Agenda packet — Glendale City Council, October 22, 2024

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
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OCTOBER 22, 2024

ROLL CALL

1. CLOSED SESSION

–
1 p.m. (to commence at 5 p.m.)
a.

Conference with Legal Counsel. Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9:

One potential case

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2. REGULAR BUSINESS AGENDA
– 6:00 PM
Roll Call
a.

Flag Salute: Mayor Elen Asatryan
b.

Invocation: Dr. Suzie Abajian, City Clerk
c.

Report of the City Clerk, re: Posting of Agenda. The Agenda for the October 22, 2024 Regular Meeting of the Glendale City Council was Posted on October 17, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a.

Agenda Preview for the Meetings of Tuesday, October 29, 2024 b.

Legislative Update by Assemblymember Friedman

4. CONSENT ITEMS
(Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.
a.

City Clerk, re: Minutes of the Regular City Council Meeting of September 17, Special City Council and Regular City Council Meetings of October 8, and Special City Council Meeting of October 15, 2024
b.

Police Department, re: Donation of Laboratory Equipment

1. Resolution authorizing the donation of laboratory equipment to Glendale Community College
c.

Glendale Water and Power, re: Professional Services Agreement (PSA) with Eagle Aerial Solutions (EAS) for Consulting Services Related to Senate Bill 606 & Assembly Bill 1668 Water Conservation Compliance Efforts

1. Motion authorizing the City Manager, or his designee, to enter into and execute a Professional Services Agreement (PSA) with Eagle Aerial Solutions (EAS), for consulting services related to Senate Bill 606 & Assembly Bill 1668 compliance efforts, in the not-to-exceed amount of $156,710
d.

Public Works, re:

Authorize an Amendment to the Professional Services Agreement (PSA) with HDR Engineering Inc., to Develop the 2025-2045 Recycling Center Master Plan and to Provide Additional As-Needed Consulting Services

1. Motion authorizing the City Manager, or their designee, to approve an amendment to PSA #8002354 with HDR Engineering Inc. to develop the 2025-2045 Glendale Recycling Center Master Plan, increasing the agreement amount by $200,000 to $471,052, and extending the agreement duration to March 31, 2026, to provide additional as-needed consulting services related to implementation of the master plan based on City Council direction

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Community Services and Parks, re:

Amendment No. 1 to Elderly Nutrition Program
(ENP) Subaward from Los Angeles County Aging and Disabilities Department (AD) for FY 2024-2025 Modernizing Older Californians Act (MOCA) funding allocation of $72,600

1. Motion to authorize acceptance of $72,600 in MOCA funding from Los Angeles County AD for the FY 2024-2025 ENP; and authorize the City Manager or a designee to execute Amendment No. 1. to Subaward No. ENP242505, period July 2024 – June 2025, to accept and implement funding

2. Resolution of Appropriation
f.

Management Services, re:

Amendment to Professional Services Agreement with
Rincon Consulting, Inc.

1. Motion authorizing the City Manager or his designee to enter into an amendment of the existing Professional Services Agreement (PSA) with Rincon Consultants, Inc. (Contract No. 8001931) to extend the PSA until March 2025 in order to complete the preparation of the Climate Action and Adaptation Plan (CAAP) and to add $86,448 to the PSA for a revised total not to exceed contact amount of $542,034

2. Resolution of appropriation in the amount of $86,448

5. CITY COUNCIL/STAFF COMMENTS

6. COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes; 5-Speaker Limit) Per Mayor Policy, This Item Also Permits Speakers Wishing to Speak Under General Oral Communications, Subject to the Three Minute Time Limit. Discussion is Limited to Matters Not on the Agenda.

7. ADOPTION OF ORDINANCES

8. ACTION ITEMS
a.

Human Resources, re:

Request to Dispense with Competitive Bidding for Safety Footwear and Authorize a Purchase Order for up to Three Years for Eligible Employees as Defined by Their Respective MOUs

1. Resolution to Dispense With Competitive Bidding for Safety Footwear and Authorize the Execution of a Purchase Order for up to Three Years, renewable by year, to the Red Wing Shoe Company for a not-to-exceed amount of $341,675 b.

Public Works, re:

Appeal of Transportation and Parking Commission Decision Regarding Installation of All-way Stop Controls at the Adams Street and Scofield Drive Intersection

1. Motion setting the matter for a public hearing; or, in the alternative

2. Mtion ordering the Transportation and Parking Commission to rehear the matter; or, in the alternative

3. Motion dismissing the appeal forthwith
c.

Glendale Water and Power, re:

Grayson Power Plant (GPP) Unit 9 Chiller Overhaul
and a Five-Year Service Agreement with Trane U.S. Inc.

1. Resolution dispensing with competitive bidding, and authorizing the City Manager, or his designee, to enter into and execute a Service Agreement with Trane U.S. Inc. (Trane) for the overhaul, preventative maintenance, and service of the GPP Unit 9 chiller for a period of five years and an amount not to exceed $930,790

2. Resolution of Appropriations

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Management Services, re:

Demanding the Immediate Release of Armenian Hostages
by Azerbaijan

1. Resolution for Adoption

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes.

Council May Question or Respond to The Speaker But There Will be no Debate or Decision.

The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

14. NEW BUSINESS

15. ADJOURNMENT

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1 M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
SEPTEMBER 17, 2024

ROLL CALL

1. CLOSED SESSION
a. Conference with Legal Counsel. Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: Two potential cases
b. Conference with Legal Counsel – Existing Litigation: Najarian v. City of Glendale, L.A.S.C. Case No. 24STCP02101
c. Conference with Real Property Negotiators: City-designated negotiators: Roubik Golanian, John Takhtalian, Onnig Bulanikian, Michael J. Garcia, Gillian van Muyden, Michele Flynn, Bradley Calvert and Mark Berry. Property Location: 440 and 444 W. Cypress St., 1275, 1291-1295, and 1295A Los Angeles St., and 448 Fernando Ct. Negotiating Parties: CPD Los Angeles LLC. Instructions to the negotiator(s) will concern the price and terms of payment for the acquisition of property

2. REGULAR BUSINESS AGENDA – 6:08 PM
Roll Call – All Present
a. Flag Salute: Mayor Elen Asatryan
b. Invocation: Dr. Suzie Abajian, City Clerk
c. Report of the City Clerk, re: Posting of Agenda. The Agenda for the September 17, 2024 Regular Meeting of the Glendale City Council was Posted on September 13, 2024, on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, September 24, 2024 There will be no regular meetings on September 24. The next regular meeting will be on October 1, 2024.
b. Proclamation Designating September 27, 2024, as Native American Day Kimberly Johnson (founding member) of Tongva Traxat Paxaavxa Conservancy Jay Lamars (member) of Tongva Traxat Paxaavxa Conservancy c. Proclamation Designating September 15 to October 15, 2024, as Hispanic Heritage Month
Anita Quinonez Gabrielian from Glendale Latino Association Members from Adelante Latinos
d. Commendation for Adventist Health Glendale – 5 th Consecutive 5-Star Rating Dr. Ramella Markarian – Vice President, Business Development Grace Kwasman – Interim Patient Care Executive
Nick Samaniego – Communications Manager
e. Commendation for Captain Robert Williams
4A
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2 4. CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.

Items 4c, 4f, 4i taken off the agenda.

Item 4e pulled for separate consideration.
a. City Clerk, re: Minutes of the Special City Council and Regular City Council Meetings of September 10, 2024
Moved: Najarian Seconded: Kassakhian
Vote as Follows
b. Glendale Water and Power, re: Approval of participation in the American Public Power Association (APPA) Department of Energy (DOE) Energy Security, and Emergency Response (CESER) Cooperative Agreement, Appropriation of Funds Received from the APPA Subaward, and Amendment to the City’s Agreement with Insight Public Sector Inc. (Insight)

1. Motion approving participation in the American Public Power Association (APPA) Department of Energy (DOE) Energy Security, and Emergency Response (CESER) Cooperative Agreement DE-CR0000015, and authorizing the City Manager, or his designee, to accept a Subaward for the Federal funding approved by the DOE in the amount of $820,644 for Glendale Water and Power (GWP), and enter into a Cooperative Agreement with APPA for the implementation of the Subaward Moved: Najarian Seconded: Kassakhian
Vote as Follows

2. Motion authorizing the City Manager, or his designee, to enter into and execute Amendment No. 1 to the City’s existing Professional Service Agreement, Contract No. 8001795 with Insight Public Sector Inc. (Insight) for services related to cybersecurity solutions, hardware, and implementation, pursuant to the requirements of the Subaward and Cooperative Agreement by the APPA, in the not-to-exceed amount of $820,644, for a new total not-to-exceed contract amount of $6,961,844 Moved: Najarian Seconded: Kassakhian
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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3 3. Resolution 24-151 of Appropriation appropriating $820,644 subaward received by the American Public Power Association (APPA) Department of Energy (DOE) Energy Security, and Emergency Response (CESER) to be dispensed by APPA, and $82,065 for the non-reimbursable administrative cost share for a total of $902,709
Moved: Najarian Seconded: Kassakhian
Vote as Follows
c. Public Works, re: Elevator Renovation at Former Police Building

1. Resolution 24-152 adopting Plans and Specification No. 3988 for the Elevator Renovation at the Former Police Building project and directing the City Clerk to advertise for bids
d. City Attorney, re: Request for Conflict-of-interest Waiver in Legal Representation by Best Best & Krieger LLP

1. Motion Authorizing the City Attorney to Execute Conflict of Interest Waiver Moved: Najarian Seconded: Kassakhian
Vote as Follows
e. Public Works, re: Award PSA for Public Outreach Regulatory Compliance Staff Comment:

Mike Garcia, City Attorney

1. Motion authorizing the City Manager, or a designee, to execute a Professional Services Agreement (PSA) with CV Strategies for consulting services for public outreach regulatory compliance to educate residents and businesses on proper waste sorting and mandatory recycling, in compliance with local and state regulations, including initiatives for composting and edible food recovery Moved: Najarian Seconded: Brotman
Vote as Follows
f. Management Services, re: Modification to City Council Regular Meeting Schedule for 2024-25 Fiscal Year

1. Motion Modifying the City Council Regular Meeting Schedule for 2024-25 Fiscal Year Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian
Asatryan
None
None
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4 g. Community Services and Parks, re: Amendment Four for FY 2024-2025 Los Angeles County Aging and Disabilities (AD) Modernizing Older Californians Act (MOCA) funding allocation of $64,200 for the Supportive Services Program (SSP)

1. Motion to accept $64,200 in MOCA funding from Los Angeles County Aging and Disabilities Department for FY 2024-2025 Supportive Services Program; and authorize the City Manager or a designee to execute Amendment Four in the SSP232404 Subaward period July 2024 – July 2025 to accept and implement funding
Moved: Najarian Seconded: Kassakhian
Vote as Follows

2. Resolution 24-153 of Appropriation to appropriate $64,200 in MOCA funding for SSP senior case management
Moved: Najarian Seconded: Kassakhian
Vote as Follows
h. Community Development, re: Professional Services Agreement (PSA) with Architectural Resources Group to Prepare the East-West Glendale Historic Context and Survey, North Glendale Historic Context Update and Survey, and Survey for the Proposed Cleveland Knoll Historic District Staff Comments:

Bradley Calvert, Director of Community Development
Mike Garcia, City Attorney
Public Comments:

Allan Durham
Allen Dish
Dorothy

1. Motion authorizing the City Manager or his designee to execute a Professional Services Agreement with Architectural Resources Group for preparation of the East- West Glendale historic context and survey, the North Glendale historic context update and survey, and surveys for the proposed Cleveland Knoll historic district for a not-to- exceed amount of $323,470

2. Resolution of appropriation in the amount of $48,470 for the East-West and North Glendale historic contexts and surveys, along with the Cleveland Knoll historic district survey
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
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5 Updated Motion authorized to execute a professional services agreement with Architectural Resources Group (ARG) for preparation of the East-West Glendale historic context and survey and the North Glendale historic context update and survey in an amount not to exceed $281,170. Staff is further directed to return to the City Council to explain and receive Council input on the criteria and methodologies used as the basis for the surveys. The agreement shall be in a form approved by the City Attorney Moved: Gharpetian Seconded: Brotman
Vote as Follows
Updated Resolution 24-158 of Appropriation in the sum of $6,170 for the PSA with Architectural Resources Group for preparation of the East-West and North Glendale historic context surveys
Moved: Gharpetian Seconded: Brotman
Vote as Follows
Updated Motion authorized to execute a professional services agreement with Architectural Resources Group (ARG) for preparation of the survey for the proposed Cleveland Knoll historic district for a not to exceed amount of $42,300. The agreement shall be in a form approved by the City Attorney
Moved: Gharpetian Seconded: Brotman
Vote as Follows
Updated Resolution 24-159 of Appropriation in the sum of $42,300 for the PSA with Architectural Resources Group for preparation of the Cleveland Knoll historic district survey
Moved: Gharpetian Seconded: Brotman
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian
Najarian, Asatryan
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian
Najarian, Asatryan
None
None
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6 i. Community Development, re: Professional Services Agreement with Architectural Resources Group for preparation of a Historic District Survey for the proposed Verdugo Woodlands historic district
Staff Comment:

Mike Garcia, City Attorney

1. Motion authorizing the City Manager or his designee to execute a Professional Services Agreement with Architectural Resources Group for a historic district survey for the proposed Verdugo Woodlands historic district for a not-to-exceed contract amount of $85,260

2. Resolution of appropriation in the amount of $85,260 for the Verdugo Woodlands historic district survey
j. Police Department, re: City of Glendale’s Response to 2023-2024 Report by the Los Angeles County Civil Grand Jury re: Micromobility Devices

1. Resolution 24- 155 Approving City of Glendale’s Proposed Response Letter to the 2023-2024 Report by the Los Angeles County Civil Grand Jury re: Micromobility Devices
Moved: Najarian Seconded: Kassakhian
Vote as Follows

5. CITY COUNCIL/STAFF COMMENTS
Councilmember Brotman attended the Burbank-Glendale-Pasadena Regional Housing Trust meeting. He announced that the City of Glendale will be applying, through the trust, for a CA Department of Housing and Community Development (HCD) grant for a low incoming housing trust fund for the amount of $4 million. If received, the City will need to match these funds. Brotman also provided comments on the proposed ballot Measure A.

Councilmember Gharpetian received inquiries from the public about the process of filing a petition for a speed bump by Maple Park and directed staff to reach out to the members of the public who had questions. Councilmember Gharpetian attended the Glenoaks Canyon Homeowner’s Association’s annual meeting and asked staff to organize a community meeting with them to discuss traffic-related issues. Gharpetian will provide a brief presentation on cities that implemented bike lanes and their effect on the community.

Councilmember Kassakhian asked to adjourn the meeting in memory of Leon Mayer.

Mayor Asatryan attended the grand opening of the Citrus Crossing Apartments, an affordable housing project for seniors. She commended Deputy Director Mike Fortney for going above and beyond in providing exceptional service and overseeing the project.

Asatryan announced that the Pioneer Affordable Housing Project will open in December of 2025. She also announced that the Burbank Airport Authority has a Request for Proposals (RFP) out for those who are interested in becoming vendors to set-up gift shops, specialties, and food stalls for the new terminal. Asatryan invited local business owners to apply and asked staff to coordinate with them. More information can be found on the Planet Bids Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
10 of 123

7 website. Mayor Asatryan announced that Glendale Tech Week begins this week. More information can be found on the City’s website.

City Clerk Dr. Abajian announced that today is National Constitution Day, National Citizenship Day, and National Voter Registration Day. The deadline to register for the November 5th election is October 21st. However, people can register the same day, on Election Day, at a vote center and get a provisional ballot. For more information on registration, the public can visit the City Clerk website or https://registertovote.ca.gov/. The public can also visit her office to register in person.

Elise Kalfayan & Emily Wood
Mike Mohill
Ray Shelton
Carol Brusha
Motion to reconsider for discussion item 4h
Moved: Najarian Seconded: Brotman
Vote as Follows

7. ADOPTION OF ORDINANCES
a. City Attorney, re: Nomination Process for Boards and Commissions Staff Comment:

Mike Garcia, City Attorney
Public Comment:

Herbert Molano

1. Adoption of Ordinance 6030 Amending Glendale Municipal Code, 1995, Section

2.36.010 Pertaining to Terms of Members of Boards and Commissions (Kassakhian, 09/10/24)
Moved: Kassakhian Seconded: Brotman
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Asatryan
Gharpetian, Najarian
None
None
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8 2. Resolution 24-156 Establishing a Recruitment and Selection Process for Appointment of Individuals to Boards and Commissions
Moved: Kassakhian Seconded: Brotman
Vote as Follows

3. Resolution 24-157 Establishing the Procedure to Address Complaints or Allegations of Misconduct or Poor Performance Against Members of Boards and Commissions Moved: Kassakhian Seconded: Brotman
Vote as Follows

4. Motion Providing Direction to Staff

8. ACTION ITEMS
a. Community Development, re: Follow-Up Programs Related to Rental Rights Discussion
Staff Comments:

Bradley Calvert, Director of Community Development
Lucy Varpetian, Principal Asst. City Attorney
Mike Garcia, City Attorney
Presenting:

Sipan Zadoryan, Housing Supervisor
Public Comments:

Herbert Molano
David Kaishchyan
Greg Astorian
Ira Bland
Eddie Minassian
Allen Dish
Susan Broussalian
Vivian Lousararian

1. Motion to Provide direction to staff regarding the development of future Housing programs
b. Public Works, re: Bus Stop Improvement Program Update Staff Comments:

Roubik Golanian, City Manager
Daniel Hernandez, Interim Director of Public Works
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Asatryan
Gharpetian, Najarian
None
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Kassakhian, Asatryan
Gharpetian, Najarian
None
None
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9 Presenting:

Martha D’Andrea, Transit Manager

1. Motion Directing Staff on Implementation of Bus Stop Improvements Moved: Kassakhian Seconded: Brotman
Vote as Follows

9. HEARINGS

10. REPORTS - INFORMATION

11. WRITTEN COMMUNICATIONS

12. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS

13. ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Arevik Yavrumyan
Ramella Eraghi
Herbert Molano
Jojo
Armen

14. NEW BUSINESS

15. ADJOURNMENT – 10:40 p.m., adjourned in memory of Leon Mayer Moved: Brotman Seconded: Kassakhian
Mayor of the City of Glendale
City Clerk of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Najarian, Asatryan
None
None
None
13 of 123

1 M I N U T E S

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor Glendale, CA 91206
OCTOBER 8, 2024

ROLL CALL

1.CLOSED SESSION – 1:00 PM (To Commence at 3:00 PM)
a. Conference with Legal Counsel. Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9:

One potential case
b. Conference with Legal Counsel – Existing Litigation: Najarian v. City of Glendale, L.A.S.C. Case No. 24STCP02101; Claim of Najarian, No. 25-0009 c. Conference with Real Property Negotiators: City-designated negotiator: Bradley Calvert. Negotiating Party: Erik Khojoyan. Property: 1401 N. Verdugo Road.

Instructions to the negotiator(s) will concern the price and terms of payment for the lease of City-owned property
d. Conference with Real Property Negotiators: City-designated negotiator: Bradley Calvert. Negotiating Party: California Department of Transportation. Property:
1619 Cosmic Way, 1612 & 1620 Flower Street. Instructions to the negotiator(s) will concern the price and terms of payment for the acquisition of property e. Public Employee Performance Evaluation – City Manager f. Conference with Legal Counsel – Existing Litigation: Claim of Bristol West Insurance Co. (Caldwell), Claim No. 24-0444
g. Conference with Legal Counsel – Existing Litigation: Western Audio Visual, Inc. v. City of Glendale, L.A.S.C. Case No. 22GDCV00295

2.REGULAR BUSINESS AGENDA – 6:13 PM
Roll Call – Absent: Najarian
a. Flag Salute: Mayor Elen Asatryan
b. Invocation: Dr. Suzie Abajian, City Clerk
c. Report of the City Clerk, re: Posting of Agenda. The Agenda for the October 8, 2024, Regular Meeting of the Glendale City Council was Posted on October 4, 2024, on the Bulletin Board Outside City Hall.

3.PRESENTATIONS AND APPOINTMENTS
a. Agenda Preview for the Meetings of Tuesday, October 15, 2024 There will be no regular meetings on October 15 but a Special City Council Meeting: City Hall in your Neighborhood at 6pm at Joe Bridges Clubhouse on Glenoaks Blvd.

Item 3e read next.
b. Proclamation Designating October 6-12, 2024, as Public Power Week Manny Robledo, Interim General Manager of GWP
GWP Staff
c. Proclamation designating the month of October 2024 as Filipino-American History Month
Filipino American Business Association of Glendale
Incarnation Catholic Church Filipino Ministry
4A
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2 d. Proclamation Designating the month of October 2024, as Domestic Violence Awareness Month
Commission on the Status of Women
e. Proclamation Designating October 9, 2024, as Hangeul (Hangul) Day Korean Consulate
Korean Glendale Sister Cities Association
Korean American Federation of LA
Hoover HS and GUSD

4.CONSENT ITEMS (Including Minutes)
The following are Routine and May be Acted Upon by One Motion. Any Member of Council or the Audience Requesting Separate Consideration May do so by Making Such Request Before Motion is Proposed.

Item 4c pulled for separate consideration.
a. City Clerk, re: Minutes of the Special City Council, Regular City Council, and Joint City Council and Housing Authority Meetings of October 1, 2024 Moved: Kassakhian Seconded: Brotman
Vote as Follows
b. Public Works, re: On-Call Fiber Optic Testing, Design, Installation, and Maintenance Services

1. Resolution 24-167 adopting the Specification for the On-Call Fiber Optic Testing, Design, Installation, and Maintenance Services, Specifications No. 3999; and directing the City Clerk to Advertise for Bids
Moved: Kassakhian Seconded: Brotman
Vote as Follows
c. Public Works, re: Award of a Professional Services Agreement (PSA) with LA Compost for Development of a Food Waste Community Composting Program Public Comment:

Michael Martinez
Staff Comments:

Daniel Hernandez, Interim Director of Public Works
Etienne Ozorak, Integrated Waste Superintendent
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
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3 1. Motion authorizing the City Manager, or a designee, to execute a PSA with LA Compost for the development of a Food Waste Community Composting Program in the amount of $230,250 for three years
Moved: Gharpetian Seconded: Kassakhian
Vote as Follows
d. Public Works, re: Motion Awarding Contract for the View Crest Road Slope and Road Repair Project

1. Motion to award a construction contract to Clarke Contracting Corporation in the amount of $2,220,586, approving a 15 percent contract contingency in the amount of $333,088, and authorizing the City Manager or a designee to execute the contract
Moved: Kassakhian Seconded: Brotman
Vote as Follows

2. Resolution 24-168 of appropriation to appropriate $1,850,000 for the View Crest Road Slope and Road Repair Project
Moved: Kassakhian Seconded: Brotman
Vote as Follows
e. Public Works, re: Award of Construction Contract for On-Call Sewer and Strom Drain Repair Services

1. Motion to award a construction contract to W. A. Rasic Construction Company, Inc. for three-years for a “not-to-exceed” amount of $1,200,000, with an option to extend the contract for an additional two-years in the amount of $800,000 and authorizing the City Manager, or a designee, to execute the contract Moved: Kassakhian Seconded: Brotman
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
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4 2. Resolution 24-169 of appropriation to appropriate funds in the amount of $950,000 for On-Call Sewer and Storm Drain Repair Services
Moved: Kassakhian Seconded: Brotman
Vote as Follows
f. Human Resources, re: International Association of Fire Fighters (IAFF) Medical Expense Reimbursement Plan

1. Resolution 24-170 approving employee and employer contributions to the IAFF Medical Expense Reimbursement Plan
Moved: Kassakhian Seconded: Brotman
Vote as Follows
g. Public Works, re: Contract Award for 140 N. Isabel Building and Civic Center Parking Garage Stairways Painting Project, per Specification No. 3966

1. Motion authorizing the City Manager or his designee to execute a contract with Astro Painting Co., Inc., for the 140 N. Isabel Building and Civic Center Parking Garage Stairways Painting Project in the amount of $61,000, plus a 10% contingency of $6,100
Moved: Kassakhian Seconded: Brotman
Vote as Follows
h. Community Services and Parks, re: Federal Workforce Innovation and Opportunity Act funds from the State of California, Employment Development Department for the Glendale Youth Alliance and the City of Burbank

1. Motion Accepting Federal Workforce Innovation and Opportunity Act (WIOA) funds from the State of California, Employment Development Department in the amount of $768,853 from July 1, 2024, to June 30, 2025, to enable the Verdugo Workforce Development Board to distribute those funds to the Glendale Youth Alliance (GYA) and the City of Burbank; Approving the award of WIOA grant funds to the GYA in the amount of $623,353 from July 1, 2024, to June 30, 2025, and the City of Burbank in the amount of $145,500 from July 1, 2024, to June 30, 2025, as approved and recommended by the Verdugo Workforce Development Board; and Authorizing the City Manager, or a designee, to execute all agreements, certifications, and documents necessary to accept and implement the funding
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
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5 Moved: Kassakhian Seconded: Brotman
Vote as Follows

5.CITY COUNCIL/STAFF COMMENTS
Councilmember Gharpetian asked staff to look into community benefits programs, such as a relief program on utility bills; as the Monthly Housing Subsidy Program for extremely low income disabled senior renters has ended. He also mentioned that residents had requested speed bumps and not stop signs along Maple Park as he had mentioned previously. City Manager Roubik Golanian stated that staff will make corrections. Gharpetian invited the residents that he met at the Glenoaks HOA Community meeting to attend the City Hall in Your Neighborhood Meeting on October 15. He asked to proclaim the month of December as Family Celebration and Appreciation Month. Gharpetian asked staff to work with tenants on South of Colorado on Brand and Central and also the Armenian Church on how to move forward in getting digital signage.

Mayor Asatryan stated that she had a discussion with staff to bring back the Public Benefits Program to assist seniors with their utility bills. She attended the Armenian American Museum Inaugural Festival over the weekend and noted that over 4,000 people attended the event. Asatryan thanked staff for putting together the Women’s Equality Day event. She thanked Caruso Affiliates for donating $15,000 for future programming for the Commission on the Status of Women (CSW). She asked staff to pass on any survey results and participants’ information to CSW for follow-up.

6.COMMUNITY EVENT ANNOUNCEMENTS (3-Minutes; 5-Speaker Limit) Per Mayor Policy, This Item Also Permits Speakers Wishing to Speak Under General Oral Communications, Subject to the Three Minute Time Limit. Discussion is Limited to Matters Not on the Agenda.

Rebecca Marnette
Allan Durham

7.ADOPTION OF ORDINANCES
a. Glendale Water and Power, re: Ordinance 6031 amending Section 13.44.425 of the Glendale Municipal Code, 1995, pertaining to the current Public Benefits Charge of

3.6% to the rate mandated by State law (Brotman, 10/01/24) Moved: Brotman Seconded: Kassakhian
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
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6 8.ACTION ITEMS
a. Management Services, re: Consideration for Adoption of Nonprofit Subsidy Policy Staff Comment:

Roubik Golanian, City Manager
Presenting:

John Takhtalian, Asst. City Manager
Public Comments:

Knarig Avedissian
Teni Allahverdian
Ani Ghazarian

1. Motion Adopting a Nonprofit Subsidy Policy for User Fees Moved: Gharpetian Seconded: Kassakhian
Vote as Follows

2. Resolution 24-170 Deleting Certain Fees and Modifying Certain Existing Fees in Accordance to the Provisions Set by the Nonprofit Subsidy Policy, and Amending the Comprehensive Citywide Fee Schedule for the Fiscal Year 2024-25 Moved: Brotman Seconded: Kassakhian
Vote as Follows

9.HEARINGS

10.REPORTS - INFORMATION

11.WRITTEN COMMUNICATIONS

12.DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a. Councilmember Brotman’s Request to Discuss updating development standards to address illumination levels on private property
Item carried over to the November 5, 2024, Council Meeting. b. Councilmember Brotman’s Request to Consider different approaches for drive- through regulations, including updated development standards Item carried over to the November 5, 2024, Council Meeting.

Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
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7 Staff Comment:

Mike Garcia, City Attorney
Public Comments:

Alek Bartrosouf
Shane Lee
c. Councilmember Kassakhian’s Request to Discuss setting aside funding for non- profit, arts and culture themed organizations
Moved: Kassakhian Seconded: Brotman
Vote as Follows
d. Councilmember Kassakhian’s Request to Discuss a Resolution calling the U.S.

State Department to press the government of Azerbaijan to release all hostages that Azerbaijan is holding in its jails illegally, against international law Moved: Kassakhian Seconded: Gharpetian
Vote as Follows

13.ORAL COMMUNICATIONS
Discussion is Limited to Items NOT a Part of this Agenda. Each Speaker is Allowed 5 minutes. Council May Question or Respond to The Speaker But There Will be no Debate or Decision. The City Manager May Refer the Matter to the Appropriate Department for Investigation and Report.

Shane Lee
Jordan Henry
Allan Durham
Mike Mohill
Gianni Castillo
Beth Brooks
Robert A.

14.NEW BUSINESS
a. Motion that the Claim for Damages of Bristol West Insurance o/b/o Devante Caldwell (Claim No. 24-0044) be and hereby is approved for the total sum of $15.054.98
Moved: Brotman Seconded: Gharpetian
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
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8 b. Motion to resolve the lawsuit entitled Western Audio Visual, Inc. v. City of Glendale, Los Angeles Superior Court Case No. 22GDCV00295 in exchange for a full release of all claims in the amount of $85,000
Moved: Gharpetian Seconded: Kassakhian
Vote as Follows

15.ADJOURNMENT – 9:08 p.m.

Moved: Kassakhian Seconded: Brotman
Mayor of the City of Glendale
City Clerk of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
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1 M I N U T E S
SPECIAL MEETING: GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
OCTOBER 8, 2024
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 3:22 p.m., on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

October 4, 2024
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 3:00 PM on Tuesday, October 8, 2024, in the Council Chamber, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1.Community Development, re: Acceptance of state funds from the State of California Governor’s Office of Economic Development; and Authorization to Negotiate with Up to Two Tech Startup Growth Program Proposer(s) to Develop and Implement the Startup Growth Program(s)
a.Motion approving acceptance of state funds in the amount of $1,000,000 from the State of California Governor’s Office of Business and Economic Development (GO-BIZ) b.Resolution of Appropriation in the amount of $1,000,000 for the Glendale Tech Startup Growth Program(s)
c.Motion authorizing the City Manager or designee to negotiate and execute professional services agreements and all related documents with FoundersBoost and SmartGateVC LLC for the operation and program management of Tech Startup Growth Programs located in Glendale
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Dan Brotman at 5:00 p.m. October 4, 2024 Glendale, CA Upon Vartan Gharpetian at 5:00 p.m. October 4, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. October 4, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. October 4, 2024 Glendale, CA Upon Elen Asatryan at 5:00 p.m. October 4, 2024 Glendale, CA Mayor Asatryan called the meeting to order at 3:22 p.m.

Roll Call
- Absent: Najarian
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, October 8, 2024, Special Public Meeting of the City Council was posted on October 4, 2024, on the Bulletin Board Outside City Hall.
4A
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2 1. Community Development, re: Acceptance of state funds from the State of California Governor’s Office of Economic Development; and Authorization to Negotiate with Up to Two Tech Startup Growth Program Proposer(s) to Develop and Implement the Startup Growth Program(s)
Staff Comment:

Roubik Golanian, City Manager
Presenting:

Soua Vang, Deputy Director of Community Development/Economic Dev.

David Crawley Delgado, Senior Economic Development Coordinator Public Comments:

Blake Caldwell, FoundersBoost
Justin Brezahnev, Hacker Fund
Eric Eide, Alliance for Southern California Innovation
Jeff Harris
Steve Rappaport
Tori Wright
George Francisco
Patricia Spencer
Scott Witt
Eva Vheng
Krystle Ongjanco
Emi Wayner
Mushegh Gevorgyan
Moaz Hamid
Arezu Aghasey
Sree Batchu
a.Motion approving acceptance of state funds in the amount of $1,000,000 from the State of California Governor’s Office of Business and Economic Development (GO-BIZ) Moved: Kassakhian Seconded: Gharpetian
Vote as Follows
b.Resolution 24-171 of Appropriation in the amount of $1,000,000 for the Glendale Tech Startup Growth Program(s)
Moved: Kassakhian Seconded: Gharpetian
Vote as Follows
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
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3 c.Motion authorizing the City Manager or designee to negotiate and execute professional services agreements and all related documents with FoundersBoost and SmartGateVC LLC for the operation and program management of Tech Startup Growth Programs located in Glendale
Moved: Kassakhian Seconded: Gharpetian
Vote as Follows
ADJOURNMENT – 4:22 p.m.

Moved: Brotman Seconded: Gharpetian
Mayor of the City of Glendale
City Clerk of the City of Glendale
Ayes:

Noes:

Absent:

Abstain:

Brotman, Gharpetian, Kassakhian, Asatryan
None
Najarian
None
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1 M I N U T E S
SPECIAL MEETING: GLENDALE CITY

COUNCIL CITY HALL IN YOUR NEIGHBORHOOD
Joe Bridges Clubhouse
2531 E. Glenoaks Blvd.,
Glendale, CA 91206
October 15, 2024
The Special Public Meeting of the Glendale City Council convened in the City Hall Council Chambers, in said City, at 6:00 p.m., on the above date, pursuant to a call for such meeting signed by the City Clerk of the City Council, and on file with the City Clerk, a copy of which is as follows:

October 9, 2024
Date
A SPECIAL PUBLIC MEETING of the City Council is hereby called to meet at 6:00 PM on Tuesday, October 15, 2024, in the Joe Bridges Clubhouse, 2531 E. Glenoaks Blvd., Glendale, CA 91206 to consider the following item(s) of business, to wit;

1.SPECIAL PUBLIC MEETING
a.Leaf Blower Ban Update
b.Emergency Preparedness
c.Traffic Safety and Parking around Glenoaks Elementary d.Homeless Services

2.ORAL COMMUNICATIONS
Written Notice of said meeting was given, which Notice consisted of a copy of the foregoing Call, and was served on each Member of the Council not joining in the Call, and upon the in said City not less than 24 hours before the time fixed in said Call for said meeting, as follows:

Upon Dan Brotman at 5:00 p.m. October 9, 2024 Glendale, CA Upon Vartan Gharpetian at 5:00 p.m. October 9, 2024 Glendale, CA Upon Ardy Kassakhian at 5:00 p.m. October 9, 2024 Glendale, CA Upon Ara Najarian at 5:00 p.m. October 9, 2024 Glendale, CA Upon Elen Asatryan at 5:00 p.m. October 9, 2024 Glendale, CA Mayor Asatryan called the meeting to order at 6:00 p.m.

ROLL CALL
- Absent: Brotman
- Report of the City Clerk of the City Council, re: Posting of Agenda. The Agenda for the Tuesday, October 15, 2024, Special Public Meeting of the City Council was posted on October 9, 2024, on the Bulletin Board Outside City Hall.
4A
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2 1.SPECIAL PUBLIC MEETING
a.Leaf Blower Ban Update
David Jones, Sustainability Officer
b.Emergency Preparedness
Jeff Brooks, Deputy Fire Chief
c.Traffic Safety and Parking around Glenoaks Elementary Tigran Topadzhikyan, Police Lt.

Pastor Casanova, Principal Traffic Engineer
d.Homeless Services
Arsine Isayan, Homeless Programs Manager
Koryun Petrosyan, Police Officer

2.ORAL COMMUNICATIONS
Leslie Stout Glennon
Tony Passarella
Marie Freeman
Jackie Gish
Shane Lee
Nicholas Gamboa
Mike Mohill
Audry Zarokian
Janise Escobar
Staff Comments:

Roubik Golanian, City Manager
Onnig Bulanikian, Director of Community Services and Parks ADJOURNMENT – 8:22 p.m.

Moved: Gharpetian Seconded: Kassakhian
Mayor of the City of Glendale
City Clerk of the City of Glendale
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4b
24-86462

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Donation of Outdated Laboratory Equipment

1. Resolution authorizing the donation of laboratory equipment to Glendale Community College.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for October 1, 2024 calendar

EXECUTIVE SUMMARY
The Glendale Police Department requests authority to donate outdated laboratory equipment to Glendale Community College.
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4 8

RECOMMENDATION
Authorize donation of outdated laboratory equipment to Glendale Community College

ANALYSIS
The majority of laboratory testing equipment in the Verdugo Regional Crime Laboratory (VRCL) was purchased using federal grant funds when the VRCL opened in 2011. Since that time, the VRCL has sought funds from multiple grants to replace aging, obsolete equipment and to establish a more efficient DNA testing workflow.

With the purchase of new equipment, the VRCL has the following equipment that is outdated but still usable by other entities:
•One (1) QIAGEN QIASymphony SP extraction robot with equipment cabinet and associated plastics
•Two (2) 2.0 mL microcentrifuge tube Eppendorf Thermomixers •Two (2) Life Technologies 7500 Real-Time PCR Instruments w/ HID v1.3 software and associated computer software and hardware
•Two (2) QIAGEN QIAgility liquid handling robots and associated plastics •Four (4) Life Technologies 9700 Thermal Cyclers
•One (1) pH Meter
•One (1) Single-Channel 96-well Temperature Verification Kit Specifically, the equipment will have value to the Biotechnology program at Glendale Community College (GCC). The GCC Biotechnology program provides skills that meet industry standards for employment in biotech and academic research institutions through a series of certificate programs, which can ultimately lead to an Associate of Science degree in Biotechnology. Currently, lab equipment is shared between the Biotechnology program and standard GCC laboratory courses. This donation will enable each program to have dedicated equipment. Exposure and familiarity with the subject equipment is critical to bolstering the program’s capacity for hand-on learning and research. By providing these essential resources, the donation will support the development of practical skills and foster a deeper understanding of scientific principles among GCC’s students. This donation will not only enrich the academic environment but also better prepare students for future careers in science and technology.

Pursuant to the City’s purchasing policy, no surplus or obsolete materials with the estimated value of $2,500 or more shall be donated without Council Approval. If the City Council adopts the resolution to donate the laboratory equipment to GCC such donation(s) will be “AS IS” with no warranties of any kind. The donation(s) will also include a waiver of liability. Alternatively, if the Council chooses to decline the donation of the equipment to GCC, then the Federal awarding agency would be entitled to proceeds from the sale of any grant-funded equipment valued at greater than $5,000 according to 2 CFR 200.313.

The laboratory will fund the moving costs ($15,172.00) of the QIASymphony SP extraction robot and associated cabinet through its service contract with QIAGEN, Inc. 28 of 123

4b3
24-86462
5 4
4 8

STAKEHOLDERS/OUTREACH
N/A

FISCAL IMPACT
The equipment move will cost $15,172.00. The Police Department budget can absorb this cost and therefore no new appropriation is being requested at this time. The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Decline to adopt a resolution to donate laboratory equipment and associated plastics, computer hardware, and software to Glendale Community College.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Cid, Police Chief
Prepared by:

Catherine Nguyen, Lab Director
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24-86462
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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1 RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

AUTHORIZING THEIR DONATION OF LABORATORY EQUIPMENT

TO GLENDALE COMMUNITY COLLEGE
WHEREAS, since 2011 the Verdugo Regional Crime Laboratory (VRCL) has sought funds from multiple grants to replace aging, obsolete equipment and to establish a more efficient DNA testing workflow.

WHEREAS, with the purchase of new equipment, the VRCL has the following equipment that is outdated but still usable by other entities: • One (1) QIAGEN QIASymphony SP extraction robot with equipment cabinet and associated plastics;Two (2)

2.0 mL microcentrifuge tube Eppendorf Thermomixers;Two (2) Life Technologies 7500 Real-Time PCR Instruments w/ HID v1.3 software and associated computer software and hardware; Two (2) QIAGEN QIAgility liquid handling robots and associated plastics; Four (4) Life Technologies 9700 Thermal Cyclers; One (1) pH Meter and One (1) Single- Channel 96-well Temperature Verification Kit;
WHEREAS, the equipment will have value to the Biotechnology program at Glendale Community College (GCC);
WHEREAS, exposure and familiarity with the subject equipment is critical for students in the Biotechnology program;
WHEREAS, exposure of students to high throughput testing equipment is crucial to their preparation for future employment at a crime laboratory; WHEREAS, pursuant to the City’s purchasing policy, no surplus or obsolete materials with the estimated value of $2,500 or more shall be donated without Council approval.

WHEREAS, the City Council desires to above-listed equipment to Glendale 31 of 123

2 Community College.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA DOES RESOLVE AS FOLLOWS:

The City Council does hereby authorize the City Manager to donate the above-listed equipment to Glendale Community College. Said donation shall be subject to “AS IS” conditions with no warranties of any kind as well as a waiver of liability. The City Manager, or his designee, shall and is hereby directed to take any and all actions necessary to effectuate the intent of this resolution.

Adopted this _____ day of ______________, 2024.

By:

Mayor
ATTEST:

City Clerk

STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. was adopted by the Council of the City of Glendale, California at a regular meeting held on the day of ____________ 2023, and that same was adopted by the following vote:

Ayes:

Noes:
32 of 123

3 Absent:

Abstain:

City Clerk
33 of 123

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Professional Services Agreement (PSA) with Eagle Aerial Solutions (EAS) for Consulting Services Related to Senate Bill 606 & Assembly Bill 1668 Water Conservation Compliance Efforts.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for October 22, 2024 calendar

EXECUTIVE SUMMARY
Eagle Aerial Solutions (EAS) is a portal development company, that is currently conducting the statewide irrigated landscape measurement project for the California Department of Water Resources. More than 400 water districts in the state, including City of Glendale, are being measured and analyzed, to help water professionals meet the efficiency and allocation requirements established under the new long-term California water conservation legislation, Senate Bill 606 (SB606) & Assembly Bill 1668 (AB1668).

The recommended Professional Services Agreement (PSA) with EAS would allow EAS to support the City in its SB606 & AB1668 compliance efforts specifically focusing on the Commercial, Industrial, Institutional (CII) sector. The total not-to-exceed cost of the contract is $156,710.

RECOMMENDATION
Authorize the City Manager to enter into a PSA with EAS for consulting services related to SB606 & AB1668 compliance efforts, in the amount of $156,710.

ANALYSIS
SB606 & AB1668, passed in 2018, intend to “make water conservation a California way of life” by providing a framework for water conservation and efficiency. The bills direct state agencies, Department of Water Resources (DWR) and State Water Resources Control Board (SWRCB), to develop overall water efficiency targets for each retail water 34 of 123

24c
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3 4
agency based on the combination of indoor water use, outdoor use, and water loss.

The measurement of the landscape area involves aerial surveys and remote sensing analysis to determine the amount of irrigated and irrigable landscape area for each water agency’s service area. DWR has contracted EAS to conduct the study.

In 2021, GWP entered into a three-year Agreement with EAS for their consulting services related to SB606 & AB1668. EAS developed WaterViewTM to help water agencies, such as GWP, meet the efficiency and allocation requirements under the new long-term California water conservation legislation. Earlier this year, GWP renewed a three-year Agreement with EAS to continue with their consulting services related to their WaterViewTM software.

The CII Roadmap to Compliance proposed by EAS has been designed to support water agencies in their SB606 & AB1668 compliance efforts specifically focusing on the CII sector. EAS will be conducting an initial analysis that will take a deeper look into the water suppliers water consumption and meter data to determine the number of Dedicated Irrigation Meter (DIM) premises present in the district. The analysis will be able to identify Mixed Use Meters (MUMs) that meet the established irrigation threshold and will eventually need to be converted to DIMs or have in-lieu technology implemented based on the state regulations.

This Analysis, with a specific focus on the CII sector, will cost $156,710 and will be completed within two years. Because EAS has worked with CalWEP to develop this tool, aka WaterViewTM, GWP believes that EAS is the right choice in helping to meet the new water conservation requirements.

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
The CII Roadmap to Compliance Analysis will cost $156,710. The GWP budget can absorb this cost and therefore no new appropriation is being requested at this time.

The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$156,710 43110-5920-GWP-4710 Water Works Revenue
Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is not a project for the purposes of the California Environmental Quality Act (CEQA) and thus is not subject to CEQA review.
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CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than ten percent interest in the company proposed for contract in this agenda item report.

Officers of: Eagle Aerial Solutions
Full Name Title Business Address City State Zip
Wayne Tate CEO 3333 Michelson Dr., Suite #300 Irvine CA 92612 Paul Clark CFO 3333 Michelson Dr., Suite #300 Irvine CA 92612 Ownership Interest in more than ten percent (10%) in Eagle Aerial Solutions Full Name Title Business Address City State Zip
Wayne Tate CEO 3333 Michelson Dr., Suite #300 Irvine CA 92612 Paul Clark CFO 3333 Michelson Dr., Suite #300 Irvine CA 92612

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Choose not to award the PSA as recommended herein. This will result in delay of completing the data analysis and risk not meeting the requirement related to SB606 & AB1668 compliance.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Manuel Robledo, Interim General Manager - Glendale Water and Power Prepared by:

Chisom Obegolu, Assistant General Manager - Water
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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4 M O T I O N
Moved by Council Member ________________________________, seconded by Council Member __________________________________, that the City Council hereby authorizes the City Manager, or his designee, to enter into and execute a Professional Services Agreement (PSA) with Eagle Aerial Solutions (EAS) for consulting services related to Senate Bill 606 & Assembly Bill 1668 water conservation compliance efforts in an amount not to exceed $156,710. The form of said PSA shall be subject to approval by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Authorize an Amendment to the Professional Services Agreement (PSA) with HDR Engineering Inc., to Develop the 2025-2045 Recycling Center Master Plan and to Provide Additional As-Needed Consulting Services

COUNCIL ACTION
Item Type: Consent Calendar
Approved for October 22, 2024 calendar

EXECUTIVE SUMMARY
On November 1, 2023, the Public Works Department entered a contract for the development of a twenty-year (2025-2045) Master Plan for the Recycling Center.

Subsequently, to proceed with the future use of the site additional consulting services will be needed such a preparation of a Request for Proposals for the selection of a new operator for the site, marketing the site to potential new operators, additional environmental and regulatory analysis and preparing reports to the City Council.

The purpose of this item is for the City Council to authorize an amendment to PSA with HDR Engineering Inc. to provide additional as-needed consulting services related to implementation of the Glendale Recycling Center Master Plan, increasing the amount of the agreement by $200,000 to $471,052 and extending the agreement duration from ending October 31, 2024, to March 31, 2026.

RECOMMENDATION
Approve a motion authorizing an amendment to the PSA #8002354, with HDR Engineering Inc., to Develop the 2025-2045 Glendale Recycling Center Master Plan, increasing the agreement amount by $200,000 and extending the duration to March 31, 2026, for additional as-needed consulting services related to implementation of the master plan.
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ANALYSIS
On October 24, 2023, the City Council approved a motion to award a PSA to HDR Engineering, Inc. for development of the 2025-2045 Glendale Recycling Center Master Plan. The PSA was completed on November 1, 2023, and the consultant has been developing this plan since. The master plan is now nearly complete, and staff expects that it will be presented to the City Council for direction later this calendar year.

Due to the recent collapse of the global recycling market, the imminent closure of the Scholl Canyon Landfill, and new statewide regulations targeting waste management operations, it was important for the city to develop a master plan to better strategize for the future operations on the Glendale Recycling Center site. Maximizing the future use of this key city’s asset is paramount and requires careful consideration, given the financial impact for years to come. Statewide numerous recycling centers have either closed or enacted substantial limits on the materials they receive meaning it is important for the city to make an informed decision on the future of the Glendale Recycling Center site.

The scope of work for the Glendale Recycling Center Master Plan includes analysis of the recycling center’s current site conditions and throughput, forecasting the city’s waste processing needs from 2025-2045 and identifying regional alternatives for managing the city’s future flow of refuse, recyclables and organics. The plan will be presented to the City Council later this year and will include recommendations for future use of the site for the Council to provide direction on.

As the Glendale Recycling Center Master Plan is nearing completion, staff became aware that additional consulting services are needed related to the presentation of the new plan to the City Council as well as necessary steps to take after the City Council provides direction. Since HDR Engineering, Inc. now has a great deal of expertise and understanding of the Glendale Recycling Center site, it makes a great deal of sense for them to be the engineering firm that continues this work rather than the city engaging in another prolonged RFP process.

Under the proposed PSA amendment, HDR Engineering will present the outcome of the Master Plan to the City Council including preparing the presentation and portions of the staff report. Originally staff had planned to provide this final report to Council; however, due to the depth of technical knowledge required to formulate the master plan, the complexity of the analysis and need to provide optimal responsiveness to Council’s questions, staff decided HDR Engineering is better positioned to present their analysis.

The cost of the preparation of these reports, attendance at two meetings, and in-person presentation at a Council meeting is approximately $7,000.

In addition to the presentation, the proposed amendment adds capacity to the PSA for necessary next steps following City Council direction on the future of the Recycling Center site. These additional costs are for as-needed services only and are dependent on direction from City Council on future use of the site. For example, most significant changes in use of the site will require further evaluation both technical and financial. 39 of 123

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Additionally, some of the alternatives that will be presented to Council require substantial environmental review and permitting considerations. The proposed amendment will allow for the city to advance with this additional required work without delay.

The potential additional as needed services in Amendment 1 to PSA include:

1. Perform a market analysis of public/private partnerships needed to pursue an alternate use of the site. Currently, the Recycling Center has a private operator. It is unlikely that any future facility alternative will be a municipal operation meaning a new private operator will eventually be needed. A market analysis is recommended to provide data to help the city garner the best possible future operator’s agreement.

HDR Engineering, Inc. will research and meet with potential operators and provide feedback to the city on potential contract services scope, terms and conditions.

The consultant will be tasked with determining the factors that will foster numerous proposals and competition as well as deterring factors. Ultimately, this analysis will inform the crafting of a RFP and operator’s agreement to provide maximum value to the city and ratepayers.

2. Using the data in the Glendale Recycling Center Master Plan and market analysis, HDR Engineering, Inc. will prepare an RFP for the selection of a new operator for the site. This includes preparing a new scope of services, the proposal submittal format, the evaluation criteria and the procurement schedule and process. HDR Engineering, Inc. possess the knowledge and experience to prepare a new RFP for the city for a variety of different future uses for the site.

Following preparation and release of the RFP, HDR Engineering, Inc. is expected to assist the city with the evaluation of the proposals received. The consultant will provide the city with a technical evaluation of the top proposals including an assessment of each proposer’s technical approach, their staffing, equipment, operations plan, and maintenance plan. Additionally, they will assess each exception requested by the proposers. HDR Engineering, Inc. will also perform a financial evaluation of the proposals including potentially assessing tipping fees, revenue shares, tonnage and commodity pricing.

Lastly, under the proposed PSA amendment, HDR Engineering, Inc. will assist the city with proposer interviews and will update their technical and financial assessments based on these interviews. They will assist the city with negotiations and the selection of a new operator.

3. Provide contract management services for storm water and sewer system upgrades at the Recycling Center site. A project is underway for environmental improvements to the site to prevent dust and debris from operations from entering the storm drain system and local waterways. These improvements are required 40 of 123

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regardless of the future use alternative selected by the City Council. HDR Engineering will use their expertise to provide oversight of the work performed.

4. Assist the city with updating the CEQA Mitigated Negative Declarations and updating the physical site as recommended by the Glendale Recycling Center Master Plan. Based on the alternative future use of the site selected by the City Council, an update to the Mitigated Negative Declarations may be needed. If a full CEQA review is required, it is not covered in this proposed amendment.

The proposed amendment to PSA with HDR Engineering is needed to proceed to the next phase of the Glendale Recycling Center Master Plan process. The master plan will identify multiple future uses for site and provide a comprehensive analysis of each alternative. Once the City Council selects an alternative, ongoing consulting services are needed to assist the city with the implementation of this alternative. This includes meeting with potential proposers, preparing the RFP and other bidding documents, assisting with the selection process and consulting on the environmental regulations pertaining to the change of use of the site.

The current recyclables processor at the is the Allan Company and their contract is set to expire March 31, 2026. If recyclables and/or refuse processing continues at this site, a new operator will need to be selected and in place by this date. Based on this relatively tight schedule, staff is requesting that the amendment the Glendale Recycling Center Master Plan PSA be authorized now so that it will be in place when the Glendale Recycling Center Master Plan is presented to Council. This will allow staff and the consultant to proceed immediately after receiving Council’s direction and will not have to wait for an amendment to be processed. Since the services are as-needed, the city will not be committed to spend funds under this agreement if the Council opts to not provide direction.

In reviewing the work product submitted by HDR Engineering to date, staff is confident in their abilities to continue carrying out these services into the implementation phase.

STAKEHOLDERS/OUTREACH
There is no outreach associated with this PSA amendment.

FISCAL IMPACT
The Glendale Recycling Center Master Plan PSA amendment will cost $200,000. The Public Works Department budget will absorb this cost and therefore no new appropriation is being requested at this time. The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$200,000 GL: 43110-5300-PWD-7523-P0000 Refuse Disposal Fund 41 of 123

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ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit #1, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve a motion authorizing a PSA amendment with HDR Engineering which will delay implementation of the Glendale Recycling Center Master Plan
Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Etienne Ozorak, Integrated Waste Superintendent
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS

1. Campaign Disclosure Form
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2 MOTION
Moved by Council Member , seconded by
Council Member , that the Council of the City of
Glendale hereby:

1. Authorizes the City Manager, or a designee, to execute amendment #1 to professional services agreement 8002354 – subject to approval to form by the City Attorney - with HDR Engineering, Inc, to Develop the 2025-2045 Glendale Recycling Center Master Plan increasing the contract amount by $200,000 to the new total not-to-exceed amount of $471,052, and extending the duration to March 31, 2026 for additional as-needed consulting services related to implementation of the Glendale Recycling Center Master Plan.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
7KHꢀ&LW\ꢀ&RXQFLOꢀDGRSWHGꢀ2UGLQDQFHꢀ1Rꢁꢀꢂꢃꢄꢄꢅꢀ³&DPSDLJQꢀ)LQDQFHꢀ2UGLQDQFHꢅ´ꢀZKLFKꢀEHFDPHꢀHIIHFWLYHꢀRQꢀ6HSWHPEHUꢀꢆꢅꢀꢇꢈꢉꢉꢅꢀDQGꢀDPHQGHGꢀLWꢀZLWKꢀ2UGLQDQFHꢀ1Rꢁꢀꢂꢃꢊꢋꢅꢀ ZKLFKꢀEHFDPHꢀHIIHFWLYHꢀRQꢀ0DUFKꢀꢉꢂꢅꢀꢇꢈꢉꢇꢀꢌ³WKHꢀ2UGLQDQFH´ꢍꢁꢀꢀ7KHꢀ2UGLQDQFHꢀSURKLELWVꢎꢀꢀꢌꢉꢍꢀ$ꢀFRQWUDFWRUꢏꢀꢌLQFOXGLQJꢀDꢀVXEFRQWUDFWRUꢏꢏꢍʊꢀZKRꢀKDVꢀDꢀFRQWUDFWꢀZLWKꢀWKHꢀ&LW\ꢀ RIꢀ*OHQGDOHꢀꢌ³&LW\´ꢍꢅꢀ(FRQRPLFꢀ'HYHORSPHQWꢀ'HSDUWPHQWꢀꢌ³(''´ꢍꢅꢀRUꢀWKHꢀ+RXVLQJꢀ$XWKRULW\ꢀRIꢀWKHꢀ&LW\ꢀRIꢀ*OHQGDOHꢀꢌ³+$´ꢍꢀDQGꢀWKDWꢀFRQWUDFWꢀLVꢀVXEMHFWꢀWRꢀDSSURYDOꢀE\ꢀWKHꢀ&LW\ꢀ &RXQFLOꢅꢀ(''ꢅꢀRUꢀ+$ʊꢀIURPꢀPDNLQJꢀDꢀFRQWULEXWLRQꢀWRꢀDꢀ&LW\ꢀ&RXQFLOꢀPHPEHUꢅꢀ(''ꢀPHPEHUꢅꢀ+$ꢀPHPEHUꢅꢀ&LW\ꢀ&OHUNꢅꢀRUꢀ&LW\ꢀ7UHDVXUHUꢐꢀDQGꢀꢌꢇꢍꢀ&RXQFLOꢀPHPEHUVꢅꢀ(''ꢀ PHPEHUVꢅꢀDQGꢀ+$ꢀPHPEHUVꢀIURPꢀYRWLQJꢀRQꢀPDWWHUVꢀFRQFHUQLQJꢀDꢀFRQWUDFWꢀZLWKꢀDꢀSHUVRQꢀZKRꢀKDVꢀSURYLGHGꢀDꢀFDPSDLJQꢀFRQWULEXWLRQꢁ 7KHꢀ2UGLQDQFHꢀDSSOLHVꢀWRꢀDꢀFRQWUDFWRUꢀZKRVHꢀFRQWUDFWꢀUHTXLUHVꢀWKHꢀ&LW\ꢀ&RXQFLO¶Vꢅꢀ(''ꢑVꢅꢀRUꢀ+$¶VꢀDSSURYDOꢁꢀꢀ$ꢀFRQWUDFWꢀZLWKꢀWKHꢀ&LW\ꢅꢀ(''ꢅꢀRUꢀ+$ꢀLVꢀNQRZQꢀDVꢀDꢀ³&LW\ꢀ &RQWUDFWꢁ´ꢀꢀ7KHꢀ2UGLQDQFHꢀDOVRꢀDSSOLHVꢀWRꢀDꢀVXEFRQWUDFWRUꢀZKRꢀKDVꢀDꢀVXEFRQWUDFWꢀWKURXJKꢀDꢀ&LW\ꢀ&RQWUDFWꢁꢀꢀ7KHꢀ2UGLQDQFHꢀH[FOXGHVꢀDꢀFRPSHWLWLYHO\ꢀELGꢀFRQWUDFWꢀDZDUGHGꢀWRꢀ WKHꢀORZHVWꢀUHVSRQVLEOHꢀELGGHUꢁ
7RꢀDVVLVWꢀPHPEHUVꢀRIꢀWKHꢀ&LW\ꢀ&RXQFLOꢅꢀ(''ꢅꢀDQGꢀ+$ꢀEHIRUHꢀWKH\ꢀYRWHꢀRQꢀDꢀPDWWHUꢀUHJDUGLQJꢀDꢀ&LW\ꢀ&RQWUDFWꢅꢀWKHꢀ2UGLQDQFHꢀUHTXLUHVꢀ&LW\ꢀVWDIIꢀWRꢀSUHSDUHꢀWKLVꢀUHSRUWꢀZKLFKꢀ GLVFORVHVꢀFHUWDLQꢀLQIRUPDWLRQꢀDERXWꢎꢀꢀWKHꢀFRQWUDFWRUꢀUHFHLYLQJꢀWKHꢀ&LW\ꢀ&RQWUDFWꢅꢀDQGꢀWKHꢀVXEFRQWUDFWRUꢌVꢍꢀZRUNLQJꢀXQGHUꢀWKHꢀ&LW\ꢀ&RQWUDFWꢁ A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
x x The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
The City Contract has a total anticipated or actual value of $50,000 or more; or contract awarded to the lowest responsible bidder.
x A combination or series of City Contracts have a value of $50,000 or more. x A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: Ɣ Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) Ɣ Name of the Chief Executive Officer/President
Ɣ Chief Operating Officer
Ɣ Chief Financial Officer
Ɣ Chairperson
Ɣ All members of the Board of Directors
Ɣ All persons who own more than 10% of the person, entity, or organization Ɣ Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
HDR Engineering, Inc. 3220 El Camino Real # 200, Irvine, CA 92602 Full Name Title
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Business Address City State
AZ
Zip
Eric Keen
John Henderson
Neil Graff
20 E Thomas Road
1917 South 67th Street
Phoenix
Omaha
Austin
85012-3118
68106-2973
78745-1469
68106-2973
NE
4401 West Gate Blvd TX
Galen Meysenburg
See attachment
1917 South 67th Street Omaha NE
Board of Directors
More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, ('', or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. 44 of 123

Subcontractor(s)**:

Full Name
Name Address
CityTitle Business Address State Zip
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
More than 10% interest owner
** “Subcontractor” is the person, entity, or organization that has entered into a contract for the performance of all or a portion of the work undertaken under an agreement with an architect, design professional, engineer, or general or prime contract, usually by a general or prime contractor. Subcontractor includes any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address.

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
x I acknowledge that I have a continuing obligation to update this disclosure form if I substituteʊ or if I select additionalʊ architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and x I hereby certify that:

I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form. 3In total, this disclosure form (including attachments) is pages.

October 17 24 IrvineExecuted on:

Signature:
, 20 , at: , California.

Anna LantinPrint Full Name:
3220 El Camino Real # 200, Irvine, CA 92602
(714) 368-5691
Address:
[email protected] Number: E-mail Address:

Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc 45 of 123

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Amendment No. 1 to Elderly Nutrition Program (ENP) Subaward from Los Angeles County Aging and Disabilities Department (AD) for FY 2024-2025 Modernizing Older Californians Act (MOCA) funding allocation of $72,600.

2. Resolution of Appropriation to appropriate:
a. $25,000 in MOCA funding to C1 Congregate Meals Program b. $47,600 in MOCA funding to C2 Home Delivered Meals Program.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for October 22, 2024 calendar

EXECUTIVE SUMMARY
The Community Services & Parks (CSP) Department is requesting that the City Council authorize acceptance of additional grant funding from the Modernizing Older Californians Act (MOCA) pursuant to Amendment No. 1 to the four-year subaward from Los Angeles County Aging and Disabilities Department (AD) for the ENP.

MOCA funding for FY 2024-2025 totals $72,600 to provide meals to seniors and is allocated to the ENP C1-Congregate Meals Program in the amount of $25,000, and to the C2-Home Delivered Meals Program in the amount of $47,600.

MOCA funding was not part of the FY 2024-2025 budget process; therefore, staff is requesting that the City Council appropriate the additional funds. 46 of 123

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RECOMMENDATION
That the City Council pass a motion authorizing acceptance of the MOCA grant funding allocation of $72,600 and authorize the City Manager to execute Amendment No. 1 to Subaward No. ENP242505, period July 2024 – June 2025, to accept and implement $72,600 in MOCA funding from Los Angeles County AD for FY 2024-2025; and adopt a resolution appropriating $25,000 to the C-1 Congregate Meals Program, and $47,600 to the C-2 Home Delivered Meals Program.

ANALYSIS
CSP has been providing meal service to seniors 60 years of age and older in the greater Glendale area since 1979 with grant funding administered from Los Angeles County AD through the federal Older Americans Act. The ENP provides an important opportunity for social contact and is the only meal many seniors receive in a day.

The ENP is operated through the Senior Services Unit, which provides comprehensive, long-term services that include Congregate Meals (C-1), Home Delivered Meals (C-2), Emergency Meals, Telephone Reassurance and Supportive Services. The goal of these services is to assist the seniors in our community to maintain their independence and live in their own homes.

The City’s ENP Congregate Meals Program operates two (2) congregate meal sites serving lunch, seven (7) days per week at the Adult Recreation Center, and five (5) days per week at Sparr Heights Community Center. An average of 4,000 meals per month are served in the Program to more than 500 unduplicated seniors annually.

The ENP Home Delivered Meals Program is for homebound seniors requiring food delivery assistance for physical and/or medical reasons, which are substantiated by a doctor’s order before Program services begin. Program services include a weekly delivery of seven (7) frozen meals that include bread, fruit, milk, and dessert. The Emergency Meals Program is part of the Home Delivered Meals Program and provides three (3) days’ worth of shelf-stable meals to clients enrolled in the Program per fiscal year. The Telephone Reassurance Program is also a part of the Home Delivered Meals Program, and ensures that seniors who are shut-in receive a weekly well-being call.

The City contracts with TRIO Community Meals, LLC, to provide congregate and home delivered catering services for the ENP. The contract period is from December 1, 2022, through November 30, 2026. The cost per meal rate is as follows:
•Congregate Meals $4.56 per meal
•Home Delivered Meals $4.75 per meal
In addition, the City has a purchase order with Revolution Foods to provide Emergency Meals to Home Delivered Meals Program clients for three (3) days’ worth of shelf-stable meals at a unit rate of $6.85 per meal.

Los Angeles County AD originally awarded CSP an ENP grant for baseline funding in FY 47 of 123

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2024-2025 through a noncompetitive process whereby the City entered into a subaward agreement for a one (1) year term, commencing July 1, 2024, through June 30, 2025, with three (3) optional, one-year renewals for a total, anticipated subaward term of four (4) years. Baseline funding for the Program requires a 15% cash match. We are currently in Year One (2024-2025) of the maximum four-year subaward term.

On September 30, 2024, Los Angeles County AD informed the City of MOCA grant funding in the amount of $72,600 to be used for the Congregate Meals and Home Delivered Meals Programs from July 1, 2024, through June 30, 2025.

MOCA funding is a reimbursable grant and does not require a cash match. The LA County AD reimbursement rate for ENP MOCA funding for meal service delivery for FY 2024-2025 is as follows:

Meal Type Funding Source Reimbursement Rate Per Meal
Congregate Meals MOCA $8.08
Home Delivered Meals MOCA $8.21
Funding from MOCA will allow the ENP to provide an additional 3,094 meals for the Congregate Meals Program, and 5,797 meals for the Home Delivered Meals Program, and will fund hourly wages for the meal delivery driver.

STAKEHOLDERS/OUTREACH
The ENP operates as part of the Senior Services unit located at the Adult Recreation Center and has an additional meal site at Sparr Heights Community Center. Program services are advertised quarterly in the CSP Leisure Guide, in the CSP newsletter, on the CSP website and social media, and outreach is conducted with other community agencies to ensure that the public is aware of the available services.

FISCAL IMPACT
The MOCA grant award of $72,600 was not included as part of the FY 2024-2025 budget. Therefore, staff is requesting that the City Council appropriate $25,000 in C-1 Program and $47,600 in C-2 Program funding from grant revenue. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$25,000 32610-2700-CSP-
0020-P0000
CSP01307AG
43110-2700-CSP-
0020-P0000
CSP01307AG
Nutritional Meals
Grant Fund
$30,000 32610-2700-CSP-
0020-P0000
CSP01308AG
43110-2700-CSP-
0020-P0000
CSP01308AG
Nutritional Meals
Grant Fund
$17,600 32610-2700-CSP- 41300-2700-CSP- Nutritional Meals 48 of 123

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0020-P0000
CSP01308AG
0020-P0000
CSP01308AG
Grant Fund
There is no cash match requirement for MOCA funding.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of CEQA pursuant to CEQA Guidelines section 15378(b)(4) as it creates a government funding mechanism or constitutes other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment; thus, it is not subject to CEQA pursuant to CEQA Guidelines section 15060(c)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve acceptance and appropriation of $72,600 in MOCA funding from Los Angeles County AD for the FY 2024-2025 ENP, which will result in fewer meals available to seniors.

Alternative 2: The City Council may consider any alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

Maggie Kavarian, Community Services Manager
Aylin Isayan, Community Services Supervisor
Tereza Aleksanian, Assistant Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None
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MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that, with respect to October 22, 2024, report of the Director of Community Services and Parks, the Council of the City of Glendale hereby authorizes the acceptance of FY 2024-2025 Modernizing Older Californians Act (MOCA) funding from the County of Los Angeles Aging and Disabilities Department in the amount of $72,600 for provision of the Elderly Nutrition Program (ENP); and hereby authorizes the City Manager or a designee to execute Amendment No. 1 to the County of Los Angeles Aging and Disabilities Department ENP Subaward Number ENP242505, period July 2024 – June 2025, to accept and implement the funding.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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24-86802

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Amendment to Professional Services Agreement with Rincon Consulting, Inc.

2. Resolution of appropriation in the amount of $86,448.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for October 22, 2024 calendar

EXECUTIVE SUMMARY
Staff requests the Council authorize an amendment to the Professional Services Agreement (PSA) with Rincon Consultants, Inc. (Rincon) to add funds ($86,448) and extend the time schedule until March 2025 so that Rincon can complete the CAAP. The original scope of work anticipated an 18-month timeline, commencing January 2023, with an anticipated August 2024 completion date. The CAAP is comprehensive and has many recommended measures and actions requiring extensive community engagement during the draft document’s development process. Rincon was asked to provide a greater level of coordination and support in responding to comments and revisions to the proposed measures and actions, including attending additional in-person meetings, and Sustainability Commission meetings. Hence the overall project schedule has been extended from August 2024 to March 2025 so that Rincon can complete the remaining tasks listed below:

1.Development of a Nexus amongst related projects: The CAAP will function within a larger ecosystem of plans, policies, and programs within Glendale and adjacent cities, Los Angeles County and the state. Rincon will conduct a stakeholder mapping exercise to identify relevant actors and initiatives at the state, regional, and local scales. The mapping exercise will identify actors by sector (i.e., transportation, power, waste, water) and adaptation category (green infrastructure, energy, health, disaster preparedness, ecosystem services, etc.). 53 of 123

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2.Development of tools for monitoring, tracking, and activation: Rincon will deliver a web-based implementation monitoring tool and automated report template and provide staff training for the tool.

3.Development of the final CAAP proposal: Once a complete list of measures is reviewed and approved and community and stakeholder feedback has been incorporated, the Rincon Team will begin work on the final draft CAAP.

4.Completion of CEQA Compliance: Rincon is preparing an initial study based on which appropriate environmental review will be completed to qualify the CAAP for use in future project streamlined review of greenhouse gas impacts. 54 of 123

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RECOMMENDATION
That the City Council adopt a motion authorizing the City Manager to amend the PSA with Rincon to add funds and extend the PSA until March 2025 in order to complete the preparation of the CAAP; and approve a resolution of appropriation.

ANALYSIS
On September 27, 2022, the City Council approved the PSA with Rincon for a not-to- exceed contract amount of $320,000 to develop a CAAP for the City of Glendale. Primarily, Rincon’s scope of work included:
➢Develop a "Qualified" CAAP for the City of Glendale that meets the requirements to streamline environmental review for future development projects. ➢Conduct a robust outreach program tailored to the City of Glendale's demographics.
➢Provide a detailed financing plan.
➢Ensure that the CAAP aligns with the state's goals, specifically SB 32 and AB 1279, to achieve and maintain carbon neutrality by 2045.

In preparing this document, Rincon was also tasked with completing the following deliverables:
➢Develop a current GHG inventory based on the latest available data to measure the City's progress in reducing GHG emissions.
➢Incorporate innovative strategies and solutions for both climate action and adaptation.
➢Develop a pathway to deliver an emissions-neutral city by 2050 or sooner. Set out methodologies for prioritizing transformational actions. ➢Outline the current climate challenges in Glendale's communities and the opportunities for climate and greenhouse gas reduction goals. ➢Connect the City's existing and developing sustainability initiatives, strategies, and plans with the community's goals.
➢Establish cohesive sustainability strategies, implementation plans, and metrics for measuring progress and improving Glendale's sustainability and its contribution to regional and state initiatives.
➢Prepare a qualified CAAP that may be used for future tiering and project streamlining.
➢Demonstrate how Glendale will adapt and improve its resilience to climate change that impacts the City now and respond to future climate change scenarios and
➢Engage with the community to communicate the climate challenges and identify opportunities for change in response to these challenges. 55 of 123

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To date, Rincon have completed the following tasks:
➢Stakeholder & Community Engagement
▪Working with City staff, Rincon undertook a robust stakeholder and community engagement program. This program focused on communication and engagement with internal (between departments) and external stakeholders. The program consisted of completing the following engagement programs :
❖Online Engagement Methods: Project Website, Branding, Logo, Social Media
❖Online Engagement Methods: ArcGIS Story Map
❖Interdepartmental and Agency Engagement: City Staff Sustainability Working Group
❖Community and CBO Partners, Interdepartmental and Agency Engagement:
(i) Focus Groups with Key Interested Parties by Topic Group:
a. Adapting to a Changing Climate
b. Transportation
c. Building Electrification and Environmental Justice
d. Impacts on Glendale Power Plant
❖Community and CBO Partners, General Public: Mini-Grants- Incorporating Feedback from Hard-to-Reach Communities
❖General Public: Community Workshops
❖General Public: Mobile Workshop Series/Pop-Up Events
➢Climate Change Community Assessment
▪Rincon prepared a climate change vulnerability analysis detailing the anticipated climate impacts in Glendale. These findings support developing ways to reduce these impacts in the CAAP. The vulnerability analysis is also being used to complete the Safety Element update of the General Plan. In November 2023, City Council approved an amendment to the CAAP contract to update the Safety Element of the General Plan. Because the CAAP and Safety Element have related focus, this allowed for efforts to be coordinated, consistent, and presented to the community together resulting in effectiveness and efficiency in staff resources.
➢GHG Emissions Inventories
▪Rincon delivered a GHG inventory document that presents the data, methods, and results for the 2021 greenhouse gas (GHG) emissions inventory and forecast for the City of Glendale. Included is an analysis of findings and trends in the city's GHG emissions, which were developed to support the 56 of 123

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city's GHG emissions reduction targets and, ultimately, the city's CAAP. ➢Preparation of Proposed List of GHG Reduction Targets & List of Methods and Adaptation Strategies
▪Rincon has drafted key strategies to establish the basis for the City of Glendale's CAAP based on the existing conditions analyses, current trends, and technologies in GHG emission reduction, feedback received from City staff, focus groups, the Sustainability Commission, and the community, and the climate change vulnerability assessment. The strategies included in this internal document detail achievable and implementable emissions reduction measures and supporting actions that help the City reduce its emissions to meet the established target in line with the State of California's goals. ➢Develop Near and Long-Term Funding & Municipal Communication & Implementation Plan
▪Complete an implementation plan to be used by the City to track progress over time, establish approximate implementation costs, and identify potential funding sources for four primary measures.

Over the course of the City’s engagement with Rincon, both parties have been required to engage in a greater level of review than originally anticipated requiring Rincon to provide more support for the project. Since Rincon’s original presentation of the initial draft of actions and measures to the City’s team, staff has required a greater number of in-person meetings with both City staff and the Sustainability Commission, allowing stakeholders to engage in constructive discussions which led to a series of in-depth comments on the measures and actions. Due to the complexity of the measures and actions, the Sustainability Office staff continued to solicit feedback from staff and the community, eventually resulting in a series of refinements to the actions and measures by Rincon.

The finalized measures and actions were delivered in May 2024 and circulated amongst the larger City team for further comment. In June 2024, the Sustainability Office facilitated a second in-person departmental meeting, resulting in additional comments and requests for clarification on the refined actions and measures. This in turn resulted in the City requesting additional modifications performed by Rincon prior to the finalization of the draft CAAP.

Staff and Rincon provided a informational presentation to City Council at the August 22, 2024, Council meeting. The presentation outlined the work completed on the draft measures and work to be completed to finalize the project. Specifically, finalizing the project will include the following:
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1.Development of a nexus amongst related projects: Climate action and adaptation must happen at a regional scale to succeed. The City's CAAP will exist within a larger ecosystem of plans, policies, and programs. Rincon will conduct a stakeholder mapping exercise to identify relevant actors and initiatives at state, regional, and local scales. The mapping exercise will identify actors by sector (i.e., transportation, power, waste, water) and adaptation category (green infrastructure, energy, health, disaster preparedness, ecosystem services, etc.).

2.Development of tools for monitoring, tracking, and activation: Rincon will deliver a web-based implementation monitoring tool and automated report template and provide staff training for the tool.

4.Completion of CEQA Compliance: Rincon has started preparation of an Initial Study to determine the proper level of CEQA review in order for the CAAP CEQA analysis to qualify for CEQA streamlining of GHG emissions impact analysis in future projects that are consistent with the CAAP.

As a result of the additional project support, and remaining scope of services required to finalize this project, staff seeks to amend the PSA with Rincon Consultants, Inc., in the amount of $86,448.

Change Orders
Company name: Rincon Consultants
Original Approved
Contract Amount:
$319,903
Approved Contingency:

Change Order History: Amendment 1, Amend Contract with Rincon Consultants, Inc. to include an update of the General
Plan Safety Element as part of the Climate Action and
Adaptation Plan preparation for an additional cost of
$135,683 for a revised total not to exceed contact
amount of $455,586
This Change Order
(Increase):
$86,448
New Contract Total (If
Approved):
$542,034
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STAKEHOLDERS/OUTREACH
The success of the CAAP implementation hinges on the community's active involvement and support for any climate action programming. Due to the scope and complexity of this overall effort, staff and Rincon hosted numerous Community Focus Group Meetings/Workshops/Pop-Up-Events/Climate Cafes in excess of the originally envisioned scope, offering the community additional time to reflect and provide comments on the draft measures and actions. All comments provided by the community were evaluated and incorporated in Rincon’s final development of the measures and actions.

An Outreach, Education, and Engagement Plan (OEE Plan) was developed that described the engagement strategies that the City and consultant team deployed to meaningfully and equitably engage the Glendale community in the planning process for the development of the City of Glendale's first CAAP. Strategies in this OEE Plan include—and elevate—voices traditionally under-represented in the local decision- making process, including linguistically isolated, digitally isolated, foreign-born, Black, Indigenous, people of color, low-income, people with disabilities, youth, and seniors.

Table 5: Engagement Strategies
Engagement Type Outreach Type Lead Equity Approach
Online Engagement
Methods: Project Website,
Branding, Logo, Social
Media
Website, Branding
Logo
Written/Designed
Materials, City
Social Media
Channels
Rincon Branding and logo reflecting
Glendale’s diverse community.

Google plugin to allow for
language auto-translation.

Survey to allow for consistent
feedback from the public.

Online Engagement
Methods: ArcGIS Story
Map
Web-based spatial
tool
Rincon Incorporates community feedback
for highlighting of vision, issues,
priorities via the lens of culturally
appropriate outreach in Glendale
(for example, highlighting areas of
environmental justice concern
identified by the community).
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Interdepartmental and
Agency Engagement: City
Staff Sustainability
Working Group
3 workshops, 10
department specific
calls (virtual)

PowerPoints and
notes from
meetings
Rincon, City
to schedule
and send
invites
Capturing feedback from internal
interested parties in plans,
prioritizing transparency of
feedback incorporation.

Community and CBO
Partners,
Interdepartmental and
Agency Engagement:

Focus Groups with Key
Interested Parties by Topic
Group:*

1: Adapting to a Changing
Climate
2: Transportation
3: Building Electrification
and Environmental Justice
4: Impacts on Glendale
Power Plant
4 focus groups Rincon, City
to identify
interested
parties
Incorporation of diverse voices
during City selection of key
interested parties, public facing
language, transparent feedback
incorporation and
documentation
Community and CBO
Partners, General Public:

Mini-Grants- Incorporating
Feedback from Hard-to-
Reach Communities
Financial assistance
($4,000) via Visa gift
card, summary of
use of fund
disbursement +
outcomes
Rincon, City Multilingual and targeted
outreach to publicize use of mini-
grants, transparency of outcome
of grants without additional
reporting burden placed on
community members.

General Public:

Community Workshops
2 workshops
(virtual)

PowerPoints, mural
boards, summaries
of meetings
Rincon Use of inclusive, public facing
language, transparent
incorporation of public feedback,
workshop timing to incorporate
best-time-of attendance for all
community members, significant
workshop lead time and outreach
via community-based
organizations to make sure
underrepresented communities
are aware of workshops.

Community workshop feedback
will be distilled into 4-5 equity
guardrails to be included in the
Final CAAP.
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General Public: Mobile
Workshop Series
Two in-person
popup events,
(materials): two
flyer designs, up to
three social media
blurbs, sign in
sheets, comment
cards, nametags,
activities for
Touchpoints
Here LA,
City of
Glendale
Translation of all materials into
Spanish and Armenian as needed
and directed by City, timing of
touchpoints to maximize
community engagement and
availability

HereLA staff provided language
translation during mobile
workshops
General
Public: Engagement
Toolkit
Two poster
designs
One informational
PowerPoint
template
Template for a sign-
up sheet and
comment cards
One postcard
design and flyer
design
Rincon Multi-lingual translations (English,
Spanish, Armenian); culturally
appropriate branding and writing
of materials
Boards and Commissions 4 Sustainability
Commission
Meetings
City of
Glendale
The outreach and engagement program took place over two phases. Phase one focused on defining equity guardrails and informing participants of the results of the GHG inventory and vulnerability assessment. The objective of phase one was to understand the community priorities and receive early input on how to shape the strategies of the CAAP.

Engagement approached included:

Phase 1

1.Community Meetings and Presentations:
oTotal Meetings: 14
oTotal Attendees: 120

2. Community Events:

1. Total Meetings: 12

2. Total Attendees: 451

3.CAAP Comment Cards Received: 223

4.CAAP Voting Boards: 234

5.CAAP Information Booklets: 100 booklets distributed.
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6. Internal Meeting Review: 20 staff members

7. Greener Glendale Comment Cards: 437

Total people engaged in phase 1 for CAAP Outreach: 591 individuals spoken to, 994 feedback points received.

Phase two focused providing the community information on the key draft CAAP actions, gather input on what barriers the community faces in implementing key draft CAAP actions and to share upcoming engagement and next steps. Phase two strategies emphasized meeting the community where they are rather than formal workshops to engage community leaders and groups through in-person and virtual meetings to provide an early look at the CAAP.

Key Metrics:

1.Focus Groups:

1. Total Meetings: 3

2. Total Attendees: 15

2.Community Meetings and Presentation:

1. Total Meetings: 16

2. Total Attendees: 145

3.Open Houses (Climate Cafes):

1. Total Open Houses: 2

2. Total Attendees: 120

4.Pop-Up Events:

1. Total Events: 17

2. Total Attendees: 917

5.Internal Departmental Review:

1. Total Meetings: 6

2. Total Attendees: 39

6.Sustainability Commission Meeting: 8 present, 2 callers on the line

7.Pop-up feedback: 524
Total people engaged in phase 2 for CAAP Outreach: 1246 individuals spoken to, 534 feedback points received.

Total CAAP engagement: 1837 individuals spoken to, 1528 feedback points received.
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Finally, staff requested that Rincon staff attend a greater number of City Council and Sustainability Commission meetings in person to better respond to questions and comments on the CAAP.

FISCAL IMPACT
The Rincon Consultants PSA amendment will cost $86,448, which was not included as a part of the FY 2024-25 budget. Therefore, staff is asking for an appropriation of $86,488 from the General Fund undesignated fund balance. The appropriation request is outlined below:

Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$86,448 25300-1010-0000- GL: 43110-1010-
MSD-0020-P0000
PL: MSD01311AN
General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is considered a ministerial activity and therefore, not subject to CEQA review.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 2, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternate 1: City Council may choose not to authorize the motion.

Alternate 2: The City Council may consider any other alternative not proposed by staff

ADMINISTRATIVE ACTION
Submitted by:

John Takhtalian, Assistant City Manager
Prepared by:

David Jones, Sustainability Officer
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Rincon Consultants, Inc. Request to Amend City of Glendale Climate Action and Adaptation Plan Scope of Work and Cost Estimate to Provide Additional Outreach, Revisions to the Measures and Actions Based on City Staff Feedback, and Additional Project Management Time
Exhibit 2: Disclosure – Campaign Finance Ordinance
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CC_10222024_Motion_4f1.pdf
MOTION
Moved by Council Member , seconded by Council Member
____________, that the City Council hereby authorizes the City Manager or his designee to enter into an amendment of the existing Professional Services Agreement (PSA) with Rincon Consultants, Inc. (Contract No. 8001931) to extend the PSA until March 2025 in order to complete the preparation of the Climate Action and Adaptation Plan (CAAP) and to add $86,448 to the PSA for a revised total not to exceed contact amount of $542,034. The Professional Services Agreement shall be subject to approval as to form by the City Attorney.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
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Rincon Consultants, Inc.
250 East 1st Street, Suite 1400
Los Angeles, California 90012
213-788-4842

w w w. r in co n co nsu ltan ts. co m
September 23, 2024
Rincon Project No. 21-11575
David Jones, Sustainability Officer
City of Glendale
613 East Broadway, Suite 200
Glendale, California 91206
Via email: [email protected]
Subject: Request to Amend City of Glendale Climate Action and Adaptation Plan Scope of Work and Cost Estimate to Provide Additional Outreach, Revisions to the Measures and Actions Based on City Staff Feedback, and Additional Project Management Time Dear Mr. Jones:

Rincon Consultants, Inc. (Rincon) is pleased to provide this amendment request to provide more support for community engagement, to address additional comments and revisions from City staff on the measures and actions; to attend City Council meetings in-person; and to provide additional project management due to the extended project schedule. Please do not hesitate to reach out if you have any questions on the scope of work, anticipated costs, schedule, or assumptions.

Scope of Work
The following scope of work was developed specifically to meet the City’s needs and is fully negotiable. The original scope of work is included with strikethrough text showing information that was deleted and underlined text showing information that was added. Three new tasks, Task 1.1.1, Task 2.11, and Task 5.2.1 are outlined below.

Task 1.1.1 Additional Project Management Time
The original scope of work anticipated an 18-month project schedule, with the project kick-off occurring in January 2023. Given the current project timeline, it is anticipated that the project will extend for an additional 10 months beyond the 18-month project timeline, which will necessitate additional Rincon staff time to host and attend regular bi-weekly meetings with the City of Glendale Team as well as manage project partners throughout the length of the updated project schedule.

Additionally, Rincon spends time each month summarizing a list of action items completed month-to- date and provides that to the City as part of our monthly invoice package. This task also includes six additional hours of CEQA staff time to discuss and refine the preferred CEQA clearance document and process with the CAAP project team and City Attorney.

Assumptions:
• The project schedule will extend for a total of 10 additional months. • The project will be completed by March 2025.

Deliverables:
• Attendance and participation by Rincon staff in bi-weekly CAAP check-in calls. 67 of 123

Task 2 Stakeholder and Community Engagement
As originally scoped, the CAAP included time for Rincon staff to attend the outreach and engagement events virtually. Recognizing the importance of meeting people where they are, we propose refining the existing scope of work as well as adding new subtasks and budget to attend in-person events to accommodate the needs of the community.

Task 2.3 City Staff Sustainability Working Groups – Completed Rincon has found the best CAAP’s are developed in close collaboration with City staff from all departments. Because many of the actions identiﬁed in the CAAP will impact and augment the various City departments operations, a critical part of the work scope will be engagement with staff, in addition to external stakeholders that would be involved in the implementation process (See Task

2.4 for more information on external stakeholder engagement). For example, the City of Burbank’s Greenhouse Gas Reduction Plan was designed through an incredibly collaborative process that cultivated trust and accountability across the City departments. The Rincon Team worked closely with the City to share information throughout the process transparently with staff from each department and truly foster a space that welcomed people with different opinions to speak up and build a path forward that worked for the entire City. The plan was adopted unanimously, with City representation and support in attendance at the ﬁnal City Council meeting from all departments – team members who stepped up and identiﬁed themselves as advocates and “Chief Reminding Oﬃcers,” who are excited, engaged, and empowered by the process and the ﬁnal plan. Collectively, the City has a shared vision and working together through this process helped elevate the importance of coming together for a collective purpose that is bigger than the sum of its parts. We understand how crucial it is to have City staff involved directly in the process from the beginning and therefore, Rincon proposes to hold three two workshops with the Sustainability Working Group:
• Workshop 1: Review the inventory, forecast, and climate vulnerability analysis. • Workshop 2: Review draft GHG reduction and adaptation measures • Workshop 2 3: Reﬁne the draft GHG reduction and adaptation measures In addition to these three two core workshops, Rincon has also set aside time for 3 department speciﬁc virtual calls/meetings to discuss more in depth measure and action speciﬁcs during the measure and action development phase. Rincon will also coordinate with the City’s Active Transportation team to refine the CAAP draft measures and actions. Rincon also understands that additional meetings with speciﬁc departments may be needed and has included Optional Task A, which outlines the cost for each additional meeting, should the City elect to complete more than three workshops with the City Staff Sustainability Working Group.

Further, because the City departments are diverse and staff has varying interests, as part of this scope of work, Rincon will also host a one-day, in-person meeting at City Hall where each of the CAAP systems (e.g., building systems, mobility and land use systems, urban eco-systems, social and governance systems) will be discussed in a group setting with multiple departments present to allow for collaboration and discussion. City department representatives will be invited by City staff to attend one or more systems meetings.
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City of Glendale
Request to Amend City of Glendale Climate Action and Adaptation Plan Scope of Work and Cost Estimate to Provide Additional Outreach, Revisions to the Measures and Actions Based on City Staff Feedback, and Additional Project Management Time 3 Assumptions:
• The City will schedule the meetings and send invites. • Workshops 1 will be up to two hours in length and occur virtually. • Departmental calls will be 2 hours and occur virtually. • Three Rincon staff members will attend each meeting and each workshop. • Workshop 2 is assumed to be up to 6 hours in length and would occur in-person. • Rincon will respond to two rounds of comments from the City on workshop one materials Deliverables:
• Materials and presentations for up to three two City Staff Sustainability Working Group meetings, including PowerPoint presentations and exhibits/handouts. • Summaries/notes from each workshop
• Facilitation of an in-person, multi-departmental meeting • Attendance at up to 3 departmental call meetings
This task has been completed as of August 29, 2024.

Task 2.10 City Council Hearings In-Person (3)
As part of this scope of work, two staff members from the Rincon Team will participate in up to two three public hearings with the City Council to review the Draft CAP measures and adopt the Final CAP. This scope of work assumes that City staff will be responsible for preparing the agenda and staff report. Rincon will provide a draft and final PowerPoint presentation. Meetings will be attended in-person by two Rincon staff members
Assumptions:
• The City will print materials for all in-person events. • Two Rincon staff members will attend and present at up to three virtual in-person public hearings.
• Hearings are assumed to be up to two five hours in length.

Deliverables:
• Attendance and participation at three City Council public hearings. • Draft and Final PowerPoint presentation for July/August public hearing • Draft and Final PowerPoint presentation for adoption hearing As of September 12, 2024, Rincon has completed two of the three in-person City Council meetings.

One additional meeting will be hosted at the end of the project for adoption and CEQA approval. 69 of 123

City of Glendale
Request to Amend City of Glendale Climate Action and Adaptation Plan Scope of Work and Cost Estimate to Provide Additional Outreach, Revisions to the Measures and Actions Based on City Staff Feedback, and Additional Project Management Time 4 Task 2.11 Supplemental Outreach - Additional Focus Group Meetings, Mini-Grant Management, and Outreach Support – Complete
Rincon will review, revise, and update multiple presentations for the various Focus Group meetings, Rincon has budgeted time to complete three rounds of reviews on the draft presentation materials for the focus groups. Rincon will prepare a mural board for each focus group meetings to share information and collect meaningful feedback in real time during the focus group meetings as well as to provide interested parties an opportunity to provide additional feedback after the meetings.

Additionally, Rincon will provide support on the oversight process of the Mini-grant program by preparing a request for qualifications (RFQ) and work with the City to review all mini-grant applications. Rincon will prepare two RFQs for the City’s mini-grant program and Throughout the mini-grant process, Rincon will work closely with the entities receiving funding and tracked progress made after the mini-grants are dispersed. This will include coordinating directly with the mini-grant awardees upon consideration of the award, followed by orchestration with them throughout Further, Rincon has attended the three Sustainability Commission meetings that were scoped as part of the original CAAP proposal (Task 2.9). The City of Glendale requested that Rincon attend an additional Sustainability Commission meeting on June 17 virtually to address any questions that arose on the draft measures and actions that were presented to the Commission at that time. The meeting occurred virtually and Rincon’s Project Manager, Hannah Mize, and Climate Action Technical Lead, Ryan Gardner participated in the meeting. Rincon also included time to prepare a draft presentation with up to 10 slides and provided a summary after the call of next steps and any requested revisions or updates to the measures and actions.

Assumptions:
• Rincon will complete up to three updates on the presentation and mural boards for the focus group meetings.
• Rincon will prepare two RFQs for the mini-grant process and support the City with final reviews and orchestration.
• Up to two consultant staff will attend the Sustainability Commission meeting Deliverables:
• Prepare two RFQs
• Review mini-grant applications
• Orchestrate implementation of each mini-grant program • One additional meeting with City staff and the Sustainability Commission This task has been completed as of August 29, 2024.

Task 5.2.1 Additional Measure and Action Refinement – Complete Rincon will prepare provisional measures and actions as part of Task 5.2 for the City of Glendale’s CAAP. Additional revisions received in June and July 2024 required Rincon staff time to review City comments; make requested revisions, as appropriate; respond to the comments; confirm the revisions requested still support substantial progress towards climate goals; and re-read the document for consistency as a final step. Additionally, Rincon met with the City CAAP Team to discuss the measures and actions and any final updates requested. 70 of 123

Deliverables:
• Finalized list of measures and actions based on comments received as of July 29, 2024.

Cost
The proposed cost estimate to support both described revised/additional tasks is $86,448, as shown in Table 1.

Table 1 Cost Summary
Task Estimated Cost
Task 1.1.1 Additional Project Management $39,178
Task 2.3 City Staff Sustainability Working Groups $7,274 Task 2.9.1 Additional Sustainability Commission Meeting Attendance $3,836 Task 2.10 City Council Hearings $14,505
Task 2.11 Supplemental Community Outreach $10,539
Task 5.2.1 Additional Measure and Action Refinement $11,116 Total $86,448
Note: Totals may not add up due to rounding.

The proposed scope of services and cost estimate is in effect for a period of 30 days during which time all the elements of this proposal are fully negotiable to meet the needs of the proposed project.

Thank you for your consideration and for this opportunity to support your project. If you have any questions regarding this proposal, please contact Hannah Mize at 805-947-4854 or [email protected], or Reema Shakra at 213-293-5975 or [email protected].

Sincerely,
Rincon Consultants, Inc.

Attachments
Attachment 1 Fee Schedule
Hannah Mize
CAAP Project Manager
Reema Shakra, AICP
Principal-in-Charge
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City of Glendale

DISCLOSURE - CAMPAIGN FINANCE ORDINANCE
The City Council adopted Ordinance No. 5744, “Campaign Finance Ordinance,” which became effective on September 9, 2011, and amended it with Ordinance No. 5768, which became effective on March 15, 2012 (“the Ordinance”). The Ordinance prohibits: (1) A contractor* (including a subcontractor**)― who has a contract with the City of Glendale (“City”), Economic Development Department (“EDD”), or the Housing Authority of the City of Glendale (“HA”) and that contract is subject to approval by the City Council, EDD, or HA― from making a contribution to a City Council member, EDD member, HA member, City Clerk, or City Treasurer; and (2) Council members, EDD members, and HA members from voting on matters concerning a contract with a person who has provided a campaign contribution.

The Ordinance applies to a contractor whose contract requires the City Council’s, EDD's, or HA’s approval. A contract with the City, EDD, or HA is known as a “City Contract.” The Ordinance also applies to a subcontractor who has a subcontract through a City Contract. The Ordinance excludes a competitively bid contract awarded to the lowest responsible bidder.

To assist members of the City Council, EDD, and HA before they vote on a matter regarding a City Contract, the Ordinance requires City staff to prepare this report which discloses certain information about: the contractor receiving the City Contract, and the subcontractor(s) working under the City Contract.

A contractor must provide the information listed below when: A subcontractor must provide the information listed below when:
• • The subcontract through a City Contract has a total anticipated or actual value of $25,000 or more; or
The City Contract has a total anticipated or actual value of $50,000 or more; or contract awarded to the lowest responsible bidder.
• A combination or series of City Contracts have a value of $50,000 or more. • A combination or series of subcontracts, for the same or different projects, have an aggregate value of $25,000 or
more. Information that must be disclosed: ● Name of the person, entity, or organization (i.e., the Contractor or Subcontractor) ● Name of the Chief Executive Officer/President
● Chief Operating Officer
● Chief Financial Officer
● Chairperson
● All members of the Board of Directors
● All persons who own more than 10% of the person, entity, or organization ● Name of any campaign committee owned or controlled by the person, entity, or organization Please complete the following disclosure form:

Contractor(s)*:

Name Address
Rincon Consultants, Inc.

Full Name
John Dreher
John Dreher
-
Lacrissa Davis
180 N. Ashwood Avenue, Ventura, CA 93003
Title
Chairperson
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
Business Address
180 N. Ashwood Ave.
180 N. Ashwood Ave.

City
Ventura
State
CA
CA
Zip
93003
Ventura 93003
180 N. Ashwood Ave.
180 N. Ashwood Ave.
180 N. Ashwood Ave.

Ventura
Ventura
CA
CA
CA
93003
93003
93003
please see attachment
please see attachment More than 10% interest owner Ventura * “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, EDD, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. 72 of 123

Subcontractor(s)**:

Campaign Committee owned or controlled by:

Title Business Address City State Zip

CERTIFICATION
On behalf of the above-named x Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:

I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is 3 pages.

September 8 VenturaExecuted on:

Signature:
, 20 22 , at: , California.

Kelly HarantPrint Full Name:
180 N. Ashwood Ave., Ventura, CA 93003Address:
[email protected] Number: 805-586-3230 E-mail Address:

Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc 73 of 123

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Request to Dispense with Competitive Bidding and Authorize a Purchase Order for up to Three Years for Eligible Employees as Defined by Their Respective MOUs.

COUNCIL ACTION
Item Type: Action Item
Approved for October 22, 2024 calendar

EXECUTIVE SUMMARY
This report requests City Council approval to waive the competitive bidding process and authorize a three-year Purchase Order with Red Wing Shoe Company, totaling up to $341,675, to provide safety footwear for eligible employees as outlined in the MOUs with GCEA, GMA and IBEW. Following a thorough review of alternative vendors, staff concluded that no other companies meet the City’s required standards. The partnership with Red Wing, established in 2012, continues to deliver high-quality footwear and an efficient online management system, serving between 354 and 403 employees annually. The costs for the first year are covered by the Department’s current budget, while expenses for the subsequent years will be allocated in the FY 2025/26 to FY 2026/27 budgets.
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RECOMMENDATION
That the City Council waive the competitive bidding process and authorize the City Manager, or their designee, to execute a Purchase Order for safety footwear for eligible employees, renewable annually for up to three years, with a total amount not-to-exceed $ 341,675.

ANALYSIS
Cal/OSHA requires employers to ensure that employees exposed to risks of foot injuries, such as crushing, penetrating, or other hazards wear protective safety footwear. This requirement is outlined in the MOUs for GCEA, GMA, and IBEW under the “Safety Boot Issuance” section. The costs for the first year are included within the Department’s current budget, while future costs will be incorporated into FY 2025/26 and FY 2026/27 budgets. The City Council previously approved this in Resolution No. 19-27, dated March 26, 2019.

Staff has conducted extensive research and determined that no other company offers the comprehensive online management system for streamlined distribution, tracking, and reporting that Red Wing provides. Additionally, alternative companies lack the combination of in-store services, mobile boot trucks, and online shopping options that give employee flexible purchasing choices. Continuing the partnership with Red Wing will sustain high service standards, enhance employee satisfaction, and maintain operational efficiency. Our findings confirm that Red Wing remains the most effective and efficient choice, as no other vendor meets these requirements.

The number of eligible employees each year is listed below. Total cost = number of eligible employees × $175.00 for GMA, and number of employees x $300.00 for IBEW and GCEA
Number of Eligible Employees
Year Annually Every 2
Years
Every 3
Years Total Total Cost
Year 1 354 34 388
$131,700
(includes 3 mo.
from 2024)
Year 2 354 49 403 $109,275
Year 3 354 354 $100,700
TOTALS 1,145 $341,675
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STAKEHOLDERS/OUTREACH
Staff engaged with key stakeholders, including representatives from GCEA, GMA, and IBEW, to ensure alignment with employee needs and MOU requirements. Feedback was collected regarding employee satisfaction with the current safety footwear program, with particular attention to product quality, accessibility and service. Discussions confirmed strong support for continuing the partnership with Red Wing Shoe Company, as it consistently meets the needs of eligible employees across various departments.

Additionally, outreach to department heads reinforced the importance of maintaining the existing system for its operational efficiency and ease of use.

FISCAL IMPACT
The Purchase Order for up to three years, renewable by year, to the Red Wing Shoe Company will cost a not-to-exceed amount of $341,675. The cost for year one is $131,700, which was included as a part of the FY 2024-25 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below.

Existing Appropriation
Amount Account String Funding Source
$131,700 45350-6140-HRD-5005 Compensation Insurance
Fund
The funding for the remaining two years will be requested as a part of the annual budget process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is not subject to CEQA review.

CAMPAIGN DISCLOSURE
In compliance with City Campaign Finance Ordinance No. 5744, the following provides the names and business addresses of the board of directors, chairperson, CEO, COO, subcontractors, and any entities holding more than a 10% interest in the proposed contract referenced in this Agenda Item.

Officers of Red Wing Shoe Company, Inc.

Full Name Title Business Add. City State Zip
Allison
Gettings CEO/President 314 Main Street RedWing MN 55066 Brian Ross Executive Vice President/CFO 314 Main Street RedWing MN 55066 Sarah
Erickson
Executive Vice President / General
Council 314 Main Street RedWing MN 55066
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Mike Noonan Executive Vice President /CFO 314 Main Street RedWing MN 55066 Carrie Heimer Vice President, Chief Human
Resource Officer 314 Main Street RedWing MN 55066
Dennis Keane Vice President, Chief Information
Officer 314 Main Street RedWing MN 55066
Dave
Schneider
Vice President, Chief Marketing
Officer 314 Main Street RedWing MN 55066
Joel Watson Vice President, Chief Supply Chair
Officer 314 Main Street RedWing MN 55066
Kristen Kohn Senior Director Corporate Strategy
& Planning 314 Main Street RedWing MN 55066
Mike Van
Geothem
Vice President, Chief Services
Officer 314 Main Street RedWing MN 55066
Shawn
Sweeney
President, North America Work,
Hunt & Retail 314 Main Street RedWing MN 55066
Tito Warren President, Global Industrial 314 Main Street RedWing MN 55066 George
Curleigh President, Red Wing Heritage 314 Main Street RedWing MN 55066 Bryce
Wensman President, Outdoor 314 Main Street RedWing MN 55066

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Renegotiate with employee associations to reinstate the previous model, allowing employees to receive a payroll allowance for purchasing their own safety footwear, as specified in their MOUs. While costs would remain the same, this approach could lead to reduced compliance with safety requirements.

Alternative 2: Initiate a new RFP process. Although costs would remain unchanged, this could result in lower service quality and decreased operational efficiency, as other vendors lack the comprehensive online management system offered by Red Wing for streamlined distribution, tracking, and reporting.

Alternative 3: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Paula Adams, Chief Human Resources Officer
Prepared by:

Margaret Agus, Safety Administrator
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Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Resolution No. 19-27 on March 26, 2019.
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RESOLUTION NO.._________________

A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING AND

AUTHORIZING THE PURCHASING ADMINISTRATOR TO ISSUE A

PURCHASE ORDER TO RED WING SHOE COMPANY IN AN AMOUNT NOT TO EXCEED $341,675 FOR SAFETY FOOTWEAR
WHEREAS, Cal/OSHA requires that employers with employees who are exposed to injuries to the foot from crushing, penetrating or other hazards ensure that the employees are wearing protective safety footwear; and WHEREAS, in the past there was some confusion regarding the requirements of the safety footwear and the quality of the footwear purchased by the employees; and WHEREAS, the City desires to have a vendor bring a mobile safety footwear store (boot truck) to the City as the primary method of distribution, and further to have a retail outlet to provide safety footwear to employees who are not available when the truck was scheduled, provide warranty repairs/replacement, or other special circumstances; and
WHEREAS, since 2011, the City has been using Red Wing Shoe Company to provide this service and compliance with the Safety Footwear Policy has improved and employees have been satisfied with the selection and quality of the safety footwear; and WHEREAS, Red Wing Shoe Company is known for their high quality safety footwear and their reputation for exceptional customer service; and WHEREAS, Glendale Charter Art. VI, Sec. 9 provides an exemption to competitive bidding where the Council determines it is in the best interests of the city to dispense with competitive bidding.

NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the foregoing facts, as well as all facts set forth in the Report to Council dated October 22, 2024, which is incorporated herein by this reference, are deemed to be true and correct and a basis for dispensing with competitive bidding and authorizing the issuance of a purchase order with a single source.
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2. The Council hereby dispenses with competitive bidding and authorizes the Purchasing Administrator to issue a purchase order to Red Wing Shoe Company in an amount not to exceed $341,675 for a period of five years.

Adopted this ______ day of ________ ,2024
________________________________
Mayor
ATTEST:
_____________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )
I, DR. SUZIE ABAJIAN, Clerk of the City of Glendale, certify that the foregoing Resolution No. _________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the 22nd day of October, 2024, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:

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Adopted
03/26/19 RESOLUTION NO.. 19—27
Devine/Najarian
All Ayes A RESOLUTION OF”THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,

DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE

PURCHASING ADMINISTRATOR TO ISSUE A PURCHASE ORDER TO RED WING SHOE COMPANY IN AN AMOUNT NOT TO EXCEED $366,000 FOR

SAFETY FOOTWARE
WHEREAS, Cal/OSHA requires that employers with employees who are exposed to injuries to the foot from crushing, penetrating or other hazards ensure that the employees are wearing protective safety footwear; and
WHEREAS, in the past there was some confusion regarding the requirements of the safety footwear and the quality of the footwear purchased by the employees; and WHEREAS, the City desires to have a vendor bring a mobile safety footwear store (boot truck) to the City as the primary method of distribution, and further to have a retail outlet to provide safety footwear to employees who are not available when the truck was scheduled, provide warranty repairs/replacement, or other special circumstances; and WHEREAS, since 2011, the City has been using Red Wing Shoe Company to provide this service and compliance with the Safety Footwear Policy has improved and employees have been satisfied with the selection and quality of the safety footwear; and WHEREAS, Red Wing Shoe Company is known for their high quality safety footwear and their reputation for exceptional customer service; and
WHEREAS, Glendale Charter Art. VI, Sec. 9 provides an exemption to competitive bidding where the Council determines it is in the best interests of the city to dispense with competitive bidding.

NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

1. That the foregoing facts, as well as all facts set forth in the Report to Council dated March 26, 2019 which is incorporated herein by this reference, are deemed to be true and correct Pagelof2 9 B 2,
CAD Red Wing Shoe Co Reso disp comp bid 2019.docx
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and a basis for dispensing with competitive bidding and authorizing the issuance of a purchase order with a single source.

Adopted this 26th day of March ,2019
7 ~

STATE OF CALIFORNIA
) ss

COUNTY OF LOS ANGELES
I, ARDASHES KASSAKHIAN, Clerk of the City of Glendale, certify that the foregoing Resolution No. 19—27 was adopted by the Council of-the City of Glendale, California, at a regular meeting held on the 26tizJay of March, 2019, and that same was adopted by the following vote:

Ayes: Agajanian, Devine, Gharpetian, Najarian, Sinanyan Noes: None

Absent: None
Abstain: None

APPROVED AS TO FORM
wChief Assistant City Attorney
Date: 3/22~/ig

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CAD Red V/hg Shoe Co Rosa disp camp bid 2019.dccx
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gLendaL~fr
california

CITY OF GLENDALE, CALIFORNIA
REPORT TO THE:

Joint D City Council ~ Housing Authority L Successor Agency ~ Oversight Board El March 26, 2019

AGENDA ITEM
Report: Request to dispense with competitive bidding and to authorize a Purchase Order for up to five years for safety footwear for eligible employees. This footwear will be distributed to employees who are eligible per their respective Memoranda of Understanding (MOU5) or Terms and Conditions of Employment. 1) Resolution to dispense with competitive bidding and authorize the execution of a Purchase Order for up to five years, renewable by year, to the Red Wing Shoe Company for a not-to-exceed amount of $365,750.

Reviewed by:

Matt Doyle
Director of Human Resources
Michael J. Garcia, City Attorney

COUNCIL ACTION
Public Hearing E Ordinance El Consent Calendar El Action Item~~ Report Only L Approved for P~ftk’&~ D-tD ‘UM ‘1 calendar

ADMINISTRATIVE ACTION
Submitted/Prepared by:

Ann Maurer, Chief Assistant City Attorney
Approved by:

Yasmin K. Beers City Manager
Signature
,~/
Wi,
(D~’n4i. ATh~4nA/iY
881
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RECOMMENDATION
Staff recommends that the City Council dispense with competitive bidding and authorize the City Manager, or her designee, to execute a Motion authorizing a Purchase Order, renewable by year for up to five-years, to provide safety footwear for eligible employees; not-to-exceed $340,000.

BACKGROUNDIANALYSIS
Cal/OSHA requires that employers with employees who are exposed to injuries to the foot from crushing, penetrating or other hazards ensure that the employees are wearing protective safety footwear. Unlike regulations for other types of personal protective equipment, the standard does not require that the employer provide the footwear.

In the past, compliance with the regulation was difficult to achieve because employees, supervisors, and managers were unclear of the requirements. Additionally, prior to 2005, the City had yet to implement a formalized Safety Footwear Policy.

During the course of the 2005 meet and confer sessions with the Glendale City Employees Association (GCEA) and the Glendale Management Association (GMA), an annual allowance of $150.00 for safety footwear was negotiated for field employees in specific job classifications exposed to hazards and injuries to the foot. Both groups, particularly the GCEA, had requested this allowance in prior negotiations to help address the compliance issues described above. In conjunction with the allowance, the City required that employees purchase footwear that complied with the regulations required by Cal/OSHA. Approximately 350 employees were eligible for the allowance. , The City’s program requirements are outlined in Exhibit 1.

While compliance increased with this program, there was still some confusion regarding the requirements. Additionally, the quality of the footwear purchased by the employees was often questionable. As a result of the meet and confer process in 2010, the City and SCEA negotiated a provision whereby the City would issue appropriate footwear rather than provide the annual monetary allowance. Therefore, the City initiated a Request for Proposal (REP) to have a vendor bring a mobile safety footwear store (boot truck) to the City. The boot truck only distributed safety footwear that met both the Cal/OSHA regulations and City requirements.

This resulted in substantially improved compliance with the program, but numerous employees were not satisfied with the selection and quality of the safety footwear. After discussions with the Associations, an agreement was made to use a different vendor in 2012.

This vendor, The Red Wing Shoe Company (Red Wing), has a business model where Red Wing distributors carry only Red Wing products, and Red Wing does not allow their products to be sold by other vendors. Red Wing is known for their high quality safety footwear and their reputation for exceptional customer service. Red Wing offers a boot truck and also has several retail stores. In 2012, the City utilized Red Wing to issue the safety footwear. The primary distribution of the footwear is accomplished utilizing the boot truck. Employees who cannot find choices from the truck are issued a voucher and can go to a Red Wing store (on their own time) to select their footwear. In either scenario, the boots met the Cal/OSHA regulations and City requirements. The employees by far preferred Red Wing to the previous vendor. Therefore, Red Wing was used again in 2013 and a five-year Purchase Order was authorized in 2014.

During negotiations with the Associations in 2012 and 2013, the list of employees eligible for the program was re-evaluated, and several job classifications were added. Based on an analysis of 2 84 of 123

the classifications and job functions, some employees will receive safety footwear annually, and others will receive them every two years (GMA) or every three years (GCEA).

In the negotiations that occurred in 2017, the amount per employee was raised from $150.00 to $175.00.

During the next five years, between 382 and 472 employees will be eligible each year.

FISCAL IMPACT
The number of eligible employees for each year is listed below. Total cost is the number of eligible employees multiplied by $175.00.

Number of Eligible Employees
Annually Every 2 Years Every 3 Years Total Total Cost
Year 1 382 382 $66,850
Year 2 382 51 39 472 $82,600
Year 3 382 382 $66,850
Year 4 382 51 433 $75,775
Years 382 39 421 $73,675
TOTALS 2,090 $365,750
The cost of the safety footwear is budgeted for, and currently funded, within the Risk Management department’s budget.

ALTERNATIVES
Alternative 1: Approve Motion as proposed.

Alternative 2: Negotiate with the Associations to return to the previous model where employees were issued a safety footwear allowance of $150 annually. The cost would remain the same, and compliance would likely diminish.

Alternative 3: Negotiate with the Associations and conduct another RFP process. The cost would remain the same, and there would be issues with employee satisfaction if the bid was not issued to Red Wing.

Alternative 4: The City Council may consider any other alternative not proposed by staff.

CAMPAIGN DISCLOSURE
In accordance with the City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CEO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report:

Officers of Red Winq Shoe ComDanv. INC.
~pa,jN~IIu• ~r~f~~1q siiiuu~rn Ofl ~d~1~IIJ~IILflO ~ø1WiiOU~~ ~$ ~ David Murphy CEO/President
Steve Pilla Vice President
Tim Hutchon Vice President
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Ownership Interest in more than 10% in
Fall Name~ TifIe~ Business Addriss r,C,ty State & tZip
Privately
owned by
Sweasy
Family
4 86 of 123

EXHIBITS
Exhibit 1: Safety Footwear Guidelines

SAFETY FOOTWEAR GUIDELINES
A. GENERAL
Pursuant to the terms of the Memorandum of Understanding (MOU) between the City of Glendale and the Glendale City Employees’ Association, the Glendale Management Association as well as the Terms and Conditions of employment with the International Brotherhood of Electrical Workers employees in certain classifications are eligible to receive one pair of safety footwear per calendar year. This footwear will primarily be distributed by a vendor who will visit various City worksites. The program will be administered by the City’s Safety Section and the following describes the requirements and procedures.

B. RESPONSIBILITIES

1. City Safety Office
a. Conduct hazard assessments and determine appropriate footwear requirements.
b. Define requirements for footwear vendor. Administer selection process. c. Schedule visits for on-site vendor.
d. Issue footwear vouchers as necessary.
e. Process invoices and provide amounts charged to the departments. f. Evaluate the program and make changes as necessary.

2. Supervisors
a. Ensure all employees wear protective safety footwear at all work locations where safety footwear is required. The boots must meet the requirements in Section D.
b. Periodically inspect safety footwear worn by employees. c. Assist new employees in obtaining safety boots (see Section E).

3. Employees
a. Wear safety boots that meet the requirements in Section D at all times while on worksites where safety boots are required.
b. Ensure safety footwear is not damaged or defective.

C. ELIGIBILITY
Employees who are in the classifications listed in the MOU are eligible to receive one pair of safety footwear per calendar year. Should excessive wear or damage as a result of work-related use of the safety footwear cause the need for premature replacement ofthe boots, management may authorize their replacement. In these limited cases, the employee should submit a request to their supervisor to have the footwear replaced. If the supervisor deems the request to be 5 87 of 123

appropriate, he or she will submit a recommendation for replacement to the City Safety Office.

The City Safety Office will evaluate the request and authorize replacement ifjustified.

Routine wear and tear on the safety footwear shall not qualify the employee for a replacement pair within the guidelines of the MOU. Additionally, footwear that is lost, stolen, or damaged unrelated to the employee’s job will be replaced at the employee’s expense and on their personal time.

D. FOOTWEAR SPECIFICATIONS
Cal/OSHA requires that protective footwear meet the requirements contained in the American Society for Testing and Materials (ASTM) F 2412-05 and F 2413-05 specifications for foot protection. The regulations also require employers to conduct a hazard assessment and select appropriate personal protective equipment. This assessment was conducted by the Safety Office.

Based on the performance requirements and hazard assessment, the footwear shall have a safety toe with a compression rating of 75, shank support, be rated for electrical shock resistance, and be high enough to cover the anlcle.

The vendor that is selected by the City provides several boots that meet these requirements within the price range specified in the MOU. The vendor will allow employees to purchase footwear that exceeds the specified amount, as long as it meets the requirements described above. Employees shall be liable for additional costs exceeding the specified amount, and payment will be made directly to the vendor at the time the boots are requested.

If an employee selects boots that cost less than the specified amount, the employee will not be entitled to the remaining amount. Additionally, the employee will not be able to apply the remaining amount to other merchandise such as insoles or extra laces.

E. DISTRIBUTION

1. Boot Truck
The vendor will be scheduled to visit designated work locations in the City including the Public Works Corporate Yard and Glendale Water & Power Utility Operations Center.

These site visits will occur in the first quarter of the calendar year. The visits will be scheduled to accommodate departmental operational needs as much as possible.

Approximately one month later, the vendor will return to distribute footwear to those employees who were unavailable during the initial site visits.

The vendor will provide employees with an opportunity to view and select boots that meet the requirements in Section D, as well as assist with proper size selection. In most cases the vendor will have a sufficient supply of sizes and styles of footwear to distribute to employees during the on-site visit. In the event a size is not available on the truck on regularly stocked safety footwear, the vendor will make arrangements to deliver the footwear to the employee’s department at the vendor’s expense. 6 88 of 123

The employee must present their City Identification Card to the vendor and provide a signature to verify that the footwear has been issued.

2. Boot Vouchers
Vouchers will be issued to obtain footwear from the vendor’s retail outlet for the following circumstances:
a. Employees who were unavailable during the on-site visits. b. New employees appointed to classifications listed in the MOU. c. Premature wear or damage to footwear that warrants replacement; where the replacement is approved by the supervisor and the City Safety Office.

The vouchers are a means to issue footwear to employees for limited circumstances.

They are not intended to be used as a substitute for the on-site visits by the boot truck.

In order for a voucher to be issued, a department manager or supervisor must submit a request to the City Safety Office for approval. The City Safety Office will confirm that the employee is eligible to receive the safety footwear, and issue a voucher to the employee’s supervisor.

The employee will be allowed to redeem the vouchers at the retail store during regular work hours. The visit to the retail store will be scheduled by the employee’s supervisor and will be subject to departmental workload and staffing needs.

Footwear issued with a voucher will meet the guidelines consistent with the specifications in Section D. The employee must present their voucher and City Identification Card to the vendor, and provide a signature to verify that the footwear has been issued.

Employees who are issued footwear through the voucher process will be eligible to receive replacement footwear during the next scheduled visits by the boot truck.

F. WARRANTY/RETURNS
Should the footwear need to be exchanged or returned for any reason, it is the employee’s responsibility to contact the vendor and resolve any issues. Employees are encouraged to discuss the vendor’s return policy with the vendor at the time the footwear is issued. 7 89 of 123

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Appeal of Transportation and Parking Commission Decision Regarding Installation of All-way Stop Controls at the Adams Street and Scofield Drive Intersection

1. Motion setting the matter for a public hearing; or, in the alternative,

2. Motion ordering the Transportation and Parking Commission to rehear the matter; or, in the alternative,

3. Motion dismissing the appeal forthwith.

COUNCIL ACTION
Item Type: Action Item
Approved for October 22, 2024 calendar

EXECUTIVE SUMMARY
On July 22, 2024, the Engineering Division of the Public Works Department presented a report to the Transportation and Parking Commission (TPC), recommending installation of all-way stop controls at the South Adams Street and Scofield Drive intersection, as requested by residents near the 1200 block of Adams Street, having satisfied all requisite criteria for installation set forth in the 2023 Neighborhood Traffic Calming Program. The action was moved, and the motion seconded. Two commissioners voted “yes”; two commissioners voted “no”; and one commissioner abstained. Having failed to garner three affirmative votes, the motion did not pass. On August 6, 2024, the director of Public Works filed a written notice of appeal. The purpose of this item is for the City Council to decide whether to set a public hearing on the appeal, order the TPC to rehear this matter, or dismiss the appeal.

RECOMMENDATION
Staff recommends that the City Council pass a motion finding that the facts stated in the notice of appeal constitute a matter of sufficient substantiality to warrant a hearing in the public interest, and set a time for the hearing.

ANALYSIS
As prescribed in the City’s adopted 2023 Neighborhood Traffic Calming Program, staff conducted a screening evaluation to determine if the Adams Street and Scofield Drive intersection qualifies for traffic calming measures. Adams Street is a community collector street, within a residential district, and qualifies for traffic calming measures; thus, an 90 of 123

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engineering study was first conducted to evaluate the use of speed humps or speed lumps.

This segment of Adams Street did not satisfy the traffic calming implementation criteria for speed humps because the block lengths are less than 500 feet in length and the street is identified as a Primary Emergency Response Route. Staff consulted with the Glendale Fire Department (GFD) regarding potential installation of speed lumps (in the alternative to speed humps), designed to accommodate emergency vehicles; however, GFD recommended against the installation of speed lumps due to impacts on emergency vehicle response and the limited availability of alternate routes. A summary of the speed hump criteria and findings are shown in Table 1.

TABLE 1: Speed Hump Criteria
Criteria Guideline Prevailing
Condition Satisfied (Yes)
Travel Lane
One travel lane per
direction or One-way,
Two lanes
One/lane/dir Yes
Residential District Street must be located
in Residence District Residential Yes
Street Classification
Local Street,
Neighborhood
Collector, Community
Collector
Community
Collector Yes
Posted Speed Limit 25 MPH 25 MPH Yes
Block Length
Minimum 500 ft
between intersection
blocks
Below 500 ft No
85th Percentile 30 MPH or greater 34 MPH Yes
Daily Volume 1,000-10,000 ADT 6,242 Yes
Truck or Transit
Route Cannot be installed Not a Truck
Route Yes
Primary Emergency
Response Route Cannot be installed
Primary
Emergency
Response Route
No
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In the alternative to speed humps or speed lumps, the 2023 Neighborhood Traffic Calming Program includes consideration of all-way stop controls as a potential traffic calming measure. Staff conducted an engineering study using the criteria outlined in the Program to evaluate the intersection for all-way stop controls and found that this street segment satisfies the criteria.

Furthermore, the neighborhood has shown support for the implementation of all-way stop controls, as determined by the petition process. A petition circulated by a community member received support from 76.7 percent (33 of 43) of the residences on the affected segment of Adams Street. The installation of all-way stop controls are expected to result in the loss of three parking spaces to accommodate standard red curb zones in advance of the stop signs, as illustrated in Exhibit A.

Table 2 provides a summary of the all-way stop criteria that was met.

TABLE 2: All-Way Stop Criteria
Criteria Guideline Prevailing
Condition Satisfied (Yes)
Stop Sign Pattern
Distance between
controls meet or
exceed Distance
Threshold (1500ft)
Exceeds
Distance
Threshold (1910
ft)
Yes
Collision History
3 collisions in a single
12-month period within
most recent 2 years
3 collisions
recorded in 12-
month period
Yes
Excessive Speeds
85th percentile speed
meets or exceeds
Speed Threshold (30
MPH)
34 MPH Yes
Support via Petition 75% 76.7% Yes
Having satisfied all implementation criteria, the Department recommended that the Transportation and Parking Commission pass a motion approving the all-way stop controls at its public meeting on July 22, 2024. The action was moved, and the motion seconded; however, the motion narrowly failed to pass with two commissioners voting “yes,” two commissioners voting “no,” and one commissioner abstaining.

On August 6, 2024, the director of Public Works filed a written notice of appeal (Exhibit B) of the Transportation and Parking Commission’s decision. On September 30, 2024, the Department transmitted a written report from the director submitting the appeal to the 92 of 123

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City Manager to review and bring before the City Council. Staff recommends that the Council set this matter for a hearing on the merits because, as the notice of appeal explains more fully, the proposed all-way stop controls satisfy implementation criteria, and because the “no” votes and abstention were unwarranted.

STAKEHOLDERS/OUTREACH
To advance the proposed traffic calming measures, Department policy requires that a community-led petition be circulated among dwelling units on the affected street within 500 feet of the proposed stop controls; if mid-block, the 500-foot threshold is extended to the next cross street. On South Adams Street, 44 dwelling units are affected by the proposed all-way stop. Under the Traffic Calming Program, an adult residing at 75% or more of the affected dwelling units must sign the petition. The petition received support from 76.7% of the affected dwelling units.

Additionally, the president of the Adams Hill Neighborhood Association (AHNA), which has a membership of 126, testiﬁed before the Transportation and Parking Commission that AHNA circulated emails among its membership and posted on its Facebook page regarding the proposed all-way stop. Another AHNA member testiﬁed, telephonically, that she canvassed the east side of South Adams Street, Yale Drive, Green Street, Princeton Drive, Oberlin Drive, East Palmer Avenue, Tyler Street, and Scoﬁeld Drive, and delivered to AHNA a petition bearing the signatures of people who support traﬃc calming measures on South Adams Street.

FISCAL IMPACT
The all-way stop controls at Adams Street and Scofield Drive will cost approximately $5,000. The Public Works Engineering budget can absorb this cost; therefore, the Department would not request a new appropriation. The funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$5,000 43110-1010-PWD-7515-P0000 General Fund

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The proposed all-way stop controls are improvements that are categorically exempt pursuant to CEQA guidelines, Title 15, Chapter 3, California Code of Regulations, Section 15301 (Class 1-Minor Alterations of Existing Public Facilities).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Pass a motion ordering the Transportation and Parking Commission to rehear this matter.
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Alternative 2: Pass a motion dismissing the appeal forthwith, in which case the decision of the Transportation and Parking Commission shall become final.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Interim Director of Public Works
Prepared by:

Carlos Cortez, Civil Engineering Assistant
Approved by:

Roubik Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A – All Way Stop Design Plans for Adams Street and Scofield Drive Exhibit B – Notice of Appeal of Transportation and Parking Commission Decision Exhibit C – Written Report
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MOTION
Moved by Council Member ,
seconded by Council Member __, that the
Council of the City of Glendale hereby finds that the facts stated in the notice of appeal filed by Daniel Hernandez, director of the Department of Public Works (“Appellant”), regarding the denial of proposed all-way stop controls at the intersection of South Adams Street and Scofield by the Transportation and Parking Commission, constitute a matter of sufficient substantiality to warrant a hearing in the public interest, which is hereby set for the __________ day of _______________, 202__, and the City Clerk is hereby directed to cause notice thereof to be given to the Appellant, the Transportation and Parking Commission, and such other persons as may have an interest in the matter and have previously identified themselves in connection therewith.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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MOTION
Moved by Council Member ,
seconded by Council Member __, that the
Council of the City of Glendale finds that—with respect to the notice of appeal filed by Daniel Hernandez, director of the Department of Public Works (“Appellant”), regarding the denial of proposed all-way stop controls at the intersection of South Adams Street and Scofield Drive by the Transportation and Parking Commission (“Commission”)—new and material evidence not previously presented to the Commission is available and such evidence could not with reasonable diligence has been discovered and produced at the Commission’s public meeting of July 22, 2024; thus, the City Council hereby orders the Commission to rehear the matter, and the clerk of the Commission to give notice at least seven days before the date of the hearing to the Commission, and by mail to the Appellant and to such other persons as may have appeared on the matter and addressed the Commission at its public meeting of July 22, 2024.

Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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Votes as follows:

Ayes:

Noes:

Absent:

Abstain:
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Existing
Proposed
Proposed
THIS SEGMENT OF ADAMS ST ANDLegend: Stop Sign -

SCOFIELD DR, WILL HAVE A LOSS OF
3 PARKING SPACESDriveway -
Red Curb -

DIMENSIONS SHOWN ARE APPROXIMATE AND ARE SUBJECT TO CHANGE

THIS DRAWING IS NEITHER A LEGALLY RECORDED MAP NOR A SURVEY, AND IS NOT INTENDED TO BE USED AS SUCH, THE

INFORMATION DISPLAYED IS A COMPILATION OF RECORDS, INFORMATION AND DATA OBTAINED FROM VARIOUS SOURCES, INCLUDING THE CITY OF GLENDALE WHICH IS NOT RESPONSIBLE FOR ITS ACCURACY OR TIMELINESS.

ExhibitLocation: Adams Street and Scofield Drive
Request: To install - All-Way Stop Sign
N
A Scale: N.T.S.
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Date: August 22, 2024
To: Roubik Golanian, City Manager
From: Daniel Hernandez, Director of Public Works
Subject: Appeal of Decision by the Traffic and Parking Commission regarding the Installation of All-Way Stop Controls at Adams Street and Scofield Drive This memorandum is a formal communication and submittal of an appeal to the City Council relating to the Transportation and Parking Commission decision not to approve staff’s recommendation for the proposed installation of all-way stop sign traffic controls at the Adams Street and Scofield Drive intersection.

Staff followed all steps and requirements included in the Neighborhood Traffic Calming Program for consideration of all-way stop controls, including the requisite engineering studies, coordination with emergency services and confirming community support via petition. The Transportation and Parking Commission meeting is available for viewing at https://www.youtube.com/watch?v=tIxk4rcwCIw.

Staff respectfully recommends that City Council consider the approval of the recommended all-way stop controls at Adams Street and Scofield Drive.

Thank you,
Daniel Hernandez
Director of Public Works
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Grayson Power Plant (GPP) Unit 9 Chiller Overhaul and a Five-Year Service Agreement with Trane U.S. Inc.

2. Resolution of Appropriations.

COUNCIL ACTION
Item Type: Action Item
Approved for October 22, 2024 Calendar

EXECUTIVE SUMMARY
The 48 megawatt (MW) net GPP Unit 9 combustion gas turbine-generator uses a chilled water system, with a chiller manufactured by Trane, to decrease the combustion air temperature and maximize the turbine-generator’s output during peak demand periods.

After 20 years of use, and after being serviced, maintained, and repaired by various vendors, other than Trane, the chiller has stopped working requiring complete overhaul and extensive repairs by a qualified and experienced vendor. Without the chiller, Unit 9 can only generate 35 MW net during high heat conditions which typically coincides with periods of high demand.

Trane, being the original equipment manufacturer (OEM) of the Unit 9 chiller, has factory-trained and certified technicians who have proprietary access to the Trane software and controls, and the engineering support necessary to provide the full service/support that is needed to overhaul, properly maintain, and service the Unit 9 chiller. As such, GWP is requesting City Council authorization to dispense with competitive bidding, and execute a Service Agreement with Trane for a period of five years and an amount not to exceed $930,790, which includes a 25% contingency for any additional repairs, replacement parts, and refrigerant that may be needed during the overhaul.
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RECOMMENDATION
Dispense with competitive bidding, and authorize the City Manager, or his designee, to enter into and execute a Service Agreement with Trane for the overhaul, preventative maintenance, and service of the GPP Unit 9 chiller for a period of five years and an amount not to exceed $930,790.

ANALYSIS
The GPP Unit 9 chiller is designed to remove heat from water that is circulated in a closed looped circuit through the turbine’s inlet air cooling coils to cool the turbine’s combustion air and maximize the unit’s power output during peak demand periods. The Unit 9 chiller is a 2000-ton nominal, water-cooled duplex centrifugal, Trane CenTraVac, chiller consisting of two compressor circuits utilizing refrigerant as the working fluid, and an evaporator and condenser.

Unit 9, including its chiller, was installed and commissioned over 20 years ago. Over this period, GWP competitively bid the service/repair and maintenance of the chiller with the contracts going to various vendors, other than Trane. With the chiller recently starting to fail, and GWP’s current heating, ventilation, and air conditioning contractor unable to diagnose or repair the Unit 9 chiller, GWP, using sole source justification, established an annual service agreement with Trane for preventative maintenance and service of the Unit 9 chiller for an amount not-to-exceed $50,000.

The sole source justification was based on Trane being the original equipment manufacturer of the Unit 9 chiller and the only authorized vendor having factory-trained and certified technicians who have proprietary access to the Trane software and controls, and the engineering support necessary to provide the full service/support that is needed to properly maintain and service the Unit 9 chiller.

To understand what is ailing the chiller, GWP had Trane perform preventative maintenance including multiple inspections and tests where they identified several issues including the following:
•Circuit 1 compressor oil was found to be very dark in color and have a high acid content which is likely caused by motor burnout and a clean-up kit that was never added to filter the refrigerant and clean up the oil system. •Circuit 2 compressor has high vibration and erratic amperage fluctuations which could be caused by open rotor bars.
•A malfunctioning refrigerant monitor that is past its life expectancy.

As of now, the Unit 9 chiller is out of service, causing Unit 9 to be derated, during high ambient temperatures, by 13 MW from a maximum capacity of 48 MW down to 35 MW.

Under worst case conditions, considering extreme heat and peak loads, an unplanned unit outage could lead to rolling outages caused by an inability to meet customer energy demands. The City will incur significant costs attempting to purchase energy from other resources to make up for the lost capacity, assuming its available. 108 of 123

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To repair the chiller and restore it to its original operating condition, reliability, and life expectancy, GWP is recommending an overhaul of the Unit 9 chiller utilizing the Trane CenTraVac R’newal Service Program which is a factory remanufacturing of the chiller that is done in the field. As part of the service, and because the chiller is over 20-years old, both compressor motors will be sent to the Trane motor shop in Charlotte, North Carolina for refurbishment and speed balancing. The major benefit to this service is that every seal, roller, pin, and bearing is replaced. This service program also provides a new nameplate and serial number which enables the City to depreciation the new asset for tax purposes. A one-year standard parts and 90-day labor warranty on all components replaced is included. A five-year Limited Factory Warranty on the compressor motor, compressor motor bearings, and lubrication system is included if a five-year Trane service agreement is maintained. As part of the overhaul, a refrigerant clean-up kit, which adds additional filtration capacity, will be added to the circuit 1 compressor to eliminate the current contamination, and the failed chiller refrigerant monitor will also be replaced. The estimated total cost of the overhaul, addition of a refrigerant clean-up kit, and replacement of the refrigerant monitor including taxes is $586,797.

To properly maintain the chiller after it is overhauled and include the five-year Limited Factory Warranty offered through the overhaul, GWP is recommending that the Service Agreement be for a term of five years and an amount not-to-exceed $197,294. The services would include preventative maintenance consisting of one annual and three quarterly inspections of the chiller per year, three chilled water system controls support per year, and one system analysis and review per year.

GWP is recommending a 25% contingency in the amount of $146,699 to cover the cost of any additional repairs, replacement parts, and refrigerant that may be needed/discovered during the overhaul.

The estimated total cost of the Unit 9 Chiller Overhaul and five-year Service Agreement is $930,790. Below is a cost breakdown:

Description Amount
Overhaul of both circuit 1 and 2 compressors $504,520
Addition of a refrigerant clean-up kit to the circuit 1 compressor $14,012 Replacement of the refrigerant monitor $13,710
Estimated sales tax for the above items (10.25%) $54,555 Subtotal $586,797
Contingency (25%) $146,699
Five-Year Service Agreement $197,294
Total $930,790

STAKEHOLDERS/OUTREACH
Not applicable.
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FISCAL IMPACT
The Unit 9 Chiller Overhaul and first year of the five-year Service Agreement is estimated to cost $770,288, which was not included as a part of the FY 2024-25 approved budget. Therefore, staff is requesting an appropriation of $770,288 from GWP’s Electric Surplus Fund Balance as follows:

Requesting Appropriation
Amount From (Account String) To (Account String) Funding Source $36,792 27900-5810-GWP-0000-
P0000
43110-5820-GWP-
4690-P0000
Net Position,
Electric Surplus
Fund Balance
$733,496 27900-5810-GWP-0000-
P0000
51000-5830-GWP-
4690-P0000
Net Position,
Electric Surplus
Fund
Funding for the subsequent four years of the five-year Service Agreement will be included as part of the annual budget process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action requested herein is categorically exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15301 – repair and maintenance of existing facilities.

CAMPAIGN DISCLOSURE
The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10% interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit A, in accordance with the City Campaign Finance Ordinance No. 5744.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Not authorize the action requested herein would delay repairs and maintenance and jeopardize the City’s ability to provide continuous reliable electrical service to its residents and businesses.

Alternative 2: Consider any other alternative not proposed by staff. 110 of 123

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ADMINISTRATIVE ACTION
Submitted by:

Manuel Robledo, Interim General Manager - Glendale Water and Power Prepared by:

Scott K. Mellon, P.E., Assistant General Manager - Power Management Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A: Campaign Disclosure Form for Trane U.S. Inc. 111 of 123

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RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE,

CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING, AND

AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE A FIVE-YEAR SERVICE AGREEMENT WITH TRANE U.S. INC. IN THE AMOUNT $930,790 FOR THE GRAYSON POWER PLANT UNIT 9 CHILLER OVERHAUL,

PREVENTATIVE MAINTENANCE AND SERVICE
WHEREAS, Glendale Water and Power Department’s (“GWP”) Grayson Power Plant has a combustion gas turbine which uses a Chilled Water System, manufactured by Trane Technologies, as its cooling mechanism (“Unit 9”); and WHEREAS, after 20 years of use, and after being service, maintained, and repaired by various vendors, other than Trane, the chiller has stopped working requiring a complete overhaul and extensive repairs by a qualified and experienced vendor; and
WHEREAS, without the chiller, Unit 9 can only generate 35 MW net energy during high heat conditions which typically coincides with periods of high demand; and
WHEREAS, Trane is the original equipment manufacturer for the chiller, has factory trained and certified technicians who have proprietary access to the Trane software and controls, and engineering support necessary to provide the full service/support that is needed to overhaul, properly maintain, and service the Unit 9 chiller; and
WHEREAS, as described in the report Dated October 22, 2024 by the Interim General Manager of GWP, City Council authorization is being requested to dispense with competitive bidding and execute a Service Agreement with Trane for a period of five years in an amount not to exceed $930,790, which includes a 25% contingency for any additional repairs, replacement parts, and refrigerant that may be needed during the overhaul; and
WHEREAS, based on the foregoing, the City Council finds it in the best interests of the City to dispense with competitive bidding, and authorize the City Manager, or his designee, to enter into and execute a Service Agreement with Trane for the overhaul, preventative maintenance, and service of the Unit 9 chiller for a period of five years, as described in the report dated October 22, 2024.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

The City Council hereby dispenses with competitive bidding, and authorizes the City Manager, or his designee, to enter into and execute a Service Agreement 112 of 123

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with Trane U.S. Inc. for the overhaul, preventative maintenance, and service of the Grayson Power Plant Unit 9 chiller for a period of five years in an amount not to exceed $930,790.

Adopted by the Council of the City of Glendale on this ___ day of _________, 2024.
________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
STATE OF CALIFORNIA ) SS.

COUNTY OF LOS ANGELES )
I, Suzie Abajian PhD, City Clerk of the City of Glendale, hereby certify that the foregoing Resolution No. _______________ was adopted by a majority vote of the Council of the City of Glendale, California, at a regular meeting held on the ______ day of ______________________, 2024, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
________________________
City Clerk
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City of Glendale EXHIBIT A

Contractor(s)*:

Name Address
CityFull Name Title Business Address State
NC
Zip
28036Ann C. Berzin, John P. Surma Chairperson 800 E. Beaty St. Davidson Dave Regnery
N/A
Chief Executive Officer / President
Chief Operating Officer
Chief Financial Officer
Board of Directors
800 E. Beaty St. Davidson NC 28036
800 E. Beaty St.
800 E. Beaty St.

Davidson
Davidson
NC
NC
28036
28036
Mark R. George, Melissa N. Schaeffer, Linda P. Hudson
Paul Camuti, Karin De Bondt, Steve Hagood, Mairead Magner More than 10% interest owner
* “Contractor” is the person, entity, or organization that is the party, or prospective party, to the contract with the City, EDD, or HA or any member of that person’s, entity’s, or organization’s Board of Directors, its Chairperson, Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, any person with an ownership interest of more than ten percent (10%) in that person, entity, or organization, and any campaign committee that is owned or controlled by that person, entity, or organization. Above please disclose these persons’ name and business address. 116 of 123

Subcontractor(s)**:

Campaign Committee owned or controlled by:

Title Business Address City State Zip
TRANE US INC 3253 E. Imperial Highway, Brea CA 92821

CERTIFICATION
On behalf of the above-named Contractor Subcontractor:
• I acknowledge that I have a continuing obligation to update this disclosure form if I substitute― or if I select additional― architects, design professionals, contractors, or subcontractors within ten (10) days of the selection or change; and • I hereby certify that:

I have identified all persons for which the Ordinance requires disclosure; The information in this disclosure form (and any attachment to this form) is true, accurate, correct, and complete; and I have been legally authorized to submit this disclosure form.

In total, this disclosure form (including attachments) is pages. 9/18 , 20
24 3253 E. Imperial Highway, Brea, CA 92821Executed on:

Signature:
, at: , California.

Ian BrownPrint Full Name:
3253 E. Imperial Highway, Brea, CA 92821Address:
804-441-1513 [email protected] Number: E-mail Address:

Rev. 6/7/12 J:\FILES\DOCFILES\ORD\CAMPAIGN CONTRIBUTION\DISCLOSURE FORM – CONTRACTOR – 6-7-12.doc 117 of 123

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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: A Resolution Demanding the Immediate Release of Armenian Hostages by Azerbaijan.

1. Resolution Demanding the Immediate Release of Armenian Hostages by Azerbaijan

COUNCIL ACTION
Item Type: Action Item
Approved for October 22, 2024 calendar

EXECUTIVE SUMMARY
The City of Glendale condemns violence, torture, and inhumane treatment based on ethnic identity and calls for justice and accountability for those responsible. Azerbaijan's long-standing anti-Armenian policies led to the 2020 war against Artsakh, resulting in the ethnic cleansing of over 70% of its territory. This culminated in the 2023 forced depopulation of Artsakh's Indigenous Armenian population, the destruction of cultural monuments, and an ongoing humanitarian crisis. A blockade lasting over eight months isolated 120,000 Armenians from basic necessities, and a large-scale assault in September 2023 displaced more than 120,000 Armenians.

On February 6, 2024, the Glendale City Council recognized Azerbaijan’s ethnic cleansing and genocide in Artsakh. In February 2024, the California State Legislature introduced SJR 11, urging President Biden to address the illegal detention of Armenian prisoners of war and civilians by Azerbaijan. Glendale, home to the largest Armenian diaspora outside Armenia, stands in solidarity with its community and Sister Cities in Armenia, including Kapan, Gyumri, and Martuni (Artsakh).
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RECOMMENDATION
That City Council consider the adoption of a resolution to condemn the Azerbaijani government’s illegal detention of Armenians and demand a release of all hostages including civilians and prisoners of war.

ANALYSIS
On December 7, 2023, Azerbaijan released 32 prisoners of war (POWs) who had been held captive since 2020 and Armenia released two Azerbaijani soldiers held since April 2023, signaling that a peace agreement between the two countries would finally be reached. However, at least 36 Armenian prisoners remain in Azerbaijani custody, with over 80 Armenian soldiers and civilians still missing. Additionally, Azerbaijan has held eight former military and political leaders of Artsakh captive as political prisoners since September 2023. Azerbaijan's actions, including its failure to release all detainees, violate the Third Geneva Convention and international agreements. Despite Azerbaijan’s international legal obligations and a November 2020 ceasefire agreement, they have not released all detainees and instead continue to detain new POWs, hostages, and captured civilians.

On January 9, 2024, Los Angeles County Board of Supervisors unanimously passed a motion, to stand in solidarity with the Armenian people of Los Angeles and beyond.

On February 6, 2024, the Glendale City Council recognized via resolution that the government of the Republic of Azerbaijan engaged in ethnic cleansing and genocide in Nagorno-Karabakh under Article II(c) of the Genocide Convention by “[d]eliberately inflicting on the group conditions of life calculated to bring about its physical destruction,” and the City of Glendale is home to the largest Armenian-American population in the United States.

On May 10, 2024, the United Nations Committee Against Torture released its Concluding Observations following its fifth periodic review of Azerbaijan. The Committee’s findings confirm the fact of official hatred in Azerbaijan against ethnic Armenians, which manifests itself in torture and impunity for torture. This establishes at the highest international level that once or if the displaced residents of Nagorno-Karabakh return to the territory, they cannot be directly subject to Azerbaijan’s authority.

The City of Glendale stands in solidarity with its Armenian American community and all residents of Glendale of good conscience, recognizes the ongoing humanitarian crisis involving Armenian hostages held by the government of Azerbaijan. The City of Glendale proudly maintains Sister City relationships with Armenian cities Kapan, Gyumri, and Martuni (Artsakh), as well as a friendship city with Yerevan's Kentron District. Glendale is committed to supporting their efforts to assist displaced Indigenous Armenian people and families from Artsakh and stands in strong solidarity with these communities in their time of need.

STAKEHOLDERS/OUTREACH
N/A
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FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
Not applicable.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: The City Council may amend the proposed resolution.

Alternative 2: The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Elena Bolbolian, Chief Innovation Officer
Prepared by:

Stephanie Mkhlian, Legislative Affairs and Communication Manager Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE

DEMANDING THE IMMEDIATE RELEASE OF ARMENIAN

HOSTAGES BY AZERBAIJAN
WHEREAS, Glendale is home to one of the largest concentrations of Armenian immigrants in the United States, among whom are individuals who are immigrants from the Republic of Armenia and the Republic of Artsakh; and WHEREAS, Azerbaijan’s decades long policy of anti-Armenian actions has resulted in pogroms, war and ethnic cleansing culminating in the 2023 depopulation of the Republic of Artsakh of its Indigenous Armenian populations, desecration and destruction of cultural monuments and the ongoing humanitarian crisis; and WHEREAS, the City of Glendale condemns all forms of violence, torture and inhumane treatment based on the victims’ ethnic identity, and calls for justice and accountability against all individual civilian and military officials responsible for such actions; and
WHEREAS, the City of Glendale stands in solidarity with its Armenian American community and all residents of Glendale of good conscience, in recognizing the ongoing humanitarian crisis involving Armenian hostages held by the government of Azerbaijan, including, but not limited to, the following individuals:

David Babayan, former Foreign Minister of the Republic of Artsakh; Arkady Ghukasyan, former President of the Republic of Artsakh; Arayik Harutyunyan, former President of the Republic of Artsakh; Levon Mnatsakanyan, former Minister of Defense of the Republic of Artsakh; Davit Manukyan, former Deputy Minister of Defense of the Republic of Artsakh; Davit Ishkhanyan, former President of the National Assembly of the Republic of Artsakh;
Bako Sahakyan, former President of the Republic of Artsakh; Ruben Vardanyan, former State Minister of the Republic of Artsakh; and also calls for the release and repatriation of the following civilians:

Vicken Euljekjian;
Madat Babayan;
Davit Tigrani Davtyan;
Gevorg Rubeni Sujyan;
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Vaqif Khachatryan;
Rashid Beglaryan; and
The following prisoners of war:

Alyosha Aramayisi Khosrovyan;
Lyudvig Mkrtchyan;
Levon Balayan;
Davit Allahverdyan;
Vasili Beglaryan;
Garik Martirosyan;
Melikset Pashayan;
Gurgen Stepanyan;
Erik Ghazaryan;
Karen Sedraki Petrosyan;
Aleksandr Yeghiasaryan; and
WHEREAS, up to three hundred (300) other hostages are being held in Azerbaijan by the Azerbaijani government; and
WHEREAS, numerous reports and findings from international organizations, including Christian Solidarity International; the Center for Truth and Justice based in Glendale, California; the Armenian National Committee of America; the Lemkin Institute for Genocide Prevention and Human Security, and other entities have documented the illegal detention and torture of Armenian prisoners of war and civilian captives by Azerbaijani forces; and
WHEREAS, the nation-state of Azerbaijan’s continued detention of these individuals violates international human rights laws and conventions, including the Fourth Geneva Convention, and all norms of civilized societies that mandate the humane treatment of civilians and prisoners of war; and WHEREAS, the City of Glendale condemns all forms of violence, torture and inhumane treatment based on the victims’ ethnic identity, and calls for justice and accountability against all individual civilian and military officials responsible for such actions; and
WHEREAS, the release of Armenian hostages is essential for the promotion of peace, stability and reconciliation in the South Caucasus region.

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF GLENDALE:
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SECTION 1. That all Armenian hostages held by the government of Azerbaijan be immediately and unconditionally released.

SECTION 2. That the White House and current Presidential Administration, the United Nations Security Council and the international community apply diplomatic pressure on Azerbaijan to comply with international human rights standards and release the Armenian hostages.

SECTION 3.That the Glendale City Council stands with the Armenian American community in its pursuit of justice and human rights, and will continue to advocate for the humane treatment and release of all hostages in Azerbaijan.

Adopted this ________ day of October, 2024.
_______________________________
Mayor
ATTEST:
___________________________________
City Clerk

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF GLENDALE )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, do hereby certify that the foregoing Resolution No._________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the_______ day of October 22, 2024, by the following vote:

Ayes:

Noes:

Absent:

Abstain:
________________________________
City Clerk
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Glendale City CouncilOctober 22, 2024

Glendale City Council
October 22, 2024