Agenda packet — Glendale City Council, March 12, 2024

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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in the Office of the City Clerk, 613 E. Broadway, RM 110, Glendale, CA 91206.

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MARCH 12, 2024

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 3:00 PM)
a.

Conference with Legal Counsel - Pending Litigation: Claim of Arellano, Claim No. 23-0239
b.

Public Employee Performance Evaluation – City Manager

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Public Employee Performance Evaluation – City Attorney
d.

Conference with Labor Negotiators. City-designated negotiator: Mayor Dan Brotman. Unrepresented employee position: City Attorney e.

Conference with Labor Negotiators. City-designated representatives: Paula Adams and Peter Brown. Employee organization: Glendale City Employees’ Association f.

Conference with Real Property Negotiators. City-designated negotiator: Roubik Golanian. Property: 440 and 444 W. Cypress St., 1275, 1291-1295, and 1295A Los Angeles St., and 448 Fernando Ct. Negotiating Parties: CPD Los Angeles LLC.

Instructions to the negotiator(s) will concern the price and terms of payment for the acquisition of property

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Dan Brotman
b.

Invocation: Dr. Suzie Abajian, City Clerk
c.

Report of the City Clerk, re: Posting of Agenda. The Agenda for the March 12, 2024 Regular Meeting of the Glendale City Council was Posted on March 8, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, March 19, 2024

City Clerk, re: Minutes of the Special City Council and Regular City Council Meetings of March 5, 2024
b.

Public Works, re: Appropriation of Measure R Funds for Multimodal and Transportation Improvements Projects

1. Resolution of Appropriation to appropriate $3,000,000 for the South Central Avenue Multimodal and Transportation Improvements Project and $4,000,000 for the North Glendale Avenue Multimodal and Transportation Improvements Project c.

Community Services and Parks, re: Professional Services Agreement with Verde Design, Inc. for Professional Landscape Architectural Services for the Pacific Park/Edison Artificial Turf Replacement Project

1. Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement with Verde Design, Inc. to provide Professional Landscape Architectural Services for the Pacific Park/Edison Artificial Turf Replacement Project in the amount of $250,940, plus a 10 percent contingency of $25,094, for a total not to exceed amount of $276,034

2. Resolution of Appropriation to transfer $126,034 from CIP Unanticipated Repairs Project to the Pacific Park/Edison Artificial Turf Replacement Project d.

Community Services and Parks, re:

Amendment One for FY 2023-2024 Los Angeles
County Aging and Disabilities (AD) California Department of Aging (CDA) American Rescue Plan Act (ARPA) funding allocation of $7,200 for the Supportive Services

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Program (SSP)

1. Motion to accept $7,200 in CDA ARPA funding from Los Angeles County Aging and Disabilities Department for FY 2023-2024 Supportive Services Program; and authorize the City Manager or a designee to execute Amendment One to the SSP232404 Subaward period July 2023 – June 2024 to accept and implement funding

2. Resolution of Appropriation

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

City Attorney, re:

Consideration of Modifications to Nomination Process for Boards and Commissions

1. Resolution Revising Recruitment, Nomination and Selection Process for Appointment of Individuals to Boards and Commissions

2. Motion Directing Staff on Nomination Process for Individuals to Boards and Commissions

3. Motion to Revise Nominating Panel of Civil Service Commission Vacancy b.

Management Services, re: Voting Delegate for the 2024 Southern California Association of Governments (SCAG) General Assembly

1. Motion Designating a Voting Delegate and Alternate Representative(s) for the 2024 Southern California Association of Governments (SCAG) General Assembly

9. HEARINGS

10. REPORTS - INFORMATION
a.

Public Works, re: Update on Scholl Canyon Landfill Closure

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a.

Councilmember Kassakhian’s Request to Agendize a Review of the Mayoral Selection Rotation Policy
b.

Councilmember Najarian’s Request to Agendize a Motion to Amend a Previously Approved Item To Remove Subsection (H) from Glendale Municipal Code Section

2.04.020 as Adopted by Ordinance No. 5963 Regarding the Mayoral Selection Rotation Policy

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

14. NEW BUSINESS

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15. ADJOURNMENT

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M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
MARCH 5, 2024
The Special Public Meeting of the Glendale City Council convened in the Brand Studios, in said City, at 3:06 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

February 29, 2024
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 3:00 PM on Tuesday, March 5, 2024, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Community Development, re: Review of Potential Pre-Approved Accessory Dwelling Units
a. Motion to provide feedback regarding proposed pre-approved accessory dwelling unit plans
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Elen Asatryan at 5:00 p.m. February 29, 2024 Glendale, CA Upon Paula Devine at 5:00 p.m. February 29, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. February 29, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. February 29, 2024 Glendale, CA Upon Dan Brotman at 5:00 p.m. February 29, 2024 Glendale, CA Mayor Brotman called the meeting to order at 3:06 p.m.

ROLL CALL
- Absent: Asatryan (walked in at 3:15 p.m.)
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, March 5, 2024 Special Public Meeting of the City Council was posted on February 29, 2024, on the Bulletin Board Outside City Hall.

1. Community Development, re: Review of Potential Pre-Approved Accessory Dwelling Units
Staff Comments:

Yvette Neukian, Principal Asst. City Attorney
Mike Garcia, City Attorney
Ara Sargsyan, Building Official
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2 Presenting:

Bradley Calvert, Director of Community Development
Public Comments:

Alex Khatchaturian
Allan Durham
a. Motion to provide feedback regarding proposed pre-approved accessory dwelling unit plans
ADJOURNMENT – 3:36 p.m.

Moved: Asatryan Seconded: Najarian
Mayor of the City of Glendale
City Clerk of the City of Glendale
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M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
MARCH 5, 2024
ROLL CALL – All Present

1. CLOSED SESSION – 3:37 p.m.
a. Conference with Legal Counsel - Anticipated Litigation: Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9:

One (1) potential case
b. Conference with Labor Negotiators. The City-designated negotiator attending the closed session is: Mayor Dan Brotman. The unrepresented employee position is:

City Attorney
c. Conference with Legal Counsel - Pending Litigation: Esaian v. City of Glendale, L.A.S.C. Case No. 21STCV40273
d. Conference with Legal Counsel - Pending Litigation: Claim of Ruan, Claim No. 23- 0227
City Attorney Mike Garcia indicated that action is not anticipated. Council recessed to closed session at 3:39 p.m.

2. REGULAR BUSINESS AGENDA – 6:06 PM
Roll Call – All Present
a. Flag Salute: Mayor Dan Brotman
b. Invocation: Dr. Suzie Abajian, City Clerk
c. Report of the City Clerk, re: Posting of Agenda. The Agenda for the March 5, 2024 Regular Meeting of the Glendale City Council was Posted on February 29, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, March 12, 2024 City Manager Roubik Golanian provided the preview.
b. Proclamation for International Women's Day
Diane Lambillotte, Commission on the Status of Women
Dr. Sophia Armen, Administrative Analyst

4. CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a. City Clerk, re: Minutes of the Special City Council and Regular City Council Meetings of February 27, 2024
Moved: Najarian Seconded: Devine
Vote as Follows
a. Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
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2 b. Public Works, re: Set Public Hearing Date for Vacation of a portion of Southeast Corner of Jackson Street and California Avenue at 246 N Jackson Street; Vacation Case No. 191V

1. Motion Authorizing the City Clerk to Set a Public Hearing for the Subject Street Vacation
Moved: Najarian Seconded: Devine
Vote as Follows
b.
c. Public Works, re: Set Public Hearing Date for Vacation of the First Alley Northeasterly of Victory Boulevard, Between Allen and Irving Avenues (Alley 21); Vacation Case No. 190V

1. Motion Authorizing the City Clerk to Set a Public Hearing for the Subject Alley Vacation
Moved: Najarian Seconded: Devine
Vote as Follows
c.
d. Finance, re: Designation of Authorized Representatives for FEMA and Cal OES Disaster Assistance

1. Resolution 24-40 to designate City Manager, Director of Finance & Information Technology, and Assistant Director of Finance as authorized representatives to apply and obtain disaster assistance from FEMA and Cal OES when major disasters strike Moved: Najarian Seconded: Devine
Vote as Follows
d.
e. Public Works, re: Final Map for Tract No. 83552, for a 3-unit Multi-family Residential Condominium Subdivision at 421 Salem Street

1. Resolution 24-41 of Final Map for Tract No. 83552, for a 3-unit Multi-family Residential Condominium Subdivision at 421 Salem Street Moved: Najarian Seconded: Devine
Vote as Follows
e.

Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
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3 f. Public Works, re: Award Construction Contract for the Removal of Brick Façade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project

1. Motion authorizing the City Manager or his designee to execute a construction contract with MODAA, Inc. for the Removal of Brick Façade at Fire Training Center Tower and Exterior Concrete Planter Boxes at Civic Center Parking Structure Project, Specification No. 3970, in the amount of $176,424, plus a 20% contingency of $35,285
Moved: Najarian Seconded: Devine
Vote as Follows
f.

2. Resolution 24-42 of Appropriation in the amount of $125,816 from the Building Maintenance Fund
Moved: Najarian Seconded: Devine
Vote as Follows
g.

5. CITY COUNCIL/STAFF COMMENTS
Councilmembers attended the Glendale Latino Awards Luncheon. Councilmember Devine congratulated Police Chief Manny Cid for receiving the “Man of the Year” Award and Jennifer Quinoñez-Skinner for receiving the “Woman of the Year” Award.

Councilmember Kassakhian asked the public to go out and vote. He requested to agendize a review of the Mayoral Selection Rotation Policy.

Mayor Brotman attended the 2nd GWP Meeting to discuss solar and energy storage plans.

The meeting had a good turnout from the public. Mayor Brotman commended staff on outreach efforts. He asked staff to provide information in a simpler and more accessible manner at future events so the public would be able to better understand.

City Clerk Dr. Abajian invited the public to go out and vote. For voting locations, information can be found at www.glendalevotes.org. Dr. Abajian stated that election results will come in when polls close at 8pm and will be updated approximately every 30 minutes until about 3:00 am. She said election results will be posted daily until all the ballots are counted.

Councilmember Najarian requested to agendize a motion to amend a previously approved item to remove Subsection (H) from Glendale Municipal Code Section 2.04.020 as Adopted by Ordinance No. 5963 regarding the Mayoral Selection Rotation Policy.

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
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4 8. ACTION ITEMS
a. Public Works, re: Dispensing with Competitive Bidding to purchase battery- electric buses, battery-electric bus chargers, and minivans for Beeline and Dial-A- Ride services
Staff Comment:

Roubik Golanian, City Manager
Presenting:

Martha D’Andrea, Transit Manager
Public Comments:

Thomas Joe
Norair Edgarian

1. Resolution 24-43 to dispense with competitive bidding and authorize the Deputy Director of Finance-Purchasing, or his designee, to purchase five battery-electric buses from New Flyer of America, Inc., using the federalized Washington State Department of Enterprise Cooperative Agreement
Moved: Devine Seconded: Kassakhian
Vote as Follows
h.

2. Resolution 24-44 to dispense with competitive bidding and authorize the City Manager, or his designee, to enter into an agreement with BP Pulse Fleet North America, Inc., for the purchase, installation, operation and maintenance of three battery-electric bus chargers using the Anaheim Transit Network Request for Proposal to contract with BP Pulse
Moved: Devine Seconded: Kassakhian
Vote as Follows
i.

3. Resolution 24-45 to dispense with competitive bidding and authorize the Deputy Director of Finance-Purchasing, or his designee, to purchase six replacement Model – 1 Braun minivans for the City’s Dial-A-Ride services from Creative Bus Sales, using the federalized CALACT/MBTA Cooperative Procurement Agreement Moved: Devine Seconded: Kassakhian
Vote as Follows
j.

Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
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5 4. Resolution 24-46 of Appropriation to provide adequate funding for the procurement of battery electric buses and bus chargers including installation, operation and maintenance
Moved: Devine Seconded: Kassakhian
Vote as Follows

9. HEARINGS

10. REPORTS – INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Patrick Murphy
Liz Radley

14. NEW BUSINESS

15. ADJOURNMENT – 6:57 p.m.

Moved: Kassakhian Seconded: Asatryan
Mayor of the City of Glendale
City Clerk of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Devine, Kassakhian, Najarian, Brotman
None
None
None
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Appropriation of Measure R Funds for Multimodal and Transportation Improvements Projects
1) Resolution of Appropriation to appropriate $3,000,000 for the South Central Avenue Multimodal and Transportation Improvements Project and $4,000,000 for the North Glendale Avenue Multimodal and Transportation Improvements Project.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for March 12, 2024 calendar

EXECUTIVE SUMMARY
The Public Works Department was able to secure Measure R funds for two critical transportation corridors throughout the city, Central Avenue in south Glendale, and Glendale Avenue in north Glendale. Subsequently, a resolution of appropriation to appropriate Measure R funds is necessary to begin the design of the projects. The scope of work includes multi-modal improvements, signalized intersection improvements, transit improvements, and additional roadway improvements along Central Avenue between Colorado Street and Los Feliz Road and Glendale Avenue between Broadway and Verdugo Road.
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24b
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7 0

RECOMMENDATION
Approve the following two resolutions of appropriation to fund Measure R Regional Return funded Public Works capital improvement projects:

ANALYSIS
Measure R is a half-cent sales tax for Los Angeles County that finances new transportation projects and programs. In November 2008, Measure R was approved by two-thirds majority, committing a projected $40 billion to traffic relief and transportation upgrades throughout the County over its 30 years life span. The city’s share of Measure R funds for Highway Operational Improvements is approximately $98 million.

The city is required to execute a Funding Agreement (FA) for each of our Measure R funded projects. The FA must be executed in the first year that funds are available and prior to starting any work on the project. They include a general description of the project, the specific work elements to be completed, and the source of all funds.

On December 30, 2022, a FA was executed between Los Angeles County Metropolitan Transportation Authority (LACMTA) and City of Glendale for the South Central Avenue Multimodal Improvements Project, LACMTA Project ID # MR310.63 and FTIP# LA9919167. City staff was able to secure Measure R funds in the amount of $300,000 for the design and $2,700,000 for the construction management and construction of the project. The total amount designated for the preparation of Plans, Specifications and Estimates (PS&E), and construction of the project is $3,000,000 currently.

Additionally, on the same day, a FA was also executed between LACMTA and City of Glendale for the North Glendale Avenue Multimodal Improvements Project, LACMTA Project ID # MR310.64 and FTIP# LA9919168. City staff was able to secure Measure R funds in the amount of $400,000 for the design and $3,600,000 for the construction management and construction of the Project. The total amount designated for the preparation of PS&E and construction of the project is $4,000,000 currently.

Both these projects will ultimately foster a safer roadway for all modes of transportation. Glendale continues to support the trend of improving multimodal travel locally and strengthening the connection between transportation, environmental sustainability, and public health. The proposed improvements on Central Avenue and Glendale Avenue are an important element of a statewide goal to provide robust multimodal transportation options to everyone, residents and visitors alike.

Additionally, the recommendations from the latest versions of the various adopted master plans, such as the Pedestrian Master Plan and Bicycle Transportation Plan, 13 of 90

34b
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7 0
will also be incorporated into the project design.

Upon appropriation of the funds, in late March 2024 staff will begin working on the design of the projects with in-house staff and on-call consultant staff and charging the two projects for these costs. Following successful project design and stakeholder engagement and approval, construction is expected to begin in the Summer of 2026.

STAKEHOLDERS/OUTREACH
To introduce the project to the public, a dedicated page on the city’s website was created to identify the project scope and locations. Additionally, the page lists the project manager’s contact information, providing the opportunity for the public to reach out with any questions, comments, or concerns. Additional outreach in the form of community meetings, social media and door-to-door notifications will occur as the project progresses with the assistance of on-call consultant staff.

FISCAL IMPACT
The South Central Avenue Multimodal Improvements Project will cost $3,000,000 and the North Glendale Avenue Multimodal Improvements Project will cost $4,000,000, both of which were not included as a part of the FY 2023-24 budget. Therefore, staff is requesting for a total appropriation of $7,000,000 from Local Grants – Measure R Regional Return Fund.

The appropriation requests are outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$ 3,000,000 GL: 34301-2550-
PWD-0020-P0000-
PL: PWD00840BG
GL: 52100-2550-
PWD-0020-P0000-
PL: PWD00840BG
Local Grants -
Measure R
Regional Return
Fund
$ 4,000,000 GL: 34301-2550-
PWD-0020-P0000-
PL: PWD00838BG
GL: 52100-2550-
PWD-0020-P0000-
PL: PWD00838BG
Local Grants -
Measure R
Regional Return
Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Not applicable for this report

CAMPAIGN DISCLOSURE
Not applicable for this report

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the Resolution of Appropriation of Measure R Funds for 14 of 90

44b
4 9
7 0
Multimodal and Transportation Improvement Projects. Doing so, however, will not allow staff to be able to complete the design and construction of critical transportation improvement projects. Additionally, this would result in the forfeiture of Measure R funds.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Public Works Director
Prepared by:

Tatevik Barakazyan, P.E., Civil Engineer I
Marc David, Project Manager
Armen Avazian, P.E., Principal Civil Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map for Central Avenue
Exhibit 2: Project Location Map for Glendale Avenue
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SINCLAIR AV

WOODBURY RD

GALLER PL

N VERDUGO RD

SANTA FE RAILROAD

VERDUGO CIRCLE DR

E GLENOAKS BLVD

E DRYDEN ST

E GLENOAKS BLVD
FOX PL
BALBOA

N CAMPBELL

N ISABEL ST

N HOWARD ST

N LOUISE ST SHERMAN LN

E FAIRVIEW AV

N COLUMBUS AVOMAR ST

FAIRCOURT LN

PALM DR

N COLUMBUS AV

W DRYDEN ST

DRYDEN STDRYDEN ST

PALM DR

OBERLIN DR

MARION DR

E CYPRESS ST

COTTAGE GROVE LN

S ADAMS ST

E PALMER AV

TYLER ST

PARK AV

ROMULUS DR

E ACACIA AV

E GARFIELD AV

E WINDSOR RD

E MAPLE ST

PORTER ST

E GARFIELD AV

E WINDSOR RD

N BELMONT ST

SINCLAIR AV

E CALIFORNIA AV

ZERR CT

SINCLAIR AV

N CHEVY CHASE DR

N ADAMS ST
McHENRY RD

PIEDMONT AV

NARANJAI DRNARANJAI DR

E DORAN ST

E HARVARD ST

E WILSON AV

E CALIFORNIA AV
E. LEXINGTON DR

ROSSLYN ST

CARMEL ST

EULALIA ST

S BRAND BLVD

GARDENA AV

W CYPRESS ST

MAGNOLIA AV

S MARYLAND AV

CYPRESS ST

W LOS FELIZ RD

LAUREL ST
S. BRAND BLVD

S ORANGE ST

CYPRESS ST

HAGUE CT

E COLORADO ST

BOYNTON ST

MARIPOSA ST

E CHEVY CHASE DR

MARIPOSA ST

E PALMER AV

W PALMER AV MAGNOLIA AV

E PALMER AV

E CHEVY CHASE DR

S ADAMS ST S ADAMS ST

PEPPER WY

E GARFIELD AV

GRANADA ST

S CEDAR ST

E ACACIA AVE ACACIA AV

E GARFIELD

E MAPLE ST

E CHESTNUT ST

E LOMITA AV

E RALEIGH ST

E CHESTNUT ST

E ELK AV

W LOMITA AV

E ELK AVW ELK AV E ELK AV

S LOUISE ST

E COLORADO ST

S BELMONT STE MAPLE ST

E CHESTNUT ST

S EVERETT ST

E LOMITA AV

FRANKLIN CT

S EVERETT ST

S CEDAR ST

S BELMONT ST

S CEDAR ST
N. GLENDALE AV

BALBOA AV

N GENEVA ST

N EVERETT ST
N. EVERETT ST

GLENVIA ST

E DORAN ST

N GENEVA ST

N HOWARD ST

S ISABEL ST N ISABEL ST

S JACKSON ST N JACKSON ST

S KENWOOD ST

E HARVARD ST

S LOUISE ST
AV

E LEXINGTON DR

E CALIFORNIA AV

E WILSON AV

E BROADWAY

E WINDSOR RD

W WINDSOR RD

W MAPLE ST

W CHESTNUT ST

W LOMITA AV
S. BRAND BLVD

S CENTRAL AVW GARFIELD AV

W ACACIA AVW ACACIA AV

SAN FERNANDO RD S PACIFIC AV

EDISON PL

S KENILWORTH AV

S COLUMBUS AV

SAN FERNANDO RD

W HARVARD ST

VINE ST

S CENTRAL AV

S COLUMBUS AV

W COLORADO ST
OAK ST

CONCORD ST

SALEM ST

W CALIFORNIA AV

MYRTLE ST

W LEXINGTON DR

W MILFORD ST

W DORAN ST
IVY ST

N KENILWORTH AV

W DORAN ST

PIONEER DR

N KENILWORTH AV

W CALIFORNIA AV

CHESTER ST

CONCORD ST

BRENT PL

MYRTLE ST

W LEXINGTON DR

W MILFORD ST

PIONEER DR

W DORAN ST

GROVE PLWOODBURY RD

HERBERT AV

CORWIN AV

ATKINS DR

TRENTON AV

GLENMORE BLVD

CORWIN AV

RICHARD AV LEERIDGE TER

LYNGLEN DR

AVONGLEN TER

MAURITA PL

CHEROKEE LN

OSCEO LA ST

HIGH LINE RD

VERD OAKS DR

HILDA DR

PLUMAS ST

PORTER ST

CATHEDRAL DR

PALMER DR

GREEN ST

DARTMOUTH DR

PRINCETON DR

SCOFIELD DR

ORCHARD AV

HARVEY DR

VALLEJO DR

HOLLY DR

MERRILL AV

E GLENOAKS BLVD

WILSON TERR

CALIFORNIA AV

LORINDA DR

MILLAR DR

LUTON DR

CANYON DR

LA LOMA RD

RICHARD PL

E HARVARD ST

CAMPUS ST

CARR DR

MAYNARD ST

SINCLAIR AV

LUKENS PL

WILSON AV

DIXON ST

ROCKGLEN AV

E MAPLE ST

KENT PL

LAFAYETTE ST

ZINNIA LN

GRISWORD ST

STANLEY AV

OLIVE ST

FISCHER ST

WING ST

S CHEVY CHASE DRORANGE GROVE AV

REYNOLDS DR

VISTA CT

MARIPOSA ST

BOYNTON ST

OAKRIDGE DR

SYLVANOAK DR

GLENVISTA DR

BRIARWOOD LN

AVONOAK TER

PRINCIPIA DR

FURMAN PL

GLADYS DR

AVONOAK TER

SWARTHMORE DR

SWEETBRIAR DR

CARLA DR

MILDRED DRFAY DR

INA DRLURING DR

GLAN AV

ATKINS DR

GLENMORE BLVD

GLENANDALE TER

MONCADO DR

CORTEZ DRVISCANO DRROSSMOYNE AV

CORDOVA AV

N CEDAR ST

N EVERETT ST

N HOWARD ST

N JACKSON ST

N ISABEL ST

VERDUGO CIRCLE DR

N ADAMS ST

PORTOLA AV

CORDOVA AV

CORONADO DRMONTEREY RD

N GLENDALE AV

E GLENOAKS BLVD

CABRILLO DR

MONTEREY RD

W CERRITOS AV

MIRA LOMA AV

E LOS FELIZ RD

W CERRITOS AV

W CYPRESS ST

MAGNOLIA AV

W PALMER AV

EL BONITO AV

RAILROAD

FERNANDO CT

LOS ANGELES ST

GARDENA AV

RAILROAD

S ORANGE ST MADISON WY

ROADS END

MISSION RD

COLBY DR

W GARFIELD AV

W WINDSOR RD

FLORENCE PL

VIRGINIA PL

S MARYLAND AV

W MAPLE ST

S KENILWORTH AVRIVERDALE DR

W LOMITA AV

SALEM ST

SAN FERNANDO RD

ALEXANDER ST

STATE ST

CONCORD ST

PATTERSON AV

CHESTER ST

GREYDALE AV

FAIRCOURT LN

KENILWORTH AV

BURCHETT ST

N PACIFIC AV

JACKSON PL

GOODE AV

SANCHEZ DR

MARYLAND PL

DRYDEN ST

BUELAH ST

KENILWORTH AV

PITMAN AVBESELL ST

ARDEN AV

HANN AV

N CENTRAL AV

CAMPBELL ST

MELROSE AV

W FAIRVIEW AV

CAMERON

SAN RAFAEL AV

LANGLEY ST

S MARYLAND
PL
AV
ST
ST

CITY OF GLENDALECITY OF LOS ANGELES

S BRAND BLVD

N COLUMBUS AV

N CENTRAL AV

W GLENOAKS BLVD
ST

N GENEVA ST
ALLEY #62

E BROADWAY

FOREST LAWN

MEMORIAL PARK

E ORANGE GROVE AV

CARLTON DR
2 FWY

E WINDSOR RD

LINCOLN AV

S GLENDALE AV

N GLENDALE AV

N VERDUGO RD

S VERDUGO RD

CITY OF GLENDALE

CITY OF LOS ANGELES

HARVEY DR
CA-134 FWY
CA-134 FWY

PROJECT LIMIT

SOUTH CENTRAL AVENUE MULTIMODAL

IMPROVEMENTS PROJECT

NOT TO SCALE

CITY LIMIT

SIGNALIZED INTERSECTION IMPROVEMENTS
EXHIBIT 1: PROJECT LOCATION MAP
LEGEND
(Not to Scale)
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LEGEND

NOT TO SCALE
EXHIBIT 2: PROJECT LOCATION MAP

PROJECT LOCATION
SCHOOL

SIGNALIZED INTERSECTION IMPROVEMENTS

NORTH GLENDALE AVENUE MULTIMODAL

IMPROVEMENTS PROJECT

NOT TO SCALE
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Professional Services Agreement with Verde Design, Inc. for Professional Landscape Architectural Services for the Pacific Park/Edison Artificial Turf Replacement Project

2. Resolution of Appropriation to transfer $126,034 from CIP Unanticipated Repairs Project to the Pacific Park/Edison Artificial Turf Replacement Project.

COUNCIL ACTION
Item Type: Consent Item
Approved for March 12, 2024 calendar

EXECUTIVE SUMMARY
The goal of the Pacific Park/Edison Artificial Turf Replacement Project (Project) is to overhaul the artificial turf field, which is a joint-use field between the City and Glendale Unified School District (GUSD). The existing artificial turf, which was installed in 2014, has exceeded its useful life and needs replacement.

A professional services agreement is needed for a consultant to provide professional landscape architectural services for the Project. This consultant will complete the design plans, specifications, and estimate needed to advertise and award a construction contract for this project and assist in as-needed bidding and construction phases of the project.

Following a Request for Proposals process, the consulting team of Verde Design, Inc. (Verde) is recommended to perform the work. The proposed professional services agreement with Verde would cost $250,940 plus a 10 percent contingency of $25,094, for a total not to exceed amount of $276,034. To fully fund this project, staff is requesting to transfer $126,034 from CIP Unanticipated Repairs to the Project. 20 of 90

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RECOMMENDATION
1) Approve a Motion authorizing the City Manager to enter into and execute a Professional Services Agreement with Verde Design, Inc. to provide Professional Landscape Architectural Services for the Pacific Park/Edison Artificial Turf Replacement Project in the amount of $250,940, plus a 10 percent contingency of $25,094, for a total not to exceed amount of $276,034.
2) Resolution of Appropriation to transfer $126,034 from CIP Unanticipated Project to the Pacific Park/Edison Artificial Turf Replacement Project.

ANALYSIS
In March 2000, the City and Glendale Unified School District (GUSD) entered into the first joint use project development agreement for the Edison School/Pacific Park Project—the

10.5 acre site includes a park, pool, library, community center, and elementary school. In 2003, to address operation, maintenance, repair and renovation of the joint use project, the parties adopted the Edison School/Pacific Park Project Operation, Maintenance, Repair, and Renovation of Joint Use Facilities Policy and Agreement (a site-specific, Joint Use Agreement). Each party’s respective financial responsibilities and joint use schedule are set forth in the Joint Use Agreement. In June 2013, the First Amendment to the Joint Use Agreement was adopted to revise and update terms that address the joint-use schedule, joint-use areas, and renovation costs. Pursuant to the joint use agreement, the City and GUSD share the costs and responsibilities for renovations of the field based upon the percentage of use by each party, and this cost share will be assessed for project implementation during the design phase.

In May 2011, the City Council approved installation of artificial turf at the multi-purpose field. On June 25, 2013, the City Council adopted plans and specifications for the construction of the Pacific Park Artificial Turf Project. The grand opening for the field was on Saturday, March 29, 2014.

The artificial turf multi-purpose field occupies roughly one-acre which is located on the Thomas Edison Elementary School/GUSD property. The City and GUSD jointly use the artificial turf multi-purpose field with the City having use of the field daily during non-school hours, weekends and GUSD breaks.

Since completion, the artificial turf multi-purpose field has been repaired for various reasons. Specifically, the field has had a tendency of separating along the seams. Some of the seams are where the turf is joined together by stitching two parallel pieces together.

These seams gradually spread apart and become visible since the infill will start accumulating in the seam, creating visible black lines across the field. Other locations where the field separates are where the field lines have been inserted—some field lines are stitched in while other intersecting lines are glued in to create the respective field marking and playing boundaries. Depending on the severity and urgency of field damage, City staff will complete a temporary repair until a contractor can come and address it more permanently. The field has had several sections removed and replaced completely, primarily in areas where the field gets a lot of traffic, like in front of the goals where the 21 of 90

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goalie paces and dives and the free kick or penalty kick area where players exert the most friction with the turf surface as they run up and kick the ball.

Artificial Turf is not completely maintenance free. Per the manufacturer’s specifications, the field should be groomed after 80 hours of usage. Grooming fluffs up the fibers allowing it to simulate the play and surface of natural grass. Grooming also spreads the infill and helps remove any dirt or debris otherwise not necessary on the field. The department hires contractors to perform the grooming twice a year in addition to scheduling its own staff to conduct the grooming as necessary. Both the contractor and the City staff have informed the department that the surface and fibers have reached a level a degradation and are too brittle to sustain further grooming.

Overall, the existing artificial turf multi-purpose field has served its useful purpose and needs replacement. The proposed replacement of the field surface will include:
•A field evaluation of the existing conditions to determine demolition requirements, base composition, compaction, and percolation rates, and sub-grade composition. •An evaluation of current turf system components and new synthetic turf system options to determine the ideal solution for the field.
•Address a stormwater runoff problem where the adjacent playground asphalt drains onto the field.
•Eliminate the decomposed granite (DG) areas near the field to avoid the intrusion of DG material into the artificial turf.
•Assess and modify the conflict area where the spectator seating conflicts with field use.
•Evaluate the north field fencing and determine method(s) to protect the game balls from going over the fence during field play.
•Permitting. Division of State Architects (DSA) review is required since this is a school owned property and includes change in fence height. •New striping to increase play area and to include a flag football field. •Add privacy screens to fencing.

CSP issued an RFP for Professional Landscape Architectural Services for the Project on October 30, 2023. On November 17, 2023, proposals were received from two landscape architecture firms. The results of the proposals received are as follows for the Project:

Verde Design, Inc.…………………………………................. $250,940.00 KFA Land Images………………..…………………..………… $271,555.00
Proposals were evaluated by their general quality and responsiveness, professional experience, work plan and schedule, demonstrated work with government agencies, the nature and quality of past work, and cost proposal.

Based on submittals and evaluation criteria, Verde Design, Inc. was determined to be the top ranked proposer. This was because of their extensive experience designing athletic and recreational facilities, including over 400 synthetic turf projects, including over 100 synthetic turf field replacement projects, as well as having the lowest cost proposal. 22 of 90

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STAKEHOLDERS/OUTREACH
The Pacific Park/Edison multi-purpose field is a high-use facility with multiple users as listed below:

1. GUSD/Edison Elementary School: with 840 students, the school uses the field as a playground space on school days from 7:00 a.m. to 4:00 p.m. The students use the field for PE seasonally and use it as a space to play during recess and lunch.

In addition to the above, Edison also uses the field for their end of the year carnival.

2. City: during non-school hours, weekends and GUSD breaks the field is used daily for City programs and rentals:
•City Programs: Seasonal Day Camps (125 participants per week), One Glendale After School Youth Sports Program’s Flag Football Season and Soccer Season, (240 unduplicated participants per sports season, 120 participants per day).
•Private Rentals – Youth: A total of five different youth groups use the field seven days a week. These groups use the field typically from 4:00 p.m. to 8:00 p.m. during the week and throughout the day on Saturday and Sunday.

In addition to weekly practices and training, the youth groups will request additional time to use the field as their “Home Field” during the months of September through November. Combined, these groups represent over 1,100 youth who use the field weekly.
•Private Rentals - Adults: There are eleven adult groups who use the field when it is available on weeknights and weekends. The adult groups’ ages range from 18 years old and older with some groups who have participants who are over the age of 60. Approximately 215 adults are accommodated weekly to play soccer with friends, socializing, exercising, and staying active. In addition to these adults, another 240 adults play in a COED soccer league, on a weekly basis.

The general complaints from users are that the field can be a little wider than currently drawn, using the East West boundaries as the main boundaries for the larger North South field. Additionally, the location of the south goal can be pushed further south to gain another 8-10 feet of playable area. This will eliminate the space between the field and bleachers where players frequently warm up. This tends to get in the way of those on the field. This request to update and enlarge field layout is included in the proposed scope.

The CSP Department’s policy on use of artificial turf fields allows for users to use the field when it is raining, however the City will inform customers that the field is closed during thunderstorms and lightning. Because the School’s playground’s storm-water run-off is directed onto the field, the field often floods during rains and the water level 23 of 90

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will be too high for players to play. The proposed scope would redirect the stormwater run-off from the playground to a storm drain and will evaluate options for improving stormwater drainage on the field.

Since the City uses the field for the One Glendale program and flag football, it has been requested that flag football lines be stitched into the field which will help eliminate weekly marking and striping of the field. This scope of work is also included in proposed scope for this Project.

All user groups have expressed support for replacing the Pacific Park/Edison artificial turf field.

FISCAL IMPACT
The Pacific Park/Edison Artificial Turf Replacement Project’s design will cost $250,940, plus a 10% contingency of $25,094, for a total not to exceed amount of $276,034, some of which was approved as a part of the FY 2023-2024 budget.

The existing appropriation is outlined below:

Existing Appropriation
Amount Account String Funding Source
$150,000 51200-4011-CSP-0020-P0000
CSP01072AN
Measure S CIP
Staff is requesting to shift $126,034 from CIP Unanticipated Repairs Project to the Pacific Park/Edison Artificial Turf Replacement Project.

The transfer of appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account
String)
Funding Source
$126,034 51200-4010-CSP-
0020-P0000
51707
51200-4010-CSP-
0020-P0000
CSP01072BN
General Fund CIP

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is Categorically Exempt under the provisions of the California Environmental Quality Act (CEQA) as a Class 1 exemption pursuant state CEQA Guidelines, Section 15301 because the project involves minor alterations to an existing public facility.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 24 of 90

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10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit #1, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may choose not to approve the Motion and direct staff to re-issue the RFP to get additional proposals to consider.

Alternative 2: The City Council may choose not to approve the Motion and thereby deferring the improvements and maintaining the status quo conditions and use of these facilities.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

Joseph Gonzalez, Park Planner
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
1) Exhibit 1 – Campaign Finance Disclosure Form
2) Exhibit 2 – Photos of Pacific Park/Edison’s Artificial Turf Multi-Purpose Field Conditions
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MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale hereby authorizes the City Manager or a designee to enter into and execute a Professional Services Agreement with Verde Design, Inc. to provide Professional Landscape Architectural Services for the Pacific Park/Edison Artificial Turf Replacement Project in the amount of $250,940, plus a 10 percent contingency of $25,094, for a total not to exceed amount of $276,034.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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27 of 90

City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and subsequently amended it with Ordinance No. 5768, which became effective on March 15, 2012 and Ordinance No. 5885, which became effective on November 3, 2016 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), the Successor Agency (“SA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, SA, or HA― from making a contribution to a City Council member, SA member, HA member, City Clerk, or City Treasurer ; and (2) Council members, SA members, and HA member s from voting on matters concerning a contract with a person who has provided a campaign contribution.

T
he Ordinance applies to a contractor whose contract requires the City Council’s, SA’s, or HA ’s approval. A contract with the City, S A , o r H A i s k n o w n a s a “ C i t y Contract.” The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To as
sist members of the City Council, SA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) working under the City Contract.

A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
• The City Contract is subject to City Council approval; or • The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
• A combination or series of City Contracts totaling $50,000 or more is subject to Council approval.
• A combination or series of subcontracts, for the same or different projects , have an aggregate value of $25,000 or more.

I
nformation that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization P
lease complete the following disclosure form:

Contractor(s)*:

Name Address
Full Name Title Business Address City State Zip
Derek McKee President 2455 The Alameda Santa Clara CA 95050 Devin Conway Vice President 2455 The Alameda Santa Clara CA 95050 Mark Baginski Secretary 2455 The Alameda Santa Clara CA 95050 Nance Cronin Treasurer 2455 The Alameda Santa Clara CA 95050 * “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, SA, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer , Chief Financial Officer, Chief Op erating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Exhibit 1
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Rev. 11/8/17
Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Exec
Chief Oper
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that p erson’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer , Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Com
mittee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of
the above-named x Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― a rchitects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
 I have identified all persons for which the Ordinance requires disclosure;  The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and  I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is 2 pages.

Executed on:
2 .12 , 20 24 , at: Riverside , California.

Signature
: Print Full Name: Mark Baginski
Address: 3685 Mai
n Street, Suite 350, Riverside, CA 92501
Phone Number:
408.850.3411 E-mail Address: [email protected]
Tim Golden
Tim Hyde
David Beckwith
Vice President
President
President
150 Lincoln Blvd, Lincoln CA 95648
275 Tennant Avenue, Ste. 204 Morgan Hill CA 95037 9431 Haven Avenue, Ste. 232 Rancho Cucamonga CA 91730 Exhibit 1
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Exhibit 2
Pacific Park/Edison Multi Purpose Field
Existing Conditions during rains
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Amendment One for FY 2023-2024 Los Angeles County Aging and Disabilities (AD) California Department of Aging (CDA) American Rescue Plan Act (ARPA) funding allocation of $7,200 for the Supportive Services Program (SSP)

2. Resolution of Appropriation to appropriate $7,200 in CDA ARPA funding for SSP senior case management as well as $982 for the cash match grant requirement.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for March 12, 2024 calendar

EXECUTIVE SUMMARY
The Community Services & Parks (CSP) Department is requesting Los Angeles County Aging and Disabilities Department (AD) grant funds in amount of $7,200 from California Department of Aging (CDA) American Rescue Plan Act (ARPA) for FY 2023-2024 to provide senior case management services.

Funding from CDA ARPA will allow the Supportive Services Program (SSP) to provide direct assistance for the purchase of services/goods to seniors participating in SSP which can include: utility bill payment, purchase of small appliances, home cleaning, clothing, medical equipment/supplies, caregiver support, transportation assistance, nutrition assistance, and other services. About 14-20 clients will be able to receive up to $500 each in assistance through June 30, 2024.

SSP provides annual assistance for up to 80 unduplicated seniors. 31 of 90

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RECOMMENDATION
That the City Council accept and authorize the City Manager to execute Amendment One to the SSP232404 Subaward period July 2023 – June 2024 to implement $7,200 in CDA ARPA funding from LA County AD for the FY 2023-2024 Supportive Services Program; and appropriate the funds and cash match for senior case management services.

ANALYSIS
CSP has been providing the Supportive Services Program (SSP), better known as senior case management since 1992. SSP provides comprehensive, long-term services to seniors 60 years and older, that utilize a case manager’s professional skills and competence to serve senior clients and link them to a full range of appropriate services including service coordination, care planning, purchase of services, benefits enrollment, and referral services. The primary goal is to assist the elderly in maintaining their independence and living in their own home. SSP is operated through the Senior Services Unit which also provides long term services that include the Elderly Nutrition Program and Caring Caller Program.

CSP was originally awarded an SSP grant from Los Angeles County AD through a noncompetitive process where the City enters into a subaward agreement for a one-year term, commencing July 1, 2023, through June 30, 2024, with three additional options to renew annually for an anticipated total subaward term of four years. Baseline funding for the program requires a 15% cash match of the total program cost. Amendment One is part of year one of the four-year subaward term.

The SSP helps to pay a portion for one full time equivalent (FTE) administrative support staff to assist with the daily operations of the program including planning, monitoring, contract compliance, invoicing, purchase of service, and data tracking and direct assistance to seniors for case management services, utility bill payment, purchase of small appliances, home cleaning, clothing, medical equipment/supplies, etc.

Each fiscal year, the SSP assists up to 80 unduplicated seniors sixty years of age and older in the following senior case management services: Intake screening, in-home assessment, care planning, service authorization, case monitoring and interagency coordination. Program service areas include the greater Glendale area, La Crescenta, Montrose, and Verdugo City.

On February 27, 2024, LA County AD informed the City of additional grant funds from CDA ARPA in the amount of $7,200 to be used for Supportive Services Program clients from July 1, 2023 through June 30, 2024.

CDA ARPA is a reimbursable grant with a 12% cash match of the total program cost. The LA County AD reimbursement rate for SSP is $50 per hour for case management time spent with clients. Time includes home visits, phone calls, case planning, purchase of service/goods, collaborations, and planning. The additional $7,200 will enable the City to provide about 14-20 clients up to $500 each for direct assistance activities. 32 of 90

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STAKEHOLDERS/OUTREACH
The Supportive Services Program is part of the Senior Services Unit which operates out of the Adult Recreation Center. Program services are advertised quarterly in the CSP Leisure Guide, periodically in the CSP Newsletter, on the department website and outreach is conducted with other community agencies to ensure the public is aware of the available services.

FISCAL IMPACT
The CDA ARPA grant project is funded by the grant and a 12% cash match contribution based on the total cost, inclusive of the cash match. Thus, the grant award is for $7,200 and the cash match is $982, for a total cost of $8,182. The CDA ARPA grant award and cash match were not appropriated as part of the FY 2023-2024 budget.

Therefore, staff is requesting for an appropriation of $7,200 from grant revenue and a transfer of $982 from the General Fund to the Nutritional Meals Grant Fund.

The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$7,200 31240-2700-CSP-
0020-P0000
CSP01159AG
45350-2700-0020-
P0000
CSP01159AG
Nutritional Meals
Grant Fund
$982 25300-1010-000 45350-2700-0020-
P0000
CSP01159AG
General Fund
Undesignated Fund
Balance

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Because no possibility exists that the activity in question (accepting grant funding) may have a significant effect on the environment, the activity is not subject to CEQA review under the commonsense exemption set forth in 14 Cal. Code Regs. § 15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve acceptance or appropriation of $7,200 in CDA ARPA funding from Los Angeles County AD for FY 2023-2024 SSP and 12% cash match from the General Fund, which will result in less direct assistance to seniors in the Supportive Services Program
Alternative 2: The City Council may consider any alternative not proposed by staff. 33 of 90

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ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

Maggie Kavarian, Community Services Manager
Tereza Aleksanian, Deputy Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
N/A
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1 MOTION
Moved by Council Member __________________________________________, seconded by Council Member ________________________________________, that the Council of the City of Glendale hereby accepts $7,200 in CDA ARPA funding from Los Angeles County Aging and Disabilities Department for FY 2023-2024 Supportive Services Program; and authorizes the City Manager or a designee to execute Amendment One to the SSP232404 Subaward period July 2023 – June 2024 to accept and implement funding, as outlined in the Report to Council dated March 12, 2024.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Consideration of Modifications to Nomination Process for Boards and Commissions

1. Resolution Revising Recruitment, Nomination and Selection Process for Appointment of Individuals to Boards and Commissions

2. Motion Directing Staff on Nomination Process for Individuals to Boards and Commissions

3. Motion to Revise Nominating Panel of Civil Service Commission Vacancy

COUNCIL ACTION
Item Type: Action Item
Approved for March 12, 2024 calendar

EXECUTIVE SUMMARY
The Council adopted a resolution on March 21, 2023 revising the process for nominating individuals to the City’s boards and commissions. The resolution established a process for a rotation of nominating panels of two councilmembers to interview and nominate a candidate for each board or commission. Since the panel rotations occur as a vacancy arises across all boards and commissions, there are times when the same pairing of two councilmembers will be assigned as the nominating panel for a board or commission to which they have previously nominated an individual.

This happened recently with the assignment of two councilmembers to the nominating panel to fill a pending vacancy on the Civil Service Commission. The Council expressed concern about this and asked for consideration of a modification of the panel rotation system to prevent the same panel from having the opportunity to nominate more than one member to a board or commission. The Council also requested the opportunity to assign another panel for the pending Civil Service appointment while Council weighs its options, which the Council may do at this meeting. This Report presents an option to assign another panel to the pending vacancy to Civil Service Commission, or to revise the current nominating process to skip a panel when that same panel has nominated an individual currently serving on the particular board or commission. 37 of 90

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RECOMMENDATION
That the Council consider options for revising the nominating panel rotation process and consider the proposed resolution or provide further direction to staff.

ANALYSIS
The Council adopted Resolution No. 23-39 (Exhibit 1) on March 21, 2023 re-establishing the rotating nominating panel system for boards and commissions. The resolution provides for the rotating panel system as follows:
“A. SELECTION OF INTERVIEW PANEL
When there exists a vacancy on a board or commission or the term of a member of a board or commission is near expiration, a panel of two council members shall be selected, in accordance with the procedure herein, to act as an interview panel:

The selection of the panel will involve an alphabetic rotation of the council as follows: the first member shall be in a vertical column (Column One) which shall have the council members’ names listed alphabetically. The second member of the panel shall be in a vertical column (Column Two) with the first council member being the individual who is the second council member listed in Column One. The next three council members will follow in alphabetical order, with the first council member in Column One being last in Column Two. Column One shall always remain alphabetical, Column Two will rotate after all council members have an opportunity to serve on a panel. The rotation process will have the council members in Column Two moving up the column with the council member at the top rotating to the bottom. This process of “rotation” will thereafter be repeated after five (5) panels are selected. The two council members who match up horizontally on the columns will constitute the panel to interview candidates who have applied to serve on a board or commission. Each panel shall interview candidates, and make nomination selections, for a single position on a board or commission.”
The panel rotations occur as a vacancy arises across all boards and commissions; thus, there are times when the same pairing of two councilmembers may be assigned as the nominating panel for a board or commission to which they have previously nominated an individual.

Recently, two councilmembers who nominated a current member to the Civil Service Commission were assigned to the nominating panel to fill another vacancy on that commission. The Council requested consideration of a modification of the panel rotation system to prevent the same panel from having the opportunity to nominate more than one member to a board or commission. The Council also requested the opportunity to make appoint another panel for the pending Civil Service appointment while Council weighs its options, which the Council may do at this meeting.

A straightforward option to avoid repeat nominating panels for the same board or commission is to provide that if an assigned panel has already nominated an individual to a board or commission, then that nomination will be assigned to the next panel in the 38 of 90

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rotation and that panel which is being passed over will be assigned to the next board or commission in the rotation. Proposed language could be added to the resolution language as follows:
“Notwithstanding the foregoing, if the two council members to be assigned to a nominating panel under the rotation set forth herein have previously nominated an individual to a particular board or commission, and that individual was appointed and is serving on that particular board or commission at the time the two councilmembers are next in the rotation to make another nomination to that same board or commission, then the nomination shall be assigned to the nominating panel that is next up in the rotation established by this section. The two council members who were to originally have been assigned to that particular nomination shall be reassigned to the next nomination of a board or commission in the rotation.” The Council can provide alternative direction on addressing repeat nomination panels. If so, the Council may still choose to assign a different panel to the Civil Service Commission by directing the nomination be assigned to a new panel under the rotation.

Under Section 2(F) of Resolution No. 23-39, the Council is authorized to deviate from the procedures of the resolution.

A proposed resolution modifying the rotation panel procedure to avoid repeat nominations as outlined above is provided for Council direction. The Council can provide alternative direction and direct the current Civil Service nomination to a new panel.

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This action is exempt from CEQA as there is no reasonable possibility that revising the procedure for nominating board and commissioners can have a significant impact on the environment.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION

1. The Council can decide not to modify the nomination procedure for the boards and commissions.

2. The Council can choose an option not identified by staff. 39 of 90

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ADMINISTRATIVE ACTION
Submitted by:

Michael J. Garcia, City Attorney
Prepared by:

Michael J. Garcia, City Attorney
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS

1. Resolution No. 23-39
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RESOLUTION NO. ______________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

ESTABLISHING A RECRUITMENT, NOMINATION AND SELECTION PROCESS

FOR APPOINTMENT OF INDIVIDUALS TO BOARDS AND COMMISSIONS WHEREAS, the City of Glendale has a number of boards and commissions to which individuals are appointed by the City Council; and WHEREAS, the Council adopted Resolution No. 23-29 on March 21, 2023, revising the formal policy for the recruitment, nomination, selection, and appointment of individuals to boards and commissions; and
WHEREAS, the policy prior to the adoption of Resolution No. 23-29 provided for each councilmember to nominate one member to each board and commission; WHEREAS, Resolution No. 23-29 revised the recruitment, selection, and appointment process to reinstitute an interview panel process in place in 2007, whereby two councilmembers are selected to nominate an individual to fill a vacancy on a board or commission; and
WHEREAS, the Council desires to amend the process set forth in Resolution No. 23-29 by providing that where a panel assigned to nominate a candidate for a particular board or commission has already nominated an individual that has been appointed and is currently serving on that same board or commission then the next panel on the rotation wil be assigned to nominate an individual to the particular board or commission and the first panel will reassigned to the next board or commission with a vacancy.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA AS FOLLOWS:

Section 1. Resolution No. 23-39 is hereby repealed.

Section 2. The following procedure for the recruitment, nomination selection and 41 of 90

appointment of individuals to boards and commissions is hereby established:

A. SELECTION OF INTERVIEW PANEL
When there exists a vacancy on a board or commission or the term of a member of a board or commission is near expiration, a panel of two council members shall be selected, in accordance with the procedure herein, to act as an interview panel:

The selection of the panel will involve an alphabetic rotation of the council as follows: the first member shall be in a vertical column (Column One) which shall have the council members’ names listed alphabetically. The second member of the panel shall be in a vertical column (Column Two) with the first council member being the individual who is the second council member listed in Column One. The next three council members will follow in alphabetical order, with the first council member in Column One being last in Column Two. Column One shall always remain alphabetical, Column Two will rotate after all council members have an opportunity to serve on a panel. The rotation process will have the council members in Column Two moving up the column with the council member at the top rotating to the bottom. This process of “rotation” will thereafter be repeated after five (5) panels are selected. The two council members who match up horizontally on the columns will constitute the panel to interview candidates who have applied to serve on a board or commission. Notwithstanding the foregoing, if the two council members to be assigned to a nominating panel under the rotation set forth herein have previously nominated an individual to a particular board or commission, and that individual was appointed and is serving on that particular board or commission at the time the two councilmembers are next in the rotation to make another nomination to that same board or commission, then the 42 of 90

nomination shall be assigned to the nominating panel that is next up in the rotation established by this section. The two council members who were to originally have been assigned to that particular nomination shall be reassigned to the next nomination of a board or commission in the rotation. Each panel shall interview candidates, and make nomination selections, for a single position on a board or commission.

B. FILING PERIOD
Once the interview panel is selected the filing period for candidates will open for a minimum of two weeks unless a shorter time is ordered by the Council. The two- week filing period may be extended by the interview panel where it determines that such an extension is necessary for any reason, including, but not limited to, increasing the number of qualified candidates.

C. VACANCY NOTICE - DISSEMINATION
The notice of vacancy or upcoming opening on a board or commission should be widely disseminated, including but not limited to, the City’s government access channel, the City website, community organizations, homeowners coordinating council, chambers of commerce, religious institutions, and the City’s social media accounts.

D. APPLICABLE BOARDS AND COMMISSIONS
The recruitment, selection and appointment process outlined herein shall apply to all boards and commissions created by the City Charter, as established under Title 2 of the Glendale Municipal Code, or as designated by the Council.

E. INTERVIEW PANEL - RECOMMENDATION PROCESS
Interview panels are encouraged to reach consensus on the candidate they would 43 of 90

recommend for appointment to a board or commission. Should the panel be unable to reach agreement on the candidate to recommend to the entire council, the panel members should determine the action necessary to resolve their differences. If the panel cannot recommend an appointment or cannot determine the appropriate procedure to resolve its differences, the panel shall report same to the Council at a public meeting. The Council may, among other things, refer the matter back to the panel for further consideration, or designate the appointment of a new panel – in accordance with the selection process designated in Section 2, Subsection A of this Resolution - to select a nominee for the board or commission.

When a panel has concluded the interview process and is prepared to provide a recommendation to the full Council, the panel shall announce its recommendation at the next regular Council meeting. No action shall be taken by the Council to appoint the recommended candidate at such meeting and the matter shall be placed on the following agenda, including the name of the recommended candidate, for consideration and action by the Council.

F. AUTHORIZATION TO MODIFY PROCEDURE - APPOINTMENT VALIDITY The Council may, in its sole discretion, deviate from the procedure set forth herein in any instance for the recruitment, selection and appointment of an individual to a board or commission. Failure to comply with any of the procedures set forth herein shall not void or otherwise affect the validity of any appointment made by the Council.
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Adopted this ______ day of ______________________, 2024. ________________________________
Mayor
ATTEST:
______________________________
City Clerk

STATE OF CALIFORNIA )
)SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, California certify that the foregoing Resolution No.__________ was adopted by the City Council of the City of Glendale, California, at a special meeting held on the __________ day of ________________, 2024, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
__________________________________
City Clerk
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C:\inetpub\wwwroot\multitenant\temp\CC_03122024_Motion_8a2.pdf

M O T I O N
Moved by Council Member ________________________________, seconded by Council Member ___________________________________, that with respect to the Report to Council dated March 12, 2024 pertaining to a modification to the nomination and appointment process of boards and commissions, Council hereby directs staff as follows:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Vote as follows:

Ayes:

Noes:

Abstain:

Absent:
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M O T I O N
Moved by Council Member ________________________________, seconded by Council Member ___________________________________, that the Council authorizes the nomination of the pending vacancy to the Civil Service Commission to be assigned to the next panel in the nominating panel rotation under Resolution No. 23-29.

Vote as follows:

Ayes:

Noes:

Abstain:

Absent:
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AGENDA ITEM

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL
Report: Voting Delegate for the 2024 Southern California Association of Governments (SCAG) General Assembly
1) Motion Designating a Voting Delegate and Alternate Representative(s) for the 2024 Southern California Association of Governments (SCAG) General Assembly

COUNCIL ACTION

EXECUTIVE SUMMARY
Southern California Association of Governments (SCAG), established as an association of local governments that convene to address regional issues, holds an annual gathering (General Assembly) to consider budget, governance, proposed amendments and resolutions brought forth by member agencies. SCAG has asked that each City Council appoint a Voting Delegate and Alternate Representative(s) for the General Assembly taking place on May 2, 2024.

Thus far, only Councilmember Elen Asatryan has confirmed attendance at this year’s General Assembly.

Item Type: Action Item
Approved for3/12/2024 calendar
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2 RECOMMENDATION
Designate a Voting Delegate and Alternate Representative(s) to represent Glendale during the 2024 Southern California Association of Governments (SCAG) General Assembly to be held on May 2, 2024.

BACKGROUND AND ANALYSIS
The Southern California Association of Governments (SCAG) is established as an association of local governments and agencies that convene to address regional issues.

Under federal law, SCAG is designated as a Metropolitan Planning Organization (MPO) and under state law as a Regional Transportation Planning Agency and a Council of Governments (COG). The City of Glendale is a member of SCAG. Currently, Mayor Brotman and Councilmember Najarian serve on SCAG’s Transportation Committee.

SCAG holds an annual gathering (General Assembly), during which, SCAG’s membership consider and act on items, such as adoption of the budget, ratification of board officers, proposed amendments to bylaws, and any proposed resolutions. SCAG has asked that each City Council appoint a Voting Delegate and Alternate Representative(s) for the General Assembly through formal Council action. This year’s General Assembly agenda will be posted on April 11th 2024. While the agenda has not yet been finalized, SCAG staff has informed City staff that this year’s delegates will vote on the approval of SCAG’s upcoming budget and the Slate of Executive Board Officers.

Thus far, only Councilmember Elen Asatryan has confirmed attendance at this year’s General Assembly.

FISCAL IMPACT
There is no fiscal impact associated with this report.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: The City Council may make a motion to select a Councilmember to serve as a delegate and another Councilmember to serve as an alternate representative.

Alternative 2: The City Council may choose to not select any member of Council to serve as a voting delegate or alternate, and thus not have the City of Glendale represented during the General Assembly.

Alternative 3: The City Council may consider any other alternative not proposed by staff. 54 of 90

3 ADMINISTRATIVE ACTION
Prepared by:

Stephanie Mkhlian, Senior Administrative Analyst
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council of the City of Glendale, California hereby designates the following individuals as the voting delegate and alternate representative(S) for the 2024 Southern California Association of Governments (SCAG) General Assembly taking place on May 2, 2024:

VOTING DELEGATE: ________________
ALTERNATE REPRESENTATIVE(S): _____________________

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Update on Scholl Canyon Landfill Closure

COUNCIL ACTION
Item Type: Reports-Information
Approved for March 12, 2024 calendar

EXECUTIVE SUMMARY
At the September 13, 2022, meeting, the City Council reviewed a report on the Update on Scholl Canyon Landfill Operations and Closure. The outcome of this meeting was that City Council moved to allow the landfill to close upon reaching capacity, noting the estimated closure projection at the time, was around December of 2025. Since the September 2022 report, several circumstances at the landfill have changed. Most notably, average daily tonnage of refuse disposed at the landfill had reduced which has extended the projected landfill closure date. The purpose of this report is to provide an update on Scholl Canyon Landfill operations including the closure projection and landfill monitoring activities.

RECOMMENDATION
This is a report for information only.

ANALYSIS
At their September 13, 2022 meeting, the City Council reviewed a report on the Update on Scholl Canyon Landfill Operations and Closure. The report covered the anticipated landfill closure projection and offered several scenarios concerning the City’s Wasteshed Ordinance, No. 4780, which enacted Glendale Municipal Code, Section 8.56.060, defining the wasteshed area and the entities/cities which were allowed to dispose solid waste in the Landfill. Alternatives were provided by staff on potentially modifying the Wasteshed ordinance to extend the life of the landfill should the City Council desire it.

At the time, the Scholl Canyon Landfill was receiving in an average of about 1,400 tons per day (tpd) of municipal solid waste (MSW), and approximately 1.4 million tons of capacity remained in the active sections of the landfill. Presuming that the volume of material being deposited at the landfill as of June 2022, was to stay consistent, the Los Angeles County Sanitation District’s (LACSD) anticipated closure date was projected to be achieved somewhere between July of 2025 and June of 2026. At the September 2022 City Council meeting, the report estimated the closure date for the landfill as around 57 of 90

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December of 2025.

The City Council ultimately moved to not revise the City’s Wasteshed Ordinance and to allow the landfill to close upon reaching capacity, noting the December 2025 closure expectation estimated at the time. The Council further moved for staff to pursue raising tipping fees at Scholl and consider the impacts of expanding the wasteshed.

Current Circumstances
Since this initial report, the following circumstances have influenced the present status of the landfill’s operations.

First, tipping fees at Scholl have been increased since September of 2022 from $61.10 per ton to the current rate of $95.46 per ton for MSW.

Additionally, the tonnage of MSW being deposited at Scholl has notably decreased. The 12-month average of MSW deposited in Scholl from January 2022 to December 2022 was 1,353 tpd. The 12-month average of MSW deposited in Scholl from January 2023 to December 2023 was 1,069 tpd. LACSD’s newly estimated projection for Scholl reaching capacity, based upon a rate of 1000 tpd, is mid to late 2027.

LACSD attributes this to a few factors. First, LACSD believes that a portion of this reduction is associated with progress in regionwide waste diversion efforts, respective of SB1383 compliance and other waste reduction measures.

Also, one of Scholl’s regular customers, Universal Waste Systems (UWS), have opened their own facility for handling material, whereas they previously brought material in from Altadena. Typically, they were bringing in about 350 tons per week. Starting in August of 2023, that amount has been reduced to nearly zero.

Another significant tonnage reduction is attributed to Non-Registered Haulers coming from Glendale and Pasadena. Those Scholl customers previously deposited about 3,000 tons per week, which has dropped by half in recent months. This is likely the result of the increased tipping fees at Scholl, driving these haulers to seek out other facilities offering lower rates.

Due to the decrease in tonnage, the landfill revenue is expected to drop accordingly. In Fiscal Year 2022-23, the landfill revenue was $11.2 million. For FY 2023-24, the revenue forecast is $9.6 million and then $9.2 million annually in the subsequent years until closure.

Ongoing Monitoring Safety and Controls
Much has been reported in recent months about other larger privately run landfills in the region experiencing issues with fires and erosion. Scholl continues to have safety controls and practices in place to monitor and prevent these matters from occurring.

Pursuant to regulatory requirements, site staff collects temperature readings at each landfill gas wellhead. This same method is employed at the inactive/closed areas of 58 of 90

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Scholl. If temperatures near 145°F, landfill operations staff have the ability to initiate remediation measures. These measures may include reducing vacuum to the collector; reducing oxygen/air intrusion; adjusting surrounding gas collectors; and inspecting the soil cover in the area for cracks. The landfill gas collection system also has redundancy built in, with valves throughout that allow staff to isolate sections of the system, and/or redirect collected gas within the system. Despite the presence of these measures, no such remediation efforts have been necessary to employ, as temperatures have remained below this margin and have not shown any significant fluctuations.

With regards to stormwater and erosion, LACSD manages stormwater and associated stormwater discharges from Scholl in accordance with the State Water Resources Control Board’s Industrial Stormwater General Permit and CalRecycle requirements. LACSD has implemented a site-specific Stormwater Pollution Prevention Plan in accordance with the General Permit to ensure stormwater discharges do not adversely affect downstream surface water quality and ensure best management practices. The stormwater diversion and control facilities at Scholl have been designed to accommodate the calculated 100- year, 24-hour design storm. The control of stormwater runoff is maintained by grading the operating decks to provide for rapid removal of stormwater without creating excessive velocities that would cause erosion of the surface, while avoiding ponding of water. All stormwater that drains from the industrial areas of the landfill is collected in lined basins before being discharged. Stormwater that comes into contact with refuse is diverted to a sanitary sewer for treatment.

STAKEHOLDERS/OUTREACH
Over the years, numerous public meetings and community outreach activities have accompanied any significant proposed changes to the Scholl Canyon site and/or Landfill operations. As the Landfill nears its date of closure, the city will conduct stakeholder outreach relating to the nature and type of future recreational uses of the land, in order to make the appropriate recommendations to the City Council for consideration to ensure that the public is included in any decision-making process concerning the Landfill.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is not subject to CEQA as no action is being taken.

ALTERNATIVES TO STAFF RECOMMENDATION
None.

ADMINISTRATIVE ACTION
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Prepared by:

Dan Hardgrove, Assistant Director of Public Works
Reviewed by:

Daniel Hernandez, Interim Director of Public Works
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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2 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE

HOUSING AUTHORITY

AGENDA ITEM
Report: Proposed Ordinance Establishing Mayor Selection Process and a Proposed Resolution Establishing Housing Authority Chair Selection Process. 1) Introduction of Ordinance Amending Glendale Municipal Code (GMC) Section

2.04.020 Establishing Mayor Selection Process.
2) Resolution Amending the Housing Authority Bylaws Establishing the Selection Process for Housing Authority Chair.

COUNCIL ACTION
Item Type: Action Item
Approved for March 23, 2021 calendar

ADMINISTRATIVE ACTION
Submitted by:

Michael Garcia, City Attorney
Elena Bolbolian, Director of Innovation, Performance & Audit Prepared by:

Greg Kajszo, Innovation Project Manager
Dorine Martirosian, Principal Assistant City Attorney
Reviewed by:

Michael Garcia, City Attorney
Michele Flynn, Director of Finance
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Approved by:

Roubik Golanian, City Manager
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RECOMMENDATION
Staff recommends that the City Council introduce the proposed ordinance establishing a new selection method for the position of Mayor and adopt the proposed Resolution to amend the Housing Authority Bylaws to establish a Housing Authority Chair selection method.

BACKGROUND
In April 2020, the City Council requested a report addressing options for establishing a formalized process for selection of Mayor. In response to Council’s request, a report was presented to the City Council on January 12, 2021 outlining research conducted across 134 cities across the United States. Four methods for the selection of mayor were presented: council consensus, seniority, highest collective vote, and equal lengths of service.

Based on the report, the City Council directed staff to present a proposed ordinance to codify a combination of Mayor selection procedures for the City Council’s consideration.

During the City Council’s discussion, the preferred method for the selection of Mayor appeared to be prioritized in the following order: seniority of uninterrupted service, then the highest collective vote, followed by Council consensus. Council also discussed having the current Chair of the Glendale Housing Authority serve as the Mayor for the upcoming term, followed by the above listed order of preference in the event the Housing Authority Chair is unable or unwilling to serve as Mayor. Council also directed staff to codify an existing unwritten practice in which a councilmember cannot be selected as Mayor if he or she will be up for City Council re-election during their Mayoral term.

Based on the January 12,
2021 discussion, when Council discussed the possibility of having the current Housing Authority Chair serve as the next Mayor, staff is also presenting a proposed Resolution for consideration, whereby the Housing Authority Bylaws will be amended to implement a process for the selection of the Housing Authority Chair.

ANALYSIS
In accordance with Council’s direction, staff presents the proposed ordinance and resolution amending Glendale Municipal Code, 1995 (GMC), Section 2.04.020, and the Housing Authority Bylaws, respectively, to implement the above provisions. Staff is also presenting an Alternative Ordinance, attached to this Report as Exhibit 1, which codifies the Housing Authority Chair serving as Mayor as the first preferred selection method. 17 of 29
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Proposed amendments to GMC Section 2.04.020:

Date for Selection of Mayor
Currently, the selection of the Mayor is held on the second Monday of April in general municipal election years, and at the first Council meeting in the month of April in non- election years. The proposed amendments set a single date and time for the selection and appointment of the Mayor which is, in all years, on the first regular meeting of the City Council after the first Monday in the month of April. The proposed amendments also delete the provisions relating to preference being given to members of the City Council who have had the benefit of prior experience as councilmembers, and establishes a new procedure for the selection of Mayor.

Process for Selection of Mayor
The newly proposed provisions to GMC Section 2.04.020 set forth, in order of preference and precedence, the four methods to be used to select a Mayor each year.

The proposed Alternative Ordinance, attached as Exhibit 1, adds an additional method – as the first preference – which is the automatic selection and appointment of the Housing Authority Chair currently serving, to Mayor for the next term.

The methods, in their order of preference and precedence are:

1. The councilmember with the longest, continuous uninterrupted service on the council since last serving as mayor, and who is not serving as the mayor at the time of mayoral selection, shall be selected as Mayor.

2. In the event of a tie between councilmembers with the longest continuous service since last serving as Mayor, the councilmember who received the most votes in the councilmembers’ most recent election shall be selected Mayor. In the event the tie is between councilmembers who were elected during different elections, then the councilmember with the highest percentage of votes received in each councilmembers’ most recent elections shall be selected Mayor. Notwithstanding the election votes tiebreakers, if either tiebreaker would result in a councilmember who has previously served as mayor since being elected to the council being appointed over a councilmember of equal continuous uninterrupted service who has never served as mayor since being elected to the council, then the councilmember who has not previously served as mayor shall be appointed Mayor. This last provision is proposed to ensure that councilmembers who have not served as Mayor have the opportunity as soon as possible if their time on Council is equal to another councilmember’s continuous service since last serving as Mayor.
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3. In the event that a Mayor cannot be selected in accordance with the procedures set forth in the two sections above, Council shall select the Mayor by majority vote.

The proposed Mayor Selection Procedure will also prohibit a Councilmember whose term will expire at the end of the year in which that Councilmember will be serving as Mayor, from being selected Mayor. This provision was at the City Council’s direction in order to prevent a Councilmember running for another term from utilizing his/her Mayoral position as leverage in the election. In addition, the Mayor Selection Procedure will prohibit a Councilmember whose term will expire within 180 days after mayoral selection from being selected Mayor. This provision has been added to address the Council’s concern regarding a Councilmember being Mayor when running for reelection in June elections in non-Presidential election years, and also to avoid the possibility of a sitting Mayor who loses reelection to Council from having to depart the Council during the middle of a mayoral term and create a vacancy in the Mayor position. A Councilmember who will be running for election for an office outside of City of Glendale, will not be prohibited from being selected as Mayor under this provision.

The proposed process also includes provisions in instances where the councilmember in line to be selected as the next Mayor is unable or unwilling to serve; in such instances the Council can select the next councilmember in line to serve as Mayor. Additionally, If the Mayor vacates his/her position or is removed from his/her Mayoral position, the Council may fill that vacancy by selecting any councilmember to fill the duration of the unexpired term without prejudicing the selected councilmember from serving a scheduled term (e.g. if that councilmember was next in line to be selected Mayor).

However, the proposed ordinance includes a provision which prohibits a councilmember appointed to serve a council vacancy from serving as mayor during said appointed term, unless there is no available alternative at which time the appointed councilmember (to fill a council vacancy) can be selected to serve as Mayor.

Finally, the proposed procedures enable the City Council to not appoint or bypass the mayoral candidate where the Council finds it in the City’s best interest not to appoint a councilmember despite the procedures qualifying said councilmember to serve as the next Mayor.

Proposed amendments to the Housing Authority’s Bylaws:

The proposed Resolution amends Article II, Section 201 of the Housing Authority Bylaws, set the date and time for the selection of the Housing Authority Chair to serve for the upcoming year on the first regular Meeting of the Housing Authority after the Glendale City Council selects its Mayor. The amendments also add the following provisions:
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1. Requires that the Chair be a current member of the City Council qualified to serve as Mayor for the upcoming term.

2. If the Chair vacates his/her position or is removed from serving on the Housing Authority, the Housing Authority may fill the vacancy of the Chair by selecting and appointing the next qualified Authority Member. The selected Authority Member, to fill a vacancy, will not be prejudiced or prevented from serving a scheduled term.

3. The Housing Authority has the discretion, if it determines that it is in the best interests of the City and the Housing Authority, to not appoint the Authority Member next in line, and instead select the Chair by majority vote.

FISCAL IMPACT
There is no applicable fiscal impact associated with this report.

CAMPAIGN DISCLOSURE
N/A

ALTERNATIVES
Alternative 1: City Council and Housing Authority may choose to adopt the proposed ordinance and resolution, respectively.

Alternative 2: City Council and Housing Authority may choose to not adopt the proposed ordinance and resolution, respectively.

Alternative 3: City Council and Housing Authority may consider any other alternative not proposed by staff.

EXHIBITS
Exhibit 1 – Alternative Proposed Ordinance
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EXHIBIT 1
1 ALTERNATIVE TO PROPOSED AMENDMENTS TO GLENDALE MUNICIPAL CODE SECTION 2.04.020
Mayor Selection Process
This alternative includes an added provision to the proposed amended Glendale Municipal Code Section 20.04.020, highlighted below.

SECTION 2. Section 2.04.020 of the Glendale Municipal Code, 1995, regarding Selection of mayor, is hereby amended to read as follows:

A. Pursuant to Article VI, section 5(4) of the Charter, the council shall annually select one of its members to be the mayor, in accordance with the procedures set forth herein. The date and times for appointment shall be during the second Monday of first regular meeting of the council after the first Monday in April in of each year. in which a general municipal election is held; and in other years such selection shall be made at the regular meeting of council following the first Monday of April. In the selection of the mayor, preference is to be given members of council who have had the benefit of experience as council members prior to the time of selection. The mayor shall serve as presiding officer and perform the other duties of mayor at the pleasure of the council.

B. The council shall select and appoint a mayor to serve for the upcoming year in the following order of precedence:

1. The councilmember who serves as the current chair of the Glendale housing authority shall be appointed mayor.

2. If the current chair of the Glendale housing authority is unable or unwilling to serve as mayor as set forth in subsection (B)(1), the councilmember with the longest, continuous uninterrupted service on the council since last serving as mayor, and who is not serving as the mayor at the time of mayoral selection, shall be selected as mayor.

3. In the event of a tie between councilmembers with the longest continuous service since last serving as mayor as set forth in subsection (B)(2), the councilmember who received the most votes in the councilmembers’ most recent election shall be selected mayor. In the event the tie is between councilmembers who were elected during different elections, then the councilmember with the highest percentage of votes received in each councilmembers’ most recent elections to the City Council shall be selected mayor.

Notwithstanding the election votes tiebreakers set forth in this subsection (B)(3), if either tiebreaker would result in a councilmember who has previously served as mayor since being elected to the council being appointed over a councilmember of equal continuous uninterrupted service who has never served as mayor since being elected to the council, then the councilmember who has not previously served as mayor shall be appointed mayor.

4. In the event that the procedure set forth in subsections (B)(1), (2) and (3) do not control the selection of mayor, the council shall select the mayor by majority vote. 28 of 29
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EXHIBIT 1
2 C. A councilmember whose council term will expire in the same year that the mayor’s term would also expire if said councilmember was selected mayor shall not be selected to serve as mayor. A councilmember whose council term will expire within 180 days after the date of the selection of the mayor shall not be selected mayor.

D. A councilmember who has served as a mayor shall not be appointed mayor for the immediately subsequent term, unless all other councilmembers decline to serve.

E. If a councilmember is in line to be selected mayor in accordance with the procedures of this section but is unable or unwilling to serve as mayor at the time of selection, then the council shall select the next councilmember in line and the councilmember who is unwilling or unable to be the Mayor shall be placed next in line for mayoral appointment under the procedure in subsection (B)(3).

F. If a councilmember who is serving as mayor vacates or is removed from the mayoral position or from his or her council position, the council may fill the vacancy of mayor by selecting and appointing any councilmember to fill said unexpired term. The councilmember selected pursuant to this subsection shall not be prejudiced or prevented from serving a scheduled term pursuant to the provisions of this section.

G. A councilmember appointed to the council to fill a vacancy in accordance with Article VI, Section 13 of the Charter shall not serve as mayor during such appointed term unless there is no available alternative. Under circumstances with no available alternatives, the appointed councilmember(s) having served the longest in such temporary capacity shall serve as mayor in accordance with the provisions set forth in this chapter H. Notwithstanding the provisions of this section, in the event the council determines in its discretion that it is in the best interest of the city not to appoint the councilmember next in line to serve as mayor in accordance with the procedure of this section, including but not limited to because of reason of mental or physical incapacity significantly limiting the ability to perform mayoral duties or a criminal conviction, then the council may appoint the next qualified councilmember pursuant to subsection (B)(3) to serve as mayor. 29 of 29
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2 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE

HOUSING AUTHORITY

2.04.020 Establishing Mayor Selection Process.
2) Resolution Amending the Housing Authority Bylaws Establishing the Selection Process for Housing Authority Chair.

COUNCIL ACTION
Item Type: Action Item
Approved for March 23, 2021 calendar

ADMINISTRATIVE ACTION
Submitted by:

Michael Garcia, City Attorney
Elena Bolbolian, Director of Innovation, Performance & Audit Prepared by:

Greg Kajszo, Innovation Project Manager
Dorine Martirosian, Principal Assistant City Attorney
Reviewed by:

Michael Garcia, City Attorney
Michele Flynn, Director of Finance
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Approved by:

Roubik Golanian, City Manager
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Based on the report, the City Council directed staff to present a proposed ordinance to codify a combination of Mayor selection procedures for the City Council’s consideration.

Proposed amendments to GMC Section 2.04.020:

Process for Selection of Mayor
The newly proposed provisions to GMC Section 2.04.020 set forth, in order of preference and precedence, the four methods to be used to select a Mayor each year.

The methods, in their order of preference and precedence are:

3. In the event that a Mayor cannot be selected in accordance with the procedures set forth in the two sections above, Council shall select the Mayor by majority vote.

Proposed amendments to the Housing Authority’s Bylaws:

1. Requires that the Chair be a current member of the City Council qualified to serve as Mayor for the upcoming term.

FISCAL IMPACT
There is no applicable fiscal impact associated with this report.

CAMPAIGN DISCLOSURE
N/A

ALTERNATIVES
Alternative 1: City Council and Housing Authority may choose to adopt the proposed ordinance and resolution, respectively.

Alternative 2: City Council and Housing Authority may choose to not adopt the proposed ordinance and resolution, respectively.

Alternative 3: City Council and Housing Authority may consider any other alternative not proposed by staff.

EXHIBITS
Exhibit 1 – Alternative Proposed Ordinance
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SECTION 2. Section 2.04.020 of the Glendale Municipal Code, 1995, regarding Selection of mayor, is hereby amended to read as follows:

B. The council shall select and appoint a mayor to serve for the upcoming year in the following order of precedence:

1. The councilmember who serves as the current chair of the Glendale housing authority shall be appointed mayor.

4. In the event that the procedure set forth in subsections (B)(1), (2) and (3) do not control the selection of mayor, the council shall select the mayor by majority vote. 28 of 29
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D. A councilmember who has served as a mayor shall not be appointed mayor for the immediately subsequent term, unless all other councilmembers decline to serve.

Glendale City CouncilMarch 12, 2024

Glendale City Council
March 12, 2024