C:\inetpub\wwwroot\multitenant\temp\CC_06252024_Resolution_8b1.pdf1 RESOLUTION NO.______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND
APPROVING AN AGREEMENT WITH WILSYS COMMUNICATIONS
WHEREAS, the City of Glendale currently employs a diverse range of technologies and solutions from various manufacturers to provide essential municipal services, and while this approach has effectively met operational needs, an opportunity exists for further optimization and efficiency gains through strategic standardization.
WHEREAS, by adopting a unified infrastructure based on offerings from Cisco Systems, Microsoft, and Palo Alto Networks, the city can address the inherent complexities of managing a multi-vendor environment and standardizing the IT ecosystem will enable the consolidation of disparate components, including operating systems, virtualization platforms, and storage solutions, making it easier to oversee and manage the entire infrastructure;
WHEREAS, this consolidation will lead to streamlined procurement processes, simplified licensing agreements, and reduced maintenance costs and preliminary estimates suggest that these efficiencies could result in annual IT operating cost savings of up to 15%. Additionally, integrated systems and standardized processes will accelerate service delivery, minimize downtime, and enhance staff productivity, potentially boosting IT staff efficiency by 10%, consistent with industry benchmarks demonstrating the positive impact of standardization on productivity; WHEREAS, a unified infrastructure will also foster improved compatibility across systems, reduce service interruptions, and simplify troubleshooting, ultimately creating a more reliable and resilient IT environment and by adopting the full suite of Palo Alto Networks solutions, the city can implement consistent security policies, centralized C:\inetpub\wwwroot\multitenant\temp\CC_06252024_Resolution_8b1.pdf2 patch management, and a reduced attack surface, thereby bolstering its cybersecurity posture and mitigating the risk of breaches and data loss.
WHEREAS, for networking needs, Cisco Systems provides essential equipment like switches, routers, and wireless access points. The department also uses Cisco for virtual servers, optical multiplexing, and important security features like network access control.
WHEREAS, for advanced security solutions, the city relies on Palo Alto Networks. Their products include next-generation firewalls, secure access services, and AI-driven security operations platforms that help protect the city's systems from cyber threats.
WHEREAS, the City also relies heavily on Microsoft products and services for various productivity and collaboration needs, including personal computers, operating systems, cloud-based services, server applications, and software development tools.
The City currently has several existing agreements with Microsoft vendors for software licensing, including for Microsoft Academic licensing, and Microsoft Enterprise software licensing. In particular, the agreement with California Department of Technology has resulted in significant cost savings for the city, reducing annual expenses by 68% over three years. Azure cloud services and support will be purchased directly from Microsoft.
WHEREAS, over the past five years, the city has conducted numerous competitive bids for Cisco, Palo Alto Networks and Microsoft products and services, and in these cases, few vendors have consistently won most of these contracts demonstrating a strong understanding of the city's specific needs and have provided reliable service and support. This approach will streamline the procurement process, ensure consistent quality and service, leverage established relationships with proven C:\inetpub\wwwroot\multitenant\temp\CC_06252024_Resolution_8b1.pdf3 vendors, and maintain the significant cost savings achieved through the current Microsoft Enterprise licensing agreement;
WHEREAS, the City of Glendale Purchasing Policy promotes the standardization of commonly used items, equipment, hardware, parts, software, etc., and this process will eliminate repetitive future approvals by the City Council for similar equipment, and standardized items need to be reviewed by the Department at least every five years and need to be approved by City Council at least every ten years; WHEREAS, Glendale Charter Art. VI, Sec. 9 provides an exemption to competitive bidding for any contract when it determines that it is in the best interests of the city so to do.
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
1. That the City Council hereby approves the standardization of the IT ecosystem relating to software, hardware, parts, maintenance, and services from Cisco Systems, Microsoft, and Palo Alto Networks, with the understanding that reasonable effort will be made in the purchase of such equipment to obtain competitive pricing.
2. That the determination to standardize Cisco Systems, Microsoft, and Palo Alto Networks will be reviewed by the IT Department and the Purchasing Section at least every five years and the IT Department will seek approval from City Council at least every ten years.
3. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interests of the City to dispense with competitive bidding.
C:\inetpub\wwwroot\multitenant\temp\CC_06252024_Resolution_8b1.pdf4
4. The City Manager or the Purchasing Administrator are hereby authorized to execute agreements or issue purchase orders (as required by the City’s Purchasing Policy) with Cisco Systems, Microsoft, and Palo Alto Networks for purchase of software, hardware, parts, maintenance, and services as needed, as long as the budget is available.
Adopted this __________ day of ______________________, 2024. _________________________________
Mayor
ATTEST:
_______________________________
City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
I, Dr. Suzie Abajian, Clerk of the City of Glendale, certify that the foregoing Resolution No. ______ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of ____________, 2024, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
________________________________
City Clerk