Moved by Council Member Najarian
seconded by Council Member Kassakhian , that the City
Council hereby approves the City of Glendale’s participation in the American Public Power Association (APPA) Department of Energy (DOE) Energy Security, and Emergency Response (CESER) Cooperative Agreement DE-CR0000015 and authorizes the City Manager, or his designee, to accept a Subaward for the Federal funding approved by the DOE in the amount of $820,644 for Glendale Water and Power (GVVP) to implement cybersecurity initiatives. The City Manager, or his designee, is further authorized to enter into and execute a Cooperative Agreement with APPA for the implementation of the Subaward, as well as any document(s) necessary for the receipt and implementation of said Subaward funding, subject to approval by the City Attorney.
Vote as follows:
Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None
Absent: None
Abstain: NGKG
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:
TUESDAY, SEPTEMBER 17, 2024.
APPROVED AS TO FORM
V LM
_ CITYSATTORNEY
DATE 9/30/24 4B1
Moved by Council Member Najarian ;
seconded by Council Member Kassakhian , that the City
Manager, or his designee, is hereby authorized to enter into and execute Amendment No. 1 to the City’s existing Professional Services Agreement, contract number 8001795, with Insight Public Sector Inc. for services related to cybersecurity solutions, hardware, and implementation pursuant to the requirements of the Subaward and Cooperative Agreement by the American Public Power Association (APPA), in the not to exceed amount of $820,644, for a new contract not to exceed amount of $6,961,844. The form of said amendment shall be subject to the approval of the City Attorney.
Vote as follows:
Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None
Absent: None
Abstain: None
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:
TUESDAY, SEPTEMBER 17, 2024.
APPROVED AS TO FORM
Lyin
CITYAITORNEY
pare. 4/20/2™
4B2
d Adopte RESOLUTION NO, _ 24-151 09/17/24
Najarian/Kasssakhian Res o_UTION OF THE COUNCIL OF THE CITY OF GLENDALE All Ayes MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1: That the sum of $902,709 is hereby appropriated and/or transferred from the following accounts to the following accounts:
ACCOUNTS DESCRIPTION. FROM TO
31240-5830-GWP- Federal Grants, Electric Depreciation Fund, Glendale $820,644 0020-P0000 Water & Power, Projects
PL: GWP01301AG
51000-5830-GWP- Capital Outlay, Electric Depreciation Fund, Glendale $820,644 0020-P0000 Water & Power, Projects
PL: GWP01301AG
27900-5810-GWP- Net Position, Electric Surplus Fund, Glendale Water & $82,065 0000-P0000
41100-5830-GWP-
0020-P0000
Power
Salaried, Electric Depreciation Fund, Glendale Water & $82,065 Power, Projects
PL: GWP01301BN
To appropriate funding for participation in the American Power Partners Association (APPA) Department of Energy (DOE) Energy Security, and Emergency Response (CESER) Cooperative Agreement.
SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.
SECTION 3: The City Clerk shall certify to the adoption of this Resolution.
LLL iM
Adopted this__17th day of ___ September , 2024.
PROVISION FOR $_902,709
7 “tot d
Director of Finance
ATTEST: 4
CITY OF GLENDALE
an L,, * DATE 9/10/2024
LA a APPROVED AS TO FINANCIAL
Tien
~
Me, TO FORM
-_ "apn > —
pate’ 7/2b/ ZY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF GLENDALE )
1, Suzie Abajian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No.__24-151 was adopted by the Council of the City of Glendale, California, at a reqular meeting held on the 1zth _ day of ___ September _, 2024, and that the same was adopted by the following vote:
Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None
Absent: None
Abstain: None
MOTION
Moved by Council Member Najarian ;
seconded by Council Member Kassakhian , that the City
Council hereby authorizes the City Attorney to execute a Waiver of Conflict of Interest for Representation letter on behalf of the City of Glendale (City), consenting to the law firm of Best Best & Krieger LLP’s (BBK) concurrent legal representation of the City with respect to the Biogas Renewable Generation Project and Trim Flare Matter, as described in the Report Dated September 17, 2024 by the City Attorney, and legal representation of the Los Angeles County Sanitation District with respect to unrelated matters as described in the September 17, 2024 Report.
Vote as follows:
Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None
Absent: None
Abstain: None
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:
TUESDAY, SEPTEMBER 17, 2024.
APPROVED AS TO FORM
ph foe,
CITY AXJORNEY
pate 7/36/24
4D1
MOTION
Moved by Council Member Najarian , seconded by
Council Member Brotman , that the Council of the
City of Glendale hereby authorizes the City Manager or a designee to enter into a three- year Professional Services Agreement with CV Strategies for the not to exceed amount of One Hundred Twenty-Five thousand dollars ($125,000), subject to approval to form by the City Attorney.
Vote as Follows:
Ayes: Brotman, Gharpetian, Kassakhian, Najarian
Noes: Asatryan
None
Absent:
None
Abstain:
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:
TUESDAY, SEPTEMBER 17, 2024.
APPROVED AS TO FORM
Wut Db CITY BATORNEY
pate 4/20/24
{{section.number}}e
4E1
MOTION
Moved by Council Member Najarian
seconded by Council Member Kassakhian , that
the Council of the City of Glendale hereby accepts $64,200 in Modernizing Older Californians Act funding from Los Angeles County Aging and Disabilities Department for FY 2024-2025 Supportive Services Program; and authorizes the City Manager or a designee to execute Amendment Four to the SSP232404 Subaward period July 2024 — June 2025 to accept and implement funding, as outlined in the Report to Council dated October 1, 2024.
Vote as Follows:
Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None
Absent: None
Abstain: None
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:
TUESDAY, SEPTEMBER 17, 2024.
APPROVED AS TO FORM
VM de CITY AZFORNEY
pate _796/ am |
461
Adopted
09/17/24 RESOLUTION NO. ___24-153
Najarian/Kassakhian
All Ayes RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE
MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1: That the sum of $64,200 is hereby appropriated and/or transferred from the following accounts to the following accounts:
ACCOUNTS DESCRIPTION , | FROM TO
32610-2700-CSP-0020-P0000 State Grants, Nutritional Meals Grant $64,200 CSP01304AG Fund, Community Services and Parks,
Prajects, SSP-CDA MOCA 2024-2025
41300-2700-CSP-0020-P0000 Hourly Wages, Nutritional Meals Grant $59,200 CSP01304AG Fund, Community Services and Parks,
Projects, SSP-CDA MOCA 2024-2025
45350-2700-CSP-0020-P0000 General Supplies, Nutritional Meals Grant $5,000 CSP01304AG Fund, Community Services and Parks,
Projects, SSP-CDA MOCA 2024-2025
To appropriate MOCA funding for SSP senior case management.
SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.
SECTION 3: The City Clerk shall certify to the adoption of this Resolution.
Adopted this_ 17th day of _ September , 2024. AA YC
¢ Mayor
ATTEST: Yi a, CITY OF GLENDALE
i _ VA 1. DATE 09/11/2024
e/eernvea | i eileen eT APPROVED AS TO FINANCIAL
a / ~ Cify\Gterk oe: PROVISION FOR $ 64,200
f|
Director of Finance
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF GLENDALE )
|, Suzie Abajian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No._24-153 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 17th day of September _, 2024, and that the same was adopted by the following vote:
Ayes: Brotman, Gharpetian, Kassakhian, Najarian, Asatryan ee APPROVED AS TO FORM :
Abstain: None D pee e _ fu
QO LA ja
CITY ATTORNEY ee 4g?
pate _ 9/30/27
MOTION
Moved by Council Member Gharpetian__, seconded by Council Member Brotman, that the City Manager or his designee is authorized to execute a professional services agreement with Architectural Resources Group (ARG) for preparation of the survey for the proposed Cleveland Knoll historic district for a not to exceed amount of $42,300. The agreement shall be in a form approved by the City Attorney.
Vote as Follows
Ayes: Brotman, Gharpetian, Kassakhian
Noes: Najarian, Asatryan
Absent: None
Abstain: None
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:
TUESDAY, SEPTEBER 17, 2024.
APPROVED AS TO FORM
VAL MPRA CITVATTORNEY
paté/0 lS 124
4H
fudepied RESOLUTION NO. 24-159 09/17/24
Gharpetian/Brotman RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE Noes: Najarian, Asatryan MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1: That the sum of $42,300 is hereby appropriated and/or transferred from the following accounts to the following accounts:
ACCOUNTS DESCRIPTION _ FROM _—*‘TO
25300-1010-000 Undesignated Fund Balance, General Fund $42,300 43110-1010-CDD-2502- Contractual Services, General Fund, Community $42,300 P0000 Development Department, Urban Design & Mobility,
To appropriate funding for the PSA with Architectural Resources Group for preparation of the Cleveland Knoll historic district survey.
SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.
SECTION 3: The City Clerk shall certify to the adoption of this Resolution.
LAL WE
—
ATTEST: Mayor, Eity of Glendale
CITY OF GLENDALE
DATE 10/10/24
APPROVED AS TO FINANCIAL
PROVISION FOR $_ 42,300
City Clerk APS RY
STATE OF CALIFORNIA ) é) el Jt
COUNTY OF LOS ANGELES ) SS
CITY OF GLENDALE ) / Difector of Finance
|, Suzie Abajian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No.__24-159 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 17th. day of September , 2024, and that the same was adopted by the following vote:
Ayes: Brotman, Gharpetian, Kassakhian
Noes: Najarian, Asatryan
Absent: None
Abstain: None
APPROVED AS TO FORM
~*—CHTY KVTORNEY
pate (lis J24
4h
MOTION
Moved by Council Member Gharpetian , seconded by Council Member Brotman, that the City Manager or his designee is authorized to execute a professional services agreement with Architectural Resources Group (ARG) for preparation of the East-West Glendale historic context and survey and the North Glendale historic context update and survey in an amount not to exceed $281,170. Staff is further directed to return to the City Council to explain and receive Council input on the criteria and methodologies used as the basis for the surveys. The agreement shall be in a form approved by the City Attorney.
Vote as Follows
Ayes: | Brotman, Gharpetian, Kassakhian, Najarian, Asatryan Noes: None
Absent: None
Abstain: None
THE MOTION WAS ADOPTED AT THE REGULAR CITY COUNCIL MEETING OF:
TUESDAY, SEPTEBER 17, 2024.
APPROVED AS TO FORM
4H
Adopted RESOLUTION NO. _ 24-158 09/17/24
Gharpetian/Brotme® RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE yes MAKING AN APPROPRIATION BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1: That the sum of $6,170 is hereby appropriated and/or transferred from the following accounts to the following accounts:
ACCOUNTS DESCRIPTION __ ~ a FROM TO
25300-1010-000 Undesignated Fund Balance, General Fund $6,170 43110-1010-CDD-2502- Contractual Services, General Fund, Community $6,170 POO0O Development Department, Urban Design & Mobility,
To appropriate funding for the PSA with Architectural Resources Group for preparation of the East-West and North Glendale historic context surveys.
SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriation line-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.
SECTION 3: The City Clerk shall certify to the adoption of this Resolution.
Adopted this__17th day of__ September _, 2024. ALL
am
Mayor, Eity of Glendale
ATTEST:
CITY OF GLENDALE
DATE 10/10/24
APPROVED AS TO FINANCIAL
PROVISION FOR $_6,170 City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF GLENDALE ) ‘Director of Finance
|, Suzie Abajian, City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No. 24-158 was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 17th. day of __ September , 2024, and that the same was adopted by the following vote:
Ayes: Brotman, Gharpetian, Najarian, Kassakhian, Asatryan Noes: None
Absent: None
Abstain: None APPROVED AS TO FORM
Wb Ahan,
*~—GITY KPTORNEY
pate _[6lis/24_ 4s
Introduced: 09/10/24, Kassakhian
Adopted: 09/17/24
Kassakhian/Brotman
Noes: Gharpetian, Najarian ORDINANCE NO. __ 6_03_0 __
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA AMENDING SECTION 2.36.010 OF THE GLENDALE
MUNICIPAL CODE, 1995, PERTAINING TO TERMS OF BOARD
MEMBERS AND COMMISSIONERS
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:
SECTION 1. Section 2.36.010 of the Glendale Municipal Code, 1995, is hereby amended to read as follows:
Section 2.36.010 Appointment-generally; Terms of office A. No person may serve more than two four-year terms on a single board or commission. This section shall apply regardless of whether or not a commissioner's or board member's service of a term has commenced or occurred prior to the effective date of the ordinance imposing the two-term limit established by this section; provided nothing herein shall require the removal of a commissioner who has exceeded two terms by virtue of the adoption of Ordinance No. 6005 codifying this section and enacting the two-term limit set forth herein.
B. • '' No ~~~;cin may· serve on a board or commission under this title while concurrently serving _on another board or commission under this title, the civil service . '
commission, or the Burbank Glendale Pasadena Airport Authority. Elected officials shall . ;-,· _, ·; not serve on anybciard or ·commission under this title, or the civil service commission, or the Burbank Glendale Pasadena Airport Authority except where an ordinance specifically permits or requires a member to be an elected official.
C. The terms of office for all voting members of boards and commissions under this title shall be four years or until their successors are appointed and qualified; provided, the term of each member shall be coterminous with the council member who was in Column One of the nomination panel that nominates that member to a board or commission regardless of when nominated and appointed. Vacancies for any unexpired I
7al
term of membership on any board or commission under this title shall be filled by appointment by majority vote of the council. An appointment to fill a vacancy of a partial term shall be coterminous with the term of the council member making the nomination.
For purposes of the limit of terms as set forth in subsection A of this section , a board member or commissioner who serves 24 months or more of a term shall be deemed to have served a full term. Notwithstanding the preceding sentence , any term that is less than four (4) years as a result of a delay by the Council in nominating and appointing a board member or commissioner during a councilmember's term (in contrast to a removal , resignation or incapacitation) shall nevertheless constitute a full term.
Adopted by the Council of the City of Glendale on the 17th day of September , 2024 .
ATTEST :
City Clerk
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
)
) SS.
)
Mayor
APP~OVE:O AS TC> FORM
ORNEY
1/31/27
I, Suzie Abajian , Ph.D., City Clerk of the City of Glendale, hereby certify that the foregoing Ordinance No. 6030 was adopted by the Council of the City of Glendale, California , at a regular meeting held on the 17th day of September , 2024, and that the same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
2 Brotman, Kassakhian, Asatryan
Gharpetian , Najarian
None
None
City Clerk
Adopted
09/17/24
Kassakhian/Brotman RESOLUTION NO. 24-156
Noes: Gharpetian, Najarian ------
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA ESTABLISHING A RECRUITMENT AND SELECTION PROCESS
FOR APPOINTMENT OF INDIVIDUALS TO BOARDS AND COMMISSIONS WHEREAS, the City of Glendale has a number of boards and commissions to which individuals are appointed by the City Council; and WHEREAS, the Council adopted Resolution No. 24-128 on July 16, 2024, establishing a formal policy for the recruitment, selection, and appointment of individuals to boards and commissions; and
WHEREAS, the policy set forth in Resolution No. 24-128 provided for each councilmember to nominate one member to each board and commission; and WHEREAS, the Council desires to amend the recruitment, selection, and appointment process to reinstitute an interview panel process, whereby two councilmembers are selected to nominate an individual to fill a vacancy on a board or commission similar to the process established by prior Council Resolutions Nos. 02-80 and 23-29; and
WHEREAS, on July 16, 2024, the Council - by motion - removed all of the members of the Boards and Commissions established under Title 2 of the Glendale Municipal Code, subject to each member being reappointed or replaced in accordance with Council Resolution No. 24-128; and
WHEREAS, the Council desires to consider the rescission, repeal and replacement of Resolution No. 24-128.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA AS FOLLOWS:
Section 1. Resolution No. 24-128 is hereby repealed.
7a2
Section 2. The following procedure for recruitment, selection and appointment of individuals to boards and commissions is hereby established:
A. TITLE 2 BOARDS AND COMMISSIONS - SELECTION OF INTERVIEW PANEL
TO FILL VACANCIES AS OF EFFECTIVE DATE OF THIS RESOLUTION For the vacancies on the boards and commissions established under Title 2 of the Glendale Municipal Code, which vacancies exist as of the effective date of this Resolution (which includes all members of the Title 2 Boards and Commissions removed by Council on July 16, 2024), a panel of two council members shall be selected, in accordance with the procedure herein, to act as an interview panel.
The selection of the panel will involve an alphabetic rotation of the council as follows: the first member shall be in a vertical column (Column One) which shall have the council members' names listed alphabetically. The second member of the panel shall be in a vertical column (Column Two) with the first council member being the individual who is the second council member listed in Column One as it relates to the first Title 2 Board or Commission in alphabetical order. The next three council members will follow in alphabetical order, with the first council member in Column One being last in Column Two. Column One shall always remain alphabetical, Column Two will rotate for every board or commission in that the next board or commission will with the first council member being the individual who is the third councilmember listed in Column One and so on. The rotation process will have the council members in Column Two moving up the column with the council member at the top rotating to the bottom. The two council members who match up horizontally on the columns will constitute the panel to interview candidates who have applied to serve on a board or commission. Each panel shall interview candidates, and make nomination selections, for a single position on a board or commission. To the extent the Council adopts an ordinance amending Section 2.36.010 regarding the term of office for board members and commissioners, the term of each board and commissioner shall be coterminous with the term of the councilmember in Column One on their nominating panel.
The seats of councilmembers in Column One shall be numbered as follows:
Asatryan - 1
Brotman - 2
Gharpetian - 3
Kassakhian - 4
Najarian - 5
For the initial nominations and appointments made in accordance with this Resolution after its adoption, the panel assigned a Column One seat number shall be assigned to nominate for the same numbered seat on the board and commission for which that panel is nominating, with the board and commission members being assigned seat numbers in alphabetical order, with vacant seats being assigned at the end of the order.
B. TITLE 2 BOARDS AND COMMISSIONS - SELECTION OF INTERVIEW PANEL
TO FILL VACANCIES CREATED BY REMOVAL OR RESIGNATION AFTER THE
EFFECTIVE DATE OF THIS RESOLUTION
For vacancies on the boards and commissions established under Title 2 of the Glendale Municipal Code created after effective date of this Resolution (i.e. vacancies created after Council fills the Title 2 Boards and Commissions in accordance with Paragraph A of this Section 2 above), each vacancy shall be filled as set forth in this Paragraph B. When a vacancy is created by a resignation or removal, the panel to fill that vacancy shall be comprised of the same panel of the original appointment, with the numbers associated with the council members who filled that position. If appointed by the Council, the term of the board member or commissioner nominated under this Paragraph B shall be coterminous with the term of the councilmember in Column One of the panel.
C. NOMINATING PANELS AFTER SUCCESSIVE ELECTIONS
After the 2026 general municipal election and appointment (swearing in) of councilmembers and each successive election and appointment of councilmembers thereafter, the councilmembers elected and appointed at a particular election shall be assigned to the vacant spots in Column One in alphabetical order.
Example: By way of example and without limitation, assuming the following councilmembers are serving in alphabetical order:
Councilmember A- 1
Councilmember B - 2
Councilmember C - 3
Councilmember D - 4
Councilmember E - 5
Further assume the terms of Councilmembers B, D, and E expire in 2026 and the board and commissioners nominated by panels where Councilmembers B, D, and E were the nominating councilmembers from Column One. Further assume Councilmember B is reelected while Councilmember D and E are replaced by Councilmembers F and G. By alphabetical order, Councilmember B will remain in the place of Seat 2 while Councilmember F will be assigned to Seat 4 and Councilmember G will be assigned to Seat 5. Nominating panels will be assigned to fill the three seats on each Title 2 Board and Commission whose terms expired upon the 2026 election, with Councilmembers B, F, and G serving on seats 2, 4 and 5, respectively, of Column One of those panels and Column Two panelists being assigned as set forth in Paragraph A above, provided, however, if the Column One Panelist and Column Two Panelist are the same councilmember in a new rotation, the Column Two panelist assigned to the panel shall be reassigned to the next councilmember in the Column Two rotation.
D. APPLICABLE TO TITLE 2 BOARDS AND COMMISSIONS; SEPARATE
PROCESS FOR CIVIL SERVICE COMMISSION
The nomination process outlined in Paragraphs A, B, and C of this Section 2 shall apply to all boards and commissions established under Title 2 of the Glendale Municipal Code, except as set forth herein. This process shall not apply any student ex officio commissioners of Title 2 Boards and Commissions or to the Civil Service Commission. With respect to the Civil Service Commission, when there is a vacancy or commissioner whose term is expiring or has expired, the nomination for reappointment or replacement shall occur as set forth in this Paragraph E.
A single council member in alphabetic rotation (councilmember with the last name commencing with the letter "A" or closest thereto in the alphabet being first and the rotation continuing alphabetically) shall nominate a candidate to the Civil Service Commission and that council member is the "designated" council member by rotation, unless that councilmember has already (either individually or as a member of a panel) nominated a sitting member of the Civil Service Commission whose seat is not up for reappointment/replacement. In that case, the nomination shall be assigned to the next councilmember in the rotation. In the event any councilmember has not nominated any sitting member of the Civil Service Commission (other than one whose term has expired or is expiring and is up from reappointment/replacement), and a new councilmember is elected or appointed to the Council, any councilmember who has not nominated a sitting Civil Service Commission member shall have precedence over a newly elected or appointed councilmember regardless of alphabetical order. The "nominating" council member will request to have the nominee's name placed on the agenda for consideration. No designated council member will be permitted to nominate more than one candidate to the Civil Service Commission until all council members have nominated a candidate (either individually or as part of a panel), except as set forth in Paragraph G, below.
E. VACANCY NOTICE - DISSEMINATION
The notice of vacancy or upcoming opening on a board or commission should be widely disseminated, including but not limited to, the government access channel, city web page, social media platforms, e-newsletters, city hall bulletin board and community organizations within the city of Glendale.
F. INTERVIEW PANEL- RECOMMENDATION PROCESS
Interview panels are encouraged to reach consensus on the candidate they would recommend for appointment to a board or commission. When a panel has concluded the interview process and is prepared to provide a recommendation to the full Council, the panel shall announce its recommendation at the next regular Council meeting. No action shall be taken by the Council to appoint the recommended candidate at such meeting and the matter shall be placed on the following agenda, including the name of the recommended candidate, for consideration and action by the Council.
G. RECOMMENDATION PROCESS-TIME LIMIT
Each panel shall bring forward a nominee within sixty (60) days after the announcement of the vacancy and notice from the City Clerk of the panel makeup.
The 60-day time period will be extended for up to an additional 30 days should factors including, but not limited to, a lack of qualified candidates, exist. If an extension is required, the councilmembers comprising the panel shall, at a public council meeting state the need and reason(s) for the extension. If after expiration of the extension a ncirriinee is not brought forward or the panel cannot agree on a cc1ndi<:iate, the Council shall disband the panel and make a direct appointment in accordance with the Brown Act.
H. AGENDIZING NOMINEE
When the panel is prepared to provide a recommendation to the full Council, either the councilmember making up the panel shall announce the recommendation at the next regular Council meeting. No action shall be taken by the Council to appoint the nominated candidate at such meeting and the matter shall be placed on the following regular meeting agenda, including the name of the candidate, for consideration and action by the council.
I. AUTHORIZATION TO MODIFY PROCEDURE - APPOINTMENT
VALIDITY
The Council may, in its discretion, deviate from the procedure set forth herein in any instance for the recruitment, selection and appointment of an individual to a board or commission, provide that such process does not violate Chapter 2.36 of the Glendale Municipal Code. Failure to comply with any of the procedures set forth herein shall not void or otherwise affect the validity of any appointment made by the Council.
Adopted this 17th day of __ S_e~p_te_m_b_e_r ____ , 2024.
ATTEST:
City Clerk
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
)SS
)
Mayor
APPROVeo AS TO FORM
~~
DATE 3/36/2..f
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, California certify that the foregoing Resolution No. 24-156 was adopted by the City Council of the City of Glendale, California, at a special meeting held on the 17th day of September , 2024, and that same was adopted by the following vote:
Ayes :
Noes:
Absent:
Abstain:
Brotman, Kassakhian, Asatryan
Gharpetian, Najarian
None
None
City Clerk
Adopted
09/17/24
Kassakhian/Brotman
Noes: Gharpetian, Najarian RESOLUTION NO. 24-157
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GLENDALE, CALIFORNIA AMENDING THE
PROCEDURE TO ADDRESS COMPLAINTS OR
ALLEGATIONS OF MISCONDUCT AGAINST MEMBERS
OF BOARDS AND COMMISSIONS
WHEREAS, the Council of the City of Glendale ("Council") adopted Resolution 24- 129 to modify the formal procedure to address complaints or allegations of misconduct against members of boards and commissions;
WHEREAS, the Council desires to amend the procedure to address complaints and allegations to coincide with the change in the nomination process allowing for individual councilmember nominations to the Boards and Commissions
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA THAT:
1. Resolution No. 24-129 is hereby repealed.
The following procedure for addressing complaints or allegations of misconduct raised against a member of certain boards and commissions is hereby approved and adopted:
A. Written Complaint: In the event a written complaint or allegation of misconduct is filed with a Department Head, a member of the City Council, the City Manager or the City Attorney, the complaint will be forwarded to and reviewed by the City Manager to initially make a threshold determination of whether same warrants an informal investigation or review by the Department Head with staffing authority over the particular board or commission or whether the matter is of such a serious nature as to require an investigation by the City 7a3
2 Attorney. When the City Manager receives the written complaint, notice thereof shall be provided to the Councilmembers who were part of the panel that nominated the board or commission member who is the subject of the complaint.
B. Verbal Complaint: Verbal complaints shall be addressed by the Department Head with staffing responsibility for the board or commission. If a verbal complaint is found by the Department Head to be of a serious nature or is evidence of a pattern of inappropriate conduct, the Department Head shall seek to obtain the complaint in writing. If the person lodging the complaint cannot or will not reduce the complaint to writing, the Department Head shall prepare and provide a written summary of the verbal complaint to the City Manager and Councilmembers who were part of the panel that nominated the subject of the complaint.
C. Process for Review of Complaints or Allegations of Minor Violations of Code of Conduct or other Improper Behavior: If a complaint is referred or .. assigned to the Department Head for review, the Department Head will conduct a review, determine the validity and severity of the complaint or allegation, and if minor or the result of a miscommunication or misunderstanding, shall meet with the subject of the complaint or allegation, discuss same and provide suggestions for avoiding the issue, miscommunication or misunderstanding in the future. The Department Head will also inform the City Manager, City Attorney, and the Councilmembers who were part of the panel that nominated the subject of the complaint of the outcome of the review and the action taken, 3 if any.
D. Process for Review of Complaints or Allegations of Serious or Repeated Violations of Code of Conduct or Other Improper Behavior:
(1) In the event a complaint is determined to be of sufficient severity, or the matter involves a complaint against an individual who has previously been counseled for a complaint or allegation of misconduct which was found to be true, the matter will be referred by the City Manager to the City Attorney for an investigation and report.
(2) At the conclusion of the investigation, and the receipt of a report from the City Attorney, the Councilmembers who were part of the panel that nominated the individual to the board or commission along with the City Manager, City Attorney and relevant Department Head (the review committee) shall meet with the board or commission member who is the subject of the complaint to discuss the complaint or allegations, the severity thereof and what action, if any, will be recommended to the entire Council. In lieu of the procedure outlined above, the Councilmembers who were part of the panel that nominated the individual to the board or commission may discuss the matter with the board or commission member directly, and may recommend discipline to the Council up to and including removal. The Council will be informed if no action is recommended.
E. Notice to Affected Board or Commission Member: The subject of a written complaint will be notified of the complaint during the review process at a time determined appropriate by the Department Head or City Manager. In the event 4 the complaint is verbal, the subject will be notified by the Department Head at a time as determined appropriate by the Department Head.
F. City Council Consideration: Should the matter be recommended to the City Council for action, the matter will be placed on the next available City Council agenda for discussion and determination by the City Council regarding the appropriate level of discipline up to and including removal.
F. Invalidity of Action-No New Rights: The process herein creates no property or other interest in a position on a board or commission. The process established by this Resolution is for administrative convenience and consistency. Appointees to Boards and Commissions serve solely at the pleasure of the Council, and the Council retains the absolute right to remove a member of a board or commission at any time, for any reason. Failure to follow the procedure(s) set forth herein in any respect shall not invalidate any action by the Council to discipline or remove a member of a board or commission.
G. Handling of Performance and Other Issues: Should issues arise which are not in the nature of a "complaint" under paragraphs A or B herein, but arise from performance issues such as non-participation in meetings, the Department Head may request the City Manager to convene the review committee [see paragraph 0(2)] to meet with the member of the board or commission to discuss the issue (s). At the conclusion of the meeting the review committee may make a recommendation to the council regarding further action.
H. Rights of Council to Retain Original Jurisdiction: In any case other than r
City Clerk
a referral to the entire City Council, any individual councilmember may at any time, publicly request that the item be agendized for discussion and action by the entire City Council , subject to the Council's procedures for placing matters on the agenda. Nothing herein requires the City Council to agendize a request by the subject of a complaint.
I. Applicability-Generally: The procedure outlined herein shall apply to all boards and commissions created by Charter or ordinance of the City.
Adopted this 17th day of September I 2024.
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
ss
APPROVED AS TO FORM
~
DATE 1/-jl/2..'j
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. 24-157 was adopted by the City Council of the City of Glendale, California, at a special meeting held on the 17th day of September 2024, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain :
5 Brotman, Kassakhian , Asatryan
Gharpetian, Najarian
None
None
City Clerk