Glendale City Council
August 27, 2024

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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AUGUST 27, 2024

ROLL CALL

1. CLOSED SESSION

2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Elen Asatryan

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b.

Invocation: Dr. Suzie Abajian, City Clerk
c.

Report of the City Clerk, re: Posting of Agenda. The Agenda for the August 27, 2024 Regular Meeting of the Glendale City Council was Posted on August 22, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, September 3, 2024 b.

Recognition of Christopher Ratavousian's Musical Achievement

4. CONSENT ITEMS
(Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a.

City Clerk, re: Minutes of the Special City Council and Joint City Council and Housing Authority Meetings of August 20, 2024
b.

Community Development, re:

City of Glendale Open Street Event May 31st, 2025

1. Motion authorizing the City Manager to execute Funding Agreements to receive grant funding for Be Street Smart Glendale Ave Open Street event (“Be Street Smart Event”) from the Los Angeles County Metropolitan Transportation Authority (LA Metro)

2. Motion authorizing the City Manager to execute a Professional Services Agreement with Community Art Resources (CARS) for the implementation and management of the Be Street Smart event on May 31st, 2025
c.

Public Works, re: Award General Services Agreement (GSA) with Stearns, Conrad and Schmidt Engineers Inc, dba SCS Engineers (SCS Engineers), to provide operations, maintenance, installation of environmental control systems, and environmental compliance for the Scholl Canyon and Brand inactive landfills

1. Motion authorizing the City Manager, or their designee, to execute a five-year GSA with SCS Engineers, in the not-to-exceed amount of $957,602 d.

Public Works, re:

Accept Grant Funds for the Electrification of Beeline Bus Fleet and Maintenance Facility

1. Motion accepting $4,930,194 in Proposition C 40% Discretionary funds and $7,680,000 in federal Congestion Mitigation and Air Quality (“CMAQ”) Improvement Program funds to support electrifying the Beeline fleet and maintenance facility; and authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding

2. Resolution of appropriation to appropriate $975,000 for battery electric buses e.

Public Works, re:

Increase to Construction Contract Contingency Amount for Central Library Youth Services Renovation Project

1. Motion authorizing an increase to the PCL Construction Services, Inc., approved contract (8002260) contingency amount from 10% to 15%, for a new total contract contingency amount of $979,074

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes)
(5-Speaker Limit) – Per Mayor
Policy, This Item Also Permits Speakers Wishing to Speak Under General Oral Communications, Subject to the Three Minute Time Limit. Discussion is Limited to

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Matters Not on the Agenda.

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Public Works, re:

Update on the La Crescenta Avenue Rehabilitation Project

1. Resolution rejecting all bids, dispensing with competitive bidding, authorizing the Director of Public Works or his designee to directly negotiate with one or more bidders, authorizing the City Manager to execute a construction contract in an amount “not-to-exceed” $14,750,000, and approving a 10% reserve contingency in the amount not to exceed $1,475,000, for the La Crescenta Avenue Rehabilitation Project, Specification No. 3829R

2. Resolution rejecting all bids, dispensing with competitive bidding, authorizing the Director of Public Works or his designee to directly negotiate with one or more bidders, authorizing the City Manager to execute a construction contract in an amount “not-to-exceed” $15,550,000, and approving a 10% reserve contingency in the amount not to exceed $1,555,000, for the La Crescenta Avenue Rehabilitation Project, Specification No. 3829R, which includes a quick-build demonstration component

3. Resolution of appropriation to appropriate funds for the La Crescenta Avenue Rehabilitation Project for the original scope of work

4. Resolution of appropriation to appropriate funds for the La Crescenta Avenue Rehabilitation Project for the original scope of work with a quick-build demonstration component

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a.

Councilmember Najarian’s request to agendize a Discussion of a Council Policy Regarding Unsolicited Proposals for Development on City-Owned Property

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

14. NEW BUSINESS

15. ADJOURNMENT

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1 M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
AUGUST 20, 2024
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 3:28 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

August 15, 2024
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 3:00 PM on Tuesday, August 20, 2024, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Community Development Annual Report: FY:23-24 (PRESENTATION ONLY) Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Dan Brotman at 5:00 p.m. August 15, 2024 Glendale, CA Upon Vartan Gharpetian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Elen Asatryan at 5:00 p.m. August 15, 2024 Glendale, CA Mayor Asatryan called the meeting to order at 3:29 p.m.

ROLL CALL
- Absent: Kassakhian
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, August 20, 2024 Special Public Meeting of the City Council was posted on August 15, 2024, on the Bulletin Board Outside City Hall.

1. Community Development Annual Report: FY:23-24 (PRESENTATION ONLY) Staff Comment:

Roubik Golanian, City Manager
Presenting:

Bradley Calvert, Director of Community Development
Public Comment:

Rick Lemmo
Richard Dell
Craig Gorris
Alex
4A
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2 Raul Porto
Fernando
Armen Hagobian
Dr. Antoinette Newman
Gary Sepanossian
Gary P
ADJOURNMENT – 4:47p.m.

Moved: Brotman Seconded: Najarian
Mayor of the City of Glendale
City Clerk of the City of Glendale
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1 M I N U T E S
JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE HOUSING AUTHORITY

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
AUGUST 20, 2024
The Joint City Council and Housing Authority Meeting of the Glendale City Council convened in the Glendale City Hall, Council Chambers, in said City, at 3:14 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

August 15, 2024
Date
A JOINT PUBLIC MEETING of the City Council and Housing Authority is hereby called to meet at 3:00 PM on Tuesday, August 20, 2024, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Community Development, re: Commitment of Funding to the Burbank-Glendale- Pasadena Regional Housing Trust (BGPRHT) for use as Matching Funds for the 2024 Local Housing Trust Fund Program
a. Council Motion Authorizing the Execution of a Funding Commitment Letter to the Burbank-Glendale-Pasadena Regional Housing Trust for use as Matching Funds for the 2024 Local Housing Trust Fund Program
b. Housing Authority Motion Concurring with the Execution of a Funding Commitment Letter to the Burbank-Glendale-Pasadena Regional Housing Trust for use as Matching Funds for the 2024 Local Housing Trust Fund Program
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Robert Adjinian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Dan Brotman at 5:00 p.m. August 15, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Vartan Gharpetian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Laura Parazian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Elen Asatryan at 5:00 p.m. August 15, 2024 Glendale, CA Mayor Asatryan called the meeting to order at 3:14 p.m.

ROLL CALL
- Absent: Kassakhian
- Report of the City Clerk of the City Council and Housing Authority, re:

Posting of Agenda. The Agenda for the Tuesday, August 20, 2024, joint public meeting of the City Council and Housing Authority was posted on August 15, 2024, on the Bulletin Board outside City Hall. 4A
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2 1. Community Development, re: Commitment of Funding to the Burbank-Glendale- Pasadena Regional Housing Trust (BGPRHT) for use as Matching Funds for the 2024 Local Housing Trust Fund Program
Staff Comments:

Roubik Golanian, City Manager
Peter Zovak, Asst. Director of Community Development – Housing Public Comment:

Fernando
a. Council Motion Authorizing the Execution of a Funding Commitment Letter to the Burbank-Glendale-Pasadena Regional Housing Trust for use as Matching Funds for the 2024 Local Housing Trust Fund Program
Moved: Brotman Seconded: Gharpetian
Vote as Follows
a.
b. Housing Authority Motion Concurring with the Execution of a Funding Commitment Letter to the Burbank-Glendale-Pasadena Regional Housing Trust for use as Matching Funds for the 2024 Local Housing Trust Fund Program
Moved: Brotman Seconded: Parazian
Vote as Follows
b.

ADJOURNMENT – 3:27 p.m.
- Housing Authority
Moved: Brotman Seconded: Gharpetian
- Council
Moved: Gharpetian Seconded: Brotman
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Najarian, Asatryan
None
Kassakhian
None
Ayes:

Noes:

Absent:

Abstain:

Asatryan, Brotman, Gharpetian, Najarian, Parazian, Adjinian (Vice-Chair) None
Kassakhian
None
Mayor of the City of Glendale
Chair of the Glendale Housing Authority
City Clerk of the City of Glendale
Clerk of the Glendale Housing Authority
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4b

CITY OF GLENDALE, CALIFORNIA
REPORT TO THE : GLENDALE CITY COUNCIL

AGENDA ITEM
Report: City of Glendale Open Street Event May 31st, 2025

1. Motion authorizing the City Manager to execute Funding Agreements to receive grant funding for Be Street Smart Glendale Ave Open Street event (“Be Street Smart Event”) from the Los Angeles County Metropolitan Transportation Authority (LA Metro).

2. Motion authorizing the City Manager to execute a Professional Services Agreement with Community Art Resources (CARS) for the implementation and management of the Be Street Smart event on May 31st, 2025.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for August 27, 2024 calendar

EXECUTIVE SUMMARY
The City of Glendale is embarking on an exciting initiative with the implementation of Be Street Smart Event, an Open Street event set to transform Glendale Ave into a vibrant pedestrian and bicycle-friendly corridor for a single day. Spanning a continuous 2.37-mile path from Doran Street to the regional Larry Zarian Transportation Center. This event aims to promote active transportation, community engagement, and economic vitality. By temporarily closing off the street to motorized vehicles and inviting pedestrians and bicyclists to explore the area, Be Street Smart Event seeks to showcase the benefits of walking and biking.

Out of 30 applicants for the LA Metro's Open Streets Grant Program, the City of Glendale was selected as one of four fully funded cities, which is a testament to the city's commitment to promoting active transportation and community engagement. 8 of 83

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RECOMMENDATION
That the City Council authorize the execution of the Funding Agreement for City of Glendale Open Street and CARS for the City of Glendale’s Be Street Smart Event which will offer residents and visitors alike a glimpse into the city's future as a walkable, bike- friendly destination, while highlighting the rich culture, identity, and business potential of Glendale.

ANALYSIS
The Glendale Community Deployment/Mobility Division has successfully applied for and been awarded $400,000 from LA Metro's Open Streets Grant Program Cycle 5 of 2024- 2025. This program, established in 2013, aims to facilitate temporary street closures along designated routes, encouraging pedestrians, cyclists, and other non-motorized modes of transportation to explore areas and engage with community, access businesses, and enjoy the health benefits of an active transportation lifestyle. The Open Streets program has previously funded successful projects like 2017 CicLAvia in Glendale, Beach Streets in Long Beach, and 626 Golden Streets in San Gabriel Valley, all sharing similar goals. These initiatives have proven highly successful in engaging local communities, increasing access, and providing exposure to neighborhoods and businesses along the proposed routes.

What makes the City of Glendale’s selection so special is that we are one of only four Cities that have been chosen to be fully funded out of 30 applicants. This resulted in Glendale receiving a grant for $400,000 that will allow us to demonstrate the City’s potential connectivity and Active Transportation capabilities through our proposed Be Street Smart Event. This event will be held on May 31st, 2025, to take advantage of the City’s welcoming climate for that time of year.

Total Project Budget
City Costs $118,750
Production Expenses $27,500
Community Engagement & Outreach $23,250
Event Reporting & Metrics $6,263
Production Costs: Day of Event $173,750
Community Arts Resources $199,750
Project Budget $549,263
Metro Grant Award $400,000
Local Match $149,263
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Event Location
Be Street Smart Event will take place on Glendale Avenue with the northern most portion on Doran Street and its southern terminus on Gardena Avenue and Cerritos Avenue. This will connect iconic areas such as Glendale’s City Hall in the northern portion to its’ regional transportation center located at the southern end of the proposed path, creating a continuous 2.37-mile path.While the path will be closed off to all motorized vehicles, there will be a few partial crossings that will allow portions of traffic to move along crucial intersections. (Exhibit 1 illustrates the proposed route).

Open Streets Events presents a great opportunity to highlight the rich culture, identity, and business prowess of the City of Glendale. It will offer a glimpse into the city's future with the development of LA Metro's BRT and high-speed rail, along with the ongoing implementation of the Bicycle Transportation and Vision Zero Plans.

Vendor Selection Process
The selection of Community Arts Resources (CARS) for the upcoming Open Streets Event in Glendale was based on the CARS’s expertise. There are currently only two vendors specializing in open street events, including CicLAvia, and upon reaching out to them, CicLAvia conveyed that their route schedule for 2024/2025 was already full.

Therefore, staff proposed to collaborate with CARS, which offered the necessary expertise and capacity to undertake the project.

The selection process involved a thorough evaluation of various factors, ensuring that the chosen organization aligned with the project's objectives and possessed the required capabilities. Several key factors contributed to the decision to select CARS:
•Proven Expertise and Leadership: CARS has established itself as an innovator and leader in public space activation and open streets events throughout Los Angeles and the surrounding region. With a portfolio of successful projects, including CicLAvia, Re: Imagine Garden Grove, and COAST, CARS has demonstrated its ability to conceptualize, organize, and execute large-scale community events effectively.
•Vision and Mission Alignment: The concept of open streets aligns closely with CARS' mission and passion since its inception. CARS has been at the forefront of developing open streets events in Southern California and beyond, with a deep understanding of the social, cultural, and environmental benefits that such events bring to communities.
•Experience and Leadership in Open Streets Movement: CARS' team has played a pivotal role in the development of the nation's largest open streets 10 of 83

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program. They have been instrumental in advocating for open streets initiatives, collaborating with government agencies and community organizations to secure funding and support for such projects.
•Track Record of Success: With a history of producing 24 full-scale open streets events, CARS has demonstrated its capacity to deliver high-quality, impactful events that engage communities and promote active transportation. Their track record of success speaks to their ability to execute projects of similar scope and scale.
•Unique Qualifications and Experience: CARS' extensive experience in producing outdoor programming, community celebrations, and cultural events, as highlighted by their involvement in founding Grand Performances, studying Broadway Theater palaces, and producing opening celebrations for various cultural institutions, sets them apart as uniquely qualified for the project.

Given CARS' unparalleled qualifications and contributions to the open streets’ movement, staff recommends CARS for the 2024 Open Streets Event, recognizing the organization's expertise and commitment to advancing the project's goals.

Vendor Team Experience on Related Projects
The consultant team possesses extensive experience in conceptualizing, organizing, and executing large-scale community events focused on promoting urban mobility, cultural diversity, and community engagement. Their track record includes successful collaborations with various municipalities and organizations, as demonstrated by their involvement in the following projects:

1. CICLAVIA
•Duration: 2009-2016
•Scope: Directed and administered CicLAvia, a series of events inspired by Bogotá's ciclovía, which temporarily closes Los Angeles streets to pedestrians and bicyclists, fostering community interaction and exploration of the city. •Key Responsibilities:
oDirected the inaugural CicLAvia event in 2010, collaborating closely with stakeholders including the City of Los Angeles Mayor’s Office, Department of Transportation, Police Department, and Bureau of Street Services. oProduced and incubated the first 17 CicLAvia events, engaging over 1.2 million participants and opening more than 100 miles of streets to public. oEstablished CicLAvia as an integral part of Los Angeles' cultural landscape, guiding its transformation into an independent nonprofit organization based on the model developed by CARS.
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2. LA PHIL 100: Celebrate LA
•Date: September 30th, 2018
•Scope: Collaborated with CicLAvia to launch the Los Angeles Philharmonic's centennial year with a day-long celebration connecting the Walt Disney Concert Hall to the Hollywood Bowl through a special edition of CicLAvia. •Key Responsibilities:
oPartnered with local innovators to orchestrate a massive extravaganza of music and performance, featuring 1,800 artists across six community music festivals, site-specific installations, and roving performances.
oCoordinated logistics for the culminating free concert at the Hollywood Bowl, attended by Gustavo Dudamel, the Los Angeles Philharmonic, and special guests, making it the largest day-of music event in Los Angeles since the 1984 Olympics.

3. COAST: SANTA MONICA’S OPEN STREETS EVENT
•Date: Inaugural event in 2016, ongoing annually
•Scope: Produced the City of Santa Monica’s Open Streets Event, transforming two miles of city streets into a car-free park for a day, promoting sustainable transportation and community engagement.
•Key Responsibilities:
oCollaborated with Santa Monica's Cultural Affairs Division, Office of Sustainability and the Environment, and Transportation Planning Division to curate live music, performances, art installations, workshops, and other activities for the event.
oFacilitated the integration of COAST as Santa Monica's signature event, drawing over 50,000 participants annually to experience car-free streets and fostering a sense of community and sustainability.

Through their diverse portfolio of projects, the consultant team has demonstrated their expertise in orchestrating impactful, community-centered events that promote active transportation, cultural vibrancy, and civic engagement across the Los Angeles region.

CARS has agreed to a fee of $549,263 for the city’s desire scope of work (Exhibit 2), outcomes, and event schedule.

Project Team
Upon City Council’s approval to execute a contract with CARS, a project team will be formed with representatives from Management Services, Community Development, Public Works, Police, Fire, and Community Services & Parks, to ensure that all related aspects of safety and the event are considered. Robust community outreach will be 12 of 83

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conducted to ensure that the event is meeting the needs of the community. A stakeholder working group will also be created, including users of the facilities and those who may be impacted by the project, such as hospitals, schools, car dealers, and Forest Lawn.

STAKEHOLDERS/OUTREACH
The scope of work will include extensive community and stakeholder outreach to inform and accommodate business owners and residents in and around the event route area.

FISCAL IMPACT
The Be Street Smart Event will cost $549,263, which is included in the Community Development FY 2024-25 budget. No new appropriation is being requested at this time.

The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$400,000 43110-2160-1010-0020
PL: CDD01299AG
Grant Fund
$118,750 41100-1010-various departments General Fund Staff Time $30,513 43110-2510-CDD-0020
PL: G65005
AQMD Funds

ENVIRONMENTAL REVIEW (CEQA/NEPA)
CEQA Guidelines (14 Cal. Code Regs. §15304) Class 4 exemption applies to minor alterations to land involving, for example, but not limited to, the (e) Minor temporary use of land having negligible or no permanent effects on the environment, including for example, carnivals, sales of Christmas trees, etc.; or, (h) The creation of bicycle lanes on existing rights-of-way. Further, CEQA does not apply to projects where the lead agency determines "with certainty that there is no possibility that the activity in question may have a significant effect on the environment." CEQA Guidelines (14 Cal. Code Regs. § 15061(b)(3)).

Here, the Be Street Smart Event is a single day event held on Saturday, May 31, 2025, involving the temporary closure of a continuous 2.37-mile stretch of Glendale Avenue to motorized traffic and allowing temporary use of the area by pedestrians and bicycles only for part of a that day. The closure of Glendale Avenue will stretch from Doran Street to the regional Larry Zarian Transportation Center in south Glendale. The short duration temporary use of Glendale Avenue for this purpose will not have a significant impact on the environment for several reasons; the change is of temporary, and short duration; will not occur on a typical school or work commuter day, and motorized traffic will be able to use parallel streets for circulation.

CAMPAIGN DISCLOSURE
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The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 4, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES
Alternative 1: Approve the motions to authorize the execution of the Funding Agreement for City of Glendale Open Street event and Professional Service Agreement with Community Arts Resources (CARS) for City of Glendale Open Street event.

Alternative 2: The City Council may consider any other alternative proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Fred Zohrehvand, Principal Mobility Planner
Arezoo Kamali, Associate Planner
Ismael Carbajal Perez, Associate Planner
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Service Area Map
Exhibit 2: Scope of Work
Exhibit 3: Funding Agreement
Exhibit 4: Campaign Finance Disclosures
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CC_08272024_MOTION_4B1.PDF
MOTION
Moved by Council Member , seconded by Council Member
_____________ , that the City Council hereby authorizes the City Manager to execute Funding Agreements to receive grant funding for Be Street Smart Glendale Ave Open Street event (“Be Street Smart Event”) from the Los Angeles County Metropolitan Transportation Authority (LA Metro) as described in the August 27, 2024 staff report from the Community Development Department.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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cc_08272024_motion_4b2.pdf
MOTION
Moved by Council Member , seconded by Council Member
_____________ , that the City Council hereby authorizes the City Manager to execute a Professional Services Agreement with Community Art Resources (CARS) for the implementation and management of the Be Street Smart event on May 31st, 2025, in an amount not to exceed $549,263.00. The contract amount is based on the City’s desired scope of work, schedule and desired outcomes. The Professional Services Agreement shall be subject to approval as to form by the City Attorney.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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DRAFT Scope of Work for Glendale Open Streets 2024 Prepared By Community Arts Resources, August 2, 2023 Plan and produce Glendale’s first wholly Glendale Open Streets event.  PRE-PRODUCTION • Oversee all matters relating to the production and implementation of Glendale’s open streets event, including relevant community outreach, small business outreach, route and hub planning and overall logistics. • In collaboration with City staff, coordinate and schedule planning meetings with city agencies (police, fire, transportation, sanitation, etc.) with regards to route planning and to coordinate necessary day-of services. Attend all planning meetings with relevant city agencies. • Determine and implement responses to route logistical needs by conducting exploratory rides and drives to determine and mitigate street closure and access issues for businesses and residents. With City staff, arrange alternate parking as necessary for residents and businesses and hire security and parking attendants as needed. • Work with a third-party traffic management company to create and finalize traffic plan in tandem with city staff. Third party contractor to identify and implement street closures, detours and alternate vehicle access (k-rail, traffic flaggers, etc.). • Coordinate and hire necessary traffic personnel, separate from in-house staff and volunteers, for route car-crossing points to support Glendale Police. • With City staff, conduct stakeholder outreach for the route including neighborhood councils, BIDs, homeowner associations and other relevant groups. • Convene or attend stakeholder meetings as needed (neighborhood councils, BIDs, homeowner associations, aetc.). In these meetings, the production team will discuss logistics of the route and its impact to stakeholders in terms of residential and business access. Production will present issues pertaining to the route itself. • Contract with a graphic design company, which meets the approval of the City. Graphic designer, in coordination with CARS and with City staff, will develop: route map, postcard, poster, door to door notification flyer, we banner ads, print ads, banner designs, event program, event signage, staff t-shirt, and any mitigation flyers. • Act as point of contact for the general public by answering general inquiries for the event; forward all relevant calls to appropriate city staff, if necessary.  EVENT OUTREACH & COMMUNICATIONS • Develop, print and distribute appropriate signage, banners and other printed outreach 18 of 83

materials. Examples of materials include: route and hub signage, promotional postcard, notifications, alternate access flyers and community meeting flyers. • Act as the public face for the open streets event. • Contract with a graphic design firm to take city-designed logo and branding and design new collateral for communications and outreach based upon the city’s logo and branding. • Assist with communications outreach, including advertising, digital communications, photography, video, website content and design, in-kind advertising and marketing.  EVENT PRODUCTION, ACTIVITIES & SERVICES • Coordinate the Glendale open streets event with all relevant city agencies and departments including police, fire, transportation, office of sustainability and cultural affairs. Maintain one staff person in the unified command post the day of the event to facilitate communications with production team. • CARS to create a timeline for the event that will set deadlines for both city departments and for CARS and subcontractors. • Manage all physical production components of the event by supervising, coordinating and working in tandem with City agencies on the following: necessary rentals; event packing and breakdown; security and crowd control, insurance from participating partners, permits; first aid; bike repair and Glendale’s open streets event information booth (if applicable). • Manage the event budget within the City’s parameters. • Secure event staff and all independent contractors; provide oversight of day-of staffing and any volunteers. • Determine final hub locations and develop hub elements and layout; create site plans and identify infrastructure, signage and staffing needs. Create programming for the hubs (see below). Work closely with all groups who will have a physical presence at Glendale’s open streets event to determine needs at hubs. • Create protocol materials for day-of staff and train personnel on information and general event needs. • Recruit and manage volunteers for the event, if necessary. • Work with the City to implement metrics to measure event as necessary.  HUB PROGRAMMING • In addition to coordinating food, free water, first aid, restrooms, information, bike repair 19 of 83

and bike parking along the route, CARS will also produce programming at hubs mindful of budgetary constraints. All programming will be coordinated closely with relevant city staff and will fall within the existing budget parameters of the event.  REPORTING • Provide a final report on the event as required by city staff. • Provide final written financial and event attendance reports and records.  SCHEDULE • 5 - 6 months in advance: o Create timeline for event planning o Begin attending key stakeholder meetings • 4 - 5months before event: o Begin mitigating route/access issues o Secure additional permits o Finalize hub locations and crossing points o Identify programming partners o Coordinate necessary city services (water, trash, bike valet, etc.…) • 3 months before event: o Secure staffing o Secure necessary permits and insurance as required o Develop merchandise o Develop printed outreach materials o Coordinate community outreach and mitigate additional access issues o Beginning 2 ½ months prior, conduct door to door outreach to each business and residence along the event route o Coordinate small business outreach on how best to engage with the event • 2 months before event: o Convene public community meeting o Mitigate additional access/route issues o Develop signage o Finalize hub elements and programming • 1 month before event: o Finalize site plans o Contract with flyering company to distribute flyers about the event at least ¼ mile in each direction around the route. o Develop protocol documents for staff o Rent vans and pack for event 20 of 83

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24-86349

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Award General Services Agreement (GSA) with Stearns, Conrad and Schmidt Engineers Inc, dba SCS Engineers (SCS Engineers), to provide operations, maintenance, installation of environmental control systems, and environmental compliance for the Scholl Canyon and Brand inactive landfills.

1. Motion authorizing the City Manager, or their designee, to execute a five-year GSA with SCS Engineers, in the not-to-exceed amount of $957,602.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for August 27, 2024 calendar

EXECUTIVE SUMMARY
On May 1, 2024, the Public Works Department issued a Request for Proposals (RFP) for the operation, maintenance, installation of environmental control systems, and environmental compliance for the Scholl Canyon and Brand inactive landfills. The RFP was posted for 29 days, and we received only one proposal from the incumbent contractor, SCS Engineers. The proposed GSA with SCS Engineers will cost $957,602. 44 of 83

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RECOMMENDATION
Approve a motion authorizing a five-year GSA with SCS Engineers for 957,602 for the operation, maintenance, installation of environmental control systems, and environmental compliance for the Scholl Canyon and Brand inactive landfills.

ANALYSIS
The City of Glendale Public Works Department has oversight of the city’s Scholl Canyon & Brand landfills. These responsibilities involve monitoring the landfills for environmental regulations compliance. Both Scholl Canyon and Brand Park Inactive Landfills utilize environmental control systems to comply with applicable regulations. The environmental systems at both sites have continued to age and require regular maintenance and repair.

Due to degradation of environmental systems in place, upgrades are regularly needed to meet regulatory standards mandated by the California Regional Water Quality Control Board, California’s Department of Resources Recycling and Recovery (CalRecycle), South Coast Air Quality Management District, and the Local Enforcement Agency (Los Angeles County Department of Public Health).

SCS Engineers, the incumbent contractor performing this scope of work, has a current contract that expires on 8/31/2024. A new five-year contract is recommended to keep the landfills maintenance activities ongoing.

SCS Engineers continue to be one of the few companies in the region that specialize in landfill engineering and technical services. The firm is a recognized leader in landfill design and landfill engineering services and has maintained an excellent track record with its last contract with the city. SCS Engineers has become fully knowledgeable of Glendale’s inactive landfills and well known and respected by various regulatory agencies; it would benefit the city’s goals for maintenance and compliance to approve a new five-year agreement until such time as the plans to fully close the landfills arrives.

STAKEHOLDERS/OUTREACH
This requirement is not applicable to this report.

FISCAL IMPACT
The landfill maintenance, operation, installation of environmental controls systems and environmental compliance services for both landfills GSA will cost $957,602 for a five- year term. Year one of the GSA is expected to cost $185,000, which was approved as a part of the FY 2024-25 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$185,000 GL: 43110-5300-PWD-7522-P0000 Refuse Fund
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ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is exempt from CEQA review as a Class 1 “existing facilities” pursuant to State Guidelines Section 15301 since the project consists of maintaining existing infrastructure facilities located at the Scholl Canyon Landfill site.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit #1, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve a motion authorizing a five-year GSA which will cause a lapse in oversight and maintenance of the City’s two landfills:

Scholl Canyon and Brand.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Orlando Urquidez, Senior Public Works Management Analyst Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS

1. Campaign Disclosure Form
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MOTION
Moved by Council Member _____________________________________, seconded by Council Member _____________________________________, that the Council of the City of Glendale hereby authorizes the City Manager or a designee to enter into a five- year General Services Agreement with Stearns, Conrad and Schmidt (dba SCS Engineers) in an amount not to exceed nine-hundred fifty-seven thousand six hundred two ($957,602) dollars, subject to approval to form by the City Attorney, as outlined in the Report to Council dated August 27, 2024.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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Exhibit 1
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24-86388

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Report: Accept Grant Funds for the Electrification of Beeline Bus Fleet and Maintenance Facility

1. Motion accepting $4,930,194 in Proposition C 40% Discretionary funds and $7,680,000 in federal Congestion Mitigation and Air Quality (“CMAQ”) Improvement Program funds to support electrifying the Beeline fleet and maintenance facility; and authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding.

2.Resolution of appropriation to appropriate $975,000 for battery electric buses.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for August 27, 2024 calendar

EXECUTIVE SUMMARY
The Public Works Department, Transit Division (“Department”), requests that the Council accept two grants to support the electrification of the Beeline bus fleet and the transit maintenance facility. The City was awarded $4,930,194 in Los Angeles County Proposition C 40% Discretionary funds and $7,680,000 in federal CMAQ funds. Both grants are administered by the Los Angeles County Metropolitan Transportation Authority (“Metro”). Additionally, the Department requests that the Council adopt a resolution of appropriation for $975,000 for battery electric buses, freeing up local transit funds. 52 of 83

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RECOMMENDATION
Accept a total of $12,610,194 in grant funds; authorize the City Manager or his designee to execute the necessary agreements, amendments, certifications, and documents necessary to implement the grants; and adopt a resolution to appropriate $975,000 to supplement the purchase of five battery electric buses.

ANALYSIS
Since 1984, the Beeline transit service has been transporting residents and visitors around Glendale. Currently, the Beeline operates with compressed gas (“CNG”) fueled buses, which are cleaner but still emit particulate matter. In a move to zero-emission vehicles (“ZEV”), the Beeline will be transitioning to battery electric buses (“BEB”). To facilitate the purchase of BEB and provide the necessary facility space and electrification infrastructure, the Department has pursued many grant opportunities. Two new grants have been awarded to supplement the cost of the City’s first five BEB as well as the next twenty BEB, and the construction of the Beeline Maintenance Facility parking deck to provide space for electrification infrastructure.

ZEV Call for Projects (Proposition C Funding)
Metro made capital funding available to local transit operators to assist in the conversion to ZEV to help meet the State mandate. The grant is funded by Los Angeles County Proposition C 40% Discretionary funds. The City has been awarded $4,930,194, of which $975,000 is to offset cost increases for the first five BEB. While these buses have already been ordered, the requested resolution of appropriation will allow for the use of these grant funds to free up local transit funds. The remaining $3,955,140 is for the construction of the parking deck.

Southern California Association of Governments (“SCAG”) Award (CMAQ Funding) SCAG awarded Glendale $7,680,000 in federal CMAQ funds. The grant will support the purchase of twenty BEB, ten chargers, construction of the parking deck and electrification infrastructure.

STAKEHOLDERS/OUTREACH
The Beeline transit service provides residents with mobility. Grant funds will support the Beeline’s transition to ZEV and the reduction in greenhouse gas emissions (GHG) that will benefit the entire community.

FISCAL IMPACT
Staff’s requested appropriation of $975,000 to supplement the purchase of the first five BEB was not included as a part of the FY 2024-25 budget. Therefore, staff is requesting an appropriation of $975,000 from the Miscellaneous Grant Fund. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account To (Account String) Funding Source 53 of 83

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String)
$975,000 GL: 31240-2160-
PWD-0020-P0000-
PL: PWD00787EG
GL: 51000-2160-
PWD-0020-P0000-
PL: PWD00787EG
State –
Miscellaneous
Grant Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of CEQA pursuant to CEQA Guidelines Section 15378. Even if it is a project, it is exempt pursuant to CEQA Guidelines section 15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Decline accepting the grant funds and the resolution of appropriation, which will burden the City’s Transit Fund and delay the Beeline’s transition to ZEV.

Alternative 2: The City Council may consider any alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Martha D'Andrea, Transit Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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6 MOTION
Moved by Council Member _____________________________________, seconded by Council Member ______________________________________, that the Council of the City of Glendale hereby:

1. Accepts grant funds in the sum of $4,930,194 from the Los Angeles County Metropolitan Transportation Authority (Metro) for the purposes outlined in the Report to City Council dated August 20, 2024; and

2. Accepts grant funds in the sum of $7,680,000 from the Southern California Association of Governments (SCAG) and administered by Metro for the purposes outlined in the report to City Council dated August 20, 2024; and

3. Authorizes the City Manager, or his designee, or the Director of Public Works to execute all agreements, amendments, certifications, and documents necessary to accept and implement both grants.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
________________________
City Clerk
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24-86455

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Increase to Construction Contract Contingency Amount for Central Library Youth Services Renovation Project

1. Motion authorizing an increase to the PCL Construction Services, Inc., approved contract (8002260) contingency amount from 10% to 15%, for a new total contract contingency amount of $979,074

COUNCIL ACTION
Item Type: Consent Calendar
Approved for August 27, 2024 calendar

EXECUTIVE SUMMARY
The Central Library Youth Services Renovation project is nearly 80% completed with a scheduled completion date of October 2024. Due to the complexity of the work, there have been unforeseen conditions encountered and resulted in several cost line items exceeding the initial contingency allowance including audio-visual (AV) and furniture, fixtures, and equipment (FFE) systems.

To complete the project per plan and schedule, it is necessary to increase the contingency amount from 10% to 15% to complete additional work items and materials.

RECOMMENDATION
Authorize an increase to the PCL Construction Services, Inc., approved contract (8002260) contingency amount from 10% to 15%, for a new total contract contingency amount of $979,074, to ensure the project is completed per plans and schedule.

ANALYSIS
On June 27, 2023, the City Council awarded a construction contract to PCL in the amount of $6,527,157 following a competitive bidding process whereby PCL was the lowest responsive and responsible bidder. At this time the City Council approved a 10% contract contingency in the amount of $652,716.

The Notice to Proceed was issued on September 26, 2023, and the onsite work began on October 16, 2023, under public works construction contract 8002260 and is scheduled to be completed in October 2024.
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During the construction, the team encountered numerous concealed utilities within the existing walls and ceilings that had to be relocated and/or removed, including fire sprinkler piping and alarm devices, electrical conduits, water lines, and mechanical ducts.

Additionally, concrete amphitheater seating below the wooden stage was revealed that had to be removed. In compliance with local building codes, the necessary adjustments are mandatory and have resulted in considerable additional unanticipated work.

Despite the impact these unforeseen conditions have had on the project's scope, timeline, and budget, the project team was able to quickly adjust, mitigate the issues and ultimately keep the project on track. However, to continue the project to completion, additional funding is now needed.

STAKEHOLDERS/OUTREACH
The Public Works Department staff will continue to collaborate with Library, Arts & Culture staff to minimize the disruption this construction will cause to Central Library operations.

Staff and the architect, Johnson Favaro held multiple meetings with the community and City Council. During these meetings Council’s and community’s feedback were incorporated into the design.

FISCAL IMPACT
Increasing the contract contingency from 10% to 15% for PCL Construction Services, Inc. will result in a cost difference of $326,359, which was approved as a part of the FY 2024-25 approved budget. Therefore, no new appropriation is requested at this time.

The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$326,359 GL: 43110-2750-LAC-0020-P0000
PL: LAC00942FG
Library Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is Categorically Exempt under California Environmental Quality Act (CEQA) Guidelines §15301, existing facilities. The existing facilities exemption applies to “the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.” (CEQA Guidelines §15301). Here, there is no expansion of use, the Project entails the renovation of approximately 11,000 square feet of interior space on the second floor of the existing library and is essentially a tenant improvement.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements. 58 of 83

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ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the Motion, which would prevent approval of the additional needed work items thereby leaving the project incomplete.

Alternative 2: Consider any other alternative not proposed by Staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Arthur Asaturyan, Project Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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1 MOTION
Moved by Council Member ,
seconded by Council Member , that the Council of
the City of Glendale finds that, for public works construction contract 8002260 awarded to PCL Construction Services, Inc., for the Central Library Youth Services Renovation, as described in Specifications No. 3888, that the Glendale City Council approves an increase in the reserve for contingencies from 10% to 15% or by $326,359 for a new total contract contingency amount of $979,074.

Votes as follows:

Ayes:

Noes:

Absent:
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24-86460

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Update on the La Crescenta Avenue Rehabilitation Project 1) Resolution rejecting all bids, dispensing with competitive bidding, authorizing the Director of Public Works or his designee to directly negotiate with one or more bidders, authorizing the City Manager to execute a construction contract in an amount “not-to-exceed” $14,750,000, and approving a 10% reserve contingency in the amount not to exceed $1,475,000, for the La Crescenta Avenue Rehabilitation Project, Specification No. 3829R.
2) Resolution rejecting all bids, dispensing with competitive bidding, authorizing the Director of Public Works or his designee to directly negotiate with one or more bidders, authorizing the City Manager to execute a construction contract in an amount “not-to-exceed” $15,550,000, and approving a 10% reserve contingency in the amount not to exceed $1,555,000, for the La Crescenta Avenue Rehabilitation Project, Specification No. 3829R, which includes a quick-build demonstration component.
3) Resolution of appropriation to appropriate funds for the La Crescenta Avenue Rehabilitation Project for the original scope of work
4) Resolution of appropriation to appropriate funds for the La Crescenta Avenue Rehabilitation Project for the original scope of work with a quick-build demonstration component

COUNCIL ACTION
Item Type: Action Item
Approved for August 27, 2024 calendar

EXECUTIVE SUMMARY
On July 24, 2024, three bids were received for the La Crescenta Avenue Rehabilitation Project, and after a thorough review, staff found that all three bids were non-responsive because all the bidders did not meet the mandatory minimum qualifications for contractor’s references. Now, in order to keep the project on schedule and reduce administrative and implementation costs, it would be more efficient to reject all bids and negotiate with the project bidders instead of rebidding the project.
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Additionally, if the Council opts to include a demonstration element within the original project scope, combining these efforts now would result in economies of scale, which would subsequently result in significantly lower costs compared to bidding the project again. The Engineer’s estimate for the demonstration element is $800,000.

The purpose of this item is to seek City Council's approval to reject all bids and authorize the Director of Public Works to negotiate with one or more bidders for the project, with the option to include a quick build demonstration component if desired.

RECOMMENDATION
Approve a resolution rejecting all bids, dispensing with competitive bidding, and authorizing the negotiation of a contract for $14,750,000 plus a 10% contingency of $1,475,000 for the La Crescenta Avenue Rehabilitation Project plus a resolution of appropriation providing adequate funding for this project.

Alternatively approve a resolution rejecting all bids, dispensing with competitive bidding, and authorizing the negotiation of a contract for $15,550,000 plus a 10% contingency of $1,555,000 for the La Crescenta Avenue Rehabilitation Project including a quick-build demonstration component plus a resolution of appropriation providing adequate funding for the project including this additional component.

ANALYSIS
The La Crescenta Avenue Rehabilitation project is located on La Crescenta Avenue between North Verdugo Road and Montrose Avenue. Land uses along the project consists of a mix of commercial facilities, single family, and multifamily homes.

This multimodal and pavement rehabilitation project aims to enhance the safety, efficiency, and accessibility of multiple transportation infrastructure options in the La Crescenta project corridor. By repairing and upgrading the pavement structure, this project will renew the lifespan of the roadway, reduce hazards, and provide an opportunity to improve all forms of transportation, such as walking, cycling, public transit, and driving.

Additionally, the Bicycle Transportation Plan (BTP) adopted by City Council in 2012, identifies La Crescenta Avenue as a study corridor for the implementation of dedicated bicycle infrastructure by repurposing driving lanes. To proceed with project plan development, a Traffic Corridor Study (TCS) was conducted to study the existing conditions of the roadway segments to determine the feasibility of incorporating active transportation elements within the project implementation. The TCS studied feasibility of modifying travel lanes, implementing new bicycle facilities, and installing new bicycle lanes by conducting vehicle miles traveled (VMT), level of service (LOS) for intersection operations only, and included a parking utilization analysis. The study resulted in various design alternatives that were shared with the community and various stakeholders over multiple engagement events with the purpose of selecting a design alternative that could accomplish the project’s main goals. 62 of 83

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Based on the analysis and comparison of various alternatives, an alternative recommended by staff and the Transportation and Parking Commission, was subsequently approved by the City Council to be incorporated as part of the project.

This alternative includes the installation of class IV protected bicycles lanes and class II buffered bicycle lanes, resulting in improved active transportation options.

The project scope of work will also include the following:
•Selective removal/reconstruction of deteriorated pavement and placement of asphalt concrete pavement;
•Resurfacing of 1.7 centerline miles of street pavement; •Selective removal, repair, and reconstruction of approximately 4,900 linear feet of damaged curbs and gutters, and 44,500 square feet of sidewalks, driveways, cross gutters, alley aprons, and local depressions;
•Construction and modification of 59 curb ramps to meet ADA guidelines; •Upsize of approximately 3,000 linear feet of sanitary sewer main and 200 linear feet of sanitary sewer repairs and lining;
•Adjustment of existing manholes, utility valves, and water meters to finished grade;
•Planting of 20 new street trees;
•Realignment of six intersections;
•Modification of existing traffic signals at four intersections; •Removal and replacement of existing traffic striping and pavement markings; •Repurposing a travel lane in each direction and installation of center two-way left turn lane;
•Installation of drywell and bioretention facilities;
•Installation of new reflective pavement on Paloma Avenue between La Crescenta Avenue and Downing Avenue;
•Installation of four creative crosswalks;
•Installation of fiber optic infrastructure at various locations; •Installation of a new traffic signal at the intersection of La Crescenta Avenue and Oakmont View Drive;
•Installation of a new pedestrian hybrid beacon (PHB) at the intersection of La Crescenta Avenue and Piedmont Avenue;
•Installation of a new mid-block signalized bicycle crossing on La Crescenta Avenue between Las Palmas Avenue and Arlington Avenue, and •Traffic Signal Modifications at the following intersections:
a. La Crescenta Avenue and Montrose Avenue
b. La Crescenta Avenue and Honolulu Avenue
c. La Crescenta Avenue and Shirlyjean Street
d. La Crescenta Avenue and Roselawn Avenue
•Installation of 11,500 linear feet of new class IV protected bicycle lanes and 5,500 linear feet of new class II buffered bicycle lanes or 17,000 linear feet of new class II buffered bicycle lanes;
•Installation of bicycle friendly catch basin surface grates. 63 of 83

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Americans with Disabilities Act (ADA)
The proposed project includes improvements that will comply with the current Federal ADA guidelines.

Option 1: Negotiation for Original Scope of Work
On May 21, 2024, the City Council adopted a resolution rejecting all bids received for the La Crescenta Avenue Rehabilitation Project, adopted revised Plans and Specifications, and directed the City Clerk to readvertise for bids.

On July 24, 2024, the city received three bids as follows:

1. Nationwide Contracting Services, Inc. $14,755,304.00

2. Toro Enterprises, Inc. $15,037,353.10

3. All American Asphalt $15,263,091.70
Upon review of the bid documents and after consultation with the City Attorney’s office Staff found all three bids to be non-responsive in accordance with the bidding requirements by failing to provide the minimum number of qualifying projects as follows:

Contractor’s References – All Projects: The mandatory minimum qualifications require at least three different projects to be completed in the last five years as a prime contractor that have a minimum of three traffic signal improvements, a minimum total contract amount of $5,000,000, work related to sewer improvements, and work related to street improvements.

Staff has determined that to keep the project on schedule and reduce administrative and implementation costs, it would be in the City’s best interest to reject all bids and negotiate instead of rebidding the project. Article IV, Section 9 of the City Charter authorizes the City Council, after rejecting bids, to have the contract negotiated without further bidding.

In addition, staff recommends a reserve for contingencies in the amount of $1,475,000 or 10 percent of the bid amount. The contingency is based on previous experience with projects, and this is in conformance with the nature of this project. This will also allow staff to account for any incidental work, unforeseen field conditions that could be encountered during construction, underground utilities issues that could arise because of the nature of the project, and any resulting field modifications that may be necessary.

Furthermore, staff has budgeted approximately five percent of the construction amount, or $737,500 for construction management and engineering support services such as project management, project engineering, construction inspection, quality assurance, quality control, and materials testing.

La Crescenta Avenue Rehabilitation Project Construction Budget 64 of 83

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Not-to-Exceed Construction Bid $ 14,750,000
10% Contract Contingency $ 1,475,000
5% Construction Management & Engineering Support $ 737,500 Total Construction Cost $ 16,962,500
The construction of this project is anticipated to begin in November 2024 and is anticipated to be completed by November 2025, barring major unforeseen conditions.

Option 2: Negotiation for Original Scope of Work with a Quick-Build Demonstration Component
In addition to keeping the project on schedule and reducing administrative and implementation costs, it would be more efficient to reject all bids and negotiate the contract amount instead of rebidding the project because if the Council opts to include a demonstration element within the original project scope, combining these efforts now would allow us to take advantage of economies of scale, which would result in significantly lower costs compared to bidding the project again.

Therefore, to demonstrate the impacts of the proposed roadway repurposing which includes the removal of a travel lane in each direction and the installation of a new center-two way left-turn lane and bicycle facilities, before transitioning to permanent improvements during construction, staff explored the feasibility of conducting a quick- build demonstration project prior to the final paving operation.

The process for design and construction of transportation infrastructure is laborious and costly. Quick-build street design projects are an alternative approach to deliver active transportation improvements quickly and affordably using lower-cost materials, such as traffic marking paint, flexible delineators, and signage, on a compressed timeline.

The proposed La Crescenta Avenue Rehabilitation Project will include the following traffic lane configuration changes and bicycle infrastructure improvements throughout the corridor at the following locations:
•Repurposing one travel lane in each direction between Montrose Avenue and North Verdugo Road;
•Addition of a center-two way left-turn lane between Montrose Avenue and North Verdugo Road;
•Curb-running Class IV protected bicycle lane installation on southbound La Crescenta Avenue between Sycamore Avenue and North Verdugo Road or buffered Class II bicycle lane that is separated by a striping buffer between the vehicular travel lane and the parking lane;
•Curb-running Class IV protected bicycle lane installation on northbound La Crescenta Avenue between North Verdugo Road and Glenwood Avenue or buffered Class II bicycle lane that is separated by a striping buffer between the vehicular travel lane and the parking lane;
•Class II bicycle lane installation on southbound La Crescenta Avenue between 65 of 83

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Montrose Avenue and Sycamore Avenue;
•Class II bicycle lane installation on northbound La Crescenta Avenue between Glenwood Avenue and Montrose Avenue.

Staff evaluated the feasibility of implementing the quick-build demonstration using various devices to evaluate real-time conditions. However, there are complexities and disadvantages associated with implementing proposed lane configuration changes using traffic cones and other temporary traffic control devices. These devices are typically used for construction traffic control for short-term lane closures of three days or less, and significantly impact residents by restricting the access to street parking along the corridor. When lane closures and lane realignments last more than three days, temporary re-striping of the roadway becomes necessary.

If this alternative is selected by Council, staff recommends first beginning the critical utility infrastructure improvements such as storm drain, sewer, traffic signal, and fiber optic communication infrastructures. Then, to demonstrate the intent of the roadway repurposing, the quick-build demonstration can be implemented after all underground infrastructure work and pedestrian improvements are complete, but before the final paving operations begin.

Should City Council choose to direct staff to include a demonstration component as part of the negotiation of the not-to-exceed contract, staff proposes implementing the demonstration for a period of three to six months to properly analyze the effects of lane repurposing. This timeframe will allow for additional stakeholder feedback and for the assessment of roadway realignment impacts in real-time while the contractor works on other aspects of the projects such as fiber optic installation and work in the adjacent streets. The contractor can also work on punch list items from earlier construction phases while the demonstration is in effect. The Engineer’s estimate for the quick build option for this project is approximately $800,000, for a total not-to-exceed contract amount of $15,550,000.

As with the other project alternative, staff recommends a 10% reserve for contingencies or $1,555,000 and 5% for construction management and engineering support services or $777,500.

La Crescenta Avenue Rehabilitation Project Construction Budget Not-to-Exceed Construction Bid $ 15,550,000
10% Contract Contingency $ 1,555,000
5% Construction Management & Engineering Support $ 777,500 Total Construction Cost $ 17,882,500
The construction of this project is anticipated to begin in November 2024 and is scheduled for completion by April 2026 at the latest.

Previous Councilmember Suggestions During the Project Advertisement Phase 66 of 83

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On May 21, 2024, following the City Council's approved motion, staff was directed to secure additional funding over the subsequent months. During this period, Council stated support for a temporary demonstration work only if it could be carried out without significant cost or difficulty for staff. However, to perform a quick-build demonstration on this corridor would cost approximately $800,000 and require bidding and the ultimate award of a separate construction contract to by City Council, which was not possible during the four-week period while the project was being readvertised.

Measure R Project Funding
Measure R is a half-cent sales tax for Los Angeles County that finances new transportation projects and programs. In November 2008, Measure R was approved by two-thirds majority, committing a projected $40 billion to traffic relief and transportation upgrades throughout the County over its 30-year life span. The City’s share of Measure R funds for Highway Operational Improvements is approximately $98.5 million dollars.

As described in the May 21, 2024, report to the City Council, staff had identified additional Measure R funding that was not previously allocated for the project. Staff confirmed with Metro, which oversees the administration of Measure R Sub-Regional funds, that this additional funding could be considered at the July 2024 Metro’s Regular Board Meeting, and that the additional items would be eligible after rebid and approval by the board. Hence, staff presented the project and received Metro staff’s approval to include the City of Glendale’s projects on Metro’s July Regular Board Meeting Agenda.

However, despite Metro staff confirming that the City of Glendale projects were recommended for inclusion in the July 2024 Planning and Programming Committee and Regular Board Meeting, City staff discovered that the City of Glendale requested projects were not presented to the Metro committee and board during the July 2024 meetings. After consulting with Metro staff, it was confirmed that the City of Glendale’s projects were removed from the meeting agenda. Staff has contacted the Metro team on multiple occasions, via email and phone, and they have been unable to provide the reason for removal of the City of Glendale projects from the July board meeting. Staff intends to request for the inclusion of the projects in the next meeting scheduled for January 2025.

To avoid further delay to the project, the shortfall from the Measure R funds will be supplemented with Measure M Local Return, State Gas Tax, and General funds at the time of a not-to-exceed contract award. When the additional funding from Measure R becomes available, staff will present a resolution of appropriation to the City Council to allocate those funds for the La Crescenta Project and replenish Measure M Local Return, State Gas Tax, and General funds.

STAKEHOLDERS/OUTREACH
In August of 2020, staff conducted a virtual public hearing regarding the removal of an existing crosswalk at the intersection of La Crescenta Avenue and Roselawn Avenue.

The public hearing was broadcast on the city’s YouTube channel. During the public hearing, the public was informed of the reasoning for the removal of the unused 67 of 83

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crosswalk, and was given the opportunity to ask questions and provide comments, and no objection was filed with the city for the removal of the crosswalk at the south leg of the intersection that leads to an in-accessible area alongside the Verdugo Wash.

Moreover, at approximately 60% project design completion, a virtual community presentation was conducted on February 17, 2022, and approximately 2,100 notifications were sent to property owners and occupants along the project limits notifying them of the meeting and encouraging their participation, which was broadcast as well on the city’s YouTube channel. During the meeting, the public was informed of the project details, bicycle infrastructure alternatives, construction schedule, future city and contractor notifications, and the impacts of construction work in the neighborhood.

After briefing the City Council on the project status and the community meetings, staff was directed to gain additional community input for the critical facility alternative choices, therefore, staff conducted supplemental outreach to impacted residents, community groups, merchant and community associations, a neighboring town council, and chambers of commerce over the course of six months.

During the project design phase, project staff held two general project overview meetings, five in person project meetings and five virtual project meetings. Additionally, staff conducted two email campaigns and provided multiple social media and website updates regarding this project.

Staff understands there are always concerns raised regarding the receipt of notifications for project presentations and events. We are committed to transparent and effective communication and are currently reviewing our notification process to ensure that all stakeholders receive timely and accurate information. This includes potentially increasing the notification radius and using a hand delivery service instead of a mailing service. We also invite any individuals or groups who did not receive a notification to contact our project team directly, so we can provide them with the necessary project information and include them in future communications. Feedback is crucial to our efforts, and we are committed to enhancing communication with all community members.

Transportation and Parking Commission (TPC)
On August 18, 2022, staff presented this project to the TPC. The project details were shared, including the bicycle facility alternatives, outreach efforts as of the TPC meeting date, and next steps. The commission then brought forward a motion to support the bicycle lane installation alternative, and the commissioners voted 3-1 in support of the motion, however, one of the commissioners voting in support of the motion asked for even more outreach to occur. Furthermore, the TPC determined that the selected alternative will further improve safety and active transportation for various modes of travel throughout the corridor and serve the project goals.

City Council
On October 18, 2022, staff presented this project to the City Council that included the 68 of 83

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bicycle facility alternatives, outreach efforts as of the Council meeting date, and next steps. The City Council approved the motion to support the alternative proposed by staff and recommended by the TPC, which includes the removal of one travel lane in each direction, installation of a center two-way left turn lane, and installation of Class II and Class IV bicycle facilities along La Crescenta Avenue.

In addition, at approximately 90% project design completion, an in-person community presentation was conducted on March 8, 2023, with 60 attendees. Approximately 22,300 notifications were sent to property owners and occupants within the City’s zip codes of 91208, 91214, and 91020, notifying them of the meeting and encouraging their participation. During the meeting, the public was informed of the final project details, bicycle infrastructure alternative, construction schedule, future city, and contractor notifications, and impacts of construction work in their neighborhood. In response to the community feedback, staff incorporated the installation of bioretention facilities, intersection realignments at various locations, and other infrastructure improvements to promote multimodal transportation and improve overall corridor safety. Additionally, key elements of the project, such as travel lane removals and center two-way left turn lane installations will be emphasized in upcoming community notifications, which was a request from the community.

In summary, and to date, PWD has conducted two general project overview meetings, an additional five in-person meetings, five virtual meetings, two email campaigns, and multiple social media informational updates. We have reached out to multiple stakeholders for this project and presented to any group or organization from the community who accepted our invitation to speak to them to publicize the project details to as many impacted stakeholders as possible. Feedback received throughout the process included in-person comments, emails, and phone calls. Additionally, the Glendale Police Department and the Montrose Verdugo City Chamber of Commerce conducted outreach events to connect with various community stakeholders. They used their extensive outreach capabilities and audience network to send out an email postcard that highlighted the project, provided resources for further information, included contact details, and encouraged community feedback. By tapping into their established email networks, we were able to significantly expand the reach and effectiveness of our project communication.

Approximately one month before the commencement of construction, staff will prepare a notification postcard, also known as the Director of Public Works’ Letter, containing essential project details including a link to the project website. The postcard will be hand delivered to residences and businesses that will be affected by the construction.

Additionally, the contractor will be responsible for distributing two distinct door hangers to the affected addresses. One set of door hangers will be provided two weeks prior to the start of any construction activity within the project area, while the second set will be distributed three days before construction begins.

Furthermore, outreach on this project continues to occur through a dedicated website for the project. The link to this website will be posted on all project outreach notifications such 69 of 83

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as project signs, postcards, and door hangers. The website page introduces the public to the project and to the project team, explains the scope of work and project locations, and provides the public with staff contact information for questions, discussion, and/or input.

FISCAL IMPACT
Option 1: Negotiation for Original Scope of Work
The construction contract, contingency, and construction management and engineering support for the La Crescenta Avenue Rehabilitation Project for the original scope of work will cost $16,962,500, of which $2,943,871 was included as a part of the FY 2024-25 budget. Therefore, if the City Council selects this option, staff requests for an appropriation of $14,018,629 from shifting of appropriation from existing projects and from fund balance from the State Gas Tax, Measure R Regional Return, Measure M Local Return, Measure W, Water Surplus, Sewer, and General Fund. The appropriation requests are outlined below:

Existing Appropriation
Amount Account String Funding Source
$1,973,360 GL: 52100-4020-PWD-0020-P0000
PL: PWD000101N
State Gas Tax Fund
$970,511 GL: 52100-2550-PWD-0020-P0000
PL: PWD000101G
Measure R Regional
Return Fund
Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $5,014,950 GL: 24219-4020-PWD-
0000-P0000
GL: 52100-4020-
PWD-0020-P0000
PL: PWD000101N
State Gas Tax Fund
$79,520 GL: 34301-2550-PWD-
0020-P0000
PL: PWD000101G
GL: 52100-2550-
PWD-0020-P0000
PL: PWD000101G
Measure R Regional
Return Fund
$3,000,000 GL: 24212-2220-PWD-
0000-P0000
GL: 52100-2220-
PWD-0020-P0000
PL: PWD00101CN
Measure M Local
Return Fund
$900,000 GL: 24218-2260-PWD-
0000-P0000
GL: 52100-2260-
PWD-0020-P0000
PL: PWD00101DN
Measure W Fund
$1,900,000 GL: 27900-5250-PWD-
0000-P0000
GL: 52100-5250-
PWD-0020-P0000
PL: PWD00101EN
Sewer Fund
$400,000 GL: 52100-5250-PWD-
0020-P0000
PL: 52109
GL: 52100-5250-
PWD-0020-P0000
PL: PWD00101EN
Sewer Fund
$194,000 GL: 52100-5250-PWD-
0020-P0000
GL: 52100-5250-
PWD-0020-P0000
Sewer Fund
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PL: PWD01038AA PL: PWD00101EN
$1,070,000 GL: 52100-5250-PWD-
0020-P0000
PL: PWD01040AA
GL: 52100-5250-
PWD-0020-P0000
PL: PWD00101EN
Sewer Fund
$103,500 GL: 27900-5910-GWP-
0000-P0000
GL: 52100-5930-
GWP-0020-P0000
PL: PWD00101FN
Water Surplus Fund
$1,356,659 GL: 25300-1010-000 GL: 52100-4010-
PWD-0020-P0000
PL: PWD00101GN
General Fund
Option 2: Negotiation for Original Scope of Work with a Quick-Build Demonstration Component
The construction contract, contingency, and construction management and engineering support for the La Crescenta Avenue Rehabilitation Project for the original scope of work with a quick-build demonstration component will cost $17,882,500, of which 2,943,871 was included as a part of the FY 2024-25 budget. Therefore, if the City Council selects this option, staff requests for an appropriation of $14,938,629 from shifting of appropriation from existing projects and from fund balance from the State Gas Tax, Measure R Regional Return, Measure M Local Return, Measure W, Water Surplus, Sewer, and General Fund. The appropriation requests are outlined below:

Existing Appropriation
Amount Account String Funding Source
$1,973,360 GL: 52100-4020-PWD-0020-P0000
PL: PWD000101N
State Gas Tax Fund
$970,511 GL: 52100-2550-PWD-0020-P0000
PL: PWD000101G
Measure R Regional
Return Fund
Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $5,014,950 GL: 24219-4020-PWD-
0000-P0000
GL: 52100-4020-
PWD-0020-P0000
PL: PWD000101N
State Gas Tax Fund
$79,520 GL: 34301-2550-PWD-
0020-P0000
PL: PWD000101G
GL: 52100-2550-
PWD-0020-P0000
PL: PWD000101G
Measure R Regional
Return Fund
$3,000,000 GL: 24212-2220-PWD-
0000-P0000
GL: 52100-2220-
PWD-0020-P0000
PL:PWD00101CN
Measure M Local
Return Fund
$900,000 GL: 24218-2260-PWD-
0000-P0000
GL: 52100-2260-
PWD-0020-P0000
Measure W Fund
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PL: PWD00101DN
$1,900,000 GL: 27900-5250-PWD-
0000-P0000
GL: 52100-5250-
PWD-0020-P0000
PL: PWD00101EN
Sewer Fund
$400,000 GL: 52100-5250-PWD-
0020-P0000
PL: 52109
GL: 52100-5250-
PWD-0020-P0000
PL: PWD00101EN
Sewer Fund
$194,000 GL: 52100-5250-PWD-
0020-P0000
PL: PWD01038AA
GL: 52100-5250-
PWD-0020-P0000
PL: PWD00101EN
Sewer Fund
$1,070,000 GL: 52100-5250-PWD-
0020-P0000
PL: PWD01040AA
GL: 52100-5250-
PWD-0020-P0000
PL: PWD00101EN
Sewer Fund
$103,500 GL: 27900-5910-GWP-
0000-P0000
GL: 52100-5930-
GWP-0020-P0000
PL: PWD00101FN
Water Surplus Fund
$2,276,659 GL: 25300-1010-000 GL: 52100-4010-
PWD-0020-P0000
PL: PWD00101GN
General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Project is categorically exempt from environmental review of CEQA guidelines §§ 15301.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Approve the attached resolutions and authorize the Director of Public Works to negotiate with one or more bidders and authorize the City Manager to execute a contract for the original scope of work for the La Crescenta Avenue Rehabilitation Project.

Alternative 2: Approve the attached resolutions and authorize the Director of Public Works to negotiate with one or more bidders and authorize the City Manager to execute a contract for the original scope of work with a quick-build demonstration component for the La Crescenta Avenue Rehabilitation Project.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
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Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Viktoriya Pakhanyan, Senior Civil Engineer
Armen Avazian, Principal Civil Engineer
Sarkis Oganesyan, P.E., Deputy Director of Public Works/ City Engineer Rustom Tavitian, P.E., Civil Engineer II
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Project Location Map
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3 1
3 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, REJECTING ALL BIDS, DISPENSING WITH COMPETITIVE

BIDDING, AUTHORIZING THE DIRECTOR OF PUBLIC WORKS OR HIS

DESIGNEE TO NEGOTIATE WITH ONE OR MORE BIDDERS,

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION
CONTRACT IN AN AMOUNT “NOT-TO-EXCEED” $14,750,000, AND
APPROVING A 10% RESERVE CONTINGENCY IN THE AMOUNT NOT-
TO-EXCEED $1,475,000, FOR THE LA CRESCENTA AVENUE
REHABILITATION PROJECT, SPECIFICATION NO. 3829R.

WHEREAS, on May 21, 2024, Council approved and adopted Specification No. 3829R for the La Crescenta Avenue Rehabilitation Project (“Project”); and WHEREAS, the Public Works Department received 3 bids for the Project; and WHEREAS, a detailed review of the bids revealed that all bids were non- responsive; and did not meet the mandatory minimum qualifications with respect to contractor’s references and previously completed projects, which required at least three different projects to be completed in the last five years as a prime contractor that have a minimum of three traffic signal improvements, a minimum total contract amount of $5,000,000, work related to sewer improvements, and work related to street improvements; and
WHEREAS, Public Works Department staff believes a collaborative negotiation with one or more of the bidders would allow the bidder(s) to better understand the project requirements and eliminate excessive contingencies that the contractor(s) may have included in their initial submittal; and
WHEREAS, the Project currently has significant momentum due to the Public Works Department staff’s efforts and in order to maintain the progress of this project and funding, staff believes it is in the City’s best interest to negotiate with one or more of the contractors that submitted bids; and
WHEREAS, Glendale City Charter, Article IV, Section 9 authorizes the City Council, after rejecting bids, to have the contract negotiated without further bidding; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

1. The foregoing facts are deemed to be true and correct, and are a basis for rejecting the bids.
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3 1
3 2. The Council hereby:

A. Rejects all bids for the Project;
B. Authorizes the Director of Public Works or his designee to negotiate with one or more bidders for the Project, Specification No. 3829R; and C. Authorizes the City Manager, or designee, to execute a construction contract for a not-to-exceed amount of $14,750,000, plus a 10% contingency of $1,4750,000, subject to approval by the City Attorney.

Adopted this _____________ day of __________________________, 2024 ___________________________________
Mayor
ATTEST:
______________________________
City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, do certify that the foregoing Resolution No. __________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the ________ day of __________________, 2024, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_______________________________
City Clerk
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8a
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

REJECTING ALL BIDS, DISPENSING WITH COMPETITIVE BIDDING, AUTHORIZING

THE DIRECTOR OF PUBLIC WORKS OR HIS DESIGNEE TO NEGOTIATE WITH ONE

OR MORE BIDDERS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT IN AN AMOUNT “NOT-TO-EXCEED” $15,550,000, AND APPROVING A 10% RESERVE CONTINGENCY IN THE AMOUNT NOT-TO- EXCEED $1,555,000, FOR THE LA CRESCENTA AVENUE REHABILITATION PROJECT, SPECIFICATION NO. 3829R, WITH A QUICK-BUILD DEMONSTRATION

COMPONENT
WHEREAS, on May 21, 2024, Council approved and adopted Specification No. 3829R for the La Crescenta Avenue Rehabilitation Project (“Project”); and WHEREAS, the Public Works Department received 3 bids for the Project; and WHEREAS, a detailed review of the bids revealed that all bids were non- responsive and did not meet the mandatory minimum qualifications with respect to contractor’s references and previously completed projects; and WHEREAS, a detailed review of the bids revealed that all bids were non- responsive; and did not meet the mandatory minimum qualifications with respect to contractor’s references and previously completed projects, which required at least three different projects to be completed in the last five years as a prime contractor that have a minimum of three traffic signal improvements, a minimum total contract amount of $5,000,000, work related to sewer improvements, and work related to street improvements; and
WHEREAS, Public Works Department staff believes a collaborative negotiation with one or more of the contractors that submitted bids would allow the contractor(s) to better understand the project requirements and eliminate excessive contingencies that the contractor(s) may have included in their initial submittal; and WHEREAS, including a quick-build demonstration component in the negotiations will provide further opportunities for value engineering and partnering with the contractor; both of which will reduce the overall cost; and
WHEREAS, the Project currently has significant momentum due to the Public Works Department staff’s efforts and in order to maintain the progress of this project and funding, staff believes it is in the City’s best interest to negotiate with one or more of the contractors that submitted bids; and
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4 WHEREAS, Glendale City Charter, Article IV, Section 9 authorizes the City Council, after rejecting bids, to have the contract negotiated without further bidding; and WHEREAS, Glendale Charter Art. IV Section 9 provides an exception to competitive bidding where City Council determines that it is in the best interest of the City to dispense with competitive bidding;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

1. The foregoing facts are deemed to be true and correct, and are a basis for rejecting the bids and dispensing with competitive bidding.

2. The Council hereby:

A. Rejects all bids for the Project;
B. Authorizes the Director of Public Works or his designee to negotiate with one or more bidders for the Project, Specification No. 3829R, including a quick-build demonstration component; and
C. Authorizes the City Manager, or designee, to execute a construction contract for a not-to-exceed amount of $15,550,000, plus a 10% contingency of $1,550,000, subject to approval by the City Attorney.

Adopted this _____________ day of __________________________, 2024 ___________________________________
Mayor
ATTEST:
_______________________________
City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
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38a
1 2
3 1
4 I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, do certify that the foregoing Resolution No. __________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the ________ day of __________________, 2024, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_______________________________
City Clerk
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PARKVISTA PL

MANHATTAN AV

MANHATTAN AV

HILLWAY DR MANOR LN

PIEDMONT AV

PIEDMONT AV

PIEDMONT AV

OAK CIRCLE DR
DR

STEPHENS CIR

DEER CREEK LN

BEAUDRY SAN GABRIEL AV

SHADY GLEN

BARNES CIR

DORA VERDUGO DR

GREENMONT DR

STARVIEW DR
N. VERDUGO RD

MENLO DR

EMANUEL DR

CAMANN ST

EILINITA AV

DOLORITA AV

SHIRLYJEAN ST

MALAFIA DR

OAKMONT VIEW DR

MILDINE DR

COUNRTY CLUB DR

URQUIDEZ AV

VALVERDE CTVAL VERDE PL

ROSELAWN AV

ANGELUS AV

VERDUGO BLVD

N VERDUGO RD

HONOLULU AV

WICKHAM WY

MONTROSE LN

BROADVIEW DR

SPARR BLVD

SUNVIEW DR

CLIFFTON PL

THOMPSON CT

MARKET ST

OCEANVIEW BLVDSIERRA VISTA AVLAS PALMAS AV

ROSEMARY AV

BUENA VISTA AV

DOWNING AVEL CINO PL

ARLINGTON AV

PALOMA AV

DOWNING AV

LA CRESCENTA AV

GLENCOE WY

VICKERS DR

VICKERS DR

CASTERA AV

SPARR BLVD

MENLO DR
DEL

HONOLULU PL

AVELIBERTY PINEWOOD LN

PENNSYLVANIA AVEL LADO DR

CLOUD AV

WHITING WOODS RD

MESA LILA RDDEER PASS RD

MESA LILA RD

PICKENS STRAYMOND AVE

MONTROSE AV

GLENWOOD AV

GLENWOOD AV

RAMSDELL AV

OAKENDALE PL

GLENWOOD AV

INVALE DR

LA CRESCENTA AV

MANHATTAN AV

PIEDMONT AV

HERMOSA AV

HONOLULU AV

OAKSIDE LN

PLEASURE WY

AGNER AV

SYCAMORE AV

OAK CIRCLE DR

SUNSET AV

ORANGEDALE AV

HONOLULU AVMILLS AV

PARKVISTA DR

VERDUGO WOODS HWY EAST

WHITING

OAKMONT VIEW
VISTA
29 I-210 FREEWAY
I-210 FREEWAY

MONTROSE AV

CITY OF GLENDALE

COUNTY OF LOS ANGELES

LA CRESCENTA AVENUE REHABILITATION PROJECT
EXHIBIT 1: PROJECT LOCATION MAP
29 STREET IMPROVEMENTS
& BICYCLE FACILITIES

REFLECTIVE PAVEMENT INSTALLATION

FIBER OPTIC INSTALLATION
JOHN C. FREMONT

ELEMENTARY SCHOOL
FIRE STATION 29

CITY LIMITS

NOT TO SCALE

SEWER CAPACITY IMPROVEMENTS

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION

TRAFFIC SIGNAL MODIFICATION/

INSTALLATION

PEDESTRIAN HYBRID BEACON

INSTALLATION

MID-BLOCK SIGNALIZED BICYCLE

CROSSING INSTALLATION
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