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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING; APPROVING A
PURCHASE ORDER FOR CONTRACT AWARD THROUGH A COOPERATIVE AGREEMENT; AND AUTHORIZING THE DEPUTY DIRECTOR OF FINANCE-
PURCHASING MANAGER, OR A DESIGNEE, TO PURCHASE FIVE BATTERY- ELECTRIC BUSES WITH NEW FLYER OF AMERICA, INC., FOR BEELINE FIXED-
ROUTE TRANSIT SERVICES
WHEREAS, the City of Glendale has provided Beeline fixed-route bus service since 1984; and
WHEREAS, since their inception, the City has purchased transit buses that are operated by professional contractors whose expertise is required in providing high quality, efficient, reliable Beeline services to the public that meet federal, state and local regulations and safety laws; and
WHEREAS, the City needs to replace five Beeline buses that have reached the end of their useful life with battery-electric buses; and WHEREAS, on January 25, 2022, the Glendale City Council approved grant funding and local match for the purchase of five battery-electric buses for a total cost of $5,125,000; however, due to supply chain issues and the high Consumer Price Index (CPI) buses are now $5,884,058, a difference of $759,058; and WHEREAS, issuance of a transit battery-electric bus solicitation requires specialized knowledge and experience with bus specifications and federal requirements, including Buy America, where 70% of the bus component and subcomponents must be produced in the United States; and
WHEREAS, using a State Cooperative procurement process is better suited to buying transit buses as bus manufacturer’s pricing must pass a price/cost analysis to ensure fair pricing and evaluate several buses than the traditional competitive bidding/lowest responsible bidder procurement process were used and saves small transit agencies the expense and time of releasing a bid; and WHEREAS, transit agencies (e.g., LADOT Transit, Foothill Transit) have used joint procurements and state cooperative agreements to mitigate the lack of staff expertise in bus specifications, and the time and cost of releasing a bus solicitation; and WHEREAS, the City of Glendale has never released a bus solicitation for either transit buses nor paratransit vans and has relied on Federal Transit Administration compliant joint procurements and cooperative agreements; and 2 1
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WHEREAS, if the City were to issue its own solicitation, it would likely not receive the volume discounts that cooperative agreements afford; and WHEREAS, the City being a subrecipient of both federal and state grant funds, must follow must comply with state and Federal Transit Administration (FTA) procurement and contracting requirements; and
WHEREAS, the FTA allows State Cooperative Purchasing Contracts under the FAST Act Sec. 3019; and
WHEREAS, on March 4, 2020, the Washington State Department of Enterprise Services released Transit Bus – Heavy Duty Competitive Solicitation No. 06719-01 to establish a federally approved master contract for heavy-duty transit vehicles and approved contracts on July 1, 2020 following a thorough proposal evaluation process, price analysis, and awarded pursuant to the State of Washington’s procurement laws for goods/services.
WHEREAS, the Washington State Cooperative Agreement allows transit agencies to collectively benefit from the innovative, cost-effective, and efficient procurement solution for awarded contractors and eligible purchasers and was designed to and meets Federal Transit Administration (FTA) requirements for a State Cooperative Purchasing Contract under the FAST Act Sec. 3019; and
WHEREAS, the Washington State Cooperative procurement and resulting contracts were designed to create competition and awarded contractors for a variety of transit buses (contract categories) and the City of Glendale signed an agreement allowing the City to purchase buses using the state cooperative agreement; and
WHEREAS, transit agencies typically standardize their bus fleets to ensure that spare parts and maintenance are uniform; and
WHEREAS, Glendale Beeline currently has 39 New Flyer of America buses in its 41- bus fleet and purchasing New Flyer battery-electric buses would allow further standardization of the Beeline fleet and the State of Washington’s Cooperative Agreement awarded New Flyer of America, Inc., as a contractor in the 35-foot battery-electric bus category; and
WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding when the Council determines it is in the best interest of the City to dispense with competitive bidding; and
WHEREAS, given the need to continue providing transit services to the public, it appears that adequate justification exists, and it is in the City’s best interest― upon recommendation of the Director of Public Works― to dispense with competitive bidding approve a Purchase Order to New Flyer of America, Inc., for five (5) 35-foot battery- electric transit buses.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:
1. The foregoing facts are deemed to be true and correct, and are a basis for dispensing with competitive bidding, approving a Purchase Order through a competitive cooperative contract.
2. The Council hereby:
A. Dispenses with competitive bidding;
B. Accepts and approves the quote submitted by New Flyer of America, Inc., that follows the Washington State Department of Enterprise Competitive Solicitation No. 06719-01 contract pricing— to replace Beeline buses that have reached the end of their useful life; and C. Authorizes the Deputy Director of Finance-Purchasing or a designee to approve a Purchase Order with New Flyer of America, Inc., for five battery-electric buses in the amount of $5,884,058.
Adopted this day of , 2024.
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of , 2024, by the following vote:
Ayes:
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Noes:
Absent:
Abstain:
City Clerk