Agenda packet, first session — Glendale City Council, March 5, 2024

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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MARCH 5, 2024

REVISED
- 1D ADDED

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 3:00 PM)
a.

Conference with Legal Counsel - Anticipated Litigation: Initiation of litigation

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pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9:

One (1) potential case
b.

Conference with Labor Negotiators. The City-designated negotiator attending the closed session is: Mayor Dan Brotman. The unrepresented employee position is:

City Attorney
c.

Conference with Legal Counsel - Pending Litigation: Esaian v. City of Glendale, L.A.S.C. Case No. 21STCV40273
d.

Conference with Legal Counsel - Pending Litigation: Claim of Ruan, Claim No. 23- 0227

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Dan Brotman
b.

Invocation: Dr. Suzie Abajian, City Clerk
c.

Report of the City Clerk, re: Posting of Agenda. The Agenda for the March 5, 2024 Regular Meeting of the Glendale City Council was Posted on February 29, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, March 12, 2024 b.

Proclamation for International Women's Day

City Clerk, re: Minutes of the Special City Council and Regular City Council Meetings of February 27, 2024
b.

Public Works, re:

Set Public Hearing Date for Vacation of a portion of Southeast Corner of Jackson Street and California Avenue at 246 N Jackson Street; Vacation Case No. 191V

1. Motion Authorizing the City Clerk to Set a Public Hearing for the Subject Street Vacation
c.

Public Works, re:

Set Public Hearing Date for Vacation of the First Alley Northeasterly of Victory Boulevard, Between Allen and Irving Avenues (Alley 21); Vacation Case No. 190V

1. Motion Authorizing the City Clerk to Set a Public Hearing for the Subject Alley Vacation d.

Finance, re:

Designation of Authorized Representatives for FEMA and Cal OES Disaster Assistance

1. Resolution to designate City Manager, Director of Finance & Information Technology, and Assistant Director of Finance as authorized representatives to apply and obtain disaster assistance from FEMA and Cal OES when major disasters strike e.

Public Works, re:

Final Map for Tract No. 83552, for a 3-unit Multi-family Residential Condominium Subdivision at 421 Salem Street

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1. Resolution of Final Map for Tract No. 83552, for a 3-unit Multi-family Residential Condominium Subdivision at 421 Salem Street
f.

Public Works, re: Award Construction Contract for the Removal of Brick Façade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project

1. Motion authorizing the City Manager or his designee to execute a construction contract with MODAA, Inc. for the Removal of Brick Façade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project, Specification No. 3970, in the amount of $176,424, plus a 20% contingency of $35,285

2. Resolution of Appropriation in the amount of $125,816 from the Building Maintenance Fund

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Public Works, re:

Dispensing with Competitive Bidding to purchase battery-electric buses, battery-electric bus chargers, and minivans for Beeline and Dial-A-Ride services

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance-Purchasing, or his designee, to purchase five battery-electric buses from New Flyer of America, Inc., using the federalized Washington State Department of Enterprise Cooperative Agreement

2. Resolution to dispense with competitive bidding and authorize the City Manager, or his designee, to enter into an agreement with BP Pulse Fleet North America, Inc., for the purchase, installation, operation and maintenance of three battery-electric bus chargers using the Anaheim Transit Network Request for Proposal to contract with BP Pulse

3. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance-Purchasing, or his designee, to purchase six replacement Model – 1 Braun minivans for the City’s Dial-A-Ride services from Creative Bus Sales, using the federalized CALACT/MBTA Cooperative Procurement Agreement

4. Resolution of Appropriation to provide adequate funding for the procurement of battery electric buses and bus chargers including installation, operation and maintenance

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and

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Report.

14. NEW BUSINESS

15. ADJOURNMENT

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1 4A

M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
FEBRUARY 27, 2024
The Special Public Meeting of the Glendale City Council convened in the Brand Studios, in said City, at 3:07 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

February 23, 2024
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 3:00 PM on Tuesday, February 27, 2024, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1.Community Development, re: Contract Amendment with SWA in the amount of $900,765 for Additional Design Services for the Preservation and Reuse of City Owned Property Located at the Former Rockhaven Sanitarium – 2713 Honolulu Avenue (APNs: 5610-024-900 thru 910) (Contract #8001911) a.Motion to authorize contract amendment with SWA by $900,765 for new not-to-exceed amount of $1,050,765 to provide Additional Design Services for the Rockhaven Project b.Motion directing staff on preferred next steps regarding the preservation and reuse of the former Rockhaven Sanitarium located at 2713 Honolulu Avenue Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Elen Asatryan at 5:00 p.m. February 23, 2024 Glendale, CA Upon Paula Devine at 5:00 p.m. February 23, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. February 23, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. February 23, 2024 Glendale, CA Upon Dan Brotman at 5:00 p.m. February 23, 2024 Glendale, CA Mayor Brotman called the meeting to order at 3:07 p.m.

ROLL CALL
- Absent: Asatryan, Kassakhian
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, February 27, 2024 Special Public Meeting of the City Council was posted on February 23, 2024, on the Bulletin Board Outside City Hall.

2 Staff Comments:

Roubik Golanian, City Manager
Mike Garcia, City Attorney
Presenting:

Bradley Calvert, Director of Community Development
Public Comment:

Gerdo Aquino, SWA
Francesca Smith
Susan Bolan
Joanna Linkchorst
Eve Reynolds
Cathy Jurca
Vartan Gharpetian
John Schwab
a.Motion to authorize contract amendment with SWA by $900,765 for new not-to-exceed amount of $1,050,765 to provide Additional Design Services for the Rockhaven Project Moved: Devine Seconded: Najarian
Vote as Follows
a.
b.Motion directing staff on preferred next steps regarding the preservation and reuse of the former Rockhaven Sanitarium located at 2713 Honolulu Avenue Moved: Devine Seconded: Najarian
Vote as Follows
b.

ADJOURNMENT – 4:12 p.m.

Moved:Najarian Seconded: Devine
Ayes:

Noes:

Absent:

Abstain:

Devine, Najarian, Brotman
None
Asatryan, Najarian
None
Mayor of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Devine, Najarian, Brotman
None
Asatryan, Najarian
None
City Clerk of the City of Glendale
6 of 100

1 4A

M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
FEBRUARY 27, 2024
ROLL CALL – Absent: Asatryan, Kassakhian

1.CLOSED SESSION – 4:12 PM
a. Conference with Legal Counsel - Pending Litigation: Claim of Arellano, Claim No. 23-0239
b. Conference with Legal Counsel - Anticipated Litigation: Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9:

One (1) potential case
c. Conference with Labor Negotiators. The City-designated negotiator attending the closed session is: Mayor Dan Brotman. The unrepresented employee position is: City Attorney
City Attorney Mike Garcia indicated that action is not anticipated. Council recessed to closed session at 4:13 p.m.

2.REGULAR BUSINESS AGENDA – 6:03 PM
Roll Call – All Present
a. Flag Salute: Mayor Dan Brotman
b. Invocation: Dr. Suzie Abajian, City Clerk
c. Report of the City Clerk, re: Posting of Agenda. The Agenda for the February 27, 2024 Regular Meeting of the Glendale City Council was Posted on February 23, 2024, on the Bulletin Board Outside City Hall.

3.PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, March 5, 2024 Asst. City Manager John Takhtalian provided the preview. b. Identification of Nominating Panel for Commission on the Status of Women (Devine/Kassakhian)
c. Identification of Nominating Panel for Glendale Water and Power Commission (Kassakhian/Najarian)

4.CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a. City Clerk, re: Minutes of the Regular City Council Meeting of February 13, 2024 and the Special City Council Meeting of February 20, 2024 Moved: Devine Seconded: Najarian
Vote as Follows
a. Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
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2 b. Public Works, re: Award Pump Maintenance and Repairs Services Citywide Contract for Industrial Pumps

1. Motion Awarding a Contract to Powers Bros. Machine, Inc. (Powers Bros.) for Pump Maintenance and Repair Services Citywide per Specification No. 3963R for the not-to- exceed amount of $453,200 for five-years and directing the City Manager or a designee to execute the contract
Moved: Devine Seconded: Najarian
Vote as Follows
b.
c. Public Works, re: Approval of Final Map for Tract No. 82293, for a 28-unit Multi- family Residential Condominium Subdivision at 2608-2612 Honolulu Avenue

1. Resolution 24-27 Approving the Final Map of Tract No. 82293 Moved: Devine Seconded: Najarian
Vote as Follows
c.
d. Fire Department, re: Provision of contract for Fire and EMS dispatching services to include the City of West Covina

1. Motion authorizing the City Manager, or his designee, to execute the Verdugo Fire Communications Dispatch Service Agreement between the Cities of Burbank, Glendale, and Pasadena and the City of West Covina Moved: Devine Seconded: Najarian
Vote as Follows
d.

5.CITY COUNCIL/STAFF COMMENTS
Councilmember Devine asked those who are interested to submit applications for the Commission on the Status of Women, GWP Commission, and DRB Commission. Devine and Mayor Brotman attended the Community Health Improvement Grants Awards Luncheon at Dignity Health. She announced that the affordable senior housing Citrus Crossing Apartments, which is still under construction, are currently taking pre-qualified applications.

More information can be found at www.citruscrossingapartments.com or interested individuals can call at 855.407.6797. Devine announced that GWP will host community meetings to discuss the Solar and Energy Storage Adoption Plan.

Councilmember Asatryan attended the Glendale Firefighters retirement dinner and congratulated Fire Captains Clark and Payne for their retirement.

Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
8 of 100

3 Councilmember Kassakhian announced that next Tuesday is Election Day and some of the residents already received their ballots. Kassakhian stated there is a low turn-out of voters.

He reminded the public to go out and vote.

City Clerk Dr. Abajian provided information on location of Vote Centers and drop-off boxes.

More information can be found on www.glendalevotes.org. Drop-off boxes will close at 8pm on March 5 and citizens are able to vote in any polling places in the county. In honor of International Women’s Day and in collaboration with the Commission on the Status of Women, Dr. Abajian invited the public to attend an event called “Women Supporting Women,” an Empowerment Panel and Networking Night. The event will take place 6:30pm on Thursday March 7the at the ace/121 Gallery.

Mayor Brotman was honored to be “Principal For A Day,” at John Marshall Elementary School. He learned that Glendale Unified School District is one of the few districts in California that has increased enrollment. Brotman congratulated Michael Cacciotti for being reelected to serve as our east county representative on the Air Quality Management District Governing Board.

6.COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)
Tony Passarella
George Saikali/Edith Fuentes

7.ADOPTION OF ORDINANCES

8.ACTION ITEMS
a. Public Works, re: Dispense with Competitive Bidding and Award General Services Agreement for Phase II Sanitary Sewer CCTV Assessment and Recommendations Staff Comment:

Roubik Golanian, City Manager
Presenting:

Daniel Hardgrove, Asst. Director of Public Works

1. Resolution 24-28 to dispense with competitive bidding and authorize the City Manager or a designee to execute a General Services Agreement (GSA) with Downstream Services, Inc to provide Closed-Circuit Television (CCTV) Sanitary Sewer and Condition Assessment and Recommendations for $2,768,975 plus a 15% contingency for $415,346, subject to the approval of the City Attorney Moved: Devine Seconded: Kassakhian
Vote as Follows
e. Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
9 of 100

4 b. Human Resources, re: Memorandum of Understanding (MOU) Between the City of Glendale and Glendale Management Association (GMA) on Behalf of General Managers; and Resolution Addressing Executives
Staff Comment:

Roubik Golanian, City Manager
Public Comment:

Tigran Topadzhikyan, Police Lt, GMA President

1. Resolution 24-29 Approving and Adopting the MOU Commencing July 1, 2024, through June 30, 2027
Moved: Asatryan Seconded: Devine
Vote as Follows
f.

2. Resolution 24-30 providing for the establishment of classification titles and compensation for employees covered by the Glendale Management Association/General Managers MOU
Moved: Asatryan Seconded: Devine
Vote as Follows
g.

3. Resolution 24-31 of Appropriation in the sum of $1,307,140 to provide funding for the MOU agreement between the City and Glendale Management Association/General Managers for the period commencing on March 1, 2024 and ending June 30,2024 Moved: Asatryan Seconded: Devine
Vote as Follows
h.
i.

4. Resolution 24-32 providing for the establishment of classification titles and compensation for Executives
Moved: Asatryan Seconded: Devine
Vote as Follows
j.

Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
10 of 100

5 5. Resolution 24-33 providing for Supplementary Benefits and Compensation of Certain Officers and Executive Employees of the City of Glendale to Supplement the Classification and Compensation Resolution of Said City Moved: Devine Seconded: Devine
Vote as Follows
k.
c. Human Resources, re: Memorandum of Understanding (MOU) Between the City of Glendale and Glendale Management Association (GMA) on Behalf of Fire Managers
Staff Comment:

Roubik Golanian, City Manager

1. Resolution 24-34 Approving and Adopting the MOU Commencing July 1, 2024, through June 30, 2027
Moved: Devine Seconded: Devine
Vote as Follows
l.
d. Human Resources, re: Consideration of Recommendation to the City Council to Sign the California Equal Pay Pledge
Staff Comment:

Roubik Golanian, City Manager
Presenting:

Paula Adams, Chief Human Resources Officer
Public Comments:

Hans Johnson
Alex Balekian

1. Resolution 24-35 of the Council to Sign the California Equal Pay Pledge Moved: Asatryan Seconded: Najarian
Vote as Follows
m.

Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
11 of 100

6 2. Resolution 24-36 of Appropriation
Moved: Asatryan Seconded: Najarian
Vote as Follows
n.
e. City Attorney, re: Establishment of a Charter Review Committee – 2024 Presenting:

Mike Garcia, City Attorney

1. Resolution 24-37 Creating a Charter Review Committee – 2024 Moved: Najarian Seconded: Devine
Vote as Follows
o.

2. Motion Directing Staff
f. City Attorney, re: Findings Pursuant to Government Code section 21221(g) and Ratification of Acting Fire Chief Appointment; Appointment of Retired Annuitant Gregory Fish as Interim Fire Chief pending CalPERS Approval of Reinstatement from Retirement Application

1. Resolution 24-38 Finding the Position of Fire Chief to be Available Due a Leave of Absence pursuant to Government Code Section 21221(g) and Ratifying the Appointment of Gregory Fish as Acting Fire Chief
Moved: Asatryan Seconded: Devine
Vote as Follows
p.

2. Resolution 24-39 Appointing Retired Annuitant Gregory Fish as Interim Fire Chief pursuant to Government Code Sections 7522.56 and 21221(h) pending CalPERS Approval of Application for Reinstatement from Retirement Moved: Najarian Seconded: Devine
Vote as Follows
q.

Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
12 of 100

7 Agenda out of order. 9a read next.
g. Community Development, re: Presentation of Proposed Amendments to GMC Chapter 30.12 Commercial Districts Regarding Multi-Family Development Standards and Objective Design Standards for Multi-Family Residential and Residential Mixed- use Projects
Presenting:

Vilia Zemaitaitis, Deputy Director of Community Development/Long Range Planning Staff Comment:

Bradley Calvert, Director of Community Development
Public Comments:

David Kean
Allan Durham

1. Motion to provide direction on the proposed concepts for multi-family residential and residential mixed-use zoning amendments and objective design standards in commercial zones and to proceed with finalizing the standards for presentation to the Design Review Board and Planning Commission prior to returning to City Council for Introduction
Moved: Devine Seconded: Asatryan
Vote as Follows
r.

9.HEARINGS
a. Community Development, re: Request for Approval of a Density Bonus, Discretionary Bonus and Inclusionary Housing Plan Pursuant to State and City Density Bonus Law, to Construct a New 33-unit Residential Housing Development Project, Providing a Total of Eight Affordable Units Reserved for Very Low Income Households Located at 413, 417, and 419 Irving Avenue (Density Bonus Housing Plan Case No. PDBP-000174-2022)
Hearing opened at 6:40 p.m. and closed at 7:40 p.m.

Presenting:

Milca Toldeo, Sr. Planner
Staff Comments:

Mike Garcia, City Attorney
Bradley Calvert, Director of Community Development
Yvette Neukian, Principal Assistant City Attorney
Public Comments:

Hrag Derhovagimian, Architect
Jerry Hammer
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
13 of 100

8 Fernando Roldan
Patrick Reeves
David Mkhitarian
Maribel Guzman
Tom Cohen, Attorney
Anonymous

1. Motion to approve Density Bonus, Discretionary Bonus and Inclusionary Housing Plan
Moved: Devine Seconded: Asatryan
Vote as Follows
s.

2. Motion to deny Density Bonus, Discretionary Bonus and Inclusionary Housing Plan

10.REPORTS – INFORMATION

11.WRITTEN COMMUNICATIONS

12.DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a. Mayor Brotman’s Request for a Report on “Opting In” to AB 1033 to Allow the Sale of ADUs Separately
Moved: Devine Seconded: Najarian
Vote as Follows
t.
b. Mayor Brotman’s Request to Address Solar System Sizing Requirements By Modifying the 110% Load Recovery Standard
c. Mayor Brotman’s Request for a Discussion of the Rental Rights Program Pertaining to Relocation for Tenants in Triplexes and Fourplexes Displaced by Renovation Based Evictions
Staff Comments:

Roubik Golanian, City Manager
Bradley Calvert, Director of Community Development
Mike Garcia, City Attorney
Public Comments:

David Kaishchyan
J. Ruiz
Ashley Ruiz
Greg Astoryan
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian
Brotman
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Kassakhian, Najarian, Brotman
Devine
None
None
14 of 100

9 13.ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Ramella Eraghi

14.NEW BUSINESS

15.ADJOURNMENT – 9:46 p.m.

Moved: Devine Seconded: Najarian
Mayor of the City of Glendale
City Clerk of the City of Glendale
15 of 100

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Set Public Hearing Date for Vacation of a portion of Southeast Corner of Jackson Street and California Avenue at 246 N Jackson Street; Vacation Case No. 191V

1. Motion Authorizing the City Clerk to Set a Public Hearing for the Subject Street Vacation.

COUNCIL ACTION
Item Type: Consent Item
Approved for March 5, 2024 calendar

EXECUTIVE SUMMARY
The property owner has requested the vacation of a portion of the southeast corner of Jackson Street and California Avenue at 246 N Jackson Street for the construction of a new 9,760 square-foot, three-story, 11-unit rental housing project, with one unit being reserved for very low-income households. To facilitate the construction of the project, the street corner in front of the project is proposed to be vacated as shown on the location map in Exhibit 1.

RECOMMENDATION
Approve the motion authorizing the City Clerk to Set a Public Hearing for the Subject Street Vacation.
16 of 100

24b
4 9
5 3

ANALYSIS
On June 29, 1972, a permanent easement and right-of-way for public street purposes was granted to the City of Glendale by easements at the northeasterly corner of Lot 2, Block 6, Town of Glendale, as recorded in Book 14, Pages 95 and 96 of Miscellaneous Records. This easement was recorded on July 6, 1972, as Instrument No. 2255, in Book D5520, Pages 963 and 964 of Official Records, County of Los Angeles, State of California.

On November 2, 2022, the Planning Commission sustained the Planning Hearing Officer’s decision granting with conditions the requested Density Bonus Review application as set forth in the Planning Hearing Officer’s decision letter of July 7, 2022 (PHO Decision Letter – Exhibit “2”). In addition to the conditions of approval set forth in the PHO Decision Letter, the Planning Commission’s approval of the Density Bonus Review application (PC Motion – Exhibit “3”) is also subject to the following condition:

Applicant must apply for and complete the conditional vacation of the existing street easement (Instrument No. 2255, recorded on July 6, 1972, in Book D5520 Pages 963 and 964) and record a new street easement covering the area of the existing street easement (to be vacated) together with any additional area required for the construction of a new curb ramp in compliance with current Americans with Disabilities Act (ADA) requirements.

The subject street corner is improved with a non-ADA compliant curb ramp. Upon vacation, the applicant will record a new street easement and construct a new curb ramp in compliance with current ADA requirements.

The street easement required for the new ADA compliant curb ramp will be included as a condition in the Resolution Ordering the Vacation.

Planning Commission Finding
On February 21, 2024, the Planning Commission reviewed the proposed street vacation for consistency with the goals and objectives of the General Plan. Their findings will be included in the Resolution Ordering the Vacation.

STAKEHOLDERS/OUTREACH
Staff has worked with the property owner to facilitate the vacation of the public street easement.

Public notification will be provided through mailings to property owners within 300 feet of the proposed alley vacation.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
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This project is categorically exempt from California Environmental Quality Act (CEQA) review as a Class 32 "In-Fill Development Project", pursuant to Section 15332 of the State CEQA Guidelines.

CAMPAIGN DISCLOSURE
Not applicable

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the motion as recommended herein. This would prevent the development of a new 9,760 square-foot, three-story,11-unit rental housing project.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Ruel Villaluna, P.E., Senior Civil Engineer
William F. A’Hearn, Senior GIS Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Location Map
Exhibit 2: PHO Decision Letter
Exhibit 3: Planning Commission Motion
18 of 100

MOTION
Moved by Council Member ___________________________________________, seconded by Council Member ______________________________________, that the City Clerk is hereby authorized to set the time, date and place for a public hearing concerning Vacation Case No. 191V; being the vacation of a portion of Southeast Corner of Jackson Street and California Avenue at 246 N Jackson Street; as set forth in the report of the Interim Director of Public Works dated March 5, 2024 and causing the publishing and posting of notice of said Public Hearing as required by-law. The public hearing has been set for March 26, 2024, at 6pm in the City Council Chambers.

Adopted this ______ day of __________________, 2024.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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50 34.87
50 2
48 8
134.67
50 23.44
50 23.69
50 4
50 50
150
50 50
50 50
50 50
50 46
50 50
50 30
10 22
POR. LOT
60 6
20 4
2 8
60 12
20 60
BLK. 6
Por. of SE Corner of Jackson St & California Av at 246 N Jackson Av - Glendale, CA 50 34.87
50 2
48 8
134.67
50 23.44
50 23.69
50 4
50 50
150
50 50
50 50
50 50
50 46
50 50
50 30
10 22
POR. LOT
60 6
20 4
2 8
60 12
20 60
BLK. 6
Scale
Location Map - Street Vacation Case 191V
Map Prepared By:

Mapping & Real Property
November 2023
(Rev: 1/18/2024)
40 0 4020
Feet
AG Proj: Vac 191V Util Notif Map.mxd
g
Jackson Street
Alley
TOWN OF GLENDALE M.R. 14 ~ 95 - 96
BLOCK 6
Area Proposed
to be Vacated
California Avenue
Tanget Curve
R = 10'
150'
50'
Area Proposed
to be Vacated
Area of Proposed
Street Vacation: 21 SqFt
EXHIBIT 1
Alley
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Set Public Hearing Date for Vacation of the First Alley Northeasterly of Victory Boulevard, Between Allen and Irving Avenues (Alley 21); Vacation Case No. 190V

1. Motion Authorizing the City Clerk to Set a Public Hearing for the Subject Alley Vacation.

COUNCIL ACTION
Item Type: Consent Item
Approved for March 5, 2024 calendar

EXECUTIVE SUMMARY
The property owner has relocated their business to the property at 1833 - 1857 Victory Boulevard and has requested the vacation of the first alley northeasterly of Victory Boulevard, between Allen and Irving Avenues (Alley 21) to create a secure business campus. The subject alley proposed to be vacated is shown on the location map in Exhibit

1. Public Works Department (PWD) staff has investigated and found that the alley is only used by the properties owned by the applicant.

RECOMMENDATION
Approve the motion authorizing the City Clerk to Set a Public Hearing for the Subject Alley Vacation.
55 of 100

24c
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ANALYSIS
On November 10, 1924, Alley 21 was dedicated to the City of Glendale on Tract No. 8620 as recorded in Book 105, Pages 87 and 88 of Maps. The applicant owns the properties on either side of Alley 21. The property at 1833-1857 Victory Boulevard is currently developed with a commercial building and associated parking that will be maintained.

The existing single-family home and two car garage at 311 Irving Avenue are currently proposed to remain as-is. No changes are planned for the existing parking lot at 312 Allen Avenue.

The subject alley is improved with asphalt concrete pavement and a concrete gutter. It contains over-head power and telecommunications lines. The northwesterly portion of the alley has a 2-inch gas main. Easements will be reserved for all utilities within the subject alley. Upon vacation, the subject alley will be incorporated into adjoining properties to create a unified and secure business campus.

Director of Community Development Findings
Pursuant to the provisions of the Glendale Municipal Code (GMC), Title 12, Section

12.24.060, the Director of Community Development has reviewed the application requesting the vacation of the first alley northeasterly of Victory Boulevard, between Allen and Irving Avenues (Alley 21). This alley vacation is in conjunction with proposed improvements to the existing buildings and parking areas located at 1833-1857 Victory Boulevard and 312 Allen Avenue that, in accordance with the provisions of GMC

30.47.020, are granted a Design Review Exemption for which the Director of Community Development is the review authority.

Upon consideration of Alley Vacation Case No. 190V, the Director of Community Development found that the proposed vacation conforms with the Comprehensive General Plan of the City of Glendale.

The Director of Community Development's Decision Letter granting a Design Review Exemption is attached hereto as Exhibit 2.

STAKEHOLDERS/OUTREACH
Staff has worked with the property owner to facilitate the vacation of the public alley easement.

Public notification will be provided through mailings to property owners within 300 feet of the proposed alley vacation.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA review. 56 of 100

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CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may elect not to approve the motion as recommended herein. This would prevent the development of the business campus as envisioned by the applicant.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Ruel Villaluna, P.E., Senior Civil Engineer
William F. A’Hearn, Senior GIS Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Location Map
Exhibit 2: Director of Community Development Decision Letter 57 of 100

MOTION
Moved by Council Member ___________________________________________, seconded by Council Member ______________________________________, that the City Clerk is hereby authorized to set the time, date and place for a public hearing concerning Vacation Case No. 190V; being the vacation of the First Alley Northeasterly of Victory Boulevard, Between Allen and Irving Avenues (Alley 21); as set forth in the report of the Director of Public Works dated March 5, 2024 and causing the publishing and posting of notice of said Public Hearing as required by-law. The public hearing has been set for March 26, 2024, at 6pm in the City Council Chambers.

Adopted this ______ day of __________________, 2024.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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53.52 167
50 48.44

46.50 60
53 50

23.55 167.03

48.44 169.53

55.075
50 147.37

55.11 171.13
115.89
25 231.99
169.52

48.44 50
167.04

46.50 47.37
167.01

47.37 49.44

46.50 45
50 50
35 48.44

24.6 55

23.57 50
167
45 84.99
167.01

48.44 50
50 132.37

31.51 167.08

23.55 167.07
50 50

47.37 49.20
169.51

48.44 55.02

53.52 50

50.09 50

48.44 50
100

53.52 50
50 165
50 50
50 50
169.52
130.01
120
55 48.44
147.37
50 50

47.37 66
50 60
85 23.57
169.51
168.97
50 167.03
169.52

48.44 50

48.44 67.97
50 100.89
50 25

50.27 395

46.50 153.10

32.99 53.52
50 167.06
132.38

46.50 50
50 50

48.44 50

48.44 50
147.37

24.22 50 50
167.04

99.2 46.50

46.50 141.44

24.22 50
60 48.44

23.57 137
150

51.06 23.57

47.37 52.96
50 50

33.45 50
50 122.02
50 169.54
50 169.53

50.00 100.88
100

50.27 169.53
167
122.01
50 167.02
50 167.01
50 50

23.57 50

50.00 313.74
167.07
50 50
100
50167.02

48.45 167
50 49.46

48.44 48.44
45 169.54
169.50

23.56 60
50 150

46.50 51.01
252.83

48.44 165
167.06
169.51
60 167.05

24.6 105.01
314.33

48.44 52
5050
50 60
50 145
55 50
169.53
50 112
53 328.74
50 115.89

53.52 50

48.44 100
50 169.54
50 33.45
169.52
50 50

46.51 53.52

49.43 48.44
169.53

48.44 50
150
50 48.44
45 48.44
169.53

24.22 169.52

53.52 100

35.01 45
50 50
167.01

50.27 50

53.52 50
50 169.54
50 50

39.26 109.63
50 49.20

23.55 105

48.44 50
25 50
170.49
147.37
50 104.54
55 25
50 100

48.44 50

24.22 48.44
55 167.05
50 50.045

23.55 45

48.44 220
104.99
104.54
44 150.01
7 312
1800
2 M
.B. 99 ~ 85 - 86
18 422
10 BURBANK
2221
TRAC T N O. 9793 6 22
30 221
1836
18 401
20 13
M
.B. 1135 ~ 90 - 91
311
421
154
5 15
328
323
1 6
PO
R
. O
F LO
T.
12 1822240
4 39
316
11 31
335327
14 8
6 400
100
1 5
8 1742
26 M
.B. 92 ~ 46 - 47
201
232
20 424
1808
60 35
339
228
215
20 39
18 1801
60 M
.B. 105 ~ 87 - 88
11 18
409
PO
R
316
29 224
"B"

SC OTT TRAC T
210
25 1833
7 408
11 402
20 5
418
14 310
1749
1 1819
324
POR . OF LOT
1857
3 426
19 8
421
2 413
328
1818
222
121902
1844
7 36
TRAC
T N
O. 8620
315
1 37
416
16 412
33 28
M.B. 1165~60-61
19 100
13 401
4 40
24 236
331
330
1 17
1834
237
24 12
3 9
20 3
33 1840
1801 337
320
17 34
100
405
334
20 241
340
22 330
1804
2 1750
32 1
1848
P.M
.B. 53 ~ 24
300
17 P.M. 1182-A
1800
34 120
325
7 409
329
315
2 2
1812
42 25
4 29
300
1754
TRAC T N O. 4847
315
14 21
401
3 319
331
1819
209
327
3 240
413
425
1755
15 316
41 26
4 338
32 206
20 6
19 335
20 410332
321
27 318
10 43
200
420
9 324
32 1617
1851
10 20
TRAC
T N
O. 6691
405
2 28
50 TRAC
T N
O. 3937
320
21 184 0
27 312
169.61
19 13
30 M
.B. 97 ~ 91 - 92 - 93
400
336
15 9
1 404
216
324
25 30
55 LO
T
414
9 8
38 34
417
300
403
23 4
1737
425
20 50
"A"
333
332
2 1905 16
9 1840
5 323
406
417
TRACT NO. 46770
35 311

CITY OF GLEND ALE
339
38 28
40 TRAC
T N
O. 4709
47 TO 59
319
25 338
3023
1845
50 312
TR
ACT NO
. 46366
31 1st Alley NE'ly of Victory Blvd, Between Allen & Irving Avenues - Glendale, CA

53.52 167
50 48.44

46.50 60
53 50

23.55 167.03

48.44 169.53

55.075
50 147.37

55.11 171.13
115.89
25 231.99
169.52

48.44 50
167.04

46.50 47.37
167.01

47.37 49.44

46.50 45
50 50
35 48.44

24.6 55

23.57 50
167
45 84.99
167.01

48.44 50
50 132.37

31.51 167.08

23.55 167.07
50 50

47.37 49.20
169.51

48.44 55.02

53.52 50

50.09 50

48.44 50
100

53.52 50
50 165
50 50
50 50
169.52
130.01
120
55 48.44
147.37
50 50

47.37 66
50 60
85 23.57
169.51
168.97
50 167.03
169.52

48.44 50

48.44 67.97
50 100.89
50 25

50.27 395

46.50 153.10

32.99 53.52
50 167.06
132.38

46.50 50
50 50

48.44 50

48.44 50
147.37

24.22 50 50
167.04

99.2 46.50

46.50 141.44

24.22 50
60 48.44

23.57 137
150

51.06 23.57

47.37 52.96
50 50

33.45 50
50 122.02
50 169.54
50 169.53

50.00 100.88
100

50.27 169.53
167
122.01
50 167.02
50 167.01
50 50

23.57 50

50.00 313.74
167.07
50 50
100
50167.02

48.45 167
50 49.46

48.44 48.44
45 169.54
169.50

23.56 60
50 150

46.50 51.01
252.83

48.44 165
167.06
169.51
60 167.05

24.6 105.01
314.33

48.44 52
5050
50 60
50 145
55 50
169.53
50 112
53 328.74
50 115.89

53.52 50

48.44 100
50 169.54
50 33.45
169.52
50 50

46.51 53.52

49.43 48.44
169.53

48.44 50
150
50 48.44
45 48.44
169.53

24.22 169.52

53.52 100

35.01 45
50 50
167.01

50.27 50

53.52 50
50 169.54
50 50

39.26 109.63
50 49.20

23.55 105

48.44 50
25 50
170.49
147.37
50 104.54
55 25
50 100

48.44 50

24.22 48.44
55 167.05
50 50.045

23.55 45

CITY OF GLEND ALE
339
38 28
40 TRAC
T N
O. 4709
47 TO 59
319
25 338
3023
1845
50 312
TR
ACT NO
. 46366
31 Scale
Location Map - Alley Vacation Case 190V

62.5 0 62.5 12531.25
Feet
AG Proj: Vac 190V Util Notif Map.mxd
g
(1833 - 1857 Victory Bl, 312 Allen Av, 311 Irving Av - APN's: 5625-010-008, 015 & 024) 300 FOOTRADIUS
300 FOOTRADIUS

ALLEN AVENUE

IRVING AVENUE

VICTORY BOULEVARD
City of Burbank
City of Glendale
ALLEY 21
Map Prepared By:

Mapping & Real Property
August 2023
Area Proposed
to be Vacated
EXHIBIT "1"
ALLEY
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February 8, 2024

1833-1851 Victory, LLC
ATTN: Arno Aghamlian
614 West Colorado Street
Glendale, CA 91204

Exclusive Design Group
ATTN: Aris Artunyan
3800 La Crescenta Avenue Unit 104
La Crescenta, CA 91214

RE: ALLEY VACATION CASE NO. 190V
1833 – 1857 Victory Boulevard, 312 Allen Avenue & 311 Irving Avenue

Dear Sirs:

Pursuant to the provisions of the Glendale Municipal Code (GMC), Title 12, Section

12.24.060, the Director of Community Development has reviewed your application requesting the vacation of the first alley northeasterly of Victory Boulevard, between Allen and Irving Avenues (Alley 21). This alley vacation is in conjunction with proposed improvements to the existing buildings and parking areas located at 1833-1857 Victory Boulevard and 312 Allen Avenue that, in accordance with the provisions of GMC

30.47.020, are granted a Design Review Exemption for which the Director of Community Development is the review authority.

ANALYSIS

The proposed vacation of the first alley northeasterly of Victory Boulevard, between Allen and Irving Avenues (Alley 21) will enable the connection of contiguous parcels for proposed improvements to an existing commercial building and associated parking areas located at 1833-1857 Victory Boulevard and 312 Allen Avenue. The subject alley is 20 feet wide and approximately 334 feet long, with an approximate area of 6,905 square-feet and is currently improved with asphaltic concrete pavement and a concrete gutter. The alley also contains over-head power and telecommunications lines (AT&T and Charter Communications). The applicant has been working with Glendale Water and Power, AT&T, and Charter Communications to address any easement requirements for these facilities. Upon vacation, the subject alley will be incorporated into adjoining properties to create a unified campus and will primarily serve as a driveway. All of the properties are under the same ownership.

The vacation of the alley is consistent with the applicable goals and objectives of the elements of the City of Glendale Comprehensive General Plan. 60 of 100

ALLEY VACATION CASE NO. 190V
1833-1857 Victory Boulevard, 312 Allen Avenue & 311 Irving Avenue

2 The Land Use Element designations for the project site are Mixed Use (1833-1857 Victory Boulevard) and Moderate Density Residential (312 Allen Avenue & 311 Irving Avenue). The Mixed Use land use designation generally allows for a compatible mix of commercial, industrial, or residential land uses in various combinations. The Moderate Density Residential land use designation generally allows for smaller-scale multi-family residential developments, such as garden apartments and townhomes. The existing use is consistent with the Land Use Element designations for the site. The property at 1833-1857 Victory Boulevard is currently developed with a commercial building and associated parking that will be maintained. A portion of the building will be repaired and rebuilt, but there is no additional floor area or expansion of the existing use proposed. The property at 312 Allen Avenue is currently developed with a parking lot for the commercial building and was approved through a Use Variance in 1990 for employee parking. The project does not include any modifications to or intensification of this parking lot area. The property at 311 Irving Avenue is developed with a single-family residence and a detached two-car garage and is currently proposed to remain as-is. The alley vacation will allow for the connection of contiguous parcels for the proposed improvements to the existing commercial building as well as associated parking lot and circulation.

The Circulation Element identifies Victory Boulevard as a minor arterial, Allen Avenue as a community collector, and Irving Avenue a local street. The purpose of minor arterials is to form a street network between local, collector, and arterial streets, provide access to freeways, serve activity centers in the community, satisfy intermediate trips in the City, serve truck traffic, and serve as transit routes. The purpose of community collector street is to collect traffic from local streets and distribute that traffic to the major and minor arterial streets and connect communities to each other. And the purpose of a local streets is to accommodate vehicular, bicyclist, and pedestrian traffic, and are intended to provide access to adjacent properties that are typically residential uses. Provided that the project is consistent with the Land Use Element, complements the surround uses, is currently supported by streets designed to handle the vehicular capacity, the project is consistent with the Circulation Element, and it is not anticipated that the alley vacation would create any negative traffic-related impacts over and above the existing conditions of the surrounding roadways.

The Land Use and Circulation Elements are the most directly related to the proposed alley vacation. All other elements of the General Plan, including Open Space, Recreation, and Housing Elements will not be impacted as a result of the applicant’s request. The project site is already fully developed and has not been slated for open space or recreation. The proposal involves the continued operation of the existing uses on-site, and it is not anticipated to increase the existing noise levels beyond the current conditions.

Upon consideration of Alley Vacation Case No. 190V, and after reviewing the records, files, reports, and all documentary evidence submitted with regard to said alley vacation, the Director of Community Development finds that the proposed vacation conforms with the Comprehensive General Plan of the City of Glendale.
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ALLEY VACATION CASE NO. 190V
1833-1857 Victory Boulevard, 312 Allen Avenue & 311 Irving Avenue

3 Should you have any questions regarding this issue, please do not hesitate to contact the case planner, Vista Ezzati, at 818-937-8180 or [email protected].

Sincerely,

Bradley Calvert
Director of Community Development

Erik Krause
Deputy Director of Community Development

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Designation of Authorized Representatives for FEMA and Cal OES Disaster Assistance

COUNCIL ACTION
Item Type: Consent Calendar
Approved for March 5, 2024 calendar

EXECUTIVE SUMMARY
The City applies for assistance from Federal Emergency Management Agency (FEMA) and California Governor’s Office of Emergency Services (Cal OES) when major disasters strike. As such, designation of the City’s authorized representative for non-State agencies is required to be filed with Cal OES. This filing must be done every three years or when there is a change such as a new hire, separation, or job-title change and must be filed along with a City Council resolution. Due to a recent promotion in Finance, a new designation must be filed with Cal OES along with the resolution. 63 of 100

24d
4 9
4 1

RECOMMENDATION
The City Council designate the City Manager, Director of Finance & Information Technology and Assistant Director of Finance as the authorized representatives to apply and obtain disaster assistance from FEMA and Cal OES when major disasters strike.

ANALYSIS
The City applies for assistance from FEMA and Cal OES when major disasters strike.

FEMA administers federal disaster assistance programs, and Cal OES administer state disaster assistance programs. A designation of the City of Glendale’s authorized agents is required to be on file with Cal OES to be eligible to receive funding. According to the instruction of Cal OES form 130, a new designation of the City’s agents via Council resolution is required if the previously submitted document is older than three years from the last date of Council approval or a change to the existing designees subsequent to the last filing.

Due to a recent promotion in Finance (Deputy Director to Assistant Director), a new designation and resolution is required. By approving the attached resolution, the City Council designates the following individuals to be the City’s representatives to FEMA and Cal OES: City Manager Roubik Golanian, Director of Finance & Information Technology Jason Bradford, and Assistant Director of Finance Shu-Jun Li.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
N/A

ENVIRONMENTAL REVIEW (CEQA/NEPA)
N/A

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may consider designating other City staff as the authorized representatives.
64 of 100

34d
4 9
4 1

ADMINISTRATIVE ACTION
Submitted by:

Jason Bradford, Director of Finance/Information Technology Prepared by:

Shu-Jun Li, Assistant Director of Finance
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Cal OES Form 130 - Designation of Applicant’s Agent Resolution for Non-State Agencies
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DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES

BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)

THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of A
uthorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public ent
ity esta
blished under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM) , under
- Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under C
A Gov Code – Gov, Title 2,
Div. 1, Chapter 7, Article 5, S
ections 8587.8, 8587.11, 8587.12
That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
OES-FPD-130 Rev. 10-2022 Page 1 of 4
037-30000-00
Council
City Manager
Director of Finance & Information Technology
Assistant Director of Finance
City of Glendale
City of Glendale
City of Glendale
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Please check the appropriate box below
This is a universal resolution a
nd is effective for all open and future
disasters/grants declared up to three (3) years following the date of approval.

This is a disa
ster/grant specific resolution and is effective for only disaster/grant number(s):

Passed and approved this __day of , 20
(Name and Title of Governing Bo
dy Representative)
(Name and Title of Governing Bod
y Representative)
(Name and Title of Governing Bo
dy Representative)

CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the a bove is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 2 of 4
Daniel Brotman, Mayor
Ara Najarian, Council member, Paula Devine, Council member Ardy Kassakhian, Council member, Elen Asatryan, Council member Council
City of Glendale
City of Glendale
✔
City Clerk
City Clerk
24 24
5th
March
Suzie Abajian
5th
March
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Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.

When completing the Cal OES F
orm 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:

Resolution Section:

Governing Body: This is the group resp
onsible for appointing and approving the
Authorized Agents.

Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.

Name of Applicant: The public entity establis
hed under the laws of the
State of California.

Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.

Authorized Agent: These are the individuals th
at are authorized by the Governing Body
to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.

There are two ways of completing this section:

1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It d
oes not require the Governing Body’s signature.

2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 3 of 4
68 of 100

Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.

Governing Body Representative: These are the names and titles of the approving Board Members.

Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.

Certification Section:

Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.

Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.”

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 4 of 4
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Final Map for Tract No. 83552, for a 3-unit Multi-family Residential Condominium Subdivision at 421 Salem Street

1.Resolution approving the final map of Tract No. 83552, for a 3-unit multi-family residential condominium subdivision at 421 Salem Street

COUNCIL ACTION
Item Type: Consent Item
Approved for 03/05/2024 calendar

EXECUTIVE SUMMARY
Approval of a Final Map for the subdivision of Tract Map No. 83552 is needed for the following applicant to create a new 3-unit multi-family residential condominium:

Subdivider: 1211 N. Pacific, LLC, a California Limited Liability Company Attn: Armik Aghakhani
1211 N. Pacific Avenue
Glendale, CA 91202

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RECOMMENDATION
Approve the Resolution recommending the Final Map for Tract No. 83552, for a 3-unit multi-family residential Condominium Subdivision, at 421 Salem Street.

ANALYSIS
The Final Map process consists of a subdivider preparing a tentative map for review and conditional approval by the city. The Community Development Department and Planning Division review the tentative map and distribute the map for review and comments by other city departments. The Planning Commission then conducts a hearing and provides their conditions of approval. The subdivider then prepares a Final Map for review and approval by Los Angeles County Department of Public Works. After the county approves the Final Map, it is submitted back to the city for further processing.

Once final approvals from the various city departments are obtained, and the Deputy Director of Public Works/City Engineer has stamped and signed the Final Map, it is presented to the City Council for final approval.

On February 2, 2022, the Tentative Map for Tract No. 83552 for a proposed 3-Unit multi-family residential Condominium Subdivision at 421 Salem Street was approved by the Planning Commission of the City of Glendale subject to compliance with the Subdivision Map Act, other applicable State statutes, Chapters 16.32 (Final Maps) and

16.16 (New Condominiums) of Title 16 and Title 30 of the Glendale Municipal Code, as well as sixty conditions of approval. The conditional approval given by the Planning Commission on this Tentative Map expires on February 2, 2025, thirty-six (36) months from the date of the Planning Commission’s action.

After obtaining approval from the of Planning Commission, the applicant prepared and submitted the Final Map to Los Angeles County for review. After the County review was completed, the Final Map was submitted back to the city for further processing.

Signatures and approvals from various City departments, including the Director of Community Development and the Deputy Director of Public Works/City Engineer have been obtained for the Final Map and the Final Map for Tract No. 83552 is now ready for approval by the City Council. The City has also received a copy of the Title Report and the Declaration of Covenants, Conditions and Restrictions, establishing a Homeowner’s Association, all of which are in acceptable form.

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is exempt from California Environmental Quality Act review as a Class 3- "New Construction" pursuant to state CEQA Guidelines Section 15303 of the State CEQA Guidelines because the project involves the construction of a new three-unit multi-family residential project in a multi-family residential zone. 71 of 100

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CAMPAIGN DISCLOSURE
Not applicable.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the Final Map for Tract No. 83552. This would prevent the development of the multi-family housing project as envisioned by this applicant.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Ruel M. Villaluna, P.E., Senior Civil Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Vicinity Map
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA APPROVING THE FINAL MAP OF TRACT NO. 83552, FOR A 3-UNIT MULTI- FAMILY RESIDENTIAL CONDOMINIUM SUBDIVISION, AT 421 Salem Street.

WHEREAS, the Final Map of Tract No. 83552 has been submitted and meets the requirements as set forth in California Government Code Sections 66433, et seq. and is now ready for approval by the City Council; WHEREAS, the City has received a copy of the Title Report and the Declaration of Covenants, Conditions and Restrictions establishing a Homeowner’s Association and same has been reviewed and found to be in an acceptable form; WHEREAS, the Director of Community Development and the Deputy Director of Public Works/City Engineer have found said Final Map to be in general conformance with the tentative map and have certified same as meeting all conditions of approval of the tentative map;
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.Based on the staff report of the Director of Public Works dated, March 5, 2024, the certifications of the Director of Community Development and Deputy Director of Public Works/City Engineer; the written and oral testimonies and exhibits thereto, the City Council hereby finds that the Final Map of Tract No. 83552 meets all the conditions of approval of the tentative map, is in general conformance with said tentative map, and as such is hereby approved.

SECTION 2.The City Clerk is hereby instructed to endorse in due form, such approval upon said Map and affix a City seal thereto, and certify the passage of this Resolution.

Adopted this _____ day of ____________, 2024.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
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I, Suzie Abajian, Ph.D, City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2024, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain: ___________________________
City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Award Construction Contract for the Removal of Brick Facade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project.

1. Motion authorizing the City Manager or his designee to execute a construction contract with MODAA, Inc., for the Removal of Brick Facade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project, Specification No. 3970, in the amount of $176,424, plus a 20% contingency of $35,285.

2. Resolution of Appropriation in the amount of $125,816 from the Building Maintenance Fund.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for March 5, 2024 Calendar

EXECUTIVE SUMMARY
Following a formal competitive bidding project, the contractor MODAA, Inc., was the lowest bidder for the Removal of Brick Facade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project. The scope of work includes the removal of a brick facade at the Fire Training Tower which is dilapidated preventing the full use of this training facility as well as the removal of the concrete planter boxes at the Civic Center Parking Garage to improve the safety of this structure. These architectural items exhibit signs of structural failure and removal is needed to prevent possible damage. The cost of the proposed construction contract is $176,424 and a 20% reserve for contingencies of $35,285 is proposed.

RECOMMENDATION
Approve a motion authorizing a construction contract with MODAA Inc., for the Removal of Brick Facade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project, in the amount of $176,424, plus a 20% contingency $35,285, in addition to a Resolution of Appropriation in the amount of $125,816 from the Building Maintenance Fund to provide adequate project funding.

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ANALYSIS
The Fire Training Center is located within the Public Works Corporate Yard at 541 W.

Chevy Chase. The four-story, concrete training tower was originally constructed in 1960, and has provided valuable training opportunities for new recruits, veteran firefighters, and other agencies. The tower includes a brick facade on two sides that is separating from the structure and continues to get worse with time.

Unfortunately, there is no practical means of repairing the facade and it is now necessary to safely remove it completely. Once the facade is removed, the concrete tower will be cleaned, repaired, painted, and new handrails will be installed where the facade previously made-up the handrail. It is anticipated that these improvements will enable the continued use of this vital training element for many more years.

The Civic Center Parking Garage is located at 650 E. Wilson Avenue and was originally constructed in 1986. The three-story parking garage includes several exterior concrete planter boxes on the upper levels. Due to the inaccessibility of these planters, they are extremely difficult to maintain and therefore they have not been in use for over 25 years.

During the Northridge earthquake of 1994, two of these planter boxes became detached from the structure and one fell through the upper-level deck to the level below causing extensive damage to the structure and several vehicles.

Due to the size of the planters and their lack of use, as well as the age of the structure, and potential for damage, staff proposes to remove the 15 remaining concrete planter boxes. In addition to the planter box removals, this project includes pressure washing the exterior of the structure, and patch and paint of the planter box attachment points to blend with the exterior walls. To ensure the safety of staff and the public using the parking structure, all demolition work will be done on weekends.

On November 28, 2023, The City Council adopted the specifications and directed the City Clerk to advertise for bids.

On December 20, 2023, The Public Works Department hosted a mandatory job walk and nine contractors attended.

On January 17, 2024, the city received five bids as follows:

1. MODAA, Inc. $176,424

2. 3M Construction Corp. $479,900

3. Harbor Coating & Restoration $485,250

4. ARC Construction Inc. $667,000

5. Bedrock Group, Inc. $668,000
After an extensive review, Public Works staff found that MODAA, Inc., has submitted a responsive bid and is deemed a responsible bidder. The proposed contract with MODAA, Inc., amounts to $176,424, with a 20% contract contingency of $35,285. This contingency is requested due to the fact that the structural attachments of the facade and the planter boxes are concealed, and it is likely additional work will be needed to create a new 77 of 100

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finished surface.

In addition to the construction contract and contract contingency, $29,000 is needed for permits costs and project materials.

MODAA, Inc., has current State of California General-A, B, C-33 and C-36 Contractors Licenses that are active and in good standing.

The removal of Brick Facade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project is expected to take two months to complete.

STAKEHOLDERS/OUTREACH
All work will be coordinated with associated departments to minimize impacts to operations, staff, and public.

FISCAL IMPACT
The Removal of Brick Facade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project will cost $240,709, a portion of which was included as a part of the FY 2023-24 adopted budget. Therefore, staff is requesting for an appropriation of $125,816 from the Building Maintenance Fund balance.

The appropriation request is outlined below:

Existing Appropriation
Amount Account String Funding Source
$114,893 GL: 52100-2210-PWD-0020-P0000
PL: PWD000092N
Parking Fund
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding
Source
$125,816 GL: 27900-6070-PWD-
0000
GL: 43110-6070-PWD-
0020-P0000
PL: PWD01158AN
Building
Maintenance
Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is Categorically Exempt under the provisions of the California Environmental Quality Act (CEQA) as a Class 1, Section 15301.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not award the contact which may require all or a portion of these structures to be cordoned off to protect persons and property.

Alternative 2: Consider any other alternative not proposed by staff. 78 of 100

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ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Kevin C. Todd, Assistant Director of Public Works
Arthur Asaturyan, Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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0 MOTION
Moved by Council Member , seconded by
Council Member , that the Council of the City of
Glendale hereby:

1. Authorizes the City Manager, or a designee, to execute a construction contract – subject to approval to form by the City Attorney - with MODAA, Inc., for the Removal of Brick Facade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project, as described in Specification No. 3970, for the amount of one hundred seventy-six thousand four hundred twenty-four dollars ($176,424).

2. Authorizes a 20 percent reserve for contingency, equal to thirty-five thousand two hundred eighty-five dollars ($35,285).

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Resolutions Dispensing with Competitive Bidding to purchase battery-electric buses, battery-electric bus chargers, and minivans for Beeline and Dial-A-Ride services.

4. Resolution of Appropriation to provide adequate funding for the procurement of battery electric buses and bus chargers including installation, operation and maintenance.

COUNCIL ACTION
Item Type: Action Item
Approved for March 5, 2024 calendar

EXECUTIVE SUMMARY
The City Council previously approved the purchase of five replacement battery-electric buses, three battery-electric bus chargers including installation, operations and maintenance services, and the purchase of six replacement Dial-A-Ride minivans. The three resolutions to dispense with competitive bidding allows the city to use federal and state compliant procurements to receive competitive pricing for the buses, charging equipment, and minivans. In addition, a resolution of appropriation to add the VW Mitigation grant funding and additional Measure R Local Return funding to purchase the five battery-electric buses and bus chargers is included.

RECOMMENDATION
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Approve the three resolutions to dispense with competitive bidding to purchase five battery-electric buses, purchase three chargers including installation and operation and maintenance services, and purchase six minivans, and approve the resolution of appropriation to add $648,000 in VW Mitigation grant funding and $111,058 in Measure R Local Return funding for the purchase of the five battery-electric buses and $370,272 in Measure R Local Return funding for bus chargers.

ANALYSIS
The City of Glendale has provided fixed-route bus service throughout the City since 1984.

The City also operates Dial-A-Ride, a sub-regional paratransit transportation service for older adults 65 and over and persons with disabilities. Residents in the cities of Glendale and La Cañada Flintridge and the unincorporated Los Angeles County communities of La Crescenta and Montrose can use the service. Both services are operated with city-owned vehicles that need to be replaced when they have reached their useful life.

The City Council previously approved the replacement of five buses and charging infrastructure, and six minivans by grant funding and local match in 2022. Historically, the City’s Transit Division has used state cooperatives, joint procurements and piggybacks to purchase its fleet.

Five Battery-Electric Buses
The Glendale City Council approved grant funding and local match on January 25, 2022, for the purchase of five battery-electric buses for a total cost of $5,125,000. Due to supply chain issues and the high Consumer Price Index (CPI), buses are now $5,884,058, a difference of $759,058. Staff is requesting City Council authority to appropriate the $648,000 in Volkswagen Environmental Mitigation Trust Fund (VEMT) Grant Funding approved by City Council on December 12, 2023, for Beeline Battery-Electric Buses and an additional $111,058 in Measure R Local Return funding to cover the cost increase.

The City’s Purchase Order will be reduced by $650,000 once the manufacturer applies for the California's Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project (HVIP); however, the City needs to provide the entire amount to issue the Purchase Order.

Issuing a bus transit bus solicitation requires specialized knowledge and experience with bus specifications and federal requirements, including Buy America, by which 70% of the bus components and subcomponents must be produced in the United States.

Accordingly, transit agencies, both large and small (e.g., LADOT Transit, Foothill Transit) use joint procurements and state cooperative agreements to mitigate the lack of staff expertise in bus specifications, and the time and cost of releasing a bus solicitation.

Glendale has never released a bus solicitation for either transit buses nor paratransit vans and has relied on Federal Transit Administration compliant joint procurements and cooperative agreements. Further, if the City were to issue its own solicitation, it would likely not receive the volume discounts that cooperative agreements afford. 83 of 100

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The State of Washington Enterprise Cooperative Agreement is approved by the Federal Transit Administration and allows transit agencies to collectively benefit from the innovative, cost-effective, and efficient procurement solution for awarded contractors and eligible purchasers. The Agreement was competitively bid, evaluated, and awarded pursuant to the State of Washington’s procurement laws for goods/services. The procurement and resulting contracts were designed to create competition and awarded contractors for a variety of transit buses (contract categories). The contract was designed to and meets Federal Transit Administration (FTA) requirements for a State Cooperative Purchasing Contract under the FAST Act Sec. 3019.

Transit agencies typically standardize bus fleets to ensure that spare parts and maintenance are standardized. Glendale Beeline currently has 39 New Flyer of America buses in its 41-bus fleet. Here, because the State of Washington’s Cooperative Agreement meets FTA requirements and New Flyer of America was awarded as a contractor in the 35-foot battery-electric bus category, it is in the City’s best interest to procure the 35-foot New Flyer of America Xcelsior electric buses through the Cooperative.

Chargers
The City Council approved Carl Moyer ($225,000) and Low Carbon Transit Operations Program ($197,883) grant funding and $27,117 in Measure R Local Return match funding for a total of $450,000 to purchase three chargers with installation. As with the price increase in battery-electric buses, the price for chargers and their installation have also increased. Agencies with an electric bus fleet have also encountered issues with keeping their buses charged for operation. Transit agencies have mitigated these challenges by turning to a Charging as a Service (CaaS) model, which requires the vendor to be responsible for the chargers, the installation, and maintenance.

As with battery-electric buses, the solicitation for battery-electric bus chargers requires specialized experience with chargers and installation that Glendale transit staff does not have. Moreover, while there are many vendors providing chargers, not all the chargers are performing adequately and have caused service disruptions due to breakdowns and delayed repairs.

On March 16, 2020, the Anaheim Transportation Network (ATN) issued a Request for Proposals for an energy system that included chargers, installation, and operating and maintenance services, which followed FTA requirements. The RFP resulted in an award to BP Pulse Fleet North America, Inc. (formerly AMPLY). The ability to add operating and maintenance charger services ensures that the charges will always be operational since BP Pulse is required to provide fully charged buses at the beginning of each service day for five years. The original ATN solicitation allowed for charging installation and maintenance services by BP Pulse to be made available to any transit agency within the State of California and was recently used by LADOT Transit. To address the City’s charging needs, BP Pulse has proposed five 50KW chargers that meet BP Pulse’s requirements to provide CaaS. Since BP Pulse will be responsible for fully charged buses each day, only chargers that have proven to be reliable can be installed. The cost of the 84 of 100

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50KW chargers, installation and CaaS is less than a quote obtained from New Flyer (the battery-electric bus manufacturer) for chargers and installation alone. New Flyer’s quote did not include CaaS.

Using ATN’s procurement and contract through which chargers have already been installed, and has charging as a service, allows Glendale to hire a proven vendor and most importantly, move quickly. The battery-electric buses are scheduled to arrive at the end of the year, which would not afford sufficient time to conduct a procurement and have the chargers installed and ready to charge when the five battery-electric buses arrive.

The cost to install the chargers, including operating and maintenance services is $820,272. The additional $370,272 is proposed to be appropriated from Measure R Local Return funds.

Dial-A-Ride Minivans
On January 9, 2024, the City Council approved the purchase of six replacement minivan for a total cost of $490,000 ($378,000 in FTA 5310 grant funding and $112,000 in Measure R Local Return funds).

The Los Angeles County Metropolitan Transportation Authority (LA Metro) administers the FTA 5310 grant program and requires awardees to purchase buses and vans from the federally and state compliant CALACT/MBTA Purchasing Cooperative. As a subrecipient of both federal and state grant funds, the City must comply with state and FTA procurement and contracting requirements. While the CALACT/MBTA Purchasing Cooperative Agreement identifies two accessible minivan vendors, currently the only FTA compliant minivan that is available is the Model 1 – Braun WAV (Side Entry) minivan.

Accordingly, in order to be in compliance with FTA grant program rules, it is in the City’s best interest to dispense with competitive bidding for the purchase of six Model 1 – Braun accessible minivans.

STAKEHOLDERS/OUTREACH
The City of Glendale’s transit services, Beeline and Dial-A-Ride provide residents with mobility. For Beeline, the new battery-electric buses will replace CNG buses that have reached their useful life and the replacement battery-electric buses will reduce GHG emissions. The Dial-A-Ride program provides older adults and persons with disabilities living within the Glendale sub-regional paratransit transportation service to reach doctors appointments, grocery stores, senior centers and other locations needed for daily living.

By replacing minivans that have reached their useful life, the Dial-A-Ride program can continue to provide this much-needed service.

FISCAL IMPACT
The purchase of battery-electric buses, chargers including installation, operation and maintenance and minivans will cost $7,194,330 total, a portion of which was not included as a part of the FY 2023-24 budget. Therefore, staff is requesting for an appropriation of $1,129,330 total from the VW Mitigation Grant and Measure R Local Return Fund balance. The appropriation request is outlined below:
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Existing Appropriation for Five Battery-Electric Buses
Amount Account String Funding Source
$2,186,396 GL: 51000-2160-PWD-0020-P0000-
PL: PWD00787AG
Miscellaneous Grant Fund
$ 832,051 GL: 51000-2230-PWD-0020-P0000-
PL: PWD00787BG
Measure M Subregional
Fund
$1,000,000 GL: 51000-5830-GWP-0020-P0000-
PL: GWP00242AN
GWP Electric Depreciation
Fund
$1,106,553 GL: 51000-2540-PWD-0020-P0000-
PL: PWD00787CN
Measure R Local Return
Fund
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$ 648,000 GL: 32610-2160-
PWD-0020-P0000-
PL: PWD00787DG
GL: 51000-2160-
PWD-0020-P0000-
PL: PWD00787DG
State Grant – VW
Mitigation Grant
$ 111,058 GL: 24212-2540-
PWD-0000-
GL: 51000-2540-
PWD-0020-P0000-
PL: PWD00787CN
Measure R Local
Return Fund
Existing Appropriation for Charging
Amount Account String Funding Source
$ 197,883 GL: 51000-2160-PWD-0020-P0000-
PL: PWD00531AG
Miscellaneous Grant Fund
$ 225,000 GL: 51000-2160-PWD-0020-P0000-
PL: PWD00531CG
Miscellaneous Grant Fund
$ 27,117 GL: 51000-2540-PWD-0020-P0000-
PL: PWD00531BN
Measure R Local Return
Fund
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$370,272 GL: 24212-2540-
PWD-0000-
GL: 51000-2540-
PWD-0020-P0000-
PL: PWD00531BN
Measure R Local
Return Fund
Existing Appropriation for DAR Minivans
Amount Account String Funding Source
$ 378,000 GL: 51000-2160-PWD-0020-P0000-
PL: PWD01128AG
Miscellaneous Grant Fund
$ 112,000 GL: 51000-2540-PWD-0020-P0000-
PL: PWD01128BN
Measure R Local Return
Fund
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ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore not subject to CEQA/NEPA review.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Release three bids for battery-electric buses, chargers and minivans. This would require the hiring of a consultant to prepare the vehicle and charger specifications and comply with federal procurement guidelines. Staff anticipates this option will result in higher capital costs.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Martha D’Andrea, Transit Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING; APPROVING A

PURCHASE ORDER FOR CONTRACT AWARD THROUGH A COOPERATIVE AGREEMENT; AND AUTHORIZING THE DEPUTY DIRECTOR OF FINANCE-

PURCHASING MANAGER, OR A DESIGNEE, TO PURCHASE FIVE BATTERY- ELECTRIC BUSES WITH NEW FLYER OF AMERICA, INC., FOR BEELINE FIXED-

ROUTE TRANSIT SERVICES
WHEREAS, the City of Glendale has provided Beeline fixed-route bus service since 1984; and
WHEREAS, since their inception, the City has purchased transit buses that are operated by professional contractors whose expertise is required in providing high quality, efficient, reliable Beeline services to the public that meet federal, state and local regulations and safety laws; and
WHEREAS, the City needs to replace five Beeline buses that have reached the end of their useful life with battery-electric buses; and WHEREAS, on January 25, 2022, the Glendale City Council approved grant funding and local match for the purchase of five battery-electric buses for a total cost of $5,125,000; however, due to supply chain issues and the high Consumer Price Index (CPI) buses are now $5,884,058, a difference of $759,058; and WHEREAS, issuance of a transit battery-electric bus solicitation requires specialized knowledge and experience with bus specifications and federal requirements, including Buy America, where 70% of the bus component and subcomponents must be produced in the United States; and
WHEREAS, using a State Cooperative procurement process is better suited to buying transit buses as bus manufacturer’s pricing must pass a price/cost analysis to ensure fair pricing and evaluate several buses than the traditional competitive bidding/lowest responsible bidder procurement process were used and saves small transit agencies the expense and time of releasing a bid; and WHEREAS, transit agencies (e.g., LADOT Transit, Foothill Transit) have used joint procurements and state cooperative agreements to mitigate the lack of staff expertise in bus specifications, and the time and cost of releasing a bus solicitation; and WHEREAS, the City of Glendale has never released a bus solicitation for either transit buses nor paratransit vans and has relied on Federal Transit Administration compliant joint procurements and cooperative agreements; and 88 of 100

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WHEREAS, if the City were to issue its own solicitation, it would likely not receive the volume discounts that cooperative agreements afford; and WHEREAS, the City being a subrecipient of both federal and state grant funds, must follow must comply with state and Federal Transit Administration (FTA) procurement and contracting requirements; and
WHEREAS, the FTA allows State Cooperative Purchasing Contracts under the FAST Act Sec. 3019; and
WHEREAS, on March 4, 2020, the Washington State Department of Enterprise Services released Transit Bus – Heavy Duty Competitive Solicitation No. 06719-01 to establish a federally approved master contract for heavy-duty transit vehicles and approved contracts on July 1, 2020 following a thorough proposal evaluation process, price analysis, and awarded pursuant to the State of Washington’s procurement laws for goods/services.

WHEREAS, the Washington State Cooperative Agreement allows transit agencies to collectively benefit from the innovative, cost-effective, and efficient procurement solution for awarded contractors and eligible purchasers and was designed to and meets Federal Transit Administration (FTA) requirements for a State Cooperative Purchasing Contract under the FAST Act Sec. 3019; and
WHEREAS, the Washington State Cooperative procurement and resulting contracts were designed to create competition and awarded contractors for a variety of transit buses (contract categories) and the City of Glendale signed an agreement allowing the City to purchase buses using the state cooperative agreement; and
WHEREAS, transit agencies typically standardize their bus fleets to ensure that spare parts and maintenance are uniform; and
WHEREAS, Glendale Beeline currently has 39 New Flyer of America buses in its 41- bus fleet and purchasing New Flyer battery-electric buses would allow further standardization of the Beeline fleet and the State of Washington’s Cooperative Agreement awarded New Flyer of America, Inc., as a contractor in the 35-foot battery-electric bus category; and
WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding when the Council determines it is in the best interest of the City to dispense with competitive bidding; and
WHEREAS, given the need to continue providing transit services to the public, it appears that adequate justification exists, and it is in the City’s best interest― upon recommendation of the Director of Public Works― to dispense with competitive bidding approve a Purchase Order to New Flyer of America, Inc., for five (5) 35-foot battery- electric transit buses.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

1. The foregoing facts are deemed to be true and correct, and are a basis for dispensing with competitive bidding, approving a Purchase Order through a competitive cooperative contract.

2. The Council hereby:

A. Dispenses with competitive bidding;
B. Accepts and approves the quote submitted by New Flyer of America, Inc., that follows the Washington State Department of Enterprise Competitive Solicitation No. 06719-01 contract pricing— to replace Beeline buses that have reached the end of their useful life; and C. Authorizes the Deputy Director of Finance-Purchasing or a designee to approve a Purchase Order with New Flyer of America, Inc., for five battery-electric buses in the amount of $5,884,058.

Adopted this day of , 2024.

Mayor
ATTEST:

City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of , 2024, by the following vote:

Ayes:
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Noes:

Absent:

Abstain:

City Clerk
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1 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING; APPROVING A CONTRACT AWARD THROUGH A PIGGYBACK; AND AUTHORIZING THE CITY

MANAGER OR A DESIGNEE TO ENTER INTO AGREEMENT WITH BP PULSE TO

PURCHASE AN ENERGY SYSTEM TO POWER FIVE BATTERY-ELECTRIC BUSES WHEREAS, the City of Glendale has provided Beeline fixed-route bus service since 1984; and
WHEREAS, the City needs to replace five Beeline buses that have reached the end of their useful life with battery-electric buses and an energy system to power said battery-electric buses; and
WHEREAS, on January 25, 2022, the City Council approved Carl Moyer ($225,000) and Low Carbon Transit Operations Program ($197,883) grant funding and $27,117 in Measure R Local Return match funding for a total of $450,000 to purchase three chargers with installation; and
WHEREAS, as with the price increase in battery-electric buses, the price for chargers and their installation have increased as well; and WHEREAS, agencies that were early battery-electric bus adopters with are encountering issues keeping their buses charged for operation; and WHEREAS, transit agencies have mitigated these challenges by turning to a Charging as a Service (CaaS) model, which requires the vendor to be responsible for the chargers, the installation, and maintenance; and
WHEREAS, the charging solicitation for battery-electric buses requires specialized experience with battery-electric bus chargers and their installation that Glendale transit staff does not have; and
WHEREAS, while there are many vendors providing chargers, not all the chargers are performing adequately and have caused service disruptions due to breakdowns and delayed repairs; and
WHEREAS, On March 16, 2020, the Anaheim Transportation Network (ATN) issued a Request for Proposals, which followed Federal Transit Administration (FTA) requirements, for an energy system that included chargers, installation, and operating and maintenance services, which resulted in an award to BP Pulse Fleet North America, Inc. (formerly AMPLY); and
WHEREAS, the ability to add operating and maintenance charger services ensures 92 of 100

2 that the charges will always be operational since BP Pulse is required to provide fully charged buses at the beginning of each service day for five years; and WHEREAS, the original ATN solicitation allowed for charging installation and maintenance services by BP Pulse to be made available to any transit agency within the State of California and was recently used by LADOT Transit; and WHEREAS, to address the City’s charging needs, BP Pulse has proposed five 50KW chargers that meet BP Pulse’s requirements to provide CaaS; and WHEREAS, the cost of the 50KW chargers, installation and CaaS is less than a quote obtained from New Flyer (the battery-electric bus manufacturer) for chargers and installation alone and did not include CaaS; and
WHEREAS, the use of ATN’s procurement and contract through which chargers have already been installed, and has charging as a service, allows Glendale to hire a proven vendor and most importantly, move quickly as the battery-electric buses are scheduled to arrive at the end of the year, which would not afford sufficient time to conduct a procurement and have the chargers installed and ready to charge when the five battery-electric buses arrive; and
WHEREAS, the original ATN solicitation allows for similar charging installation and maintenance services by BP Pulse to be made available to any transit agency within the State of California and was recently used by LADOT Transit; and WHEREAS, based on the ATN procurement, the cost to install the chargers for five (5) battery-electric buses, including operating and maintenance services, is $820,272; and WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding when the Council determines it is in the best interest of the City to dispense with competitive bidding; and
WHEREAS, given the need to charge the five battery-electric buses to continue providing transit services to the public, it appears that adequate justification exists, and it is in the City’s best interest― upon recommendation of the Director of Public Works― to dispense with competitive bidding and the Council approve a contract with BP Pulse for an Energy System to power five battery-electric transit buses.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

1. The foregoing facts are deemed to be true and correct, and are a basis for dispensing with competitive bidding, approving a contract award by piggybacking on a competitive request for proposal procurement process and authorizing the execution of an agreement.
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3 2. The Council hereby:

A. Dispenses with competitive bidding;
B. Accepts and approves the quote submitted by BP Pulse that to provide an Energy System to power five battery-electric Beeline buses; and
C. Authorizes the City Manager or a designee to enter into an agreement with BP Pulse for an Energy System to power five battery- electric buses for an amount of $820,272.

Adopted this day of , 2024.

Mayor
ATTEST:

City Clerk

STATE OF CALIFORNIA )
) SS

Ayes:

Noes:

Absent:

Abstain:
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4 City Clerk
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1 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING; APPROVING A

PURCHASE ORDER FOR CONTRACT AWARD THROUGH A COOPERATIVE AGREEMENT; AND AUTHORIZING THE DEPUTY DIRECTOR OF FINANCE-

PURCHASING MANAGER, OR A DESIGNEE, TO PURCHASE SIX ACCESSIBLE

MINIVANS FROM CREATIVE BUS SALES FOR DIAL-A-RIDE TRANSIT SERVICES WHEREAS, the City of Glendale has provided Dial-A-Ride services to the community since 1988; and
WHEREAS, since their inception, the City has purchased transit vehicles that are operated by professional contractors whose expertise is required in providing high quality, efficient, reliable Dial-A-Ride services to the public that meet federal, state and local regulations and safety laws; and
WHEREAS, the City’s fleet of six Dial-A-Ride vans have reached the end of their useful life and are in need of replacement; and
WHEREAS, on January 9,024, the City Council approved the purchase of six replacement minivans for a total cost of $490,000 ($378,000 in FTA 5310 grant funding and $112,000 in Measure R Local Return); and
WHEREAS, the Los Angeles County Metropolitan Transportation Authority (LA Metro) administers the FTA 5310 grant program and requires awardees to purchase buses and vans from the federally and state compliant CALACT/MBTA Purchasing Cooperative; and
WHEREAS, CALACT/MBTA Purchasing Cooperative Agreement identifies two accessible minivan vendors, currently the only FTA compliant minivan that is available is the Model 1 – Braun WAV (Side Entry) minivans; and
WHEREAS, the City being a subrecipient of both federal and state grant funds, must follow must comply with state and Federal Transit Administration (FTA) procurement and contracting requirements; and
WHEREAS, the CALACT/MBTA Purchasing Cooperative released a purchasing cooperative solicitation January 2020, which the City of Glendale is a listed participant, for small buses and vans that followed federal guidelines; and WHEREAS, Creative Bus Sales was selected as the vendor for the accessible minivan category; and
WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to 96 of 100

2 competitive bidding when the Council determines it is in the best interest of the City to dispense with competitive bidding; and
WHEREAS, given the need to continue providing transit services to the public, it appears that adequate justification exists, and it is in the City’s best interest― upon recommendation of the Director of Public Works― to dispense with competitive bidding and that Council approve a Purchase Order with Creative Bus Sales to purchase six Model 1 – Braun accessible minivans.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

1. The foregoing facts are deemed to be true and correct, and are a basis for dispensing with competitive bidding, approving a Purchase Order through a competitive cooperative contract.

2. The Council hereby:

A. Dispenses with competitive bidding;
B. Accepts and approves the quote submitted by Creative Bus Sales that follows the CALACT/MBTA contract pricing— to replace six Dial- A-Ride vans that have reached the end of their useful life; and C. Authorizes the Deputy Director of Finance-Purchasing Manager or a designee to approve a Purchase Order with Creative Bus Sales for six accessible Model 1- Braun minivans in the amount of $490,000.

Adopted this day of , 2024.

Mayor
ATTEST:

City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of 97 of 100

3 Glendale, California, at a regular meeting held on the day of , 2024, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

City Clerk
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Glendale City CouncilMarch 5, 2024

Glendale City Council
March 5, 2024