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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Police Department Mobile Command Post designed to provide emergency command and control without interruptions during large scale events to include natural disasters, preplanned events, critical incident response, and acts of domestic terrorism.
1.Resolution to dispense with competitive bidding and authorize the City Manager, or his designee, to enter into a contract with LDV Specialty Vehicles for the design, engineering, and construction of a purpose-built Mobile Command Post in the amount not to exceed $1,885,620.
2.Resolution of appropriation.
COUNCIL ACTION
Item Type: Action Item
Approved for May 21, 2024 calendar
EXECUTIVE SUMMARY
The Glendale Police Department currently has a 22-year-old Mobile Command Post (MCP) which has reached the end of its useful life. The current MCP does not have the technology or the space to be effectively used during police operations and is only used as a place of shelter.
The Police Department requires an advanced MCP, outfitted with technology and the space to effectively provide police services to the citizens of Glendale. The Police Department would utilize the MCP to manage critical incidents, acts of domestic terrorism, natural disasters and pre planned events.
In addition to the MCP supplementing and providing situational awareness to decision makers in the Police building, the MCP will be able to provide uninterrupted police services to the community should the Police Department building become inhabitable for any reason. The MCP will allow Command Staff, Managers and Supervisors to allocate resources, maintain situational awareness and to appropriately respond to calls for service. Dispatchers will have the ability to receive 911 calls, dispatch police personnel and communicate with partner agencies. It will also allow for video streaming to and from the Real Time Intelligence Center (RTIC) greatly increasing situational awareness.
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The MCP will be a single cab vehicle with an affixed 36’ chassis containing four slide outs, a segregated two-person dispatch area, four workstations, a conference room with an additional work station, additional seating, and an on board restroom accessed from the outside.
RECOMMENDATION
Approve the resolution to dispense with competitive bidding authorizing the City Manager, or his designee, to enter into a contract with LDV Specialty Vehicles for the design, engineering, and construction of a purpose-built Mobile Command Post in the amount not to exceed $1,885,620, and to approve the resolution of appropriation from the Asset Forfeiture Fund.
ANALYSIS
Mobile Command Post vehicles are specialty vehicles equipped with significant technology and hardware which must be easy to operate and must work when the equipment is deployed.
In 2023, the Police Department organized a committee to explore replacing the current MCP, which has reached its end of life. The committee, which is comprised of sworn and professional staff, visited local and regional partner agencies to determine best practices, explore new technologies and determine vendors in the market with the capability to deliver a MCP that meets the needs of our Police Department and community.
It became very clear that LDV Specialty Vehicles was the vendor who was used by almost every agency in the region and who has consistently delivered turnkey MCPs which have proven to have outstanding craftsmanship to include form, function, and technology.
Partner agencies who are currently using LDV built MCPs:
•Los Angeles Police Department
•Los Angeles County Sheriff’s Department
•Pasadena Police Department
•Beverly Hills Police Department
•Santa Monica Police Department
•Torrance Police Department
•Long Beach Police Department
•Riverside Sheriff’s Department
LDV is the largest supplier of custom specialty vehicles in North America with more than 20,000 vehicles delivered since 1977. Since 1995, LDV has delivered over 170 vehicles to agencies in the state of California alone. LDV has built units for some of the nation’s most respected police departments, sheriff’s offices, fire departments, Federal agencies, utilities, insurance companies, hospital groups, and commercial clients. This experience puts LDV in a unique position to focus on continuous improvements including innovative designs, materials, and technologies to improve user experience and vehicle 3{{section.number}}b
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performance.
LDV is on multiple cooperative contracts including The General Services Administration (GSA), Louisiana Multiple Award Schedule (LAMAS), BuyBoard National Purchasing Cooperative, New Jersey State Contract, and the Houston-Galveston Area Council (H- GAC). For LDV to sell on any of these contracts they had to go through a competitive bid process. The City will benefit by getting the same competitive pricing without having to complete a formal bid process.
LDV provides several important features that no other Mobile Command Post builder can offer.
•LDV Intel-I-Touch vehicle automation: LDV is the only manufacturer to offer a fully automated vehicle control system. All vital functions are controlled and monitored through the easy-to-navigate touch panel.
•The auto startup feature ensures the vehicle is always set up and taken down in the correct sequence, preventing possible damage to the electrical system or vehicle.
•Built-in redundancy eliminates the possibility of a system failure ensuring the vehicle will always be operational.
•Flat floor slide-out rooms: LDV is the only manufacturer to offer fully automatic flat floor slide-out rooms forward and aft of the rear axles. These slides drop down to flat floor height when deployed to prevent tripping hazards. •Stair system: LDV’s exclusive cassette stair system provides safe ingress and egress to the vehicle.
LDV has been awarded ISO 9001:2008 certification for design, fabrication, integration, upfit of emergency response and commercial specialty vehicles.
LDV stands by its products and responds to service call requests 24 hours a day. With specialized technical knowledge and unmatched expertise, LDV Service Team members speak directly with clients to trouble shoot any potential problem and provide immediate solutions. If onsite emergency service is needed, LDV can have a technician at your location within 24 hours.
All LDV vehicles come with Lifetime phone & e-mail service department assistance.
The mobile command post would then be outfitted with IT equipment, inclusive of dispatch consoles and radios. The breakdown of the project cost is below:
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Project Description Amount
Mobile Command Post $ 1,714,200
IT Equipment $ 255,000
Radios $ 82,734
Project Contingency $ 205,193
Total Cost $ 2,257,127
STAKEHOLDERS/OUTREACH
Not Applicable
FISCAL IMPACT
The Mobile Command Post project will cost $2,257,127. The Police Department has funded the project through the Asset Forfeiture Fund, Police Fund, and Wireless Fund through existing, requested, and future appropriations. The funding and appropriation requests are outlined below:
Existing Appropriation:
Amount Account String Funding Source
$1,155,000 GL: 51000-2600-GPD-0020-P0000-
PL: G65006
Asset Forfeiture Fund
$255,000 GL: 51000-2610-GPD-0020-P0000-
PL: GPD01162BG
Police Fund
Requesting Appropriation:
Amount From (Account
String)
To (Account String) Funding Source
$764,393 24211-2600-GPD-
0000
GL: 51000-2600-
GPD-0020-P0000-
PL: G65008
Asset Forfeiture
Fund
Future Appropriation – FY24-25 Proposed Budget:
Amount Account String Funding Source
$82,734 GL: 50600-6600-GPD-0020-P0000-
PL: TBD
Wireless Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(a) as it has no potential for 5{{section.number}}b
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resulting in either a direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment. Even if it is a project, it is exempt pursuant to 14 C.C.R. § 15061(b)(3).
CAMPAIGN DISCLOSURE
Refer to Exhibit A.
ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may elect not to award the contract as recommended herein. This would prohibit the Police Department from being able to provide emergency command and control without interruptions during large scale events to include natural disasters, preplanned events, critical incident response, and acts of domestic terrorism.
Alternative 2: The City Council may consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Manny Cid, Chief of Police
Prepared by:
Sean Riley, Police Lieutenant
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure