RESOLUTION NO. ______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA
ESTABLISHING A RECRUITMENT, NOMINATION AND SELECTION PROCESS
FOR APPOINTMENT OF INDIVIDUALS TO BOARDS AND COMMISSIONS WHEREAS, the City of Glendale has a number of boards and commissions to which individuals are appointed by the City Council; and WHEREAS, the Council adopted Resolution No. 23-29 on March 21, 2023, revising the formal policy for the recruitment, nomination, selection, and appointment of individuals to boards and commissions; and
WHEREAS, the policy prior to the adoption of Resolution No. 23-29 provided for each councilmember to nominate one member to each board and commission; WHEREAS, Resolution No. 23-29 revised the recruitment, selection, and appointment process to reinstitute an interview panel process in place in 2007, whereby two councilmembers are selected to nominate an individual to fill a vacancy on a board or commission; and
WHEREAS, the Council desires to amend the process set forth in Resolution No. 23-29 by providing that where a panel assigned to nominate a candidate for a particular board or commission has already nominated an individual that has been appointed and is currently serving on that same board or commission then the next panel on the rotation wil be assigned to nominate an individual to the particular board or commission and the first panel will reassigned to the next board or commission with a vacancy.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA AS FOLLOWS:
Section 1. Resolution No. 23-39 is hereby repealed.
Section 2. The following procedure for the recruitment, nomination selection and appointment of individuals to boards and commissions is hereby established:
A. SELECTION OF INTERVIEW PANEL
When there exists a vacancy on a board or commission or the term of a member of a board or commission is near expiration, a panel of two council members shall be selected, in accordance with the procedure herein, to act as an interview panel:
The selection of the panel will involve an alphabetic rotation of the council as follows: the first member shall be in a vertical column (Column One) which shall have the council members’ names listed alphabetically. The second member of the panel shall be in a vertical column (Column Two) with the first council member being the individual who is the second council member listed in Column One. The next three council members will follow in alphabetical order, with the first council member in Column One being last in Column Two. Column One shall always remain alphabetical, Column Two will rotate after all council members have an opportunity to serve on a panel. The rotation process will have the council members in Column Two moving up the column with the council member at the top rotating to the bottom. This process of “rotation” will thereafter be repeated after five (5) panels are selected. The two council members who match up horizontally on the columns will constitute the panel to interview candidates who have applied to serve on a board or commission. Notwithstanding the foregoing, if the two council members to be assigned to a nominating panel under the rotation set forth herein have previously nominated an individual to a particular board or commission, and that individual was appointed and is serving on that particular board or commission at the time the two councilmembers are next in the rotation to make another nomination to that same board or commission, then the nomination shall be assigned to the nominating panel that is next up in the rotation established by this section. The two council members who were to originally have been assigned to that particular nomination shall be reassigned to the next nomination of a board or commission in the rotation. Each panel shall interview candidates, and make nomination selections, for a single position on a board or commission.
B. FILING PERIOD
Once the interview panel is selected the filing period for candidates will open for a minimum of two weeks unless a shorter time is ordered by the Council. The two- week filing period may be extended by the interview panel where it determines that such an extension is necessary for any reason, including, but not limited to, increasing the number of qualified candidates.
C. VACANCY NOTICE - DISSEMINATION
The notice of vacancy or upcoming opening on a board or commission should be widely disseminated, including but not limited to, the City’s government access channel, the City website, community organizations, homeowners coordinating council, chambers of commerce, religious institutions, and the City’s social media accounts.
D. APPLICABLE BOARDS AND COMMISSIONS
The recruitment, selection and appointment process outlined herein shall apply to all boards and commissions created by the City Charter, as established under Title 2 of the Glendale Municipal Code, or as designated by the Council.
E. INTERVIEW PANEL - RECOMMENDATION PROCESS
Interview panels are encouraged to reach consensus on the candidate they would recommend for appointment to a board or commission. Should the panel be unable to reach agreement on the candidate to recommend to the entire council, the panel members should determine the action necessary to resolve their differences. If the panel cannot recommend an appointment or cannot determine the appropriate procedure to resolve its differences, the panel shall report same to the Council at a public meeting. The Council may, among other things, refer the matter back to the panel for further consideration, or designate the appointment of a new panel – in accordance with the selection process designated in Section 2, Subsection A of this Resolution - to select a nominee for the board or commission.
When a panel has concluded the interview process and is prepared to provide a recommendation to the full Council, the panel shall announce its recommendation at the next regular Council meeting. No action shall be taken by the Council to appoint the recommended candidate at such meeting and the matter shall be placed on the following agenda, including the name of the recommended candidate, for consideration and action by the Council.
F. AUTHORIZATION TO MODIFY PROCEDURE - APPOINTMENT VALIDITY The Council may, in its sole discretion, deviate from the procedure set forth herein in any instance for the recruitment, selection and appointment of an individual to a board or commission. Failure to comply with any of the procedures set forth herein shall not void or otherwise affect the validity of any appointment made by the Council.
Adopted this ______ day of ______________________, 2024. ________________________________
Mayor
ATTEST:
______________________________
City Clerk
STATE OF CALIFORNIA )
)SS
COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, California certify that the foregoing Resolution No.__________ was adopted by the City Council of the City of Glendale, California, at a special meeting held on the __________ day of ________________, 2024, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
__________________________________
City Clerk