Annotated agenda — Glendale City Council, September 10, 2024

MOTION
Moved by Council Member Najarian___, seconded by Council Member Kassakhian _that the City Council hereby authorizes the City Manager to execute Funding Agreements to receive grant funding for the "Glendale Ave Open Street Event" from the Los Angeles County Metropolitan Transportation Authority (LA Metro) as described in the September 3, 2024 staff report from the Community Development Department.

Vote as Follows:

Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None

Absent: None
None
Abstain:

APPROVED AS TO FORM
Dit pe
"Cl ORNEY
pate 742/24
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:

TUESDAY, SEPTEMBER 10, 2024.
4B1

MOTION
Moved by Council Member Brotman seconded by Council Member Najarian , that the City Council hereby authorizes the City Manager to execute a Professional Services Agreement with Community Art Resources (CARS) for the implementation and management of the Glendale Ave Open Street Event on May 31°, 2025, in an amount not to exceed $549,263.00. The contract amount is based on the City’s desired scope of work, schedule and desired outcomes. The Professional Services Agreement shall be subject to approval as to form by the City Attorney.

Vote as Follows:

Ayes:
a Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
Noes: —

Absent: None
Abstain: None

APPROVED AS TO FORM
Vk
Cl ORNEY
DATE Uiales
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:

TUESDAY, SEPTEMBER 10, 2024.
4B2

MOTION
Moved by Council Member Brotman
seconded by Council Member Kassakhian , that
the Council of the City of Glendale hereby approves the Homeless Housing, Assistance, and Prevention Program Round 4 proposed Sub-recipient funding awards, as recommended by the Continuum of Care (CoC) Board; and authorizes the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funding, as outlined in the Report to Council dated September 10, 2024.

Vote as Follows:

Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None
None

Absent:

None
Abstain:

THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:

TUESDAY, SEPTEMBER 10, 2024.

APPROVED AS TO FOR:
4C1

Adopted r'
09/10/24
Brotman/Kassakhian RESOLUTION NO. 24-143
All Ayes

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GLENDALE, CALIFORNIA ACKNOWLEDGING RECEIPT OF A

REPORT MADE BY THE FIRE CHIEF OF THE GLENDALE FIRE

DEPARTMENT REGARDING THE INSPECTION OF CERTAIN

OCCUPANCIES REQUIRED TO PERFORM ANNUAL

INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO
SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEAL TH
AND SAFETY CODE.

WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018; and
WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 requires all fire departments, including the Glendale Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and
WHEREAS , California Health & Safety Code Section 13146.2 requires all fire departments, including the Glendale Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3; and
WHEREAS, the City Council of the City of Glendale intends this Resolution to fulfill the requirements of the California Health & Safety Code regarding acknowledgment of the Glendale Fire Department's compliance with California Health and Sections 13146.2 and 13146.3.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:

That the City Coucil expressly acknowledges the measure of compliance of the Glendale Fire Department with California Health and Safety Code Sections 13146.2 and 13146. 3 in the area encompassed by the City of Glendale, as follows:

A EDUCATIONAL GROUPE OCCUPANCIES:

Educational Group E occupancies are generally those public and private schools, used by 1 CC_09102024_Resoluti on_ 4dl .pdf 4d1
more than six persons at any one time for educational purposes through the 12th grade. Within the City of Glendale, there lie 50 Group E occupancies, buildings, structures and/or facilities .

During calendar year 2023, the Glendale Fire Department completed the annual inspection of 50 Group E occupancies , buildings, structures and/or facilities. This is a compliance rate of 100% for this reporting period.

Additional items of note regarding this compliance rate can be found in the accompanying staff report for this resolution.

B. RESIDENTIAL GROUP R OCCUPANCIES:

Residential Group R occupancies, for the purposes of this resolution , are generally those occupancies containing sleeping units, and include hotels, motels , apartments (three units or more), etc. as well as other residential occupancies (including a number of residential care facilities) . These residential care facilities have a number of different sub-classifications , and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities , etc. The residents may also be non-ambulatory or bedridden. Within the City of Glendale, there lie 4030 Group R (and their associated sub categories) occupancies of this nature. During calendar year 2023, the Glendale Fire Department completed 99% of the annual inspections of Group R occupancies , buildings, structures and/or facilities.

Additional items of note regarding this compliance rate can be found in the accompanying staff report for this resolution.

Adopted this _1_0_th ____ day of September
ATTEST:
2 CC_09 I 02024_Resoluti on_ 4d I .pdf
, 2024
l vMayor

APPROVEDASTOFORM
~
'ATTORNEY
DATE tJ/;2/2'j
- J

STATE OF CALIFORNIA )
) ss

COUNTY OF LOS ANGELES )
I, Dr. Suzie Abajian, City Clerk of the City of Glendale, do certify that the foregoing Resolution No. 24-143 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 1 oth day of September 2024, by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
3 CC_09102024_Resolution_ 4dl.pdf
5 4
4 1

AGENDA ITEM

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL
Report: Fire Department annual presentation of the status of state mandated fire inspections.

1. Resolution recognizing the Glendale Fire Department’s level of compliance with California Health and Safety Code Sections 13146.2 and 13146.3

COUNCIL ACTION

EXECUTIVE SUMMARY
Under California state law, the Fire Department must report annually its performance as it relates to conducting fire and life safety inspections on specified occupancies.

Acknowledgement of this report by City Council in the form of a resolution is required under Senate Bill 1205.

Item Type: Consent Calendar
Approved forSeptember 10, 2024 calendar
2 RECOMMENDATION
That the City Council approve the attached resolution recognizing the Glendale Fire Department’s level of compliance with California Health and Safety Code Sections 13146.2 and 13146.3.

ANALYSIS
California Senate Bill 1205 (SB 1205) was signed into law on September 27, 2018, after the tragic Ghost Ship Fire (December 2016) brought national attention to California and put a spotlight on fire safety laws as well as the performance of fire inspections. This law amends preceding law such that an annual report on state mandated inspections is now required to be submitted to the governing body of each jurisdiction having authority for inspections. The report must be acknowledged in a resolution or similar formal document.

State mandated inspections were enacted by the California Health & Safety Code Sections 13146.2 and 13146.3 and requires all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards. The California Health & Safety Code Sections 13146.2 and 13146.3 did not require fire departments to report or demonstrate compliance as the new law (SB 1205) does. The Glendale Fire Department is dedicated to protecting life and property through the highest level of service to the community. One way we provide essential risk reduction service to our community is through inspections.

The Fire Department will provide City Council with a fire inspection report summarizing inspections activities on an annual basis. While there are no penalties identified in the law, adoption of the resolution will establish the City of Glendale’s compliance with the new California health and safety code mandates.

Public and private schools are generally classified as Educational Group E occupancies.

They are schools used by more than six persons at any one time, for educational purposes through the 12th grade. Within the City of Glendale, there are 50 Group E occupancies, buildings, structures, and facilities. During calendar year 2023, the Glendale Fire Department has completed 100% of the annual inspections for Group E occupancies, buildings, structures and/or facilities.

Hotels, motels, apartments (three units or more), residential care facilities and other residential occupancies that contain sleeping units are generally classified as Residential Group R occupancies. Within the City of Glendale there are 4030 Group R (and their associated sub-categories) occupancies. During calendar year 2023, the Glendale Fire Department has completed 99% of the annual inspections of Group R occupancies, buildings, structures and/or facilities.

STAKEHOLDERS/OUTREACH
Not applicable

FISCAL IMPACT
There is no fiscal impact associated with this report.
3 ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1:The City Council may consider any other alternative not proposed by staff.

Council approval of resolution is required to ensure compliance with Senate Bill 1205.

ADMINISTRATIVE ACTION
Submitted by:

Greg Fish, Fire Chief
Prepared by:

Jovan Diaz, Fire Marshal
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
MOTION
Moved by Council Member RBrotman __, seconded by
Council Member K assakhian , that the Council of the City of Glendale hereby:

1. Authorizes the City Manager, or a designee, to execute Amendment No.2 to contract 8002167 — subject to approval to form by the City Attorney - with Citygate Associates LLC, to develop and provide a Strategic Plan for the Fire Department, that addresses multiyear strategic planning, increasing the contract amount by $49,905 to the new total not-to-exceed amount of $273,382.

Votes as follows:

Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None

Absent: None
None APPRO
Abstain: VED AS TO FORM
—_ CINYSFTORNEY
pate 7/2/29
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:

TUESDAY, SEPTEMBER 10, 2024.
4E1

Adopted
09/10/24
Brotman/Kassakhian
All Ayes
RESOLUTION NO. 24-144

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, ADOPTING GLENDALE WATER AND POWER DEPARTMENT SPECIFICATION NO. 3982R TO FURNISH MATERIALS, EQUIPMENT AND

LABOR FOR VAULT DEWATERING, HAZARDOUS WASTE DIPSOSAL AND

EMERGENCY RESPONSE CLEAN-UP FOR GLENDALE WATER & POWER,

AND DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. The revised specifications on file in the Glendale Water & Power Department to Furnish Materials Equipment, and Labor for Vault Dewatering , Hazardous Waste Disposal and Emergency Response Clean-Up for Glendale Water & Power, including the various documents incorporated therein, are hereby approved, adopted, designated and shall hereafter be known as Specification No. 3982R.

SECTION 2. That there were no bids received in response to Specification No. 3982 advertised in May 2024 as explained in the Report dated September 10, 2024, by the Acting General Manager of the Glendale Water & Power Department.

SECTION 3. That the City Clerk is hereby directed to advertise for bids for work, equipment and materials described in the revised Specification No. 3982R as adopted by this Resolution.

Adopted by the Council of the City of Glendale on this 10th day of September, 2024.

Mayor
ATTEST:

APPROVEC AS TO FORM
City Clerk
~
DATE 1/12-I 2. '1
4f1
STATE OF CALIFORNIA ) SS.

COUNTY OF LOS ANGELES )
I, Suzie Abajian PhD, City Clerk of the City of Glendale, hereby certify that the foregoing Resolution No. 24-144 was adopted by a majority vote of the Council of the City of Glendale, California, at a regular meeting held on the 10th day of September , 2024, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
City Clerk
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Revised Specifications for Vault Dewatering, Hazardous Waste Disposal and Emergency Response Clean-Up.

1. Resolution adopting revised Specification No. 3982R to furnish materials, equipment and labor for vault dewatering, hazardous waste disposal and emergency response clean-up for Glendale Water & Power (GWP) and directing the City Clerk to advertise for bids.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
Glendale Water & Power (GWP) plans to contract with a company that provides support services such as vault dewatering, hazardous waste disposal and emergency clean-up of GWP facilities to allow staff to conduct repair and maintenance, and restore power and water services, as soon as possible following interruption of services. In performing operation and maintenance services, GWP is faced with challenges that prevents the continuous service to its customers. Occasionally, an overhead transformer explodes that requires immediate clean-up or an equipment failure in the underground vault needs to be repaired to restore power immediately to the vicinity.

To conduct the repairs, the vault must first be cleaned and dewatered for staff to safely conduct the repairs. Additionally, the oily water cannot be discharged to the street in compliance with the federal and state environmental regulations. The clean-up and emergency response usually generates hazardous waste that should be disposed of properly and by certified contractors.

The original Specification approved by the City Council, was posted on May 9 and May 13, 2024, on the Glendale Independent and the City’s website, and emailed to ten potential bidders. However, no contractor responded to the bid due to questions they had relating to prevailing wages, bonds, the engineer’s estimate, and response time on- site after GWP’s call. GWP has addressed the questions and increased the incident response time from 1-2 hours to 3-4 hours onsite, with a requirement to respond to GWP’s first phone call within a half hour.
2{{section.number}}f
5 4
0 6

RECOMMENDATION
Adopt the revised Specification No. 3982R to furnish materials, equipment, and labor for vault dewatering, hazardous waste disposal and emergency response clean-up for Glendale Water & Power, and to direct the City Clerk to advertise for bids.

ANALYSIS
Glendale Water & Power (GWP) provides power and water services reliably to the residents and businesses in Glendale. In conducting these services, GWP is faced daily with operational, maintenance and construction and regulatory challenges that prevents the continuous service to the public. Occasionally, an overhead transformer explodes and spills oil into resident’s pool or garden, a pipeline breaks and discharges polluted water into the street, or an equipment fails inside an electric vault that is full of water. Additionally, a chemical spill at the Power Plant may require immediate clean-up to protect the public and the nearby river. To conduct some repairs, for example inside the vault, the vault must first be cleaned and dewatered for staff to safely perform the repairs. The oily water cannot be discharged easily to the street as GWP needs to comply with the federal and state discharge regulations. Thus, GWP needs a contractor that can provide support services such as vault dewatering, hazardous waste disposal and emergency response cleanup for GWP restore operation.

Vault Dewatering - Underground vaults accumulate water from rain, yard cleaning or from residents’ lawn irrigation. An equipment failure in the vault requires cleaning and dewatering these vaults, as soon as possible, for GWP staff to safely repair the defective equipment and restore power immediately to the customers. The water sometimes cannot be discharged to the street as GWP electric has to comply with the water discharge requirements. Additionally, the vault dewatering clean-up and emergency response usually generates hazardous wastes that requires timely and proper disposal as required by federal and state environmental laws.

Hazardous Waste Disposal - Aside from the waste generated from the emergency clean-up, the GWP water and power O & M and construction activities generates and accumulates hazardous wastes in their work areas. These wastes must be stored and managed and disposed of properly and timely. GWP relies on contractors who can transport the wastes to certified disposal in-state or out-of-state facilities for appropriate treatment and disposal.

Emergency Response Clean-Up - In some instances GWP operations may generate spills in their work areas that require immediate clean-up because of the proximity to a storm drain or water body, or the spill is large and is beyond GWP staff capacity to clean-up. For example, a transformer that blew up where contents sprayed into the resident’s swimming pool or vegetable garden, or a spill that occurred in the Power plant area and has potential of discharging to the river.

Staff has addressed the contractors’ questions relating to prevailing wages, bonds, the engineer’s estimate, and response time on-site after GWP’s call, and increased the incident response time from 1-2 hours to 3-4 hours onsite, with a requirement to respond to GWP’s first phone call within a half hour, along with some other minor changes to the Bid list by including other bid line items identified in the review. 3{{section.number}}f
5 4
0 6

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
The vault dewatering, hazardous waste disposal and emergency clean-up will cost $105,000 annually and is included in the FY 2024-2025 budget. Staff will return to Council to award the contract.

Existing Appropriation
Amount Account String Funding Source
$81,900 43110-5820-GWP-4540-P0000 Electric Works Revenue Fund
$23,100 43110-5920-GWP-4540-P0000 Water Works Revenue
Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The herein subject action of adopting the revised specifications is not a project as defined by the California Environmental Quality Act (CEQA) and thus a CEQA analysis is not required.

CAMPAIGN DISCLOSURE
Not applicable.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Not to adopt the revised Specification No. 3982R, and authorize the City Clerk to advertise for bids.

Alternate 2: Consider other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Robledo, Acting General Manager - Glendale Water and Power Prepared by:

Stephen Nersesyan, Assistant General Manager - Support Services Miriam C. Sykes, Sr. Environmental Program Specialist
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.

MOTION
Moved by Council Member Brotman , seconded by
Council Member Kassakhian _ that the Council authorizes the City Manager, or his designee, to accept grant funds in the amount of $364,000 from the California Office of Traffic Safety, Selective Traffic Enforcement Program.

Vote as follows:

Ayes:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
Noes:

None

Absent: None
Abstain: None
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:

TUESDAY, SEPTEMBER 10, 2024.

APPROVED AS TO FORM
Mel

CIPVATTORNEY
pate WH2/, 27.
491

Adopted
09/10/24 '
Brotman/Kassakhian RESOLUTION NO. _24-145
All Ayes RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE MAKING AN APPROPRIATION BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1: That the sum of $9,707 is hereby appropriated and/or transferred from the following accounts to the following accounts:

ACCOUNTS DESCRIPTION FROM TO
32610-26 10-GPD-0020- State Grants, Police Fund, Police, Projects, $9,707 PO000-GPD01296AG 2024-25 OTS STEP Grant
41100-2610-GPD-0020- Salaries, Police Fund, Police, Projects, $9,707 P0000-GPD01296AG 2024-25 OTS STEP Grant
To appropriate grant funding from the State of California Office of Traffic Safety Selective Traffic Enforcement Program.

SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.

SECTION 3: The City Clerk shall certify to the adoption of this Resolution.

Adopted this_10th_ gay of September __, 2024. LLE
“OE

CITY OF GLENDALE
DATE___ 08/19/2024

APPROVED AS TO FINANCIAL
PROVISION FOR $ 9,707
ATTEST:

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF GLENDALE )
|, Suzia Abajian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No.___ 24-145 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 40th day of __September___, 2024, and that the same was adopted by the following vote:

Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None

Absent: None
Abstain; None APPROVED AS TO FORM
Lah | “pe .

ORNEY City Cferk eee
DATE 4 2/2 1 4g2

MOTION
Moved by Council Member Brotman , seconded by
Council Member Kassakhian , that the Council authorizes the City Manager, or his designee, to accept grant funds in the amount of $40,000 from the State of California Office of Traffic Safety, Motorcycle Safety Education and Training Program, and to execute the necessary agreements, certifications, and other documents required to accept grant funds.

Vote as follows:

Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None

Absent: None
Abstain: None
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:

TUESDAY, SEPTEMBER 10, 2024.

APPROVED AS TO FORM
Wack 2 Jikto. *"—~ CITY, APTORNEY
pate 4 //272Y par

Adopted
09/10/24
Brotman/Kassakhian
All Ayes
RESOLUTION NO. __ 24-146

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE

MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1: That the sum of $40,000 is hereby appropriated and/or transferred from the following accounts to the following accounts:

ACCOUNTS DESCRIPTION ~ FROM TO
32610-2610-GPD-0020- State Grants, Police Fund, Police, Projects, $40,000 P0000-GPD01297AG 2024-25 Motorcycle Safety Program
41100-2610-GPD-0020- Salaries, Police Fund, Police, Projects, $32,357 P0000-GPD01297AG 2024-25 Motorcycle Safety Program
44550-2610-GPD-0020- Travel, Police Fund, Police, Projects, 2024- $2,143 P0000-GPD01297AG 25 Motorcycle Safety Program
45350-2610-GPD-0020- General Supplies, Police Fund, Police, $1,500 P0Q000-GPD01297AG Projects, 2024-25 Motorcycle Safety
Program
45682-2610-GPD-0020- Miscellaneous, Police Fund, Police, $4,000 P0000-GPD01297AG Projects, 2024-25 Motorcycle Safety
Program
To appropriate grant funding from the State of California Office of Traffic Safety for the Motorcycle Safety Education and Training Program.

SECTION 3: The City Clerk shall certify to the adoption of this Resolution.

Adopted this 10th _day of September 2924. LLE.

ATTEST:
erk

APPROVED AS TO FORM
LL fe

CITY OF GLENDALE
DATE__ 08/19/2024

APPROVED AS TO FINANCIAL
PROVISION FOR $ 40,000
Hh -
V ELM
CITYATTORNEY |
pate Pi 2/2Y
Director of Fyip
4h2

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF GLENDALE )
1, Suzie Abajian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No. 24-146 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 10th __ day of __Sentemher _, 2024, and that the same was adopted by the following vote:

Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None

Absent: None
Abstain: None
aid AOD Sek —

MOTION
Moved by Council Member Brotman , seconded by
Council Member Kassakhian , that the City Attorney or his designee is hereby authorized to execute a Conflict of Interest Waiver submitted by the law firm of Burke, Williams & Sorensen, LLP (“BWS’) related to the BWS'’s ongoing representation of the City of Glendale in the matters of Casa Green v. City of Glendale, et al. and 238 Serrano Properties LLC v. State of California et al, and the Burbank- Glendale-Pasadena Regional Housing Trust (“Trust”)— of which the City of Glendale is a member — in matters pertaining to advice, counsel and assistance to the Trust with grant agreements between the Trust and the City of Glendale. The Conflict of Interest Waiver shall be in substantially the form attached as Exhibit 1 to the Report to Council dated September 10, 2024.

Vote as follows:

Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None

Absent: None
Abstain: | None APPROVED AS TO FORM
VEZ

CIDVATTORNEY
DATE GH 2/ Z9
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:

TUESDAY, SEPTEMBER 10, 2024.

Ait

MOTION
Moved by Council Member Brotman , seconded by Council
Member Gharpetian , that the City Council hereby directs staff regarding the Al Fresco On-Site Dining in Private Parking Areas Program, as described in the September 10, 2024 staff report from the Director of Community Development (“Report”), as follows:
e Continuation of Existing Locations, subject to obtaining necessary approvals outlined in the Report; and
e Expansion of Program to new locations, subject to obtaining necessary approvals outlined in the Report.

Vote as follows:

Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None

Absent: None
Abstain: None

THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF TUESDAY, SEPTEMBER 10, 2024.

APPROVED AS TO FOR Wi
~~ CITY/ATTORNEY
pate 12S et
8A1

Adopted
09/10/24
Kassakhian/Gharpetian

Absent: Brotman
RESOLUTION NO. __ 24_-_14_7 __

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

DEPUTY DIRECTOR OF FINANCE TO ISSUE A PURCHASE ORDER TO THE

GENESIS GROUP FOR A SOFTWARE SOLUTION FOR THE RADIO SYSTEM REDUNDANCY PROJECT IN AN AMOUNT NOT TO EXCEED $102,197.

WHEREAS, the Wireless Division currently utilizes various services from The Genesis.'Group to operate· and maintain the City's radio system; WHEREAS,Jhe service~ allow monitoring of system use patterns and anomalies as well as proliidlng billing"data used by the ICI System to determine Glendale's portion of the shared revenue;
WHEREAS, the radio system redundancy project is important to maintain continuity of operations in the event a catastrophic failure of the radio system master site happens;
WHEREAS, the redundancy allows data to remain available and accessible at all times;
WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding; and WHEREAS, The Genesis Group is the only provider of the software solution that is compatible with the City's current radio system; and WHEREAS, the software maintenance support provided by The Genesis Group is proprietary to the vendor due to the technical support services required to install, configure, and maintain products acquired as part of the overall radio system project and must be performed by The Genesis Group.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interest of the City to dispense with competitive bidding.

2. That the Deputy Director of Finance is authorized to issue a purchase order to The Genesis Group for a software solution for the radio system redundancy project in an amount not to exceed $102,197.
1 8b1
Adopted this 10th day of Septembe'2024.

Mayor
ATTEST:

City Clerk

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
ss
I, SUZIE ABAJIAN , Ph.D, City Clerk of the City of Glendale , certify that the foregoing Resolution No. 24-147 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 1 0tttlay of Septemb~l2024, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain :

Gharpetian , Kassakhian , Najarian, Asatryan
None
Brotman
None
2 City Clerk
Adopted
09/10/24
Kassakhian/Gharpetian

Absent: Brotman RESOLUTION NO. 24-148

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

DEPUTY DIRECTOR OF FINANCE TO ISSUE A PURCHASE ORDER TO THE

GENESIS GROUP FOR ON-GOING SOFTWARE MAINTENANCE FOR THE LIFE OF THE PRODUCT WITH THE FY24-25 AMOUNT NOT TO EXCEED $25,000.

WHEREAS, the Wireless Division currently utilizes various services from The Genesis Group to operate and maintain the City's radio system; _ _)VHEREAS, the services allow monitoring of system use patterns and anomalies as well as proyidir;ig_ billing-data used by the ICI System to determine Glendale's portion of the shared revenue;
WHEREAS, the radio system redundancy project is important to maintain continuity of operations in the event a catastrophic failure of the radio system master site happens;
WHEREAS, the redundancy allows data to remain available and accessible at all times;
WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding; and WHEREAS, The Genesis Group is the only provider of the software solution that is compatible with the City's current radio system; and WHEREAS, the software maintenance support provided by The Genesis Group is proprietary to the vendor due to the technical support services required to install, configure, and maintain products acquired as part of the overall radio system project and must be performed by The Genesis Group.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the foregoing facts are deemed to be true and correct and a basis for dispensing with competitive bidding and the Council hereby finds that ii is in the best interest of the City to dispense with competitive bidding.

2. That the Deputy Director of Finance is authorized to issue a purchase order to The Genesis Group for on-going software maintenance for the life of the product with the FY24-25 amount not to exceed $25,000.
1 8b2
Adopted this 10th day of SeptembErl2024.

Mayor
ATTEST:

City Clerk

STATE OF CALIFORNIA )
) ss

APPROVEOASTOFORM
~ DATE 1/jtJ/~/

COUNTY OF LOS ANGELES )
I, SUZIE ABAJIAN, Ph.D, City Clerk of the City of Glendale , certify that the foregoing Resolution No. 24-148 was adopted by the Council of the City of Glendale , California , at a regular meeting held on the 1 0th:fay of Septemb~r2024 , and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Gharpetian, Kassakhian , Najarian, Asatryan
None
Brotman
None
City Clerk
2 {{section.number}}b

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Dispense with Competitive Bidding and issue Purchase Orders with The Genesis Group.

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order with The Genesis Group for a software solution for the radio system redundancy project in an amount not-to- exceed $102,197.

2. Resolution to dispense with competitive bidding and authorize the Deputy Director of finance to issue a purchase order with The Genesis Group for on- going software maintenance for the life of the product with the FY24-25 amount not to exceed $25,000.

COUNCIL ACTION
Item Type: Action Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
The Genesis Group is the sole provider of software that is compatible to monitor and maintain the City’s radio system. The redundancy project and the annual software maintenance agreement is critical for the continuity of operations to be able to provide billing data and system usage reports, as well as maintaining the ability to troubleshoot system issues.
2{{section.number}}b
5 2
4 0

RECOMMENDATION
Approve the Resolutions to dispense with competitive bidding and authorize the Deputy Director of Finance to issue purchase orders with The Genesis Group for the software of the radio system redundancy project and on-going software maintenance.

ANALYSIS
The Wireless Division utilizes various services from The Genesis Group to operate and maintain the City’s radio system. The services allow monitoring of system use patterns and anomalies as well as providing billing data used by the ICI System to determine Glendale’s portion of the shared revenue.

The radio system redundancy project is important to maintain continuity of operations in the event a catastrophic failure of the radio system master site happens. The redundancy allows data to remain available and accessible at all times. The Genesis Group is the only provider of the software solution that is compatible with the City’s current radio system. Therefore, the Police Department is requesting to dispense with competitive bidding and issue a purchase order to The Genesis Group for the software needed for the redundancy.

The software maintenance support provided by The Genesis Group is proprietary to the vendor due to the technical support services required to install, configure, and maintain products acquired as part of the overall radio system project and must be performed by The Genesis Group. For this reason, the Glendale Police Department is requesting to issue annual purchase orders to The Genesis Group for the life of the equipment for the software maintenance.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Genesis Group software solution for the redundancy site and on-going software support will cost $127,197, which was approved as part of the FY2024-25 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below.

Existing Appropriation
Amount Account String Funding Source
$25,000 GL: 43110-6600-GPD-7006
PL: N/A
Wireless Fund –
Contractual Services
$102,197 GL: 51000-6600-GPD-7006
PL: N/A
Wireless Fund - Capital
3{{section.number}}b
5 2
4 0
The funding for the additional years of the contract will be included during the annual budget process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment.

CAMPAIGN DISCLOSURE
See Exhibit A

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may deny the request of the Glendale Police Department to issue purchase orders to The Genesis Group for the software solution of the redundancy project and the on-going maintenance software support. If the request is denied, the Wireless Division will be unable to provide billing data and system usage reports, as well as losing the ability to troubleshoot system issues.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Cid, Police Chief
Prepared by:

Gordon Arnold, Wireless Systems Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure

Exhibit A
City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, "Campaign Finance Ordinance," which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 ('the Ordinance"). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)- who has a contract with the City of Glendale ("City''), Economic Development Department ("EDD"), or the Housing Authority of the City of Glendale ('HA") and that contract is subject to approval by the City Council, EDD, or HA- from making a contribution to a City Council member, EDD member, HA member, City Clerk, or City Treasurer; and (2) Council members, EDD members, and HA members from voting on matters concerning a contract with a person who has provided a campaign contribution.

The Ordinance applies to a contractor whose contract requires the City Council's, EDD's, or HA's approval. A contract with the City, EDD, or HA is known as a "City Contract." The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, EDD, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) warning under the City Contract.

A contractor must provide the Information listed below when: A subcontractor must provide the Information listed below when:
• The City Contract has a total anticipated or actual value of $50,000 or more; or contract awarded to the lowest responsible bidder.
• The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
• A combination or series of City Contrac ts have a value of $50,000 or more. • A combinati on or series of subcontracts, for the same or different projects, have an agareaate value of $25,000 or
more. Information that must be disclosed:• Name ofthe person, entity , or organization (i.e., the Contractor or Subcontractor) • Name of the Chief Executive Officer/President
• Chief Operating Officer
• Chief Financial Officer
• Chairperson
• All members of the Board of Directors
• All persons who own more than 10% of the person, entity, or organization • Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor s •:

Name Address
Chairperson
Chief Execu tive Officer/ President
Chief O erating Officer
Chief Financial Officer
Board of Directors
More than 10% interes t owner
• "Contractor" Is the person, entity, or organization that is the party, or prospective party, to th e contrac t with the City, EDD, or HA or any member of that person's, entity's, or organization's Board of Directors, its Chairperson, Chief Executive Officer, Chie f Financial Officer , Chief Operating Office r, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or contro lled by that person , entity, or organiza tion. Above please disclose these persons' name and business address.

Subcontractor/s) ••·
Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer/ President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% Interest owner
•• "Subcontractor" Is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person's, entity's, or organization's Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons' name and business address.

Campa ign Committee owned or controlled by: __ .,_t/'--'-/A-'------- ------------ I Title I Business Address I City I State I Zip
On behalf of the above-named L.tractor D Subcontractor :

CERTIFICATION
• I acknowledge that I have a cont inuing obligation to upda te this disclosure form if I subs titute- or if I select addit ional- architects , design professionals, contractors , or subcontractors within ten (10) days of the selec tion or change; and • I hereby certify that:
• I have identified all persons for which the Ordinance requires disclosure; • The informat ion in this disclosure form (and any attachment to this form) is true, accu rate, correct, and complete; and • I have been legally authori zed to submit this disclosure form.

In total , this disclosure form (including attachme nts) is ___r__ pages.

Executed on: A .\t.s.u..r):: ;l. ~ , 20M._, at: _____________ ____ ,, California .

Sigaat ""' ? ii;..a e,ot '"" N,me _ ::Iz--... ... ,,~-~<~,~ ~~ ,;;'15'¥·- ----- ----- Address : _ _ s ...:--I G()=..._ ..... G ..... >,-;</..,__.-.,_( ~ Al.~cr~t:- =1!1_7 v._d__,,_, ~DU--'-"'--'~e'-t,'-1X~+' ~7~ C~Z~o ~3 _____________ _ cc; i 7 I
Phone Number: ( 9o1) 3'3 0 - J(, / 0 E-mail Address: j '""', 11 .;r'@ § e "<' f ;.f vJO//J. e,o1 ,.._ Rev. 6f7/12 J:IFILES\DOCFILES\ORDICAMPAIGN CONTRIBUTION\OISCLOSURE FORM- CONTRACTOR -&-7-12.doc Adopted
09/10/24
Kassakhian/Gharpetian
All Ayes RESOLUTION NO. __ 2_4-_14_9 __

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

DEPUTY DIRECTOR OF FINANCE TO ISSUE A PURCHASE ORDER WITH HELICOPTER ENGINE REPAIR OVERHAUL SERVICES (H.E.R.O.S). FOR A TERM OF 3 YEARS IN AN AMOUNT NOT-TO-EXCEED $1,200,000.

WHEREAS, the Air Support Unit employs a full-time helicopter mechanic; WHEREAS, some helicopter engine repairs require specialized training that goes beyond the capability of the City's accredited mechanic; WHEREAS, H.E.R.O.S. is an authorized turbine engine repair company that has performed overhaul and repairs of the complex turbine engine and turbine engine components in the City's helicopters since 2011;
:·.'/ . . , ' ,.

WHEREAS, it is ess·eritial that work performed on City helicopters be conducted at the highest level of quality possible to ensure safety due to the varied missions that the aircraft~~Jt~r;l!.f T.•• . :i".

WHEREAS, H.E.R.O.S. is responsive to the City's needs and will come to the heliport tci assisffri ·worl<ing through various technical issues; WHEREAS, on site repair work allows City staff to oversee and visually observe maintenance operations;
WHEREAS, onsite repair work saves money and significantly reduces operational down time;
WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding; and WHEREAS, H.E.R.O.S. is the only service provider that will conduct repair work at the City's facility; and
WHEREAS, H.E.R.O.S. is able to provide parts and services that are unique to the City's model of aircraft.

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
1 8c1

2. That the Deputy Director of Finance is authorized to issue a purchase order with H.E.R.O.S. for a term of 3 years in an amount not-to-exceed $1,200 ,000.

Adopted this 10th day of Septembe,r2024.

ATTEST :

City Clerk

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
)
)
)
ss
Mayor

APPROVEOASTOFORM
~~
DATE Oj);3! /2-j
I, SUZIE ABAJIAN , Ph.D, City Clerk of the City of Glendale, certify that the foregoing Resolution No. 24-149 was adopted by the Council of the City of Glendale , California, at a regular meeting held on the 1 0thday of Septemb~l2024 , and that same was adopted by the following vote:

Ayes: Brotman, Gharpetian, Kassakhian , Najarian, Asatryan Noes: None

Absent: None
Abstain: None
City Clerk
2 {{section.number}}c

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Dispense with Competitive Bidding and Issue a Purchase Order Contract for Police Helicopter Parts with Helicopter Engine Repair Overhaul Services (H.E.R.O.S.).

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order contract with Helicopter Engine Repair Overhaul Services (H.E.R.O.S). for a term of 3 years in an amount not- to-exceed $1,200,000.

COUNCIL ACTION
Item Type: Action Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
Helicopter Engine Repair Overhaul Services (H.E.R.O.S) is a critical and longstanding servicer of the turbine engines within the Joint Air Support’s helicopter fleet. Due to the history of proven reliability of the important work they provide, the Police Department is respectfully requesting to continue utilizing this vendor for helicopter engine servicing and to issue a three-year purchase order contract to begin January 1, 2025.

RECOMMENDATION
Approve the Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order contract with Helicopter Engine Repair Overhaul Services (H.E.R.O.S), for three years in an amount not-to-exceed $1,200,000.

ANALYSIS
The Air Support Unit employs a full-time helicopter mechanic; however, some helicopter engine repairs require specialized training that goes beyond the capability of the City’s accredited mechanic. H.E.R.O.S. is an authorized turbine engine repair center that has performed overhaul and repairs of the complex turbine engine and turbine engine components in the City’s helicopters since 2011. It is essential that work performed on City helicopters be conducted at the highest level of quality possible to ensure safety due to the varied missions that the aircraft perform.
2{{section.number}}c
5 4
3 9
H.E.R.O.S. has built a level of trust that is critical to the air support operation.

They are responsive to the City’s needs and will come to the heliport to assist in working through various technical issues. This onsite work allows staff to oversee and visually observe maintenance operations. It also saves money and significantly reduces in operational down time. All other helicopter service providers require that the helicopter engines be serviced at their facilities.

H.E.R.O.S. is an existing tried and proven vendor with ties to our local area. They provide parts and services that are unique to our model of aircraft. Continuing the Air Support Unit’s ability to do business with this vendor provides a greater assurance in quality control and active risk management; assurances that are indispensable to the safe maintenance and function of our air unit.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Helicopter Engine Repair Overhaul Services (H.E.R.O.S) 3-year agreement will cost $1,200,000, in which the first-year cost of $775,000 was approved as part of the FY2024-25 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below.

Existing Appropriation
Amount Account String Funding Source
$775,000 GL: 44350-6020-GPD-7004-P0000
PL: N/A
Joint Air Support Fund
The funding for the additional years of the contract will be included during the annual budget process.

CAMPAIGN DISCLOSURE
See Exhibit A
3{{section.number}}c
5 4
3 9

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may deny the request of the Glendale Police Department to continue use of Helicopter Engine Repair Overhaul Services (H.E.R.O.S) as an engine maintenance contractor in support of the police helicopter fleet. If the request is denied, the Joint Air Support Unit will be unable to keep up with the required maintenance of the aircraft fleet.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manny Cid, Police Chief
Prepared by:

Jeff Albrecht, Police Sergeant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure
City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:

The City Contract has a total anticipated or actual value of $50,000 or more; or The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
A combination or series of City Contracts have a value of $50,000 or more. A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) Name of the Chief Executive Officer/President
Chief Operating Officer
Chief Financial Officer
Chairperson
All members of the Board of Directors
All persons who own more than 10% of the person, entity, or organization Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
* Contractor is the person, entity, or organization that is the party, or prospective party, to the contract with the City, , or HA or any member of that persons, entitys, or organizations Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons name and business address.

H.E.R.O.S. Inc 560 North 54th St, Ste 9, Chandler, AZ 85226 Heros Kajberouni
560 North 54th Street, Suite 9
560 North 54th Street, Suite 9
560 North 54th Street, Suite 9
Chandler
Chandler
Chandler
AZ 85226
AZ 85226
AZ 85226Heros & Anahid Kajberouni
Raffi Kajberouni

EXHIBIT A
Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM CONTRACTOR 6-7-12.doc Subcontractor(s)**:

Name Address
Full Name Title Business Address City State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** Subcontractor is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that persons, entitys, or organizations Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:

I acknowledge that I have a continuing obligation to update this disclosure form if I substitute or if I select additional architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and I hereby certify that:

I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages.

Executed on: , 20 , at: , California.

Signature: Print Full Name:

Address:

Phone Number: E-mail Address:
2 Friday, August 16
24 Chandler, Arizona
Raffi Kajberouni
560 N 54th St, Suite #9, Chandler, AZ 85226
(480) 536-9207
[email protected]
Adopted
09/10/24
Kassakhian /Gharpetian
All Ayes
RESOLUTION NO. 24-150

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA , DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE DEPUTY DIRECTOR OF FINANCE TO ISSUE A PURCHASE ORDER WITH HELi MART INC. FOR A TERM OF 3 YEARS IN AN AMOUNT NOT-TO-EXCEED $500,000.

WHEREAS, On November 9, 2020, a Request for Quotation for MD-500 Helicopter Repair Parts for a four (4) year period was issued by the City's purchasing division;
WHEREAS , On November 22, 2020, Heli-Mart Inc. submitted a response and was issued a four (4) year contract for the term of December 1, 2020 through November 30, 2024;
WHEREAS , Heli-Mart, located in Irvine, CA has been a reliable resource for the supply of parts for the City's police helicopter fleet.

WHEREAS, continuing to utilize Heli-Mart, Inc. for helicopter parts will ensure the air support unit has quality, reliable parts available to it; WHEREAS, Article VI, Section 9 of the City of Glendale Charter provides an exemption to competitive bidding where the City Council determines it is in the best interests of the City to dispense with competitive bidding ; and WHEREAS, Heli-Mart, Inc. is a proven provider of quality , reliable helicopter parts; and

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

2. That the Deputy Director of Finance is authorized to issue a purchase order with Heli-Mart Inc. for a term of 3 years in an amount not-to-exceed $500,000.

Adopted this 10th day of Septembe1w24.

Mayor
ATTEST:

TO FORM
1 City Clerk
1/k_
NEY
DATE /2.
8d1

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
ss
I, SUZIE ABAJIAN, Ph.D, City Clerk of the City of Glendale, certify that the foregoing Resolution No. 24-150 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 10.ttday of September2024, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
2 City Clerk
{{section.number}}d

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Dispensing with Competitive Bidding and issuing a Purchase Order Contract for Police Helicopter Parts with Heli-Mart, Inc.

1. Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order contract with Heli-Mart Inc. for a term of 3 years in an amount not-to-exceed $500,000.

COUNCIL ACTION
Item Type: Action Item
Approved for September 10, 2024 calendar

EXECUTIVE SUMMARY
In 2020, the City of Glendale awarded Heli-Mart Inc. a 4-year contract following a competitive bid process. Since that time, Heli-Mart has been a reliable resource for the supply of parts for the City’s police helicopter fleet. The Police Department is respectfully requesting to continue utilizing this vendor for the supply of aircraft parts and enter a three-year purchase order contract to begin December 1, 2024. 2{{section.number}}d
5 4
3 8

RECOMMENDATION
Approve the Resolution to dispense with competitive bidding and authorize the Deputy Director of Finance to issue a purchase order contract with Heli-Mart Inc., a parts vendor for the police helicopter fleet, for three years in an amount not-to-exceed $500,000.

ANALYSIS
On November 9, 2020, a Request for Quotation for MD-500 Helicopter Repair Parts for a four year period was issued by the City’s purchasing division. On November 22, 2020, Heli-Mart Inc. submitted a response and was issued a four year contract for the term of December 1, 2020 through November 30, 2024. Throughout the term of the agreement, Heli-Mart Inc., located in Irvine, CA, has proven to be a highly professional, reliable, and local source for parts specific to our model of aircraft.

In order to avoid any disruption in service and to ensure the air support unit continues to have quality, reliable parts available to it, the department is respectfully requesting to continue utilizing Heli-Mart Inc. as a parts vendor and to issue a three-year purchase order contract.

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The Heli-Mart Inc. 3-year agreement will cost $500,000, in which the first-year cost of $348,000 was approved as part of the FY2024-25 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below.

Existing Appropriation
Amount Account String Funding Source
$348,000 GL: 44350-6020-GPD-7004-P0000
PL: N/A
Joint Air Support Fund
The funding for the outer years of the agreement will be included during the annual budget process.

CAMPAIGN DISCLOSURE
See Exhibit A
3{{section.number}}d
5 4
3 8

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may deny the request of the Glendale Police Department to continue use of Heli-Mart Inc. as a parts vendor in support of the police helicopter fleet.

If the request is denied continuity of parts supply would be lost, likely resulting in disruption to the air support operation.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manny Cid, Police Chief
Prepared by:

Jeff Albrecht, Police Sergeant
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – Campaign Disclosure

EXHIBIT A

Glendale City CouncilSeptember 10, 2024

Glendale City Council
September 10, 2024