SPECIFICATIONS NO. 3986
FOR
LEGAL ADVERTISING
IN THE
CITY OF GLENDALE, CALIFORNIA
2 NOTICE CALLING FOR BIDS
Sealed bids will be received at the office of the City Clerk of the City of Glendale until 2:00 p.m. on Wednesday, May 22, 2024 for:
THE LEGAL ADVERTISING WITHIN THE GEOGRAPHICAL AREA
OF THE CITY OF GLENDALE, FOR THE CITY OF GLENDALE
Bids will be opened publicly at or about 2:00 P.M. of said day in the Council Chambers of the City Hall, in the City of Glendale, California.
The work shall be done in accordance with Specification No. 3986 on file in the office of the City Clerk of the City of Glendale, where they may be examined copies obtained.
Bids shall be made in duplicate on the proposal form obtainable at the Office of the City Clerk.
Bidders are hereby notified that in accordance with the provisions of the Labor Code of the State of California, the Council of the City of Glendale has ascertained and determined by Resolution No. as amended, the general prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime work for each craft or type of worker needed in the execution of contracts with the City of Glendale. Said Resolution is on file in the office of the City Clerk and is incorporated herein and made a part hereof the same as though fully set forth herein.
The City of Glendale reserves the right to reject any and all bids and to waive any informalities or technical defects as the best interests of the City may require.
Suzie Abajian, City Clerk
City of Glendale
3 INSTRUCTIONS AND INFORMATION FOR BIDDERS
A. INTENT OF SPECIFICATIONS
It is the intent of these specifications to provide for complete legal advertising for the entire period covered by the contract and within the geographical area of the City of Glendale, with the express exception that legal advertising relating to charter amendments is hereby excluded.
The total bid shall be itemized in accordance with the Proposal Schedule. Each item of the Proposal Schedule must be filled in and completed or the bid will be considered incomplete and subject, at the City’s option, to rejection. On the Proposed Schedule, Item 1 (price per lineal inch for the first insertion), and Item 1a (price per lineal inch for each subsequent insertion) only will be used to evaluate the bid for the purpose of awarding the contract. Items 2, 2a, 3 and 3a shall be binding upon the bidder, but shall not be used in determining the lowest responsible bidder.
Any contract entered into with the City under Specification No. 3986 shall include all the services provided therein and be let to the lowest responsible bidder.
Billing shall be made monthly to the Director of Finance based on the submission of invoices.
B. FORM OF PROPOSAL AND SIGNATURE
The proposal must be made on the form provided for that purpose, enclosed in a sealed envelope bearing the title of the work and specifications number, and addressed to the City Clerk, 613 E. Broadway, Room 110, Glendale, California, 91206-4393. If the bid is made by an individual, it must be signed by the full name of the bidder, whose address must be given; if it is made by a firm, it must be signed with the firm name by a member of the firm, and the name and full address of each member must be given; and if it is made by a corporation, it must be signed by the proper office in the corporate name, and the corporate seal must be attached to such signature. No other proposals will be considered.
C. PROPOSALS
Blank spaces in the proposal must be properly filled in and the phraseology of the proposal form must not be changed. Any unauthorized conditions, limitations, or provisos attached to a proposal may render it informal and cause its rejection. Alterations by erasure or interlineation must be explained or noted in the proposal over the signature of the bidder. Bidders are invited to be present at the opening of proposals. A corporation submitting a proposal may be required, before the contract is finally awarded, to furnish a certificate as to its corporate existence, satisfactory evidence as to the officer or officers authorized to execute the contract on behalf of the corporation. All proposals shall be made in duplicate on the proposal form obtainable at the office of the City Clerk of the City of Glendale.
D. EXAMINATION OF SPECIFICATION
The bidder must make a careful examination of all the Specification and must fully inform himself/herself to the character of work required. The City will, in no case, be responsible for any unanticipated cost that may be suffered the contractor as a result of the contractor’s failure to fully inform himself/herself in regard to all conditions pertaining to the work. 4 E. QUALIFICATIONS OF BIDDER
The bidder must satisfy the City of his/her ability to furnish the materials and to perform the work contemplated.
5 PROPOSAL FOR:
LEGAL ADVERTISING
WITHIN THE GEOGRAPHICAL AREA OF THE
CITY OF GLENDALE
UNDER
SPECIFICATION NO. 3986
Date_______________________________
To the Honorable Mayor and City Council
Glendale, California
Ladies and Gentlemen:
In compliance with the advertisement calling therefore, the undersigned hereby proposed and agrees to:
Do the Legal Advertising within the Geographic Area of the City of Glendale, in accordance with Specification No. 3986 of the City of Glendale and the Proposal Schedule which follows, to enter into and execute a contract at the prices set forth in said Proposal Schedule.
The bid price shall include all sales, use or other taxes applicable to the items bid upon. 6 PROPOSAL SCHEDULE
(Bidder shall fill in the price bid in the appropriate column.) Item No.
1. Price per lineal inch for 1st insertion.
2. Price per lineal inch for each subsequent insertion. 7 If awarded the contract, the undersigned hereby agrees to sign said contract within fourteen (14) days after the award of said contract.
The undersigned has examined and judged at his/her own responsibility the type of legal advertising proposed and is familiar with the specifications.
The undersigned has carefully checked all of the above figures and understands that said City will not be responsible for any error or omission on the part of the undersigned in preparing this bid, nor will said City release the undersigned on account of said error or omission. (Bidder shall sign in appropriate blanks)
INDIVIDUAL Name of Company_______________________________________________ Signature of Individual____________________________________________ Address_______________________________________________________ ________________________________________Phone________________ City State Zip Code
PARTNERS Name of Partnership_____________________________________________ Signature of Member Signing_______________________________________ Address_______________________________________________________ ________________________________________Phone________________ City State Zip Code
CORPORATION Name of
Corporation_____________________________________________ Signature of Officer______________________________________________ Title_____________________________________________(Corporate Seal) Address_______________________________________________________ ________________________________________Phone________________ City State Zip Code
8 DETAILED SPECIFICATION
1. DEFINITIONS
The word “advertising” as used in these specifications, shall mean, and include all legal advertising in the City of Glendale, except for publication of Charter amendments, which may be required by law to be published in a legal newspaper or in a newspaper of general circulation.
The word “contractor” as used in these specifications, shall mean the successful bidder.
2. REQUIREMENT OF CIRCULATION
All advertising shall be published in a newspaper of general circulation which is published and circulated in the geographical area of the City of Glendale, and in all other respects shall comply with the requirements of law applicable to legal newspapers and newspapers of general circulation.
3. PROOFING MATERIAL
Proofs of all matter to be published under these Specifications shall be first carefully read with the copy and corrected, and two (2) revised proof sheets of the corrected matter shall be delivered to the City Clerk or other officer, board, commission or department of said City ordering such advertising, with the original copy thereof, in time to permit the reading of such proof before such advertising is published, and upon return of one of said proof sheets to the contractor all corrections noted thereon shall be made before such advertising is published, without additional charge. No charge shall be made or allowed for republication of a matter occasioned by any error on the part of the contractor notwithstanding the proof thereof may have been read by any officer or employee of the City, or for the republication of any subsequent matter or publication in connection with the same proceeding which may have been occasioned by any such error on the part of the contractor under the conditions aforesaid.
4. DATES OF PUBLICATION
All advertising shall be published on the dates and at the times directed by said City or the officer, board, commission, or department thereof ordering such advertising. Affidavits, showing the publication of advertising shall be made in duplicate and delivered by the contractor without charge to the officer, board, commission, or department ordering the same not later than two (2) days after the completion of such advertising.
9 5. PLACING AND HEADING ADVERTISING
All advertising shall be grouped under the heading “Public Notices,” which heading shall be placed above all columns in which such advertising is displayed, and no other matter shall be allowed to intervene or appear between the parts of such legal advertising or between the heading above referred to and the printed matter following the same.
6. SUPPLEMENTARY MATERIAL TO BE FURNISHED
The contractor shall furnish to the officers, board, commission or department of the City ordering advertising hereunder twenty-five (25) printed copies of each advertisement, the same to be printed on newsprint paper six inches by nine inches (6” x 9”) in size and delivered to the said officer, board, commission or department ordering the advertising not later than noon of the day immediately succeeding the first publications of such advertising, unless such officer, board, commission or department shall specify a lesser number of such copies. Each separate advertisement shall be separately printed without being combined with any other advertisement or printed matter.
7. SIZE OF TYPE FOR PRINTING
All advertising shall be printed in type not larger than six (6) points, set at least eleven (11) lines to the lineal inch of the column, and the columns shall not be less than one and one-half (1-1/2) inches wide.
8. PRICE STATEMENT
Bidders shall, in their respective bids, give the name of the newspaper in which it is proposed to publish advertising and state the price per lineal inch of column not less than one and one-half (1-1/2) inches in width for which such advertising will be published. Each bidder shall also state a price for the first insertion thereof and the price for each subsequent insertion of the same advertisement. The price so stated shall include the furnishing of twenty-five (25) printed copies of all advertising as above mentioned.
9. NEWSPAPERS AND ARCHIVE ACCESS TO BE PROVIDED
a. The contractor shall deliver, without extra charge therefore, not less than thirty (3) nor more than forty (40) copies of each issue of said paper, with inserts, published during the period covered by the contract, as needed as determined by the City Clerk. b. The contractor shall provide, without extra charge, unlimited access to archives of past publications (archived publications) whether internet, web-based or otherwise. If internet or web-based, contractor shall provide a password or passcode, if needed, to the City Clerk, City Attorney and City Manager to permit access to the archived publications during the period covered by the contract.
10 10. ADDITIONAL COPIES OF ADVERTISING TO BE FURNISHED Each bidder shall also submit a bid for furnishing additional copies of all such advertising in quantities of not less than one hundred (100) copies as desired by the City. Said bid is binding upon the bidder but shall not be evaluated for the purpose of awarding the contract. Said copies are to be in addition to the twenty-five (25) printed copies above mentioned and shall be printed on newsprint paper six inches by nine inches (6” x 9”) in size. Bids for such copies shall state the price per page per hundred (100) copies. Also, each bidder shall submit a bid for furnishing additional copies of all such advertising in quantities of fifty (50) copies printed on Hammermill Ledger Bond, or equivalent, twenty-four (24) pound stock. No bid will be considered which does not state the price for furnishing such copies. The City is not obliged to have said copies printed but reserves the right to do so by giving notice to the contractor at any time before the contractor has completed the advertising, or before the type for the same has been distributed or destroyed.
11. EXECUTION OF CONTRACT
The contract shall be executed by the successful bidder within fourteen (14) days from the date of the awarding thereof, and when so executed shall cover the period of July 1, 2024, to midnight, June 30, 2025. The City, at its own option, reserves the right to extend the contract on a month-to-month basis thereafter, in accordance with the terms to be agreed upon between the parties.
A breach of any one of the conditions or terms of this specification or of the contract when so executed shall be sufficient cause for the Council of the City of Glendale to terminate such contract and readvertise for bids.