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CITY OF GLENDALE, CALIFORNIA
REPORT TO THE CITY COUNCIL
AGENDA ITEM
Report: Contract Award for 140 N. Isabel Building and Civic Center Parking Garage Stairways Painting Project, per Specification No. 3966.
1. Motion authorizing the City Manager or his designee to execute a contract with Astro Painting Co., Inc., for the 140 N. Isabel Building and Civic Center Parking Garage Stairways Painting Project in the amount of $61,000, plus a 10% contingency of $6,100.
COUNCIL ACTION
Item Type: Action Item
Approved for October 8, 2024 calendar
EXECUTIVE SUMMARY
Following a competitive bidding process, Astro Painting Co., Inc., was evaluated to be the lowest bidder for the 140 N. Isabel Building and Civic Center Parking Garage Stairways Painting Project. The scope of the work includes the exterior painting of the building and the three steel stairways at the parking garage. These structures are showing significant signs of deterioration and immediate maintenance is prudent. The cost of the proposed painting contract is $61,000.
RECOMMENDATION
Approve a motion authorizing a contract with Astro Painting Co., Inc., for the 140 N. Isabel Building and Civic Center Parking Garage Stairways Painting Project, in the amount of $61,000, plus a 10% contingency $6,100.
ANALYSIS
The 140 N. Isabel St. building was constructed in 1960 and served as the Glendale Police Station and jail for over 40 years. The exterior of this facility has not been painted in over 20-years and is showing significant signs of deterioration. Much of the maintenance at this facility has been deferred due to uncertainty over its future use. However, this painting project is now essential to maintain the aesthetic appearance of the building and to preserve it for any future use.
The Civic Center Parking Garage, located at 650 E. Wilson Ave., provides parking for all {{section.number}}g2
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Civic Center employees and the public. The parking structure was originally built in 1982 and there are three steel stairways that access the four levels of parking. The stairways have not been painted in over 20-years and are showing significant signs of wear. This project will enhance aesthetics and protect the steel stairs and handrails from rust and structural damage. All work will be completed to match existing colors and will be coordinated to not affect the facility's use.
On November 14, 2023, City Council adopted plans and specifications and directed the City Clerk to advertise for bids.
On May 14, 2024, the city hosted a mandatory job walk and sixteen contractors attended.
On May 22, 2024, the city received nine bids as follows:
1. Astro Painting $61,000
2. Prime Painting $97,000
3. JNH Construction $98,730
4. 3M Construction $111,700
5. Omega Construction $134,800
6. Color New Co. $211,000
7. Pacific Contractors $265,000
8. VLA Construction $283,750
9. Perfection Painting $368,000
After an extensive review, Public Works staff found that Astro Painting Co., Inc., has submitted a responsive bid and they are a responsible bidder. Astro Painting Co., Inc., has a valid State of California Contractors Licenses that is active and in good standing.
The 140 N. Isabel Building and Civic Center Parking Garage Stairways Painting Project will take approximately two months to complete.
STAKEHOLDERS/OUTREACH
The Public Works Department will coordinate to minimize disruption to operations and the public.
FISCAL IMPACT
The 140 N. Isabel Building and Civic Center Parking Garage Stairways Painting Project will cost $67,100, which was approved as a part of the FY 2024-25 budget. The City Council approved funding is outlined below:
Existing Appropriation
Amount Account String Funding Source
$42,625 GL: 43110-6070-PWD-0020-P0000
PL: PWD01046AN
Building
Maintenance Fund
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$24,475 GL: 52100-2210-PWD-0020-P0000
PL: PWD000092N Parking Fund
ENVIRONMENTAL REVIEW (CEQA/NEPA)
This project is Categorically Exempt under the provisions of the California Environmental Quality Act (CEQA) as a Class 1., Section 15301.
CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.
ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not award the contact which would delay the maintenance required to preserve the exterior integrity of the building and the stairways of the parking garage.
Alternative 2: Consider any other alternative not proposed by staff.
ADMINISTRATIVE ACTION
Submitted by:
Daniel Hernandez, Interim Director of Public Works
Prepared by:
Kevin C. Todd, Assistant Director of Public Works
Approved by:
Roubik R. Golanian, P.E., City Manager
EXHIBITS/ATTACHMENTS
None