1 RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE
CITY MANAGER OR HIS DESIGNEE TO AMEND THE EXISTING MASTER
SERVICES AGREEMENT WITH CROWN CASTLE FIBER, LLC FOR DARK FIBER AND COLOCATION SERVICES EXTENDING THE TERM THROUGH JUNE 30, 2029,
IN AN AMOUNT NOT TO EXCEED THE ANNUAL GLENDALE WATER & POWER
BUDGET APPROVED BY COUNCIL FOR SAID SERVICES, AND AUTHORIZING
ONE SUBSEQUENT FIVE-YEAR RENEWAL OPTION
WHEREAS, Glendale Water and Power Department (“GWP”) and Information Technology Department (“IT”) are committed to providing reliable and trusted fiber services for business customers, anchor institutions and third-party service providers; and
WHEREAS, through a competitive procurement process in 2017, the City of Glendale (“City”) entered into a Master Services Agreement (“MSA”) with Wilcon Operations LLC to provide dark fiber and colocation services for a five-year term; and WHEREAS, in 2018 Crown Castle Fiber, LLC, as a result of a merger, acquired the obligations of the MSA with the City’s consent and approval of the assignment of the MSA to Crown Castle Fiber, LLC; and
WHEREAS, since the establishment of the MSA in 2017 notable progress has been made, including the provisioning of dark fiber circuits being completed; colocation services being completed, and the interconnection of City data center locations to the One Wilshire building, as described in the Report dated May 21, 2024 by the General Manager of GWP and Director of IT; and
WHEREAS, the existing MSA with Crown Castle Fiber, LLC will expire on June 30, 2024; and
WHEREAS, City has expended significant cost and resources in establishing internet connectivity at One Wilshire and critical City operations such as GWP, Public Safety and Public Works rely on this connectivity as do citywide services such as Microsoft Teams, Office 365, and email; and
WHEREAS, given the importance of the City’s internet connectivity to core City operations, migrating to another colocation and dark fiber service provider is simply not feasible at this time due to the operational risk and cost as explained in the Report dated May 21, 2024 by the General Manager of GWP and Director of IT; and WHEREAS, the process of migrating dark fiber and colocation services to an alternative vendor must be planned in a manner ensuring continuity of services and should be times to coincide with periodic asset refresh cycle of the underlying network equipment; and
2 WHEREAS, Glendale’s Charter, Article VI, Section 9, allows City Council to dispense with competitive bidding where the City Council determines that dispensing with competitive bidding is in the best interests of the City; and WHEREAS, since Crown Castle Fiber, LLC is currently the City’s provider for dark fiber and colocation services, and given the foregoing reasons relating to the existing equipment and facilities, as well as to ensure the continuity of service, staff is recommending and requesting that the City Council dispense with competitive bidding and extend the existing MSA.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:
1. That, the foregoing facts are deemed to be true and correct and basis for Dispensing with competitive bidding pursuant to Glendale’s Charter, Article VI, Section 9, where the City Council determines that dispensing with competitive bidding is in the best interests of the City.
2. That, pursuant to Glendale’s Charter, Article VI, Section 9, the City Council hereby dispenses with competitive bidding and authorizes the City Manager, or his designee, to amend the Master Services Agreement with Crown Castle Fiber, LLC for dark fiber and colocation services extending the term through June 30, 2029, in an amount not to exceed the annual GWP budget approved by the City Council for said services and authorizing one subsequent five-year term extension option.
Adopted by the Council of the City of Glendale on this ___ day of _________, 2024.
________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
3 STATE OF CALIFORNIA ) SS.
COUNTY OF LOS ANGELES )
I, Suzie Abajian PhD, City Clerk of the City of Glendale, hereby certify that the foregoing Resolution No. _______________ was adopted by a majority vote of the Council of the City of Glendale, California, at a regular meeting held on the ______ day of ______________________, 2024, and that the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
________________________
City Clerk