

1. The sponsoring agency’s past two consecutive years’ financial audit or financial compilation. Agencies unable to produce two years of financial statement compilations or financial audits shall not be eligible to apply for CDBG funds. See RFP Instructions Section III.B. regarding information on financial a udits and financial statements,

2. Financial Ratio Calculator to be completed and signed by account firm,

3. Board meeting minutes that include documentation of submission, review and approval of the most current year-end financial statement report(s) by the Board,

4. Verification of non-profit federal and state tax exemption status, and receipt of payment of most recent Federal and State quarterly payroll taxes, if applicable.

8. Funding History – Using the chart provided, please list previous CDBG funded facility improvement projects from the past five (5) years and their current status. Give a detailed history and description of specific accomplishments, including quantitative and qualitative information. If your agency has a current project that required an extension, please provide explanation for the extension and the estimated date of completion.

Please begin with the most recent CIP improvement project funded by CDBG.

New Policy: Agencies cannot be funded for more than two CIP projects at any one time, can only apply for one project at a time in any given program year, and can only submit a proposal for a second capital 83 of 124

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improvement project if their first funded project is already i n construction and will be completed within a year of the application date.

YEAR
FUNDED

PROJECT
TITLE

APPROVED
CDBG
BUDGET

STATUS OF PROJECT
(Include specific
accomplishments: i.e. In
Progress, Completed, # of
persons served, program
priorities)
FUNDS

EXPENDED

TO DATE

PROJECT COMPLETION

DATE/JUSTIFICATION

FOR EXTENSION
(If Project is not completed,
give reason for project
extension, and estimated
Date of Completion)
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9. Solar Panel Systems – If the project involves installation of a solar panel system, please complete the questions below and provide the necessary documents required. (See IV. General Requirements F. Program Reporting/Monitoring)
A. In addition to the construction cost estimates required under Question 2 -Budget/Leveraging of Funds , provide a deta iled technical description of each proposed solar PV system including basic location diagrams, system designs, and all components. Describe and specify the mounting equipment and installation techniques including how roof warranties will be maintained (for rooftop solar systems) and how any parking -and ground -mounted solar arrays will be maintained. Solar PV pricing shall be all - inclusive of system costs, installation, monitoring, labor, permits, etc.

B. Agency shall submit the last 24 months or (2) years of GWP utility bills for the building to be improved and list the amount of electrical costs. In addition, describe in detail the percentage and amount that monthly electricity costs will be reduced by the installation of the solar panel system. Provide a financial energy analysis and system electricity output schedule and supporting information directly from a software modeling tool and describe the payback period and the rate of return on cash invested in the solar system.

C. Describe in detail how the savings in electrical costs as a result of the solar panel system will benefit the organization and the clients to be served. Include in the response quantitative numbers. Describe and itemize in detail where the monthly savings from reduced energy c osts will be transferred in the agency budget to improve services to the end user. The agency should demonstrate that applying cost savings from solar panel installation is in a manner which is of tangible benefit to the client and makes a direct impact to the clients the agency serves.

D. If the proposed solar panels will be installed on existing structure /infrastructure, please provide the maintenance history of the structure/infrastructure on which the panels will be installed. (i.e. If proposing to install the solar panel on the roof, please provide the last time the roof was replaced and/or maintained and what the maintenance entailed).

10. Acquisition/Relocation – If the project involves acquisition of real property or rehabilitation of a property currently occupied by tenants or recently moved tenants in the past six months, please complete the questions below and provide the necessary documents required.

A. Under Question 2- Budget/Leveraging of Funds, in addition to the construction cost estimate if applicable, describe details regarding terms of acquisition including purchase price, loan terms, matching funding including sources, and any other acquisition costs. Indicate all costs associated with the acq uisition proposed to be paid for by CDBG funding. Include a copy of the appraisal report if available or estimated value based upon comparable market value.

Under Question 2 -Budget/Leveraging of Funds ., address the Acquisition budget in lieu of a construction budget, unless application is for both acquisition and rehabilitation, then address both construction and acquisition budget.
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B. Under Question 3-Demonstrated Need for CDBG Funds and Need to Carry Out the Project describe and relate the demonstrated need for Acquisition in place of Rehabilitation/Improvements. If both acquisition and rehabilitation funding is requested, then address both construction and acquisition needs .

C. All properties proposed to be acquired with CDBG funds may be subject to the Uniform Assistance and Real Property Acquisition Policies Act of 1970 (URA) and if applicable, the one-for-one replacement of low/ moderate-income dwelling unit requirement under the Housing and Community Development Act. Indicate if the property being acquired is commercial, industrial or residential and indicate if the building is vacant, if the property is occupied identify the number of persons living in the property and type o f occupancy, in terms of owner, tenants, or business. Projects that involve acquisition of occupied property are required by the URA to give immediate notice to tenants regarding an application to the City of Glendale for federal funding to acquire, demoli sh, and/or rehabilitate the building in which they reside. Copies of the URA General Information Notice are available in the offices of Community Development Department’s Housing Division. These notices must be provided to tenants at the time the CDBG funding application is submitted to the City.

11. Conflict of Interest - Does your agency maintain written standards of conduct covering procurement and conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by CDBG funds? If so, how often does your agency approve and update its conflict of interest policies?

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Exhibit A (Front)

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Exhibit A (Back)

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Exhibit B

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Exhibit C

FY 2024-2025
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Exhibit D (page 1)
FY 2024-2025 Annual Action Plan Program Priorities

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Exhibit D (page 2)

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Exhibit E

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Exhibit F (page 1)

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Exhibit F (page 2)

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EXHIBIT 5
Emergency Solutions Grant (ESG) Fiscal Year 2023-2025 Funding Competition Awarded to Glendale Continuum of Care (CA-612)
Street Outreach
and/or
Emergency Shelter
Homelessness Prevention
and/or
Rapid Rehousing Administration
Ascencia $32,000 n/a $1,703 $33,703
Catholic Charities of Los Angeles (CCLA) n/a $35,533 $1,703 $37,236 Home Again LA n/a $51,365 n/a $51,365
YWCA of Glendale & Pasadena $26,500 n/a n/a $26,500
Recipient City of Glendale n/a n/a $3,403 $3,403 $3,403 Total: $58,500 $86,898 $6,809 $152,207 $152,207
% of Total: 38% 57% 4% 100%
ESG Administration
Subrecipients
Thursday, March 9, 2023
Funding Decisions by Glendale Continuum of Care Board
Project
Emergency Housing Program
Loaves & Fishes Homeless Prevention Program $148,804
TotalOrganization
ESG Rapid Rehousing for Unsheltered Families
Sunrise Village Emergency Shelter
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FY 2024-2025 KEY DEMOGRAPHIC INDICATORS
as of July 1, 2022, is 189,221. July 1,2021
population estimates were 192,366. Population decreased by 3,145.

The estimated median household income in Glendale was $74,488 compared with the LA County Median household income of $76,367. (2022 ACS 1-year estimates)

13.9% of all Glendale families were below the poverty line in Glendale in 2022, while 14.1% of LA County is listed as below the poverty line. The highest concentration of persons below poverty is in the southern corridor area of Glendale between Brand and S. Chevy Chase and bounded by Colorado Street to Broadway with an average of 25% percent of persons below the poverty rate (2022 ACS 1-year estimates)

17.9 than the Los Angeles County average of 20.4%. (2022 ACS 1-year estimates) There are 34,060 persons 65 years and older living in Glendale or 18% of all Glendale residents compared to 15.2% in Los Angeles County who are 65 years of age or older. (2022 ACS 1-year estimates)
Median Rent in Glendale is $1,835 compared to $1,653 of Los Angeles County renters. (2022 ACS 1-year estimates)
The average rent for a 1-bedroom apartment in Glendale as of July 2023 was $1,950, which is a 12% decrease from last year. (Renthop.com) There are 43 licensed childcare facilities in Glendale for preschool ages 0-4 years available and 120 licensed home-based childcares. (State of California Department of Social Services, Community Care Licensing Division) On any given night in Glendale there are 195 homeless persons, compared to 225 persons in 2022. (City of Glendale 2023 Point-In-Time Homeless Count). 24 out of 195 homeless adults are chronically homeless (includes sheltered and unsheltered. (City of Glendale 2023 Point-In-Time Homeless Count) 60 persons out of 195 (31%) identified as being homeless due to domestic violence, (City of Glendale 2023 Point-In-Time Homeless Count) Exhibit 6
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42% of unsheltered persons were age 55+ or older compared to 2022 which was 17%. (City of Glendale 2023 Point-In-Time Homeless Count) The YMCA of Glendale and Pasadena receives over 1,500 calls a year, 90% of which are domestic violence survivors fleeing alone, or most often with their children, from abusive situations and fearing for their lives.

Glendale Police Department year-to-date domestic violence calls is 194. In 2021 the Glendale Police Department logged 333 calls for assistance related to domestic violence and 323 in in 2020. (Report on the status of women and girls from Commission on the Status of Women 2023)
98,395 Glendale residents are foreign born, representing 52% of the total population (the majority are from Armenia, Iran, Lebanon, Philippines, and Mexico). This compares to 33.5% in the County of Los Angeles. (2022 ACS 1- year estimates)

90.7% of Glendale Households own a computer, while 86.8% of Glendale Households have broadband Internet subscriptions, compared to 94.6% of LA County households who own a computer and 88.9% have broadband Internet subscriptions. Percentages have gone up by 1%-2% since last year. (2022 ACS 1-year estimates)

67.2% of Glendale's population age 5 years and over speak a language other than English at home, compared to 55.8% of Los Angeles County population 5 years and over. (2022 ACS 1-year estimates)

88.5% of Glendale residents hold a high school diploma (HSD) or a HSD equivalent, while 80% of Los Angeles County residents hold a high school diploma or HSD equivalent. (2022 ACS 1-year estimates)
In Glendale, there are 47 public parks and park facilities, totaling approximately 286 acres. This represents 4,026 Glendale residents per park/park facility compared to 2,287 residents per park/park facility as the national average. This also represents 1.5 acres per 1,000 people, compared to 10.8 acres per 1,000 people as the national average.

33.8% of housing dwellings in Glendale are owner occupied, while 46.2% of dwellings in Los Angeles County are owner-occupied. (2022 ACS 1-year estimates)
81,947 meals were served to seniors 60 years and older in the congregate and home delivered meal programs by the City's Senior Services Unit in FY 2022- 98 of 124

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2023 compared to 121,700 in FY 2021-2022, which is a 67% decrease. 95% of the clients served were low income. (City of Glendale, Community Services & Parks)
In 2023, Glendale ranked 80.03 on the safety index compared to 81.43 in 2022 according to numbeo.com.

Revised 10/3/2023
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FY 2024-25 Annual Action Plan Public Hearing Comments
FY 2024-25 Annual Action Plan Public Hearing Comments
Community Meeting-In-Person; Virtual; Email/Telephone Comments October 2, 2023, through October 6, 2023
(3 attendees at in-person meeting) (1 attendees at virtual meeting) 21 Residents Participated
In-Person/Virtual Meeting Comments: English, Armenian, Spanish Comments Combined I. Citizenship Participation
In depth information on projects, having more descriptions in handouts.

Reduce the use of acronyms.

Share information with citizens through email, Facebook, GWP Bill, advertising plans and meetings via Glendale Unified School District (GUSD).

Create more content and make more information available via social media platforms like Facebook. More accessible to the public.

Add flyers to weekly newsletters sent to parents and participants in organizations. Examples include GUSD and GWP Bill
Create gift incentives for people to be willing to attend meetings. Prizes like raffles, movie tickets, food, etc.

People like free food.

Make information about the processes used for projects accessible to the public for them to take back any helpful information back to their agencies or organizations.

People who attended board meetings are more likely to attend other meetings as well.

Have meetings start around 7 for more people to be able to attend after work.

Provide all the materials before presentation so residents can information to understand.

In-person meetings are preferred because they are more interactive with the public.

II. Housing
Chevy Chase near Glendale Avenue is deteriorating. More priority on fixing the streets.

Homes need more exterior maintenance to be considered as a priority.

Wood is peeling on houses and apartments. Adams Hill and Apartments by Palmer Park.

Alleys not being properly cleaned.

See alleys on Irving and Allen Avenue. Trash has accumulated to large amounts, making it unsanitary.

Home next to Balboa Elementary School has the fence bending and crossing over property line.

Tree is on the property now on the Irving Avenue side.

Repairs are needed to make homes/apartments more livable.

Ivy growing on fences is giving rodents a place to live.

Does not make these housing areas decent or sanitary to live in.

People are afraid to mention repairs to landlord for fear of rent increase as a form of retaliation.

Rent prices are too high and not affordable.

Glendale Fire Department chops down the door of a senior in my complex and the apt is left exposed.

Need to come up with how to help these folks who this happens to. 100 of 124

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Most apartments are not built to be accessible for seniors or those with physical disabilities who need extra help.

Steps leading up to doorways make it difficult for some to get into.

Items like grab bars, ramps, handrails, and chopped doors could be a solution to implement.

Landlords tend to fix big repairs faster, but small, noticeable ones tend to go without repairs for a long time.

The City should spent money on senior renters to help their living situations since many of them are afraid of losing their homes.

III. Community Development /Public Social Services
Most pressing is senior services.

They are a vulnerable population with a fixed-income. Financial assistance or coupons could help a lot.

Least pressing service option would be Youth Services.

Another importance not mentioned would be afterschool programming for elementary and middle schoolers.

Recreation opportunities such as exercise areas and an area for parents are important to continue to keep funding for people. Many currently use them.

Have parent recreation opportunities when children are in recreation programs. Offer simultaneously.

Community meeting areas needed include special activity areas for seniors to use during the day when they can.

In all neighborhoods, park improvements such as public safety cameras are needed. This could increase the safety of being in walkable areas, making people feel more comfortable.

Adams Square Parks need more shading so people can have a place to rest.

Youth/Childcare Centers and South Glendale Parks can be higher on the priority list for community facility improvements. Everyone wants a place to go and feel safe at.

IV. Economic Development
There should be more advertising of job opportunities to help people obtain and keep work. Can assist with new businesses needing more employees.

Childcare is expensive for working parents, so it must be more accessible and flexible to meet varying schedules.

Expand childcare efforts for parents who have interviews to be able to work.

High paying public jobs, better wages for working parents will help in a city that has become expensive to live in.

City should be attracting more businesses to add training for their jobs.

More job training programs are needed in this community. Adding workshops or meetings to help.

Small businesses should receive financial assistance and there should be more assistance in startups attempting to get their business moving forward.

Benefits of having commercial areas near residential zones makes the areas more walkable.

Negative impacts are that crime rates are much higher in areas around Chevy Chase and near Adventist Hospital.

Job search and placement efforts are very important, along with job counseling/training for people to have the help needed to keep the jobs they are able to get to support themselves and their family.

V. Homelessness
Outreach services should be more accessible to the homeless population for them to feel better about getting the help they need to improve their living situation.

Many do not know about the outreach services offered to the homeless population in Glendale.

People should be more aware of the homeless services offered because it could help such a vulnerable population.

Homeless shelters and organizations like Ascencia can have their information spread around more. 101 of 124

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Services such as showers and haircuts could be helpful to the homeless since it can make them feel more like themselves and able to get themselves out of situations where they cannot help themselves. Medical assessments done by professionals can get the individuals the help they need.

Partnering with local schools to have motivating cards written by students can be a way for homeless individuals to feel better about seeking help.

The homeless problem is getting worse.

Homeless sub-populations that are getting worse include substance abuse, mental illness, and those who have been recently incarcerated.

More prioritization of substance abuse issues and domestic violence services available to people.

Capital expansion; need more units in homeless temporary housing shelters/emergency shelters.

Increase Homeless Prevention efforts/expand.

Email Comments (2 email comments)
-Nibley Park's entry gate was stuck/not functional as of last week. -Nibley Park has a stretch of elevated walkway adjacent to its tennis courts that has a low border of jagged/broken rocks instead of a solid retaining wall and railing to prevent falls--not safe for small kids. -The stretch of sidewalk and unmaintained greenery on Verdugo Road between Glenoaks Blvd and the Golden Farms Market Plaza is regularly covered in feces, garbage, discarded furniture, and more. -The intersection of Glenoaks Blvd and Verdugo Circle Drive desperately needs an illuminated crosswalk.

Wilson Middle School students and neighborhood residents (many elderly and/or with small kids) are regularly jaywalking here and risking their lives.

Thank you!
We live at the corner of W. Mountain St./Elm Ave.

1. The City of Glendale planted two Chinese Elm trees that are encroaching in our yard obstructing our own trees/home/pathway etc. Please trim them!!

2. The City needs to repave Elm St. from Rangeview to W. Mountain, as it is in real need to repair! Potholes, broken concrete, etc.

3. for our guests to park. Please rethink that!
Telephone Comments
N/A
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3 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE JOINT MEETING: GLENDALE CITY COUNCIL AND

GLENDALE HOUSING AUTHORITY

AGENDA ITEM
Report: Regarding FY 2019-2020 Annual Action Plan Substantial Amendment for Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Act (HOME) to reprogram $169,290.27 in undesignated fund balance from CDBG Coronavirus Aid, Relief, and Economic Security Act (CARES) Act to various food assistance programs.

1. City Council Motion approving the reprogramming of $169,290.27 in U.S.

Department of Housing and Urban Development (HUD) Community Development Block Grant–Coronavirus Round 1 and Round 3 (CDBG-CV1/CV3) funds, received under the CARES Act of 2020, returned from various programs, as recommended by the CDBG Advisory Committee; authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to HUD; and authorizing City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to carry out the reprogramming of the funds.

2. Housing Authority Motion approving the reprogramming of $169,290.27 in U.S.

3. City Council Resolution of Appropriation to appropriate undesignated fund balance from CDBG-CV1/CV3 totaling $169,290.27 to the following:
a. $49,290.27 City of Glendale-Senior Nutrition/Services Program b. $40,000.00 Armenian Relief Society Food Pantry Services c. $40,000.00 Salvation Army of Glendale People’s Choice Market d.$40,000.00 Catholic Charities of LA-Glendale Loaves & Fishes CARES

COUNCIL ACTION
Item Type: Action Item
Approved for November 14, 2023 calendar
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7 EXECUTIVE SUMMARY
A FY 2019-2020 Annual Action Plan Substantial Amendment for CDBG, ESG, and HOME is required by HUD to reprogram CARES Act funding.

The City of Glendale received a total of $2,790,867 in CDBG CARES Act funds in two rounds of funding with an expenditure deadline of July 16, 2026. Currently the City of Glendale has expended $2,383,861 (85%) of the CDBG CARES Act funds and anticipates meeting the expenditure deadline by reprogramming the fund balance.

CARES Act funding from CV1 and CV3 totaling $169,290.27 remains in undesignated fund balance from previous CARES Act programs. The program funded have to have a HUD “PPR” tieback to prevent, prepare for, and/or respond to pandemic.

At the October 23, 2023 meeting of the CDBG Advisory Committee, the Committee approved the staff recommendation and recommended to City Council to fund City and community agencies which currently provide food assistance programs as follows:
• $49,290.27 City of Glendale-Senior Nutrition/Services Program • $40,000.00 Armenian Relief Society Food Pantry Services • $40,000.00 Salvation Army of Glendale People’s Choice Market • $40,000.00 Catholic Charities of Los Angeles-Glendale Loaves & Fishes CARES If approved, the above community agencies would execute an 18-month contract with the City to provide food assistance from January 1, 2024 through June 30, 2025.

Since the pandemic and return to regular operations, the City’s Home Delivered Meals program has seen a 20% increase in meal service requests for homebound seniors.

CARES Act funding will provide the Senior Nutrition/Services Program with an additional 10,376 meals through June 30, 2026 in CARES Act gap funding.

RECOMMENDATION
City Council
1) City Council Motion approving the reprogramming of $169,290.27 in HUD CDBG CV1/CV3 funds received under the CARES Act of 2020, returned from various programs, as recommended by the CDBG Advisory Committee; authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to HUD; and authorizing City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to carry out the reprogramming of the funds.
2) City Council Resolution of Appropriation to appropriate undesignated fund balance from CDBG-CV1/CV3 totaling $169,290.27 to the following:
a) $49,290.27 City of Glendale-Senior Nutrition/Services Program b) $40,000.00 Armenian Relief Society Food Pantry Services c) $40,000.00 Salvation Army of Glendale People’s Choice Market 104 of 124

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7 d) $40,000.00 Catholic Charities of LA-Glendale Loaves & Fishes CARES Housing Authority
1)Housing Authority Motion approving the reprogramming of $169,290.27 in HUD CDBG-CV1/CV3 funds received under the CARES Act of 2020, returned from various programs, as recommended by the CDBG Advisory Committee; and authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to HUD.

ANALYSIS
The CARES Act made available a total of $5 billion in Community Development Block Grant–Coronavirus (CDBG-CV) funds to be used, provided they follow the “PPR Tieback” to prevent, prepare for, and respond to coronavirus and to support additional activities to mitigate the impacts of COVID-19. The funds were distributed to states and cities in various rounds. For CDBG-CV1, the first $2 billion was allocated to entitlements (cities) based on the FY 2020 CDBG formula, $1 billion was allocated to states only, and the remaining $2 billion allocated to states and local governments. In total, the City of Glendale (City) received $2,790,867 in combined CDBG-CV1 and CV3 funds through HUD in Round 1 and Round 3.

CARES Act funding is not limited for public social services as traditional HUD entitlement requires. One of the flexibilities provided by HUD through the CARES Act is the elimination of the 15% cap, allowing cities the flexibility to spend more money on funding public social services to help address challenges facing the community related to COVID-

19. However, pre-qualification requirements of CDBG program eligibility remain unchanged.

City and community agencies applying for CARES Act funds must demonstrate their projects meet one of the three national objectives of: 1) serving low-income persons, 2) preventing or eliminating conditions of slums and blight, or 3) meeting an urgent need.

CDBG-CV1 (Round 1)
On April 2, 2020, HUD awarded the City Round 1 of CARES Act funding for CDBG (CDBG-CV1) in the amount of $1,175,049. On June 9, 2020, the City Council and Housing Authority adopted a motion approving FY 2019-2020 CDBG, ESG, and HOME Annual Action Plan Substantial Amendment for CDBG-CV1 to fund the following three City sponsored Public Social Services projects:
•$572,500 for Rental Assistance Program
•$572,500 for Small Business Grant Program
•$ 30,049 for Senior Nutrition/Services Program
The Rental Assistance Program, which was appropriated $572,500, expended $570,624.70 leaving $1,875.30 to appropriate to new programs. 105 of 124

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7 CDBG-CV2 (Round 2)
Round 2 of the CARES Act funding for CDBG (CDBG-CV2) was allocated to states and was not distributed to cities. Thus, the City did not get any funds from CDBG-CV2.

CDBG-CV3 (Round 3)
In September 2020, HUD awarded the City Round 3 of CARES Act funding for CDBG (CDBG-CV3) in the amount of $1,615,818. On December 15, 2020, the City Council and Housing Authority adopted a motion approving FY 2019-2020 CDBG, ESG, and HOME Annual Action Plan Substantial Amendment for CDBG-CV3 to fund the following three City sponsored Public Social Services projects:
•$950,000 for Education Connection Program (Ed Camp)
•$608,000 for Medical Point of Dispensing (MPOD)
•$ 57,818 for Program Administration
Ed Camp was appropriated $950,000, expended $474,469.11, and returned $475,000 which was reprogrammed in 2021. $530.89 remains from the 2021 reprogrammed funds to be appropriated to new programs.

Returned Funding: CDBG-CV3:

Two of the City sponsored projects returned a total of $1,083,000 ($475,000 from Ed Camp and $608,000 from MPOD program) in CDBG-CV3 funds. On May 18, 2021, the City Council and Housing Authority approved for staff to issue a Request for Proposal to City and community agencies for public social services programs in the amount of $1,083,000.

The City Council and Housing Authority approved reprogramming the returned funds to twelve (12) community agencies to be expended from July 1, 2021, through June 30, 2022, as follows:

PROGRAM CATEGORY/PROJECTS/SPONSOR
FINAL
CDBG-CV3

FUNDING

ALLOCATIONS
FINAL
CDBG-CV3

EXPENDITURES
YOUTH AND TEEN PROGRAMS:

Responding to the Negative Effects of COVID-19 on Youth through Mentorship, Armenian General Benevolent Union
(AGBU) $70,000.00 $36,897.52
GYA COVID-19 Relief Program, Glendale Youth Alliance (GYA) $60,000.00 $46,899.49
Glendale Strong Families Network, YWCA of Glendale and
Pasadena $120,000.00 $94,500.02
Children's Enrichment, Socioemotional Support, and Food Assistance for Survivors of DV, Door of Hope $50,000.00 $50,000 Supervised Remote Learning, Armenian Cultural Foundation $30,619.00 $0 ADULT COUNSELING & CASE MANAGEMENT PROGRAMS:
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7 Community agencies received a total of $1,083,000 in CDBG-CV3 funding, expended $916,115.92 with $166,884.08 remaining to be reappropriated to new programs.

Returned Funding: CDBG-CV1
In October 2021, the City’s Community Development Department’s Economic Development Division returned $257,500 in CDBG-CV1 Round 1 funding that was allocated to Small Business Grant Program where low-to-moderate income small businesses receive a one-time $5,000 grant to help cover costs incurred due to pandemic.

On January 25, 2022, the City Council and Housing Authority approved staff recommendation to reprogram the $257,500 in returned CDBG-CV1 funds from the Small Business Grant Program to the CDBG-CV1 Senior Services/Nutrition Program to be used as gap funding to provide seniors meals, and to conduct a post pandemic Senior Needs Assessment to determine the needs of seniors. The funds are eligible to be spent through June 30, 2026.

Available Funding: CDBG-CV1/CV3
Currently, there is $169,290.27 ($166,884.08 + $1,875.30 + $530.89) in available CDBG- CV funding to reprogram which has a final expenditure deadline of June 30, 2026.

At the October 23, 2023 meeting of the CDBG Advisory Committee, the Committee approved staff’s recommendation and recommended to City Council to reprogram the remaining $169,290.27 to the City of Glendale’s Elderly Nutrition Program (ENP) and three community agencies who currently provide Food Assistance Programs as follows:

Pro Bono Legal Services in Light of COVID-19, Armenian Bar Association $75,000.00 $74,885.30
ARS Covid-19 Relief and Recovery Program, Armenian Relief Society $180,000.00 $176,690.27
Supported Employment Program, The Campbell Center $100,131.00 $47,399.76 HOMELESS SERVICES PROGRAMS:

COVID-19 Window Model L&F Food Pantry, Catholic Charities of Los Angeles, Inc. $140,000.00 $140,000
COVID Can't Stop Us from Housing, Family Promise of the Verdugos $117,250.00 $109,148.04
Fresh Success: An Employment and Training Response to
COVID-19, Glendale College Foundation $90,000.00 $89,697.00 People’s Choice Market Food Pantry, Salvation Army $50,000.00 $49,998.52 TOTAL SOCIAL SERVICES: $1,083,000.00 $916,115.92
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7 This recommendation ensures that the programs are fulfilling the PPR Tieback for HUD compliance for CARES Act funding as food insecurity is a major challenge as a result of the pandemic and still impacts the community.

If approved, the contract timeline for community agencies is as follows:

November 14, 2023 City Council/Housing Authority meeting for approval and submission of a substantial amendment to the 2019-2020 Action Plan. 11/1/23-11/8/23 5-Day Public Comment Period.

January 1, 2024 Execute contracts and begin program year. 1/1/24 -6/30/25 Food Pantry Assistance Programs contract period for community agencies.

City of Glendale Community Services & Parks Elderly Nutrition Program As the demand for home delivered meals continues to remain 20% higher than what the LA County Aging and Disabilities grant allocation can support, CARES Act funds will be used as gap funding for the Home Delivered Meals Program to provide an additional 10,376 meals through June 30, 2026. The City contracts the ENP program to caterer Elior, Inc. and the price per meal rate for the Home Delivered Meals is $4.75/meal.

STAKEHOLDERS/OUTREACH
As part of the Citizen Participation Plan, HUD requires the City to conduct a public hearing to receive public comment on the CDBG, ESG Home funding plan and publish funding recommendations. Due to the expedited nature of the CARES Act funding, HUD provided waivers reducing the comment period from 30 days to a 5-day comment period.

The City placed a Public Notice to receive comments from November 1, 2023 to November 8, 2023. No comments were received.

Name of City/Community
Agency
Target Population CARES ACT
Recommended
Funding
Allocation
City of Glendale Senior
Nutrition/Services Program
Seniors 60 years and older $49,290.27
Armenian Relief Society-ARS
Food Pantry Services
Low-income individuals/families, immigrants, refugees,
seniors, disabled adults, homeless persons, persons at- risk of homelessness, and those facing food insecurity. $40,000.00
Catholic Charities of LA-Loaves
& Fishes CARES
Low income housed individuals in Glendale and
homeless individuals
$40,000.00
Salvation Army- People’s Choice
Market
Extremely low- and low-income individuals and families $40,000.00 108 of 124

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7 FISCAL IMPACT
The CDBG-CV1/CV3 funds returned from various programs total $169,290.27. When the funds were returned, the appropriation was reduced and not included as a part of the FY 2023-24 budget. Therefore, staff is requesting for an appropriation of $169,290.27 from grant revenue in order to reprogram the funds to the City of Glendale’s Elderly Nutrition Program (ENP) and to community agencies who currently provide Food Assistance Programs. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$49,290.27 GL: 31240-2010-
CSP-0020-P0000
PL: CSP00298AG
GL: 43110-2010-
CSP-0020-P0000-
PL: CSP00298AG
CDBG CARES Act
$40,000.00 GL: 31240-2010-
CSP-0020-P0000
PL: CSP01110AG
GL: 43112-2010-
CSP-0020-P0000-
PL: CSP01110AG
CDBG CARES Act
$40,000.00 GL: 31240-2010-
CSP-0020-P0000
PL: CSP01111AG
GL: 43112-2010-
CSP-0020-P0000-
PL: CSP01111AG
CDBG CARES Act
$40,000.00 GL: 31240-2010-
CSP-0020-P0000
PL: CSP01112AG
GL: 43112-2010-
CSP-0020-P0000-
PL: CSP01112AG
CDBG CARES Act

ENVIRONMENTAL REVIEW (CEQA/NEPA)
A Negative Declaration (ND) was prepared for the City of Glendale Community Services & Parks Department for FY 2019-2020 Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME programs for the project and circulated for a 20-day public review period that began on March 25, 2019 to April 15, 2019. The final subsequent ND was adopted in a Resolution by City Council on October 20, 2020.

An Addendum was prepared to the previously certified subsequent Negative Declaration on June 29, 2021 for the CDBG-CV CARES Act projects as part of the FY 2019-2020 Annual Action Plan Substantial Amendment CDBG, ESG and HOME programs. Because reallocating $169,290.27 in CDBG CARES Act projects from public social service programs to public social services does not have a significant effect on the environment, the activity is not subject to CEQA.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 1, in accordance with the City Campaign Finance Ordinance No. 5744. 109 of 124

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7 2
7 ALTERNATIVES TO STAFF RECOMMENDATION
City Council:

Alternative 1: Not approve reprogramming of the $169,290.27 in HUD CDBG- CV1\CV3 funds received under the CARES Act of 2020, returned from various programs, as recommended by the CDBG Advisory Committee and advise staff to issue a request for proposal, which will delay expenditure of the funds and risk the City having to return it to HUD.

Alternative 2: Consider any other alternative not proposed by staff.

Housing Authority:

Alternative 1: Not approve reprogramming of $169,290.27 in HUD CDBG- CV1\CV3 funds received under the CARES Act of 2020, returned from various programs, as recommended by the CDBG Advisory Committee and advise staff to issue a request for proposal, which will delay expenditure of the funds and risk the City having to return it to HUD.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

Maggie Kavarian, Community Services Manager
Tereza Aleksanian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1- Campaign Finance Disclosure Forms
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1 MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Council of the City of Glendale has reviewed and approves the reprogramming of $169,290.27 in U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant–Coronavirus Round 1 and Round 3 (CDBG-CV1/CV3) funds received under the CARES Act of 2020, returned from various programs, as recommended by the CDBG Advisory Committee; authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to HUD; and authorizing City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to carry out the reprogramming of the funds, as further explained in the November 14, 2023 Report to the Joint Meeting of the City Council and Housing Authority of the City of Glendale.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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Department of Housing and Urban Development (HUD) Community Development Block Grant– Coronavirus Round 1 and Round 3 (CDBG-CV1/CV3) funds received under the CARES Act of 2020, returned from various programs, as recommended by the CDBG Advisory Committee; authorizing submission of the FY 2019-2020 Annual Action Plan Substantial Amendment to HUD, as further explained in the November 14, 2023 Report to the Joint Meeting of the City Council and Housing Authority of the City of Glendale.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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City of Glendale DISCLOSURE - CAMPAIGN FINANCE ORDINANCE A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:The City Contract has a total anticipated or actual value of $50,000 or more; orThe subcontract through a City Contract has a total anticipated or actual valueof $25,000 or more; orA combination or series of City Contracts have a value of $50,000 or more.A combination or series of subcontracts, for the same or different projects,have an aggregate value of $25,000 ormore. Information that must be disclosed: Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) Name of the Chief Executive Officer/PresidentChief Operating OfficerChief Financial OfficerChairpersonAll members of the Board of DirectorsAll persons who own more than 10% of the person, entity, or organizationName of any campaign committee owned or controlled by the person, entity, or organizationPlease complete the following disclosure form: Contractor(s)*:NameAddressFull Name TitleBusiness Address City StateZipChairperson Chief Executive Officer / PresidentChief Operating Officer Chief Financial Officer Board of Directors More than 10% interest owner *Contractor is the person, entity, or organization that is the party, or prospective party, to the contract with the City, , or HA or any member of that persons,entitys, or organizations Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with anownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person,entity, or organization. Above please disclose these persons name and business address. 122 of 124

Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM CONTRACTOR 6-7-12.doc Subcontractor(s)**:NameAddressFull Name TitleBusiness Address City StateZipChairperson Chief Executive Officer / PresidentChief Operating Officer Chief Financial Officer Board of Directors More than 10% interest owner **Subcontractor is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that persons, entitys, or organizations Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons name and business address. Campaign Committee owned or controlled by: TitleBusiness Address City StateZipCERTIFICATIONOn behalf of the above-named Contractor Subcontractor: I acknowledge that I have a continuing obligation to update this disclosure form if I substitute or if I select additional architects, designprofessionals, contractors, or subcontractors within ten (10) days of the selection or change; andI hereby certify that:I have identified all persons for which the Ordinance requires disclosure;The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; andI have been legally authorized to submit this disclosure form.In total, this disclosure form (including attachments) is pages. Executed on: , 20 , at: , California. Signature: Print Full Name: Address: Phone Number: E-mail Address:
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ARS Regional Executive Board 2022-2024 Vicky Marachelian, Chairperson Zharmen Mirzakhanyan, Vice-Chairperson Maral Kouyoumdjian Manokian, Secretary Christina Khanjian, Treasurer Haigo Barsamian, Advisor Anush Chalian, Advisor Emma Garabetian, Advisor Seda Khojayan, Advisor Shoushan Tashjian, Advisor 124 of 124

Glendale City CouncilNovember 14, 2023

Glendale City Council
November 14, 2023