RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING
THE CITY MANAGER OR A DESIGNEE TO AMEND THE CONTRACT WITH WEST COAST ARBORISTS, INC. INCREASING THE AMOUNT FOR THE PURPOSE OF
MEETING RECOMMENDED TREE PLANTING AND MAINTENANCE GOALS, PRUNING PALM TREES, AND USING GRANT FUNDS.
WHEREAS, on May 12, 2020, following a Request for Proposals (RFP) process, the City Council approved a resolution dispensing with competitive bidding and authorizing execution of a six-year contract with West Coast Arborists, Inc. (WCA) for $7,056,000 for tree maintenance services; and
WHEREAS, on March 1, 2022, the City Council established a 25% citywide tree canopy goal which will entail significant planting and watering targets over the next planting seasons; and
WHEREAS, the Public Works Department has additional funding available for tree planting due to a grant from the USDA Forest Service; and WHEREAS, the Public Works department strategically uses a combination of in- house staff and contractual tree trimming services to maintain the urban forest consistent with industry best practices; and
WHEREAS, City personnel do not have the capacity to provide ongoing tree planting, due in part to efforts being focused on responding to resident tree maintenance requests and performing young tree maintenance, and WHEREAS, WCA has demonstrated superior knowledge, qualifications, staffing, project approach, and experience, as well as a lower price; and WHEREAS, West Coast Arborists, Inc. also demonstrated a thorough understanding of important legal and industry issues related to invasive pests, accident reporting and response, and wildlife protection as well as responsive customer service, outreach, and emergency response capabilities; and
WHEREAS, within a City that places great value in its urban forest and faces the unique challenges of a Southern California urban environment, an outside contractor’s corporate philosophy and approach to a project of this size and scope are important factors to consider and difficult factors to quantify; and WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding when the Council determines it is in the best interest of the City to dispense with competitive bidding; and
WHEREAS, given the foregoing findings and facts, it appears that adequate justification exists and it is in the City’s best interest ― upon recommendation of the Director of Public Works ― to (1) dispense with competitive bidding, and (2) authorize the City Manager or a designee to amend the current six-year contract with West Coast Arborists, Inc., to increase the contract amount by $40,560.00 to a new total amount not to exceed $11,618,220.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:
1. The foregoing facts are deemed to be true and correct, and are a basis for dispensing with competitive bidding.
2. The Council hereby dispenses with competitive bidding and authorizes the City Manager or a designee to amend the contract with West Coast Arborists, Inc., increasing the contract amount by $40,560.00 to a new total amount not to exceed $11,618,220.00 subject to budget approval in Fiscal Year 2025-26.
Adopted this day of , 2024.
__________________________
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOC ANGELES ) SS
CITY OF GLENDALE )
I, Suzie Abajian, PhD., City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of 2024,
by the following vote:
Ayes:
Noes:
Absent:
Abstain:
__________________________
City Clerk