A G E N D A
SPECIAL MEETING: GLENDALE CITY COUNCIL
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Glendale, CA 91206
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MARCH 26, 2024
ROLL CALL
-
3:00 PM
-
Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, March 26, 2024 Special Public Meeting of the City Council was posted on March 21, 2024, on the Bulletin Board Outside City Hall.
1 TYPED 3/21/2024 3:22:40 PM
03 26 24
SP CC
A
SPECIAL PUBLIC MEETING
of the City Council is hereby called to meet at
3:00
PM
on
Tuesday, March 26, 2024
, in the Council Chamber, 613 E. Broadway, 2nd Floor
,
Glendale, CA 91206 to consider the following item(s) of business, to wit;
1. Community Development, re: Use of City Days at the Alex Theatre: Armenian Genocide Commemoration and Rhythm Is Us Show
a. Motion to approve use of one of twelve annual City Days at the Alex Theatre for the Armenian Genocide Commemoration Event on Sunday, April 21, 2024 and to cover the costs associated with labor and additional equipment rentals at the Theatre for the day b. Motion to approve use of one of twelve annual City Days at the Alex Theatre for the Jacob Armen presentation of Rhythm Is Us on a mutually agreeable weekday
2. Community Development, re: Improvements to the Entitlement and Permitting Process
a. Motion providing Council feedback on the proposed work plan to improve the entitlement and permitting process
ADJOURNMENT
2 TYPED 3/21/2024 3:22:40 PM
03 26 24
SP CC
1 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE SPECIAL CITY COUNCIL
AGENDA ITEM
Report: Use of City Days at the Alex Theatre: Armenian Genocide Commemoration and Rhythm Is Us Show
1. Council motion to approve use of one of twelve annual City Days at the Alex Theatre for the Armenian Genocide Commemoration Event on Sunday, April 21, 2024 and to cover the costs associated with labor and additional equipment rentals at the Theatre for the day.
2. Council motion to approve use of one of twelve annual City Days at the Alex Theatre for the Jacob Armen presentation of Rhythm Is Us on a mutually agreeable weekday.
COUNCIL ACTION
Item Type: Action Item
Approved for March 26, 2024 calendar
EXECUTIVE SUMMARY
The City of Glendale’s Community Development Department is requesting use of two of the City’s 12 annual rent-free dates at the Alex Theatre to present the annual commemoration of the Armenian Genocide, and to sponsor Jacob Armen’s performance of Rhythm Is Us.
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6 RECOMMENDATION
Provide direction for utilization of one or two dates at the Alex Theatre.
ANALYSIS
As part of the Management Agreement, SAS agreed to provide the City with 12 annual days of Theatre use, free of facility rental charge, with the City covering any labor, box office services, and equipment rental necessary to operate the venue. These costs are approximately $15,000 per event, depending on the size of the event and additional equipment rentals. The City would only be required to pay for these costs when it is a City event, such as the April 21, 2024 Commemoration of the Armenian Genocide. The details of the evening’s activities are still forthcoming.
The second request is from former Alex Theatre presenter Jacob Armen. Former shows by Jacob Armen have sold around 1,100 tickets. Jacob Armen is requesting City sponsorship by way of a use of a City date. The requested sponsorship date is yet to be set, but will be on a mutually agreeable weekday. The show, Rhythm Is Us, is an effort to unite cultures and people of all different ages through the power and love of rhythm and music. Jacob Armen, the creative director behind Rhythm Is Us, is a world-renown drummer and musician who made his first major appearance at the age of 7 years old on the Tonight show with a 20-piece jazz band performing John Coltrane’s Giant Steps.
He later toured and signed a major record deal with Prince. He continues his lifelong dedication towards the art and philosophy of Rhythm. Aside from his professional accolades, his strong passion, and contributions for the community span across local school districts, special needs programs, social events, and underprivileged communities.
As stated by Mr. Armen, music has the ability to heal, welcome diversity, and bring people together. This concert will address the community needs of inclusion, collaboration and much needed attention to the youth and the development of arts and culture into the community. People of all ages will be able to enjoy an immersive experience of Rhythm and thought-provoking acts. The concert will be a synergy of Jacob’s unique worldly sound, featuring internationally known artists and various musical acts, dancers of all kinds, and unique performers. From international stars to Glendale natives, these are the artists that have taken risks, sacrificed for their art, and embraced imagination.
STAKEHOLDERS/OUTREACH
Marketing of these events will take place on TicketMicket, the Alex Theatre website, the City website and social media for the Commemoration event, and all of Jacob Armen’s marketing platforms. As part of the sponsorship of the rental date agreement, Jacob Armen will market the City’s sponsorship.
Details for those interested in requesting sponsorships can be found on the City website at: glendaleca.gov/government/departments/community-development/cdd- administration/alex-theatre-sponsorship
And the Alex Theatre website at: https://www.thealex.com/sponsorship 4 of 22
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6 FISCAL IMPACT
The staffing and additional equipment rental costs associated with use of the Theatre is approximated at $15,000 for the Commemoration event. There is no financial cost to sponsor the Jacob Armen event except for utilizing one of the City dates. All costs associated with the event will be covered by the production. The Community Development Department budget can absorb this cost of the Commemoration event and therefore no new appropriation is being requested at this time. The funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$15,000 GL: 43110-1010-CDD-0020-P0000
PL: CDD00951AN
General Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
CEQA does not apply to projects where the lead agency determines "with certainty that there is no possibility that the activity in question may have a significant effect on the environment." CEQA Guidelines (14 Cal. Code Regs.) § 15061(b)(3). Here, the action involves hosting two shows within a built environment. There is no possibility that the action of hosting continued shows within the Theatre may have a significant effect on the environment.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1. Approve utilization of one or two of twelve of the City days at the Alex Theatre, and funding expenditure for the Commemoration event, allowing the City to be a sponsor of the one or two events.
Alternative 2. Do not approve utilization of one or two of twelve of the City days at the Alex Theatre or the funding expenditures.
Alternative 3. Consider another alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Bradley Calvert, Director of Community Development
Prepared by:
Tamar Sadd, Deputy Director of Community Development
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6 Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
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MOTION
Moved by Council Member _____________________________, seconded by Council Member _________________________, that the City Council hereby approves use of one of twelve (12) annual City Days at the Alex Theatre for the Armenian Genocide Commemoration Event on Sunday, April 21, 2024 and to cover the costs associated with labor and additional equipment rentals at the Theatre for the day.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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MOTION
Moved by Council Member _____________________________, seconded by Council Member _________________________, that the City Council hereby approves use of one of twelve (12) annual City Days at the Alex Theatre Council motion to approve use of one of twelve annual City Days at the Alex Theatre for the Jacob Armen presentation of Rhythm Is Us on a mutually agreeable weekday.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
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2 CITY OF GLENDALE, CALIFORNIA
REPORT TO THE SPECIAL CITY COUNCIL
AGENDA ITEM
Report: Update Regarding Improvements to the Entitlement and Permitting Process
1. Motion providing Council feedback on the proposed work plan to improve the entitlement and permitting process.
COUNCIL ACTION
Item Type: Action Item
Approved for March 26, 2024 calendar
EXECUTIVE SUMMARY
Staff is presenting a proposed work plan to continue to advance changes to the entitlement and permitting process. The updated list reflects those changes that have been completed, as well as those that will require additional public outreach and feedback. Staff is seeking input, particularly as it relates to code and policy changes, prior to beginning public engagement. Staff will also return with periodic updates regarding the status of the work plan items, or to amend the list based on new information and additional public engagement that will be completed.
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7 RECOMMENDATION
Approve a motion providing feedback on the proposed work plan to continue improvements to the entitlement and permitting process, particularly those items related to code or policy changes that impact public facing design elements or processes that involves public input.
ANALYSIS
Staff has included a list of proposed projects (Exhibit 1) as part of the entitlement and permitting improvement process. This list was developed from the interviews conducted with stakeholders, as well as Council’s input from the 2023 City Council meeting. Staff is presenting this list for feedback and to also note the projects that are either in progress or completed.
To date, staff have implemented a number of changes. Some of these are low impact, but necessary for future larger changes. Others have been aimed at improving customer service or simplifying processes. The changes that have been implemented or in progress include:
•Selecting various types of pre-approved accessory dwelling units. •Updating the mixed-use and multi-family development standards. •Creating express permits for immediate approval.
•Eliminating unnecessary division or department reviews for certain projects. •Updating of checklists and bulletins to provide clearer information for applicants. •Updates to the Energov system to fix bugs or improve user experience. •New exemptions for geotechnical reports.
Additionally, staff will be presenting code changes initiated by Council, for approval on April 2, 2024. These changes include:
•Elimination of the 4/5/6 Rule pertaining to interior setbacks in residential zones. •Allowing continuance of non-conforming design to allow replacements, when like- for-like in regard to material, design and dimensions are maintained. •Modification of the Code to eliminate the parking requirements for auto inventory for vehicle dealerships.
•Allowance of concurrent review of design review, planning entitlements and building permit applications.
•Modifications of the existing requirement for design review for building improvements visible from the street, making such requirement inapplicable to improvements to the rear 50 percent of an existing building. •Allowance of a second story addition at the rear 50 percent of a building through Administrative Design Review, provided that the proposed addition is consistent in façade and style of the existing building and is not deemed historic or a historic contributor.
•Allow larger additions to occur with non-conforming garages. 10 of 22
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7 These changes are expected to allow for more modest changes to occur that are often slowed by a cumbersome process that is more applicable to large projects. The inclusion of concurrent review allows projects to be reviewed by both Planning and Building & Safety, in an effort to reduce the overall amount of review time for projects that meet all development standards and design guidelines. It should be noted that this will be at the risk of the applicant through a hold harmless letter. Other changes remove unnecessary requirements that can often impede or prevent even modest changes from occurring, such as, small additions, and the allowance of replacing like-for-like, non-conforming elements will assist with replacing features such as decks without a complete redesign if the replacement matches material, design, and scale.
The balance of the projects and initiatives proposed are divided into five categories, including:
•Design review related functions
•Staffing and work culture
•Review time, process, and documentation
•Customer service
•Code and policy changes
Each of these categories has a series of projects and tasks aimed at making significant improvements to the entitlement and review process. While many of the items listed in the first three categories are similar to the prior presentation, updates are provided in the exhibit highlighting which items have been completed, are in process, and an estimated timeline. Significant updates to the list of projects were made to the categories related to Energov and to code and policy changes. A thorough analysis was conducted to determine which improvements to Energov can be made, and some of the items already completed. It should be noted that while there have been many suggestions regarding the Energov system, there are limitations on the amount of customization that can be accommodated.
The final category, code and policy changes, represent some of the most significant customer and public facing opportunities for change. The list was developed based on recommendations from stakeholders, such as architects, designers, developers, and businesses owners; as well as City staff, and feedback from the Council during the 2023 update. The changes range from improvements to the pre-application process, scope of items that go to the Design Review Board, development standards, standard timeframes to bring forward appeals, and other streamlining efforts.
Following review and feedback from Council regarding these items, staff would begin a public engagement campaign. As many of these items may have some impact on public 11 of 22
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7 facing design elements or involvement from the public, obtaining feedback and providing education will be essential. Most of these items are in a mid to long-term range, with timeframes ranging from 6 months to 2 years depending on the scope and scale of the work. Rather than present the entire list all at once, staff will group items that are similar in scope and conduct public meetings and engagement opportunities that group these changes together to ensure that the impacts and scope are fully understood by the public.
In addition to public engagement, any proposed changes would be reviewed by the Planning Commission and Design Review Board prior to presenting them to City Council for approval. As such, the items on the list do not indicate that they will definitely be changed, as the outcome would depend on public engagement and final approval by City Council.
Additionally, during Building & Safety month, the Building & Safety Division will be hosting a series of events that will present opportunities to have roundtable discussions regarding any challenges and successes during the review process. The department will use this as another opportunity to solicit feedback, and staff may return in the future with additional recommended changes aimed at improving the speed, consistency, and quality of reviews.
STAKEHOLDERS/OUTREACH
Interviews were originally conducted with city staff, architects, developers, and business owners to best understand where challenges existed in the entitlement and permitting process. For changes related to the code or process that have a direct relation to the public and aesthetics, public engagement meetings will be conducted.
FISCAL IMPACT
There is no fiscal impact associated with this report.
ENVIRONMENTAL REVIEW (CEQA/NEPA)
Exempt pursuant to CEQA Guidelines section 15262, for projects involving only feasibility or planning studies for possible future actions which the agency, board, or commission has not approved, adopted, or funded. Here, staff is only requesting Council feedback on future actions.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
1. Provide feedback to staff regarding the proposed work plan, and direct staff to proceed with the process improvement changes.
2. Decline to provide feedback to staff and suspend the process improvement changes.
3. Any other alternative not proposed by staff.
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7 ADMINISTRATIVE ACTION
Submitted by:
Bradley Calvert, Director of Community Development
Prepared by:
Bradley Calvert, Director of Community Development
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
1. Process Improvement Work Plan List
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ____________________________, that the City Council has reviewed and heard the March 26, 2024 staff report and presentation from the Director of Community Development on Update Regarding Improvements to the Entitlement and Permitting Process, and hereby provides the following feedback on the proposed work plan to improve the entitlement and permitting process:
______________________________________________________________________ ______________________________________________________________________ _____________________________________________________________________.
Vote as Follows:
Ayes:
Noes:
Absent:
Abstain:
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Design Review
TERM RECOMMENDED SOLUTIONS TIMELINE STATUS OWNER
Mid Add objective standards for design review.
Create easier to use standards resources 3 months In
progress
Long Revise the DRB’s scope to limit expansive
review authority over nearly all development 1 year
Long
Reduce the overall number of application
types that need to be reviewed by the Design
Review, focusing only on those that have a
relative impact on the aesthetics of the
community
1 year
Mid
Increase appeal fee (currently $2,000) to
discourage land use planning through
stakeholder opposition via DRB
6 months
In
progress
with fee
schedule
study
Near
Create education
sessions/workshops/webinars for design
professionals to understand the entitlement
and review process
4 months
Mid
Create education sessions/workshops for
reviewing bodies to understand purpose and
process of design review and the entitlement
process
6 months
Mid
Revise DRB board member qualifications
criteria to require some design background for
design review
9 months
Staffing and Work Culture
TERM RECOMMENDED SOLUTIONS TIMELINE STATUS OWNER
Near
Create a culture of solutions-based
approaches to work, service, accountability,
and productivity
Ongoing
In
Progress
Near
Communicate the department vision in writing
and motivate staff to pursue vision, and
incorporate into new staff training
Ongoing
In
Progress
Near
Hire more staff across the Planning and
Building & Safety Divisions. Create a pipeline
so not only hiring at entry level positions
Ongoing
In
Progress
15 of 22
Near
For new hires and refreshers, conduct formal
training for live phone calls and in person
consultations to underscore customer service
and empathy
Ongoing
In
Progress
Near
Do a salary study for planners in comparable
cities and cities that Glendale is losing
planners to, in addition to the number of permit
types to understanding corresponding
workload
3 months
In
Progress
Near
Provide cross-training for code enforcement
staff to understand construction issues so
violations are not presumed
Ongoing
Near Celebrate the helpful and dedicated staff and
uplift the department’s wins to boost morale Ongoing In Progress
Near
Bring in HR as a partner to proactively
address concerns about staff who present
challenges to the team, as part of solutions-
oriented approach
Ongoing
In
Progress
Near
Management should address needed
improvements immediately and not wait for
performance evaluations
Ongoing
In
Progress
Near
Organize team building activities away from
city hall to bring people together and improve
morale
Ongoing
In
Progress
Near Develop and implement a policy to address
disruptive or abusive customers 6 months
Near
Encourage staff to take a “get to yes”
approach to educate and explain codes and
policies - the “why” – when the original
alternative is not possible for the applicant
Ongoing
In
Progress
Mid Conduct staff training on EV and new state
laws to get everyone updated 6 months
Long
Provide cross training for planners to gain
experience in current planning, advance
planning, economic development, code
enforcement, to diversify skills and support
staff retention
1 year
Near
Encourage code enforcement staff to write
more descriptive reports and notices of issues
found to aid compliance. For example: “Tenant
improvement needs permit” should specify
what improvements were found during
inspection that need permits
1 month
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Near
Encourage code enforcement staff to offer
potential solutions to problems found during
inspections
2 months
Near
Memorialize department decisions and
interpretations in memorandums for
consistency, accountability, and applicability
Ongoing
Near
Hire third party private inspectors to expedite
permit and inspection sign offs. Consider for
general or specialized inspections or major
projects
1 year
Review Time, Process, and Documentation
TERM RECOMMENDED SOLUTIONS TIMELINE STATUS OWNER
Long
Create a One-Stop plan review in person
option with all departments present to advise
applicant, including the creation of an
enterprise operation to reflect accurate
collection of fees
1 year
Long
Consider extended hours for counter
operations with dedicated staff, including for
walk-in meetings and over the counter review
and submittal
1 year
Need full
staff
Long
Restore walk-in counter hours for questions
and for plan submission 1 on 1 reviews to
catch issues at the counter, especially Title 24
issues
1 year
Need full
staff
Near Remove GWP for simple reviews to streamline
the process 3 months
In
Progress
Long
Do a fee study to understand the cost of project
hours and whether fee increase is needed.
Determine if workload matches fees paid and
labor costs
1 year
In
Progress
Near
Hire junior level staff that can focus on small
projects and assist in project management and
communication with more senior staff
1 month
In
Progress
Mid Formalize the DRC process and expand to
more project reviews 3-6 months
Near
Create FAQ sheet for simple frequent
questions. Provide at counter and on website,
and updated checklist that provided information
on what is required for submittals
6 months
In
Progress
Near Update existing checklists and handouts for
planning and building submissions 3 months
In
Progress
for
Planning
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Near
Update the schedule of fees, and post a
worksheet that allows prospective applicants to
identify anticipated costs upfront
1 month
Near
Prioritize project reviews around scale, scope,
safety, order received, and not complaints by
applicants who want to jump the line
3 months
Need full
staff
Mid
Intake: Allow plan checker to screen for
complete set and the correct departments
included in application package, and create a
planning tech position to support
2 months
Near
Train planners to contact applicant to inform
they are working on the plan and provide
applicants their contact information to ensure
that applicants are current on project status
and review expectations
Ongoing
In
Progress
Near
Conduct concurrent Planning and Building
review to expedite and streamline review
process (with a hold harmless agreement)
On Going
Complete
Near
Train planners to take notes and memorialize
what was discussed and determined in project
review meetings. Applicants have had to send
confirmation emails to document what was
determined
3 months
Mid
Overhaul the pre-application: remove the 3-
step process, charge a fee to account for
processing time, codify or make it policy
6 months
Mid
Provide applicants one set of comments from
all departments to address, rather than sending
out piecemeal
6 months
In
Progress
Near Create express/instant permits for selected
development to streamline the process
Complete
Near
Create a visual flow chart of the review process
for applicants. Use if/then branching for ease of
understanding
1 month
Mid
Establish a system to clearly separate over the
counter permits from other entitlements
(Reports received that over-the-counter permits
are getting mixed up with others, causing
delays)
6 months
In
Progress
Near Create pre-approved ADU plans for the city 3 months In
Progress
Mid
Incentivize high performing staff with option for
remote work for plan reviews. Establish
benchmarks and metrics for tracking remote
plan review performance
6 months
Long
Hire a combination zoning plan checker to do
current planning work: zoning and planning
reviews and plan check
1 year
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Long Evaluate city Historic Preservation group’s
review scope 1 year
Customer Service and Energov
TERM RECOMMENDED SOLUTIONS TIMELINE STATUS OWNER
Near Energov: Simplify the public user interface to
be more intuitive and user friendly Ongoing
In
Progress
– Routine
Updates
Near Energov: Place information checklist on
“Planning” tab 3 months
Near Energov: Send automatic status updates to
applicant
Already
exists –
to listed
contacts
Energov: Update terminology on plan status
by adding “on hold”, “incomplete”, “not been
routed”, “not under review” to clearly show
status in the review process
Already
exists
Energov: Create a user-friendly how-to guide
for applicants to understand Energov
Already
exists
Energov: Create customer user accounts for
both the applicant and the client
Already
exists
Long
Energov: Upgrade service level subscription
from Tyler Technology to gain more tech
support
Funding
would be
needed
Long
Energov: Add deadlines to applications and
application tasks so plan submissions do not
sit in perpetuity
1 year
Energov: Require more specific verbiage for
application submissions online for more
detail and description to benefit the staff
review. For example, “Add one 1-story
Accessory Dwelling Unit in backyard of
residence” rather than “Add ADU”
Already
exists
Mid
Energov: For enhanced security, limit access
and ability to modify applications to only the
required departments doing project reviews
6 months
In
progress
Mid
Energov: Form a superuser group to be
expert problem solvers for internal and
external users. See LA County DRP
9 months
Long Energov: Create a virtual team to assist the
public trying to submit online 1 year
Would
need
additional
positions
Energov: Allow applicants to upload
attachments one at a time and not require
one single document with all sheets at once.
Already
exists
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To account for the completeness act
timeclock, add verbiage that says: “I
understand that by uploading this document
my project is not complete until all
documents required are submitted for
review.” Include a hold harmless statement
Energov: Auto send comments to applicant
so plan checker does not have to compile
and send manually like the current practice
Already
exists
Mid
Update the city website for Planning to
communicate a more realistic time for project
reviews and volume
6 months
In
Progress
Mid
Allow in person 20-30 minute appointments
at public counter for non-tech savvy
applicants
6 months
Mid Create formal ombudsman that can track
down difficult cases and assist in completion 6 months
Near
Offer simple satisfaction feedback surveys
for applicants and community members to
rate their experience at the Department
(using happy face emojis, short answers,
scale). Use the data to monitor and adjust
work as needed
1 month
Energov: Create a virtual visit to the public
counter to simulate if you were in person 6-9 months
Near
Create a publicly viewable organization chart
identifying planning and building staff by job
level, with contact information, to reduce
requests made to City Manager and
Councilmembers
1 month
Near
Leverage relationships with the city’s
business community to help communicate
planning initiatives and reach residents,
businesses, workers
3-6 months
Near
Create a minimum standard checklist for
community outreach and engagement
approaches. Include methods of
engagement, metrics (attendance, comments
received, etc)
1-3 months
Near
Require all staff emails to the public to have
a signature block with contact information so
applicant follow up, either staff email or
general email and phone numbers that are
answered
On Going
Complete
Mid
Provide a complimentary concierge computer
at the Department lobby to allow applicants
to submit there, seek in person technical
assistance, and ask questions of staff at the
public counter
6-9 months
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Near Add client contact as a required contact for
applications 3 months In
progress
Code and Policy Changes
PRIORITY RECOMMENDED SOLUTIONS TIMELINE
Near
Create a streamlining ordinance identifying
eligible development and allowed processes
to expedite review
1 month
(first
phase)
In
Progress
Near Remove design review for like for like stucco
replacement and roof permits 3 months
Near Create policy to track and prioritize projects to
standardize productivity outputs
3-6
months
Near
Establish a process, form, policy, or
confirmation that a project is locked into SB
330 provisions and modify the pre-application
process
6 months
Mid
Align development standards for mass, FAR,
minimum units, etc to achieve realistic and
maximum development potential
1 Year
In
Progress
Mid Consider removing minimum unit size for
multi-family residential units 9 months
Long
Change parking requirements to be in line
with current state requirements and Council
priorities.
2 years
Long Study duplex/triplex in single-family zones 2 years Mid Study eliminating dwelling unit per acre
measurement in favor of floor area ratio. 1 year
Near Eliminate single family modifications/additions
triggering the need for additional parking. 1 month In
Progress
Mid Change material requirements for fences and
walls to eliminate design review. 1 year
Long
Study allowing for more changes to
properties that are historic or in historic
district
2 years
Mid Eliminate basements from FAR calculation 1 year
Mid Change pool permit review process to not
include Planning 1 year Complete
Mid
Create a defined timeline for appeal process
that provides a maximum amount of time to
be presented before Council
1 year
Mid Change DRB scope to only 50% +1 1 year
Mid Simplify the windows permitting process 1 year
Mid All front doors are reviewed by staff. 1 year
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Mid No longer require decks to go to Design
Review Board 1 year
Mid
Study a potential amnesty program for
unpermitted work, including guidance to
rectify and impacts to other proposed forms
of work.
1 year
Near Eliminate EIR RFP process, and have three
firms on call for services. 6 months
Near Eliminate ADU covenant requirement 6 months
Near
Modify the code so that stair and elevator
overruns do not count against building height
and consider how it is calculated against FAR
1 year
Near Modify parking space counts to include EV
parking spaces. 1 year
Mid Consider changes to A frame and banner
signs 1 year
Near Backflow review authority 6 months
Near Simplify the threshold for geotech and soils
reports. 6 months Complete
Mid
Signs and replacement signs to allow for
change in copy for non-conforming signs
without applying for a variance.
1 year
Mid Study modifying the retail requirement along
Brand. 6 months
Mid
Create templates for standard affidavits-
covenants and agreements (e.g. lot tie,
easement, community driveway, maintenance
of building, etc…)
6 months
Near Approve Standard ADU plans 9 months
Near
Streamline Office/Retail simple TI plan check
and permitting process by creating Virtual
OTC plan check service and requesting Fire
Department approval only for projects that
require Fire permits.
6 months
Near Streamline rooftop equipment permits: Train
permit techs on the provisions of 30.30.010.
9 months
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