Agenda packet — Glendale City Council, July 9, 2024 (part 1 of 2)

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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JULY 9, 2024

ROLL CALL

1. CLOSED SESSION
– 1:00 PM ( To Commence at 5:00 PM)
a.

Conference with Real Property Negotiators: City-designated negotiators: Roubik Golanian and Bradley Calvert. Property Location: 220 and 234-236 North Glendale Avenue and 215-217, 223-225, 231-231A, and 233-235 North Everett Street.

Negotiating Parties: Darrin Greitzer, Darrin Greitzer Trust. Instructions to the

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negotiator(s) will concern the price and terms of payment for the acquisition of property
b.

Conference with Legal Counsel – Existing Litigation: Khechadori, et al. v. City of Glendale, et al., LASC Case No. 22STCV32090

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Elen Asatryan
b.

Invocation: Dr. Suzie Abajian, City Clerk
c.

Report of the City Clerk, re: Posting of Agenda. The Agenda for the July 9, 2024 Regular Meeting of the Glendale City Council was Posted on July 3, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, July 16, 2024

4. CONSENT ITEMS
(Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a.

City Clerk, re: Minutes of the Joint City Council and Housing Authority, Special City Council, and Regular City Council Meetings of June 25 and the Special City Council Meeting of July 2, 2024
b.

Public Works, re:

Downtown Glendale Signal Mobility Improvements Project

1. Resolution adopting the Plans and Specification for the Downtown Glendale Signal Mobility Improvements Project, Specification No. 3939; and directing the City Clerk to Advertise for Bids
c.

Public Works, re: Stormwater Master Plan and Discharge Compliance Reporting

1. Motion authorizing the City Manager or a designee to enter into and execute a Professional Services Agreement (PSA) with Wood Rodgers, Inc., to provide Professional Engineering Services for the development of a Stormwater Master Plan and Discharge Compliance Reporting in the amount of $848,206

2. Resolution of appropriation of $498,206 from the Sewer Fund to provide adequate funding for the PSA
d.

Public Works, re: The Memorandum of Agreement for the Coordinated Integrated Monitoring Program and the Enhanced Watershed Management Plan for the Upper Los Angeles River Watershed Area

1. Motion ratifying the approval of the Memorandum of Agreement (MOA) between the City of Glendale, 18 public agencies, and the San Gabriel Valley Council of Governments (SGVCOG) regarding the administration and cost sharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and the Enhanced Watershed Management Plan (EWMP) for the Upper Los Angeles River (ULAR) Watershed Management Area
e.

Public Works, re: Amendment No.1 to the to the “Agreement for Business and Multi- Family Solid Waste Collection Services in Zone A” Contract R107070 between the City of Glendale and Southland Disposal Company

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1. Resolution authorizing Amendment No. 1 to the Agreement for Business and Multi- Family Solid Waste Collection Service in Zone A between the City of Glendale and Southland Disposal Company (Contract R107070) assigning the agreement to Southland Environmental Services, Inc.
f.

Public Works, re:

On-Call Sewer and Storm Drain Repair Services

1. Resolution adopting the Specification for the On-Call Sewer and Storm Drain Repair Services, Specification No. 3987, and directing the City Clerk to Advertise for Bids g.

Police Department, re:

Professional Services Agreement with The Counseling Team International (TCTI)

1. Motion Authorizing the City Manager, or his designee, to execute a Professional Services Agreement with The Counseling Team International (TCTI), for a term of one year to provide professional counseling services to the Glendale Police and Fire Departments for a total not-to-exceed amount of $130,000, with the City’s option to renew the agreement for three additional one-year terms at a not-to-exceed amount of $136,000 (Year 2) and $139,000 (Year 3/Year 4)
h.

Police Department, re: The County of Los Angeles Real Estate Fraud Prosecution Trust Fund, Request for Authorization to Accept Grant Funds to be used for the purpose of prosecution and/or investigation of real estate fraud

1. Motion to approve the Glendale Police Department’s participation in the Real Estate Fraud Prosecution Trust Fund Program and to authorize the City Manager, or his designee, to accept grant funds in the amount of $48,000, and to execute the necessary agreements, certifications, and other documents required to accept the grant funds

2. Resolution of Appropriation
i.

Police Department, re: State of California, Department of California Highway Patrol (CHP), Cannabis Tax Fund Grant Program, Request for Authorization to Accept Grant Funds to be used to reduce and mitigate the impacts of impaired driving in local communities

1. Motion to accept grant funds in the amount of $483,524 and authorize the City Manager to execute an agreement with the State of California – Department of California Highway Patrol for the award of funds under the California Highway Patrol (CHP), Cannabis Tax Fund Law Enforcement Grant Program j.

Police Department, re: California Governor’s Office of Emergency Services Paul Coverdell Forensic Science Improvement Program, Request for Authorization to Accept Grant Funds in the amount of $59,827 to be used for equipment and training for the Verdugo Regional Crime Laboratory

1. Motion authorizing acceptance of the 2023 Paul Coverdell Forensic Science Improvement Grant and authorizing the City Manager, or a designee, to execute the necessary agreements, certification, and other documents required to accept the Grant

2. Resolution to appropriate $59,827 in 2023 Paul Coverdell Forensic Science Improvement Grant funds
k.

Glendale Water and Power, re: Amendment No. 2 to Professional Services Agreement (Contract No. C105576) with Allegro Development Corporation

1. Motion authorizing the City Manager, or his designee, to execute Amendment No. 2 to the Professional Services Agreement (Contract No. C105576) with Allegro Development Corporation, a member of ION Group, to provide additional funding for Software License and Service Agreement for maintenance and support services for the Allegro Energy Trading and Risk Management (ETRM) System in the amount of

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$240,575, increasing the total not-to-exceed amount to $3,118,204 l.

Libraries, Arts, and Culture, re:

Public Art Donation - "Ride like the Wind" by
Catherine Hrenda

1. Motion authorizing the City Manager, or a designee, to enter into an Agreement for Public Art Donation with Catherine Hrenda for the artwork, "Ride like the Wind"

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Public Works, re: Contract Award for Weed Control Services for the City of Glendale, Specification No. 3983

1. Motion authorizing the City Manager, or a designee, to execute a contract with Pest Options, Inc. in the amount of $228,000 annually for a period of three years plus a 10% contract contingency each year of $22,800 or $752,400 total, for Weed Control Services for the City of Glendale with two optional one-year extensions for $228,000 plus 10% contract contingency of $22,800 each year

2. Resolution of appropriation to appropriate funds for the Weed Control Services for the City of Glendale Project
b.

Public Works, re: Request for Proposals for the Design-Build of the Fire Systems Improvements at Various City Facilities Project

1. Resolution authorizing the Director of Public Works, or a designee, to issue a Request for Proposals (RFP) using the Design-Build Project Delivery Method for the Fire Systems Improvements at Various City Facilities Project c.

Police Department, re: Real Time Intelligence Center (RTIC) unified data platform

1. Resolution to dispense with competitive bidding and authorize the City Manager, or his designee, to enter into a 5-year agreement with Peregrine Technologies Inc. for the integration, training, and maintenance/support in the amount of $590,000 plus a 10% contingency for a total amount not to exceed $649,000

2. Resolution of Appropriation
d.

Human Resources, re:

Expansion of Human Resources Enterprise Software System

1. Resolution Dispensing with Competitive Bidding and Authorizing the City Manager or his Designee to Execute an Agreement with NeoGov for the Expansion of the Current Human Resources Enterprise Software System to Include the Attract, Onboard, Learn, and Perform Modules including the Purchase of Software Subscriptions, Licensing, Services, and Upgrades

9. HEARINGS
a.

Public Works, re: Approval of the Final Engineer’s Report and Ordering the Levy and Collection of Annual Assessments for the North San Fernando Road Corridor Landscape Maintenance District for Fiscal Year 2024-25

1. Resolution Approving the Engineer’s Annual Levy Report for the City of Glendale’s North San Fernando Road Corridor Landscape Maintenance District for Fiscal Year 2024-25

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2. Resolution Ordering the Levy and Collection of the City of Glendale’s North San Fernando Road Corridor Landscape Maintenance District for Fiscal Year 2024-25

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a.

Request by Mayor Asatryan for the Council to authorize a $5,000 contribution to Black in Glendale’s Black Students Scholarship Program
b.

Request by Councilmember Najarian that the City Attorney follow the duties under his employment agreement and answer a question put to him by an officer of the City pursuant to the City Charter

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

14. NEW BUSINESS

15. ADJOURNMENT

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1 M I N U T E S
JOINT MEETING: GLENDALE CITY COUNCIL

AND GLENDALE HOUSING AUTHORITY

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
JUNE 25, 2024
The Joint City Council and Housing Authority Meeting of the Glendale City Council convened in the Glendale City Hall, Council Chambers, in said City, at 2:04 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

June 20, 2024
Date
A JOINT PUBLIC MEETING of the City Council and Housing Authority is hereby called to meet at 2:00 PM on Tuesday, June 25, 2024, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Community Services & Parks, re: Acceptance of grant funds from the U.S.

Department of Housing and Urban Development for the 2023 Continuum of Care Program; and note and file the City of Glendale’s 2024 Homeless Point-in-Time Count a. Council Motion approving acceptance of grant funds in the amount of $2,930,721 from the Department of Housing and Urban Development (HUD) for the 2023 Continuum of Care (CoC) Program; authorizing the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funds; and noting and filing the City of Glendale’s 2024 Homeless Point-in-Time Count b. Council Resolution of Appropriation to appropriate grant funds in the amount of $2,930,721 received from U.S. Department of Housing and Urban Development (HUD) for the 2023 Continuum of Care (CoC) Program
c. Housing Authority Motion approving acceptance of grant funds in the amount of $2,930,721 from the U.S. Department of Housing and Urban Development (HUD) for the 2023 Continuum of Care (CoC) Program; authorizing the Executive Director or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funds; and noting and filing the City of Glendale’s 2024 Homeless Point-in- Time Count
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Robert Adjinian at 5:00 p.m. June 20, 2024 Glendale, CA Upon Dan Brotman at 5:00 p.m. June 20, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. June 20, 2024 Glendale, CA Upon Vartan Gharpetian at 5:00 p.m. June 20, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. June 20, 2024 Glendale, CA Upon Laura Parazian at 5:00 p.m. June 20, 2024 Glendale, CA Upon Elen Asatryan at 5:00 p.m. June 20, 2024 Glendale, CA Mayor Asatryan called the meeting to order at 2:04 p.m. 6 of 231

2 ROLL CALL
- All Present
- Report of the City Clerk of the City Council and Housing Authority, re: Posting of Agenda. The Agenda for the Tuesday, June 25, 2024 joint public meeting of the City Council and Housing Authority was posted on June 20, 2024, on the Bulletin Board outside City Hall.

1. Community Services & Parks, re: Acceptance of grant funds from the U.S.

Department of Housing and Urban Development for the 2023 Continuum of Care Program; and note and file the City of Glendale’s 2024 Homeless Point-in-Time Count Presenting:

Arsine Isayan, Homeless Programs Manager
a. Council Motion approving acceptance of grant funds in the amount of $2,930,721 from the Department of Housing and Urban Development (HUD) for the 2023 Continuum of Care (CoC) Program; authorizing the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funds; and noting and filing the City of Glendale’s 2024 Homeless Point-in-Time Count Moved: Brotman Seconded: Gharpetian
Vote as Follows
a.
b. Council Resolution 24-106 of Appropriation to appropriate grant funds in the amount of $2,930,721 received from U.S. Department of Housing and Urban Development (HUD) for the 2023 Continuum of Care (CoC) Program
Moved: Brotman Seconded: Gharpetian
Vote as Follows
b.
c. Housing Authority Motion approving acceptance of grant funds in the amount of $2,930,721 from the U.S. Department of Housing and Urban Development (HUD) for the 2023 Continuum of Care (CoC) Program; authorizing the Executive Director or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funds; and noting and filing the City of Glendale’s 2024 Homeless Point-in- Time Count
Moved: Asatryan Seconded: Parazian
Vote as Follows
c.

Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Adjinian, Asatryan, Brotman, Gharpetian, Najarian, Parazian, Kassakhian None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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3 ADJOURNMENT – 3:25 p.m.
- Housing Authority
Moved: Gharpetian Seconded: Parazian
- Council
Moved: Najarian Seconded: Gharpetian
Mayor of the City of Glendale
City Clerk of the City of Glendale
Chair of the Glendale Housing Authority
Clerk of the Glendale Housing Authority
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1 M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
JUNE 25, 2024
The Special Public Meeting of the Glendale City Council convened in the Brand Studios, in said City, at 3:25 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

June 20, 2024
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 2:00 PM on Tuesday, June 25, 2024, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Management Services, re: Sister City Program Update
a. Motion to Note and File Report, and Direct Staff

2. Glendale Water and Power, re: Annual Update to Glendale Water and Power’s (GWP’s) Wildfire Mitigation Plan
a. Resolution adopting Annual Update to Glendale Water and Power’s (GWP’s) Wildfire Mitigation Plan

3. City Attorney, re: 2024-25 Insurance Renewals
a. Motion authorizing the annual renewal of insurance policies for the City's property, excess liability, workers' compensation, cyber liability, and other miscellaneous coverages for 2024-25 fiscal year, in an amount not-to-exceed $9,098,134.00
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Dan Brotman at 5:00 p.m. June 20, 2024 Glendale, CA Upon Vartan Gharpetian at 5:00 p.m. June 20, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. June 20, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. June 20, 2024 Glendale, CA Upon Elen Asatryan at 5:00 p.m. June 20, 2024 Glendale, CA Mayor Asatryan called the meeting to order at 3:25 p.m.

ROLL CALL
- Absent: Brotman (arrived at 3:30 p.m.)
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, June 25, 2024 Special Public Meeting of the City Council was posted on June 20, 2024, on the Bulletin Board Outside City Hall.

1. Management Services, re: Sister City Program Update
Staff Comment:

Roubik Golanian, City Manager
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2 Presenting:

Stephanie Mkhlian, Legislative Affairs and Communication Manager a. Motion to Note and File Report, and Direct Staff

2. Glendale Water and Power, re: Annual Update to Glendale Water and Power’s (GWP’s) Wildfire Mitigation Plan
Staff Comment:

Daniel Scorza, Assistant General Manager
a. Resolution 24-87 adopting Annual Update to Glendale Water and Power’s (GWP’s) Wildfire Mitigation Plan
Moved: Kassakhian Seconded: Gharpetian
Vote as Follows
a.

3. City Attorney, re: 2024-25 Insurance Renewals
Staff Comment:

Gillian van Muyden, Chief Asst. City Attorney
a. Motion authorizing the annual renewal of insurance policies for the City's property, excess liability, workers' compensation, cyber liability, and other miscellaneous coverages for 2024-25 fiscal year, in an amount not-to-exceed $9,098,134.00 Moved: Kassakhian Seconded: Najarian
Vote as Follows
b.

ADJOURNMENT – 4:29 p.m.

Moved: Gharpetian Seconded: Kassakhian
Mayor of the City of Glendale
City Clerk of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
JUNE 25, 2024
ROLL CALL – All Present

1. CLOSED SESSION – 4:30 p.m.
a. Conference with Real Property Negotiators: City-designated negotiators: Roubik Golanian and Bradley Calvert. Instructions to the negotiator(s) will concern the price and terms of payment for the acquisition of property Property Location No. 1: 440 and 444 W. Cypress St., 1275, 1291-1295, and 1295A Los Angeles St., and 448 Fernando Ct.

Negotiating Parties: CPD Los Angeles LLC
Property Location No. 2: 220 and 234-236 North Glendale Avenue and 215-217, 223-225, and 231 North Everett Street
Negotiating Parties: Darrin Greitzer, Darrin Greitzer Trust b. Conference with Real Property Negotiators: City-designated negotiator: Bradley Calvert. Negotiating Party: Erik Khojoyan. Property: 1401 N. Verdugo Road.

Instructions to the negotiator(s) will concern the price and terms of payment for the lease of City-owned property
c. Conference with Legal Counsel – Existing Litigation: Claim of Oh, Claim No. 23- 0152
d. Conference with Legal Counsel – Existing Litigation: Claim of Wawanesa General Insurance (Djougourian), Claim No. 24-0125
Chief Asst. City Attorney Gillian van Muyden indicated that action is anticipated on items 1c and 1d. Council recessed to closed session at 4:32 p.m.

2. REGULAR BUSINESS AGENDA – 6:04 PM
Roll Call – All Present
a. Flag Salute: Mayor Elen Asatryan
b. Invocation: Rev. Cassie McCarty, Dignity Health Glendale Memorial Hospital c. Report of the City Clerk, re: Posting of Agenda. The Agenda for the June 25, 2024 Regular Meeting of the Glendale City Council was Posted on June 20, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, July 2, 2024 There will be no meeting on July 2. The next regular meeting will be on July 9, 2024. b. Proclamation Designating June 2024 as Pride Month
GlendaleOUT, Commission on the Status of Women, GALAS, and East Area Progressive Democrats
Public Comments:

Mike Mohill
Araik Sinanian
c. Proclamation Recognizing Juneteenth Independence Day Black in Glendale
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4. CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.

Item 4b pulled for separate consideration.
a. City Clerk, re: Minutes of the Joint City Council and Housing Authority and Regular City Council Meetings of June 4, 2024
Moved: Asatryan Seconded: Najarian
Vote as Follows
a.
b. Public Works, re: Fiscal Year 2024-25 SB1 Project List for Senate Bill 1 (SB1), the Road Repair & Accountability Act of 2017
Public Comments:

Hovik Avakian
Angela Givant
Deborah Pasachoff
Mike Mohill
Jeanne Murphy
Don L
Patrick Murphy
Staff Comment:

Roubik Golanian, City Manager

1. Resolution 24-108 adopting the Fiscal Year 2024-25 SB1 Project List, the Road Repair & Accountability Act of 2017
Moved: Kassakhian Seconded: Brotman
Vote as Follows
b.
c. Community Services and Parks, re: Amendment Three for FY 2024-25 Los Angeles County Aging and Disabilities baseline funding allocation of $75,000 for the Supportive Services Program

1. Motion to accept $75,000 in baseline funding from Los Angeles County Aging and Disabilities Department for FY 2024-25 Supportive Services Program; and authorize the City Manager or a designee to execute Amendment Three in the SSP232404 Subaward period July 2024 – July 2025 to accept and implement funding Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Najarian, Asatryan
None
None
Kassakhian
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
Najarian
None
None
12 of 231

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Moved: Kassakhian Seconded: Najarian
Vote as Follows
c.
d. Community Services and Parks, re: Elderly Nutrition Program Subaward of Grant Funds from Los Angeles County Aging and Disabilities Department for FY 2024- 2025 baseline funding allocation of $470,300

1. Motion to authorize acceptance of $470,300 in Elderly Nutrition Program (ENP) baseline funding from Los Angeles County Aging and Disabilities Department for the FY 2024-25 ENP; and authorize the City Manager or a designee to execute Subaward ENP242505 period July 2024 – June 2025 to accept and implement funding
Moved: Kassakhian Seconded: Najarian
Vote as Follows
d.

2. Resolution 24-107 of Appropriation to appropriate $29,400 in baseline funding to C1 Congregate Meals Program and $4,900 in baseline funding to C2 Home Delivered Meals Program
Moved: Kassakhian Seconded: Najarian
Vote as Follows
e.
e. Community Development, re: Contract with JB & Associates, LLC. in the amount of $122,810 to conduct and analyze Citywide Pedestrian and Bicycle Counts

1. Motion to authorize contract with JB & Associates, LLC. for $122,810 for Citywide Pedestrian and Bicycle Counts required for Vision Zero Action Plan Development Moved: Kassakhian Seconded: Najarian
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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f. Public Works, re: Solid Waste Collection Rates Update

1. Motion to note and file this report on the Solid Waste Collection Rates Update Moved: Kassakhian Seconded: Najarian
Vote as Follows
f.
g. Fire Department, re: Computer Aided Dispatch (CAD) System in the Verdugo Fire Communications Center

1. Motion authorizing the City Manager, or his designee, to enter into a Professional Services Agreement with Peraton Inc. for CommandPoint software maintenance with the total amount for FY 2024-25 not to exceed $312,000 which has been budgeted within the Verdugo Fire Communications Fund. Beginning FY 2025-26, the Council hereby authorizes the City Manager, or his designee, to issue amendments to Peraton Inc. for the life of the software. All future year annual costs for software subscriptions, licensing, services and upgrades for the life of the product will be annually budgeted within the Verdugo Fire Communications Fund and approved by City Council as part of the annual citywide budget process Moved: Kassakhian Seconded: Najarian
Vote as Follows
g.
h. Human Resources, re: Agreement between City of Glendale and Liebert Cassidy Whitmore, A Professional Corporation for employee relations matters, negotiation services, and training as required by law

1. Motion Authorizing City Manager to execute a Professional Services Agreement with Liebert Cassidy Whitmore, A Professional Corporation, for employee relations matters, required training and negotiation services. This agreement will span a one- year term and is not to exceed $150,000
Moved: Kassakhian Seconded: Najarian
Vote as Follows
h.

5. CITY COUNCIL/STAFF COMMENTS
Councilmember Brotman attended the ribbon-cutting for Paperback Brewing on Artsakh Ave., 4th Repair Café Event at the Pacific Park Library, and the exhibition at the Brand Library called “Brand 52: Annual National Juried Exhibition of Works on Paper.” Councilmember Gharpetian thanked staff for turning on the water fountain in the Perkins Plaza. He wished the public a Happy Belated Father’s Day.

Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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City Manager Roubik Golanian stated that GWP staff has completed their survey regarding light poles that need repainting and will now start the process of hiring a contractor. He will provide an update to council when he receives more information.

Councilmember Kassakhian attended a delegation trip to Canada organized by the American Council of Young Political Leaders or ACYPL.

Mayor Asatryan wished everyone a belated Father’s Day and echoed councilmember Gharpetian’s suggestion on having a Father’s Day annual celebration at the park hosted by the city. She attended the ribbon-cutting for Paperback Brewing on Artsakh and asked staff to look into whether the law allows for patrons to bring out alcoholic beverages to the public dining areas on Artsakh Ave. Asatryan spoke about her delegation trip to Armenia organized by the US State Department. She joined a forum at the delegation and had the opportunity to talk about sustainability, codes and permitting process, and exchanged ideas with Glendale’s sister cities Kapan and Gyumri and friendship city Ketron. Asatryan stated that she looks forward to establishing deeper relationships with sister cities and organizing delegations to the cities from Glendale.

Councilmember Najarian attended the opening of the Montrose Police Substation. He asked staff to provide a report on men’s mental and health issues and the programs to support the matter. Gharpetian seconded.

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes; 5-Speaker Limit) – Per Mayor Policy, This Item Also Permits Speakers Wishing to Speak Under General Oral Communications, Subject to the Three Minute Time Limit. Discussion is Limited to Matters Not on the Agenda.

Ray Shelton
Mike Mohill
Arus Petrosyan
Bill Cantos
Fernando Roldan
Ardy Kassakhian

7. ADOPTION OF ORDINANCES
a. Glendale Water & Power, re: Glendale Water and Power (GWP) Electric Revenue Bonds, 2024 Second Series (Najarian, 05/21/2024)
Staff Comments:

Gillian Van Muyden, Chief Asst. City Attorney
Roubik Golanian, City Manager

1. Ordinance 6026 authorizing the issuance by the City of not to exceed $230,000,000 aggregate principal amount of the City of Glendale Electric Revenue Bonds 2024 Second Series, payable out of the Electric Works Revenue Fund, and approving certain other actions in connection therewith
Moved: Najarian Seconded: Brotman
Vote as Follows
i. Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Najarian
Gharpetian
None
Asatryan
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2. Resolution 24-109 authorizing the invitation of bids for the purchase of Electric Revenue Bonds, 2024 Second Series; approving a Notice of Intention to Sell bonds, a Preliminary Official Statement (POS), a Notice Inviting Bids and Official Bid Form; authorizing the publication of a Notice of Intention to Sell Bonds; authorizing the execution and delivery of a final Official Statement, a Tenth Supplement to the Indenture of Trust, a Continuing Disclosure Agreement, and authorizing the award of the Bonds
Moved: Najarian Seconded: Brotman
Vote as Follows
j.

8. ACTION ITEMS
a. Information Technology Department, re: Resolution Dispensing with Competitive Bidding and Authorizing a City-wide Low Voltage Cabling Services Agreement Extension
Presenting:

Jason Miller, Asst. Chief Information Officer

1. Resolution 24-112 dispensing with competitive bidding and authorizing to process an Amendment to the existing voice and data network cabling contract with Wilsys Communications (Contract No. 8001996) extending duration of the contract by three years until February 15, 2028, and increasing the not to exceed amount by $749,000, for a new not to exceed amount of $799,000
Moved: Brotman Seconded: Gharpetian
Vote as Follows
k.
b. Information Technology Department, re: Standardization of Information Technology Infrastructure
Brotman recused himself due to a possible conflict of interest.

Presenting:

Jason Miller, Asst. Chief Information Officer

1. Resolution 24-113 dispensing with competitive bidding establishing Cisco Systems, Microsoft, and Palo Alto Networks as the City's standard Information Technology infrastructure manufacturers and authorizing the Deputy Director of Finance/Purchasing to procure related software, hardware, parts, maintenance, and services
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Najarian
Gharpetian
None
Asatryan
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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9 8
Moved: Gharpetian Seconded: Najarian
Vote as Follows
l.
c. Finance, re: FY 2024-25 Citywide Budget Adoption (Continued from June 4, 2024 Council Meeting)
Staff Comments:

Roubik Golanian, City Manager
Gillian Van Muyden, Chief Asst. City Attorney
Public Comments:

Allan Durham
Rondi Werner
Catherine Jurca

1. Resolution 24-114 Adopting the FY 2024-25 City of Glendale Budget Moved: Kassakhian Seconded: Najarian
Vote as Follows
m.

2. Resolution 24-115 Establishing Certain Fees, and Increasing, Decreasing, Modifying Certain Fees for Various Services Provided by the City and Adopting Changes to the Comprehensive Citywide Fee Schedule for FY 2024-25
Moved: Kassakhian Seconded: Najarian
Vote as Follows
n.

3. Resolution 24-110 Establishing Certain Fees, and Increasing, Decreasing, Modifying Certain Existing Fees for Public Works, Community Development, and Fire Related Services, Permits, and Certificates
Moved: Kassakhian Seconded: Najarian
Vote as Follows
o.

Ayes:

Noes:

Absent:

Abstain:

Gharpetian, Kassakhian, Najarian, Asatryan
None
None
Brotman (recused)
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian
Asatryan
None
None
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4. Resolution 24-111 of Appropriation for FY 2023-24 to transfer funds in the amount of $10.0 million from the General Fund to the Capital Improvement Fund Moved: Kassakhian Seconded: Najarian
Vote as Follows
p.
d. Glendale Water and Power, re: Glendale Water and Power Annual Authority for the Purchase or Sale of Energy Commodities and Services
Staff Comment:

Scott Mellon, Assistant General Manager/Power Management

1. Resolution 24-116 approving renewal of annual authorization for the City Manager or GWP General Manager, or their designee, to enter into contracts for the purchase or sale of energy commodities and services, including the transfer of initiating and clearing brokers services, not to exceed five years in duration, and dispensing with competitive bidding
Moved: Brotman Seconded: Gharpetian
Vote as Follows
q.
e. City Attorney, re: Appointment of Interim Director of Finance Staff Comment:

Roubik Golanian, City Manager

1. Resolution 24-117 Appointing Michele Flynn as Interim Director of Finance Pursuant to Government Code Sections 7522.56 and 21221(h) and Approving Employment Agreement
Moved: Gharpetian Seconded: Kassakhian
Vote as Follows
r.
f. Public Works, re: Levy of Annual Assessment and Preparation of the Engineer’s Report for Fiscal Year 2024-25 for the North San Fernando Road Corridor Landscape Maintenance District
Presenting:

Daniel Hernandez, Interim Public Works Director
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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9 8

1. Resolution 24-81 Initiating the Fiscal Year 2024-25 Levy of Annual Assessment and Ordering the Preparation of the Engineer’s Report
Moved: Brotman Seconded: Gharpetian
Vote as Follows
s.

2. Resolution 24-82 Preliminarily Approving the Engineer’s Report for the Fiscal Year 2024-25 Levy and Collection of Annual Assessments
Moved: Brotman Seconded: Gharpetian
Vote as Follows
t.

3. Resolution 24-83 Declaring the City Council’s Intention to Levy and Collect the Annual Assessment for Fiscal Year 2024-25
Moved: Brotman Seconded: Gharpetian
Vote as Follows
u.

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a. Councilmember Najarian’s Request for Retention of an Independent Law Firm to Prepare a Legal Opinion Regarding the Validity of the Mayoral Selection Decision of April 2, 2024, Including the Reasons Provided Therefor (Carry Over from June 4, 2024 Council Meeting)
Item 12a is withdrawn. An updated request will be presented to the July 9 City Council meeting.
b. Mayor Asatryan’s Request to Review the Legislative History of the Glendale Municipal Code Provisions Pertaining to the Role and Duties of the Commission on the Status of Women, and Consider Amendments Thereto (Moved from May 21, 2024)
Moved: Asatryan Seconded: Brotman
Vote as Follows
v.

Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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Public Comments:

Mike Mohill
Denise Miller
Hans Johnson
Jennifer Quiñonez-Skinner

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Margarita Avedissian
Ramella Eraghi

14. NEW BUSINESS

15. ADJOURNMENT – 9:30 p.m.

Moved: Gharpetian Seconded: Kassakhian
Mayor of the City of Glendale
City Clerk of the City of Glendale
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1 M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
JULY 2, 2024
The Special Public Meeting of the Glendale City Council convened in the Brand Studios, in said City, at 2:02 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

July 1, 2024
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 2:00 PM on Tuesday, July 2, 2024, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

CLOSED SESSION
a. Conference with Real Property Negotiators: City-designated negotiators: Roubik Golanian and Bradley Calvert. Property Location: 220 and 234-236 North Glendale Avenue and 215- 217, 223-225, and 231 North Everett Street. Negotiating Parties: Darrin Greitzer, Darrin Greitzer Trust. Instructions to the negotiator(s) will concern the price and terms of payment for the acquisition of property
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Dan Brotman at 5:00 p.m. July 1, 2024 Glendale, CA Upon Vartan Gharpetian at 5:00 p.m. July 1, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. July 1, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. July 1, 2024 Glendale, CA Upon Elen Asatryan at 5:00 p.m. July 1, 2024 Glendale, CA Mayor Asatryan called the meeting to order at 3:25 p.m.

ROLL CALL
- Absent: Gharpetian
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, July 2, 2024 Special Public Meeting of the City Council was posted on July 1, 2024, on the Bulletin Board Outside City Hall.

2 City Attorney Mike Garcia indicated that action is not anticipated. Council recessed to closed session at 2:03 p.m.

Adjournment by Consensus – 3:00 p.m.

Mayor of the City of Glendale
City Clerk of the City of Glendale
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Adopt the Plans and Specification for the Downtown Glendale Signal Mobility Improvements Project.
1) Resolution adopting the Plans and Specification for the Downtown Glendale Signal Mobility Improvements Project, Specification No. 3939; and directing the City Clerk to Advertise for Bids.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
The construction plans and specification have been completed for the Downtown Glendale Signal Mobility Improvements Project. When completed this project will improve mobility and enhance safety in the Downtown Glendale area.

RECOMMENDATION
Approve the Resolution to adopt the Plans and Specification for the Downtown Glendale Signal Mobility Improvement Project; and direct the City Clerk to Advertise for Bids.

ANALYSIS
Downtown Glendale is a bustling district located in the heart of the fourth largest city in Los Angeles County. The area boasts a plethora of shopping, dining, and entertainment options, as well as small and large business headquarters. However, the high volume of traffic and tightly spaced signalized corridors present safety and mobility concerns. To address these issues, the Downtown Glendale Signal Mobility Improvement Project aims to enhance pedestrian safety, improve mobility, and address traffic concerns. The street segments within the district are classified as principal and minor arterials, as well as collector and local roadways on the California Road System (CRS). As one of the major districts in Glendale, Downtown Glendale serves as a crucial connection point for travelers accessing different parts of the city.

Project Locations:

Downtown Glendale Signal Mobility Improvement Project will also introduce a range of technological upgrades at a total of 82 signalized intersections (See Exhibit 1). 23 of 231

24b
5 1
9 3
Project Scope of Work:

The project scope of work includes the installation of new fiber optic infrastructure, Accessible Pedestrian Systems (APS) push buttons, improved bicycle and vehicle detection camera systems, new LED safety lights, and other various critical signal hardware upgrades throughout Downtown Glendale.

To successfully implement the project design and ensure competitive bids, the city will advertise the project on multiple plan holders’ websites that publish project bidding documents and distribute the information to their extensive network of contractors and construction industry contacts. The project will also be advertised in a local newspaper, the Glendale Independent, prior to bid opening, as well as on BidNet, a web-enabled data service for the public sector, which disseminates building and construction project proposals to its large number of member contractors and consultants. Finally, the project bidding documents will also be posted on the city’s website.

Project Funding:

The Public Works Department reached out to METRO to obtain Measure R funding to fund the project design and construction. Measure R is a half-cent sales tax for Los Angeles County that finances new transportation projects and programs. In November 2008, Measure R was approved by a two-thirds majority, committing a projected $40 billion to traffic relief and transportation upgrades throughout the County over its 30-year lifespan. The City’s share of Measure R funds for Highway Operational Improvements is approximately $98.5 million.

The Los Angeles County Metro Board approved a project list in the amount of $8,700,000 as part of the Downtown Glendale Signal Mobility Improvement Project (previously known as the Downtown Glendale Signal Synchronization Project). Staff has executed a Funding Agreement (FA) with METRO for this project under FA Number 9200000000MR310.62.

Construction of this project is anticipated to begin in December 2024 and is scheduled for completion by December 2025.

These improvements will help modernize the infrastructure of Downtown Glendale, enhancing safety and accessibility for all modes of travel. The fiber optic infrastructure will enable faster and more reliable communication between traffic signals and the Traffic Management Center (TMC), while the APS will provide audio and visual signals to assist individuals with visual impairments in crossing the street safely. The upgraded detection camera systems will detect all modes of travel and safely initiate the right-of-way assignments through signal operations. Meanwhile, the LED safety lights will improve visibility at night, reducing the risk of accidents and promoting a safer streetscape.

Overall, these improvements will make Downtown Glendale a more connected, accessible, and secure place to live, work, and visit.

STAKEHOLDERS/OUTREACH
Outreach for this project will be made through a dedicated website. The website introduces the public to the project and the project team, explains the scope of work and 24 of 231

34b
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project locations, highlights the project phase, and provides the public with staff contact information for questions, discussions, and/or input.

FISCAL IMPACT
There is no fiscal impact associated with this report. The engineer’s estimate for the construction of this project is between $7,000,000 and $8,000,000, a portion of which was not included as part of the FY 2023-24 budget. Therefore, staff will be requesting for new appropriations at the time of the contract award based on the bids received.

ENVIRONMENTAL REVIEW
The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Do not approve the Resolution adopting the Plans and Specification for the Downtown Glendale Signal Mobility Improvement Project. Doing so, however, will not improve mobility and enhance safety in the Downtown Glendale area.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Public Works Director
Prepared by:

Armen Avazian, P.E., Principal Civil Engineer
Marc David, Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map
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44b
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4b
RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

ADOPTING THE PLANS AND SPECIFICATION FOR THE

DOWNTOWN GLENDALE SIGNAL MOBILITY IMPROVEMENTS PROJECT, SPECIFICATION NO. 3939, AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.The Plans and Specification on file in the City Clerk’s office for the Downtown Glendale Signal Mobility Improvements Project, including the various documents incorporated therein, are hereby approved, adopted, designated and shall hereafter be known as Specification No. 3939.

SECTION 2.The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in these Plans and Specification adopted by this Resolution.

Adopted this _____ day of ____________, 2024.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was Adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2024, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
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GALLER PL

E GLENOAKS BLVD

E DRYDEN ST
FOX PL

BALBOA N CAMPBELL ST

N ISABEL ST

N HOWARD ST

N LOUISE ST

N CENTRAL AV

SHERMAN LN

E FAIRVIEW AV

N COLUMBUS AV

W DRYDEN ST

N BELMONT ST

N ADAMS ST
McHENRY RD

PIEDMONT AV

NARANJAI DRNARANJAI DR

E DORAN ST

E HARVARD ST

E BROADWAY

E WILSON AV

E CALIFORNIA AV
E. LEXINGTON DR

N ADAMS STS ADAMS ST

FRANKLIN CT

S EVERETT ST N EVERETT ST

S BELMONT ST N BELMONT ST

S CEDAR ST N CEDAR ST

S GLENDALE AV

BALBOA AV

N GENEVA ST
N EVERETT ST N. EVERETT ST

GLENVIA ST

E DORAN ST

N GENEVA ST

N HOWARD ST

S ISABEL ST

N ISABEL ST

JACKSON ST N JACKSON ST

KENWOOD ST

LOUISE ST

E LEXINGTON DR

E WILSON AV

ORANGE ST

CENTRAL AV COLUMBUS AV

MYRTLE ST

W MILFORD ST

ORANGE ST

W DORAN ST

CENTRAL AVE

HAWTHORNE ST

COLUMBUS AVE

MAURITA PL

N CHEVY CHASE DR

STANLEY AV

ETHEL ST

CORTEZ DR

VISCANO DRROSSMOYNE AV

CORDOVA AV

N CEDAR ST

N EVERETT ST

N HOWARD ST

N JACKSON ST

N ISABEL ST

N ADAMS ST

PORTOLA AV

CORDOVA AV

CORONADO DR

MONTEREY RD

N GLENDALE AV

CABRILLO DR

MONTEREY RD

JACKSON PL

GOODE AV

SANCHEZ DR MARYLAND PL

N CENTRAL AV

MELROSE AV

W FAIRVIEW AV

CAMERON

SAN RAFAEL AV

GLENOAKS BLVD

MARYLAND AVE
PL
AV
ORANGE

GROVE AVE

ARDEN AVE

BURCHETT ST

ORANGE ST
ALLEY 238 ALLEY 239
ALLEY 240

W MILFORD ST
ALLEY

BRAND BLVD

BROADWAY

BRAND BLVD

HARVARD ST

CENTRAL AV

GLENDALE

GALLERIA
CA-134 FWY

LOUISE ST

COLUMBUS AVE

E CALIFORNIA AV

GLENOAKS BLVD

BRAND BLVD
CA-134 (VENTURA FWY)

S GLENDALE AV

DOWNTOWN GLENDALE SIGNAL & MOBILITY

IMPROVEMENTS PROJECT

NOT TO SCALE

PROJECT LOCATION
LEGEND
EHHIBIT 1: PROJECT LOCATION MAP
(Not to Scale)
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Award of Professional Services Agreement (PSA) for Professional Engineering Services for the development of a Stormwater Master Plan and Discharge Compliance Reporting.
1) Motion authorizing the City Manager or a designee to enter into and execute a PSA with Wood Rodgers, Inc., to provide Professional Engineering Services for the development of a Stormwater Master Plan and Discharge Compliance Reporting in the amount of $848,206.
2) Resolution of appropriation of $498,206 from the Sewer Fund to provide adequate funding for the PSA.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
A PSA is needed for a consultant to provide professional engineering services for the development of a Stormwater Master Plan that will be an integral planning tool for the Public Works Department to help monitor, prioritize, and maintain the city’s storm drain infrastructure system, including assisting the city on the National Pollutant Discharge Elimination System (NPDES) Permit/Stormwater Discharge compliance reporting as mandated by the State of California.

Following a Request for Proposals (RFP) process, the consulting team of Wood Rodgers, Inc., is recommended to perform the work. The proposed PSA with Wood Rodgers, Inc. will cost $848,206.

RECOMMENDATION
Approve the motion authorizing a PSA with Wood Rodgers, Inc. to provide Professional Engineering Services for the development of a Stormwater Master Plan and Discharge Compliance Reporting in the amount of $848,206 and approve the resolution of appropriation of $498,206 from the Sewer Fund to provide adequate funding for the PSA.
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ANALYSIS
The Public Works Department (PWD) maintains stormwater infrastructure in the public right-of-way, which is primarily composed of approximately 5,500 linear feet of storm drain pipes and 4,350 catch basins in an Enterprise geodatabase using Geographic Information System (GIS) and Microsoft SQL Server. The database does not indicate or report the condition of the pipes, nor does it plan for the upgrade and maintenance of the system on a necessary basis. The city also needs to comply with the NPDES Permit and stormwater discharge requirements by collecting and reporting stormwater data to the State of California on a routine basis.

In order to hire the most qualified consultant to develop a stormwater master plan and ensure compliance with NPDES requirements, an RFP was issued on December 11, 2023, for Professional Engineering Services for this project. To further ensure competitive proposals, the city advertised the project on the city website and multiple plan holder websites which are distributed to an extensive network of professional consultants.

On January 26, 2023, the city received three proposals from consulting firms for the Storm Drain Master Plan under RFP # PWA 2023-013.

An evaluation team of staff from PWD reviewed the proposals. The proposals were all ranked based on the following criteria: proposer’s experience, measurable and trackable results, quality of submittal, and best value. All the proposers were then interviewed.

Based on the combination of written submittals and the results of the interviews, the Wood Rodgers, Inc. consultant was determined to be the top ranked. Staff then held a negotiation conference with the consultant and were able to successfully reduce their proposed cost from $929,995, to $848,206, which translates to a nine percent reduction.

Wood Rodgers, Inc.’s services will include gathering information of watershed hydrology and existing storm drain infrastructure, establishing a system-wide condition assessment plan that includes inspection and field review, developing a repair program for storm drain facilities, preparing a stormwater rate and revenue plan, verifying and reporting conditions of the pipes, planning for the upgrade and maintenance of the storm drain infrastructure and system, and assisting the City with NPDES permit and stormwater discharge compliance and reporting.

Wood Rodgers, Inc. has relevant experience on a variety of stormwater master plan projects and NPDES compliance of similar scope of work and cost. They have successfully delivered projects for City of Beverly Hills, City of Los Angeles, Alameda County, and City of San Jose. City staff checked Wood Rodgers, Inc.’s references and they were all positive.
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STAKEHOLDERS/OUTREACH
Not applicable to this project

FISCAL IMPACT
The overall design development phase for the Stormwater Master Plan will cost $848,206, which was partially approved as a part of the FY 2024-25 budget. Therefore, staff is requesting for an appropriation of $498,206 from the Sewer Fund Balance. The existing appropriation and the appropriation request is outlined below:

Existing Appropriation
Amount Account String Funding Source
$ 250,000 GL: 43110-5250-PWD-7526-P0000 Sewer Fund
$ 100,000 GL: 43110-2260-PWD-7537-P0000 Measure W Fund
Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source
$ 498,206 GL: 27900-5250-PWD-
000-P0000
GL:43110-5250-
PWD-7526-P0000
Sewer Fund
Balance

ENVIRONMENTAL REVIEW
Not applicable for this report

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10 percent interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 1, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the motion authorizing a PSA for Professional Engineering Services for the development of the Stormwater Master Plan and Discharge Compliance Reporting and resolution of appropriation. Doing so, however, will not provide Public Works with the necessary tools to effectively implement planning and maintenance improvements for the City’s storm drain infrastructure and stormwater discharge compliance.

Alternative 2: The City Council may consider any other alternative not proposed by staff. 31 of 231

44c
5 1
9 5

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Public Works Director
Prepared by:

Ruel Villaluna, P.E., Senior Civil Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
Exhibit 1: Campaign Disclosure Forms
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1 1
8 0
4 MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale hereby:

1. Authorizes the City Manager, or his designee, to execute a professional services agreement – subject to approval by the City Attorney – with Wood Rodgers, Inc. for Professional Engineering Services for the development of a Stormwater Master Plan and Discharge Compliance Reporting, in the amount of $848,206.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
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EXHIBIT 1RFP: Storm Drain Master Plan (Wood Rodgers, Inc.) E. DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

The provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies to a contractor whose contract requires the City Council’s, GSA’s, or HA’s approval, and specified subcontractors. A contract with the City, GSA, or HA is known as a “City Contract.” The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
Wood Rodgers 3301 C St., Bldg 100-B, Sacramento, CA 95816 Full Name Title Business Address City State Zip
Chairperson
Mark Rodgers Chief Executive Officer / President 3301 C St., Bldg 100-B Chief Operating Officer
Sacramento
Sacramento
CA 95816
95816Justin Rollman Chief Financial Officer
Board of Directors
3301 C St., Bldg 100-B
See attached page for list
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclose these persons’ name and business address.
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RFP: Storm Drain Master Plan
Subcontractor(s)**:

Name Address
City
See attached forms from subconsultants
Full Name Title Business Address State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
▪
▪
▪
I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form. 2In total, this disclosure form (including attachments) is pages.

J 24 OrangeExecuted on:

Signature:
, 20 , at: , California.

Kevin Gustorf, PEPrint Full Name:
606 E. Chapman Ave, Suite 200, Orange, CA 92866Address:
(916) 341-7425 [email protected] Number: E-mail Address:
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RFP: Storm Drain Master Plan (Psomas)
E. DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

Contractor(s)*:

Name Address
Psomas 865 S Figueroa Street, Los Angeles, CA 90017
Full Name Title
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
Business Address
865 S Figueroa St
865 S Figueroa St
N/A
865 S Figueroa St
See attached
N/A
City State Zip
Ryan McLean
Steve Margaroni
Not Applicable
Nick Tarditti
See attached
Not Applicable
Los Angeles, CA
Los Angeles, CA
N/A
Los Angeles, CA
N/A
CA 90017
CA
CA
CA
N/A
N/A
90017
N/A
90017
N/A
More than 10% interest owner N/A N/A
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclose these persons’ name and business address.

City of Glendale | Storm Drain Master Plan xxv
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RFP: Storm Drain Master Plan
Subcontractor(s)**:

Name Address
CityFull Name Title Business Address State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization.

Above please disclose these persons’ name and business address.

Not ApplicableCampaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named X Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
▪
▪
▪
I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is 8 pages.

January 2 Los AngelesExecuted on:

Signature:
, 20 24 , at: , California.

Cecilia Mokler, PhD, PE, DBIA, LEED AP BD+C, ENV SPPrint Full Name:
865 S. Figueroa Street, Suite 3200, Los Angeles, CA 90017Address:
213.223.1400 [email protected]
E-mail Address:

Phone Number:

City of Glendale | Storm Drain Master Plan xxvi
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RFP: Storm Drain Master Plan (Wood Rodgers, Inc.)
E. DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

Contractor(s)*:

RFP: Storm Drain Master Plan
Subcontractor(s)**:

Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

J 24 OrangeExecuted on:

Signature:
, 20 , at: , California.

Kevin Gustorf, PEPrint Full Name:
606 E. Chapman Ave, Suite 200, Orange, CA 92866Address:
(916) 341-7425 [email protected] Number: E-mail Address:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: The Memorandum of Agreement for the Coordinated Integrated Monitoring Program and the Enhanced Watershed Management Plan for the Upper Los Angeles River Watershed Area.

COUNCIL ACTION
Item Type: Consent Item
Approved for 07/09/2024 calendar

EXECUTIVE SUMMARY
The intent of this item is to ratify the approval of a MOA for the CIMP and EWMP for the ULAR Watershed Management Area to help the City comply with the State’s Municipal Separate Storm Sewer System (MS4) Permit requirements.

RECOMMENDATION
That the City Council ratify the approval of the MOA between the City of Glendale, 18 public agencies, and the SGVCOG regarding the administration and cost sharing for implementing the CIMP and EWMP for the ULAR Watershed Management Area.

ANALYSIS
On December 28, 2012, the Final Waste Discharge Requirements for the MS4 Permit became effective. The MS4 Permit covers the unincorporated areas of Los Angeles County, the Los Angeles County flood Control District and 84 cities within Los Angeles County, including the City of Glendale. Permittees are provided with various options for compliance including the option to develop an EWMP.

The City of Glendale drainage facilities drain into the ULAR. Therefore, the City joined the ULAR Watershed EWMP group, which is working together in the administration and development of the EWMP and CIMP to meet MS4 Permit requirements in a cost- effective and comprehensive approach.
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24d
5 2
5 0
The ULAR Watershed EWMP group includes cities of Glendale, Alhambra, Burbank, Calabasas, Hidden Hills, La Canada Flintridge, Los Angeles, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, San Marino, South El Monte, South Pasadena, Temple City, the County of Los Angeles, and the Los Angeles County Flood Control District.

The total cost for the CIMP and EWMP is $5,358,422 for all the 19 participating agencies as shown on Table 1 of Exhibit A of the attached MOA (page 35 of 47). The cost breakdown for the City’s share for each fiscal year is as follows:

FISCAL YEAR COST
2023-2024 $101,385
2024-2025 $ 98,139
2025-2026 $117,135
TOTAL $316,659
The purpose of the CIMP and EWMP MOA is to allow all 19 agencies to collaborate on and cooperatively fund the implementation of water quality monitoring, which was approved by the Water Quality Control Board on August 5, 2015 pursuant to the MS4 Permit. The City of Los Angeles is the lead agency and the SGVCOG is the entity providing the following services:

1. Invoicing and collecting funds to cover the costs of monitoring services and EWMP related tasks;

2. Administering this MOA

3. Negotiating and entering into agreements with, and collecting funds from individual National Pollutant Discharge Elimination System permit holders for cost-sharing of monitoring services; and

4. Negotiating and entering into agreements with consultant(s) to execute services to uphold tasks of this MOA.

The scope of work for CIMP and EWMP include but not limited to:
a. Monitoring of receiving waters
b. Monitoring of storm water outfall
c. Monitoring of non-storm water outfall
d. Data management
e. Processing of capital expenses
f. Processing of operation and maintenance expenses
g. Contracted services
h. Project management
The City has been in a MOA regarding the administration and cost sharing for implementing the CIMP and EWMP for the upper Los Angeles River Watershed Management Area with SGVCOG and other public agencies since 2018. In 2023, a new MOA with SGVCO and 18 other public agencies was entered into, which now requires City Council ratification.
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34d
5 2
5 0

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
Glendale’s portion of the CIMP and EWMP is $98,139 and included in the FY 2024-25 budget. No new appropriation is being requested at this time. The City Council proposed funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$ 100,000 GL: 43110-2260-PWD-7537-P0000 Measure W Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This MOA is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15308 of the CEQA guidelines regarding actions taken by regulatory agencies to assure the maintenance, restoration, enhancement, or protection of the environment.

CAMPAIGN DISCLOSURE
Not applicable.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the attached motion. City of Glendale will not be able to participate in the administration and cost sharing of the CIMP and EWMP for the Upper Los Angeles River watershed with 18 other agencies. The cost to the City of Glendale will substantially increase as Glendale will have to create its own integrated monitoring program to comply with the monitoring requirements.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Ruel M. Villaluna, P.E., Senior Civil Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager
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5 0

EXHIBITS/ATTACHMENTS
Exhibit A: MOA between SGVCOG and the City of Glendale
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1 1
7 5
6 M O T I O N
Moved by Council Member _________________________, seconded by Council Member_______________________, that the Council of the City of Glendale ratifies the approval of the Memorandum of Agreement (MOA) between the City of Glendale, 18 public agencies, and the San Gabriel Valley Council of Governments (SCVCOG) regarding the administration and cost sharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and the Enhanced Watershed Management Plan (EWMP) for the Upper Los Angeles River (ULAR) Watershed Management Area as set forth in the Report to Council dated July 9, 2024.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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Page 1 of 47 ends

MEMORANDUM OF AGREEMENT

BETWEEN THE CITY OF LOS ANGELES, THE CITY OF ALHAMBRA, THE CITY OF

BURBANK, THE CITY OF CALABASAS, THE CITY OF GLENDALE, THE CITY

OF HIDDEN HILLS, THE CITY OF LA CANADA FLINTRIDGE, THE CITY OF

MONTEBELLO, THE CITY OF MONTEREY PARK, THE CITY OF PASADENA, THE

CITY OF ROSEMEAD, THE CITY OF SAN FERNANDO, THE CITY OF SAN

GABRIEL, THE CITY OF SAN MARINO, THE CITY OF SOUTH EL MONTE, THE

CITY OF SOUTH PASADENA, THE CITY OF TEMPLE CITY, LOS ANGELES

COUNTY FLOOD CONTROL DISTRICT, THE COUNTY OF LOS ANGELES, THE

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS

REGARDING THE ADMINISTRATION AND COST SHARING FOR IMPLEMENTING

THE COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) AND

WATERSHED MANAGEMENT PROGRAM (WMP) FOR THE UPPER LOS

ANGELES RIVER WATERSHED MANAGEMENT AREA
This Memorandum of Agreement (MOA), including its attachments, exhibits and schedules, is made and entered into as of July 1st, 2023 by and between The SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG), a California Joint Powers Authority, THE CITY OF LOS ANGELES (CITY), a municipal corporation, THE CITY OF ALHAMBRA, a municipal corporation, THE CITY OF BURBANK, a municipal corporation, THE CITY OF CALABASAS, a municipal corporation, THE CITY OF GLENDALE, a municipal corporation , THE CITY OF HIDDEN HILLS, a municipal corporation, THE CITY OF LA CANADA FLINTRIDGE, a municipal corporation, THE CITY OF MONTEBELLO, a municipal corporation, THE CITY OF MONTEREY PARK, a municipal corporation, THE CITY OF PASADENA, a municipal corporati on, THE CITY OF ROSEMEAD, a municipal corporation, THE CITY OF SAN FERNANDO, a municipal corporation, THE CITY OF SAN GABRIEL, a municipal corporation, THE CITY OF SAN MARINO, a municipal corporation, THE CITY OF SOUTH EL MONTE, a municipal corporation, THE CITY OF SOUTH PASADENA, a municipal corporation, THE CITY OF TEMPLE CITY, a municipal corporation, LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD), a body corporate and politic, and the COUNTY OF LOS ANGELES (COUNTY), a political subdivision of the St ate of California. Collectively, these entities shall be known herein as PARTIES or individually as PARTY.

RECITALS
WHEREAS, the U.S. Environmental Protection Agency (USEPA) and the California Regional Water Quality Control Board, Los Angeles Region ( Regional Board) have classified the Greater Los Angeles County Municipal Separate Storm Sewer System

EXHIBIT A
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Page 2 of 47 ends

(MS4) as a large MS4 pursuant to 40 Code of Federal Regulations (CFR) section 122.26(b)(4) and a major facility pursuant to 40 CFR section 122.2; and WHEREAS, the Regional Board adopted the 2012 National Pollutant Discharge Elimination System MS4 Permit No. R4-2012-0175 on November 8, 2012, which was re- adopted in the 2021 Regional Phase I MS4 Permit Order No. R4-2021-0105; and WHEREAS, the 2012 MS4 P ermit became effective on December 28, 2012, and required that the LACFCD, the COUNTY, and 84 of the 88 cities within the County comply with its prescribed elements; and
WHEREAS the 2021 MS4 Permit became effective on September 11, 2021, superseding the 2012 MS4 Permit, and requires the COUNTY, LACFCD, 85 cities within the coastal watersheds of Los Angeles County, the Ventura County Watershed Protection District, the County of Ventura, and 10 cities within Ventura County to comply with its prescribed elements; and
WHEREAS, the MS4 Permit identifies the PARTIES as MS4 permittees responsible for compliance with the Permit’s requirements pertaining to the PARTIES’ collective jurisdictional area in the Upper Los Angeles River Watershed Management Area as identified in Exhibit D of this MOA; and
WHEREAS, the CITY and the cities of Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Canada Flintridge, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, San Marino, South El Monte, South Pasadena, and Temple City and LACFCD and the COUNTY formed the Upper Los Angeles River Watershed Management Group (ULAR WMG) to collaborate on the Watershed Management Program (WMP) and the Coordinated Integrated Monitoring Program (CIMP) in accordance with the MS4 Permit, with the CITY serving as the ULAR WMG Lead Agency; and
WHEREAS, the PARTIES desire d to collaborate on the development of a WMP and a CIMP in accordance with the MS4 Permit for a portion of the Upper Los Angeles River Watershed Management Area as identified in Exhibit D of this MOA to comply with all applicable monitoring requirements of the MS4 Permit; and WHEREAS, the first WMP was submitted to the Regional Board by the PARTIES on June 25, 2015 and was approved by the Regional Board on April 20, 2016; and WHEREAS, a revised WMP was submitted to the Regional Board on June 28, 2021 and is pending approval; and
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WHEREAS, the first CIMP was submitted to the Regional Board by the PARTIES on April 30, 2015 and was approved by the Regional Board on August 5, 2015; and WHEREAS, a revised CIMP was submitted to the Regional Board on March 13, 2023 and is pending approval; and
WHEREAS, the PARTIES have agreed to cooperatively share and fully fund the estimated costs of the implementation of the CIMP and WMP; and WHEREAS, the PARTIES agree that each shall assume full and independent responsibility for ensuring its own compliance with the MS4 Permit notwithstanding this MOA; and
WHEREAS, the PARTIES desire to have the SGVCOG: (a) invoice an d collect funds from each of the PARTIES to cover the costs of MONITORING SERVICES and WMP-RELATED TASKS and pay the CITY; (b) perform tasks identified in CONTRACT ADMINISTRATION in Exhibit A of this MOA;
NOW, THEREFORE, in consideration of the mutual benefits to be derived by the PARTIES, and of the promises contained in this MOA, the PARTIES agree as follows:

Section 1. Recitals. The recitals set forth above are true and correct and fully incorporated into this MOA.

Section 2. Purpose. The purpose of this MOA is to cooperatively fund the MONITORING SERVICES and WMP-RELATED TASKS, as set forth in Exhibit A of this MOA.

Section 3. Cooperation. The PARTIES shall fully cooperate with one another to attain the purposes of this MOA.

Section 4. Voluntary. The PARTIES have voluntarily entered into this MOA for the implementation of the MONITORING SERVICES and WMP -RELATED TASKS, and to authorize the SGVCOG to administer the cost-sharing.

Section 5. Term. This MOA shall become effective on July 1, 2023 a nd shall remain in effect for three (3) years up to and including June 30, 2026. The MOA may be extended, through mutual agreement of the PARTIES.

Section 6. Commitment. Once effective, the PARTIES agree to uphold the promises contained in this MOA for t he duration of the agreed upon term. The Parties agree that costs, expenses, fees, liabilities, and obligations incurred by the CITY in performing MONITORING SERVICES in accordance with Tables 2 -2C(i) of Exhibit B and WMP - 52 of 231

Page 4 of 47 ends

RELATED TASKS in accordance with Table 3-3B of Exhibit B prior to the execution date of this MOA but after July 1, 2023, shall be cost -shared under this Agreement according to the amounts specified in Exhibit B and shall be included in the first invoice.

Section 7. THE PARTIES AGREE:
a. Monitoring Services. The CITY will perform the MONITORING SERVICES as defined in Exhibit A.
b. WMP-Related tasks. The CITY and the SGVCOG will perform the WMP-RELATED TASKS, as defined in Exhibit A.
c. Reporting. Each PARTY hereto authorizes the CITY to prepare and submit reports to the Regional Board as required by the MS4 Permit. In addition, the CITY will submit to the PARTIES the data used to prepare the reports. This data will be transmitted electronically to all PARTIES and as requested by the Regional Board.

The CITY will provide sufficient time to the PARTIES to review the prepared reports. The CITY shall consider incorporating such comments received and answering a PARTY’s questions to the best of its abilities prior to its submittal to the Regional Board.
d. Contract Administration . The SGVCOG will be responsible for CONTRACT ADMINISTRATION, as defined in Exhibit A.
e. Communication. To the extent the PARTIES have communications related to CONTRACT ADMINISTRATION as defined in Exhibit A, such communication s shall be directed to the SGVCOG. Communications concerning MONITORING SERVICES and WMP-RELATED TASKS under this Agreement shall be directed to the ULAR WMG lead agency. Written notice will be provided to the PARTIES should contact information from the SGVCOG and/or the ULAR WMG lead agency change.
f. Contracting. The PARTIES contemplate that other individual NPDES permit holders may wish to participate in the MONITORING SERVICES without being a party to this MOA. In the event that another NPDES permittee wants to participate in the MONITORING SERVICES , the SGVCOG may enter into an individual separate agreement with such individual NPDES permittee. The individual NPDES permittee will not become a party to this MOA but will be responsible for its proportionate share of the costs for those MONITORING SERVICES . If other individual NPDES permit holders’ participation modifies the PARTIES’ proportionate cost share, each PARTIES' proportional payment obligation shall be modified administratively in Exhibit B.
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Section 8. Invoicing and Payment.
a. Invoicing. The SGVCOG will invoice all PARTIES, except the CITY, annually in amounts not exceeding the invoice amounts shown in Table 1 of Exhibit B. The annual invoices will be issued by the SGVCOG to the PARTIES in July of each calendar year for their proportional share of the estimated cost for MONITORING SERVICES and WMP -RELATED TASKS, including SGVCOG's Contact Management Fee, for the fiscal year, as shown in Exhibit B. The first invoice will be issued in July 2023 or upon the execution of this Agreement, whichever is later.

The PARTIES hereby acknowledge and ratify services performed on or after the earlier of July 1st, 2023 or the date of the last signature of the PARTIES that are performed in accordance with the terms and conditions of the MOA. Such services shall be included in the first invoice and reimbursable pursuant to this MOA. The CITY will invoice the SGVCOG for tasks performed, deducting the CITY’s cost portion for such tasks and the CITY’s cost portion for the SGVCOG’s program management fee. The CITY shall provide SGVCOG an accounting of the MONITORING SERVICES, and any WMP -RELATED TASKS completed during each annual payment term consistent with the format as shown in Exhibit E. b. Annual Payment. Each PARTY, excluding the CITY, shall pay the SGVCOG for their invoice within sixty (60) days of receipt of the invoice from the SGVCOG. c. Late Payment Penalty . Any payment that is not received within sixty (60) days following receipt of the invoice from SGVCOG shall be subject to a late payment of 10%. Interest on any late payments shall accrue at the rate of 1% per month for each month a payment is past due.
d. Delinquent Payments. A payment not made within three hundred and sixty -five (365) days after receipt of the invoice from the SGVCOG shall result in the SGVCOG notifying the Regional Board and the PARTIES that the delinquent PARTY is no longer a participating member of the CIMP or WMP. The PARTY shall be deemed to have withdrawn from this MOA and the remaining PA RTIES' cost share allocation shall be adjusted in accordance with the cost allocation formula in Table 1 of Exhibit B. Withdrawal shall not relieve a PARTY’s obligation to pay its proportionate share of costs that were due at the time of the deemed withdrawal.
e. Contingency. Each PARTY’s annual invoice will include a continge ncy of fifteen percent (15%) for MONITORING SERVICES and fifteen percent (15%) for WMP- RELATED TASKS , as shown in Exhibit B. Contingency funds will be held by SGVCOG until such time as they are needed. Contingency funds that are used will be applied to each PARTY based on its proportional share. No PARTY will be of

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obligated to pay for additional expenditures which exceed its contingency amounts without an amendment to this MOA.
i. Monitoring Services Contingency . The CITY shall have access to the MONITORING SERVICES Contingency, for paying for or otherwise implementing the MONITORING SERVICES defined in Exhibit A of this MOA. The CITY shall notify the PARTIES before use of the MONITORING SERVICES Contingency is appropriate or required as soon as practicable but any failure to notify any PARTY or the PARTIES shall not alter, eliminate, or affect the CITY’s right to payment. The CITY will indicate the amount of MONITORING SERVICES Contingency used in its applicable invoice(s) to the SGVCOG for implementation of the MONITORING SERVICES. Should the CITY determine in its reasonable discretion that the MONITORING SERVICES Contingency not be necessary for
MONITORING SERVICES, the PARTIES may administr atively shift these funds to be used for WMP-RELATED TASKS and do so using the process defined in Section 9(c).
ii. WMP-Related Tasks Contingency . The PARTIES may utilize WMP- RELATED TASKS Contingency to complete projects consistent with the WMP-RELATED TASKS defined in Exhibit A. To utilize WMP-RELATED TASKS Contingency, the ULAR WMG shall discuss the proposed activity and the ULAR WMG will come to a majority consensus, using the process defined in Section 9(c), as to whether to move forward with the use of WMP- RELATED TASKS Contingency and the process for implementation. The SGVCOG shall utilize the WMP-RELATED TASKS Contingency to reimburse the entity responsible for administering the approved WMP - RELATED TASK funded by the WMP-RELATED TASKS Contingency.

Should the WMP-RELATED TASKS Contingency not be necessary for WMP-RELATED TASKS, the PARTIES may administratively shift these funds to be used for MONITORING SERVICES, using the process defined in Section 9(c).
f. Shifting of Funds. The PARTIES may shift funds collected under this MOA between MONITORING SERVICES and WMP-RELATED TASKS administratively, without an amendment to this MOA, provided that the overall amount does not exceed the total not-to-exceed amount of this MOA or a PARTY’S annual proportional cost, as set forth in Table 1 of Exhibit B, and if approved by a majority consensus, using the process defined in Section 9(c). Should the CITY require a shift in funds between MONITORING SERVICES and WMP-RELATED TASKS in order to implement the MONITORING SERVICES and WMP-RELATED TASKS , it shall notify the SGVCOG before shifting these funds.
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g. Contract Management Fee . The SGVCOG will receive a Contract Management Fee of $100,000 per year for administration of this MOA by the SGVCOG. Each PARTY will be assessed its proportionate share of the annual Contract Management Fee as shown in Table 4 of Exhibit B.
h. Reconciliation of this MOA. At the end of the MOA, the SGVCOG will provide the PARTIES with an accounting of actual expenditures, consistent with the format as shown in Exhibit E, within ninety (90) days. Any unexpended funds held by SGVCOG at the termination of this MOA will be rolled -over to cover expenses in any subsequent MOA. PARTIES may request in writing a refund or credit of any unexpended funds by the SGVCOG, in accordance with the distributed cost formula set forth in Table 1 of Exhibit B.

Section 9. THE PARTIES FURTHER AGREE:
a. Documentation. The PARTIES agree to promptly provide at no cost to the CITY all requested information and documentation in their possession that the CITY, in its discretion, deems to be necessary or helpful for the performance of the MONITORING SERVICES and WMP-RELATED TASKS.
b. Access. During the term of this MOA on an as -needed basis, each PARTY shall allow the CITY or its contractor reasonable access and entry to land, facilities and structures owned, operated, or controlled by the PARTY, which access and entry are necessary or helpful for the CITY or its contractor to perform MONITORING SERVICES and WMP-RELATED TASKS (FACILITIES). The FACILITIES shall include but not be limited to the PARTY's storm drains, channels, catch basins, and similar, provided, however, that prior to entering any of the PARTIES FACILITIES, the CITY or its contractor, as applicable, shall provide seve nty-two (72) hours advance written notice of entry to the applicable PARTY, or in the cases where seventy-two (72) hours' advance written notice is not possible, such as in cases of unforeseen wet weather, the CITY or its contractor shall provide written notice to the applicable PARTY as early as reasonably possible. Any PARTY, including LACFCD, agrees to provide the CITY or its contractor a "no-fee" Access Permit to its FACILITIES. This Access Permit does not cover any fees that may be required for Constru ction Permits for the installation of permanent monitoring equipment. The CITY shall secure any required necessary permits prior to entry. c. Consensus. The PARTIES agree that consensus in the ULAR WMG will be determined by a two -thirds supermajority (66.6 6%) voting of the ULAR WMG members based on each PARTY’s percentage land area of the Watershed as shown in Exhibit D. Consensus shall be reached using an email vote of ULAR WMG members. Any PARTY that does not respond to a vote within five business days, shall be considered to support the majority consensus. of

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d. Participation. Each PARTY shall designate an individual to provide representation at the ULAR WMG that is authorized to provide official input on behalf of the PARTY. Each PARTY shall ensure that a representative attends the ULAR WMG meetings and, if necessary, responds to email communication. e. Additional Activities. The PARTIES agree that additional activities may arise in the course of implementing this MOA, and there may be interest in utilizing funds collected through this MOA or pursuing additional funds, including but not limited to the Safe Clean Water Program, to complete those projects. The ULAR WMG, led by the ULAR WMG Lead Agency, shall discuss and determine additional activities to be co mpleted and the implementation approach to completing those projects. The ULAR WMG will determine which activities to pursue in accordance with the consensus process defined in Section 9(c). Any other PARTY that does not desire to participate in an additional activity can submit a written request to the SGVCOG that they do not desire to be part of the activity. The non -participating PARTY will not be responsible for its proportionate share of funds to complete the additional project, and the cost will be re calculated amongst the remaining PARTIES.

Section 10. Indemnification. Each PARTY shall indemnify, defend, and hold harmless each other PARTY, on a pro rata basis, including its special districts, their member agencies, elected and appointed officers, employees, agents, attorneys, and designated volunteers from and against any and all liability, including, but not limited to, demands, claims, actions, fees, costs, and expenses (including reasonable attorneys and expert witness fees), arising from or conn ected with this MOA; provided, however, that no PARTY shall indemnify another PARTY for that PARTY’s own negligence or willful misconduct.

Section 11. Termination
a. Noticing. Any PARTY may withdraw from this MOA for any reason, in whole or part, by giving the SGVCOG and the Regional Board thirty (30) days written notice thereof. Withdrawing PARTIES shall remain wholly responsible for their proportional share of the costs of MONITORING SERVICES and WMP-RELATED TASKS for any fiscal year for which the PAR TY has not withdrawn. Withdrawing PARTIES shall not be entitled to any refunds. Each PARTY shall also be responsible for the payment of its own fines, penalties or costs incurred as a result of the non -performance of the CIMP and/or WMP. Upon withdrawal by the SGVCOG, the PARTIES shall meet and confer to designate an alternate organization to accept the SGVCOG's responsibilities under this MOA. of

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b. Default. If a PARTY fails to comply with any of the terms or conditions of this MOA, that PARTY shall forfeit its rights to the work completed through this MOA, but no such forfeiture shall occur unless and until the defaulting PARTY has first been given notice of its default and a reasonable opportunity to cure the alleged default c. Equipment Ownership. Devices such as automatic sampling stations - inclusive of a cabinet, sampling equipment, ancillary devices, power supplies (EQUIPMENT) may be installed to implement the CIMP. Any PARTY voluntarily terminating membership will not be entitled to a refund for the portio n of the share paid to acquire and to operate the EQUIPMENT nor for the remaining value of the EQUIPMENT, if any. The operational life of such EQUIPMENT is approximately seven years, and after which it may be obsolete or may require major remodel or replacement of electrical and mechanical components costing equivalent to a purchase of a new EQUIPMENT. The remaining PARTIES agree to own, operate and maintain and or replace the EQUIPMENT.

Section 12. General Provisions
a. Notices. Any notices, bills, invoi ces, or reports relating to this MOA, and any request, demand, statement, or other communication required or permitted hereunder shall be in writing and shall be delivered to the representatives of the PARTIES at the addresses set forth in Exhibit C attached hereto and incorporated herein by reference. PARTIES shall promptly notify each other of any change of contact information, including personnel changes, provided in Exhibit C. Written notice shall include notice delivered via e-mail or fax. A notice shall be deemed to have been received on (a) the date of delivery, if delivered by hand during regular business hours, or by confirmed facsimile or by e -mail; or (b) on the third (3rd) business day following mailing by registered or certified mail (return rec eipt requested) to the addresses set forth in Exhibit C.
b. Administration. For the purposes of this MOA, the PARTIES and SGVCOG hereby designate as their respective representatives the persons named in Exhibit C. The designated representatives, or their re spective designees, shall administer the terms and conditions of this MOA on behalf of their respective entities. Each of the persons signing below on behalf of a PARTY or the SGVCOG represents and warrants that he or she is authorized to sign this MOA on behalf of such entity. c. Relationship of the Parties. The PARTIES to this MOA are, and shall at all times remain as to each other, wholly independent entities. No PARTY shall have power to incur any debt, obligation, or liability on behalf of any other PART Y unless expressly provided to the contrary by this MOA. No employee, agent, or officer of a PARTY shall be deemed for any purpose whatsoever to be an agent, employee, or officer of another PARTY.
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d. Amendment. The terms and provisions of this MOA may not be amended, modified, or waived, except by an instrument in writing signed by all non-delinquent PARTIES and the SGVCOG. Such amendments may be executed by those individuals listed in Exhibit C or by a person authorized to execute such amendment on behalf of each PARTY.
e. Law to Govern. This MOA is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California. In the event of litigation related to this MOA, venue in the State Superior Court or Federal District Court shall lie exclusively in the County of Los Angeles. f. No Presumption in Drafting. The PARTIES to this MOA agree that the general rule that an MOA is to be interpreted against the PARTY drafting it, or causing it to be prepared shall not apply.
g. Severability. If any provision of this MOA shall be determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOA shall not be affected, and this MOA shall be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOA. h. Entire Agreement. This MOA constitutes the entire agreement of the PARTIES to this MOA with respect to the subject matter hereof.
i. Waiver. Waiver by any PARTY to this MOA of any term, condition, or covena nt of this MOA shall not constitute a waiver of any other term, condition, or covenant.

Waiver by any PARTY to this MOA of any breach of the provisions of this MOA shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOA.
j. Counterparts. This MOA may be executed in any number of counterparts, which execution may be by electronic means as defined in Civil Code section 1633.2 and each of which shall be an original, but all of whic h taken together shall constitute but one and the same instrument, provided, however, that such counterparts shall have been delivered to all PARTIES to this MOA.
k. All PARTIES to this MOA have been represented by counsel in the preparation and negotiation of this MOA. Accordingly, this MOA shall be construed according to its fair language.
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IN WITNESS WHEREOF, the PARTIES have caused this MOA to be executed by their duly authorized representatives and affixed as of the date of signature of the PARTIES:
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April 2, 2024
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CITY OF PASADENA

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Dated:

By
Miguel Márquez, City Manager
ATTEST:

Mark Jomsky, City Clerk
APPROVED AS TO FORM:

Javan N. Rad, Chief Assistant City Attorney
Javan Rad (Jul 26, 2023 14:34 PDT)
Nicholas Rodriguez (Jul 26, 2023 18:56 PDT)
07/26/2023
Mark Jomsky (Jul 26, 2023 19:08 PDT) 07/26/2023
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CITY OF SAN FERNANDO
By ________________________________
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Dated: _________________________
ATTEST:
______________________________
Julia Fritz, City Clerk
APPROVED AS TO FORM:
______________________________
Richard Padilla, $VVLVWDQWCity Attorney
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SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
Dated: ___________________ By: _________________________ Marisa Creter, Executive Director
ATTEST:

By: _________________________
APPROVED AS TO FORM:

By: _________________________
David DeBerry
Counsel for the SGVCOG

05/25/2023
Nicholas Ryu
Manager of Sustainability & Natural Resources
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EXHIBIT A
MOA Scope of Work
The purpose of this MOA is to facilitate compliance by the ULAR WMG with the MS4 Permit. The tasks below outline the broadly-expected work anticipated to comply with the Permit.

MONITORING SERVICES
This includes any and all tasks required to comply with the monitoring requirements established in the MS4 Permit and associated documents. This includes but is not limited to implementation of the ULAR CIMP (Coordinated Integrated Monitoring Program), which includes but is not limited to the following activities:
● Receiving Water Monitoring
● Stormwater Outfall Monitoring
● Non-Stormwater Outfall Monitoring
● Urban Lakes Monitoring
● Data Management
● Capital, Operation, and Maintenance Activities
● Purchasing, maintaining, and replacing equipment (capital costs) necessary for monitoring activities
● Development of the monitoring sections to be included in the Annual Report (e.g. trends analysis, Total Maximum Daily Load (TMDL) attainment, summary of monitoring activities)
● Annual Reconciliation of the MONITORING SERVICES under the MOA. ● This work may include additional activities and requirements based upon the March 2023 CIMP revisions, any other future CIMP revision, and subsequent requirements for the Regional Board.

The City is responsible for completing the MONITORING S ERVICES in this MOA, including by utilizing consultant support services.

WMP-RELATED TASKS
This includes any and all tasks required to comply with the MS4 Permit, as well as other work that is determined to advance the cities’ efforts in complying with the MS4 Permit. The ULAR WMG is required to complete the following activities as part of the ULAR Watershed Management Program (WMP). This includes but is not limited to the sub-tasks defined below:
● Annual Reporting (including the WMP Progress Report)
● Report of Waste Discharge (ROWD)
● Adaptive Management
● Trash Monitoring and Reporting Plan (TMRP)
● WMP Revisions
● Website management (lastormh2o.org)
● California Stormwater Quality Association (CASQA) Membership of

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Contracts regarding WMP -RELATED TASKS will be admi nistered by the SGVCOG utilizing a consultant(s) selected in coordination with the ULAR WMG, unless otherwise determined by the ULAR WMG. The lead agency of the ULAR WMG will provide subject-matter expertise and project management support to the SGVCOG and its consultants for the purposes of completing this task.

CONTRACT ADMINISTRATION
This includes any and all tasks associated with administering this MOA, including but not limited to the following:
● Facilitate the development of agreements and subsequent amendments for the ULAR WMG.
● Manage procurements, contracting, and contract administration for consultants and contractors, with the lead agency of the ULAR WMG providing subject -matter expertise and project management support. This could include establishing and managing a bench of technical consultants that could be utilized by any PARTY. ● Distribute invoices and collect payment from PARTIES. ● Pay invoices from the City, upon receipt of invo ice, as established in Section 8(a) of the MOA.
● Manage the MOA budget in coordination with the lead agency of the ULAR WMG. ● Facilitate the preparation of ULAR WMG administrative procedures by ULAR WMG and ensure compliance with these procedures.
● Annual Reconciliation of WMP-RELATED TASKS under the MOA.

The CONTRACT ADMINISTRATION tasks will be completed by the SGVCOG.

Additional tasks may be identified in the process of complying with the Permit, at which point the ULAR WMG would determine the optimal approach to ensuring that the ULAR WMG remains in compliance with any and all aspects of the MS4 Permit and its associated documents. of

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EXHIBIT B
MOA Cost Estimates
Table 1. Distribution of Combined Annual Implementation Costs (CIMP/WMP/CASQA/SGVCOG fee) ....................................................................... 35 Table 2. Distribution of Cost for Implementing Total ULAR CIMP Monitoring Services .................................................................................................................. 36 Table 2A. Costs for General CIMP Monitoring Services .......................... 37 Table 2A(i). Distribution of Costs for General CIMP Monitoring Services ..... 37 Table 2B. Costs for Arroyo Seco NSWO Monitoring ................................ 38 Table 2B(i). Distribution of Costs for Arroyo Seco NSWO Monitoring ........... 38 Table 2C. Costs for Legg Lake Monitoring ............................................... 39 Table 2C(i). Distribution of Costs for Legg Lake Monitoring .......................... 39 Table 3. Distribution of Costs for Implementing WMP-Related Tasks (including CASQA fees)........................................................................................................... 39 Table 3A. Costs for Implementing General WMP-Related Tasks ............ 40 Table 3B. Distribution of Costs for CASQA Membership Fees ............... 41 Table 4. SGVCOG Annual Contract Management Fees ...................................... 41 83 of 231

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Table 1. Distribution of Combined Annual Implementation Costs (CIMP/WMP/CASQA/SGVCOG fee) Agency Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26 Total (3 years)
LACFCD $ 83,732 $ 79,353 $ 95,016 $ 258,101
City of Los Angeles $ 943,982 $ 908,306 $ 1,084,118 $ 2,936,406 County of Los Angeles $ 232,381 $ 217,554 $ 257,621 $ 707,556 City of Alhambra $ 25,278 $ 24,472 $ 29,209 $ 78,958
City of Burbank $ 57,421 $ 55,590 $ 66,350 $ 179,361
City of Calabasas $ 20,731 $ 20,070 $ 23,954 $ 64,755
City of Glendale $ 101,385 $ 98,139 $ 117,135 $ 316,659 City of Hidden Hills $ 4,974 $ 4,815 $ 5,747 $ 15,536
City of La Canada Flintridge $ 34,193 $ 27,729 $ 33,097 $ 95,018 City of Montebello $ 27,721 $ 26,837 $ 32,032 $ 86,590
City of Monterey Park $ 25,626 $ 24,809 $ 29,610 $ 80,045 City of Pasadena $ 81,872 $ 74,179 $ 88,537 $ 244,588
City of Rosemead $ 17,135 $ 16,588 $ 19,799 $ 53,522
City of San Fernando $ 7,854 $ 7,604 $ 9,076 $ 24,534
City of San Gabriel $ 13,688 $ 13,252 $ 15,817 $ 42,756 City of San Marino $ 12,471 $ 12,073 $ 14,410 $ 38,953
City of South El Monte $ 21,094 $ 17,250 $ 18,998 $ 57,341 City of South Pasadena $ 12,064 $ 10,954 $ 13,074 $ 36,091 City of Temple City $ 13,334 $ 12,909 $ 15,408 $ 41,651 Total $ 1,736,933 $ 1,652,482 $ 1,969,007 $ 5,358,422
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Table 2. Distribution of Cost for Implementing Total ULAR CIMP Monitoring Services Agency Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26 Total (3 years)
LACFCD $ 66,082 $ 61,483 $ 62,518 $ 190,083
City of Los Angeles $ 711,254 $ 671,309 $ 682,542 $ 2,065,105 County of Los Angeles $ 179,686 $ 163,892 $ 166,695 $ 510,272 City of Alhambra $ 19,008 $ 18,087 $ 18,389 $ 55,483
City of Burbank $ 43,178 $ 41,085 $ 41,773 $ 126,036
City of Calabasas $ 15,588 $ 14,833 $ 15,081 $ 45,503
City of Glendale $ 76,240 $ 72,532 $ 73,746 $ 222,518
City of Hidden Hills $ 3,740 $ 3,559 $ 3,618 $ 10,917
City of La Canada Flintridge $ 27,088 $ 20,494 $ 20,837 $ 68,419 City of Montebello $ 20,845 $ 19,835 $ 20,167 $ 60,846
City of Monterey Park $ 19,269 $ 18,335 $ 18,642 $ 56,247 City of Pasadena $ 62,866 $ 54,824 $ 55,741 $ 173,431
City of Rosemead $ 12,884 $ 12,260 $ 12,465 $ 37,610
City of San Fernando $ 5,906 $ 5,620 $ 5,714 $ 17,240
City of San Gabriel $ 10,293 $ 9,794 $ 9,958 $ 30,044
City of San Marino $ 9,377 $ 8,923 $ 9,072 $ 27,372
City of South El Monte $ 19,047 $ 15,166 $ 15,466 $ 49,679 City of South Pasadena $ 9,258 $ 8,095 $ 8,231 $ 25,584 City of Temple City $ 10,027 $ 9,541 $ 9,700 $ 29,268
Total Estimated Cost of CIMP $ 1,321,633 $ 1,229,667 $ 1,250,357 $ 3,801,657 Note:

1. Total Monitoring Services cost = General CIMP + NSWO + Legg Lake 85 of 231

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Table 2A. Costs for General CIMP Monitoring Services
ULAR CIMP General Monitoring Component Fiscal Year 23-
24 Fiscal Year
24-25
Fiscal Year 25-
26 Labor (Receiving Water and Storm Water Outfall) $ 253,000 $ 230,000 $ 230,000 Laboratory Analysis (Receiving Water and Storm
Water Outfall) $ 263,051 $ 237,879 $ 240,157
Laboratory Data Handling Fee (15%) $ 39,458 $ 35,682 $ 36,024 Laboratory Analysis (TIE) $ 40,000 $ 40,000 $ 40,000
Contract Services $ 319,000 $ 305,000 $ 305,000
Equipment $ 136,325 $ 130,081 $ 122,601
Administrative Fee (5%) $ 52,542 $ 48,932 $ 48,689
Sub-Total $ 1,103,375 $ 1,027,574 $ 1,022,471
Contingency (15%) $ 165,506 $ 154,136 $ 153,371
Annual Escalation (2.5%) $ - $ 25,689 $ 51,763
Total $ 1,268,881 $ 1,207,400 $ 1,227,604
Table 2A(i). Distribution of Costs for General CIMP Monitoring Services Agency Land Area
(acres) % of Area Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26
Total (3
years)
LACFCD (5%) -- -- $ 63,444 $ 60,370 $ 61,380 $ 185,194
City of Los Angeles 181,288.00 58.53% $ 705,492 $ 671,309 $ 682,542 $ 2,059,343 County of Los Angeles 41,048.07 13.25% $ 159,741 $ 152,001 $ 154,544 $ 466,286 City of Alhambra 4,884.31 1.58% $ 19,008 $ 18,087 $ 18,389 $ 55,483 City of Burbank 11,095.20 3.58% $ 43,178 $ 41,085 $ 41,773 $ 126,036 City of Calabasas 4,005.68 1.29% $ 15,588 $ 14,833 $ 15,081 $ 45,503 City of Glendale 19,587.50 6.32% $ 76,226 $ 72,532 $ 73,746 $ 222,504 City of Hidden Hills 961.03 0.31% $ 3,740 $ 3,559 $ 3,618 $ 10,917 City of La Canada
Flintridge 5,534.46 1.79% $ 21,538 $ 20,494 $ 20,837 $ 62,869 City of Montebello 5,356.38 1.73% $ 20,845 $ 19,835 $ 20,167 $ 60,846 City of Monterey Park 4,951.51 1.60% $ 19,269 $ 18,335 $ 18,642 $ 56,247 City of Pasadena 14,805.30 4.78% $ 57,616 $ 54,824 $ 55,741 $ 168,181 City of Rosemead 3,310.87 1.07% $ 12,884 $ 12,260 $ 12,465 $ 37,610 City of San Fernando 1,517.64 0.49% $ 5,906 $ 5,620 $ 5,714 $ 17,240 City of San Gabriel 2,644.87 0.85% $ 10,293 $ 9,794 $ 9,958 $ 30,044 City of San Marino 2,409.64 0.78% $ 9,377 $ 8,923 $ 9,072 $ 27,372 City of South El Monte 1,594.16 0.51% $ 6,204 $ 5,903 $ 6,002 $ 18,109 City of South Pasadena 2,186.20 0.71% $ 8,508 $ 8,095 $ 8,231 $ 24,834 86 of 231

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City of Temple City 2,576.50 0.83% $ 10,027 $ 9,541 $ 9,700 $ 29,268 Total 309,757.32 100.00% $ 1,268,881 $ 1,207,400 $ 1,227,604 $ 3,703,886 Note:

1. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distri buting the cost among the other agencies.

Table 2B. Costs for Arroyo Seco NSWO Monitoring
CIMP Component
Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26
Non-Stormwater Outfall Monitoring
Arroyo Seco (3 Screening Events) $ 16,470
Laboratory Data Handling Fee (15%)
Flat Rate: 15% of Total Monitoring costs $ 2,470
Administrative Fee (5%)
Flat Rate: 5% of Total NSWO Monitoring
Cost $ 947
Monitoring Cost Sub-Total $ 19,887
Additional Costs
Contingency (15%) $ 1,989
Annual Escalation (2.5%) $ -
Arroyo Seco (Total) $ 21,876
Table 2B(i). Distribution of Costs for Arroyo Seco NSWO Monitoring Agency
Land
Area
(acres)
% of Area Fiscal Year
23-24
Fiscal
Year 24-25
Fiscal
Year 25-26
Total (3
years)
LACFCD (5%) -- -- $ 1,094 $ - $ - $ 1,094
City of Los Angeles 3936.66 27.73% $ 5,762 $ - $ - $ 5,762 County of Los
Angeles 2361.13 16.63% $ 3,456 $ - $ - $ 3,456
City of Glendale 9.39 0.07% $ 14 $ - $ - $ 14
City of La Canada
Flintridge 3791.77 26.71% $ 5,550 $ - $ - $ 5,550
City of Pasadena 3586.72 25.26% $ 5,250 $ - $ - $ 5,250 City of South
Pasadena 512.25 3.61% $ 750 $ - $ - $ 750
Arroyo Seco (Total) 14,197.93 100.00% $ 21,876 $ 21,876 Note:

1. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing the cost among the other agencies.
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Table 2C. Costs for Legg Lake Monitoring
CIMP Component
Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26
Legg lake $ 22,235 $ 15,694 $ 15,694
Laboratory Data Handling Fee (15%) $ 3,335 $ 2,354 $ 2,354 Administrative Fee (5%) $ 1,279 $ 902 $ 902
Monitoring Cost Sub-Total $ 26,849 $ 18,950 $ 18,950
Additional Costs
Contingency (15%) $ 4,027 $ 2,843 $ 2,843
Annual Escalation (2.5%) $ - $ 474 $ 959
Legg Lake (Total) $ 30,876 $ 22,267 $ 22,752
Table 2C(i). Distribution of Costs for Legg Lake Monitoring Agency
Land Area
(acres)
% of
Area
Fiscal
Year 23-
24 Fiscal
Year 24-25
Fiscal
Year 25-26
Total (3
years)
LACFCD (5%) -- -- $ 1,544 $ 1,113 $ 1,138 $ 3,795
County of Los Angeles 2,044.68 56.21% $ 16,489 $ 11,891 $ 12,150 $ 40,530 South El Monte 1,592.68 43.79% $ 12,844 $ 9,262 $ 9,464 $ 31,570 Legg Lake (Total) 3,637.35 100.00% $ 30,876 $ 22,267 $ 22,752 $ 75,895 Note:

1. Legg Lake now has a fish tissue monitoring requirement at a frequency of once every three years.

2. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing the cost among t he other agencies.

Table 3. Distribution of Costs for Implementing WMP-Related Tasks (including CASQA fees) ULAR WMP Cost Distribution + CASQA
Agency
Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26
Total (3
years)
LACFCD $ 12,650 $ 12,870 $ 27,498 $ 53,018
City of Los Angeles $ 177,128 $ 181,398 $ 345,977 $ 704,503 County of Los Angeles $ 40,106 $ 41,073 $ 78,338 $ 159,517 City of Alhambra $ 4,772 $ 4,887 $ 9,321 $ 18,981
City of Burbank $ 10,841 $ 11,102 $ 21,174 $ 43,117
City of Calabasas $ 3,914 $ 4,008 $ 7,645 $ 15,566
City of Glendale $ 19,138 $ 19,599 $ 37,382 $ 76,119
City of Hidden Hills $ 939 $ 962 $ 1,834 $ 3,735
City of La Canada Flintridge $ 5,407 $ 5,538 $ 10,562 $ 21,507 City of Montebello $ 5,233 $ 5,360 $ 10,222 $ 20,815
City of Monterey Park $ 4,838 $ 4,955 $ 9,450 $ 19,242
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City of Pasadena $ 14,466 $ 14,814 $ 28,255 $ 57,535
City of Rosemead $ 3,235 $ 3,313 $ 6,319 $ 12,866
City of San Fernando $ 1,483 $ 1,519 $ 2,896 $ 5,898
City of San Gabriel $ 2,584 $ 2,646 $ 5,048 $ 10,278
City of San Marino $ 2,354 $ 2,411 $ 4,599 $ 9,364
City of South El Monte $ 1,558 $ 1,595 $ 3,042 $ 6,195
City of South Pasadena $ 2,136 $ 2,188 $ 4,172 $ 8,496
City of Temple City $ 2,517 $ 2,578 $ 4,917 $ 10,013
Total Estimated Cost of WMP $ 315,300 $ 322,815 $ 618,651 $ 1,256,766 Note:

1. Total cost = General WMP + CASQA Fees.

Table 3A. Costs for Implementing General WMP-Related Tasks WMP Component Fiscal Year
23-24
Fiscal Year
24-25
Fiscal Year
25-26
Total (3
years)
Semi-Annual Progress Report (June) $ 50,000 $ 50,000 $ 50,000 $ 150,000 Annual Reporting Package
(December) $ 100,000 $ 100,000 $ 100,000 $ 300,000
WMP Revisions/RAA/Adaptive
Management $ - $ - $ 200,000 $ 200,000
Report of Waste Discharge (ROWD) $ - $ - $ 20,000 $ 20,000 Trash Monitoring and Reporting Plan
(TMRP) $ 50,000 $ 50,000 $ 50,000 $ 150,000
Program Management (10%) $ 20,000 $ 20,000 $ 42,000 $ 82,000 Sub-Total $ 220,000 $ 220,000 $ 462,000 $ 902,000
Contingency (15%) $ 33,000 $ 33,000 $ 69,300 $ 135,300
Annual Escalation (2% per year) $ - $ 4,400.00 $ 18,664.80 $ 23,065 WMP Program Management Cost
(Total)
$ 253,000 $ 257,400 $ 549,965 $ 1,060,365
Note:

1. Annual Report package includes semiannual progress report. 89 of 231

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Table 3B. Distribution of Costs for CASQA Membership Fees Agency Land Area
(acres)
% of
Area
Fiscal
Year
23-24
Fiscal
Year
24-25
Fiscal
Year
25-26
Total (3
years)
City of Los Angeles 181,288.00 58.53% $ 36,462 $ 38,285 $ 40,199 $ 114,945 County of Los Angeles 41,048.07 13.25% $ 8,256 $ 8,669 $ 9,102 $ 26,026 City of Alhambra 4,884.31 1.58% $ 982 $ 1,031 $ 1,083 $ 3,097 City of Burbank 11,095.20 3.58% $ 2,232 $ 2,343 $ 2,460 $ 7,035 City of Calabasas 4,005.68 1.29% $ 806 $ 846 $ 888 $ 2,540 City of Glendale 19,587.50 6.32% $ 3,940 $ 4,137 $ 4,343 $ 12,419 City of Hidden Hills 961.03 0.31% $ 193 $ 203 $ 213 $ 609 City of La Canada Flintridge 5,534.46 1.79% $ 1,113 $ 1,169 $ 1,227 $ 3,509 City of Montebello 5,356.38 1.73% $ 1,077 $ 1,131 $ 1,188 $ 3,396 City of Monterey Park 4,951.51 1.60% $ 996 $ 1,046 $ 1,098 $ 3,139 City of Pasadena 14,805.30 4.78% $ 2,978 $ 3,127 $ 3,283 $ 9,387 City of Rosemead 3,310.87 1.07% $ 666 $ 699 $ 734 $ 2,099 City of San Fernando 1,517.64 0.49% $ 305 $ 320 $ 337 $ 962 City of San Gabriel 2,644.87 0.85% $ 532 $ 559 $ 586 $ 1,677 City of San Marino 2,409.64 0.78% $ 485 $ 509 $ 534 $ 1,528 City of South El Monte 1,594.16 0.51% $ 321 $ 337 $ 353 $ 1,011 City of South Pasadena 2,186.20 0.71% $ 440 $ 462 $ 485 $ 1,386 City of Temple City 2,576.50 0.83% $ 518 $ 544 $ 571 $ 1,634 Total 309,757.32 100.00% $ 62,300 $ 65,415 $ 68,686 $ 196,401 Note:

1. LACFCD will retain its own CASQA membership.

2. Assumes 5% escalation per year for CASQA fees.

Table 4. SGVCOG Annual Contract Management Fees
Land Area
(acres) % of Area Fiscal Year
23-24
Fiscal
Year
24-25
Fiscal
Year
25-26
Total (3
years)
LACFCD (5%) -- -- $ 5,000 $ 5,000 $ 5,000 $ 15,000
City of Los Angeles 181,288.00 58.53% $ 55,600 $ 55,600 $ 55,600 $ 166,799 County of Los Angeles 41,048.07 13.25% $ 12,589 $ 12,589 $ 12,589 $ 37,767 City of Alhambra 4,884.31 1.58% $ 1,498 $ 1,498 $ 1,498 $ 4,494 City of Burbank 11,095.20 3.58% $ 3,403 $ 3,403 $ 3,403 $ 10,208 City of Calabasas 4,005.68 1.29% $ 1,229 $ 1,229 $ 1,229 $ 3,686 City of Glendale 19,587.50 6.32% $ 6,007 $ 6,007 $ 6,007 $ 18,022 City of Hidden Hills 961.03 0.31% $ 295 $ 295 $ 295 $ 884 City of La Canada
Flintridge 5,534.46 1.79% $ 1,697 $ 1,697 $ 1,697 $ 5,092 90 of 231

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City of Montebello 5,356.38 1.73% $ 1,643 $ 1,643 $ 1,643 $ 4,928 City of Monterey Park 4,951.51 1.60% $ 1,519 $ 1,519 $ 1,519 $ 4,556 City of Pasadena 14,805.30 4.78% $ 4,541 $ 4,541 $ 4,541 $ 13,622 City of Rosemead 3,310.87 1.07% $ 1,015 $ 1,015 $ 1,015 $ 3,046 City of San Fernando 1,517.64 0.49% $ 465 $ 465 $ 465 $ 1,396 City of San Gabriel 2,644.87 0.85% $ 811 $ 811 $ 811 $ 2,433 City of San Marino 2,409.64 0.78% $ 739 $ 739 $ 739 $ 2,217 City of South El Monte 1,594.16 0.51% $ 489 $ 489 $ 489 $ 1,467 City of South Pasadena 2,186.20 0.71% $ 670 $ 670 $ 670 $ 2,011 City of Temple City 2,576.50 0.83% $ 790 $ 790 $ 790 $ 2,371 Total 309,757.32 100.00% $ 100,000 $ 100,000 $ 100,000 $ 300,000 Note:

1. SGVCOG fee is $100,000 per year and covers both Monitoring Services and WMP-related tasks.

2. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing the cost among the other agencies.

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EXHIBIT C

Upper Los Angeles River Watershed Management Area CIMP Responsible Agencies Representatives

Agency Address Agency Contact
City of Los Angeles
Department of Public Works
Bureau of Sanitation, Watershed Protection Division
1149 S. Broadway
Los Angeles, CA 90015
Alfredo Magallanes
E-mail: [email protected]
Phone: (213) 485-3958

County of Los Angeles
Department of Public Works
Stormwater Quality Division, Building A-9 East, 1st Floor 1000 South Fremont Avenue
Alhambra, CA 91803
Mark Lombos
E-mail: [email protected]
Phone: (626) 300-4665

Los Angeles County Flood Control District
Department of Public Works
Stormwater Quality Division, Building A-9 East, 1st Floor 1000 South Fremont Avenue
Alhambra, CA 91803
Jalaine Verdiner
E-mail: [email protected]
Phone: (626) 300-4666

City of Alhambra
111 South First Street
Alhambra, CA 91801-3796
David Dolphin
E-mail: [email protected]
Phone: (626) 300-1571
City of Burbank
P.O. Box 6459
Burbank, CA 91510
Stephen Walker
E-mail: [email protected]
Phone: (818) 238-3804
City of Calabasas
100 Civic Center Way
Calabasas, CA 91302-3172
Tatiana Holden
E-mail: [email protected]
Phone: (818) 224-1600

City of Glendale
Engineering Section, 633 East Broadway, Room 209
Glendale, CA 91206-4308
Maurice Oillataguerre
E-mail: [email protected]
Phone: (818) 550-4511
City of Hidden Hills
6165 Spring Valley Road
Hidden Hills, CA 91302
Joe Bellomo
E-mail: [email protected]
Phone: (805) 279-6856
City of La Canada Flintridge 1327
Foothill Blvd.

La Canada Flintridge, CA 91011-2137
Patrick DeChellis
E-mail: [email protected]
Phone: (818) 790-8882

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EXHIBIT C

Upper Los Angeles River Watershed Management Group
Responsible Agencies Representatives

City of Montebello
1600 W Beverly Blvd
Montebello, CA 90640
James A. Enriquez
E-mail: [email protected]
Phone: 323-887-1200

Rita Montalvo
E-mail: [email protected]
Phone: 323-887-1200 Ext 469
City of Monterey Park
320 West Newmark Avenue
Monterey Park, CA 91754-2896
Xochitl Tipan
E-mail: [email protected]
Phone: (626) 307-1383
City of Pasadena
100 N Garfield Ave
3rd Floor, N306
Pasadena, CA 91101-1726

Dawn Petschauer
E-mail: [email protected]
Phone: (626) 744-3929

City of Rosemead
8838 East Valley Blvd.

Rosemead, CA 91770-1787

Michael Chung
E-mail: [email protected]
Phone: (626) 569-2158

Eddie Chan
E-mail: [email protected]
Phone: (626) 569-2154
City of San Fernando
117 Macneil Street
San Fernando, CA 91340
Kenneth Jones
Email: [email protected]
Phone: (818) 898-1240
City of San Gabriel
425 South Mission Avenue
San Gabriel, CA 91775

Greg De Vinck
E-mail: [email protected]
Phone: (626) 308 - 2825

Capucine Hernandez
E-mail: [email protected]
Phone: (626) 308-2825
City of San Marino
2200 Huntington Drive
San Marino, CA 91108-2691

Amber Shah
E-mail: [email protected]
Phone: (626) 300 - 0787
City of South El Monte
1415 Santa Anita Ave.

South El Monte, CA 91733

Rene Salas
E-mail: [email protected]
Phone: (626) 579-6540
Fax: (626) 579-2409
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91020-3298

Ted Gerber
E-mail: [email protected]
Phone: (626) 403-7240
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City of Temple City
9701 Las Tunas Drive
Temple City, CA 9178
Andrew Coyne
E-mail: [email protected]
Phone: (626) 285-2171 Ext. 4344
San Gabriel Valley Council of
Governments
1333 Mayflower Avenue, Suite 360
Monrovia, CA 91016
Marisa Creter
Email: [email protected]
Phone: (626) 457-1800

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EXHIBIT D
Upper Los Angeles River Watershed

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EXHIBIT E

Reconciliation Template

[the line items shown in this Exhibit are placeholders and are subject to change]

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Amendment No.1 to the to the “Agreement for Business and Multi-Family Solid Waste Collection Services in Zone A” Contract R107070 between the City of Glendale and Southland Disposal Company.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
On July 27, 2021, the Glendale City Council authorized the establishment of four zones, granting exclusive solid waste franchises for solid waste collection services for commercial establishments and multi-family residential establishments of five units or greater. Council also awarded a franchise agreement for Zone A to Southland Disposal Company (Contract R107070). On April 8, 2024, the city received a letter, from Southland Disposal Company, requesting staff for an operational and administrative name change.

Southland Disposal Company has changed their name to Southland Environmental Services, Inc., for solid waste collection services. Council authorization is needed to for an amendment of this franchise agreement to accommodate the requested name change. 97 of 231

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RECOMMENDATION
That the Council approve a resolution authorizing Amendment No. 1 to the Agreement for Business and Multi-Family Solid Waste Collection Service in Zone A between the City of Glendale and Southland Disposal Company (Contract R107070) assigning the agreement to Southland Environmental Services, Inc.

ANALYSIS
The franchise agreement between Southland Disposal Company and the city was formally executed on August 26, 2021. The Agreement was one of four agreements signed with private waste haulers to provide collection service to commercial accounts as part of the city’s exclusive franchise collection program.

The city received a letter on April 8, 2024, from Southland Disposal Company requesting assignment of the Agreement from Southland Disposal Company to Southland Environmental Services, Inc. for solid waste collection services.

Paragraph 18 of the Agreement provides, in relevant part:

The rights granted by this Agreement shall not be transferred, sold, hypothecated, sublet or assigned (collectively “transferred”), nor shall any of the rights or privileges in this Agreement be hypothecated, leased, assigned, sold or transferred, either in whole or in part, nor shall title thereto, either legal or equitable, or any right, interest or property therein, pass to or vest in any person, either by act of Contractor or by operation of law, without the prior written consent of the City expressed by resolution.

Any attempt to do any of the foregoing with respect to any of the rights in this Agreement without the consent of City shall be void. For purposes of this Agreement, any dissolution, merger, consolidation, change in control or other reorganization of Contractor shall be deemed an assignment of this Agreement.

The decision to consent to any assignment shall be in the sole discretion of the City Manager, as approved by Resolution adopted by the City’s City Council.

Any application for a transfer of rights shall be made in a manner prescribed by the City Manager. The application shall include a transfer fee in an amount equal to fifty thousand dollars ($50,000.00). The transfer fee shall be paid by Contractor or Contractor’s assignee upon any such transfer of this Agreement. If City does not receive the transfer fee within thirty (30) days of the transfer date, City shall have the right to terminate this Agreement.

The letters and agreement were reviewed by the City Attorney’s office, which has indicated the assignment request is within parameters of the agreement. Staff recommends assigning Southland Disposal Company’s Exclusive Franchise Agreement 98 of 231

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for Business and Multi-Family Solid Waste Collection Service to Southland Environmental Services; Inc. Services will proceed without operational impacts to multi-family and commercial customers within Franchise Zone A.

STAKEHOLDERS/OUTREACH
Staff anticipates no public outreach related to this company name change as it is not expected to impact services.

FISCAL IMPACT
The transfer fee set forth in the franchise agreement entitles the City of Glendale to a payment in the amount of $50,000, which will be revenue deposited into the Refuse Disposal Fund (5300).

CAMPAIGN DISCLOSURE
The names and businesses address of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any other person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 1 in accordance with City Campaign Finance Ordinance N. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION

1. The City Council may elect not to approve the resolution and not authorize the change in assignment of the agreement.

2. The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Etienne Ozorak, Integrate Waste Superintendent
Daniel Hardgrove, Assistant Director of Public Works
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Disclosure - Campaign Finance Ordinance - Contractors and Subcontractors 99 of 231

1 1
8 0
2 RESOLUTION NO. _________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

AUTHORIZING THE CITY MANAGEMENT, OR A DESIGNEE TO EXECUTE AN

AMENDMENT TO THE AGREEMENT FOR BUSINESS AND MULTI-FAMILY SOLID

WASTE COLLECTION SERVICE IN ZONE A BETWEEN THE CITY OF GLENDALE AND SOUTHLAND DISPOSAL COMPANY (CONTRACT R107070) ASSIGNING THE AGREEMENT TO SOUTHLAND ENVIRONMENTAL SERVICES INC.

WHEREAS, Section 8.56.170 of the Glendale Municipal Code, authorizes exclusive collection for solid waste collection services for business and multi-family properties through an exclusive franchise agreement authorizing and obligating the holder to provide collection services within a franchise zone. by resolution of the Council of the City of Glendale; and
WHEREAS, the franchise agreement provides that the consent to any assignment is in the sole discretion of the City Manager, as approved by Resolution adopted by the City Council; and
WHEREAS, on April 8, 2024, Southland Disposal Company submitted a written request to the City Manager for assignment of the franchise agreement from Southland Disposal Company to Southland Environmental Services, Inc.; and WHEREAS, the City Manager approves the request for assignment and recommends approval of the motion authorizing this change.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

SECTION 1. Approves the assignment of the Agreement for Business And Multi- Family Solid Waste Collection Service In Zone A Between The City Of Glendale And Southland Disposal Company (Contract R107070) from Southland Disposal Company to Southland Environmental Services, Inc.

SECTION 2. The transfer fee of fifty thousand dollars ($50,000.00). shall be paid by Southland Disposal Company or Southland Environmental Services, Inc.

SECTION 3: This Resolution shall have no force or effect unless and until a) the transfer fee in an amount equal to fifty thousand dollars, $50,000.000 is paid and received by the City of Glendale and Southland Environmental Services, Inc. 100 of 231

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2 Adopted this ________ day of _____ 2024.

Mayor
ATTEST:

City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
I, Suzie Abajian, PhD, City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was Adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2024, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
101 of 231

Exhibit 1: Disclosure–Campaign Finance Ordinance–Contractors and Subcontractors The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A Consultant* (including a subConsultant**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a Consultant or subConsultant who has provided a campaign contribution.

The provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies to a Consultant whose contract requires the City Council’s, GSA’s, or HA’s approval, and specified subConsultants. A contract with the City, GSA, or HA is known as a “City Contract.” The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about the Consultant receiving the City Contract, and specified subConsultant(s) working under the City Contract.

Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Consultant or SubConsultant) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization.

Consultant(s)*:

Name Address
Southland Environmental Services, Inc. . 1525 Fishburn Ave, Los Angeles, CA 90063 Full Name Title Business Address City State Zip
Robert M Arsenian Chairperson 1525 Fishburn Ave Los Angeles CA 90063 Robert M Arsenian Chief Executive Officer / President 1525 Fishburn Ave Los Angeles CA 90063 Robert M Arsenian Chief Operating Officer 1525 Fishburn Ave Los Angeles CA 90063 Robert M Arsenian Chief Financial Officer 1525 Fishburn Ave Los Angeles CA 90063 Robert M Arsenian Board of Directors 1525 Fishburn Ave Los Angeles CA 90063 Robert M Arsenian More than 10% interest owner 1525 Fishburn Ave Los Angeles CA 90063 * “Consultant” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Consultant must also disclose the name(s) of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclose these persons’ name and business address.

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Adopt Specification and Advertise for On-Call Sewer and Storm Drain Repair Services
1) Resolution adopting the Specification for the On-Call Sewer and Storm Drain Repair Services, Specification No. 3987, and directing the City Clerk to Advertise for Bids.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
The City of Glendale Public Works Department (PWD) uses outside contractor resources to perform medium to large scale repairs on city-owned sewer and storm drain infrastructures. Staff is seeking to hire a qualified contractor through a competitive bidding process and execute a three-year on-call contract for a not-to-exceed contract amount of $1,200,000 funded from the Sewer Fund with an option to extend the contract for an additional two-years in the amount of $800,000.

RECOMMENDATION
Approve the Resolution to adopt the Specification for the On-Call Sewer and Storm Drain Repair Services, and direct the City Clerk to Advertise for Bids.

ANALYSIS
The City of Glendale owns and maintains approximately 350 miles of sanitary sewer mains and 26 miles of storm drain lines. The majority of the sanitary sewer mains were constructed in the early 1900s, when the city was first incorporated. These sewer mains are now over 100 years old.

Most of the storm drain lines, especially reinforced concrete pipes, have been transferred to the Los Angeles County Department of Public Works for ownership and maintenance.

However, there are some remaining reinforced concrete pipes still owned and maintained by the city. Also, the city owns and maintains corrugated metal pipe (CMP) storm drain lines constructed in the early to mid-20th century, which are not transferable to the county. 103 of 231

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Although the city has minimal resources to maintain and perform minor repairs to damaged sewer and storm drain infrastructure, we are not staffed and equipped to handle medium to large scale repairs. Often times, medium to large scale repairs to damaged sewer or drain infrastructure are urgently needed. Therefore, mobilization of resources in a timely manner to perform the repairs are critical to public health and safety.

The City Council awarded a similar contract in June 2021, which allowed the PWD to retain a similar on-call contract. This contract is due to expire in October 2024.

This project will provide an opportunity to qualified contractors to participate in a competitive bidding procedure for an on-call contract for a not to-exceed amount of $1,200,000 for a period of three years from the contract certification date by the City Manager. Furthermore, after expiration of the contract time or not-to-exceed amount for the original term, staff proposed an option to extend the contract amount for an additional $600,000 for a two-year period.

A copy of the project specification is available for review in the City Engineer’s Office and the city website.

FISCAL IMPACT
There is no fiscal impact associated with this report. A portion of the funding for this contract was not included as a part of the FY 2024-25 budget. Therefore, staff will be requesting for new appropriations at the time of the contract award.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the Resolution adopting the Specification for the On-Call Sewer and Storm Drain Repair Services. Doing so, however, will impair the city’s capacity to make timely sewers and storm drain repairs which protect public health and safety.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Tatevik Barakazyan, P.E., Civil Engineer I
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
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None
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

ADOPTING THE SPECIFICATION FOR THE

ON-CALL SEWER AND STORM DRAIN REPAIR SERVICES,
SPECIFICATION NO. 3987, AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS.

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1.The Specification on file in the City Clerk’s office for the On-Call Sewer and Storm Drain Repair Services, including the various documents incorporated therein, are hereby approved, adopted, designated and shall hereafter be known as Specification No. 3987.

SECTION 2.The City Clerk is hereby directed to advertise for bids for the work, equipment and materials described in this Specification adopted by this Resolution.

Adopted this _____ day of ____________, 2024.
____________________________
Mayor, City of Glendale
ATTEST:
__________________________
City Clerk
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STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2024, the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
107 of 231

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Professional Services Agreement with The Counseling Team International (TCTI).

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
In 2019, the City of Glendale’s Police and Fire Departments entered into a Professional Services Agreement with The Counseling Team International (TCTI) (previously known as Nancy K. Bohl, Inc.) for psychological and mental health consulting and treatment, the development of a Peer Support Team, and psychological testing services for Conceal Carry Weapons (CCW) applications. As both Police and Fire have been pleased with the services provided by TCTI, the departments are respectfully requesting to continue utilizing them for professional psychological services and enter into a one- year agreement with the option to renew three additional years to retain their services. 108 of 231

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RECOMMENDATION
That the City Council authorize the City Manager to execute a Professional Services Agreement with TCTI for a term of one year with the option to renew the agreement for 3 additional one-year terms.

ANALYSIS
The Glendale Police Department is comprised of 248 sworn employees and approximately 102 professional staff. The Glendale Fire Department is comprised of 162 sworn and 103 professional staff. Both GPD and GFD have traditionally provided support services to their employees and have utilized contracted providers to meet the need for essential psychological and mental health consulting and treatment.

First responders experience high levels of physical and mental stress on a regular basis.

Repeated exposure to traumatic incidents impact emergency personnel in a variety of ways. In 2023 there were a total of 138 law enforcement line-of-duty deaths, and 80 firefighter line-of-duty deaths in the United States. It is estimated that three times that number die by suicide annually. As a result, a renewed focus on mental health and well- being has taken hold across the nation to reduce those numbers.

The City Council has long recognized that need, supporting various employee assistance programs for decades. In 2019 the Police and Fire Departments issued a Request for Proposals (RFP), and based upon the results, Council authorized a Professional Services Agreement with TCTI for psychological and mental health consulting and treatment, inclusive of pre-employment screenings, confidential counseling, hostage negotiations and critical incident debriefings.

Over the term of the agreement the Professional Services Agreement with TCTI was amended to expand the scope of work to include the creation of the Police and Fire Departments’ Peer Support Team and Concealed Carry Weapons (CCW) screening services for applicants.

The one-year agreement with three options to renew totals a not to exceed amount of $544,000. Of each annual amount, $59,400 is a flat rate that covers unlimited access for GPD and GFD employees, as well as their qualified dependents, to confidential counseling, supervisor assistance with workplace issues, and follow up sessions for critical incidents. The annual fee also includes employee orientation on the services offered as well as materials related to said services (brochures, flyers, etc.) The remaining funding is for other services, such as Critical Incident Intervention Stand- by-Status, 24-hour Suicide Prevention and Crisis Support, Hostage Negotiation Assistance for Police Personnel, and a variety of training classes. TCTI’s rate for the above is $250 per hour (port-to-port) and $200 per hour for training. In addition, both GPD and GFD will continue to utilize TCTI for pre-employment psychological screening of dispatchers, firefighters, police officers, and custody officers. TCTI currently charges $325 per applicant for non-sworn personnel, and $350 per applicant for sworn personnel. 109 of 231

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TCTI will also continue to provide training for the Joint Peer Support Team as well as provide psychological testing for CCW applicants who are required by law to undergo as psychological testing as part of the application process.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Professional Services Agreement with The Counseling Team International will cost up to $544,000, with the first-year cost of $130,000, which was approved as a part of the FY 2024-25 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$94,600 43110-1010-GPD-7002-P6501 General Fund
$30,000 43110-1010-GFD-4000-P0000 General Fund
$ 5,400 43110-5800-GFD-4005-P0000 Fire Communication Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment.

CAMPAIGN DISCLOSURE
See Exhibit A

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may deny the request of the Police and Fire Departments to continue utilizing TCTI for professional psychological services and enter into a one- year agreement with options to renew, in which case psychological services will not be provided for the departments for counseling, pre-employment background screenings, training for the Peer Support Team, and psychological exams for Conceal Carry Weapons applications.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manny Cid, Police Chief
Greg Fish, Fire Chief
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Prepared by:

Jason Ross, Police Lieutenant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Manager or his designee is authorized to execute a Professional Services Agreement (“Agreement”) with The Counseling Team International to provide professional counseling services to the employees of the Glendale Police and Fire Departments, as more particularly described in the report to City Council dated July 9, 2024 from the Police and Fire Chiefs. The Agreement shall be for an initial one-year term with the City’s option to renew the Agreement for three additional one-year terms. The not to exceed cost of the Agreement shall be $130,000 for the first year, $136,000 (Year 2), and $139,00 (Years 3 and 4). The Agreement shall be subject to the review and approval as to form by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: The County of Los Angeles Real Estate Fraud Prosecution Trust Fund, Request for Authorization to Accept Grant Funds to be used for the purpose of prosecution and/or investigation of real estate fraud.

2. Resolution of Appropriation

COUNCIL ACTION
Item Type: Consent Item
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
To accept $48,000 in grant funds from The County of Los Angeles Real Estate Fraud Prosecution Trust Fund.
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RECOMMENDATION
That the City Council adopt a motion to approve the participation of the Glendale Police Department in the Los Angeles County Real Estate Fraud Prosecution Grant Program, authorize the City Manager to accept grant funds made available thereunder in the amount of $48,000, and approve a resolution of appropriation.

ANALYSIS
The Los Angeles County Real Estate Fraud Prosecution Trust Fund was established to assist the District Attorney’s Office and local law enforcement by providing the necessary funding to investigate and prosecute these complex cases that take between six to eighteen months to complete.

In 1995, the Legislature enacted Chapter 942, Statutes of 1995 (SB 537, Hughes), which created the Real Estate Fraud Prosecution Trust Fund Program. Initially, the program allowed counties to establish a fee of up to $2 for the filing of certain real estate documents with the county. These revenues were dedicated to support local law enforcement activities to fight real estate fraud. Currently, counties are allowed to charge a fee of up to $10 for these purposes when these documents are filed. Counties that opt into the program are required to deposit any fee revenues into a Real Estate Fraud Prosecution Trust Fund for use by local police, sheriffs, and district attorneys to deter, investigate, and prosecute real estate fraud crimes. Local law enforcement agencies receive 40 percent and district attorneys receive 60 percent of program allocations from the fund.

The Glendale Police Department has had the privilege of participating in this program since 2009. The department’s participation in this program allows for the investigation of real estate fraud cases within our jurisdiction. Funding will be used for costs associated with compensation related to the investigations and training to stay abreast of current practices. The funding allows our agency to partner with professionals in the field of real estate to create “best practices” which deter fraud and ultimately protect consumers. It also allows investigators to educate the public through town hall forums where valuable information can be shared with members of our community. The Glendale Police Department’s Financial Crimes Unit currently consists of four detectives and a supervisor.

Real Estate fraud cases are investigated by all detectives in the Financial Crimes Unit.

This allows for all the detectives to gain valuable experience in the investigation of these complex cases.

Although the Glendale Police Department has been committed to investigating and prosecuting real estate fraud since 2004, we have only received the assistance of grant funding through the Los Angeles County Real Estate Fraud Prosecution Trust Fund since 2009.

The grant has provided the Glendale Police Department with $1,325,934 so far between FY 2009-2010 and FY 2024-2025, as follows:
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•FY 2009-2010 Award - $ 33,000
•FY 2010-2011 Award - $150,000
•FY 2011-2012 Award - $189,934
•FY 2012-2013 Award - $200,000
•FY 2013-2014 Award - $189,000
•FY 2014-2015 Award - $120,000
•FY 2015-2016 Award - $ 50,000
•FY 2016-2017 Award - $ 75,000
•FY 2017-2018 Award - $ 50,000
•FY 2018-2019 Award - $ 50,000
•FY 2019-2020 Award - $ 40,000
•FY 2020-2021 Award - $ 39,000
•FY 2021-2022 Award - $ 45,000
•FY 2022-2023 Award - $ 31,000
•FY 2023-2024 Award - $ 16,000
•FY 2024-2025 Award - $ 48,000

STAKEHOLDERS/OUTREACH
Participation in this program provides the Glendale Police Department with valuable resources necessary to forge partnerships with the community, professionals, and other law enforcement agencies to combat the crime of real estate fraud.

FISCAL IMPACT
The FY2024-25 Real Estate grant award in the amount of $48,000 was not included as a part of the FY 2024-25 budget. Therefore, staff is requesting for an appropriation of $48,000 from Local grant revenue. The appropriation request is outlined below:

Requesting Appropriation:

Amount From (Account
String)
To (Accounting
String)
Funding Source
$48,000 GL: 34301-2610-
GPD-0020-P0000
PL: GPD01175AG
Police Fund – Local
Grants
$31,966 GL: 41100-2610-GPD-
0020-P0000
PL: GPD01175AG
Police Fund - Labor
$14,034 GL: 44550-2610-GPD-
0020-P0000
PL: GPD01175AG
Police Fund – Travel
$2,000 GL: 44650-2610-GPD-
0020-P0000
PL: GPD01175AG
Police Fund – Training
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ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subjected to CEQA/NEPA review. There is no possibility that the acceptance of this award may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3))

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Deny the Police Department’s request. If the request is denied, the Police Department will not be able to utilize the grant funding for the investigations of real estate fraud cases within our jurisdiction and will have to utilize the general fund to investigate the fraud cases.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Cid, Police Chief
Prepared by:

Alison Finch, Public Safety Business Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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CC- MTN - ACCEPTANCE OF POLICE GRANT FUNDS.PDF
MOTION
Moved by Council Member , seconded by Council Member
_____________ , that the City Council hereby approves the Glendale Police Department’s participation in the Real Estate Fraud Prosecution Trust Fund Program, authorizes the City Manager, or his designee, to accept grant funds in the amount of $48,000 and to execute the necessary agreements, certifications, and other documents required to accept the grant funds.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: State of California, Department of California Highway Patrol (CHP), Cannabis Tax Fund Grant Program, Request for Authorization to Accept Grant Funds to be used to reduce and mitigate the impacts of impaired driving in local communities.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9,2024 calendar

EXECUTIVE SUMMARY
To accept $483,524 in grant funds from the State of California, Department of California Highway Patrol (CHP), Cannabis Tax Fund Grant Program.
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RECOMMENDATION
It is recommended that the City Council adopt the attached motion approving participation in the State of California – Department of California Highway Patrol (CHP), Cannabis Tax Fund Law Enforcement Grant Program and accept grant funds in the amount of $483,524.

ANALYSIS
With the passage of Proposition 64 in 2016, The Control, Regulate, and Tax Adult Use Marijuana Act (AUMU), California voters mandated the state to set aside funding for the CHP to provide grants to local governments and qualified non-profit organizations for the education, prevention, and enforcement of impaired driving laws pursuant to Section 34019 (f)(3)(B) of the Revenue and Taxation Code (RTC).

In February 2024, an application seeking grant funds was submitted to the State of California – Department of California Highway Patrol (CHP), Cannabis Tax Fund Law Enforcement Grant Program. The CHP Program provides law enforcement agencies with funding to help reduce and mitigate the impacts of impaired driving in local communities. The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve an agency’s effectiveness through training and development of new strategies.

The Glendale Police Department has been approved to use CHP’s Cannabis Tax Fund Law Enforcement Grant Program funds to continue to enhance its capabilities in identifying impaired drivers while operating motor vehicles. The grant funds will be used to help meet the Department’s goal of training 100% of patrol and traffic personnel in Standardized Field Sobriety Testing (SFST) and Advanced Roadside Impaired Driving Enforcement (ARIDE) programs, as well as continue to train internal and external personnel within the County of Los Angeles for Drug Recognition Expert (DRE), SFST, and ARIDE Recertification classes. The City of Glendale has a strong partnership with the CHP DRE Unit and will continue to host annual DRE schools and SFST / DRE instructor schools. The Department will also be able to host quarterly certification sites to train officers on how to identify drivers who may be impaired by alcohol and/or drugs while operating motor vehicles upon a roadway. Using best practice strategies, the Police Department strives to reduce the number of persons killed and/or injured by drivers under the influence of alcohol and drugs, and these grant funds will assist with these efforts.

STAKEHOLDERS/OUTREACH
Participation in this program provides the Glendale Police Department the ability to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve its effectiveness through training and development of new strategies.
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FISCAL IMPACT
The FY2024-25 Cannabis Tax Fund Grant Program award in the amount of $483,524 was included as part of the FY2024-25 approved budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation:

Amount Accounting String Funding Source
$483,524 GL: 41200-2610-GPD-0020-P0000
PL: GPD01220AG
Police Fund

ENVIRONMENTAL REVIEW
This item is considered a ministerial activity and therefore, not subjected to CEQA/NEPA review. There is no possibility that the acceptance of this award may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3))

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES
Alternative 1: Deny the Police Department’s request. If the request is denied, the Police Department will not be able to utilize the grant funding for training, education, and enforcement of laws relating to impaired drivers and will have to utilize the general fund for those activities.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Cid, Police Chief
Prepared by:

Bryan Duncan, Police Sergeant
Alison Finch, Public Safety Business Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS / ATTACHMENTS
None.
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council authorizes the City Manager to execute an agreement with the State of California – Department of California Highway Patrol (CHP) for the award of funds under the CHP Cannabis Tax Law Enforcement Grant Program and to accept funds in the amount of $483,524.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: California Governor’s Office of Emergency Services Paul Coverdell Forensic Science Improvement Program, Request for Authorization to Accept Grant Funds in the amount of $59,827 to be used for equipment and training for the Verdugo Regional Crime Laboratory.

2. Resolution to appropriate $59,827 in 2023 Paul Coverdell Forensic Science Improvement Grant funds.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
The Glendale Police Department requests acceptance of $59,827 in grant funds from the California Governor’s Office of Emergency Services (Cal OES) for the grant period of April 1, 2024 to June 30, 2025, to be used for software licensing and training in the Verdugo Regional Crime Laboratory (VRCL).
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RECOMMENDATION
Accept the 2023 Paul Coverdell Forensic Science Improvement Grant funds in the amount of $59,827, authorize the City Manager or designee to execute the necessary agreements, certification, and other documents required to implement the Grant, and adopt a resolution to appropriate the funds for software licensing and training.

ANALYSIS
Over the last twenty years law enforcement investigative techniques have evolved due to advances in technology. These advances have placed increased demands on a computer forensics laboratory to conduct examinations of evidence obtained from mobile devices to cloud data. As changes are rapidly occurring, it is incumbent upon laboratories to stay abreast of developments within the field of digital evidence examination to service the community with expedient examination of submitted evidence.

In applying for the grant, the Laboratory conducted a needs assessment and identified software and training required to fulfill the grant objectives of improved forensic testing services. Grant funds will be used to increase and upgrade digital evidence examination licenses, expand digital evidence examination capabilities, and provide training opportunities to examiners. Online, on-demand, and online instructor-led courses cover a range of topics using different software currently in use in the laboratory. From fundamentals to advanced offerings, the range of training opportunities will address varying experience levels within the Computer Forensics Unit to improve the overall quality and efficiency of digital examination services.

STAKEHOLDERS/OUTREACH
Grant funds will be used to improve the quality of forensic testing services provided to customer agencies and the public.

FISCAL IMPACT
The 2023 Paul Coverdell Forensic Science Improvement Grant funds in the amount of $59,827, which was not included as part of the FY2024-25 approved budget. Therefore, staff is requesting for an appropriation of $59,827 from grant revenue. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$59,827 GL: 31240-2610-
GPD-0020
PL: GPD01185AG
Police Fund –
Federal Funding
$6,795 GL: 44650-2610-
GPD-0020
PL: GPD01185AG
Police Fund –
Training
$53,032 GL: 44700-2610-
GPD-0020
Police Fund –
Computer Software
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PL: GPD01185AG

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA/NEPA review. There is no possibility that the acceptance of this award may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3)).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Deny the Police Department’s request. Expenses for software licensing and training would be absorbed by the Police Department budget.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Cid, Police Chief
Prepared by:

Catherine Nguyen, Lab Director
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council authorizes the City Manager to execute the necessary agreements, certifications, and other documents relating to the 2023 Paul Coverdell Forensic Science Improvement Grant and to accept grant funds in the amount of $59,827.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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130 of 231

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Amendment No. 2 to Professional Services Agreement (Contract No. C105576) with Allegro Development Corporation.

1. Motion authorizing the City Manager, or his designee, to execute Amendment No. 2 to the Professional Services Agreement (Contract No.

C105576) with Allegro Development Corporation, a member of ION Group, to provide additional funding for Software License and Service Agreement for maintenance and support services for the Allegro Energy Trading and Risk Management (ETRM) System in the amount of $240,575, increasing the total not-to-exceed amount to $3,118,204.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
Since 2014, Glendale Water and Power (GWP) has been utilizing Allegro 8 ETRM software to manage its energy trading operations, including scheduling, trading control, and financial settlements. The City Council approved various agreements with Allegro Development Corporation (“Allegro”), including an ongoing Software License and Service Agreement for maintenance and support with funding available through June 2024, based on the ten-year expected life of the software.

In June 2023, GWP executed Amendment No. 1 with Allegro for ETRM Horizon Upgrade Implementation Analysis (IA). Conducting an IA on GWP’s current ETRM system is necessary to properly define the scope of work and associated costs for cloud-based or hybrid applications. GWP anticipates receiving the final IA Report within the next month, which will provide staff options and cost to upgrade the current system.

While the IA report is being completed and GWP establishes the next steps for upgrading the software to its latest version, it is necessary to ensure continued support and maintenance of the system; until the new version of the system is fully implemented or a replacement ETRM software is in place. Therefore, GWP is requesting funding in the amount of $240,575, increasing the total not-to-exceed amount of the contract to $3,118,204, for the ongoing Software License and Service Agreement covering a term of two years. This will allow for continuity of business, covering maintenance and support services for the existing Allegro 8 ETRM system without interruption of services. 131 of 231

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RECOMMENDATION
Authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Allegro to provide additional funding for Software License and Service Agreement for maintenance and support for the Allegro 8 ETRM System in the amount of $240,575, increasing the total not-to-exceed amount to $3,118,204.

ANALYSIS
GWP’s current ETRM software system, Allegro 8, was installed in 2014 to address the increasingly complex energy trading activities of GWP and adapt to the changing energy commodity markets in the Western United States, and to the State of California Regulations imposed on electric utilities. The Allegro software system provides the necessary tools to accurately capture and manage GWP's business, and it monitors and reports on activities as prescribed by the Energy Risk Management Policy for managing volatility in energy costs while minimizing retail electric rates.

In 2014, the City Council authorized execution of various Agreements with Allegro for the installation of Allegro 8 ETRM software for a total amount not to exceed $2,797,629.

This amount included annual maintenance fees over the expected ten-year life of the software. In 2019, Allegro, a global provider of enterprise commodity management solutions, was acquired by ION Group
The ever-evolving energy trading market and Federal and State Regulations require utilities like GWP, to accurately monitor all transactions related to power supply.

Consequently, the systems and tools used to capture pertinent activity in accordance with the ETRM must be up to date to support the contracts management, energy trading, scheduling, settlements and invoicing activities. In 2023, in anticipation of approaching the ten-year mark of this agreement and the end of this software’s useful life, GWP obtained City Council authorization to execute Amendment No. 1 with Allegro for ETRM Horizon Upgrade Implementation Analysis (IA) in the amount of $80,000. Said amendment increased the contract not-to-exceed amount to $2,877,629.

Conducting an IA on GWP’s current ETRM system is necessary to properly define the scope of work and associated costs for cloud-based or hybrid applications.

The Software Maintenance and Support Services provided by Allegro is essential to GWP’s Power Management trading operation. Approving additional funding for the ongoing service agreement for two years will allow for continuity of business, without interruption of services.

During this time, GWP staff will establish the project timeline and the next steps for implementation of the software upgrade or replacement ETRM system.

STAKEHOLDERS/OUTREACH
Non-applicable.
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FISCAL IMPACT
The total cost associated with Amendment No. 2 for continued software and license maintenance is $240,575, of which $116,221 will be the cost for the first year. Funding for this is requested in the Power Management’s proposed budget for Fiscal Year 2024- 25, per table below:

Existing Appropriation
Amount Account String Funding Source
$ 116,221 GL: 43110-5820-GWP-4680-P0000 Electric Works Revenue Fund
Funds for the software and Maintenance Fees for next fiscal year will be requested through the annual budgetary process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Not Applicable. The action herein is not a project as defined under the California Environmental Quality Act (CEQA) and as such not subject to CEQA.

CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors, and any person or entity with more than ten percent interest in the company proposed for contract in this agenda item report:

Officers of Allegro Development Corporation, A member of the ION Group Full Name Title Business Address City State Zip
Michael Cronin Chairperson and
Board of
Directors
1345 Ave of the
Americas
New
York
NY 10105
Sunil Biswas President and
Secretary
1345 Ave of the
Americas
New
York
NY 10105
Wall Street
Systems
Delaware, Inc.

More than 10%
interest owner
1345 Ave of the
Americas
New
York
NY 10105
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ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Decline to authorize Amendment No. 2 to the Professional Services Agreement with Allegro to provide additional funding for Software Maintenance and Support Services for the Allegro ETRM System, essential risk management services. The software maintenance and support services are necessary to make sure the proper software security patches are applied, and the system is operating at its optimum. Any unaddressed system malfunction can result in interruption of service which will have a significant financial impact, with the potential to affect customer electric rates.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Mark Young, General Manager - Glendale Water and Power
Prepared by:

Scott K. Mellon, Assistant General Manager - Power Management Chie Valdez, Integrated Resource Planning Administrator Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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M O T I O N
Moved by Council Member ________________________________, seconded by Council Member __________________________________, that the City Council hereby authorizes the City Manager, or his designee, to execute Amendment No. 2 to the City’s existing Professional Services Agreement (Contract No. C105576) with Allegro Development Corporation, a member of ION Group, to provide additional funding for Software License and Service Agreement for maintenance and support services for the Allegro Energy Trading and Risk Management (ETRM) System in the amount of $240,575, increasing the total not-to-exceed amount to $3,118,204. The form of said amendment shall be subject to approval by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Public Art Donation - "Ride like the Wind" by Catherine Hrenda

1. Motion authorizing the City Manager, or a designee, to enter into an Agreement for Public Art Donation with Catherine Hrenda for the artwork, "Ride like the Wind."

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
On September 17, 2020, during the Regular Arts and Culture Commission Meeting, the Commission approved the sculpture, “Ride like the Wind” by Catherine Hrenda as a temporary art installation located in the Drought Tolerant Garden in front of Central Library. The artwork was installed in June 2022, and was scheduled to be de-installed in June 2024.

Ms. Hrenda is interested in donating the artwork to the City of Glendale. On June 20, 2024, during the Regular Arts and Culture Commission Meeting, the Commission approved a Motion recommending that the City Council authorize the City Manager, or a designee, to enter into an Agreement for Public Art Donation with Catherine Hrenda for the artwork entitled, “Ride like the Wind.”
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RECOMMENDATION
That the City Council authorize the City Manager to enter into an Agreement for Public Art Donation with Catherine Hrenda for the artwork, "Ride like the Wind."

ANALYSIS
On September 17, 2020, during the Regular Arts and Culture Commission Meeting, the Commission approved the sculpture, “Ride like the Wind” by Catherine Hrenda as a temporary art installation located in the Drought Tolerant Garden in front of Central Library. This temporary art installation was part of the Art Happens Anywhere program featuring 17 individually unique projects that were launched from 2020 - 2022, with the purpose of encouraging the expansion of arts and culture activities to benefit the citizens of our community during the COVID-19 pandemic. The artwork was installed in June 2022, and was scheduled to be de-installed in June 2024.

In October 2023, Staff met with Ms. Hrenda to discuss the artwork. Due to the popularity of the artwork, Ms. Hrenda shared her interest in donating the sculpture to Glendale with the intention of including it as part of the City’s permanent public art program.

In April 2024, Staff met with Ms. Hrenda to discuss the maintenance plan for the sculpture and estimated appraisal. Since the artwork has already been approved by the Arts and Culture Commission and installed on City property since 2022, Staff is recommending to accept the public art donation.

On June 20, 2024, during the Regular Arts and Culture Commission Meeting, the Commission approved a Motion recommending that the City Council authorize the City Manager, or a designee, to enter into an Agreement for Public Art Donation with Catherine Hrenda for the artwork entitled, “Ride like the Wind.” 137 of 231

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FISCAL IMPACT
The public art donation of Catherine Hrenda’s “Ride like the Wind” will cost approximately $500 every two years for maintenance of the artwork. The Library, Arts & Culture budget can absorb this cost and therefore no new appropriation is being requested at this time.

Existing Appropriation
Amount Account String Funding Source
$500.00 43110-2100-LAC-0010-P4148 Urban Art Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(b)(4) as it creates a government funding mechanism or constitutes other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the acceptance of the public art donation, “Ride like the Wind” by Catherine Hrenda.

Alternative 2: The City Council may consider any alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Interim Director of Library, Arts & Culture
Prepared by:

Jennifer Fukutomi-Jones, Principal Arts & Culture Administrator Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
EXHIBIT A – ACC_062024_Motion_Public Art Donation – Catherine Hrenda (6.25.24) 138 of 231

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4 MOTION
Moved by Council Member ____________________________________, seconded by Council Member ________________________________________, that the Council of the City of Glendale hereby authorizes the City Manager, or a designee, to enter into an Agreement for Public Art Donation with Catherine Hrenda for the artwork entitled, “Ride like the Wind”, as outlined in the Report to Council dated July 9, 2024.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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EXHIBIT A
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Contract Award for Weed Control Services for the City of Glendale, Specification No. 3983
1)Motion authorizing the City Manager, or a designee, to execute a contract with Pest Options, Inc. in the amount of $228,000 annually for a period of three years plus a 10% contract contingency each year of $22,800 or $752,400 total, for Weed Control Services for the City of Glendale with two optional one-year extensions for $228,000 plus 10% contract contingency of $22,800 each year. 2)Resolution of appropriation to appropriate funds for the Weed Control Services for the City of Glendale Project.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
On April 16, 2024, City Council approved Specification No. 3983 for Weed Control Services for the City of Glendale and directed the City Clerk to advertise for bids. The specifications have a base and alternate bid. The base bid specifies non-glyphosate chemical herbicidal treatments as the treatment method. The alternate bid would only consist of organic herbicidal treatments and mechanical abatement.

On May 29, 2024, the City received one bid, from Pest Options, Inc. (Fullerton, CA) with a base bid of $228,000 annually and an alternate bid of $600,000 annually.

RECOMMENDATION
Approve a motion accepting the base bid of $228,000 annually, with a 10% contingency added, for a total of $250,800 annually for three years from Pest Options, Inc. for the Weed Control Services in the city of Glendale Project plus two optional one-year extensions and approve a resolution of appropriation to provide adequate funding for this program in FY 2024-25.
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ANALYSIS
City Council approved Specification No. 3983 for Weed Control Services for the City of Glendale for formal bidding containing a base and alternate bid. The base bid is for non- glyphosate chemical herbicidal treatments. The alternate bid would consist of organic herbicidal treatments and mechanical abatement only.

On May 29, 2024, the City received one bid, from Pest Options, Inc. (Fullerton, CA) with a base bid of $228,000 annually and an alternate bid of $600,000 annually.

Two other companies attended the pre-bid meeting but did not bid. One of these companies subsequently reached out after the deadline to inform staff that an internal issue prevented them from obtaining a bid bond in time.

Upon review of Pest Options, Inc. bid documents, staff finds the bid to be responsive and from a responsible bidder. The base bid in the amount of $228,000 is in line with the staff estimate for the scope of work and services. In addition, staff recommends a 10% contingency to cover urgent weed control requests that staff received during the previous 3-year contract term. With contingency, the annual cost is $250,800, with a three-year contract totaling $752,400. Additionally, the motion includes two, one-year optional extensions upon expiration of the initial term agreement.

Pest Options, Inc. is the city’s previous contractor for this service, from 2021 to 2024.

They proved to be responsive and reliable, with zero complaints regarding their work from the public or City staff throughout the previous 3-year contract.

The State of California’s Department of Pesticide Regulation confirms the licenses of Pest Options, Inc. are current, active, and in good standing. Additionally, their current municipal projects and references indicate a company able to satisfactorily perform the services requested by the City of Glendale, such as current contracts with the cities of Simi Valley and Irvine, as well as the recent contract with the City of Glendale itself.

Pest Options, Inc. also staffs certified arborists and Pest Control Advisors, which will ensure City and private trees and vegetation are not harmed by weed abatement nearby.

Regarding the alternate bid of organic herbicidal treatments, considering the significant additional expense of the herbicides themselves and the repeated retreatment needs, staff does not recommend the alternate bid for the contract term. Given that organic herbicides are post-emergent; which means the successful bidder would need to survey the city monthly to spot-treat grown weeds, then return to manually abate each weed after spraying it. This is as opposed to the base bid where regular chemical treatments would be performed quarterly in combination with spot treatment upon request. Organic treatments are not yet time or cost effective on a large scale, considering the city has 142 of 231

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over 700 acres of right of way. An alternative approach, such as only manually removing weeds would likewise not be a cost-effective method.

STAKEHOLDERS/OUTREACH
To ensure competitive bidding, the project was advertised on the City’s website and the Glendale Independent News Press. The City hosted a mandatory pre-bid meeting on May 13, 2024, and registered attendees included representatives from three weed control companies.

FISCAL IMPACT
The contract for Weed Control Services will cost $250,800 annually, of which $122,400 was approved as part of the FY 2024-25 budget. Staff is requesting a resolution of appropriation in the amount of $128,400 from the General Fund Undesignated Fund Balance and San Fernando Landscape District Fund Balance to fund the difference.

The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$102,000 43110-1010-PWD-7507-P0000 General Fund
$20,400 43110-2530-PWD-7507-P0000 San Fernando Landscape District Fund
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$112,800 25300-1010-000 43110-1010-PWD-
7507-P0000
Undesignated Fund
Balance - General
Fund
$15,600 24213-2530-PWD 43110-2530-PWD-
7507-P0000
San Fernando
Landscape District
Fund Balance

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is exempt from CEQA review as a Class 1 “existing facilities” pursuant to State Guidelines Section 15301 since the project consists of maintaining existing infrastructure facilities located throughout the city.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Elect to not accept the sole bid. No treatments to weeds within city rights- of-way will occur, except for manual abatement by staff in response to requests. This will adversely impact the appearance of city streets and possibly impair accessibility in some areas.
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Alternative 2: Direct staff to award a maintenance contract to Pest Options, Inc. for weed control services for their alternate bid for $1,800,000 for three years plus 10% contract contingency of $180,000 and a resolution of appropriation to adequately fund this contract.

Alternative 3: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Loren Klick, Urban Forester
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
NA
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MOTION
Moved by Council Member , seconded
by Council Member , that the Council of the City of
Glendale finds that, Pest Options, Inc., has provided the lowest responsive bid, and they are a responsible bidder, for the Weed Controls Services for the City of Glendale Project, as described in Specifications No. 3983, and that the bid of Pest Options, Inc., for the amount of $684,000 is hereby accepted and approved, as recommended by the Interim Director of Public Works, and that all other bids be, and are, hereby rejected. The Council authorizes the City Manager or his designee to execute a three-year maintenance contract, subject to approval as to form by the City Attorney, with Pest Options, Inc., in the amount of $684,000. The Council further approves a 10% reserve for contingencies in the amount of $68,400. The Council further approves two one-year optional extensions for $228,000 plus a 10% contingency of $22,800 each year or $501,600 total inclusive of contingency.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Request for Proposals for the Design-Build of the Fire Systems Improvements at Various City Facilities Project.

COUNCIL ACTION
Item Type: Action Item
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
Upgrades to fire systems at several vital city facilitates are needed due to the age of these systems and for continued reliability of these systems. Fire life systems are highly specialized and require a great deal of expertise to both design and construct their upgrades and like-for-like system replacements. This action will allow staff to issue an RFP for the Design and Build of the replacement of Glendale Police Building’s fire alarm panels, installation of a pre-action fire sprinkler system at the General Services Building Radio Room, and replacement of fire sprinkler piping at Fire Station 21 Verdugo Dispatch.

A design-build project approach is preferred in this instance due to highly technical and specialized scope of work for this project.

RECOMMENDATION
Approve the resolution authorizing the Interim Director of Public Works, to issue an RFP using the Design-Build Alternative Project Delivery Method for the Fire Systems Improvements at Various City Facilities Project.

ANALYSIS
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Work for this project will take place at three vital city facilities including the Police Building, General Services Building and Fire Station 21. The intent of this project is to provide increased reliability and support for the facilities that house important public safety operations.

The design- build project approach is preferred due to the highly technical and specialized work involved. Additionally, there are significant benefits from having a single firm responsible for both the design and construction project phases including improved accountability, speed and cost control.

Police Building Fire Alarm Panels
The project entails a significant degree of complexity and specialty that demands a level of expertise that a design-build approach will provide. The fire alarm control panels at the Glendale Police Building are outdated and no longer able to receive upgrades. After more than 20 years of service-life it is now necessary to install new fire system panels to maintain regulatory compliance of the fire-life-safety system at this facility. This project includes the replacement of four Engineering Systems Technology (EST) fire alarm panels with new current generation EST panels in order to preserve the compatibility with the rest of the system and minimize the cost of the improvements. These four fire panels consolidate fire detection alarm points such as smoke and heat alarms, and active alert points such as strobes lights and audible alarms.

GSB Radio Room Pre-action System
The installation of a pre-action system at the General Services Building will provide an upgraded level of protection to the primary city-wide radio communication hardware from the building's fire sprinkler system. The existing fire suppression system at the Radio Room is a wet-pipe system. This project will replace this system with a “dry-pipe" system intended for data rooms which is preferred and safer for this application. The dry-pipe system will not cause water damage to the expensive and critical electrical equipment housed at this facility. Since the Radio Room was not originally designed to house data equipment, a pre-action system was not previously installed. The pre-action system installation is a retrofit within the existing fire sprinkler system that will improve the protection and reliability of the critical radio equipment.

Fire Sprinkler Piping at Fire Station 21 Verdugo Dispatch Over the past few years, Public Works has made several emergency repairs to leaking fire sprinkler pipes in the Fire Station 21 Verdugo Dispatch area. While the repairs have been successful, the recurrence of leaks in this area are indicative of deterioration of the piping. To ensure the protection and reliability of the dispatch operations it is prudent to replace a large section of the existing fire sprinkler pipe that transects the third floor. As fire sprinkler piping is a standard component of fire life systems, it was included in the project scope.

STAKEHOLDERS/OUTREACH
The Public Works Department will coordinate with each location to minimize any disruption to operations and the public.
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FISCAL IMPACT
There is no fiscal impact associated with this report. Staff estimates the proposed design build contract will be approximately $500,000 which was included in the fiscal year 2023-24 budget. No new appropriation is needed at this time.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is Categorically Exempt under the provisions of the California Environmental Quality Act (CEQA) as a Class 1 and exemption pursuant state CEQA Guidelines, Section 15301.

CAMPAIGN DISCLOSURE
Disclosures will be provided upon request to award contract.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Direct staff to reduce the project scope to complete only the improvements that are required by code including Fire Panels Replacement at Police facility.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Kevin C. Todd, Assistant Director of Public Works
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Memorandum and Approval by City Manager regarding use of Design-Build as an Alternative Project Delivery
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RESOLUTION NO. __________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA

AUTHORIZING THE DIRECTOR OF PUBLIC WORKS, OR A DESIGNEE, TO ISSUE A

REQUEST FOR PROPOSALS (RFP) USING THE DESIGN-BUILD ALTERNATIVE

PROJECT DELIVERY METHOD FOR THE FIRE SYSTEMS IMPROVEMENTS AT

VARIOUS CITY FACILITIES PROJECT, AND AUTHORIZING THE DIRECTOR OF

PUBLIC WORKS TO SOLICIT PROPOSALS
WHEREAS,the Director of Public Works has proposed for the improvement of fire systems at various city facilities (“Project”) using Design-Build, an alternate project delivery method authorized under Chapter 4.13 of the Glendale Municipal Code (“GMC”); and
WHEREAS, on May 31, 2024, the Director of Public Works presented a memorandum to the City Manager, as required by GMC Section 14.13.070(A)(1), describing the Project’s attributes and stating the reasons and justifications for proposing the Design-Build method of project delivery; and
WHEREAS,the memorandum, which is attached as an exhibit to the April 12, 2022 Report to the City Council, states that:

1. As required by GMC Section 4.13.070, the Project is being proposed for the following reason(s) and justification(s):
a. The Project entails a significant degree of complexity. Installing the new fire alarm panel for the Glendale Police Building, as well as upgrading it, necessitates the expertise of a certified installer, as the new system is custom designed to seamlessly integrate with the existing fire monitoring systems. Moreover, the installation of the pre- action system at the General Services Building will require careful planning and design adjustments to accommodate the existing conditions in the building. Lastly, over the past few years, Public Works has made emergency repairs to leaking fire sprinkler pipes at Fire Station 21's Verdugo Dispatch area. Although these repairs have been successful, the recurring leaks indicate poor-quality pipes. To ensure the protection and reliability of the dispatch operations, it is prudent to replace a significant section of the existing fire sprinkler pipe that runs above the third floor.
b. The Project demands a level of expertise that the city staff currently lacks. Given the technical intricacies of the fire systems involved, a design-build approach is highly appropriate. For this procurement, we will be seeking the assistance of equipment manufacturers who specialize in fire safety systems that are compatible with the existing equipment within the building.
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5 c. The Project encompasses a scope of work and technical demands that are challenging to precisely delineate. Because our staff lacks expertise in these highly specialized fields, preparing the Technical Specifications is proving to be a formidable task.
d. The Project benefits from early contractor involvement. By having the Contractor involved in the design phase of the project, we can eliminate possible change order costs that are typical of this type of project.
e. The Project necessitates stringent risk management and risk mitigation measures. Ensuring the safety of the Contractor, Staff, and the Facility Structure is of utmost importance, particularly when working on an active fire monitoring system. The Contractor's responsibilities encompass design, procurement, installation, inspection, and certification of all aspects of the project. f. The Project has complex phasing. The site will require the removal and repairs to be sequences as to maintain accessibility of the facility.

2. Justification for the Alternative Project Delivery Method [GMC Section

4.13.060(B)]:

Design-Build achieves or improves:
a. The Project’s schedule by:
i. Minimizing the project delivery time.

The Design-Build delivery method is typical for Fire Systems Improvements due to the coordination of design, procurement, installation, and inspections it is expected that the overall project schedule will be accelerated to the maximum extent possible.
b. The Project’s cost by:
i. Minimizing its cost;
ii. Maximizing its budget; and,
iii. Completing it within budget.

Using the Design-Build method on this Project will enable constant communication and coordination between the
Project designer and the builder (the designer and builder will likely be the same company), thereby reducing design errors and constructions mistakes, which in turn, ultimately shortens the construction period, reduces change orders, and lowers the Project’s costs. This Project will benefit from additional cost savings, realized through Design-Build, because of early 151 of 231

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5 coordination of the construction means, methods, and
materials.
c. The Project’s quality by:
i. Providing a high-quality design and construction that best;
ii. Addresses the complexity of the project;
iii. Providing a design and construction that minimizes or eliminates project risk borne by City;
iv. Providing the most highly qualified organization to perform the work; and,
v. The Design-Build method will ensure that the
Contractor complete the Project in a manner that is
designed and approved by Building and Safety
Department prior to construction.

WHEREAS, the City Manager, as required by GMC Section 4.13.070(A)(2), reviewed the Project and, on Ma7 31, 2024, approved the use of Design-Build; and WHEREAS, having received the City Manager’s approval and having satisfied one or more reasons under GMC Section 4.13.060(A), and one or more justifications under GMC Section 4.13.060(B), the Project meets the procedural and substantive requirements for using an alternative project delivery method.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

Section 1. The foregoing facts are deemed to be true and correct, and are a basis for authorizing the use of the Design-Build delivery method on this Project Section 2. The Request for Proposals (RFP) Proposals for the Design and Build of the Fire Systems Improvements at Various City Facilities Project is hereby approved and adopted and will be known as RFP No. 3961.

Section 3. The Director of Public Works is hereby directed to advertise for proposals for the project’s design, work, equipment, and materials.

Section 4. The Director of Public Works is directed to return to the Council for the Council’s award of a contract.

Adopted this _____ day of ____________, 2024.
____________________________
Mayor, City of Glendale
ATTEST:
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City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

Ayes:

Noes:

Absent:

Abstain:
___________________________
City Clerk
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1 EXHIBIT 1

CITY OF GLENDALE

INTERDEPARTMENTAL COMMUNICATION

Date: May 31, 2024
To: Roubik R. Golanian, P.E., City Manager
From: Daniel Hernandez, Interim Director of Public Works Subject: Request for Approval of Alternative Project Delivery Method: Fire Systems Improvements at Various City Facilities Project, Specification No. 3961 The Public Works Department respectfully requests your approval of the proposed Design–Build project delivery method for the Fire Systems Improvements at Various City Facilities Project (“Project”). Under Chapter 4.13 of the Glendale Municipal Code (GMC), the City Manager or designee must review and approve the proposed alternative delivery method before presenting the Project to the City Council and seeking its approval.

SECTION I: As required by GMC Section 4.13.070, the following information about the Project is provided:

1. Purpose and Function:

The Project will include the replacement of the Glendale Police Building’s Fire Alarm Control panels, Installation of a pre- action fire sprinkler system at the General Services Building and the replacement of fire sprinkler piping at Fire Station 21 Verdugo Dispatch.

2. Design and Features:

The proposed design- build will include meeting with City personnel to ensure all aspects of the required work are included, create scope that will identify locations of work, materials to be used, local drawings, and post installation inspection/certification.

3. Projected Cost:

The preliminary cost estimate for the construction is $525,000.00 which includes design, procurement, construction, and project management.

4. Estimated Completion Date:

It is anticipated that all work will be completed within six (6) months from Notice to Proceed.
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2 5. Potential Design, Constructability, Maintenance, Repair, or Operability Issues:

Upgrading the Fire systems mentioned above will lessen the City’s risk to life and property loss in the event of a fire emergency and eliminate emergency maintenance calls for these systems.

6. I mpact on The Public and City Services until the Project’s Completion:

During the construction the work will be phased to ensure accessibility for city staff and the public and continuity of operations.

SECTION II: As required by GMC Section 4.13.070, the Project is being proposed for the following reason(s) and justification(s):

1. Reason for the Project [GMC Section 4.13.060(A)]:

a. The Project entails a significant degree of complexity. Installing the new fire alarm panel for the Glendale Police Building, as well as upgrading it, necessitates the expertise of a certified installer, as the new system is custom designed to seamlessly integrate with the existing fire monitoring systems. Moreover, the installation of the pre- action system at the General Services Building will require careful planning and design adjustments to accommodate the existing conditions in the building. Lastly, over the past few years, Public Works has made emergency repairs to leaking fire sprinkler pipes at Fire Station 21's Verdugo Dispatch area. Although these repairs have been successful, the recurring leaks indicate poor -quality pipes. To ensure the protection and reliability of the dispatch operations, it is prudent to replace a significant section of the existing fire sprinkler pipe that runs above the third floor.

b. The Project demands a level of expertise that the City staff currently lacks. Given the technical intricacies of the fire systems involved, a design-build approach is highly appropriate. For this procurement, we will be seeking the assistance of equipment manufacturers who specialize in fire safety systems that are compatible with the existing equipment within the building.

c. The Project encompasses a scope of work and technical demands that are challenging to precisely delineate. Because our staff lacks expertise in these highly specialized fields, preparing the Technical Specifications is proving to be a formidable task.
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3 d. The Project benefits from early contractor involvement. By having the Contractor involved in the design phase of the project, we can eliminate possible change order costs that are typical of this type of project.
e. The Project necessitates stringent risk management and risk mitigation measures. Ensuring the safety of the Contractor, Staff, and the Facility Structure is of utmost importance, particularly when working on an active fire monitoring system. The Contractor's responsibilities encompass design, procurement, installation, inspection, and certification of all aspects of the project.

f. The Project has complex phasing. The site will require the removal and repairs to be sequences as to maintain accessibility of the facility.

2. Justification for the Alternative Project Delivery Method [GMC Section 4.13.060(B)]:

Design-Build achieves or improves:

a. The Project’s schedule by:
i. Minimizing the project delivery time.

b. The Project’s cost by:
i. Minimizing its cost;
ii. Maximizing its budget; and,
iii. Completing it within budget.

Using the Design- Build method on this Project will enable constant communication and coordination between the Project designer and the builder (the designer and builder will likely be the same company), thereby reducing design errors and
constructions mistakes, which in turn, ultimately shortens the construction period, reduces change orders, and lowers the Project’s costs. This Project will benefit from additional cost savings, realized through Design- Build, because of early coordination of the construction means, methods, and
materials.

c. The Project’s quality by:
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i. Providing a high-quality design and construction that 4 best;
ii. Addresses the complexity of the project;
iii. Providing a design and construction that minimizes or eliminates project risk borne by City;
iv. Providing the most highly qualified organization to perform the work; and,
v. The Design-Build method will ensure that the Contractor complete the Project in a manner that is designed and
approved by Building and Safety Department prior to
construction.

The Fire Systems Improvements at Various City Facilities Project will preserve and protect the fire systems of the Facilities to ensure accessibility and the integrity of the facility for years to come.

Daniel Hernandez
Interim Director of Public Works

Approved Denied
Roubik R. Golanian, P.E. Roubik R. Golanian, P.E.

City Manager City Manager

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Police Department Real Time Intelligence Center (RTIC) unified data platform.

2. Resolution of Appropriation

COUNCIL ACTION
Item Type: Action Item
Approved for July 9th 2024 calendar

EXECUTIVE SUMMARY
The Police Department seeks to enter into a five-year agreement with Peregrine Technologies Inc. to provide a real time data visualization platform to integrate a broad range of existing and evolving technologies. The platform will provide a single point of access to view and analyze large amounts of real time and historical data from various sources to enhance situational awareness, which will allow Real Time Intelligence Center personnel to deploy and utilize resources more efficiently and effectively. 158 of 231

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RECOMMENDATION
Approve the Resolution to dispense with competitive bidding authorizing the City Manager to enter into a 5-year agreement with Peregrine Technologies Inc. in a not to exceed amount of $649,000 and a Resolution of Appropriation.

ANALYSIS
City Council recently approved building a Real Time Information Center (RTIC) for use at the Police Department. During the Police Department’s research of other RTIC’s, and through conversations with RTIC experts and current users, it became clear that to fully leverage technology, a platform would be needed that would ingest all data sources, both real time and historical, into one centralized system. Currently, data is housed in multiple databases including Central Square (our current CAD and RMS system), Flock (current/future cameras and license plate reading technology), AXON/Evidence.com (body worn cameras, in-car cameras, taser technology, drone viewing capabilities), Veritone (RIPA) and IA PRO. Having to search for information in all these databases makes gathering historical data, statistical information, and real time sources, cumbersome and inefficient.

Peregrine Technologies Inc., is a real-time decision and operation management platform which centralizes and organizes historical and real-time data, making it readily accessible and actionable. This single point of access allows for enhanced situational awareness and officer safety thus allowing for more efficient and effective responses to real time operations and historical data gathering. Additionally, the system tracks and identifies crime trends allowing for a more focused deployment of resources. This system is integral to Police’s Real Time Intelligence Center (RTIC) and allows other users across the department to instantly access vital information for investigations and statistical analysis, further leveraging a progressive approach to using technology to protect Glendale, preserve trust, and maximize potential.

Peregrine Technologies is a platform that will bring together all the data, both real time and historical, under one centralized location in a user-friendly manner and with a proven track record. Peregrine will also increase accountability and transparency by allowing the Police Department to measure data more accurately and present it in an organized fashion to be shared with our community.

Peregrine Technologies has a performance history, vetted by numerous agencies, and offers the following key capabilities that other vendors do not.

Proprietary Algorithms that will enable automatic and auditable deduplication and merging of data, such as person records. This ensures automatically clean and reliable data without the need to edit or change the source documents.

Proprietary Ontology (link/relationship analysis) purpose built for law enforcement data.

This allows the Police Department to automatically establish connections and relationships between data elements across disparate systems that are otherwise likely to be missed.
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Fully Integrated Search, Map, Link Analysis, Reporting and Dashboarding - The only solution on the market that offers a fully integrated set of user-facing applications for search, map-based analysis, link analysis, reporting and dashboarding that allow for seamless movement of data between those applications without the need to export and import data manually. Additionally, Peregrine is the only solution that offers desktop, laptop, tablet, and mobile device accessible versions of those integrated applications so that they can be accessed by authorized users whenever and wherever they are needed.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Peregrine Technologies Inc. 5-year contract will cost $649,000, with $100,000 in the first year, which was not included as a part of the FY 2024-25 budget. Therefore, staff is requesting for an appropriation of $100,000 from the Police Department’s Asset Forfeiture Fund. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$100,000 GL: 24211-2600-
GPD-0000
PL: N/A
GL: 43110-2600-
GPD-0020
PL: G65007
Asset Forfeiture
Fund – Contractual
Services
The contract’s outer years funding will be requested through the Citywide Annual Budget process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to the CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment.

CAMPAIGN DISCLOSURE
See Exhibit A

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may elect not to authorize the Police Department to dispense with competitive bidding for an agreement with Peregrine Technologies Inc. for the integration, training and maintenance/support to fully leverage technology within the Real Time Intelligence Center (RTIC), which would make gathering historical data, statistical information, and real time sources cumbersome and inefficient.

Alternative 2: The City Council may consider any other alternative not proposed by staff. 160 of 231

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ADMINISTRATIVE ACTION
Submitted by:

Manuel Cid, Police Chief
Prepared by:

Manuel Fernandez, Police Lieutenant
Sean Riley, Police Lieutenant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure
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1 RESOLUTION NO. ______________

RESOLUTION TO DISPENSE WITH COMPETITIVE BIDDING AND AUTHORIZE THE CITY MANAGER, OR HIS DESIGNEE, TO ENTER INTO A 5-YEAR AGREEMENT WITH PEREGRINE TECHNOLOGIES INC. FOR THE INTEGRATION, TRAINING AND MAINTENANCE/SUPPORT IN THE AMOUNT OF $590,000 PLUS A 10% CONTINGENCY FOR A TOTAL AMOUNT NOT TO EXCEED $649,000.

WHEREAS, City Council recently approved building a Real Time Information Center (RTIC) for use at the Police Department;
WHEREAS, police data is housed in multiple databases including Central Square (current CAD and RMS system), Flock (current/future cameras and license plate reading technology), AXON/Evidence.com (body worn cameras, in-car cameras, taser technology, drone viewing capabilities), Veritone (RIPA) and IA PRO; WHEREAS, during the Police Department’s research of other RTIC’s, it became clear that to fully leverage technology, a platform would be needed that would ingest all data sources, both real time and historical, into one centralized system.; WHEREAS, Peregrine Technologies Inc., is a real-time decision and operation management platform which centralizes and organizes historical and real-time data, making it readily accessible and actionable.

WHEREAS, Peregrine Technologies is a platform that will bring together all the data, both real time and historical, under one centralized location in a user-friendly manner and with a proven track record.;
WHEREAS, Peregrine Technologies is the only solution on the market that offers a fully integrated set of user-facing applications for search, map-based analysis, link analysis, reporting and dashboarding that allow for seamless movement of data between those applications without the need to export and import data manually; WHEREAS, Peregrine is the only solution that offers desktop, laptop, tablet, and mobile device accessible versions of those integrated applications so that they can be accessed by authorized users whenever and wherever they are needed; WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding; and WHEREAS, Peregrine Technologies is the only source from which to obtain the platform with all the required features and compatibility as set forth above. 162 of 231

2 NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interest of the City to dispense with competitive bidding.

2. That the City Manager or a designee is authorized to execute an agreement with Peregrine Technologies, Inc. for the integration, training and maintenance/support.

Adopted this day of , 2024.
____________________
Mayor
ATTEST:
________________________
City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, SUZIE ABAJIAN, Ph.D, City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of , 2024, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________
City Clerk
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Peregrine Technologies, Inc.71 Stevenson Street, Suite 700, San Francisco, CA 94105Nick NooneNick NooneNick Noone71 Stevenson Street, Suite 70071 Stevenson Street, Suite 70071 Stevenson Street, Suite 700San FranciscoSan FranciscoSan FranciscoCA94105CA94105CA94105 165 of 231

X2June 1124San FranciscoDayton Killian71 Stevenson Street, Suite 700, San Francisco, CA 94105 [email protected]
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Agreement with NeoGov for expansion of Human Resources Enterprise Software System

COUNCIL ACTION
Item Type: Action Item
Approved for July 09, 2024 calendar

EXECUTIVE SUMMARY
Since 2012, the Human Resources Department has been utilizing NeoGov as its job recruitment system. Though the system has worked well for over a decade, the current solution as implemented provides limited automation relative to posting job openings, application intake management, notifications to candidates, employee evaluation management, and other related activities.

By procuring the new NeoGov solution it will further improve and enhance the Human Resources capabilities of attracting, onboarding, training, and developing employees.

The City will be able to better access candidates through outreach tools, improved automation through integrations with other systems, and access additional features fostering employee professional growth through a more collaborative evaluation process. 167 of 231

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RECOMMENDATION
That the City Council approve dispensing with competitive bidding and authorize the City Manager to execute a Professional Services Agreement with NeoGov for the expansion of the current Human Resources Enterprise software system to include the Attract, Onboard, Learn, and Perform modules including the purchase of software subscriptions, licensing, services, and upgrades.

ANALYSIS
Given the evolving job market and workplace, it is essential the Human Resources Department avail itself of the latest software solutions designed to identify, attract, retain and develop high caliber employees.

Human Resources ongoing efforts to enhance recruiting services, covering talent attraction, onboarding, training, and staff evaluation, align perfectly with NeoGov's specialized modules. As a premier software provider in government, public safety, and education sectors, NeoGov excels in simplifying complex compliance requirements and automating time-consuming manual data entry tasks. Being an industry leader for over twenty years and supporting over thirteen-thousand public sector agencies, NeoGov has been a trusted partner for neighboring entities like Pasadena, Burbank, Long Beach, and Los Angeles County.

Our analysis of Human Resources Software solutions corresponds with the opinion of many others, that NeoGov has become the public sector standard for job seekers with over twenty million applicant entries since 2000. It has the leading market share of agency clients across the Country. In California, NeoGov accounts for over sixty-one percent of Local Agencies and eighty-four percent of the Counties.

The expansion of the NeoGov system will feature a module called Attract, which has many new features the City will benefit from, one of which is the ability to conduct outreach campaigns for job openings. The data from the campaigns will also be analyzed to identify trends related to emails candidates are opening, links they are selecting, and the jobs they are applying for, allowing the City to continuously improve recruitment efforts based on the collected data.

With the new Onboard module, new employees can electronically fill out hiring documentation, learn about the City’s benefit offerings, and better understand the expectations of the positions they’re starting, all before beginning their first day on the job. The City will be able to go completely paperless for the hiring process and even leverage the data from the completed job application to build out the employee’s file, eliminating dual entry.

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Currently, departments are utilizing different forms of training. Some manage the effort manually with hardcopy documents, while others are utilizing various software applications. With the Learn upgrade, the City will centrally manage all training via a single system standardizing the processes from new hire mandatory training, to recurring compliance training through auto-enrollment, to elective City sponsored training opportunities. Through leveraging data stored in this centralized system, the Learn module also will provide City departments with the ability to generate reports and dashboards to ensure training and employee development goals are met. Also, employees will be able to sign up for classes through the Learn module minimizing staff time from taking in calls or responding to emails for class scheduling.

The City’s employee evaluation process currently is done manually. This is a multi- faceted process which includes scheduling, tracking, and writing of evaluations. It is extremely time-consuming for employees and their supervisors. The Perform upgrade will introduce a new way of doing evaluations:

Supervisors will be able to access the system to add notes on an employee’s performance throughout their evaluation period
Have automatic scheduling and reminders of when evaluations are due Increase collaboration between employee and supervisor in writing the evaluation, making the process more engaging
Provide access to appropriate reports and dashboards for supervisors as well as, the Civil Service Commission for better transparency and management.

Another benefit of expanding and building on the current Human Resources NeoGov system is the ability to share employee data throughout the different modules of NeoGov as well as, other enterprise systems in the City. This will enable the City to have a two- way integration with its Tyler Munis Financial System. New hire data will be uploaded into the Munis Payroll module. As employee and position information changes, that data will in-turn be fed back into the NeoGov system. Exchanging data across two enterprise systems, will eliminate the current manual dual entry that Human Resources staff are doing to synchronize these systems.

In conclusion, the technology landscape is vastly different today than it was over ten years ago. With this upgrade and expansion, the City has the ability to automate and leverage technology in attracting candidates, recruiting, onboarding, training and development, and facilitating performance evaluations. Having data covering an employee’s entire tenure at the City centralized in one system will minimize redundancies, silos and manual work. The sharing of this data with the City’s payroll system adds process efficiencies and shortens the time it takes to onboard new hires. Overall, this system will improve our entire recruitment and employee management process, leveraging data to make better 169 of 231

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informed decisions on the development and performance of every employee at the City of Glendale and assisting the Human Resources Department to meet the Council’s goal of increasing Operational Efficiencies.

Therefore, staff requests the City Council to dispense with competitive bidding, and authorize the City Manager, or his designee, procure the Attract, Onboarding, Learning and Perform modules with NeoGov for the purchase, implementation, software licensing and maintenance of the expansion of the current NeoGov system.

STAKEHOLDERS/OUTREACH
As previously mentioned, a focal point of the expansion of the current NeoGov solution will be the new Attract module which will manage outreach campaigns for job openings.

Attract engages applicants through targeting specific groups, organizations and educational institutions via email notifications providing information about the City of Glendale’s job opportunities.

Here are some other additional benefits with NeoGov’s Attract outreach module:

Access to the Governmentjobs online database, which houses the largest government applicant pool for targeting campaigns based on candidates with matching experience to the job postings
Built-in integrations with other recruiter sites for reaching potential candidates even outside of NeoGov, making it a one stop shop for recruitments Access to an Ai tool called Virtual Recruiter which will independently assess any underperforming job postings and send automated email campaigns to engage potential candidates

FISCAL IMPACT
The Human Resources NeoGov system upgrade and expansion will cost $490,000 for the initial three-year term, plus a 10% contingency ($49,000) for a total cost not to exceed of $539,000. The first year cost of approximately $165,000 has already been approved as part of the FY 2024-25 budget therefore no additional appropriation is being requested at this time. All future year annual costs for software subscriptions, licensing, services and upgrades for the life of the product will be annually budgeted within the ISD Application Fund and approved by the City Council as part of the annual citywide budget process.
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Existing Appropriation

Amount Account String Funding Source
$60,000 GL: 43110-6040-ISD-0020
PL: ISD01034AN
Information Technology
Applications Fund
$55,000 GL: 43110-6040-ISD-0020
PL: ISD01035AN
Information Technology
Applications Fund
$50,000 GL: 43110-6040-ISD-0020
PL: ISD01036AN
Information Technology
Applications Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Not applicable.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit A, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Not approve the recommendation to dispense with competitive bidding and direct staff to consider other vendors. Under this alternative, staff would invest significant time in conducting a thorough review of other vendors and their solutions and identify if they can integrate with our current Tyler Munis payroll system. This will result in additional costs due to procuring and replacing the current NeoGov Job Posting and Application intake system, a system which has proven to be the industry standard being widely used by our neighboring cities and counties, as well as, the majority of the state and country.

It’s expected this also would delay implementing the operational improvements outlined in this report by twelve to eighteen months.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Paula Adams, Chief Human Resources Officer
Prepared by:

Aymee Martin, Assistant Director of Human Resources
Approved by:

Roubik R. Golanian, P.E., City Manager
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EXHIBITS/ATTACHMENTS
Exhibit A: Campaign Disclosure Form
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RESOLUTION NO. ________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT WITH NEOGOV FOR THE EXPANSION

OF THE HUMAN RESOURCES ENTERPRISE SOFTWARE SYSTEM TO INCLUDE

THE ATTRACT, ONBOARD, LEARN, AND PERFORM MODULES INCLUDING

THE PURCHASE OF SOFTWARE SUBSCRIPTIONS, LICENSING, SERVICES,

AND UPGRADES
WHEREAS, given the evolving job market and workplace, it is essential that the Human Resources Department avail itself of the latest software solutions designed to identify, attract, retain and develop high caliber employees;

WHEREAS, the Human Resources Department’s ongoing efforts to enhance recruiting services, covering talent attraction, onboarding, training, and staff evaluation, align perfectly with NeoGov's specialized modules;
WHEREAS, NeoGov excels in simplifying complex compliance requirements and automating time-consuming manual data entry tasks, is the industry leader for over twenty years and supports over thirteen-thousand public sector agencies and is a trusted partner for neighboring entities like Pasadena, Burbank, Long Beach, and Los Angeles County;

WHEREAS, in California, NeoGov provides enterprise software and related services for over sixty-one percent of local agencies and eighty-four percent of the Counties;

WHEREAS, the expansion of the NeoGov system will feature a module called Attract, which has many new features the City will benefit from, one of which is the ability to conduct outreach campaigns for job openings, which data will be analyzed to identify trends related to emails candidates are opening, links they are selecting, and the jobs they are applying for, allowing the City to continuously improve recruitment efforts based on the collected data;

WHEREAS, with the new Onboard module, new employees will be able to electronically fill out hiring documentation, learn about the City’s benefit offerings, and better understand the expectations of the positions they are starting, all before beginning their first day on the job, allowing the City to go completely paperless for the hiring process and leverage the data from the completed job application to build out the employee’s file, eliminating dual entry;

WHEREAS, City departments are currently utilizing different forms of training, with some managing the effort manually with hardcopy documents, while others are utilizing various software applications;
WHEREAS, with the Learn upgrade, the City will centrally manage all training via a single system standardizing the processes from new hire mandatory training, to recurring compliance training through auto-enrollment, to elective City sponsored training opportunities;
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WHEREAS, through leveraging data stored in this centralized system, the Learn module also will provide City departments with the ability to generate reports and dashboards to ensure training and employee development goals are met, while also allowing employees to sign up for classes through the Learn module minimizing staff time from taking in calls or responding to emails for class scheduling;

WHEREAS, the City’s employee evaluation process currently is done manually involving scheduling, tracking, and writing of evaluations, which is an extremely time- consuming process for supervisors and employees;
WHEREAS, the Perform upgrade will introduce a new way of doing evaluations by:

•Allowing supervisors to access the system to add notes on an employee’s performance throughout their evaluation period
•Providing automatic scheduling and reminders of when evaluations are due •Increasing collaboration between employee and supervisor in writing the evaluation, making the process more engaging
•Providing access to appropriate reports and dashboards for supervisors as well as, the Civil Service Commission for better transparency and management

WHEREAS, expanding the City’s use of Neogov will enable the City to have a two- way integration with its Tyler Munis Financial System, allowing new hire data to be uploaded into the Munis Payroll module;
WHEREAS, as employee and position information changes, data from Munis will in-turn be fed back into the NeoGov system and exchanging data across two enterprise systems, will eliminate the extensive manual dual entry that Human Resources staff are doing to synchronize these systems;
WHEREAS, having data covering an employee’s entire tenure at the City centralized in one system will minimize redundancies, silos and manual work and the sharing of this data with the City’s payroll system adds process efficiencies and shortens the time it takes to onboard new hires;
WHEREAS, with this upgrade and expansion, the City has the ability to automate and leverage technology in attracting candidates, recruiting, onboarding, training and development, and facilitating performance evaluations;
WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding; and WHEREAS, the City Council finds that it is in the best interests of the City of Glendale to dispense with competitive bidding and authorize the City Manager, or his designee, to procure the Attract, Onboarding, Learning and Perform modules with NeoGov for the purchase, implementation, software licensing and maintenance of the expansion of the current NeoGov system.
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NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding;

2. That the City Manager or his execute into an agreement with Neogov for the expansion of the Human Resources Enterprise Software System to include the Attract, Onboarding, Learning and Perform modules of the Neogov system, including the purchase of software subscriptions, licensing, maintenance services and upgrades, as outlined in the Report to Council dated July 9, 2024, in an amount not to exceed $490,000 for a three year term;

3. The Council approves a 10% contingency of $49,000; and

4. All future annual costs for software subscriptions, licensing, services and upgrades for the life of the product will be annually budged with the ISD Application Fund, subject to Council approval of the citywide budget on an annual basis.

Adopted by the Council of the City of Glendale, California, on this ___ day of _________, 2024.
________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
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STATE OF CALIFORNIA ) SS.

COUNTY OF LOS ANGELES )
I, Suzia Abajian, Ph.D., City Clerk of the City of Glendale, hereby certify that the foregoing Resolution No. _______________ was adopted by a majority vote of the Council of the City of Glendale, California, at a regular meeting held on the ______ day of ____________________, 2024, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
________________________
City Clerk
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City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Economic Development Department (“EDD”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, EDD, or HA― from making a contribution to a City Council member, EDD member, HA member, City Clerk, or City Treasurer; and (2) Council members, EDD members, and HA members from voting on matters concerning a contract with a person who has provided a campaign contribution.

The Ordinance applies to a contractor whose contract requires the City Council’s, EDD's, or HA’s approval. A contract with the City, EDD, or HA is known as a “City Contract.” The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, EDD, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) working under the City Contract.

A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
• • The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
The City Contract has a total anticipated or actual value of $50,000 or more; or contract awarded to the lowest responsible bidder.
• A combination or series of City Contracts have a value of $50,000 or more. • A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
CityFull Name Title Business Address State
CA
CA
CA
CA
NY
Zip
90245
90245
Shane Evangelist Chairperson 2120 Park Pl #100 El Segundo Shane Evangelist
Aaron Coleman
Alex Chun
El SegundoChief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
2120 Park Pl. #100
2120 Park Pl #100 El Segundo
El Segundo
New York
90245
90245
10017
2120 Park Pl. #100
450 Lexington AveWarburg Pincus
Warburg Pincus, The Carlyle Group More than 10% interest owner 10100 Santa Monica Blvd #600 Los Angeles CA 90025 * “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, EDD, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. more than 10% - Frontier Capital - 525 N Tryon St, Suite 1900, Charlotte, NC 28202 177 of 231

Subcontractor(s)**:

Full Name
Name Address
CityTitle Business Address State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:

I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is 2 pages. 2120 Park Pl #100, El Segundo , California.Executed on:

Signature:

Address:

June 25th , 20 24 , at:

Karen Peay6/25/2024 | 10:06:23 AM PDT Print Full Name:
2120 Park Pl#100 , El Segundo , CA 90245
310-426-6304Phone Number: E-mail Address: [email protected] Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc 178 of 231

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Approval of the Final Engineer’s Report and Ordering the Levy and Collection of Annual Assessments for the North San Fernando Road Corridor Landscape Maintenance District for Fiscal Year 2024-25.

1. Resolution Approving the Engineer’s Annual Levy Report for the City of Glendale’s North San Fernando Road Corridor Landscape Maintenance District for Fiscal Year 2024-25.

2. Resolution Ordering the Levy and Collection of the City of Glendale’s North San Fernando Road Corridor Landscape Maintenance District for Fiscal Year 2024-25.

COUNCIL ACTION
Item Type: Public Hearing
Approved for July 9, 2024 calendar

EXECUTIVE SUMMARY
The North San Fernando Road Corridor Landscape Maintenance District (“District”) was formed on January 9, 2007 pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15, of the California Streets and Highway Code. There are five Zones within the boundaries of the District and they receive differing degrees of benefit from the improvements and services to be provided. On June 25, 2024, the City Council adopted resolutions to initiate proceeding and declare its intention to continue the levy in FY 2024-

25. This report includes resolutions to approve the final Engineer’s Report for the Fiscal Year 2024-25 (“Engineer’s Report”) and a resolution ordering the levy. The levy currently funds landscaping maintenance and irrigation, mechanical weeding services and pest control, litter abatement and tree maintenance.
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RECOMMENDATION
Staff respectfully recommends the City Council approve the following:

1. Resolution approving the Engineer’s Annual Levy Report for the City of Glendale’s North San Fernando Road Corridor Landscape Maintenance District for Fiscal Year 2024-25; and

2. Resolution Ordering the Levy and Collection of the City of Glendale’s North San Fernando Road Corridor Landscape Maintenance District for Fiscal Year 2024-25.

ANALYSIS
San Fernando Road Corridor Landscape Maintenance District (“District”) was formed on January 9, 2007 pursuant to the Landscape and Lighting Act of 1972, Part 2 of Division 15, of the California Streets and Highway Code. The District includes the parcels of land bounded by Linden Avenue to the North, San Fernando Road to the East (including properties on the east side of San Fernando Road), Fairmont Avenue and State Route 134 to the South and Interstate 5 to the West.

There are five Zones within the boundaries of the District and they receive differing degrees of benefit from the improvements and services to be provided. Under the 1972 Act, the District is authorized to fund, service and/or maintain the following improvements:
•Lawn/ground cover, shrub, and tree care including weeding, pruning and feeding; •Hardscape maintenance including sweeping/cleaning and debris collection; •Water costs including water usage and irrigation maintenance and repair; and •Maintenance costs for site amenities that may include but are not limited to benches, trash receptacles and lighting.

On June 25, 2024, the City Council adopted resolutions that initiated proceedings, preliminarily approved the Fiscal Year 2024-25 Engineer’s Report, declared its intention to levy and collect assessments and charges, and appointed a time and place to hear objections to the North San Fernando Road Corridor Landscape Maintenance District for Fiscal Year 2024-25.

The Engineer’s Report defines the boundaries of the District, describes the benefits, identifies the costs associated with these improvements, and lists the parcels and owner of record with the amount of the assessment. It also provides an annual update of the District including proposed expenses and revenues, including the proposed assessments to be levied on the Los Angeles County tax roll for Fiscal Year 2024-25. In addition, the Engineer’s Report contains a budget for which all parcels within the District will be assessed based on their geographical proximity to the various improvement projects planned for the area. The five Zones within the District were created to account for varying levels of landscape improvements; including amount, type, and frequency of maintenance. For example, Zone 1 (east and west side of San Fernando Road) has different amounts and types of public landscaping than Zone 4 which includes the GC3 campus.
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To establish the annual assessment amount for each parcel within each of the five Zones, the assessment rate for each Zone is calculated by dividing the net cost budgeted for that zone (“Balance to Levy”) by the Total EBU (assessed acreage) for all benefitting properties within each respective Zone. This Assessment Rate is then applied back to each parcel’s assigned EBU (individual acreage) to determine the parcel’s proportionate benefit and assessment obligation for the improvements.

The following formulas are used to calculate each parcel’s Levy Amount (proportional assessment obligation) for each Zone.

Total Balance to Levy (Zone Budget)/Total EBU (Acres) = Assessment Rate per EBU Assessment Rate per EBU x Parcel’s EBU = Parcel Assessment The Engineer’s Report includes Fiscal Year 2024-25 assessments as well as an estimate for the assessment at full build-out. The established rates are for the following Zones for Fiscal Year 2024-25:

Fiscal Year 2024-25 Levy/EBU
• Zone 1: $826.82
• Zone 2: $82.69
• Zone 3: $82.80
• Zone 4: $128.22
• Zone 5: $241.88
The North San Fernando Road Corridor Landscape Maintenance District is an assessment district. The proportional assessment calculated for each parcel will be applied to the Los Angeles County Tax Rolls for Fiscal Year 2024-25. The total assessment for Fiscal Year 2024-25 is approximately $70,000 (Exhibit A, Engineer’s Report) which is the same as last year. The funds collected from property owners will be used mainly for landscaping, irrigation, debris collection and maintenance of zones in the San Fernando Road Corridor Project Area. These services are provided by multiple contractors working in this area on a regular basis including West Coast Arborists, Inc. for tree maintenance; Parkwood Landscape Maintenance, Inc. for landscape maintenance services and litter control and Pest Options, Inc. for weed control services.

Long-term, staff is looking at potentially using these funds to replace landscaping in some areas in the district and to refurbish the street furniture on San Fernando Road. The funds are accounted in Fund 2530 and the appropriation of these funds is incorporated during the annual budget process.

Over the past year, funds collected from this levy has been used to plant six trees, prune 633 trees and remove seven trees in the district. All city-owned trees in the district are pruned every six years, with this maintenance taking place during this FY. Last year the levy also funded approximately 10 hours per month of targeted weed control visits.

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cover maintenance and irrigation system maintenance for public landscaped areas on San Fernando Road, Flower Street, Fairmont Avenue and the Fairmont Bridge.

STAKEHOLDERS/OUTREACH
This staff report includes a public hearing. The public hearing affords property owners in the district to object to continuation of the levy as well as other interested parties to express their views on the landscape maintenance district.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Deny the attached resolutions terminating the North San Fernando Road Corridor Landscape Maintenance District Levy.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Shea Eccleston-Banwer, Senior Public Works Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: City of Glendale Annual Engineer’s Report: North San Fernando Road Corridor Landscape Maintenance District- 2024-25 Engineer’s Annual Levy Report. 182 of 231

RESOLUTION NO. 24-84

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE APPROVING THE ENGINEER’S REPORT FOR THE CITY OF
GLENDALE’S NORTH SAN FERNANDO ROAD CORRIDOR
LANDSCAPE MAINTENANCE DISTRICT FOR FISCAL YEAR 2024/2025 WHEREAS, the City Council pursuant to provisions of the Landscaping and Lighting Act of 1972 (commencing with Section 22500) Part 2, Division 15 of the California Streets and Highways Code (hereinafter referred to as the “Act”) and provisions of the City of Glendale Municipal Code (hereinafter referred to as the “Municipal Code”) did by previous Resolution, order the preparation of the fiscal year 2024/2025 Engineer’s Report for the North San Fernando Road Corridor Landscape Maintenance District (hereinafter referred as the “District”), and WHEREAS, said Engineer’s Report was filed with the City Clerk and based on this Report the City Council did by Resolution, on June 25, 2024, declared its intention to levy and collect assessments and charges against lots and parcels of land within the Districts for the fiscal year 2023/2024, to pay the maintenance, servicing and operation of the improvements related thereto, and
WHEREAS, this City Council has examined and reviewed the Engineer’s Report as presented, and hereby finds that the assessments and charges have been spread proportionately in accordance with the special benefit each property receives from the improvements, operation, maintenance and services to be performed, as set forth in said Engineer’s Report or as modified by Council action and incorporated herein.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDALE DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1.The above recitals are true and correct.

SECTION 2.The Engineer’s Report as presented is hereby approved pursuant to Section 22623 of the Act and provisions of the Municipal Code, and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

SECTION 3.Copies of this resolution shall be filed in the offices of the City Manager, Finance Director and Public Works Engineering Departments.

SECTION 4.The Mayor shall sign and the City Clerk shall attest to the adoption of this resolution.

ADOPTED AND APPROVED this 9th day of July 2024.
________________________________
Mayor
ATTEST:
_____________________________
Suzie Abajian, Ph.D., City Clerk
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No. _____ was duly adopted by the Council of the City of Glendale, California, at a regular meeting held on the ______ day of ______________________, 2024 and that the same was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Suzie Abajian, Ph.D., City Clerk
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RESOLUTION NO. 24-85

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE

ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN

THE NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE
MAINTENANCE DISTRICT FOR FISCAL YEAR 2024/2025
WHEREAS, on June 25, 2024, the City Council of the City of Glendale initiated proceedings and declared its intention to levy and collect assessments against lots and parcels of land within the North San Fernando Road Corridor Landscape Maintenance District (hereinafter referred to as the “District”) for fiscal year 2024/2025, pursuant to the provisions of the Landscaping and Lighting Act of 1972. Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as the “Act”); and WHEREAS, the designated Assessment Engineer has prepared and filed with the City Clerk of the City of Glendale and the City Clerk has presented to the City Council the Engineer’s Report (hereinafter referred to as the “Report”) in connection with the proposed levy and collection of special benefit assessments upon eligible parcels of land within the District, and the City Council did by previous Resolution approve such Report; and
WHEREAS, the City Council desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2024 and ending June 30, 2025, to pay the costs and expenses for the maintenance, servicing and operation of landscape maintenance within street medians and parkways located within the District; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDALE DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The above recitals are true and correct.

SECTION 2. Following notice duly given, the City Council has held a full and fair Public Hearing regarding its Resolution approving or amending the Report prepared in connection herewith; the levy and collection of assessments, and considered all oral and written statements, protests and communications made or filed by interested persons.

SECTION 3. Based upon its review (and amendments, as applicable) of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that:
a) The land within the District will receive special benefit by the operation, maintenance and servicing of landscaping, lighting and appurtenant facilities within the boundaries of the District.
b) The District includes all of the land receiving such benefit. c) The net amount to be assessed upon the lands within the District has been apportioned by a formula and method which fairly distributes the net amount among the eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services for the fiscal year commencing July 1, 2024 and ending June 30, 2025.
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d) The proposed special benefit assessment calculated and apportioned for fiscal year 2024/2025 are consistent with the previously adopted Rate and Method and constitute a continuation of assessments existing on the effective date of Article XIIID, Section 4 of the California Constitution. That the assessments are imposed exclusively to finance the maintenance, operation and servicing expenses for streets and that the assessments are exempt from the requirements of Article XIIID.

SECTION 4. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as the maintenance, operation and servicing of the improvements including ground cover, shrubs, trees or other vegetation; irrigation and drainage systems associated with the landscaping; various hardscapes and amenities including sidewalks, pathways, decorative curbing or ground cover, retaining walls, monuments, water features, trash receptacles, benches, and ornamental lighting that are located within the public right-of-ways or dedicated easements, and all appurtenant facilities related thereto or that may be authorized pursuant to the provisions of the Act.

SECTION 5. The County Auditor of Los Angeles County shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the levy shall be paid to the City Treasurer and placed in a fund for the District.

SECTION 6. The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the City of Glendale North San Fernando Road Corridor Landscape Maintenance District, and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in the Report.

SECTION 7. The adoption of this Resolution constitutes the District annual levy for the fiscal year commencing July 1, 2024 and ending June 30, 2025.

SECTION 8. The Assessment Engineer selected by the City Council is hereby authorized and directed to file a copy of this Resolution and the assessments with the County Auditor of the County of Los Angeles no later than August 10, 2024.

SECTION 9. Copies of this resolution shall be filed in the offices of the City Manager, Finance Director and Public Works Engineering Departments.

SECTION 10. The Mayor shall sign and the City Clerk shall attest to the adoption of this resolution.

ADOPTED AND APPROVED this 9th day of July, 2024.
________________________________
Mayor
ATTEST:
______________________________
Suzie Abajian, Ph.D., City Clerk
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF GLENDALE )
I, Suzie Adajian, Ph.D., City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No. _____ was duly adopted by the Council of the City of Glendale, California, at a regular meeting held on the ______ day of ______________________, 2024 and that the same was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Suzie Abajian, Ph.D., City Clerk
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J U N E 2 5 , 2 0 2 4

C I T Y O F G L E N D A L E

N O R T H S A N F E R N A N D O R O A D C O R R I D O R

L A N D S C A P E M A I N T E N A N C E D I S T R I C T 2 0 24 / 2 0 25 E N G I N E E R ' S R E P O R T
Prepared For:

City of Glendale
633 East Broadway #209
Glendale, CA 91206
818 .548.3900
Prepared By:

Woolpert
2855 Michelle Drive, Suite 230
Irvine, CA 92606
844.654.2421
Exhibit 1
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T A B L E O F C O N T E N T S

S E C T I O N P A G E
I . E N G I N E E R ’ S R E P O R T A F F I D A V I T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 I I . I N T R O D U C T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 I I I . I M P R O V E M E N T P L A N S A N D S P E C I F I C A T I O N S . . . . . . . . . . . . . . . . . . . . 4 A . D I S T R I C T B O U N D A R I E S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 B . A U T H O R I Z E D I M P R O V E M E N T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 C . I M P R O V E M E N T P L A N S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 I V . B E N E F I T A N A L Y S I S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 A . S P E C I A L B E N E F I T S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2 B . Z O N E S O F B E N E F I T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 3 C . G E N E R A L B E N E F I T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 6 V . M E T H O D O F A P P O R T I O N M E N T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 8 A . A S S E S S M E N T O F M E T H O D O L O G Y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 8 B . A S S E S S M E N T R A T E C A L C U L A T I O N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 0 C . A S S E S S M E N T R A N G E F O R M U L A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 1 D . A N N U A L A D M I N I S T R A T I V E A S S E S S M E N T . . . . . . . . . . . . . . . . . . . . 2 1 V I . F I N A N C I A L A N A L Y S I S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2 V I I . A S S E S S M E N T D I A G R A M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 3 V I I I . A S S E S S M E N T R O L L . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 5

E X H I B I T S
E X H I B I T A :
2024/2025 Assessment Calculation
E X H I B I T B :
2024/2025 Assessment Roll
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SECTION I – ENGINEER’S REPORT AFFIDAVIT JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 1

E N G I N E E R ’ S R E P O R T A F F I D A V I T

WHEREAS, on June 25, 2024, the City Council ("Council") of the City of Glendale ("City"), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Section 22500 of the Streets and Highways Code, et seq. ("1972 Act"), adopted Resolution 24-81 ("Resolution") initiating proceedings for the levy for Fiscal Year 2024/2025 assessments within the assessment district referred to as the "North San Fernando Road Corridor Landscape Maintenance District" ("District") to pay for the construction, installation, maintenance, and service of improvements ("Improvements") more particularly described in the Resolution; and

WHEREAS, Woolpert has been designated as the (“Assessment Engineer”) and the Resolution directed the Assessment Engineer to prepare and file a report (the "Engineer’s Report") pursuant to Section 22565, et seq., of the Streets and Highways Code and Article XIIID of the California Constitution ("Proposition 218"); and

WHEREAS, the 1972 Act and Proposition 218 require that the Engineer's Report shall contain the following:

a. Plans and specifications for the Improvements
b. An estimate of the costs of the Improvements
c. A diagram of the Assessment District
d. An assessment of the estimated costs of the Improvements e. If bonds or notes will be issued pursuant to Section 22662.5 of the Streets and Highways Code, an estimate of their principal amount;

NOW THEREFORE, the undersigned, acting as an agent for Woolpert, Assessment Engineer for the Assessment District, by virtue of the power vested in me under the 1972 Act and the order of the Board, hereby submits this Engineer's Report and makes the following assessment to cover the portion of the estimated costs of the Improvements, including the incidental costs and expenses, to be paid by each Benefit Zone (defined below) of the District.

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SECTION II - INTRODUCTION JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 3

I N T R O D U C T I O N

Pursuant to the order of the City Council of the City, this Engineer’s Report for the District is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the 1972 Act.

At a Public Hearing held on January 9, 2007, a majority of the affected property owners that will receive a special benefit from the improvements and maintenance for which the assessment was proposed approved the formation of the District in accordance with the notice, hearing and balloting provisions of Article XIII D of the California Constitution. Section 2 of the California Constitution defines "assessment" as any levy or charge upon real property by an agency for a special benefit conferred upon the real property. Assessments are sometimes referred to as “special assessments” or "special benefit assessments."
The Report quantifies the proportionate special benefit derived by each identified parcel subject to the proposed assessment in relation to the aggregate capital cost of the public improvements and maintenance being provided, and calculates the amount of the assessment to be imposed on each identified parcel. The assessment approved by the property owners established an initial maximum assessment rate for each zone and included the assessment range calculation currently applied to all District zones. There is a fixed annual inflationary adjustment to the maximum assessment rates per each parcel's proportional benefit ("Equivalent Benefit Units" or "EBUs") of three percent (3%). The maximum assessment rates established for the previous fiscal year are recalculated to establish the new maximum assessment rates that may be levied for that fiscal year. Contained in the Report is a budget for which all parcels within the District will be assessed based on their geographical proximity to the various improvement projects planned for the area. The five (5) zones within the District were created to account for varying levels of landscape improvements; including amount, type, and frequency of maintenance.

The Report also provides an annual update of the District including the proposed expenses and revenues, any substantial change in the existing improvements or the District, and the proposed assessments to be levied on the Los Angeles County ("County") tax roll for Fiscal Year 2024/2025. The District and the zones therein have been established pursuant to the 1972 Act and the City Council annually conducts a public hearing to accept property owner and public comments and testimony, to review the Report and approve the annual assessments to be levied on the county tax roll for that fiscal year. All assessments approved by the City Council have been prepared in accordance with the 1972 Act and in compliance with the provisions of the California Constitution.
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SECTION III – IMPROVEMENT PLANS AND SPECIFICATIONS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 4

I M P R O V E M E N T P L A N S A N D S P E C I F I C A T I O N S

A . A U T H O R I Z E D I M P R O V E M E N T S
As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following:

 The installation or planting of landscaping.
 The installation or construction of statuary, fountains, and other ornamental structures and facilities.
 The installation or construction of public lighting facilities.  The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
 The maintenance or servicing, or both, of any of the foregoing.  The acquisition of any existing improvement otherwise authorized pursuant to this section.

Incidental expenses associated with the improvements including, but not limited to:

 The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment.
 The costs of printing, advertising, and the publishing, posting and mailing of notices.
 Compensation payable to the County for collection of assessments.  Compensation of any engineer or attorney employed to render services.  Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements.
 Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.
 Costs associated with any elections held for the approval of a new or increased assessment.
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SECTION III – IMPROVEMENT PLANS AND SPECIFICATIONS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 5

The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:

 Repair, removal, or replacement of all or any part of any improvement.  Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
 The removal of trimmings, rubbish, debris, and other solid waste.  The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

B . D I S T R I C T B O U N D A R I E S
The District is located within the City of Glendale and generally includes the parcels of land bounded by Linden Avenue to the north, San Fernando Road to the East (including properties on the east side of San Fernando Road), Fairmont Avenue and Highway 134 ("SR134") to the south, and Interstate 5 to the west. An Assessment Diagram showing the exterior boundaries of the District is on file in the office of the City Clerk at the City Hall, and is hereby made a part of this Report by reference. All lots or parcels of real property included within the District are described in detail on the county assessor's maps on file in the Los Angeles County Assessor's office. Said assessor's maps shall govern for all details concerning the lines and dimensions of such lots or parcels.

It has been determined that the parcels of land within the five (5) definable zones described below will receive differing degrees of benefit from the improvements and services to be provided. The parcels comprising each zone will receive a special benefit that affects the assessed property in a way that is particular and distinct from its effect on other parcels and the public at large. The five zones within the District are generally described as follows:

ZONE 1
Zone 1 generally incorporates and includes those parcels within the District that are located along San Fernando Road between East Linden Avenue and Fairmont Avenue/Ventura Freeway (SR134), which have parcel frontage along San Fernando Road or may be part of an overall development (group of parcels) that San Fernando Road is considered a primary access point to the property.
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SECTION III – IMPROVEMENT PLANS AND SPECIFICATIONS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 6

ZONE 2
Zone 2 incorporates and includes those parcels within the District that are generally located between Allen Avenue and Cleveland Road that are south and west of Zone 1 (parcels along San Fernando Road), but are north and east of the MetroLink right-of-way (including the right-of-way properties).

This Zone includes, but is not limited to, parcels that have frontage or may be adjacent to Standard Avenue and Hale Avenue, as well as portions of Allen Avenue, Thompson Avenue, and Western Avenue (including parcel 5627-002-011 which is a flag lot located on Western Avenue, but has a small access point to San Fernando Road).

ZONE 3
Zone 3 incorporates and includes those parcels within the District that are generally located west and south of the MetroLink right-of-way, north and west of Western Avenue, east and north of the Golden State Freeway (Interstate 5), and south and east of Allen Avenue. This Zone includes, but is not limited to, parcels that have frontage or may be adjacent to North Cosmic Way, Dana Street, Irving Avenue, and Raymond Avenue, as well as portions of Allen Avenue, Thompson Avenue, Flower Street (north of Western Avenue) and Western Avenue (north side of the street).

ZONE 4
Zone 4 is considered the heart of the Grand Central Creative Center that incorporates and includes those parcels within the District that are generally located west and south of the MetroLink right-of-ways, east and north of the Golden State Freeway (Interstate 5), south and east of Western Avenue and north and west of the Golden State Freeway/Ventura Freeway interchange or that portion of Flower Street that provides east/west traffic flow. This Zone includes, but is not limited to, parcels that have frontage or may be adjacent to south Cosmic Way, Justin Avenue, Maurine Avenue, Ruberta Avenue, Sonora Avenue, Grand Central Avenue, Grandview Avenue, Circle Seven Drive, Davis Avenue, Hazel Street, Paula Avenue, as well as portions of Air Way, Flower Street and Western Avenue.

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SECTION III – IMPROVEMENT PLANS AND SPECIFICATIONS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 7

ZONE 5
Zone 5 incorporates and includes those parcels within the District that are not included as part of Zones 1, 2, 3 or 4, and are generally located south and west of San Fernando Road and the MetroLink right-of-ways, south and east of Flower Street (that potion that provides east/west traffic flow), and north of the Ventura Freeway. This Zone includes, but is not limited to, parcels with frontage or access from a portion of Flower Street (east/west), Air Way or Bekins Way.

C . I M P R O V E M E N T P L A N S
The purpose of this District is to ensure the ongoing maintenance, operation and servicing of the landscape improvements and amenities within the area known as the North San Fernando Road Corridor which includes landscape improvements associated with the Grand Central Creative Campus Master Plan ("GC3 Disney Project") and the San Fernando Road Streetscape Project. While portions of the San Fernando Road Streetscape Project have already been completed in conjunction with the San Fernando Road Rehabilitation Project, additional landscape improvements along San Fernando Road are proposed, and the construction of the Grand Central Creative Campus provides a landscaped urban environment and park-like setting that enhances the desirability and economic opportunities for properties in close proximity to the improvements.

The District provides the necessary funding source for the annual maintenance, operation and servicing of the improvements that have been constructed and installed for the benefit of properties within the District.

These improvements may include, but are not limited to various plant materials including turf, ground cover, shrubs, trees or other vegetation; irrigation and drainage systems associated with the landscaping; various hardscapes and amenities including sidewalks, pathways, decorative curbing or ground cover, retaining walls, monuments, water features, trash receptacles, benches, and ornamental lighting that are located within the public right-of-ways or dedicated easements within the District.

The maintenance of these improvements generally include, but are not limited to all annual costs for materials, equipment, labor and incidental expenses including administrative expenses as well as the performance of occasional or periodic repair and maintenance activities such as irrigation repairs, plant replacement, tree trimming, rehabilitation or replacement of various hardscape amenities.
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SECTION III – IMPROVEMENT PLANS AND SPECIFICATIONS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 8

The proposed improvements to be maintained and funded in whole or in part through the District assessments generally include, but are not limited to:

Parkway landscaping along Flower Street
 Approximately 14,000 square feet of parkway landscaping on the north and south side from Raymond Street to Sonora Avenue.
 Approximately 40,500 square feet of parkway landscaping on the north and south side from Sonora Avenue to Flower Street extension.  Approximately 12,500 square feet of parkway landscaping on the east and west side to Air Way.

Parkway landscaping along Air Way
 Approximately 40,000 square feet of parkway landscaping on the north and south side from Sonora Avenue to Grandview Avenue.
 Approximately 20,500 square feet of parkway landscaping on the north and south side from Grandview Avenue to Flower Street.

Tree wells and Parkway landscaping along San Fernando Road  Tree wells on the north and south side from Linden Avenue to SR-134.  Approximately 2,000 square feet of median landscaping.  Approximately 3,000 square feet of parkway landscaping on the north and south side from Fairmont Avenue to Doran Street.

Parkway landscaping along Western Avenue
 Approximately 7,500 square feet of parkway landscaping on the east and west side, South of Air Way.
 Approximately 2,000 square feet of parkway landscaping on the east and west side, South of Flower Street.

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SECTION III – IMPROVEMENT PLANS AND SPECIFICATIONS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 9

Parkway landscaping along SR-134
 Approximately 23,000 square feet of parkway landscaping North and South of Flower Extension.
 Approximately 4,100 square feet of parkway landscaping along the east and west side of Fairmont Bridge, South of San Fernando Road.  Approximately 2,000 square feet of parkway landscaping along the east side of Fairmont, North and South of San Fernando Road to SR-134 ramps.

Parkway landscaping along Sonora Avenue
 Approximately 13,000 square feet of parkway landscaping on the east and west side, from Victory Blvd. to Flower Street.
 Approximately 11,500 square feet of parkway landscaping on the east and west side, from Flower Street to Air Way.

Parkway landscaping along Grandview Avenue
 Approximately 13,500 square feet of parkway landscaping on the east and west side, from Flower Street to Air Way.

Parkway landscaping along Paula Avenue
 Approximately 10,000 square feet of parkway landscaping on the east and west side, South of Flower Street to Interstate 5.

Parkway landscaping along Truitt Street
 Approximately 2,000 square feet of parkway landscaping on the north side, from Davis Avenue to Paula Avenue.

Parkway landscaping adjacent to power plant

Entry signs, monuments, signage, ornamental structures, and other related facilities

All appurtenant facilities, equipment, materials and utilities related to the aforementioned improvements
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SECTION III – IMPROVEMENT PLANS AND SPECIFICATIONS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 10

Detailed maps and descriptions of the location and extent of the proposed improvements to be maintained by the District are contained in various documents including the San Fernando Road Streetscape Project Plans and the GC3 Disney Project that are on file in the Office of Economic Development of the City and by reference are made part of this Report and the improvements as described herein.

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SECTION IV – BENEFIT ANALYSIS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 11

B E N E F I T A N A L Y S I S

The establishment of an assessment district under the 1972 Act permits a city to provide certain public improvements, which include the construction, maintenance, and servicing of various improvements including street lighting, landscaping, parks and recreational facilities, and appurtenant amenities. The costs of these improvements are levied according to a benefit assessment which is based on the concept of assessing only those properties that benefit from the improvements and services provided by the assessment district.

The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits each receives from the improvements. The California Constitution states that an agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed.

The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement or the maintenance and operation expenses of a public improvement or for the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.

In identifying and determining the proportional special benefit to various properties within the District it was necessary to consider the entire scope of the improvements as well as the properties that benefit from those improvements. While the full extent of the improvements provided by this District may be modified as development of properties within the District progresses, generally, the improvements that are contained and detailed in two overall project plans that are identified as the San Fernando Road Rehabilitation Project (specifically the San Fernando Road Streetscape Project), and the GC3 Disney Project (hereafter referred to collectively as "Project Areas" or individually as "Project Area"). Each of these Project Areas identifies various landscape improvements and amenities that will be incorporated into the District for ongoing maintenance, the most extensive of which is outlined in the Grand Central Creative Campus Master Plan. Together, these Project Areas creates a destination point, traffic circulation and area of activity to promote business opportunities, enhance the overall urban environment and the aesthetic appeal of the area known as the North San Fernando Road Corridor.

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SECTION IV – BENEFIT ANALYSIS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 12

A . S P E C I A L B E N E F I T S
As a general matter, an assessment represents the entirety of the cost of the improvements and services allocated to individual properties within an assessment district. This proportionality requirement ensures that the aggregate assessment imposed on all parcels is distributed among all assessed parcels in proportion to the special benefits conferred on each parcel.

With the exception of a few isolated parcels that are currently identified as single-family residential properties, and the parcels that comprise the MetroLink right-of-way, the properties within the District boundaries and originally identified in the Project Areas are generally zoned for nonresidential (commercial/ industrial) use or in some cases mixed use (combined residential/commercial use). By creating a destination point and area of activity through construction and installation of landscape improvements and associated amenities in the Project Areas, the City hopes to enhance and revitalize the business environment in the North San Fernando Road Corridor by establishing an attractive entertainment business center that encourages and stimulates business opportunities and commercial growth for the area that will in turn provide direct and special benefits to properties within the District. The special benefits properties within the District will receive from the proposed improvements include, but are not limited to:

 Improved aesthetic appeal of nearby properties providing a positive representation of the area and properties.
 Enhanced business opportunities and commercial growth that is facilitated by a well-maintained area and an overall development plan that not only attracts customers and increases overall foot traffic, but aides in retaining customers in the area.
 Enhanced adaptation of adequate green space, trees, and amenities within the urban environment.
 Increased sense of pride in ownership of properties within the District resulting from their association with well-maintained improvements.  Enhanced quality of life and working environment within the area that is promoted by well-maintained landscaped areas and amenities.  Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities within public areas.
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SECTION IV – BENEFIT ANALYSIS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 13

 Increased social opportunities and leisure activities for customers, residents and families, provided by a well-maintained neighborhood destination place for relaxation, socializing, and entertainment that is within easy walking distance.
 Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.

The preceding special benefits contribute to the overall aesthetic value and desirability of each of the assessed parcels within the District and thereby provide a special enhancement to these properties. Furthermore, it has been determined that the lack of funding to properly service and maintain the improvements would ultimately result in the deterioration of the improvements and facilities, which in turn could negatively impact the properties within the District. As such, the annual costs of ensuring the ongoing maintenance and operation of these improvements are considered a distinct and special benefit to the properties within the District and are therefore considered the financial obligation of those properties. The cost of any improvement or portion thereof that is considered to be of general benefit shall not be included as part of the special benefit assessments allocated to properties within the District.

B . Z O N E S O F B E N E F I T
Improvements that provide a special benefit to an isolated group of parcels of land located within the District are considered to be a localized benefit, and the costs associated with these improvements are assessed to all applicable parcels receiving the localized benefit. The proposed improvements and maintenance provide a distinct and special benefit to all the non-exempt properties within the District and the proportional costs and expenses associated with each improvement is not mutually exclusive or isolated to a particular parcel or group of parcels. Because the location and extent of the various improvements in relationship to parcels immediately adjacent or in close proximity to specific improvements must also be considered, five (5) definable areas with differing degrees of localized benefit were formed within the District was formed to reflect the proportional special benefits that various areas of the District receive from the specific improvements planned for the District. A diagram showing the exterior boundaries of the District and the five zones therein is attached and incorporated herein under "Section VI. 202 of 231

SECTION IV – BENEFIT ANALYSIS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 14

Assessment Diagram" of this Report. These five zones and the improvements that are generally located within those zones are outlined in the following:

Zone 1
Zone 1 includes parcels that are located along San Fernando Road between East Linden Avenue and Fairmont Avenue/Ventura Freeway (Highway 134), which have parcel frontage along San Fernando Road or may be part of an overall development (group of parcels) that San Fernando Road is considered a primary access point to the development. The improvements specifically associated with Zone 1 (within or directly adjacent to the Zone) include:

 The maintenance/rehabilitation of existing street trees (tree wells) that line San Fernando Road.
 Parkway and median landscaping along San Fernando Road.  Future improvements planned for San Fernando Road that may include, but is not limited to benches, trash containers and other amenities to accommodate pedestrian traffic in the area.

Zone 2
Zone 2 includes parcels that are located between Allen Avenue and Cleveland Road that are south and west of Zone 1 (parcels along San Fernando Road), but are north and east of the MetroLink right-of-way (including the right-of-way properties). The improvements planned for Zone 2 include less extensive landscaping than that found in Zone 1.

The improvements specifically associated with Zone 2 (within or directly adjacent to the Zone) include:

 Landscaping and tree maintenance/rehabilitation along Sonora Avenue.
 Landscaping and tree maintenance/rehabilitation along Western Avenue.

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SECTION IV – BENEFIT ANALYSIS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 15

Zone 3
Zone 3 includes parcels that are located west and south of the MetroLink right of-way, north and west of Western Avenue, east and north of the Golden State Freeway (Interstate 5), and south and east of Allen Avenue. Zone 3 properties are adjacent to the Grand Central Creative Campus (considered the hub of the District) and the improvements directly associated with Zone 3 and are similar to those of Zone 2. The improvements specifically associated with Zone 3 (within or directly adjacent to the Zone) include:

 Landscaping and tree maintenance/rehabilitation along Western Avenue.
 Landscaping and tree maintenance/rehabilitation along Flower Street.
 Landscaping and tree maintenance/rehabilitation along Air Way.

Zone 4
Zone 4 is considered the heart of the proposed Grand Central Creative Center that includes parcels within the District that are located west and south of the MetroLink right-of-ways, east and north of the Golden State Freeway (Interstate 5), south and east of Western Avenue and north and west of the Golden State Freeway/Ventura Freeway interchange or that portion of Flower Street that provides east/west traffic flow. These properties generally comprise the Grand Central Creative Campus that includes a mix of media and entertainment office uses. The improvements specifically associated with Zone 4 (within or directly adjacent to the Zone) include:

 Parkway landscaping and tree maintenance/rehabilitation along Sonora Avenue.
 Parkway landscaping and tree maintenance/rehabilitation along Grandview Avenue.
 Parkway landscaping and tree maintenance/rehabilitation along Paula Avenue.
 Parkway landscaping and tree maintenance/rehabilitation along Truitt Street.
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SECTION IV – BENEFIT ANALYSIS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 16

 Parkway landscaping and tree maintenance/rehabilitation adjacent to power plant.
 Parkway landscaping and tree maintenance/rehabilitation along Western Avenue.
 Parkway landscaping and tree maintenance/rehabilitation along Air Way.
 Parkway and median landscaping, tree maintenance
/rehabilitation, and irrigation along Flower Street.

Zone 5
Zone 5 incorporates and includes parcels within the District that are not included as part of Zones 1, 2, 3 or 4, and are generally located south and west of San Fernando Road and the MetroLink right-of-ways, south and east of Flower Street (that potion that provides east/west traffic flow), and north of the Ventura Freeway. The properties within Zone 5 reside along an area that functions as a corridor into the District as opposed to a focal point of the District. These properties have a significantly different relationship to the improvements than other properties within the District and therefore have been established as a separate Zone. The improvements specifically associated with Zone 5 (within or directly adjacent to the Zone) include:

 Parkway landscaping and irrigation along SR-134.
 Parkway and median landscaping, tree maintenance/
rehabilitation, and irrigation along Flower Street.

C . G E N E R A L B E N E F I T
Only special benefits are assessable, and local governments may not impose assessments to pay for the cost of providing a general benefit to the community. If a proposed project provides both special benefits and general benefits, the assessment engineer’s report must separate the benefits, and only the special benefits may be assessed. The fact that a benefit is conferred throughout a district does not make it general rather than special.

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SECTION IV – BENEFIT ANALYSIS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 17

In that circumstance, the characterization of a benefit may depend on whether the parcel receives a direct advantage from the improvement through its direct proximity the improvement or receives an indirect, derivative advantage resulting from the overall public benefits of the improvement.

In reviewing the overall improvements plans described and outlined in the Project Areas, there are proposed landscaped areas included in these plans that are outside the defined boundaries of the District. These particular improvement areas include minor landscape amenities that provide entryway corridors to the District along SR134 and Fairmont Avenue, as well as the District's two entryways from Victory Boulevard, namely Sonora Avenue and Western Avenue. It was determined that all of the costs associated with these off-site landscaped improvements are considered a General Benefit. The cost of maintaining these improvements are budgeted independently in the overall District budget as "General Benefit" costs and are not included as part of the budgets and assessments for properties within the District. These improvements and associated incidental expenses will be funded through other revenue sources available to the City.

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SECTION V – METHOD O F APPORTIONMENT JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 18

M E T H O D O F A P P O R T I O N M E N T

Based on the provisions of the 1972 Act and the California Constitution, the following sections summarize an analysis of the special benefits properties receive from the improvements and services provided; the basis upon which the District's boundaries and zones were established, identification of overall variances in special benefit from the improvements; the formulas used to calculate each parcel's proportional special benefit assessment based on the entirety of the cost to provide the improvements and the parcels receiving such special benefit; and the establishment of an Assessment Range Formula to address anticipated cost increases due to inflation.

A . A S S E S S M E N T O F M E T H O D O L O G Y

1. Equivalent Benefit Units
The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each parcel from the improvements. The California Constitution however prohibits benefit assessments from being based on the value of property. Instead, a district establishes a benefit formula and each parcel in a localized benefit zone is assessed according to the benefit it receives from the services and improvements.

Although the size of a parcel does not provide a direct correlation to the actual use of the property, it does provide a relative comparison to its potential use as compared to other properties. Likewise, the size of a parcel when compared to surrounding properties provides a reasonable and proportional relationship to its use, access and nexus (relative frontage) to the major streets within the area where the improvements exist. Therefore, it was determined that for this District, each parcel's proportional benefit (EBU) shall be equal to the parcel's assigned acreage (rounded to two decimal places).

2. Exempt Parcels
Properties that are not assessed for District improvements may include but are not limited to:
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SECTION V – METHOD O F APPORTIONMENT JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 19

• Lots or parcels identified as public streets and other roadways (typically not assigned an APN by the County).
• Dedicated public utility or transportation easements and right- of-ways including, but not limited to railroad properties, drainage facilities, properties owned by utility companies and used to supply various public utilities including water, gas, telephone and electricity.
• Dedicated public easements including open space areas, right- of-ways, parkways, parks or other publicly owned properties that are part of the District improvements or may provide similar services or benefits to private properties within the District.

3. Allocation of Improvement Costs
In reviewing the overall improvements planned for this District, it was apparent that there are variations in the nature, type and extent of the various improvements that will be constructed throughout the District that facilitated the establishment of the five zones previously identified. However, it is also apparent that in their entirety, the improvements were designed to create an urban environment that will attract customers, enhance traffic flow and promote business and commercial opportunities throughout the District. In fact, many of the landscape improvements are adjacent to and associated with, properties within more than one zone (Portions of Western Avenue and Flower Street being examples of areas where more than one zone is directly associated with the same improvements). In addition, several of the District's improvements including most median islands will be constructed and implemented to facilitate traffic circulation into and within the District. These traffic circulation enhancements and the improvements associated with them will promote business activity and the benefit to all assessed parcels within the District.

Based collectively on the preceding discussion and findings, it was determined that 20 percent (20%) of the cost to maintain all District improvements (District's Total Direct Costs) shall be allocated as a district-wide special benefit ("District-wide Direct Costs").

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SECTION V – METHOD O F APPORTIONMENT JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 20

As such, 20 percent of the costs associated with maintaining each improvement budgeted for the Fiscal Year (Direct Costs) will be allocated proportionately to each zone based on the total number of EBU's associated with parcels in that zone as a percentage of the District's Total EBU's. (Each parcel therefore shares proportionately in these costs based on their assigned EBU). The remaining maintenance costs associated with the various improvements (80 percent) is allocated to the respective zone or zones that are directly associated with those improvements ("Zone-specific Direct Costs"). Specific improvements that are directly affiliated with more than a single Zone is allocated proportionately to parcels within each affected Zone based on their proportional EBU.

Together, the proportional District-wide Direct Costs calculated for each zone and the Zone-specific Direct Costs determined for each zone establishes the total Direct Costs budgeted for each zone of the District.

Incidental expenses including, but not limited to the City's administration and overhead expenses, professional services, county fees and funds to be collected as part of the District's operational reserve shall be allocated as district-wide expenses with each parcel proportionately sharing in those costs and expenses based on their assigned EBU.

Many of the planned improvements described in these documents will be phased in over time as part of various development agreements or related construction projects, and therefore the budget established for each zone to maintain the various District improvements each Fiscal Year will be reflective of only those improvements and services that need to be funded that Fiscal Year.

B . A S S E S S M E N T R A T E C A L C U L A T I O N To establish the annual assessment amount for each parcel within each of the five zones, the assessment rate for each zone is calculated by dividing the net cost budgeted for that zone ("Balance to Levy") by the Total EBU (assessed acreage) of all benefiting properties within each respective zone. This Assessment Rate is then applied back to each parcel's assigned EBU (individual acreage) to determine the parcel's proportionate benefit and assessment obligation for the improvements. The following formulas are used to calculate each parcel's Levy Amount (proportional assessment obligation) for each zone.
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SECTION V – METHOD O F APPORTIONMENT JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 21

Total Balance to Levy (Zone Budget)/ Total EBU (Acres) = Assessment Rate per EBU

Assessment Rate per EBU x Parcel's EBU =
Parcel Levy Amount

C . A S S E S S M E N T R A N G E F O R M U L A
There is a fixed annual inflationary adjustment to the Maximum Assessment Rates per EBU of three percent (3%). Beginning in Fiscal Year 2008/2009 and each Fiscal Year thereafter, the Maximum Assessment Rates established for the previous Fiscal Year shall be recalculated to establish the new Maximum Assessment Rates that may be levied for that Fiscal Year.

D . A N N U A L A D M I N I S T R A T I V E A S S E S S M E N T Although the Maximum Assessment Rates increases each year, the actual assessment may remain unchanged. The Maximum Assessment Rate adjustment is designed to establish a reasonable limit on assessments. If the budget and assessments calculated in any subsequent Fiscal Year requires an assessment rate greater than the adjusted Maximum Assessment Rate, then the proposed assessments would be considered an increased assessment and would require approval of the affected property owners through a protest ballot proceeding before the incremental increase may be imposed.

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SECTION VI – FINANCIAL ANALYSIS JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 22

F I N A N C I A L A N A L Y S I S

The following page summarizes the 2024/2025 levy for Zones 1 through 5 to fund the District improvements based on the improvements to be maintained and the associated incidental expenses for Fiscal Year 2024/2025, resulting in the proportional assessments calculated for each parcel that will be applied to the County Tax Rolls for Fiscal Year 2024/2025. Please see Exhibit A for more detail on the 2024/2025 levy calculation.

T A B L E 1
S U M M A R Y O F 2 0 2 4 / 2 0 2 5 L E V Y
Zone
Total
Parcels
Parcels
Levied
Total
EBUs
Levy
per EBU
Total
Levy
Zone 1 146 138 46.54 $826.82 $38,480.20
Zone 2 53 37 20.45 $82.69 $1,691.01
Zone 3 63 63 32.39 $82.80 $2,681.89
Zone 4 173 167 163.97 $128.22 $21,024.23
Zone 5 12 9 25.31 $241.88 $6,121.98
Total 447 414 288.66 N/A $69,999.32

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SECTION VII – ASSESSMENT DIAGR AM JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 23

A S S E S S M E N T D I A G R A M

A reduced copy of the Assessment Diagram showing the boundaries of the District is shown on the following page. A full size copy of the Assessment Diagram is on file in the office of the City Clerk of the City of Glendale and available for inspection and by reference is made part of this report. For details of the dimensions of the parcels within the District, reference is made to Los Angeles County Assessor's Maps that are on file in the office of the County Assessor of the County of Los Angeles.

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CITY OF GLENDALE NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT µ
May 2024
0 0.25 0.50.13 Miles
City of Los Angeles
City of Glendale
City of Glendale
City of Burbank
Boundary of NSFRC LMD
Areas of General Benefit
City of Glendale
Area Outside of NSFRC LMD
NSFRC LMD Zones
Zone 1
Zone 2
Zone 3
Zone 4
Zone 5
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SECTION VIII – ASSESSMENT RO LL JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE 25

A S S E S S M E N T R O L L

Exhibit B provides the list of the parcels and proposed Fiscal Year 2024/2025 assessment amounts for each of the parcels within the District as determined by the assessment rates and method of apportionment described herein.

G:\DGMainDrive\Clients\City of Glendale\Demographics\Landscape Maintenance District\SY2425\Reports\Working\EngineersReport_CityofGlendale_NSFRCLMD_Adj 2425_Fn.docx

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EXHIBIT A JUNE 25, 2024

CITY OF GLENDALE
NORTH SAN FERNANDO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT PAGE A-1

E X H I B I T A
2 0 2 4 / 2 0 2 5 A S S E S S M E N T C A L C U L A T I O N

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General Zone Zone Zone Zone Zone
Benefit 1 2 3 4 5
Parkway Maintenance $32,400 $6,480 $15,876 $0 $0 $4,860 $5,184 Median Maintenance $0 $0 $0 $0 $0 $0 $0
Tree Maintenance $40,000 $8,000 $23,139 $349 $557 $7,523 $432 Landscape Utilities (Water/Electricity) $0 $0 $0 $0 $0 $0 $0 Miscellaneous Materials & Equipment $0 $0 $0 $0 $0 $0 $0 Sub-Total Annual Maintenance $72,400 $14,480 $39,015 $349 $557 $12,383 $5,616 Parkway Rehabilitation/Replacement $0 $0 $0 $0 $0 $0 $0 Median Rehabilitation/Replacement $0 $0 $0 $0 $0 $0 $0
Tree Rehabilitation/Replacement $10,000 $2,000 $6,598 $116 $186 $956 $144 Sub-Total Long-Term Maintenance $10,000 $2,000 $6,598 $116 $186 $956 $144 Total Direct Cost $82,400 $16,480 $45,613 $465 $743 $13,339 $5,760 City Administration Overhead $5,000 $0 $806 $354 $561 $2,840 $438 Professional Fees for Admin $7,200 $0 $1,161 $510 $808 $4,090 $631 County Administration Fee $600 $0 $97 $43 $67 $341 $53
Miscellaneous Administration Expenses $0 $0 $0 $0 $0 $0 $0 Sub-Total Administration $12,800 $0 $2,064 $907 $1,436 $7,271 $1,122 Reserve Fund Collection/(Transfer) ($21,200) $0 ($11,209) ($566) ($897) ($6,674) ($1,854) Revenues from Other Sources (Contribution)($4,000) $0 ($645) ($283) ($449) ($2,272) ($351) General Benefit Share $0 $0 $2,657 $1,168 $1,849 $9,361 $1,445 Sub-Total Levy Adjustments ($25,200) $0 ($9,197) $319 $503 $415 ($760) Total Incidentals/Adjustments ($12,400) $0 ($7,133) $1,226 $1,939 $7,686 $362 Balance to Levy $70,000 $0 $38,480 $1,691 $2,682 $21,025 $6,122 Total Parcels 447 N/A 146 53 63 173 12
Parcels Levied 414 N/A 138 37 63 167 9
Total EBU 288.66 N/A 46.54 20.45 32.39 163.97 25.31
Levy per EBU N/A $826.82 $82.69 $82.80 $128.22 $241.88
Maximum Levy per EBU 24/25 N/A N/A $1,153.33 $881.95 $1,271.09 $3,001.64 $1,511.90 Maximum Levy per EBU 23/24 N/A N/A $1,119.74 $856.26 $1,234.07 $2,914.21 $1,467.86 Estimated Beginning Fund Balance $271,083 $0 $43,706 $19,205 $30,418 $153,986 $23,769 Reserve Fund Collection/(Transfer) $0 $0 $0 $0 $0 $0 $0 Estimated Ending Reserve Fund Balance $271,083 $0 $43,706 $19,205 $30,418 $153,986 $23,769

CITY OF GLENDALE

NORTH SAN FERNADO ROAD CORRIDOR LANDSCAPE MAINTENANCE DISTRICT 2024/2025 ASSESSMENT CALCULATION
Budget Item Total Cost
Parcel Summary
Fund Balance Information
Annual Maintenance Expenses
Long-Term Maintenanec Expenses (CIP)
Incidental Expenses/Adjustments
Administration
Levy Adjustments
Direct Costs

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Glendale City CouncilJuly 9, 2024

Glendale City Council
July 9, 2024