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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Elderly Nutrition Program Subaward of Grant Funds from Los Angeles County Aging and Disabilities Department for FY 2024-2025 baseline funding allocation of $470,300.
1. Motion to authorize acceptance of $470,300 in Elderly Nutrition Program (ENP) baseline funding from Los Angeles County Aging and Disabilities Department for the FY 2024-25 ENP; and authorize the City Manager or a designee to execute Subaward ENP242505 period July 2024 – June 2025 to accept and implement funding.
2. Resolution of Appropriation to appropriate:
a. $29,400 in baseline funding to C1 Congregate Meals Program b. $4,900 in baseline funding to C2 Home Delivered Meals Program.
COUNCIL ACTION
Item Type: Consent Calendar
Approved for June 25, 2024 calendar
EXECUTIVE SUMMARY
The Community Services & Parks (CSP) Department is requesting the City Council’s authorization to accept a new, four-year subaward from the Los Angeles County Aging and Disabilities Department (AD) for ENP baseline grant funding. Year-one funding for FY 2024-2025 in the total amount of $470,300 will provide ENP C1-Congregate Meals Program (C1), C2-Home Delivered Meals Program (C2), and Telephone Reassurance Program (TR) to seniors.
Funding from Subaward ENP242505 in FY 2024-2025 will allow the ENP to provide 54,576 meals for C1, 11,217 meals for C2, and 1,470 for TR.
As part of the FY 2024-2025 budget process, staff estimated the expected grant award, but since the grant award was higher than the staff estimate, staff is also requesting that the City Council appropriate the additional funds.
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RECOMMENDATION
That the City Council authorize the City Manager to accept $470,300 in baseline funding from Los Angeles County AD for FY 2024-25; to execute Subaward ENP242505 period July 2024 – June 2025 and implement the funding; and to appropriate an additional $29,400 to the C1 Congregate Meals Program, and $4,900 to the C2 Home Delivered Meals Program.
ANALYSIS
CSP has been providing meal service to seniors 60 years of age and older in the greater Glendale area since 1979 with grant funding administered from Los Angeles County AD through the federal Older Americans Act. The ENP provides an important opportunity for social contact and is the only meal many seniors receive in a day.
The ENP is operated through the Senior Services Unit, which provides comprehensive, long-term services that include Congregate Meal (C-1), Home Delivered Meals (C-2), Emergency Meals, Telephone Reassurance and Supportive Services. The goal of these services is to assist the seniors in our community to maintain their independence and live in their own homes.
The City’s ENP Congregate Meals Program operates two (2) congregate meal sites serving lunch seven (7) days per week at the Adult Recreation Center and five (5) days per week at Sparr Heights Community Center. An average of 4,000 meals per month are served in the program to over 500 unduplicated seniors annually.
The ENP Home Delivered Meals Program is for homebound seniors requiring food delivery assistance for physical and/or medical reasons and is substantiated by a doctor’s order before beginning program services. Program services include a weekly delivery of seven frozen meals that include bread, fruit, milk, and dessert. The Emergency Meals Program is part of the Home Delivered Meals Program and provides three (3) days’ worth of shelf-stable meals to clients enrolled in the program per fiscal year. The Telephone Reassurance Program is also a part of the Home Delivered Meals Program, which ensures that seniors who are shut-in receive a weekly well-being call.
The City contracts with TRIO Community Meals, LLC, to provide congregate and home delivered meals catering services for the ENP. The contract period is from December 1, 2022, through November 30, 2026. The cost per meal rate is as follows:
•Congregate Meals $4.56 per meal
•Home Delivered Meals $4.75 per meal
The City has a purchase order with Revolution Foods to provide Emergency Meals to Home Delivered Meals Program clients for three (3) days’ worth of shelf-stable meals at a unit rate of $6.85 per meal.
CSP has been awarded an ENP grant award from Los Angeles County AD for baseline funding in FY 2024-25 through a noncompetitive process whereby the City will enter into 3{{section.number}}d
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a subaward agreement for a one-year term, commencing July 1, 2024, through June 30, 2025, with three additional options to renew annually, for an anticipated total subaward term of four years. Baseline funding for the program requires a 15% cash match. This Subaward is year one of a four-year subaward term.
On May 20, 2024, Los Angeles County AD informed the City of baseline grant funding from Older Americans Act (OAA) in the amount of $470,300 to be used for C1, C2, and TR Programs in FY 2024-25 from July 1, 2024 through June 30, 2025.
Baseline funding is a reimbursable grant with a 15% cash match. The LA County AD reimbursement rate for ENP funding for meal service delivery for FY 2024-25 is as follows:
Meal Type Funding Source Reimbursement Rate Per Meal
Congregate Meals OAA Baseline $7.08
Home Delivered Meals OAA Baseline $7.39
Baseline funding will enable the City to provide 54,576 meals for C1, 11,217 meals for C2, and 1,470 for TR through June 30, 2025.
STAKEHOLDERS/OUTREACH
The ENP operates as part of the Senior Services Unit, located at the Adult Recreation Center, and has an additional meal site at Sparr Heights Community Center. Program services are advertised quarterly in the CSP Leisure Guide, in the CSP newsletter, and on CSP social media and website, and outreach is conducted with other community agencies to ensure the public is aware of the available services.
FISCAL IMPACT
Staff estimated and budgeted $436,000 as part of the proposed FY 2024-2025 budget.
The actual award amount came in higher, at $470,300; therefore, staff is requesting that the City Council appropriate an additional $29,400 in C1, and $4,900 in C2, from grant revenue. The FY 2024-25 appropriation request is outlined below:
Proposed FY 2024-25
Amount Account String Funding Source
$357,000 Various-2700-CSP-0020-P0000
CSP01170AG
Nutritional Meals Grant
Fund
$78,000 Various-2700-CSP-0020-P0000
CSP01172AG
Nutritional Meals Grant
Fund
$1,000 Various-2700-CSP-0020-P0000
CSP01173AG
Nutritional Meals Grant
Fund
Requesting Appropriation
Amount From (Account To (Account String) Funding Source 4{{section.number}}d
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String)
$29,400 31240-2700-CSP-
0020-P0000
CSP01170AG
43110-2700-CSP-
0020-P0000
CSP01170AG
Nutritional Meals
Grant Fund
$4,900 31240-2700-CSP-
0020-P0000
CSP01172AG
43110-2700-CSP-
0020-P0000
CSP01172AG
Nutritional Meals
Grant Fund
Los Angeles County AD ENP grant requires a 15% cash match contribution. The 15% cash match was included in the proposed FY 2024-2025 budget as part of a general fund transfer.
ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(b)(4) as it creates a government funding mechanism or constitutes other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve acceptance of $470,300 and appropriation of $34,300 in ENP baseline funding from Los Angeles County AD for the FY 2024-2025 ENP, which will result in meal service stoppage.
Alternative 2: The City Council may consider any alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Onnig Bulanikian, Director of Community Services & Parks Prepared by:
Maggie Kavarian, Community Services Manager
Aylin Isayan, Community Services Supervisor
Tereza Aleksanian, Assistant Director of Community Services & Parks Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
None