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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,
REJECTING ALL BIDS, DISPENSING WITH COMPETITIVE BIDDING, AUTHORIZING
THE DIRECTOR OF PUBLIC WORKS OR HIS DESIGNEE TO NEGOTIATE WITH ONE
OR MORE BIDDERS, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT IN AN AMOUNT “NOT-TO-EXCEED” $15,550,000, AND APPROVING A 10% RESERVE CONTINGENCY IN THE AMOUNT NOT-TO- EXCEED $1,555,000, FOR THE LA CRESCENTA AVENUE REHABILITATION PROJECT, SPECIFICATION NO. 3829R, WITH A QUICK-BUILD DEMONSTRATION
COMPONENT
WHEREAS, on May 21, 2024, Council approved and adopted Specification No. 3829R for the La Crescenta Avenue Rehabilitation Project (“Project”); and WHEREAS, the Public Works Department received 3 bids for the Project; and WHEREAS, a detailed review of the bids revealed that all bids were non- responsive and did not meet the mandatory minimum qualifications with respect to contractor’s references and previously completed projects; and WHEREAS, a detailed review of the bids revealed that all bids were non- responsive; and did not meet the mandatory minimum qualifications with respect to contractor’s references and previously completed projects, which required at least three different projects to be completed in the last five years as a prime contractor that have a minimum of three traffic signal improvements, a minimum total contract amount of $5,000,000, work related to sewer improvements, and work related to street improvements; and
WHEREAS, Public Works Department staff believes a collaborative negotiation with one or more of the contractors that submitted bids would allow the contractor(s) to better understand the project requirements and eliminate excessive contingencies that the contractor(s) may have included in their initial submittal; and WHEREAS, including a quick-build demonstration component in the negotiations will provide further opportunities for value engineering and partnering with the contractor; both of which will reduce the overall cost; and
WHEREAS, the Project currently has significant momentum due to the Public Works Department staff’s efforts and in order to maintain the progress of this project and funding, staff believes it is in the City’s best interest to negotiate with one or more of the contractors that submitted bids; and
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4 WHEREAS, Glendale City Charter, Article IV, Section 9 authorizes the City Council, after rejecting bids, to have the contract negotiated without further bidding; and WHEREAS, Glendale Charter Art. IV Section 9 provides an exception to competitive bidding where City Council determines that it is in the best interest of the City to dispense with competitive bidding;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:
1. The foregoing facts are deemed to be true and correct, and are a basis for rejecting the bids and dispensing with competitive bidding.
2. The Council hereby:
A. Rejects all bids for the Project;
B. Authorizes the Director of Public Works or his designee to negotiate with one or more bidders for the Project, Specification No. 3829R, including a quick-build demonstration component; and
C. Authorizes the City Manager, or designee, to execute a construction contract for a not-to-exceed amount of $15,550,000, plus a 10% contingency of $1,550,000, subject to approval by the City Attorney.
Adopted this _____________ day of __________________________, 2024 ___________________________________
Mayor
ATTEST:
_______________________________
City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
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4 I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, do certify that the foregoing Resolution No. __________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the ________ day of __________________, 2024, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
_______________________________
City Clerk