Agenda packet, first session — Glendale City Council, September 10, 2024

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
Meetings are broadcast live on Glendale TV, viewable on Spectrum Cable, channel 6, and AT&T U- verse, channel 99. Meetings are also streamed live in high definition (HD) on the City webpage, glendaleca.gov/live, on YouTube.com/myglendale, and on Apple TV, Roku, Amazon Fire, iOS and Android devices using a free app called Cablecast and choosing "Glendale TV" from the menu.

Meetings are also archived on the City Website for viewing anytime at glendaleca.gov/agendas.

Call (818) 548-4013 for program schedules. For public comments and questions during the meeting, call (818) 937-8100. Public comments on a specific agenda item will be taken when that agenda item is discussed. If you have any question about matters on the agenda, or requests for assistance, please contact the City Clerk at (818) 548-2090 during regular business hours.

PLEASE TURN OFF CELLULAR PHONES WHILE INSIDE THE MEETING LOCATION In compliance with the Americans with Disabilities Act (ADA) of 1990, auxiliary hearing aids, sign language translation, and Braille transcripts are available upon request. Assisted listening devices are available same-day upon request. The City Clerk’ office should be notified 72 hours (three business days) or as soon as practicable for requests regarding sign language translation and Braille transcription services. All documents related to open session items on this agenda that are received less than 72 hours prior to this meeting, and are public records, will be available for review in the Office of the City Clerk, 613 E. Broadway, RM 110, Glendale, CA 91206.

Translation services are provided for meetings through the use of bilingual staff for speakers who wish to utilize the service as available. Speakers should state their request by contacting the City Clerk’s office at (818) 548-2090, at least 72 hours prior to the scheduled meeting or as soon as practicable. Please specify the language for which you require translation. The exclusive use of City provided interpreters is not required and persons are welcome to use their own interpreter or speak in their native language.

SEPTEMBER 10, 2024

ROLL CALL

1. CLOSED SESSION – 1:00 PM ( To Commence at 3:00 PM)
a. Conference with Legal Counsel. Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9:

Two potential cases
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b. Conference with Legal Counsel. Pending Litigation - Claim of Virginian Homeowner’s Ass’n, Claim No. 24-0161
c. Conference with Real Property Negotiators: City-designated negotiator: Bradley Calvert. Negotiating Party: Erik Khojoyan. Property: 1401 N. Verdugo Road.

Instructions to the negotiator(s) will concern the price and terms of payment for the lease of City-owned property
d. Conference with Real Property Negotiators: City-designated negotiator: Bradley Calvert. Negotiating Party: Armenian Film Society. Property: 116-118 California Avenue. Instructions to the negotiator(s) will concern the price and terms of payment for the lease of City-owned property

2. REGULAR BUSINESS AGENDA – 6:00 PM
Roll Call
a. Flag Salute: Mayor Elen Asatryan
b. Invocation: Dr. Suzie Abajian, City Clerk
c. Report of the City Clerk, re: Posting of Agenda. The Agenda for the September 10, 2024 Regular Meeting of the Glendale City Council was Posted on September 5, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, September 17, 2024 b. Reappointment/Appointment to the Boards and Commissions (Brotman, 07/30/24) (Carried over from 08/13/2024 Council meeting)
• Chris Lowery, GWP Commission
• Alejandro Parajon, Audit Committee
• Daniel Paul, Historic Preservation Commission
• Stefan Chraghchian, Planning Commission
• Regina Joy Alcazar, Parks, Recreation & Community Services Commission • Erasto Ongkeko Jr., Building and Fire Board of Appeals c. Reappointment/Appointment to the Boards and Commissions (Gharpetian, 07/30/24) (Carried over from 08/13/2024 Council meeting)
• Hrand Avanessian, GWP Commission
• Andre Ordubegian, Transportation and Parking Commission d. Reappointment to the Boards and Commissions (Brotman, 08/13/24) • Diane Lambillotte, Commission on the Status of Women
• Arlene Vidor, Arts and Culture Commission
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e.

Reappointment to the Boards and Commissions (Najarian, 08/13/24) •
Edwin Belen, Audit Committee
•
Zaven Hanessian, Building and Fire Appeals Board
•
Ronnie Gharibian, Community Development Block Grant Advisory Committee •
Nina Jazmadarian, Glendale Water and Power Commission
•
Chris Cragnotti, Historical Preservation Commission
•
Talin Shahbazian, Planning Commission
•
Haig Kartounian, Sustainability Commission
•
Zareh Amirian, Transportation and Planning Commission
f.

Proclamation Designating the month of September 2024, as Suicide Prevention Month and Designating the week of September 8-14, 2024, as Suicide Prevention Week
g.

Proclamation Designating the month of September 2024, as Library Card Sign-up Month

City Clerk, re: Minutes of the Special City Council Meeting of August 22 and Regular City Council Meetings of August 20 and August 27, 2024
b.

Community Development, re:

City of Glendale Open Street Event May 31st, 2025
(Moved from August 27, 2024)

1. Motion authorizing the City Manager to execute Funding Agreements to receive grant funding for Be Street Smart Glendale Ave Open Street event (“Be Street Smart Event”) from the Los Angeles County Metropolitan Transportation Authority (LA Metro)

2. Motion authorizing the City Manager to execute a Professional Services Agreement with Community Art Resources (CARS) for the implementation and management of the Be Street Smart event on May 31, 2025
c.

Community Services and Parks, re: Approval of the Proposed Sub-recipient Funding Awards for the Homeless Housing, Assistance, and Prevention (HHAP) Program Round 4

1. Motion to approve the Homeless Housing, Assistance, and Prevention (HHAP) Program Round 4 proposed Sub-recipient funding awards, as recommended by the Continuum of Care (CoC) Board; and authorize the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding
d.

Fire Department, re: Fire Department annual presentation of the status of state mandated fire inspections

1. Resolution recognizing the Glendale Fire Department’s level of compliance with California Health and Safety Code Sections 13146.2 and 13146.3 e.

Fire Department, re: Amendment No.2 to the Professional Services Agreement with Citygate Associates LLC to develop and provide a Strategic Plan for the Fire Department, that addresses multiyear strategic planning

1. Motion authorizing the City Manager, or his designee, to execute Amendment No.2 to the Professional Services Agreement (PSA) with Citygate Associates LLC (Contract 8002167) for developing and providing a Strategic Plan, increasing the contract

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amount by $49,905 to the new total not-to-exceed amount of $273,382 f.

Glendale Water and Power, re: Revised Specifications for Vault Dewatering, Hazardous Waste Disposal and Emergency Response Clean-Up

1. Resolution adopting revised Specification No. 3982R to furnish materials, equipment and labor for vault dewatering, hazardous waste disposal and emergency response clean-up for Glendale Water & Power (GWP) and directing the City Clerk to advertise for bids
g.

Police Department, re: 2024-25 Grant from the State of California Office of Traffic Safety, Selective Traffic Enforcement Program, for distracted driving, Vehicle Code, bicycle, pedestrian, and driving under the influence violations

1. Motion to authorize the City Manager, or his designee, to accept grant funds in the amount of $364,000 from the California Office of Traffic Safety, Selective Traffic Enforcement Program

2. Resolution of Appropriation
h.

Police Department, re: 2024-25 Grant from the State of California Office of Traffic Safety, for the Motorcycle Safety Education and Training Program

1. Motion to authorize the City Manager, or his designee, to accept grant funds in the amount of $40,000 from the State of California Office of Traffic Safety, Motorcycle Safety Education and Training Program

2. Resolution of Appropriation
i.

City Attorney, re:

Request for Conflict of Interest Waiver in Legal Representation by Burke, Williams & Sorensen, LLP Related to Representation of Burbank-Glendale- Pasadena Regional Housing Trust

1. Motion Authorizing the City Attorney to Execute Conflict of Interest Waiver

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes; 5-Speaker Limit) Per Mayor Policy, This Item Also Permits Speakers Wishing to Speak Under General Oral Communications, Subject to the Three Minute Time Limit. Discussion is Limited to Matters Not on the Agenda.

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Community Development, re:

Al Fresco On-Site Dining in Private Parking Areas

1. Motion to provide direction regarding the Al Fresco program b.

Police Department, re:

Dispense with Competitive Bidding and issue Purchase
Orders with The Genesis Group

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order with The Genesis Group for a software solution for the radio system redundancy project in an amount not-to-exceed $102,197

2. Resolution to dispense with competitive bidding and authorize the Deputy Director of finance to issue a purchase order with The Genesis Group for on-going software maintenance for the life of the product with the FY24-25 amount not to exceed $25,000
c.

Police Department, re:

Dispense with Competitive Bidding and Issue a Purchase
Order Contract for Police Helicopter Parts with Helicopter Engine Repair Overhaul

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Services (H.E.R.O.S.)

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order contract with Helicopter Engine Repair Overhaul Services (H.E.R.O.S). for a term of 3 years in an amount not-to-exceed $1,200,000 d.

Police Department, re:

Dispensing with Competitive Bidding and issuing a Purchase Order Contract for Police Helicopter Parts with Heli-Mart, Inc.

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order contract with Heli-Mart Inc. for a term of 3 years in an amount not-to-exceed $500,000
e.

Community Development, re: Verdugo Wash Master Plan

1. Motion authorizing the City Manager or his designee to execute a Professional Service Agreement with Michael Van Valkenburgh Associates, Inc. in the amount of $5,762,370, using grant funds, for the preparation of the Verdugo Wash Master Plan

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a.

Mayor Asatryan's Request for a Report on a Partnership with the International Kids Festival for Two Events

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

14. NEW BUSINESS

15. ADJOURNMENT

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1 M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
AUGUST 22, 2024
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 2:11 p.m. on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

August 15, 2024
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 2:00 PM on Thursday, August 22, 2024, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1.Management Services, re: Building Electrification Reach Code Replacement Options a. Motion directing staff to prepare an alternative reach code to replace Section 4.1(b), subsection 4.106.5 and Section 5.106.13 of the local amendments to the California Energy Code

2.Management Services, re: Climate Action and Adaptation Plan Draft Measures and Actions
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Dan Brotman at 5:00 p.m. August 15, 2024 Glendale, CA Upon Vartan Gharpetian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. August 15, 2024 Glendale, CA Upon Elen Asatryan at 5:00 p.m. August 15, 2024 Glendale, CA Mayor Asatryan called the meeting to order at 2:11 p.m.

ROLL CALL
- All Present
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Thursday, August 22, 2024 Special Public Meeting of the City Council was posted on August 15, 2024, on the Bulletin Board Outside City Hall.

1. Management Services, re: Building Electrification Reach Code Replacement Options Staff Comments:

Roubik Golanian, City Manager
Mike Garcia, City Attorney
Presenting:

David Jones, Sustainability Officer
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2 Public Comments
Ryan Gardner, Rincon Consultants, Inc.

Michael Rochmes
Kate Unger
Cole Bazemore
a. Motion directing staff to prepare an alternative reach code to replace Section 4.1(b), subsection 4.106.5 and Section 5.106.13 of the local amendments to the California Energy Code
Moved: Brotman Seconded: Kassakhian
Vote as Follows
a.

Gharpetian left the chambers at 3:30 p.m.

Najarian left the chambers at 4:02 p.m.

2. Management Services, re: Climate Action and Adaptation Plan Draft Measures and Actions
Staff Comments:

David Jones, Sustainability Officer
Mike Garcia, City Attorney
Presenting:

Hannah Mize, Rincon Consultants, Inc.

Public Comments:

Greg Astorian
Cole Bazemore
Monica Campagna
ADJOURNMENT – 4:33p.m.

Moved: Brotman Seconded: Kassakhian
Mayor of the City of Glendale
City Clerk of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Najarian, Asatryan
Gharpetian
None
Najarian
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1 M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
AUGUST 20, 2024
ROLL CALL – All Present

1. CLOSED SESSION – 4:48 p.m.
a. Conference with Legal Counsel. Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9:

One potential case
b. Conference with Legal Counsel - Pending Litigation: Friends of Rockhaven v.

City of Glendale, L.A.S.C. Case No. 23STCP01092
City Attorney Mike Garcia indicated that action is not anticipated. The council recessed to closed session at 4:49 p.m.

2. REGULAR BUSINESS AGENDA – 6:02 PM
Roll Call – All Present
a. Flag Salute: Mayor Elen Asatryan
b. Invocation: Dr. Suzie Abajian, City Clerk
c. Report of the City Clerk, re: Posting of Agenda. The Agenda for the August 20, 2024 Regular Meeting of the Glendale City Council was Posted on August 15, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, August 27, 2024 Asst. City Manager John Takhtalian provided the preview. b. Proclamation Designating August 26, 2024, as Women’s Equality Day Diane Lambillotte, Commission on the Status of Women
Agenda out of order. Item 12b read next.

Items 3c, 3d, 3e, and 3f moved to a future date.
c. Reappointment/Appointment to the Boards and Commissions (Brotman, 07/30/24) (Carried over from 08/13/2024 Council meeting)
•Chris Lowery, GWP Commission
•Alejandro Parajon, Audit Committee
•Daniel Paul, Historic Preservation Commission
•Stefan Chraghchian, Planning Commission
•Regina Joy Alcazar, Parks, Recreation & Community Services Commission •Erasto Ongkeko Jr., Building and Fire Board of Appeals d. Reappointment/Appointment to the Boards and Commissions (Gharpetian, 07/30/24) (Carried over from 08/13/2024 Council meeting) •Hrand Avanessian, GWP Commission
•Andre Ordubegian, Transportation and Parking Commission e. Reappointment to the Boards and Commissions (Najarian, 08/13/24) •Edwin Belen, Audit Committee
4A
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2 •Zaven Hanessian, Building and Fire Appeals Board
•Ronnie Gharibian, Community Development Block Grant Advisory Committee •Nina Jazmadarian, Glendale Water and Power Commission
•Chris Cragnotti, Historical Preservation Commission
•Talin Shahbazian, Planning Commission
•Haig Kartounian, Sustainability Commission
•Zareh Amirian, Transportation and Planning Commission
f. Reappointment to the Boards and Commissions (Brotman, 08/13/24) •Diane Lambillotte, Commission on the Status of Women
•Arlene Vidor, Arts and Culture Commission

4. CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a. City Clerk, re: Minutes of the Special City Council and Regular City Council Meetings of August 13, 2024
Moved: Najarian Seconded: Kassakhian
Vote as Follows
b. City Attorney, re: Approval of a Legal Services Agreement with Pierce Law Firm for legal services associated with property acquisition, eminent domain advice and litigation, and related legal services

1. Motion Approving Legal Services Agreement in an Amount Not-to-Exceed $75,000 Moved: Najarian Seconded: Kassakhian
Vote as Follows
a.

2. Resolution 24-138 of Appropriation
Moved: Najarian Seconded: Kassakhian
Vote as Follows
b.

Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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3 5. CITY COUNCIL/STAFF COMMENTS
Councilmember Gharpetian voiced his concerns regarding the Verdugo Wash project, the Bike Lane project, and a Land Use Element. City Manager Roubik Golanian and Community Development Director Bradley Calvert provided their comments.

Mayor Asatryan asked staff for more information regarding the Vendor Fair on August 24.

Councilmember Kassakhian asked council to adjourn the meeting in memory of Zaven Khanjian, the late Executive Director of the Armenian Missionary Association of America.

Councilmembers expressed their condolences to the family of the deceased.

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes) (5-Speaker Limit) – Per Mayor Policy, This Item Also Permits Speakers Wishing to Speak Under General Oral Communications, Subject to the Three Minute Time Limit. Discussion is Limited to Matters Not on the Agenda.

Sevak Sohrabian & Greg Astorian
Mike Mohill
Frank Gallo
Tony Passarella

7. ADOPTION OF ORDINANCES
a. Community Development, re: Ordinance Amending Sections 30.12.020, 30.13.020,

30.14.020, 30.16.020, 30.40.020, 30.42.030, 30.60.030, 30.70.050 and 30.70.190, of Title 30 of the Glendale Municipal Code, 1995, Relating to Drive-through Establishments, and Miscellaneous Zoning Code Clean Ups (Case No. PZC-0010- 2024) (Kassakhian, 08/13/24)
Moved: Kassakhian Seconded: Brotman
Vote as Follows
c.

Ordinance failed.

8. ACTION ITEMS
a. Community Development, re: Preservation and Reuse of the Former Rockhaven Sanitarium - Proposed Conceptual Design and Contract Amendment with SWA for Additional Design Services
Staff Comments:

Bradley Calvert, Director of Community Development
Mark Berry, Deputy Director of Community Development
Mike Garcia, City Attorney
Jay Platt, Principal Planner
Presenting:

SWA Group
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Asatryan
Gharpetian, Najarian
None
None
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4 Public Comments:

Allan Durham
Joanna Linkchorst
Lisa Morris
Raamella Eraghi
Susan Bolan
Katherine Jurca
Francesa Smith

1. Motion authorizing contract amendment with SWA (Contract No. 8001911) by $468,875 for a new not-to-exceed amount of $1,519,640 to provide additional Design Services for the Rockhaven Project
Moved: Brotman Seconded: Najarian
Vote as Follows
d.

2. Motion approving proposed conceptual plan for the preservation and reuse of the former Rockhaven Sanitarium located at 2713 Honolulu Avenue and directing staff and SWA to proceed with design development, construction drawings and preparation of a bid package
Moved: Brotman Seconded: Najarian
Vote as Follows
e.

3. Motion providing alternate direction
b. Community Development, re: Initiation of Code Amendments to Title 30 of the Glendale Municipal Code Related to Development Standards for Accessory Dwelling Units and Junior Accessory Dwelling Units (Moved from July 30 Council Meeting)
Presenting:

Vista Ezzati, Principal Planner
Staff Comments:

Bradley Calvert, Director of Community Development
Yvette Neukian, Principal Asst. City Attorney
Mike Garcia, City Attorney
Public Comment:

Alex Khatchatourian
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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5 1. Motion Providing Direction for and Initiating Amendments to Title 30 of the Glendale Municipal Code Related to Development Standards for Accessory Dwelling Units and Junior Accessory Dwelling Units
Motion to initiate preparation of amendments to Title 30 of the Glendale Municipal Code (“Code”) related to development standards for accessory dwelling units and junior accessory dwelling units, to delete the existing Code requirements related to “architectural compatibility” and replace these requirements with comprehensive objective design guidelines
Moved: Gharpetian Seconded: Najarian
Vote as Follows
Motion to direct staff to prepare a Resolution containing findings to readopt the existing provisions of Title 30 of the Glendale Municipal Code related to “unit mix” development standards for accessory dwelling units and junior accessory dwelling units Moved: Gharpetian Seconded: Najarian
Vote as Follows
Motion to direct staff to prepare a Resolution containing findings to readopt the existing provision of Title 30 of the Glendale Municipal Code (“Code”) related to “accessory living quarters” development standards for accessory dwelling units Moved: Gharpetian Seconded: Najarian
Vote as Follows
Motion to initiate preparation of amendments to Title 30 of the Glendale Municipal Code (“Code”) related to development standards for accessory dwelling units, to delete the existing Code’s prohibition of new construction accessory dwelling units above detached garages or carports and instead allow new construction accessory dwelling units to be built above detached garages and carports, subject to strict objective design and/or development standards to minimize privacy and/or other negative impacts Moved: Brotman Seconded: Kassakhian
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Gharpetian, Kassakhian, Najarian
Brotman, Asatryan
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Asatryan
Gharpetian, Najarian
None
None
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6 Motion to initiate preparation of amendments to Title 30 of the Glendale Municipal Code (“Code”) related to allowance of the construction of junior accessory dwelling units in zones other than single family zones, to delete the existing Code’s allowance of construction of such junior accessory dwelling units contained in the Code’s land use tables, and instead allow construction of junior accessory dwelling units only in single family zones
Moved: Brotman Seconded: Najarian
Vote as Follows
Motion failed.
c. Public Works, re: Glendale Beeline Comprehensive Operational Analysis and Integration Study (Moved from July 30 Council Meeting) Presenting:

Martha D’Andrea, Transit Manager

1. Motion authorizing the City Manager, or his designee, to execute a PSA with Dan Boyle & Associates LLC for a Beeline comprehensive operational analysis and integration study in an amount not to exceed $392,139 Moved: Najarian Seconded: Kassakhian
Vote as Follows
f.

2. Resolution 24-139 of appropriation of $150,000 in State Grant and Measure M Local Return funds for the integration study
Moved: Najarian Seconded: Kassakhian
Vote as Follows
g.

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Gharpetian, Najarian
Brotman, Kassakhian, Asatryan
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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7 12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS a. Councilmember Kassakhian’s Request to Stay Enforcement Against A-Frame Signs on Sidewalks Pending Further Study
Moved: Kassakhian Seconded: Brotman
Vote as Follows
Mayor Asatryan passed the gavel to Mayor Pro Tem Brotman. b. Mayor Asastryan’s Request to Revisit the Panel System for Nominations to Boards and Commissions
Moved: Asatryan Seconded: Kassakhian
Vote as Follows
h.

Staff Comments:

Mike Garcia, City Attorney
Roubik Golanian, City Manager
Public Comment:

Mike Mohill

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Paul Rabinov
Arsen Vardanyan
Vivian Kanchian

14. NEW BUSINESS

15. ADJOURNMENT – 11:05 p.m.; adjourned in memory of Zaven Khanjian Moved: Kassakhian Seconded: Gharpetian
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Asatryan
Gharpetian, Najarian
None
None
Mayor of the City of Glendale
City Clerk of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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1 M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
AUGUST 27, 2024

ROLL CALL

1. CLOSED SESSION

2. REGULAR BUSINESS AGENDA – 6:12 PM
Roll Call – All Present
a. Flag Salute: Verdugo Hills Council Chapter, Scouting America Troop #225 b. Invocation: Dr. Suzie Abajian, City Clerk
c. Report of the City Clerk, re: Posting of Agenda. The Agenda for the August 27, 2024 Regular Meeting of the Glendale City Council was Posted on August 22, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, September 3, 2024 Asst. City Manager John Takhtalian provided the preview. b. Recognition of Christopher Ratavousian's Musical Achievement

Item 4b moved to September 3, 2024, Council Meeting.
a. City Clerk, re: Minutes of the Special City Council and Joint City Council and Housing Authority Meetings of August 20, 2024
Moved: Brotman Seconded: Najarian
Vote as Follows
b. Community Development, re: City of Glendale Open Street Event May 31st, 2025

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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2 c. Public Works, re: Award General Services Agreement (GSA) with Stearns, Conrad and Schmidt Engineers Inc, dba SCS Engineers (SCS Engineers), to provide operations, maintenance, installation of environmental control systems, and environmental compliance for the Scholl Canyon and Brand inactive landfills

1. Motion authorizing the City Manager, or their designee, to execute a five-year GSA with SCS Engineers, in the not-to-exceed amount of $957,602 Moved: Brotman Seconded: Najarian
Vote as Follows
d. Public Works, re: Accept Grant Funds for the Electrification of Beeline Bus Fleet and Maintenance Facility

1. Motion accepting $4,930,194 in Proposition C 40% Discretionary funds and $7,680,000 in federal Congestion Mitigation and Air Quality (“CMAQ”) Improvement Program funds to support electrifying the Beeline fleet and maintenance facility; and authorizing the City Manager or a designee to execute all agreements, amendments, certifications, and documents necessary to accept and implement the funding Moved: Brotman Seconded: Najarian
Vote as Follows

2. Resolution 24-140 of appropriation to appropriate $975,000 for battery electric buses Moved: Brotman Seconded: Najarian
Vote as Follows
e. Public Works, re: Increase to Construction Contract Contingency Amount for Central Library Youth Services Renovation Project

1. Motion authorizing an increase to the PCL Construction Services, Inc., approved contract (8002260) contingency amount from 10% to 15%, for a new total contract contingency amount of $979,074
Moved: Brotman Seconded: Najarian
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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3 5. CITY COUNCIL/STAFF COMMENTS
Councilmember Brotman asked staff to agendize a discussion on electric shuttle service by Circuit.

Councilmember Gharpetian attended the 40th Anniversary of AJR Company, the grand reopening of the Verdugo Hills Council Chapter and the Beyond Plastic Vendor Fair.

Mayor Asatryan indicated that there were not many restaurants that attended the Beyond Plastic Vendor Fair and asked staff to meet with her to share ideas on how to improve participation. She attended the 100th Anniversary of the Women’s Athletic Club in Glendale, and the Armenian Bone Marrow Gala. Mayor Asatryan announced that the tickets for Women’s Equality Day Event are sold out. Asatryan stated that those who are interested in supporting the work of the Commission on the Status of Women are welcome to make donations to the Commission. She also stated that people can still RSVP for the Women’s Equality Day event, but they will be put on a waitlist.

Asatryan asked to agendize a discussion to provide support to the International kids Festival.

Councilmember Kassakhian invited the public to register to be donors at the Armenian Bone Marrow Registry.

Tony Passarella
Mike Mohill
Alex Krikorian, Police Lt.

Alex Balikian
GUSD Parent

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a. Public Works, re: Update on the La Crescenta Avenue Rehabilitation Project Staff Comments:

Roubik Golanian, City Manager
Daniel Hernandez, Interim Director of Public Works
Presenting:

Sarkis Oganesyan, Deputy Director of PW
Public Comments:

Melissa Moulton Church
Curtis Brown
Ana Tabuena-Ruddy
Ben Ruddy
Sawyer Reitano
Eliana Brown
Elijah Brown
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4 Maya McCollum
Julie Kobe
Mike Mohill
Susan Broussalian
Don La Bresh
Heather Kokolowski
Rich Boccia
David Billett
Paul Rabinov
Edward Gonzales
Burt Culver
Shane Lee
Roza Aidie
Tanya Avakian
Hovik Avakian
Peter Hebert
Alek Bartrosouf
Jeff Vollmer
Rachel
Matt Blaney
Martha Sensel
Renee Brandt

1. Resolution 24-141 rejecting all bids, dispensing with competitive bidding, authorizing the Director of Public Works or his designee to directly negotiate with one or more bidders, authorizing the City Manager to execute a construction contract in an amount “not-to-exceed” $14,750,000, and approving a 10% reserve contingency in the amount not to exceed $1,475,000, for the La Crescenta Avenue Rehabilitation Project, Specification No. 3829R
Moved: Kassakhian Seconded: Brotman
Vote as Follows

2. Resolution rejecting all bids, dispensing with competitive bidding, authorizing the Director of Public Works or his designee to directly negotiate with one or more bidders, authorizing the City Manager to execute a construction contract in an amount “not-to-exceed” $15,550,000, and approving a 10% reserve contingency in the amount not to exceed $1,555,000, for the La Crescenta Avenue Rehabilitation Project, Specification No. 3829R, which includes a quick-build demonstration component

3. Resolution 24-142 of appropriation to appropriate funds for the La Crescenta Avenue Rehabilitation Project for the original scope of work
Moved: Kassakhian Seconded: Brotman
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Asatryan
Gharpetian, Najarian
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Asatryan
Gharpetian, Najarian
None
None
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5 4. Resolution of appropriation to appropriate funds for the La Crescenta Avenue Rehabilitation Project for the original scope of work with a quick-build demonstration component

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a. Councilmember Najarian’s request to agendize a Discussion of a Council Policy Regarding Unsolicited Proposals for Development on City-Owned Property Staff Comments:

Roubik Golanian, City Manager
Mike Garcia, City Attorney

Arevik Yavnumyan
Allan Durham
Nate Jakus
Liz Radley
Joseph Castano

14. NEW BUSINESS

15. ADJOURNMENT – 9:54 p.m.

Moved: Brotman Seconded: Kassakhian
Mayor of the City of Glendale
City Clerk of the City of Glendale
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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE : GLENDALE CITY COUNCIL

AGENDA ITEM
Report: City of Glendale Open Street Event May 31st, 2025

1. Motion authorizing the City Manager to execute Funding Agreements to receive grant funding for “Glendale Ave Open Street Event” from the Los Angeles County Metropolitan Transportation Authority (LA Metro).

2. Motion authorizing the City Manager to execute a Professional Services Agreement with Community Art Resources (CARS) for the implementation and management of the Glendale Ave Open Street Event on May 31st, 2025.

COUNCIL ACTION

EXECUTIVE SUMMARY
The City of Glendale is embarking on an exciting initiative with the implementation of Glendale Ave Open Street Event, an Open Street event set to transform Glendale Ave into a vibrant pedestrian and bicycle-friendly corridor for a single day. Spanning a continuous 2.37-mile path from Doran Street to the regional Larry Zarian Transportation Center. This event aims to promote active transportation, community engagement, and economic vitality. By temporarily closing off the street to motorized vehicles and inviting pedestrians and bicyclists to explore the area, Glendale Ave Open Street Event seeks to showcase the benefits of walking and biking.

Out of 30 applicants for the LA Metro's Open Streets Grant Program, the City of Glendale was selected as one of four funded cities, which is a testament to the city's commitment to promoting active transportation and community engagement.

Item Type: Consent Calendar
Approved forSeptember 03, 2024 calendar
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RECOMMENDATION
That the City Council authorize the execution of a Funding Agreement with LA Metro and a Professional Services Agreement (PSA) with CARS for the City of Glendale’s Glendale Ave Open Street Event. This event will provide residents and visitors a preview of Glendale’s future as a walkable, bike-friendly destination, while showcasing the city's rich culture, identity, and business potent

ANALYSIS
The Glendale Community Deployment/Mobility Division has successfully applied for and been awarded $400,000 from LA Metro's Open Streets Grant Program Cycle 5 of 2024- 2025. This program, established in 2013, aims to facilitate temporary street closures along designated routes, encouraging pedestrians, cyclists, and other non-motorized modes of transportation to explore areas and engage with community, access businesses, and enjoy the health benefits of an active transportation lifestyle. The Open Streets program has previously funded successful projects like 2017 CicLAvia in Glendale, Beach Streets in Long Beach, and 626 Golden Streets in San Gabriel Valley, all sharing similar goals. These initiatives have proven highly successful in engaging local communities, increasing access, and providing exposure to neighborhoods and businesses along the proposed routes.

What makes the City of Glendale’s selection so special is that we are one of only four Cities that have been chosen to be funded out of 30 applicants. This resulted in Glendale receiving a grant for $400,000 that will allow us to demonstrate the City’s potential connectivity and Active Transportation capabilities through our proposed Glendale Ave Open Street Event. This event will be held on May 31st, 2025, to take advantage of the City’s welcoming climate for that time of year.

Total Project Budget
City Costs $118,750
Production Expenses $27,500
Community Engagement & Outreach $23,250
Event Reporting & Metrics $6,263
Production Costs: Day of Event $173,750
Community Arts Resources $199,750
Project Budget $549,263
Metro Grant Award $400,000
Local Match $149,263
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Event Location
Glendale Ave Open Street Event will take place on Glendale Avenue with the northern most portion on Doran Street and its southern terminus on Gardena Avenue and Cerritos Avenue. This will connect iconic areas such as Glendale’s City Hall in the northern portion to its’ regional transportation center located at the southern end of the proposed path, creating a continuous 2.37-mile path. While the path will be closed off to all motorized vehicles, there will be a few partial crossings that will allow portions of traffic to move along crucial intersections. (Exhibit 1 illustrates the proposed route).

Open Streets Events presents a great opportunity to highlight the rich culture, identity, and business prowess of the City of Glendale. It will offer a glimpse into the city's future with the development of LA Metro's BRT and high-speed rail, along with the ongoing implementation of the Bicycle Transportation and Vision Zero Plans.

Vendor Selection Process
The selection of Community Arts Resources (CARS) for the upcoming Open Streets Event in Glendale was based on the CARS’s expertise. There are currently only two vendors specializing in open street events, including CicLAvia, and upon reaching out to them, CicLAvia conveyed that their route schedule for 2024/2025 was already full.

Therefore, staff proposed to collaborate with CARS, which offered the necessary expertise and capacity to undertake the project.

The selection process involved a thorough evaluation of various factors, ensuring that the chosen organization aligned with the project's objectives and possessed the required capabilities. Several key factors contributed to the decision to select CARS:
•Proven Expertise and Leadership: CARS has established itself as an innovator and leader in public space activation and open streets events throughout Los Angeles and the surrounding region. With a portfolio of successful projects, including CicLAvia, Re: Imagine Garden Grove, and COAST, CARS has demonstrated its ability to conceptualize, organize, and execute large-scale community events effectively.
•Vision and Mission Alignment: The concept of open streets aligns closely with CARS' mission and passion since its inception. CARS has been at the forefront of developing open streets events in Southern California and beyond, with a deep understanding of the social, cultural, and environmental benefits that such events bring to communities.
•Experience and Leadership in Open Streets Movement: CARS' team has played a pivotal role in the development of the nation's largest open streets 99 of 266

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program. They have been instrumental in advocating for open streets initiatives, collaborating with government agencies and community organizations to secure funding and support for such projects.
•Track Record of Success: With a history of producing 24 full-scale open streets events, CARS has demonstrated its capacity to deliver high-quality, impactful events that engage communities and promote active transportation. Their track record of success speaks to their ability to execute projects of similar scope and scale.
•Unique Qualifications and Experience: CARS' extensive experience in producing outdoor programming, community celebrations, and cultural events, as highlighted by their involvement in founding Grand Performances, studying Broadway Theater palaces, and producing opening celebrations for various cultural institutions, sets them apart as uniquely qualified for the project.

Given CARS' unparalleled qualifications and contributions to the open streets’ movement, staff recommends CARS for the 2024 Open Streets Event, recognizing the organization's expertise and commitment to advancing the project's goals.

Vendor Team Experience on Related Projects
The consultant team possesses extensive experience in conceptualizing, organizing, and executing large-scale community events focused on promoting urban mobility, cultural diversity, and community engagement. Their track record includes successful collaborations with various municipalities and organizations, as demonstrated by their involvement in the following projects:

1. CICLAVIA
•Duration: 2009-2016
•Scope: Directed and administered CicLAvia, a series of events inspired by Bogotá's ciclovía, which temporarily closes Los Angeles streets to pedestrians and bicyclists, fostering community interaction and exploration of the city. •Key Responsibilities:
oDirected the inaugural CicLAvia event in 2010, collaborating closely with stakeholders including the City of Los Angeles Mayor’s Office, Department of Transportation, Police Department, and Bureau of Street Services. oProduced and incubated the first 17 CicLAvia events, engaging over 1.2 million participants and opening more than 100 miles of streets to public. oEstablished CicLAvia as an integral part of Los Angeles' cultural landscape, guiding its transformation into an independent nonprofit organization based on the model developed by CARS.
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2. LA PHIL 100: Celebrate LA
•Date: September 30th, 2018
•Scope: Collaborated with CicLAvia to launch the Los Angeles Philharmonic's centennial year with a day-long celebration connecting the Walt Disney Concert Hall to the Hollywood Bowl through a special edition of CicLAvia. •Key Responsibilities:
oPartnered with local innovators to orchestrate a massive extravaganza of music and performance, featuring 1,800 artists across six community music festivals, site-specific installations, and roving performances.
oCoordinated logistics for the culminating free concert at the Hollywood Bowl, attended by Gustavo Dudamel, the Los Angeles Philharmonic, and special guests, making it the largest day-of music event in Los Angeles since the 1984 Olympics.

3. COAST: SANTA MONICA’S OPEN STREETS EVENT
•Date: Inaugural event in 2016, ongoing annually
•Scope: Produced the City of Santa Monica’s Open Streets Event, transforming two miles of city streets into a car-free park for a day, promoting sustainable transportation and community engagement.
•Key Responsibilities:
oCollaborated with Santa Monica's Cultural Affairs Division, Office of Sustainability and the Environment, and Transportation Planning Division to curate live music, performances, art installations, workshops, and other activities for the event.
oFacilitated the integration of COAST as Santa Monica's signature event, drawing over 50,000 participants annually to experience car-free streets and fostering a sense of community and sustainability.

Through their diverse portfolio of projects, the consultant team has demonstrated their expertise in orchestrating impactful, community-centered events that promote active transportation, cultural vibrancy, and civic engagement across the Los Angeles region.

CARS has agreed to a fee of $549,263 for the city’s desire scope of work (Exhibit 2), outcomes, and event schedule.

Project Team
Upon City Council’s approval to execute a contract with CARS, a project team will be formed with representatives from Management Services, Community Development, Public Works, Police, Fire, and Community Services & Parks, to ensure that all related aspects of safety and the event are considered. Robust community outreach will be 101 of 266

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conducted to ensure that the event is meeting the needs of the community. A stakeholder working group will also be created, including users of the facilities and those who may be impacted by the project, such as hospitals, schools, car dealers, and Forest Lawn.

STAKEHOLDERS/OUTREACH
The scope of work will include extensive community and stakeholder outreach to inform and accommodate business owners and residents in and around the event route area.

FISCAL IMPACT
The Glendale Ave Open Street Event will cost $549,263, which is included in the Community Development FY 2024-25 budget. No new appropriation is being requested at this time. The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$400,000 43110-2160-1010-0020
PL: CDD01299AG
Grant Fund
$118,750 41100-1010-various departments General Fund Staff Time $30,513 43110-2510-CDD-0020
PL: G65005
AQMD Funds

ENVIRONMENTAL REVIEW (CEQA/NEPA)
CEQA Guidelines (14 Cal. Code Regs. §15304) Class 4 exemption applies to minor alterations to land involving, for example, but not limited to, the (e) Minor temporary use of land having negligible or no permanent effects on the environment, including for example, carnivals, sales of Christmas trees, etc.; or, (h) The creation of bicycle lanes on existing rights-of-way. Further, CEQA does not apply to projects where the lead agency determines "with certainty that there is no possibility that the activity in question may have a significant effect on the environment." CEQA Guidelines (14 Cal. Code Regs. § 15061(b)(3)).

Here, the Glendale Ave Open Street Event is a single day event held on Saturday, May 31, 2025, involving the temporary closure of a continuous 2.37-mile stretch of Glendale Avenue to motorized traffic and allowing temporary use of the area by pedestrians and bicycles only for part of a that day. The closure of Glendale Avenue will stretch from Doran Street to the regional Larry Zarian Transportation Center in south Glendale. The short duration temporary use of Glendale Avenue for this purpose will not have a significant impact on the environment for several reasons; the change is of temporary, and short duration; will not occur on a typical school or work commuter day, and motorized traffic will be able to use parallel streets for circulation.

CAMPAIGN DISCLOSURE
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The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 4, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES
Alternative 1: Approve the motions to authorize the execution of the Funding Agreement for City of Glendale Open Street event and Professional Service Agreement with Community Arts Resources (CARS) for City of Glendale Open Street event.

Alternative 2: The City Council may consider any other alternative proposed by staff.

ADMINISTRATIVE ACTION
Prepared by:

Fred Zohrehvand, Principal Mobility Planner
Arezoo Kamali, Associate Planner
Ismael Carbajal Perez, Associate Planner
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Service Area Map
Exhibit 2: Scope of Work
Exhibit 3: Funding Agreement
Exhibit 4: Campaign Finance Disclosures
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MOTION
Moved by Council Member , seconded b y Council Member
_____________ , that the City Council hereby authorizes the City Manager to execute Funding Agreements to receive grant funding for the "Glendale Ave Open Street Event" from the Los Angeles County Metropolitan Transportation Authority (LA Metro) as described in the September 3, 2024 staff report from the Community Development Department.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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MOTION
Moved by Council Member , seconded by Council Member
_____________ , that the City Council hereby authorizes the City Manager to execute a Professional Services Agreement with Community Art Resources (CARS) for the implementation and management of the Glendale Ave Open Street Event on May 31st, 2025, in an amount not to exceed $549,263.00. The contract amount is based on the City’s desired scope of work, schedule and desired outcomes. The Professional Services Agreement shall be subject to approval as to form by the City Attorney.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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DRAFT Scope of Work for Glendale Open Streets 2025
Prepared By Community Arts Resources, August 2, 2023
Plan and produce Glendale’s first wholly Glendale Open Streets event.  PRE-PRODUCTION
• Oversee all matters relating to the production and implementation of Glendale’s open streets event, including relevant community outreach, small business outreach, route and hub planning and overall logistics.
• In collaboration with City staff, coordinate and schedule planning meetings with city agencies (police, fire, transportation, sanitation, etc.) with regards to route planning and to coordinate necessary day-of services. Attend all planning meetings with relevant city agencies.
• Determine and implement responses to route logistical needs by conducting exploratory rides and drives to determine and mitigate street closure and access issues for businesses and residents. With City staff, arrange alternate parking as necessary for residents and businesses and hire security and parking attendants as needed. • Work with a third-party traffic management company to create and finalize traffic plan in tandem with city staff. Third party contractor to identify and implement street closures, detours and alternate vehicle access (k-rail, traffic flaggers, etc.). • Coordinate and hire necessary traffic personnel, separate from in-house staff and volunteers, for route car-crossing points to support Glendale Police. • With City staff, conduct stakeholder outreach for the route including neighborhood councils, BIDs, homeowner associations and other relevant groups. • Convene or attend stakeholder meetings as needed (neighborhood councils, BIDs, homeowner associations, aetc.). In these meetings, the production team will discuss logistics of the route and its impact to stakeholders in terms of residential and business access. Production will present issues pertaining to the route itself. • Contract with a graphic design company, which meets the approval of the City. Graphic designer, in coordination with CARS and with City staff, will develop: route map, postcard, poster, door to door notification flyer, we banner ads, print ads, banner designs, event program, event signage, staff t-shirt, and any mitigation flyers. • Act as point of contact for the general public by answering general inquiries for the event; forward all relevant calls to appropriate city staff, if necessary.  EVENT OUTREACH & COMMUNICATIONS
• Develop, print and distribute appropriate signage, banners and other printed outreach 107 of 266

materials. Examples of materials include: route and hub signage, promotional postcard, notifications, alternate access flyers and community meeting flyers. • Act as the public face for the open streets event.
• Contract with a graphic design firm to take city-designed logo and branding and design new collateral for communications and outreach based upon the city’s logo and branding. • Assist with communications outreach, including advertising, digital communications, photography, video, website content and design, in-kind advertising and marketing.  EVENT PRODUCTION, ACTIVITIES & SERVICES
• Coordinate the Glendale open streets event with all relevant city agencies and departments including police, fire, transportation, office of sustainability and cultural affairs. Maintain one staff person in the unified command post the day of the event to facilitate communications with production team.
• CARS to create a timeline for the event that will set deadlines for both city departments and for CARS and subcontractors.
• Manage all physical production components of the event by supervising, coordinating and working in tandem with City agencies on the following: necessary rentals; event packing and breakdown; security and crowd control, insurance from participating partners, permits; first aid; bike repair and Glendale’s open streets event information booth (if applicable).
• Manage the event budget within the City’s parameters. • Secure event staff and all independent contractors; provide oversight of day-of staffing and any volunteers.
• Determine final hub locations and develop hub elements and layout; create site plans and identify infrastructure, signage and staffing needs. Create programming for the hubs (see below). Work closely with all groups who will have a physical presence at Glendale’s open streets event to determine needs at hubs.
• Create protocol materials for day-of staff and train personnel on information and general event needs.
• Recruit and manage volunteers for the event, if necessary. • Work with the City to implement metrics to measure event as necessary.  HUB PROGRAMMING
• In addition to coordinating food, free water, first aid, restrooms, information, bike repair 108 of 266

and bike parking along the route, CARS will also produce programming at hubs mindful of budgetary constraints. All programming will be coordinated closely with relevant city staff and will fall within the existing budget parameters of the event.  REPORTING
• Provide a final report on the event as required by city staff. • Provide final written financial and event attendance reports and records.  SCHEDULE
• 5 - 6 months in advance:
o Create timeline for event planning
o Begin attending key stakeholder meetings
• 4 - 5months before event:
o Begin mitigating route/access issues
o Secure additional permits
o Finalize hub locations and crossing points
o Identify programming partners
o Coordinate necessary city services (water, trash, bike valet, etc.…) • 3 months before event:
o Secure staffing
o Secure necessary permits and insurance as required
o Develop merchandise
o Develop printed outreach materials
o Coordinate community outreach and mitigate additional access issues o Beginning 2 ½ months prior, conduct door to door outreach to each business and residence along the event route
o Coordinate small business outreach on how best to engage with the event • 2 months before event:
o Convene public community meeting
o Mitigate additional access/route issues
o Develop signage
o Finalize hub elements and programming
• 1 month before event:
o Finalize site plans
o Contract with flyering company to distribute flyers about the event at least ¼ mile in each direction around the route.
o Develop protocol documents for staff
o Rent vans and pack for event
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Approval of the Proposed Sub-recipient Funding Awards for the Homeless Housing, Assistance, and Prevention (HHAP) Program Round 4.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
The State of California has awarded the City of Glendale $299,088.75 in Homeless Housing, Assistance, and Prevention Program Round 4 (HHAP-4) funds. Administered by the California Homeless Coordinating and Financial Council, these funds are designated to combat homelessness in key areas: Interim Housing Programs, Rapid- Rehousing, Outreach, and Homeless Prevention services. Notably, at least 10% of the funds are reserved for services targeting homeless youth, and no more than 7% will be allocated for administrative expenses.

The City issued a Request for Proposal (RFP) on October 16, 2023. On December 19, 2023, the Continuum of Care (CoC) Board recommended four home services agencies for HHAP-4 funding. Once the City Council approves these recommendations, City staff will finalize agreements with the selected agencies to initiate service delivery. 133 of 266

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RECOMMENDATION
Staff recommends that the City Council pass the Motion to approve the HHAP-4 proposed Sub-recipient funding awards, as recommended by the Continuum of Care (CoC) Board; and authorize the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding.

ANALYSIS
The HHAP-4 is a $1 billion block grant program, authorized by Assembly Bill 140 (Health & Safety Code § 50218.6, et seq.), which was signed into law by Governor Gavin Newsom on July 19, 2021.

The program provides block grants to Continuums of Care, large cities, and counties to enhance regional coordination and reduce homelessness. The grant funds allow for various uses of funds, such as capacity building, workforce development, funding evidence-based programs, investing in data systems, local homeless action planing, improving homeless point-in-time counts, and delivering permanent housing solutions. At least 10% of funds must be allocated for homeless youth populations, and not more than 7% for administrative costs.

HHAP-4 funding was made available as a non-competitive. Individual allocations are based on eligible applicants’ proportionate share of the state’s homeless population as reported by the Department of Housing and Urban Development (HUD) in the Point-In- Time (PIT) count. Eligible applicants were required to submit a Standard Agreement to apply for each round of funding. The CoC submitted the HHAP-4 grant application on February 28, 2023.

On March 29, 2023, the Business, Consumer Services and Housing Agency's (BCSH) California Interagency Council on Homelessness (Cal ICH) notified the Glendale CoC of its HHAP-4 award in the amount of $299,088.75. On April 17, 2023, the CoC received its initial disbursement of 50% of the award totaling $149,544.37. The remaining 50 will be awarded upon demonstrating that the City has obligated no less than 75 percent of the HHAP funds and spent no less than 50 percent of the initial disbursement by May 31, 2025, and that the City is on track to meet the program goals.

On October 16, 2023, the City released a Request for Proposal (RFP) to community agencies (Exhibit 1).

On December 19, 2023, City staff worked with the CoC Board to review a total of four (4) proposals, interviewed agencies that submitted proposals, and finalized funding recommendations to agencies under the HHAP-4 program (Exhibit 2).

The following CoC Board members deliberated and made the following funding recommendations:
• Melissa Younesian - Chair of CoC Board, Verdugo Jobs Center • Lt. Alex Krikorian - Vice Chair of CoC Board, Glendale Police Department 134 of 266

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• Barron Hopkins - Board Member, Lived Expertise
• Hagop Eulmessekian - Board Member, Glendale Unified School District • Jeffrey Brooks - Board Member, Glendale Fire Department

FUNDING PRIORITIES
On November 14, 2022, the Glendale CoC Board approved a specific list of eligible activities based on local need. These activities were ranked from highest to lowest priority based on input received from the community and service providers as part of the Glendale Homeless Action Plan stakeholder kick-off meeting. The priority rank was used as part of the application’s scoring and ranking process. The top five funding priorities were as follows:

1. Rental Assistance and Rapid Rehousing

2. Landlord Incentives, including but not limited to security deposits and holding fees

3. Prevention and Shelter Diversion to Permanent Housing

4. Interim Housing

5. Outreach and Coordination (which may include access to job programs) to assist vulnerable populations in accessing permanent housing and to promote housing stability in supportive housing

PROGRAM GOALS
Sub-recipients are required to establish program outcomes to monitor progress toward the goal of preventing and ending homelessness based on HUD’s System Performance Measures. There are seven areas of performance. Proposed programs should align with at least two of the following system performance goals:

1. Reducing the length of time people experience homelessness

2. Reducing the number of people who return to homelessness

3. Reducing the number of people experiencing homelessness

4. Employment and income growth for people experiencing homelessness

5. Reducing first-time homelessness

6. Homelessness prevention

7. Successful exits to permanent housing after program participation Per Health and Safety Code section 50218.7, as HHAP-4 recipient, the City will utilize funds to develop local capacity to address immediate homelessness challenges by operating the following programs:

Rapid Rehousing; Interim Housing for Youth; Systems Support; and Prevention and Shelter Diversion. Less than 7% of funds will be used for administrative costs. Please refer to Exhibit 2 for a list of HHAP-4 Sub-recipients and programs.

HHAP-4 funds must be expended by June 30, 2027. Following Council approval, City staff will work with agencies to finalize HHAP-4 sub-recipient agreements to begin providing services.
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STAKEHOLDERS/OUTREACH
The targeted participants are homeless populations in the City of Glendale including single adults experiencing homelessness; families; individuals with disabilities, physical and mental health issues, substance use disorders and social service needs.

Potential clients will be screened through the Glendale Outreach Program, Glendale Coordinated Entry Systems (CES). HHAP-4 will provide funding for staff who will utilize best practices to engage and link individuals experiencing homelessness residing on the streets with housing and supportive services.

FISCAL IMPACT
There is no fiscal impact associated with this report. The HHAP 4- funds were appropriated as part of the FY2023-2024 budget process; therefore, no appropriations are requested at this time.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(b)(4) as it creates a government funding mechanism or constitutes other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 3, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve the proposed HHAP-4 sub-recipient funding awards as recommended by the CoC Board, which will result in reduced homelessness services.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

Arsine Isayan, Homeless Programs Manager
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1- HHAP-4 Request for Proposal (RFP)
Exhibit 2- HHAP-4 CoC Board Funding Recommendations
Exhibit 3- Campaign Finance Disclosure
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1 MOTION
Moved by Council Member __________________________________________, seconded by Council Member ________________________________________, that the Council of the City of Glendale hereby approves the Homeless Housing, Assistance, and Prevention Program Round 4 proposed Sub-recipient funding awards, as recommended by the Continuum of Care (CoC) Board; and authorizes the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding, as outlined in the Report to Council dated September 10, 2024.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE

COMMUNITY SERVICE & PARKS

DEPARTMENT

REQUEST FOR PROPOSALS

HOMELESS HOUSING, ASSISTANCE AND
PREVENTION PROGRAM – ROUND 3 & 4
RELEASED: October 16, 2023
DEADLINE FOR SUBMISSIONS:

November 16, 2023, at 5:00 PM (PST)
Submit all application materials electronically to:

City Staff at [email protected]
Attention: Arsine Isayan, Homeless Programs Manager
Phone: (818) 550-4474
Email: [email protected]

THE CITY OF GLENDALE INTENDS TO PROVIDE REASONABLE ACCOMODATIONS FOLLOWING THE AMERICANS WITH DISABILITIES ACT OF 1990. IF SPECIAL A CCOMODATION IS DESIRED, PLEASE CALL THE COMMUNITY SERVICES & PARKS DEPARTMENT AT (818) 548-2000.

Exhibit 1
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Contents
A INVITATION FOR PROPOSALS..........................................................................................1 B. INTRODUCTION...................................................................................................................2 C. FUNDING AVAILABILITY ..................................................................................................2 D. MAXIMUM & MINIMUM REQUEST..................................................................................3 E. ELIGIBLE ACTIVITIES ........................................................................................................4 F. FUNDING PRIORITIES ........................................................................................................6 G. PROGRAM GOALS...............................................................................................................6 H. RACIAL EQUITY EFFORTS ................................................................................................6 I. INELIGIBLE USES ................................................................................................................7 J. ELIGIBLE APPLICANTS ......................................................................................................7 K. PERFORMANCE PERIOD/TIMELINE/IMPORTANT DATES ..........................................8 L. PROGRAM REQUIREMENTS .............................................................................................9 M. PERFORMANCE MONITORING AND REPORTING......................................................11 N. PROPOSAL SELECTION AND APPEALS PROCESS .....................................................12 O. EVALUATION AND SELECTION PROCESS ..................................................................13 Proposal Checklist..................................................................................................................13 Technical assistance information............................................................................................14 P. GENERAL REQUIREMENTS..............................................................................................14 I. CONDITIONS AND RESERVATIONS...............................................................................17 II. CONTRACT CONDITIONS ................................................................................................18 APPENDIX A: DEFINITIONS .............................................................................................23 APPENDIX B: PROJECT PERFORMANCE METRICS .....................................................25 140 of 266

CITY OF GLENDALE
COMMUINITY SERVICES & PARKS DEPT.

HOMELESS HOUSING, ASSISTANCE AND PREVENTION
PROGRAM – ROUND 3 & 4 REQUEST FOR PROPOSALS
A. INVITATION FOR PROPOSALS
The C ity of Glendale seeks to support a portfolio of services for the entire population of unsheltered individuals and families in the city with the goal of increasing long-term stability and upward economic mobility. This work is done through the City’s Continuum of Care (CoC) , which is dedicated to collaborating with regional and citywide entities to develop and implement solutions for addressing homelessness with an equity lens and “housing first” approach.

The City’s 2023 Homeless Point-In-Time count identified a total of 89 unsheltered persons, a 14% decrease in the City’s unsheltered population since 202 2. Among this population, 55% reported becoming homeless in Glendale , while 38% reportedly became homeless for the first time within the city. The CoC has expanded its Homeless Services direct assistance budget and expediated housing placement through the CES system. However, the region continues to experience a significant increase in homeless populations being served throughout the year. This is due in part to the influx of unsheltered community members from neighboring regions.

Consequently, the CoC aims to expand on existing homeless programming to further collaborative efforts with regional partners in efforts to end and prevent homelessness. The CoC has made significant progress in addressing homelessness in the area , particularly through the successful leasing up of Emergency Housing Voucher Program and Rapid Rehousing Programs, however, there are only 45 shelter beds that Glendale residents can access, and none are reserved exclusively for them, except for 16 additional beds for Glendale women and children who are victims of domestic violence and related crimes. Gaps in case management and discharge planning between service providers have resulted in some residents to falling through the cracks.

The CoC’s objective is to decrease the number of unsheltered individuals and families in Glendale by 17% before 2024. The City aims to offer sufficient congregate and non-congregate sheltering, interim housing, rapid re -housing, and permanent housing programs with intensive wrap around services to ensure long-term stability and housing retention.

We would like to invite qualified applicants to apply for funds to address the needs of unsheltered homeless individuals and families into emergency sheltering, interim housing, rapid re-housing, and permanent housing, while supporting the efforts of those individuals and families to maintain housing stability and upward economic mobility. Funding should be housing-focused, by either funding permanent housing interventions directly or providing clear pathways to connect people to permanent housing from a shelter or via street outreach. This Request for Proposal (RFP) provides the information and forms necessary to prepare a proposal for the Homeless Housing, Assistance and Prevention (HHAP) Round 3 & 4 grant funds. Qualified applicants are invited to submit proposals in accordance with this RFP no later than:

Thursday, November 16, 2023, at 5:00 PM (PST)
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PROPOSALS MUST BE SUBMITTED BY THE SPECIFIED DATE AND TIME. THE CITY

OF GLENDALE WILL NOT CONSIDER PROPOSALS RECEIVED AFTER THE DUE DATE. AN AMENDMENT IS CONSIDERED A NEW PROPOSAL AND WILL NOT BE ACCEPTED AFTER THE SPECIFIED DATE AND TIME.

Addenda to this Request for Proposals
Revisions to this RFP or the timeline will be posted on the following website:

City of Glendale Homeless Services Homepage:
https://www.glendaleca.gov/government/departments/community-services-parks/human- services/homeless-services
B. INTRODUCTION
The California Homeless Coordination and Financing Council (HCFC) has additional funding available through a one-time block grant program designed to provide one-time grant funds to support regional coordination and expand or develop local capacity to address immediate homelessness challenges. Spending must be informed by the best practices framework focused on moving homeless individuals and families into permanent housing and supporting the efforts of those individuals and families to increase housing stability. The HHAP grant program was authorized by AB140 (Health & Safety Code § 50218.6, et seq.,) which was signed into law by Governor Gavin Newsom on July 19, 2021.

C. FUNDING AVAILABILITY
HHAP is administered by the California Interagency Council on Homelessness (Cal ICH), a subdivision of the California Business, Consumer Services and Housing Agency (BCSH). HHAP Round 3 and HHAP Round 4 funding of $662,785.04 is made available for eligible applicants. City of Glendale will maintain HMIS and administration in the amount of $79,533.52. Therefore, RFP available amount to public is $583,251.52.

To meet HSC § 50218(b) and § 50218.5(f) youth set-aside requirements, each proposal must allocate at least 10% of funds awarded to serve homeless youth populations. (See Section Q for Homeless Youth definition). Funds spent under this provision must still comply with the eligible use requirements of HSC § 50219(c) and § 50220.5 (d).

Administrative costs are not an eligible expense under the HHAP grants for applicant(s). Indirect costs associated with carrying out program -related activities should be included in the program budget submitted and not classified as administrative costs.

Please refer to the HHAP NOFA for more information on Program Eligibility Criteria https://bcsh.ca.gov/calich/hhap_program.html
Please note: Funding availability is based on City of Glendale’s ability to get full funding under our application to the State.

Grant Term
The anticipated project period will begin a s early as January 1, 2024. Funds must be fully 2 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 142 of 266

expended by June 30, 2025, for HHAP Round 3 and June 30, 2027, for HHAP Round 4. In the event additional funds become available to the City for extension of the program beyond these dates, the City may offer a contract extension to the winning bidder without a new RFP process, for purposes of service continuity and efficiency.

Budgets must reflect a one-year grant period. Eligible costs will be invoiced to the City of Glendale on a reimbursable basis monthly. The HHAP program has no matching contribution requirements for activities funded with HHAP program funds. However, HHAP program funds may be used for the one -to-one match for Federal Emergency Solutions Grant funds if they are for the same approved activity. The HHAP funds have a youth set-aside component. Extensions may be available and must be submitted in writing and approved by the City of Glendale.

Proposals for each program request for funding shall not exceed the amounts listed below.

Agencies may apply for one or more eligible component types.

Application Review and Selection Process
An applicant may not be recommended for funding, regardless of the merits of the application submitted, if it has a history of contract non-compliance with the requirements of the City or other funding source or poor past performance with any City funded project. The applicant may be given a provisional award with the stipulation that special terms and conditions regarding the areas of concern will be a part of the contract.

Section Points
Program Design 35pts
Organization Experience and Capacity 20pts
Racial Equity 15pts
Data Collection and Program Performance 15pts
Budget and Narrative 10pts
Overall Quality, Coherence, and Completeness 5pts
D. MAXIMUM & MINIMUM REQUEST
Applicants can request up to the maximum available amount under each funding source while the minimum will be set at $30,000. Funds shall be expended within a 12-month period.

Component Type HHAP 3 HHAP 4
Rental Assistance and Rapid Re-Housing $233,290
Youth Set-Aside (10%) (See Section C. Funding Availability) $36,370 $29,909 Prevention and Shelter Diversion to Permanent Housing $83,330 Outreach and Coordination (including employment) $60,301.72 Operating Subsidies $40,052.52
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Component Type HHAP 3 HHAP 4
Strategic Homelessness Planning, Infrastructure Development, CES, and HMIS (up to 5%)
$18,184.80
Interim Sheltering $100,000
Admin (City of Glendale Only) $25,457 $20,936
Systems Support (City of Glendale Only) $14,954
TOTAL $363,696.04 $299,088.75
Funding for the project(s) is based upon an award of HHAP Program funds to the City by the State of California Homeless Coordinating and Financing Council in conjunction with the Business, Consumer Services and Housing Agency (BCSH) and the State of California Department of General Services (DGS). If the Glendale City Council, BCSH , or DGS fail to appropriate the necessary funds for any fiscal year, the projects conditionally awarded for that period will either not be funded or funded at a reduced award level.

Proposer’s Indemnification of the City
At its expense, Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any liability, suits, actions, proceedings, judgments, claims, demands, liens, losses, damages, costs, and expenses (including attorneys’ fees, litigation, arbitration, mediation, appeal expenses) if a dispute, lawsuit, or other proceeding arises out of any one or more of the following:
• Proposer’s submitting the Proposal.
• The City’s accepting Proposer’s Proposal; or
• The City’s awarding a Contract to Proposer in compliance with this RFP, or state, federal, or local law.

City’s Project Representatives
The City Project Manager in charge of this project is:

Arsine Isayan, Homeless Programs Manager
Telephone: (818) 550-4490
[email protected]
E. ELIGIBLE ACTIVITIES
The HHAP Round 3 and Round 4 Program requires subrecipients to provide housing and services that are Housing First compliant, per Health and Safety Code Section 50220.7(g), and delivered in a low -barrier, trauma-informed, and culturally responsive manner. Individuals and families assisted with these funds must not be required to receive treatment or perform any other 4 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 144 of 266

prerequisite activities as a condition for receiving shelter, housing, or other services for which these funds are used. Priority will be given to applicants who prioritize the use of HHAP funds to assist people experiencing literal homelessness move into safe, stable housing, with a particular focus on rehousing individuals who are currently unsheltered. HHAP funding should be requested for programs that are housing -focused, such as funding permanent housing interventions directly , and shelter or street outreach that have clear pathways to connect ing people to permanent housing options. Sub -recipients should strive to employ a progressive engagement approach and offer opportunities to increase a household’s income or retain employment. Additionally, programs tailored towards ending youth homelessness should ensure services are tailored around the specific needs of the unaccompanied youth ages 12 to 24.

Eligible activities include:

1. Rapid Rehousing (RRH) including rental subsidies and incentives to landlords, such as security deposits and holding fees. The RRH assistance must be provided under the HUD requirements specified at 24 CFR 578.37, the short-term and medium-term rental assistance requirements in 24 CFR 578.51 , eligible costs requirements in 24 CFR 578.53, the Glendale Continuum of Care (CoC) written standards, and the Program Requirements outlined in 24 CFR 578 Subpart F.

2. Operating Subsidies for new or existing affordable or supportive housing units, emergency shelters, non-congregate shelters, interim or bridge housing, and navigation centers.

Operating subsidies may include operating reserves.

3. Interim Housing provides a safe, low-barrier, housing first, housing-focused, and supportive twenty-four (24) hour housing to PEH, while they are working on locating, applying to, and obtaining their permanent housing. Individuals and families who are experiencing homelessness. Participants must be determined to be homeless Categories 1 and 4 according to the U.S. Department of Housing and Urban Development’s Final Rule on “Defining Homeless” (24 CFR parts 91, 576 and 578) or would be experiencing homelessness upon exiting an institution.

Note: Local preference is permitted. Priority for interim housing beds may be given to clients within the City of Glendale Continuum of Care (CoC) boundaries, but eligibility is not restricted to clients from outside this area.

4. Street Outreach to assist persons experiencing homelessness to access permanent housing and services.

5. Service Coordination which may include access to workforce, education, training programs, or other services needed to promote housing stability in supportive housing.

6. Systems Support for activities necessary to create regional partnerships and maintain a homeless services and housing delivery system, particularly for vulnerable populations, including families and homeless youth.

7. Prevention and Shelter Diversion including cris is resolution, mediation and conflict resolution, creative problem solving, connection to mainstream resources, and light -tough financial assistance that directly results in a housing solution.

8. Youth Centric Programs, if they meet the criteria outlined below.

HHAP funding for youth homelessness supports programs that employ the following housing services practices and interventions:
i. Youth, including those who are transgender and gender-nonconforming, have access to 5 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 145 of 266

inclusive, nondiscriminatory shelter and housing.
ii. Programs prioritize family reunification or support reunification as the initial intervention for youth experiencing homelessness.
iii. Youth in crisis are provided alternative housing models such as motel vouchers, flexible emergency shelter responses, or host homes.
iv. Rapid re-housing programs offered to youth are tailored to youth. v. Supportive housing units are prioritized for most vulnerable.

F. FUNDING PRIORITIES
On November 14, 2022, the Glendale CoC Board approved a specific list of eligible activities based on local need. These activities were ranked from highest to lowest priority based on input received from the community and service providers as part of the Glendale Homeless Action Plan Stakeholder kick-off meeting. The priority rank will be utilized as part of the application’s scoring and ranking process. The top four funding priorities were as follows:

1. Rental assistance and Rapid Rehousing

2. Landlord Incentives including, but not limited to, security deposits and holding fees.

3. Prevention and Shelter Diversion to permanent housing

4. Interim Housing

5. Outreach and Coordination (which may include access to job programs) to assist vulnerable populations in accessing permanent housing and to promote housing stability in supportive housing.

G. PROGRAM GOALS
Applicants are required to establish program outcomes to monitor progress toward the goal of preventing and ending homelessness based on the Department of Housing and Urban Development’s (HUD) System Performance Measures. There are seven areas of performance.

All proposals should address the alignment of proposed programs with at least two of the following system performance goals:

1. Length of Homelessness—reducing the number of persons experiencing homelessness

2. Returns to Homelessness—reducing the number of persons who return to homelessness

3. Reducing the number of People Experiencing Homelessness

4. Employment and Income Growth for Homeless Persons

5. Reducing First Time Homelessness

6. Homelessness Prevention

7. Exits to Permanent Housing—successful housing placement after program participation H. RACIAL EQUITY EFFORTS
All proposals should address how the agency will advance racial equity at every level of programming.

Agencies must address disproportionality in access to services, service provisions , and outcome s.

Agencies cannot rely on delivery of standardized services that disregard special population needs.

Agencies are responsible for examining their program data to ensure all eligible person s receive services and are served with dignity, respect, and compassion regardless of circumstances, ability, or identity. Agencies will be asked to report on their progress during monitoring if awarded HHAP 6 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 146 of 266

funding.

I. INELIGIBLE USES
It is important to note that HSC § 50218(a)(5) states that program recipients shall not use HHAP program funding to supplant existing local funds for homeless housing, assistance, or prevention.

The intent of the HHAP program funds is to expand or increase services and housing capacity.

HHAP funds cannot replace local funds that are committed to an existing or developing homeless assistance program. However, if funds previously supporting a service or project end or are reduced for reasons beyond the control of the grantee and services or housing capacity will be lost as a result of these funds ending, HHAP program funds may be used to maintain the service or program and are not considered supplanting. Funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible uses identified in HSC §50220.7.

Reimbursements are not permitted for any activities incurred prior to the execution of an awarded HHAP Round 3 / 4 grant.

Use with Other Subsidies
Financial assistance cannot be provided to a program participant who is receiving the same type of assistance through other public sources or to a program participant who has been provided with replacement housing payments under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA), during the period covered by the URA payments.

Rent Restrictions
Rental assistance cannot be provided unless the rent does not exceed two times the Fair Market Rent established by HUD, as provided under 24 CFR part 888, and complies with HUD’s standard of rent reasonableness, as established under 24 CFR § 982.507. For purposes of calculating rent under this section, the rent shall equal the sum of the total monthly rent for the unit, any fees required for occupancy under the lease (other than late fees and pet fees) and, if the tenant pays separately for utilities, the monthly allowance for utilities (excluding telephone) established by the public housing authority for the area in which the housing is located. See HUD’s FY2023 Fair Market Rent Documentation System - https://www.huduser.gov/portal/datasets/fmr.html J. ELIGIBLE APPLICANTS

1. Eligible applicant(s) shall be defined as local government, private non -profits, or for -profit organizations that the City determines are qualified to undertake the proposed activities.

2. Applicant m ust have provided the same or similar services for at least the last 24 -month period.

3. Applicant must have a Dun and Bradstreet Universal Numbering System (DUNS) number.

4. Applicant, its officers, and employees are not currently debarred or suspended from do ing business with the Federal Government, State of California, or a local government; and

5. The applicant does not have unresolved current or past contract non -compliance, non - performance, suspension, termination, or other adverse audit funding with one or m ore funders in the past five (5) years.
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K. PERFORMANCE PERIOD/TIMELINE/IMPORTANT DATES
The schedule for processing applications is as follows:

EVENT RESPONSIBILITY DATE
RFP Distribution City 10/16/2023
Last Day to Submit Interim Questions Proposer 11/01/2023 Mandatory Application Workshop City 10/31/2023
RFP Proposals Due by 5:00 p.m. Proposer 11/16/2023
Scoring/Ranking City 11/20/2023
Appeals Due Proposer 11/30/2023
Panel Review Proposal/Candidate Interview City TBD
Contract Award City TBD
Last Day to Submit Interim Questions
Questions will be accepted via email through November 1, 2023, by 5:00 pm.

The purpose is to ensure that Proposers have adequate information to respond fully and comprehensively to the City’s requirements. If a Proposer has any question about this RFP, or the scope of work― or if a Proposer finds any error, inconsistency, or ambiguity in the RFP― the Proposer must make a “Request for Clarification” before submitting its Proposal. Before contacting the City, Proposers should review the RFP thoroughly and should be familiar with its content, as well as the City’s functional and technical requirements. The Proposer must submit a Request for Clarification to: Arsine Isayan, Homeless Programs Manager via email [email protected].

Withdrawal or Cancellation of a Proposal Before the Proposal Deadline:

A Proposer may withdraw a Proposal, by giving written notice, signed by the Proposer. A withdrawal request must be addressed as follows and delivered to:

The City may allow a Proposer to amend, withdraw or cancel a Proposal after the opening of the Proposals, if the Proposer establishes, to the City’s satisfaction, that all of the following circumstances exist:

1. The Proposer made a mistake in its Proposal.

2. Within five (5) days after the Proposal’s opening, the City receives from the Proposer written notice of the mistake and the notice specifies in detail how the mistake occurred.

3. The mistake made the Proposal materially different from what the Proposer had intended it to be; and
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4. The mistake was made in filling out the Proposal and was not due to an error in judgment, or carelessness in reading the RFP or the proposed Contract.

Proposal Preparation Expenses
Expenses for developing the RFP response are entirely the responsibility of the proposer and are not chargeable to the City in any manner. The City is not liable for any pre-contractual expenses, which are defined as expenses incurred by the proposer in:
• Preparing its proposal in response to this RFP.
• Negotiating with the City any matter related to the proposal. • Any other expense incurred by theproposer before the date of award of the Contract for this RFP.

L. PROGRAM REQUIREMENTS

1. The program will be operated following the Glendale CoC Written Standards C.

2. Documentation of client eligibility must be kept in the file and meet the requirements specified in the Glendale CoC Written Standards.

3. Providers must adhere to the requirements of the eligible cost in 24 CFR 578.53

4. Client-level data will be entered into HMIS.

5. Providers are expected to provide these services for any person being encountered, including families. All homeless persons must be connected to the Glendale CoC Coordinated Entry system unless the project is a victim services agency.
a) Program Participant Eligibility: Projects supported by the HHAP Program funds are required to ensure all program participants meet the eligibility requirements for each project. At a minimum, this requires an initial evaluation conducted following the coordinated entry system assessment to determine:

1. Eligibility of each individual or family for assistance, and

2. The amount and types of assistance needed to achieve or regain stability in permanent housing.
b) Budget, Match, and Leverage Requirements: Applicants are required to submit a competitive budget based on the program terms of funding requested as part of the application submission. The City does not require a match to be provided by the applicants to match the funds provided by the City through this RFP, but matching funds are highly encouraged. The program budget must be used directly for costs associated with temporary financial assistance.
c) Reporting: The agency will be required to submit monthly, quarterly, and 9 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 149 of 266

annual performance reports on outputs and outcomes, including information on the number and demographics of participants served to date. Monthly reports are due by the 5th of each month. Quarterly reports are due within 15 days of the end of each quarter for the period of program operation and shall include the current quarter and cumulative data. An annual performance report will also be required within 30 days of the end of each fiscal year.

Details are outlined in sub-recipient agreements when awarded. d) Coordinating with other resources: Projects supported by the HHAP Program funds must coordinate and integrate, to the maximum extent practicable, HHAP Program-funded activities with other programs targeted to people experiencing homelessness in Glendale, mainstream benefits, housing, health, social services, employment, education, and other programs for which individuals and families experiencing homelessness may be eligible.

Specifically, recipients must work in coordination with and prioritize referrals through the Glendale CES.
e) Homeless Management Information System (HMIS) Participation: All HHAP Program funded projects are required to participate in the Glendale HMIS, or comparable database for domestic violence providers. Program participant data entry is required daily for service coordination purposes. f) Certification of Homelessness or at Risk of Homelessness: The Glendale CoC has standardized certification documents to obtain necessary documentation of program participant eligibility. Funded projects are required to complete these documents as proof of program participant eligibility.
g) Confidentiality: Funded projects are required to develop and implement written policies and procedures, to ensure the security and confidentiality of program participants and their protected identifying information. This includes program participant records, releases of information, and the address or location of any housing of a program participant.
h) Identifying Proprietary Information; Public Records Act A Proposer must identify, and list all copyrighted material, trade secrets, or other proprietary information (“protectable documents”) that the Proposer included in its Proposal which Proposer believes should be exempt from disclosure under California’s Public Records Act, Government Code Section 6250, et seq. (See: PF:33).

By listing the documents, the Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any action, claim, lawsuit, or proceeding, including costs and expenses, arising out of or connected with the City’s refusal to disclose the protectable documents to any party requesting those items. The City will treat any Proposer, who fails to identify documents that the Proposer believes should be exempt from disclosure, as having waived its right to an exemption from disclosure, as the Public Records Act provides. 10 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 150 of 266

All Proposals and other material submitted become the property of the City and may be returned only at the City’s option. The City reserves the right to use any ideas presented in any response to the RFP. The selection or rejection of the Proposal does not affect this right.
i) Housing First: Funded projects shall adhere to Housing First principles.

Housing First is a model of housing assistance that prioritizes rapid placement and stabilization in permanent housing and does not have service participation requirements or preconditions, such as sobriety or a minimum income threshold.

Projects using a Housing First approach offer supportive services to maximize housing stability and prevent returns to homelessness; however, participation in these services is based on the needs and desires of program participants. j) Universal Assessment: The agency shall utilize the universal assessment tool adopted by the Glendale CoC to assess program participants’ housing and service needs. Currently, the Glendale CoC is utilizing the Vulnerability Index- Service Prioritization Decision Assistance Tool (VI-SPDAT). k) Coordinated Entry System: The agency shall work in collaboration with the broader Continuum of Care (CoC) system in Glendale, including participating in the Glendale Coordinated Entry System (CES). The agency must coordinate with the local CES to ensure that any point of entry in the CoC provides participants access to housing. The agency will participate in the Glendale CES’s intake process, which includes direct service for and referrals to appropriate homeless programs, mainstream resources, and housing. The agency will participate in the CoC meetings, any relevant subcommittees, training opportunities, and technical assistance that support quality service delivery within the system of care.
l) Program Monitoring: Funded agencies will be required to maintain and submit to the City of Glendale Community Services & Parks Department adequate information necessary to monitor program accountability and progress following the City of Glendale requirements as outlined in this RFP.

These conditions include programmatic reports including tracking of participants who refused service or was referred to other sources, invoices with supporting documentation of eligible expenditures, and insurance/contract requirements as stated within the RFP.

M. PERFORMANCE MONITORING AND REPORTING Successful Applicants shall be required to participate in regular meetings with the Glendale Continuum of Care (CoC) Committee and HMIS data quality workgroup to review program performance and compliance with HMIS reporting requirements.

These meetings shall be held monthly and shall include representatives from the grantee and the CoC. The purpose of these meetings shall be to review and discuss progress made towards achieving program outcomes, as well as to identify and address any challenges that arise.

To facilitate these meetings, the successful applicant shall be required to maintain accurate 11 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 151 of 266

and up-to-date records in the HMIS system, including client-level data, service data, and other data elements required by the CoC. The successful bidder shall also be required to provide timely and accurate reports to the City on a monthly basis, detailing progress towards achieving program outcomes, as well as any issues or challenges encountered.

The performance measures are designed to measure Glendale CoC’s performance as a coordinated system as opposed to homeless programs operating independently of the CoC.

The measures are interrelated and help to provide a holistic view of system performance for the CoC. To facilitate this perspective, the CoC team is measuring its performance as a coordinated system, in addition to analyzing performance by specific program and project.

Program Components: Homelessness Prevention (HP), Street Outreach (SO), Supportive Services Only (SSO), Emergency Shelter (ES), Transitional Housing (TH) and Permanent Housing – Permanent Supportive Housing (PH- PSH), and Permanent Housing – Rapid Re- housing (PH-RRH). See Appendix B.

N. PROPOSAL SELECTION AND APPEALS PROCESS
An application must meet threshold requirements as described below to be eligible for rating and ranking:

1. The application is received by the published RFP deadline.

2. The applicant is an eligible applicant as described in Section I.

3. The applications must support the HHAP program performance goals.

An application may be deemed ineligible if the application does not meet threshold requirements or if the application is incomplete and the Department cannot determine compliance with threshold requirements. The Department may also request clarification of unclear or ambiguous statements made in the application and other supporting documents when doing so will not impact the competitive scoring of the application.

Once all applications are received, proposals will be analyzed by City staff as to completeness in addressing questions in the Funding Application, or other funding requirements. Staff will be making funding recommendations to the CoC Board. CoC Board will approve final recommendations for sub-recipients.

All applications that meet threshold requirements will be rated based on the following criteria:
• Organizational capacity and experience. (15%)
• Service Delivery Model (20%)
• Performance History (15%)
• Racial Equity Efforts (20%)
• Program ability to decrease unsheltered homelessness (15%) • Budget/Cost efficiency (15%)
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Each criterion will be rated separately. A composite score will be computed for each proposal based on a weighted sum of the individual ratings.

The original proposal, the staff analysis, and the response to the staff analysis will be reviewed and evaluated by the Glendale CoC Board. Also, representatives from proposing organizations will be required to meet with and interviewed by the Glendale CoC Board to discuss their proposals.

Appeals – Agencies that do not meet the threshold score or who are not recommended for funding may appeal and address the members of the Glendale CoC Board Appeal Panel based only on the following guidelines (agencies recommended or only partial funding are not eligible to request an appeal):

1. If the project is not selected for funding, the agency has the right to appeal, provided that the appeal is based upon Glendale CoC Board violations of program regulations or errors on the part of the Board or staff. For example, reviewing members did not consistently follow the scoring criteria and process, as detailed above or there was a conflict of interest that prevented a fair review of the proposal.

2. No appeals will be heard based on the funding level.

3. Agency’s written appeal must be submitted within the timeline indicated in the notification letter. Each agency will have the opportunity to present the appeal to the Glendale CoC Board. Each agency will receive a written notification on the outcome of the appeal.

O. EVALUATION AND SELECTION PROCESS
A non-conflicted Scoring and Ranking Committee selected by the CoC will review, score, and rank each proposal that has met the minimum threshold criteria.

It is the intent to select proposals that are in accordance with the evaluation criteria set forth in the RFP.

PROPOSAL CHECKLIST
Attachment I – Internal Revenue Service (Required) tax-exempt determination letter (501) c3.

Attachment II - Most recent financial audit (Required) Including management letters and any findings or concerns.

Attachment III – Budget & Budget Narrative (Required) Please attach a Budget and Budget Narrative for the project for which you are applying. The budget narrative should include FTEs to be provided. While matching funding is not required, it may be helpful to include the value of any matching funding. 13 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 153 of 266

Attachment IV – Pre-Award Risk Assessment Worksheet (Required) Attachment V – Housing First Policy
Attachment VI – Policies and Procedures
Attachment VII – Board Contact information and Current Organizational Chart
Attachment VIII - Résumés / Job Description of Key Staff

TECHNICAL ASSISTANCE INFORMATION
Mandatory Application Workshop
A Proposer Conference will be held virtually via teams on 10/31/2023 at 10:00 am.

OPTION 1 OPTION 2
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Meeting ID: 288 885 282 538
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+1 323-886-7427,,814507952#
Phone Conference ID: 814 507 952#
Find a local number
P. GENERAL REQUIREMENTS
To be eligible for funding, applicant(s) shall submit a proposal that clearly describes how the project meets minimum requirements outlined below:

Service Delivery Conditions / Implementation Requirements a) Project must implement California’s Housing First Policy in all aspects of program design and operation.
b) Project funds shall be expended on uses that support regional coordination and expand or develop local capacity to address immediate homelessness challenges. Such activities must be informed by a best-practices framework focused on moving homeless individuals and families to maintain their permanent housing.
c) Ensure the proposed project aligns with HCFC’s Promising and Evidence Based Practices or evidence-based practices identified as such by State or Federal agencies. HCFC’s Promising and Evidence Based Practices 14 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 154 of 266

can be found in HHAP Promising Practices
d) Projects must ensure HMIS data is collected in accordance with applicable laws and in such a way as to identify individual projects, services, and clients that are supported by HHAP funding. Successful applicant(s) will acknowledge that CoC staff shall have read-only access to all information input by all agencies within the HMIS trust network of the Glendale CoC. As such, successful applicant(s) will grant access immediately and there shall be no delay in providing access. e) Project must participate in the CoC Coordinated Entry System (CES) and ensure all potential clients have been properly assessed and referred by defined CES entry points prior to receiving services supported by HHAP Round 3 / 4 funds.
f) Project must designate at a minimum ten percent (10%) to provide permanent housing or provide services to youth populations as defined in HSC § 50216(k) and § 50218.5(f). For Permanent Housing projects, the designation of a number of housing units and/or beds for youth can be utilized to satisfy this requirement as long as the minimum ten percent (10%) funding expenditure is met.
g) Projects must adhere to the expenditure deadlines listed in Section D for each of the funding grant sources.
h) Funds shall not supplant existing local funds or homeless housing assistance or prevention.
i) Agencies contracting with the City may be subject to fiscal review before the finalization of an award. During such a review, the agency must demonstrate appropriate administrative and financial controls as approved by City staff.
j) Projects supported by the City of Glendale funds must be of primary benefit to homeless persons or who are at-risk of homelessness and who are living in the City of Glendale and should be focused on providing direct services to program participants. Services under these contracts must be delivered within the city limits of Glendale.
k) Operating Agreement: Applicants approved for funding will be required to sign a contract with the City to ensure compliance with civil rights laws, and Federal Executive Orders. Funds are subject to Federal and local regulations including, but not limited to: non-discrimination, equal opportunity, accessibility, lead -based paint, audits, procurement, and environmental review. RFP and the proposal evaluation process do not constitute an agreement by the City that it will enter into any contract with any Proposer.
l) The City reserves the right to negotiate further the terms and conditions of the Contract. The Proposer whom the City Council selects must cooperate with the City in good faith to negotiate, sign, and deliver the final Contract. The City will draft the Contract and may require the selected Proposer to attend one or more Contract negotiation conferences to discuss possible:
m) Revisions to the Contract’s service -related terms, conditions, 15 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 155 of 266

requirements, specifications, or minimum performance standards, o ther than the insurance and the indemnity provisions; and
n) Additions to the Contract, by the parties’ mutual agreement, or as a City Ordinance or Resolution, the City’s Charter or Municipal Code, or any other law may require.
o) OMB Administrative Requirements and Cost Principles. Contractors will ensure that an annual financial audit is performed in compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, outlined in 2 CFR part 200. p) Non-discrimination in Services and Employment: Applicants approved for funding shall not, under Federal law, discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age or physical or mental handicap as identified in Section 109 of the Act, Section 504 of the Rehabilitation Act, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and 24 CFR § 570.602. Also, t h e contractor shall not discriminate in the provision of services hereunder because of religious belief, creed, medical condition, blindness, sexual orientation, marital status, pregnancy, parenthood, citizenship, gender identity, domestic partner status or AIDS or HIV status.
q) Applicants approved for funding shall certify and agree not to discriminate against any employee or person who is employed or compensated in whole or in part using funds provided under this Agreement because of race, color, creed, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, marital status, pregnancy, parenthood, medical condition, physical or mental disability, gender identity, domestic partner status or AIDS or HIV status. r) Funds may be awarded to faith or religious-based organizations performing public social service activities, provided certain contractual provisions are included in agreements between the City and the entity.

The grant agreement must include contract conditions stating that the social services provided are exclusively non -religious in nature and scope, there are no religi ous services, proselytizing, instruction or any other religious influences in connection with the public services and there is no religious discrimination in terms of employment or benefits under the social service project.
s) Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) Requirement – Any applicant seeking funding directly or indirectly from federal agencies must obtain a DUNS number. Failure to provide a DUNS number will prevent you from obtaining an award.

The number can be registered or verified by calling 866-705-571. For additional information, please visit http://fedgov.dnb.com/webform. t) Active Registration in the System for Award Management (SAM) – All applicant organizations must have an active registration in the SAM. To register, please visit https://www.sam.gov/portal/public/SAM/;you will need your DUNS number. The SAM is an ongoing project to integrate 16 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 156 of 266

nine government-wide acquisition and award support sy stems into one system. Currently, the SAM consolidates information from four systems:

The Central Contractor Registry (CCR), Federal Agency Registration (Fed Reg.), Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS).
u) Safeguarding Resident/Participant Files. In maintaining resident and participant records, recipients shall observe federal, state, and local laws concerning the disclosure of records about individuals. Further, recipients are required to adopt and take reasonable measures to ensure that resident and participant records are safeguarded. This includes when reviewing, printing, or copying participant records.

I. CONDITIONS AND RESERVATIONS
A. The City of Glendale shall not, in any event, be liable for any costs incurred by applicants before entering a formal contract. The costs of developing the proposals or any other such expenses incurred by the applicant in responding to the RFP, are entirely the responsibility of the applicant, and shall not be reimbursed in any matter by the City.

B. The proposal must set forth full, accurate, and complete information as required by this application. The City may accept amendments to Proposals after the Proposal Deadline if it best serves the City’s interests.

C. The City of Glendale reserves the right to retain all submitted applications and the applications shall become the property of the City of Glendale. Applications may be disclosed under the California Public Records Act at a later date. Any department or agency of the City shall have the right to use any or all ideas presented in applications submitted in response to this RFP without any change or limitation. The selection or rejection of a proposal does not affect these rights.

D. The City of Glendale reserves the right to communicate with funders or providers associated with the applicant to obtain additional clarification of design, progra m, or agency fiscal and programmatic capacities and to utilize this information in the evaluation process. This includes verification of sources of match and leverage as stated within the application submission.

E. The City of Glendale reserves the right to conduct scheduled and unscheduled site visits of agency applicants by City staff, County, State, and Federal funding entities.

F. The City of Glendale reserves the right to reject any or all applications received in answer to this RFP if deemed incomplete or inappropriate.

G. The City of Glendale makes no representation that any contract will be awarded to any applicant responding to this RFP.

H. The City of Glendale reserves the right to change application components, including services, costs, and program design, as it sees fit to better meet the City, Los Angeles County, and/or local requirements.
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II. CONTRACT CONDITIONS
A. Contractors will be required to comply with conditions set forth by the City of Glendale in this RFP.

B. The City’s policy is that the Contract be accepted. Contractors will be required to comply with conditions set forth by the City of Glendale in its executed contract with the contractor and any conditions and requirements for subcontractors set forth by the State.

C. The City reserves the right to negotiate further the terms and conditions of the Contract. The Proposer whom the city council selects must cooperate with the City in good faith to negotiate, sign, and deliver the final Contract. The City will draft the contract and may require the selected Proposer to attend one or more contract negotiation conferences to discuss possible:
• Revisions to the contract’s service-related terms, conditions, requirements, specifications, or minimum performance standards, other than the insurance and the indemnity provisions; and
• Additions to the contract, by the parties’ mutual agreement, or as a city ordinance or resolution, the city’s charter or municipal code, or any other law may require.

D. City’s Reservation of Rights
This RFP and the proposal evaluation process do not:
• Obligate the City to accept or select any Proposal;
• Constitute an agreement by the City that it will enter into any contract with any Proposer.

When it best serves the City’s interests, the City may do any one or more of the following:
• Reject any Proposal or all Proposals at its sole discretion. • Extend the deadline for accepting Proposals.
• Accelerate the pace of the RFP process if only one or a handful of Proposals is received.
• Waive any or all information, defects, irregularities, or informalities in a Proposal. • Accept amendments to Proposals after the Proposal Deadline. • Amend, revise, or change the RFP’s evaluation or selection criteria. • Cancel, withdraw, amend, revise, change, or negotiate the terms of this RFP, the proposed Contract, or both.
• Reissue a Request for Proposals.
• Conduct one or more oral interviews.
• Visit a Proposer’s facilities or business.
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• Examine financial records of a Proposer to the extent necessary to ensure financial stability.
• Make a partial award.
• Negotiate with one or more Proposers.
• Award contracts to one or more Proposers.
• Require the best and final offer from one or more Proposers. • Provide or perform the Services using a City officer or employee, or contract directly— without an RFP or bids— for the Services.

E. The City must have an executed contract with the funding entity and an executed contract with each subcontractor before reimbursement of funded activities under this RFP. Agencies will NOT be reimbursed for eligible costs incurred before the operational period. The City will not reimburse any agency for incurred project costs beyond the contract operational period as detailed in an executed City contract.

F. Insurance Requirements: Public and community non-profit agencies approved for HHAP Program funding will be required to obtain insurance, evidenced by an original certificate of insurance and endorsement.

G. Financial Requirements: Agencies contracting with the City may be subject to fiscal review before the finalization of the award. The focus of the review is to verify that the accounting system is adequate. If awarded a grant, the contractor shall establish a tracking system that will clearly and distinctly identify units of services and/or direct costs applicable to the services to be rendered under this contract. The contractor shall be required to submit invoices for the funds in a format to be established by the City. • Maintain proper tracking, documentation, management, and uses for program fees, client savings programs, and resident rent calculations. • Full Cooperation for an Audit by the City Auditor, as deemed necessary.

H. Contractor shall allow representatives of the City of Glendale to inspect facilities, which are used in conjunction with the contracts made to implement programs funded under this proposal.

I. Each contractor must comply fully with all the requirements specified in this RFP. The responsibility for accuracy rests entirely with the applicant.

J. Contractors shall make available to representatives of the City of Glendale upon reasonable notice, all documentation related to the program funded by this contract (i.e., case files, program files, policies, and procedures). Demographic information about clients will be regularly transmitted to the City of Glendale Community Services & Parks Department in a manner consistent with agreements protecting client and/or agency confidentiality rights.

K. On the City’s application form, the Contractor must disclose any prior or ongoing contract failures, and any civil or criminal litigation or investigation involving the Contractor. Failure to disclose the required information may d isqualify a proposal. 19 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 159 of 266

The City reserves the right to reject a proposal based upon the Contractor’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

L. Contractors acknowledge that, as recipients of Los Angeles County funds, they will be required to comply with regulations pertaining to the use of such funds. All regulations will be enumerated in the contract and will be incorporated by reference. It will be the contractor's responsibility to assure compliance with applicable regulations. To the extent feasible, the City of Glendale will provide successful bidders with the applicable regulations.

M. Contractors will ensure an annual financial audit is performed in compliance with the Federal Single Audit Act and will submit a copy of the audit report to the City of Glendale Community Services & Parks Department, with funding application and six months after the end of the contractor’s fiscal year.

N. Contractors acknowledge that funds are NOT meant to replace or supplant other sources of funding and contractor will assure funds awarded are not used to replace or supplant other funds.

O. Contractors shall maintain any applicable licenses or permits, and meet any facilities code regulations required for the program(s) funded under this contract at the contractor’s expense.

P. Contractors shall participate in loc al CoC planning, networking, training, capacity building, advisory boards, and coordination meetings as appropriate.

Q. Contractors shall cooperate with related research and evaluation activities.

R. Contractors will be required to sign the certification on lobbying and debarment.

The City’s obligation to pay any sum for any fiscal year shall be contingent upon receipt of funds and upon appropriation by the City Council of the necessary funds for such payment by the City in each fiscal year during the term of contracts awarded. In the event that the City Council of the City of Glendale fails to appropriate the necessary funds for any fiscal year, the contracts awarded for that period will not be funded and/or renewed.

The following fiscal and accounting procedures shall be required:
• Maintain a bank account and perform monthly bank reconciliation. • Designate specific employees to perform each of the following functions:
• Receipt for goods and services provided to the Contractor. • Approve the purchase of goods and services for the Contractor. • Approve employee time worked.
• Deposit all receipts in the bank account promptly and intact. (Do not pay any expense directly out of cash receipts.)
• Maintain bank-validated copies for every deposit slip in chronological order.

Each deposit slip should include sufficient detail to explain the source of the funds being deposited. (This may be done by recording the details on the 20 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 160 of 266

deposit slip or by attaching supporting documentation, which may have been received with the receipts.)
• Disburse all funds by check, preferably signed by two officers of the contractor, neither of who is the bookkeeper or the accounting clerk. • Maintain documented support for every check written, which should include:
• Original invoice from the vendor.
• Indication by signature and date of an authorized employee that the goods or services were received by the contractor. (This may be done on a separate receiving report, a copy of the packing slip or on the invoice itself). • Indication that the goods or services were approved for purchase by an authorized individual (This should be by signature and date and should appear on the invoice or on the purchase requisition if the contractor uses such). • Maintain and file all required tax and payroll reports with appropriate Federal and State agencies.
• Maintain the following records in an orderly fashion by contractor's fiscal year until audited by the City:
• Bank Statements and Bank Reconciliation
• Deposit slips and supports
• Checks and supports Payroll records
• Cash receipts and disbursements journals
• Monthly financial statements
• Requests for reimbursements from the City and
appropriate supporting documents
• Maintain individual participant files following the Glendale CoC written standards to include, but not limited to, proof of homelessness, proof of disability, as applicable, income status, proof of resident rent calculations, program fees collected and/or savings p rograms, intake forms, assessments, and documentation of services.

The required insurance is as follows:
a. Comprehensive General Liability: The insurance must be written for the limits of liability specified below
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence or the full per occurrence limits of the policy―whichever limit is greater― for bodily injury (including accidental death) to any one person;
(2) ONE MILLION DOLLARS ($1,000,000) per occurrence or the full per occurrence limits of the policy―whichever limit is greater― for personal and advertising injury to any one person;
(3) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per 21 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 161 of 266

occurrence limits of the
policy―whichever limit is greater― for property damage; and (4) TWO MILLION DOLLARS ($2,000,000) general aggregate limit or the full aggregate limits of the policy―whichever limit is greater. b. Automobile Liability: Insurance coverage shall include automobile coverage for projects involving the use of automobiles. The insurance must not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater:
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and (2) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or (3) TWO MILLION DOLLARS ($2,000,000) combined single limit (“CSL”). c. Workers’ Compensation: Insurance coverage for Workers’ Compensation shall be obtained and maintained through the duration of the project. (1) Complete Workers’ Compensation insurance, meeting or exceeding the coverages and amounts that California law requires; and (2) Employer’s Liability insurance in an amount not less than (i) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease; (ii) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and (iii)ONE MILLION DOLLARS ($1,000,000) policy limit. d. Certificate and Endorsement: Awarding applicants shall provide City with a “certificate of insurance,” an “additional insured endorsement,” and a subrogation endorsement, “Waiver of
Transfer to Rights of Recovery Against Others”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements. e. Rating of Insurance Company: At all times, the insurance company issuing said policy shall be an “admitted” insurer in the State of California; shall be domiciled within, and organized under the laws of, a state of the United States; and shall carry an A.M. Best & Company minimum rating of “A:

VII.”
The organization shall within thirty (30) days prior to the expiration of this insurance, full City certificates of insurance and endorsements evidencing renewal of the insurance. The City reserves the right to require complete certified copies of all policies of the Organization and Organization’s contractors and subcontractors, at any time.
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APPENDIX A: DEFINITIONS
HHAP §50216 General Provisions Definitions
a) Agency: The Business, Consumer Services, and Housing Agency. b) Applicant: A local government, private non-profit, or for-profit organizations that the CoC determines are qualified to undertake the proposed activities.
c) California Housing First Policy: “Housing First Model”, is a model of housing assistance that is offered without preconditions (such as sobriety or a minimum income threshold) or service participation requirements, and rapid placement and stabilization in permanent housing are primary goals. Research shows that it is effective for the chronically homeless with mental health and substance abuse disorders, resulting in fewer inpatient stays and less expensive interventions that other approaches. For more information about Housing First see: What Housing-First Really Means d) Coordinated Entry System: A centralized or coordinated process pursuant to Section
578.7 of Title 24 of the Code of Federal Regulations, as that section read on January 10, 2019, designed to coordinate homelessness program participant intake, assessment, and provision of referrals. In order to satisfy this subdivision, a centralized or coordinated assessment system shall cover the geographic area, be easily accessed by individuals and families seeking housing or services, be well advertised, and include a comprehensive and standardized assessment tool.
e) Chronically Homeless: HUD defines a chronically homeless person as an unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more, or has had at least four episodes of homelessness in the past three years. To be considered chronically homeless, persons must have been sleeping in a place not meant for human habitation (e.g., living on the streets) and/or in an emergency homeless shelter during that time.
f) Continuum of Care: As defined by the United States Department of Housing and Urban Development at Section 578.3 of Title 24 of the Code of Federal Regulations
g) Emergency Shelter: Any facility whose primary purpose is to provide temporary shelter for the homeless in general or for specific populations of the homeless.
h) CoC Board: Refers to Glendale Continuum of Care executive board members. i) Homeless: As defined in Section 578.3 of Title 24 of the Code of 23 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 163 of 266

Federal Regulations
j) Homeless Management Information System : The information system designated by a continuum of care to comply with federal reporting requirements as defined in Section
578.3 of Title 24 of the Code of Federal Regulations. The term “Homeless Management Information System” also includes the use of a comparable database by a victim services provider or legal services provider that is permitted by the federal government under Part 576 of Title 24 of the Code of Federal Regulations.
k) Homeless Youth: An unaccompanied youth between 12 and 24 years of age, inclusive, who is experiencing homelessness, as defined in subsection (2) of Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C. Sec. 11434a(2)). “Homeless youth” includes unaccompanied youth who are pregnant or parenting.
l) Jurisdiction: A city, city that is also a county, county, or continuum of care, as defined in this section.
m) Navigation Center: A Housing First, low-barrier, service-enriched shelter focused on moving homeless individuals and families into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing. n) Permanent Housing: As specified in 24 CFR 578.3, permanent housing means community-based housing without a designated length of stay and includes permanent supportive housing. To be permanent housing, the program participant must be the tenant on a lease for a term of at least one year, which is renewable for terms that are a minimum of one month long and is terminable only for a cause. A structure or set of structures with subsidized rental housing units subject to applicable landlord-tenant law, with no limit on length of stay and no requirement to participate in supportive services as a condition of access to or continued occupancy in the housing. “Permanent housing” includes permanent supportive housing.
o) Permanent Supportive Housing: Permanent housing with no limit on the length of stay that is occupied by the target population and that is linked to onsite or offsite services that assist the supportive housing residents in retaining the housing, improving his or her health status, and maximizing his or her ability to live and, when possible, work in the community. 24 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 164 of 266

1 •
,
APPENDIX B: PROJECT PERFORMANCE METRICS
Performance
Metrics
Outcome
Goal
Applicable Projects
Achieve the target
annual outreach
and engagement
numbers for
homeless individuals
and families
95% Street Outreach
Reduce Length of
Time Homelessness
≤ 120 days Emergency Shelter, Rapid Rehousing
Time spent in
homeless
≤ 270 days Emergency Shelter, Transitional Housing
Length of time
between Client’s
Project Start Date
and Move-In Date
≤ 90 days Rapid Rehousing, Permanent Supportive Housing Meet the required
number of persons
to be engaged
annually
40-89
persons
minimum
Street Outreach
Reduce Recidivism
• Decrease the
number of persons
exiting from
permanent housing to
homelessness
(includes shelters and
temporary
destinations
≤ 2%
(Less than
2%)
Rapid Rehousing, Permanent Supportive Housing
25 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 165 of 266

•
Performance
Metrics
Outcome
Goal
Applicable Projects
Successful
Placements from
Street Outreach
• Increase the number
of unsheltered
participants referrals
and placements in
hotel/motel, shelters,
recuperative care, and
other transitional
housing destination
At least 70%
of members
Street Outreach
Bed/unit utilization
rate
Increase daily
utilization of beds /
project occupancy
90% Emergency Shelter & Transitional Housing
Increase the
number of persons
exiting to
permanent housing
≥ 50% Emergency Shelter, Transitional Housing, and Rapid Rehousing
Retention of persons
in permanent
housing
95% All projects
Data Quality
Reduce the number
of persons exiting
with Unknown
Destinations (“Client
Doesn’t know/Client
Refused” or “Data
not Collected no exit
interview
completed)”
≤ 5% All projects
26 | P a g e H H A P R O U N D 3 & 4 R F P | H u m a n - S e r v i c e s / H o m e l e s s - S e r v i c e s 166 of 266

HHAP 4
Component Type Available Home Again LA Armenian Relief Society Glendal Youth Alliance Door of Hope Ascencia City Requested Total Rental Assistance and Rapid Re-Housing $284,760 192,719.00$ 23,041.00$ 69,000.00$ -$ 284,760.00$ Youth Set-Aside (10%) (See Section C. Funding Availability) $29,909 29,909.00$ 29,909.00$ Admin (City of Glendale Only) $20,936 20,936.00$ 20,936.00$ Systems Support (City of Glendale Only) $14,954 14,954.00$ 14,954.00$ TOTAL $350,559.00 192,719.00$ 23,041.00$ 29,909.00$ 69,000.00$ -$ 35,890.00$ 350,559.00$ Grand Total 714,255.04$ 228,597.00$ 95,825.52$ 135,399.00$ 94,600.00$ 80,301.72$ 79,531.80$ 714,255.04$ Motion to Approve Motion to Approve Reconsideration
12/19/2023 at 12:44 PM 1:23 PM
Motion:Krikorian Brooks
2nd: Brooks Krikorian
COC Board Recommendation HHAP 4 Budget Summary
Exhibit 2
167 of 266

City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
7KHꢀ&LW\ꢀ&RXQFLOꢀDGRSWHGꢀ2UGLQDQFHꢀ1Rꢁꢀꢂꢃꢄꢄꢅꢀ³&DPSDLJQꢀ)LQDQFHꢀ2UGLQDQFHꢅ´ꢀZKLFKꢀEHFDPHꢀHIIHFWLYHꢀRQꢀ6HSWHPEHUꢀꢆꢅꢀꢇꢈꢉꢉꢅꢀDQGꢀDPHQGHGꢀLWꢀZLWKꢀ2UGLQDQFHꢀ1Rꢁꢀꢂꢃꢊꢋꢅꢀ ZKLFKꢀEHFDPHꢀHIIHFWLYHꢀRQꢀ0DUFKꢀꢉꢂꢅꢀꢇꢈꢉꢇꢀꢌ³WKHꢀ2UGLQDQFH´ꢍꢁꢀꢀ7KHꢀ2UGLQDQFHꢀSURKLELWVꢎꢀꢀꢌꢉꢍꢀ$ꢀFRQWUDFWRUꢏꢀꢌLQFOXGLQJꢀDꢀVXEFRQWUDFWRUꢏꢏꢍʊꢀZKRꢀKDVꢀDꢀFRQWUDFWꢀZLWKꢀWKHꢀ&LW\ꢀ RIꢀ*OHQGDOHꢀꢌ³&LW\´ꢍꢅꢀ(FRQRPLFꢀ'HYHORSPHQWꢀ'HSDUWPHQWꢀꢌ³(''´ꢍꢅꢀRUꢀWKHꢀ+RXVLQJꢀ$XWKRULW\ꢀRIꢀWKHꢀ&LW\ꢀRIꢀ*OHQGDOHꢀꢌ³+$´ꢍꢀDQGꢀWKDWꢀFRQWUDFWꢀLVꢀVXEMHFWꢀWRꢀDSSURYDOꢀE\ꢀWKHꢀ&LW\ꢀ &RXQFLOꢅꢀ(''ꢅꢀRUꢀ+$ʊꢀIURPꢀPDNLQJꢀDꢀFRQWULEXWLRQꢀWRꢀDꢀ&LW\ꢀ&RXQFLOꢀPHPEHUꢅꢀ(''ꢀPHPEHUꢅꢀ+$ꢀPHPEHUꢅꢀ&LW\ꢀ&OHUNꢅꢀRUꢀ&LW\ꢀ7UHDVXUHUꢐꢀDQGꢀꢌꢇꢍꢀ&RXQFLOꢀPHPEHUVꢅꢀ(''ꢀ PHPEHUVꢅꢀDQGꢀ+$ꢀPHPEHUVꢀIURPꢀYRWLQJꢀRQꢀPDWWHUVꢀFRQFHUQLQJꢀDꢀFRQWUDFWꢀZLWKꢀDꢀSHUVRQꢀZKRꢀKDVꢀSURYLGHGꢀDꢀFDPSDLJQꢀFRQWULEXWLRQꢁ 7KHꢀ2UGLQDQFHꢀDSSOLHVꢀWRꢀDꢀFRQWUDFWRUꢀZKRVHꢀFRQWUDFWꢀUHTXLUHVꢀWKHꢀ&LW\ꢀ&RXQFLO¶Vꢅꢀ(''ꢑVꢅꢀRUꢀ+$¶VꢀDSSURYDOꢁꢀꢀ$ꢀFRQWUDFWꢀZLWKꢀWKHꢀ&LW\ꢅꢀ(''ꢅꢀRUꢀ+$ꢀLVꢀNQRZQꢀDVꢀDꢀ³&LW\ꢀ &RQWUDFWꢁ´ꢀꢀ7KHꢀ2UGLQDQFHꢀDOVRꢀDSSOLHVꢀWRꢀDꢀVXEFRQWUDFWRUꢀZKRꢀKDVꢀDꢀVXEFRQWUDFWꢀWKURXJKꢀDꢀ&LW\ꢀ&RQWUDFWꢁꢀꢀ7KHꢀ2UGLQDQFHꢀH[FOXGHVꢀDꢀFRPSHWLWLYHO\ꢀELGꢀFRQWUDFWꢀDZDUGHGꢀWRꢀ WKHꢀORZHVWꢀUHVSRQVLEOHꢀELGGHUꢁ
7RꢀDVVLVWꢀPHPEHUVꢀRIꢀWKHꢀ&LW\ꢀ&RXQFLOꢅꢀ(''ꢅꢀDQGꢀ+$ꢀEHIRUHꢀWKH\ꢀYRWHꢀRQꢀDꢀPDWWHUꢀUHJDUGLQJꢀDꢀ&LW\ꢀ&RQWUDFWꢅꢀWKHꢀ2UGLQDQFHꢀUHTXLUHVꢀ&LW\ꢀVWDIIꢀWRꢀSUHSDUHꢀWKLVꢀUHSRUWꢀZKLFKꢀ GLVFORVHVꢀFHUWDLQꢀLQIRUPDWLRQꢀDERXWꢎꢀꢀWKHꢀFRQWUDFWRUꢀUHFHLYLQJꢀWKHꢀ&LW\ꢀ&RQWUDFWꢅꢀDQGꢀWKHꢀVXEFRQWUDFWRUꢌVꢍꢀZRUNLQJꢀXQGHUꢀWKHꢀ&LW\ꢀ&RQWUDFWꢁ A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
x x The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
The City Contract has a total anticipated or actual value of $50,000 or more; or contract awarded to the lowest responsible bidder.
x A combination or series of City Contracts have a value of $50,000 or more. x A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: Ɣ Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) Ɣ Name of the Chief Executive Officer/President
Ɣ Chief Operating Officer
Ɣ Chief Financial Officer
Ɣ Chairperson
Ɣ All members of the Board of Directors
Ɣ All persons who own more than 10% of the person, entity, or organization Ɣ Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
Armenian Relief Society of Western USA, Inc. 517 W. Glenoaks Blvd., Glendale CA 91202 Full Name Title Business Address City State Zip
ChairpersonChristina Amirian Khanjian 517 W. Glenoaks Blvd Glendale CA 91202 Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
Shooshig Susan Avakian 517 W. Glenoaks Blvd Glendale
Glendale
Glendale
CA
CA
CA
91202
91202
91202
Maral Kouyoumdjian Manokian (Treasurer)
Vicky Marashlian, Vice Chairperson (see full list attached) 517 W. Glenoaks Blvd
517 W. Glenoaks Blvd
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, ('', or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. 168 of 266

Subcontractor(s)**:

Full Name
Name Address
CityTitle Business Address State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

N/ACampaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
x I acknowledge that I have a continuing obligation to update this disclosure form if I substituteʊ or if I select additionalʊ architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and x I hereby certify that:

I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form. 3In total, this disclosure form (including attachments) is pages.

August 5 24 GlendaleExecuted on:

Signature:
, 20 , at: , California.

Shooshig Susan AvakianPrint Full Name:
517 W. Glenoaks Blvd., Glendale, CA 91202
818-241-7533
Address:
[email protected] Number: E-mail Address:

Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc 169 of 266

ARMENIAN RELIEF SOCIETY
OF WESTERN USA, INC.

SOCIAL SERVICES
ՀԱՅ ՕԳՆՈՒԹԵԱՆ ՄԻՈՒԹԵԱՆ
ԱՐԵՒՄՏԵԱՆ ՄԻԱՑԵԱԼ ՆԱՀԱՆԳՆԵՐՈՒ
ԸՆԿԵՐԱՅԻՆ ԾԱՌԱՅՈՒԹԵԱՆ ԳՐԱՍԵՆԵԱԿ
ARS Regional Executive Board
2024-2026
• Christina Amirian Khanjian, Chairperson
• Vicky Marashlian, Vice Chairperson
• Eugenie Shamlian Aroyan, Recording Secretary
• Rita Hintlian, Corresponding Secretary
• Maral Kouyoumdjian Manokian, Treasurer
• Kenarig Avedisian, Advisor
• Haigo Ovayan Barsamian, Advisor
• Siroun Bedirian, Advisor
• Taline Kayayian, Advisor
170 of 266

171 of 266

172 of 266

173 of 266

174 of 266

City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Economic Development Department (“EDD”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, EDD, or HA― from making a contribution to a City Council member, EDD member, HA member, City Clerk, or City Treasurer; and (2) Council members, EDD members, and HA members from voting on matters concerning a contract with a person who has provided a campaign contribution.

The Ordinance applies to a contractor whose contract requires the City Council’s, EDD's, or HA’s approval. A contract with the City, EDD, or HA is known as a “City Contract.” The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, EDD, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) working under the City Contract.

A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
• • The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
The City Contract has a total anticipated or actual value of $50,000 or more; or contract awarded to the lowest responsible bidder.
• A combination or series of City Contracts have a value of $50,000 or more. • A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
CityFull Name Title Business Address State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, EDD, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. 175 of 266

Subcontractor(s)**:

Name Address
Glendale Youth Alliance 1255 S. Central Avenue, Glendale CA 91204 Full Name
Ani Keshishian
Karine Grigoryan
Title
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Business Address City State
CA
Zip
1255 S. Central Avenue
1255 S. Central Avenue
Glendale
Glendale
91204
CA 91204
Chief Financial OfficerCapt. Rafael Quintero 1255 S. Central Avenue Glendale CA 91204 Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

N/ACampaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:

I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form. 3In total, this disclosure form (including attachments) is pages.

August 5 24 GlendaleExecuted on:

Signature:
, 20 , at: , California.

Karine GrigoryanPrint Full Name:
1255 S. Central Avenue, Glendale CA 91204
818-548-2790
Address:

[email protected] Number: E-mail Address:

Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc 176 of 266

GLENDALE YOUTH ALLIANCE BOARD OF DIRECTOR
Address: 1255 S. Central Avenue, Glendale CA 91203
Executive Board
Art Resendez
California Bank & Trust
(818) 726-2349
[email protected]
Ani Keshishian, Chair
PDC of GCC
(661)257-0264 Cell [email protected]
Jeanett C. Resendez
Community MemberDr. Ilin Magran, Vice Chair
Senior Adjunct Professor at University of La Verne
(818) 434-2504 [email protected] [email protected] Brielle Salazar
Citi Community Capital
(818)404-2762 Cell
[email protected]
Capt. Rafael Quintero, Treasurer
Glendale Police Department
(818) 262-4330 [email protected]
Lusine Yarian
Glendale Fire Department
(818) 937-8815
[email protected]
Narine Petrosyan, Secretary
Pogosian Tax Planning Inc.
(818) 689-3404 [email protected]
Dr. Vahe Peroomian, Past Chair
Professor –USC
(818) 602-0276 [email protected]
Board of Directors
Christopher Anwary
LA County Public Health
(818)572-7843 Cell [email protected]
Caroline Craun,
Ellis Family Stores [email protected]
Dr. Armina Gharpetian,
Dentist, PCC Adjunct
(818)314-1169 [email protected]
Lt. Mark Hess
Glendale Police Department
(818) 612-5582 [email protected]
Aylin Isayan
City of Glendale
(818)521-8808 Cell [email protected]
Rob Mikitarian
Glendale Adult Health Day Care
(818) 652-8800 Cell [email protected]
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5 4
4 1

AGENDA ITEM

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL
Report: Fire Department annual presentation of the status of state mandated fire inspections.

1. Resolution recognizing the Glendale Fire Department’s level of compliance with California Health and Safety Code Sections 13146.2 and 13146.3

COUNCIL ACTION

EXECUTIVE SUMMARY
Under California state law, the Fire Department must report annually its performance as it relates to conducting fire and life safety inspections on specified occupancies.

Acknowledgement of this report by City Council in the form of a resolution is required under Senate Bill 1205.

Item Type: Consent Calendar
Approved forSeptember 10, 2024 calendar
178 of 266

2 RECOMMENDATION
That the City Council approve the attached resolution recognizing the Glendale Fire Department’s level of compliance with California Health and Safety Code Sections 13146.2 and 13146.3.

ANALYSIS
California Senate Bill 1205 (SB 1205) was signed into law on September 27, 2018, after the tragic Ghost Ship Fire (December 2016) brought national attention to California and put a spotlight on fire safety laws as well as the performance of fire inspections. This law amends preceding law such that an annual report on state mandated inspections is now required to be submitted to the governing body of each jurisdiction having authority for inspections. The report must be acknowledged in a resolution or similar formal document.

State mandated inspections were enacted by the California Health & Safety Code Sections 13146.2 and 13146.3 and requires all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards. The California Health & Safety Code Sections 13146.2 and 13146.3 did not require fire departments to report or demonstrate compliance as the new law (SB 1205) does. The Glendale Fire Department is dedicated to protecting life and property through the highest level of service to the community. One way we provide essential risk reduction service to our community is through inspections.

The Fire Department will provide City Council with a fire inspection report summarizing inspections activities on an annual basis. While there are no penalties identified in the law, adoption of the resolution will establish the City of Glendale’s compliance with the new California health and safety code mandates.

Public and private schools are generally classified as Educational Group E occupancies.

They are schools used by more than six persons at any one time, for educational purposes through the 12th grade. Within the City of Glendale, there are 50 Group E occupancies, buildings, structures, and facilities. During calendar year 2023, the Glendale Fire Department has completed 100% of the annual inspections for Group E occupancies, buildings, structures and/or facilities.

Hotels, motels, apartments (three units or more), residential care facilities and other residential occupancies that contain sleeping units are generally classified as Residential Group R occupancies. Within the City of Glendale there are 4030 Group R (and their associated sub-categories) occupancies. During calendar year 2023, the Glendale Fire Department has completed 99% of the annual inspections of Group R occupancies, buildings, structures and/or facilities.

STAKEHOLDERS/OUTREACH
Not applicable

FISCAL IMPACT
There is no fiscal impact associated with this report.
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3 ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1:The City Council may consider any other alternative not proposed by staff.

Council approval of resolution is required to ensure compliance with Senate Bill 1205.

ADMINISTRATIVE ACTION
Submitted by:

Greg Fish, Fire Chief
Prepared by:

Jovan Diaz, Fire Marshal
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
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1 CC_09102024_Resolution_4d1.pdf
RESOLUTION NO.____________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GLENDALE, CALIFORNIA ACKNOWLEDGING RECEIPT OF A

REPORT MADE BY THE FIRE CHIEF OF THE GLENDALE FIRE

DEPARTMENT REGARDING THE INSPECTION OF CERTAIN

OCCUPANCIES REQUIRED TO PERFORM ANNUAL

INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO
SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH
AND SAFETY CODE.

WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018; and
WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 requires all fire departments, including the Glendale Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and
WHEREAS, California Health & Safety Code Section 13146.2 requires all fire departments, including the Glendale Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3; and
WHEREAS, the City Council of the City of Glendale intends this Resolution to fulfill the requirements of the California Health & Safety Code regarding acknowledgment of the Glendale Fire Department’s compliance with California Health and Sections 13146.2 and 13146.3.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

That the City Coucil expressly acknowledges the measure of compliance of the Glendale Fire Department with California Health and Safety Code Sections 13146.2 and 13146.3 in the area encompassed by the City of Glendale, as follows:

A. EDUCATIONAL GROUP E OCCUPANCIES:

Educational Group E occupancies are generally those public and private schools, used by 181 of 266

2 CC_09102024_Resolution_4d1.pdf
more than six persons at any one time for educational purposes through the 12th grade. Within the City of Glendale, there lie 50 Group E occupancies, buildings, structures and/or facilities.

During calendar year 2023, the Glendale Fire Department completed the annual inspection of 50 Group E occupancies, buildings, structures and/or facilities. This is a compliance rate of 100% for this reporting period.

Additional items of note regarding this compliance rate can be found in the accompanying staff report for this resolution.

B. RESIDENTIAL GROUP R OCCUPANCIES:

Residential Group R occupancies, for the purposes of this resolution, are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etc. as well as other residential occupancies (including a number of residential care facilities). These residential care facilities have a number of different sub-classifications, and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etc. The residents may also be non-ambulatory or bedridden. Within the City of Glendale, there lie 4030 Group R (and their associated sub- categories) occupancies of this nature. During calendar year 2023, the Glendale Fire Department completed 99% of the annual inspections of Group R occupancies, buildings, structures and/or facilities.

Additional items of note regarding this compliance rate can be found in the accompanying staff report for this resolution.

Adopted this _____________ day of __________________________, 2024 ___________________________________
Mayor
ATTEST:
_______________________________
City Clerk
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3 CC_09102024_Resolution_4d1.pdf

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Dr. Suzie Abajian, City Clerk of the City of Glendale, do certify that the foregoing Resolution No. __________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the ________ day of __________________, 2024, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_______________________________
City Clerk
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4e
24-86507

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Report: Amendment No.2 to the Professional Services Agreement with Citygate Associates LLC to develop and provide a Strategic Plan for the Fire Department, that addresses multiyear strategic planning.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
Citygate Associates LLC (Citygate) has vast experience managing and consulting on multi-agency partnerships and Joint Powers Authorities in California. The existing contract scope of work with Citygate encompasses producing a Fire Services Master Plan, which they have, and providing a multiyear strategic plan for the Verdugo Communications Center. With amending the contract, we are able to expand the scope of work to include the development of a strategic plan developed by their subject matter experts that will aid in executing an integrated action plan to implement the findings of the Fire Services Master Plan, but also dive deeper into the organization to provide a more in-depth look at the strengths, weaknesses, opportunities, and threats of the department.

The proposed Amendment No.2 will add $49,905 to the contract amount, for a new total not-to-exceed contract amount of $273,382.
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RECOMMENDATION
Approve the motion authorizing Amendment No.2 to the contract 8002167 to revise the scope of work to include developing and providing a Strategic Plan and increasing the contract amount by $49,905 to the new total not-to-exceed amount of $273,382.

ANALYSIS
The Glendale Fire Department is currently in an agreement with Citygate which has already provided a Standards of Cover (SOC) study comprising community risk and fire station assessments and a Fire Services Master Plan to manage immediate and longer- term fire services programs more efficiently. This study focuses on EMS, wildland firefighting, technical rescue, and specialty programs to identify optimal resource deployment locations and to best serve the City’s future demographics and service demand needs. The first amendment to this contract was to provide additional services for the Verdugo Fire Communications Center to provide an assessment and multiyear strategic planning.

With the completion of the Fire Services Master Plan that Citygate provided, the Fire Department feels that developing a Strategic Plan would be beneficial not only to help implement the recommendations made in that report but also explore the operations, and identify weaknesses, strengths, opportunities, and threats and how to manage them effectively and efficiently. Citygate’s subject matter experts will conduct an environmental scan, perform a performance audit, facilitate in identifying the vision for success and use the results to recognize what the gaps are so that they may develop a strategic action plan to implement the results. To help achieve all of this, Citygate plans to hold six half day workshops for each of these factors that will help in developing a thorough strategic plan.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The PSA Amendment No.2 with Citygate Associates LLC to include the Strategic Plan for the Fire department will cost an additional $49,905 for a new total not-to-exceed contract amount of $273,382. The Fire department budget can absorb this cost and therefore no new appropriation is being requested at this time. The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$49,905 GL: 43110-1010-GFD-4000-P0000- General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
N/A
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CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may not approve Amendment No.2 with Citygate Associates LLC to develop and produce a Strategic Plan, increasing the contract amount by $49,905 to the total not-to-exceed amount of $273,382.

Alternative 2: The City Council can consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Greg Fish, Fire Chief
Prepared by:

Nayiri Moumdjian, Public Safety Business Administrator
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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MOTION
Moved by Council Member , seconded by
Council Member , that the Council of the City of
Glendale hereby:

1. Authorizes the City Manager, or a designee, to execute Amendment No.2 to contract 8002167 – subject to approval to form by the City Attorney - with Citygate Associates LLC, to develop and provide a Strategic Plan for the Fire Department, that addresses multiyear strategic planning, increasing the contract amount by $49,905 to the new total not-to-exceed amount of $273,382.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Revised Specifications for Vault Dewatering, Hazardous Waste Disposal and Emergency Response Clean-Up.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
Glendale Water & Power (GWP) plans to contract with a company that provides support services such as vault dewatering, hazardous waste disposal and emergency clean-up of GWP facilities to allow staff to conduct repair and maintenance, and restore power and water services, as soon as possible following interruption of services. In performing operation and maintenance services, GWP is faced with challenges that prevents the continuous service to its customers. Occasionally, an overhead transformer explodes that requires immediate clean-up or an equipment failure in the underground vault needs to be repaired to restore power immediately to the vicinity.

To conduct the repairs, the vault must first be cleaned and dewatered for staff to safely conduct the repairs. Additionally, the oily water cannot be discharged to the street in compliance with the federal and state environmental regulations. The clean-up and emergency response usually generates hazardous waste that should be disposed of properly and by certified contractors.

The original Specification approved by the City Council, was posted on May 9 and May 13, 2024, on the Glendale Independent and the City’s website, and emailed to ten potential bidders. However, no contractor responded to the bid due to questions they had relating to prevailing wages, bonds, the engineer’s estimate, and response time on- site after GWP’s call. GWP has addressed the questions and increased the incident response time from 1-2 hours to 3-4 hours onsite, with a requirement to respond to GWP’s first phone call within a half hour.
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RECOMMENDATION
Adopt the revised Specification No. 3982R to furnish materials, equipment, and labor for vault dewatering, hazardous waste disposal and emergency response clean-up for Glendale Water & Power, and to direct the City Clerk to advertise for bids.

ANALYSIS
Glendale Water & Power (GWP) provides power and water services reliably to the residents and businesses in Glendale. In conducting these services, GWP is faced daily with operational, maintenance and construction and regulatory challenges that prevents the continuous service to the public. Occasionally, an overhead transformer explodes and spills oil into resident’s pool or garden, a pipeline breaks and discharges polluted water into the street, or an equipment fails inside an electric vault that is full of water. Additionally, a chemical spill at the Power Plant may require immediate clean-up to protect the public and the nearby river. To conduct some repairs, for example inside the vault, the vault must first be cleaned and dewatered for staff to safely perform the repairs. The oily water cannot be discharged easily to the street as GWP needs to comply with the federal and state discharge regulations. Thus, GWP needs a contractor that can provide support services such as vault dewatering, hazardous waste disposal and emergency response cleanup for GWP restore operation.

Vault Dewatering - Underground vaults accumulate water from rain, yard cleaning or from residents’ lawn irrigation. An equipment failure in the vault requires cleaning and dewatering these vaults, as soon as possible, for GWP staff to safely repair the defective equipment and restore power immediately to the customers. The water sometimes cannot be discharged to the street as GWP electric has to comply with the water discharge requirements. Additionally, the vault dewatering clean-up and emergency response usually generates hazardous wastes that requires timely and proper disposal as required by federal and state environmental laws.

Hazardous Waste Disposal - Aside from the waste generated from the emergency clean-up, the GWP water and power O & M and construction activities generates and accumulates hazardous wastes in their work areas. These wastes must be stored and managed and disposed of properly and timely. GWP relies on contractors who can transport the wastes to certified disposal in-state or out-of-state facilities for appropriate treatment and disposal.

Emergency Response Clean-Up - In some instances GWP operations may generate spills in their work areas that require immediate clean-up because of the proximity to a storm drain or water body, or the spill is large and is beyond GWP staff capacity to clean-up. For example, a transformer that blew up where contents sprayed into the resident’s swimming pool or vegetable garden, or a spill that occurred in the Power plant area and has potential of discharging to the river.

Staff has addressed the contractors’ questions relating to prevailing wages, bonds, the engineer’s estimate, and response time on-site after GWP’s call, and increased the incident response time from 1-2 hours to 3-4 hours onsite, with a requirement to respond to GWP’s first phone call within a half hour, along with some other minor changes to the Bid list by including other bid line items identified in the review. 189 of 266

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STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
The vault dewatering, hazardous waste disposal and emergency clean-up will cost $105,000 annually and is included in the FY 2024-2025 budget. Staff will return to Council to award the contract.

Existing Appropriation
Amount Account String Funding Source
$81,900 43110-5820-GWP-4540-P0000 Electric Works Revenue Fund
$23,100 43110-5920-GWP-4540-P0000 Water Works Revenue
Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The herein subject action of adopting the revised specifications is not a project as defined by the California Environmental Quality Act (CEQA) and thus a CEQA analysis is not required.

CAMPAIGN DISCLOSURE
Not applicable.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Not to adopt the revised Specification No. 3982R, and authorize the City Clerk to advertise for bids.

Alternate 2: Consider other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Robledo, Acting General Manager - Glendale Water and Power Prepared by:

Stephen Nersesyan, Assistant General Manager - Support Services Miriam C. Sykes, Sr. Environmental Program Specialist
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, ADOPTING GLENDALE WATER AND POWER DEPARTMENT SPECIFICATION NO. 3982R TO FURNISH MATERIALS, EQUIPMENT AND

LABOR FOR VAULT DEWATERING, HAZARDOUS WASTE DIPSOSAL AND

EMERGENCY RESPONSE CLEAN-UP FOR GLENDALE WATER & POWER,

AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. The revised specifications on file in the Glendale Water & Power Department to Furnish Materials Equipment, and Labor for Vault Dewatering, Hazardous Waste Disposal and Emergency Response Clean-Up for Glendale Water & Power, including the various documents incorporated therein, are hereby approved, adopted, designated and shall hereafter be known as Specification No. 3982R.

SECTION 2. That there were no bids received in response to Specification No. 3982 advertised in May 2024 as explained in the Report dated September 10, 2024, by the Acting General Manager of the Glendale Water & Power Department.

SECTION 3. That the City Clerk is hereby directed to advertise for bids for work, equipment and materials described in the revised Specification No. 3982R as adopted by this Resolution.

Adopted by the Council of the City of Glendale on this ___ day of _________, 2024.
________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
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STATE OF CALIFORNIA ) SS.

COUNTY OF LOS ANGELES )
I, Suzie Abajian PhD, City Clerk of the City of Glendale, hereby certify that the foregoing Resolution No. _______________ was adopted by a majority vote of the Council of the City of Glendale, California, at a regular meeting held on the ______ day of _________________, 2024, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
________________________
City Clerk
192 of 266

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: 2024-25 Grant from the State of California Office of Traffic Safety, Selective Traffic Enforcement Program, for distracted driving, Vehicle Code, bicycle, pedestrian, and driving under the influence violations.

1. Motion to authorize the City Manager, or his designee, to accept grant funds in the amount of $364,000 from the California Office of Traffic Safety, Selective Traffic Enforcement Program.

2. Resolution of Appropriation.

COUNCIL ACTION
Item Type: Consent Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
To accept $364,000 in grant funds from the State of California Office of Traffic Safety, Selective Traffic Enforcement Program, for distracted driving, Vehicle Code, bicycle, pedestrian, and driving under the influence violations. 193 of 266

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RECOMMENDATION
Adopt the attached motion accepting $364,000 in grant funds from the Office of Traffic Safety for the "Selective Traffic Enforcement Program" to be conducted by the Glendale Police Department and approve the resolution of appropriation.

ANALYSIS
The California Office of Traffic Safety for the Selective Traffic Enforcement Program uses best practice strategies to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

In January 2024, the Police Department submitted a grant request to the California Office of Traffic Safety for a program designed to increase enforcement that concentrates in the areas of speed violations and distracted driving. After reviewing the proposal through a competitive process, the Office of Traffic Safety advised that the City of Glendale is eligible for $364,000 in funding for this program. The city will utilize the majority of the grant funding for specialized field operations. Specifically, the city will use the funds to pay for overtime for police officers, community service officers, support staff, and supervisors when engaged in field-based education and enforcement activities between October 1, 2024 and September 30, 2025 for the following fifty enforcement field operations:
•Four DUI/Driver’s License checkpoints;
•Fifteen saturation patrols concentrating on impaired driving; •Twelve traffic enforcement operations, including but not limited to, primary collision factor violations;
•Two enforcement operations will focus on distracted driving (cell phone use/texting) violations;
•Four bicycle and/or pedestrian operations;
•One motorcycle safety enforcement operation;
•Three “Know Your Limits” alcohol consumption education operations. •Two DUI collaborative enforcement operations
•Two collaborative traffic enforcement operation
•Five Community Collaboration Engagement objectives
Additionally, the grant covers four traffic safety educational presentations to the community.
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STAKEHOLDERS/OUTREACH
Participation in this program provides the Glendale Police Department the ability to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve its effectiveness through training and development of new strategies.

FISCAL IMPACT
The FY2024-25 State of California Office of Traffic Safety Selective Traffic Enforcement Program award in the amount of $364,000. Of the overall award, $354,293 was included as part of the FY2024-25 approved budget. Therefore, staff is requesting for an appropriation of $9,707 from grant revenue. The appropriation request and City Council approved funding is outlined below:

Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $9,707 GL: 32610-2610-2610-
GPD-0020
PL: GPD01296AG
GL: 41100-2610-GPD-
0020
PL: GPD01296AG
Police Fund –
State Grant
Existing Appropriation
Amount Account String Funding Source
$326,675 GL: 41100-2610-GPD-0020
PL: GPD01296AG
Police Fund - Labor
$7,001 GL: 44550-2610-GPD-0020
PL: GPD01296AG
Police Fund – Travel
$15,200 GL: 43110-2610-GPD-0020
PL: GPD01296AG
Police Fund – Contractual
Services
$5,417 GL: 45350-2610-GPD-0020
PL: GPD01296AG
Police – Supplies

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subjected to CEQA/NEPA review. There is no possibility that the acceptance of this award may have a significant effect on the environment. (14 Cal. Code Regs. § 15061(b)(3))

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Deny the Police Department’s request. If the request is denied, the Police Department will not be able to utilize the grant funding for traffic enforcement operations. 195 of 266

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Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Cid, Police Chief
Prepared by:

Tigran Topadzhikyan, Police Lieutenant
Ryan Gunn, Police Sergeant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council authorizes the City Manager, or his designee, to accept grant funds in the amount of $364,000 from the California Office of Traffic Safety, Selective Traffic Enforcement Program.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: 2024-25 Grant from the State of California Office of Traffic Safety, for the Motorcycle Safety Education and Training Program.

2. Resolution of Appropriation.

COUNCIL ACTION
Item Type: Consent Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
To accept $40,000 in grant funds from the State of California Office of Traffic Safety, Motorcycle Safety Education and Training Program, for motorcycle training for the public and law enforcement to reduce the number of persons killed and injured in motorcycle crashes.
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RECOMMENDATION
Adopt the attached motion accepting $40,000 in grant funds from the Office of Traffic Safety for the Motorcycle Safety Education and Training Program and approve the resolution of appropriation.

ANALYSIS
The City of Glendale Police Department has a longstanding tradition of proactive enforcement with respect to traffic related issues, including efforts directed at motorcycle safety and education. Between 2021 and 2022, Los Angeles County had 120 motorcycle related deaths, the highest number of motorcyclist fatalities in the State.

The 2021-2022 crash statistics reported an increased fatality rate of nearly three (3) percent over the previous year and that Los Angeles County also had the highest number of seriously injured motorcyclists in the State. The Glendale Police Department believes additional education and training will increase motorcycle riders skills and reduce motorcycle related accidents.

In January 2024, staff submitted a grant request to the California Office of Traffic Safety for funding to create a program designed to minimize the number of motorcycle related crashes on our roadways. The City was awarded grant funding in the amount of $40,000 The grant period is between October 1, 2024 and September 30, 2025 and the funds will be used for the following:
•Four free public motorcyclist safety and training courses •Eight advanced motorcycle training courses for law enforcement personnel •One month of participation in motorcycle safety month in May 2025 •One motorcycle safety enforcement operation.

STAKEHOLDERS/OUTREACH
Participation in this program provides the Glendale Police Department the ability to educate the public regarding the best practices and techniques to safely ride and operate a motorcycle on the roadway.

FISCAL IMPACT
The FY 2024-25 State of California Office of Traffic Safety Motorcycle Safety Education and Training Program award in the amount of $40,000 was not included as part of the FY 2024-25 approved budget. Therefore, staff is requesting for an appropriation of $40,000 from grant revenue. The appropriation request is outlined on the following page:
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Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $40,000 GL: 32610-2610-GPD-
0020-P0000-
PL: GPD01297AG
Police Fund –
State Grants
$32,357 GL: 41100-2610-
GPD-0020-P0000
PL: GPD01297AG
Police Fund -
Labor
$2,143 GL: 44550-2610-
GPD-0020-P0000
PL: GPD01297AG
Police Fund –
Travel
$1,500 GL: 45350-2610-
GPD-0020-P0000
PL: GPD01297AG
Police Fund –
Supplies
$4,000 GL: 45682-2610-
GPD-0020-P0000
PL: GPD01297AG
Police – Misc.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Cid, Police Chief
Prepared by:

Tigran Topadzhikyan, Police Lieutenant
Ryan Gunn, Police Sergeant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the Council authorizes the City Manager, or his designee, to accept grant funds in the amount of $40,000 from the State of California Office of Traffic Safety, Motorcycle Safety Education and Training Program, and to execute the necessary agreements, certifications, and other documents required to accept grant funds.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Request for Conflict of Interest Waiver in Legal Representation by Burke, Williams & Sorensen, LLP Related to Representation of Burbank-Glendale-Pasadena Regional Housing Trust.

1.Motion Authorizing the City Attorney to Execute Conflict of Interest Waiver.

COUNCIL ACTION
Item Type: Consent Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
The Council’s authorization is being sought for the City Attorney, or his designee, to enter into and execute a Conflict of Interest Waiver letter with the law firm of Burke, Williams & Sorensen, LLP (“BWS”) for the representation of the City in matters in ongoing legal matters while also representing the Burbank-Glendale-Pasadena Regional Housing Trust (“Trust”) – of which the City is a member – including on grant agreements between the Trust and the City of Glendale. The Conflict of Interest Waiver is to allow BWS to represent the Trust in matters that may affect Glendale. 205 of 266

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RECOMMENDATION
That the City Council authorize the City Attorney to waive the conflict set forth herein.

ANALYSIS
BWS currently represents the City in two litigation matters, Casa Green v. City of Glendale, et al. and 238 Serrano Properties LLC v. State of California et al.(“Litigation Matters”), two cases related to eviction moratoria imposed by the State, County, and many municipalities, including Glendale, in response to the COVID crisis.

BWS has also been retained by the recently-formed Trust to provide general advice and guidance. At the time of the Trust’s retention of BWS, the general nature of the work was advisory in nature to the Trust Board and did not involve any specific Glendale matters.

The Trust has recently asked BWS to assist the Trust on grant agreement matters that will include agreements with the City of Glendale.

Rule 1.7 of the State Bar of California’s Rules of Professional Conduct (“Rule 1.7”) imposes an ethical duty upon BWS to inform the City that the firm also represents a client (in this case the Trust) which may have interests which are adverse to the City and obtain the City’s informed consent to continue representation of both parties. Rule 1.7 permits attorneys to represent multiple clients with current or future adverse interests only after receiving informed written consent of each client, provided the attorney: (1) reasonably believes that the attorney will be able to provide competent and diligent representation to each affected client; (2) the representation is not prohibited by law; and (3) the representation does not involve the assertion of a claim by one client against another client represented by the attorney in the same litigation or other proceeding before a tribunal.

Given BWS’ expanded scope of work with the Trust, BWS has submitted a proposed “Conflict Waiver Letter” (Exhibit 1) that complies with Rule 1.7 and seeks the City’s informed consent. As noted, the Litigation Matters in which BWS provides legal representation to the City are and will be unrelated to the matters to the matters to which BWS advises the Trust.

Based on its review of the Conflict Waiver Letter and its knowledge of the Trust and the work BWS currently performs for the City, the City Attorney’s Office is of the opinion that BWS’s representation of the Trust on grant agreements and related matters will not compromise by BWS’s representation of the City in the Litigation Matters, as BWS’s representation of the two entities is unrelated to one another. BWS has advised that should a future scenario arise where the interests of the City and the Trust become adverse or if BWS obtains any confidential information from the City or the Trust that would make its continued representation of the City and Trust untenable or compromise their independent judgment or loyalty to the City, BWS would work with the administrative team of the Trust to find separate counsel on any adverse matter.

For the reasons stated above, it is the position of the City Attorney’s Office that BWS’s representation of the Trust will not compromise the firm’s representation of the City in the 206 of 266

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Litigation Matters and that the City may provide the informed conflict waiver as requested by BWS.

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with the execution of the Conflict Waiver.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action requested herein has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and as such is not a project subject to the requirements of the California Environmental Quality Act (CEQA) 14 Cal. Code Regs. Section 15378

CAMPAIGN DISCLOSURE
Not applicable.

ALTERNATIVES TO STAFF RECOMMENDATION

1. Not authorize the execution of the Conflict of Interest Waiver as requested herein.

2. Council’s consideration of any other alternatives not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Michael J. Garcia, City Attorney
Prepared by:

Michael J. Garcia, City Attorney
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1 – Conflict Waiver Letter (Burke, Williams & Sorenesen) 207 of 266

MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Attorney or his designee is hereby authorized to execute a Conflict of Interest Waiver submitted by the law firm of Burke, Williams & Sorensen, LLP (“BWS”) related to the BWS’s ongoing representation of the City of Glendale in the matters of Casa Green v. City of Glendale, et al. and 238 Serrano Properties LLC v. State of California et al, and the Burbank- Glendale-Pasadena Regional Housing Trust (“Trust”)– of which the City of Glendale is a member – in matters pertaining to advice, counsel and assistance to the Trust with grant agreements between the Trust and the City of Glendale. The Conflict of Interest Waiver shall be in substantially the form attached as Exhibit 1 to the Report to Council dated September 10, 2024.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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4887-9948-3617 v1
Direct No.: 213.236.2835
[email protected]
Los Angeles –Inland Empire –Marin County –Oakland –Orange County –Palm Desert –San Diego –San Francisco –Silicon Valley –Ventura County 444 South Flower Street - Suite 2400
Los Angeles, California 90071-2953
voice 213.236.0600 - fax 213.236.2700
www.bwslaw.com
September 4, 2024
Via Email
City of Glendale
Attn: Michael Garcia
City Attorney
613 East Broadway
Glendale, CA 91206
Re: Conflicts of Interest Letter
Dear Mr. Garcia:

Burke, Williams & Sorensen, LLP ("BWS") (specifically Susan Bloch in our Oakland office and Gregory Murphy in our Los Angeles office) has been asked to represent the Burbank-Glendale-Pasadena Regional Housing Trust ("Trust") with general counsel advice but also with preparation of grant agreements contracts and other documents pertinent to the financing of affordable housing activities within Glendale, including one or more agreements between the Trust and the City of Glendale (the “City”).As you know, attorneys of our firm currently represent the City on various unrelated matters.

In order for BWS to continue to represent the Trust as requested, and at the same time represent the City on these unrelated matters, both the Trust and the City must waive any potential or existing conflicts of interest. We believe that we will be able to provide competent and diligent representation to the Trust and the City concurrently.

The California Rules of Professional Conduct, which regulate the conduct of members of the State Bar, provide specific guidance as to actual and potential conflicts of interest. Rule

1.7 provides, in pertinent part (emphasis added):
(a) A lawyer shall not, without informed written consent from each client and compliance with paragraph (d), represent a client if the representation is directly adverse to another client in the same or a separate matter.
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Michael Garcia, City Attorney
September 4, 2024

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(b) A lawyer shall not, without informed written consent from each affected client and compliance with paragraph (d), represent a client if there is a significant risk the lawyer’s representation of the client will be materially limited by the lawyer’s responsibilities to or relationships with another client, a former client or a third person, or by the lawyer’s own interests.
(c) Even when a significant risk requiring a lawyer to comply with paragraph (b) is not present, a lawyer shall not represent a client without written disclosure of the relationship to the client and compliance with paragraph (d) where:
(1) the lawyer has, or knows that another lawyer in the lawyer’s firm has, a legal, business, financial, professional, or personal relationship with or responsibility to a party or witness in the same matter …
(d) Representation is permitted under this rule only if the lawyer complies with paragraphs (a), (b), and (c), and:
(1) the lawyer reasonably believes that the lawyer will be able to provide competent and diligent representation to each affected client;
(2) the representation is not prohibited by law; and
(3) the representation does not involve the assertion of a claim by one client against another client represented by the lawyer in the same litigation or other proceeding before a tribunal.

Existing Relationships
The City is a client of BWS and we greatly value our long-term relationship with you.

We currently represent the City regarding Casa Green v. City of Glendale, et al., and 238 Serrano Properties LLC v. State of California, et al. We have not represented the City regarding any Trust business.

The Trust is a client of BWS. BWS was selected to represent the Trust because of our familiarity with regional housing trust work, including Susan Bloch’s work for regional housing trusts in northern California but also because of our familiarity with and work with the City and 210 of 266

Michael Garcia, City Attorney
September 4, 2024

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the other two cities who have representatives on the Trust governing board. In BWS’s previous work with regional housing trusts, all financial agreements were made between the trust and interested developers within the covered jurisdictions. Due to the special provisions of Senate Bill 1177 creating the Trust and special legislation providing the initial funding for the Trust, the City and the other two cities have the ability to seek funding directly from the Trust.

Conflict of Interest
City staff have informed Trust personnel that the City is considering seeking a grant from the Trust in the near term to help fund an affordable housing project. The grant requires documentation, and BWS has been asked by the Trust administrative team to work on the documentation. This requires drafting documentation but also negotiating with the grantee, in this case the City. Given the State funding for the Trust, it is possible that this is not the last agreement that the Trust could be asked to enter into directly with the City.

Our representation of the Trust in connection with negotiating and drafting the grant agreement and other potential agreements with the City (the “Work”) could potentially create a conflict of interest for BWS related to, among other matters, information that we have regarding the City that could be relevant to the Work, but due to our duty of confidentiality and loyalty, we would be unable to disclose such information to the Trust. At this time, we do not believe that there is an actual conflict of interest for BWS in that our past and future work for the City was and is unrelated to the Work or any Trust activities, and we believe that we can competently represent the Trust in the Work and still maintain our independent judgment and duty of loyalty to each of you in unrelated matters. In addition, we do not believe that we have obtained any confidential information from the City which is material to our representation of the Trust.

However, if an actual conflict should arise related to the Work in which: (i) the interest of the Trust becomes adverse to the interest of the City, or the interest of the City becomes adverse to the interest of the Trust in a manner that would affect our independent judgment and our duty of loyalty to each of you in the unrelated matters; (ii) a dispute regarding one or more projects covered by the Work arises; or (iii) we have obtained any confidential information from the City that is material to our representation of the Trust, or any confidential information from the Trust that is material to our representation of the City, we would not represent the Trust in any adverse proceeding against the City and not represent the City in any adverse proceeding against the Trust and would instead work with Trust administration to find separate counsel to advise them on such adverse matter.

In this type of potential conflict where we are representing two current clients on unrelated matters, we acknowledge that there may be a perception that information might be shared from one set of our lawyers working for the City to another set of our lawyers working for 211 of 266

Michael Garcia, City Attorney
September 4, 2024

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the Trust. We assure you that we adhere to our California statutory obligation to maintain inviolate your City’s confidential information. The City should be aware that information relating to our representation of any and all clients is protected as required by Business and Professions Code Section 6068(e).

The City may waive the conflicts of interest arising from our firm's representation of the Trust as described above by signing a copy of this letter and returning it to me via email. If you have any questions or wish to discuss the contents of this lette r further, please contact me at 213-236-2835.

We greatly value our firm's relationship with the City of Glendale and appreciate your consideration of this request.

Very truly yours,
Burke, Williams & Sorensen, LLP
Gregory M. Murphy
The undersigned, on behalf of the City of Glendale, hereby waives the conflicts arising from BWS’s representation ofthe Burbank-Glendale-Pasadena Regional Housing Trust on unrelated matters to the extent described above.

CITY OF GLENDALE
By: _______________________________
Michael Garcia
City Attorney
Dated: ______________, 2024
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Al Fresco On-Site Dining in Private Parking Areas

1. Council motion to provide direction regarding the Al Fresco program

COUNCIL ACTION
Item Type: Action Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
The City of Glendale’s Al Fresco dining program was established to allow restaurants to continue operation during the COVID-19 emergency orders. The program allowed for installations within private parking lots and limited locations in the public right-of-way.

Staff has analyzed the existing locations within private parking lots to determine their ability to continue operation and parameters for a potentially expanded program. This report includes recommendations on how to continue to program, if desired by the Council.
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RECOMMENDATION
That Council provide direction regarding the continuation of the Al Fresco in private parking areas program, contingent upon obtaining necessary approvals and meeting minimum requirements and whether the program should be expanded beyond the existing locations.

BACKGROUND_______________________________________________________ The Al Fresco dining program was introduced on May 25, 2021, as a response to the COVID-19 emergency orders. This initiative allowed restaurants and other businesses to continue operations amid restrictions on indoor dining by transforming parking spaces into outdoor dining areas. K-rail installations were used on streets like Brand Boulevard, Wilson Street, and Honolulu Avenue, and outdoor setups were also permitted in private and public parking lots outside the public right-of-way.

While the program within the public right-of-way was continued and is in the process of permanent installations, Council also provided direction to assess the current installations within private parking lots. As part of that assessment, staff evaluated potential impacts and necessary improvements that would be needed to ensure code compliancy or to mitigate potential negative impacts. This report considers the existing locations, as well as consideration of expanding the program.

When assessing the installations, staff considered elements such as design, ADA accessibility, impacts to parking, egress, and ability to mitigate sound. It should be noted that all installations are expected to abide by the same rules and regulations as indoor restaurant facilities or standard outdoor dining, which include noise, prohibition of smoking, and ensuring equitable access.

A total of eight locations were evaluated.

CONDITIONS/REQUIREMENTS__________________________________________ For an installation to be considered viable, it would need to meet the following criteria:
•No Traffic Impacts: The setup must not obstruct traffic flow or impede access to public streets.
•No Community Parking Impacts: The dining area should not displace or restrict public parking, including excessive overflow of parking into surrounding neighborhoods.
•ADA Accessibility: The outdoor dining area must be accessible to individuals with disabilities.
•Safety Compliance: Plans must be reviewed and approved by the Building and Safety and Fire Prevention departments.
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Of the locations assessed, the following outlines the findings or improvements needed of each installation:

1.Glen Arden (357 Arden Avenue): Develop an outdoor dining plan in collaboration with Building and Safety and Fire Prevention departments to ensure safety and accessibility.

2.Toasted Bun (1013 S. Brand): Develop an outdoor dining plan that secures approval from Planning/City staff regarding accessibility and facade aesthetics.

3.King’s Kitchen (1235 S. Central Avenue): Implement noise control measures after 10 pm and ensure compliance with accessibility and restroom requirements in the outdoor dining plan.

4.We’re Pouring (524 Glenoaks): Develop an outdoor dining plan that ensures safe access to parking and secures facade approval.

5.Dinah’s Chicken (4106 San Fernando): Develop an outdoor dining plan that guarantees safe pedestrian access to and from the dining area.

6.San Fernando Bar (5230 San Fernando): Develop an outdoor dining plan that meets accessibility requirements and secures facade aesthetics approval.

7.Level Café (811 E. Colorado Street): Develop an outdoor dining plan that addresses noise concerns and ensures safe access to parking, alongside facade approval.

8.Elysee House (4441 San Fernando Road): Develop an outdoor dining plan that meets accessibility requirements and secures facade aesthetics approval.

Staff also considered complaints received from the public regarding potential impacts.

Of the eight locations to be considered for permanent approval, prior complaints or calls of service have since been addressed with no further challenges. It should be noted that an installation that is not within compliance, including noise, could be subject to their approval being revoked and citations issued until the subject installation is removed.

PERMIT CONSIDERATIONS_____________________________________________ Permits will be considered for businesses that can justify their need and meet all outlined requirements. Businesses must demonstrate compliance with all conditions to ensure no adverse effects on traffic, parking, or community welfare. Each business will work with city staff to develop tailored plans that address these factors.

Staff is also requesting direction on whether City Council would allow for additional installations. Any future installations by other restaurants would be subject to the same criteria prior to approval.

NEXT STEPS_________________________________________________________ •Assisting Compliance: Staff will work with approved businesses to finalize their outdoor dining plans, ensuring compliance with all safety, accessibility, and aesthetic requirements.
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•Permit Issuance: Issuance of permits/licenses will be contingent upon meeting all specified conditions.
•Long-Term Solutions: Staff will continue to explore and develop long-term solutions for outdoor dining and evaluate other potential locations based on the same criteria if Council directs staff to allow for additional installations.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The Al Fresco On-Site Dining in Private Parking Areas program will consist of either maintenance, or minor alteration or construction on private parking lots and as such is exempt from CEQA under CEQA Guidelines sections 15301 (Existing Facilities), 15303 (New Construction or Conversion of Small Structure) and 15304 (Minor Alterations to Land).

CAMPAIGN DISCLOSURE
N/A

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Direct staff to proceed with the Al Fresco On-Site Dining Program in private parking areas at the existing locations, subject to obtaining necessary approvals outlined in this Report, and consider new applications following the same criteria.

Alternative 2: Direct staff to proceed with the Al Fresco On-Site Dining Program in private parking areas at the existing locations, subject to obtaining necessary approvals outlined in this Report, but not consider new applications for private Al Fresco dining.

Alternative 3: Terminate the program and require existing businesses to remove their installations within a time period defined by Council.

ADMINISTRATIVE ACTION
Submitted by:

Bradley Calvert, Director of Community Development
Prepared by:

Tony Chriss, Development Officer
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
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M O T I O N
Moved by Council Member _________________________, seconded by Council Member ___________________________, that the City Council hereby directs staff regarding the Al Fresco On-Site Dining in Private Parking Areas Program, as described in the September 10, 2024 staff report from the Director of Community Development (“Report”), as follows:
•Continuation of Existing Locations, subject to obtaining necessary approvals outlined in the Report: _____________________; and •Expansion of Program to new locations, subject to obtaining necessary approvals outlined in the Report: _________________________.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Dispense with Competitive Bidding and issue Purchase Orders with The Genesis Group.

2. Resolution to dispense with competitive bidding and authorize the Deputy Director of finance to issue a purchase order with The Genesis Group for on- going software maintenance for the life of the product with the FY24-25 amount not to exceed $25,000.

COUNCIL ACTION
Item Type: Action Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
The Genesis Group is the sole provider of software that is compatible to monitor and maintain the City’s radio system. The redundancy project and the annual software maintenance agreement is critical for the continuity of operations to be able to provide billing data and system usage reports, as well as maintaining the ability to troubleshoot system issues.
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RECOMMENDATION
Approve the Resolutions to dispense with competitive bidding and authorize the Deputy Director of Finance to issue purchase orders with The Genesis Group for the software of the radio system redundancy project and on-going software maintenance.

ANALYSIS
The Wireless Division utilizes various services from The Genesis Group to operate and maintain the City’s radio system. The services allow monitoring of system use patterns and anomalies as well as providing billing data used by the ICI System to determine Glendale’s portion of the shared revenue.

The radio system redundancy project is important to maintain continuity of operations in the event a catastrophic failure of the radio system master site happens. The redundancy allows data to remain available and accessible at all times. The Genesis Group is the only provider of the software solution that is compatible with the City’s current radio system. Therefore, the Police Department is requesting to dispense with competitive bidding and issue a purchase order to The Genesis Group for the software needed for the redundancy.

The software maintenance support provided by The Genesis Group is proprietary to the vendor due to the technical support services required to install, configure, and maintain products acquired as part of the overall radio system project and must be performed by The Genesis Group. For this reason, the Glendale Police Department is requesting to issue annual purchase orders to The Genesis Group for the life of the equipment for the software maintenance.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Genesis Group software solution for the redundancy site and on-going software support will cost $127,197, which was approved as part of the FY2024-25 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below.

Existing Appropriation
Amount Account String Funding Source
$25,000 GL: 43110-6600-GPD-7006
PL: N/A
Wireless Fund –
Contractual Services
$102,197 GL: 51000-6600-GPD-7006
PL: N/A
Wireless Fund - Capital
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The funding for the additional years of the contract will be included during the annual budget process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment.

CAMPAIGN DISCLOSURE
See Exhibit A

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may deny the request of the Glendale Police Department to issue purchase orders to The Genesis Group for the software solution of the redundancy project and the on-going maintenance software support. If the request is denied, the Wireless Division will be unable to provide billing data and system usage reports, as well as losing the ability to troubleshoot system issues.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Cid, Police Chief
Prepared by:

Gordon Arnold, Wireless Systems Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure
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1 RESOLUTION NO. ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

DEPUTY DIRECTOR OF FINANCE TO ISSUE A PURCHASE ORDER TO THE

GENESIS GROUP FOR A SOFTWARE SOLUTION FOR THE RADIO SYSTEM REDUNDANCY PROJECT IN AN AMOUNT NOT TO EXCEED $102,197.

WHEREAS, the Wireless Division currently utilizes various services from The Genesis Group to operate and maintain the City’s radio system; WHEREAS, the services allow monitoring of system use patterns and anomalies as well as providing billing data used by the ICI System to determine Glendale’s portion of the shared revenue;
WHEREAS, the radio system redundancy project is important to maintain continuity of operations in the event a catastrophic failure of the radio system master site happens;
WHEREAS, the redundancy allows data to remain available and accessible at all times;
WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding; and WHEREAS, The Genesis Group is the only provider of the software solution that is compatible with the City’s current radio system; and WHEREAS, the software maintenance support provided by The Genesis Group is proprietary to the vendor due to the technical support services required to install, configure, and maintain products acquired as part of the overall radio system project and must be performed by The Genesis Group.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interest of the City to dispense with competitive bidding.

2. That the Deputy Director of Finance is authorized to issue a purchase order to The Genesis Group for a software solution for the radio system redundancy project in an amount not to exceed $102,197.
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2 Adopted this day of , 2024. ____________________
Mayor
ATTEST:
________________________
City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, SUZIE ABAJIAN, Ph.D, City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of , 2024, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
_____________________
City Clerk
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1 RESOLUTION NO. ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

DEPUTY DIRECTOR OF FINANCE TO ISSUE A PURCHASE ORDER TO THE

GENESIS GROUP FOR ON-GOING SOFTWARE MAINTENANCE FOR THE LIFE OF THE PRODUCT WITH THE FY24-25 AMOUNT NOT TO EXCEED $25,000.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

2. That the Deputy Director of Finance is authorized to issue a purchase order to The Genesis Group for on-going software maintenance for the life of the product with the FY24-25 amount not to exceed $25,000.
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2 Adopted this day of , 2024. ____________________
Mayor
ATTEST:
________________________
City Clerk

STATE OF CALIFORNIA )
) SS

Ayes:

Noes:

Absent:

Abstain:
_____________________
City Clerk
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Exhibit A
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Dispense with Competitive Bidding and Issue a Purchase Order Contract for Police Helicopter Parts with Helicopter Engine Repair Overhaul Services (H.E.R.O.S.).

COUNCIL ACTION
Item Type: Action Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
Helicopter Engine Repair Overhaul Services (H.E.R.O.S) is a critical and longstanding servicer of the turbine engines within the Joint Air Support’s helicopter fleet. Due to the history of proven reliability of the important work they provide, the Police Department is respectfully requesting to continue utilizing this vendor for helicopter engine servicing and to issue a three-year purchase order contract to begin January 1, 2025.

RECOMMENDATION
Approve the Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order contract with Helicopter Engine Repair Overhaul Services (H.E.R.O.S), for three years in an amount not-to-exceed $1,200,000.

ANALYSIS
The Air Support Unit employs a full-time helicopter mechanic; however, some helicopter engine repairs require specialized training that goes beyond the capability of the City’s accredited mechanic. H.E.R.O.S. is an authorized turbine engine repair center that has performed overhaul and repairs of the complex turbine engine and turbine engine components in the City’s helicopters since 2011. It is essential that work performed on City helicopters be conducted at the highest level of quality possible to ensure safety due to the varied missions that the aircraft perform.
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H.E.R.O.S. has built a level of trust that is critical to the air support operation.

They are responsive to the City’s needs and will come to the heliport to assist in working through various technical issues. This onsite work allows staff to oversee and visually observe maintenance operations. It also saves money and significantly reduces in operational down time. All other helicopter service providers require that the helicopter engines be serviced at their facilities.

H.E.R.O.S. is an existing tried and proven vendor with ties to our local area. They provide parts and services that are unique to our model of aircraft. Continuing the Air Support Unit’s ability to do business with this vendor provides a greater assurance in quality control and active risk management; assurances that are indispensable to the safe maintenance and function of our air unit.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Helicopter Engine Repair Overhaul Services (H.E.R.O.S) 3-year agreement will cost $1,200,000, in which the first-year cost of $775,000 was approved as part of the FY2024-25 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below.

Existing Appropriation
Amount Account String Funding Source
$775,000 GL: 44350-6020-GPD-7004-P0000
PL: N/A
Joint Air Support Fund
The funding for the additional years of the contract will be included during the annual budget process.

CAMPAIGN DISCLOSURE
See Exhibit A
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ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may deny the request of the Glendale Police Department to continue use of Helicopter Engine Repair Overhaul Services (H.E.R.O.S) as an engine maintenance contractor in support of the police helicopter fleet. If the request is denied, the Joint Air Support Unit will be unable to keep up with the required maintenance of the aircraft fleet.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manny Cid, Police Chief
Prepared by:

Jeff Albrecht, Police Sergeant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure
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1 RESOLUTION NO. ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

DEPUTY DIRECTOR OF FINANCE TO ISSUE A PURCHASE ORDER WITH HELICOPTER ENGINE REPAIR OVERHAUL SERVICES (H.E.R.O.S). FOR A TERM OF 3 YEARS IN AN AMOUNT NOT-TO-EXCEED $1,200,000.

WHEREAS, the Air Support Unit employs a full-time helicopter mechanic; WHEREAS, some helicopter engine repairs require specialized training that goes beyond the capability of the City’s accredited mechanic; WHEREAS, H.E.R.O.S. is an authorized turbine engine repair company that has performed overhaul and repairs of the complex turbine engine and turbine engine components in the City’s helicopters since 2011;
WHEREAS, it is essential that work performed on City helicopters be conducted at the highest level of quality possible to ensure safety due to the varied missions that the aircraft perform;
WHEREAS, H.E.R.O.S. is responsive to the City’s needs and will come to the heliport to assist in working through various technical issues; WHEREAS, onsite repair work allows City staff to oversee and visually observe maintenance operations;
WHEREAS, onsite repair work saves money and significantly reduces operational down time;
WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding; and WHEREAS, H.E.R.O.S. is the only service provider that will conduct repair work at the City’s facility; and
WHEREAS, H.E.R.O.S. is able to provide parts and services that are unique to the City’s model of aircraft.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
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2 1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interest of the City to dispense with competitive bidding.

2. That the Deputy Director of Finance is authorized to issue a purchase order with H.E.R.O.S. for a term of 3 years in an amount not-to-exceed $1,200,000.

Adopted this day of , 2024.
____________________
Mayor
ATTEST:
________________________
City Clerk

STATE OF CALIFORNIA )
) SS

Ayes:

Noes:

Absent:

Abstain:
_____________________
City Clerk
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City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:

The City Contract has a total anticipated or actual value of $50,000 or more; or The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
A combination or series of City Contracts have a value of $50,000 or more. A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) Name of the Chief Executive Officer/President
Chief Operating Officer
Chief Financial Officer
Chairperson
All members of the Board of Directors
All persons who own more than 10% of the person, entity, or organization Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* Contractor is the person, entity, or organization that is the party, or prospective party, to the contract with the City, , or HA or any member of that persons, entitys, or organizations Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons name and business address.

H.E.R.O.S. Inc 560 North 54th St, Ste 9, Chandler, AZ 85226 Heros Kajberouni
560 North 54th Street, Suite 9
560 North 54th Street, Suite 9
560 North 54th Street, Suite 9
Chandler
Chandler
Chandler
AZ 85226
AZ 85226
AZ 85226Heros & Anahid Kajberouni
Raffi Kajberouni

EXHIBIT A
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Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM CONTRACTOR 6-7-12.doc Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** Subcontractor is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that persons, entitys, or organizations Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:

I acknowledge that I have a continuing obligation to update this disclosure form if I substitute or if I select additional architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and I hereby certify that:

I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:
2 Friday, August 16
24 Chandler, Arizona
Raffi Kajberouni
560 N 54th St, Suite #9, Chandler, AZ 85226
(480) 536-9207
[email protected]
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Dispensing with Competitive Bidding and issuing a Purchase Order Contract for Police Helicopter Parts with Heli-Mart, Inc.

COUNCIL ACTION
Item Type: Action Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
In 2020, the City of Glendale awarded Heli-Mart Inc. a 4-year contract following a competitive bid process. Since that time, Heli-Mart has been a reliable resource for the supply of parts for the City’s police helicopter fleet. The Police Department is respectfully requesting to continue utilizing this vendor for the supply of aircraft parts and enter a three-year purchase order contract to begin December 1, 2024. 235 of 266

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RECOMMENDATION
Approve the Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order contract with Heli-Mart Inc., a parts vendor for the police helicopter fleet, for three years in an amount not-to-exceed $500,000.

ANALYSIS
On November 9, 2020, a Request for Quotation for MD-500 Helicopter Repair Parts for a four year period was issued by the City’s purchasing division. On November 22, 2020, Heli-Mart Inc. submitted a response and was issued a four year contract for the term of December 1, 2020 through November 30, 2024. Throughout the term of the agreement, Heli-Mart Inc., located in Irvine, CA, has proven to be a highly professional, reliable, and local source for parts specific to our model of aircraft.

In order to avoid any disruption in service and to ensure the air support unit continues to have quality, reliable parts available to it, the department is respectfully requesting to continue utilizing Heli-Mart Inc. as a parts vendor and to issue a three-year purchase order contract.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Heli-Mart Inc. 3-year agreement will cost $500,000, in which the first-year cost of $348,000 was approved as part of the FY2024-25 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below.

Existing Appropriation
Amount Account String Funding Source
$348,000 GL: 44350-6020-GPD-7004-P0000
PL: N/A
Joint Air Support Fund
The funding for the outer years of the agreement will be included during the annual budget process.

CAMPAIGN DISCLOSURE
See Exhibit A
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38d
5 4
3 8

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may deny the request of the Glendale Police Department to continue use of Heli-Mart Inc. as a parts vendor in support of the police helicopter fleet.

If the request is denied continuity of parts supply would be lost, likely resulting in disruption to the air support operation.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manny Cid, Police Chief
Prepared by:

Jeff Albrecht, Police Sergeant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure
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1 RESOLUTION NO. ______________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

DEPUTY DIRECTOR OF FINANCE TO ISSUE A PURCHASE ORDER WITH HELI- MART INC. FOR A TERM OF 3 YEARS IN AN AMOUNT NOT-TO-EXCEED $500,000.

WHEREAS, On November 9, 2020, a Request for Quotation for MD-500 Helicopter Repair Parts for a four (4) year period was issued by the City’s purchasing division;
WHEREAS, On November 22, 2020, Heli-Mart Inc. submitted a response and was issued a four (4) year contract for the term of December 1, 2020 through November 30, 2024;
WHEREAS, Heli-Mart, located in Irvine, CA has been a reliable resource for the supply of parts for the City’s police helicopter fleet.

WHEREAS, continuing to utilize Heli-Mart, Inc. for helicopter parts will ensure the air support unit has quality, reliable parts available to it; WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding; and WHEREAS, Heli-Mart, Inc. is a proven provider of quality, reliable helicopter parts; and

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

2. That the Deputy Director of Finance is authorized to issue a purchase order with Heli-Mart Inc. for a term of 3 years in an amount not-to-exceed $500,000.

Adopted this day of , 2024.
____________________
Mayor
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2 ATTEST:
________________________
City Clerk

STATE OF CALIFORNIA )
) SS

Ayes:

Noes:

Absent:

Abstain:
_____________________
City Clerk
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EXHIBIT A
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8e
5 4
4 2

AGENDA ITEM

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL
Report: Verdugo Wash Master Plan

COUNCIL ACTION

EXECUTIVE SUMMARY
The Verdugo Wash is being evaluated as a potential linear park that would serve as a multi-dimensional connection that links the region physically, hydrologically, and ecologically, while ensuring that the channel continues to serve its primary function as flood control infrastructure. The Verdugo Wash Visioning Study was completed in 2022, and preparation of the Verdugo Wash Master Plan document is the next phase in assessing the Verdugo Wash corridor project. The purpose of the Verdugo Wash Master Plan is to establish a guiding framework that provides technical direction, design details and phasing flexibility for the Verdugo Wash linear park. Development of the Master Plan document does not include any physical build-out of the Wash.

Staff issued a Request for Proposals (RFP) to obtain the services of a well-qualified firm to prepare the Verdugo Wash Master Plan. The RFP sought firms with experience in urban design, landscape architecture, and placemaking with a project team that can adeptly address the transportation, sustainability, engineering, and outreach needs of the project. After an extensive review of proposals received, culminating in interviews with multiple consultant teams, staff is now recommending that the City enter into a Professional Service Agreement with Michael Van Valkenburgh Associates, Inc. for the Verdugo Wash Master Plan.

Item Type: Action
Approved forSeptember 10, 2024 calendar
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2 RECOMMENDATION
Approve the attached Motion awarding a contract to Michael Van Valkenburgh Associates, Inc. (MVVA) and authorize the City Manager or his designee to execute a Professional Service Agreement (PSA) with MVVA in the amount of $5,762,370 for preparation of the Verdugo Wash Master Plan.

ANALYSIS/BACKGROUND
The Verdugo Wash Master Plan is the next step in studying the feasibility of transforming the channel into an active transportation corridor and linear park, with opportunities to enhance the natural environment within and along the Wash, including habitat restoration, and stormwater capture and water recharge. The Verdugo Wash has been identified in various City planning documents over the past decade as a potential project to enhance mobility and provide access to open space. However, ensuring the safety of future users and maintaining the primary flood control functions of the Wash are of the utmost importance. Additionally, the extensive coordination needed amongst numerous governmental agencies (i.e., Army Corps of Engineers, Los Angeles County Flood Control, California Fish and Wildlife, etc.) will require meticulous planning. As such, significant resources are needed to thoroughly evaluate the project. The opportunity now exists to fully study the potential implications of developing this linear park project utilizing $6 million of State grant funds.

In November of 2022, staff presented to Council the Verdugo Wash Visioning Study, which was completed by the renown urban design firm, !melk. The Visioning Study is a high-level conceptual document that explores the potential for bike and pedestrian movement along the Wash and connectivity to recreation areas, businesses, and schools.

The Visioning Study also includes background information on the history of the Wash and an analysis of the flood control performance of the channel, including hydrology analysis.

Additionally, it identifies opportunities for interventions that would increase environmental sustainability and resilience. Finally, the Visioning Study cites multiple challenges that warrant additional consideration, such as the physical constraints of the Wash, the limited ability to widen or deepen the channel, and the proximity of the Verdugo Wash to homes and residents in certain areas.

The Visioning Study serves as the base layer of analysis that is needed to understand the parameters and feasibility of the Verdugo Wash linear park endeavor. The Visioning Study organizes the complex project into a number of topic areas and divides the 9.4 mile channel into multiple “wash segments,” each with different physical and contextual considerations. Lastly, the Visioning Study served as the foundation upon which $6 million in State funds were obtained by the City for use in preparing a master plan.

During the City Council meeting on November 15, 2022, significant conversation was generated regarding safety and quality of life concerns for residents who live directly adjacent to or in close proximity of the Wash. The Council noted these concerns and ascertained that neither the Visioning Study nor the Master Plan would result in immediate alteration of the Wash and that any future build-out would have to be reviewed and approved by the City Council before any work is done. Ultimately, the Council 243 of 266

3 directed staff to proceed with issuing an RFP for the Master Plan to study the entire 9.4 mile length of the channel. This approach leverages the $6 million in State funding, allow the environmental impacts of the project alternatives to be studied in total, and results in design possibilities consisting of multiple options that can be applied throughout the flood control channel in a context-sensitive manner (or not applied to some segments at all).

OVERVIEW OF THE PROJECT
The Master Plan will build upon the work of the Visioning Study by thoroughly evaluating the Wash’s existing conditions including its configuration, performance as flood control infrastructure, and the built and natural environmental surroundings of each Wash segment in preparation of design concepts. Because the Wash takes on different physical characteristics and neighborhood contexts throughout its course, the Master Plan will identify up to three different, context-appropriate interventions for each Wash segment and will include appropriate phases for implementation. Additionally, the Master Plan will establish a brand identity for the project that references the historic and cultural significance of the Wash, identify educational opportunities related to the channel, and develop a public art plan that will be unique to the Verdugo Wash. Finally, the Master Plan will include a financial evaluation that will assess the costs for construction as well as ongoing maintenance and operations costs and will identify both short-term and long- term funding opportunities so that the City can prepare for and prioritize implementation.

Public outreach and community feedback will be of vital importance to the preparation of the Master Plan. While the Visioning Study employed a creative outreach strategy, the efforts were geared toward finding safe ways to interact with the public during the peak of the Covid-19 social distancing health orders. The Master Plan process will expand on those efforts and will include a robust outreach campaign including stakeholder interviews, workshops held in different neighborhoods, site tours, informational sessions on topics such as stormwater and ecology, pop-up booths at City events, social media notifications, direct mailers, a dedicated website, and possibly the formation of a resident focus group. Community feedback from the extensive public outreach will be used to direct the design of the Verdugo Wash.

It is also important to note that the Verdugo Wash Master Plan will not result in immediate construction and development of the linear park space. Moreover, the Master Plan will not require that the entire channel be built to its maximum potential. Rather, it will be a guiding document that will give the City a toolkit of options that can be utilized to prioritize the activation and programming of different Wash segments.

REQUEST FOR PROPOSALS (RFP)
The Verdugo Wash Master Plan RFP was originally issued and posted on the City and the American Planning Association websites on November 14, 2023, with three addenda issued on January 11, 2024, February 28, 2024, and March 15, 2024. The deadline for proposals was April 15, 2024.

The RFP asked respondents to address the following major objectives and focus areas:
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4 •Existing Conditions Evaluation including baseline hydrology, connectivity and access, spatial character, ecology, existing operations, and maintenance, including a market study and cost benefit analysis. This task will also include an evaluation of the planning context and history; vision; design alternatives; mobility and connectivity; placemaking; the environment (ecology and sustainability); and cost and phasing analysis.
•Community Engagement and Outreach culminating in a multilingual outreach plan to engage residents, property owners, and other stakeholders both in-person and virtually.
•Draft Verdugo Wash Master Plan including a transportation study, construction plan with construction ready design alternatives, a proposed operations and maintenance plan including programming and funding opportunities, and a signage and wayfinding kit that will be unique to the wash.
•Environmental Review of all potential environmental impacts, as required by the California Environmental Quality Act (CEQA).
•Public Art Master Plan that enhances the Verdugo Wash through art, historical and cultural educational opportunities, and exploration of ecological topics.

Verdugo Wash Master Plan RFP and Addendums online at:
https://www.glendaleca.gov/Home/Components/RFP/RFP/3304/2961

RESPONSE TO RFP
The City’s RFP successfully attracted nine well-qualified consultant teams, each with firsthand practical knowledge of how to create a Master Plan that will guide the City in safely transforming Wash segments into functional and attractive public open spaces. The firms represent a wide breadth of experience both nationally and internationally and the proposals demonstrate that all of the project teams have the ability to plan for and build multi-benefit projects that include open space and waterway improvements, urban design and engineering for active transportation, and ecological sustainability.

CONSULTANT SELECTION PROCESS
A six-member selection committee composed of representatives from Community Development’s planning and mobility divisions, Community Services & Parks, and Public Works Engineering scored the nine proposals based on the following review criteria as outlined in the RFP:
•Demonstrated project understanding, thoroughness in addressing the RFP requirements, and clarity of the proposal
•Creativity in the approach
•Experience of firm and team members working on similar projects •Experience of firm and team on complex projects with involvement of multiple stakeholders and governmental agencies
•Project management including expertise of key personnel (prime and sub- consultants)
•Fee proposal demonstrating maximum value for services
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5 Each member of the selection committee scored the proposals individually and the scores were tallied to determine which consultant teams would be invited to interview with the panel. While the proposals received all met the review criteria and demonstrated a variety of creative approaches from highly regarded consultant teams, there was a numerical break in the scores between the fifth and sixth ranked teams. Based on this break in the scores, the five top-scoring teams were invited to interview with the panel.

THE FIRM INTERVIEWS
The five shortlisted firms were:
•HargreavesJones
•!melk
•MVVA
•Sasaki
•SWA
Each of these five firms and their subconsultant teams have substantial experience in complex open space planning and boast a portfolio of work with projects that illustrate outstanding interagency and multidisciplinary coordination to achieve significant public spaces with multiple community benefits. The five teams were asked to prepare a short presentation highlighting what makes their team uniquely qualified for the project; the creative, place-based approach they would take to implement the “Vision” for the Verdugo Wash; and the integration of active transportation mobility goals, ecological concerns, historical/cultural aspects, and technical requirements of the flood control channel during the interview. The interviews were conducted on June 27, 2024, and scored based on the following review criteria:
•Presentation
•Organization
•Clarity and Communication Skills
•Technical Understanding
•Responses to Questions
At the conclusion of the interviews and the calculation of the panel scores, the firm with the highest ranking was MVVA. MVVA’s presentation stood out with their use of a dynamic polystyrene model of the Verdugo Wash that illustrated how the channel could be adapted at various points throughout its length. The model demonstrated multiple interventions, such as capping the channel without adding heavy pillars that would block water flow, connecting the Wash to existing open spaces and City facilities, and cutting back concrete walls in more natural areas to slow water flow and increase groundwater recharge. The use of the physical model demonstrated an impressive strategy for communicating the project in a tactile, tangible way to the interview panel, and potentially to the Glendale community and stakeholders in the future. The panel noted that the MVVA team was highly creative, with excellent communication skills and an impressive team dynamic. The MVVA team also demonstrated that they have the ability to plan and execute iconic public open spaces with a project list that includes:
•Brooklyn Bridge Park
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6 •The Chicago 606
•Waterloo Greenway in Austin, Texas
•St. Louis CityArchRiver Project
•Allegheny Riverfront Park Pittsburgh, PA
The MVVA team will be joined by several qualified subconsultants for the project, including Kimley Horn for transportation planning, civil engineering and environmental review, HR&A for market analysis and funding opportunities, Dyson and Womack for development of a public art master plan, and Consensus for an extensive and creative public outreach campaign. The MVVA proposal also included specific subconsultants for wildlife corridor planning (Rock Design Associates), ecological design (Stratify X), and geomorphology and bioengineering analysis (Inter-Fluve) to ensure enhancement of the natural environmental features of the Wash.

The MVVA project team will consist of local, Los Angeles based project managers, designers, and public outreach experts, with additional support from partners in their New York and Cambridge offices. This local presence is invaluable, providing the hands-on involvement and familiarity essential for a project of such complexity and high visibility.

NEXT STEPS
Development of the Master Plan including the requisite environmental review is anticipated to take approximately three years to complete. Staff will work with the consultant team to prepare an existing conditions report that will organize areas of further study and will be used as the basis for up to three design alternatives per Wash segment.

Staff and the consultant team will undertake an extensive public outreach campaign to gather community and stakeholder feedback. The design alternatives and community feedback will form the basis of the first draft of the Verdugo Wash Master Plan. Once the draft is in sufficiently final form to provide a stable project description for purposes of CEQA review, the appropriate environmental review document will be prepared, which will be available for public review and comment before the final documents are drafted.

There will be multiple status updates and check-ins with City Council as project milestones are reached.

STAKEHOLDERS/OUTREACH
Extensive public outreach will be conducted as part of the Project, including but not limited to, online engagement, advisory committee meetings, community events, surveys, and other activities, including providing the public with a timeline for all public meetings.

FISCAL IMPACT
The Verdugo Wash Master Plan Professional Services Agreement sets a not-to-exceed amount of $5,762,370, which was included as part of the annual budget, as outlined below.

No new appropriation is being requested at this time.

The City Council approved funding is outlined below:
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7 Existing Appropriation
Amount Account String Funding Source
$5,000,000 GL: 43110-2160-CDD-0020
PL: CDD00993BG
Grant Fund
$762,370 GL: 43110-2160-CDD-0020
PL: CDD00993AG
Grant Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
No environmental review is required at this time. Environmental review in compliance with State and Local CEQA Guidelines will be conducted as part of the Project once the Verdugo Wash Master Plan is in sufficiently final form.

CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance, Exhibit 3 shows the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with 10% interest or more in the company proposed for professional services agreement in this Agenda Item Report.

ALTERNATIVES

1. Approve the attached Motion awarding a contract to MVVA and authorizing the City Manager or his designee to execute a Professional Service Agreement with MVVA in the amount of $5,762,370, using grant funding, to prepare for the Verdugo Wash Master Plan.

2. The City Council may choose not to approve the attached Motion awarding a contract to MVVA and not authorizing the City Manager or his designee to execute a Professional Services Agreement with that company and select another firm from the list.

3. The City Council may choose not to approve the attached Motion awarding a contract to MVVA and not authorizing the City Manager or his designee to execute a Professional Services Agreement with any company, ending any further progress on the project. If this alternative is selected, the $6,000,000 of grant funding dedicated to the project will be returned to Caltrans and Cal OES.

ADMINISTRATIVE ACTION
Submitted by:

Bradley Calvert, Director of Community Development
Prepared by:

Teresa Santilena, AICP, Principal Planner, Long Range Planning Vilia Zemaitaitis, AICP, Deputy Director of Community Development, Long Range Planning Approved by:

Roubik R. Golanian, P.E., City Manager
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8 EXHIBITS/ATTACHMENTS

1. Proposed Schedule and Scope of Work

2. Campaign Finance Disclosure
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M O T IO N
Moved by Council Member
seconded by Council Member , that the City
Council of the City of Glendale hereby authorizes the City Manager, or a designee, to execute a Professional Service Agreement with Michael Van Valkenburgh Associates, Inc. in the amount of $5,762,370, using grant funds, for the preparation of the Verdugo Wash Master Plan. Grant funding includes the following existing appropriations:

Amount Account String Funding Source
Up to $5,000,000 GL: 43110-2160-CDD-0020
PL: CDD00993BG
Caltrans Grant
Up to$1,000,000 GL: 43110-2160-CDD-0020
PL: CDD00993AG
CalOES Grant
The City Manager, or a designee, is hereby authorized to execute said Professional Service Agreement subject to approval as to form by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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Virtual Monthly
Client Meetings
Virtual Monthly Client Meetings
and Site Visits As Needed
Virtual Monthly Client Meetings
and Monthly Site Visits
Team Coordination and
Monthly Site Visits
2024 2025 2026 2027
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Virtual Monthly
Client Meetings
28 29 30 31 32 33 34
TASK 2.0 - EXISTING CONDITIONS MEMORANDUM AND BASE PLAN FRAMEWORK TASK 6.0 - PHASE II - FINAL MASTER PLAN
TASK 7.0 - PHASE III - ENVIRONMENTAL REVIEW (12 MONTHS FOR PROGRAMMATIC EIR) TASK 8.0 VERDUGO WASH PUBLIC ART MASTER PLAN

SCOPE OF WORK
TASK 4.0 - MARKETING AND BRANDING
TASK 1.0 - PROJECT MANAGEMENT

2.2.1 - Existing Conditions Analysis

2.2.2 - Market Assessment Study and Cost Beneﬁt Analysis 2.2.2 - Market Assessment Study (Per Master Plan)2.2.2 - Market Assessment Study (Progress)

2.2 - Existings Conditions and Market Study

2.1 - Plan Inventory and Background Data

2.3.2 - Vision

2.3.1 - Planning and Context History

2.3.3 - Design Alternatives

2.3.5 - Placemaking

2.3.4 - Mobility and Connectivity

2.3.6 - The Environment

2.3.7 - Cost and Phasing

2.3 - Master Plan Framework
TASK 3.0 - COMMUNITY ENGAGEMENT AND OUTREACH

3.1 - Project Development Team Coordination

3.2 - Community Engagement Approach and Outreach Plan

3.3 - Project Website

3.4 - Community Engagement

3.5 - Community Engagement and Outreach Findings

3.3 - Project Website

3.4 - Community Engagement

3.5 - Community Engagement and Outreach Findings

6.1 - Draft Verdugo Wash Master Plan 6.2 - Final Verdugo Wash Master Plan

6.3 - Signage and Wayﬁnding Kit
TASK 5.0 - FINAL FRAMEWORK AND MAJOR DELIVERABLES

5.2 - Transportation Study (Draft)

5.1 - Updated Framework and Major Deliverables

5.3 - Construction Plan and O&M Plan

5.2 & 5.3 Support

7.0 & 7.1 - Environmental Review and Document
45-60 Day Circulation to PublicIssue NOP

8.1 Public Art Master Plan
Task 6.3 Signage and Wayﬁnding Kit Coordination

1.2 - Provide Detailed Schedule of Projects

1.1 - Project Kick-Oﬀ Meeting and Site Tour

1.3 Monthly Meetings with City of Glendale 1.3 Monthly Meetings with City of Glendale Task 3.0 for Community Outreach Coordination

4.1 - Marketing

4.2 - Branding

1.3 Monthly Meetings with City of Glendale 1.3 Monthly Meetings with City of Glendale

5.2 - Transportation Study (Final)Task 6.0 Master Plan Coordination Task 6.0 Master Plan CoordinationTask 5.0 Final Framework Coordination

PROJECT

MILESTONES
Public Engagement
and Market Study
“Action Plan” w/Client
Final Master Plan,
Art Master Plan,
Market Report, and
Traﬃc Study
Existing Conditions Memo,
Draft Framework Plan, and
Initial Market Assessment
to Client Group
2-Week Review Period
Project Progress Report
to Client and PDT and
Focus Groups
Kick Oﬀ of Master Plan
Phase II
Final Framework Plan,
Construction Plan, O&M Plan,
Draft Transportation Study,
and Market Progress Report
to Client Group
(2-Week Review Period)
Project Progress
Report to Client
Draft Master Plan
to Client Group
(2-Week Review Period)
R.T.C. (Report to Community)
Planning Approach + Initial
Observations + Feedback Process
VISIONING for the Evolution of
Verdugo Wash
Project Progress Report
to Client and PDT and
Focus Groups
7 Final Master
Plan Report to
Community
Public Meeting 1
“Listening Meeting”
Launch from Vision Plan
Public Art Engagement 1
Progress on Segment
Alternatives for
Selection/s
Progress on
Master Plan
Progress on
Signage and
Wayﬁnding
CEQA Debrief and prep for
ﬁnal Master Plan
Progress on Construction Plan
and O&M Plan and prep for
Transportation Study
Public Meeting 2
at Location (TBD)
Workshop and Presentation
Alternative Exploration
Public Meeting 3
at Location (TBD)
Workshop and Presentation
Alternative Selection/s
Public Meeting 4
at Location (TBD)
Workshop and Presentation
Progress on Alternative Selections/s
Public Art Engagement 2
Final Public Engagement in
Coordination with CEQA Public
Circulation
PUBLIC
ENGAGEMENT 1 2 63 4 5
Public Meeting 5
at Location (TBD)
Workshop and Presentation
Receive Final Feedback from Community
for Major Development on the Master Plan
A
Public Meeting Art Master Plan
at Location (TBD)
Plan Workshop and Presentation
Receive Final Feedback from Community
for Major Development on the Art Master Plan
PUBLIC MEETINGS /parenleft.cap/seven.LP/parenright.capTECHNICAL ADVISORY COMMITTEE /parenleft.capTAC PDT/parenright.cap /plus.cap COMMUNITY ADVISORY COMMITTEE /parenleft.capCAC PDT/parenright.cap /parenleft.cap/seven.LP/parenright.cap

MUNICIPAL ADVISORY COMMITTEE
/parenleft.capMAC PDT/parenright.cap MEETINGS /parenleft.cap/one.LP/two.LP/parenright.cap COUNCIL MEETINGS /parenleft.cap/four.LP/parenright.cap
#
RESIDENT FOCUS GROUP MEETINGS /parenleft.cap/seven.LP/parenright.cap Exhibit 1 - Scheudule & Scope
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Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’sBoard of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

C
ampaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional ― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
 I have identified all persons for which the Ordinance requires disclosure.  The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and  I have been legally authorized to submit this disclosure form.

In total
, this disclosure form (including attachments) is pages.

E
xecuted on: , 20
, at: , California.

S
ignature: Print Full Name:

A
ddress:

P
hone Number: E-mail Address:

FORM F
DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS

The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on April 1, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

The provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies to a contractor whose contract requires the City Council’s, GSA’s, or HA’s approval, and specified subcontractors. A contract with the City, GSA, or HA is known as a “City Contract.” The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report whic h
di
scloses certain information about the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization

Please complete the following disclosure form:

Contractor(s)*:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person’s, entity’s, or orga nization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclose these persons’ name and business address.

Subcontractor(s)**:

A. Paul Seck
16 Court Street, Brooklyn, NY 11241
718-243-2044
25 January 24 Brooklyn, New York
[email protected]
X

CAMPAIGN FINANCE ORDINANCE
Michael Van Valkenburgh
A. Paul Seck
16 Court Street, 11th Floor
16 Court Street, 11th Floor
Brooklyn NY 11241
Brooklyn NY 11241
1 379
Exhibit 2
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FORM F—LIMNOTECH
380 Verdugo Wash Master Plan
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FORM F—INTER-FLUVE
381
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FORM F—KIMLEY HORN
382 Verdugo Wash Master Plan
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FORM F—GEOTECHNOLOGIES
FORM F
DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on April 1, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

Contractor(s)*:

Name Address

Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person’s, entity’s, or orga nization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclose these persons’ name and business address.

Subcontractor(s)**:

Emily Womack
Dyson & Womack 3327 Verdugo Rd LA, CA 90065
Chris Dyson
Los Angeles CA 90065
Los Angeles CA 90065
3327 Verdugo Rd
3327 Verdugo RdChris Dyson
N/A
N/A
N/A
383
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FORM F—SBP
384 Verdugo Wash Master Plan
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FORM F—STRATIFY X
385
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FORM F—ROCK DESIGN ASSOCIATES
FORM F
DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on April 1, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

Contractor(s)*:

Name Address

Subcontractor(s)**:

Emily Womack
Dyson & Womack 3327 Verdugo Rd LA, CA 90065
Chris Dyson
Los Angeles CA 90065
Los Angeles CA 90065
3327 Verdugo Rd
3327 Verdugo RdChris Dyson
N/A
N/A
N/A
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FORM F—CONSENSUS
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Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional ― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
 I have identified all persons for which the Ordinance requires disclosure.  The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and  I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:
2 March 18 24 3327 Verdugo Rd. Los Angeles
Emily Womack
3327 Verdugo Rd. Los Angeles, CA 90065
323.685.2800 [email protected]
FORM F
DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on April 1, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

Contractor(s)*:

Name Address

Subcontractor(s)**:

Emily Womack
Dyson & Womack 3327 Verdugo Rd LA, CA 90065
Chris Dyson
Los Angeles CA 90065
Los Angeles CA 90065
3327 Verdugo Rd
3327 Verdugo RdChris Dyson
N/A
N/A
N/A
FORM F—DYSON & WOMAK
388 Verdugo Wash Master Plan
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FORM F—IN-FO.CO
389
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FORM F
DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

Please complete the following disclosure form:

Contractor(s)*:

Name Address

Subcontractor(s)**:
99 Hudson St, 3rd floor
99 Hudson St, 3rd floor
New York
New York
NY
NY
10013
10013
Candace Damon & Eric Rothman
Jeff Hebert
See attached.

See attached.

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional ― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
 I have identified all persons for which the Ordinance requires disclosure.  The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and  I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:

March 19, 24 Los Angeles
700 S. Flower St, Suite 2995 Los Angeles CA 90017
[email protected]
Connie Chung
3 FORM F—HR&A
390 Verdugo Wash Master Plan
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FORM F
DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on April 1, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, City Clerk, or City Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has provided a campaign contribution.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about the contractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

Contractor(s)*:

Name Address

Subcontractor(s)**:

Emily Womack
Dyson & Womack 3327 Verdugo Rd LA, CA 90065
Chris Dyson
Los Angeles CA 90065
Los Angeles CA 90065
3327 Verdugo Rd
3327 Verdugo RdChris Dyson
N/A
N/A
N/A
FORM F—ETM
391
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Name Address

Full Name Title Business Address City State Zip

Chief Executive Officer / President

Board of Directors
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, GSA, or HA. In addition to the name of the person, or entity, the Contractor must also disclose the name(s) of that person’s, entity’s, or orga nization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Please disclose these persons’ name and business address.

Subcontractor(s)**:

Contractor(s)*:

Please complete the following disclosure form:
● Name of any campaign committee owned or controlled by the person, entity, or organization ● All persons who own more than 10% of the person, entity, or organization ● All members of the Board of Directors
● Chairperson
● Chief Financial Officer
● Chief Operating Officer
● Name of the Chief Executive Officer/President
Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) discloses certain informationabout thecontractor receiving the City Contract, and specified subcontractor(s) working under the City Contract.

To assist members of the City Council, GSA, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare thisreport which bid contract awarded to the lowest responsible bidder.

Council’s, GSA’s, or HA’s approval, and specified subcontractors. A contract with the City, GSA, or HA is known as a “City Contract.” The Ordinance excludes a competitively The provisions of the Ordinance restricting Council members from voting on matters affecting campaign contributors applies toa contractorwhose contract requires the City provided a campaign contribution.

Treasurer; and (2) Council members, GSA members, and HA members from voting on matters concerning a contract affecting a contractor or subcontractor who has contract is subject to approval by the City Council, GSA, or HA― from making a contribution to a City Council member, GSA member, HA member, CityClerk, or City the City of Glendale (“City”), Glendale Successor Agency or Glendale Redevelopment Agency (“GSA”), or the Housing Authority of the City of Glendale (“HA”) and that 5768, which became effective on April 1, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No.

Name Address

Full Name Title Business Address City State Zip

Chief Executive Officer / President

Subcontractor(s)**:

Contractor(s)*:

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE – CONTRACTORS AND SUBCONTRACTORS FORM F
Chief Financial Officer
Board of Directors
Chairman of Board of Directors
Rincon Consultants, Inc. 250 East 1st Street, Suite 1400, Los Angeles, California 90012 John Dreher 180 N Ashwood Ave Ventura CA 93001
John Dreher 180 N Ashwood Ave Ventura CA 93001
Lacrissa Davis 180 N Ashwood Ave Ventura CA 93001
Jeff Belanger, Brenna Weatherby Erik Feldman 180 N Ashwood Ave Ventura CA 93001 Richard Daulton, Lacrissa Davis, Jennifer Haddow 180 N Ashwood Ave Ventura CA 93001 Richard Daulton, John Dreher, Lacrissa Davis, Jennifer Haddow 180 N Ashwood Ave Ventura CA 93001 Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. You must also disclose the names of the Subcontractor’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional ― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:
 I have identified all persons for which the Ordinance requires disclosure.  The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and  I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:
2 April 5th 24 Ventura
180 N Ashwood Ave Ventura CA 93001
805-644-455
FORM F—RINCON
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FORM F—DIRECTIONAL LOGIC
393
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Glendale City CouncilSeptember 10, 2024

Glendale City Council
September 10, 2024