C:\inetpub\wwwroot\multitenant\temp\Reso ITD disp com bid Wilsys 2024.pdf1 RESOLUTION NO.______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND
APPROVING AN AGREEMENT WITH WILSYS COMMUNICATIONS
WHEREAS, the City of Glendale requires reliable low voltage cabling infrastructure to support its operations, including data networking, telecommunications, and security systems; and Wilsys Communications has been the City's low voltage cabling provider since October of 2011, demonstrating consistent performance and expertise;
WHEREAS, over this period, Wilsys has successfully completed several projects on behalf of the City and has participated in and won the City's competitive bidding process on multiple past occasions including a 3-year contract awarded in 2019 for city- wide maintenance and repair of security systems;
WHEREAS, in February 2023, the Purchasing Section conducted a competitive bid process for Voice and Data Cabling in accordance with Glendale Municipal Code Section 4.12.070 and Wilsys Communications was the lowest bidder and was awarded Contract 8001996; however, Section 4.12.070 of the Glendale Municipal Code is limited to contracts up to $50,000;
WHEREAS, the City typically adheres to a competitive bidding process to ensure fair market value, there are circumstances where dispensing with the process may be justified; such as in the case of Wilsys, the following factors support a non-competitive award:
• Wireless Expansion Support: Wilsys will provide implementation support for Phase 2 of the Citywide Wireless Expansion Project. Their existing knowledge of the City's infrastructure will be crucial for the success of this project.
C:\inetpub\wwwroot\multitenant\temp\Reso ITD disp com bid Wilsys 2024.pdf2 • Proven Performance: Wilsys has a long-standing track record of providing excellent service to the City. Their work consistently meets or exceeds expectations in terms of quality, timeliness, and cost-effectiveness. • Specialized Knowledge: Wilsys possesses in-depth knowledge of the City's cabling infrastructure, networks, and specific requirements thereof. This familiarity minimizes disruptions and ensures efficient project execution. • Unique Experience: Wilsys has unique experience working at the City's facilities over a significant period. This experience has allowed Wilsys to be more efficient in identifying problem areas, reducing both time and effort needed for implementation, troubleshooting and repairs.
• Competitive Pricing: Past bidding processes demonstrate Wilsys' ability to provide competitive pricing that aligns with the City's budgetary constraints. • Continuity of Service: Maintaining Wilsys as the provider ensures seamless operations and minimizes potential service disruptions associated with transitioning to a new vendor.
WHEREAS, by extending the contract with the existing incumbent vendor, the city will maintain immediate access to the needed services while retaining current terms and conditions;
WHEREAS, to fully realize the benefits of the city's wireless expansion initiative, staff needs authorization to complete Phase 2 of the project, which directly addresses a primary directive from the City Council to identify densely populated neighborhoods with limited or no access to high-speed broadband services due to economic reasons and the Phase 2 sites are within or adjacent to these Top 20 census tracts, prioritizing areas with the greatest need. Connectivity at these sites will initially be achieved through C:\inetpub\wwwroot\multitenant\temp\Reso ITD disp com bid Wilsys 2024.pdf3 commercially provided carriers of cellular and/or broadband data services and a total of seventeen access points will be implemented in accordance with the council report.
WHEREAS, this expansion is essential to bridge the digital divide, provide equitable access to essential services, and foster economic growth in underserved communities;
WHEREAS, Glendale Charter Art. VI, Sec. 9 provides an exemption to competitive bidding for any contract when it determines that it is in the best interests of the city so to do.
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and authorizing the execution of an agreement with a single source.
2. That pursuant to Glendale Charter Art. VI, Sec. 9 provides that competitive bidding shall not be required for any contract when it determines that it is in the best interests of the city so to do.
3. That, the Purchasing Administrator is hereby authorized to execute an agreement with Wilsys Communications for the provision of low voltage cabling services as set forth in the council report.
4. The contract amendment for the low voltage cabling services contract is estimated to cost $749,000 for three years; Funding has already been appropriated during FY 2023-24 and FY 2024-25; therefore, no additional appropriation is needed at this time.
C:\inetpub\wwwroot\multitenant\temp\Reso ITD disp com bid Wilsys 2024.pdf4 Adopted this __________ day of ______________________, 2024. _________________________________
Mayor
ATTEST:
_______________________________
City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
I, Dr. Suzie Abajian, Clerk of the City of Glendale, certify that the foregoing Resolution No. ______ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of ____________, 2024, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
________________________________
City Clerk