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FEBRUARY 27, 2024
ROLL CALL
-
3:00 PM
-
Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, February 27, 2024 Special Public Meeting of the City Council was posted on February 23, 2024, on the Bulletin Board Outside City Hall.
1 TYPED 2/23/2024 12:10:07 PM
02 27 24
SP CC
A
SPECIAL PUBLIC MEETING
of the City Council is hereby called to meet at
3:00
PM
on
Tuesday, February 27, 2024
, in the Council Chamber, 613 E. Broadway, 2nd Floor
,
Glendale, CA 91206 to consider the following item(s) of business, to wit;
1. Community Development, re:
Contract Amendment with SWA in the amount of
$900,765 for Additional Design Services for the Preservation and Reuse of City Owned Property Located at the Former Rockhaven Sanitarium – 2713 Honolulu Avenue (APNs: 5610-024-900 thru 910) (Contract #8001911) a. Motion to authorize contract amendment with SWA by $900,765 for new not-to-exceed amount of $1,050,765 to provide Additional Design Services for the Rockhaven Project b. Motion directing staff on preferred next steps regarding the preservation and reuse of the former Rockhaven Sanitarium located at 2713 Honolulu Avenue
ADJOURNMENT
2 TYPED 2/23/2024 12:10:07 PM
02 27 24
SP CC
1 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Contract Amendment with SWA in the amount of $900,765 for Additional Design Services for the Preservation and Reuse of City Owned Property Located at the Former Rockhaven Sanitarium – 2713 Honolulu Avenue (APNs: 5610-024-900 thru 910) (Contract #8001911)
1.Motion to authorize contract amendment with SWA by $900,765 for new not-to- exceed amount of $1,050,765 to provide Additional Design Services for the Rockhaven Project.
2. Motion directing staff on preferred next steps regarding the preservation and reuse of the former Rockhaven Sanitarium located at 2713 Honolulu Avenue.
COUNCIL ACTION
Item Type: Action Item
Approved for February 27, 2024 calendar
EXECUTIVE SUMMARY
The Rockhaven site was acquired by the City in April 2008. There have been three attempts since 2014 to partner with private entities to develop the site; the last effort ended in early 2020. In June 2021, State Senator Anthony Portantino announced an $8.0M State grant to preserve Rockhaven that mandated a museum. After completing numerous prerequisites, the State grant was approved in March 2023. Enhanced roof tarping protecting the buildings and replacement of the Pines Cottage roof were completed in May 2023. SWA was retained in October 2022 for design and master planning services and subsequently completed preliminary design investigations and a refined scope of work focusing on the Pines Cottage renovation for a museum, improving the Rockhaven historic grounds, and off-site parking options. A change order will be required to fund the SWA contract for the next steps in Rockhaven’s redevelopment including design, construction document preparation, bidding documentation and construction administration.
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2 RECOMMENDATION
Approve the contract amendment with SWA to include additional design services at Rockhaven and provide direction regarding the proposed reduced scope focusing on renovation of the Pines Cottage, grounds improvements, and off-site parking.
BACKGROUND
The Rockhaven Sanitarium is a 3.4-acre site with 15 buildings totaling approximately 22,000 SF located at 2713 Honolulu Avenue. The former women’s sanitarium was acquired by the City in April 2008 and later listed on the National Registry of Historic Places in 2016. Rockhaven has remained largely vacant since it was acquired by the City and has been in ad-hoc mothballing lacking more permanent safeguards. There have been three attempts since 2014 to develop the property with private entities that would preserve the buildings and park-like setting. The last effort concluded in January 2020 when Avalon Investments terminated their Exclusive Negotiating Agreement (ENA) with City citing the financial infeasibility of their proposed boutique hotel conversion of the site.
After termination of the Avalon ENA, staff received unsolicited inquiries from interested parties to redevelop the site. To better assess Rockhaven’s condition, in July 2021 an assessment of the site’s historic buildings was completed to determine the cost to address deferred maintenance that had occurred with the site’s continued vacancy. While the assessment was being prepared, on June 29, 2021, State Senator Anthony Portantino announced an $8.0M State grant to “renovate and preserve the historic Rockhaven property for the public to enjoy and appreciate as a museum.” Announcement of the State grant provided a boost to the City’s efforts to preserve Rockhaven and consider alternatives that were otherwise fiscally infeasible. In October 2021, staff presented the assessment and provided various options to reuse Rockhaven. The City Council directed staff to explore the feasibility of reusing Rockhaven as a park with commercial opportunities and a museum, in addition to investigating the relocation of the Montrose Library branch, as well as explore affordable housing on the vacant portion of the site.
In May 2022 a site analysis was presented to the City Council. Staff looked at the feasibility of two Montrose library relocation options onto the site: (i) new construction and (ii) rehabilitation of select buildings with new construction to address ADA and grade issues.
The cost of relocating the library ranged from $11.9M to $13.5M far exceeding the value of the State Grant. In addition, staff identified the Pines Cottage as most suitable for a museum location. The vacant areas located on Rockhaven’s western and southern edges were identified as potentially supporting new affordable housing, and supportive housing within the existing buildings was identified as an option as well. The City Council directed staff to move forward with additional studies necessary to stabilize the buildings, improve 4 of 32
31 4
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2 the grounds, open the museum, address parking, conduct outreach, and conduct feasibility analysis of a library and/or affordable housing on the site.
Roof Replacement
The July 2021 assessment determined most building deterioration could be traced to faulty roofs, rain gutters and exterior drainage. Staff proposed replacing all roofing systems for the historic buildings with new like-for-like roofs following Secretary of Interior Standards. In November 2021 the City Council approved dispensing with the public bidding and authorized solicitation of competitive bids to replace the roofs.
In preparing the bid specifications, staff determined future structural improvements would likely undermine the new roofs. In August 2022, staff presented three options to safeguard the buildings from rain intrusion: (i) full roof replacement, (ii) temporary roofing system (while preserving the tiles for later), and (iii) the installation of a heavy-duty tarp system.
The City Council opted with roof replacement for the Pines Cottage building only, and the tarping system for the other buildings.
Request for Quotes were released in September 2022 for the tarping and roof replacement. In October 2022, staff deemed the bids to be excessively high. Further, materials testing completed for the Pines Cottage roof determined extensive use of asbestos materials rendering the tiles unsalvageable. The scope of work was revised into three projects (demolition and abatement of the Pines Cottage roof; installation of the new Pines Cottage roof; installation of the tarp system). Request for Quotes for the asbestos abatement was released on November 3, 2022, and for the roof replacement and tarping systems on December 14, 2022. Contracts for the various work items were awarded in mid-January 2023. The tarping system installation, asbestos abatement and roof replacement stated in mid-April 2023 with all work completed by the end of May 2023.
Status of State Grant
As noted, the State grant was announced on June 29, 2021. The Senator’s office indicated flexibility in the fund’s use and that the $8.0M was not intended solely for a museum but to preserve Rockhaven inclusive of a museum integrated into the site.
The grant was contingent on various prerequisites being met prior to the disbursement of funds. The grant required a Project Information Package (“PIP”) containing a project summary, an authorizing City resolution accepting the grant, cost estimates, schedule, and CEQA review. Further, the grant is reimbursement based and requires an executed agreement between the City and State.
In October 2021, the City Council directed finalization of the grant agreement. Due to the PIP requirement, staff could not move forward until a project scope was identified. On 5 of 32
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2 May 3, 2022, the City Council approved the project scope enabling staff to complete CEQA review and related items for submission to the State. On August 23, 2022, the City Council authorized the execution of the State grant and appropriated $8.0M towards the Rockhaven project, and on August 24, 2023, the City filed a Notice of Exemption finding the project to be categorically exempt from environment review (CEQA Guidelines §§ 15301 & 15331).
The PIP was submitted to the State on September 1, 2022; the first review by the State was completed January 12, 2023. Additional information and clarification were requested which was provided by staff. On March 22, 2023, the grant agreement was fully executed.
Per the terms of the agreement the project must be completed by March 1, 2026.
ANALYSIS
Given the technical complexity and wide-ranging design and engineering services needed to move forward with Rockhaven’s reuse, in October 2022 the City entered into a professional services agreement with the SWA Group. The contract covers the full array of services including Site Planning, Master Planning, Landscape Master Plan and Maintenance Guidelines, Concept Design, Schematic Design, Design Development, Construction Documentation, Construction Observation, Bidding Process, Implementation, Permitting, Community Engagement and ADA Compliance services.
SWA completed a preliminary investigation of the site that included a site analysis and inventory, and a potential long-term programming strategy. Given the limited funds beyond the State grant, staff worked with SWA to develop a narrower scope of work that could be completed with the State grant allocation and not require additional funding.
In July 2023, SWA prepared a revised scope of work (Exhibit 1) that focused on three primary objectives: (1) renovation of the Pines Cottage for a museum; (2) renovation of the historic portion of the Rockhaven grounds (focused on landscape and pathway improvements); and (3) feasibility of off-site parking improvements around the site. With the enhanced tarping completed, the strategy is to maintain the existing buildings in place and focus on the three objectives that would permit the Rockhaven grounds to be re- opened to the public until a long-term operational plan and funding strategy can be developed. The reduced scope includes the following improvements:
1) Restore historic gardens and courtyards.
2) Develop outdoor picnic and seating areas for public use. 3) Improve ADA accessible pedestrian circulation. Provide new walkways, ramps and stairs necessary for site access.
4) Re-stripe parking along Honolulu Avenue.
5) Provide parking along Pleasure Way and Hermosa Avenue. 6 of 32
51 4
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2 6) Assess and improve site drainage.
7) Remove and replace existing landscaping with Water-wise planting throughout the project area.
8) Replace irrigation system to improve water efficiency. 9) Improve perimeter fencing and site access.
10) Provide site lighting for egress paths.
11) Renovated Pine Cottage Building (Bldg. C - 3,500 SF) for a Museum. 12) Provide accessible parking and vehicular access to the Museum (if applicable).
The SWA team has completed a site survey that includes a topographic survey, utility detection, and a structural interior/exterior laser scanning of the Pines Cottage. In addition, Psomas completed a new tree survey and assessment that identified the location, species, diameter and condition of the site’s trees.
Based on City Council’s direction, SWA would proceed with developing two concept plan alternatives that balance the existing site conditions, the Museum program, and proposed landscaping and hardscape improvements. The concept plans would address the internal pedestrian circulation showing layouts of walkways, entryways, planting areas and conceptual level landscaping. These alternatives would be presented to City Council layout for further review and refinement and then presented in community meetings for public comment.
STAKEHOLDERS/OUTREACH
Based on the City Council’s direction regarding the next steps, staff will engage in stakeholder and public outreach to ensure that community input is incorporated in the planning process for Rockhaven’s reuse and preservation.
FISCAL IMPACT
The contract amendment with SWA to include additional design services at Rockhaven will cost $900,765, which was included as a part of the FY 2023-24 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$900,765 43110-4090-CDD-0020-P0000
PL: CDD00921AG
CIP Reimbursement Fund
- State Grant
ENVIRONMENTAL REVIEW
CEQA does not apply to projects where the lead agency determines "with certainty that 7 of 32
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2 there is no possibility that the activity in question may have a significant effect on the environment." CEQA Guidelines (14 Cal. Code Regs.) § 15061(b)(3). Here, the action involves Council review and input of a proposed scope of work and consideration and a change order for design and planning services. There is no possibility that the action regarding the change order and provide direction on Rockhaven’s reuse may have a significant effect on the environment.
CAMPAIGN DISCLOSURE
Campaign Disclosure Statements are attached as Exhibit 2.
ALTERNATIVES
The following alternatives are presented for Council consideration:
Alternative 1: Council may deny the contract amendment. This alternative would delay transition into the conceptual design phase as staff would need to secure design services. This delay could jeopardize the City’s ability to complete the Rockhaven project by the March 1, 2026 deadline set by the State.
Alternative 2: The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Bradley Calvert, Director of Community Development
Prepared by:
Mark Berry, Deputy Director of Community Development/Economic Dev.
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS / ATTACHMENTS
Exhibit 1 – Revised Scope of Work
Exhibit 2 – Campaign Disclosure
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M O T I O N
Moved by Council Member , seconded by Council Member , that the Council of the City of Glendale hereby approves an amendment to the contract with SWA, increasing the contract amount by $900,765 for a new not-to-exceed contract amount of $1,050,765 for additional design services for the Rockhaven Project. The City Manager or a designee is authorized to execute the contract amendment. The amendment shall be in a form approved by the City Attorney.
Vote as Follows:
Ayes:
Noes:
Absent:
Abstain:
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MOTION
Moved by Council Member , seconded by Council
Member , that, regarding the Report to Council dated February 27, 2024 pertaining to the preservation and reuse of the former Rockhaven Sanitarium located at 2713 Honolulu Avenue, the Council of the City of Glendale directs staff on preferred next steps as follows:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
\\ca2000\DATA\Shared\FILES\DOCFILES\FACTFIND\SPCC_05032022_Motion_Direct_Rockhaven.docx 10 of 32
ROCKHAVEN SANITARIUM HISTORIC DISTRICT
IMPROVEMENTS & MUSEUM
SCOPE OF WORK
FEBRUARY 27, 2024
GLENDALE, CA
11 of 32
Rockhaven Sanitarium | Feb 27, 2024
Project Overview
A Path Forward
Project Schedule
The following is a tentative schedule timeline for the Project:
Execute Negotiated Contract............................ Mar 2024 Site Survey .................................................... Oct 2023 (comp.) Concept Design .............................................. July 2024 Public Meetings .............................................. Aug 2024 Construction Document .................................. Apr 2025 Bid Support & Construction Administration......... Nov 2025 Project Objectives
Rockhaven Historic District Improvements and Museum will include the following design elements including but not limited to:
• Restore historic gardens and courtyards.
• Improve outdoor picnic and seating areas for public use. • Improve ADA accessible pedestrian circulation. Provide new walkways, ramps and stairs necessary for site access.
• Re-stripe parking along Honolulu Avenue.
• Provide parking along Pleasure Way and Hermosa Ave.
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Rockhaven Sanitarium | Feb 27, 2024
Project Objectives (cont.)
• Assess and improve site drainage.
• Remove and replace existing landscaping with Water-wise planting throughout the entire project area.
• Replace irrigation system to improve water efficiency. • Improve perimeter fencing and site access.
• Provide site lighting for egress paths.
• Provide Historic Museum utilizing existing single-story Pine Cottage Building (Bldg. C - 3,500 SF)
• Provide accessible parking and vehicular access to Museum.
Refer to Appendix for Additional Project Information
Exhibit A: Site Context/ Photos
Exhibit B: Previous Pine Cottage Studies
Project Deliverables
1. Site Survey (1 month)
• Provide Topographic Survey
2. Concept Design (3 months)
• Provide Site assessment of accessibility and tree removal. • Develop two (2) concept plan alternatives taking into consideration existing site conditions, the city’s desired Museum program, proposed site improvements and landscaping.
• Final Concept Design & BOD Package
• 100% Concept Rough Order of Magnitude (ROM) estimate
Project Overview (cont.)
3. Public Meetings (2 months)
• Prepare and participate in any combination of three public meetings:
- City Council Meeting
- Planning Commission Meeting
- Community / Outreach Meeting
• Construction Documents (8 months)
• 30%, 60% Plans, Specs & Estimate
• 90% Plan check plans, specs & Estimate
• Plan Check process
- Coordinate with City on routing of plans
• 100% Permit plans and Specs
5. Bid Support & Construction Administration (6 months) • Bid Review and Support
• Construction Meetings
• RFI responses / Submittal Reviews
• As-Built Drawings
13 of 32
Rockhaven Sanitarium | Feb 27, 2024
Honolulu Ave
Hermosa Ave
Pleasure Way
N
10’ 20’ 40’0
Proposed Scope
Area of Site Improvements
Limits of Site Survey
Existing Buildings to Protect in Place
Museum
Parking and Site Access
• No Assessment / Improvements
A
C
D
H
K
N
I
L
J
E
G
F
M
P
B
MUSEUM
CARETAKER
UNI T
WATER
DISTRICT
Scope of Work
14 of 32
Exhibit A: Site Context / Photos
Rockhaven Sanitarium | Feb 27, 2024
15 of 32
Site context
Rockhaven SanitariumRockhaven Sanitarium
3.8 acres3.8 acres
Honolulu Ave
Sycamore Ave
Piedmont Ave
La Crescenta Ave
Hermosa Ave
Pleasure Way
Picken Canyon Channel
Project Site
Legend
Residential
Commercial
Bus Stop
N
Agner Ave
Gas
Station
USPS
Postal Service
Rockhaven Sanitarium | Feb 27, 2024
16 of 32
Rockhaven Sanitarium | Feb 27, 2024
Existing Landscape & Trees
N
10’ 20’ 40’0
Honolulu Ave
Hermosa Ave
+1281.8
+1260.4
+1264.1
+126.1
Pleasure Way
Legend
(e) Landscape Area
(e) Canopy Tree
(e) Palm Tree
*Locations of Trees and extents of landscape area to be verify by Field Survey 1280
1270
A
C
D
H
K
N
I
L
J
E
G
F
M
P
B
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Entrance from Honolulu Avenue - Ornate metal gates and brick pillars Ornamental brick walls along Honolulu Avenue Hermosa Ave - Stone perimeter wall and pedestrian gate Rockhaven Sanitarium | Feb 27, 2024
Historic Area - Pedestrian corridor w/ Patios Accessibility Needs - Brick Paving and stairs Honolulu Entrance - Potential on-site parking area Formal courtyards and fountains in need of repair.
Site Photos
18 of 32
Rockhaven Sanitarium | Feb 27, 2024
Roofs damaged and in need of repair.
Building Access and Sandbags Shady gardens and broken fountains Patios in need of repair/replacement.
Building access needs assessment. Patio upgrades and drainage needs Site drainage to be assess.
Site Photos
19 of 32
Rockhaven Sanitarium | Feb 27, 2024
Landscape & Trees Observations
Dense vines and mature oak trees along perimeter walls.Dried out lawn, overgrown foundation plants, and large shade trees. Mature palm and pine trees.
Overgrown plants and mature trees close to building facades. Open vacant field with dry grass, mature oaks, pines and palm trees. 20 of 32
+1281.8
+1260.4
+1264.1
+126.1
1280
1270
Rockhaven Sanitarium | Feb 27, 2024
Building Map
N
10’ 20’ 40’0
Honolulu Ave
Hermosa Ave
Pleasure Way
A
C
D
H
K
N
I
L
J
E
G
F
M
P
B
Legend
Building with High Historical/Architectural
Integrity
Building with Low Historical/Architectural
Integrity
Project Boundary
A - Nurses’ Home, 1928
B -Shop and Garden Building, 1928
C - Pines Cottage, 1931 (Future Museum)
D - Canary Cottage, 1920 (Current Caretaker Unit)
E - Little Hospital, 1929
F - Coulter Cottage, 1921
G - Oaks Cottage, 1939
H - Willow Cottage, 1938
I - Dining Hall, 1934
J - Annex - Elms Cottage, 1929
K - Laundry and Garage, 1923
L - Administration, 1972
M - Rose Cottage, 1921
N - Food Storage, Mid 1950’s
P - Acorn Cottage, 1933
21 of 32
Rockhaven Sanitarium | Feb 27, 2024
Exterior Entrance
Typical Bathroom Main Room Pine Cottage Patio
Typical room Interior Damage
Pine Cottage
22 of 32
Exhibit B: Previous Pine Cottage Studies
Rockhaven Sanitarium | Feb 27, 2024
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ROCKHAVEN SANITARIUM
2021 COST ESTIMATES FOR STABILIZATION & MOTHBALLING OR LIMITED PUBLIC USE
BUILDING C PINES COTTAGE
QUICK FACTS
Stories 1
Square Footage 3,500
Basement Yes - full basement under south wing and crawl space under remainder Covered Porch Yes - loggia on east side of connecting wing Electrical Service Yes - active with breakers
Water Service No - although old piping is still intact
Gas Service No - although old piping is still intact
Fire Sprinklers Yes - original piping, 1960 heads; 75 PSI Bathrooms 3 - each with sink, tub and toilet
Kitchen No
Laundry No
Roof Mission Tile
Exterior Walls Stucco
Interior Wiring Metal conduits and metal flex
HVAC Yes - inactive 5 ton gas-electric in basement
Exterior Drainage Blocked on north side
ADA Access Through east side of center loggia
Exterior Doors 12
Exterior Windows 31
Lead Paint Probable
Asbestos Possible in acoustic ceilings, pipe wrap in attic Interior Walls Plaster over gypsum lath
Interior Ceilings Plaster over gypsum lath
Fire Hoses 1962
Pull Stations Yes- inactive
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SUITABILITY FOR LIMITED PUBLIC USE
Although this is a large building it is divided into many rooms. There is a central corridor on each wing with rooms on each side of the corridor which would make it less useful for public gatherings. The building is located at the northwest corner of the site which means that the best ADA access would be from a parking lot on the north side. Approaching from the south side requires negotiating many ramps, steps and obstacles.
ROOF AND GUTTERS
Current Condition
• There is evidence of roof leaks inside the building indicating that the roof tiles have broken or separated which allowed the felt underlayment to deteriorate. • The wood edges of the roof show evidence of exterior water damaged at the eaves and rafter tails. • The original gutters are loose and damaged in many areas. They are installed several inches below the roof which means that when they fill up the water can spill over the back side of the gutter and onto the walls, windows and doors.
Mothballing Recommendations
• The tiles need to be completely removed, the wood deck repaired as needed, new heavy-duty self- adhesive underlayment installed, and the tiles reinstalled. • A new gutter system should include metal drip edge flashing up onto the roof to keep water from spilling back onto the walls. If the gutters become clogged the water should overflow the front sid e
of
the gutter away from the building.
Limited Public Use recommendations
• N/A
EXTERIOR OF BUILDING
Current Condition
• The stucco is generally in fair condition considering its age with more damage at the base and ar
ound doors and windows.
• The doors and windows and the walls around them have extensive water and rot damage especially on the north side of the two east-west wings and on the west side of the connecting wing at the large windows.
• There are at least five sets of double wood doors which are partially rotted and must be replaced. • Some cracking and damage to stucco walls
• Some flaking paint on stucco and wood trim.
• Drainage channels and exterior catch basin drains are blocked Mothballing Recommendations
• Repair or replace damaged wood windows, doors and frames with correct flashing. • Repair, prime and paint wood trim to seal and preserve • Repair damaged stucco
• Clean and maintain drainage channels and swales around the exterior • Unblock and maintain catch basins with drains outside doors • Test paint for lead
Limited Public Use recommendations
• Prime and paint exterior stucco
• Patch damaged steps and walkways
INTERIOR OF. BUILDING
Current Condition
• Ceilings and walls are plaster over gypsum lath
• Ceilings have acoustic spray texture with water damage in some areas 25 of 32
• One of the bathrooms shows signs of subsidence in the tub and adjacent exterior north wall probably due to water infiltration at the foundation
• The
re is a full basement under the south wing which includes a gas furnace and chiller coils connected to a compressor outside on the west side
• Other parts of the building have a crawl space under the main floor • The basement is filled with flammable items including mattresses, linens, clothing and books Mothballing Recommendations
• Repair or replace damaged wood windows, doors and frames. • Test paint for lead
• Test plaster and acoustic texture for asbestos
• Remove all flammable items including drapes, carpets, linens, mattresses, and furniture • Repair or shore up damaged bathroom floor and wall
Limited Public Use recommendations
• Patch, Prime and paint doors, windows, walls and ceilings
FIRE/LIFE SAFETY
Current Condition
• The building has fire sprinklers in all areas including attic spaces and also some on the exterior. The sp
rinklers are pressurized to about 75 PSI.
• Most sprinkler heads show a date of 1960 and the fire hoses have a date of 1962. The age of both makes them unreliable in case of a fire
• There is an electric water flow detector at the sprinkler main which appears not to be connected to a
cent
ral station. There would currently be no one notified in case of sprinkler activation. • There are old wired smoke detectors and pull stations which appear to be without power or monitoring connection. There would currently be no one notified in case of smoke or fire. • No modern emergency lighting or lighted exit signs.
Mothballing Recommendations
• Replace all sprinkler heads
• Replace sprinkler water flow monitor and connect to central station • Replace smoke detectors and connect to central station Limited Public Use recommendations
• Install emergency lighting in all public areas
• Install lighted exit signs at public-use doors
STRUCTURAL
Current Condition
• The green-tiled bathroom needs structural work on the floor support under the tub and the adjacent ext
erior wall framing.
• No seismic foundation bolting or cripple wall strengthening Mothballing Recommendations
• Shore up floor of green bathroom
Limited Public Use recommendations
• Undertake foundation seismic retrofit per California code • Repair structural damage under green bathroom and in exterior wall
PLUMBING AND VENTILATION
Current Condition
• All piping is old and unreliable
• All water in the building is off but piping is still connected. • Gas service is off but still connected
• Heaters, air conditioning and bathroom fans are not operating 26 of 32
Mothballing Recommendations
• Disconnect gas and water at the building entrance
• Cap sewer line at building entrance to prevent sewer gas in bathrooms Limited Public Use recommendations
• Put minimum of one bathroom back in service with working toilet and sink including local hot water for sink. New piping should run to building entrance for water and sewer. • Install new bathroom exhaust fan
• Optional update existing HVAC system
ELECTRICAL
Current Condition
• Electrical is working in the building. Breaker panels are 1970’s vintage. • Many outlets are grounded through the bonding of the steel conduits. No separate ground wire to mo
st outlets.
• No GFI or arch fault outlets or breakers.
Mothballing Recommendations
• Add or connect power for monitoring fire sprinklers, smoke detectors and security system. • Shut off breakers for non-essential lights and plugs and label essential breakers.
Limited Public Use recommendations
• Install GFCI and arc-fault outlets in public areas
• Test and repair lights in public areas
• Repair or add exterior lighting as needed for safety
SECURITY
Current Condition
• Some windows are not well secured from exterior entry. • No security alarms on doors, windows or interior motion. • No exterior or interior cameras
• No remote monitoring of alarms or cameras
Mothballing Recommendations
• Secure windows and doors from the inside to prevent easy exterior access. • Install basic security system including cameras, door and window detectors and motion detectors. • Connect security system to remote monitoring.
Limited Public Use recommendations
• N/A
ADA ACCESS
Current Condition
• No designated ADA path of travel
• No ADA signage
Mothballing Recommendations
• N/A
Limited Public Use recommendations
• Map ADA path of travel outside and inside
• Install signage for path of travel
• Repair ramps or install new ramps as needed
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BUDGET ESTIMATES
ITEM MOTHBALLING LIMITED
PUBLIC USE TOTAL
Roof and Gutters 91,640 91,640
Exterior of Building 65,200 34,110 99,310
Interior of Building 10,790 36,740 47,530
Fire / Life Safety 23,300 31,250 54,550
Structural 1,020 50,150 51,170
Plumbing and Ventilation 3,760 13,600 17,360
Electrical 5,400 28,340 33,740
Security 13,230 13,230
ADA Access 10,430 10,430
SUBTOTALS 214,340 204,620 418,960
Optional Basic HVAC 30,000 30,000
Contractor Overhead & Profit 15% 32,150 35,190 67,340
Grand Totals 246,490 269,810 516,300
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Publ ic W orks / Faci lities Servi ces
Rockhaven Facility Assessment
March 26, 20 08
PINES COT TAGE
Building “C”
This is a single st ory struct ure use d for resident ial living wi th a basem ent for storage. T he b uilding h as many dor mitory style room s wi th sem i-private ba ths. T her e was a lso a large e ntertainm ent room for soci al gathering and television viewing. T he structure was in fair condition and looked as if it h ad been recently occupi ed wi thin the p ast few y ear s.
Structu ral Assessm ent:
Spanish tile roo f that was in fa ir co ndition although it was co vere d w ith d ebris. So me o f the tiles were loose but still in pl ace. T her e wer e visible si gns o f det erioration o n the e xterior of the b uilding; the st ucco had c rac ks an d d am age a t the fou ndation an d b elow the windows. T here w ere se vera l ex terior do ors which had been nailed and painted shut. T he doors were all dry-rotted on the lower portion and would need replacing. Interior wal ls, doo rs and cei lings wer e relatively goo d con dition. T her e was m old found on ceiling and walls in the basement caused by leaking plumbing.
Electrical Assessm ent:
Structure had a newer General Electric sub-panel that was in good condition. E lectrical in the attic was in good condition. T he fixtures in the building were old and m issing covers and guards. N o ground fault circuit interrupt ers in the r est room s (per code ). Som e of the f ixtures wer e gr ounde d bu t the m ajority of them were not.
Plumbing Assessm ent:
Building has a m ain water shut off valve located on its east side. M ost of the plumbing was done in galvanized a lthough som e of it had bee n redone in cop per . T her e wer e leaks i n the b asem ent on the main wat er supp ly. T her e ar e two wat er hea ters for the b uilding, a fifty gal lon wat er hea ter in the basem ent and a thirty gal lon l ocat ed i n the n orth si de o f the b uilding. Fi re spr inkl ers had bee n inst alled and appea red t o be in go od co ndition. T he f ire spr inkl er m ain was a lso l ocat ed o n the e ast side.
HVAC Assessm ent:
System for this st ruct ure was i n go od co ndition. It has a five ton g as- elect ric A/ C uni t with a furnace in the basem ent . Sy stem app ear ed t o be less t han ten y ear s ol d.
Environment al & Saf ety Concer ns:
Mold in the b asem ent . T her e was l arge a mount of discar ded per sonal goo ds be longi ng t o former resident s, old m edical supp lies an d ol d furniture st ored i n this base ment . Ther e is a pot ent ial of haz ardous materials bei ng st ored a long with the n um erous d iscar ded item s. Num erous t elevisions wer e see n in the storage area.
Immediate Action Required
1. Removal of M old in the basement.
2. Rem ova l of t ras h in b asem ent (fire ha zard ).
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Publ ic W orks / Faci lities Servi ces
Photographs – Building C
March 26, 20 08
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City of Glendale
DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Economic Development Department (“EDD”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, EDD, or HA― from making a contribution to a City Council member, EDD member, HA member, City Clerk, or City Treasurer; and (2) Council members, EDD members, and HA members from voting on matters concerning a contract with a person who has provided a campaign contribution.
The Ordinance applies to a contractor whose contract requires the City Council’s, EDD's, or HA’s approval. A contract with the City, EDD, or HA is known as a “City Contract.” The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.
To assist members of the City Council, EDD, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) working under the City Contract.
A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
• • The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
The City Contract has a total anticipated or actual value of $50,000 or more; or contract awarded to the lowest responsible bidder.
• A combination or series of City Contracts have a value of $50,000 or more. • A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:
Contractor(s)*:
Name Address
SWA Group, Inc. 811 W 7th Street, 8th Floor, Los Angeles CA 90017 Full Name Title Business Address City State Zip
Chairperson
Gerdo Aquino Chief Executive Officer / President
Chief Operating Officer
811 W 7th Street, 8th Floor Los Angeles CA 90017
Chief Financial Officer
Board of Directors
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, EDD, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. 31 of 32
Subcontractor(s)**:
Full Name
Name Address
CityTitle Business Address State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.
Campaign Committee owned or controlled by:
Title Business Address City State Zip
CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form. 2In total, this disclosure form (including attachments) is pages.
January 29 24 811 West 7th St, 8th Floor, Los Angeles, 90017Executed on:
Signature:
, 20 , at: , California.
Gerdo AquinoPrint Full Name:
811 W 7th Street, 8th Floor, Los Angeles, CA 90017Address:
213-236-9090 [email protected] Number: E-mail Address:
Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc 32 of 32