MOTION
Brotman Moved by Council Member ____________ , seconded by Council Member _G_h_a_;rp_e_ti_a_n ________ , that the Council authorizes the Chief of Police to issue the Request for Proposal for Official Police Tow Services as outlined in the Report to Council dated July 16, 2024.
Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
THE MOTION WAS ADOPTED AT THE SPECIAL CITY COUNCIL MEETING OF:
TUESDAY, JULY 16, 2024.
1A
Adopted'
07/16/24
Gharpetian/Najarian
RESOLUTION NO. ---"2"-4-_,1=2"-8 __ Noes: Brotman, Kassakhian
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE
ESTABLISHING A RECRUITMENT AND SELECTION PROCESS FOR
APPOINTMENT OF INDIVIDUALS TO BOARDS AND COMMISSIONS
WHEREAS, the City of Glendale has a number of boards and commissions to which individuals are appointed by the City Council; and WHEREAS, the Council desires to amend the policy for the recruitment, selection and appointment of individuals to boards and commissions last established under Resolution 23-29, adopted May 21, 2023.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA AS FOLLOWS:
Section 1. Resolution No. 23-29 is hereby repealed.
Section 2. The following procedure for recruitment, selection and appointment of individuals to boards and commissions is hereby established:
A. SELECTION OF NOMINATING COUNCILMEMBER
(1) When there exists a vacancy on a board or commission or the term of a member of a board or commission is near expiration, the procedure herein shall be followed.
(2) Commencing on the effective date of this Resolution, in alphabetical order, each councilmember will be assigned a number (e.g.
Asatryan, 1; Brotman, 2 etc.), corresponding to numbered seats on each board or commission which will also be assigned
alphabetically. Each councilmember will make a nomination to his or her assigned seat when it is vacant. Thereafter, when the seat subsequently becomes vacant or is up for reappointment the same 2 A /
2 councilmember assigned to that seat, or his or her successor, shall be assigned to nominate to fill the vacancy or nominate for re appointment or replacement. Except as set forth in paragraph F below, no designated council member shall be permitted to nominate more than one candidate to a board or commission.
B. FILING PERIOD, SUBMISSION OF APPLICATIONS
Applications for appointment to boards and commissions shall be submitted to the City Clerk and may be received at any time. The City Clerk shall transmit the relevant applications for appointment to the council member in rotation who is designated to make the nomination for a particular board or commission.
C. VACANCY NOTICE- DISSEMINATION
The notice of vacancy or upcoming opening on a board or commission should be widely disseminated, including but not limited to, the government access channel, city web page, ethnic community organizations, homeowners coordinating council, chambers of commerce, religious institutions, and city hall bulletin board.
3 D. APPLICABLE TO TITLE 2 BOARDS AND COMMISSIONS; SEPARATE
PROCESS FOR CIVIL SERVICE COMMISSION
The recruitment, selection and appointment process outlined herein shall apply to all boards and commissions established under Title 2 of the Glendale Municipal Code, except as set forth herein. This process shall not apply any student ex officio commissioners of Title 2 Boards and Commissions or to the Civil Service Commission. With respect to the Civil Service Commission, when there is a vacancy or a board member or commissioner whose term is expiring or has expired, a single council member in alphabetic rotation (councilmember with the last name commencing with the letter "A" or closest thereto in the alphabet being first and the rotation continuing alphabetically) shall nominate a candidate to the Civil Service Commissioner and that council member is the "designated" council member by rotation, unless that councilmember has already (either individually or as a member of a panel) nominated a sitting member of the Civil Service Commission whose seat is not up for
reappointment/replacement. In that case, the nomination shall be assigned to the next councilmember in the rotation. In the event any councilmember has not nominated any sitting member of the Civil Service Commission (other than one whose term has expired or is expiring and is up from reappointment/replacement), and a new councilmember is elected or appointed to the Council, any councilmember who has not nominated a sitting Civil Service Commission member shall have precedence over a newly elected or appointed councilmember regardless of alphabetical order. 4 The "nominating" council member will request to have the nominee's name placed on the agenda for consideration. No designated council member will be permitted to nominate more than one candidate to the Civil Service Commission until all council members have nominated a candidate to said Commission, except as set forth in Paragraph F, below.
E. INTERVIEWS
The council member designated to nominate a candidate to a particular board or commission may conduct interviews of candidates as the council member determines appropriate. The council member should consult with the Executive, or his/her designee, of the Department which has responsibility for providing administrative assistance to the particular board or commission for which the designated council member is seeking to nominate a candidate to fill a vacancy.
F. RECOMMENDATION PROCESS-TIME LIMIT
A designated council member shall bring forward a nominee within sixty (60) days after the announcement of the vacancy and notice from the City Clerk that he/she is the designated council member to select a nominee for a particular board or commission. The 60-day time period may be extended for up to an additional 30 days should factors including, but not limited to, a lack of qualified candidates, exist. If an extension is required, the designated council member shall, at a public council meeting state the need and reason(s) for the extension. If after expiration of the extension a 5 nominee is not brought forward, the council may determine to designate the next council member in alphabetic rotation to make a nomination, or the council may utilize any other method of nominating and voting on an appointment to the particular board or commission.
G. AGENDIZING NOMINEE
When a designated council member is prepared to provide a recommendation to the full council, the matter of the appointment to a particular board or commission shall be placed on the Council agenda and the council member shall announce the recommendation at that meeting.
No action shall be taken by the Council to appoint the nominated candidate at such meeting and the matter shall be placed on the following agenda, including the name of the candidate, for consideration and action by the council.
H. AUTHORIZATION TO MODIFY PROCEDURE - APPOINTMENT
VALIDITY
The Council may, in its discretion, deviate from the procedure set forth herein in any instance for the recruitment, selection and appointment of an individual to a board or commission, provide that such process does not violate Chapter 2.36 of the Glendale Municipal Code. Failure to comply with any of the procedures set forth herein shall not void or otherwise affect the validity of any appointment made by the Council.
... ,, ..
Adopted this 16th day of __ ~J~u=-1~-----' 2024.
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA
)SS
COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. 24-128 was adopted by the City Council of the City of Glendale, California, at a special meeting of the Council held on the 16th day of 6 July , 2024, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
Gharpetian, Najarian, Asatryan
Brotman, Kassakhian
None
None
City Clerk
ORNEY
DATE 7 / l 1 /2..1
MOTION
Moved by Council Member ____ G=ha:.:r-"p-"e-'"tia:.:n.,__ ___ , seconded by Council Member ____ N---'-'ajc:..a.:..:ri.:..:an'-'-----' that the Council hereby declares the following regarding the Boards and Commissions established under Title 2 of the Glendale Municipal Code ("Title 2 Boards and Commissions"):
a. Pursuant to the Glendale Municipal Code, 1995, all of the members of all Title 2 Boards and Commissions are hereby removed, the removal of each member being effective upon the reappointment or replacement of such member. In removing all of the members of all Title 2 Boards and Commissions, the Council finds that the best interests of the City will be served so that the Council can implement its new nomination and selection procedure adopted via Resolution No. 24-128 . b. Tlie applications ofthe current members, as well as other applications, on file in the City Clerk's offic~ may be considered for nomination and appointment/reappointmentby the Council. Advertisements, applications, nominations . . •' . -· -, '·- and appointments shall be made in accordance Resolution No. 24-128 . c. Any member of a Title 2 Board or Commission sitting on such a board or commission prior to removal pursuant to this motion who is reappointed through the process outlined in the Report to Council dated July 16, 2024 shall be deemed to be continuing the term upon which they were serving, the Council finding that it is in the best interests of the City to do so.
28 Vote as follows:
Ayes:
Noes:
Absent:
Abstain:
Gharpetian, Najarian, Asatryan
Brotman, Kassakhian
None
None
THE MOTION WAS ADOPTED AT THE SPECIAL CITY COUNCIL MEETING OF:
TUESDAY, JULY 16, 2024.
AF>PROVeO AS TO f=O~M
~~ ~ORNEY
DATE 7 /2-.2/2. y
Adopted
07/16/24
Gharpetian/Najarian
Noes: Brotman, Kassakhian
RESOLUTION NO. 24-129 ------
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GLENDALE, CALIFORNIA AMENDING THE
PROCEDURE TO ADDRESS COMPLAINTS OR
ALLEGATIONS OF MISCONDUCT AGAINST MEMBERS
OF BOARDS AND COMMISSIONS
WHEREAS, the Council of the City of Glendale ("Council") adopted Resolution 23- 30 to modify the formal procedure to address complaints or allegations of misconduct against members of boards and commissions;
WHEREAS, the Council desires to amend the procedure to address complaints and allegations to coincide with the change in the nomination process allowing for individual councilmember nominations to the Boards and Commissions
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA THAT:
1. Resolution No. 23-30 is hereby repealed.
The following procedure for addressing complaints or allegations of misconduct raised against a member of certain boards and commissions is hereby approved and adopted:
A. Written Complaint: In the event a written complaint or allegation of misconduct is filed with a Department Head, a member of the City Council, the City Manager or the City Attorney, the complaint will be forwarded to and reviewed by the City Manager to initially make a threshold determination of whether same warrants an informal investigation or review by the Department Head with staffing authority over the particular board or commission or whether the matter is of such a serious nature as to require an investigation by the City 2c
2 Attorney. When the City Manager receives the written complaint, notice thereof shall be provided to the Councilmember who nominated the board or commission member who is the subject of the complaint
B. Verbal Complaint: Verbal complaints shall be addressed by the Department Head with staffing responsibility for the board or commission. If a verbal complaint is found by the Department Head to be of a serious nature or is evidence of a pattern of inappropriate conduct, the Department Head shall seek to obtain the complaint in writing. If the person lodging the complaint cannot or will not reduce the complaint to writing, the Department Head shall prepare and provide a written summary of the verbal complaint to the City Manager and Councilmember who nominated the subject of the complaint.
C. Process for Review of Complaints or Allegations of Minor Violations of Code of Conduct or other Improper Behavior: If a complaint is referred or assigned to the Department Head for review, the Department Head will conduct a review, determine the validity and severity of the complaint or allegation, and if minor or the result of a miscommunication or misunderstanding, shall meet with the subject of the complaint or allegation, discuss same and provide suggestions for avoiding the issue, miscommunication or misunderstanding in the future. The Department Head will also inform the City Manager, City Attorney, and the Councilmember who nominated the subject of the complaint of the outcome of the review and the action taken, if any.
D. Process for Review of Complaints or Allegations of Serious or Repeated Violations of Code of Conduct or Other Improper Behavior:
3 (1) In the event a complaint is determined to be of sufficient severity, or the matter involves a complaint againstan individual who has previously been counseled for a complaint or allegation of misconduct which was found to be true, the matter will be referred by the City Manager to the City Attorney for an investigation and report.
(2) At the conclusion of the investigation, and the receipt of a report from the City Attorney, the Councilmember who nominated the individual to the board or commission along with the City Manager, City Attorney and rlevant Department Head (the review committee) shall meet with the board or commission member who is the subject of the complaint to discuss the complaint or allegations, the severity thereof and what action, if any, will be recommended to the entire Council. In lieu of the procedure outlined above, the Councilmember who nominated the individual to the board or commission may discuss the matter with the board or commission member directly, and may recommend discipline to the Council up to and including removal. The Council will be informed if no action is recommended.
E. Notice to Affected Board or Commission Member: The subject of a written complaint will be notified of the complaint during the review process at a time determined appropriate by the Department Head or City Manager. In the event the complaint is verbal, the subject will be notified by the Department Head at a time as determined appropriate by the Department Head.
F. City Council Consideration: Should the matter be recommended to the City Council for action, the matter will be placed on the next available City Council 4 agenda for discussion and determination by the City Council regarding the appropriate level of discipline up to and including removal.
F. Invalidity of Action-No New Rights: The process herein creates no property or other interest in a position on a board or commission. The process established by this Resolution is for administrative convenience and consistency. Appointees to Boards and Commissions serve solely at the pleasure of the Council, and the Council retains the absolute right to remove a member of a board or commission at any time, for any reason. Failure to follow the procedure(s) set forth herein in any respect shall not invalidate any action by the Council to discipline or remove a member of a board or commission.
G. Handling of Performance and Other Issues: Should issues arise which are not in the nature of a "complaint" under paragraphs A or B herein, but arise from performance issues such as non-participation in meetings, the Department Head may request the City Manager to convene the review committee [see paragraph 0(2)] to meet with the member of the board or commission to discuss the issue (s). At the conclusion of the meeting the review committee may make a recommendation to the council regarding further action.
H. Rights of Council to Retain Original Jurisdiction: In any case other than a referral to the entire City Council, any individual councilmember may at any time, publicly request that the item be agendized for discussion and action by the entire City Council, subject to the Council's procedures for placing matters on the agenda. Nothing herein requires the City Council to agendize a request by the subject of a complaint.
I. Applicability-Generally: The procedure outlined herein shall apply to all boards and commissions created by Charter or ordinance of the City.
Adopted this 16th day of July , 2024. ----------
Mayor ATTEST:
City Clerk
STATE OF CALIFORNIA
)
COUNTY OF LOS ANGELES )
ss
APPAOV�OASTOFO�M
�� �ORNEY
DATE 7/.,Q_ /2-i
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. 24-129 was adopted by the City Council of the City of Glendale, California, at a special meeting held on the 16th day of _J_ul�y ____ _ 2024, and that same was adopted by the following vote:
5 Ayes: Gharpetian, Najarian, Asatryan
Noes: Brotman, Kassakhian
Absent: None
Abstain: None
City Clerk
f
Introduced: 07/16/24, Gharpetian
Adopted: 07/30/2024
Gharpetian/Najarian
Noe: Brotman
Absent: Kassakhian ORDINANCE NO. 6029 ------
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA AMENDING SECTION 2.36.010 OF THE GLENDALE
MUNICIPAL CODE, 1995, PERTAINING TO TERMS OF BOARD
MEMBERS AND COMMISSIONERS
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1. Section 2.36.010 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
Section 2.36.010 Appointment-generally; Terms of office A. No person may serve more than two four-year terms on a single board or commission. This section shall apply regardless of whether or not a commissioner's or board member's service of a term has commenced or occurred prior to the effective date of the ordinance imposing the two-term limit established by this section; provided nothing herein shall require the removal of a commissioner who has exceeded two terms by virtue of the adoption of Ordinance No. 6005 codifying this section and enacting the two-term limit set forth herein.
, B. No person may serve on a board or commission under this title while concurrently serving on another board or commission under this title, the civil service commission, or the Burbank Glendale Pasadena Airport Authority. Elected officials shall not serve on any board or commission under this title, or the civil service commission, or the Burbank Glendale Pasadena Airport Authority except where an ordinance specifically permits or requires a member to be an elected official.
C. The terms of offi,ce for all voting members of boards and commissions under this title shall be four years or until their successors are appointed and qualified; provided, the term of eacfiinember shall be coterminous with the council member that nominates that member to a board or commission regardless of when nominated and appointed. Vacancies for any unexpired term of membership on any board or 7a
commission under this title shall be filled by appointment by majority vote of the council.
An appointment to fill a vacancy of a partial term shall be coterminous with the term of the council member making the nomination. For purposes of the limit of terms as set forth in subsection A of this section, a board member or commissioner who serves 24 months or more of a term shall be deemed to have served a full term. Notwithstanding the preceding sentence, any term that is less than four (4) years as a result of a delay by the Council in nominating and appointing a board member or commissioner during a councilmember's term (in contrast to a removal, resignation or incapacitation) shall nevertheless constitute a full term.
Adopted by the Council of the City of Glendale on the 30th day of _J_ul~y __ _ 2024.
Mayor
ATTEST:
City Clerk
2 STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
)
) SS.
)
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, hereby certify that the foregoing Ordinance No. 6029 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 30th day of July , 2024, and that the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
3 Gharpetian, Najarian, Asatryan
Brotman
Kassakhian
None
City Clerk