RESOLUTION NO. __________________
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA,
DISPENSING WITH COMPETITIVE BIDDING AND AUTHORIZING THE DEPUTY DIRECTOR OF FINANCE – PURCHASING TO ISSUE A SERVICE AUTHORIZATION TO OCLC USA INC. FOR CATALOGING AND EBOOK/AUDIOBOOK SERVICES WHEREAS, the Library, Arts and Culture Department (LAC) currently utilizes cataloging services from OCLC USA Inc.; and
WHEREAS, OCLC USA Inc. provides industry standard centralized online cataloging services used by libraries worldwide to easily catalog the majority of books the library purchases each year; and
WHEREAS, OCLC USA Inc. is the only vendor that can provide the online cataloging services; and
WHEREAS, on July 1, 2023, LAC entered into a contract with Bibliotheca, LLC to utilize its eBook/Audiobook platform, cloudLibrary, and LAC has been purchasing materials on cloudLibrary for several years and currently has over 750,000 copies of eBooks and Audiobooks available to patrons; and
WHEREAS, OCLC USA Inc. purchased cloudLibrary from Bibliotheca, LLC earlier this year; and
WHEREAS, changing vendors would result in LAC losing access to the licenses to eBooks and Audiobooks it purchased on the cloudLibrary platform would result in LAC needing to repurchase the digital materials; and
WHEREAS, since OCLC USA Inc. is the sole source vendor for its cataloging services and the City has over 750,000 eBook/Audiobook licenses through OCLC USA Inc., it is in the City’s best interest to dispense with competitive bidding and issue service authorization to one vendor for these services; and
WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding where the Council determines it is in the best interest of the City to dispense with competitive bidding.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GLENDALE:
1. The foregoing facts are deemed to be true and correct, and are a basis for dispensing with competitive bidding and authorizing issuance of a service authorization.
2. The Council hereby dispenses with competitive bidding and authorizes the Deputy Director of Finance – Purchasing, or their designee to issue a three-year service authorization to OCLC USA Inc., in an amount not to exceed $725,000.
Adopted this ___________________ day of ___________________________, 2024. ____________________
Mayor
ATTEST:
________________________________
City Clerk
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
I, Suzie Abajiam, Ph.D, City Clerk of the City of Glendale, certify that the foregoing Resolution No. ______________ was adopted by the Council of the City of Glendale, California, at a regular meeting held on the ____ day of ______, 2024, and that same was adopted by the following vote:
Ayes:
Noes:
Absent:
Abstain:
____________________
City Clerk