Agenda packet, joint meeting — Glendale City Council, November 5, 2024

PACKET
JOINT MEETING: GLENDALE CITY COUNCIL AND GLENDALE HOUSING AUTHORITY

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
Meetings

are

broadcast

live

Glendale

TV,

viewable

Spectrum

Cable,

channel

and

AT&T

U-
verse,

channel

99. Meetings

are

also

streamed

live

high

definition

(HD)

the

City

webpage,
glendaleca.gov/live
,

YouTube.com/myglendale
,

and

Apple

TV,

Roku,

Amazon

Fire,

iOS

and
Android

devices

using

free

app

called

Cablecast

and

choosing

"Glendale

TV"

from

the

menu.

Meetings

are

also

archived

the

City

Website

for

viewing

anytime

glendaleca.gov/agendas
.

Call

(818)

548-4013

for

program

schedules.

For

public

comments

and

questions

during

the
meeting,

call

(818)

937-8100.

Public

comments

specific

agenda

item

will

taken

when

that
agenda

item

discussed.

you

have

any

question

about

matters

the

agenda,

requests

for
assistance, please contact the City Clerk at (818) 548-2090 during regular business hours.

PLEASE TURN OFF CELLULAR PHONES WHILE INSIDE THE MEETING LOCATION In

compliance

with

the

Americans

with

Disabilities

Act

(ADA)

1990,

auxiliary

hearing

aids,

sign
language

translation,

and

Braille

transcripts

are

available

upon

request.

Assisted

listening

devices
are

available

same-day

upon

request.

The

City

Clerk’

office

should

notified

72 hours

(three
business

days)

soon

practicable

for

requests

regarding

sign

language

translation

and
Braille

transcription

services.

All

documents

open

session

items

this

agenda

that

are
received

less

than

72 hours

prior

this

meeting,

and

are

public

records,

will

available

for

review
in the Office of the City Clerk, 613 E. Broadway, RM 110, Glendale, CA 91206.

Translation

services

are

provided

for

meetings

through

the

use

bilingual

staff

for

speakers

who
wish

utilize

the

service

available.

Speakers

should

state

their

request

contacting

the

City
Clerk’s

office

(818)

548-2090,

least

72 hours

prior

the

scheduled

meeting

soon

as
practicable.

Please

specify

the

language

for

which

you

require

translation.

The

exclusive

use

City
provided

interpreters

not

required

and

persons

are

welcome

use

their

own

interpreter

speak
in their native language.

NOVEMBER 5, 2024

ROLL CALL
-
3:00 PM
-
Report of the City Clerk of the City Council and Housing Authority, re: Posting of Agenda.

The Agenda for the Tuesday, November 5, 2024 joint public meeting of the City Council and Housing Authority was posted on October 31, 2024, on the Bulletin Board outside City Hall.

1 TYPED 10/31/2024 2:35:55 PM
11 05 24
CC HA

JOINT PUBLIC MEETING
of the City Council and Housing Authority is hereby called to meet at

3:00 PM
on
Tuesday, November 5, 2024
, in the Council Chamber, 613 E.

Broadway, 2nd Floor, Glendale, CA 91206 to consider the following item(s) of business, to wit;

1. Community Services and Parks, re:

Status of Program Planning for the FY 2025-2026
Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Act (HOME) Annual Action Plan a.City Council Motion approving the 2025-2030 Consolidated Plan program priorities, FY 2025-2026 CDBG program priorities, and FY 2025-2026 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG public social services and CDBG capital improvement projects b.Housing Authority Motion approving the 2025-2030 Consolidated Plan program priorities, FY 2025-2026 CDBG program priorities, and FY 2025-2026 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG public social services and CDBG capital improvement projects

ADJOURNMENT

2 TYPED 10/31/2024 2:35:55 PM
11 05 24
CC HA

1 24-86864

CITY OF GLENDALE, CALIFORNIA
REPORT TO THE JOINT MEETING: GLENDALE CITY COUNCIL AND

GLENDALE HOUSING AUTHORITY

AGENDA ITEM
Report: Status of Program Planning for the FY 2025-2026 Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Act (HOME) Annual Action Plan

1. City Council Motion approving the 2025-2030 Consolidated Plan program priorities, FY 2025-2026 CDBG program priorities, and FY 2025-2026 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG public social services and CDBG capital improvement projects.

2. Housing Authority Motion approving the 2025-2030 Consolidated Plan program priorities, FY 2025-2026 CDBG program priorities, and FY 2025-2026 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG public social services and CDBG capital improvement projects.

COUNCIL ACTION
Item Type: Action Item
Approved for November 5, 2024 calendar

EXECUTIVE SUMMARY
Program planning for the FY 2025-2026 Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnership (HOME) Annual Action Plan includes determining program priorities (Exhibit 1), a proposed CDBG Funding Allocation Plan (Exhibit 3), and a Request for Proposal (RFP) to issue community agencies for CDBG public social services and CDBG capital improvement project funding (Exhibit 4). The ESG Funding Allocation Plan is included in the report as Exhibit 5.

Staff is seeking City Council approval of the 2025-2030 Consolidated Plan program priorities; FY 2025-2026 CDBG program priorities; a FY 2025-2026 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to community agencies for CDBG and ESG public social services and CDBG capital improvement projects.
3 of 77

12 24-86864
5 6
4 7

RECOMMENDATION
City Council and Housing Authority should approve the 2025-2030 Consolidated Plan program priorities, FY 2025-2026 CDBG program priorities, and FY 2025-2026 Proposed CDBG Funding Allocation Plan by Funding Category; and issuance of an RFP to CDBG and ESG community agencies for CDBG and ESG social services and CDBG capital improvement projects.

ANALYSIS
Each year, the City of Glendale receives approximately $3,355,000 in formula entitlement funds from the U.S. Department of Housing and Urban Development (HUD) to administer community development, housing, and homeless programs in the community. The City is tasked with developing an annual action plan for the use of these funds, consistent with a five-year strategic plan (Consolidated Plan) on file with HUD, based on a comprehensive community needs assessment. The most prominent program in the plan development process, with a proposed annual allocation of $1,700,000, is the CDBG program. This program has the greatest level of community participation, local discretion, and demand for service. Therefore, this report is focused on program planning for the FY 2025-2026 CDBG program.

The City has received CDBG funds since the inception of the program in 1974. The Emergency Solutions Grants (ESG) program was added in 1987, and the HOME Investment Partnerships (HOME) program was added in 1992.

The national and local objectives of the CDBG program are: 1) to eliminate conditions of slums and blight; 2) to provide programs and services that benefit low- and moderate- income persons, including the homeless; and 3) to meet an urgent need.

The primary objectives of the ESG program are to 1) engage homeless individuals and families living on the street; 2) rapidly re-house homeless individuals and families; 3) help operate and provide essential services in emergency shelters for homeless individuals and families; and 4) prevent individuals and families from becoming homeless.

The objective of the HOME program is to provide and preserve affordable housing for low-income households.

To receive CDBG, ESG, and HOME entitlement funds, the City is required to develop a Five-Year Consolidated Plan (a long-term, community-based strategic plan). The current Five-Year (2020-25) Consolidated Plan (ConPlan) was approved by the City Council in June 2020 and approved by HUD. The ConPlan provides a profile of the City and outlines the City’s long-term strategy for addressing identified local community development, homeless, housing and economic development needs and priorities; funding strategies; and proposed outcomes based on a comprehensive community needs assessment with extensive community input and data analysis.
4 of 77

13 24-86864
5 6
4 7
This year, in addition to the Annual Action Plan, the City must prepare and submit to HUD a new Five-Year (2025-2030) ConPlan. Although Council is being asked to approve the 2025-2030 ConPlan program priorities at this time so that they can be incorporated into the FY 2025-2026 RFPs, the complete Five-Year Plan, inclusive of the program priorities, will be submitted for review and approval by the City Council and Housing Authority concurrent with the FY 2025-2026 Annual Action Plan in Spring of 2025.

CDBG ADVISORY COMMITTEE:

In developing the Annual Action Plan and the ConPlan, HUD requires that the City involve citizens in the plan development and approval process. As a result, the City Council appoints a citizen CDBG Advisory Committee, the responsibility of which is to help oversee the CDBG planning process. The Committee’s current responsibilities include:
•Reviewing and commenting on the annual community needs assessment strategy; •Recommending program priorities, based on findings from the needs assessment, as well as input from the City Council;
•Reviewing sub-recipient performance, such as site visits and outcome reviews; •Evaluating funding proposals;
•Interviewing community agencies and City departments that submit project proposals;
•Recommending projects for funding;
•Reviewing and approving revisions or amendments to projects throughout the program year; and
•Reviewing and recommending reprogramming of CDBG funds.

The current CDBG Advisory Committee is comprised of the following members:

Committee Member Appointing Council Member
Armik Avedisian (Chair) Councilmember Ardy Kassakhian
Marina Manoukian (Vice Chair) Mayor Elen Asatryan
Zanku Armenian Councilmember Dan Brotman
Anita Quiñonez-Gabrielian Fmr. Councilmember Paula Devine Ronnie Gharibian Councilmember Ara Najarian

COMMUNITY NEEDS ASSESSMENT
The ConPlan is the main planning document that HUD uses to measure the City’s effectiveness and to approve the submission of Annual Action Plans and other funding applications to HUD. The ConPlan must be broad-based, examining statistical and analytical information, and community-based, relying on direct input from the community (especially residents in low- and moderate-income HUD eligible census tracts) to identify the needs and priorities and long-term strategies to meet those needs.

To prepare the ConPlan and determine program priorities for the next five years, including FY 2025-2026, the City hired Veronica Tam and Associates as the consultant to help with the expansive community needs assessment process, which included the following:
5 of 77

14 24-86864
5 6
4 7

1. Development of a Community Needs Survey in three languages (English, Armenian, and Spanish) made available through SurveyMonkey to those who live, work and go to school in the City of Glendale. A total of 759 online surveys were received and tabulated.

2. A public meeting held on October 2, 2024, at the Adult Recreation Center with breakout sessions available in English, Armenian and Spanish to help identify community needs and priorities. One hundred twenty attendees participated in this meeting with participation in all three language sessions.

3. Analysis of housing and population characteristics from the 2023 American Community Survey (ACS) and a variety of other sources to update a summary list of key demographic indicators.

As a result of these efforts, the FY2025-26 Annual Action Plan and 2025-2030 ConPlan program priorities were developed and recommended to the CDBG Advisory Committee.

The CDBG Advisory Committee reviewed the results of community input, compared the results with the current program priorities, and approved program priorities for 2025-2030 ConPlan and FY 2025-2026 Annual Action Plan.

PROGRAM PRIORITIES:

Based on the CDBG Advisory Committee’s evaluation of the input received, the needs and priorities expressed by the community and corroborated by census data were found to be consistent with current program priorities. The CDBG Advisory Committee program has recommended the priorities as presented in Exhibit 1 for Council’s approval and for publication in the RFP. The Committee recommended that the 2025-2030 ConPlan program priorities, which were originally ranked in order of importance based upon the Community Needs Survey results when presented to the CDBG Advisory Committee, remain unranked. Exhibit 1 as presented to City Council is as recommended by the CDBG Advisory Committee.

HUD Eligible Target Areas:

Generally, capital and neighborhood improvement projects and social services that serve an area benefit must be in HUD eligible, low-income areas and neighborhoods with physical conditions of slums and blight. Therefore, in addition to surveys and a community meeting, another aspect of the community needs assessment is a demographic analysis of the City to ascertain which area of the City has the highest concentration of low-income households and the physical conditions that would be eligible for CDBG funds.

Based on 2023, one-year estimates of ACS, the percentage of persons below the poverty level in Glendale is 13.4%, with certain census tracts containing more than one-third of the population under the poverty level. Specifically, low-income families are concentrated in certain south Glendale and west Glendale census tracts that would be considered HUD-eligible target areas for public improvements, parks, and community centers. Target areas include residential zones, schools, and commercial areas. (See Exhibit 2) 6 of 77

15 24-86864
5 6
4 7

FUNDING ALLOCATION PLAN
Each year the CDBG Advisory Committee recommends a Proposed CDBG Funding Allocation Plan (based upon the City’s best estimate of federal funding levels and available reprogrammed funds) to the City Council, which establishes parameters for funds available to community agencies in the different funding categories under the RFP process.

Staff estimates that the FY 2025-2026 HUD CDBG entitlement will be $1,700,000.

The Advisory Committee reviewed the FY 2025-2026 Proposed CDBG Funding Allocation Plan by Funding Category presented in Exhibit 3 on October 23, 2024, and has recommended it to City Council for approval. The proposed plan includes pre- designating funds to a City CIP project. A summary of the FY 2025-2026 Proposed Funding Allocation Plan as recommended by the CDBG Advisory Committee is as follows:

Program Administration $340,000
Public Social Service Programs $255,000
Capital Improvement Projects$1,105,000
•Community Organizations CIP $605,000
•Pre-designated City CIP Projects $500,000
Total $1,700,000
The CDBG Advisory Committee and/or City Council can revise the capital improvement funding allocations after receiving and evaluating capital improvement project proposals from the community.

Program Administration:

HUD allows jurisdictions to use 20% of their CDBG entitlement funds for administration of the CDBG program to ensure that they have the capacity to comply with the HUD requirements and minimize financial risks, especially as they relate to working with non- profit agencies. The core functions of CDBG administration are planning (including program planning and procurement); monitoring; contract compliance; financial management; and project coordination. Based on the federal government’s emphasis on accountability and transparency, HUD is becoming stricter in requiring more low-income documentation from the City’s sub-recipients to show eligibility for CDBG funds. This translates to greater financial risk and need for management and oversight. The proposal includes allocation of $340,000 in FY 2025-2026 for planning, program management and oversight of the CDBG and ESG programs, in addition to coordination of HUD compliance with the Community Development Department-Housing Division.

Public Social Services:
7 of 77

16 24-86864
5 6
4 7
HUD limits the amount of funds that can be spent on social services to 15% of the entitlement amount. CDBG funds are eligible to be used for social services provided they are used for a new or expanded level of service at the time an agency first applies for the funds. Services must be shown to benefit primarily low- and moderate-income families.

To meet this requirement, agencies are required to collect back-up income documentation on 10% of the persons served, as a sampling of income eligibility. The proposal includes allocation of $255,000 in FY 2025-2026 for social services to community agencies via an RFP process. This represents approximately the same amount of funding as the current year.

Capital/Neighborhood Improvement Projects:

Generally, capital improvement funds represent 65% of entitlement funds, plus any available reprogrammed funds—which can only be used for capital projects. This funding category applies to community centers, such as parks, libraries, recreation centers, senior centers, youth centers, employment centers, health centers, and social service centers; handicapped accessibility projects anywhere in the City; and public improvements in low income neighborhoods, such as streets, alleys, curbs, sidewalks, parkways, lighting and traffic calming and economic development projects. Community parks, health centers, and libraries must be located in low-income census tracts and/or must demonstrate that they serve primarily low- and moderate-income persons.

Historically, the City Council has expressed its preference that City capital improvement projects (CIP) receive funding separate from the competitive RFP process. Thus, annually, the proposed CDBG Funding Allocation Plan by Funding Category identifies a City CIP project as a pre-designated project to receive funding separate from the competitive RFP process.

The proposal includes allocation of $1,105,000 in FY 2025-2026 for capital improvement projects to City and community agencies, of which $500,000 is pre-designed for two (2) park playground replacement projects (Elk and Wilson).

Total capital improvement funds available:$1,105,000
Total (undesignated) funds for community CIP projects: $605,000 Total pre-designated funds for City CIP project(s): $500,000 •Elk Mini Park Playground Replacement $250,000
•Wilson Mini Park Playground Replacement $250,000

REQUEST FOR PROPOSAL (RFP) PROCESS:

Subject to approval of the program priorities and a CDBG Funding Allocation Plan by Funding Category, staff recommends that the City Council and Housing Authority authorize the issuance of an RFP for both social service programs and CIP projects. (See Exhibit 4)
8 of 77

17 24-86864
5 6
4 7
Any non-profit agency that meets the pre-qualification requirements is eligible to apply for and receive CDBG funds, provided that the project meets one of the three broad national objectives of: 1) serving low-income persons; 2) preventing or eliminating conditions of slums and blight; and 3) meeting an urgent need. In addition, funded projects are required to primarily serve Glendale residents and not to discriminate in the provision of services.

Further, projects that meet the established program priorities are given preference for funding.

Staff recommends that proposals for social service funds ($255,000) be solicited from community agencies and City departments under a competitive RFP process, and that proposals for undesignated CIP funds ($605,000) be solicited to community agencies only.

ZoomGrants Online Grant Management System
ZoomGrants online grant application system will continue to be used to submit grant proposals in FY 2025-2026. The RFP packet, which is included as Exhibit 4, has been generated through the ZoomGrants online system.

Subject to City Council and Housing Authority approval, the RFP for the CDBG program is scheduled to be released on November 18, 2024, with the due date of January 10, 2025. A mandatory Technical Assistance Meeting will be held on December 4, 2024, for all agencies applying for CDBG social service and CIP funds.

PROPOSAL EVALUATION PROCESS:

Historically, under the open, competitive RFP process, the City receives an estimated 20 funding proposals. Of the 20 proposals received, typically 15 are for social services and five are for community CIP projects. Once proposals are received, a staff analysis will be prepared in January 2025 to indicate strengths and weaknesses or discrepancies relative to the requirements of the RFP and the evaluation criteria, including financial data and budget worksheets. The analysis is then sent to each agency, and they have one week to submit a response to each weakness. The responses are then attached to the proposals. The proposals, staff analyses, and agency responses are forwarded to the CDBG Advisory Committee members for review. In February/March 2025, the Committee, in one full-day and one half-day session, will interview each community agency requesting funds, deliberate and develop funding recommendations. The funding recommendations are published in the newspaper, a public hearing is held, and then in May 2025, the recommendations will be submitted to the City Council and Housing Authority for final approval.

ESG PROGRAM:

The FY 2025-2026 ESG Program (estimated at $155,000) follows the same process as CDBG, in terms of identification of homeless priorities, except that the ESG funding plan is a two-year plan, and the funding recommendations are approved by the Continuum of Care (CoC) Board of Directors. FY 2025-2026 will be a two-year funding plan (FY2025- 2027). Programs approved during the initial round of funding (FY 2025-2026) that meet outcomes and performance goals may be recommended for renewal for FY 2026-27, 9 of 77

18 24-86864
5 6
4 7
rather than pursuant to another RFP process. Staff recommends that City Council and Housing Authority authorize the issuance of an RFP for the ESG Program.

The current CoC Board is comprised of the following members:

Board Member Agency

1. Lt. Alex Krikorian (Chair) - Glendale Police Dept.

2. Dep. Chief Jeffrey Brooks (Vice Chair) - Glendale Fire Dept.

3. Melissa Younesian - Verdugo Jobs Center

4. Hagop Eulmessekian - Glendale Unified School District

5. Judith Messick - Lived Expertise
HOME PROGRAM:

The HOME program funding plan will be determined by the Housing Authority as part of the Housing Authority’s review and approval of the annual affordable housing strategy, with consideration given to input received during the CDBG, ESG and HOME community needs assessment, which includes a HUD-required discussion of housing needs. An estimated $1,500,000 in HOME funds will be available for the City in FY 2025-26.

It is important to note that the proposed funding allocation plan is preliminary. The entitlement allocation is based on the City’s best estimate of the previous year’s funding.

Congress has not approved a federal budget for HUD and is operating on a Continuing Resolution until December 20, 2024; therefore, the City will not be notified of its final entitlement until approximately March 2025.

Summary:

When HUD issues final allocations for the CDBG, ESG, and HOME programs in 2025, staff will return to City Council and Housing Authority with a final Annual Action Plan report that includes the final entitlement amounts, which will be part of the 2025-2026 budget process.

The City’s projected funding for the FY 2025-2026 CDBG, ESG and HOME Annual Action Plan is as follows:

FY 2024-2025 FY 2025-2026 Inc./Dec
CDBG Entitlement: $1,733,207 $1,700,000 - 1.9%
ESG Entitlement: $155,123 $155,000 - 0.1%
HOME Entitlement: $1,247,169 $1,500,000 + 20.3%
TOTAL: $3,135,499 $3,355,000 + 7.0%
10 of 77

19 24-86864
5 6
4 7

STAKEHOLDERS/OUTREACH
The ConPlan is the main planning document that HUD uses to measure the City’s effectiveness and to approve the submission of Annual Action Plans and other funding applications to HUD. The greatest effort and emphasis to conduct a community needs assessment to gain input from the community and to identify program priorities comes with the development of the ConPlan.

As part of the development of the FY 2025-2026 Annual Action Plan and as preparation for the five-year ConPlan, multiple platforms and methods were used to assess community need and gather community input to determine program priorities for the upcoming year as well as 2025-2030, including an in-person community meeting held at the Adult Recreation Center on October 2, 2024 with breakout sessions in English, Armenian and Spanish.

The community meeting was advertised through the City/department website, city connection, CSP newsletter, email distribution list, City department counters, community events, flyers placed at downtown Glendale businesses, Glendale Unified School District, Glendale Community College, non-profit email distribution list, and social media platforms (Facebook, Instagram, X, and Nextdoor).

One hundred twenty people attended the in-person community meeting. Emails and telephone calls to make additional comments were provided by residents.

Free In-N-Out dinner, free onsite childcare, and raffle prizes were advertised on the meeting flyer to encourage more participation at the meeting.

Staff evaluated the results of the community survey, input and data estimates, and determined program priorities for FY 2024-2025 and 2025-2030 ConPlan. The Key Demographic Indicators and Public Hearing Comments are included as part of Exhibit 6.

FISCAL IMPACT
There is no fiscal impact associated with this report at this time. When HUD issues the final allocations for the CDBG, ESG, and HOME programs, staff will return to the City Council and Housing Authority with a final Annual Action Plan report that includes the final entitlement amounts, which will be budgeted as a part of the FY 2025-26 budget process.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of CEQA pursuant to CEQA Guidelines section 15378(b)(2), as it constitutes continuing administrative or maintenance activity, namely, general policy and procedural making, and section 15378(b)(4), as it creates a government funding mechanism or constitutes other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment; 11 of 77

110
24-86864
5 6
4 7
thus, it is not subject to CEQA pursuant to CEQA Guidelines section 15060(c)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION
Alternative 1: Do not approve 2025-2030 ConPlan program priorities, FY 2025-26 CDBG program priorities, FY 2025-26 Proposed CDBG Funding Allocation, or issuance of a CDBG and ESG RFP, which will risk the City losing HUD funds.

Alternative 2: Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

Maggie Kavarian, Community Services Manager
Arsine Isayan, Homeless Services Manager
Pamela Jackson, Housing Coordinator
Tereza Aleksanian, Assistant Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: 2025-2030 Program Priorities
Exhibit 2: Low-Income Census Tract Map
Exhibit 3: FY 2025-2026 CDBG Proposed Funding Allocation Plan by Funding Category
Exhibit 4: FY 2025-2026 CDBG RFP for Public Social Services and Capital Improvement Instructions and Funding Application
Exhibit 5: FY 2025-2027 ESG RFP
Exhibit 6: Key Demographic Indicators and Public Hearing Comments 12 of 77

MOTION
Moved by Council Member , seconded
by Council Member , that, with respect to
the November 5, 2024, report of the director of Community Services & Parks, the City Council of the City of Glendale hereby approves:
(1) The 2025-2030 Consolidated Plan Program Priorities; (2) The Fiscal Year 2025-2026 Community Development Block Grant (CDBG) Program Priorities;
(3) The Fiscal Year 2025-2026 Proposed CDBG Funding Allocation Plan by Funding Category; and
(4) Issuance of a Request for Proposal to community agencies for CDBG and Emergency Solutions Grant Public Social Services and CDBG Capital Improvement Projects.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
13 of 77

MOTION
Moved by Housing Authority Member , seconded
by Housing Authority Member , that, with respect to
the November 5, 2024, report of the director of Community Services & Parks, the Housing Authority of the City of Glendale hereby approves:
(1) The 2025-2030 Consolidated Plan Program Priorities; (2) The Fiscal Year 2025-2026 Community Development Block Grant (CDBG) Program Priorities;
(3) The Fiscal Year 2025-2026 Proposed CDBG Funding Allocation Plan by Funding Category; and
(4) Issuance of a Request for Proposal to community agencies for CDBG and Emergency Solutions Grant Public Social Services and CDBG Capital Improvement Projects.

Vote as Follows:

Ayes:

Noes:

Absent:

Abstain:
14 of 77

Exhibit 1
PROPOSED FY 2025-2030 CONSOLIDATED PLAN PROGRAM PRIORITIES Public Facilities: Housing:

Construction and rehabilitation of public community facilities needs for the following:

Housing priority needs include:
 Affordable Rental Housing
 Indoor Community Centers
 Outdoor Parks and Recreation Facilities
 Libraries




Homebuyer financial assistance
Homeowner rehabilitation
Rental Security Deposit Assistance
Lead Testing/Abatement Multipurpose Community Centers (Youth/Homeless/Etc.)  Rental housing rehabilitation
Public Social Services:
 Anti-Crime Programs
 Mental Health Services
 Homeless Services
 Seniors Services
 Landlord Incentives
Special Needs Housing:
 Housing for the Disabled
 Housing for Seniors
 Services for the Disabled
 Youth Services
 Housing for Youth
 Housing for Veterans
 Employment Services
 Domestic Violence Services
 Legal Services
 Emergency Housing for Homeless
 Permanent Housing for Homeless
Homeless Services
Public/Neighborhood Improvements
Upgrade of public infrastructure in eligible low-and moderate-income neighborhoods including:

Homeless Services priorities are combined as part of the survey/community meeting discussion:
 Mental Health Services
 Sidewalk Improvements
 Accessibility Improvements
 Permanent supportive housing support
 Emergency Housing/Shelter
 Neighborhood Beautification Projects
 Street/Alley Improvements
 Homeless prevention/Outreach
 Rapid rehousing
 Transitional housing
Community Needs Survey conducted from Sept 16, 2024 to Oct 16, 2024. 15 of 77

EXHIBIT 2
16 of 77

FY 23-24
Final HUD
Allocation
FY 24-25
Final HUD
Allocation
FY 25-26
Est. HUD
Allocation
HUD ENTITLEMENT: $1,764,982 $1,733,207 $1,700,000

CURRENT YEAR CDBG PROGRAM INCOME
UNAPPROPRIATED FUND BALANCE $0 $146,795
REPROGRAMMED FUNDS* $0 $298,260
PROGRAM ACTIVITIES:

ADMINISTRATION (20% of Entitlement): $352,997 $346,641 $340,000 (planning, program management and oversight)
PUBLIC SOCIAL SERVICES (15% of Entitlement): $264,747 $259,981 $255,000 COMMUNITY PROJECTS: (100%)
•AESA STEM Academy- Armenian Engineers and Scientists of America $10,498 •Pro Bono Legal Services- Armenian Bar Association $20,000 $20,498 •Community Outreach Project-Armenian Relief Society $60,000 $65,498 •Emergency Housing Program-Ascencia $25,000 $10,498
•Loaves and Fishes Homeless Prevention Program-Catholic Charities $35,000 $28,898 •Intervention/Prevention Group Counseling Program-CASPS $33,000 $34,498 •DV Mental Health and Case Management -Door of Hope $22,000 $20,498 •Crisis Aid for Homeless Families-Home Again Los Angeles $15,000 $15,498 •Youth Employment Program-Glendale Youth Alliance (GYA) $20,000 $15,498 •Fair Housing Program-Housing Rights Center $10,150 $10,000 •Mental Health Services for Domestic Violence- YWCA of Glendale and Pasadena $24,597 $28,098 Public Social Services Sub-total $264,747 $259,980 $255,000 CAPITAL/NEIGHBORHOOD IMPROVEMENT PROJECTS: $1,147,238 $1,126,585 $1,105,000 PRE-DESIGNATED PROJECTS: $667,042 $870,000 $500,000
•Pacific Natural Grass Project $667,042 $370,000
•Pac/Ed Artificial Turf Replacement Project $500,000
•Elk Mini Park Playground Replacement Project $250,000
•Wilson Mini Park Playground Replacement Project $250,000 UN-DESIGNATED COMMUNITY PROJECTS: $480,196 $701,640 $605,000 •Repiping Project- Ascencia $20,000
•Community Service Center-Verdugo Hills Council Boy Scouts $92,696 •Homenetmen Ararat- Repairing and Repaving of the Parking Lot $247,500 •Neibhborhood Legal Services of LA-Public Safety Improvement Parking Lot $120,000 •Glendale Community Center Roof-Catholic Charities of Los Angeles $268,100 •Homenetmen Ararat- Bathroom Renovation $433,540
FY PROJECTED EXPENDITURES: $1,764,982 $2,178,262 $1,700,000 Balance $0 $0 $0
Uncommitted FY Grant funds
PRELIMINARY PROPOSED FY 2025-2026 CDBG FUNDING ALLOCATION PLAN BY FUNDING CATEGORY 1 17 of 77

18 of 77

19 of 77

20 of 77

21 of 77

22 of 77

Email This Preview Save as PDF Print Close Window A▲▼ City of Glendale

FY 2025-2026 CDBG PUBLIC SOCIAL SERVICES REQUEST FOR PROPOSALS (RFP) Deadline: 1/10/2025
Print Preview Prop

Jump to: Pre-Application Application Questions Budget Tables Documents

$ 0.00 Requested

Additional Contacts
none entered

[email protected]
Tel: 888-867-5309

Pre-Application top

1. Does your Program meet a HUD National Objective to benefit low-and moderate income persons? (See Exhibit A in Library Tab)

2. Is your agency a public or private nonprofit agency, authority or organization that can provide proof of tax-exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code?

3. Is your agency able to provide an annual financial statement or audit for the past two years. (See Exhibit B in the Library Tab: PRE-QUALIFICATIONS)

4. Is your agency able to submit a Financial Ratio Calculator with your financial statements which must be completed and signed by your agency’s certified public accounting firm. (See Exhibit B in the Library Tab: PRE-QUALIFICATIONS)

Yes

No
23 of 77

5. Is your agency able to submit official Board Meeting Minutes that include documentation of submission, review and approval of year-end financial statement reports by the Board for the last 2 years? (See Exhibit B in the Library Tab: PRE-QUALIFICATIONS)

6. Does your agency maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award or administration of a contract supported by CDBG funds?

Yes

Application Questions top

Project Description

1. Briefly describe the proposed project, the purpose of the project, the population to be served, and the specific services to be provided.
-no answer-

2. Indicate if this is a new or existing project:

3. Specify the total number of unduplicated persons expected to be served by the project annually. (no commas)
Please make sure this represents and UNDUPLICATED count.

4. Identify the proposed program location(s) and the boundaries of the service area. Include address/addresses where the program will be held. (See Exhibit C in Library Tab) -no answer-

5. Describe the overall goals, objectives, and activities to be accomplished by the proposed project.
-no answer-

6. Describe, in detail, the characteristics of the target population that the project will serve, i.e. seniors/frail elderly, homeless, at risk youth, persons with disabilities/special needs etc.

Attach samples of outreach materials under the Documents tab. -no answer-

7. Describe how the program will conduct outreach to the target population. -no answer-

8. How would your program select participants from the target population? -no answer-

Program Priority

New

Existing
Total number of unduplicated persons expected to be served by the project annually

0.000.00TOTAL
24 of 77

9. Specify which of the FY 2025-2026 CDBG program priorities the proposed project addresses. (Check all that apply). See Exhibit G in Library Tab for list of program priorities.

If 'Other', what is the proposed program priority or priorities.

10. Describe how your proposed project addresses the program priority or priorities. -no answer-

Implementation Plan

11. Describe the specific steps to be taken to implement the program for FY 2025-2026. Submit a Proposed Implementation Schedule in the Documents Section identifying target dates for each phase of implementation, advertisement/marketing, project coordination meetings with community partners, project start and end dates, etc.

Please bear in mind that CDBG funds cannot be incurred before July 1, 2025. -no answer-

Coordination & Collaboration

12. Describe your agency’s current efforts to collaborate and coordinate services with other community organizations regarding the proposed program. -no answer-

13. Explain how you will develop any needed collaborative relationships that are not already in place.
-no answer-

14. Does any community organization other than your own offer the type of services proposed under this program design?
If yes, describe how your program will enhance these efforts.

Program Outcomes

15. Provide two (2) program outcomes that you will measure for your program. Outcomes should be reasonable and attainable given the population served by the program. When establishing outcomes, be mindful of the following three components: 1) You will be measuring outcomes, the end result of your service delivery process (i.e. the program participant will successfully find employment), rather than inputs (i.e. the program participant will receive job search assistance); 2) There must be a time frame for each outcome; and 3) There must be a measurable percentage/number indicating a level of achievement.

EXAMPLE: Of the 80 persons served by the program, 40% (32 persons) will find employment within

Anti-Crime Programs

Mental Health Services

Homeless Services

Senior Services

Services for the Disabled

Youth Services

Employment Services

Domestic Violence Services

Legal Services

Yes, explain:
25 of 77

three months of entering the program.
-no answer-

16. Actual Outcomes: If this is an existing CDBG program, describe the progress in meeting your stated goals regarding each of your outcomes for the current Fiscal Year. Also describe other program accomplishments (e.g., unanticipated outcomes, awards, successful program innovations). If you are a new agency applying for a program you are currently operating, please describe any current program goals and accomplishments for the current Fiscal Year that you would like to highlight.
-no answer-

Ability to Substantiate Community Needs and How Program Addresses Those Needs

17. Identify and describe existing unmet needs in the community to be addressed by the proposed program.
-no answer-

18. What methods and/or data were used to identify and verify the need for this project? -no answer-

19. Specifically describe how the activities to be carried out under the proposed program directly address the identified needs in the community. -no answer-

20. How will you assist the target population in overcoming barriers to accessing services (language, transportation, accessing other mainstream resources or maintaining housing for household)?
-no answer-

Eligibility

21. Indicate and describe what form of documentation will be provided to demonstrate that at least 60% of persons served are low- and moderate-income, and that at least 60% of persons served are Glendale residents. Describe how low-and moderate-income income backup data, including collecting a 10% sampling of income documentation will be conducted.

For example, do you propose to use the City’s income verification form (see Exhibit A and H in Library Tab) or do you propose to use your own form for documentation? -no answer-

Demonstrated Experience and Capacity

22. Describe the agency’s background, social service history, and years of experience in implementing the proposed project or similar projects.
-no answer-

Budget/Leverage

23. What percentage of the total budget of the specific program (not the organizational budget) for which you are applying would the requested CDBG funding cover? (add number only)

Percentage of total budget

0.000.00TOTAL
26 of 77

24. Does the implementation of this program depend on receiving 100% of your CDBG request?

25. If you are not approved for 100% of your CDBG request, how will you address the shortfall to close funding gaps?
-no answer-

26. What other funding sources is your agency using or planning to use to fund this program? -no answer-

27. What is the minimum CDBG funding amount your agency can accept and still operate the program successfully? (please enter the amount without commas or dollar signs)

Yes
Minimum CDBG Funding Amount Agency can accept

0.000.00TOTAL

Budget top
Leveraged Funding
Sources/Revenues
Total
Project
Cost
-none- $ 0.00
Funding Uses/ExpensesCDBG
Request
Other
Sources
Total
Project
Cost
Total Project
Cost (Check)
CDBG Request/Total
Project Cost
-none- $ 0.00 $ 0.00 $ 0.00 $ 0.00 0.00 %
CDBG Percent of Total Project Cost

calculation error
Percentage Leveraged

calculation error

Tables top

PAST CDBG Projects

ACTIVITY
TITLE
YEAR
FUNDED

APPROVED

CDBG BUDGET

PROPOSED NUMBER OF

PERSONS TO BE
SERVED

ACTUAL NUMBER

OF PERSONS
SERVED
$
$
$
$
$
$
27 of 77

Application ID: 124545
Become a fan of ZoomGrants™ on Facebook
Problems? Contact us at [email protected]
©2002-2024 GrantAnalyst.com. All rights reserved.
"ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC.

Logout | Browser
* ZoomGrants™ is not responsible for the content of uploaded documents. $
$
$
$
Total $ 0 0 0

Documents top
Documents Requested * Required?Attached Documents *
Tax Exempt Status
Financial Audit/Statements
Financial Ratio Calculator
download template

Board Meeting Minutes
Standards of Conduct
Receipt of payment of most recent Federal
and State quarterly payroll taxes (if
applicable)

Proposed Implementation Schedule
Samples of Outreach (if available)
Other Supporting Documents (if applicable)
28 of 77

29 of 77

30 of 77

31 of 77

32 of 77

33 of 77

34 of 77

Email This Preview Save as PDF Print Close Window A▲▼ City of Glendale

FY 2025-2026 CDBG CAPITAL IMPROVEMENT PROJECTS Request for Proposals (RFP) Deadline: 1/10/2025
Print Preview Prop

Jump to: Pre-Application Application Questions Budget Tables Documents

$ 0.00 Requested

Additional Contacts
none entered

[email protected]
Tel: 888-867-5309

Pre-Application top

1. Does your Project meet a HUD National Objective to benefit low-and moderate-income persons and/or prevent or eliminate slums or blight? (See Exhibit B and C in Library Tab)

3. Is your agency able to provide an annual financial statement or audit for the past two years. (See RFP CIP Instructions in Library Tab)

Yes

No
35 of 77

7. Is your agency able to provide: 1) proof of legal ownership (deed/tax bill) or 2) authorization from the owner (if you are not the legal owner) to perform the improvements along with the lease agreement of project site.

Yes

Application Questions top

BRANCHING QUESTION - CHOOSE ONE

1. Please indicate if your project will involve:
-answer not presented because of the answer to #1-

Project Description (Upload required items into Document tab)

2. Provide the physical address of the proposed project location. -answer not presented because of the answer to #1-

3. Describe the physical aspects of the proposed project including building size (square footage) and age of building (year built).
-answer not presented because of the answer to #1-

4. Describe the proposed project’s rehabilitation/improvements in detail. -answer not presented because of the answer to #1-

5. Describe previous major improvements completed at the proposed project site. -answer not presented because of the answer to #1-

6. Identify the boundaries of the proposed project’s service area. (See Exhibit B in Library Tab) -answer not presented because of the answer to #1-

7. Briefly describe the program services at the facility where improvements are proposed and indicate if these are new or existing programs and services. (i.e., youth services, senior services)
-answer not presented because of the answer to #1-

8. Describe the characteristics of the target population served. -answer not presented because of the answer to #1-

36 of 77

9. Describe how the program will conduct outreach to the target population. -answer not presented because of the answer to #1-

10. Is the proposed project location under the jurisdiction of the City of Glendale? If No, please indicate which City has jurisdiction of the proposed project location. -answer not presented because of the answer to #1-

11. Identify and describe the substandard condition(s) or dysfunctionality of the proposed project site, which is/are negatively impacting program operations. -answer not presented because of the answer to #1-

12. Identify and describe the functional need for development, expansion and/or improvement to existing or proposed project site, and how will the community benefit from the project? -answer not presented because of the answer to #1-

13. What methods and/or data were used to identify and verify the need for this project? -answer not presented because of the answer to #1-

14. Identify the annual total number of unduplicated persons to be served at the proposed facility or project site, as a result of this project? (Do not add commas) -answer not presented because of the answer to #1-

Eligibility Documentation

15. Please check off which FY2025-2026 Program Priorities your capital improvement project will help address. Select all that is applicable. (See Exhibit D in Library Tab) -answer not presented because of the answer to #1-

16. What entitlement(s), permits, licenses are required for your proposed project to move forward?
-answer not presented because of the answer to #1-

17. Indicate which City of Glendale Department or staff member your agency has spoken to in regards to entitlement(s), permits, license for your proposed project. -answer not presented because of the answer to #1-

18. Describe in detail how the project will benefit low to moderate income persons and/or aid in the prevention or elimination of slums and blight.
-answer not presented because of the answer to #1-

19. What form of documentation will be provided to demonstrate compliance with program eligibility requirements? Describe how low-and moderate-income income backup data, including collecting a 10% sampling of income documentation, will be conducted. (See Exhibit E in Library Tab)
-answer not presented because of the answer to #1-

Demonstrated Need for CDBG Funds and Need to Carry Out the Project

20. Has your agency thoroughly inspected, identified, and resolved any facility infrastructure concerns that may impact the proposed project in the long run? (i.e., Is your plumbing in good condition before a bathroom remodel is considered? Is your roof in good condition before requesting solar panels to be installed on the roof?)
-answer not presented because of the answer to #1-

37 of 77

Program Priority

21. Specify which of the FY 2025-2026 CDBG Program Priorities for Public Social Services this project will meet, i.e. what social service program priority and service is provided at the agency's facility? (Select all that is applicable) Refer to Exhibit D in Library Tab. -answer not presented because of the answer to #1-

22. Is this project part of a larger rehabilitation or expansion project, or revitalization project. -answer not presented because of the answer to #1-

Demonstrated Experience and Capacity

23. Describe the agency’s background and years of experience in implementing acquisition, rehabilitation or new construction projects similar to the proposed project. -answer not presented because of the answer to #1-

24. Provide a concise description of your agency’s history and success in delivering services at the facility.
-answer not presented because of the answer to #1-

Solar Panel Systems
If the project involves installation of a solar panel system, please complete the questions below and provide the necessary documents required.

25. Provide a detailed technical description of each proposed solar photovoltaic (PV) system including basic location diagrams, system designs, and all components. Describe and specify the mounting equipment and installation techniques including how roof warranties will be maintained (for rooftop solar systems) and how any parking-and ground-mounted solar arrays will be maintained. Solar PV pricing shall be all-inclusive of system costs, installation, monitoring, labor, permits, etc.
-answer not presented because of the answer to #1-

26. Describe in detail the percentage and amount by which the monthly electricity costs will be reduced by the installation of the solar panel system. Provide a financial energy analysis and system electricity output schedule and supporting information directly from a software modeling tool and describe the payback period and the rate of return on cash invested in the solar system.
-answer not presented because of the answer to #1-

27. Describe in detail how the savings in electrical costs as a result of the solar panel system will benefit the organization and the clients to be served. Include in the response quantitative numbers. Describe and itemize in detail where the monthly savings from reduced energy costs will be transferred in the agency budget to improve services to the end user. The agency should demonstrate that applying cost savings from solar panel installation is in a manner which is of tangible benefit to the client and makes a direct impact to the clients the agency serves. -answer not presented because of the answer to #1-

28. If the proposed solar panels will be installed on existing structure/infrastructure, please provide the maintenance history of the structure/infrastructure on which the panels will be installed.
-answer not presented because of the answer to #1-

Acquisition/Relocation
38 of 77

If the project involves acquisition of real property or rehabilitation of a property currently occupied by tenants or recently moved tenants in the past six months, please complete the question below and provide the necessary documents required.

29. Describe details regarding terms of acquisition including purchase price, estimated value based upon comparable market value, loan terms, matching funding including sources, and any other acquisition costs. Indicate all costs associated with the acquisition proposed to be paid for by CDBG funding.
-answer not presented because of the answer to #1-

30. Describe and relate the demonstrated need for Acquisition in place of Rehabilitation/Improvements. If both acquisition and rehabilitation funding is requested, then address both construction and acquisition needs.
-answer not presented because of the answer to #1-

31. All properties proposed to be acquired with CDBG funds may be subject to the Uniform Assistance and Real Property Acquisition Policies Act of 1970 (URA) and if applicable, the one- for-one replacement of low/ moderate-income dwelling unit requirement under the Housing and Community Development Act. Indicate if the property being acquired is commercial, industrial or residential and indicate if the building is vacant, if the property is occupied identify the number of persons living in the property and type of occupancy, in terms of owner, tenants, or business.
-answer not presented because of the answer to #1-

32. Projects that involve acquisition of occupied property are required by the URA to give immediate notice to tenants regarding an application to the City of Glendale for federal funding to acquire, demolish, and/or rehabilitate the building in which they reside. Copies of the URA General Information Notice are available in the offices of Community Development Department’s Housing Division. Have URA General Information Notices been provided to tenants? -answer not presented because of the answer to #1-

33. What other funding source(s) is your agency using or planning to use to fully fund this project? Is this funding source(s) currently available to your agency? If not, when do you expect to receive funds? Explain if receipt of these funds are contingent upon other factors. -answer not presented because of the answer to #1-

Budget top
Leveraged Funding
Sources/Revenues
Total Project
Cost
-none- $ 0.00
Funding Uses/Expenses CDBG
Request
Other
Sources
Total Project
Cost
Total Project Cost
(Check)
-none- $ 0.00 $ 0.00 $ 0.00 $ 0.00
CDBG Percent of Total Project Cost

calculation error

Tables top

39 of 77

Project Schedule
Project Phase Target Start dateTarget Completion DateDescription Architect/Engineer/Draftsperson
Environmental Review
Acquisition
Design Phase
Project Specifications
Permitting/Plan Check
Bidding
Construction
Other

Previous CDBG-Funded Projects
YEAR
FUNDED

PROJECT
TITLE

APPROVED
CDBG
BUDGET
FUNDS

EXPENDED

TO DATE
STATUS
OF

PROJECT

COMPLETION
DATE (or
estimate)

JUSTIFICATION
FOR

EXTENSION
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total $ 0 $ 0

Documents top
Documents Requested * Required?Attached Documents *
Work Description - Provide a detailed work
description from a licensed general
contractor or subcontractor, engineer or a
licensed architect. (Estimates should
include: prevailing wage rates and BABA
Act materials estimated costs)

Photographs - Include photographs (3”x 5”
or 4” x 6” color prints) of site, facility and
proposed construction areas.

Renderings/Blueprints/Floor Plans - Include
renderings and/or blueprints of proposed

40 of 77

Logout | Browser
* ZoomGrants™ is not responsible for the content of uploaded documents. improvements including floor plans.

Map/Location - Identify the location of the
existing or proposed facility and the
boundaries of its service area.

Agency’s past two consecutive years’
financial audit or financial compilation

Financial Ratio Calculator
download template

Board Meeting Minutes for 2 consecutive
years.

Verification of non-profit federal and state
tax exemption status

Receipt of payment of most recent Federal
and State quarterly payroll taxes

Proof of legal ownership (deed/tax bill) or
Authorization from the owner

For Solar Panels, Agency shall submit the
last 24 months or (2) years of utility bills

For Acquisition, include a copy of the
appraisal report if available or estimated
value based upon comparable market value

Conflict of Interest Document
Permits required for operation of facility
41 of 77

CITY OF GLENDALE

COMMUNITY SERVICES & PARKS DEPARTMENT

REQUEST FOR PROPOSALS (RFP)
FY 2025-2027 EMERGENCY SOLUTIONS

GRANT (ESG)
Released: November 18, 2024
Proposals Due: January 10, 2025
Submit all application materials via ZoomGrants

NO LATE APPLICATIONS WILL BE ACCEPTED
The City of Glendale intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, please call the Community Services & Parks Department at (818) 548-2000.

EXHIBIT 5
42 of 77

TABLE OF CONTENTS

EMERGENCY SOLUTIONS GRANT (ESG)
General Information
I. Introduction 3
II. Program Guidelines 7
III. Program Requirements 15
IV. Program Monitoring 16
V. Proposal Selection and Appeals Process 18
VI. Proposal Submission 20
VII. General Requirements 23
VIII. Conditions and Reservations 24
IX. Contract Conditions 25

2 43 of 77

FY 2025- 2027 ESG Request for Proposals 3
I. INTRODUCTION

EMERGENCY SOLUTIONS GRANT PROGRAM (ESG)
The United States Department of Housing and Urban Development ( HUD) administers the Emergency Solutions Grant (ESG) Program. The City of Glendale (City) Community Services and Parks Department (CSP) anticipates receiving approximately $160,000 in ESG funding from HUD for FY 2025-2027 for use beginning July 1, 2025 . All applicants and proposed activities must meet HUD ESG eligibility guidelines to be considered for funding.

This program was previously known as the Emergency Shelter Grants Program, but its scope, eligible activities, and requirements changed significantly under the Homeless Emergency and Rapid Transition to Housing (HEARTH) Act of 2009, whose regulations were released for effect in early 2012.

Final allocation of ESG funds is contingent upon the final funding award from HUD, the Glendale Continuum of Care (CoC) Board recommendations, Glendale Housing Authority and City Council approval, submittal of all required insurance documentation, and full execution of the grantee written agreement. Completion and submission of this application does not obligate the City to allocate ESG funds to prospective applicants.

ESG-funded projects must comply with strict eligibility criteria. Prior to submission, please carefully review this information package to determine if your request for funds will qualify under the ESG regulations. While CSP is available to provide technical assistance, it is the responsibility of the applicant to become educated on the federal regulations that govern the ESG Program. For more detailed information on HUD guidelines, please visit https://www.hudexchange.info/programs/esg/
.

Grant Term
The initial suggested grant term is one (1) year with an anticipated start date of July 1, 2025. Budgets should reflect one year grant period. The ESG funding plan developed is a two-year plan. ESG programs that request continued funding for the subsequent year and meet their program outcomes and performance goals are allowed to be renewed for funding subject to review and approval by the CoC Board.

The total amount of funding estimated to be available for this RFP is $155,123. Proposals for each program request for funding shall not exceed the amounts listed below. Agencies may submit an application for one or more eligible component types.
44 of 77

FY 2025- 2027 ESG Request for Proposals 4

Component Type ESG Program
Maximum Amount
Outreach and/or Shelter Operations/Essential Services $58,500 Homelessness Prevention and/or Rapid Rehousing $86,898
Administrative Costs $ 9,725
Total FY23 ESG Funding Available $155,123
Proposer’s Indemnification of the City
At its expense, Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any and all liability, suits, actions, proceedings, judgments, claims, demands, liens, losses, damages, costs, and expenses (including attorneys’ fees, litigation, arbitration, mediation, appeal expenses) if a dispute, lawsuit, or other proceeding arises out of any one or more of the following:
• Proposer’s submitting the Proposal;
• The City’s accepting Proposer’s Proposal; or
• The City’s awarding a Contract to Proposer in compliance with this RFP, or state, federal, or local laws

City’s Project Representatives
The City Project Manager in charge of this Project is:

City of Glendale
Community Services & Parks Department
613 E. Broadway, Room 120
Glendale, CA 91206
Telephone: (818) 550-4474
Arsine Isayan Email: [email protected]

Schedule of Events
The following events will take place in this Project (See further explanation below):

EVENT RESPONSIBILITY DATE
RFP Distribution City 11/18/2024
Last Day to Submit Interim Questions Proposer 12/19/2024 Mandatory Technical Assistance Workshop City 12/2/2024
RFP Proposals Due by midnight Proposer 1/10/2025
Staff Review/Analysis City 1/31/2025
Response to Staff Analysis (if applicable) Proposer 2/7/2025 Panel Review Proposal/Candidate Interview City 3/10/2025 Public Hearing/Housing Authority & City Council Vote on ESG Recommendations
City 4/15/2025
(tentative)
45 of 77

FY 2025- 2027 ESG Request for Proposals 5
Last Day to Submit Interim Questions
Questions will be accepted via email through December 19 , 202 4 by 5:00 pm. The purpose is to ensure that Proposers have adequate information to respond fully and comprehensively to the City’s requirements. During this time City staff will discuss with prospective Proposers the Services to be performed and answer questions arising from Proposers’ initial review of this RFP. Before contacting the City, Proposers should review the RFP thoroughly and should be familiar with its content, as well as the City’s functional and technical requirements.

Addenda
The City will issue Addenda in writing only. The City will make reasonable efforts to deliver Addenda to all Proposers whom the City knows have received the RFP and have provided a street address for receipt of Addenda. The City cannot guarantee that all Proposers will receive all Addenda.

Proposers may also inspect the Addenda at the Community Services and Parks Department, 613 E.

Broadway Room 120, Glendale, California 91206 , during its business hours, Monday - Friday 7:30a.m. – 5:00 p.m. This RFP is also on file there.

At any time before the “Proposal Deadline”, the City may issue Addenda withdrawing the RFP or postponing the Proposal Deadline. However, if any Addenda results in a material change to this RFP, or the proposed Contract, or both, the City will extend the Proposal Deadline by not less than seventy- two (72) hours.

The City will treat transmittal of Addenda to potential Sub-Recipients by U.S. mail, fax, or e-mail as sufficient notice of the changes made by the City.

Withdrawal or Cancellation of a Proposal Before the Proposal Deadline:

A Proposer may withdraw a Proposal, by giving written notice, signed by the Proposer. A withdrawal request must be addressed as follows and delivered to:

City of Glendale
Community Services & Parks Department
Attention: Arsine Isayan, Homeless Programs Manager
613 E. Broadway, Room 120
Glendale, CA 91206
For a withdrawal to become effective, the City must receive the Proposer’s written request for withdrawal before the Proposal Deadline. The City will not accept or consider a Proposer’s verbal, telephonic, facsimile, or email request for modification or withdrawal of a Proposal. 46 of 77

FY 2025- 2027 ESG Request for Proposals 6
If a Proposer withdraws its Proposal, the withdrawal will not prejudice the Proposer’s right to submit a new Proposal, if the new Proposal is submitted: (a) in accordance with the RFP’s requirements, and (b) before the Proposal Deadline.

Withdrawal or Cancellation of a Proposal After the Proposal Deadline:

A Proposer must not withdraw, cancel, or modify its Proposal for a period of at least ninety (90) calendar days following the Proposals’ opening on 11/18/2024 subject to the exception described in the next paragraph below. The City may extend the 90-day period upon the City’s written request and upon the affected Proposers’ written approval.

The City may allow a Proposer to withdraw or cancel a Proposal after the opening of the Proposals, if the Proposer establishes, to the City’s satisfaction, that all of the following circumstances exist:

1. The Proposer made a mistake in its Proposal;

2. Within five (5) days after the Proposal’s opening, the City receives from the Proposer written notice of the mistake and the notice specifies in detail how the mistake occurred;

3. The mistake made the Proposal materially different from what the Proposer had intended it to be; and

4. The mistake was made in filling out the Proposal and was not due to error in judgment, or carelessness in reading the RFP or the proposed Contract.

Proposal Preparation Expenses
Expenses for developing the RFP response are entirely the responsibility of the Proposer and are not chargeable to the City in any manner. The City is not liable for any pre-contractual expenses, which are defined as expenses incurred by Proposer in:
• Preparing its Proposal in response to this RFP.
• Negotiating with the City any matter related to the Proposal. • Any other expense incurred by Proposer prior to the date of award of the Contract for this RFP.

Identifying Proprietary Information; Public Records Act A Proposer must identify and list all copyrighted material, trade secrets, or other proprietary information (“protectable documents”) that the Proposer included in its Proposal and believes should be exempt from disclosure under California’s Public Records Act, Government Code Section 6250, et seq. (See: PF:33).

By listing the documents, the Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any action, claim, lawsuit, or 47 of 77

FY 2025- 2027 ESG Request for Proposals 7
proceeding, including costs and expenses, arising out of or connected with the City’s refusal to disclose the protectable documents to any party making a request for those items.

The City will treat any Proposer, who fails to identify documents that the Proposer believes should be exempt from disclosure, as having waived its right to an exemption from disclosure, as the Public Records Act provides.

All Proposals and other material submitted become the property of the City and may be returned only at the City’s option. The City reserves the right to use any ideas presented in any response to the RFP. Selection or rejection of the Proposal does not affect this right.

II. ESG PROGRAM GUIDELINES
The ESG program provides funding to:

1. Engage homeless individuals and families living on the street;

2. Improve the number and quality of emergency shelters for homeless individuals and families

3. Help operate these shelters;

4. Provide essential services to shelter residents;

5. Rapidly re-house homeless individuals and families; and

6. Prevent families and individuals from becoming homeless.

ESG funds may be used for five program components: street outreach, emergency shelter, homelessness prevention, rapid re-housing assistance, and HMIS; as well as administrative activities (up to 7.5% of a recipient’s allocation can be used for administrative activities).

Eligibility as a Sub-recipient
A. Nonprofit Status
Applicants for ESG funds must meet the definition of Sub- recipient: a public or private nonprofit agency, authority or organization. Private non -profit applicants must be able to demonstrate proof of tax -exempt nonprofit status under Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code.

Note: City of Glendale departments qualify as direct grantees and are eligible to apply and receive ESG Public Social Service funding.

B. Financial Statement

Non-profit applicants for ESG funds must submit an annual financial statement or audit for the past two years along with their funding application. The financial statement or audit shall consist of either: 1) an unaudited financial statement compilation, 2) an annual independent 48 of 77

FY 2025- 2027 ESG Request for Proposals 8
financial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the Comptroller General of the United States, or 3) a Single Audit under OMB Circular A-133 or Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F-Audit Requirements §200.501 and §200.514. Applicants without two years of financial statement compilations or independent financial audits shall not be eligible to submit a funding application.

Applicants for ESG funds must submit copies of official Board meetings that include documentation of submission, review and approval of year -end financial statement reports by the Board.

Applicants for ESG funds shall be responsible for maintaining documentation on the finance director’s job description and/or resumes of the Chief Financial Officer of the organization and/or Board Treasurer, and identify certified public accountant (firm) responsible for preparing financial statement compilations or financial audits.

C. Quarterly Payroll Taxes
Applicants must submit a copy of receipt of payment of most recent Federal and State quarterly payroll taxes. Applicants approved for ESG funding shall provide on a quarterly basis verification of quarterly state and federal payroll tax payments including supporting source documentation for each employee covered by the ESG grant.

Beneficiary Eligibility
The minimum eligibility criteria for ESG beneficiaries are as follows:
• For essential services related to street outreach, beneficiaries must meet the criteria under paragraph (1)(i) of the “homeless” definition under § 576.2. • For emergency shelter, beneficiaries must meet the “homeless” definition in 24 CFR 576.2. • For essential services related to emergency shelter, beneficiaries must be “homeless” and staying in an emergency shelter (which could include a day shelter). • For homelessness prevention assistance, beneficiaries must meet the requirements described in 24 CFR 576.103par.
• For rapid re-housing assistance, beneficiaries must meet requirements described in 24 CFR 576.104.
• Further eligibility criteria may be established at the local level in accordance with 24 CFR 576.400(e).
49 of 77

FY 2025- 2027 ESG Request for Proposals 9
Eligible Program Components
https://www.hudexchange.info/programs/esg/esg-requirements/ ESG Funds may be used for any of the following component types:

1. Street Outreach

2. Emergency Shelter

3. Homelessness Prevention

4. Rapid Re-Housing

5. Data Collection (HMIS)

6. Administration

1. Street Outreach
ESG funds may be used for costs of providing essential services necessary to reach out to unsheltered homeless people; connect them with emergency shelter, housing, or critical services; and provide urgent, nonfacility-based care to unsheltered homeless people who are unwilling or unable to access emergency shelter, housing, or an appropriate health facility.

Eligible Street Outreach costs include:
• Engagement;
• Case management;
• Emergency health and mental health services;
• Transportation; and/or
• Services for special populations.

For more details, see 24 CFR 576.101.

2. Emergency Shelter
According to 24 CFR Part 91.5 and 576.2, an emergency shelter is defined as any facility, the primary purpose of which is to provide a temporary shelter for the homeless in general or for specific populations of the homeless and which does not require occupants to sign leases or occupancy agreements. ESG funds may be used for emergency shelters only.

A transitional facility will only be eligible to receive ESG funds if EITHER:

1. It meets BOTH of the following criteria under the new emergency shelter definition:

(a) its primary purpose is to provide a temporary shelter for the homeless in general or for specific populations of the homeless; and
(b) it does not require occupants to sign leases or occupancy agreements; OR

2. It received funds under a FY 2010 ESG grant and met the criteria under the former 50 of 77

FY 2025- 2027 ESG Request for Proposals 10
emergency shelter definition (“any facility, the primary purpose of which is to provide temporary or transitional shelter for the homeless”). This is yet to be determined by HUD for City of Glendale.

Emergency Shelter costs may include one or both of the following:

1. Essential Services, including case management, child care, education services, employment assistance and job training, outpatient health services, legal services, life skills training, mental health services, substance abuse treatment services, transportation, and services for special populations.

2. Shelter Operations, including maintenance, rent, repair, security, fuel, equipment, insurance, utilities, food, furnishings, and supplies necessary for the operation of the emergency shelter. Where no appropriate emergency shelter is available for a homeless family or individual, eligible costs may also include a hotel or motel voucher for that family or individual.

For more details, see 24 CFR 576.102
.

3. Homelessness Prevention
Housing relocation and stabilization services and short-and/or medium-term rental assistance as necessary to prevent the individual or family from moving to an emergency shelter, a place not meant for human habitation, or another place described in paragraph (1) of the homeless definition.

The costs of homelessness prevention are only eligible to the extent that the assistance is necessary to help the program participant regain stability in their current housing or move into other permanent housing and achieve stability in that housing.

Eligible Homelessness Prevention costs include:
• Rental Assistance: short-term rental assistance and one-time payment for up to 6 months of rental arrears, including applicable late fees.
• Financial assistance: rental application fees, security and utility deposits, utility payments, last month's rent, moving costs.
• Services: housing search and placement, housing stability case management, landlord- tenant mediation, tenant legal services, credit repair.

For more details, see 24 CFR 576.103.

4. Rapid Re-Housing
Housing relocation and stabilization services and/or short-and/or medium-term rental assistance as necessary to help individuals or families living in shelters or in places not meant for human habitation move as quickly as possible into permanent housing and achieve stability in that housing.
51 of 77

FY 2025- 2027 ESG Request for Proposals 11
Eligible Rapid Re-Housing costs include:
• Rental Assistance: short term rental assistance and one-time payment for up to 6 months of rental arrears, including applicable late fees.
• Financial Assistance: rental application fees, security and utility deposits, utility payments, last month's rent, moving costs
• Services: housing search and placement, housing stability case management, landlord- tenant mediation, tenant legal services, credit repair.

For more details, see 24 CFR 576.104.

5. Data Collection (HMIS)
ESG funds may be used to pay for the costs of participating in and contributing to the Homeless Management Information System (HMIS) or comparable database (for Victim Service Providers) designated by the Continuum of Care for the area.

For more details, see 24 CFR 576.107.

6. Administration
Administrative allocation can be used for general management, oversight, coordination, and reporting on the program. This includes allocation for consolidated plan, environmental review and training on ESG requirements, reporting requirements for IDIS, and program draw down and general oversight and coordination of monitoring. Administrative costs will be shared with City and Agency. Maximum of 4% may be requested for administration, which is a formula of total requested from all eligible categories.

Evaluation of program participant eligibility and needs: 24 CFR 576.401

1. Evaluations.

The recipient or its sub recipient must conduct an initial evaluation to determine the eligibility of each individual or family’s eligibility for ESG assistance and the amount and types of assistance the individual or family needs to regain stability in permanent housing. These evaluations must be conducted in accordance with the centralized or coordinated assessment requirements set forth under 24CFR576.400(d) and the written standards established under 24 CFR 576.400(e).

2. Re-evaluations for homelessness prevention.

a. The recipient or sub recipient must re -evaluate the program participant’s eligibility and the types and amounts of assistance the program participant needs not less than once every 3 months for program participants receiving homelessness prevention assistance, and not less that once annually for program participants receiving rapid re -housing assistance. At a minimum, each re-evaluation of eligibility must establish that:
52 of 77

FY 2025- 2027 ESG Request for Proposals 12
i. The program participant does not have an annual income that exceeds 30 percent of median family income for the area, as determined by HUD; and ii. The program participant lacks sufficient resources and support networks necessary to retain housing without ESG assistance.
b. The recipient or sub -recipient may require each program participant receiving homelessness prevention or rapid re -housing assistance to notify the recipient or sub- recipient regarding changes in the program participant’s income or other circumstances (e.g., changes in household composition) that affect the program participant’s need for assistance under ESG. When notified of a relevant change, the recipient or sub recipient must re -evaluate the program participant’s eligibility and the amount and types of assistance the program participant needs.

3. Annual income.

When determining the annual income of an individual or family, the recipient or sub recipient must use the standard for calculating annual income under 24 CFR 5.609.

4. Connecting program participants to mainstream and other resources.

The recipient and its sub recipients must assist each program participant, as needed, to obtain:
a. Appropriate supportive services, including assistance in obtaining permanent housing, medical health treatment, mental health treatment, counseling, supervision, and other services essential for achieving independent living; and b. Other Federal, State, local, and private assistance available to assist the program participant in obtaining housing stability, including:
• Medicaid;
• Supplemental Nutrition Assistance Program;
• Women, Infants and Children (WIC);
• Federal-State Unemployment Insurance Program;
• Social Security Disability Insurance (SSDI);
• Supplemental Security Income (SSI);
• Child and Adult Care Food Program;
• Other assistance available under the programs listed in § 576.400(c).

5. Housing stability case management.
a. While providing homelessness prevention a program participant, the recipient or sub recipient must:

i. Require the program participant to meet with a case manager not less than once per month to assist the program participant in ensuring long-term housing stability; and ii. Develop a plan to assist the program participant to retain permanent housing after the ESG assistance ends, taking into account all relevant considerations, such as the program participant’s current or expected income and expenses; other public or private 53 of 77

FY 2025- 2027 ESG Request for Proposals 13
assistance for which the program participant will be eligible and likely to receive; and the relative affordability of available housing in the area. b. The recipient or sub recipient is exempt from the requirement under paragraph (e)(1)(i) of this section if the Violence Against Women Act of 1994 (42 U.S.C. 13701 et seq.) or the Family Violence Prevention and Services Act (42 U.S.C. 10401 et seq.) prohibits that recipient or sub recipient from making its shelter or housing conditional on the participant’s acceptance of services.

Standards for Housing (Prevention): 24 CFR 576.403 (a and c)

1. Lead-based paint remediation and disclosure.

The Lead-Based Paint Poisoning Prevention Act (42U.S.C. 4821–4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851– 4856), and implementing regulations in 24 CFR part 35, subparts A, B, H, J, K, M, and R apply to all shelters assisted under ESG program and all housing occupied by program participants.

2. Minimum habitability standards for permanent housing.

The recipient or sub recipient cannot use ESG funds to help a program participant remain or move into housing that does not meet the minimum habitability standards provided in this paragraph. The recipient may also establish standards that exceed or add to these minimum standards.

Documentation of Homelessness: 24 CFR Part 576.500
(for Outreach, Shelter, and Rapid Re-
Housing)

Homeless status.

The recipient must maintain and follow written intake procedures to ensure compliance with the homeless definition in § 576.2. The procedures must require documentation at intake of the evidence relied upon to establish and verify homeless status. The procedures must establish the order of priority for obtaining evidence as third- party documentation first, intake worker observations second, and certification from the person seeking assistance third. However, lack of third -party documentation must not prevent an individual or family from being immediately admitted to emergency shelter, receiving street outreach services, or being immediately admitted to shelter or receiving services provided by a victim service provider. Records contained in an HMIS or comparable database used by victim service or legal service providers are acceptable evidence of third -party documentation and intake worker observations if the HMIS retains an auditable history of all entries, including the person who entered the data, the date of entry, and the change made; and if the HMIS prevents overrides or changes of the dates on which entries are made. 54 of 77

FY 2025- 2027 ESG Request for Proposals 14
Evaluation of Program Participant Eligibility and Needs Eligible Participants: 24 CFR 576.2
In order for individuals and families to be eligible to receive ESG assistance, they must first meet the definition of Homelessness as defined by HUD at 24 CFR §91, 582, and 583. In addition, to be eligible to receive ESG Homelessness Prevention assistance, the At Risk of Homelessness definition at 24 CFR Part §576.2 may apply.

Subrecipients must utilize funds for individuals or families who fall into one of the following categories.

Category 1: Literally Homeless: Individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
(i) an individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for
human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground;
(ii) an individual or family living in a supervised publicly- or privately-operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state, or local government programs for low-income individuals); or
(iii) an individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution.

Category 2: Imminent Risk of Homelessness: Individual or family who will imminently lose their primary nighttime residence, provided that:
(i) the primary nighttime residence will be lost within 14 days of the date of application for homeless assistance;
(ii) no subsequent residence has been identified; and
(iii) the individual or family lacks the resources or support networks, e.g., family, friends, faith-based, or other social networks, needed to obtain other permanent housing.

Note: Do not confuse the Imminent Risk of Homelessness definition with the At-Risk of Homelessness definition. While both are very similar, there are distinct variations. See below for the At Risk of Homelessness definition.

Category 3: Homeless under other Federal Statutes: Unaccompanied youth under 25 years of age, or families with children and youth who do not otherwise qualify as homeless under this definition, but who;
(i) are defined as homeless under section 387 of the Runaway and Homeless Youth 55 of 77

FY 2025- 2027 ESG Request for Proposals 15
Act (42 U.S.C. 5732a), section 637 of the Head Start Act (42 U.S.C. 9832), section 41403 of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2), section 330(h)of the Public Health Service Act (42 U.S.C. 254b(h), section 3 of the Food and Nutrition Act of 2008 (7 U.S.C. 2013), section 17(b) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b) or section of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a);
(ii) have not had a lease, ownership interest, or occupancy agreement in permanent housing at any time during the 60 days immediately preceding the date of application for homeless assistance;
(iii) have experienced persistent instability as measured by two moves or more during the 60- day period immediately preceding the date of applying for homeless assistance; and
(iv) (can be expected to continue in such status for an extended period of time because of chronic disabilities chronic physical health or mental health conditions, substance addiction, histories of domestic violence or childhood abuse (including neglect), the presence of a child or youth with a disability, or two or more barriers to employment, which include the lack of a high school degree or General Education Development (GED), illiteracy, low English proficiency, a history of incarceration or detention for criminal activity, and a history of unstable employment.

Category 4: Fleeing/Attempting to Flee DV: Any individual or family who:

(i) is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or family member, including a child, that has either taken place within the individual’s or family’s primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence;
(ii) has no other residence; and
(iii) lacks the resources or support networks, e.g., family, friends, faith-based or other social networks, to obtain other permanent housing.

Note: Only subrecipients providing Homelessness Prevention assistance may elect to use the At Risk of Homelessness definition.

At Risk of Homelessness means an individual or family who:
(i) has an annual income below 30 percent of median family income for the area, as defined by HUD;
(ii) does not have sufficient resources or support networks, e.g., family, friends, faith- based or other social networks, immediately available to prevent them from moving to an emergency shelter or another place described in paragraph 1 of the “homeless” definition in this section; and
(iii) meets one of the following conditions:
56 of 77

FY 2025- 2027 ESG Request for Proposals 16
(A) Has moved because of economic reasons two or more times during the 60 days immediately preceding the application for homelessness prevention assistance. (B) Is living in the home of another because of economic hardship. (C) Has been notified in writing that their right to occupy their current housing or living situation will be terminated within 21 days of application for assistance. (D) Lives in a hotel or motel, and the cost of the hotel or motel stay is not paid by charitable organizations or by federal, state, or local government programs for low- income individuals.
(E) Lives in a single-room occupancy or efficiency apartment unit in which resides more than two persons or lives in a larger housing unit in which resides more than 1.5 persons per room, as defined by the U.S. Census Bureau. (F) Is exiting a publicly funded institution or system of care (such as a health-care facility, a mental health facility, foster care of other youth facility, or correction program or institution).
(G) Otherwise lives in housing that has characteristics associated with instability and an increased risk of homelessness, as identified in the sub-recipient’s approved consolidated plan.

III. PROGRAM REQUIREMENTS

1. The program will be operated in accordance with the Glendale CoC and ESG Written Standards.

2. Documentation of client eligibility must be kept in the file and meet the requirements specified in the Glendale Continuum of Care and ESG Written Standards.

3. Providers must adhere to the eligible cost requirements in 24 CFR Part 576.102;.103.105 and 106

4. Homeless Management Information System (HMIS) Participation: All ESG Program funded projects are required to participate in the Glendale HMIS, or comparable database for domestic violence providers. Program participant data entry is required daily for service coordination purposes.

5. Projects supported by the ESG Program funds must coordinate and integrate, to the maximum extent practicable, ESG Program-funded activities with other programs targeted to people experiencing homelessness in Glendale, mainstream benefits, housing, health, social services, employment, education, and other programs for which individuals and families experiencing homelessness may be eligible. Specifically, recipients must work in coordination with and prioritize referrals through the Glendale CES unless the project is a victim service agency.

6. Certification of Homelessness or at Risk of Homelessness: The Glendale CoC has standardized certification documents to obtain necessary documentation of program participant eligibility.

Funded projects are required to complete these documents as proof of program participant eligibility.

7. Confidentiality: Funded projects are required to develop and implement written policies and procedures to ensure the security and confidentiality of program participants and their protected identifying information. This includes program participant records, releases of information, and the address or location of any housing of a program participant. 57 of 77

FY 2025- 2027 ESG Request for Proposals 17

BUDGET, MATCH AND LEVERAGE REQUIREMENTS
Applicants are required to submit a competitive 12- month budget as part of the application submission.

Applicants for ESG funds must match 100 percent of the amount requested with an equal amount of funds from sources other than ESG program or McKinney funding amended by HEARTH ACT. Funds used to match a previous ESG grant may not be used to match a subsequent grant. Documentation of available matching funds must be submitted with the Funding Application and on the program budget.

REPORTING
The agency will be required to submit monthly, quarterly and annual performance reports on outputs and outcomes, including information on the number and demographics of participants served to date.

Monthly reports are due by the 5 th of each month. Quarterly reports are due within 15 days of the end of each quarter for the period of program operation and shall include current quarter and cumulative data. An annual performance report will also be required within 30 days of the end of each fiscal year.

OTHER PROGRAM REQUIREMENTS
ESG amendments require that agencies “involve, to the maximum extent practicable, homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing services for occupants of these facilities.” Homeless programs that are funded under ESG must be consistent with the City of Glendale’s Five-Year Consolidated Plan.

Under requirements of the National Affordable Housing Act any agency receiving ESG funds must certify that it will develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the ESG Program, and that the address or location of any family violence shelter project assisted under the ESG Program will, except with written authorization of the persons or persons responsible for the operation of such shelter, not be made public.

PARTICIPATION OF HOMELESS PERSONS IN POLICY-MAKING AND OPERATIONS Each sub-recipient must involve, to the maximum extent possible, homeless individuals and families in program policy and procedure making decisions, in the maintenance and operation of facilities and in the provision of services to residents of these facilities. This might include, for example, involvement of a formerly homeless person on the Board of Directors, Advisory Council or similar entity that considers and sets program policy or makes decisions for the grantee. This involvement may also be in the form of client employment or volunteering in agency activities such as minor construction, renovation, maintenance, general operation of facilities, or provision of services. Other methods of achieving client involvement may include having a suggestion box, using chore lists and exit interviews, conducting regularly scheduled house meetings, encouraging clients to assist with children's programs, parenting classes or vocational training programming. Sub -recipients may request a waiver from this requirement when the grantee is unable to meet this requirement, and the sub-recipient agrees to consult with homeless or formerly homeless persons in making program policy or decisions.
58 of 77

FY 2025- 2027 ESG Request for Proposals 18

REALLOCATION OF FUNDS
The City continually monitors the use of all grant funds. The City reserves the right to reduce the grant award and reallocate funds to another agency. Prior to any action being taken, the sub grantee will be contacted by the assigned Program Administrator and/or Program Manager to discuss funding concerns or issues. Grant budget amendments will be used for any changes in the grant funding allocation.

HOUSING FIRST: Funded projects shall adhere to Housing First principles. Housing First is a model of housing assistance that prioritizes rapid placement and stabilization in permanent housing and does not have service participation requirements or preconditions, such as sobriety or a minimum income threshold. Projects using a Housing First approach offer supportive services to maximize housing stability and prevent returns to homelessness; however, participation in these services is based on the needs and desires of program participants.

UNIVERSAL ASSESSMENT: The agency shall utilize the universal assessment tool adopted by the Glendale CoC to assess program participants’ housing and service needs. Currently, the Glendale CoC is utilizing the Vulnerability Index-Service Prioritization Decision Assistance Tool (VI-SPDAT).

COORDINATED ENTRY SYSTEM: The agency shall work in collaboration with the broader Continuum of Care (CoC) system in Glendale, including participating in the Glendale Coordinated Entry System (CES). The agency must coordinate with the local CES to ensure that any point of entry in the CoC provides participants access to housing. The agency will participate in the Glendale CES’s intake process, which includes direct service for and referrals to appropriate homeless programs, mainstream resources, and housing. The agency will participate in CoC meetings, any relevant subcommittees, training opportunities, and technical assistance that support quality service delivery within the system of care.

IV. PROGRAM MONITORING
Applicants approved for ESG funding will be required to maintain and submit to the Community Services & Parks Department adequate information necessary to monitor program accountability and progress in accordance with City of Glendale, Emergency Solutions Grant Program and HUD regulations.

Political Activities
Applicants approved for ESG funding shall understand that ESG funds shall not be used to finance the use of facilities or equipment for political purposes or programs that involve the engagement of political activities, such as partisan political activities, such as candidate forums, voter transportation, or voter registration.

Financial Control Systems and Audits-Non-Profit Organizations Applicants approved for ESG Public Social Services funding (Agency) shall comply with 2 CFR 200 Subpart D -Post Federal Award Requirements, §200.300 - 200.345 which include maintaining accounting principles and procedures required therein, utilizing adequate internal and budget controls, and maintaining necessary source documentation and accounting records that sufficiently 59 of 77

FY 2025- 2027 ESG Request for Proposals 19
identify the source and application of ESG funds. HUD standards for accounting records, per §200.302 shall require that agencies have in place an accounting system that at the minimum has the following elements: chart of accounts, cash receipts journal, cash disbursements journal, payroll journal, general journal and general ledger.

Internal Controls shall refer to a combination of policies, procedures, defined job responsibilities, personnel, and records that allow the Agency to maintain adequate oversight and control of its cash, property, and other assets charged to ESG funded programs. Upon receiving funding, the Agency shall maintain written policies and procedures regarding approval authority for financial transactions, accounting manuals, chart of accounts, adequate separation of duties, hiring policies and access to accounting records as specified under 2 CFR §200.303.

Budget Controls shall refer to policies and procedures that the Agency must have in place to compare and control ESG expenditures against the approved, appropriated ESG budget. The Agency shall have procedures to compare actual expenditures with budgeted amounts for each ESG grant as specified under 2 CFR §200.308-200.309.

Agencies receiving ESG funds shall comply with current City and federal procurement standards under 2 CFR §200.317- 200.326 concerning the procurement and purchase of equipment, supplies, and services using CDBG funds to ensure that they are obtained as economically as possible through an open and competitive process.

Agencies shall maintain written standards of conduct covering conflicts of interest and governing the performance of employees, officers, and agents of the agency engaged in the selection of, award, or administration of a contract supported by ESG funds under 2 CFR §200.318(c)(1).

Agencies receiving less than $25,000 in ESG funds per year shall be required to submit unaudited annual financial statements compilation for years where grant funds are received. The unaudited financial statements provided shall include an itemization of the receipt and use of the City ESG funds.

An attestation statement shall be provided by the Chief Executive Officer that the financial statements being submitted are true, correct, and free of any material misstatement and that funds were spent following the grant requirements.

Agencies receiving $25,000 or more in ESG funds per year shall be required to obtain an annual independent financial audit in accordance with generally accepted auditing standards and General Auditing Standards, issued by the Comptroller General of the United States for each grant year they receive ESG funds.

In addition to a financial audit, Agencies receiving over $750,000 in total federal grant funds in a year are required to conduct and file a Single Audit in accordance with financial audit requirements under Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Subpart F -Audit Requirements §200.501 and §200.514. The Agency shall be required to complete the Single Audit within 270 days after the ending date of the Agency’s fiscal year. 60 of 77

FY 2025- 2027 ESG Request for Proposals 20
All agencies shall be required to shall provide evidence on a quarterly basis verification of quarterly state and federal payroll tax payments including supporting source documentation for each employee covered by the ESG grant.

HEARTH Focus on Outcomes and ESG performance on the following measures will impact CoC performance:

• Reduction of Length of time stays at Emergency Shelter to 45 days • Recidivism (subsequent return to homelessness)
• Access/coverage (thoroughness in reaching persons who are homeless) • Overall reduction in number of persons who experience homelessness • Job and income growth for persons who are homeless
• Reduction in first time homeless

PROGRAM PRIORITIES
ESG Program Priorities have been developed based upon the City’s identified housing and homeless needs and are consistent with a "continuum of care" approach to homeless services. The City's identifies homeless needs, and an explanation of Glendale's continuum of care, are outlined in the City of Glendale Five -Year Consolidated Plan. For more information on Glendale’s Continuum of Care, contact Arsine Isayan, Homeless Programs Manager at (818) 550-4474.

Components of the continuum of care that have been identified as funding priorities are:
• Rapid Re- Housing Program
• Housing Relocation and Stabilization Services Case management • HMIS
• Emergency Shelters
• Homeless Prevention
• Street outreach
• Support services, including mental health and substance abuse • Domestic violence programs/ shelter programming
Although all proposals will be given consideration, existing programs consistent with the continuum of care approach, or new programs which fill a gap in Glendale's continuum of care, will be given priority.

V. PROPOSAL SELECTION AND APPEALS PROCESS

1. Application Threshold Requirements
An Application must meet threshold requirements as described below to be eligible for rating and ranking:

A. The application is received by the published RFP deadline.

B. The applicant is an eligible applicant as described under Sub-Recipient Eligibility on page 7. 61 of 77

FY 2025- 2027 ESG Request for Proposals 21
An application may be deemed ineligible if the application does not meet threshold requirements or if the application is incomplete and the Department cannot determine compliance with threshold requirements. The Department may also request clarification of unclear or ambiguous statements made in the application and other supporting documents when doing so will not impact the competitive scoring of the application.

Once all applications are received, proposals will be analyzed by City staff as to completeness in addressing questions in the Funding Application, or other funding requirements. Staff will be making funding recommendations to CoC Board. CoC Board will approve final recommendations for sub - recipients.

All applications that meet threshold requirements will be rated based on the following criteria:
• Organizational capacity and experience;
• Project description and design;
• Past Performance;
• Program Readiness
• CES Alignment; and
• Budget/Cost efficiency
Each criterion will be rated separately. A composite score will be computed for each proposal based on a weighted sum of the individual ratings.

The original proposal, the staff analysis, and the response to the staff analysis will be reviewed and evaluated by the Glendale CoC Board. In addition, representatives from proposing organizations will be required to meet with and interviewed by the Glendale CoC Board to discuss their proposals.

2. Appeals

Agencies that do not meet the threshold score or who are not recommended for funding may appeal and address the members of the Glendale CoC Board Appeal Panel based only on the following guidelines (agencies recommended or only partial funding are not eligible to request an appeal):

A. If the project is not selected for funding, the agency has the right to appeal, provided that the appeal is based upon Glendale CoC Board violations of program regulations or errors on the part of the Board or staff. For example, reviewing members did not consistently follow the scoring criteria and process, as detailed above or there was a conflict of interest that prevented a fair review of the proposal.

B. No appeals will be heard on the basis of funding level.

C. Agency’s written appeal must be submitted within the timeline indicated in the notification letter.
62 of 77

FY 2025- 2027 ESG Request for Proposals 22
D. Each agency will have the opportunity to present the appeal to the Glendale CoC Board.

E. Each agency will receive a written notification on the outcome of the appeal.

VI. PROPOSAL SUBMISSION

For funding consideration, all projects must meet the General Requirements and ESG Program Guidelines defined in the RFP. Agencies and/or organizations responding to this RFP must complete the attached funding application. A separate application must be submitted for each proposed project.

All applications must be submitted in the legal name of the organization. Applications must be signed by an authorized representative of the organization who has the legal authority to enter into an agreement with the City of Glendale.

The FY 2025-2027 proposals must be completed online and submitted via ZoomGrants.

Request for Proposal available on CSP’s Website:
https://www.glendaleca.gov/government/departments/community-services-parks/human-

services/homeless-services
Project Application Submission Deadline: January 10, 2025 by midnight via ZoomGrants.

1. Required Attachments

The application must be submitted with all attachments as requested. Failure to submit any of these documents in the application may result in ineligibility of the application . Do not include any other attachments, brochures or information not requested in this application.

2. Technical Assistance

The City of Glendale Community Services & Parks Department will provide a mandatory technical assistance training via Microsoft teams on December 2nd, 2024. The meeting link will be posted in ZoomGrants. Community agencies and City departments MUST attend the Technical Assistance training in order to submit a grant application for FY 2025-2026.

Additional technical assistance for completing Homeless Program Funding Applications may be obtained by calling Arsine Isayan, Homeless Programs Manager, at (818) 550-4474 63 of 77

FY 2025- 2027 ESG Request for Proposals 23
VII. GENERAL REQUIREMENTS

1. Funds from this grant program may not replace funds from other sources.

2. Agencies contracting with the City will be subject to fiscal review prior to finalization of award. During such review, the agency must demonstrate appropriate administrative and financial controls as approved by City staff.

3. Projects supported by the City of Glendale funds must be of primary benefit to homeless persons or who are experiencing at-risk of homelessness and who are living in the City of Glendale and should be focused on providing direct services to program participants. Services under these contracts must be delivered within the city limits of Glendale.

4. Operating Agreement: Applicants approved for funding will be required to sign a Contract with the City to ensure compliance with civil rights laws, and Federal Executive Orders. Funds are subject to Federal and local regulations including, but not limited to: non -discrimination, equal opportunity, accessibility, lead-based paint, audits, procurement and environmental review. RFP and the proposal evaluation process do not constitute an agreement by the City that it will actually enter into any contract with any Proposer.

5. The City reserves the right to negotiate further the terms and conditions of the Contract. The Proposer whom the City Council selects must cooperate with the City in good faith to negotiate, sign, and deliver the final Contract. The City will draft the Contract and may require the selected Proposer to attend one or more Contract negotiation conferences to discuss possible:

A. Revisions to the Contract’s service-related terms, conditions, requirements, specifications, or minimum performance standards, other than the insurance and the indemnity provisions; and
B. Additions to the Contract, by the parties’ mutual agreement, or as a City Ordinance or Resolution, the City’s Charter or Municipal Code, or any other law may require.

6. OMB Administrative Requirements and Cost Principles. Contractors will ensure that an annual financial audit is performed in compliance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, set forth in 2 CFR part 200.

7. Non-discrimination in Services and Employment: Applicants approved for funding shall not, in accordance with Federal law, discriminate in the provision of services hereunder because of race, color, religion, national origin, ancestry, sex, age or physical or mental handicap as identified in Section 109 of the Act, Section 504 of the Rehabilitation Act, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and 24 CFR § 570.602. In addition, contractor shall not discriminate in the provision of services hereunder because of religious belief, creed, medical condition, blindness, sexual orientation, marital status, pregnancy, parenthood, citizenship, gender identity, domestic partner status or AIDS or HIV status. 64 of 77

FY 2025- 2027 ESG Request for Proposals 24

8. Applicants approved for funding shall certify and agree not to discriminate against any employee or person who is employed or compensated in whole or in part using funds provided under this Agreement because of race, color, creed, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, marital status, pregnancy, parenthood, medical condition, physical or mental disability, gender identity, domestic partner status or AIDS or HIV status.

9. Funds may be awarded to faith or religious -based organizations performing public social service activities, provided certain contractual provisions are included in agreements between the City and the entity. The grant agreement must include contract conditions stating that the social services provided are exclusively non -religious in nature and scope, there are no religious services, proselytizing, instruction, or any other religious influences in connection with the public services and there is no religious discrimination in terms of employment or benefits under the social service project.

10. Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) Requirement – Any applicant seeking funding directly or indirectly from federal agencies must obtain a DUNS number. Failure to provide a DUNS number will prevent you from obtaining an award. The number can be registered or verified by calling 866 -705-571. For additional information, please visit http://fedgov.dnb.com/webform
.

11. Applicants are reminded that when registering with D&B, to be sure to use the organization’s legal name that is used when filing a return with or making payments to the Internal Revenue Service. Organizations should also provide the Zip Code, using the Zip Code plus the four additional digits. The DUNS number used in the application must be for the applicant organization.

12. Active Registration in the System for Award Management (SAM) – All applicant organizations must have an active registration in the SAM. To register, please visit https://www.sam.gov/portal/public/SAM/
; you will need your DUNS number. The SAM is an
ongoing project to integrate nine government wide acquisition and award support systems into one system. Currently, the SAM consolidates information from four systems: the Central Contractor Registry (CCR), Federal Agency Registration (Fedreg), Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS).

13. Safeguarding Resident/Participant Files. In maintaining resident and participant records, recipients shall observe federal, state, and local laws concerning the disclosure of records that pertain to individuals. Further, recipients are required to adopt and take reasonable measures to ensure that resident and participant records are safeguarded. This includes when reviewing, printing, or copying participant records.

VIII. CONDITIONS AND RESERVATIONS

1. The City of Glendale shall not, in any event, be liable for any costs incurred by applicants prior to entering into a formal contract. The costs of developing the proposals or any other such expenses incurred by the applicant in responding to the RFP, are entirely the responsibility of the applicant, and shall not be reimbursed in any matter by the City.
65 of 77

FY 2025- 2027 ESG Request for Proposals 25

2. The proposal must set forth full, accurate, and complete information as required by this application.

The City may accept amendments to Proposals after the Proposal Deadline if it best serves the City’s interests.

3. The City of Glendale reserves the right to retain all submitted applications and the applications shall become the property of the City of Glendale. Applications may be disclosed under the California Public Records Act at a later date. Any department or agency of the City shall have the right to use any or all ideas presented in applications submitted in response to this RFP without any change or limitation. Selection or rejection of a proposal does not affect these rights.

4. The City of Glendale reserves the right to communicate with funders or providers associated with the applicant to obtain additional clarification of design, program or agency fiscal and programmatic capacities and to utilize this information in the evaluation process. This includes verification of sources of match and leverage as stated within the application submission.

5. The City of Glendale reserves the right to conduct scheduled and unscheduled site visits of agency applicants by City staff, County, State and Federal funding entities.

6. The City of Glendale reserves the right to reject any or all applications received in answer to this RFP if deemed incomplete or inappropriate.

7. The City of Glendale makes no representation that any contract will be awarded to any applicant responding to this RFP.

8. The City of Glendale reserves the right to change application components, including services, costs, and program design, as it sees fit to better meet the City, Los Angeles County, and/or local requirements.

IX. CONTRACT CONDITIONS

1. Contractors will be required to comply with conditions set forth by the City of Glendale in this RFP.

2. The City’s policy is that the Contract be accepted as is. Contractors will be required to comply with conditions set forth by the City of Glendale in its executed contract with contractor and any conditions and requirements for subcontractors set forth by City of Glendale, Emergency Solutions Grant, Federal Executive Orders and HUD regulations in its executed contract with the City.

3. The City reserves the right to negotiate further the terms and conditions of the Contract. The Proposer whom the city council selects must cooperate with the City in good faith to negotiate, sign and deliver the final Contract. The City will draft the contract and may require the selected Proposer to attend one or more contract negotiation conferences to discuss possible:

A. Revisions to the contract’s service-related terms, conditions, requirements, specifications, or minimum performance standards, other than the insurance and the indemnity provisions; and
66 of 77

FY 2025- 2027 ESG Request for Proposals 26
B. Additions to the contract, by the parties’ mutual agreement, or as a city ordinance or resolution, the city’s charter or municipal code, or any other law may require.

4. City’s Reservation of Rights
This RFP and the proposal evaluation process do not:

A. Obligate the City to accept or select any Proposal;
B. Constitute an agreement by the City that it will actually enter into any contract with any Proposer.

When it best serves the City’s interests, the City may do any one or more of the following:

A. Reject any Proposal or all Proposals at its sole discretion.

B. Extend the deadline for accepting Proposals.

C. Accelerate the pace of the RFP process if only one or a handful of Proposals is received.

D. Waive any or all information, defects, irregularities, or informalities in a Proposal.

E. Accept amendments to Proposals after the Proposal Deadline.

F. Amend, revise, or change the RFP’s evaluation or selection criteria.

G. Cancel, withdraw, amend, revise, change, or negotiate the terms of this RFP, the proposed Contract, or both.

H. Reissue a Request for Proposals.

I. Conduct one or more oral interviews.

J. Visit a Proposer’s facilities or business.

K. Examine financial records of a Proposer to the extent necessary to ensure financial stability.

L. Make a partial award.

M. Negotiate with one or more Proposers.

N. Award contracts to one or more Proposers.

O. R equire a best and final offer from one or more Proposers.

P. Provide or perform the Services using a City officer or employee, or contract directly— without an RFP or bids— for the Services.

5. The City must have an executed contract with the funding entity and an executed contract with each subcontractor prior to reimbursement of funded activities under this RFP. Agencies will NOT be reimbursed for eligible costs incurred prior to the operational period. The City will not reimburse any agency for incurred project costs beyond the contract operational period as detailed in an executed City contract.

6. Insurance Requirements: Public and community non -profit agencies approved for ESG Program funding will be required to obtain insurance, evidenced by an original certificate of insurance and endorsement. The required insurance is as follows:

A. Comprehensive General Liability: The insurance must be written for the limits of liability specified below:
67 of 77

FY 2025- 2027 ESG Request for Proposals 27
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for bodily injury (including accidental death) to any one person;
ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy―
(1) whichever limit is greater― for personal and advertising injury to any one person;

(2) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policy― whichever limit is greater― for property damage; and

(3) TWO MILLION DOLLARS ($2,000,000) general aggregate limit, or the full aggregate limits of the policy― whichever limit is greater.
b. Automobile Liability: Insurance coverage shall include automobile coverage for projects involving the use of automobiles. The insurance must not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater:
(1) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and (2) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or (3) TWO MILLION DOLLARS ($2,000,000) combined single limit (“CSL”).

c. Workers’ Compensation: Insurance coverage for Workers’ Compensation shall be obtained and maintained through the duration of the project.

(1) Complete Workers’ Compensation insurance, meeting or exceeding the coverages and amounts that California law requires; and (2) Employer’s Liability insurance in an amount not less than: (i) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease; (ii) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and (iii)ONE MILLION DOLLARS ($1,000,000) policy limit.

d. Certificate and Endorsement: Awarding applicants shall provide City with a “certificate of insurance,” an “additional insured endorsement,” and a subrogation endorsement, “Waiver of Transfer to Rights of Recovery Against Others”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements. 68 of 77

FY 2025- 2027 ESG Request for Proposals 28
e. Rating of Insurance Company: At all times, the insurance company issuing said policy shall be an “admitted” insurer in the State of California; shall be domiciled within, and organized under the laws of, a state of the United States; and shall carry an A.M. Best & Company minimum rating of “A:VII.”
f. Organization shall within thirty (30) days prior to expiration of this insurance, furnish to the City certificates of insurance and endorsements evidencing renewal of the insurance. The City reserves the right to require complete certified copies of all policies of Organization and Organization’s contractors and subcontractors, at any time.

7. Financial Requirements: Agencies contracting with the City will be subject to fiscal review prior to finalization of award. The focus of the review is to verify that the accounting system is adequate. If awarded a grant, the contractor shall establish a tracking system that will clearly and distinctly identify units of services and/or direct costs applicable to the services to be rendered under this contract. The contractor shall be required to submit invoices for the funds in a format to be established by the City.

8. The City’s obligation to pay any sum for any fiscal year shall be contingent upon receipt of funds and upon appropriation by the City Council of the necessary funds for such payment by the City in each fiscal year during the term of contracts awarded. In the event that the City Council of the City of Glendale fails to appropriate the necessary funds for any fiscal year, the contracts awarded for that period will not be funded and/or renewed.

9. The following fiscal and accounting procedures shall be required:

A. Maintain a bank account and perform monthly bank reconciliation.

B. Designate specific employees to perform each of the following functions:
• Receipt for goods and services provided to Contractor. • Approve the purchase of goods and services for Contractor. • Approve employee time worked.

C. Deposit all receipts in the bank account promptly and intact. (Do not pay any expense directly out of cash receipts.)
• Maintain bank-validated copies for every deposit slip in chronological order.

Each deposit slip should include sufficient detail to explain the source of the funds being deposited. (This may be done by recording the details on the deposit slip or by attaching supporting documentation, which may have been received with the receipts.)
• Disburse all funds by check, preferably signed by two officers of the contractor, neither of who is the bookkeeper or the accounting clerk. • Maintain documented support for every check written, which should include:
• Original invoice from vendor.
• Indication by signature and date of an authorized employee that the goods or 69 of 77

FY 2025- 2027 ESG Request for Proposals 29
services were received by the contractor. (This may be done on a separate receiving report, a copy of the packing slip or on the invoice itself). • Indication that the goods or services were approved for purchase by an authorized individual (This should be by signature and date and should appear on the invoice or on the purchase requisition, if the contractor uses such). • Maintain and file all required tax and payroll reports with appropriate Federal and State agencies.
• Maintain the following records in an orderly fashion by contractor's fiscal year until audited by the City:
− Bank Statements and Bank Reconciliation
− Deposit slips and supports
− Checks and supports Payroll records
− Cash receipts and disbursements journals
− Monthly financial statements
− Requests for reimbursements from the City and appropriate supporting documents
• Maintain individual participant files in accordance with the Glendale CoC and ESG written standards to include, but not limited to, proof of homelessness, proof of disability, as applicable, income status, proof of resident rent calculations, program fees collected and/or savings programs, intake forms, assessments, and documentation of services.
• Maintain proper tracking, documentation, management and uses for program fees, client savings programs and resident rent calculations. • Full Cooperation for an Audit by the City Auditor, as deemed necessary.

10. Contractor shall allow representatives of the City of Glendale to inspect facilities, which are used in conjunction with the contracts made to implement programs funded under this proposal.

11. Each contractor must comply fully with all the requirements specified in this RFP. The responsibility for accuracy rests entirely with the applicant.

12. Contractors shall make available to representatives of the City of Glendale upon reasonable notice, all documentation related to the program funded by this contract (i.e., case files, program files, policies and procedures). Demographic information about clients will be regularly transmitted to the City of Glendale Community Services & Parks Department in a manner consistent with agreements protecting client and/or agency confidentiality rights.

13. On the City’s application form, Contractor must disclose any prior or ongoing contract failures, and any civil or criminal litigation or investigation involving the Contractor. Failure to disclose the required information may disqualify a proposal. The City reserves the right to reject a proposal based upon the Contractor’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.
70 of 77

FY 2025- 2027 ESG Request for Proposals 30

14. Contractors acknowledge that, as recipients of ESG funds, they will be required to comply with regulations pertaining to the use of such funds. All regulations will be enumerated in the contract and will be incorporated by reference. It will be the contractor's responsibility to assure compliance with applicable regulations. To the extent feasible, the City of Glendale will provide the successful bidders with the applicable regulations.

15. Contractors will ensure an annual financial audit is performed in compliance with the Federal Single Audit Act and will submit a copy of the audit report to the City of Glendale Community Services & Parks Department, with funding application and six months after the end of the contractor’s fiscal year.

16. Contractors acknowledge that funds are NOT meant to replace or supplant other sources of funding and contractor will assure funds awarded are not used to replace or supplant other funds.

17. Contractors shall maintain any applicable licenses or permits and meet any facilities code regulations required for the program(s) funded under this contract at the contractor’s expense.

18. Contractors shall participate in local CoC planning, networking, training, capacity building, advisory boards and coordination meetings as appropriate.

19. Contractors shall cooperate with related research and evaluation activities.

20. Contractors will be required to sign certification on lobbying and debarment. 71 of 77

Exhibit A

CITY OF GLENDALE

COMMUNITY SERVICES AND PARKS DEPARTMENT

HOMELESS PROGRAMS

FY 2025-2027 EMERGENCY SOLUTIONS GRANT (ESG)

REQUEST FOR PROPOSALS

Exhibit A – Selection of Legal and Regulatory References

Topic Regulations and References*
ESG regulations and Uniform Administrative -
https://www.hudexchange.info/programs/esg Guidance /esg-law-re gulations -and- notices/#laws
Emergency Solutions Grants Program 24 CFR 576
Emergency Shelter/Navigation Centers 24 CFR 576.102
Street Outreach 24 CFR 576.101
Housing Relocation/Stabilization Services 24 CFR 576.105 Homelessness Prevention 24 CFR 576.103 24 CFR 578.53
24 CFR 576.403, a and c
Homelessness Definition 24 CFR 576.2
Definition of At Risk of Homelessness - https://files.hudexchange.info/resources/docu ments/AtRiskofHomelessnessDefinition_Criteri
a.pdf
Homeless participation 24 CFR
576.405 Project participant eligibility and needs 24 CFR 576.401
The McKinney-Vento Homeless Assistance Act as -
https://www.hud.gov/sites/documents/HAAA a mended by S. 896 The Homeless Emergency _HEARTH.PDF
Assistance and Rapid Transition to Housing - https://www.hudexchange.info/resource/171 (HEARTH) Act of 2009 5/mckinney-v ento-homeless-assistance- act- ame nded -by-hearth-act-of-2009/
In this table, “24 CFR” refers to Title 24 Housing and Urban Development of the Code of Federal Regulations
72 of 77

1 EXHIBIT 6
FY 2025-2026 KEY DEMOGRAPHIC INDICATORS
 City of Glendale’s population as of July 1, 2023, is 187,050 where July 1, 2022, estimates were 189,221. Population decreased by 2,171.
 The estimated median household income in Glendale was $81,219 compared with the LA County Median household income of $83,411. (2023 ACS 1-year estimates)  13.4% of all Glendale families were below the poverty line in Glendale in 2023, while

13.9% of LA County is listed as below the poverty line.  18% of Glendale’s population are children under the age of 18, a lower percent than the Los Angeles County average of 20.2%. (2023 ACS 1-year estimates)  Persons 65 years and older make up 18.4% of those living in Glendale compared to

15.7% in Los Angeles County who are 65 years of age or older. (2023 ACS 1-year estimates)
 Median Rent in Glendale is $2,002 compared to $1,805 of Los Angeles County renters.

Renters in Glendale make up 65.8% of the population. (2023 ACS 1-year estimates)  The average rent for an 853 sq.ft. apartment in Glendale as of July 2024 was $2,921, which is stagnant from last year. (rentcafe.com)
 There are 43 licensed childcare facilities in Glendale for preschool ages 0-4 years available and 120 licensed home-based childcares. (State of California Department of Social Services, Community Care Licensing Division)
 On any given night in Glendale there are 179 homeless persons, compared to 195 persons in 2023 which is an 8% decrease (City of Glendale 2024 Point-In-Time Homeless Count).
 54 out of 179 homeless adults are chronically homeless (includes sheltered and unsheltered. (City of Glendale 2024 Point-In-Time Homeless Count)  62 persons out of 179 (35%) identified as being homeless due to domestic violence, (City of Glendale 2024 Point-In-Time Homeless Count)
 21% of unsheltered persons were age 55+ or older compared to 2023 which was 23%. (City of Glendale 2024 Point-In-Time Homeless Count)
73 of 77

2  The YWCA of Glendale and Pasadena receives over 1,500 calls a year, 90% of which are domestic violence survivors fleeing alone, or most often with their children, from abusive situations and fearing for their lives.
 Glendale Police Department year-to-date domestic violence calls is 194. In 2021 the Glendale Police Department logged 333 calls for assistance related to domestic violence and 323 in in 2020. (Report on the status of women and girls from Commission on the Status of Women 2023)
 95,582 Glendale residents are foreign born, representing 51.1% of the total population (the majority are from Armenia, Iran, Lebanon, Philippines, and Mexico). This compares to 46.2% in the County of Los Angeles. (2023 ACS 1-year estimates)  92.7% of Glendale Households own a computer, while 88.8% of Glendale Households have broadband Internet subscriptions, compared to 95.4% of LA County households who own a computer and 90.2% have broadband Internet subscriptions. (2023 ACS 1- year estimates)
 66.7% of Glendale's population age 5 years and over speak a language other than English at home, compared to 55.5% of Los Angeles County population 5 years and over. (2023 ACS 1-year estimates)
 88.8% of Glendale residents hold a high school diploma (HSD) or a HSD equivalent, while 80.3% of Los Angeles County residents hold a high school diploma or HSD equivalent. (2023 ACS 1-year estimates)
 In Glendale, there are 47 public parks and park facilities, totaling approximately 286 acres. This represents 4,026 Glendale residents per park/park facility compared to 2,287 residents per park/park facility as the national average. This also represents 1.5 acres per 1,000 people, compared to 10.8 acres per 1,000 people as the national average.  34.2% of housing dwellings in Glendale are owner occupied, while 46.2% of dwellings in Los Angeles County are owner-occupied. (2023 ACS 1-year estimates)  61,971 meals were served to seniors 60 years and older in the congregate and home delivered meal programs by the City's Senior Services Unit in FY 2023-2024 compared to 81,947 in FY 2022-2023, which is a 24% decrease. 95% of the clients served were low income. (City of Glendale, Community Services & Parks)  In 2024, Glendale ranked 79.83 on the safety index compared to 80.03 in 2023, and

81.43 in 2022 according to numbeo.com.
74 of 77

3 2025-2030 Consolidated Plan Public Meeting Comments
2025-2023 Consolidated Plan
FY 2024-25 Annual Action Plan Public Hearing Comments
October 2, 2024
In-Person Community Meeting (120 attendees)
21 Residents Participated
Public Meeting Comments: English, Armenian, Spanish Comments Combined I. Citizenship Participation
Share information with citizens through email, Facebook, GWP Bill, advertising plans and meetings via Glendale Unified School District (GUSD).

Give us a texting option so we can remember to attend meetings.

Add flyers to weekly newsletters sent to parents and participants in organizations. Examples include GUSD and GWP Bill
Continue to do dinners and raffles so people to be willing to attend meetings.

In-person meetings are preferred because they are more interactive with the public.

II. Housing
Offer a discount to young adults to be able to afford their own homes in Glendale. Very difficult with the pricing.

What limit services to only developmentally disabled can include mentally disabled. I have a stable medically complaint bipolar daughter in her 30’s.

Rents are too high and we have only been here a few years and our salaries are not enough to pay rent and have a better life to help ourselves. We are learning English and what we get in salaries are not sufficient to be able to live comfortably.

Need Rent Control
Salaries are not going up with rent increases, utilities and food increases. We cant live and feel we are being pushed out.

Rents are too high and it is difficult to afford because it does not keep with fixed rates.

The City provides a lotto for housing but some seniors keep applying but end up not wining the lottery.

Seems unfair.

Apartment owners are increasing rent by 9% every year for the past 2 years. Its relentless to keep up.

Rent prices are too high and not affordable.

Rent is too expensive; immigrants cannot afford to live in the city in a a studio even. $1,600 for a studio and we still cannot afford to live.

Need Rent Control
Rent is increasing every year and seniors are being priced out of Glendale.

Need more affordable housing
The City should spent money on senior renters to help their living situations since many of them are afraid of losing their homes.

III Public Social Services
All your projects are great for all the mentioned groups. We would also like to see as where “neurodivergent” adults would fall under or in fact they don’t fall under any of the mentioned group.

Therefore, is the City of Glendale going to start a group category for these residents who have “behavioral health issues’ but the also need to be able to live an independent life.

As the caregiver of an adult that is neurodivergent and on the autism spectrum safety is a concern.

Representing a nonprofit 2BHappy our concern is about having one or more of our parks being developed 75 of 77

4 to accommodate the individual within the Autism spectrum, especially that parks have fence around so parents will not be worried for child’s elopement. (running off without realizing safety of self) As a board member of 2BHappy nonprofit organization, Behavioral Analysist we suggest that the City of Glendale separate behavioral health from mental health and provides free behavioral health consultations to all needs. Additionally, all public places and all events must be environmentally modified for those with behavioral dx.

Beeline is overcrowded in the morning by Hoover High School 7:44am to 8:05am.

Women’s Self Defense classes are important and provided by the City is in dire need.

In all neighborhoods, park improvements such as public safety cameras are needed. This could increase the safety of being in walkable areas, making people feel more comfortable.

Youth/Childcare Centers and South Glendale Parks can be higher on the priority list for community facility improvements. Everyone wants a place to go and feel safe at.

IV. Community Development/ Economic Development
Infrastructure development sidewalk improvement and bus shelters.

Aging population and sight and hearing disabilities crosswalk buttons that talk, rigid grids on sidewalks like the sidewalks in Japan.

Bus Shelters not just for Metro but for Beeline too.

Personally witnessed young man using a white cane fall into a open tree box, ran into outside patio dining on sidewalk.

Need better paying jobs so we can afford rent. The American Dream is not available to us in Glendale.

Brand Blvd Project; Fremont Park are not finished; Brand project took away lanes; it has created more traffic congestion. Took away parking;
Parking throughout the City is limited.

Excessive Speeding and Safety is a major concern for us.

Gas and GWP bills are higher than ever. When will this stop? Residents cant continue to pay pay pay.

Need more police presence. Crime Prevention is important these days; need surveillance and more cops.

Hard to find jobs to provide for our families. Good paying jobs are non-existent.

Need more bus stations
Better sidewalks, benches and walking paths are needed.

V. Hom elessness
It seems that we are getting an influx of homeless individuals Sidewalks are inaccessible because homeless have their belongings there.

There are piles of trash in alleyways.

We pay through the nose for rent however we have to share the space with homeless in downtown Glendale who trash the area with their debris and carts. City needs to put a stop to this.

What is the Library doing about or should be concerned about the number of homeless individuals in the libraries and around the area. This creates many issues such as bedbugs, mental health challenges, and aggressive behavior. Needs to have limits to this problem which is affecting the rest of the Glendale residents.

Email Comments
Other way to REALLY IMPROVE Glendale way of life and FOR BUSINESSES is to KEEP minimum 2 lanes EACH DIRECTION and REMOVE BICYCLE LANES in main streets.

Among others, Brand Blvd between (Glenoaks and Mountain) is an accident waiting to happen, if not yet seeing evidence of this.
76 of 77

5 Seems that the simplest way to improve low/moderate income residents of Glendale is to help them find good-paying jobs.

Why not make Glendale attractive for Businesses who can then generate/offer jobs to those who wish to work.

One way to do this is to offer some sort of income supplement to WORKING PEOPLE.

When I moved to Glendale in the 70’s, people chose Glendale before Burbank/Pasadena.

Today, Burbank/Pasadena has more Businesses with good-paying jobs and property values (hence property taxes) are higher than Glendale properties (which of course are not cheap by any measure).

However, it seems that Glendale is the first choice for those who want social services – which is fine if we choose to be ‘the go-to place for this.

Glendale would be entirely different city if/when we CHOOSE/DECIDE to promote Businesses instead of Social Services.

Telephone Comments
Need to help seniors who are experiencing homelessness
Beeline needs to be more accessible with routes
Preference to do virtual meetings
Need affordable ADA units and accessible bathrooms in Glendale apartment units.

Verdugo Park public restrooms are filthy and need to upkeep. Restrooms are in horrible condition and dust and cobwebs are present. Need more service of this area. *Comments are written as presented verbally, as part of a comment card, or email by residents and may contain grammatical errors.
77 of 77

Glendale City CouncilNovember 5, 2024

Glendale City Council
November 5, 2024